ORDINARY COUNCIL MEETING
MINUTES
Wednesday 12 September 2012 Commencing at 7.00pm
Donald District Office McCulloch Street, Donald
Warwick Heine Chief Executive Officer Buloke Shire Council
BULOKE SHIRE COUNCIL MINUTES – 12 SEPTEMBER 2012
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TABLE OF CONTENTS
1 COUNCIL PRAYER AND WELCOME ...... 5 2 PROCEDURAL MATTERS ...... 5 2.1 RECEIPT OF APOLOGIES ...... 5 2.2 CONFIRMATION OF MINUTES ...... 5 2.2.1 Ordinary And Special Council Meetings ...... 5 2.3 REQUESTS FOR LEAVE OF ABSENCE ...... 5 2.4 DECLARATION OF PECUNIARY AND CONFLICTS OF INTEREST ...... 5 2.5 COUNCIL APPROVAL FOR USE OF COUNCIL SEAL ...... 7 2.6 PLANNING APPLICATIONS APPROVED BY CHIEF EXECUTIVE OFFICER ...... 9 2.7 PLANNING APPLICATIONS RECEIVED – MONTHLY UPDATE ...... 11 2.8 BUILDING PERMITS – MONTHLY UPDATE ...... 12 2.9 LETTERS OF CONGRATULATIONS AND RECOGNITION OF ACHIEVEMENT/AWARDS ...... 14 2.10 REPORT OF ASSEMBLY OF COUNCILLORS MEETINGS ...... 15 2.11 ROAD OPENING PERMITS – MONTHLY UPDATE ...... 16 2.12 LOCAL LAW PERMITS – MONTHLY UPDATE ...... 17 3 GENERAL BUSINESS ...... 17 3.1 POLICY REPORTS ...... 17 3.2 MANAGEMENT REPORTS ...... 18 3.2.1 Vision Super - Defined Benefits Unfunded Superannuation Liability Call ...... 18 3.2.2 Fire Services Levy ...... 23 3.2.3 Minor Facility Grant Applications – Gordon Park Youth Precinct and Birchip Bowling Club Development ...... 28 3.2.4 Berriwillock Multi-Purpose Community Centre Feasibility Study ...... 34 3.2.5 Buloke Waste Management Strategy ...... 38 3.2.6 Charlton Flood Community Recovery Committee Meetings ...... 43 3.2.7 Donald Flood Community Recovery Committee Meetings ...... 44 3.2.8 Planning Permit Application 464/12 For A Subdivision – Dwelling Excision At 444 Hogans Road, Donald ...... 45 3.2.9 Strong Roots Resilient Communities – History Of Buloke Exhibition ...... 52 3.2.10 Planning Zone Reform Submission To Department Of Planning And Community Development ...... 56 3.2.11 Buloke Shire Flood Recovery Plan ...... 59 3.2.12 Projects For DPCD Floods Community Recovery Fund Applications ...... 64 3.2.13 Request From Department Of Health (DOH) For Closure Of Unnamed Roads Within Site Of Proposed Charlton Hospital ...... 73 3.2.14 Contract C3- 2012/13 - South Western Road Rehabilitation Program ...... 77 3.2.15 Sale Of Council Owned Industrial Land And Shed – 35 Milburns Road, Wycheproof ...... 81 3.3 FINANCIAL REPORTS ...... 86 3.3.1 Finance Report As At 31 August 2012 ...... 86 3.4 ORGANISATIONAL REPORTS ...... 90 3.5 REPORTS FROM COUNCILLORS (BOTH DELEGATE AND ACTIVITY REPORTS) ...... 90 3.5.1 Delegate Reports ...... 90
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3.5.2 Activity Reports ...... 95 3.5.3 Report From The Mayor ...... 98 4 OTHER BUSINESS ...... 100 4.1 PETITIONS ...... 100 4.2 NOTICES OF MOTION ...... 100 4.2.1 Notice of Motion No 25 - Ovine Johne’s Disease (OJD) – Support for North West Victoria to be Declared a ‘Protected’ Area ...... 100 4.2.2 Notice of Motion No 26 - Impact of State Government Budget Decisions on Access to TAFE Courses ...... 101 4.3 QUESTIONS FROM COUNCILLORS ...... 103 4.4 QUESTIONS FROM THE PUBLIC ...... 103 4.5 ANY OTHER PROCEDURAL MATTER ...... 103 4.6 URGENT BUSINESS ...... 103 4.6.1 State Government Imposition of the Fire Services Levy ...... 103 4.7 MATTERS WHICH MAY EXCLUDE THE PUBLIC ...... 104 4.8 ANY OTHER BUSINESS ...... 104 5 NEXT MEETING ...... 104 6 MEETING CLOSE ...... 104
BULOKE SHIRE COUNCIL MINUTES – 12 SEPTEMBER 2012 4
MINUTES OF ORDINARY COUNCIL MEETING
HELD WEDNESDAY 12 SEPTEMBER 2012 COMMENCING 7.00PM
DONALD DISTRICT OFFICE
PRESENT
CHAIRPERSON: Cr David Pollard Lower Avoca Ward
COUNCILLORS: Cr Stuart McLean Lower Avoca Ward Cr Harold Flett Mount Jeffcott Ward Cr Leo Tellefson Mount Jeffcott Ward Cr Ellen White Mallee Ward
OFFICERS: Mr Warwick Heine Chief Executive Officer Mr Bill Ryan Manager Finance Mr Anthony Judd Manager Assets and Infrastructure Mr Bill Keane Manager Community Services
BULOKE SHIRE COUNCIL MINUTES – 12 SEPTEMBER 2012 5
AGENDA
1 COUNCIL PRAYER AND WELCOME The Mayor Cr David Pollard will read the Council Prayer and welcome members of the gallery.
2 PROCEDURAL MATTERS
2.1 RECEIPT OF APOLOGIES Cr Gail Sharp Mount Jeffcott Ward Cr Reid Mather Mallee Ward
2.2 CONFIRMATION OF MINUTES 2.2.1 Ordinary And Special Council Meetings Confirmation of the draft minutes of the Buloke Shire Council Ordinary Meeting held 8 August 2012 in the Birchip District Office. MOTION: Council to adopt the Minutes of the Ordinary Meeting held 8 August 2012 in the Birchip District Office.
MOVED: CR TELLEFSON
SECONDED: CR WHITE CARRIED.
2.3 REQUESTS FOR LEAVE OF ABSENCE
2.4 DECLARATION OF PECUNIARY AND CONFLICTS OF INTEREST In accordance with Sections 77A, 77B and 78 of the Local Government Act Councillors are required to disclose an "interest" in a decision if they would receive, or could be reasonably perceived as receiving a direct or indirect financial or non-financial benefit or detriment (other than as a voter, resident or ratepayer) from the decision.
BULOKE SHIRE COUNCIL MINUTES – 12 SEPTEMBER 2012 6
Disclosure must occur immediately before the matter is considered or discussed.
Cr White declared a Conflict of Interest in Item 3.2.12 on the basis that she is a member of the group organising the singing workshop. Cr Tellefson declared a Conflict of Interest in Item 3.2.13 on the basis that he is a member of the Board of the East Wimmera Health Service. Cr White declared a Conflict of Interest in Item 3.2.5 on the basis that she is involved in a consultancy working in the area of waste management.
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2.5 COUNCIL APPROVAL FOR USE OF COUNCIL SEAL
Author’s Title: Governance Assistant
Department:: Chief Executive Office File No: Nil
Attachments: Nil
PURPOSE Council approval is required for the use of the Council Seal on the items as listed below.
MOTION: Council approval be granted to the Chief Executive Officer to execute the items as listed below.
MOVED: CR MCLEAN
SECONDED: CR FLETT CARRIED.
PROPERTIES BEING SOLD BY BULOKE SHIRE COUNCIL
PROPERTY DATE PURCHASER DETAILS
Nil.
PROPERTIES BEING PURCHASED BY BULOKE SHIRE COUNCIL
PROPERTY DATE VENDOR DETAILS
Certificate of Title Volume 7114 Folio Graeme Leslie McNally as legal personal 787 representative of Cornelius Roy McNally (Deceased)
SALE OF LAND PURSUANT TO SECTION 181 OF THE LOCAL GOVERNMENT ACT 1989
Nil.
BULOKE SHIRE COUNCIL MINUTES – 12 SEPTEMBER 2012 8
CONSULTATION (INTERNAL/EXTERNAL) Council as required has given public notice of its intention to conduct the sale, or carry out the transfers of the above properties as listed.
AGREEMENTS/LEASES
PROPERTY/PROJECT DATE EXTERNAL PERSON OR ORGANISATION AGREEMENT IS WITH
Form of Agreement – Short Form 5.9.2012 Nietvelt Contracting Service Urban Block Clearance 2012 – 2015 175 Willox Road Murrawee, Vic 3586 C1 – 2012/2013
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2.6 PLANNING APPLICATIONS APPROVED BY CHIEF EXECUTIVE OFFICER
Author’s Title: Governance Assistant
Department:: Chief Executive Office File No: LP/10/01
Attachments: Nil
PURPOSE To advise Council of the Planning Permits that have been administered by the Planning Officer and approved by the Chief Executive Officer under Council’s Delegated Authority.
MOTION: That the Council note the information.
MOVED: CR TELLEFSON
SECONDED: CR FLETT CARRIED.
LIST OF PLANNING PERMITS
Date Permit No Applicant Address And Project 30.8.12 461/12 R Faltyn on behalf of Cheetham CA 50 Section A Parish of Bimbourie Salts Known as Cheetham Salt Road, Tyrrell 565 Bourke Street Melbourne Vic 3000 Native Vegetation Removal 30.8.12 462/12 W B L Phillips Pty Ltd CA 37 Section 4 of Watchem P O Box 407 Known as 20 Inkerman Street, Watchem Kapunda SA 5373 Use and development of a Telecommunication Facility
CERTIFICATES OF COMPLIANCE
Date Cert No Applicant Address And Project
Nil
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CONSULTATION (INTERNAL/EXTERNAL) Consultation with the respective community persons and relevant authorities has been undertaken as required by the Planning and Environment Act.
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2.7 PLANNING APPLICATIONS RECEIVED – MONTHLY UPDATE
Author’s Title: Planning Officer
Department:: Chief Executive Office File No: LP/09/01
Attachments: Nil
PURPOSE To provide information on Planning Applications under consideration by staff and the status of each of these applications.
MOTION: That the Council note the information.
MOVED: CR MCLEAN
SECONDED: CR WHITE CARRIED.
LIST OF PLANNING APPLICATIONS
Application Applicant Address Date rec Summary of Status No. proposal
PPA463/12 Price Merrett Tagliabue Road, 23/07/2012 Two Lot Subdivision Referral Consulting Watchupga
PPA464/12 Price Merrett 444 Hogans Road, 30/07/2012 Two Lot Subdivision Report to Council Consulting Donald
PPA465/12 Katie Hill on CA11A Parish of 20/08/2012 Use and development of Referral behalf of Wooroonook (12 to 16 a telecommunication NBN Co Donald Rd, Charlton) facility
PPA466/12 Ferguson Lot 5 of LP2950 30/08/2012 4 Lot Subdivision Referral Perry on Known as Gunyah Flat behalf of E Rd, Charlton Sait
PPA467/12 D Routh 17 View Street, 30/08/2012 Use and development of Notice of Application Charlton an outbuilding
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2.8 BUILDING PERMITS – MONTHLY UPDATE
Author’s Title: Compliance Administrative Officer
Department:: Assets and Infrastructure File No: DB/14/02
Attachments: Nil
PURPOSE To provide information on Building Permits approved by staff from 1 August 2012 to 31 August 2012. MOTION: That the Council note the information.
MOVED: CR FLETT
SECONDED: CR WHITE CARRIED.
LIST OF BUILDING PERMITS APPROVED BY COUNCIL SURVEYOR Permit Address Project Description Value Date No: Approved
20120054 4522 Birchip-Sea Lake Other: Swimming Pool $43,400 15/8/2012 Road, BERRIWILLOCK
20120055 1174 Nullawil-Birchip New Building: Shed $35,000 15/8/2012 Road, WHIRILY
20120056 25 Gallagher Street, New Building: Shed $38,000 22/8/2012 SEA LAKE
20120057 21 Clifton Street, Alteration: Addition to $84,850 24/8/2012 CHARLTON dwelling
20120058 42 Watchem Road, Re-Stump_ Dwelling $16,000 29/8/2012 BIRCHIP Detached
20120059 40 High Street, New Building: Shed $15,300 29/8/2012 WYCHEPROOF
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LIST OF BUILDING PERMITS APPROVED BY EXTERNAL SURVEYOR
Permit Address Project Description Value Date No: Approved
Nil.
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2.9 LETTERS OF CONGRATULATIONS AND RECOGNITION OF ACHIEVEMENT/AWARDS
Author’s Title: Governance Assistant
Department:: Chief Executive Office File No: CR/13/01
Attachments: Nil
PURPOSE To acknowledge and congratulate community persons and/or groups for their success in being recognised for a significant achievement or for being a recipient of an honourable award. To inform Council of any letters of congratulations or any particular recognition of achievement that Council has received or been awarded in the past month.
MOTION: That the Council acknowledge such persons, groups or items of achievement.
MOVED: CR MCLEAN
SECONDED: CR TELLEFSON
CARRIED.
RECOGNITION OF ACHIEVEMENT ITEMS
Provider Recipient Date Purpose For Recognition
Buloke Shire Council Melton City Council 6.9.12 In recognition of the declaration of Melton City Council by the Minister for Local Government.
Buloke Shire Council Mr Frank Grylls, 7.9.12 In recognition of his 46 years of Wycheproof service as an employee (predominantly grader driver) of Buloke Shire Council and the former Shire of Wycheproof
BULOKE SHIRE COUNCIL MINUTES – 12 SEPTEMBER 2012 15
2.10 REPORT OF ASSEMBLY OF COUNCILLORS MEETINGS
Author’s Title: Governance Assistantt
Department:: Chief Executive Office File No: GO/05/04
Attachments: Yes Record of Assembly of Council Meetings held 6 and 29 August 2012
PURPOSE To table reports of Assembly of Councillor Meetings in accord with the provisions of the Local Government Act 1989.
MOTION: That the Council note the report.
MOVED: CR TELLEFSON
SECONDED: CR MCLEAN CARRIED.
KEY POINTS/ISSUES The Local Government Act 1989 (the Act) provides that a record must be kept of any Meeting of Councillors and Staff deemed to be an Assembly of Councillors Meeting as defined in the Act. An Assembly of Councillors Meeting is defined in the Act as a meeting of Councillors if the meeting considers matters that are likely to be the subject of a Council decision or the exercise of delegation and the meeting is: A planned or scheduled meeting that includes at least half of the Councillors and a member of Council Staff; or An Advisory Committee of the Council where one or more Councillors are present. The Act also provides that the record of any Assembly of Councillors is to be reported to the next practicable Council Meeting and recorded in the Minutes. A record of the Assembly of Councillors Meetings held on 6 and 29 August 2012 is attached.
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2.11 ROAD OPENING PERMITS – MONTHLY UPDATE
Author’s Title: Assets Engineer
Department:: Assets and Infrastructure File No: RO/14/01
Attachments: Nil
PURPOSE To provide Council information on Road Opening Permits approved or not approved by Council from 1 August 2012 to 31 August 2012.
MOTION: That the Council note the information.
MOVED: CR FLETT
SECONDED: CR MCLEAN CARRIED.
LIST OF ROAD OPENING PERMITS APPROVED OR NOT APPROVED BY COUNCIL
Road Requesting Authority Approved or Date Not Approved
Armstrong St, Charlton Ms Sarita Kenny Approved 14/08/2012 27 Armstrong St Charlton VIC 3525
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2.12 LOCAL LAW PERMITS – MONTHLY UPDATE
Nil.
3 GENERAL BUSINESS
3.1 POLICY REPORTS
Nil.
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3.2 MANAGEMENT REPORTS 3.2.1 Vision Super - Defined Benefits Unfunded Superannuation Liability Call
Author’s Title: Finance Manager
Department:: Finance File No: FM/19/03
Attachments: Nil
PURPOSE This report provides further information to Council on the reaction of the sector to the call by Vision Super to financially support the Defined Benefits Superannuation Scheme.
MOTION: That the Council: 1. Continue to support the advocacy activities of the MAV to: a. secure access to Treasury Corporation of Victoria (TCV) funding arrangements to assist with payment of the current superannuation liability b. ensure that the liability to Vision Super for the Defined Benefits Scheme is not included in the calculation of annual WorkCover premiums. c. facilitate transition of the Vision Super Defined Benefits Scheme back to a State-managed scheme that does not require local government to make top-up payments d. call on the Australian and Victorian governments to remove the 15% contributions tax that councils must pay on their shortfall payments. 2. Continue to keep the community informed as to progress in resolving this matter.
MOVED: CR WHITE
SECONDED: CR FLETT CARRIED.
KEY POINTS/ISSUES Background At the Ordinary Meeting held on 8 August 2012 Council considered a report on the implications of the call by Vision Super for funds to ‘top up’ the Defined Benefits Superannuation Fund. At that meeting Council expressed disappointment with the situation and expressed concern with both the immediate financial imposition on Council and the potential for future ‘calls’ to continue to place it under significant financial strain.
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Having considered the report provided and the support materials attached Council resolved as follows: That the Council: 1. Note with concern the continuing impact of legislation requiring the Local Government Sector to fully fund the Vision Super Defined Benefits Superannuation Scheme that closed in 1993 and to continue to work with the MAV to advocate for Government to review the legislation to align it with other public sector superannuation schemes 2. Continue to work with the MAV to secure access to Treasury Corporation of Victoria (TCV) funding arrangements to assist with payment of the current superannuation liability. 3. Continue to work with the MAV to ensure that the liability to Vision Super for the Defined Benefits Scheme is not included in the calculation of annual WorkCover premiums. 4. Initiate action to prepare a Revised Budget for 2012/13 as a matter of urgency due to this advice only being received on Friday 3rd August 2012. 5. Prepare a revised budget based on a reduction in expenditure on Capital Works and Operational Activities as set out in the adopted 2012/13 Budget and as detailed in Option 3A in this report. 6. Borrow up to $2.2 million through commercial sources, or TCV, to cover the cost of meeting Council’s obligations to fund member’s benefits in the Vision Super Defined Benefits Superannuation Fund. 7. The amount of new borrowing to be established following agreement on reductions in Capital Works expenditure and Operational activities as set out in 5. above. 8. That the term of any borrowings to pay the superannuation liability be negotiated so as to minimise the impact on future budgets. 9. Prepare a Special edition of Community Matters to inform the community on the situation and the action Council is taking to address the situation. Since the August Ordinary Meeting the matter has continue to attract widespread media attention as Councils across the State have responded to the Vision Super ‘call’. Council’s have been unanimous in their condemnation of the situation, united in their level of concern with the performance of Vision Super and consistent in their calls to the State Government to take some remedial action. A number of Councils have passed resolutions calling for the establishment of a Parliamentary Inquiry into the operations of the Local Authorities Superannuation Fund (LASF) Defined Benefits Scheme with terms of reference including an assessment of what options are available to State Government to eliminate the ongoing financial burden on the sector. Based on the press coverage of the matter it would appear that most Councils will seek to amend borrowing strategies for 2012/13 and future years to borrow funds to meet their obligations under the Scheme. Many Council’s will also be considering the adoption of a Revised Budget for 2012/13 which not only accommodates the new borrowings necessary to meet the ‘call’ but also reflects the need to achieve savings through spending reductions on services and capital works. Buloke will be one of the Councils taking this path immediately following the October Council elections. The MAV has established a Taskforce to advise its Board on a campaign to reinstate the Local Authorities Superannuation Fund (LASF) Defined Benefit Plan as an exempt public sector scheme.
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Membership of the Taskforce includes metropolitan and regional councillors and officers to ensure a united sector-wide response.
The Taskforce will also provide advice to the Board on the sector’s advocacy campaign to:
access cheaper borrowing rates to pay the 2013 shortfall; and remove the 15% contributions tax and WorkCover premiums that councils are required to pay on the shortfall.
Members of the Taskforce are as follows:
Elected representatives Councils and other organisations represented by officers
Cr Mark Harris, Mayor, Ballarat City Ballarat City Cr Tom Melican, Mayor, Banyule City Bass Coast Shire Cr Alec Sandner, Mayor, Bendigo City Darebin City Cr Lui Basile, Gannawarra Shire Frankston City Cr Les Willmot, Maroondah City Gannawarra Shire Cr John Arnold, Mildura Rural City Glenelg Shire Cr Geoff Lake, Monash City Golden Plains Shire Cr Tom Sullivan, Moorabool Shire Greater Geelong City Cr Rachel Powning, Mayor, Port Phillip Greater Shepparton City City
Cr Greg Hannan, Stonnington City Hume City Cr Mark Lane, Mayor, Whitehorse City Knox City Cr Mark Byatt, Mayor, Wodonga City Melton Shire Monash City Moreland City Stonnington City Strathbogie Shire Surf Coast Shire Whittlesea City Wyndham City Wodonga City Eastern Region Libraries Corporation FinPro
As indicated above when referring to the role of the Taskforce the MAV argues that unfair rules require Local Government to maintain a fully funded superannuation scheme which requires it to hold enough funds to meet the retirement benefits owed to members now and into the future. An exemption for other public sector schemes allows the Australian Government to have an unfunded defined benefit liability of around $61B. The Victorian Government’s unfunded liability exceeds $29B. Legislative change is required to allow the Scheme to secure a transition back to a State-managed scheme that removes the requirement for Councils to make top-up payments.
The MAV has also confirmed that it will continue negotiations with the State for councils to access lower borrowing rates through the Treasury Corporation of Victoria to help pay the current shortfall.
The MAV is also calling on the Australian and Victorian governments to remove the 15% contributions tax that councils must pay on their shortfall payments, plus WorkCover liabilities associated with call-ins.
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The MAV have also been forthright in declaring that Vision Super is a regulated industry fund that is neither owned nor operated by the MAV. The MAV holds two local government positions on the eight-member Vision Super Board, while nominees from the Australian Services Union (ASU) hold four positions; the Victorian Water Industry Association (VWIA) holds one Board position; and the Victorian Employers Chamber of Commerce and Industry (VECCI) holds one position.
As indicated above, press coverage of the situation has been widespread but apart from commentary from a number of peak body groups, including the Victorian Ratepayers Association the matter has seemingly not attracted a great deal of public support. This situation may change if the matter cannot be satisfactorily resolved before the 2013/14 rates year. It is important that Council keep the community informed as to the advocacy activities being pursued in relation to this matter. It is also important that Council support the MAV in its endeavours on behalf of the sector.
COMMUNITY, ENVIRONMENTAL AND FINANCIAL. IMPLICATIONS
COMMUNITY IMPACT Failure of the MAV and the sector to achieve change will result in ongoing impacts on local government fiancés.
ENVIRONMENTAL IMPACT This report does not have any environmental impact.
FINANCIAL IMPACT Capital — (Current/Future) There is no capital impact from the funding of this liability. Operating (Recurrent) — (Current/Future) There is no recurrent funding implication from the advocacy actions recommended by this report.
PUBLIC PARTICIPATION
Level of community Objective of Brief description of actions taken participation community and outcomes achieved participation
Inform Keep the community The actions proposed in this report are included informed. as part of the Council agenda. The actions to be taken following the adoption of this report will form part of the council minutes. Both these documents are available to the public on council’s website.
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LEGAL AND OR POLICY IMPLICATIONS The current situation is as a result of State and Commonwealth Government legislation. Advocacy to change this legislation is the primary focus of sector activity.
RELEVANCE TO COUNCIL PLAN 2009-13
COUNCIL PLAN 2009-13 Strategic Objective Strategy Impact and Relevance Our people and Ensuring Council is well This report updates council on progress with organisation governed and its finances and advocacy relating to a sector wide matter. risks are managed responsibly.
RISK RATING
RISK CATEGORY RATING REASONS FOR RATING Insignificant Low Medium, or High FINANCIAL Low There is no immediate financial impact form this report although the underlying matter of the unfunded superannuation scheme has the potential to have a long term impact on Council’s finances unless a solution can be found.
GOVERNANCE High Advocacy is an important part of the role of Council and individual Councillors.
REGULATORY Low There are no regulatory requirements associated with the recommended action from this report.
HEALTH & SAFETY Insignificant There is no likelihood of injury to staff or the Community resulting from this report.
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3.2.2 Fire Services Levy
Author’s Title: Chief Executive Officer
Department:: Chief Executive Office File No:
Attachments: Nil
PURPOSE To report on State Government initiatives to implement a recommendation of the 2009 Bushfires Royal Commission in regard to the Fire Services Levy.
MOTION: That the Council: 1. Note the report 2. Continue to work with the Municipal Association of Victoria (MAV) to: a. Seek clarification from State Government on the administrative aspects of the proposed levy, particularly in terms of the likely impact on Council’s rating systems software b. Ensure that implementation of the proposed levy is cost neutral to Local Government and that any consideration of cost neutrality include the cost of modifications to rating systems software c. Ensure all set other up costs for the proposed levy are fully funded by the State Government d. Ensure that the proposed fee to be paid to Local Government for administration of the levy on an ongoing basis is sufficient to cover internal costs e. Develop a sector wide community information strategy for implementation at the time Rate Notices are distributed for the 2013/14 year f. Include the cost of a community education strategy as part of the negotiations with Sate Government on implementation of the new levy.
MOVED: CR FLETT
SECONDED: CR TELLEFSON
CARRIED.
Cr White foreshadowed a Motion as part of Urgent Business to write to the Government expressing concern with their failure to take into account the strong views of Local Government concerning acting as a tax collection agency for the Victorian Government.
BULOKE SHIRE COUNCIL MINUTES – 12 SEPTEMBER 2012 24
KEY POINTS/ISSUES The Victorian Government has announced fire services levy reforms to move to a property- based model as recommended by the 2009 Bushfires Royal Commission. While full details of proposed levy and associated administrative details are still to be finalised the following information is known from announcements by the State Government and from a review of the second reading speech by the Treasurer. The new property-based fire levy will take effect from July 2013 The levy will consist of: o A fixed component - $100 for residential properties and $200 for commercial, industrial, farming and vacant properties; o A variable component – calculated as a percentage of the capital improved value of a property. o A different percentage, set at State Budget time, will apply to the Country Fire Authority (CFA) and Metropolitan Fire Brigade (MFB) areas according to the budgetary needs of each service. The levy will apply to all real property, including non-rateable property and property owned by local councils. The state government contribution to the CFA and MFB will be retained in lieu of a property levy on state government property, on the grounds of simplicity and lower administration costs. Limited exemptions for network infrastructure assets such as roads and gas and water pipelines will be provided where there are significant limitations in obtaining accurate valuations and to prevent 'double charging' when networks cross ‘leviable’ land. The exemptions will not extend to assets such as electricity generators where valuations can be obtained. Under the new model there will be no cross-subsidy between MFB and CFA fire services. The levy collected within the MFB area will be used to fund the MFB while the levy collected in the CFA area will fund CFA services The levy will be listed on council rates notices so property owners can pay the new levy at the same time as their rates, and this will be overseen by the State Revenue Office (SRO) Capital Improved Value (CIV) will be used for the variable component of the levy, which represents the Government believes is the fairest option as it reflects a better capacity to pay than using alternate valuation bases. Councils will receive fees for performing their administrative functions (collection of the levy). In addition, the state government will also fund establishment costs for local councils. Residents who receive a council rates concession will be eligible for a $50 concession on the property levy. The concession scheme will align with councils’ current available rates concessions (for pensioners and veterans) and councils will not be expected to manage additional concessions available through CentreLink. Non-rateable properties will be brought into the tax base and need to be valued so that they can be levied. (As there will not be another property valuation cycle before 1 July 2013, the valuer-general will value these properties for the first time. This will ensure that non-rateable properties are valued in a timely and consistent manner. Consequential amendments to the Valuation of Land Act 1960 allow for local councils to value these properties as part of future valuation cycles.) The property levy rates (variable component) will be set annually to ensure the fire services receive the appropriate level of funding. It will be the Treasurer's responsibility to determine the levy rates that are payable for a levy year by reference to a number of factors, including the annual funding requirement for the MFB and the CFA, and the administrative costs of the councils in performing their functions under the legislation.
BULOKE SHIRE COUNCIL MINUTES – 12 SEPTEMBER 2012 25
The legislation provides for the Treasurer to declare the levy rate by 31 May each year in the Government Gazette, prior to the commencement of the levy year in which the levy rates are to apply. Different levy rates will apply to broad property classifications, according to the following: o residential; o commercial; o industrial; o primary production; o public benefit; and o vacant. (Treating properties differently according to broad property classifications will ensure a smooth transition to the new system. The property classifications will be fixed in the legislation, subject to future review, with the proportion of the required funding contribution from each classification to be determined with each rate setting cycle. This level of differentiation has implications for Council’s current rating software as it will require new fields and new calculations.) Certain land vested in, occupied by, or under the care, control and management of any council which is non-commercial or non-business in nature and has a public benefit property classification will pay the fixed component of the levy only, not the ad valorem component. Council-owned community service and sporting club rooms and halls will also pay the fixed component only. Professor Allan Fels has been appointed as the Fire Services Levy Monitor to oversee the transition and ensure insurers pass on savings to their customers. Legislation will be introduced to establish the monitor as an independent statutory appointment with the resources and powers to protect consumers. Local Government has lobbied strongly to oppose councils taking on the role of a State Government tax collection agency but this argument has been lost. Local Government also lobbied strongly that if councils were to be required to collect the levy, the preference would be for a separate invoice. This argument has also been lost. The full cost impact of the proposed levy on Council has not yet been calculated. It is however vital that the MAV and the sector is successful in negotiating a cost neutral implementation strategy and that the collection fee offered by the State Government meets all recurrent costs. The initiative should result in a reduction to the cost of fire insurance taken out by Council for built assets under its control. The extent of these savings will only be known when policies are renewed in 2013. Implementation of the proposed new levy as part of the preparation of the 2013/14 Annual Rates Notice will require development of a communications plan to ensure ratepayers understand the nature and the source of the additional charge on their Rate Notice.
COMMUNITY, ENVIRONMENTAL AND FINANCIAL IMPLICATIONS
COMMUNITY IMPACT The State Government believes this initiative will be beneficial to the Victorian community. It should make insurance cheaper and encourage more householders and businesses to take out fire insurance. The inclusion of the Fire Services Levy on the Annual Council Rates Notice will inevitably put more pressure on Councils to reduce rates. This was the experience from the levy arrangements imposed on Local Government by a previous Government.
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ENVIRONMENTAL IMPACT The proposal has no environmental impact.
FINANCIAL IMPACT Capital — (Current/Future) The proposal has no impact on Council’s Capital Works expenditure in the current year or in a future year. Operating (Recurrent) — (Current/Future) The impact on Council’s recurrent expenditure is not yet fully known. The State Government has indicated it will meet set-up costs for the sector but this has not yet been quantified. The State Government has indicated that it will pay a fee to Local Government for the collection and administration of the levy but the quantum of this has not yet been disclosed.
PUBLIC PARTICIPATION
Level of community Objective of Brief description of actions taken participation community and outcomes achieved participation
No community contact The report deals with a State government initiative supported by enabling legislation.
LEGAL AND OR POLICY IMPLICATIONS The proposal is based on legislation currently before the Victorian Parliament.
RELEVANCE TO COUNCIL PLAN 2009-13
COUNCIL PLAN 2009-13 Strategic Objective Strategy Impact and Relevance Our people and our Ensuring Council is well This report deals with what are likely to be new organisation governed and its finances and legislative arrangements. risks are managed
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RISK RATING
RISK CATEGORY RATING REASONS FOR RATING Insignificant Low Medium, or High FINANCIAL Low Negotiations to ensure the implementation of the proposal are continuing
GOVERNANCE Low This proposal is likely to be a legislative requirement.
REGULATORY Low The actions proposed are required to meet legislative requirements.
HEALTH & SAFETY Insignificant There are no health and safety implications from this report.
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3.2.3 Minor Facility Grant Applications – Gordon Park Youth Precinct and Birchip Bowling Club Development
Author’s Title: Project Officer(s) – Assets and Infrastructure
Department:: Assets and Infrastructure File No: GS/09/35
Attachments: Nil
PURPOSE To request that Council endorse two applications to the Community Facility Funding Program, Minor Facilities Category, administered by the Department of Planning and Community Development (DPCD). These applications will request a $100,000 State Government contribution to each project to help with the development of the Gordon Park Youth Precinct and the replacement of a synthetic green for the Birchip Bowling Club.
MOTION: That the Council endorse the Birchip Bowls Club Synthetic Bowling Green upgrade and the Gordon Park Youth Precinct development for funding through the Community Facility Funding Program, Minor Facilities Category.
MOVED: CR MCLEAN
SECONDED: CR TELLEFSON
CARRIED.
KEY POINTS/ISSUES In August 2012, the State Government Minister for Sport and Recreation launched the Community Facility Funding Program for 2013/14. The program provides opportunities for the Victorian Government and local councils to work collaboratively with communities on essential projects to create new or redevelop existing community sporting and recreation facilities. The program is administered through the Department of Planning and Community Development, Sport and Recreation Victoria, and there are two funding categories in the program: Planning and Building Community Infrastructure. There are four sub categories under Building Community Infrastructure: Minor Facilities, Major Facilities, Seasonal Pool Renewal and Better Pools. The two projects outlined in this report are relevant to Minor Facilities. This sub category is for “community groups, working in partnership with local government, to develop or upgrade community sport and recreation facilities”. The total project cannot cost more than $500,000 exclusive GST and grants of up to $100,000 will be awarded per project.
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Council can apply for a maximum of $200,000 total funding under the Minor Facilities sub category within a maximum of 3 applications. The relevant funding ratio for contributions is DPCD $2:$1 local. The development of these two facilities depends on the success of the grant applications. The two projects have been nominated as a result of forward capital project planning undertaken by Council staff. It is proposed that Council submit two applications for $100,000 for each project. Birchip Bowls Club Synthetic Bowling Green upgrade: The Birchip Bowls Club installed their first synthetic bowling green in 1998 and after 13 years of high use, the surface is reaching is useful life span and a replacement is urgently needed. The Club has researched the proposed works extensively and has acquired the relevant quotes to develop a budget. The Club have raised $160,000 to contribute to the proposed upgrade and will be applying for a $100,000 grant from the Minor Facilities funding program. The total $260,000 ex GST will be utilised for the installation of a base for the new surface, replacement of the synthetic surface and the appointment of a project manager to oversee the project. The new base will negate the potential for an uneven playing surface caused by the reactive soil type at the site and surrounding region. A project manager with the relevant technical expertise will be appointed to effectively deliver the project. The project manager approach has been recommended by Bowls Australia. If the application is successful, a detailed project brief would be developed and would go out to tender in April 2013. Works would commence after the summer competition concludes in October 2013. Lawn Bowls has relatively stable participation rates this is partially due to the low barriers to participation which make it possible for a range of ages, abilities and gender to participate. It can have a formal or casual format and this is reflected in the range of competitions many clubs offer to the public. Lawn bowls is a recreational activity that is suited to the aging population of Buloke Shire residents, the social and night bowls competitions are suitable for trends in recreation for greater emphasis on social competitions mid week during the evenings as opposed to structured competition on a Sunday. The Birchip Bowls Club continues to enjoy high participation rates and plays host special events and tournaments because they have a synthetic surface, are central amongst northwest Victorian associations and have a comfortable setting and facilities. These events include hosting an event for the Bowls Victoria 2011 Goodwill tour, a Victorian versus City competition for the deaf, inter association days including a Group 4 pennant final last year. These are in addition to regular pennant meetings, night pennant (social members), school use for teaching students, Christmas break ups and winter bowls. Earlier in 2011, the Birchip Bowls Club celebrated its centennial year. The Club has a positive outlook to the future and have a 5 year plan for future capital developments. The plan has the aim of supporting and developing their facilities to help support the high use the Club enjoys. The Birchip Community Forum has identified this project as a priority and has recently listed it third on their community project priority list. This development is congruent with several planning principles outlined in the Buloke Shire Council Recreation Plan 2005 (p.22). These principles were developed to “assist Council to determine its roles and responsibilities in the provision and facilitation of recreational opportunities for the residents of Buloke Shire Council. These principals form the basis of an operational planning framework.” The relevant planning principles include: Access and equity, Diversity and choice, Environmental responsibility and Support and recognise local contributions. A planning principal that does not line up with this project is Multi Purpose design. The Birchip Community Leisure Centre Master Plan, which was adopted by Council in early 2010, proposed an action plan with a number of development recommendations for the Centre. These recommendations were given a priority and an indicative cost. In keeping with the
BULOKE SHIRE COUNCIL MINUTES – 12 SEPTEMBER 2012 30 multi-purpose design principal, one of the recommendations was to “set aside a space for a possible future relocation of the bowls facility from its location in town to the Leisure Centre.” Priority was low and indicative cost was $180,000 (p.41). The Buloke Recreation Plan 2005 also recommends “that prior to any further significant capital works being undertaken at the bowls club (including replacement of synthetic greens) consideration is given to the relocation of the club to the recreation reserve.” (p.97). To date, no community agreement has been met to follow through on these recommendations. Representatives of the Bowls Club are aware of these recommendations but feel that several significant factors justify them staying at their current location. These factors include concerns about access to facilities for their more senior members and that their current club rooms and surrounds are in good condition. The Club have raised funds for and maintained the majority of their built assets for the last 100 years. They have a long history of being able to fund their own projects and this has been demonstrated by the considerable amount of money raised for the proposed project. They also enjoy high patronage from a wide sector of the community as a stand-alone facility. Gordon Park Youth Precinct Development: One of the key issues identified in the Buloke Shire Youth Strategy was the lack of recreational activities for youth. Through numerous meetings with youth groups, forums and the Charlton Recovery Centre (CRC), it was identified there was indeed a need for a youth orientated facility within Charlton. The proposed Gordon Park Youth Precinct will incorporate a beginner to intermediate level skate park area and a half court basketball court, to be located on the existing basketball court at Gordon Park. The basketball court will not meet competition standard of playing facilities and run off requirements, however will provide a passive play area for users. Years of wear and tear, cracking concrete and the recent flooding have made the existing basketball court unsightly and unusable. This Youth Precinct would not only address the aesthetic amenity of the corner of Gordon Park, but also address the needs of local youth. Gordon Park has been identified as a preferred site due to its centrality within the township, high visibility from the Calder Highway, available space and clear fit with other youth-based assets in the park. The site also provides adequate parking space for parents to observe children using the proposed facility. With nearby toilets, playgrounds, grassed area, swimming pool and picnic tables, the addition of the youth precinct would provide a fantastic rest area for travellers. Council engaged a design firm to provide initial concept designs for the Youth Precinct, which were developed in collaboration with community members and Council officers. The cost estimate of the initial design is $150,000. Charlton and surrounding areas have experienced drought for many years and then to be followed by the recent devastating floods causes enormous emotional strain on residents. The youth of the community also feel the burdens of strain felt within families and need social interaction and physical activity for their mental health and well-being. Community outdoor recreation areas play a major and vital role in the sustainability of the community, and the Youth Precinct will be a place where youth in particular can meet, socially engage and participate in various outdoor activities. With a projected total project cost of $150,000, the local community have confirmed their commitment of the matching $50,000 contribution. Council unsuccessfully applied for both projects under the Minor Facilities category last year, however DPCD regional staff have provided Council staff with feedback to ensure the submissions are stronger this time. It is recommended that Council endorse the Birchip Bowls Club Synthetic Bowling Green upgrade and the Charlton Park Youth Precinct development for funding through the Community Facility Funding Program, Minor Facilities Category.
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COMMUNITY, ENVIRONMENTAL AND FINANCIAL IMPLICATIONS
COMMUNITY IMPACT Birchip Bowls Club The synthetic bowling green redevelopment will provide a quality facility that is integral to the effective function of the Birchip Bowls Club. This upgrade will ensure the facility will continue to provide the community with the opportunity to participate in the range of lawn bowls based activities already on offer. Charlton Youth Precinct The Youth Precinct will create a positive place for youth to enjoy themselves and create a sense of belonging within the community, as well as increase the attractiveness of Gordon Park to travelling families who need a place to ‘stop and revive’.
ENVIRONMENTAL IMPACT Birchip Bowls Club The synthetic surface ensures reduced water use than traditional grass bowling surfaces. The synthetic green during the warmer weather requires a minimum of water to enhance the playing surface. This helps the sand filled pile to be stable and keeps moisture in the base material to alleviate cracking. During the wetter months of the year, no water is required on the playing surface because normal rainfall is all that is required. Charlton Youth Precinct The Charlton Youth Precinct will not have an environmental impact. Both projects will consider all environmental compliance requirements in the planning and implementation phase.
FINANCIAL IMPACT Capital — (Current/Future) The Minor facilities grant is for “community groups, working in partnership with local government, to develop or upgrade community sport and recreation facilities”. A total project budget cannot cost more than $500,000 ex GST and grants of up to $100,000 will be awarded per project. Council can apply for a maximum of $200,000 total funding under the Minor Facilities sub category within a maximum of 3 applications. The relevant funding ratio for contributions is DPCD $2:$1 local. Buloke Shire Council is not required to contribute cash to this project. Both the projects will be applying for the maximum $100,000 and the matching contribution is to be submitted by the local communities. Council will not be required to contribute cash to the projects however are required to manage the projects. Operating (Recurrent) — (Current/Future) For both projects, a capital replacement program is required, whereby a sum of money will be put aside to cover the short, medium and long term operating costs of the upgrade. This is to be developed in the planning stage of these projects.
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PUBLIC PARTICIPATION
Level of community Objective of Brief description of actions taken participation community and outcomes achieved participation
Collaborate Partner with the community Birchip Bowls: Held several meetings with the in each aspect of decision working party. Bowls Club representatives making developed the application in collaboration with Council’s Project Officer. Charlton Youth Precinct: The Youth Development Officer, Projects Officer and the Charlton Youth Group and Forum will work together in the development of the youth precinct.
LEGAL AND OR POLICY IMPLICATIONS Birchip Bowls The Birchip Community Leisure Centre Master Plan suggested that the relocation of the Bowls Club to the Leisure Centre precinct needs to be agreed to. To date, no community agreement has been met to follow through on this recommendation. In fact, the Birchip Community Forum has identified this project as a priority and has recently listed it third on their community project priority list. Further discussions with Council staff proved that the Birchip Bowls Club aren’t inclined to relocate and have elected to develop facilities their on their current site. Charlton Youth Precinct This project has been flagged at the Charlton Forum meetings, Charlton Flood Recovery Committee meetings and Charlton Youth Group meetings. Community members have worked to ensure this is on the priority list of the community plan.
RELEVANCE TO COUNCIL PLAN 2009-13
COUNCIL PLAN 2009-13 Strategic Objective Strategy Impact and Relevance Our Built Environment Maintaining and improving the Birchip Bowls: The redevelopment of this facility will condition of assets to ensure ensure a quality public facility is available to the essential services are provided community. and the community has access to quality public facilities. Charlton Youth Precinct: This facility will give the youth a feeling of belonging to the community
Our Community Assisting Buloke residents to Birchip Bowls: Lawn bowls is a recreational activity access the Council support where people of a range of ages, abilities and and services they need to help gender participate. The facility also offers social live healthy and fulfilling lives. opportunities for community members. Responding to the needs of an Charlton Youth Precinct: By realising the needs of ageing population. Charlton youth we improve their self-esteem and social skills
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RISK RATING
RISK CATEGORY RATING REASONS FOR RATING Insignificant Low Medium, or High FINANCIAL Medium These projects are quite large projects in terms of total project cost, however the project plans and project management frameworks developed by Council’s Project Officers will reduce the financial risk exposure.
GOVERNANCE Low There are minimal governance risks associated with this proposal.
REGULATORY Low The action proposed is in accord with legislative requirements.
HEALTH & SAFETY Low There is little likelihood of injury to staff or the community.
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3.2.4 Berriwillock Multi-Purpose Community Centre Feasibility Study
Author’s Title: Project Officer
Department:: Assets & Infrastructure File No: CP/10/04
Attachments: Yes Berriwillock Multi-Purpose Community Centre Feasibility Study
PURPOSE Present the Berriwillock Multi-Purpose Community Centre Feasibility Study.
MOTION: That the Council: 1. Accept the final report of the Berriwillock Multi Purpose Community Centre Feasibility Study. 2. Endorse the next stages of the project including: a) Development of Schematic Designs and Cost estimate b) Continue to liaise with key stakeholders including the CFA, Berriwillock Bowls club and the Berriwillock community c) Submitting applications for appropriate grant funding
MOVED: CR WHITE
SECONDED: CR MCLEAN CARRIED.
KEY POINTS/ISSUES In March 2011, Baade Harbour Australia Pty Ltd (BHA) was awarded a Contract (Contract No.11 – 2010/11) for the provision of consultancy services to undertake a feasibility study for the development of multi-purpose community centre in Berriwillock. Development of the Feasibility Study was to involve local community participation, a review of current and future needs and examination as to how a Multi-Purpose Community Centre could be a significant asset to promote community strengthening and capacity building. The feasibility study was also was to look at joint development options with the Berriwillock CFA and possible relocation of the Berriwillock Bowls Club to the new facility. The Feasibility Study produced by BHA comprises of two volumes: Volume 1 is the Service and Business Plan and Volume 2 is the Capital Development Plan.
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The community consultation included: Interviews with key local stakeholders. To enable an in-depth appreciation of the Berriwillock community, the state and capacity of local social infrastructure, and local needs Community Forums. Three community forums were held in Berriwillock from April 2011 to February 2012. A final presentation of the Feasibility Study to the community occurred in August 2012. Community Survey. Sent in December 2011. The preferred location for the community centre was identified. Validation survey. Sent in May 2012. Potential partners were asked to confirm in writing their participation and commitment to the development.
The recommendations of the Feasibility Study are as follows: The Berriwillock Multi-purpose Community Centre is a sustainable opportunity for Berriwillock and District. It will assist the Buloke Shire Council to enrich the community and the region. The key findings of the business plan found that the Berriwillock Multi Purpose Community Centre will provide long term community benefit due to: The accessible location which will provide a focal point for the township and the district. The size of the combined sites provides capacity for existing and new activities and events The capacity to provide amenities and indoor facilities for visitors Regular usage of the building totalling at least 1,400 hours per year The suitability of the site for the proposed concept within the residential and rural setting The capacity to provide appropriate infrastructure to the site The capacity to co-locate the proposed centre with the Berriwillock CFA Brigade and Berriwillock Bowling Club Income through hire fees, ‘recoveries’ (excluding recoveries from the Council and CFA) is estimated at around $5,970 in 2013-2014 based on the Buloke Shire Council, Birchip Public Halls and Senior Citizens Centres 2011. Continued demand for suitable amenities Potential increase in usage Council support
Cost estimates for the facility, including collocation with the Berriwillock CFA and Berriwillock Bowls Club were prepared. The completed Feasibility Study has been presented to the Berriwillock community and there has been general endorsement of the key findings. The Berriwillock community has indicated a preference for the project to proceed. Council has considered the recommendations of the Feasibility Study on several occasions during its development and reviewed cost estimates for each of the proposed components of the building. Council’s 2012/13 Budget includes provision for construction of State 1 of the Centre which is to include the Community Centre and Berriwillock CFA components. Relocation of the Berriwillock Bowls Club, including the development of new greens, is to be addressed by Council as a second Stage of the project. Stage 1 is to include foundations and footings to allow for easy expansion of the building to accommodate the space needs of the Berriwillock Bowling club.
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The current cost estimate for Stage 1 of this facility is approximately $1.5 million dollars however this is an estimate only and a more detailed cost analysis is required. Further consultation with the Berriwillock CFA, Berriwillock community and Berriwillock Bowling Club is required as the building design is confirmed and construction drawings prepared. It is recommended Council accept the feasibility study and use it as part of its application to State Government for funding support for the project.
COMMUNITY, ENVIRONMENTAL AND FINANCIAL IMPLICATIONS
COMMUNITY IMPACT Provide the Berriwillock and District community with concept plans and management strategies for a relevant and realistic Multi-Purpose Centre.
ENVIRONMENTAL IMPACT The architectural design has been developed based on the function of the building and there are several environmentally sustainable design features including maximising access to natural light and ventilation and the fire shed component is on the western side of the building complex and will offer sun protection to the community centre building.
FINANCIAL IMPACT Capital — (Current/Future) Council have allocated $600 000 in the current capital budget and $200 000 has been notionally set aside for the 2013/14 capital budget. Operating (Recurrent) — (Current/Future) Nil
PUBLIC PARTICIPATION
Level of community Objective of Brief description of actions taken participation community and outcomes achieved participation
Involve Work with the community to Had 2 BCDG representatives on the project ensure concerns and steering committee. aspirations are understood and considered Held Interviews with key local stakeholders. Three community forums were held in Berriwillock from April 2011 to February 2012. A final presentation of the Feasibility Study to the community occurred in August 2012.
Community Survey. Sent in December 2011. The preferred location for the community centre was identified.
Validation survey. Sent in May 2012. Potential partners were asked to confirm in writing their participation and commitment to the development.
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LEGAL AND OR POLICY IMPLICATIONS Explain how the recommendation of this report complies with relevant legislation and/or Council policy.
RELEVANCE TO COUNCIL PLAN 2009-13
COUNCIL PLAN 2009-13 Strategic Objective Strategy Impact and Relevance Our Built Environment Maintaining and improving the Current town facilitates at Berriwillock for public condition of our assets to gatherings are at the point of being beyond repair. ensure essential services are A new multi-purpose facility for the Berriwillock provided and the community community will support the existing network of has access to quality public community organisations and consolidate their facilities. meeting place.
Our Community Assisting Buloke Residents to The creation of this asset will provide long term access the Council support social and economic benefits for the broader and services they need to help community through: improving health and well live healthy and fulfilling lives. being through including spaces for service providers to deliver services locally, including health The contribution of all promotion, information and positive ageing communities, large and small, in planning for and making Improving the community’s ability to respond to decisions about the future is challenges and opportunities, local decision making recognised and celebrated. and volunteering that continues to build people’s skills Working together to maintain and enhance a living Improving people’s connections to resources, environment where people feel services activities and each other. safe, are connected to their community and are actively encouraged and supported to participate in community life.
RISK RATING
RISK CATEGORY RATING REASONS FOR RATING Insignificant Low Medium, or High FINANCIAL Medium Council and CFA have committed funding and resources to the construction. These are not adequate for the full construction and successful funding applications will be required.
GOVERNANCE Medium Failure could result in some failure to achieve one or more KPI
REGULATORY Low The actions proposed are required to meet legislative requirements.
HEALTH & SAFETY Low Failure is likely to result in little likelihood of injury to staff or the community
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3.2.5 Buloke Waste Management Strategy
Author’s Title: Manager Works and Corporate Services
Department:: Works File No: WM/16/05
Attachments: Yes Waste Management Strategy 2012-2022
Cr White declared a Conflict of Interest in Item 3.2.5 on the basis that she is involved with a consultancy working in the area of waste management.
Cr White left the Chamber at 7.40pm prior to discussion of Item 3.2.5.
PURPOSE To adopt the Waste Management Strategy following the receipt of comments and feedback from the community.
MOTION: That the Council adopt the Waste Management Strategy
MOVED: CR TELLEFSON
SECONDED: CR FLETT CARRIED.
KEY POINTS/ISSUES Waste management is a core element of Council services. Council recently scored a rating of 74 for waste services in the State Government Annual Customer Satisfaction survey. This score is 2 points above the State and Rural Shires average scores. It is important that we continue to maintain a high level of community satisfaction for waste services. Waste management also provides an important avenue for council to achieve environmental benefits by providing services that encourage recovery and minimisation practices. Council’s Waste Management Strategy was developed with the following objectives: to develop a vision for waste management in the long term provide a framework for planning of waste management services and facilities that meet community needs and expectations for the next 10 years provide a strategy for the disposal and resource recovery for solid waste generated in the community.
Taking into account Government policies and our regional responsibilities, the development and planning of the Waste Strategy was undertaken in conjunction with the Central Murray Regional Waste Management Group (CMRWMG) and the neighbouring municipalities of Gannawarra, Loddon, Swan Hill and Wakool in NSW.
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The scope of the study also involved: consultation with council staff and Council’s waste collection contractor inspection of major waste management and resource recovery facilities in the Shire an analysis of waste and recycling data and trends for the past three years review and analysis of management strategies for local applicability environmental, social and economic assessment of options for future services for waste and recycling services recommendations on optimum strategic directions consultation with the community.
The Strategy provides a framework for waste management services and facilities that meet community needs and expectations for the next ten years.
In November 2011, Council was provided with a draft copy of the Waste Strategy. Council requested further information on how the individual activities would be implemented. The first of a series of implementation plans was developed to support the Strategy and was provided to Council in May 2012. The draft Waste Strategy was made available for community review and placed on Council’s website. Community forums and chambers of commerce were sent correspondence outlining the draft Strategy and provided with the opportunity to meet with the Chief Executive Officer or Senior Officer if they believed it would assist their group to gain a clearer understanding of the strategy. Written submissions were received up until 30th June 2012. Council received two submissions.
Submission One Council consider a scheme to encourage parents to choose cloth nappies over disposable nappies due to the impact they have on landfill levels. This scheme is common across local government in the UK where families who chose to use cloth nappies are given a rebate by local government as a way of acknowledging that they are costing local governments significantly less by their choices. Action: This suggestion has been referred to the Central Murray Regional Waste Management Group (CMRWMG) for consideration by participating Councils.
Submission Two Further efforts be made to reduce the size of waste bins. Action: Buloke Shire Council has already undertaken a review of waste bin sizes and has reduced waste bins from 240 litre to 120 litre and introduce 240 litre recycling bins. While this has made a great impact on diverting recyclables away from Council’s landfills, the Waste Strategy includes initiatives to further reduce the size of the waste bins. Buloke Shire, in conjunction with CMRWG, will be increasing education programs and media releases which focus on the importance of recycling at home and in the work place.
Conclusion The waste management vision for Buloke Shire Council is to help deliver a sustainable community in Buloke through strategies which minimise waste and optimise resource recovery. By 2030 the goal is for Buloke to be more efficient in materials use, have reduced waste generation and to reuse, recover and/or recycle the majority of the waste it produces.
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Recommendations have been developed to assist in achievement of this goal and are outlined in the implementation plan on a short (0-5 years), medium (5-10 years) and long- term (>10 years) timeframe. A collaborative approach to waste minimisation is required. Continued participation in the Central Murray Regional Waste Group (CMRWG) and ongoing community consultation are vital if Council is to achieve the objectives outlined in the Waste Management Strategy.
COMMUNITY, ENVIRONMENTAL AND FINANCIAL IMPLICATIONS
COMMUNITY IMPACT The majority of Buloke residents are currently provided with kerbside collection services for waste (weekly) and recyclables (fortnightly). This service covers all of the townships within Buloke and some (though not all) rural households along collection routes between the townships. Buloke is also serviced by a network of five landfills (at Birchip, Charlton, Culgoa, Donald and Nandaly), one transfer station (at Sea Lake) and a recycling centre at Watchem. This provides a high level of service to the community, with a facility within approximately 30 minutes travel time of most Buloke households.
The implementation of the Waste Management Strategy will ensure continued improvement on current service delivery and help protect Council’s air space at landfills.
ENVIRONMENTAL IMPACT Council’s Waste Management Strategy is based on the waste management hierarchy which prioritises initiatives that include waste avoidance, reduction, reuse, recycling, energy recovery, treatment and disposal which will contribute to the reduction in greenhouse gas emissions, energy conservation and production, water efficiency, and the productivity of the land.
FINANCIAL IMPACT Capital — (Current/Future) Council has budgeted $215,000 in the 2012/2013 capital budget to support the implementation of the first year of the 10 year strategy. Council will need to continue to budget for waste minimisation initiatives in the coming years if it is to achieve the outcomes in the Waste Management Strategy. Operating (Recurrent) — (Current/Future) Within current operational budget operations. Ongoing commitment from Council to budget for waste management services and contracts.
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PUBLIC PARTICIPATION
Level of community Objective of Brief description of actions taken participation community and outcomes achieved participation
Consult Listen to and acknowledge The draft Waste Strategy was made available for concerns and aspirations community review and placed on Council’s website. Community forums and chambers of Provide feedback on how the commerce were sent correspondence outlining community influenced the the draft Strategy and provided with the decision opportunity to meet with the Chief Executive Officer or Senior Officer to gain a better understanding of the Strategy. Written submissions were received up until 30th June 2012.
LEGAL AND OR POLICY IMPLICATIONS Council has an obligation to ensure waste is collected and disposed of in accord with State and Federal policy. . Environment Protection Act 1970 . Environment Protection (Amendment) Act 2006 . Towards Zero Waste Strategy 2005 . National Waste Policy: Less Waste, More Resources 2009 . Buloke Shire Kerbside Waste & recycling Collection Service Policy
RELEVANCE TO COUNCIL PLAN 2009-13
COUNCIL PLAN 2009-13 Strategic Objective Strategy Impact and Relevance Our community Assisting Buloke residents to access Provision of kerbside waste and recycling the Council support and services they services. need to help live healthy and fulfilling lives Access to landfill sites.
Our natural Leading the community through Potential for reduced waste generation & environment Council’s management of resources increased recovery. to reduce its impact on the environment. Resource savings from reduced waste generation. Protecting our natural assets through Reduced greenhouse emissions. short and long-term planning and environmental programs. Reduced impact on surrounding environment. Improved resource recovery.
Our people our Ensuring Council is well governed Manage the Waste & Recycling Contracts Organisation and its finances and risks are effectively to ensure valuate for money. managed responsibly.
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RISK RATING
RISK CATEGORY RATING REASONS FOR RATING Insignificant Low Medium, or High The action or proposal is within adopted Budget. FINANCIAL Low Future budget decisions will need to be sustainable to achieve outcomes. GOVERNANCE Low The report deals with a decision or action within existing policy, controls, procedures and financial capacity but may require management effort to minimise the impact if anything goes wrong.
REGULATORY Low The actions proposed are required to meet legislative requirements.
HEALTH & SAFETY Insignificant There is no likelihood of injury to staff or the community.
Cr White returned to the Council Chamber at 7.43pm prior to discussion of Item 3.2.6.
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3.2.6 Charlton Flood Community Recovery Committee Meetings
Author’s Title: Recovery Manager
Department: Flood Recovery File No: DR.18.02
Attachments: Yes Record of Charlton Community Recovery Committee Meeting held 10 July, 2012 to be tabled.
PURPOSE To table records (minutes) of the meetings of the Charlton Community Recovery Committee.
MOTION: That the Council note the report.
MOVED: CR MCLEAN
SECONDED: CR WHITE CARRIED.
KEY POINTS/ISSUES The Charlton Community Recovery Committees (CCRC) has been appointed as an Advisory Committees of Council. As an Advisory Committee of Council a record of each of the meetings of the CCRC are tabled for the information and action of Council. A record of the meeting of the CCRC held on: 10 July, 2012 is attached. Action required of Council and Council staff from each of the CCRC meetings is recorded and actioned as required.
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3.2.7 Donald Flood Community Recovery Committee Meetings
Author’s Title: Recovery Manager
Department:: Flood Recovery File No: DR.18.03
Attachments: Yes Record of Donald Community Recovery Committee Meetings held 31st May 2012 to be tabled.
PURPOSE To table records (minutes) of the meetings of the Donald Community Recovery Committee.
MOTION: That the Council note the report.
MOVED: CR FLETT
SECONDED: CR TELLEFSON
CARRIED.
KEY POINTS/ISSUES The Donald Community Recovery Committee has been appointed as an Advisory Committees of Council. As an Advisory Committee of Council a record of each of the meetings of the DCRC are tabled for the information and action of Council. A record of the meeting of the DCRC held on: 31st May 2012 is attached. Action required of Council and Council staff from each of the Donald Community Recovery Committee meetings is recorded and actioned as required.
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3.2.8 Planning Permit Application 464/12 For A Subdivision – Dwelling Excision At 444 Hogans Road, Donald
Author’s Title: Planning Officer
Department:: Chief Executive Office File No: 182753502
Attachments: Nil
PURPOSE A Planning Permit is sought for a subdivision to excise a dwelling from a property in the Farming Zone at 444 Hogans Road, Donald (Crown Allotment 14 Section 5 Parish of Doboobetic) As the application does not meet the criteria required for approval under delegation from Council, and as such is presented to Council for consideration.
MOTION: That the Council: Determine to approve the planning permit application for a subdivision – dwelling excision at Crown Allotment 14 Section 5 Parish of Doboobetic subject to the following conditions: 1) This permit will expire if: a. The subdivision has not commenced within two years of the date of this permit; or b. The subdivision has not completed within four years of the date of this permit. The Responsible Authority may extend the periods referred to, if a request is made in writing before the permit expires or within three months afterwards 2) The subdivision as shown on the endorsed plans must not be altered without the written consent of the responsible authority. 3) Before the plan of subdivision is certified under the Subdivision Act 1988, the owner of each Lot created must enter into an agreement with the responsible authority made pursuant to section 173 of the Planning and Environment Act 1987, and make application to the Registrar of Titles to have the agreement registered on the title to the land under section 181 of the ActThe agreement must state that The land at Lot 1 and 2 may not be further subdivided so as to increase the number of Lots and no further dwellings should be erected on the land (as the excision of the dwelling unintentionally creates an additional entitlement for a dwelling without a planning permit on Lot 2.) The applicant/owner acknowledges the dwelling is located within an agricultural area and from time to time rural activities on nearby land may adversely affect the residential amenity of this dwelling and its surrounds. The owner must pay the reasonable costs of the preparation, execution and registration of the section 173 agreement.
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Referral Authority Conditions: Powercor 4) The plan of subdivision submitted for certification under the Subdivision Act 1988 shall be referred to Powercor Australia Ltd in accordance with Section 8 of that Act. 5) The applicant shall:- - Provide and electricity supply to all lots in the subdivision in accordance with Powercor’s requirements and standards, including the extension, augmentation or re-arrangement of any existing electricity supply system, as required by Powercor. - Where buildings or other instillations exist on the land to be subdivided and are connected to the electricity supply, they shall be brought into compliance with the Service and Instillation Rules issued by the Victoria Electrical Supply Industry. You shall arrange compliance through a Registered Electrical Contractor and provide to Powercor Australia Ltd a completed Electrical Safety Certificate in accordance with Electricity Safe Victoria’s Electrical Safety system. - The applicant shall provide to Powercor Australia Ltd, a copy of the version of the plan of subdivision submitted doe certification, which shows and amendments which have been required. - Any buildings must comply with the clearances required by the Electricity Safety (Network Assets) Regulations. - Any construction work must comply with Energy Safe Victoria’s “No Go Zone” rules. Telstra 6) That the plan of subdivision submitted for certification be referred to Telstra in accordance with Section 8 of the Subdivision Act 1988. Grampians Wimmera Mallee Water 7) The plan of subdivision submitted for certification must be referred to GWMWater in accordance with Section 8 of the Subdivision Act 1988. 8) The owner/applicant is required to reach agreement with GWMWater for a supply of water to each of the lots within the subdivision.
MOVED: CR TELLEFSON
SECONDED: CR FLETT CARRIED.
BULOKE SHIRE COUNCIL MINUTES – 12 SEPTEMBER 2012 47
KEY POINTS/ISSUES A Planning Permit application (PPA 464/12) was received for a subdivision – dwelling excision at Crown Allotment 14 Section 5, known as 444 Hogans Road, Donald. The land is within the Farming Zone (FZ) of the Buloke Planning Scheme. The land currently has an Environmental Significance Overlay Schedule 2 over a channel running North to South vertically down the property. The channel has been decommissioned. The subject land is 130.15 hectares in size and the application is for 3.25 hectares to be excised off including the dwelling and related outbuildings leaving 126.9 hectares of agricultural land. The application has been advertised with a Public Notice in locally circulating newspaper and copies sent to the neighbouring properties. A copy of the application was available at the Donald Council offices. No concerns or objections were raised from the advertising process. The applicants have provided a written response addressing the Decision guidelines of the Farming Zone with the planning applications as required. Decision making A planning permit could not be issued under delegation from the council as the proposal for a subdivision-dwelling excision of 3.25 hectares does not meet the Zone requirement or local planning policies as specifically written. This report is presented to Council so that Council may consider whether to approve this application for a subdivision – dwelling excision of 3.25 hectares within the Farming Zone if it is satisfied that the proposal meets the intent and objectives of the local planning policy, State Planning Policy Framework and Farming Zone. The specific issues under consideration are: The land is within Farming Zone where a planning permit is required to subdivide under clause 35.07-3 of the Scheme. Each Lot must be at least the area specified in the schedule to the Zone. The area specified in the schedule is ‘100 hectares except where the application is for a rural dependent enterprise or for intensive agriculture and meets the requirements of the Local Planning Policy Rural land use and sustainable agriculture. (Clause 22.03) In accordance with Clause 35.07-3 Subdivision, a permit may be granted to create a smaller lot if the subdivision is to create a lot for an existing dwelling. An increasing issue with small lot subdivision dwelling excisions in the Farming Zone is the decision guideline of appropriate subdivision design. Many rural houses have substantial setbacks from the road and related outbuildings at a distance from the house to reduce noise and amenity issues. When choosing the boundaries for a dwelling excision, the Planning Department asks the applicant to make the tightest boundaries possibly incorporating the dwelling and related outbuildings however this is often in excess of the 2 hectare maximum. It is also a decision guideline to determine an appropriate buffer around the dwelling to ensure that general farming operations continue with minimal amenity impact, which can further add to the area required in an excision. The loss of productive agricultural land is not acceptable when considering the acceptable buffer. Local Planning Policies Rural land use and sustainable agriculture – Small Lot excision in the rural zone Buloke Planning Scheme Local Planning Policy at Clause 22.03 Rural land use and sustainable agriculture has a specific section entitled ‘Small Lot excision in the rural zone’ that states:
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Lots created under the excisions provision of the rural zone should have a maximum size of two (2) hectares, except as otherwise required by a provision of this planning scheme. Dwellings excised under the provision of rural zones should be in a habitable condition and able to comply with the Building Code of Australia to this extent. The excision of dwellings will take place in a manner that will ensure the dwelling does not have the potential to restrict agricultural production on adjacent land. An adequate distance should be maintained within the excised lot around the dwelling to reasonably limit any likely impacts on adjacent agricultural activity. Subdivision likely to lead to concentration of lots as to change the general use and character of the rural area will be discouraged unless it can be shown that the clustering of lots will not limit the productive use and development of the larger lots in the subdivision or the surrounding. There are now three excised dwellings along Hogans Roads, however there has also been a substantial change in the size of the remaining Lots with a total of eleven being consolidated between the three excisions. These consolidated large parcels with no dwellings on them have all been formed into one farming property, whilst the families remain in their privately owned homes not tied to the agricultural properties. The planning department has taken into consideration the whole area farm plan in considering the proposal to excise of three dwellings along the same road and does not believe this constitutes a proliferation or will change the nature of the area away from broad acre cropping as it is still a substantial distance from the closest township area. In order to meet the purpose of the farming zone and rural local planning policy, the Council planning officer has recommended that two S.173 be entered in to; one for the small Lot 1 being created so that no further subdivision take place and that the Lot does not affect the agricultural as of use rights on surrounding properties. A second S.173 Agreement is to be placed on to Lot 2 to prevent further subdivision and no further development. The purpose of this is to prevent proliferation of small Lots and to ensure that no unintentional entitlement to further development is created by the subdivision. This subdivision along with the other dwelling excisions on Hogan’s Road submitted to Council earlier also bring two other issues into the decision making. The first is succession planning and legal opportunities for farming families. In this circumstance the applicant has specified that the dwellings are to be taken out of the family trust so as to allow for security of housing. The second issue is that of restructure and consolidation. As the right to develop the existing separate parcels under the current scheme is extinguished by the Section 173 Agreement to be applied, protecting the agricultural land from future development. Further Investigations: Council does not currently have a policy directly related to rural residential development, but this is being addressed through a rural living land use review which will provide Council with clear direction for strategic development of rural residential areas. Recommended Action: It is recommended Council Determine to approve the planning permit application for a subdivision – dwelling excision at Crown Allotment 14 Section 5 Parish of Doboobetic subject to the following conditions: 1) This permit will expire if: a. The subdivision has not commenced within two years of the date of this permit; or b. The subdivision has not completed within four years of the date of this permit. The Responsible Authority may extend the periods referred to, if a request is
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made in writing before the permit expires or within three months afterwards 2) The subdivision as shown on the endorsed plans must not be altered without the written consent of the responsible authority. 3) Before the plan of subdivision is certified under the Subdivision Act 1988, the owner of each Lot created must enter into an agreement with the responsible authority made pursuant to section 173 of the Planning and Environment Act 1987, and make application to the Registrar of Titles to have the agreement registered on the title to the land under section 181 of the ActThe agreement must state that The land at Lot 1 and 2 may not be further subdivided so as to increase the number of Lots and no further dwellings should be erected on the land (as the excision of the dwelling unintentionally creates an additional entitlement for a dwelling without a planning permit on Lot 2.) The applicant/owner acknowledges the dwelling is located within an agricultural area and from time to time rural activities on nearby land may adversely affect the residential amenity of this dwelling and its surrounds. The owner must pay the reasonable costs of the preparation, execution and registration of the section 173 agreement. Referral Authority Conditions: Powercor 4) The plan of subdivision submitted for certification under the Subdivision Act 1988 shall be referred to Powercor Australia Ltd in accordance with Section 8 of that Act. 5) The applicant shall:- o Provide and electricity supply to all lots in the subdivision in accordance with Powercor’s requirements and standards, including the extension, augmentation or re-arrangement of any existing electricity supply system, as required by Powercor. o Where buildings or other instillations exist on the land to be subdivided and are connected to the electricity supply, they shall be brought into compliance with the Service and Instillation Rules issued by the Victoria Electrical Supply Industry. You shall arrange compliance through a Registered Electrical Contractor and provide to Powercor Australia Ltd a completed Electrical Safety Certificate in accordance with Electricity Safe Victoria’s Electrical Safety system. o The applicant shall provide to Powercor Australia Ltd, a copy of the version of the plan of subdivision submitted doe certification, which shows and amendments which have been required. o Any buildings must comply with the clearances required by the Electricity Safety (Network Assets) Regulations. o Any construction work must comply with Energy Safe Victoria’s “No Go Zone” rules. Telstra 6) That the plan of subdivision submitted for certification be referred to Telstra in accordance with Section 8 of the Subdivision Act 1988.
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Grampians Wimmera Mallee Water 7) The plan of subdivision submitted for certification must be referred to GWMWater in accordance with Section 8 of the Subdivision Act 1988. 8) The owner/applicant is required to reach agreement with GWMWater for a supply of water to each of the lots within the subdivision.
COMMUNITY, ENVIRONMENTAL AND FINANCIAL IMPLICATIONS
COMMUNITY IMPACT The applicants are seeking to separate their personal assets from their agricultural assets whilst at the same time restructuring parcels of land and consolidating titles. The Section 173 Agreements are seen as effective planning tools to manage potential conflict issues between agricultural and rural residential use.
ENVIRONMENTAL IMPACT There will be no negative environmental impacts as this subdivision – dwelling excision will not expand on current land capability.
FINANCIAL IMPACT Capital — (Current/Future) Nil impact on Council expenditure. Operating (Recurrent) — (Current/Future) Nil impact on Council expenditure.
PUBLIC PARTICIPATION
Level of community Objective of Brief description of actions taken participation community and outcomes achieved participation
Inform Inform those directly Notice of application advertised in the local affected and/or involved newspaper. Keep the community Letter giving notice of the application forwarded to informed neighbouring property owners and occupiers Copy of the planning application available for viewing at the Council’s Planning Office at Donald
LEGAL AND OR POLICY IMPLICATIONS This proposal seeks to enhance lifestyle opportunities in the Shire as well as positively address population retention issues and ensure that agriculture continues with no suitable land being lost.
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RELEVANCE TO COUNCIL PLAN 2009-13
COUNCIL PLAN 2009-13 Strategic Objective Strategy Impact and Relevance Our community Assisting Buloke residents to Outline the impact or the relevance that the access the Council support recommendation of this report will have on a and services they need to help relevant strategic objective of the Council Plan 2009 live healthy and fulfilling lives – 2013.
RISK RATING
RISK CATEGORY RATING REASONS FOR RATING Insignificant Low Medium, or High FINANCIAL Insignificant The action is in accord with requirements of the Planning & Environment Act 1987 and Buloke Planning Scheme.
GOVERNANCE Insignificant The action is in accord with requirements of the Planning & Environment Act 1987 and Buloke Planning Scheme.
REGULATORY Insignificant The action is in accord with requirements of the Planning & Environment Act 1987 and Buloke Planning Scheme.
HEALTH & SAFETY Insignificant No additional impact on facilities or services and no likelihood of injury to staff or community as a result of the proposal.
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3.2.9 Strong Roots Resilient Communities – History Of Buloke Exhibition
Author’s Title: Community Development
Department:: Chief Executive Office File No: CS/10/11
Attachments: Yes 4 photographs.
PURPOSE To report on the Strong Roots Resilient Communities- History of Buloke Exhibition.
MOTION: That the Council note the report.
MOVED: CR MCLEAN
SECONDED: CR TELLEFSON
CARRIED.
KEY POINTS/ISSUES Buloke Shire has been severely impacted by thirteen years of drought followed by the worst floods in living memory. The impact of these extreme climatic events on the 5 major towns and small rural communities that make up the Shire has been compounded by the economic effects of the current global economic crisis. The resilience demonstrated by Buloke residents through this difficult period can in part be attributed to the statement that “our forbears had to deal with tough conditions and they found a way to survive and thrive, so can we.” This sentiment is highlighted in the history of the shire on display as part of the ‘Strong Roots Resilient Community’ exhibition currently travelling across the Shire. This project has provided a means for the various Historical Societies that function across the Shire and individual families to recognise and celebrate the contribution made by the early residents to the social fabric and resilience of communities in Buloke. The project had its origins in a meeting of local History groups in Birchip in September 2009. The meeting provided the catalyst for local History groups and other interested individuals to review significant items held in local collections and work together to curate an exhibition that told the story of the Shire and celebrated the contributions made by many of the early settler families. Funding for the project was initially obtained from the Victorian Public Records Office (PRO) and DPCD.
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This initial funding provided resources to purchase display cases, to provide training in exhibition development and to assist in encouraging and enhancing community involvement in local Historical Societies. A Local History Grant was used to develop a training program that reinforced the value of local Historical societies, encouraged volunteer involvement and development of the skills necessary to design, prepare and travel an exhibition across the Shire. The training also focused on the need for local Historical groups to be more focused on what they collected, how the collection was documented and how to link specific object to locally significant and relevant stories. The training provided will have long term benefits to the work of local historical societies and the persons who participated in it. FRRR and Museums Australia provided further funding to the project as it matured. This additional funding assisted the group to purchase more display cases and to further develop graphic display materials. Council has supported the project through donating the use hall facilities across the Shire and the allocation of time by the Community Development Officer. The display cases and other infrastructure developed as part of the project will remain available to the participating history groups. The display cases will also provide the potential to replace existing museum furniture damaged by the September 2010 and January 2011 Flood events. The extensive collaboration between all of the persons involved the generosity of Buloke Historical Societies in loaning objects to the exhibition and the commitment of volunteers to move the exhibition across the LGA, have been the highlights of the project. The sponsoring bodies have recognised and commented favourably on the unique nature of the project and its capacity to enhance connectedness within and between communities. The project team believe that seeing the finished work will further encourage participation in local history groups. The quality of the presentation has been enhanced by the work of Mr Euan McGillivray, a consultant who has managed Community Collections Training for Museums Australia, and Mr Martin Lilford. Local museum curator Ms Caroline Olive has been the project manager. The PRO has expressed strong interest in hosting the exhibition in Melbourne following the Buloke program. This opportunity will go to the contributing Historical Societies for their consideration.
COMMUNITY, ENVIRONMENTAL AND FINANCIAL IMPLICATIONS
COMMUNITY IMPACT The opportunity to reflect on the work that has gone into building local community capacity over successive generations will provide added impetus to build positively on this heritage. This will be of lasting benefit to communities addressing the raft of climatic challenges confronting rural Victoria. The exhibition is being developed under the guidance of Euan McGilivray, a consultant who has managed Community Collections Training for Museums Australia. All ten Communities are participating in an unprecedented collaboration across the LGA.
ENVIRONMENTAL IMPACT No environmental impact
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FINANCIAL IMPACT Capital — (Current/Future) External funding has contributed to museum infrastructure to be based at the Golden Grains Museum and available for the use of other Historical Societies in Buloke. Operating (Recurrent) — (Current/Future) A Council donation of the use of public halls in Charlton, Wycheproof, Culgoa, Birchip and Donald equating to $20,720.00.
PUBLIC PARTICIPATION
Level of community Objective of Brief description of actions taken participation community and outcomes achieved participation
Refer to matrix provided to Outline objective E.g. 1 Meetings held with community stakeholders to describe level of community Inform those directly affected inform of the project opportunity and to involve participation E.g. Inform and/or involved groups in the design and development of the project E.g. 2 Keep the community informed Training provided to museum groups to research, select, document and display items for exhibit
LEGAL AND OR POLICY IMPLICATIONS Explain how the recommendation of this report complies with relevant legislation and/or Council policy.
RELEVANCE TO COUNCIL PLAN 2009-13
COUNCIL PLAN 2009-13 Strategic Objective Strategy Impact and Relevance Celebrate the vitality and Our community resilience of towns and Strong Roots Resilient Communities celebrates the localities across the Shire positive legacy of preceding generations. This through facilitation and legacy has contributed to the strength of Buloke support for events and communities today community festivals. A local economy in which the Our local economy contribution of the agricultural The project documents the historic context to the sector and business sector is importance of this Council strategy. The project recognised and their continued provides an object lesson to newer and younger growth actively encouraged residents as to the importance, not only of the and supported. various economic drivers and diverse community, business and farming activities that have shaped Buloke Communities, but also the human stories behind the economic impact.
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RISK RATING
RISK CATEGORY RATING REASONS FOR RATING Insignificant Low Medium, or High FINANCIAL low Council’s contribution to the project is directed at building further community connectedness. Exhibits covered under insurance through MA Vic funding
GOVERNANCE insignificant
REGULATORY insignificant
HEALTH & SAFETY low Exhibition made up of static displays. Experienced volunteers and contractor involved in transporting the exhibition components
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3.2.10 Planning Zone Reform Submission To Department Of Planning And Community Development
Author’s Title: Planning Officer
Department:: Chief Executive Department File No: LP/09/05
Attachments: Nil
PURPOSE The Minister for Planning has announced Planning Provision Zone reforms and Councils have been invited to make submissions on the proposed changes. Buloke Shire Council Planning staff have reviewed the proposed changes and recommend Council make a submission as set out in this report.
MOTION: That the Council: 1. Make a submission to the Minister for Planning on the proposed new Rural Zones and Commercial Zones as set out below. 2. Send a copy of Council’s submission to Rural Council’s Victoria. 3. Send a copy of the submission to local Members of Parliament.
MOVED: CR WHITE
SECONDED: CR TELLEFSON
CARRIED.
KEY POINTS/ISSUES The Minister for Planning has recently exhibited proposed changes to Victoria Planning Provisions including significant changes to Business Zones, Residential Zones, Industrial Zones and Rural Zones. The proposed changes are currently on exhibition and the Department of Planning and Community Development are seeking comment to help finalise the reformed zone changes. The forum for comments is a portal on the DPCD website and submissions are limited in word count. Comments must be received by 5pm 21st September 2012.
Buloke Shire Council planning staff proposes to make the following submission:
Rural Zones The emphasis away from minimising fragmentation and other dwelling related issues in Farming Zone is of concern. The change of language in the purpose of the zone may appear subtle but it is significant in altering the purpose and strategic position regarding dwellings.
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The removal of the S.173 requirements may appear a simple way to minimise red tape but their removal compromises the Councils ability to minimise and attempt to offset potential conflict. Perhaps S.173 could be made mandatory on all Lots created that are larger than the minimum size in the schedule, thus addressing the unintentional entitlements that may result from a subdivision. Furthermore the as of use right for agriculture that exists in the Farming Zone under the Planning and Environment Act could be extended into further legislation so that Environmental Protection Agency or Police powers cannot be used in the capacity of nuisance complaints. The proposed changes allow for additional uses to be permitted with and without permits, however by allowing industry, rural store and rural industry our Council faces the realistic proposition of no requirement in our scheme for an Industrial zone as a result of our low diversified industry context. Given the nature of our Industries in a Shire dominated by broad scale dry land agriculture the attractiveness of cheap agricultural land for industry over our serviced industrial estate blocks undermines the Shires objectives of having productive Industrial Estates and an Industrial Strategy. Perhaps in the section 1 permit not required conditions of rural industry and rural store the addition of ‘it must be an ancillary use to the primary use of agriculture’. Commercial Zones The purpose of Commercial 2 Zone is to develop areas for appropriate industrial uses that do not affect amenity and the purpose of Industrial 3 Zone is to act as a buffer zone. When comparing the table of uses and zone information between the two it is easy to become confused about which zone is the most appropriate to use. Perhaps in more diversified economies the purpose can be easily differentiated between, but for Buloke Shire Council the two tools seem to be one and the same.
With this submission Buloke Shire Planning staff are hoping to highlight that the removal of the Section 173 tool needs to be better thought out to avoid off site amenity impact on agriculture and also the unusual position of Buloke Shire in that much of our industry is rural dependent, therefore making it difficult to direct industrial uses into industrial zones when they are able to be carried out on Farming Zone land.
The MAV have also compiled a large submission regarding the zone reform on behalf of Councils.
COMMUNITY, ENVIRONMENTAL AND FINANCIAL IMPLICATIONS
COMMUNITY IMPACT Nil
ENVIRONMENTAL IMPACT Nil
FINANCIAL IMPACT Capital — (Current/Future) Nil impact on Council expenditure. Operating (Recurrent) — (Current/Future) Nil impact on Council expenditure.
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PUBLIC PARTICIPATION Level of community Objective of Brief description of actions taken participation community and outcomes achieved participation Inform Keep the community When the reformed zones come into affect the informed State Government will be required to make all relevant information available to those affected.
LEGAL AND OR POLICY IMPLICATIONS The application of some Council policies within the planning department such as Industrial Land review studies may be affected by the proposed reforms to the existing planning provisions.
RELEVANCE TO COUNCIL PLAN 2009-13
COUNCIL PLAN 2009-13 Strategic Objective Strategy Impact and Relevance Our community Assisting Buloke residents to Ensuring that community members identify with the access the Council support large and small planning and making decision about and services they need to help the future. live healthy and fulfilling lives
Our built environment Ensuring that zones are The reformed zones may have some impact on the appropriately applied and areas of development across the Shire. development is in keeping with the area.
RISK RATING
RISK CATEGORY RATING REASONS FOR RATING Insignificant Low Medium, or High FINANCIAL Insignificant The action is in accord with requirements of the Planning & Environment Act 1987 and Buloke Planning Scheme.
GOVERNANCE Insignificant The action is in accord with requirements of the Planning & Environment Act 1987 and Buloke Planning Scheme.
REGULATORY Insignificant The action is in accord with requirements of the Planning & Environment Act 1987 and Buloke Planning Scheme..
HEALTH & SAFETY Insignificant No additional impact on facilities or services and no likelihood of injury to staff or community as a result of the proposal.
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3.2.11 Buloke Shire Flood Recovery Plan
Author’s Title: Flood Recovery Manager
Department:: CEO File No: DR/20/01
Attachments: Yes (a) BSC Flood Recovery Plan, version 1.12
PURPOSE To recommend adoption of the Buloke Flood Recovery Action Plan as at August 31 2012
MOTION: That the Council adopt the BSC Flood Recovery Plan as amended
MOVED: CR MCLEAN
SECONDED: CR TELLEFSON
CARRIED.
KEY POINTS/ISSUES The Buloke Flood Recovery Action Plan (RAP) has been developed in response to the impact of the January 2011 flood event.
Every month the RAP is updated to reflect progress with the actions in the plan.
Summary of Action Status Update June 2012 The BSC Recovery Plan is a large document containing many actions and sub actions. It is also intended to be a fluid document, with priorities and actions that will change over time. This report has been produced In order to provide an overall picture to Council. It is only intended to be a snapshot of the plan at a given point in time. Further information and analysis should be done via the full copy of the Recovery Plan.
The Recovery Action Plan is divided into 3 sections: BNE – Built and Natural Environment CS – Corporate Support SE – Social and Economic
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Status is determined as follows:
Complete Action completed
Ongoing Long term actions, partially completed
Pending Some initial enquires have been instigated, usually dependant on other agencies
Not Started No actions started
No Further Action No further action is required regarding this item
As at 31 August 2012 the total number of actions in the RAP is 553. Of these, 442 actions have been completed (80% of the total plan). One new action was added in July regarding the need for an exit strategy to ensure a smooth return to normal business. The remaining incomplete actions consist of long term support actions and road reconstruction activities which include: The need to support Community Recovery Committees, Community strengthening activities such as community events and meetings, Ongoing advocacy for the affected communities is still ongoing. Review of the Municipal Emergency Management Plan. Completion of the Flood studies in Charlton and Donald (These studies are expected to take some time to be completed. The results of these studies will take some time to analyse and for Council to determine what actions may be required). State Government response (White Paper) to the Comrie Report
The status of action summary is below: Built and Natural Environment
July 2012 August 2012 Status
183 183 Complete
3 3 No Further Action
20 20 Ongoing
3 3 Pending
8 8 Not Started
Ongoing Actions include: Road reconstruction contract
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Corporate Support
July 2012 August 2012 Status
89 89 Complete
14 14 Ongoing
Pending
Not Started
Ongoing Actions include: Attendance at monthly flood recovery officers group meetings Agency network meetings Production and distribution of the Flood Recovery Newsletter Administrative assistance to Community Recovery Committees Reporting to DTF and DPI Social and Economic
July 2012 August 2012 Status
168 170 Complete
50 48 Ongoing
5 5 Pending
Not Started
10 10 No further action required
Updated Actions: SE 22 – Major celebrations complete for the townships most affected. SE 24 – Community involvement and consultation in the evaluation of recovery services is complete
Ongoing actions include: Management of the Flood Recovery Management Centre Provision of administration and other assistance for Community Activities Support to Rural families Community advocacy Support to Small Business Assistance with grant applications Liaison between the Donald CRC and VicSES to arrange sandbagging training for interested residents of Donald Liaison between the Donald CRC and VicSES to prepare a draft Flood Readiness Plan for Donald
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Liaison between the Charlton CRC and VicSES to prepare a draft Flood Readiness Plan for Charlton More detailed reporting to DPI regarding ongoing flood progress Liasion with Mallee Catchment Management Authority (MCMA) and the Culgoa community to undertake a flood mapping workshop in Culgoa. Community evaluation of recovery services – report writing Liaison with Red Cross and the SES regarding preparedness
COMMUNITY, ENVIRONMENTAL AND FINANCIAL IMPLICATIONS
COMMUNITY IMPACT The RAP provides a guide for Community recovery and will be reliant on community representation and input.
ENVIRONMENTAL IMPACT Sections of the RAP deal with recovery actions relating to the natural environment.
FINANCIAL IMPACT Capital — (Current/Future) The RAP references the need for capital investment in the repair/restoration of road, road related infrastructure and built form assets. These matters are the subject of specific funding arrangements outside of the scope of the RAP. Operating (Recurrent) — (Current/Future) Inherent in the RAP are a number of operating costs. Some of these costs will be recovered through specific flood related response and recovery related funding arrangements. Other operating costs will be recovered through general Commonwealth-State Natural Disaster Response and Recovery arrangements.
PUBLIC PARTICIPATION
Level of community Objective of Brief description of actions taken participation community and outcomes achieved participation
Community Recovery Provide feedback and input Plan distributed to all Community Recovery Committees Committees and relevant community groups.
Public Provide feedback and input To be available on BSC website, at all Council Offices and advertised in local papers.
LEGAL AND OR POLICY IMPLICATIONS These policies address a number of legislative requirements, regulatory requirements and industrial instruments. References to specific legislation, regulations or industrial instruments are made within each of the policy documents.
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RELEVANCE TO COUNCIL PLAN 2009-13
COUNCIL PLAN 2009-13 Strategic Objective Strategy Impact and Relevance Our Community Assisting Buloke residents to To formulate a plan for Community recovery from access the Council support the January 2011 flood event. and services they need to help live healthy and fulfilling lives.
Our Community The contribution of all To formulate a plan for Community recovery from communities, large and small, the January 2011 flood event in planning for and making decisions about the future is recognised and celebrated
RISK RATING
RISK CATEGORY RATING REASONS FOR RATING Insignificant Low Medium, or High FINANCIAL High The Recovery Plan contains direct links to funding opportunities and NDRRA reimbursement.
GOVERNANCE Insignificant Adoption of the RAP provides a guide to Councillors on recovery activities
REGULATORY Low Preparation and adoption of the RAP is not a statutory requirement. Development of a RAP is part of Council’s responsibilities under Part 4 of EMMV
HEALTH & SAFETY Low Compliance with OH&S requirements is part of the underlying principles of the RAP
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3.2.12 Projects For DPCD Floods Community Recovery Fund Applications
Author’s Title: Flood Recovery Manager
Department:: CEO File No: GS/03/28
Attachments: Yes (a) Floods Community Recovery Fund Guidelines (b) Application summary – Community Recovery Fund
Cr White declared a Conflict of Interest in Item 3.2.12 on the basis that she is a member of the group proposing the Singing Workshop.
Cr White left the Council Chamber at 7.56pm.
PURPOSE To endorse projects for the Floods Community Recovery Fund (CRF) application to the Department of Planning and Community Development (DPCD)
MOTION: That Council 1. Submit the full list of CRF project proposals received to DPCD 2. The list be submitted showing Council’s priorities as set out below:
Project Cost Estimate
* Emergency Awareness Kits $10,000
* Business Excellence Awards – $1,200 Transport (Event already held).
* Buloke Youth Advisory Committee $5,300 - Youth Music – Sea Lake FreeZa
* Buloke Youth Advisory Committee $2,300 - Donald Children’s Activity Days
* Buloke Youth Advisory Committee $2,800 - Charlton Pool Party
* Singing workshop (To be held in $5,370 Charlton but open to all Shire residents)
Charlton Show $7,500
Charlton Community Christmas $6,900 Party
BULOKE SHIRE COUNCIL MINUTES – 12 SEPTEMBER 2012 65
Charlton Courthouse Photographic $3,000 Display
Charlton Lions repairs $6,000
Gordon Park toilets/showers $5,600
Gordon Park Camp kitchen $1,950
Charlton Golden Grains Museum $8,900 repairs
Charlton Hot Rod Run (Event already $1,200 held)
Buloke Youth Advisory Committee - $1,200 Donald Youth Community Network
Charlton Back to Committee $1,800
Coonooer Bridge Church $1,200
Nullawil Tennis Club Repairs $900
Charlton Community Arts Project $6,050
Birchip Christmas Party $2,900
Charlton Football Club Clubrooms - $5,600 Painting
Charlton Football Club Clubrooms - $5,700 Dishwasher
MOVED: CR MCLEAN
SECONDED: CR TELLEFSON
CARRIED.
KEY POINTS/ISSUES The Floods Community Recovery Fund is a grant program initiated by the State Government in February 2011 in response to the January 2011 flood event. The funding is designed to assist with community recovery, community development and community capacity building under two streams: Restoring social networks and functioning, and Restoring community facilities.
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In total, Council has been allocated $208,600.00 from the fund. The program is administered by the Department of Planning and Community Development (DPCD) who assess applications from local government and approve projects. Of the total allocation, $136,900.00 has been approved by DPCD. Some of these projects have not been completed but will be in the rest of 2012 and early 2013. So far, 4 separate applications have been made to DPCD, please see a summary of projects below:
App No Project Name Amount Community Project Status
1 Charlton Art Show $1,000.00 Charlton Complete
1 Re‐opening of the Rex Theatre $1,500.00 Charlton Complete
Charlton Golden Grains Museum 1 reopening $1,000.00 Charlton TBA
1 Charlton Film Festival $3,000.00 Charlton Complete
1 Rex Cinema Restoration $30,000.00 Charlton Complete
1 Volunteer 'Thank you' Events $5,000.00 Donald, Charlton Complete
1 Calendar of Events $1,000.00 Shire Complete
1 Senior Citizens Luncheons $5,000.00 Shire Complete
2 Birchip Pool Party $1,500.00 Birchip Jan‐13
2 Community & the Cup $8,000.00 Charlton Complete
2 Community BBQ's ‐ Christmas Parties $24,400.00 Shire Complete
2 Freeza Event ‐ Huddle for the Puddle $8,000.00 Shire Complete
3 Bowls Tournament $3,500.00 Shire Complete
Charlton 'Remember When We Came' 4 Event $10,000.00 Charlton Complete
4 Opening of the Charlton Courthouse $1,500.00 Charlton Complete
4 Test Drive Dance Project $2,000.00 Charlton Complete
4 One Year on $1,500.00 Charlton Complete
4 Culgoa Recovery Event $2,500.00 Culgoa Complete
4 Donald 'We Made It' Event $10,000.00 Donald Complete
4 Donald Swimming Pool $1,500.00 Donald Jan‐12
4 Johnson Goodwin Village Gala $1,500.00 Donald TBA
4 Stories of the Flood $7,500.00 Shire TBA
4 Rural Community Fireshed $6,000.00 Shire ‐ rural In Progress
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Remaining CRF Funds - $71,700.00 Applications were invited from the Community to nominate projects for the remaining allocation. Projects must be completed by June 30 2013 and applications were to be a simple explanation of the project with a budget attached. All of these projects will also require approval via DPCD before they can be begin. Total applications received total $93,370. A summary of the applications is set out below. Projects made by Council itself or Shire wide based groups are marked with an asterisk. More details of each of the projects are shown in the attachment.
Project Cost Estimate
* Business Excellence Awards – Transport (Event already $1,200 held).
* Buloke Youth Advisory Committee - Youth Music – Sea Lake $5,300 FreeZa
* Buloke Youth Advisory Committee - Donald Children’s $2,300 Activity Days
Birchip Christmas Party $2,900
Coonooer Bridge Church $1,200
Nullawil Tennis Club Repairs $900
* Buloke Youth Advisory Committee - Charlton Pool Party $2,800
Buloke Youth Advisory Committee - Donald Youth Community $1,200 Network
Gordon Park toilets/showers $5,600
Gordon Park camp kitchen $1,950
Charlton Lions repairs $6,000
Charlton Courthouse Photographic Display $3,000
Charlton Show $7,500
Charlton Community Christmas Party $6,900
Charlton Golden Grains Museum repairs $8,900
Charlton Back to Committee $1,800
Charlton Football Club Clubrooms - Painting $5,600
Charlton Football Club Clubrooms - Dishwasher $5,700
Charlton Hot Rod Run (Event already held) $1,200
Charlton Community Arts Project $6,050
* Singing workshop (To be held in Charlton but open to all $5,370 Shire residents)
* Emergency Awareness Kits $10,000
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From a Shire flood recovery perspective, none of the projects are considered to be a priority in terms of the Flood Recovery Action Plan. The project list has been shared with the relevant Community Recovery Committees for their endorsement and comment. Feedback was received from 4 Charlton Community Recovery Committee members:
1. Community Christmas Party CRC member 1 2. Charlton Community Arts Project 3. Courthouse Photographic Display 4. Charlton Hot Rod Run 5. Charlton Back to Committee
1. Charlton Show CRC member 2 2. Community Christmas Party 3. Gordon Park repairs 4. Charlton Lions repairs 5. Charlton Back to Committee 6. Courthouse Photographic Display 7. Golden Grains Museum repairs 8. Charlton Football Club repairs 9. Community Art Project 10. Singing workshop
1. Gordon Park toilets/showers CRC member 3 2. Gordon Park camp kitchen 3. Charlton Lions repairs 4. Courthouse Photographic Display 5. Charlton Show 6. Community Christmas Party 7. Golden Grains Museum repairs 8. Charlton Back to Committee 9. Charlton Football Club clubrooms 10. Charlton Football Club dishwasher 11. Charlton Hot Rod Run 12. Charlton Community Arts Project 13. Singing workshop
1. Charlton Show CRC member 4 2. Community Christmas Party 3. Charlton Lions repairs 4. Gordon Park camp kitchen 5. Gordon Park toilets showers 6. Courthouse Photographic Display 7. Golden Grains Museum repairs 8. Football club
Although preference order varied, most Charlton CRC members listed the: Charlton Show, Charlton Community Christmas Party Charlton Courthouse photographic display Charlton Lion’s Den repairs in their top six. The suggestion was also made that one of each of the Gordon Park and Football Club applications could perhaps be chosen for endorsement rather than both.
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Members of the Charlton CRC also felt that consideration should be given to allocation of the funds on the basis of the most flood affected communities. On this basis their view was that 60% to 70% of the funding available should be allocated to Charlton based activities. No feedback was received from the Donald CRC. CEO’s Comments Prioritising community applications for grant funds is always difficult as the groups and individuals involved inevitably believe their project is more important than others. Community input into the process provides some indication of the level of support for individual projects and is deserving of attention by Council when making a decision on priorities. It is suggested Council initially consider and rank Shire wide proposals. Then consider and rank the highest priority Charlton based projects as identified through the feedback obtained from the members of the Charlton CRC who chose to participate in the process as a guide for setting priorities. This to be followed by consideration of project proposal from other towns/localities and finally to consider any remaining Charlton based projects. Applying this approach the list of priorities could look as follows.
Project Cost Basis for Cumulative Estimate Support Total
* Emergency Awareness Kits $10,000 Shire $10,000 Wide
* Business Excellence Awards – Transport (Event $1,200 Shire $11,200 already held). Wide
* Buloke Youth Advisory Committee - Youth Music – $5,300 Shire $16,500 Sea Lake FreeZa Wide
* Buloke Youth Advisory Committee - Donald $2,300 Shire $18,800 Children’s Activity Days Wide
* Buloke Youth Advisory Committee - Charlton Pool $2,800 Shire $21,600 Party Wide
* Singing workshop (To be held in Charlton but open $5,370 Shire $26,970 to all Shire residents) Wide
Charlton Show $7,500 Charlton $34.570 CRC Priority
Charlton Community Christmas Party $6,900 Charlton $41,470 CRC Priority
Charlton Courthouse Photographic Display $3,000 Charlton $44,470 CRC Priority
Charlton Lions repairs $6,000 Charlton $50,470 CRC Priority
Gordon Park toilets/showers $5,600 Charlton $56,070 CRC Priority
Gordon Park Camp kitchen $1,950 Charlton $58,020 CRC Priority
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Charlton Golden Grains Museum repairs $8,900 Charlton $66,920 CRC Priority
Charlton Hot Rod Run (Event already held) $1,200 $68,120
Buloke Youth Advisory Committee - Donald Youth $1,200 $69,320 Community Network
Charlton Back to Committee $1,800 $71,120
Coonooer Bridge Church $1,200 $72,320
Nullawil Tennis Club Repairs $900 $73,220
Charlton Community Arts Project $6,050 $79,270
Birchip Christmas Party $2,900 $82,170
Charlton Football Club Clubrooms - Painting $5,600 $87,770
Charlton Football Club Clubrooms - Dishwasher $5,700 $93,470
As indicated above, $71,170 remains available from the DPCD CRF allocation. The project list submitted by Council will be subject to review by DPCD. DPCD will review the list against the funding guidelines and advise Council of what projects will be funded.
COMMUNITY, ENVIRONMENTAL AND FINANCIAL IMPLICATIONS
COMMUNITY IMPACT The Floods Community Recovery Fund provides financial assistance to communities as part of their recovery process.
ENVIRONMENTAL IMPACT Nil
FINANCIAL IMPACT Capital — (Current/Future) Nil. Operating (Recurrent) — (Current/Future) The projects will be fully funded through the CRF allocation. No funding from Council is required.
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PUBLIC PARTICIPATION
Level of community Objective of Brief description of actions taken participation community and outcomes achieved participation
Community Recovery Provide feedback and input CRCs involved in endorsement of projects related Committees to their community
Public Provide feedback and input Funds advertised shire wide in Newspapers, newsletters and via website.
LEGAL AND OR POLICY IMPLICATIONS Buloke Shire Council is responsible for the acquittal of monies received via the Flood Community Recovery Fund.
RELEVANCE TO COUNCIL PLAN 2009-13
COUNCIL PLAN 2009-13 Strategic Objective Strategy Impact and Relevance Our Community Assisting Buloke residents to To assist communities to recover from the January access the Council support 2011 flood event. and services they need to help live healthy and fulfilling lives.
Our Community The contribution of all To assist communities to recover from the January communities, large and small, 2011 flood event in planning for and making decisions about the future is recognised and celebrated
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RISK RATING
RISK CATEGORY RATING REASONS FOR RATING Insignificant Low Medium, or High FINANCIAL High The Recovery Plan contains direct links to funding opportunities and NDRRA reimbursement.
GOVERNANCE Insignificant Adoption of the RAP provides a guide to Councillors on recovery activities
REGULATORY Low Preparation and adoption of the RAP is not a statutory requirement. Development of a RAP is part of Council’s responsibilities under Part 4 of EMMV
HEALTH & SAFETY Low Compliance with OH&S requirements is part of the underlying principles of the RAP
Cr White returned to the Council Chamber at 7.59pm prior to discussion of Item 3.2.13.
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3.2.13 Request From Department Of Health (DOH) For Closure Of Unnamed Roads Within Site Of Proposed Charlton Hospital
Author’s Title: Manager Assets and Infrastructure
Department:: Assets and Infrastructure File No: RO/21/02
Attachments: Yes. 1. Map showing the proposed road closure. 2. Proposed schedule of steps to close road. Cr Tellefson declared a Conflict of Interest in Item 3.2.13 on the basis that he is a member of the Board of the East Wimmera Health Service.
Cr Tellefson left the Council Chamber at 8.00pm prior to discussion of Item 3.2.13.
PURPOSE This report recommends Council, as a result of a request from the Department of Health, give concurrence to close and transfer land of an unnamed road within site of the proposed Charlton Hospital
MOTION: That the Council: 1. Publish a notice in the local papers and the Government Gazette advertising: a. The proposed closure of disused unnamed road within the proposed site of Charlton Hospital (Crown Grants Volume 610 Folio 883, Volume 242 Folio 240 and Volume 240 Folio 240) and transfer of land to the Department of Health. b. Inviting submissions on the proposed closure and transfer of land of the disused unnamed road. 2. Council write to land owners adjoining the road reserve advising them of the proposed closure and transfer and inviting them to make a submission on the matter. 3. Council consider any submissions received in accord with the provisions of s223 of the Local Government Act 1989. 4. After completion of the above mentioned actions, a further report to be tabled to council to consider a decision on the DOH request for concurrence to closure of the road section.
MOVED: CR MCLEAN
SECONDED: CR FLETT CARRIED.
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KEY POINTS/ISSUES Council has received a letter from the Department of Health (DoH) regarding the development of the new Charlton Hospital which is to be located on land purchased at 4 Learmonth Street. The land is comprised of a number of titles which need to be consolidated, however there are two disused private roads located within the land which need to be discontinued for this to occur. The disused private roads only enable access to the land owned by the DoH. The disused private roads are recorded on titles under different two different proprietors. The DoH have contacted one of the registered proprietors of the road coloured yellow (see attached map) and seeking arrangements for the land to be transferred to the Secretary. With regard to the road registered in the name of the other proprietor (coloured blue), it is considered that it would involve a time consuming, detailed and complex process to track down the executers and beneficiaries of the estate and to then track down the ultimate surviving beneficiaries. The DoH could also make an application for fee simple title to the private roads under section 73A Transfer of Land Act 1958, provided it can be shown that the roads have been exclusively and adversely occupied by the DoH and its predecessors in title for at least thirty years by showing the same had been continuously fenced in with the property. From a practical perspective, this approach could be very time consuming and proofs required to satisfy the Registrar of Titles difficult to collate. The DoH has requested co-operation from Council in undertaking the discontinuance of the road coloured blue (see attached map). If Council agrees to discontinue the road, Council lawyers will liaise with the Victorian Government Solicitor’s Office (VGSO) to arrange the Transfer of Land from Council to the DoH. The VGSO have confirmed that Council has the power to close the road under the Local Government Act 1989 (under section 206 and Schedule 10, Clause 3) and detailed a Schedule of Steps (see attached) which lists the actions required. Council officers and Council’s lawyers have reviewed the Schedule of steps and agree with the procedure outlined. Council officers have confirmed that the road is disused and not in Council’s road register. Discussions have been held with the DoH to explain the process and likely timeframes. The Local Government Act contains provisions to allow the closure of unused sections of Road. The provisions require Council to publish a notice in the local papers and the Government Gazette advising details of the proposed sections of the road to be closed and invite submissions on the closure. Council will also write to and advise adjoining property owners about the proposed closure and invite submissions. Council will consider any submissions received in accord to s223 of the Local Government Act 1989. After completion of the above mentioned actions, a further report will be tabled to Council to consider a decision on the DoH request for concurrence to closure of the road.
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COMMUNITY, ENVIRONMENTAL AND FINANCIAL IMPLICATIONS
COMMUNITY IMPACT The development of the Charlton Hospital is a major priority for the township of Charlton. It is not envisaged that the closure will have any adverse community impact, however the public consultation process will reveal any issues. .
ENVIRONMENTAL IMPACT There is no environmental impact from this report.
FINANCIAL IMPACT Capital — (Current/Future) There is no capital impact from this report. Operating (Recurrent) — (Current/Future) The DoH have agreed to cover any out of pocket expenses such as advertising, legal costs, etc for Council to undertake this process.
PUBLIC PARTICIPATION
Level of community Objective of Brief description of actions taken participation community and outcomes achieved participation
Inform and consult Inform the community and Public Notice to Community and a letter to directly those directly affected affected.
LEGAL AND OR POLICY IMPLICATIONS Local Goverment Act 1989 Road Management Act 2004 Land Act 1958
RELEVANCE TO COUNCIL PLAN 2009-13
COUNCIL PLAN 2009-13 Strategic Objective Strategy Impact and Relevance Our Community Assisting Buloke residents to Council is responding to DoH to consider giving access the Council support concurrence to the closure of unnamed road and services they need to help reserve to assist in the development of the Charlton live healthy and fulfilling lives Hospital
Our local economy Promoting the high quality Council is responding in accord with Local clean agricultural production Governments Act requirement. capacity of the Shire to take advantage of new opportunities to maximise economic growth
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RISK RATING
RISK CATEGORY RATING REASONS FOR RATING Insignificant Low Medium, or High FINANCIAL Low There is no financial risk.
GOVERNANCE Medium .Council required to Act in accordance with the Local Government Act and Road Management Act 2004 as a responsible road authority. The Charlton Hospital is the high priority project in the Charlton community.
REGULATORY Low The action proposed are to meet Local Government Act 1989 and Road Management Act 2004.
HEALTH & SAFETY Low There is no likelihood of injury.
Cr Tellefson returned to the Council Chamber at 8.01pm prior to discussion of Item 3.2.14.
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3.2.14 Contract C3- 2012/13 - South Western Road Rehabilitation Program
Author’s Title: Manager Assets and Infrastructure
Department:: Assets and Infrastructure File No: RO/27/11
Attachments: Nil
PURPOSE This report advises Council of the evaluation of tender submissions received in respect to Contract C3- 2012/13- South Western Road Rehabilitation Program
MOTION: That the Council: 1. Award the Contract (Contract No. C3- 2012/13) for the road rehabilitation on Massey-Bangerang Road, Watchem West (4.92km to 6.61km), McLoughlan Road, Birchip West (0.0km to 1.03km) and McLoughlan Road, Birchip West (2.295km to 4.322km) all comprising the South Western Road Rehabilitation Program to Citywide Service Solutions Pty Ltd for the tendered lump sum price of $941,996.18 (excluding GST).; and 2. Delegate authority to the Chief Executive Officer to approve payments to the Contractor for undertaking the works associated with the Contract.
MOVED: CR TELLEFSON
SECONDED: CR FLETT CARRIED.
KEY POINTS/ISSUES Tenders for the rehabilitation of sections of the following roads situated broadly within the western district of the municipality – Massey-Bangerang Road, Watchem West – Ch. 4.92km (Bairds Road) to Ch. 6.61km; McLoughlan Road, Birchip West – Ch. 0.0km to Ch. 1.03km; and McLoughlan Road, Birchip West – Ch. 2.295km to Ch. 4.322km;
– were invited and closed at 2:00pm on 6th December 2011.
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At the time for the close of tenders when the tender box was opened eight tender submissions were received from the following:
Greg’s Digging Pty Ltd (Greg’s Digging) Global Contracting Pty Ltd (Global Contracting) Recivil Pty Ltd Downer EDI Works Pty Ltd Mawsons Constructions Shepparton Pty Ltd Citywide Service Solutions Pty Ltd (Citywide) Bitu-Mill (Vic) Pty Ltd P Miller Contractors Pty Ltd An evaluation panel (the Panel) met and considered the tenders submitted. The Panel undertook an analysis of each tender submission to determine if there were any errors or omissions in the tender submissions. All tendered lump sums were found to be accurate except for very minor rounding of amounts. Each submission included the required Schedules. The Panel determined that the five higher tenders would not be further evaluated unless exceptional circumstances arose and accordingly requested the lowest three tenderers (Citywide, Greg’s Digging and Global Contracting to submit post-tender Schedules for evaluation purposes and these were provided. The Panel was made aware that Greg’s Digging and Global had each been awarded and successfully performed other contract works of a similar nature for Council. The Panel was also made aware that Citywide had recently completed a gravel shoulder sheeting and gravel road re-sheeting contract for Council. The Panel obtained from the further clarification/information provided by Citywide evidence that the company had completed a contract similar in nature to the works of Contract C3 – 2012/13 and some three (3) times the value. Council had experienced no difficulties in respect to the financial viability of any of these companies. Accordingly the Panel decided that it would not undertake a check on the financial viability of Citywide, Greg’s Digging or Global. The Citywide Service Solutions Pty Ltd tender submission was the lowest tender received and under the allocated budgets for the three projects. The Panel in the light of Council’s experience and the post tender schedules and further clarification/information obtained from Citywide Service Solutions Pty Ltd concluded that this tenderer had appropriate experience; sufficient capacity and resource availability to undertake the Contract works within the prescribed time-frames; and was able to satisfy contractual Occupational Health and Safety requirements. The Panel recommended that Council award the Contract (Contract No. C3- 2012/13) for the road rehabilitation on Massey-Bangerang Road, Watchem West (4.92km to 6.61km), McLoughlan Road, Birchip West (0.0km to 1.03km) and McLoughlan Road, Birchip West (2.295km to 4.322km) all comprising the South Western Road Rehabilitation Program to Citywide Service Solutions Pty Ltd for the tendered lump sum price of $941,996.18 (excluding GST).
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COMMUNITY, ENVIRONMENTAL AND FINANCIAL IMPLICATIONS
COMMUNITY IMPACT The recommendation will have a positive community impact by providing for the rehabilitation of important roads on the sealed road network.
ENVIRONMENTAL IMPACT There will be no environmental impact from the proposed recommendation.
FINANCIAL IMPACT Capital — (Current/Future) The price tendered by Citywide Service Solutions Pty Ltd (being $941,996.18 ex GST) is within the budgeted allocation for the three projects (being $1,348,250.00 ex GST). The price tendered by Citywide Service Solutions Pty Ltd was found to be $406,253.82 (or 30.13%) less than the budget allocation. Operating (Recurrent) — (Current/Future) Operational costs are included in the department budgets.
PUBLIC PARTICIPATION
Level of community Objective of Brief description of actions taken participation community and outcomes achieved participation
No community contact Internal staff meetings and discussions have taken place.
LEGAL AND OR POLICY IMPLICATIONS This tender was conducted in accordance with the requirements of the Local Government Act and Council’s Tender Procedures.
RELEVANCE TO COUNCIL PLAN 2009-13
COUNCIL PLAN 2009-13 Strategic Objective Strategy Impact and Relevance Our built environment Working to improve local road The project when complete will improve Council’s networks to facilitate safe and road network and provide quality transport access efficient transport movement for residents. within and across the municipality
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RISK RATING
RISK CATEGORY RATING REASONS FOR RATING Insignificant Low Medium, or High FINANCIAL Medium The contract includes some of the largest projects to be delivered under the 2012/13 Capital Works Budget. The project is partly funded under the Country Roads and Bridges Program.
GOVERNANCE Insignificant The report deals with a decision within existing budgets and financial capacity.
REGULATORY Low There are no regulatory risks associated with this recommendation.
HEALTH & SAFETY Insignificant The tenderer will be required under the terms of the Contract to develop a Health and Safety Co- ordination Plan as part of its Quality for the works to be completed under the Contract.
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3.2.15 Sale Of Council Owned Industrial Land And Shed – 35 Milburns Road, Wycheproof
Author’s Title: Risk Management Officer
Department: Chief Executive Office File No: CP/21/13
Attachments: Nil
PURPOSE To recommend Council proceed with the sale of the industrial property located at 35 Milburns Road, Wycheproof (Wycheproof Industrial Estate)
MOTION: That the Council proceed with the sale of the industrial land and shed located at 35 Milburns Road, Wycheproof as resolved at the Ordinary Meeting held on 11 July 2012.
MOVED: CR MCLEAN
SECONDED: CR WHITE CARRIED.
KEY POINTS/ISSUES
Background Information The property at 35 Milburns Road, Wycheproof, is currently vacant with Council taking possession of the property following breach of the lease agreement between Council and the previous tenant. The property forms part of the Wycheproof Industrial Estate. The land is zoned “Industrial” under the Buloke shire Planning Scheme. The property has been unoccupied for a number of years and has more recently been used as a temporary storage facility. The shed has been cleared in preparation of the sale or lease of the property. The land area is approximately 3,400 square metres and the shed occupies an area of approximately 750 square metres. The shed has a steel deck roof and walls, concrete slab floor and is fitted out with a reception area, office and staff amenities and toilets. In order to sell the land Council must comply with the requirements of the Local Government Act 1989 (“the Act”) in relation to the sale, transfer or exchange of land and the Local Government Best Practice Guidelines for the Sale, Exchange and Transfer of Land (Ministerial Guidelines endorsed June 2009).
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Section 189 of the Act requires council to undertake the following before selling or exchanging land: To give at least 4 weeks public notice of an intention to sell or exchange the land (s189(2)(a)); Obtain a valuation of the land which is made not more than 6 months prior to the sale or exchange of, from an appropriately qualified person (s189(2)(b)); Allow interested persons to make submission under s223 of the proposed sale (s189(3)); and Council consideration of any submissions made pursuant to s223.
At the Ordinary Meeting held on 11 July 2012 Council considered a report on this matter and resolved as follows: 1. That Council conditionally accept the offer to purchase factory premises located at 35 Milburns Road Wycheproof for $95,000 subject to completing the necessary statutory procedures as set out in the Local Government Act 1989 and in accord with the Local Government Best Practice Guideline for the Sale, Exchange and Transfer of Land (2009).
2. That Council give public notice of its intention to sell the land for the price offered in accord with the provisions of the Act and the Best Practice Guidelines.
3. That the public notice disclose the following: References to the relevant sections of the Act that the council is acting under, e.g. sections 189 (public notice) and 223 (public submissions); The location of the property – street address, title details (i.e. Volume and Folio number/s); A plan of the land; The dates on which advertisements were placed calling for expressions of interest in the property and details of the newspapers in which the advertisements were placed; The sale is to be way of private treaty; The name of the prospective purchaser; The price offered; The independent valuation received for the property; The proposed use of the factory; The anticipated employment opportunities proposed to arise from the proposed use of the factory; That the reasons Council is accepting an offer below the independent valuation are: o Council has no use for the property; o The property has remained unused for a number of years; o Council has received approaches from prospective lessees of the property in the past but no satisfactory financial arrangement has been able to be reached; o The prospective purchaser owns land adjacent to the factory which adds to the viability of establishing a long term industry on the site; and o The property is physically deteriorating and the current proposal offers the opportunity for the property to become a productive contributor to the local economy. The commencement and end of the consultation period; How submissions can be made;
BULOKE SHIRE COUNCIL MINUTES – 12 SEPTEMBER 2012 83
That persons making a submission can request to be heard in person; and Contact details at the council if further information is required.
4. The period of community consultation for the purpose of section 223 of the Act be 30 working days from the date of the placement of the necessary advertisements.
5. Council staff proceed to prepare and gather all of the necessary reports and certificates necessary to complete the proposed sale.
6. That Council instruct its solicitors to draw up a provisional contract of sale with the proposed purchaser subject to the conditions set out above.
Action has been taken in accord with the resolution.
Public Notice of Council’s intention to sell the property, including all of the details set out in the resolution has been published in a newspaper circulating across the Shire (Herald Sun) and local newspapers.
The Public Notice invited submissions in accord with the provisions of s223 of the Local Government act 1989. The date for the closure of submissions was Friday 7 September 2012.
No submissions have been received.
It is recommended Council proceed with the sale.
COMMUNITY, ENVIRONMENTAL AND FINANCIAL IMPLICATIONS
COMMUNITY IMPACT The sale creates the opportunity for a new business to be developed to benefit the local economy and add to the Wycheproof Industrial Estate.
ENVIRONMENTAL IMPACT There are no environmental impacts from this Report.
FINANCIAL IMPACT Capital — (Current/Future) Sale of the property will result in an increase in revenue from the sale of assets and a decrease in the value of Council-owned land in Council’s balance sheet. Operating (Recurrent) — (Current/Future) There is no capital expenditure implication associated with this report.
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PUBLIC PARTICIPATION
Level of community Objective of Brief description of actions taken participation community and outcomes achieved participation
Inform and consult Inform those directly affected Public notices have been placed in local and state and/or involved. newspapers advising of Council’s intent to sell the property. Keep the community informed. The Public notices included full details of the proposed purchaser, price to be paid for the land and intended use. The Public Notices called for submissions in accord with s223 of the Act. No submissions were received.
LEGAL AND OR POLICY IMPLICATIONS Council has complied with all of the requirements of Section 189 of the Local Government Act 1989 (Victoria) and the Local Government Best Practice Guidelines for the Sale, Exchange and Transfer of Land (Ministerial Guidelines endorsed June 2009).
RELEVANCE TO COUNCIL PLAN 2009-13
COUNCIL PLAN 2009-13 Strategic Objective Strategy Impact and Relevance Our local economy Promoting the high quality The sale of this industrial land and improvements clean agricultural production shows Council’s ongoing commitment to the capacity of the Shire to take Wycheproof Industrial Estate and support for the advantage of new expansion of local businesses. opportunities to maximise economic growth. Forming partnerships and actively participating in networks to enhance and support the local economy.
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RISK RATING
RISK CATEGORY RATING REASONS FOR RATING Insignificant Low Medium, or High FINANCIAL Low The sale of properties in the Industrial Estate are made with a low financial cost to Council and are consistent with Council’s Economic Development strategy.
GOVERNANCE Low The sale of this property will create opportunities for local economic growth, consistent with Council’s strategic objective within the Council Plan 2009-13.
REGULATORY Insignificant Council has complied with all of the requirements of Section 189 of the Local Government Act 1989 (Victoria) and Local Government Best Practice Guidelines for the Sale, Exchange and Transfer of Land (Ministerial Guidelines endorsed June 2009). The sale is subject to suitable town planning approval being granted for the proposed use of the property.
HEALTH & SAFETY Low There are no health and safety implications from this report.
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3.3 FINANCIAL REPORTS 3.3.1 Finance Report As At 31 August 2012
Author’s Title: Finance Manager
Department:: Finance File No: FM/19/03
Attachments: Yes a) Financial Report b) Capital Report.
PURPOSE This report advises Council of the Council’s financial position as at 31 August 2012.
MOTION: That the Council receive the Financial Report which includes Income Statement, variance explanations and details of year to date Capital Works expenditure for the month ending 31 August 2012.
MOVED: CR WHITE
SECONDED: CR FLETT CARRIED.
KEY POINTS/ISSUES
MONTHLY FINANCIAL INFORMATION This report has been prepared in line with the current Council meeting timetable. Comments on variances in this report are based on the adopted 2012/13 Budget. There have been some significant matters that have arisen since the original budget for the year was adopted. Firstly, a call of $1.9M of Defined Benefits Superannuation Liability was communicated to council after balance date. This will require Council to prepare a revised budget. Additionally, council was also notified after the Budget was adopted that the Grants commission funds expected to be received from the Victorian Grants commission has been reduced by $130K. This is Council’s proportion of a reduction in Grants revenue shared across the sector as a result of adjustments based on the 2011 Census results. (Victoria’s population has not grown at the rate previously estimated.) Additionally, the major roads rehabilitation works have yet to be commenced due to contiuintg discussions with VicRoads and the Department of Treasury and Finance concerning certainty around the acquittal processes. All of the above items are considered to be materials and to impact on Council’s operations year to date and will continue to do so as we move through the year. Council has resolved to
BULOKE SHIRE COUNCIL MINUTES – 12 SEPTEMBER 2012 87 prepare a revised Budget to address the situation. The revised Budget will be adopted following the October 2012 General Election. As previously agreed, a forward cash flow projection has been incorporated into the monthly financial report as a regular item. Operating Result The operating result for August was a surplus of $8.47M. This is due to the raising of annual rate charges during the month. This is part of Council’s normal rating regime and is reflected in the budgeted revenue for the month. Revenue Apart from the raising of rates Council has not fared well in other revenue areas during the month. Operating Grants show an unfavourable variance of $305k. This is due to an unforeseen delay in receipt of the budgeted Victorian Grants Commission payment expected in August. It is anticipated these funds will be received in September. The monies to be received will be less than budget due to the recent announcement that grant allocations have been reduced as commented above. The majority of the $1.9M shortfall in capital grants for the month is due to the delay in calling for the major flood road rehabilitation grants until the contract is formally initiated. Other revenue variances during the month are believed to be timing differences and are not considered to be of concern at this time. Total operating income for the month was $10.54M. This represents a negative variance of $0.387M for the month. This is mainly due to the timing difference relating to the Victorian Grants commission payment and is considered to be only a timing difference. Expenditure A negative variance of $0.123M or 6.7% occurred in August. The current year to date variance is a positive variance of $117k and there are no significant variances in expenditure levels that are cause for concern at this stage of the year. Cash Flow Council has a positive cash situation at the end of August of $0.501M. The cash flow report provided as part of the financial statements show s the projected cash flow situation moving forward for the remainder of the year. The report shows that council does not to exceed the $4.5M overdraft limit at any time during the year with the largest overdraft forecast being $1.83 M in November 2012. This is normal for Council to be in an overdraft situation at that time and does not raise any concern. Overall Comment It is still too early in the year to comment on any trend analysis however it should be noted that the Vision Super defined benefits call and the delay in the commencement of the major rod contracts will materially impact Council’s forward projections when the revised budget is drafted for adoption by the new Council following the forthcoming Council elections. This tool will be used to monitor cash flow over the coming months particularly in the capital area. It will also provide valuable information to managers in an operational sense. Capital Expenditure Capital expenditure year to date is $0.482M.The rate of expenditure is expected to increase dramatically once the major road works commence over the next few months.
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Balance Sheet Net Assets at the end of August 2012 were $114.15M. This is a $7.56M increase in net worth over the previous year. This can be attributed to the revaluation of Shire owned land and buildings in the previous year of an additional $1.88M and an operating surplus of $5.34M transferred to accumulated surplus. Variances Further information relating to variances can be found in the monthly financial statements and the accompanying notes provided as an appendix.
COMMUNITY, ENVIRONMENTAL AND FINANCIAL IMPLICATIONS
COMMUNITY IMPACT The efficiency of council’s financial operations and adherence to budget will have a direct impact on the capacity to provide services to the community in the future.
ENVIRONMENTAL IMPACT Significant financial resources are being applied to improve the environment.
FINANCIAL IMPACT Capital — (Current/Future) The budget provides for a capital works program of in excess of $35.7M, including substantial works for flood affected infrastructure.. Flood related works will be funded through grant funding. Operating (Recurrent) — (Current/Future) This report keeps Council informed of operating expenditure to allow for strategic decision making. The level of operating expenditure needs to be closely monitored if Council is to meet operating budget targets.
PUBLIC PARTICIPATION
Level of community Objective of Brief description of actions taken participation community and outcomes achieved participation
Inform Keep the community The monthly financial report forms part of the informed Council meeting minutes and is published on the council website to keep the Community informed of the Council’s current financial situation.
LEGAL AND OR POLICY IMPLICATIONS The Local Government Act 1989 (The Act) Section 126 and Section 138 require Council to ensure that financial information is timely and accurate and a statement must be prepared comparing budgeted revenue and expenditure to actual results at least every three months.
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RELEVANCE TO COUNCIL PLAN 2012 - 2016
COUNCIL PLAN 2012 - 2016 Strategic Objective Strategy Impact and Relevance Our people and Ensuring Council is well The provision of this report to Council gives Councillors organisation governed and its finances and current information relating to the revenue and risks are managed responsibly expenditure for the year to date. The provision of this information allows Council to monitor the progress of the organisation against the budget and the ongoing progress in meeting the financial objectives of the Council plan
RISK RATING
RISK CATEGORY RATING REASONS FOR RATING Insignificant Low Medium, or High FINANCIAL Low This report outlines the current financial situation and informs Council and managers of the current operating result and provides insight into the Council’s cash flow situation to facilitate informed decision making.
GOVERNANCE Low The report complies with existing policy and is provides information that informs council and management of progress against corporate KPI’s.
REGULATORY Insignificant The provision of this report enables Council to meet reporting requirements as required by the Local Government Act 1989.
HEALTH & SAFETY Insignificant There is no likelihood of injury to staff or the Community resulting from the publishing of this report.
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3.4 ORGANISATIONAL REPORTS Nil.
3.5 REPORTS FROM COUNCILLORS (BOTH DELEGATE AND ACTIVITY REPORTS) 3.5.1 Delegate Reports
CR MCLEAN LIVESTOCK SALEYARDS ASSOCIATION OF VICTORIA – ANNUAL CONFERENCE AND AGM – WANGARATTA (16 AUGUST 2012) A very successful conference discussing industry issues such as RFID. I have been re- elected as the President, the Mallee representatives are myself and Mr Gerald Leach from Ouyen Saleyards. ELECTRIC LINE CLEARANCE CONSULTATIVE COMMITTEE (31 AUGUST 2012) Final meeting of this Committee (new one to be announced in October). There were 51 submissions to the Bushfire Mitigation Regime. They are being evaluated and a report to be produced as soon as possible. White Paper to come. An Annual Report is being prepared for the Minister. 2010 Code of Practice for Low Bushfire Risk Areas to remain with minor amendments until 2015. Critical Lines Easement Management – Stage 1 strategies being analysed and costed eg. Pole Selection, Fire Retardant Treatments etc.
Cr Stuart McLean.
CR WHITE WIMMERA REGIONAL LIBRARY Next meeting is September 21st. SEA LAKE COMMUNITY COMPLEX The kitchen refurbishments are complete and the new kitchen has been used by the community on several occasions. Some issues have been raised and are being dealt with. The AGM has been held and a new Chairperson has been appointed. There is still good representation from the community and user groups on the Committee. The Committee are keen to keep moving through their Master Plan, with the next priority being the netball courts and change rooms. HERITAGE COMMITTEE The exhibition period has commenced, and public meetings held in each of the larger towns. Some issues have been raised, and all are being dealt with.
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BULOKE BUSINESS EXCELLENCE AWARDS STEERING COMMITTEE The Awards Night was very successful, with 174 people in attendance at the gala event. The partnership with the North Central Local Learning Employment Network, who awarded VET students, added an extra dimension to the evening. A follow up Committee Meeting has been held, and there are some changes that have been suggested for the next organising group to consider.
Cr Ellen White.
CR TELLEFSON WORKSPACE BOARD - 10 AUGUST 2012 Two new businesses reported the Donald Factoriettes, A and E Auto Bodies, and Creative Concrete Illusions. A warm welcome to both of them to the Shire. RURAL COUNCILS VICTORIA – 11 AUGUST 2012 The meeting was addressed by Rob Spence and Allyson Lyon regarding separation of State Government Funding and Councils’ 76k contribution which can be spent on advocacy and networking rural Councils, whereas the State’s 3 million dollars must be spent on education and capacity building for Councillors and Staff. Rural Councils Victoria really has one employee so a strategy must be worked out on how to apply and acquit the dollars received. Governance issues relating to the election of new members will be sorted in October. CMR WASTE MANAGEMENT GROUP – 20 AUGUST 2012 No further progress, as usual, with meeting Parks Vic regarding their ‘take in – take out’ policy but they will send a delegate for November meeting. The group is the lead agency for the Resource Smart Grant received from the state targeting schools and we must attract or approach 14 new schools about the programme. Regional Waste Management Plan (RWMP) do not have to be done till 2013/14 year, however there is no money available from Department of Sustainability and Environment for doing RWMP’s anyway. The Group moved that we do some enquiry about televisions that have to be dealt with before the new collection regime takes them or worse, does not take them. Councils are well below targets for waste and recyclables so extra effort needs to be applied for better results. The group is also concerned and has noted its need to dip into reserves to survive at this time. DONALD FAMILY SERVICES ADVISORY GROUP – 27 AUGUST 2012 Letters of support from businesses and community have been gathered and Expressions of Interest funding has been written and sent in to the State, and a funding application will be handed in at the end of the Council Meeting next week. The decision to fund is made by the Minister and announced about Christmas time, so work will be done to further our support from local members. MUNICIPAL EMERGENCY MANAGEMENT ENHANCEMENT GROUP – 31 AUGUST 2012 I attend as a delegate regularly to this group at the Municipal Association of Victoria, however this was a conference at the Chirnside Park Golf Facility and Hotel, Yarra Valley, which was well attended by Councils and Emergency Management organisations.
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CR TELLEFSON CONT. I heard about the new performance standards that will be brought in with Local Government input by the Office of the Emergency Services Commissioner (OESC) which will have 28 standards which Emergency Management providers should meet or aspire to meet. There will be a Capability Self Assessment Tool, which will assist Councils and others to understand what they are able to manage and what they cannot. The OESC will ask Local Government to trial the assessment tool. The new online MECC was explained as used in the Moira floods at Nathalia and Numurka with some early success, where staff and members of the MECC were able to adapt to a paperless but efficient trail of their work or demands during response and into recovery later for Council. Events discussed were the Christmas Day hailstorm at Brimbank where people were on holiday or unavailable due to other reasons, and most of the people running the event were deputised. One Shire was so affected by staff being flooded that business continuity was threatened, but did not have a list of employees and their contacts to give to the Emergency Management personnel. The negatives, it was said, of the State Emergency Service Community Emergency Risk Assessment tool is that it concentrates on losing one asset, not the risk or follow on of losing the asset. It is more hazard-based than risk based. Mobile phones had un-displayed numbers so the ICC or ESTA could not be rung back as nobody knew who the missed call was from. Local knowledge was sometimes not taken on board to the ICC’s peril. Business continuity (staff can’t attend) was the biggest risk of all for Councils in meeting the response and the recovery it was felt. A speaker from our own Regional Office Susan Davey of Department of Human Services spoke about how children need to be treated separately and differently before, during and after a disaster, and there will be discussion groups set up with the young involved, as part of that notion to further gain expertise on the matter. She spoke too, of the great help they were as an army of workers in the floods as well. Another unlikely but real risk for Buloke Shire, is the one of bird flu or an animal virus that means destruction of many birds or animals such as in Macedon Ranges Shire, and in summer fire period and heat, so planning for an event like that should be thought about especially about what people can be used on the event, and how to handle the quarantine and disposal issues. An Initiative called ‘Councils in Collaboration’ around the Gippsland area, had been in training for some time now where Councils acted together as a group, they trained together had generic email addresses for positions, not people, and practised dealing with emergencies when there wasn’t one. A clever idea, but one which would need planning and commitment from all. The Portland smelter incident showed that Council was the only group with a ‘vulnerable persons list’ that was made available. Areas of town were closed off, so Police had to ring around to see if people were okay, which caused extra work and police phones to be busy. The Emergency Management Handbook another speaker told us was out of date and has at least six pages of it written recently. The white paper flood report will change it again as will the bush fire review. It shows a need for training and for professional development across the region and the State as Councils and Authorities work to save and restore the communities affected. This was a very worthwhile conference. Cr Leo Tellefson.
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CR FLETT WIMMERA REGIONAL TRANSPORT GROUP WRTG) – HORSHAM (4 SEPT 2012)
It was ‘the last hurrah’ for at least three Councillor members, maybe four! Cr Bernard Gross of Horsham, Cr Geoff Lovel of Yarriambiack, Cr Harold Flett of Buloke and perhaps Cr Ron Hawkins will not be contesting the coming Council Elections in October. Other councillors currently representing their Shires are Cr Cliff Unger, currently Mayor of Hindmarsh, and Cr Kevin Erwin of Northern Grampians, presuming they get re-elected they and the Technical representatives will meet post Election and carry on the work of WRTG. Items dealt with at the September meeting include – A decision to invoice Councils for the 0.5% of Roads to Recovery Grants that is in the Memorandum of Understanding that set up WRTG. This will give WRTG sufficient funds for any need for action that may come up in the near future. The long planned Horsham by-pass is still progressing towards a final decision, and something that has re-appeared is an idea to cut the current ‘loop’ of railway that comes into Horsham, the proposed link would then be from Dahlen to Dooen, this is possible for two reasons, a] the Dooen freight terminal is complete, getting that operation out of the Horsham rail yard, and b] if an Eastern route for the Horsham bypass was the final choice, two rail overpasses would not be needed. The savings may even cover the cost of altering the rail line at approx. $1 M per Km. The chairman of Western Highway Action Committee [WHAC] Cr Noel Perry, was not present, but Cr Unger reported that the emphasis of Western Highway improvement was shifting west, and may gather greater interest from such Councils as West Wimmera and Hindmarsh in the future. On a similar point, the lack of information from VicRoads concerning action on the other three highway affecting the six Councils of WRTG, namely the Henty, the Wimmera and the Sunraysia Highways was pointed out to the VicRoads representative present at WRTG. Engineer Gary Driscoll reported that despite lack of $’s for projects, the State Govt. was working towards designating specific routes for High Productivity Vehicles [HPV’s], Gary reported also, in a recent meeting with State Transport Minister Terry Mulder, the thought of channelling funding into “Mass Action routes”. This was mentioned despite the current funding restrictions of the Liberal/National Govt. so it may not surface for some time! VFF representative Russell Dunlop said his Grains Group welcomed the input from the WRTG, and will work with us in bringing such things as the need to ramp up grain exports through the Port of Portland, and to continue to emphasise the need for and the role of rail freight to pick up an increased load of the export grain moved to port. Currently 60% of Graincorp movements to port were by road! Reports from the six Councils focussed mainly on flood recovery work being done , the needs of Mineral sands miners being planned for, and the importance of continuing the work done by WRTG after the coming elections. Words of thanks to those retiring, and reminisces from same, concluded the meeting. Without exception those retirees said they will miss the camaraderie and the pleasure of working with each other and also with the various Government and industry representatives, and will watch the future of WRTG with great interest. A minute of appreciation had been recorded as above.
Cr Harold Flett [Chair of WRTG].
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Reports tabled by Councillors who have been appointed as a Council delegate to Council and community committees.
MOTION: That the Council receive and note the Delegates Report as tabled.
MOVED: CR TELLEFSON
SECONDED: CR MCLEAN CARRIED.
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3.5.2 Activity Reports
CR TELLEFSON 9 August Workspace Board Meeting – Bendigo 10 August Rural Councils Victoria – Municipal Association of Victoria HQ 14 August East Wimmera Health Service Charlton Hospital User Group Meeting PM: Medicare Local ‘Meet the Board’ Dinner – Boort 15 August Culgoa Fireshed Meeting 17 August Sea Lake Business Excellence Awards 20 August Central Murray Regional Waste Management Group – Kerang PM: Johnson Goodwin Homes Board – Donald 24 August FACETS Conference at Longerenong College (A sustainability discussion across Australia assisted by Technology Local Speaker (Rose Harris) 27 August Donald Family Services Advisory Group Meeting 29 August Birchip Police met Birchip Community and Councillors PM: Sea Lake Business Excellence Awards Review Meeting PM: Council Assembly Wycheproof 31 August Municipal Emergency Management Enhancement Group, Chirnside Park, Yarra Valley PM: East Wimmera Health Service ‘Christmas in August’ Dinner 5 September Two meetings, AM and PM of Heritage Overlay issues for Donald as rolled out over the Shire 6 September Attended with Crs Mather and Sharp the funeral gathering of Fiona Warren friend and supporter of Buloke Shire PM: Attended with Cr Sharp the Hobsons Bay City Council Business Excellence Awards 9 September Attended 25 years of Landcare celebration at Birchip Pump Reserve, where Cr Sharp along with others saw the Mayor launch a record of wildlife sightings by Mr Goodwin a Birchip local. 10 September Donald Family Services Advisory Group Meeting followed by the Council Assembly at Donald 11 September Donald Community Flood Recovery Committee Meeting 12 September Council Meeting - Donald
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CR MCLEAN 8 August 2012 Regional Business Leaders Forum – Bendigo 10 August Berriwillock Community Building Meeting 15 August Glenloth East Inaugural Landcare Meeting 16/17 August Chaired Livestock Saleyards Association of Victoria – Annual Conference 17 August Buloke Business Excellence Awards Presentation Night (Great night) 23 August Wycheproof Vision Dinner (KABV rep in attendance) 24 August Roots and Resilience Exhibition Launch – Charlton (Very good historical display) 29 August Business Excellence Awards Debrief Assembly of Council 31 August Electric Line Clearance Consultative Committee 6 September Charlton Flood and Drainage Plan Meeting Heritage Amendment Meeting – Charlton (Well managed by Jessica Lysaght with community) 7 September Nullawil Best Wool Best Lamb Group Meeting (Very well organised and successful group) Substitutes Concert at The Rex (Great night – thanks to Rotary) 10 September Assembly of Council 11 September Charlton Flood Recovery Meeting 12 September Ordinary Meeting of Council
CR FLETT 11 July 2012 Council Meeting – Sea Lake 16 July Budget Discussion – Wycheproof 18 July Commence Leave of Absence 20 August Return from Leave of Absence 29 August Assembly of Council – Wycheproof 30 August Donald Community Recovery Committee Meeting 23 August Inspect Jeffcott – Cope Cope Road re: ratepayer complaint 4 September Wimmera Regional Transport Group – Horsham 5 September Heritage Discussion with Public – Donald 10 September Assembly of Council 11 September Donald Community Recovery Committee met with State Emergency Service - Donald
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CR WHITE HIGHLIGHTS OF SEPTEMBER 2012 SEA LAKE YARN BOMBING Year 7 students from Tyrrell College worked hard over six weeks finger knitting for a Yarn Bombing Project that was opened in Apex Park in Sea Lake. The park on both sides of Best Street was decorated with the knitted ropes and squares, allowing the students an outlet for their creativitiy. The students really enjoyed learning the craft from 3 local women, and talking about their participation afterwards. SEA LAKE WESTPAC BANK AGENCY CLOSURE The agency has been given a 12 month reprieve, but their contract has changed. A working group has been established to investigate how to engage the community and ensure they use the services provided by the agency, with the hope that the number of transactions during the next 12 months will increase and help the agency to remain in the Newsagent business.
14 August 2012 Red Cross Conference – Sea Lake Nullawil Progress Association AGM 15 August Culgoa Fire Shed Meeting Sea Lake Community Meeting re: Westpac Bank Agency 17 August Wycheproof South Landcare Meeting Buloke Business Excellence Awards 28 August Sea Lake Community Complex Meeting 3 September Advance Sea Lake Meeting 4 September Nullawil Progress Association Meeting 7 September Sea Lake Yarn Bombing at Apex Park
Reports tabled by Councillors recording their meetings and representations they have undertaken as a Councillor of Buloke Shire.
MOTION: That the Council receive and note the Activity Reports of Councillors as tabled.
MOVED: CR FLETT
SECONDED: CR WHITE CARRIED.
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3.5.3 Report From The Mayor
9/08/2012 I attended the meeting of the Rail Alliance. This is a group of Councils that advocate for more freight to be shifted by rail. 10/08/2012 I attended a meeting at Berriwillock to discuss a feasibility study with the community for the need of a multi-purpose building. 14/08/2012 I escorted representatives for the State and Federal Government on a short tour around the Charlton area to inspect how flood repairs are progressing. 15/08/2012 I attended the fire shed meeting at Culgoa, then proceeded to Sea Lake to support the community at a public meeting to protest the closure of the Westpac Agency. 17/08/2012 I attended the Buloke Business Excellence Awards at Sea Lake. It was great to see a large number of Buloke Businesses represented and congratulations to winning businesses. 23/08/2012 I attended and acted as Principal for a Day at Tyrell College. I would like thanks Tony and staff to allow me to be involved in the operations of the College for the day, it was very informative and gave me an insight of how the College is operated. 24/08/2012 I opened the exhibition “Strong Roots, Resilient Communities” on the history of our Buloke communities. It was great to see many treasured objects from many of our history organisations in the Shire. 26/08/2012 I attended the Charlton Hot Rod Run. Fantastic to see the local community out to support this event, with a lot of different vehicles in attendance. 29/08/2012 I chaired the Council Assembly Meeting in Wycheproof. 6/09/2012 I attended the Charlton Flood Mitigation and Drainage Steering Committee Meeting and in the evening I attended the Heritage Community Consultation Meeting in Charlton. 7/09/2012 I attended the “Substitutes” Concert in Charlton. Charlton Rotary did a fantastic effort with nearly 400 people attending. 9/09/2012 I attended the 25 years celebration of Landcare at the Pump House reserve near Birchip, where they unveiled a sign and released 2 publications. Birds of the south East Mallee, a colour brochure of birds we find around the Birchip area and a book of sightings and observations taken from Norman Goodwin’s Diary. 10/09/2012 I chaired the Assembly Meeting held in Donald.
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11/09/2012 I attended the Charlton Community Recovery Committee Meeting. 12/09/2012 I chaired the Ordinary Meeting of Council held in Donald.
Cr David Pollard Mayor
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4 OTHER BUSINESS
4.1 PETITIONS
4.2 NOTICES OF MOTION
4.2.1 Notice of Motion No 25 - Ovine Johne’s Disease (OJD) – Support for North West Victoria to be Declared a ‘Protected’ Area
BACKGROUND Ovine Johne's Disease (OJD) is an infectious fatal wasting disease of sheep caused by a strain of the bacterium Mycobacterium paratuberculosis.
OJD can have severe economic effects in sheep flocks if it is left uncontrolled.
The natural ecology of Mycobacterium paratuberculosis (M ptb), the causative bacterium of OJD involves a faecal-oral route of transmission and requires a period of survival of the bacterium in the environment for spread to occur between sheep. A combination of environmental factors including temperature, rainfall, humidity, stocking density, soil pH and quality, impact on environmental survivability of M ptb and hence the distribution and impact of OJD. Higher temperature, lower rainfall, lower stocking density and higher soil pH all tend to be unfavourable to environmental survivability of M ptb and/or transmission of infection to susceptible sheep.
Department of Primary Industry (DPI) analysis shows that for much of Victoria environmental conditions are highly conducive to environmental survival of M ptb and ready transmission of infection to susceptible sheep can occur. However, there is an area in the north west of Victoria where the incidence of OJD is very low, and any infection brought in with diseased sheep can be expected to be self-limiting and ultimately of low long term impact on health and productivity in the flock, despite countless movements of infected sheep into the area over decades.
From 1 January 2013 Australia’s current High, Medium and Low OJD prevalence zones will be replaced with Control Areas and Protected Areas.
‘Control’ Areas will be where OJD is well established or continues to spread and where there is no regional approach to preventing or controlling the disease.
‘Protected’ Areas will cover regions where OJD is not known to occur or is rare, and a Regional Biosecurity Plan is in place.
The only sheep that will be able to enter a ‘Protected’ Area are:
Terminal lambs that must be sold to slaughter before they cut their first permanent teeth and identified by an NLIS T-tag.
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Animals from SheepMAP flocks (the Australian Johne’s Disease Market Assurance Program for sheep) that tested negative to OJD in the past two years. Non-MAPSheep that have tested negative to PFC350 (Pooled Faecal Culture) or Abattoir500 (Tested at the abattoir) in the past two years and are accompanied by a declaration that the flock is closed or that all introductions in the preceding five years have been from flocks of equal or higher assurance.
To gain ‘Protected’ status an area must have a low prevalence of OJD, be actively preventing and controlling the ongoing risk of infection (as well as any current infections), and also submit and implement a Regional Biosecurity Plan.
The current proposal is for all of Victoria to be classified as a ‘Control’ area.
Given the low prevalence of OJD in North West Victoria, and the reliance of the sheep industry in this area on trade with South Australia and New South Wales (approximately 25% of sheep passing through the Wycheproof Saleyards are traded into those two States) the VFF and producers are investigating preparing an application to declare Victoria’s North West a ‘Protected’ area in order to allow current markets to function as normal.
MOTION: That Council support the VFF in applying for North West Victoria (specifically the Shires of Buloke and Yarriambiack and the Rural City of Mildura) to be declared a ‘Protected’ area for the purpose of the control of OJD.
MOVED: CR MCLEAN
SECONDED: CR WHITE CARRIED.
4.2.2 Notice of Motion No 26 - Impact of State Government Budget Decisions on Access to TAFE Courses
BACKGROUND
The Victorian Government, as part of the 2012/13 Budget, announced changes to the funding arrangements of TAFE Institutes across the State.
Public response to these announced changes has been intense with TAFE Institutes, Unions, student groups, a number of State wide peak associations, Councils and many communities loudly condemning the changes and the likely impacts.
The Victorian TAFE Association and the National Tertiary Education Union have both called on Councils and communities to pressure the Government to reverse its policy decision.
From a regional perspective, the arguments put forward for Councils and rural communities
BULOKE SHIRE COUNCIL MINUTES – 12 SEPTEMBER 2012 102 to call on the Government to reverse its decision are based on skill shortages, particularly in the agricultural sector, access to tertiary education opportunities by rural students, low educational attainment rates in rural and regional areas and the impact of the changes on local employment opportunities.
The Government has defended the changes arguing that TAFE training courses will now be more focused on meeting the direct needs of rural and regional communities, particularly in terms of apprenticeships and agricultural skills.
Buloke is principally serviced by TAFE Institutes located in Bendigo, (BRIT and La Trobe University), Horsham (University of Ballarat), Mildura and Swan Hill (Sunraysia TAFE).
While a great deal of information has been produced as part of the campaign to convince the State Government to reverse the funding changes announced in the 2012/13 State Budget it is difficult to quantify local impact.
MOTION: That Council: 1. Write to the following organisations seeking information as to the likely impact of the funding changes for TAFE announced as part of the 2012/13 on educational opportunities for Buloke residents:
Ballarat University La Trobe University Sunraysia TAFE Bendigo Regional Institute of TAFE Birchip P-12 School Wycheproof P-12 College Donald High School Tyrell College Charlton P-12 College North Central Local Learning Employment Network Murray Valley Local Learning Employment Network
2. Consider a further report on this matter when responses are received from the education bodies listed above.
MOVED: CR MCLEAN
SECONDED: CR WHITE CARRIED.
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4.3 QUESTIONS FROM COUNCILLORS
Nil.
4.4 QUESTIONS FROM THE PUBLIC
Nil.
4.5 ANY OTHER PROCEDURAL MATTER
Nil.
4.6 URGENT BUSINESS 4.6.1 State Government Imposition of the Fire Services Levy
MOTION: Council write to the Premier: 1. Expressing concern that the State Government appears to have failed to take account of the Local Government sectors opposition to acting as a Tax Collection Agency for the proposed Fire Services Levy.
2. Requesting that the State Government reaffirm is commitment to the Local Government Accord, particularly in terms of consultation with the section before legislation imposting local government and introduced to Parliament.
MOVED: CR WHITE
SECONDED: CR TELLEFSON
CARRIED.
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4.7 MATTERS WHICH MAY EXCLUDE THE PUBLIC
Nil.
4.8 ANY OTHER BUSINESS
5 NEXT MEETING
The next Ordinary Meeting of Council is to be held in the Charlton District Office on Wednesday 10 October 2012 commencing at 7.00pm.
6 MEETING CLOSE Meeting closed at 8.49pm.
BULOKE SHIRE COUNCIL MINUTES – 12 SEPTEMBER 2012