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Redacted Service Order for River Camel NVC Survey Ecm6566

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Redacted Service Order for River Camel NVC Survey Ecm6566 o Xxxx indicates where information has been redacted under exemptions / exceptions in the Freedom Of Information Act 2000 and / or Environmental Information Regulations 2004. SERVICE ORDER This Service Order specifies the requirements necessary for the completion of an agreement for the purchase of Services/Goods. CONTRACT REFERENCE NUMBER: ECM 6566 (to be quoted on all correspondence relating to this Service Order) DATE: 30 June 2014 PURCHASE ORDER NUMBER: TBC (When detailed, this number should be quoted on all invoices to ensure payment is made in accordance with the contract) FROM: Natural England TO: TACP LLP Foundry House, 3 Millsands, Riverside 10 Park Grove, Cardiff, CF10 3BN Exchange, Sheffield S3 8NH Project Officer: xxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxx Job Title: Lead Adviser Director Telephone No: xxxxxxxxxxxxx xxxxxxxxxxxxxxxxx E-mail Address: xxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxx SERVICES TO BE PROVIDED AT: INVOICE ADDRESS: Natural England, DFSSD Accounts River Camel, Cornwall – Units 59-70 Payable, PO Box 92, Lion House, Willowburn Trading Estate, Alnwick, Northumberland, NE66 9AR. Enquiry Centre phone number 0845 6037262 SERVICES: To attend site to carry out an NVC survey, analysis and reporting on Units 59-70. Subject to extra funding being available, Units 71-77 will also be awarded, as an amendment to this Service Order. CONTRACT PERIOD: Commencement 1st July 2014 Date: Duration: To be completed by 31st October 2014 CONTRACT PRICE EXCLUDING CONTRACT PRICE INCLUDING VAT: VAT: £12,412.60 £14,895.12 DESCRIPTION OF SERVICES and TIMETABLE (specification): The works should be carried out in accordance with: The Specification (see attached at Annex A) The Invitation to Tender ref. ITT_809 dated 27th May 2014 and subsequent Tender Queries and additional information, all issued via Bravo ITT809 1 Timetable: Contract for completion by 31st October 2014 PAYMENT PROFILE, RATES AND CHARGES: NATURAL ENGLAND RESPONSIBILITIES: n/a MANAGEMENT INFORMATION: If requested under clause 16 of the General Terms following action note 06/10 5 March 2010 issued by OGC, the Supplier may need to supply management information to Natural England or the GPS (Government Procurement Service) formally OGC. The final scope of these requirements may vary according to the category of spend and will be agreed with the supplier at the time of engagement but may consider the following: line item amount; invoice line descriptions; invoice line number; currency code; order date; VAT inclusion flag; VAT rate; list price; number of items; unit of purchase; unit of purchase quantity; price per unit; supplier product/service code; product description; product/service level (product or service name); UNSPSC code; taxonomy code; taxonomy name; geographical; project code; project description; project start date; project delivery date (estimate and actual); total project cost and project stage. SPECIAL TERMS: The following Natural England terms and conditions shall apply to this service order as per those issued with ITT_809 as Appendix 2: NE General Terms and Conditions Special Terms for Services Special Terms Research and Development Qualification Requirements for Potential Providers £1m liability SIGNATURE: Signed on behalf of Natural England: Signed on behalf of the Contractor: Authorised Signatory: Authorised Signatory: ……………………………………………… Print name: xxxxxxxxxxxxxxxx Print name: Job title: Senior Adviser Job title: Date: 1 July 2014 Date: ITT809 2 Annex A INVITATION TO TENDER FOR THE SUPPLY OF NVC survey of the River Camel Valley and Tributaries SSSI TO ITT809 3 CONTENTS 1. Introduction 2. Instructions to Tenderers 3. Scope of Contract 4. Tender Process Timetable 5. Contract Award Criteria 6. Information to be Completed 7. Pricing Schedule 8. Check List 9. Appendices/Annex: appendix 1- Specifications appendix 2 - General Terms and Conditions Special Terms for Services Annexes 1/2/3/4a/4b/5 Maps 1/2/3 ITT809 4 Invitation to Tender 1. Introduction Natural England is the government’s advisor on the natural environment. We provide practical advice, grounded in science, on how best to safeguard England’s natural wealth for the benefit of everyone. Our remit is to ensure sustainable stewardship of the land and sea so that people and nature can thrive. It is our responsibility to see that England’s rich natural environment can adapt and survive intact for future generations to enjoy. In order to achieve this we recognise the requirement for developing a supply chain that is capable of meeting this challenging objective. We work with farmers and land managers; business and industry; planners and developers; national, regional and local government; interest groups and local communities to help them improve their local environment. Our responsibilities include: Managing England’s green farming schemes, paying over £300million/year to over 55,000 agreement holders Increasing opportunities for everyone to enjoy the wonders of the natural world Reducing the decline of biodiversity and licensing of protected species across England Designating National Parks and Areas of Outstanding Natural Beauty Managing most National Nature Reserves and notifying Sites of Special Scientific Interest We want to work with suppliers who can support us in achieving our objectives. For further information about Natural England please view our website (www.naturalengland.org.uk). 2. Instructions to Tenderers This document is an invitation to tender for the supply of services to Natural England. All information contained in this document is confidential and should only be passed to individuals within your organisation on a need to know basis. Under no circumstances should this document be disclosed to a third party without the prior written consent of Natural England. Natural England accepts no responsibility for any costs incurred in completing this tender and any subsequent supplier involvement in the tender process. ITT809 5 The award of contract will be made to one or more suppliers on the basis of the most economically advantageous option. The decision will be based on the contract award criteria detailed in section 5 of this document. All questions must be completed All tenders must be returned by no later than 12pm on 16.6.14 Failure to meet this deadline may result in your tender not being accepted Your tender return must be uploaded to Bravo (Natural England’s e- tendering system). Please be aware that emailed bids will not be accepted. If you should experience any technical difficulties whilst using Bravo, please contact their helpline on 0800 368 4850 Any tender clarifications or queries must be registered by 12pm on 11.6.14 and sent via Bravo. All interested parties will receive a response to any queries registered 2.1 Supplying Goods and Services to Natural England (DUNS number) The UK Government has an aspiration to achieve a minimum of 25% of government spend with ‘Small and Medium sized Enterprises’ (SME). More information is available here - https://www.gov.uk/government/publications/making-government- business-more-accessible-to-smes-2-years-on. Natural England welcomes this initiative and is working towards this goal. To enable us to do so we need to capture details on all our suppliers to accurately identify those that are classified as SMEs. This classification is being carried out via the Dun and Bradstreet (D&B) number against our suppliers. A D&B DUNS Number is a unique nine-digit sequence recognised as the universal standard for identifying and keeping track of businesses worldwide. It is a requirement that all our new and existing suppliers supply or obtain a DUNS Number. This would also assist other Government departments for whom DUNS registration is a mandatory requirement. To search for your unique number you can use this link - www.dnb.co.uk/myduns. Alternatively, if you have not already registered please use the following link or telephone number to register: - http://www.dnb.co.uk/dandb-duns-number/request-a-duns-number - D&B customer service team on 0870 243 2344 and choose option 2 to request a DUNS Number. 2.2 Collection of Supplier Management Information From 5th March 2010 there is new government policy in place to facilitate the collection and analysis of contractor management information relating to government agreements. The information is required to obtain an overview of ITT809 6 spend across government to contribute to the aim to achieve greater efficiencies in public sector procurement. The provisions of clause 16 of the General Terms have been included to reflect this policy. They enable The Government Procurement Service (GPS) and Natural England to be able to coordinate the collection of Management Information more effectively and put electronic systems into place to collect the information with minimum disruption to you and to Natural England. The information needs to be collected by GPS (in conjunction with the collection of Management Information from all other Government departments) to promote greater transparency and enable improved value for money across the public sector. The intention is not to place an additional burden on you and the information required should be no different to that which other commercial organisations need to produce for their own invoicing purposes and that you would need to produce to provide the invoicing information required under the Agreement. 3. Scope of Contract The contractor will be required to undertake an NVC survey of all the terrestrial SSSI units as identified in Table 1 of the specification and shown in Maps 1-3 (Annex 1), excluding c. 20 ha of part of unit 76 at Brynn Moor which has been NVC surveyed recently; a total survey area of approximately 537 ha. The area of unit 76 that has already been surveyed is shown in Annex 2 of the specification. In addition, those habitats which are Annex 1 qualifying habitats for the River Camel SAC should be identified as such (descriptions provided in Annex 3 of this document). While in general these qualifying habitats relate to particular NVC communities, there is not always a direct correlation, and some interpretation may be required.
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