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Regular Meeting of City Council REGULAR MEETING OF CITY COUNCIL CITY HALL, 10105 12A STREET, DAWSON CREEK MONDAY, FEBRUARY 20, 2012 AT 8:30 A.M. AGENDA Page 1. CALL MEETING TO ORDER 2. NEW/COUNCILLOR BUSINESS 5-15 2.1 Councillor Malkinson re: Proposed School District 59 Calendar. 3. MINUTES 16-26 3.1 Minutes of the Regular Meeting of Council (February 6, 2012) for adoption. 4. BUSINESS ARISING 5. CORRESPONDENCE 27-51 5.1 Letter from the Lake View Learning Centre (February 14, 2012) re: "Request for Community Partners" Project. 52-54 5.2 Letter from the 2012 MVPA Alaska Highway Convoy (February 15, 2012) re: Official Launch Ceremony for the MVPA Alaska Highway Convoy. ● Memo from Tourism Dawson Creek (February 14, 2012) re: Convoy to Dawson Creek. 6. DELEGATIONS (9:00 A.M.) 55 6.1 Kathleen Connolly, Executive Director and Kimeal Shearing-Cooke, President from the Dawson Creek Chamber of Commerce, in attendance re: Chamber of Page 1 of 92 REGULAR MEETING OF CITY COUNCIL MONDAY, FEBRUARY 20, 2012 Page 6. DELEGATIONS (9:00 A.M.) Commerce Week Proclamation. 56 6.2 Roy Scafe from the British Columbia Government and Service Employees' Union, in attendance re: Community Social Services Awareness Month Proclamation. 57-58 6.3 Marge Monlezun and Marcheta Leoppky from the Peace Country Roots Group (Historical Society), in attendance re: Heritage Week Proclamation. ● Letter from Heritage BC (January 16, 2012) re: Heritage Week 2012. 6.4 Paul Jeakins and Roger St. Jean, BC Oil & Gas Commission in attendance re: Oil & Gas Commission activities in the area. 7. REPORTS 59-62 7.1 Report No. ADM 12-027 from the Director of Infrastructure & Sustainable Development re: Bulk Water Fill Station/Truck Wash Request. 63-65 7.2 Report No. ADM 12-028 from the Chief Financial Officer re: Receivables Report - December 31, 2011. 66-71 7.3 Report No. ADM 12-026 from the Fire Chief re: Policy Change for Management Staff. 8. BYLAWS 8.1 Latecomer Charge Interest Rate Establishment Bylaw No. 4129, 2012 for consideration of adoption. 9. MAYOR'S BUSINESS 10. DIARY 10.1 Calvin Kruk Centre for the Arts Update. 10.2 Reclaimed Water Plant Update. Page 2 of 92 REGULAR MEETING OF CITY COUNCIL MONDAY, FEBRUARY 20, 2012 Page 11. CONSENT CALENDAR 72 11.1 Consent Calendar items to be received: 1. Report No. ADM 12-017 from the Director of Corporate Administration re: Items to be released from previous In-Camera minutes. 12. STRATEGIC PRIORITIES CHART 73 12.1 Strategic Priorities Chart. 13. QUESTION AND ANSWER PERIOD 14. MEDIA QUESTION PERIOD 15. COMMITTEE OF THE WHOLE REPORTS (11:00 A.M.) 15.1 Report from the Staff Sergeant. 74-76 15.2 Report from the Fire Chief. 77-79 15.3 Report from the Director of Corporate Administration. 80-81 15.4 Report from the Chief Financial Officer. 82-89 15.5 Report from the Director of Infrastructure & Sustainable Development. 90-92 15.6 Report from the Director of Community Services. 16. RECESS TO CLOSED MEETING 16.1 Resolution to move into the Meeting of Council Closed to the Public. Agenda Items 3.1 & 5.1 - Section 97 (1) (b) ‘Minutes’ - as previously noted. Agenda Item 6.1 - Section 90 (1) (j) information that is prohibited, or information that if it were presented in a document would be prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act. Page 3 of 92 REGULAR MEETING OF CITY COUNCIL MONDAY, FEBRUARY 20, 2012 Page 16. RECESS TO CLOSED MEETING Agenda Item 7.1 Section 90 (1) (e) the acquistion, disposition or expropriation of land or imporvements. Further, that Council authorize the following municipal staff to attend for all agenda items: Chief Administrative Officer, Jim Chute Deputy Chief Administrative Officer, Greg Dobrowolski Chief Financial Officer, Shelly Woolf Director of Corporate Administration, Brenda Ginter Recording Secretary, Tyra Henderson 17. RECONVENE OPEN PORTION OF THE MEETING TO ADJOURN Page 4 of 92 Item 2.1 MEMO TO: Mayor and Council DATE: February 16, 2012 FROM: Councillor Malkinson SUBJECT: Proposed School District 59 Calendar Background The Board of School District 59 is asking for input regarding the proposed calendar for the upcoming 2012/13 school year. From January 25th to March 6th the Board is seeking input from individuals and groups by survey (which is available on their website www.sd59.bc.ca), by email, or in writing; all feedback must be submitted by March 6th and will be reviewed by the Board at their meeting March 7th. The Board is proposing 4 different calendars: the standard Ministry of Education calendar with a one week spring break; two alternate calendars with a two week spring break (which has been the format used in this District for the past few years) with different options for non-instructional days; and a Balanced School Calendar that proposes school begins August 7th along with a two week break in October, a three week break in December, and a three week break in March. The background information from the School District website and the proposed calendars are attached for your information. Recommendation That the memo from Councillor Malkinson re: Proposed School District 59 Calendar be received for discussion. Respectfully submitted, Councillor Duncan Malkinson Regular Council with Committee of the Whole 20 Feb 2012 Page 5 of 92 Item 2.1 School District 59 (Peace River South) - 2012-2013_Calendar.html Page 1 of 2 School Directory District Info Programs Departments Staff Employment Links Search Proposed 2012-2013 Calendar The Board of School District 59 is asking for input regarding the Local Proposed Calendar for 2012/2013. This input will be used as part of the Board’s decision-making process in the development of a Proposed Local Calendar. The timeline for this process is as follows: January 25 to March 6 – Input from staff members, SPCs, PACs, DPAC, employee groups, etc. This information will be gathered through school principals and location managers. March 7 – Board reviews feedback from all groups. March 7 – The Board adopts the 2012/2013 Local Calendar. In order to help people with calendar decisions and proposals, The Ministry of Education’s Standard Calendar for 2012/2013 has been included. In addition, three alternate calendars are being circulated for consultation. Proposed Calendars Ministry of Education’s Standard Calendar Alternate Calendar (1) Standard Calendar has a one-week Spring Break along with the following Alternate Calendar (1) has a two-week Spring Break along with the features: following features: The number of days in session is 194. The number of days in session is 190. The number of days of instruction is 187. The number of days of instruction is 183. The number of non-instructional days is 7. This includes 6 The number of non-instructional days is 7. This includes 6 Professional Development Days and 1 Administration Day on June Professional Development Days and 1 Administration Day on June 28th. 28th. The 6 Professional Development Days have been placed in the The 6 Professional Development Days have been placed in the calendar with question marks. They may move around based on calendar with question marks. They may move around based on input from various groups. input from various groups. There are 4 Not In Session Days to create a two-week Spring Break. Alternate Calendar (2) Balanced School Calendar Alternate Calendar (2) has a two-week Spring Break along with the Balanced School Calendar with the following features: following features: The number of days in session is 194 The number of days in session is 190. The number of days of instruction is 187. The number of days of instruction is 187. The number of non-instructional days is 7. This includes 6 The number of non-instructional days is 7. This includes 6 Professional Development Days and 1 Administration Day on June Professional Development Days and 1 Administration Day on June 28th. 28th. Four of these days are scheduled to occur in August. The 6 Professional Development Days have been placed in the The 2 Professional Development Days have been placed in the calendar with calendar to allow for a two-day teacher conference. question marks. They may move around based on input from various groups. There are four breaks in this calendar. The first is attached to Thanksgiving creating a break of nine days plus two non- instructional days. The second is attached to the traditional winter break changing this break from two to three weeks. The third is attached to spring break creating a three-week break with three of these days being non-instructional days. Note: The additional breaks occur as a result of school beginning one month earlier than the standard calendar. Instead of having a lengthy summer vacation, breaks are scheduled throughout the year. http://www.sd59.bc.ca/vpage.php?p=content+districtinfo+2012-2013_Calendar.html 15/02/2012 Regular Council with Committee of the Whole 20 Feb 2012 Page 6 of 92 Item 2.1 School District 59 (Peace River South) - 2012-2013_Calendar.html Page 2 of 2 Graphical Representation of Proposed Calendars Feedback Individuals and groups are welcome to communicate comments by survey, email or in writing to school principals or to Kathy Sawchuk. All feedback must be submitted by March 6, 2012. 11600 - 7th Street Dawson Creek, British Columbia, V1G 4R8, Canada Phone: 250.782.8571 Fax: 250.782.3204 'DHTML Menu by TwinHelix Designs' Copyright © 2009 School District 59 http://www.sd59.bc.ca/vpage.php?p=content+districtinfo+2012-2013_Calendar.html 15/02/2012 Regular Council with Committee of the Whole 20 Feb 2012 Page 7 of 92 Item 2.1 SD59 STANDARD CALENDAR FOR 2012/2013 August-12 September-12 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 1 5 6 7 8 9 10 11 2 3 4 5 6 7 8 Labour Day First Day for BC Day students start 2h late Stat Stat ends 1h early 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 29 30 October-12 November-12 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 1 2 3 7 8 9 10 11 12 13 4 5 6 7 8 9 10 Thanks- giving Day Stat 14 15 16 17 18 19 20 11 12 13 14 15 16 17 Rememb.
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