HCL Domino New Licensing!

ONLINE FORUM

HCL Domino new licensing!

Rnug On-line Forum, December 8, 2020

Уффе Соренсен / Uffe Sorensen, Global Director of Strategy

Тони Холдер / Tony Holder, Sales Director

Copyright © 2020 HCL Technologies Limited | www.hcltechsw.com 201208 – RNUG Licensing V22.8 – Uffe / 1 Why did we do ... What is the ... model The ... user constituents How to increase ... value Understand ... user classes How do you configure ... How do you count ... users How do you get to ...

Customers & partners have requested ...

• Eliminating the need for server capacity (PVU) based licensing and management

• A simple, transparent way of accounting for compliance

• Clear rules for supporting Domino user constituents internally and externally to the Enterprise • Support anonymous use web sites on Domino and provide tailored content to known Guest Users • Permit External Users in the Business-to-Business value chain to participate in Domino based applications & workflows

• Clear rules for extending Domino Volt to various user constituents

• Clarifying licensing for mail & calendar interoperability in multi-vendor scenarios involving our partners’ solutions

“Per User everything model”* use any client and any protocol for any server capacity to run any application – including enterprise e-mail and mobile

... complete use of the Domino platform !

* “User” in this presentation means an Authorized User (“A/U”) defined by the unique credentials permitting authentication with a HCL Domino server.

Copyright © 2020 HCL Technologies Limited | www.hcltechsw.com 201208 – RNUG Licensing V22.8 – Uffe / 4 What is the CCB model ? “Per User everything model” – use any client and any protocol for any server capacity Optimizing your Domino licensing to run any application – including enterprise e-mail 1. All Employees, Contractors & Tasks that can authenticate with Domino and mobile need a CCB Authorized User* entitlement ...

ENTERPRISE Domino CCB Servers CCB Authorized Users Multi-Cloud, Containerized, On-Premises and/or Hosted. Solely for CCB, no other access incl. SafeLinx Domino Lucy Mark

People and Tasks full function access

• CCB users all have HCL Verse enterprise class e-mail

• Transparent license management by simple CCB user counting

• HCL SafeLinx 1.1 (VPN) entitlement now included for all CCB users

* An A/U is defined by the unique credentials in a Directory entry permitting a person or a task to authenticate with a HCL Domino server.

Copyright © 2020 HCL Technologies Limited | www.hcltechsw.com 201208 – RNUG Licensing V22.8 – Uffe / 5 “Per User everything model” – The CCB user constituents GUESTS - entitled with CCB use any client and any protocol for any server capacity Guest users included with CCB entitlement to run any application – NN1, NN2 ... NNx including enterprise e-mail 2. Web users are intrinsic to the business value of Anonymous and mobile

your Domino web apps ! Restricted web users: Anonymous & Known ENTERPRISE Domino CCB Servers CCB Authorized Users Multi-Cloud, Containerized, On-Premises and/or Hosted. Solely for CCB, no other access incl. SafeLinx Domino Lucy Mark

People and Tasks full function access

• Anonymous Guests (not logged-in) • Known Guests (logged-in) ü Browse web sites ü Submit info/Start workflow ü Fill contact forms ü Special interest forums ü Anonymous blog comments ü Add blog comments ü Participate in surveys ü Read tailored content

Copyright © 2020 HCL Technologies Limited | www.hcltechsw.com 201208 – RNUG Licensing V22.8 – Uffe / 6 “Per User everything model” – The CCB user constituents GUESTS - entitled with CCB use any client and any protocol for any server capacity External users licensed via CCX add-on to run any application – NN1, NN2 ... NNx including enterprise e-mail 3. Extend apps & workflows to external users Anonymous and mobile

Restricted web users: Anonymous & Known ENTERPRISE Domino CCB Servers CCB Authorized Users Multi-Cloud, Containerized, On-Premises and/or Hosted. Solely for CCB, no other access incl. SafeLinx Domino Lucy Mark

People and Tasks full function access EXTERNAL • CCX permits full use of apps & workflows for CCX A/U (CCB add-on) non-employees at an attractive price

• CCX users can not create apps Phil Jill • CCX users can participate in task/functional e-mail, External, non-employees but can not have a personal e-mail file using apps & workflows

Copyright © 2020 HCL Technologies Limited | www.hcltechsw.com 201208 – RNUG Licensing V22.8 – Uffe / 7 “Per User everything model” – How to increase CCB value GUESTS - entitled with CCB use any client and any protocol for any server capacity CCB add-on parts available now ! to run any application – NN1, NN2 ... NNx including enterprise e-mail Anonymous and mobile

• Sametime - 11.5 Premium per-user add-on Restricted web users: Anonymous & Known ... extendable via ENTERPRISE Domino CCB Servers add-ons ! CCB Authorized Users Multi-Cloud, Containerized, On-Premises and/or Hosted. Solely for CCB, no other access incl. SafeLinx Domino Lucy Mark Sametime Premium

People and Tasks Domino Volt incl. HEI, SAP Connect full function access EXTERNAL Separately licensed CCX A/U (CCB add-on) Add-Ons to CCB

• Domino Volt - 1.0.2 platform add-on for CCB Phil ü CCB users build & use lo-code apps Jill ü All CCX and Guest users can use Domino Volt apps External, non-employees ü HCL Enterprise Integrator and SAP Connect using apps & workflows entitlement for all Domino servers under CCB

NN1, NN2 ... NNx CCB user constituents are classified and entitled by their role Anonymous

Restricted web users: Anonymous & Known 1. All Employees, Contractors & Tasks that access Domino ENTERPRISE Domino CCB Servers in the Licensee’s Enterprise must have a CCB entitlement CCB Authorized Users Multi-Cloud, Containerized, On-Premises and/or Hosted. • CCB is priced for the value of the Domino platform to the Enterprise Solely for CCB, no other access

• We do not differentiate by the functions used by specific log-in’s Domino Lucy Mark • Pricing includes all Guests and enable CCX and other add-on’s Sametime Premium CCB Add-Ons People and Tasks Domino Volt full function access

EXTERNAL 2. Guests and Known Guests are integral to web apps CCX A/U (CCB add-on) • Guest users are “part of” the deployed web apps and the reason for the value of the apps to the Licensee’s Enterprise

• Thus, included in the CCB entitlement and not separately priced Phil Jill

External, non-employees using 3. CCX entitlement extend full use of apps to business partners, customers apps & workflows and other external users • CCX is priced for the value of including users from the Enterprise external value chain

NN1, NN2 ... NNx CCB Domino servers are uniquely for the CCB constituents ! Anonymous

Restricted web users: Anonymous & Known • Only entitled CCB, Guests and CCX users permitted access ENTERPRISE Domino CCB Servers

CCB Authorized Users Multi-Cloud, Containerized, • Former user entitlements, like Messaging or Collaboration On-Premises and/or Hosted. Express, CEO, Dual Entitlement, any Client Access License or Solely for CCB, no other access HCL Application Access may not access CCB licensed servers Domino Lucy Mark Sametime Premium • CCB Domino servers may participate in CCB Add-Ons People and Tasks Domino Volt • Server-server replication with any licensed server full function access EXTERNAL • Mail routing (SMTP) CCX A/U (CCB add-on) • Directory lookup and authentication (LDAP) for non-HCL Domino programs • Permit access to free/busy time information for any program Phil Jill

• CCB / Guest / CCX user restrictions are managed through Domino External, non-employees using apps & workflows 1. CCB - can have full access to use and create apps (incl. Domino Volt if added) 2. Known Guests – read-only access, start workflows, see tailored content, ... 3. CCX - can use any app, but not entitled to create or maintain Domino or Domino Volt apps

Note: All deployed HCL Notes and HCL Domino instances must be entitled to the same maintenance level throughout the Enterprise!

Lucy GUESTS Transparent compliance management through counting Mark - entitled with CCB

• For now: a task for the Administrator ... People and Tasks full function access • CCB entitlements are countable = NN1, NN2 ... NNx total # of directory entries permitting login, excluding CCX and Guests Anonymous • CCX entitlements are countable = total # of directory entries permitting external partners full app login Restricted web users: Anonymous & Known • Known Guests is a dynamic volume of non-employee users registering or being registered for your web sites = track Known Guest web users to exclude from CCB count

• What is not counted ... • Anonymous Guests are, of course, excluded from CCB/CCX counts ... • Mail-in databases, workflow databases, entries for address look-up and EXTERNAL CCX A/U (CCB add-on) routing (LDAP) usage, etc – any entry not permitting authentication / log-in

• For V12: the Domino License Reporting tool will produce an Phil internal report to assist you with license compliance Jill (Note: The report is not automatically shared with HCL !) External, non-employees using apps & workflows

External Volt ST 11.5 CCX Product Comments Product Metric Web Guest Users add-on add-on add-on & Restrictions Domino Complete Collaboration Business User Yes CCX For all users Per User Per User All new customers Edition (a.k.a. CCB)

Incl CCB, Connections, Sametime, Cnx. Docs - Bundle Mail & Social Collab (includes CCB) User Yes CCX For all users Per User Per User was former "IBM Dual Entitlement + Social"

Old IBM "all employees" model. Replace 1:1 with Mandates licensing for all Enterprise users with a Complete Enterprise Option (a.k.a. CEO) User No No CCB for same entitlements + above laptop, desktop, smartpbone or tablet

Per user - Renew 1:1 as CCB for same entitlements Combine Collab.Exp and Util.Exp renewal to Collaboration Express User No No + above [at Collab.Exp+any Util.Exp renewal cost] eliminate PVU management (max 1000 users)

Server only - frequently used for web access with Can renew AS-IS with continued Utility Server Express PVU Yes Yes Collab.Express - replace with CCB/CCX mandatory PVU management (max 1600 PVU)

Domino Enterprise Client Access License Client Consider renewing as CCB 1:1 like CAL Anonymous Can renew AS-IS with continued Via CAL quantity [using CAL+PVU renewal cost] Only mandatory PVU management Domino Enterprise Processor Value Unit PVU for same entitlements + above

Mail only per user license, migrate to Can renew AS-IS, Messaging Express User n/a n/a CCB 1:1 for above features was former "IBM Mail Dual Entitlement"

Domino Messaging Client Access License Client Mail only Client/Server license, migrate to Can renew AS-IS with continued n/a n/a CCB 1:1 like CAL quantity for above features mandatory PVU management Domino Messaging Processor Value Unit PVU

• Supporting all current customer use cases

• Special Solution Edition – available for Solution Providers / ISVs

For any questions about CCB or other licensing questions, contact your HCL product specialist -or- Business Partner

• CCS supports all current ISV use cases (where CCB metric cannot be used)

• CCS only available to Solution Providers / ISVs via HCL Partner Solution Agreement

Domino platform license by value rather than counted user metric / consumption

Спасибо ! Thank you ! Vielen Dank ! Merci ! Dank u ! Gracias ! ﻜﺷ ﺮ اﺮﻜ

Уффе Соренсен / Uffe Sorensen, Global Director of Strategy [email protected]

Тони Холдер / Tony Holder, Sales Director [email protected]

201228 – Belthazar V22.6 – Uffe Under consideration by HCL – final model subject to change Copyright © 2020 HCL Technologies Limited | www.hcltechsw.com ENTERPRISE CCB licensing fundamentals ... CCB Authorized Users What is the CCB and CCX license metric ? • We've always been about Authorized Users - never "active users", "concurrent users" or otherwise (except for the very special IBM CEO case.) Lucy • Always a count of unique credentials to access the software - not if the credentials are ever used ! Mark • From the CCB v11.0.1 License Information*: “Authorized User (“A/U”) is a unit of measure by which the Program can be licensed. An A/U is a unique person** provided with credentials to access the Program ... An entitlement for an A/U is unique to that user and may not be shared, nor may it be reassigned other than for People and Tasks the permanent transfer of the A/U entitlement to another person.” full function access • In cases, where the Licensee’s Enterprise have multiple isolated domains and a particular user needs to exist in more domains, as long as the username is identical across domains, this users is considered one A/U. GUESTS How are CCB/CCX users counted ? - entitled with CCB • Administrators simply count the entries in the Domino Directories/linked LDAPs permitting users to log-in: ü Count entries/LDAP tagged as “external” as the CCX user count and deduct this number from the total number of entries which becomes the CCB count. ü The Denied Access List is excluded from the counts. ü CCB and CCX can reside on same server or as administrator decides – counting is always across all Domino Directories in the Licensee’s enterprise. NN1, NN2 ... NNx ü CCB includes an unlimited entitlement for Guest users. If logged-in / Known Guests user credentials are included in the Domino Directories tagged as “guest” Anonymous they are excluded from CCB/CCX counts. • No employee or contractor in the Licensee’s Enterprise can be CCX or Guest, but must have a CCB entitlement for access. Restricted web users: • The current Domino License Tracker tool will for v12 produce an internal report to assist you with compliance – report is not automatically shared with HCL! Anonymous & Known What is included with CCB and what are add-ons ? EXTERNAL • CCB licensing includes entitlement to HCL SafeLinx 1.1 for all CCB servers and CCB/CCX users as well as limited use Sametime and Connections Files & CCX A/U (CCB add-on) Profiles for all CCB users. Add-ons now are: ü Sametime V11.5 Premium at attractive price on a per-user base ü Domino Volt for the entire platform (all CCB) users at a simple uplift (also extends to all CCX/Guest users for no additional charge – within CCX/Guest scope). ü CCX on a per external user basis Phil • Domino Volt adds HCL Enterprise Integrator and HCL SAP Connector entitlement for all CCB servers when upgraded with Domino Volt ! Jill

External, non-employees using apps & workflows * All License Information can be found here ==> https://hcltechsw.com/wps/portal/resources/license-agreements ** A “person” or “persons” in the License Information refer to physical individuals or tasks provided access to the Program

What is a CCB user permitted to do ? (Everything – Business As Usual) • CCB users are entitled to all aspects of Domino applications and enterprise e-mail and add-ons (per other questions) Lucy • No license restrictions on what users are permitted to do: CCB users can create and participate in apps to any level set by the app administrators. Mark How do you restrict CCX and Guest users’ access to apps ? (Must be managed by Administrator) People and Tasks • Based on the Domino “Access Control List” (ACL) - all Domino databases/applications have an ACL which map access levels to users. The access level is full function access a classification limiting which tasks a user can perform in the database - Manager, Editor, Author, Reader, Depositor, No Access (labels, not verbatim). • The ACL is set by the app administrator/developer for individual or groups of users. To fully understand ACL use cases, refer to the product documentation. GUESTS - entitled with CCB Why is an anonymous Guest permitted ACL level up through Author ? • Anonymous Guests are web users, who beyond browsing a web site are permitted actions like submitting a “Contact” form, participation in a web “Survey”, to post anonymous blog content, etc. • "Author" access is typically assigned to users who need to contribute documents to a Domino database (like CCX users) - however, being anonymous, NN1, NN2 ... NNx they can not edit any content, nor access individualised content. Anonymous Why is a Known Guest permitted ACL level up through Reader ? • Known Guests authenticating with HTTP/LDAP are typically a dynamic, ever increasing volume of users visiting your web site, registering to gain access to Restricted web users: community content, special interest forums, initiating workflows, etc. Anonymous & Known • Known Guests are externals with limited use rights, and not permitted for any Employee or contractor in the Licensee’s Enterprise! EXTERNAL • "Reader" access is typically assigned to users who are only permitted to read documents in a database and/or controlled creation of documents by using public access forms. CCX A/U (CCB add-on) • Any external users needing higher level of access, must have a CCX entitlement. Why is a CCX user permitted ACL level up through Author ? • CCX users can fully participate in, and use (not create) Domino apps and workflows (including Domino Volt if added to CCB.) Phil Jill • “Author” access is typically assigned to users who need to contribute documents to a Domino database – and authenticated users can edit their own or other designated content. External, non-employees • CCX is for authenticated, external users only and not permitted for any Employee or contractor in the Licensee’s Enterprise! using apps & workflows

Copyright © 2020 HCL Technologies Limited | www.hcltechsw.com 201208 – RNUG Licensing V22.8 – Uffe / 18 ENTERPRISE Upgrading from older licensing to CCB ... CCB Authorized Users I have a current Domino license - how do I get the new CCB/CCX terms ? • Depends on your current licensing – first get to CCB, then acquire needed CCX entitlements: Lucy ü If you're already on CCB licensing, you acquire the needed CCX entitlements and you're done ! Mark ü If you’re on other per/user licensing (IBM CEO, Collaboration Express) you can renew this licensing on attractive terms as a CCB entitlement ü If you’re on client/server type licensing (Enterprise CAL/Enterpriser Server PVU) you can in many cases renew this licensing on attractive terms as CCB People and Tasks ü If you're under Messaging only licensing, consider upgrading to CCB and adding Domino Volt for lo-code support to your organization. full function access • Also remember, current licensing can be renewed as-is with all current restrictions and compliance requirements - contact your HCL Business Partner or HCL Sales Representative for further discussion. GUESTS I have an earlier Domino version installed - how do I technically switch to CCB/CCX ? - entitled with CCB • When new CCB licensing replace an active Domino Term License or Subscription & Support, CCB provides the entitlement that was in place. • To support the user constituents, you may need both CCB/Guest and CCX entitlements to match your current use cases, but you can continue to use deployed software if entitlements are matched. In case of overlap in an upgrade period, see "Overlapping licenses” below. NN1, NN2 ... NNx License overlap: I have current perpetual Enterprise CAL/Server PVU and want to start new projects under CCB/CCX ? Anonymous • You can always add CCB/CCX term licenses to any configuration. You just need to observe coexistence rules: ü New servers running under CCB can only serve the CCB/CCX/Guest users - no existing client license permit CCB server access. Restricted web users: ü Any existing non-CCB servers on active Term or S&S can be accessed by CCB/CCX users and replication with CCB servers are permitted. Anonymous & Known

EXTERNAL CCX A/U (CCB add-on)

Phil Jill

External, non-employees using apps & workflows

Copyright © 2020 HCL Technologies Limited | www.hcltechsw.com 201208 – RNUG Licensing V22.8 – Uffe / 19 ENTERPRISE Handling special use cases ... CCB Authorized Users I have applications running on one or more xWork licenses, what's next ? • While HCL permits you to renew xWork licensing as-is, we no longer sell new xWork server instances. Lucy • xWork is available and supported for Domino V10, but HCL is not planning any to package any newer versions as xWork. However, you can work with the Mark HCL Business Partner who provided your current license to explore upgrading to CCB/CCX for the future. I use Domino Utility / Utility Express Servers to host extranet/web applications, what should I do ? People and Tasks full function access • While HCL permits you to renew any Domino Utility/Utility Express Server licensing as-is, we no longer sell new/additional server PVU entitlements. • To eliminate PVU management, consider using CCB/CCX licensing. GUESTS ü If you’re uniquely hosting anonymous browser access to information, this use case is already included via Guest users with CCB. - entitled with CCB ü For an extranet/Business-2-Business setup, consider CCX for the external users needing full use of applications. ü For occasional/transient, limited function external users: if they do not already qualify as Known Guests (included with CCB), then consider customising the app for the permitted use cases for logged-in / Known Guests.

I just need a Domino server for apps, no mail or other features ? NN1, NN2 ... NNx • Mail routing is intrinsic to Domino and to many apps that run on the platform. For simplicity, full mail functionality is included with CCB and Anonymous functional/workflow mail is included with CCX. You don’t have to use the mail functionality, but it is part of your entitlement.

• CCB also entitle the use of the HCL Verse mail user interface on any browser, including mobile apps for iOS and Android devices Restricted web users: Can I still just license Mail ? Anonymous & Known • The mail-only licensing of Messaging CAL/Messaging Server PVU, Messaging Express will remain as such. However, you can fully upgrade your mail entitlements with CCB/CCX and include Domino Volt to gain significant additional value for your users. EXTERNAL CCX A/U (CCB add-on)

Phil Jill

External, non-employees using apps & workflows