CITY COUNCIL AGENDA

Tuesday, December 15, 2020 6:00 p.m. Brantford City Hall, 100 Wellington Square

Please note due to the COVID-19 Pandemic, this meeting will be held electronically. To view the livestream of the meeting, please visit: http://brantford.ca/VirtualCouncil. If technical difficulties arise out of the livestream and the livestream becomes unavailable; members of the public can observe the meeting by calling 1-855-703-8985 or 1-647-374-4685 and entering the Meeting ID: 977 1273 1457 Alternative formats and communication supports available upon request. For more information, please contact the City of Brantford Municipal Accessibility Coordinator at (519) 759-4150 or by e- mail at [email protected]. Pages

1. NATIONAL ANTHEM

2. INVOCATION

3. ROLL CALL

4. DECLARATIONS OF CONFLICTS OF INTEREST

5. PRESENTATIONS/DELEGATIONS [list, if any, available at meeting]

6. CLERK’S REPORT ON COMMUNICATIONS

6.1. Clerk’s Report for Communication for December 2020, 2020-598 8

THAT the Clerk’s Report on Communication for December 2020 BE RECEIVED.

7. MINUTES

7.1. City Council - November 24, 2020 14

7.2. Special City Council - November 24, 2020 59

7.3. Special City Council - December 1, 2020 61 Page 2 of 135

7.4. Special City Council - December 8, 2020 65

7.5. Special City Council - Private and Confidential - November 24, 2020

7.6. Special City Council - Private and Confidential - December 8, 2020

8. COMMITTEE REPORTS

8.1. Committee of the Whole - Operations and Administration Report #2020- 67 12-01

8.1.1. Review of Operational Services and Park Services Departments Final Report [Financial Impact: None], 2020-568

8.1.2. Brantford Accessibility Plan – 2020 Status Update [Financial Impact – None], 2020-527

8.1.3. Amendments to Indemnification Policy [Financial Impact $105,000 annually], 2020-562

8.1.4. Naloxone Nasal Spray Kits in AED Units [Financial Impact- $4000], 2020-539

8.1.5. Service Review Opportunities: Updated Timelines [Financial Impact: None], 2020-480

8.1.6. 2021-2022 Council Priority Implementation Plan [Financial Impact: None], 2020-547

8.1.7. Memorial Drive Parking Lane Reconfiguration [Financial Impact- None], 2020-537

8.1.8. Year 2021 Capital Projects Funding Pre-Approvals [Financial Impact - $10,967,000 for the Pre-Approval of 2021 Projects as outlined in the Appendix “A”], 2020-536

8.1.9. Road Dedication By-law, Blackburn Drive, English Lane and Gillespie Drive, 2020-531

8.1.10. Emergency Procurement for Roof Replacement at 1 Sherwood Drive [Financial Impact: $56,834.02], 2020-526

8.1.11. 20 Courtland Drive – Accessible Parking Space on Private Property [Financial Impact – None], 2020-469

8.1.12. Alfred Street and Arthur Street at Shallow Creek Park – Traffic Control [Financial Impact – None], 2020-471 Page 3 of 135

8.1.13. King George Road at Elm Street and 16 King George Road – Southbound Left Turn Prohibition [Financial Impact - $100], 2020-467

8.1.14. Parking By-law 144-88 Amendment – General Stopping and Parking Regulations [Financial Impact – None], 2020-457

8.1.15. Boundary and Connecting Highway Routine Maintenance and Capital Repair Agreement [Financial Impact – none], 2020-567

8.1.16. Restoration of the Field Howitzer Cannon Working Group Report Regarding Jubilee Park and Brant County War Memorial Upgrades [Financial Impact - $112, 000], 2020-574

8.1.17. Brantford Downtown Outreach Team Pilot Program – Final Evaluation [Financial Impact – None], 2020-371

8.1.18. Promoting Free Tax Clinics [Financial Impact: None], 2020-417

8.1.19. Wastewater Allocation Policy – Annual Report for 2020 [Financial Impact - None], 2020-204

8.1.20. Winter Maintenance Update 2020-2021 [Financial Impact] – None, 2020-541

8.1.21. Excessive Use of Surveillance Equipment

8.1.22. Four Way Stop - Cayuga & Ontario

8.1.23. Water/Wastewater Billing - 333 Wellington Street, Timely Meter Reading

8.1.24. Speeding Drivers - Slow Down Signs

8.2. Social Services Committee Report #2020-12-02 82

8.2.1. Homelessness Shelter Diversion Strategy Pilot [Financial Impact: None], 2020-576

8.2.2. Housing Site Safety [Financial Impact – None], 2020-476

8.2.3. Assisted Funerals and Burial Services Update [Financial Impact: $60,560], 2020-544

8.2.4. 2020 Annual Update on Brantford-Brant Municipal Housing Master Plan 2020-2030, 2020-422 Page 4 of 135

8.2.5. Discretionary Benefits [Financial Impact - None], 2020-496

8.2.6. Homeward Bound Brantford-Brant Program Update [Financial Impact: None], 2020-478

8.3. Committee of the Whole - Community Development Report #2020-12-08 84

8.3.1. Fiscal Strategy for the Settlement Expansion Area Lands [Financial Impact – none], 2020-588

8.3.2. Application for Zoning By-law Amendment (Removal of a Holding “H” Provision) – PZ-07-20 – for the northwest portion of the lands at 41 Johnson Road [Financial Impact – None], 2020- 402

8.3.3. Closure of Files - Official Plan Amendment OP-01-16 and Zoning By-law Amendment PZ-03-16 (8-10 Craig Street) [Financial Impact – None], 2020-268

8.3.4. Downtown Brantford Colborne Point – Offering of Lands [Financial Impact – None], 2020-477

8.3.5. Asset Management Grant Funding for Light Detection and Ranging (LiDAR) Survey for Flood Mitigation [Financial Impact: None], 2020-543

8.3.6. 2021-2026 Contract Award for the Operation and Maintenance of Landfill Gas Collection System and Utilization Facility [Financial Impact – 2021 $156,954], 2020-71

8.3.7. Power of Attorney Resources and Information for Seniors

8.4. Human Resources Committee Report #2020-12-09 88

8.4.1. By-law Enforcement Staff Resources [Financial Impact: $13,000], 2020-587

8.4.2. Youth Intensive Project [Financial Impact: None], 2020-538

8.5. Finance Committee Report #2020-12-09 89

8.5.1. External Auditor Annual Independence Letter, Engagement Letter, Audit Plan [Financial Impact – None], 2020-571

8.5.2. Brantford Police Services Board Request to Carryforward 2020 Surplus [Financial Impacts – unknown], 2020-586 Page 5 of 135

8.5.3. Promissory Notes from Brantford Power Inc. and Brantford Hydro Inc. [Financial Impact - $58,420], 2020-583

8.5.4. Temporary borrowings for the Municipality [Financial Impact - None], 2020-573

9. RESOLUTIONS

9.1. CAO COVID-19 Emergency Update 12.15.20 [Financial Impact: $26,944 90 reduction in Business Licensing revenue], 2020-585 A. THAT Report 2020-585 CAO COVID-19 Emergency Update12.15.20 BE RECEIVED; and B. THAT Staff BE DIRECTED to: i. Cancel events held by or on behalf of the City of Brantford until January 26, 2021; and ii. Not permit the use or rental of City of Brantford property for special event purposes until January 26, 2021; and iii. review event cancellations on a monthly basis ongoing and provide updates to Council with the CAO COVID-19 update reports; and C. THAT Staff BE DIRECTED to temporarily extend the 2020 renewal status of licence applicants, as defined in Chapters 326 (Business), 327 (Taxi Driver) and 329 (Adult Entertainer) of the City of Brantford Municipal Code, on account of various impacts to the licence renewal program in response to the Coronavirus COVID-19 pandemic to March 31 2022; and D. THAT Staff BE DIRECTED to process renewals fees for all valid “Food Premises” Business Licence holders in eating establishment categories 1 (seating for 1-30 people), 2 (seating for 31-150 people), and 3 (seating for more than 150 people) as a “Food Shop” Business Licence fee for 2021 licensing year in recognition of adjustments to capacity at locations due to the COVID-19 Pandemic operations.

9.2. Pilot Project for Physical Security Guard Services Expansion [Financial 117 Impact: None], 2020-508 A. THAT Report 2020-508 Pilot Project for Physical Security Guard Services Expansion BE RECEIVED; and B. THAT staff BE DIRECTED to implement the Pilot Project for the short term expansion of Physical Security Guard Services with Active Security Enterprises, as outlined in this report for a period of 4 months; and C. THAT previously approved funds in the total amount of $160,000 Page 6 of 135 BE REALLOCATED to the Pilot Project for Short Term Expansion of Physical Guard Services as follows and in accordance with Table 3: i. $50,000 previously allocated from reserve RF0537 (Roads and Related) to WK1907 (Operations Works Yard Security Improvements and Replacements - Gates and Security Camera Expansion) ii. $110,000 previously allocated from reserve RF0526 (Facilities Asset Management) to PM1512 (Site Security and Camera Upgrades at Administrative Facilities) D. THAT Capital Project WK1907 BE CLOSED; and E. THAT staff BE DIRECTED to formulate a plan from the results of the Pilot Project and report back Q2 2021.

9.3. Resolution from Special In-Camera City Council Meeting held on December 15, 2020 regarding Tentative Settlement with CUPE-City Hall Unit for a Renewal Agreement, 2020-597 (available at meeting)

10. NOTICES OF MOTION

10.1. Redirection of GRCA Honorarium to the Seniors Resource Centre – Councillor Carpenter

WHEREAS on November 24, 2020, City Council reappointed Councillor Carpenter to the Grand River Conservation Authority Board of Directors; and

WHEREAS members appointed to the Grand River Conservation Authority Board of Directors receive an honorarium; and

WHEREAS Section 1.F(b) of By-law 81-2014 (Council Honoraria By- law) requires additional benefits from any Board or Committee to be paid over or redirected to the City; and

WHEREAS Section 1.F(c) of By-law 81-2014 allows the honorarium paid to be redirected to a specific City account, by way of a resolution adopted by a majority vote; and

WHEREAS Councillor Carpenter’s 2020 accumulated honorarium from the GRCA has not been redirected by way of resolution;

NOW THEREFORE BE IT RESOLVED THAT the total value of Councillor Carpenter’s 2020 and 2021 honorarium held in account 102101.43660 BE DONATED to the Seniors Resource Centre.

11. BY-LAWS 134 Page 7 of 135

12. ADJOURNMENT Page 8 of 135

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date December 15, 2020 Report No. 2020-598

To Mayor and Members of City Council

From Tanya Daniels, City Clerk

1.0 Type of Report Consent Item [x] Item For Consideration [ ]

2.0 Topic Clerk’s Report for Communication for December 2020

3.0 Recommendation

THAT the Clerk’s Report on Communication for December 2020 BE RECEIVED. 4.0 Purpose and Overview

To receive as part of the Corporate Record, the following communications directed to the City Clerk:

4.1 Association of Municipalities of Ontario (AMO)

4.1.1 AMO Policy Update – COVID19 Resiliency Infrastructure Stream Intake Open, Expanding Mental Health Services, and AODA Compliance Report – Received November 17, 2020

4.1.2 AMO Policy Update – Bill 218 Passes, 2020 Auditor General’s Report, and Clarification of Budget Property Tax Measures – Received November 18, 2020 Page 9 of 135 Report No. 2020-598 Page 2 December 15, 2020 4.1.3 AMO Watchfile – November 19, 2020

4.1.4 AMO Policy Update – Updated COVID-19 Measures, New LTC Projects, Emergency Orders Extended and AODA Items – Received November 20, 2020

4.1.5 AMO Policy Update – Immunization Strategy Start, Revised COVID-19 Closure Regulations, CMOH Reappointment, Cemetery Care and Maintenance Funds Discussion Paper – Received November 23, 2020

4.1.6 AMO Policy Update – AG Special Report on Ontario’s Initial COVID-19 Response and Winter Holiday Guidance – Received November 25, 2020

4.1.7 Watchfile – Received November 26, 2020

4.1.8 AMO Policy Update – Some Regions Moving to New COVID-19 Levels and Phase 2 Long-Term Care Community Paramedicine Program – Received November 27, 2020

4.1.9 AMO Policy Update – Federal Fall Economic Statement – Received December 1, 2020

4.1.10 Watchfile – December 3, 2020

4.1.11 Sharing Information That Matters to Municipalities An AMO-Municipal World Partnership – Received December 3, 2020

4.1.12 Join the City of Brampton’s 2nd Conference on Economic Empowerment and Anti-Black Racism – Receive December 4, 2020

4.1.13 AMO Policy Update – COVID-19 Vaccine Distribution Task Force, New COVID-19 Measures, Long-Term Care Page 10 of 135 Report No. 2020-598 Page 3 December 15, 2020 Commission, and AMO-Ontario Annual Joint MOU Statement – Received December 4, 2020

4.2 Federation of Canadian Municipalities (FCM)

4.2.1 FCM VOICE – Received November 16, 2020

4.2.2 FCM CONNECT – Received November 17, 2020

4.2.3 FCM CONNECT – Received November 18, 2020

4.2.4 FCM VOICE – Received November 23, 2020

4.2.5 FCM EXCHANGE – Received November 27, 2020

4.2.6 FCM CONNECT – December 1, 2020

4.3 Grand River Conservation Authority (GRCA)

4.3.1 Application for Permission No. 905/20, Pursuant to Ontario Regulation 150/06 to Repair an Existing Boat Launch at 119 Jennings Road, Brant Conservation Area – Received November 24, 2020

4.3.2 Bill 229: Protect, Support and Recover from COVID-19 Act (Budget Measurers) – Received November 24, 2020

4.3.3 Summary of General Membership Meeting Authority – Received November 27, 2020

4.3.4 Application for Permission No. 933/20, Pursuant to Ontario Regulation 150/06 to construct an addition to a dwelling at 237 Erie Avenue – Received December 4, 2020

4.4 Assessment Review Board

4.4.1 Notice of Decisions of Various Addresses – 84 Lynden Rd., 70 Morton Ave., 115 Sinclair, – Received November 19, 2020 Page 11 of 135 Report No. 2020-598 Page 4 December 15, 2020 4.4.2 Acknowledgement of Withdrawal – 150 Garden Ave – Received November 19, 2020

4.4.3 Acknowledgment of Withdrawal – 605 West Street – Received December 1, 2020

4.4.4 Acknowledgment of Withdrawal – 259 Dunsdon Street – Received December 1, 2020

4.5 Resolutions

4.5.1 County of Lennox and Addington re: Bill 218 – Ranked Ballots for Municipal Elections Endorsement – Received November 20, 2020

4.5.2 Town of Lincoln re: Support Resolution for the Municipality of Norfolk County, Illicit Cannabis Operations – Received November 19, 2020

4.5.3 Howick Township re: Amendments to the Tile Drain Loan Program – Received November 19, 2020

4.5.4 Township of Amaranth re: Municipal Elections Act Support – Received November 23, 2020

4.5.5 Township of Huron-Kinloss re: Municipal Insurance Policy – Received November 23, 2020

4.5.6 Township of Huron-Kinloss re: Unauthorized Car Rally – Received November 23, 2020

4.5.7 Township of Huron-Kinloss re: Regulation of Cannabis Retail Stores – Received November 23, 2020

4.5.8 Township of Amaranth re: Governing Body for Cannabis Support Resolution – Received November 23, 2020

4.5.9 Township of Larder Lake re: Province of Ontario consider providing funding support and training Page 12 of 135 Report No. 2020-598 Page 5 December 15, 2020 resources to municipalities in order to comply with the standards of 0. Reg 191/11 – Received November 25, 2020

4.5.10 Essa Township re: Protect, Support and Recover from COVID-19 Act – Received November 25, 2020

4.5.11 Town of Mono re: Schedule 6 of Bill 229 – Received November 25, 2020

4.5.12 Town of Shelburne re: Schedule 6 of Bill 229 – Received November 25, 2020

4.5.13 Municipality of Grey Highlands re: Bill 229 – Received November 25, 2020

4.5.14 Marmora Lake re: Council Resolution – Accessibility for Ontarians with Disabilities Act – Website support – Received November 26, 2020

4.5.15 South Frontenac re: Bill 229 Changes – Received November 27, 2020

4.5.16 Township of Central Frontenac re: Schedule 6 of Bill 229 – Received December 1, 2020

4.5.17 City of Greater Sudbury re: Notice of withdraw from Schedule 6 of Bill 229, Protect, Support and Recover from COVID19 Act – Received December 3, 2020

4.5.18 Howick Township re: Amendments to the Agricultural Tile Drainage Installation Act – Received December 3, 2020

4.6 General Correspondence

4.6.1 Notice of Study Completion - City of Brantford Master Servicing Plan and Transportation Master Plan – Page 13 of 135 Report No. 2020-598 Page 6 December 15, 2020 Envisioning Our City 2021 – Received November 18, 2020

4.6.2 Notice of Virtual Public Information Centre (PIC) #1 – Oak Park Road Extension – Municipal Class Environmental Assessment – Received November 19, 2020

4.6.3 Notice of Virtual Public Information Centre (PIC) - Downtown Streetscaping – Class Environmental Assessment – Received November 19, 2020

4.6.4 Notice of Study Commencement and Virtual Public Information Centre – Braneida Stromwater Management Facility Retrofit and Downstream Channel Remediation Municipal Class Environmental Assessment – Received November 20, 2020

4.6.5 Rae-lynne Aramburo, CEO/Chief Librarian, Brantford Public Library re: Bathroom Lock at Brantford Public Library – Received December 1, 2020

Tanya Daniels City Clerk/Director of Clerks’ Services

Attachments (if applicable)

None.

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [ ] yes [x] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [x] no

Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [x] no Page 14 of 135

CITY COUNCIL MINUTES

November 24, 2020 6:00 p.m. Video Conference – Council Chambers Brantford City Hall, 100 Wellington

1. NATIONAL ANTHEM The National Anthem was played. 2. INVOCATION Mayor Davis read the invocation. 3. ROLL CALL

Present: Mayor Davis Councillor Weaver Councillor Vanderstelt Councillor Utley Councillor Sless Councillor McCreary Councillor Martin Councillor Carpenter Councillor Antoski Councillor Van Tilborg Councillor Wall

After the procedures were reviewed, Mayor Davis provided comments on the current COVID-19 pandemic. 4. DECLARATIONS OF CONFLICTS OF INTEREST Page 15 of 135 2 4.1 Councillor Vanderstelt - Zoning By-law Amendment PZ-12-20 and Extension to a Draft Approved Plan of Subdivision 29T-16502 – 501 Shellard Lane (Losani Homes) [Financial Impact – None], 2020-407 The applicant is a customer of Councillor Vanderstelt’s business. Councillor Vanderstelt did not participate in debate or voting on the associated item. 4.2 Councillor Sless - Appointment of Citizen Members to various Committees, Boards, Advisory Committees and Task Forces A citizen appointment to a committee is Councillor Sless’s daughter in-law.

Councillor Sless did not participate in debate or voting on the associated item. 5. SEPARATION OF ITEMS IN COMMITTEE REPORTS FOR DISCUSSION PURPOSES Moved by Councillor Van Tilborg Seconded by Councillor Wall THAT all Items in the Committee Reports (Items 10.1 to 10.6) not separated for discussion purposes BE APPROVED. Recorded Vote on all Items Not Separated:

YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

The following Items subject to the vote were approved unanimously on a recorded vote: 10.1 Appointments Committee Report #2020-11-03 10.1.3 Appointment of Liaison Representatives to Various Committees, Boards, Advisory Committees and Task Forces THAT the following Liasion Member appointments BE APPROVED: Brantford Accessibility Advisory Committee Sandy Gdyczynski (Landsdowne Children’s Centre) and Chris Ayres (Adult Recreation Therapy Centre) for a term to expire on November 24, 2024.

Page 16 of 135 3 Impaired and Distracted Driving Committee

Sherri-Lyn Hill Pierce (Elected Council of Six Nations of the Grand River) for a term to expire November 14, 2024. Economic Development Advisory Committee Keri Korfmann (Business Improvement Area BIA) for a term to expire on November 14, 2024. 10.2 Committee of the Whole - Operations and Administration Report #2020-11-03 10.2.1 Corporate Climate Change Action Plan and Climate Lens Assessment [Financial Impact – 2020 $0], 2020-472 A. THAT Report 2020-472 BE RECEIVED; and B. THAT the Corporate Climate Change Action Plan, including the emissions reductions targets outlined in Appendix A BE APPROVED; and C. THAT Staff BE DIRECTED to update the 10 year capital plan to include the proposed Climate Change Action Plan 5 year actions described herein; D. THAT Staff BE DIRECTED to:

i. Bring forward annual updates on the progress of the Climate Change Action Plan ii. Update the Climate Change Action Plan every 5 years; and E. THAT the Climate Lens Assessment strategy outlined in Appendix B BE APPROVED for continued development and implementation in November 2021. 10.2.2 Sport Tourism Strategy - Annual Status Report (2020) [Financial Impact: None], 2020-411 A. THAT staff report 2020-411 regarding the 2020 annual status report of the City of Brantford Sport Tourism Strategy BE RECEIVED; and B. THAT staff REPORT BACK by Q4 annually on the status of the implementation of the Sport Tourism Strategy.

Page 17 of 135 4 10.2.3 Status of 399 Wayne Gretzky Parkway [Financial Impact: None], 2020-498 A. THAT Staff Report 2020-498 - Status of 399 Wayne Gretzky Parkway BE RECEIVED; and B. THAT Staff BE DIRECTED to proceed with the plan for temporary use and explore alternative future uses of 399 Wayne Gretzky Parkway as outlined in this report; and C. THAT staff BE DIRECTED to put a 3 year hold on plans to list the property and REPORT BACK with further recommendations on potential future uses.

10.2.4 Municipal Street Naming and Addressing [Financial Impact – None], 2020-424 A. THAT Report No 2020-424 titled Municipal Street Naming and Addressing BE RECEIVED; and B. THAT the Municipal Street Naming Policy (Corporate-048) attached as Appendix A to Report 2020-424 BE APPROVED; and C. THAT the By-law to amend By-law 70-2010, being a By-law to adopt various City of Brantford Policies and to create a Corporate Policy Manual by adopting Corporate-048 Municipal Street Naming Policy BE PRESENTED to City Council for adoption; and D. THAT the draft Municipal Address Number By-law attached as Appendix B to Report 2020-424 BE PRESENTED to City Council for adoption; and

E. THAT the Municipal Street Naming and Addressing Guide attached as Appendix C to Report 2020-424 BE ENDORSED by City Council; and

F. THAT the General Manager of Public Works and the General Manager of Community Development BE AUTHORIZED to approve revisions to the Municipal Street Naming and Addressing Guide to reflect changes to the Municipal Street Naming Policy as approved by City Council and changes related to the general administration of street naming and addressing; and

Page 18 of 135 5 G. THAT the list of Current Street Names (November 2020) attached as Appendix E to Report 2020-424 BE RECEIVED; and H. THAT Planning Staff BE DIRECTED to update Council annually regarding the current street name listing and the issuance of new street names. 10.2.5 Woodman Park Community Centre and Pool [Financial Impact - None], 2020-426 A. THAT report 2020-426 Woodman Park Community Centre and Pool BE RECEIVED; and

B. THAT staff BE DIRECTED to include additional funding for the design and reconstruction of Woodman Pool and renovations to the Woodman Park Community Centre within the 2021 Capital Program; and C. THAT staff ESTABLISHES a funding source for the additional $1.9 million required to be added to the previously approved project funding PK2018 for the Woodman Park Community and Pool. 10.2.7 Road Closing and Land Exchange – Wayne Gretzky Parkway and Lynden Park Mall Entrance [Financial Impact – None], 2020-479 A. THAT Report No. 2020-479, entitled Road Closing and Land Exchange – Wayne Gretzky Parkway and Lynden Park Mall, BE RECEIVED; and B. THAT Staff BE DIRECTED to initiate the process to close a portion of Wayne Gretzky Parkway; and C. THAT City Council APPROVE the land exchange between the City and North American Development Group Limited, I.G. Investment Management Ltd., conditional on the required road closing; and D. THAT the required Sales By-Law BE PRESENTED to City Council for adoption; and E. THAT the necessary Road Closure By-law BE PRESENTED to City Council for adoption.

Page 19 of 135 6 10.2.8 Public Access Defibrillator Policy replace with Automatic External Defibrillator (AED) Standard [Financial Impact: None],2020-14 A. THAT report 2020-14 ‘Public Access Defibrillator Policy BE RECEIVED; and B. THAT Council REPEAL Corporate Policy-027 Public Access Defibrillator Program; and C. THAT the necessary By-Law BE PRESENTED to Council for adoption. 10.2.9 Approval of Proclamation, Councillor Attendance and Flag Flying Policies [Financial Impact – None], 2020-448 A. THAT Report 2020-448 BE RECEIVED; and B. THAT Council-003 Annual Council/ Committee Attendance Report for Members of Council Policy BE APPROVED; and i. THAT the attendance policy BE AMENDED to add regrets reported by Members of Council due to other Formal Municipal Business (such as municipal conferences, conflicting municipal meetings).

C. THAT Corporate-049 Proclamation Request Policy BE APPROVED; and i. THAT the Proclamation Request Policy BE AMENDED to include that Proclamations must be submitted by a local resident or organization to be considered. D. THAT Corporate-004 Flag Flying at Municipal Buildings Policy BE AMENDED; and i. THAT the Half-Masting portion of the Flag Flying Policy BE AMENDED to include the additional guideline of tragic events of national, provincial or local significance and that upon initiating the Half-Masting of the Flag, Members of Council and the public shall be notified by the Communications Department. E. THAT the necessary By-law(s) to amend By-law 70-2010 to adopt Council-003 Annual Council/ Committee Attendance Report for Members of Council Policy and Corporate-049 Proclamation Request Policy and to repeal and replace

Page 20 of 135 7 Corporate-004 Flag Flying at Municipal Buildings Policy BE PRESENTED to City Council for adoption. 10.2.10 Rededication of the Art Stanbridge Walkway [Financial Impact – None], 2020-510 A. THAT Staff Report No. 2020-510 entitled, “Rededication of the Art Stanbridge Walkway BE RECEIVED; and B. THAT the Manager of Real Estate BE DELEGATED authority to execute a licence agreement between Wilfrid Laurier University and YMCA of Hamilton/Burlington/Brantford and The Corporation of the City of Brantford for the purposes of securing signage above the Art Stanbridge Walkway. 10.2.11 Vision Zero Road Safety Committee Report regarding RedLight Cameras A. THAT Staff BE DIRECTED to obtain a consultant to complete an analysis business case for red light cameras in the City of Brantford, and, if funding permits, introductory- level information the requirements of implementing automated speed enforcement to an upset limit of $60,000 to be funded from the Capital Funding Envelope Reserve (RF0556); and B. THAT the Consultant REPORT BACK to the Vision Zero Road Safety Committee. 10.2.12 Launch of the Brantford Immigration Partnership [Financial Impact: None], 2020-416 THAT Report 2020-416 Launch of the Brantford Immigration Partnership BE RECEIVED. 10.2.13 Community Physician Recruitment 2020 Program and 2021 Action Plan [Financial Impact: None], 2020-421 THAT Report 2020-421 Community Physician Recruitment 2020 Program and 2021 Action Plan BE RECEIVED.

Page 21 of 135 8 10.2.14 Motion Regarding Unsafe Disposal of Needles within the City of Brantford WHEREAS the Government of Ontario introduced Needle Exchange Programs or Harm Reduction Supply Programs in the late 1980's; and WHEREAS the Brant County Health Unit, in partnership with other local service providers, participates in the Needle Exchange Program, supplying sterile injection equipment (needles) within the City of Brantford; and WHEREAS the Brant County Health Unit is governed by an independent Board of Health and is not operated by The Corporation of the City of Brantford; and WHEREAS the unsafe disposal of needles/syringes within municipalities throughout Ontario, including the City of Brantford, is a significant health and safety concern; and WHEREAS one unsafe discarded needle is too many; and WHEREAS the distribution of needles by the Brant County Health Unit and partner agencies contributes to and compounds the problem of the unsafe disposal of needles on both public and private property within the City of Brantford, including parks, school yards, trails, and other locations where children may be exposed to this type of bio-hazardous waste; and WHEREAS The Corporation of the City of Brantford installed two large-scale needle disposal containers at strategic locations within the City, which have not lessened the issue of unsafe needle disposal throughout the City; NOW THEREFORE, the Municipal Council of The Corporation of the City of Brantford hereby resolves as follows:

A. THAT the Brant County Health Unit and its partner agencies to BE REQUESTED to suspend the Needle Exchange Program or Harm Reduction Supply Program, as the case may be, if within 45 days the Brant County Health Unit has not provided the Corporation of the City of Brantford with a plan, satisfactory to the municipality, to eliminate the harm of the unsafe disposal of needles and syringes within the City of Brantford; and

Page 22 of 135 9 B. THAT the unsafe disposal of bio-hazardous waste, such as needles and syringes, BE DECLARED to be a nuisance and that staff BE DIRECTED to bring forward a by-law to amend Chapter 556 of the City of Brantford Municipal Code (Public Nuisance By-law) to make the unsafe disposal of bio- hazardous waste, such as needles and syringes, an offence pursuant to Chapter 556; and C. THAT the Corporation of the City of Brantford file a request with the Province of Ontario to review and reevaluate the Harm Reduction Supply Program taking into account its impact on communities and neighbourhoods and;

D. THAT the Corporation of the City of Brantford to send a written request to our MPP Will Bouma requesting that he seek support and resources from the Province of Ontario to empower the health unit to seek innovative and creative solutions regarding needle distribution and collection; and E. THAT the Clerk BE DIRECTED to forward a copy of this resolution to the Brant County Health Unit, the Board of Health for the Brant County Health Unit, the Member of Provincial Parliament for Brantford/Brant – Mr. Will Bouma and the Association of Municipalities of Ontario.

10.2.15 Brantwood Park Road and Sympatica Crescent at Lynden Hills Park – Traffic Control - Councillor Antoski WHEREAS there is no pedestrian crosswalk painted across Brantwood Park Road at the Brantwood Park Road and Sympatica Crescent intersection; and WHEREAS pedestrians regularly cross Brantwood Park Road to access Lynden Hills Park; and WHEREAS Brantwood Park Road sees consistent traffic with report of speeding making crossing Brantwood Park Road difficult to cross without traffic control; and WHEREAS vehicles on Brantwood Park Road are not required to stop at the Brantwood Park Road and Sympatica Crescent intersection; and WHEREAS it is important to ensure safe access to public spaces;

Page 23 of 135 10 NOW THEREFORE BE IT RESOLVED:

A. THAT staff BE DIRECTED to undertake a traffic control review to determine if all-way stop control or pedestrian crossover is warranted at the intersection of Brantwood Park Road and Sympatica Crescent in front of Lynden Hills Park; and B. THAT staff BE DIRECTED to report back to Council on study results in Q1 2021. 10.2.16 Burwell Street at Lancaster Avenue – All-way Stop Control WHEREAS a letter dated September 10, 2020 was circulated to the affected neighbourhood seeking feedback with respect to consideration for all-way stop control at the intersection of Burwell Street and Devonshire Avenue; and WHEREAS staff received very little support for the installation of all-way stop control at the intersection of Burwell Street and Devonshire Avenue; and WHEREAS staff received significant feedback and support for the installation of all-way stop control at the intersection of Burwell Street and Lancaster Avenue; and

WHEREAS the intersection is stop controlled on Burwell Street only; and WHEREAS vehicles on Lancaster Avenue are not required to stop at the intersection; and WHEREAS Lancaster Avenue curves on both approaches to the intersection, making it difficult for motorists on Burwell Street to see approaching vehicles on Lancaster Avenue, and WHEREAS pedestrians regularly cross Lancaster Avenue and Burwell Street at the intersection to access nearby parks and trails; and WHEREAS new homes will soon be built on Parkside Drive, west of the intersection, that will increase vehicular and pedestrians volumes at the intersection; NOW THEREFORE BE IT RESOLVED: A. THAT staff BE DIRECTED to change the intersection control to All-way Stop Control; and

Page 24 of 135 11 B. THAT the implementation cost for all-way stop control signage and pavement marking, not to exceed $1,500, BE FUNDED from Operational Services Operating Budget; C. THAT any necessary by-laws BE PRESENTED to City Council for adoption. 10.2.17 Walter Street – Traffic Calming Measures WHEREAS Residents of Walter Street are reporting speeding traffic, distracted driving, and other dangerous driving activities; and WHEREAS Walter Street is located in a residential neighbourhood that has posted speed limits that are being ignored; and WHEREAS it is important to deter speeding and unsafe driving in our community; NOW THEREFORE BE IT RESOLVED: A. THAT staff BE DIRECTED to undertake a traffic study investigating the implementation of traffic calming measures on Walter Street; and B. THAT staff BE DIRECTED to report back to Council on study finding in Q1 2021. 10.2.18 Accessible Parking Space – North Park Street - Councillor McCreary WHEREAS a request for an accessible parking space in front of 94 St. George Street was approved at the August 25, 2020 City Council meeting; and WHEREAS the location of the Accessible Parking Space is better suited on North Park Street beside 71 St. George Street;

NOW THEREFORE The Municipal Council of The Corporation of the City of Brantford HEREBY RESOLVES as follows: A. THAT the on-street parking space in front of 94 St. George Street designated as an accessible parking space BE REPEALED; and B. THAT an Accessible Parking Space BE BY-LAWED on North Park Street beside 71 St. George Street; and

Page 25 of 135 12 C. THAT staff BE DIRECTED to bring forth any necessary by- law amendments pertaining to this resolution for adoption. 10.3 Social Services Committee Report #2020-11-04 10.3.2 Housing Services’ Units - Rental Arrears Update [Financial Impact –Unknown], 2020-437 THAT Report 2020-437, Housing Services’ Units - Rental Arrears Update BE RECEIVED. 10.3.3 Implications of Bill 204: Helping Tenants and Small Businesses Act, 2020 [Finance Implications: $101,445 for 2021], 2020-470

THAT Report 2020-470 Implications of Bill 204 for Affordable Housing BE RECEIVED. 10.3.4 Ontario Works Service Delivery Update [Financial Impact: $1,001,804 Provincial Revenue Loss], 2020-444 THAT Report 2020-444 Ontario Works Employment Services Transition Update [Financial Impact: $1,001,804 Provincial Revenue Loss] BE RECEIVED. 10.3.5 COVID-19 Human Services Response Funding Update [Financial Impact: None], 2020-524 THAT report 2020-524 COVID-19 Human Services Response Funding Update [Financial Impact: None] be RECEIVED. 10.4 Committee of the Whole - Community Development Report #2020-11- 10 10.4.2 Zoning By-law Amendment PZ-02-20 – 120-138 MarketStreet and 31 and 35 Chatham Street [Financial Impact - None], 2020- 221 A. THAT Zoning By-law Amendment Application PZ-02-20 submitted by Market Street Developments Inc., to change the Zoning of the lands located at 120-138 Market Street and 31 and 35 Chatham Street to “General Commercial Zone (C8-102)” to permit the development of a 10-storey mixed use building, BE APPROVED, subject to the application of a ‘Holding’ provision and in accordance with the applicable provisions as noted in Section 8.2 of Report 2020-221; and

Page 26 of 135 13 B. THAT the By-law to remove the “Holding (H)” provision from the subject lands not be presented to Council for approval until the following conditions have been satisfied: i. THAT the applicant has provided a signed Site Plan Agreement to The Corporation of the City of Brantford, along with all necessary securities; and ii. THAT the applicant submit a Stage 2 Archaeological Assessment and any subsequent assessments as required by the Ministry of Heritage, Sport, Tourism, and Culture Industries’ Standard and Guidelines for Consultant Archaeologists, as amended from time to time, as well as copies of all letters from the Ministry of Heritage, Sport, Tourism and Culture Industries verifying that archaeological assessments have been entered into the Ontario Public Register of Archaeological Reports, to the satisfaction of the General Manager of Community Development; and iii. THAT the applicant submits a further addendum to the Heritage Impact Study, prepared by Allan Avis Architect Inc. and Heritage downtowns Inc. dated July 16, 2019, addressing the relevant matters outlined in Staff Report 2020-221, to the satisfaction of The Corporation of the City of Brantford; and iv. THAT approval under Section 34 of the Ontario Heritage Act to remove the Crystal Cottage from 35 Chatham Street is received, and that the Crystal Cottage is successfully relocated to a new property, to the satisfaction of The Corporation of the City of Brantford; and

v. THAT all servicing issues, financial and otherwise, have been addressed to the satisfaction of The Corporation of the City of Brantford; and

C. THAT Pursuant to 34(18) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notices of Decision: “Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Section 7.2 and 8.3.1 of Report 2020-221.”

Page 27 of 135 14 10.4.4 Mohawk Lake District Plan – Final Plan [Financial Impact – None], 2020-345 A. THAT Staff Report 2020-345 regarding the Mohawk Lake District Plan – Final Plan BE RECEIVED; and B. THAT the final Mohawk Lake District Plan, attached as Appendix B to Report 2020-345, BE APPROVED; and C. THAT Planning Staff BE DIRECTED to proceed with an Application to Amend the Official Plan to establish the overall land use policy framework to implement the Mohawk Lake District Plan pursuant to Section 22 (2.2) of The Planning Act, R.S.O. 1990and in accordance with Section 8.4 of Report 2020- 345; and D. THAT Planning Staff BE DIRECTED to proceed with an Application to Amend Zoning By-law 160-90 to permit museum uses and an associated outdoor education and interpretive centre in accordance with Section 8.4 of Report 2020-345; and E. THAT a Staff led Mohawk Lake District Implementation Team BE ESTABLISHED with the mandate to lead and coordinate the implementation of the Mohawk Lake District Plan; and F. THAT the Mohawk Lake District Implementation Team REPORT BACK to Council with a work plan and to provide an update on implementation activities as necessary by the second quarter in 2021. 10.4.5 Application for Zoning By-law Amendment (Removal of a Holding Provision) PZ-17-20 – 140 Oak Park Road, 2020-439 A. THAT Zoning By-law Amendment application PZ-17-20, submitted by MHBC Planning on behalf of Vicano Developments Limited, affecting the lands located at 140 Oak Park Road, to remove the Holding “H” provision BE APPROVED, for the reasons set out in Report 2020-439; and B. THAT Planning Staff BE DIRECTED to proceed with the preparation of a technical amendment to Zoning By-law 160-90 to consider the removal of uses from the General Industrial M2 Zone that are considered to be incompatible with future residential uses to the south, in accordance with Section 8.2 of Report 2020-439.

Page 28 of 135 15 10.4.6 Applications for Zoning By-law Amendment (Removal of Holding Provisions) PZ-18-20 and PZ-19-20 – 375 Hardy Road (formerly 395 Hardy Road), 2020-441 A. THAT Zoning By-law Amendment Application PZ-18-20, submitted by MHBC Planning on behalf of Telephone City Aggregates (TCA), affecting lands located at 375 Hardy Road, to remove the Holding “H” provision BE APPROVED for the reasons set out in Report 2020-441; and B. THAT Zoning By-law Amendment Application PZ-19-20, submitted by MHBC Planning on behalf of Telephone City Aggregates (TCA), affecting lands legally described as Part of Lots 18-21, and Part of the Road Allowance between Lots 18- 19, Concession 3, in the Geographic Township of Brantford (formerly 395 Hardy Road), to remove the Holding “H” provision BE APPROVED, for the reasons set out in Report 2020-441; and C. THAT the By-laws to remove the Holding “H” provisions from the lands subject to applications PZ-18-20 and PZ-19-20 not be presented to Council for approval until the Subdivision Agreements have been entered into between the applicant and the City. 10.4.7 CAO Covid-19 Emergency Update 11.10.20, 2020-520 THAT Report 2020-520 CAO COVID-19 Emergency Update 11.10.20 BE RECEIVED. 10.5 Finance Committee Report #2020-11-12 10.5.1 Paramedic Services Approved 2021 Budget [Financial Impact – 3.5% or $164,837 increase to the City’s share of costs], 2020- 514 A. THAT report 2020-514 regarding the approved 2021 Paramedic Services Budget BE RECEIVED; and B. THAT the City Clerk BE DIRECTED to provide written notice to the County of Brant that City Council elects to refer the 2021 Paramedic Budget for dispute resolution.

Page 29 of 135 16 10.5.2 Quarterly Status Report of Contracts Awarded [Financial Impact – None], 2020-495 THAT Report 2020-495 titled “Quarterly Status Report of Contracts Awarded” for the period of July 1, 2020 – September 30, 2020 BE RECEIVED. 10.6 Special Committee of the Whole - Community Development Report #2020-11-19 10.6.1 Envisioning Our City: 2051 – The New Official Plan for the City of Brantford [Financial Impact – None], 2020-139 THAT Item 4.1, Envisioning Our City: 2051 - The New Official Plan for the City of Brantford [Financial Impact - none], 2020-139 inclusive of pending amendments BE DEFERRED to a special meeting of Committee of the Whole - Community Development held on January 19, 2021, as a continuation of the Statutory Public Hearing.

6. PROCLAMATIONS None.

7. PRESENTATIONS/DELEGATIONS [list, if any, available at meeting] 7.1 Troy MacDonald, Partner, Grant Thornton LLP Re: Item 11.1 Resolution from Special In-Camera City Council Meeting held on November 24, 2020 regarding Brantford Energy Task Force Report #2020-11-12 Mr. MacDonald attended Council to provide information on the Brantford Energy potential merger. Mr. MacDonald’s comments included highlights of the business case for merger options including, but not limited to, potential ten year rate stability, significant cost savings and synergies, and Brantford’s material shareholding of combined energy as well as single energy option for all Brantford. Mr. MacDonald answered questions from various members of Council.

Councillor Carpenter assumed the Chair.

Page 30 of 135 17

7.2 Chief Davis, Brantford Police Service Re: Item 11.4 Release of Prolific Offenders – Concern for Community Safety- Councillor Martin As Item 11.4, Release of Prolific Offenders – Concern for Community Safety, requires a Motion to Waive the Rules prior to the Item being considered, Council considered this motion first. Motion to Waive Rules: Moved by Councillor Martin Seconded by Mayor Davis THAT Sections 15.11.5 and 15.3.11 of Chapter 15 of the City of Brantford Municipal Code BE WAIVED in order to introduce a Resolution without prior Notice of Motion and without first being considered by a Committee of the Whole or Standing Committee: WHEREAS, at its meeting held on November 10, 2020, the Brantford Police Services Board received a presentation from staff as to what may be contributing to the public complaints of a spike in property thefts; and

WHEREAS late in 2019 the Government of Canada implemented Bill 75, which amended the Criminal Code (Canada) by liberalizing the rules for granting bail and in particular giving the courts more latitude in respect to releasing individuals charged with administration of justice offences, such as failing to appear in court or failing to comply with bail conditions; and WHEREAS the judicial system and correctional system are currently operating under COVID-19 pandemic restrictions that allow for accused to be issued a Form of Release (Form 9, 10 or 11) when an individual is charged with an offence without having to serve time in custody, which permits the immediate release of the accused due to concerns with reducing the spread of COVID-19 in the correctional system; and WHEREAS, due to the handling of accused in this manner, many of those accused have become repeat or prolific offenders in the City of Brantford as confirmed by the attached “Prolific Offenders on Multiple Forms of Release” report, causing concern to members of the Brantford Police Services Board, members of the Brantford

Page 31 of 135 18 Police Service, Brantford City Council and the community at large as the attached Brantford Police Services Monthly Statistical Report shows crimes such as Break and Enter Business, Theft from Motor Vehicle and Mischief have increased by as much as 70% in the six months of 2020 compared to the first six months of 2019; and WHEREAS implementing appropriate measures during a pandemic to ensure the safety of accused and convicted persons within the correctional system is important and should be addressed by the Ministry of the Solicitor General; and WHEREAS the correctional system in Ontario has not had any publicly reported major outbreaks of COVID-19, which was of concern when the pandemic started in March 2020 and led to the current practice of generally releasing accused persons prior to a hearing; and WHEREAS the incident of repeat offences is increasing in our community and the need for a resolution to these concerns is imperative to ensuring the safety of our citizens; NOW THEREFORE BE IT RESOLVED THAT the Council for The Corporation of the City of Brantford RESPECTFULLY REQUESTS: A. THAT the Solicitor General UNDERTAKE A REVIEW of any policy, directive, guideline or operational change regarding the current practice of releasing accused without holding during the COVID-19 pandemic, with a view to ensuring not only the safety of the correctional system, but also the safety of communities in Ontario who are impacted by repeat offenders who are released pending a hearing; B. THAT the Attorney General for Ontario UNDERTAKE A REVIEW of any policy, directive, guideline or practice by which the judiciary, including justices of the peace, release accused without holding pending a hearing, despite the accused being charged with multiple offences or repeat offences, with a view to ensuring the safety of communities in Ontario who are impacted by repeat offenders; and C. THAT the Minister of Justice and Attorney General of Canada UNDERTAKE A REVIEW of the amendments to the Criminal Code (Canada), among other Acts, implemented by Bill 75, which modernized and streamlined the bail regime, to determine whether those amendments do in fact ensure public safety and

Page 32 of 135 19 confidence in the criminal justice system, as promised, or whether additional amendments may be required in order to create a more robust process for those persons accused of multiple or repeat offences; and D. THAT the City Clerk BE DIRECTED to provide a copy of this resolution to the Solicitor General for Ontario, the Honourable Sylvia Jones; the Attorney General for Ontario, the Honourable Doug Downey; the Minister of Justice and Attorney General for Canada, the Honourable David Lametti; the Member of Provincial Parliament for Brantford/Brant, Mr. Will Bouma; as well as the Large Urban Mayor’s Caucus of Ontario and the Association of Municipalities of Ontario with an invitation for other municipalities across Ontario to join the City of Brantford in this appeal to the Solicitor General and the Attorney General for safer communities during the COVID-19 pandemic. Recorded vote on Motion to Waive Rules: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall

CARRIED (11 to 0) Received required 2/3rd

As the motion to waive the rules carried, Council received Chief Davis delegation. Chief Davis attended before Council and provided opening statements on the Release of Prolific Offenders. Hillary Miles appeared before Council and provided a presentation on Release of Prolific Offenders process. Ms. Miles presentation included the following:

 Overview of data collection principles for within presentation

 Forms of Release

 Criminal Profile for Prolific Offenders for 10 offenders The delegates answered questions of Council. Mayor Davis resumed the Chair.

Page 33 of 135 20 7.3 David Falletta, Bousefields Inc., Courtney Heron-Monk, Bousefields Inc. and Frank Palombi, Shellbrant Developments Limited. David Faletta and Frank Palombi attended before Council. Mr. Faletta provided comments related to the two lot types within the draft plan as relates to parking concerns within the subdivision. Once reviewing the draft by-law, Mr. Faletta requested that Council consider an amendment to the by-law for a side-yard setback pairing option that is connected to the plans for the pairing of driveway’s and the number of on- street parking committed to within the plans. Mr. Faletta answered questions of members of Council.

8. CLERK’S REPORT ON COMMUNICATIONS, 2020-555 Moved by Councillor Sless Seconded by Councillor Vanderstelt THAT the Clerk’s Report on Communication for November 2020 BE RECEIVED. Recorded Vote on Item 8: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

9. MINUTES Moved by Councillor Carpenter Seconded by Councillor Antoski THAT the following Minutes BE ADOPTED: 9.1. City Council - October 27, 2020 9.2. Special City Council - October 15, 2020 9.3. Special City Council - October 27, 2020 9.4. Special City Council - October 28, 2020 9.5. Special City Council - November 10, 2020

Page 34 of 135 21 THAT the following Minutes BE RECEIVED:

9.6. John Noble Home Committee of Management - November 11, 2020 9.7. John Noble Home Committee of Management - Private and Confidential - November 11, 2020 Recorded Vote on all minutes: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall

CARRIED (11 to 0)

10. COMMITTEE REPORTS

Prior to commencing the remainder of the meeting items and in keeping with Council's desire to address items to which a delegation has attended at the beginning of the meeting, Council then moved to item 11.1.

11.1 Resolution from Special In-Camera City Council Meeting held on November 24, 2020 regarding Brantford Energy Task Force Report #2020-11-12 Moved by Councillor Utley Seconded by Councillor Martin Recommendation:

A. THAT the Project Phoenix Memorandum of Understanding BE APPROVED; and B. THAT the Project Phoenix Confidentiality Agreement BE APPROVED; and C. THAT the City Clerk BE DIRECTED to place the Project Phoenix Memorandum of Understanding and the Project Phoenix Confidentiality Agreement on the Council Signing By-law for execution by the Mayor and Clerk.

Page 35 of 135 22 Recorded Vote on Item 11.1:

YES: (9): Mayor Davis, Councillor Weaver, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall NO: (1): Councillor Carpenter CARRIED (9 to 1) Councillor Vanderstelt was not present at time of the vote.

Council then proceeded to item 11.4. Councillor Carpenter assumed the Chair (7:50 pm).

11.4 Release of Prolific Offenders – Concern for Community Safety - Councillor Martin Moved by Councillor Martin Seconded by Mayor Davis WHEREAS, at its meeting held on November 10, 2020, the Brantford Police Services Board received a presentation from staff as to what may be contributing to the public complaints of a spike in property thefts; and WHEREAS late in 2019 the Government of Canada implemented Bill 75, which amended the Criminal Code (Canada) by liberalizing the rules for granting bail and in particular giving the courts more latitude in respect to releasing individuals charged with administration of justice offences, such as failing to appear in court or failing to comply with bail conditions; and WHEREAS the judicial system and correctional system are currently operating under COVID-19 pandemic restrictions that allow for accused to be issued a Form of Release (Form 9, 10 or 11) when an individual is charged with an offence without having to serve time in custody, which permits the immediate release of the accused due to concerns with reducing the spread of COVID-19 in the correctional system; and WHEREAS, due to the handling of accused in this manner, many of those accused have become repeat or prolific offenders in the City of Brantford as confirmed by the attached “Prolific Offenders on Multiple Forms of Release” report, causing concern to members of the Brantford Police Services Board, members of the Brantford Police Service, Brantford City Council and the community at large as the attached Brantford Police

Page 36 of 135 23 Services Monthly Statistical Report shows crimes such as Break and Enter Business, Theft from Motor Vehicle and Mischief have increased by as much as 70% in the six months of 2020 compared to the first six months of 2019; and WHEREAS implementing appropriate measures during a pandemic to ensure the safety of accused and convicted persons within the correctional system is important and should be addressed by the Ministry of the Solicitor General; and WHEREAS the correctional system in Ontario has not had any publicly reported major outbreaks of COVID-19, which was of concern when the pandemic started in March 2020 and led to the current practice of generally releasing accused persons prior to a hearing; and WHEREAS the incident of repeat offences is increasing in our community and the need for a resolution to these concerns is imperative to ensuring the safety of our citizens; NOW THEREFORE BE IT RESOLVED THAT the Council for The Corporation of the City of Brantford RESPECTFULLY REQUESTS: A. THAT the Solicitor General UNDERTAKE A REVIEW of any policy, directive, guideline or operational change regarding the current practice of releasing accused without holding during the COVID-19 pandemic, with a view to ensuring not only the safety of the correctional system, but also the safety of communities in Ontario who are impacted by repeat offenders who are released pending a hearing; B. THAT the Attorney General for Ontario UNDERTAKE A REVIEW of any policy, directive, guideline or practice by which the judiciary, including justices of the peace, release accused without holding pending a hearing, despite the accused being charged with multiple offences or repeat offences, with a view to ensuring the safety of communities in Ontario who are impacted by repeat offenders; and C. THAT the Minister of Justice and Attorney General of Canada UNDERTAKE A REVIEW of the amendments to the Criminal Code (Canada), among other Acts, implemented by Bill 75, which modernized and streamlined the bail regime, to determine whether those amendments do in fact ensure public safety and confidence in the criminal justice system, as promised, or whether additional amendments may be required in order to create a more robust process for those persons accused of multiple or repeat offences; and

Page 37 of 135 24 D. THAT the City Clerk BE DIRECTED to provide a copy of this resolution to the Solicitor General for Ontario, the Honourable Sylvia Jones; the Attorney General for Ontario, the Honourable Doug Downey; the Minister of Justice and Attorney General for Canada, the Honourable David Lametti; the Member of Provincial Parliament for Brantford/Brant, Mr. Will Bouma; as well as the Large Urban Mayor’s Caucus of Ontario and the Association of Municipalities of Ontario with an invitation for other municipalities across Ontario to join the City of Brantford in this appeal to the Solicitor General and the Attorney General for safer communities during and after the COVID-19 pandemic. Recorded Vote on Item 11.4: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

Mayor Davis resumed Chair (8:31pm)

Council then considered all items separated for discussion purposes.

Moved by Councillor Wall Seconded by Councillor Van Tilborg THAT all Items in the Committee Reports (Items 10.1 to 10.6) separated for discussion purposes BE APPROVED.

Council then considered and voted on each separated item beginning with item 10.4.3 as a delegation was present.

Page 38 of 135 25 10.4 Committee of the Whole - Community Development Report #2020-11- 10 10.4.3 Applications for Neighbourhood Plan NP-01-19; Zoning By-law Amendment PZ-07-19, and Draft Plan of Subdivision 29T-19502 – 346 Shellard Lane [Financial Impact – Unknown], 2020-272 Recommendation: A. THAT Neighbourhood Plan Application NP-01-19, submitted by Bousfields Inc. on behalf of Shellbrant Developments Limited, affecting the lands located on the north side of Shellard Lane, west of Conklin Road, Part of Blocks 4 and 5, Kerr Tract, Geographic Township of Brantford, City of Brantford, municipally addressed as 346 Shellard Lane, BE APPROVED; and B. THAT Zoning By-law Amendment Application PZ-07-19 submitted by Bousfields Inc. on behalf of Shellbrant Developments Limited, affecting the lands located on the north side of Shellard Lane, west of Conklin Road, Part of Blocks 4 and 5, Kerr Tract, Geographic Township of Brantford, City of Brantford, municipally addressed as 346 Shellard Lane to change the zoning to “Open Space Type 1 Zone (OS1)”, “Open Space Restricted Zone (OS3)”, “Residential Type 1B (15 Metre) – Exception 35 Zone (R1B-35)”, “Residential Type 1C (12 Metre) – Exception 24 Zone (R1C-24)”, “Residential Type 1D (11 Metre) – Exception 12 Zone (R1D-12)”, “Residential Medium Density Type A – Exception 75 Zone (R4A-75)”, “Residential Medium Density Type A – Exception 76 Zone (R4A-76)”, and the “Residential Medium Density Type A – Exception 77 Zone (R4A-77), “Residential Medium Density Type A – Exception 78 Zone (R4A-78) and “Community Centre Commercial Zone (C10)”, BE APPROVED in accordance with the applicable provisions as outlined in Section 8.2 of Report 2020-272; and C. THAT Draft Plan of Subdivision Application 29T-19502, submitted by Bousfields Inc. on behalf of Shellbrant Developments Limited, affecting the lands located on the north side of Shellard Lane, west of Conklin Road, Part of Blocks 4 and 5, Kerr Tract, Geographic Township of Brantford, City of Brantford, municipally addressed as 346 Shellard Lane submitted by Bousfields Inc. on behalf of Shellbrant

Page 39 of 135 26 Developments Limited, affecting the lands municipally addressed as 346 Shellard Lane, BE APPROVED subject to the conditions included in Section 9.0 “Conditions of Draft Plan of Subdivision Approval” of Report 2020-272; and D. THAT the By-law to remove the “Holding (H)” provision from the subject lands not be presented to Council for approval until a Subdivision Agreement has been entered into between the applicant and the City; and E. THAT Pursuant to Sections 34(18) and 51(38) of the Planning Act, R.S.O. 1990, c.P.13., the following statement SHALL BE INCLUDED in the Notice of Decision: “Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Section 7.2 and 8.3.1 of Report 2020-272”.

Amendment Moved by Councillor Weaver Seconded by Councillor Vanderstelt THAT the Zoning By-law application BE AMENDED to remove the requirement whereby a 0.6 m sideyard must be adjacent to a 1.2m sideyard. Recorded Vote on amendment to item 10.4.3: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

Recorded Vote on item 10.4.3, AS AMENDED: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall

CARRIED (11 to 0)

Page 40 of 135 27

10.1 Appointments Committee Report #2020-11-03 10.1.1 Appointment of Members of Council to Various Committees, Boards, Advisory Committees and Task Forces - 2020-2021 Term Recommendation: A. THAT the appointment of Members of Council to various Committees, Boards and Task Forces for the 2020-2021 term of Council as outlined in Appendix "A" attached hereto BE APPROVED; and

B. THAT the necessary by-law BE PRESENTED to City Council for adoption; and C. THAT the Code of Conduct Review Task Force BE DISBANDED; and D. THAT the Northridge Clubhouse and Parking Lot Project Steering Committee BE DISBANDED.

Amendment:

Moved by Councillor Vanderstelt Seconded by Councillor Antoski THAT Appointments Report #2020-11-03 BE AMENDED to REMOVE Councillor Vanderstelt from the Brant Waterways Foundation Appointments. Recorded Vote on amendment to item 10.1.1: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0) Amendment: Moved by Councillor McCreary Seconded by Councillor Martin

Page 41 of 135 28 THAT Appointments Report #2020-11-03 BE AMENDED to APPOINT Mayor Davis and Councillor Martin to the Brantford Police Service’s Board for a term to expire November 14, 2022. Recorded Vote on amendment to item 10.1.1: YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

Recorded Vote on 10.1.1, AS AMENDED: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

10.1.2 Appointment of Citizen Members to various Committees, Boards, Advisory Committees and Task Forces Councillor Sless declared a conflict on this item. Daughter in-law is being recommended for appointment. Councillor Sless did not vote on the appointment for the Environmental and Sustainability Policy Advisory Committee as a result.

Recommendation:

A. THAT the following Citizen Appointments BE APPROVED; Committee of Adjustment Michael Bodnar for a term to expire November 24, 2022. Brantford Airport Board Robert Nelles for a term to expire November 24, 2022. Thomas Borutski, Mark Littell and Bob Wyatt for a term to expire November 24, 2024.

Page 42 of 135 29 Brownfields Community Advisory Committee

Rose Sicoli, Nicole Di Fillipo and Christine Clark for a term to expire November 24, 2024. Control of Vicious Dogs Committee Mary Armstrong for a term to expire November 24, 2022. Ashley Sage and Huy Tang for a term to expire November 24, 2024. Economic Development Advisory Committee Velma Morrison and Rick Vienneau for a term to expire November 24, 2022. Ed Doucet, Mohamed Ikbal Mebrouk, Dennis Dallaway, Barb Smith, Mark Simpson and Christine Clark for a term to expire November 24, 2024. Tourism Advisory Committee Witkor Kulinski for a term to expire November 24, 2022. Barb Smith, Dennis Dallaway and Huy Tang for a term to expire November 24, 2024. Property Standards Committee Tamara Cupoli and Brenda Hertog for a term to expire November 24, 2024. Brantford Accessibility Advisory Committee Mary Armstrong and Madison Moyer for a term to expire November 24, 2024. Brantford Cultural Advisory Committee Vern Payne, Neha Gutkar and Muskan Grover for a term to expire November 24, 2024. Brantford Heritage Committee Tamara Cupoli and Christopher Johnson for a term to expire November 24, 2024.

Page 43 of 135 30 Environmental and Sustainability Policy Advisory Committee David Kielstra and Alysha Sless for a term to expire November 24, 2024; and B. THAT the necessary By-law BE PRESENTED to City Council for adoption.

Recorded vote on the appointments for the Environmental and Sustainability Policy Advisory Committee:

YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0) Councillor Sless did declared a conflict to this portion of item 10.1.2. and did not vote.

Recorded Vote on the remainder of the items within 10.1.2:

YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

10.2 Committee of the Whole - Operations and Administration Report #2020-11-03

10.2.6 Canadian Industrial Heritage Centre Lease Agreement –66 Mohawk Street [Financial Impact - $100 over 10 year term], 2020-501 A. THAT Staff Report No. 2020-501, entitled “Canadian Industrial Heritage Centre Lease – 66 Mohawk Street” BE RECEIVED; and B. THAT the Clerk BE DIRECTED to place the lease between the Canadian Industrial Heritage Centre and The Corporation of the

Page 44 of 135 31 City of Brantford on the Council Signing By-law for the City Council meeting on November 24, 2020, which lease shall contain (among other terms) a ten (10) year term, and shall pertain to approximately two (2) acres of land located at the property municipally known as 66 Mohawk Street; and C. THAT the Manager of Real Estate BE DELEGATED authority to execute all documents related to the development of the Leased Premises or otherwise necessary to facilitate the City’s obligations under the above-noted leased, including Zoning By- law amendments, Building Permits, and Heritage Permits, on behalf of The Corporation of the City of Brantford as owner of 66 Mohawk Street. Recorded Vote on Item 10.2.6: YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0) Councillor Utley was not present at time of vote.

10.3 Social Services Committee Report #2020-11-04 10.3.1 Homeless Individuals and Families Information System (HIFIS) Implementation Update [Financial Impact: None], 2020-497 Recommendation: A. THAT Report 2020-497 Homeless Individuals and Families Information System (HIFIS) Implementation Update [Financial Impact: None] BE RECEIVED, and B. THAT staff BE DIRECTED to provide quarterly updates and an annual report to Social Services Committee in May of each year summarizing: i. number of households accessing a program through the Community Homelessness Prevention Initiative (CHPI) including demographics (age, ethnicity, marital status, housing history/community of origin);

Page 45 of 135 32 ii. number of individuals and households using an emergency shelter program including demographics (age, ethnicity, marital status, housing history/community of origin) iii. number of chronically homeless individuals iv. the average number of individuals each day receiving outreach services v. number of individuals receiving Housing First individual case management vi. number of individuals permanently housed vii. housing retention rate Recorded Vote on Item 10.3.1: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

10.4 Committee of the Whole - Community Development Report #2020-11- 10 10.4.1 Zoning By-law Amendment PZ-12-20 and Extensionto a Draft Approved Plan of Subdivision 29T-16502 – 501 Shellard Lane (Losani Homes) [Financial Impact – None], 2020-407 Councillor Vanderstelt declared a conflict on this item and did not participate in the debate or voting. Recommendation: A. THAT Zoning By-law Amendment Application PZ-12-20, submitted by MHBC Planning on behalf of Losani Homes, affecting lands at 501 Shellard Lane, City of Brantford, to amend the Holding – Residential Type 1D Zone (H-R1D-10) to modify the interior side yard BE APPROVED, in accordance with the applicable provisions as noted in Section 8.3.1 of Report 2020-407; and B. THAT the request to amend a condition of Draft Plan of Subdivision, specifically to extend the expiry date for Draft Plan

Page 46 of 135 33 Approval (File No. 29T-16502), submitted by MHBC Planning on behalf of Losani Homes, affecting the lands municipally addressed as 501 Shellard Lane, BE APPROVED, in accordance with Section 8.0 of Report 2020-407; and C. THAT Pursuant to Section 51(47) of the Planning Act,S.O. 1990, c.P.13., written notice under Subsection 51(45) shall not be required as the change to the conditions is considered minor. No further notice to the public is required upon Council’s approval; and D. THAT Pursuant to Section 34(18) of the Planning Act,S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notice of Decision: “Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Section 7.2 of Report 2020-407.”

Recorded Vote on Item 10.4.1 YES: (10): Mayor Davis, Councillor Weaver, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0) Councillor Vanderstelt declared a conflict and did not participate in the vote.

11. RESOLUTIONS Items 11.1 and 11.4 were considered and disposed of earlier in the meeting. Councillor Vanderstelt left the meeting.

11.2 Comments on Environmental Registry Posting Regarding Draft Legislation to Transition Municipal Blue Box Programs to Full Extended Producer Responsibility [Financial Impact], 2020-534 Moved by Councillor Weaver Seconded by Councillor Carpenter

Page 47 of 135 34 Recommendation:

A. THAT Report No. 2020 – 534, “Comments on Environmental Registry Posting Regarding Draft Legislation to Transition Municipal Blue Box Programs to Full Extended Producer Responsibility”, BE RECEIVED; and B. THAT the comments under Section 8.2 and Appendix “C” of this report BE SUBMITTED in response to the draft legislation as posted by the Ministry of Environment, Conservation and Parks (MECP) on the Environmental Registry posting #019-2579; and C. THAT the City explore the option of providing blue box collection services post transition on behalf of and under contract to producers, subject to negotiation of mutually agreeable terms; and D. THAT the General Manager of Public Works or designate BE PROVIDED with delegated authority if entering into negotiations regarding the options of the City operating blue box collection services on behalf of producers; and E. THAT a copy of this resolution BE FORWARDED to the Ministry of Environment, Conservation and Parks (MECP), Association of Municipalities Ontario (AMO) and the Municipal Waste Association (MWA); and

F. THAT Report No. 2020-534 BE PROVIDED to the Environmental and Sustainability Policy Advisory Committee (ESPAC). Amendment: Moved by Councillor Antoski Seconded by Councillor Carpenter

THAT item 11.2 BE AMENDED by adding the following as Clause E and moving the original Clause E to Clause F: THAT the Mayor of the City of Brantford BE DIRECTED to request that our MPP Will Bouma support and act on Council’s behalf, our desire and request to move up the transition year for the City’s Blue Box Program currently posted in the Proposed Blue Box Regulation from the year 2025 to 2024.

Page 48 of 135 35 Recorded Vote on amendment to item 11.2:

YES: (10): Mayor Davis, Councillor Weaver, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

Recorded Vote on item 11.2, AS AMENDED: YES: (10): Mayor Davis, Councillor Weaver, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall

CARRIED (10 to 0)

11.3 Environmental Registry Posting Regarding Amendments to the Food and Organic Waste Policy Statement and Update Regarding Proposed City Residential Organics Diversion Program [Financial Impact - none], 2020-533 Moved by Councillor Antoski Seconded by Councillor Carpenter Recommendation: A. THAT Report No. 2020 – 553, “Environmental Registry Posting Regarding Amendments to the Food and Organic Waste Policy Statement and Update Regarding Proposed City Residential Organics Diversion Program”, BE RECEIVED; and B. THAT the Province BE ADVISED The City of Brantford is supportive of the overall goals and objectives of Food and Organic Waste Policy Statement (Environmental Registry posting - # 019-2498) as they should improve and/or enhance the diversion of organic materials within the province; and

C. THAT the comments listed under Section 8.1 of this report BE SUBMITTED in response to the Environmental Registry posting #019- 2498; and D. THAT a copy of this resolution BE FORWARDED to the Minister of the Environment, Conservation and Parks (MECP), MPP – Brant, Association of Municipalities Ontario (AMO) and the Municipal Waste Association (MWA);

Page 49 of 135 36 E. THAT Report No. 2020-553 BE PROVIDED to the Environmental and Sustainability Policy Advisory Committee (ESPAC). Recorded vote on item 11.3: YES: (10): Mayor Davis, Councillor Weaver, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

11.5 CAO COVID-19 Emergency Update 11.24.20, 2020-546 Moved by Councillor McCreary Seconded by Councillor Martin Recommendation: A. THAT Report 2020-546 CAO COVID-19 Emergency Update 11.24.20 BE RECEIVED; and B. THAT item 10.2 of the City Council meeting held on April 28, 2020, entitled “Temporary Use By-law to Permit the Use of Recreational Vehicles in the City of Brantford” BE AMENDED by:

i. Amending Clause A by striking the words “until the Declaration of Emergency of the Head of Council for The Corporation of the City of Brantford expires or is otherwise terminated” and inserting the words “for a period of time to be recommended by Planning staff”; and ii. Amending Clause B by deleting B.ii; and C. THAT item 7.1 of the Special City Council meeting held on June 16, 2020, entitled Report – Patio Brantford – Temporary Policies for Private and Public Outdoor Patios during the COVID-19 Pandemic (2020-286) BE AMENDED by: i. Changing the expiration date set out in Clause B from January 1, 2021 to January 1, 2022; ii. Amending Clause C by deleting the words “until the Declaration of Emergency by the Head of Council for The Corporation of the City of Brantford expires or is otherwise terminated” and inserting the words “for a period of time to be recommended by Planning staff”;

Page 50 of 135 37 iii. Changing the expiration date set out in Clause D.ii. from January 1, 2021 to January 1, 2022; iv. Amending Clause H to include the words “and 2021” after the word “2020”; and v. Changing the last phrase set out in Clause I.iii. to read “or until the expiry date of January 1, 2022 signifying the end of the 2021 patio season”; and D. THAT Planning Policy- 004 Patio Brantford – On-Street Patio Emergency Pandemic Recovery Policy BE AMENDED to extend the patio season from January 1, 2021 to January 1, 2022 or until such time as a Temporary Use By-law addressing Section 6.18 of Zoning By-law 160-90 respecting the parking requirements associated with the establishment or expansion of private outdoor patios has been considered by Council; and E. THAT the Clerk BE DIRECTED to place a By-law to repeal By-law 106-2020, being a by-law to require the wearing of face coverings in prescribed, enclosed public places in response to the COVID-19 pandemic, before City Council for consideration. Amendment: Moved by Councillor Antoski Seconded by Councillor Carpenter That Clause i in Recommendation B of Report 2020-546 be deleted and replaced with the following: i. Amending Clause A by striking the words “until the Declaration of Emergency of the Head of Council for The Corporation of the City of Brantford expires or is otherwise terminated” and inserting the words "for a period of time, potentially extending beyond the Declaration of Emergency, as recommended by Planning Staff but not before the Declaration of Emergency expires or has been terminated. Recorded Vote on the amendment to item 11.5: YES: (10): Mayor Davis, Councillor Weaver, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

Page 51 of 135 38 Recorded Vote on item 11.5, AS AMENDED:

YES: (10): Mayor Davis, Councillor Weaver, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

12. NOTICES OF MOTION 12.1 Brant Family and Children's Services - Councillor Carpenter WHEREAS Brant Family and Children’s Services support the health and well-being of families and children in Brantford and the County of Brant; and WHEREAS the Brant Family and Children’s Services and the City of Brantford have enjoyed a long-standing partnership in support of local families, including previous City representation on the Brant Family and Children’s Services Board of Directors; and WHEREAS Brant Family and Children’s does not currently have a Board of Directors, which has limited the capacity of this agency to customize solutions that respond to the unique social and economic needs within Brantford and the County of Brant; and

WHEREAS planning is underway to merge the Brantford Family and Children’s Services with the Children’s Aid Society of Haldimand & Norfolk; and WHEREAS this proposed merger may negatively impact local service levels, responsivity and community partnerships; and WHEREAS any degradation of the services currently provided by the Brant Family and Children’s Services will negatively affect the outcomes for local families and children.

NOW THEREFORE BE IT RESOLVED that staff BE DIRECTED to issue a letter to The Ministry of Children Community and Social Services (MCCSS); Brant Family and Children’s Services and Member of Provincial Parliament for Brantford-Brant that includes the following: A request that Brant Family and Children’s Services postpone the proposed merger until it has completed a comprehensive community and stakeholder consultation to determine potential impacts on local children and families in Brantford and the County of Brant.

Page 52 of 135 39 12.2 Speeding Drivers - Slow Down Signs - Councillor Utley

WHEREAS speeding drivers are disobeying posted speed limits throughout our city; and WHEREAS citizens are becoming increasingly concerned about the safety of their children and seniors who sometimes require more time to cross the road; and WHEREAS resources are limited to Police traffic violations; and WHEREAS speed radar units that display vehicle speed sometimes have the opposite effect as some drivers try to beat their previous speed; and

WHEREAS solutions to reduce speeding are often expensive and limited in their effectiveness; and WHEREAS other communities and individuals are using low cost initiatives to provide neighbourhoods with lawn signs asking drivers to slow down; and WHEREAS Slow Down lawn signs must be installed on private property and be in compliance with the City’s Outdoor Sign By-law, Chapter 478 of the City of Brantford Municipal Code; NOW THEREFORE BE IT RESOLVED:

A. THAT Staff BE DIRECTED to research “Slow Down” sign designs, wording, manufacturing, delivery turnaround, and costs for 500 lawn signs that can be distributed to citizens in their neighbourhoods through Neighbourhood Associations; and B. THAT Staff BE DIRECTED to report back to Council on “Slow Down” signs and funding source in Q1 2021.

12.3 Power of Attorney Resources and Information for Seniors - Councillor Carpenter WHEREAS seniors are the fastest growing age group in Ontario; and by 2041, it is projected that in the City of Brantford and County of Brant, 25 – 30% of residents will be age 65 and older; and WHEREAS older adults can be more vulnerable to the misuse of power, fraud, and financial abuse, particularly if the individual is experiencing symptoms of Alzheimer’s, dementia or other cognitive challenges; and WHEREAS Elder Abuse Awareness and Prevention was identified as a 2021-2022 Council Priority; and

Page 53 of 135 40 WHEREAS the Elder Abuse Awareness and Prevention Strategy is a key component of the City of Brantford Healthy Aging Plan; and WHEREAS a Power of Attorney is a legal document in which an individual gives care and control of their personal and financial affairs to a trusted person; and WHEREAS a Power of Attorney can be an important tool in preventing elder abuse, provided it is used ethically and in the best interest of the person needing support; and WHEREAS the uses, rights and responsibilities of a Power of Attorney may not be well understood by the general public; and

WHEREAS greater public understanding of Power of Attorney may serve to better protect older adults in Brantford from elder abuse; NOW THEREFORE BE IT RESOLVED: A. THAT Staff consult with community partners including the Grand River Council on Aging, the Elder Abuse Awareness Committee, Elder Abuse Ontario, the Community Legal Clinic, and the Seniors’ Resource Centre, and provide a report to Council by March 31 2021 detailing the following: i. A project plan to deliver workshops, webinars or other methods to provide information to the public regarding the use of Power of Attorney, with all required costs and resources; ii. A communications plan to support public awareness of these information sessions, with all required costs and resources; iii. The feasibility of a locally developed Power of Attorney database, including consideration of privacy, legality, and required resources; iv. Opportunities for Brantford City Council to advocate to other levels of government for stronger protections for older adults who may be vulnerable to all forms of elder abuse. 13. BY-LAWS Councillor Weaver left the meeting. 1st and 2nd Reading Moved by Councillor Martin Seconded by Councillor McCreary

Page 54 of 135 41 THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-laws for 1st and 2nd Reading: 188-2020 By-law to authorize the execution of AGREEMENTS individually dated and listed on Schedule 'A' attached hereto: 1. Lease Agreement between the Canadian Industrial Heritage Centre and The Corporation of the City of Brantford (2020- 501) (Committee of the Whole – Operations and Administration Report #2020-11-03) 2. Project Phoenix Memorandum of Understanding and Project Phoenix Confidentiality Agreement between The Corporation of the City of Brantford, The Corporation of the City of Cambridge, The Corporation of the City of North Dumfries, Cambridge and North Dumfries Energy Plus Inc. and Brantford Energy Corporation (Special City Council – November 24, 2020) 189-2020 By-law to Appoint Citizen Members and Liaison Members to various Boards and Advisory Committees (Appointments Committee Report #2020-11-03) 190-2020 By-law to Appoint Members of Council to various Committees, Boards, Advisory Committees and Task Forces (Appointments Committee Report #2020-11-03) 191-2020 By-law to amend By-law 70-2010 being a By-law to adopt various City of Brantford Policies and to create a Corporate Policy Manual by adding Corporate Policy – 048 (Municipal Street Naming Policy) to Appendix “A” (2020-424) (Committee of the Whole – Operations and Administration Report #2020-11-03)

192-2020 Being a by-law of the Corporation of the City of Brantford, to provide for the assigning of municipal addresses to buildings along highways and for affixing numbers to the buildings in the City (2020-424) (Committee of the Whole – Operations and Administration Report #2020-11-03) 193-2020 By-law to amend By-law 70-2010, being a By-law to adopt various City of Brantford Policies and to create a Corporate Policy Manual by repealing Corporate-027, Public Access Defibrillator Program (2020-14) (Committee of the Whole – Operations and Administration Report #2020-11-03)

Page 55 of 135 42 194-2020 By-law to amend By-law 70-2010, being a By-law to adopt various City of Brantford Policies and to create a Corporate Policy Manual (by adopting Council-003 Annual Council/Committee Attendance Report for Members of Council, adopting Corporate-049 Proclamation Request Policy and repealing and replacing Corporate-004 Flag Flying at Municipal Buildings) (2020-448) (Committee of the Whole – Operations and Administration Report #2020-11-03) 195-2020 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (to amend the Holding – Residential Type 1D Zone (H-R1D-10) to modify the interior side yard regulation) (PZ- 12-20) (2020-407) (Committee of the Whole – Community Development Report #2020-11-09) 196-2020 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (to permit the development of a ten storey, mixed use building affecting lands at 120-138 Market Street and 31 and 35 Chatham Street) (2020-221) (Committee of the Whole – Community Development Report #2020-11-10) 197-2020 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (to permit the development of 385 dwelling units, as well as blocks for a park, walkways, stormwater management ponds and commercial uses affecting land in the west part of the City, north of Shellard Lane and west of Conklin Road, Part of Blocks 4 and 5, Kerr Tract, Geographic Township of Brantford) (PZ- 07-19) (2020-272) (Committee of the Whole – Community Development Report #2020-11-10) 198-2020 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (Removal of Holding “H” Provision) (140 Oak Park Road) (PZ-17-20) (2020-439) (Committee of the Whole – Community Development Report #2020-11-10) 199-2020 By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Eagle Avenue – Schedule 26 – Accessible Zone) (Public Works Policy – 021 Amending On-Street Parking Regulations)

Page 56 of 135 43 200-2020 By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Spring Lane – Schedule 7 – Parking Prohibited at Any Time) (Public Works Policy – 021 Amending On- Street Parking Regulations) 201-2020 By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (North Park Street – Schedule 7 – Parking Prohibited at Any Time, Schedule 10 - Parking – Restricted Time Limit, Schedule 26 – Accessible Zone) (Committee of the Whole – Operations and Administration Report #2020-11-03) 202-2020 By-law to amend By-law 37-83, being a By-law to regulate Traffic in the City of Brantford (Burwell Street at Lancaster Avenue – Schedule 1 – Through Highways) (Committee of the Whole – Operations and Administration Report #2020-11-03) 203-2020 Being a By-law to amend Chapter 15 of the City of Brantford Municipal Code (Procedure) (City Council - October 27, 2020) 204-2020 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (by removing the ‘Holding’ provision from the lands located on the north side of the Grey Street Extension and changing the zoning to “Residential Medium Density Type A – Exception 68 Zone) (H-R4A-68) (PZ-09-17) (CD2018-007) (Committee of the Whole – Community Development Report #2020-11-10) 205-2020 Being a by-law to repeal By-law 106-2020, being a by-law to require the wearing of face coverings in prescribed, enclosed public places in response to the COVID-19 pandemic. (2020-546) (City Council – November 24, 2020) 206-2020 Being a by-law to amend Planning Policy - 004 - Patio Brantford - On-Street Patio Emergency Pandemic Recovery Policy, as set out in Appendix “A” of By-law 70-2010, being a By-law to adopt various policies of the City of Brantford and to create a Corporate Policy Manual (2020-546) (City Council – November 24, 2020) 207-2020 By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Meeting held on November 24, 2020

Page 57 of 135 44 Recorded Vote on the 1st and 2nd Reading: By-Law 189-2020

YES: (8): Mayor Davis, Councillor Utley, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (8 to 0) Councillor Sless declared a conflict on the related matter and did not participate in the vote.

Recorded Vote on the 1st and 2nd Reading: By-Law 195-2020 YES: (8): Mayor Davis, Councillor Utley, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (8 to 0)

Recorded Vote on the 1st and 2nd reading of all By-laws not separated for discussion purposes: YES: (9): Mayor Davis, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (9 to 0)

3rd Reading Moved by Councillor Antoski Seconded by Councillor Carpenter THAT By-law 188-2020 through to and including By-law 207-2020 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk.

Page 58 of 135 45 Recorded Vote on the 3rd Reading: By-Law 189-2020:

YES: (8): Mayor Davis, Councillor Utley, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (8 to 0) Councillor Sless declared a conflict on the related matter and did not participate in the vote.

Recorded Vote on the 191-2020: YES: (9): Mayor Davis, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (9 to 0)

Recorded Vote on the 3rd reading of all By-laws not separated for discussion purposes: YES: (9): Mayor Davis, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall

CARRIED (9 to 0)

14. ADJOURNMENT The meeting adjourned at 9:33 p.m.

K. Davis, Mayor Tanya Daniels, City Clerk

Page 59 of 135

SPECIAL CITY COUNCIL

MINUTES TUESDAY, NOVEMBER 24, 2020

PRIVATE AND CONFIDENTIAL ITEMS 2:00 P.M. TELECONFERENCE MEETING Mayor Davis in the Chair

1. ROLL CALL

Present: Councillor Weaver Councillor Sless Councillor Utley Councillor Martin Councillor McCreary Councillor Antoski Councillor Carpenter Councillor Wall Councillor Van Tilborg Mayor Davis

Regrets: Councillor Vanderstelt

2. DECLARATIONS OF CONFLICTS OF INTEREST

None.

3. PRIVATE AND CONFIDENTIAL ITEMS

Motion to Move In-Camera

Moved By Councillor Wall Seconded By Councillor Antoski

THAT Council MOVE IN-CAMERA to consider the following:

3.1. Brantford Energy Task Force Report #2020-11-12

3.1.1 Legal Advice on Memorandum of Understanding Page 60 of 135 SPECIAL CITY COUNCIL 2 MINUTES November 24, 2020

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

3.2 Update on recruitment for General Manager of Community Services and Social Development, 2020-579

Personal matters about an identifiable individual, including municipal or local board employees;

Labour relations or employee negotiations.

Recorded Vote On Motion to Move In-Camera

YES (10): Councillor Weaver, Councillor Sless, Councillor Utley, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Carpenter, Councillor Wall, Councillor Van Tilborg, Mayor Davis CARRIED

Council met In-Camera to consider Items 3.1 and 3.2

4. ADJOURNMENT

Council reconvened in open session at 2:44 p.m.

The Special City Council meeting adjourned at 2:44 p.m.

______K. Davis, Mayor T. Daniels, City Clerk

Page 61 of 135

SPECIAL CITY COUNCIL MINUTES

December 1, 2020 4:00 p.m. Brantford City Hall, 100 Wellington Square Virtual Video Conference Meeting

1. ROLL CALL Present: Mayor Davis Councillor Weaver Councillor Vanderstelt Councillor Sless Councillor McCreary Councillor Martin Councillor Carpenter Councillor Antoski Councillor Wall

2. DECLARATIONS OF CONFLICTS OF INTEREST None. 3. PRESENTATIONS/DELEGATIONS

None.

4. RESOLUTIONS 4.1 Proposed Amendments to the Conservation Authorities Act and Planning Act in Bill 229 Moved by Councillor Carpenter Seconded by Councillor Antoski WHEREAS on November 5, 2020, the Government of Ontario introduced Bill 229, Protect, Support and Recover from COVID-19 Act (Budget Page 62 of 135 2

Measures), 2020, an omnibus bill that proposes limitations to conservation authorities’ permitting, planning and enforcement powers; and WHEREAS these changes will hinder conservation authorities’ abilities to fulfill their mandates, do not reflect the Provincial Flood Advisor and Auditor General recommendations, and recently updated Provincial Policy Statement land use policies, and are problematic for the partner municipalities that they serve who rely on conservation authorities to help regulate development and illegal activities; and WHEREAS the Corporation of the City of Brantford and the Grand River Conservation Authority (GRCA) have a Memorandum of Understanding for Plan Review Services, last updated on July 24, 2017, wherein the GRCA is responsible to provide technical comments to the City as outlined in the Provincial Policy Statement and the Official Plan; and WHEREAS the Corporation of the City of Brantford relies on the GRCA for plan review and technical services relating to Planning Act applications and preconsultation meetings at no cost to the City for matters related to Significant Wildlife Habitat, Threatened/Endagered Species, Areas of Natural and Scientific Intererst, Environmentally Sensitive Areas, Significant Woodlands, Significant Valleylands, Natural Heritage Systems, Water, Wetlands, Fish Habitat, Flooding Hazards, Steep Slopes and Erosion, Hazards, Stormwater Management and Hazard Sites; and WHEREAS if the legislation is amended as proposed by the Province of Ontario, the Corporation of the City of Brantford will not be able to draw upon the expertise from the GRCA on planning matters including matters before the Local Planning Appeal Tribunal and the City will be required to either hire staff with the necessary technical expertise or seek out consultants at a cost to the City or the development industry, resulting in delays in the processing of applications; NOW THEREFORE BE IT RESOLVED:

A. THAT the Corporation of the City of Brantford REQUEST that the Government of Ontario remove proposed amendments to the Conservation Authorities Act and Planning Act in Bill 229 relating to planning, permitting and enforcement, and include strengthened provisions related to enforcement, in order to support a balanced approach to development, enable conservation authorities to mitigate natural hazards and protect natural heritage, and to prevent any downloading of permitting and enforcement costs to municipalities; and

Page 63 of 135 3

B. THAT this resolution BE FORWARDED to the Premier, the Minister of Environment, Conservation and Parks, the Minister of Natural Resources and Forestry, the Minister of Municipal Affairs and Housing, the Minister of Finance, the Honourable Will Bouma, MPP for Brantford-Brant, the Grand River Conservation Authority, and the Association of Municipalities of Ontario. Recorded Vote on Item 4.1: YES: (7): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Sless, Councillor Carpenter, Councillor Antoski, and Councillor Wall NO: (2): Councillor McCreary, and Councillor Martin CARRIED (7 to 2)

5. NOTICES OF MOTION None.

6. BY-LAWS 1st and 2nd Reading

Moved by Councillor Weaver Seconded by Councillor Antoski THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-laws for 1st and 2nd Reading: BY-LAW PREAMBLE 208-2020 By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Special Meeting held on December 1, 2020 Recorded Vote on the 1st and 2nd Reading: YES: (9): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, and Councillor Wall CARRIED (9 to 0)

Page 64 of 135 4

3rd Reading

Moved by Councillor Sless Seconded by Councillor Weaver THAT By-law 208-2020 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk. Recorded Vote on the 3rd Reading: YES: (9): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, and Councillor Wall CARRIED (9 to 0)

7. ADJOURNMENT The meeting adjourned at 4:28 p.m.

Mayor K. Davis, Chair T. Daniels, City Clerk

Page 65 of 135

SPECIAL CITY COUNCIL

MINUTES TUESDAY, DECEMBER 8, 2020

PRIVATE AND CONFIDENTIAL ITEMS 2:00 P.M. TELECONFERENCE MEETING

Mayor Davis in the Chair

1. ROLL CALL

Present: Councillor Vanderstelt Councillor Weaver Councillor Sless Councillor Utley Councillor Martin Councillor McCreary Councillor Antoski Councillor Carpenter Councillor Wall Councillor Van Tilborg Mayor Davis

2. DECLARATIONS OF CONFLICTS OF INTEREST

None.

3. PRIVATE AND CONFIDENTIAL ITEMS

Motion to Move In-Camera

Moved By Councillor Martin Seconded By Councillor McCreary

THAT Council MOVE IN-CAMERA to consider the following:

3.1 Legal Report Re: Agreement for Support Services between the City and Wesley Urban Ministries - 2020-593

Page 66 of 135 SPECIAL CITY COUNCIL 2 MINUTES December 8, 2020

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

3.2 CAO Organizational Review – Boulevard Strategy Group [Financial Impact:$23, 998 savings], 2020-595

Labour relations or employee negotiations.

3.3 Update on collective bargaining with the CUPE Custodian, Caretaker and Cleaner Unit - 2020-590

Labour relations or employee negotiations.

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

3.4 CAO 2020 Vacation and Overtime Balances - 2020-591

Personal matters about an identifiable individual, including municipal or local board employees.

Labour relations or employee negotiations.

Recorded Vote On Motion to Move In-Camera

YES (11): Councillor Weaver, Councillor Vanderstelt, Councillor Sless, Councillor Utley, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Carpenter, Councillor Wall, Councillor Van Tilborg, Mayor Davis CARRIED

Council met In-Camera to consider Items 3.1, 3.2, 3.3 and 3.4.

4. ADJOURNMENT

The Special City Council meeting adjourned at 4:19 p.m.

______K. Davis, Mayor T. Daniels, City Clerk

Page 67 of 135

December 15, 2020

Committee of the Whole – Operations and Administration Report #2020-12-01

REPORT TO: Mayor and Members City Council

Your Committee of the Whole – Operations and Administration submits the following recommendations from its meeting held on December 1, 2020:

8.1.1 Review of Operational Services and Park Services Departments Final Report [Financial Impact: None], 2020-568

A. THAT Report 2020-568 “Review of Operational Services and Park Services Departments Final Report” BE RECEIVED; and

B. THAT Staff BE DIRECTED to bring a report to Council in Q1 2021 outlining a plan and timeline to address the opportunities contained in the City of Brantford Parks and Operational Services Review Final Report dated December 1, 2020 as prepared by Optimus SBR.

C. THAT staff BE DIRECTED to utilize the remaining project funds to obtain Optimus SBR Consulting firm to further develop appropriate key performance indicators, metrics and data collection processes and report back in Q1 2021.

8.1.2 Brantford Accessibility Plan – 2020 Status Update [Financial Impact – None], 2020-527

THAT Report 2020-527 regarding the Brantford Accessibility Plan – 2020 Status Update BE RECEIVED.

8.1.3 Amendments to Indemnification Policy [Financial Impact $105,000 annually], 2020-562

A. THAT the Indemnification Policy, Corporate-026, BE AMENDED in accordance with the Schedule “A” hereto; and B. THAT an amount of $105,000 to provide for indemnification resources for Members of Council and staff BE INCLUDED as an unavoidable increase in the 2021 operating budget; and C. THAT the necessary by-law to amend Appendix “A” of By-law 70-2010, being a By-law to Adopt various City of Brantford Policies and to create a Corporate Policy Manual, by repealing Corporate Policy – 026 – Indemnification Policy and replacing it with a new Corporate Policy – 026 Indemnification Policy as attached to Report 2020-562 and marked as Schedule “A”.

Page 68 of 135 Committee of the Whole – Operations and Administration Page 2 Report #2020-12-01

8.1.4 Naloxone Nasal Spray Kits in AED Units [Financial Impact- $4000], 2020- 539 A. THAT Report 2020-539 regarding Naloxone Nasal Spray Kits in AED Units BE RECEIVED; and B. THAT the proposed $4000 be built into the 2021 budget as an unavoidable increase to meet the needs of supplying Naloxone in locations where AEDs are installed. 8.1.5 Service Review Opportunities: Updated Timelines [Financial Impact: None], 2020-480

A. THAT Report 2020-480 Service Review Opportunities Updated Timelines BE RECEIVED; and B. THAT the adjusted timelines in Appendix A: Service Review Opportunities - Extended Reporting Timelines be APPROVED; and C. THAT Staff BE DIRECTED to provide semi-annual update reports on the progress of the Service Review Opportunities. 8.1.6 2021-2022 Council Priority Implementation Plan [Financial Impact: None], 2020-547

A. THAT Staff Report 2020-547 ‘2021-2022 Council Priority Implementation Plan’ BE RECEIVED; and B. THAT Staff BE DIRECTED to address the Council Priorities in accordance with the timelines set out in Appendix A – Council Priorities Reporting Timeline; and C. THAT Staff BE DIRECTED to provide a progress report to Council by August 30 2021. 8.1.7 Memorial Drive Parking Lane Reconfiguration [Financial Impact-None], 2020-537 A. THAT report 2020-537, titled “Memorial Drive Parking Lane Reconfiguration” BE RECEIVED; and B. THAT parking BE PERMITTED on the east side of Memorial Drive between North Park Street and Ashgrove Avenue; and C. THAT staff present the necessary amendments to Traffic bylaw 37-83 and Parking Bylaw 144-88 for Council approval at the time of implementation in 2021; and Page 69 of 135 Committee of the Whole – Operations and Administration Page 3 Report #2020-12-01

D. THAT the changes to the line markings and signage be funded from Capital project TS1505 in the amount of $56,000 8.1.8 Year 2021 Capital Projects Funding Pre-Approvals [Financial Impact - $10,967,000 for the Pre-Approval of 2021 Projects as outlined in the Appendix “A”], 2020-536 A. THAT Report No. PW2020-536 titled “Year 2021 Capital Project Funding Pre-Approvals” BE RECEIVED; and B. THAT notwithstanding the annual Estimates Committee process, $10,967,000 funding to support the budget pre-approval requests listed in Appendix “A” BE TRANSFERRED to the appropriate capital projects on January 1, 2021; and C. THAT the General Manager, Public Works Commission and the Purchasing Officer BE AUTHORIZED to award nineteen (19) 2021 projects for the Public Works Commission as shown in Appendix “A” attached to Report No. PW 2020 -536, in accordance with the City of Brantford’s Purchasing Policy. 8.1.9 Road Dedication By-law, Blackburn Drive, English Lane and Gillespie Drive, 2020-531

A. That Report 2020-531 titled Road Dedication By-law, Blackburn Drive, English Lane and Gillespie Drive BE RECEIVED; and B. That the by-law attached as Appendix A to report 2020-531, being a bylaw to declare and dedicate City owned land at the southwest corner of Blackburn Drive and English Lane and at the northwest corner of English Lane and Gillespie Drive as part of the public highway BE PRESENTED to City Council for adoption. 8.1.10 Emergency Procurement for Roof Replacement at 1 Sherwood Drive [Financial Impact: $56,834.02], 2020-526

A. THAT Report No. 2020-526 entitled “Emergency Procurement for Roof Replacement at 1 Sherwood Drive [Financial Impact: $56,834.02 BE RECEIVED; B. THAT the amount of $56,834.02 BE FUNDED as follows: i. $25,000 from project PK2009 Parks & Recreation Minor Capital; and ii. $31,834.02 from the Facilities Asset Management Reserve RF0526.

Page 70 of 135 Committee of the Whole – Operations and Administration Page 4 Report #2020-12-01

8.1.11 20 Courtland Drive – Accessible Parking Space on Private Property [Financial Impact – None], 2020-469 A. THAT report 2020-469, regarding 20 Courtland Drive – Accessible Parking Space on Private Property BE RECIVED; and B. THAT one (1) accessible parking space BE BY-LAWED at 20 Courtland Drive; and C. THAT Schedule “25” of Parking By-law 144-88 which pertains to “Accessible Parking Zones on Private Property” BE AMENDED as outlined in Appendix “A” of Report No. 2020-469; and D. THAT the subsequent by-law be presented to Council for adoption. 8.1.12 Alfred Street and Arthur Street at Shallow Creek Park – Traffic Control [Financial Impact – None], 2020-471 THAT the following BE DEFERRED for one meeting cycle: THAT report no. 2020-471 regarding “Alfred Street and Arthur Street at Shallow Creek Park – Traffic Control” BE RECEIVED. 8.1.13 King George Road at Elm Street and 16 King George Road – Southbound Left Turn Prohibition [Financial Impact - $100], 2020-467

A. THAT the report 2020-467 King George Road at Elm Street and 16 King George Road – Southbound Left Turn Prohibition BE RECEIVED; and B. THAT a left turn prohibition BE BY-LAWED on King George Road at Elm Street and 16 King George Road (south driveway), southbound to eastbound, at anytime, every day; and C. THAT Schedule “4” of Traffic Bylaw 37-83 which pertains to “Turns Prohibited” BE AMENDED as outlined in Appendix “A” of Report No. 2020- 467; and D. THAT the subsequent By-law be presented to Council for adoption. 8.1.14 Parking By-law 144-88 Amendment – General Stopping and Parking Regulations [Financial Impact – None], 2020-457 A. THAT report 2020-457 Parking By-law 144-88 Amendment – General Stopping and Parking Regulations BE RECEIVED; and B. THAT Section 5(1) of Parking By-law 144-88 which pertains to “General Stopping and Parking Regulations” BE REPEALED as outlined in Appendix “A” of Report No. 2020-457; and Page 71 of 135 Committee of the Whole – Operations and Administration Page 5 Report #2020-12-01

C. THAT Section 5(1) of Parking By-law 144-88 which pertains to “General Stopping and Parking Regulations” BE AMENDED as outlined in Appendix “A” of Report No. 2020-457; and D. THAT Section 6 of Parking By-law 144-88 which pertains to “General Stopping and Parking Regulations” BE AMENDED as outlined in Appendix “A” of Report No. 2020-457; and E. THAT Section 7 of Parking By-law 144-88 which pertains to “General Stopping and Parking Regulations” BE REPEALED as outlined in Appendix “A” of Report No. 2020-457; and

F. THAT Section 7 of Parking By-law 144-88 which pertains to “General Stopping and Parking Regulations” BE AMENDED as outlined in Appendix “A” of Report No. 2020-457; and G. THAT Schedule “28” of Parking By-law 144-88 which pertains to “List of Set Fine Payments” BE AMENDED as outlined in Appendix “A” of Report No. 2020-457 dated December 1, 2020; and H. THAT all subsequent By-laws BE PRESENTED to City Council for adoption. 8.1.15 Boundary and Connecting Highway Routine Maintenance and Capital Repair Agreement [Financial Impact – none], 2020-567 A. THAT Report No. 2020-567, titled Boundary and Connecting Highway Routine Maintenance and Capital Repair Agreement, BE RECEIVED; and B. THAT the Mayor and the City Clerk BE AUTHORIZED to execute the Boundary and Connecting Highway Routine Maintenance and Capital Repair agreement (the “Maintenance Agreement”) between The Corporation of the City of Brantford (the “City”) and The Corporation of the County of Brant (the “County”); and C. THAT the City Clerk BE DIRECTED to place the Agreement on a Signing By-law for execution by the Mayor and the City Clerk; and D. THAT the General Manager of Public Works BE AUTHORIZED TO sign amending agreements to the Maintenance Agreement, from time to time, subject to the following conditions: i. The amendments are minor in nature, including but not limited to the addition or deletion of roads; ii. The amendments do not significantly increase the costs to the City (where a significant increase is an increase which would be outside of the applicable budgets); Page 72 of 135 Committee of the Whole – Operations and Administration Page 6 Report #2020-12-01

iii. The amendments do no materially increase the risk or liability of the City. 8.1.16 Restoration of the Field Howitzer Cannon Working Group Report Regarding Jubilee Park and Brant County War Memorial Upgrades [Financial Impact - $112, 000] , 2020-574 1. Completion of Howitzer Site – Landscaping at Jubilee Terrace Park A. THAT Jubilee Terrace Park Concept 2, including upgraded LED lighting, amenities, landscaping, and an accessible pathway BE APPROVED; and

B. THAT Jubilee Terrace Park Concept 2 BE REFERRED to the Brantford Heritage Committee for comment and recommendation due to the heritage designation of the park; and C. THAT if approved by the Brantford Heritage Committee, that the proposed park upgrades of Jubilee Terrace Park, to an upset limit of $112,000 BE INCLUDED in the Parks and Recreation Capital Budget for consideration at the Estimates Committee; and D. THAT upon approval by the Estimates Committee, that Operational Services Staff BE DIRECTED to implement the Jubilee Terrace Park upgrades following the timeline set out in the Capital Budget Plan. 2. Completion of Howitzer Site – Storyboard at Jubilee Terrace Park A. THAT Staff BE DIRECTED to consult with the Great War Centenary Association (GWCA) and the Armoury regarding the budget and scope for the installation of a storyboard at Jubilee Terrace Park; and B. THAT Staff BE DIRECTED to finalize the proposed storyboard wording and imagery with the GWCA; and C. THAT the approved Howitzer Cannon Working Group and GWCA storyboard wording and imagery BE REFERRED to the Public Art Subcommittee of the Brantford Cultural Advisory Committee for review; and D. THAT the Manager of Tourism, Culture & Sport and the Director of Communications and Community Engagement review and edit the proposed storyboard text in consultation with the GWCA; and E. THAT the storyboard BE DESIGNED by the Communications and Community Engagement Department; and Page 73 of 135 Committee of the Whole – Operations and Administration Page 7 Report #2020-12-01

F. THAT if any funding is required from a City budget that Staff REPORT BACK to the Working Group with funding recommendations for approval; and G. THAT Public Works staff BE DIRECTED to install the storyboard in Jubilee Terrace Park by Q3 2021. 3. Relocation of the Seven Bronze Figures and Addition of an Eighth Bronze Figure A. THAT Public Works and Economic Development and Tourism Department staff BE DIRECTED to request quotes for a formal site plan to prepare a new site for the seven (7) reinstalled bronze figures with space for an eighth (8th) figure following the Corporate Purchasing Policy; and B. THAT Economic Development and Tourism Department staff CONSULT WITH professional bronze artists to determine the estimated cost of adding 1 additional figure; and C. THAT the Public Art Subcommittee BE REQUESTED to provide comment on the proposed project; and D. THAT staff REPORT BACK on the full cost and acquisition of the bronze figures, proposed timeline, and recommended funding source (including alternative funding sources, i.e. grants) by Q4 2021; and E. THAT, upon approval by Brantford City Council, the Communications and Community Engagement Department staff BE DIRECTED to prepare a Communications and Community Consultation plan to determine the community interest and support for or against the significant changes and related costs prior to incurring additional project costs. 4. Completion of the Memorial as Designed by Walter Allward – Addition of Two Bronze Figures to Brant War Memorial A. THAT Economic Development and Tourism Department staff consult with the Public Art Subcommittee, Municipal Staff Technical Committee (Public Art), bronze artists, and contracted professionals; and B. THAT Economic Development and Tourism Department staff BE DIRECTED to investigate the estimated cost of adding the two missing bronze figures, and the cost of preparing the site to accept the additional two figures, funding sources (including alternative funding Page 74 of 135 Committee of the Whole – Operations and Administration Page 8 Report #2020-12-01

sources, i.e. grants) and report back to the Working Group by Q4 2021; and C. THAT the Public Art Subcommittee BE REQUESTED to provide comment on the proposed project. 5. Additional Names of the Fallen A. THAT Economic Development and Tourism Department staff BE DIRECTED to investigate the cost of the following in consultation with the GWCA and Six Nations Veterans Organization:

i. Inscribing missing names of the fallen directly on the Memorial Gallery wall; and ii. Additional component installed on – or adjacent – the Memorial Gallery; and B. THAT the Public Art Subcommittee BE REQUESTED to provide comment on the proposed project; an C. THAT Economic Development and Tourism Department staff REPORT BACK to the Working Group on the cost, timeline, installation options, and recommended funding source (including alternative funding sources, i.e. grants) by Q2 2021. 6. Changes to War Memorial Park A. THAT Public Works staff DRAFT a proposed site plan and budget for additional seating at War Memorial Park; and B. THAT Public Works staff REPORT BACK to the Working Group by Q4 2021 with the proposed plan, budget and funding sources (including alternative funding sources, i.e. grants); and C. THAT any recommended changes to War Memorial Park BE REFERRED to the Brantford Heritage Committee for comment and recommendation due to the heritage designation of the park. 7. Renaming of the Working Group and Review of the Mandate A. THAT the Restoration of the Field Howitzer Cannon Working Group BE RENAMED to be The War Memorials and Cenotaph Working Group; and B. THAT Clerks Staff BE DIRECTED review the mandate of the Working Group and recommend any necessary changes.

Page 75 of 135 Committee of the Whole – Operations and Administration Page 9 Report #2020-12-01

8.1.17 Brantford Downtown Outreach Team Pilot Program – Final Evaluation [Financial Impact – None], 2020-371 THAT Report 2020-209 Brantford Downtown Outreach Team Pilot Program – Final Evaluation BE RECEIVED. 8.1.18 Promoting Free Tax Clinics [Financial Impact: None], 2020-417 THAT Report 2020-417 Promoting Free Tax Clinics BE RECEIVED. 8.1.19 Wastewater Allocation Policy – Annual Report for 2020 [Financial Impact - None], 2020-204 THAT Report No. 2020-204, titled “Wastewater Allocation Policy – Annual Report 2020” BE RECEIVED. 8.1.20 Winter Maintenance Update 2020-2021 [Financial Impact – None, 2020- 541 A. THAT Report No. PW2020-541 regarding "Winter Maintenance Update 2020-2021" BE RECEIVED; and B. THAT staff BE DIRECTED to continue compliance with the Ontario Minimum Maintenance Standards, Reg. 239/02 of the Municipal Act, as amended on May 3, 2018; and

C. THAT Council APPROVE the 2020-21 “Winter Operations Planning Document for The Corporation of the City of Brantford”, attached as Appendix “B”. 8.1.21 Excessive Use of Surveillance Equipment WHEREAS concerns have been raised by residents that surveillance equipment is being used to record more activities than are necessary for security of an individual’s property; and WHEREAS such surveillance equipment can violate the privacy of others when used inappropriately; and WHEREAS the Municipality may pass by-laws that protect the public and are in the interests of the health, well-being and safety of its residents, pursuant to s. 10 of the Municipal Act, 2001, S.O. 2001 c. 25, as amended (the “Municipal Act”); and

WHEREAS s. 133 of the Municipal Act specifically permits municipalities to pass by-laws in relation to excessive surveillance equipment; and

WHEREAS the Municipality deems excessive to mean surveillance equipment that can record beyond the boundaries of the property on which it is located, Page 76 of 135 Committee of the Whole – Operations and Administration Page 10 Report #2020-12-01

however, excessive shall not include devices such as doorbell cameras used for visitor identification purposes at main entry points to the property; and WHEREAS it is not the intention of the Municipality to prohibit surveillance equipment on commercial, industrial or institutional properties at this time; and WHEREAS neighbouring municipalities have passed by-laws preventing the use of such excessive surveillance equipment, successfully addressing the privacy concerns of its residents; NOW THEREFORE BE IT RESOLVED THAT Staff bring back a report and draft by-law detailing how the municipality can prohibit the use of excessive surveillance equipment. 8.1.22 Four Way Stop - Cayuga & Ontario WHEREAS the Cayuga Street and Ontario Street intersection is located in a residential neighbourhood and is a heavily used route due to entering and exiting the Veterans Memorial Parkway, including public transit; NOW THEREFORE BE IT RESOLVED: A. THAT staff BE DIRECTED to undertake a traffic study investigating the implementation of all-way stop control at the Ontario Street and Cayuga Street Intersection; and B. THAT staff BE DIRECTED to report back to Council on study finding in Q2 2021. 8.1.23 Water/Wastewater Billing - 333 Wellington Street, Timely Meter Reading WHEREAS 333 Wellington Street received estimated billings from November of 2019 to September of 2020; and WHEREAS Water/wastewater bills are bi- monthly (two month periods); and WHEREAS communications between the City and landlord were ongoing from November 2019 to September 2020; and WHEREAS the wire connecting the remote reading device became disconnected from the meter, resulting in estimated billing; and WHEREAS efforts to secure access to the water meter were delayed due to Covid 19 in June 2020; and WHEREAS a significant loss of water due to a suspected leak went undetected over a period of 12 months; and WHEREAS extenuating circumstances have created hardship; and Page 77 of 135 Committee of the Whole – Operations and Administration Page 11 Report #2020-12-01

WHEREAS High Water Bill Adjustment Policy is applicable only to non-rental residential properties; NOW THEREFORE BE IT RESOLVED: A. THAT staff BE DIRECTED to contact the owner of 333 Wellington with payment options; and B. THAT staff BE DIRECTED to remove half of the overage fee ($4328.48) from the water/wastewater bill; and C. THAT staff BE DIRECTED to complete a comprehensive evaluation of current estimated billing data including investigate options for more timely meter readings/customer notice, monthly meter readings, billing alternatives, and Registered mail when an account has an extended period of estimated billing and REPORT BACK with recommendations in Q1 2021. 8.1.24 Speeding Drivers - Slow Down Signs WHEREAS speeding drivers are disobeying posted speed limits throughout our city; and WHEREAS citizens are becoming increasingly concerned about the safety of their children and seniors who sometimes require more time to cross the road; and WHEREAS resources are limited to Police traffic violations; and WHEREAS speed radar units that display vehicle speed sometimes have the opposite effect as some drivers try to beat their previous speed; and WHEREAS solutions to reduce speeding are often expensive and limited in their effectiveness; and WHEREAS other communities and individuals are using low cost initiatives to provide neighbourhoods with lawn signs asking drivers to slow down; and WHEREAS Slow Down lawn signs must be installed on private property and be in compliance with the City’s Outdoor Sign By-law, Chapter 478 of the City of Brantford Municipal Code; NOW THEREFORE BE IT RESOLVED: A. THAT Staff BE DIRECTED to research “Slow Down” sign designs, wording (with at least one sign making reference to children), manufacturing, delivery turnaround, and costs for 500 lawn signs that can be distributed to citizens in their neighbourhoods through Neighbourhood Associations; and Page 78 of 135 Committee of the Whole – Operations and Administration Page 12 Report #2020-12-01

B. THAT Staff BE DIRECTED to report back to Council on “Slow Down” signs and funding source in Q1 2021.

Respectfully submitted,

Mayor Davis, Chair

Page 79 of 135

TO: Mayor Davis and WARD(S) AFFECTED: CITY WIDE Members of Council

DATE: December 9, 2020 SUBJECT: Audit and Accountability Funding – Phase Two

SUBMITTED BY: SIGNATURE: Brian Hutchings Chief Administrative Officer

This update is to provide Council with information on the funding submission for the Audit and Accountability Funding – Phase Two.

1. Building Development Review 2. Corporate Performance Measurement Initiative

In June 2019, staff brought forward Report 2019-369 regarding the Provincial Budget Impacts, seeking direction to pursue funding opportunities under this Fund, as outlined below: A. THAT Report 2019-369 regarding the impacts of the Provincial Budget BE RECEIVED; and B. THAT Staff BE DIRECTED to submit an Expression of Interest under the Audit and Accountability Fund seeking grant funding for the provision of a services review prior to the deadline of June 30, 2019; and C. THAT should the provincial contribution to the City be less than 100% of the cost of the services review, the balance to a maximum of $100,000 BE FUNDED from the Council Priorities Reserve (RF0558); and D. THAT the General Manager, Corporate Services/City Treasurer BE DELEGATED authority to enter into the required Transfer Payment Agreement should the City be successful with its application to the Audit and Accountability Fund.

As one of 39 successful municipalities in the first phase of funding, Brantford was able to secure $149,000.00 through the Province of Ontario’s AAF program. The second phase of funding is intended to further support Municipal efforts to find efficiencies, while delivering the services the City of Brantford’s residents and businesses rely on every day.

Page 80 of 135 SUBJECT: Audit and Accountability – Phase Two Funding Status

The AAF will allow the City to undertake necessary service delivery and administrative expenditure reviews, particularly in light of COVID-19 and the City’s upcoming transition to the new City Hall.

The projects most likely to be approved by the province include those that support the following priorities:  Digital Modernization  Service Integration  Streamlined Development Approvals

Eligible projects were reviewed for feasibility and impact. Based on this criteria, staff feel that the City is well-positioned to apply for funding for two key initiatives:

1. Building Development Review – The City will retain a third party project manager to advance the work that has already began through the Building Development Task Force. The purpose of this review is to prepare development processes and staff for a fully digital application process. The review will be a deeper dive operational review that will identify and implement opportunities for efficiencies and improving effectiveness. The output of this review will be a digital roadmap that will provide the critical steps necessary to purchase an online portal. The cost for this initiaitive is estimated at $120,000.00 and the work will be completed by Oct 01, 2021.

2. Corporate Performance Measurement Initiative – In the first phase of AAF, the consultant catalogued all city services into a service inventory. In phase 2, the City will retain a third party consultant to build upon the service inventory by working with staff to create meaningful performance measures for all service areas. Staff strongly believe that adopting a corporate performance measurement methodology is a key foundational piece to service management that will provide long-term corporate benefit. By October 01, 2021, it is expected that all service areas will have established performance measures, with targets and baseline data identified and visually graphed (where possible). The cost for this initiative is estimated at $130,000.00.

Both of these initiatives were recommendations in the Service Review (AAF Phase 1) report, produced by KPMG, and adopted by Council on November 26, 2019.

On December 01, Optimus SPM presented their findings of the Parks and Operations Review to members of Council during the Committee of the Whole – Operations and Administration meeting. This review highlighted an opportunity to create key performance indicators and close data gaps that currently exist. Council approved to set aside the the remaining unspent contract amount of approx. $25,000.00 for KPI development. Staff beleive it is beneficial to merge the KPI development into the corporate performance measurement initiative to ensure consistency in each service area.

Page 2 of 3 Page 81 of 135 SUBJECT: Audit and Accountability – Phase Two Funding Status

Should the City not be approved for funding for the corporate performance measurement initiative, staff will use the remaining $25,000.00 for KPI development in Parks and Operations.

Brian Hutchings Chief Administrative Officer

Page 3 of 3 Page 82 of 135

December 15, 2020

Social Services Committee Report #2020-12-02

REPORT TO: Mayor and Members City Council

Your Social Services Committee submits the following recommendations from its meeting held on December 2, 2020:

8.2.1 Homelessness Shelter Diversion Strategy Pilot [Financial Impact: None], 2020-576

A. THAT Report 2020-576 Homelessness Shelter Diversion Strategy Pilot BE RECEIVED; and B. THAT Staff BE DIRECTED to develop a shelter diversion pilot program for implementation in April 2021 until March 2022; and C. THAT Staff BE DIRECTED to refer to Estimates Committee as part of the budget process, the cost of implementing a shelter diversion pilot program in the gross amount of $100,000 as an increase to the homelessness base budget as follows: i. 2021 - $75,000 ii. 2022 - $25,000; D. THAT staff BE DIRECTED to incorporate the homelessness shelter diversion strategy into a Mid to Long Term Sheltering System Plan; and E. THAT staff BE DIRECTED to bring the Mid to Long Term Sheltering System Plan report to Council in February 2021.

8.2.2 Housing Site Safety (Financial Impact – None), 2020-476

A. THAT Report 2020-476 Housing Site Safety BE RECEIVED; and B. THAT staff BE DIRECTED to implement the safety options outlined in this report with any expenses not included in current budgets subject to 2021 and 2022 budget approvals; and C. THAT staff BE DIRECTED to include affordable housing sites in the review and development of the corporate security program; and D. THAT staff BE DIRECTED to conduct a review of the Keyholder position, with a potential to incorporate the current security requirements into the corporate security program

8.2.3 Assisted Funerals and Burial Services Update [Financial Impact: $60,560], 2020-544

A. THAT Report No. 2020-544 Assisted Funerals and Burial Services Update BE RECEIVED; and B. THAT the Indigent Funeral By-Law #93-2010, amended Indigent Funeral By-Law #41-2013 and Schedule “A” BE REPEALED in their entirety; and C. THAT the Brantford-Brant Assisted Funeral Rates, as determined by a competitive procurement process BE RECEIVED.

8.2.4 Assisted Funerals and Burial Services Update [Financial Impact: $60,560], 2020-544 Page 83 of 135 Social Services Committee Report #2020-12-02 Page 2 December 2, 2020

THAT the following BE REFERRED to seek legal advice and direct staff, the Chair, Vice-Chair of Social Services Committee and Mayor Bailey to consider available options in order to achieve a better balance with all stake holders; and

THAT after legal advice is received members consult with service providers;

A. THAT Report No. 2020-544 Assisted Funerals and Burial Services Update BE RECEIVED; B. THAT the Indigent Funeral By-Law #93-2010, amended Indigent Funeral By- Law #41-2013 and Schedule “A” BE REPEALED in their entirety; C. THAT the Brantford-Brant Assisted Funeral Rates, as determined by a competitive procurement process BE RECEIVED.

8.2.5 Discretionary Benefits [Financial Impact - None], 2020-496

THAT Report 2020-496 Discretionary Benefits Update BE RECEIVED.

8.2.6 Homeward Bound Brantford-Brant Program Update [Financial Impact: None], 2020-478

THAT Report 2020-478 Homeward Bound Brantford-Brant Program Update BE RECEIVED.

Respectfully submitted,

Councillor McCreary, Chair

Page 84 of 135 December 15, 2020

Committee of the Whole – Community Development Report #2020-12-08

REPORT TO: Mayor and Members City Council

Your Committee of the Whole – Community Development submits the following recommendations from its meeting held on December 8, 2020:

8.3.1 Fiscal Strategy for the Settlement Expansion Area Lands [Financial Impact – None], 2020-588

THAT Report 2020-588 regarding the Fiscal Strategy for the Settlement Expansion Area Lands BE RECEIVED.

8.3.2 Application for Zoning By-law Amendment (Removal of a Holding “H” Provision) – PZ-07-20 – for the northwest portion of the lands at 41 Johnson Road [Financial Impact – None], 2020-402

THAT Zoning By-law Amendment application, PZ-07-20, submitted by Cohoon Engineering Ltd. on behalf of David Hind, affecting the northwest portion of the lands located at 41 Johnson Road, to remove the Holding “H” provision BE APPROVED for the reasons set out in Report 2020-402.

8.3.3 Closure of Files - Official Plan Amendment OP-01-16 and Zoning By-law Amendment PZ-03-16 (8-10 Craig Street) [Financial Impact – None], 2020- 268

A. THAT Report 2020-268, Closure of Files – Official Plan Amendment OP- 01-16 and Zoning By-law Amendment PZ-03-16 (8-10 Craig Street), BE RECEIVED; and

B. THAT the $250,000 allocated from the Corporate Contingency Reserve (RF0554) for an Area Wide Transportation Study for Wayne Gretzky Parkway Corridor (from Lynden Road to Henry Street) BE RETURNED to the Corporate Contingency Reserve (RF0554), and that the Capital Project - Feasibility Study for Wayne Gretzky Parkway (TS1805) BE CLOSED.

8.3.4 Downtown Brantford Colborne Point – Offering of Lands [Financial Impact – None], 2020-477

A. THAT Report No. 2020-477, entitled “Downtown Brantford Colborne Point – Offering of Lands”, BE RECEIVED; and

B. THAT Staff BE DIRECTED to proceed with Option 1, being the issuing of a Request for Expressions of Interest (RFEOI) for the Colborne Point lands, as further described in Section 8.0 of Report No. 2020-477; and

C. THAT an Evaluation Committee BE ESTABLISHED for the purposes of evaluating responses to the Colborne Point RFEOI consisting of the Mayor, both Ward 5 Councillors, the Chief Administrative Office, the Page 85 of 135 Committee of the Whole – Community Development Page 2 Report #2020-12-08

General Manager of Public Works, and the General Manager of Community Development, with support from the Purchasing Division and Legal and Real Estate Services; and

D. THAT the Manager of Real Estate BE DIRECTED to report back to Council following the results of the evaluation of responses to the Colborne Point RFEOI with a recommendation regarding next steps in the disposition and development process for the Colborne Point lands.

8.3.5 Asset Management Grant Funding for Light Detection and Ranging (LiDAR) Survey for Flood Mitigation [Financial Impact: None], 2020-543

A. THAT Report 2020-543 Asset Management Grant Funding for Light Detection and Ranging (LiDAR) Survey for Flood Mitigation BE RECEIVED; and

B. THAT staff BE DIRECTED to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for the LiDAR Survey for Flood Mitigation; and

C. THAT staff BE DIRECTED to forward a declaration of the City of Brantford’s financial contribution towards this initiative of $85,000 as approved through the 2021 Pre-approval report 2020-536, to the Federation of Canadian Municipalities for inclusion in the grant application; and

D. THAT if the City is successful with the grant application, $50,000 BE RETURNED from Capital Project ID#1900 (City-Wide Light Detection and Ranging (LiDAR) Asset Management Survey for Flood Mitigation) to the Capital Funding Envelope RF0556.

8.3.6 2021-2026 Contract Award for the Operation and Maintenance of Landfill Gas Collection System and Utilization Facility [Financial Impact – 2021 $156,954], 2020-71

A. THAT Report No. 2020-71 titled “2021 – 2026 Contract Award for the Operation and Maintenance of Landfill Gas Collection System and Utilization Facility”, BE RECEIVED; and

B. THAT RFP 2020-99 for the Operation and Maintenance of Landfill Gas Collection System and Utilization Facility, BE AWARDED to INTEGRATED GAS RECOVERY SERVICES INC., P.O. Box 100, Thorold, Ontario L2V 3Y8 at an estimated annual cost of $1,016,454; and

C. THAT the necessary Contract between The Corporation of the City of Brantford and Integrated Gas Recovery Services Inc. BE PLACED on a Signing By-law for execution by the Mayor and Clerk; and Page 86 of 135 Committee of the Whole – Community Development Page 3 Report #2020-12-08

D. THAT the General Manager or acting member of staff and the Purchasing Officer be authorized to execute any ancillary or amending agreements necessary during the term of the agreement that will not affect the approved budget or significantly change the scope of the work to be completed under the agreement, in a form satisfactory to the City Solicitor and upon the approval of the City Treasurer or designate.

8.3.7 Power of Attorney Resources and Information for Seniors

WHEREAS seniors are the fastest growing age group in Ontario; and by 2041, it is projected that in the City of Brantford and County of Brant, 25 – 30% of residents will be age 65 and older; and

WHEREAS older adults can be more vulnerable to the misuse of power, fraud, and financial abuse, particularly if the individual is experiencing symptoms of Alzheimer’s, dementia or other cognitive challenges; and

WHEREAS Elder Abuse Awareness and Prevention was identified as a 2021- 2022 Council Priority; and

WHEREAS the Elder Abuse Awareness and Prevention Strategy is a key component of the City of Brantford Healthy Aging Plan; and

WHEREAS a Power of Attorney is a legal document in which an individual gives care and control of their personal and financial affairs to a trusted person; and

WHEREAS a Power of Attorney can be an important tool in preventing elder abuse, provided it is used ethically and in the best interest of the person needing support; and

WHEREAS the uses, rights and responsibilities of a Power of Attorney may not be well understood by the general public; and

WHEREAS greater public understanding of Power of Attorney may serve to better protect older adults in Brantford from elder abuse;

NOW THEREFORE BE IT RESOLVED:

A. THAT Staff consult with community partners including the Grand River Council on Aging, the Elder Abuse Awareness Committee, Elder Abuse Ontario, the Community Legal Clinic, the Seniors’ Resource Centre, Chamber of Commerce, and City of Brantford Neighbourhood Associations and provide a report to Council by March 31 2021 detailing the following:

i. A project plan to deliver workshops, webinars or other methods to provide information to the public regarding the use of Power of Attorney, with all required costs and resources; Page 87 of 135 Committee of the Whole – Community Development Page 4 Report #2020-12-08

ii. A communications plan to support public awareness of these information sessions, with all required costs and resources;

iii. The feasibility of a locally developed Power of Attorney database, including consideration of privacy, legality, and required resources;

iv. Opportunities for Brantford City Council to advocate to other levels of government for stronger protections for older adults who may be vulnerable to all forms of elder abuse.

Respectfully submitted,

Mayor Davis, Chair

Page 88 of 135

December 15, 2020

Human Resources Committee Report #2020-12-09

REPORT TO: Mayor and Members City Council

Your Human Resources Committee submits the following recommendations from its meeting held on December 9, 2020:

8.4.1 By-law Enforcement Staff Resources [Financial Impact: $13,000], 2020- 587

A. THAT report 2020-587 entitled By-law Enforcement Staff Resources BE RECEIVED; and

B. THAT staff BE DIRECTED to replace the current vacant Temporary Contract Animal Control By-law Enforcement Officer position with a Full- time Municipal Law Enforcement/Property Standards Officer position within the By-law Enforcement Division of the Building Department, with the annual incremental cost of $13,000 INCLUDED as an unavoidable increase to the 2021 operating budget.

8.4.2 Youth Intensive Project [Financial Impact: None], 2020-538

A. THAT Report 2020-538 regarding the expansion of the Provincial Youth Project BE RECEIVED; and

B. THAT an increase of one temporary Full Time Equivalent (FTE) Service Coordinator position, funded entirely by the Ministry of Children, Community and Social Services from January 1, 2021 to March 31, 2022 BE APPROVED.

Respectfully submitted,

Councillor McCreary, Chair Page 89 of 135

December 15, 2020 Finance Committee Report #2020-12-09

REPORT TO: Mayor and Members City Council

Your Finance Committee submits the following recommendations from its meeting held on December 9, 2020:

8.5.1 External Auditor Annual Independence Letter, Engagement Letter, Audit Plan [Financial Impact – None], 2020-571

THAT Report 2020-571 regarding the independence of the City’s external auditor, the Engagement Letter and the Audit Plan, BE RECEIVED.

8.5.2 Brantford Police Services Board Request to Carryforward 2020 Surplus [Financial Impacts – unknown], 2020-586

A. THAT Report 2020-586 regarding the Brantford Police Services Board request to carryforward 2020 surplus BE RECEIVED; and

B. THAT approval BE GIVEN to transfer up to $364,527 from operational savings, subject to the availability of such funds once the final 2020 Police year end surplus is known, to the Police Vehicle/Equipment Reserve (RF0490) to offset the 2021 operating budget.

8.5.3 Promissory Notes from Brantford Power Inc. and Brantford Hydro Inc. [Financial Impact - $58,420], 2020-583

A. THAT Report 2020-583 regarding the 2021 Extension of Promissory Notes from Brantford Power Inc. and Brantford Hydro Inc. BE RECEIVED; and

B. THAT the promissory notes BE EXTENDED for a further five years, to Feb 1, 2026, under the current terms.

8.5.4 Temporary borrowings for the Municipality [Financial Impact - None], 2020-573

A. THAT report 2020-573 regarding temporary borrowings for the Municipality BE RECEIVED; and

B. THAT a By-law to authorize the temporary borrowing of monies to meet, until the Taxes are collected, the current expenditures of the Corporation for the year 2021 BE PRESENTED to City Council for adoption.

Respectfully submitted,

Councillor Carpenter, Chair Page 90 of 135

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date December 15, 2020 Report No. 2020-585

To Mayor and Members of City Council

From Brian Hutchings Chief Administrative Officer

1.0 Type of Report Consent Item [ ] Item For Consideration [X]

2.0 Topic CAO COVID-19 Emergency Update 12.15.20 [Financial Impact: $26,944 reduction in Business Licensing revenue]

3.0 Recommendation

A. THAT Report 2020-585 CAO COVID-19 Emergency Update12.15.20 BE RECEIVED; and B. THAT Staff BE DIRECTED to: i. Cancel events held by or on behalf of the City of Brantford until January 26, 2021; and ii. Not permit the use or rental of City of Brantford property for special event purposes until January 26, 2021; and iii. review event cancellations on a monthly basis ongoing and provide updates to Council with the CAO COVID-19 update reports; and C. THAT Staff BE DIRECTED to temporarily extend the 2020 renewal status of licence applicants, as defined in Chapters 326 (Business), 327 (Taxi Driver) and 329 (Adult Entertainer) of the City of Brantford Page 91 of 135 Report No. 2020-585 Page 2 December 15, 2020 Municipal Code, on account of various impacts to the licence renewal program in response to the Coronavirus COVID-19 pandemic to March 31 2022; and D. THAT Staff BE DIRECTED to process renewals fees for all valid “Food Premises” Business Licence holders in eating establishment categories 1 (seating for 1-30 people), 2 (seating for 31-150 people), and 3 (seating for more than 150 people) as a “Food Shop” Business Licence fee for 2021 licensing year in recognition of adjustments to capacity at locations due to the COVID-19 Pandemic operations. 4.0 Purpose and Overview

Report 2020-585 CAO COVID-19 Emergency Update 12.15.20 responds to recommendations outlined in Report 2020-219 COVID-19 EOC Actions and Operational Impacts to bring back ongoing updates to Council detailing the COVID-19 emergency. This report outlines:

 Emergency Operations Centre decisions and actions to date;

 Decisions that have been made by the Emergency Group as outlined in the COVID-19 Delegation of Authority By-law;

 Decisions that are being recommended to Council by the EOC; and

 Provincial policy changes that may impact the City of Brantford

5.0 Background

On March 11, 2020 the World Health Organization declared coronavirus (COVID-19) a global pandemic. To prevent the future spread of COVID-19, all levels of government have taken immediate emergency action.

The Emergency Management Planning Committee (EMPC) first met on March 12, 2020 to coordinate the Emergency Management Program. On March 15, 2020, community partners were pulled together to launch the Unified Emergency Operations Centre. On March 17, 2020, the Ontario Government declared a state of emergency under s 7.0.1 (1) the Emergency Management and Civil Protection Act.

The City of Brantford followed with a municipal declaration of a state of emergency on March 19, 2020. On March 20, 2020, the City activated its Emergency Operation Centre (EOC). Page 92 of 135 Report No. 2020-585 Page 3 December 15, 2020

Due to the ongoing need for emergency coordination and management, Council passed a resolution on April 16, 2020 that approved an extension of the emergency declaration until the Mayor, in consultation with the EOC, determined that the emergency was over.

Several emergency actions have been passed by the EOC and by Council since the declaration of the COVID-19 Emergency. Those actions and decisions are detailed in the following reports:

 Report 2020-216 COVID-19 EOC Actions and Operational Impacts  Report 2020-234 CAO COVID-19 Emergency Update 04.28.20  Report 2020-237 CAO COVID-19 Emergency Update 05.12.20  Report 2020-247 CAO COVID-19 Emergency Update 05.26.20  Report 2020-273 CAO COVID-19 Emergency Update 06.09.20  Report 2020-282 CAO COVID-19 Emergency Update 06.23.20  Report 2020-307 CAO COVID-19 Emergency Update 07.14.20  Report 2020-337 CAO COVID-19 Emergency Update 08.04.20  Report 2020-370 CAO COVID-19 Emergency Update 08.25.20  Report 2020-403 CAO COVID-19 Emergency update 09.08.20  Report 2020-419 CAO COVID-19 Emergency Update 09.22.20  Report 2020-447 CAO COVID-19 Emergency Update 10.13.20  Report 2020-483 CAO COVID-19 Emergency Update 10.27.20  Report 2020-520 CAO COVID-19 Emergency Update 11.10.20  Report 2020-546 CAO COVID-19 Emergency Update 11.24.20

6.0 Corporate Policy Context

Emergency Management

7.0 Input From Other Sources

Emergency Operations Centre

City of Brantford – Clerk’s Services

City of Brantford – Public Works

8.0 Analysis Page 93 of 135 Report No. 2020-585 Page 4 December 15, 2020 In recent weeks, COVID-19 cases have remained high in Ontario and as of December 8, Ontario reported 1,676 active cases, a weekly increase of 12.7% with 794 currently hospitalized cases. In total, Ontario has had 130,910 cases, 110,951 resolved cases, and 3,808 deaths.

Locally, as of December 8, the Brant County Health Unit advised that there has been a total of 561 confirmed cases, 508 resolved cases, 48 active cases, and 5 deaths, with 48,382 covid-19 tests administered. There have been recent outbreaks at Community Living Brant, Penmarvian Retirement Home, and Peace Haven, and there remains an outbreak at Brierwood Gardens Long-Term Care Home. As of December 3, the Brucefiled Manor Retirement Home outbreak was declared over.

8.1 Operational Decisions of the Emergency Operations Centre

The EOC has continued to meet regularly to review the ongoing COVID- 19 pandemic, as well as conducting additional meetings to review and plan accordingly to the provincial response framework. Areas of focus include operations, health and safety, enforcement and communications needs.

Most recently, the EOC approved the following actions:

 Enhanced check-in and tracing processes to be implemented at recreation facilities (ice/pools) to ensure that new team registrations/ rentals from regions in the ‘Red-Restrict’ or ‘Lockdown’ zones will not be permitted.  Woodman Community Centre, Lions Park Arena, Beckett Adult Leisure Centre, and Northridge Golf Course Clubhouse have been identified as possible locations for Public Health’s review and consideration as they explore appropriate centres for vaccinations.  Communications will be sent through the Neighbours Helping Neighbours website to encourage residents to support neighbours who may be in need of help with shoveling snow from driveways and walkways. All other decisions and actions taken by the EOC are recorded and outlined in Appendix A: Emergency Management and Operation Centre COVID-19 Response and Actions.

8.2 Emergency Group Decisions Page 94 of 135 Report No. 2020-585 Page 5 December 15, 2020 No decisions were made by the Emergency Group by way of the Delegation of Authority By-law.

In future, Council will be informed of decisions made by the Emergency Group by way of resolution. Additionally, the CAO will continue to report on these decisions in regular, on–going reports to Council.

8.3 Decisions before Council

8.3.1 Temporarily Cancelling Events

In April 2020, Council directed staff to cancel special events held by or on behalf of the City of Brantford (Report No. 2020- 234 CAO COVID -19 Emergency Update 04/28/20):

A. THAT Report 2020-234 CAO COVID-19 Emergency Update 04/28/20 BE RECEIVED, and

B. THAT Staff BE DIRECTED to:

i. cancel events held by or on behalf of the City of Brantford, as further defined in Report 2020-234, “CAO COVID-19 Emergency Update 04/28/20”, until August 31, 2020; and

ii. not permit the use or rental of City of Brantford property for event purposes until August 31, 2020, as further set out in Report 2020-234, “CAO COVID-19 Emergency Update 04/28/20”.

As part of the Stage 3 of the Province’s reopening plan, City events that adhered to public health measures were permitted to resume, including special events effective September 1, 2020.

With the impact of a second wave of the COVID-19 pandemic throughout the fall and with the implementation of the Province’s Response Framework where Brant regions remains in the ‘Orange-Restrict’ level, the EOC recommends that all special events be cancelled and that use and rental of City of Brantford property for special events not be permitted until January 26 2021; at which time a CAO COVID-19 update report will be brought to Council and an extension to special event cancellations can by further reviewed and considered. Page 95 of 135 Report No. 2020-585 Page 6 December 15, 2020 Special events are described as an annual or infrequent event that occurs on City property, or within theCity boundaries, for a specific period of time and represents a community celebration, fund raising initiative, cultural display, parade, musical performance or general gathering of interest at which a volume of people, traffic, or pedestrian traffic could impact the City.

The EOC has determined that the Glenhurst Lights will remain open with the necessary restrictions and protocols in place, however the New Years Eve Event at Harmony Square will be cancelled. The EOC recommends that special event cancelations be reviewed on a monthly basis and updated to Council with the monthly CAO COVID-19 update reports.

8.3.2 COVID-19 Business Licensing Implications

On May 26, 2020 City Council approved for business licence- holders in good standing to be granted extended renewal status into 2021, meaning a business that was required to renew the licence, could do so up to March 31, 2021 without penalty. This relief allowed businesses who had ceased operating on account of the pandemic the flexibility to renew later in the 2020 licensing year once they were able to safely resume operations, and the requirement to obtain a licence before operating was upheld. Staff are requesting City Council to consider the same approach to renewal status across all Schedules in Chapters 326, 327, and 329 of the Municipal Code for the 2021 business licensing year (April 1, 2021 to March 31, 2022).

Providing businesses with the extended renewal status allowed access the renewal licensing fee which is consistently lower than the new licensing fee, across various business licensing schedules. Extending the renewal status also reduced the pressure on the City’s licensing partners that take part in the review of licensing applications and conduct inspections at various businesses.

With the pandemic expected to continue into the 2021 licensing year (April 1, 2021 to March 31, 2022), Staff are proposing additional flexibility pursuant to business licensing for Council’s consideration. Currently, Chapter 326 of the Municipal Code provides for business licensing of food premises in 3 sub- Page 96 of 135 Report No. 2020-585 Page 7 December 15, 2020 categories of eating establishments based on seating capacity: 1 (seating for 1-30 people), 2 (seating for 31-150 people), and 3 (seating for more than 150 people). The introduction of various provincial regulations has shifted capacity requirements as part of managing the pandemic. As a result of the regulations remaining somewhat fluid through the response, Staff are recommending the Food Premises Business Licence-holders, be considered for a Food Shop Business Licence temporarily for the term of the upcoming licensing year as it relates to their fee calculation. Typically, Food Shop Business Licences are acquired by operators with take-out style service only and realize a lower fee than a Food Premises Business Licence. Applying the Food Shop licence-type to a Food Premises category on a temporary basis would still provide a level of integrity with respect to the safety of the food premises, but would not require the business to pay a higher rate for a licence category based on the capacity of their premises that may change throughout the pandemic response.

If approved, Staff anticipate approximately 400 businesses transitioning from an Eating Establishment seating capacity licensee to a Food Shop Licence for renewal in the 2021 licensing year, resulting in an estimated $26,944 reduction in revenue.

8.4 Provincial Policy Impacts

8.4.1 COVID-19 Response Framework

As outlined in Report 2020-520 COVID-19 Emergency Update 11.10.20, the Province announced it was moving to a tiered, colour-coded response framework, to determine public health measures and restrictions for public health regions. The Keeping Ontario Safe and Open Framework is intended to be more targeted and responsive in limiting the spread of COVID-19.

On November 16, it was announced that the Brant Region would move from ‘Yellow-Protect’ to the ‘Orange-Restrict’ category with enhanced measures, restrictions and enforcement to slow the spread of COVID-19. This change reflects changes in the framework metrics, including: weekly incidence rate, % positivity, Page 97 of 135 Report No. 2020-585 Page 8 December 15, 2020 and increasing incidence of COVID-19 positive cases in the region.

On November 27, the Province announced that various public health regions would be moving in framework levels including: Windsor-Essex County Health Unit to ‘Red-Control’, Haldimand- Norfolk Health Unit to ‘Orange-Restrict’, and Hastings Prince Edward Public Health, Lambton Public Health, and Northwestern Health Unit to ‘Yellow-Protect’. On December 4th, the Province announced that additional public health regions would be moving framework levels, including: Middlesex-London Health Unit and Thunder Bay District Health Unit to ‘Orange-Restrict’, and Haliburton, Kawartha, Pine Ridge District Health Unit to ‘Yellow- Protect’. All other public health regions remain at their current level including Brant Region which remains in the ‘Orange Restrict’ level.

8.4.2 Rapid Testing

On November 24, the Province announced their deployment of COVID-19 rapid tests to manage outbreaks and provide more efficient testing in high transmission and rural and remote regions, and will be used to screen staff in hospitals, long-term care homes and select workplaces.

8.4.3 Support for families

On November 30, the Province announced additional financial relief for families facing new education-related expenses. The Support for Learners program will provide direct one-time payments to help offset additional learning costs, and parents or guardians can complete applications online through the Support for Learners web page until January 15, 2021. Funds can assist with additional education expenses during COVID-19, such as workbooks, school supplies, technology and developmental resources. The funding can also assist with additional childcare costs, whether the child is in child care or at home.

8.4.4 High Intensity Supports, Virtual Care, and Paramedicine Page 98 of 135 Report No. 2020-585 Page 9 December 15, 2020 On December 2, the Province announced that they will be investing more than $115 million to support 850 patients across the province with high, complex care needs access services in their own homes, while also expanding virtual care options for patients across the province. The new High Intensity Supports at Home program helps patients with high care needs transition from a hospital back to their home or community setting with integrated, team-based care wrap-around care from multiple types of services.

This followed an announcement on November 27, that outlined the Province’s commitment to expanding eligible and existing Community Paramedicine programs to assist seniors on long- term care waitlists with access to care from their home.

8.4.5 COVID-19 Vaccination Roll-Out

On December 4, the Province announced the appointment of nine members to the new Ministers' COVID-19 Vaccine Distribution Task Force, chaired by General (retired) Rick Hillier, former Chief of Defence Staff for the Canadian Forces, which will oversee the delivery, storage and distribution of COVID-19 vaccines.

On December 7 the Province further announced that when the vaccination is ready for distribution, the key distribution groups will include:

 Residents, staff, essential caregivers, and other employees of congregate living settings (e.g., long-term care homes and retirement homes) that provide care for seniors as they are at higher risk of infection and serious illness from COVID-19;

 Health care workers, including hospital employees, other staff who work or study in hospitals, and other health care personnel;

 Adults in Indigenous communities, including remote communities where risk of transmission is high; and

 Adult recipients of chronic home health care. Page 99 of 135 Report No. 2020-585 Page 10 December 15, 2020 9.0 Financial Implications

Financial implications associated with COVID-19 continue to be monitored and tracked by staff, and will be reported on by the City’s Finance department.

The adjustment to the fee allocations for the Food Premises, in order to recognize the seating capacity changes experienced by Eating Establishments would result in approximately $26,944 reduction in revenue for the 2021 licensing year.

10.0 Conclusion

The City of Brantford currently remains in the ‘Orange-Ristrict’ zone within the Province’s Response Framework. The EOC is committed to taking steps necessary to mitigate risk and ensure the health and safety of its residents and continuing to follow the recommendations and advice of local and provincial public health authorities. This report outlines items for Council’s consideration including a recommendation for Council to approve the cancellations of special events until January 26, 2021 with a monthly review of event cancellations ongoing, and; that Council consider temporarily extending the 2020 renewal status of licence applicants, and process renewals fees for all valid “Food Premises” Business Licence holders in eating establishment categories 1,2, and 3 as a “Food Shop” Business Licence fee for 2021 licensing year.

______Brian Hutchings, CAO

Attachments:

Appendix A: Emergency Management and Operation Centre COVID-19 Response and Actions

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [ ] yes [X] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [X] no

Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [X] no Page 100 of 135

APPENDIX A: EMERGENCY MANAGEMENT AND OPERATION CENTRE COVID-19 RESPONSE AND ACTIONS Meeting Date Actions Taken March 12 (EMPC)  Initial meeting of emergency group  Corporate-wide reminder to staff regarding sanitization practices  Facilities Dept. distributed Clorox wipes and additional sanitization products to all departments  Informational signage was placed in all City facilities, including Housing facilities  Clerks Dept. suspended the future booking of Task Force meetings  Upcoming ward meetings hosted by the Planning Dept. were postponed  Parks Dept. began preparing for the cancellation of programming and the closure of recreational facilities  Human Resources Dept. began planning compensation for employees effected by program cancellations and facility closures  Water, sewer and tax payment services offered at the front counter in City Hall were suspended  Health and Human Services Commission began urging emergency shelter operators to update pandemic plans, and began investigating ways to potentially isolate shelter users with Covid-19  IT staff began preparations for staff working from home  Purchasing Dept. began procuring additional supplies  Civic Centre was offered as a potential assessment centre  Finance Dept. established accounts for Covid-19 expenditures March 13 (EMPC)  FAQ was made available for internal staff with information from Human Resources regarding sick time and quarantining after returning from travel  Additional informational signage was prepared by Communications Dept. and distributed to all facilities  Purchasing Dept. was designated as supply distribution lead for the corporation  Decided that Early Years centres would be closed to mirror schools  Healthy Kids and Healthy Aging services were cancelled  Access to water treatment plant was limited to staff only  All after school programming hosted by Recreation staff was cancelled  Communications Dept. launched Covid-19 webpage on the City’s website March 14 (EMPC)  It was decided that any staff returning from any international travel were required to self-isolate for 2 weeks before returning to work  City-wide closure of recreational facilities and programming was put into effect which included the following facilities: o Wayne Gretzky Sports Centre o Lions Park o Civic Centre o Woodman Community Centre Page 101 of 135

o Doug Snooks Community Centre o T.B. Costain Community Centre o Beckett Adult Leisure Centre o Bell Homestead o Branlyn Community Centre o Tourism Centre Visitor Services and reception area o Sanderson Centre o This included all programs held in those centres (child care, businesses who rent spaces, worship centres, etc). o The tentative date for reopening these facilities and resuming programming was set for April 5, pending review  Statutory meetings and hearings would be postponed until further notice  Laptops were procured by IT Dept. and were being prepared for distribution to staff who would be working from home

March 15 (EMPC)  Staff leaders were asked to identify back-ups  Golf registration was delayed  Unions were contacted to arrange a meeting to discuss Covid-19 effects on service and staff  Forestry, road safety services, and flood control services were all added to the City’s official list of essential services  Surplus / deficit lists were created for supplies and staffing  Staff began preparing messaging for refunds for cancelled programming  First meeting of the Unified EOC Advisory Committee, comprised of the following organizations: o Brant County Health Unit o Brantford Community Healthcare System o Brant EMS o County of Brant o City of Brantford o Six Nations of the Grand River o Grand Erie District School Board o Brant-Haldimand-Norfolk District Catholic School Board o Brantford Police Service o Brant County OPP o Enbridge Gas o 56th Field Artillery Regiment, RCA

Page 102 of 135

March 16 (EMPC)  The Business Resource centre and Glenhyrst Art Gallery were closed  Filming productions, including those that were already scheduled, were suspended  All POA Court matters were cancelled except essential hearings  Finance staff were asked to identify discretionary and non-discretionary spending, as well as reviewing options for property taxes  New-hire interviews and new staffing requests for resources would be suspended March 17 (EMPC)  Security began screening all visitors to City Hall  All future marriage ceremony bookings through the Clerks Dept. were suspended  Health and Human Services began eliminating in-person services at 220 Colborne Street  The Economic Development Dept. began contacting local businesses for surplus PPE  Additional buses were added to some transit routes to encourage social distancing  The Building and By-law service counter was closed  Café at the Airport was closed  Records and FOI service was reduced  Parks Dept. was asked to begin coordinating a volunteer network for interested citizens (Corporate Initiatives Dept. also assisted)  Began planning to address potential Covid-19 issues in encampments  Memo regarding corporate work-from-home policy was distributed internally  Meeting was held with unions March 18 (EMPC)  Fire Services reduced to essential staff only  Hazardous waste collections services were suspended March 19 (EOC launched)  City declares State of Emergency  Corporate Initiatives Dept. began investigating food security protocols  Sent out public notice regarding the EOC advisory committee in partnership with the County of Brant and Six Nations  Clerks Dept. began investigating the alternatives to in-person Council meetings and streaming options  Building permit application submissions were reduced to once a week  Building Dept. suspended home visits o Residents doing renovations were asked to send photos and professional engineering plans as proof of work o Asked that contractors limit staff on site when inspection of new construction only was being performed  Health and Human Services staff developed a Medium/Long Term plan for isolating homeless individuals  Parking enforcement was reduced to complaint-based service March 20  Communications Dept. began coordinating a radio/print campaign in addition to current information Page 103 of 135

regularly distributed online  Clerks Dept. began coordinating with funeral homes for alternative burial permit processing  Refund guidelines for cancelled programs were prepared by Finance Dept.  Water meter replacement services were suspended March 21  Staff from 324 Grand River were moved to City Hall in order to separate them from essential water services staff  Part-time Brantford Lyft Staff were redeployed to assist with bus cleaning efforts March 22 EOC Stand-Down Day March 23  City Hall closed to the public with a tentative reopening date set for April 14, pending review o The building remains open to staff and services are still being offered through alternative methods o Was announced after City Council on March 24  Release of Tourism Guide book delayed. Will be reviewed and revised.  Decided that transit passengers would be boarding from the rear of the bus beginning March 25; implemented free transit March 24  Visitor screening in Seniors’ Housing sites began  Homelessness Shelter / Social Isolation Plan was implemented  Recreation staff were redeployed to Senior Housing  At City Council, a by-law was passed to establish Emergency Acting Mayor(s) and a by-law to permit alternative formats for Council Meetings during an Emergency March 25  Covid-19 Assessment Centre at the Civic Centre was opened and operated by Public Health partners  No interest will be applied on fees o Utility Fees / Taxes  Community Grants review program suspended  Implemented free parking at the Parkade  Decided that dog park would be closed

March 26  Corporate Initiative Dept. began to identify potential locations for mass feeding centres in collaboration with 56th Regiment  Clerks Dept. began coordinating refunds and appointments for pick-up of licenses as necessary March 27  Decided that skate park would be closed  “Neighbours Helping Neighbours” volunteer network was launched  BIA meeting scheduled for April 8 in Council Chambers was cancelled March 28 EOC Stand-Down Day March 29 EOC Stand-Down Day March 30  Official Order from the Head of Council was signed under under section 4(1) of the Emergency Page 104 of 135

Management and Civil Protection Act to prohibit the use of all municipally-owned outdoor recreational amenities  Pandemic survey was distributed to local business owners  Clerks Dept. advised that a Council Resolution to extend the original emergency declaration would be required  Clean-up team created by Public Works Dept. to redeploy staff city-wide to clean litter, graffiti and other maintenance  By-law Dept. began preparing to enforce new provincial direction for social distancing measures March 31  The Economic Development Dept. began working with local companies with 3D printing capabilities who could create PPE for Public Health partners  Local business support campaign was launched April 1  City launched Covid-19 violations reporting process; enforcement to be carried out by By-law officers  Clerks Dept. finalized preparations for virtual Council meetings (in-camera and open session)  Approval granted for use of identified community centres as mass feeding centres  General Managers were asked to provide the names of all eligible enforcement officers in their commissions in the event By-law officers required additional help answering service calls April 2  First day of enforcement of Covid-19 measures by By-law officers  Began re-evaluating original re-opening dates for facilities so they could be appropriately deferred  Developed “Front Line Friday” initiative to be launched on April 3  $1.2 million in funding received from provincial and federal governments (combined); will be used to assist homeless population and provide additional social services during the pandemic  Coordinated with local providers of food security resources to offer support where needed as part of the food security plan April 3  Letters were prepared for mailing to Part-time employees advising them of their Declared Emergency Leave until further notice April 4 EOC Stand-Down Day April 5 EOC Stand-Down Day April 6  Began hourly transit service  All fees were waived for Downtown parking lots until further notice  Updated signage was created for outdoor spaces to reflect the closure of amenities April 7  Staff from Recreational services were redeployed to monitor park traffic and to educate users about maintaining social distancing  Food Security initiatives continued to be carried out o Includes an agreement with the Salvation Army to become lead agency for this initiative in Brant County, and an agreement with the Food Bank to lead this initiative in Brantford Page 105 of 135

 Decided to advise Council to keep Winter Warmth Shelter open until the end of May using provincial funding  Construction on City facilities will only continue in cases where it is essential to protect the existing structure (i.e. leaks) or has been deemed as an essential project (e.g the new fire hall)  The first alternative (teleconference) meeting of Council was conducted. April 8  Launched Brantford Together initiative to support local businesses April 9  Approved the offering of childcare to essential workers April 10 EOC Stand-Down Day (Good Friday) April 11  Decided to allow walking on trails on public golf courses while still prohibiting playing April 12 EOC Stand-Down Day (Easter Sunday) April 13 EOC Stand-Down Day (Easter Monday) April 14  Senior staff were asked to review summer programming and events to prepare for discussion regarding the potential cancellation of these events  It was decided that staff would continue to acquire and store PPE, but local lead health organizations (BCHU, BCHCS) would be asked at the next Joint EOC advisory meeting to coordinate the distribution  Departments and partner agencies were asked to being compiling high-level estimates of financial outlook if current service rates and revenue loss were to continue April 15  Human Resources staff prepared and distributed a document for staff regarding the use of masks April 16  Decided to reduce number of transit riders to 10 per bus after running tests on impacts to service; will be providing additional busses on busier routes as needed April 17  Completed financial modelling until the end of June, and began projections for the end of August  Parks staff began examining outlook for Fall events and programming  Launched phase 2 of “Neighbours Helping Neighbours” campaign and “Healthy Kids at Home” initiative  By-law continuing to enforce social distancing measures, and business closures, and looked into parameters around fishing  Communications began developing clear content on by-law violations for website April 18 EOC Stand-Down Day April 19 EOC Stand-Down Day April 20  Transit began running a modified hourly service schedule. Communication was released moving to 10 riders maximum  It was decided that 5 Parks and Recreation staff would be deployed to HHS  HHS escalated concerns about mobile testing of vulnerable communities (including shelters) to healthcare system (BCHSYS). BCHSYS will follow up when required  Developing Virtual Children Services EarlyON Programming April 21 EOC Stand-Down Day Page 106 of 135

April 22  Library launched new webpage for home-based activities  Received a delivery of hygiene kits from Proctor and Gamble; kits were distributed to shelters and healthcare professionals for distribution  Health and Safety staff began drafting a policy to allow staff working from to take office chairs to their homes  EOC began preparing documents for the Corrective Action Plan, which would be compiled at a later date April 23 EOC Stand-Down Day April 24  Decided to prohibit yard-sales as per the advice of the BCHU  Decided that fireworks for holidays would only be permitted in personal backyards for members of the household only o the sale of fireworks will only be permitted from businesses that are deemed essential (i.e. convenience stores and malls with permits; pop-up shops and trailers selling fireworks will not be permitted) April 25 EOC Stand-Down Day April 26 EOC Stand-Down Day April 27  Recovery planning was added as a regular EOC agenda item April 28 EOC Stand-Down Day April 29  Communicated messaging regarding Council’s decision regarding RVs  Senior staff were asked to begin planning future financial policies (i.e. refunds and cancellations for memberships or pre-paid programs happening in the coming months) April 30 EOC Stand-Down Day May 1  Incorporated recovery planning into formal EOC status reports  Focus beginning to shift to economic recovery May 2 EOC Stand-Down Day May 3 EOC Stand-Down Day May 4  Launched Mental Health Week Campaign for staff and community May 5 EOC Stand-Down Day May 6  Return-to-work planning added to regular recovery planning May 7 EOC Stand-Down Day May 8  Prepared plans for new cemetery signage reminding visitors of rules regarding public gathering in preparation for Mother’s Day  Began planning to increase Transit ridership to 15 passengers per bus pending approval of the EOC  Approved the holding of 702 Colborne Street and 10 Park Avenue until September 30 for the purposes of additional sheltering  Purchasing Department continuing to secure more PPE in preparation for COB employees returning to Page 107 of 135

work  Legal analysis of essential municipal construction projects completed  Organizational Change Management team began drafting a corporate return-to-work timeline and plan in collaboration with Health and Safety Staff May 9 EOC Stand-Down Day May 10 EOC Stand-Down Day May 11  By-law staff finalized arrangements on the reporting of encampments May 12 EOC Stand-Down Day May 13  Received confirmation from BCHU to open community gardens  Human Resources began assisting departments to redeploy staff to assist with seasonal positions May 14 EOC Stand-Down Day May 15  A Special EOC meeting was called to address the May 14th Provincial Announcements regarding the reopening of certain businesses and services  Approved the removal of the waiver document that had been added to all building permit applications to allow the permit to proceed without inspections o However, there will still be no interior inspections of occupied residences  Legal began process for rescinding the closures of amenities as per both the Mayor’s Order and those implemented by now-lifted Provincial order  Approved the reinstatement of the 100% staff complement in Water Services  Approved the June opening of the household hazardous waste program  Approved the increase of Transit passengers to 15 per bus  By-law staff were asked to work with the BCHU for clarification on enforcement matters in light of the Provincial announcement May 16 EOC Stand-Down Day May 17 EOC Stand-Down Day May 18 EOC Stand-Down Day May 19 EOC Stand-Down Day May 20  Began planning to re-open tennis courts on the 24th of May  Opened Steve Brown Running Track for public use  Began plans for transitioning Fire Prevention Officers back to regular duties; would continue to support By- law enforcement as required May 21 EOC Stand-Down Day May 22 EOC Stand-Down Day May 23  Approved the re-opening of park benches for use (i.e. remove caution tape) May 24 EOC Stand-Down Day Page 108 of 135

May 25  Approved the discontinuation of the “housing sites outreach” program effective May 31  Approved the discontinuation of the “seniors housing site screening” effective June 30, using a phase-out approach beginning May 25 May 26 EOC Stand-Down Day May 27  Decided that Wastewater Compliance staff would return to the office June 8 to manage increased work load due to the opening of businesses and the need for field sampling of wastewater and storm discharge  Approved the opening of the Dog Park effective May 30 May 28 EOC Stand-Down Day May 29 EOC Stand-Down Day May 30 EOC Stand-Down Day May 31 EOC Stand-Down Day June 1  Installed first germ-free barrier on transit for road testing and inspection  Human Resources Dept. began organizing the redeployment of Recreation Staff from Seniors Housing Sites and Housing Department Outreach June 2 EOC Stand-Down Day June 3  Continued working with community partners to address matters arising from Covid-positive workers from Norfolk being re-located to Brantford for their recovery June 4 EOC Stand-Down Day June 5  A special EOC meeting was called to further discuss matters relating to the Covid-positive workers from Norfolk  A letter was sent to the CAO of the County of Norfolk to express concerns with the way this situation was addressed and asked for better communication in the future June 6 EOC Stand-Down Day June 7 EOC Stand-Down Day June 8  Approved the purchase of an online appointment-booking software module as part of the City’s Reopening Plan o In preparation for coming service changes that will require users to pre-arrange appointment times for in-person services that were suspended due to Covid June 9 EOC Stand-Down Day June 10  Began preparing for the re-opening of the Brantford Farmer’s Market on June 20  Clerk’s Department began preparations to being offering Marriage Licenses (in-person) by appointment only  Approved the Reopening Plan for City Staff  Began Reopening campaign/messaging June 11 EOC Stand-Down Day Page 109 of 135

June 12 EOC Stand-Down Day June 13 EOC Stand-Down Day June 14 EOC Stand-Down Day June 15  Approved the Phase 1 Reopening of Parks, which includes park benches, picnic tables and picnic shelters, basketball courts  Sale of rain barrels and composters from the Landfill Site will resume Monday June 15  Ongoing communication focusing on signage needs  Plexi glass installed at City Hall front counter and then to move on to Market Square  Barriers installed between stalls at Farmer’s Market  Letter received from Norfolk EOC discussing the need to isolate the infected workers quickly and safely and time was of the essence. Workers placed in Brantford outside of the EOC, in conjunction with the farmer.

June 16  EOC Stand-Down Day June 17  Cooling centre will be located at Doug Snooks  Council approved outdoor patio policy  Approved extension of 2 bylaw officers contracts from end of June to end of July.  City Hall conducting a soft reopening and marriage licenses to be processed. Farmer’s Market reopening for Saturday. June 18  EOC Stand-Down Day June 19  EOC Stand-Down Day June 22  Farmer’s Market reopened successfully  Facilities staff continuing to place signage and distancing markers in City Facilities.  Risk assessments completed and have recommended the use of masks for staff who cannot practice social distancing or utilize other safety measures when carrying out duties. However, all other staff are allowed to wear masks as they wish.  Have spoken to BCHU about mask usage for staff in meeting rooms; were told as long as distancing measures can be followed, masks would not be required

June 23  EOC Stand-Down Day June 24  Splash pads on track to be tentatively open July 3. Health Unit need to inspect first and hiring process considered.  Planning underway for reopening pools  Approval given to remove hold on various community centres to be used as feeding centres  Main library tentatively set July 8 as date to open for computer access Page 110 of 135

June 25  EOC Stand-Down Day June 26  EOC Stand-Down Day June 29  Skate Parks to open today June 29th.  Splash pads still on track to reopen July 3rd  Plan for reopening pools being prepared and reopening is being targeted for early July for Woodman (July 13th) and Gretzky (July 16th), pending inspections and procedures in place.  Looking into opening up cooling centres across the City.  Community rooms in housing centres will be opening during heat waves going forward.  Testing at shelters has been complete and no positive tests. Long term facilities will perform retesting.  Farmers Market will be open July 3rd (Friday)  Facilities working with POA, Tourism and BRC to put in measures to open counters next week.  Additional services to be offered at City Hall counter to be reviewed and brought back to EOC  Daycare at TB Costain to reopen today  Processes for additional re-opening of city hall to be circulated and discussed at EOC next week  Issue of mandatory face masks still being discussed.

June 30 – July 7 EOC Stand-Down Days July 8  Launch of pickup service at St. Paul Library branch was successful and is running two days a week.  Main library opens for computer access July 8  Approved resuming normal parking enforcement practices on August 1  Approved phasing in paid parking on the two surface lots on August 1  Approved parkade to be free until September 1  Request to open Woodman and WGSC pools per status report approved ( does not include Earl Haig)  Approved opening rinks 3 and 4 at WGSC as per status report and to prepare for bookings for August 1  Approved request to bring forward a recommendation to Council through the CAO report to change practice rates in by-law for soccer/baseball fields – Council approved  Approved request to approve second payment of $130,000 to Salvation Army and Food Bank. Won’t need to be in place until the fall, but approval needed now so contracts can be readied and in place for the fall  Planning is working to launch virtual neighbourhood meetings for planning applications and hope to provide this service starting in August  Building Dept is the pilot for new online payment system to receive e-transfer payments  By-law department will be having first virtual property standards appeal hearing next week (July 13)  Encampment removal completed.  Approved request to recommence the offering of marriage ceremonies in City Council Chambers or alternate location Page 111 of 135

 Mandatory mask discussion was elevated to JEOC – recommendations/considerations of the bylaw will go to Council on July 14 July 9-14 EOC Stand-Down Days July 15  The province announced Stage 3 reopening effective July 17 for most public health unit regions, including Brant County Health Unit  Council approved mandatory face-covering by-law, will come into effect July 17. Council allocated $20,000 to purchase and distribute face masks for individual who may not be able to afford. Brant County also approved face covering by-law.  Approved request to increase maximum transit ridership from 15 to 20 riders per bus, starting July 20. 2000 disposable masks will be provided to Transit on Thursday to distribute Friday at Transit terminal to those who do not have face covering to ride.  Approved opening remaining running tracks (Kiwanis and Bision’s Alumni tracks), starting July 20  Parks programs and events are not moving forward until August 31. Other openings can be communicated as pending reopening in line with Phase 3 recommendations.  Approved request to resume full scope of housing maintenance programs, effective July 17  Cohort size will increase from 10-15 kids among child care centres as of July 27 (operating guidelines not yet received)  Approved request to resume interior occupied building/by-law inspections starting Monday July 20. Building will start accepting permit applications on the main floor service counter starting July 20 as well.  Approved Clerks plan to support licensing of adult entertainers (starting July 16, ahead of the weekend).  Electronic signature for marriage licenses has been approved but many licenses have expired during COVID. Approved request to include in COA COW report issue of reducing costs to replace marriage licenses. July 16 EOC Stand-Down Day July 17  Approved opening City-owned playgrounds effective July 17. The use of face coverings on playgrounds is not required under the City by-law. July 18-21 EOC Stand-Down Days July 22  Main library will reopen July 28  Approved removing temporary fencing at 3 splash pads, skate park and bike park, on-site staff redeployed to prepare fields and diamonds  Approved removal of temporary fencing at community gardens  Approved reopening of bocce ball and lawn bowling facilities effective July 24  Approved reopening washrooms at sports fields  Approved reopening fitness classes and weight rooms at WGSC with cleaning protocols and social distancing amendments, effective August 4. Change rooms will remain as walk-through only. Page 112 of 135

 Approved two contract bylaw officers’ contract extensions to end of August. July 23-28 EOC Stand-Down Days July 29  Main library successfully opened on July 28. Library is focusing on reopening plans for St Paul Branch.  EOC approved Transit passengers to begin using front door loading starting August 4  EOC approved to begin charging passengers Transit fares on August 24  EOC approved opening up the terminal on August 10  EOC approved return to virtual types of taxi inspections, based on a priority need  EOC approved small group training sessions in accordance with meeting room guidelines, wearing face masks and physical distancing

July 30-August 4 EOC Stand-Down Days August 5  EOC approved return to ½ hour Transit services, as of September 8 to accommodate return to school ridership  Effective September 1, all licensed child care centres and before and after school programs will be permitted to operate at full capacity, with enhanced health and safety procedures for PPE in order to align with school requirements.  Effective September 1, EarlyON Child and Family Centres are permitted to reopen with in-person programming (outdoor programming permitted July 28). All participants must pre-register; enhanced health and safety procedures will be in place. August 6-11 EOC Stand-Down Days August 12  St Paul library branch – planning to reopen August 18, 2020, starting with 3 days service/week, increasing to 5 days after Labour day  EOC approved opening of Bell Homestead, effective September 8  EOC approved installation of ice on rinks 1 and 2 at WGSC  EOC approved request to cancel Scare in the Square Event for 2020  EOC approved opening of Belleview Community Hall  EOC approved resuming special events, provided they adhere to all Provincial Guidelines

August 13-18 EOC Stand-Down Days August 19  Paramedicine program to resume in September for seniors living at Brant and Lorne Towers, Albion and Trillium Way housing locations  EOC approved ½ hour in-person appointments to issue burial permits to funeral homes  EOC approved returning to marriage ceremonies August 28, ensuring social distancing  EOC approves recommendation to begin process for reopening Sanderson Centre in October, in accordance with re-opening plan. Page 113 of 135

August 20-25 EOC Stand-Down Days August 26  Two By-law Enforcement Officers contracts extended to October 30, 2020

August 27-September 1 EOC Stand-Down Days September 2  Approval to move to regular loading on Transit buses effective September 8, with BCHU guidelines in place  Restart swimming lessons at Wayne Gretzky Sports Centre starting October 1  Open Doug Snooks Community Centre for programming and rental, starting September 21  Reopen Civic Centre and Lions Park arenas for October 1  Replace current COVID-19 email address with web form that will route inquiries directly to bylaw  Allow community groups to use the Tim Hortons room at the Tourism Centre effective October 1, allowing one group per day with cleaning protocols in place

September 3-8 EOC Stand-Down Days September 9  Starting week of September 7, the St. Paul branch of the Library increased service from three days a week to five days a week (Tuesday to Saturday)  In-person court proceedings will remain closed until after the week of October 19, 2020 September 10-15 EOC Stand-Down Days September 16  Approved an additional phased in reopening plan, developed for Customer Service that follows provincial guidelines September 17-20  EOC Stand-Down Days September 21  Special EOC meeting held to review and discuss provincial announcement regarding limits for unmonitored private social gatherings. September 22 EOC Stand-Down Days September 23  Approved staff to move forward with planning for scaled back Remembrance Day activities  Approved adding additional steps regarding licensing peddlers. Clerks can collect further information for Health and Safety plan as it relates to COVID. Information would be kept on file and shared with Department of Health if requested. Page 114 of 135

 Fire Dept determined they will scale back grand opening ceremony for new Fire Station. September 24-29 EOC Stand-Down Days September 30  EOC approved plan for using dressing room/changing room areas at WGSC arenas, starting October 1. The plan was first vetted through and accepted by the Medical Officer of Health. October 1-6 EOC Stand-Down Days October 7  EOC approved reopening Woodman Park Community Centre for flu clinics. The facility will open on November 10 to prepare for the flu clinics and will only be used for the purposes of the clinics. October 8-13 EOC Stand-Down Days October 14  EOC approved extension of two By-law Officer contracts to April 30, 2021 October 15-20 EOC Stand-Down Days October 21  EOC approved reopening of walk/run track at WGSC, Mon-Fri 8am – 3 pm, effective October 22  EOC approved reopening the Lookout Lounge at WGSC effective October 22, subject to no concerns from the health unit  EOC approved cancellation of the Winter Leisure guide; redirecting the public to the City’s website. October 22-27 EOC Stand-Down Days October 28  Request for additional social media posts outlining City Hall service offerings, appointments and hours of service  Tourism Centre to be closed to the public as of Nov. 1 for the winter season. Staff still able to book meeting rooms.  New COVID -19 active screening process implemented November 2  Focus on Halloween messaging regarding how to celebrate safely

October 29 – November 3 EOC Stand-Down Days November 4  EOC approved keeping Woodman Park Community Centre open after November 20 for staff CPR and First Aid training only November 5 EOC Stand-Down Days November 6  A special EOC meeting was held to review the Ministry of Health’s newly released COVID-19 Response Framework

Page 115 of 135

November 7-9 EOC Stand-Down Days November 10  HR began an internal communications process regarding the active COVID screening process. HR will also provide a communication regarding flu clinics.  Communication provided to staff regarding reduced capacities (staffing reduced to 1/3) and considerations to work from home more frequently and reducing in person meetings.  Staff are reviewing plans for outdoor rink at harmony square this winter.  Construction fencing and signage to remain in place, along with staff monitoring the first week at new playground at Mohawk Park since the park is not officially open. November 11-12 EOC Stand-Down Days

November 13  A special EOC meeting was held to further review the Ministry of Health’s COVID-19 Response Framework and the Province’s announcement that the Brant region will move to the Orange Restrict tier, effective Monday November 16. Areas of discussion included Enforcement, Operations, Health and Safety and Communications. November 14-17 EOC Stand-Down Days November 18  EOC approved plans to open outdoor rink at harmony square this winter.  EOC approved plans to redeploy staff to housing sites to support residents.  EOC approved HR to conduct asbestos sampling survey meeting in person onsite, scheduling to occur between November 30 and December 18.  EOC approved HR to conduct six in person offsite observation meetings with consultant for physical demands analysis.  Glenhyrst lights display to be drive thru only.  Lookout Lounge located at WGSC will remain closed.

November 19 EOC Stand-Down Day November 20  EOC approved request from Court Operations for more than 30% of staff present in order to hold court, as they are a small staff, court is resigned in such a way that distancing and masking is feasible and will be in place  Operationally, Tourism Centre will close to the public on Monday, November 23, 2020, will reopen late winter/early spring

November 21-24 EOC Stand-Down Days Page 116 of 135

November 25  Public Works exploring and reviewing processes for increased screening and restricted entry to recreation facilities.  Community Services and Social Development implemented staff screeners at seven seniors housing sites in Brantford and Paris.  Communications increasing social media efforts November 26 – EOC Stand-Down Days December 1 December 2  EOC approved enhanced check-in and tracing processes to be implemented at recreation facilities to ensure that new teams registrations/ renters from regions in the ‘Red-Restrict’ or ‘Lockdown’ zones will not be permitted to use recreational facilities (ice/pools) to enhance safety of our staff.  EOC approved that a recommendation be brought to Council that City events be cancelled and the use and rental of City property for events not be permitted until January 26 2021, and that there be an ongoing monthly review of event cancellations.  EOC approved opening community centres for vaccine centre purposes (at locations currently closed and not running programs), if needed. December 3 - 8 EOC Stand-Down Days December 9  Woodman Community Centre, Lions Park Arena, Beckett Adult Leisure Centre, and Northridge Golf Course clubhouse will be held and referred to Public Health’s review of appropriate centres to use for vaccinations.  Communications to be sent through the Neighbours Helping Neighbours website to encourage residents to support neighbours who may be in need of help with shoveling snow from driveways and walkways.  EOC approved that Clerks provide a recommendation to Council regarding business licensing statuses and renewals.  Public Works to further explore the feasibility of operationalizing outdoor neighbourhood ice rinks.

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Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date December 15, 2020 Report No. 2020-508

To Chair and Members City Council

From Inderjit Hans General Manager Public Works

1.0 Type of Report Consent Item [ ] Item For Consideration [X]

2.0 Topic Pilot Project for Physical Security Guard Services Expansion [Financial Impact: None]

3.0 Recommendation

A. THAT Report 2020-508 Pilot Project for Physical Security Guard Services Expansion BE RECEIVED; and B. THAT staff BE DIRECTED to implement the Pilot Project for the short term expansion of Physical Security Guard Services with Active Security Enterprises, as outlined in this report for a period of 4 months; and C. THAT previously approved funds in the total amount of $160,000 BE REALLOCATED to the Pilot Project for Short Term Expansion of Physical Guard Services as follows and in accordance with Table 3: i. $50,000 previously allocated from reserve RF0537 (Roads and Related) to WK1907 (Operations Works Yard Security Improvements and Replacements - Gates and Security Camera Expansion) Page 118 of 135 Report No. 2020-508 Page 2 December 15, 2020 ii. $110,000 previously allocated from reserve RF0526 (Facilities Asset Management) to PM1512 (Site Security and Camera Upgrades at Administrative Facilities) D. THAT Capital Project WK1907 BE CLOSED; and E. THAT staff BE DIRECTED to formulate a plan from the results of the Pilot Project and report back Q2 2021. 4.0 Purpose and Overview

The Chief Administrative Officer has deemed this report urgent as to provide City Council with prompt recommendations to expand the City’s existing Physical Security Guard Services. A pilot project is recommended in response to the significant rise in nuisance and petty crime incidents on and in the vicinity of the campus of City facilities and properties within the downtown and into Eagle Place/ Ward 5 surrounding the City Housing sites.

The report outlines the review undertaken of various options and provides recommendations for implementation for a 24 hour 7 day per week service over the next four months with the goal of achieving an improved municipal security presence and crime deterrence in the downtown area. The recommended expansion will provide the necessary immediate coverage and allow staff the necessary time to investigate and report back with a more permanent and holistic approach to Corporate Security.

5.0 Background

In May 2019, Council approved a resolution to direct staff to establish a Municipal Video Surveillance System within the Downtown Core of the City of Brantford. This was in response to the impacts on Brantford from the national opioid crisis, as well as rising crime; the City was looking to employ new strategies to deter and detect criminal and adverse behaviour in the downtown core.

Staff Report 2020-95 was presented to City Council on May 26, 2020 in response to the resolution and included the plan to develop and implement a Corporate Security Program including the implementation of a municipal video surveillance system in the City of Brantford’s downtown core and the establishment of a fulltime resource dedicated to Corporate Security. Staff were directed to include any capital and operating related costs associated with the implementation and ongoing operations in the 2021 Estimates process.

Page 119 of 135 Report No. 2020-508 Page 3 December 15, 2020 Since May, Staff have sought out efficiencies and alternative funding sources to support the recommended solutions, including a Council approved restructuring in the Facilities Management & Security Department which allowed for the creation of a resource dedicated to Corporate Security, and made application to the Ontario Closed-Circuit Television (CCTV) Grant Program.

In February 2020, the Province established the CCTV Grant program to support police services and communities in increasing public safety. The Ontario CCTV Grant program supports the expansion of CCTV systems in municipalities across the province, as part of Ontario’s Guns, Gangs and Violence Reduction Strategy. In November 2020, the Province agreed to support the City with one- time funding of $123,000, which will cover 50% of the budget needed to implement the CCTV system in the City’s downtown core. The Corporate Security Program and Downtown CCTV System project is currently on the pre- approval list for 2021 capital projects and has a projected total cost of $246,000. The project aims to begin promptly in January 2021 and be fully implemented by the end of year 2021.

In October 2020 City Council identified key priorities for 2021, including the need to work with Brantford Police Service and other community partners to address short-term needs associated with community safety, including CCTV cameras, increased police presence and solutions to petty crime.

A new Security Technical Specialist was hired on November 16, 2020 as the City’s resource dedicated to Corporate Security and has begun to review security expenses and practices across the City. The Security Technical Specialist’s first priority has been to address the urgent need for increased security presence in the downtown core surrounding several City owned properties and facilities, including temporary overnight shelter accommodations, and in the Eagle Place neighborhood surrounding many City owned vacant lands and Housing facilities.

The development of a Corporate Security Program is under way and community partners, such as the Special Constable Service of Wilfrid Laurier University (WLU), the Brantford Police Service BEAT team, and the Downtown Brantford Business Improvement Association (DBBIA) have been engaged to help inform program effectiveness and enable working together towards common security goals and integrating shared strategies.

A report from the Brantford Police Services Crime Analyst notes that between September 1, 2017 and September 1, 2020 comparing crimes by city wards indicates there are a disproportionately high number of occurrences in Ward 5 in

Page 120 of 135 Report No. 2020-508 Page 4 December 15, 2020 comparison to other parts of Brantford. Ward 5 includes the downtown, and the communities of Eagle Place, East Ward and Echo Place.

The study focuses on six “occurrence types” including property damage, drugs, intoxicated persons, unwanted persons, theft under $5,000, and mischief; and “less serious offences”. According to the findings, the total number of occurrences in Ward 5 over the three-year study period was two to five times greater than those in the city’s other four wards. It is important to note that these results reflect only the numbers of calls for police service and do not account for unreported or undiscovered crime. These types of “petty crimes” are typically considered a low priority for an overburdened police service, and response times can be significantly delayed when officers must respond to other more urgent issues.

By-law Officers can respond to by-law violations on City property as resources are available, however current resources are not adequate to establish regular, let alone extended attention to specific City-owned sites due to demands in other areas, both through public complaints and City directives.

As security concerns and risks to City property and it’s users, including staff and the public, increase in prevalence and complexity, security goals of the City need to include integration of security resources, enhancing safety and security training, crime prevention through visual presence deterrence and environmental design interventions like landscaping and additional lighting, and the presence of security services 24/7/365. This report responds to the urgent need for an increased municipal security presence in the downtown core and surrounding areas.

6.0 Corporate Policy Context

#1 Desired Outcome “All neighbourhoods in the City are safe, vibrant, attractive, and inclusive”

Tier 1:

b) Improve municipal capacity for by-law enforcement, including extended hours and expanded scope, to address concerns related to property standards, noise, nuisance, and compliance with COVID-19 regulations.

Page 121 of 135 Report No. 2020-508 Page 5 December 15, 2020

Tier 2:

b) Mandate the City to lead by example in property standards and maintenance, ensuring municipal assets contribute to civic pride.

f) Work with Brantford Police Service and other community partners to address short-term needs associated with community safety, including CCTV cameras, increased police presence and solutions to petty crime

7.0 Input From Other Sources

Facilities Management and Security Department was involved in the development of this report.

Various City departments including Purchasing, Parking Services, Transit Services, Brantford Public Library, and Community Services and Social Development were consulted on the development of the analysis and recommendations provided in this report.

WLU Special Constable Services, the Downtown Brantford Business Improvement Association, and Brantford Police Services were also consulted.

Finance has reviewed this report and provided input into the recommendations and proposed funding sources.

8.0 Analysis

Staff have begun to review several options to partner our current contracted security guard services with the City’s By-law Enforcement staff, WLU Special Constable Service, and the Brantford Police Services to enhance the City’s security presence in the downtown core and surrounding communities. However these models require significantly more time to develop and implement including the employing and training of additional resources.

There is, however, opportunity to immediately optimize and expand the existing security guard services for significantly improved level of service that provides 24/7 consistent and enhanced security presence and response.

Currently, private security services are contracted to Active Security Enterprises to assist with day to day security operations at City owned facilities open to the public within the downtown core including City Hall, 220 Colborne Street, the

Page 122 of 135 Report No. 2020-508 Page 6 December 15, 2020 Brantford Public Library and the Market Street Parking Garage (Parkade). Since reopening from the COVID-19 pandemic closures, additional security coverage has been required to assist with screening and monitoring of distancing restrictions at the Provincial Offences Court and the Transit Terminal; a second guard assists with screening and monitoring at 220 Colborne; and an additional security guard patrols between and around City facilities and supports guards at the various municipal facilities during business hours (~8am-5pm) to provide breaks. There is evening and late-night security in place at both the Transit Terminal and the Parkade, with coverage at the Parkade in place 24/7.

Staff are recommending a four month Pilot Project that involves the optimization and expansion of the current Physical Security Guard Services with Active Security Enterprises, including additional security personnel in the evenings, late nights and weekends to enhance the City’s ability to address safety and security issues on or related to City properties and facilities in the downtown core, as well as surrounding neighborhoods. The implementation would quickly improve the consistency of the City’s security presence, perceptions of safety, and deterrence of prohibited and criminal activity.

The proposed Pilot Project to expand the existing security guard services is described in the following sections and includes the efficiency analysis undertaken, the financial implications and the proposed implementation plan that will measure the success of the project.

8.1 Expansion of Existing Security Guard Services

At this time expanding and enhancing the City’s current security guard services is the most cost-effective choice based on existing resources and additional costs required to increase the level of service and is the only option available for immediate implementation. The City will also realize considerable added value through integrating and optimizing current guard resources.

The City currently has security guards stationed at several facilities during business hours and one patrol guard, walking the area, that spends a significant portion of their shift relieving other guards for breaks. The only facility with a security guard on duty 24 hours, 7 days per week, is the Parkade. There is a separate contracted guard service on duty 24/7 at Marlene Ave. since October 2020. Patrol guards would improve the visibility of security, while serving as an additional resource to support guards stationed at various facilities.

The following table provides a summary of the existing and the proposed configuration of security personnel resources.

Page 123 of 135 Report No. 2020-508 Page 7 December 15, 2020

Table 1 - Security Guard Resource Deployment

Proposed Total Resource Description Existing Expansion/ Revised Difference Static Security Guards* 8 - 2** 6

Patrol Security Guards (including squad 1 + 5 6 leaders/supervisor)

Supervisor/squad leaders 0 + 3 3

Security Vehicles 0 + 1 1

Centralized Security Office 0 + 1 1

Hours of Patrol Coverage 5 hours 5days/week Full 24/7 24/7

Monthly Cost $ 34,842.75 $ 37,317.47 $ 72,160.22

* 2 static guards each at Market Square and the Parkade; 1 static guard at City Hall, Transit Terminal, POA, and Library ** 1 static guard each from Market Square and the Library will be reallocated to patrol duties

An improved physical security presence can be accomplished by implementing a 24 hour 7 day per week security patrol of the municipal facilities located in the downtown area, coordinated by a security supervisor or squad leader on duty at all times reporting from a centralized security office. Initially, a minimum of one patrol guard (on foot) and a mobile supervisor (in vehicle) or squad leader would be on duty during any given time, with an extra patrol guard on duty during evening hours.

Patrol routes and priority areas will gradually and continually adapt to security concerns discussed with stakeholders, including staff and management from various municipal facilities, neighboring partners and specified by the City’s Security Technical Specialist. This will be implemented through post orders outlining duties for the security guards and supervisor/squad leaders. These designated areas for patrol will include various municipal facilities and areas in the downtown core, including the Parkade, Beckett Building, Farmers’ Market, Sanderson Centre, existing City Hall, new City Hall, Brantford Public Library, 84 Market, 220 Colborne, the Transit Terminal as well as other sites of concern, including the Civic Centre, Earl Haig, City parks and parking lots, Brant and Lorne Towers, Echo Park and vacant lands and Housing properties in Eagle

Page 124 of 135 Report No. 2020-508 Page 8 December 15, 2020 Place, including Marlene Avenue and Riveside Gardens At this time the proposed guard patrol would not replace guard services at Marlene Ave., as the security needs at this location will require further review and the availability of additional resources. Staff will continue to evaluate integration of security service providers throughout the four month pilot, which may lead to additional efficiencies in security service delivery. The temporary shelter at Lucy Marco Place will also be covered in the designated patrol area while it is active.

Situations on or related to non-municipal properties will be addressed by reporting incidents to Brantford Police Services, City By-Law Enforcement Office, property owners or management, and through ongoing collaboration with the Downtown Brantford Business Improvement Association (DBBIA). Private property owners will be reminded that this cannot be relied on alone, as no security model can guarantee deterrence or prevention; building and site improvements are also required for effective deterrence.

Security guards have the same powers as any member of the public under the Criminal Code. Specifically, section 494 of the Criminal Code describes when it is appropriate for a member of the public to make an arrest. If a security guard is guarding property and is authorized by the owner of the property or the person in lawful possession of the property, they may make an arrest for any criminal offence that is committed on or in relation to the property, as long as the security guard witnessed the offence being committed. If the offence is an indictable offence, they may make the arrest, even if the offence is not committed on or in relation to the property they are guarding, so long as the security guard has witnessed the offence. Indictable offences are more serious and a lot of the offences that security guards normally encounter are indictable (e.g. theft over $5,000).

As designated agents of the corporation, security guards may arrest without warrant any person he or she believes on reasonable and probable grounds to be on the premises in contravention of section 2 of the Trespass to Property Act. Section 2 prohibits entering on premises when entry is prohibited, engaging in an activity on premises when the activity is prohibited, and refusal to leave the premises immediately after being directed to do so.

The proposed enhanced Security team will also collaborate with the WLU Special Constable Service to address security concerns in shared facilities, including Market Square (1 Market/220 Colborne). Measures of collaboration will include sharing of incident related information, coordinated proactive patrols and incident response, and providing the Special Constable Service with access

Page 125 of 135 Report No. 2020-508 Page 9 December 15, 2020 key cards to spaces designated for City staff and operations. These protocols would be implemented through an orientation session for our security guards with the Special Constable Service and through prescribed post orders.

The City’s current rate for all Static and Patrol Security guards with Active Security is contracted at a daily total rate of approximately $1,430.04. The consolidated existing deployment of static and patrol guards examined in this report costs the City approximately $43,616.32 monthly. Staff are recommending reallocating two static guards to patrol duties and hiring an additional patrol guard, which will provide 24/7 security patrol coverage for a total monthly increase of $12,885.86, resulting in a $51,543.44 four month budget allocation requirement. Two Supervisors and the Squad Leader with a vehicle by Active Security can be provided at a daily rate of $750.48, which represents a monthly increase of approximately $24,443.61. Staff are recommending adding a security vehicle and increasing the Supervisor/Squad Leaders deployed from 0 to 3, resulting in a $97,774.44 four month budget allocation requirement.

8.2 Integration and Coordination of Security Personnel

Staff met with Wilfrid Laurier University’s Special Constable Service on November 25, 2020, and with the Downtown Brantford Business Improvement Area on December 2, 2020 to have a conversation about the overall collaboration efforts that the Facilities Management and Security team can work with them to address safety and security issues in the downtown area. This included an orientation to the services provided by our community partners, walk-through of facilities and areas of concern, discussions about information sharing, common security goals, issues and strategies, and integration of incident management related to shared facilities, such as Market Square.

The coordination of an integrated approach involving community stakeholders will be supported by expanding the City’s existing security guard services, with the addition of a contracted security supervisor. This is an important step towards a corporate-wide security approach, as the new supervisor resource will be able to ensure the deployment is meeting the City’s expectations regarding service standards at all times, while coordinating the integration of the guard deployment by overseeing the daily workflow, schedules, assignments, and performance. It is expected the daytime supervisor will be the lead contact to enable effective coordination and communication between the City’s Security Technical Specialist and the entire security team. A squad leader will be in place for the evening and overnight shifts to carry the oversight and coordination

Page 126 of 135 Report No. 2020-508 Page 10 December 15, 2020 forward throughout the rotation, as well as provide enhanced incident management as required (see Appendix A for a flow chart of the proposed incident management process). The Security Technical Specialist will also be involved in the recruitment process and decision to onboard and/or retain security guards, squad leaders and the supervisor to ensure that qualified and appropriate candidates are selected for the proposed positions.

Ensuring that the supervisor or squad leader on shift is mobile with access to a vehicle provides an additional patrol duty resource with the enhanced visibility associated with a marked security vehicle, and supports timely response to calls for service from staff, the general public or other security guards across municipal properties. This will include response to intrusion, surveillance and other security system alarms, which will allow us to move towards consolidating the duties and function of multiple existing security guard service providers and systems. It is recommended that a sport utility vehicle be required, which will easily accommodate additional patrol guards, travelling through various terrains (i.e. parks, snow, etc.), and required equipment. The vehicle will be equipped with a first aid kit, automated external defibrillator, sharps disposal bin, naloxone kits, inclement weather gear, emergency blanket, road flares & traffic cones, fire extinguisher, water, reflective vests, hardhats, hazmat suits, jumper cables, tire maintenance kit, simple detailing equipment, small utility box, flashlight, work gloves, trash bags, hand sanitizer, batteries, Bluetooth headset, phone charger, GPS, etc.

8.3 Optimization of Security Guard Deployment

A review of incident reports and discussions with stakeholders has been conducted to inform the proposal of removing stationed security guards at several locations, including the one deployed at Brantford Public Library (173 Colborne St.) and one of two deployed at Community Services and Social Development offices (220 Colborne St.). Converting these static deployments to patrol roles will improve service delivery and deter and mitigate security issues or concerns by improving the visible security presence in and around City owned properties and the downtown core. However, the patrol deployments will still circulate through these locations to maintain a presence and continue the required deterrence and monitoring. The City will also increase the required experience, training, certifications, and tools patrol guards are equipped with, and increase the number of guards and capabilities of the team to respond in a timely manner to security incidents.

Page 127 of 135 Report No. 2020-508 Page 11 December 15, 2020 There is also opportunity to include the response to calls for service related to security incidents and false alarms impacting the property and operations of City owned facilities beyond business hours. Currently, this is done differently at each location; on-call Staff or a private security service is dispatched by the alarm response company to attend alarms at various costs to the City. Most often, the calls are false alarms. This efficiency would also ultimately lead to a higher return on the City’s investment in the Downtown Surveillance System by enabling active monitoring of, and response to, the security surveillance and various facility alarm systems.

8.4 Centralized Security Services Office

Staff are recommending the immediate implementation of a centralized security services office to support the transition towards a corporate-wide security guard team. The proposed interim location is the Parkade located at 59 Icomm Dr. on level 2 of the office area, where security guards currently monitor the Parkade surveillance system. This office will serve as a communications centre, where the security team will monitor surveillance at various municipal facilities and receive calls for service, including alarm response to various municipal facilities.

All security guards will report to the security office at the beginning and end of their shifts to connect with the supervisor/squad leader, sign out and turn in equipment (i.e. radios, notebooks), ensure incident reports are submitted, and to engage in daily briefings among the security team. Since this security office is already in place, minimal additional costs are required. However, some upgrades to facilities through physical environmental design interventions may be identified and deemed required to reduce the risk of security incident reoccurrence. As an example, it is suggested that one-way privacy film be applied to the existing transparent glass that encloses the security office area, which will enhance the safety of security staff by preventing monitoring of security personnel, activities and resources (i.e. surveillance footage). An allowance of $10,000 is recommended to be carried in the Pilot Project budget for any necessary upgrades to facilities or environmental design.

8.5 Implementation Plan

The plan for implementation includes working with the security director of Active Security Enterprises to expand the corporate security guard team and implement the required resource and service enhancements required by the City. This will include additional patrol guards, a supervisor and squad leaders that are equipped with considerable experience in similar roles, training and

Page 128 of 135 Report No. 2020-508 Page 12 December 15, 2020 certification (i.e. non-violent crisis intervention, communication, defensive tactics, use of force, powers of arrest, mental health and addictions, safety planning, fire safety planning etc.). All stakeholders will continue to be consulted regarding appropriate training opportunities for security personnel and to inform staff of these changes.

It is recommended that the security team be equipped with and trained on the use of essential tools required for enabling a corporate-wide focus and safe performance of enhanced duties, including radios, ballistic vests, a vehicle, first aid kits, automated external defibrillator, naloxone kits, handcuffs, batons, office, and equipment to monitor surveillance across facilities and to receive calls for service from staff and the general public. It will be beneficial for the City to invest in key infrastructure and resources, such as radios, that will support the development and enhancement of the corporate security program over the long- term.

Key milestones and target dates for the successful implementation of this pilot project are shown in Table 2.

Table 2 – Key Milestones

Activity Milestone Date

Supervisors and patrol guards hired December 28, 2020

Obtain equipment (radios, vehicle, naloxone January 8, 2021 kits, first aid kits, automated external defibrillators)

Post orders updated to reflect feedback from January 22, 2020 stakeholders

Training and certifications updated January 29, 2021

Service Evaluation and Review Ongoing

A communication strategy will be developed to inform all City Staff, the DBBIA, WLU, and other community partners in the downtown area of the physical security strategy improvements, including procedures for reporting safety and security concerns. See Appendix A for a flow chart of the proposed incident management process.

Page 129 of 135 Report No. 2020-508 Page 13 December 15, 2020 Measurement of the impact of this pilot project on enhancing the City’s physical security presence will include security incident reports and the input of various stakeholders, including Staff and housing tenants, regarding service level expectations and enhancements. This will include comparing overall perceptions of safety and security, volume and type of security incidents, service quality, including response capabilities of security guards to calls for service, number of facilities security guards will patrol, patrol frequencies, deterrence of nuisance and crime incidents, and situations encountered during patrol duties and active monitoring of surveillance.

8.6 Next Steps

Staff will continue to explore other opportunities, as mentioned above, to enhance our physical corporate security and advance community safety and security, including integration of other physical security elements (i.e. surveillance systems, alarm systems, crime prevention through environmental design strategies, education, and collaboration with community stakeholders).

The options of partnering with the City’s By-law Enforcement staff, WLU Special Constable Service, and the Brantford Police Services will continue to be evaluated as potential models for enhancing our corporate security team for the long term.

Staff will report back with updates regarding evaluation of this pilot project, the new corporate security program, surveillance monitoring and policy, alarm monitoring and response, and future guard service recommendations by early Q2 2021.

9.0 Financial Implications

There are currently two previously approved Capital projects that have funding available to be reallocated to support the implementation of this four month Pilot Project detailed in Table 4.

The project identified for the Operations Works Yards Security Improvements and Replacements - Gates and Security Camera Expansion (WK1907) with a remaining budget $50,000, is recommended to not proceed since the design for the redevelopment of this site is planned for in 2022. This project was funded from reserve RF0537 Roads and Related and is recommending to be closed.

This can be consolidated with $110,000 of Capital project funds in PM1512 for Site Security and Camera Upgrades at Administrative Facilities. This project was

Page 130 of 135 Report No. 2020-508 Page 14 December 15, 2020 funded from reserve RF0526 Facilities Asset Management. Various small facility upgrades have been completed recently from this project budget to address environmental design deficiencies and improve security at the existing Administrative Facilities. Since we will be vacating many of the existing administrative facilities throughout 2021, camera upgrades at these locations are not recommended at this time.

This would provide the City with a total budget of $160,000 to implement a four month pilot project to optimize and expand the current Physical Security Guard Services.

Table 2 below compares the current monthly costs associated with the existing deployment of guards and the total required increase to expand the current level of security guard services as recommended.

Table 3 – Security Guard Deployment Costs

Security Resource Current Proposed Cost Description Cost Cost Difference Security Director $ 20,051.61 $ 20,051.61 and Supervisors Patrol Guards $ 4,230.00 $ 17,115.86 $ 17,115.86

Static Guards $ 30,612.75 $ 30,612.75

Vehicle $ 4,380.00 $ 4,380.00

Total per Month $ 34,842.75 $ 72,160.22 $ 37,317.47

Equipment & Contingency $ 10,700.00

Total for 4 Months $ 159,969.89

The recommendations to optimize and expand the City’s current security guard services can be implemented for an estimated additional cost of $38,324.19 per month; and a budget total of $160,000 will provide an estimated 4 months of enhanced security services.

Staff are recommending that the additional funding required be reallocated to the Pilot Project from previously approved Capital Projects that are no longer required, as indicated in Table 4.

Page 131 of 135 Report No. 2020-508 Page 15 December 15, 2020

Table 4 – Summary of Recommended Capital Funding Reallocations

Project Recommended Amount to be Reserve Project Description Funding Action Reallocated Description

Operations Works Return Funding Roads and WK1907 Yard Security ($50,000) to reserve Related RF0537 Improvements

Site Security and Facilities Asset Return Funding PM1512 Camera ($110,000) Management to reserve Upgrades RF0526

Roads and $50,000 Pilot Project for Related RF0537 Physical Security Funding from New project Guard Services reserves Facilities Asset Expansion $110,000 Management RF0526

Total $0

10.0 Conclusion

The recommendations in this report are informed by best practices of municipal corporate security programs and can be promptly implemented in response to the Council priority to respond to the significant rise in nuisance and petty crime incidents throughout the downtown and campus of City facilities and properties within the downtown and into Eagle Place/ Ward 5 surrounding the City Housing sites.

Staff recommend the implementation of a four month Pilot Project be approved with a total budget requirement of $160,000 involving the optimization and expansion of the current Physical Security Guard Services with Active Security Enterprises, including additional security personnel in the evenings, late nights and weekends to enhance the City’s ability to address safety and security issues on or related to City properties and facilities in the downtown core, as well as surrounding neighborhoods. The implementation is expected to quickly improve the consistency of the City’s security presence, perceptions of safety, and deterrence of prohibited and criminal activity and can be funded through the reallocation of unused funds from previously approved Capital projects to address security upgrades at various City facilities that are no longer required.

Page 132 of 135 Report No. 2020-508 Page 16 December 15, 2020 The recommended expansion will provide the necessary immediate coverage and allow staff the necessary time to investigate, measure success and report back with a more permanent and holistic approach to Corporate Security.

Lise Sordo, Director Facilities Management & Security

Inderjit Hans, P. Eng., PMP Rick Cox, Manager of Facilities General Manager Public Operations and Maintenance

Attachments (if applicable)

Appendix A – Security Incident Management Process

Copy to:

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [ ] yes [x] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [x] no

Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [x] no

Page 133 of 135 Report No. 2020-508 Page 17 December 15, 2020 Appendix A – Security Incident Management Process

Page 134 of 135 By-law Listing Page 1 City Council December 15, 2020

11. BY-LAWS

BY-LAW READINGS PREAMBLE

209-2020 THREE By-law to authorize the execution of AGREEMENTS individually dated and listed on Schedule 'A' attached hereto:

1. Agreement between The Corporation of the County of Brant and The Corporation of the City of Brantford for Boundary and Connecting Highway Routine Maintenance and Capital Repair (2020-567) (Committee of the Whole – Operations and Administration Report #2020-12-01)

2. Contract between the City of Brantford and Integrated Gas Recovery Services Inc. regarding the Operation and Maintenance of Landfill-Gas Collection System and Utilization Facility (2020-71) (Committee of the Whole – Community Development Report #2020-12-08)

210-2020 THREE By-law to Amend Chapter 556 of the City of Brantford Municipal Code (Public Nuisance By-law) to Add the Prohibition of Unsafe Disposal of Needles and Syringes (Committee of the Whole – Operations and Administration Report #2020-11-03)

211-2020 THREE By-law to amend By-law 70-2010, being a By-law to adopt various City of Brantford Policies and to create a Corporate Policy Manual by repealing and replacing Corporate Policy – 026 (Indemnification Policy) by replacing it with a new Corporate Policy – 026 Indemnification Policy as attached to Report 2020-562 as Schedule “A” (2020-562) (Committee of the Whole – Operations and Administration Report #2020- 12-01)

212-2020 THREE To declare and dedicate Reserve Block 237, Plan 2M-1925, City of Brantford, Reserve Block 133, Plan 2M-1923, City of Brantford and part of Clench Tract, City of Brantford, designated as Parts 1,3,5 and 6, Plan 2R-8407, as part of the public highway (2020-531) (Committee of the Whole – Operations and Administration Report #2020-12-01)

213-2020 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (20 Courtland Drive Accessible Parking Space) (2020-469) (Committee of the Whole – Operations and Administration Report #2020-12-01)

214-2020 THREE By-law to amend By-law 37-83, being a By-law to regulate Traffic in the City of Brantford (King George Road) (2020- Page 135 of 135 By-law Listing Page 2 City Council December 15, 2020

467) (Committee of the Whole – Operations and Administration Report #2020-12-01)

215-2020 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (General Parking and Stopping Regulations) (2020-457) (Committee of the Whole – Operations and Administration Report #2020-12-01)

216-2020 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (East Avenue – Schedule 7 – Parking Prohibited at Any Time) (Public Works Policy – 021 Amending On-Street Parking Regulations)

217-2020 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Emilie Street – Schedule 7 – Parking Prohibited at Any Time) (Public Works Policy – 021 Amending On-Street Parking Regulations)

218-2020 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Devonshire Avenue – Schedule 12 – Alternate Side of Street Parking) (Public Works Policy – 021 Amending On-Street Parking Regulations)

219-2020 THREE By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (Removal of Holding “H” Provision) (PZ-07-20) (2020-402) (Committee of the Whole – Community Development Report #2020-12-08)

220-2020 THREE By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford by removing the ‘Holding’ Provision from the subject lands (PZ-10-2019) (2020-009) (Committee of the Whole – Community Development Report #2020-02-11)

221-2020 THREE By-law to authorize temporary borrowing of monies to meet, until the Taxes are collected, the current expenditures of the Corporation for the year 2021 (2020-573) (Finance Committee Report #2020-12-09)

222-2020 THREE By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Meeting held on December 15, 2020.