STATE ELECTRICITY BOARD LIMITED (Incorporated under the Indian Companies Act, 2013) Reg. Office: Vydyuthi Bhavanam, Pattom, Thiruvananthapuram – 695 004, Kerala website: www.kseb.in. CIN :U40100KL2011SGC027424

MINUTES OF MEETING OF FULL TIME DIRECTORS

Date & Time :: 19.12.2018 at 12.15 PM

Venue :: Chamber of Chairman & Managing Director, KSEBL

Present :

1. Sri. N.S. Pillai, Chairman & Managing Director and Director (Finance) in Charge.

2. Sri. P. Kumaran, Director (Distribution & IT).

3. Smt. P. Vijayakumari, Director (Transmission & System Operation).

4.5. Sri. N. Venugopal, Director (Corporate Planning, Gen. Ele., SCM & Safety). 5. Sri. P.K. Mony, Director (Generation-Civil & HRM).

Passing of Minutes of the Full Time Directors Meeting held on 13.12.2018.

Resolved to approve the minutes of the Full Time Directors Meeting held on 13.12.2018 with the following modifications in the decision in Agenda Item No. 49/12.

(98/Dec/18) File No. D(D&IT)/D-2/General/2017-18/0004 -

Sub : Extending helping hand to Industrial Consumers affected by flood of August 2018.

Resolved to issue the following instructions for revision of bills of the Industrial consumers affected by flood.

1. In the case of consumers (in faulty meter cases only) to whom supply could not be provided consequent to flood, the bills shall be revised deducting the number of days on which supply could not be provided.

2. In the case of consumers (in faulty meter cases only) to whom supply was provided but in which case the factory was closed owing to flood, the bills shall be revised by deducting the actual days of close down of factory, on production of documentary evidence of closure of factory subject to the following:

a) In cases of LT consumers the revised bills shall be issued by the Assistant Engineer concerned after approval by Assistant Executive Engineer.

b) In cases of HT consumers the Special Officer (Revenue) shall revise the bills, with the recommendation of the Deputy Chief

Engineer concerned.

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Agenda Item No. 53/12

File No. D(D&IT)/D4/Genl/18-19/0017 - (121/Dec/18 )

Sub : Shifting of existing LT OH Line passing through the compound of Anakkara

DIET Lab School, under Ele. Section, Kumbidi, Palakkad.

Resolved to accord sanction to the Deputy Chief Engineer, Electrical Circle, Shoranur to carry out the work of "Shifting of existing LT OH line passing through compound of the Lab School, DIET, Anakkara to the roadside under Electrical Section, Kumbidi" using Board's fund, considering the safety aspects as a special case, since the institution is a Government School, subject to the condition that all usable old materials shall be used

and the cost shall be brought down.

Agenda ItemMay No. be 54/12 placed in FTD

File No. D(D&IT)/D/AEC/Land/6597/2018 - (122/Dec/18 )

Sub : Land offered free of cost by Kottangal Grama Panchayat for construction of building for accommodating Ele. Section, under Ele. Circle, .

Resolved to accord sanction for taking over the land offered free of cost by Kottangal Grama Panchayat in Survey No. 338/10 of Kottangal Village, , for construction of a building for accommodating Electrical Section, Vaipur.

Further resolved to request the Kottangal Grama Panchayat to fix a token price of ₹100/- per cent for the above land.

Further resolved that the Stamp Duty and Registration Fee based on fair value be met by KSEB Ltd. and to effect the transaction through a Conveyance Deed so as to enable KSEB Ltd. to get the absolute ownership of the land, and to ensure the correctness of Title Deeds.

Agenda Item No. 55/12

File No. Fin.2(B)/Canara/OD/WCDL/2018-19 - (127/Dec/18 )

Sub : Renewal and enhancement of Credit Limits from M/s. Canara Bank -

Ratification

Resolved to ratify the action of accepting the Renewal /Enhancement of OD/ WCDL / RILC facility and availing WCDL at one month MCLR of M/s. Canara Bank vide Office Order (DF) No. 846/2018 (Fin.2(B)/

Canara/OD/ WCDL/2018-19) Tvpm., dated 22.11.2018.

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Agenda Item No. 56/12

DGC/G3/Vehicle/2018-19 (126/Dec/18 ) File No. -

Sub : Hiring of vehicles in Hilly Areas - Request for relaxation in tender conditions.

DEFERRED.

Agenda Item No. 57/12

(130/Dec/18 ) File No. CP/Plg.2/Soura-SPV/2018-19 -

Sub : Urja Kerala Mission - Soura SPV - Solar Power Development Plant (500 MW Solar Power Plants).

Resolved to accord sanction to enter into a JV Agreement between KSEBL & ANERT in the name of "SURYA THEJUS" for kick starting the operations of the proposed Soura Project immediately and to approve the Draft JV Agreement placed as Annexure.

Further resolved to initiate steps to form a new entity as a Private Limited Company for carrying out Soura Project and to actively participating in the Solar PV development in the State and to entrust the Planning Wing to take preliminary steps to form the new entity as a Private Limited Company

Further resolved to avail the services of Sri. Baiju Ramachandran, former Company Secretary to KSEB Limited to draft the MoA and AoA of the proposed entity as a Private Limited Company, in anticipation of Government approval.

Further resolved to place the matter before the Board of Directors of KSEBL for information.

Agenda Item No. 58/12

File No. D(T&SO)/T4/LA-Madakkathara/ 2018-19/97 - (136/Dec/18 )

Sub : Land Purchased by KSEBL for construction of 400 kV Substation at

Madakkathara - Compensation paid by KSEBL as per Court verdicts. Resolved to accord sanction for realizing the principal amount of Rs. 1,32,48,934.44/- immediately from M/s. PGCIL in connection with compensation incurred by KSEBL on condition that if the Court directs to reimburse the excess amount paid by KSEBL the same shall be refunded to PGCIL as well.

Further resolved to place the matter of realizing interest from M/s. PGCIL before the Board of Directors of KSEBL.

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Agenda Item No. 59/12

File No. D(T&SO)/T6/TransGrid/GIS II/2018-19 - (134/Dec/18 )

Sub : Sanctioning 1% Mobilization Advance to GIS-II Package of TransGrid

Project.

DEFERRED.

Agenda Item No. 60/12

File No. D(T&SO)/T5/SCM/2018-19/96 - (135/Dec/18 )

Sub : Supply of Narrow Based Towers (HTS & MS) for construction of 220kV line from Kattakada to Vizhinjam - Type Testing of 'S' Type Narrow Base Tower.

Resolved to examine the agreement condition to verify whether it provides for bearing the cost by KSEBL and to submit revised note accordingly.

Agenda Item No. 61/12

File No. CSC/Safety/Gnl/2018-19/487 - (138/Dec/18)

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5.12.2018_æÜ ®Ëí.xß.Áß çÏÞ·Jßæa ÄàøáÎÞÈJßÈí Äá¿VºîÏÞÏß ÄÞæÝMùÏáK ÄàøáÎÞÈBZ µâ¿ß ®¿áJá.

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Agenda Item No. 62/12

File No. D(D&IT)/D-1/OTS/2018-19/0013 - (142/Dec/18 )

Sub : Request for settlement of arrears in respect of Cons. No. 18895, Electrical Section, Kannanalloor.

Resolved to accord sanction to the Deputy Chief Engineer, Electrical Circle, Kollam to settle the arrears in respect of consumer No. 18895, Electrical Section, Kannanalloor in six monthly instalments for the principal amount as per the guidelines stipulated in the Annexure attached to B.O

dated 08.06.2018.

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Agenda Item No. 63/12

File No. SCM/TA/General/2018-19 - (145/Dec/18 )

Sub : Implementation of GeM in KSEBL - Adoption of GO.

Resolved to adopt the Government Orders regarding implementation of procurement through GeM in KSEBL with necessary revision in delegation of power for procurement through GeM as specified in Store Purchase Manual.

Further resolved to submit a detailed proposal for operationalisation before the Board of Directors of KSEBL since there would be change in the

delegation of powers.

Agenda Item No. 64/12

File No. D(GE)/G2/IHEP-RMU/2018-19 - (146/Dec/18 )

Sub : RMU of First Stage Units of Idukki HEP - Supply of Spherical Valve.

DEFERRED.

Agenda Item No. 65/12

File No. IT/CU/POS/2018-19/713 - (148/Dec/18 )

Sub : Adoption of Digital Payment - Installing POS machines in Section Offices - Ratification.

Resolved to ratify the following actions regarding installation of POS machines:

1. To invite Limited Tender among direct integration banks for the

installation of POS machine.

2. To install one POS machine on rental basis at each existing Section Office (771), new upcoming Section Offices and

Customer Care Centre of KSEBL.

3. To engage more than one Bank for providing payment through POS machine, in case the lower bidder is not able to provide this facility in all Sections considering the short span of time

available for implementation.

4. To entrust Chief Engineer (IT, CR & CAPS) to invite Limited

Tender for the installation of POS machine.

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Agenda Item No. 66/12

File No. AEE3/XT/SCM/2016-17/66kV PT - (149/Dec/18)

Sub : Purchase of 39 Nos. of 66 kV Potential Transformers.

Resolved to accord the supplier an opportunity to present his views before reviewing the order of black listing him.

Agenda Item No. 67/12

(150/Dec/18) File No. CE(C&T)/MPP-HPPC/2018-19/943 -

Sub : Proposal received from Mittal Processors Pvt. Ltd. for Banking Power with Haryana Power Purchase Committee.

Resolved to accord sanction to issue the Letter of Authorisation to Mittal Processors Pvt. Ltd. (MPPL) for the banking arrangement as indicated in Table A, at a trading margin of 3.20 paise/kwh while importing power from Haryana Power Purchase Committee (HPPC), with delivery point as the Regional periphery of the exporting utility during supply as well as return of power and by agreeing to other terms and conditions of MPPL proposal dated 07-12-2018.

Agenda Item No. 68/12

(151/Dec/18) File No. CE(C&P)/Solar /200 MW Bid/2017-18/939 -

Sub : Procurement of 200 MW Solar Power through Tariff Based Competitive Bidding - Floating Tender - ratification.

Resolved to ratify the following actions of the Deputy Chief Engineer (Commercial & Planning) with Full Powers of Chief Engineer :

1. Modifying the bidding documents, viz., Request for Selection (RFS) and draft Power Purchase Agreement (PPA) as per the directions of KSERC in order dated 19.11.2018.

2. Adopting the Schedule of Bidding Process as mentioned in para 6.

3. Uploading the modified bidding documents for the procurement of 200 MW Solar Power through Tariff Based Competitive Bidding Process

through the DEEP portal of MSTC on 13.12.2018.

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Agenda Item No. 69/12

File No. CE(C&T)/Medium Term Tender/ 2018-19/940 - (152/Dec/18)

Sub : Management of peak demand in forthcoming years - Inviting Medium Term Power Procurement Tenders through DEEP Portal - constituting of Committee.

Resolved to accord sanction to explore the Medium Term Market

based on Lumpsum tariff option, in DEEP portal as follows:

i. By inviting a medium term tender with two requisitions i.e. one requisition for the procurement of 175MW RTC power and another requisition for the procurement of 125MW peak power (18-23hrs) for the period from 01-04-2019 to 31-03-2024, based on the condition that a bidder has to quote against both the requisitions i.e. 175MW RTC and 125MW peak power, while participating in this tender and if a bid is submitted against any one requisition only, then such bid will be rejected.

ii. By inviting a medium term tender with one requisition for the procurement of 300MW peak power alone (18-23 hrs) for the period from 01-04-2019 to 31-03-2024.

Further resolved to take up the matter with the Hon'ble KSERC for obtaining prior approval for the deviations from the Standard Bidding Documents with respect to payment security mechanisms and for combined bidding of RTC and peak power as a part of exploring the medium term power market.

Further resolved to constitute a Committee as suggested under item No. 13, for the finalization of Model bidding documents (RFQ, RFP, PPA) and for carrying out the entire bid process including adoption of tariff of the two tenders, as per terms and conditions and timelines specified in the documents.

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Agenda Item No. 70/12

File No. DGE/G3/Sengulam-Penstock/2018-19

Sub : Sengulam HEP - M/s. CPRI Study Report - Recommendation for replacement of HPP and LPP.

Resolved to authorize the Civil Design wing under the Chief Engineer(Civil-Construction —South) for arranging inspection of the HPPs & LPP and for the preparing the design and estimate for the rectification / replacement works, of the above, on the basis of the CPRI report.

Further resolved to authorize the PED Wing under the Chief Engineer(Generation & PED) for preparing the design and estimate for the R&M of Butterfly valves of Sengulam HEP as recommended by M/s. CPRI.

Agenda Item No. 71/12

File No. D(T&SO)/T2/Fibre lease/Asianet/18-19/100 - (157/Dec/12)

Sub : Leasing of optical fibre cable from Kanhirode to Paruthippara to M/s. Asianet Satellite communication.

Resolved to accord sanction to intimate M/s. Asianet to renew the agreement and pay the arrears as per the prevailing rate (i.e for lease rate and infra structural utilization charges and supervision charges to 15% for the first year and 8% on year on year basis) allowing instalments for arrear payments if required, since Kerala Communications and PGCIL have agreed to the revised rates.

Agenda Item No. 72/12

File No. Fin.2(B)/Federal/OD/2018-19 - (162/Dec/12)

Sub : Renewal of overdraft facility of Rs.500 crore from Federal Bank Ltd. Resolved to accord sanction to accept the renewal of the overdraft facility of Rs.500 crore (Rupees five hundred crore only) from the M/s. Federal Bank, Statue Branch, Thiruvananthapuram for a further period of four months with effect from 18.12.2018 at the rate of 9.20% p.a. (old rate up to 17.12.2018 is 8.9% p.a.)

Further resolved to authorize the Financial Adviser to sign the required documents on behalf of KSE Board Ltd in this regard with M/s Federal Bank, Statue Branch, Thiruvananthapuram.

Further resolved to affix the common seal of the company in the required documents in the presence of Director (Finance).

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Agenda Item No. 73/12

(159/Dec/12) File No. D(D&IT)/D/AEC/Bldg/8951/2018 -

Sub : Construction of building for accommodating Electrical Sub Division, Edakkara and Electrical Section, Vazhikadavu.

Resolved to accord sanction for constructing a double storied conventional type building having a total plinth area of 207.40 m2 [ground floor – 137.79 m2 & first floor – 69.61 m2] for Electrical Sub Division, Edakkara and Electrical Section, Vazhikadavu in the 15 cents of land available at 66 KV Substation compound, Edakkara and to approve the plan for the construction of the building by limiting the total cost of construction to Rs.60,00,000/- by including the work in the budget provision for 2018-19.

Agenda Item No. 74/12

(158/Dec/18) File No. D(D&IT)/D5/General Complaint/2018-19/0003 -

Sub : Pole rental arrears of Sri. Haaroon Aryaadan, Edakkara, Nilambur – Request to consider the case under OTS.

Resolved to submit a detailed proposal for granting OTS for non-tariff revenue before the Board of Directors of KSEBL for consideration.

Agenda Item No. 75/12

(155/Dec/18) File No. D(T&SO)/T2/SO/SAMAST/2018-19/98 -

Sub : Implementation of SAMAST.

Resolved to the place the matter before the Board of Directors of KSEBL.

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Agenda Item No. 76/12

(156/Dec/18) File No. D(T&SO)/T3/110kV Periya/2018-19/99 -

Sub : Construction of new 110kV Substation at Periya in Kasargod District in favour of Central University of Kerala.

Resolved to accord administrative sanction for the Construction of a new 110 kV Substation at Periya in Hosdurg Taluk in Kasaragod District under Transmission Circle, Kannur on Deposit Work Basis in favour of Central University of Kerala, by installing 1 x 12.5 MVA, 110/11kV transformer and by providing a LILO arrangement between location Nos. 214 & 215 of the existing 110 kV Mylatty – Kanhangad SC feeder at an estimated cost of Rs. 940 lakhs.

The meeting came to a close at 1.45 pm

Sd/-

CHAIRMAN & MANAGING DIRECTOR, KERALA STATE ELECTRICITY BOARD LTD.

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