Google Forms

Table of Contents Introduction Chapter 1: Google Forms – How do they work? So how do they work? Chapter 2: How to make a Google Form Creating the form Adding questions Creating a spreadsheet to store the responses Chapter 3: Questions: What else can you do? Naming the form and file Changing the type of question Making a question obligatory to complete Changing the order of the questions Automatic question types based on the question Chapter 4: Adding titles & sections Adding titles Adding a new section Moving sections Previewing your form Chapter 5: Types of questions Short answer Paragraph Multiple choice Checkboxes Drop-down Linear scale Multiple-choice grid Tick box grid Date Time Chapter 6: Managing your form's responses Viewing a summary of the responses Viewing individual responses Chapter 7: More ways you can create better forms Settings menu Adding a text Choosing default settings Chapter 8: Adding images and videos Adding an image to a form Adding a video to a form Chapter 9: Changing the background Changing the background colour of the form Adding a theme Adding your own image Chapter 10: Sending them Emailing a link to your form Getting the link to your form Embedding your form Chapter 11 - Quizzes Setting up a quiz Setting up the questions in the quiz Adding feedback to your answers Reviewing the summary of responses Sending emails to respondents with their responses and the answer key Reviewing individual responses How can respondents see their score? Chapter 12: Uploading files via Forms Setting up the form Uploading a file from your computer Uploading from My Drive Where do the files go? Chapter 13: Personalized Google Forms Pre-filling Google Forms out Summary of the main steps Setting up the Google Sheet Getting the pre-filled form link Adding the individual data to your form link Dealing with spaces in your data Copy the cells down your table Substitute link with class details Full pre-filled form link About the author Introduction I hope you find this book useful and it gives you a good head start into how to use Google Forms. This book covers the most important things you need to know to be able to use Google Forms with confidence. I suggest following the book chapter by chapter, as the chapters build on each other, but if you already know some of the areas, then feel free to dip into whatever chapter. Every chapter has clear step-by-step guides on how to use Google Forms. Enjoy! Barrie Roberts April 2016 Chapter 1: Google Forms – How do they work? Google Forms is one of the simplest tools to use to collect data and information but as they are connected to a spreadsheet (Google Sheet) they can be very powerful in terms of data analysis. There are numerous uses for Google Forms but common ones are: Collecting feedback - questionnaire Signing up to an event Data entry - providing a more user-friendly interface Collecting opinions on a topic Collecting answers to a test So how do they work? 1) Someone creates a form filled with questions. 2) That is linked to a spreadsheet (Google Sheet). 3) Someone fills out the form and submits in it. 4) The answers automatically arrive in the spreadsheet. 5) Each line of the spreadsheet is a response from someone. Even without any analytical tools I can quickly see that in this example, for some this was their first session but not all; on the whole they liked the session; I have some tangible ideas on how to improve next time; and most want to see either grammar or skills in the next session. As the responses are in a spreadsheet, they can then be analysed in a wide variety of ways and Google Sheets even provides an automatic summary of the responses. To show the summary, in the Google Sheet, go to Form>Show summary of responses. This displays the data in various ways depending on the type of question. Chapter 2: How to make a Google Form Here we're going to make a quick multiple-choice quiz using Google Forms. You'll see how easy it is to make one! There are 3 main parts: Creating the form Adding questions Linking a spreadsheet to store the responses Creating the form 1) Click on the "New" button, then "More", then "Google Forms. 2) You're now on the form edit screen. Your form is in the middle. Adding questions 3) You can give your form a title by clicking on "Untitled form" and typing in a name. 4) To add your first question, click on "Untitled Question" and type in your question. 5) By default, the answer format is multiple-choice. So, now we need to enter the options. Click on "Option 1" and type in a possible answer. 6) To add other options, either click on "Add option" or press the tab button twice. To add another question, click on "Duplicate" at the bottom of the box. I find clicking on the "Duplicate" button is usually best, as it duplicates the current question, saving you having to add the options in again and often the questions are in a similar format. 7) Click on the duplicated question and edit it. 8) Then click on the options to change these. Then duplicate the question again to add more questions. 9) Once I've finished making the form, I always check it looks ok. So, to view your form, click the eye icon at the top-right of the screen. 10) This will open the form as it will be seen by those filling it out. Creating a spreadsheet to store the responses 11) Once you've finished your questions, you need to tell where you want the responses to your form to go. On the edit page, click on "Responses", then click the green Spreadsheet icon. 12) This will open a dialogue box asking you if you want to create a new spreadsheet or an existing one. For now, leave the default which is create a new one and click "Create". 13) This will create a spreadsheet where your responses will be stored. The questions from your form are in the row 1, along with a timestamp, which tells you when someone submitted your form. Now it's ready to be shared! Chapter 3: Questions: What else can you do? Here we'll look at: Naming the form and file Changing question type Making questions obligatory to complete Changing the order of the questions on your form Automatic question types based on the question Naming the form and file Previously, we already created a simple multiple-choice form and named it "Revision test". In the top left-hand corner, you'll notice that the file is still called "Untitled form". So, let's give it a more meaningful name. Click on the filename "Untitled form" and automatically it will suggest that you name it the same as the form title. You can leave it like this, or you can press delete and type in your own filename. Back in the form, we can also add a form description. Click on "Form description" under the form title. For example, "End of unit 1 test". Changing the type of question Often we want the name of the person who's filling out the form, so we can add a question asking for the to fill out their name. 1) Click on the first question so it is highlighted as if you were going to edit it. Then click the "plus" button to add a question. 2) In the "Question" field type Name. 3) Click on "Multiple choice" to select the question types. 4) From the menu, choose "Short answer", which requires the person to type in a short piece of text, i.e. in this example, their name. Making a question obligatory to complete 5) I always want them to fill in their name, so I can make the question obligatory. At the bottom of the box, click the slider button "Required", so it changes colour. Changing the order of the questions 6) When I look at my form, I see the Name question is after the first quiz question. I want it to be the first one. So, all I do is click on the Name question, where the 6 little dots are, and drag it upwards above the first question then drop it. 7) The name question is now the first one. You can change the order of any of your questions this way. Think of each one as a separate block that can be moved around. Automatic question types based on the question Forms now contain some AI (Artificial Intelligence), which looks at the question you’ve written and if it’s a common question, it will automatically suggest possible answers for that question and change the question type accordingly. The idea being to save you time when creating forms. For example, I typed the question “What’s your name?” and automatically it changed the question type to a ‘short answer’. Another example, is a “Do you…” question, which you would expect a yes/no answer, or possibly a maybe response. As you type the question, the suggested answers appear below. You can add all the suggestions (Yes/No/maybe) by clicking on “ADD ALL”, or if you only want certain options, you can just click the ones you want and they will be added to the answer options. Here I’ve added ‘Yes’ and then ‘No’. Chapter 4: Adding titles & sections If you've got a longer form, you'll probably want to add sections and possible pages to your form.

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