Republic of the Philippines DEPARTMENT OF PUBLIC WORKS & HIGHWAYS REGIONAL OFFICE VIII Baras, Palo, Leyte
TERMS OF REFERENCE
Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road
1.0 INTRODUCTION
The Department of Public Works and Highways (DPWH), Regional Office VIII, Baras, Palo, Leyte seek to develop its pipeline of road transport projects nationwide for implementation and/or possible external financial assistance in their implementation. As part of the initial stage in the project development cycle, feasibility studies assessing the technical, economic, environmental, and social impacts of the project are required.
Hence, the conduct of consultancy services for the feasibility study of proposed Capoocan – Leyte, Leyte Road to be outsourced by the DPWH, Regional Office VIII, Baras, Palo, Leyte with the assistance of the Project Preparation Division, Planning Service (PDD, PS), Department of Public Works and Highways Head Office, Bonifacio Drive, Port Area, Manila. The output of the consulting service shall be used for the proposed Construction of Capoocan – Leyte-Leyte Road Project. The output of the feasibility study is expected to determine the extent and nature of the construction essential but not limited to the economic and technical justifications, environmental and social impacts of the project. Further, the overall findings of the study are intended for use by the DPWH not only for programming purposes and local financing/external sources but much especially, for its timely implementation, if determined to be feasible.
The proposed Capoocan – Leyte, Leyte Road is a road opening of 27 kilometers long and 60 meters wide for the construction of a four (4) lane road including drainage canal and slope protection. The road project will approximately begin between K0969 + 000 and K0970 + 000 along Palo – Carigara - Ormoc Road and will end up along the Leyte – Biliran Road between K1004 + 000 and K1004 + 778.
Construction of this proposed road is expected to be economically beneficial to the municipalities of Capoocan and Leyte, Leyte. This project will contribute to the growth of economy and at the same time will also improve the quality of road condition connecting to Biliran Province, and will serve as an alternate route for motorists and riding public coming from nearby places going to Biliran and vise-versa.
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
2.0 OBJECTIVES
The objective of the service is to prepare the feasibility study of the proposed Capoocan – Leyte, Leyte Road project based on DPWH Standards.
1. GENERAL REQUIREMENTS
The Consultant shall comply with the following requirements in undertaking the services:
• The Consultant must accomplish all obligated tasks without delay, keeping the DPWH R8 advised of all progress in terms of consulting services preparation, execution and processing.
• All detailed design works shall be performed based on DPWH RO 8 standard guideline.
• The work shall be implemented under the supervision of DPWH.
• The Consultant shall not commence the work in field without receiving the Notice to Proceed from the DPWH RO 8.
• The progress of the work shall be reported to the DPWH RO 8 Office.
• The Consultant shall attend meetings with other line-agencies, concerned stakeholders and organization with DPWH when required.
• To identify and quantify the benefits inherent to the implementation of the project;
• To identify the technical feasibility in terms of optimum level of project design employing the value engineering principles;
• To assess the economic and financial viability of the proposed project including the approach roads.
• To examine the consistency of the proposed project with the Comprehensive Land Use Plan (CLUP), regional Development Plans (RDP), Provincial Development Plans (PDP), and other related documents, and produce an in depth socio-economic profile of the study area;
• To determine the Annual Average Daily Traffic (AADT) in major and abutting roads sections relevant to the project influence area;
• To assess the existing and future condition of the relevant road network based on capacity and safety measurements such as Level of Service (LOS) and other network performance parameters or factors;
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
• To establish trip patterns based on zones¹ and/or existing and future land use in the study area and identify volume distribution in major and abutting road sections during peak and non-peak hours;
• To establish Traffic Growth Rate (TGR) based on ecological factors such as population distribution, average income per family and product consumption per capita;
• To develop an updated travel-based vehicle operating cost (VOC) and running cost based on transportation related expenditures such as a productivity cost, fares, vehicle (or any part of) acquisition cost, fuel cost, etc.;
• To determine the soil profile at the project site to identify possible geological and geotechnical hazards and recommend appropriate structural and non-structural measures to mitigate if not to reduce the effects of these hazards;
• To prepare house-mapping with the list of identified possible Project Affected Person/Families;
• To estimate at 80% accuracy, the principal quantities and total cost of each project component taking as reference the recent bids under similar Government Projects; and
• To determine the viability of the project based on technical and economic merits and recommend to the government the best possible alignment/structural configuration in consideration of the construction cost, impact on the environment, social safeguard and other relevant factors such as on-going and proposed projects of other private and government agencies.
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
3.0 SCOPE OF CONSULTING SERVICES
The scope of consulting services will involve the preparation of Feasibility Study Reports that covers the most rational alignment including Environmental Impact and Social Assessment, Gender Responsive, Preliminary Resettlement Action Plan (Pre-RAP), house-mapping reflected in the Road Strip, subject of the Terms of Reference (TOR).
The Consultant’s scope of work will cover but not necessarily limited to the items listed hereunder:
• Examine available baseline data and other documents relevant to the project areas on transport infrastructure and its development aspects.
• Perform field reconnaissance of the study area to obtain basis of analysis and plan for detailed field investigation with regard to:
➢ The existing situation in the project area particularly within the probable sites of the proposed coastal road and bridges under study; ➢ Identification of alternative bridge sites, types of structural design and structures; ➢ Locally available data on social and economic activities in the project area; ➢ Existing and potential development in the project area; ➢ Appropriate location of traffic survey stations with reference to those established by DPWH in the Road and Bridge Information Application (RBIA) and Road Traffic Information Application (RTIA) derived under the National Road Traffic Survey Program (NRTSP); ➢ Traffic trends, vehicle fleet composition and characteristics to be utilized as basis for the estimation of vehicle operating costs based on the guidelines as established in the latest Highway Planning Manual (HPM) of DPWH; ➢ Preparation of Traffic Management Plan; ➢ Road Safety Audit; ➢ Potential likelihood of environmental issues, disaster risks, and flooding; and ➢ Application of value engineering.
• Coordinate with the Planning and Design Division of DPWH RO 8 through its Director for the on-going/completed road/bridge project and relevant data from Road and Bridge Information Application (RBIA), Road Traffic Information Application (RTIA), Pavement Management System (PMS), Bridge Management System (BMS), etc. should be utilized appropriately in the study;
• The Consultant shall perform field investigations of the study area with regard to: ➢ Additional information on the existing situation of the relevant road network in relation to the coastal road and bridge project; ➢ Supply and quality of transportation facilities in the area; ➢ Identification of alternative improvement levels and/or bridge sites including proposed network capacity expansion; ➢ Location of additional traffic survey stations;
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
➢ Passenger and cargo trip characteristics; ➢ Resource base and economic development potentials; and ➢ Applicability of value engineering.
• The Consultant shall identify at least three (3) alternative sites and conduct multi- criteria analysis at the initial stage of the study to determine the most viable option for detailed analysis and investigation and present to the proponent for final selection and approval of the project alignment.
• The feasibility study shall also include the report on the present environmental condition of proposed project location including the environmental impact and mitigation implementation plan to address any possible adverse effects of the project in all its phases.
• The Consultant shall conduct validation through baseline surveys and investigations as to the accurateness and updates of the data taken from the Government databases which may be used by the proponent during the planning and implementation of the project.
• The study shall be performed in accordance with accepted professional standards utilizing sound engineering and economic evaluation practices and environmental and social requirements. The Consultant shall adopt any of the accepted evaluation models which are being used by DPWH.
• The Consultant shall coordinate with the Flood Control, Social and Environmental Section, Planning and Design Division (FCSES – PDD) of the DPWH RO 8, with regards to the environmental and social impact assessments of the project listed in this TOR. Further, the Consultant shall take into consideration all environmental and social issues during their technical and economic evaluation including the Gender Responsiveness of the project based on the revised Harmonized Gender and Development Guidelines.
• The Basic Design shall be executed based on the result of the basic planning and shall include but not limited to the following:
➢ Road Design includes layout plan, sections, longitudinal profiling, approach design and auxiliary facilities. ➢ Construction Procedure study, including material for construction and equipment. ➢ Cost estimate for the implementation of the project.
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
3.1 DETAILED SCOPE OF WORK
In the conduct of the Study, the Consultant shall perform the work, but not necessarily limited to the following:
Traffic Surveys
1. The Consultant shall undertake the following traffic data gathering:
- Conduct 12-hour manual classified volume count, directional volume counts on relevant midblock sections and intersections within the projects influence area at identified traffic stations for at least 3 consecutive days consolidated every hour (see Annex 1.2), 2 days during the midweek and 1 day during the weekend (Survey forms provided in Annex 2.1);
- Conduct 12-hour origin-destination survey at identified stations and establish trip patterns based on vehicle type, trip purpose, vehicle occupancy, etc., for at least 2 consecutive days consolidated every hour (see Annex 2 and/or Annex 2.2). The Consultant must provide details on the results of the OD Survey in the report together with a concise description of vehicular movement on the established zones;
- Conduct Travel Time Survey during peak and non-peak hours at significant segments in the area to determine causes of delay ant the average travel speed required using the existing routes of current road network configuration. The summary of information shall adopt bur not limited to the minimum information set by Project Preparation Division of Planning Service, Department of Public Works and Highways (see Annex 1.3 and Annex 2.3);
- Conduct 16-hour intersection traffic count at identified stations for at least two (2) consecutive days consolidated every hour (see Annex 1.2 and forms provided at Annex 2.1);
2. The Consultant shall analyse and process all traffic data collected and prepare the required data inputs using the prescribed format in Annex 2 – Annex 2.3. The Consultant shall utilize the survey forms provided in Annex 2 – Annex 2.3. The Consultant shall adhere to the methodology prescribed in Annex 3.
3. Collect and review previous traffic data on road sections within the study area from the Department of Public Works and Highways Traffic Database and/or other credible sources, and develop traffic daily factors and seasonal factors. The consultant shall utilize the obtained adjustment factors together with the results of the required surveys in section 3.1.1 to determine the Annual Average Daily Traffic on major and abutting road sections relevant to the project;
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
4. The Consultant shall establish the traffic adjustment factors if there is no available data in DPWH’s RTIA 20km from the project area.
5. The Consultant shall establish the Annual Average Daily Traffic in the relevant roads sections for the analysis and evaluation of the project.
6. Use any available traffic forecasting/ network analysis models such as the JICA – STRADA, VISSIM, TRANSPORT, CUBE or its equivalent in the traffic demand forecasting and network analysis. The Consultant shall prepare the necessary data inputs and comprehensively provide all the information required to run the model and clearly illustrate the output needed to evaluate the project;
7. Based on the selected model, compare implementation alternatives and illustrate the resulting volume accumulation and other technical indicators such as vehicle- kilometres, vehicle-hours, congestion level, and transport cost which will serve as basis for the subsequent economic comparison and evaluation;
8. Assess information on national and regional macro-economic growth development plans and trends and economic sectors (services, industry, manufacturing, agriculture, etc.) and how the Project will have impact on these.
Socio-Economic Survey
The Consultant shall undertake the following data gathering for socio-economic analysis:
9. Examine the consistency of the proposed project with Comprehensive Land Use Plan, Regional Development Plans, Provincial Development Plans and other related studies such as national, regional, metropolitan and transportation infrastructure plans which have relevance to the project.
10. Collect primary data, assess and forecast development trends such as population growth and distribution, average income generation per family, extent of urbanization, land area/use, employment, poverty threshold, etc. in the influence area of the Project.
11. Establish Transport Demand Elasticity (TDE) and Traffic Growth Rate (TGR) based on demographic characteristics and other information gathered in section 3.7, and develop updated travel time-based Vehicle Operating Cost (VOC) and running cost based on but not necessarily limited to the minimum parameters set by Statistics Division of Planning Service, Department of Public Works and Highways;
12. Prepare a complete socio-economic profile of the study area which contains description of population distribution, income generation, product consumption,
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
infrastructure, existing land use, poverty incidence and all economic and social activities including agriculture, fishery, labor and employment, etc.
Topographical Survey
13. The Consultant shall identify at least three (3) possible alignments considering the technical, financial, impact on the environmental and social aspects of the project.
14. Present to the Implementing Office, Planning and Design Division, the three (3) possible alignments and seek approval as to the best alignment or structural configuration based on the appropriate and agreed selection method (multi- criteria analysis) for approval, using geographic information system (GIS) maps (referenced to WGS 84).
15. The Consultants shall undertake topographical survey along the selected alignment and establish reference points at appropriate locations as key control points of the survey. These points shall be used as benchmarks for identification and use during the subsequent engineering surveys (“Geo-tagging”). The levelling shall be tied to the existing Government benchmarks in the area.
16. Conduct profiling with cross-sections taken at fifty (50) meters interval, unless local conditions require cross-section at closer intervals² so as to provide the necessary details for earthworks, quantity calculations with accuracy of twenty percent (20%) of the final quantities. Profiles and cross-sections shall be determined one hundred (100) meters beyond construction limits.
17. Prepare topographic maps with contours at 185-meter interval and coordinates and vicinity plans shall be prepared by the Consultants. All survey plans shall be prepared on reproducible materials of high quality.
18. River/creek profile and river/creek cross sections shall be surveyed for 500 meters each upstream and downstream sides from the centerline of the bridge. Cross sections shall be measured at 50-meter interval.
19. Conduct preliminary inventory for potential road slope disasters in the road section under study. The road slope disasters in the road shall be determined and classified as soil collapse, rock slope collapse, landslide, road slip, debris flow, river erosion and coastal erosion.
Hydrological Survey
20. Undertake preliminary hydrological investigation in the areas traversed to determine the location of appropriate culverts and bridges and to properly provide adequate drainage, flood protection against erosion and scour forces both for road formations and bridge foundations, and countermeasures for
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
potential road slope disasters such as soil collapse, road slip, landslide, rock fall, etc.
21. All available data (physical and geological maps of the territory, climatology reports, hydrological maps, local drainage system plans, flood control projects plan, etc.) related to the Project shall be collected by the Consultant. These data shall be integrated with information collected directly on site and from local authorities and other offices. These shall include trend of water course, stream velocity and maximum flood levels, flood prone areas, existing drainage system characteristics and conditions and design discharge for 50 and 25 years return period for bridges and box culverts, respectively.
22. Examine available topographical and geological maps and conduct direct investigation to determine the extent and nature of the catchment basin of different water sources.
Geological and Geotechnical Investigation and Surveys
23. Collate all existing geologic information/data relevant to the project such as: Preliminary Geohazard Assessment Report, topographic map, geologic map, soil/agricultural maps, drilling logs and soil exploration plan.
24. Conduct field reconnaissance to the project site in order to validate the existing geological data and gather additional information that will affect the proposed foundation design and boring plan.
25. Gather information such as, accessibility, proposed drill/borehole location, necessary equipment and conceived difficulties to expect on the conduct of drilling/boring operation.
26. Conduct site inspection before or during the conduct of soil exploration of a project and prepare an inspection report containing, among others, the following: description of the project site, observation, expected site geology and soil type, topography, vegetation, findings, comments and recommendations, and reasons for any significant deviation from the geotechnical program, if it happens.
27. Perform testing procedures and analyses in accordance with the DPWH Design Guidelines, Criteria and Standards (DGCS), Volume 2C (Geological and Geotechnical Investigation), 2015 Edition and applicable provisions of existing laws, codes or issuances of the Department in order to come up with the recommendations and design criteria.
28. Conduct soil sampling along the proposed road alignment subject to road opening by Auger Boring Test spaced every 500-meter interval or less with a minimum depth of 1.50 meters, and a maximum of 30 meters’ depth for Soil Boring Test with SPT of 30 meters. Soil Samples taken shall be subjected to
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
natural water content, grain size analysis, mechanical analysis, atterberg limits, specific gravity, Tri-Axial Test, moisture density relations, unconfined compression, California bearing ratio and unified soil classification.
29. Conduct one (1) deep drilling at each abutment location and one (1) borehole at every onshore and offshore pier of each candidate site.
30. Conduct drilling of shallow and deep foundations in accordance with DPWH DGCS, Volume 2C, 2015 Edition. Soil samples shall be tested for the determination of soil characteristics (grain size distribution and classification, natural moisture content, atterberg limits, specific gravity, shear strength test, etc.) to be used as a geotechnical parameter for foundation design.
31. Conduct deep borings for sections with geological problems in order to provide information on materials, which may cause problems with respect to stability, settlement, etc.
32. Subject disturbed and undisturbed soil and rock samples to physical and mechanical tests and analyses to include shear strength tests necessary for analysis of slope stability, settlement and subsidence.
33. Delineate and identify geological structure, especially active faults and potential mass movement areas that might traverse the project area including analysis for liquefaction potential during earthquake and consolidation due to soft ground.
Right-of-Way Strip Planning Survey
34. To request assistance from the concerned stakeholders in the conduct of coordination meeting/s with the LGU/BLGU of the affected barangay/s in the municipality for the conduct of joint-survey for the project’s right-of-way and alignment to determine the possible Project Affected Families (PAFs).
35. Create/Conduct Focus Group Discussions (FGDs) with the concerned stakeholders of the proposed project to answer the Questionnaire provided in the updated Harmonized Gender and Development Guidelines (HGDG) and that GAD Study including Sex Disaggregated Data (SDD) shall be incorporated in the Pre-RAP.
Environmental and Social Impact Assessment (for Environmental Impact Study)
36. Conduct Environmental Impact Assessment (EIA) particularly in the selected alignment or geometric/ structural configuration and determine the possible impacts as a consequence of the project implementation and the occurrence of these impacts throughout the entire phase of the project implementation from pre-construction up to abandonment. The Consultant shall identify, predict, and evaluate the probable, the extent and the significance of the changes.
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
37. Prepare a stand-alone/separate document either Initial Environmental Examination (IEE) Checklist, Project Description (PD), Environmental Performance Report (EPR) or an Environmental Impact Statement (EIS) guided by DAO 2003–30 and its revised procedural manual, and the first level scoping/ screening checklist issued by the Environmental Management Bureau (EMB) of the Department of Environment and Natural Resources (DENR) for the purpose of obtaining an Environmental Compliance Certificate (ECC).
Make its services available to clarify issues both with the client, issuing authority, and the public which have special interest in the project.
Disaster Risk Reduction Measures
38. Shall conduct preliminary inventory for potential road slope disasters in the road section under study. The road slope disasters in the road shall be determined and classified as soil collapse, rock slope collapse, landslide, road slip, debris flow, river erosion and coastal erosion.
39. Collect information regarding road slopes on the road under study for proper and practical risk assessment. They shall complete the five (5) types of templates prepared for at the Preliminary Inventory Survey (PIS) level. The PIS shall be undertaken to identify disaster prone slopes and assess the disaster frequency of the slopes.
40. Identify disaster prone areas, assess the potential frequency of road closure disaster per year (if applicable), assess the magnitude of disaster and prepare preventive countermeasure plans with the corresponding estimate.
Preliminary Resettlement Action Plan (Preliminary RAP) Survey
41. The objectives of the Preliminary RAP are as follows:
▪ To determine the number of PAFs affected by the project and identify the extent of its impact on their properties/assets and the measures to mitigate these impacts;
▪ To determine an estimated compensation and entitlements to the PAFs for their affected properties/assets in accordance to RA 10752 and the DRAM Guidelines;
▪ To determine the budget estimate for use in the conduct of information dissemination/IECs, public consultation, monitoring and other activities for RAP implementation;
▪ To provide the timetable, manner of payment and institutional arrangements for RAP implementation; and
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
▪ To ensure public participation in the implementation and monitoring of the RAP.
42. The Consultant shall closely coordinate with the Implementing Office and the Flood Control. Social and Environmental Section – Planning and Design Division, to monitor the performance and quality of output of Sociologist/RAP Specialists in all Preliminary RAP activities prior to preparation of the report to ensure that the RA 10752 (An Act to Facilitate the Acquisition of Right-of-Way, Site or Locations for National Government Infrastructure Projects and Other Purposes), Applicable Laws and DPWH Resettlement Policy are properly complied with and adequately met.
43. The Consultant shall prepare a Gender Responsive Preliminary Resettlement Action Plan (Pre-RAP) through a Focus Group Discussion (FGDs) formed among the concerned stakeholders of the identified affected barangay/s. The questionnaire provided in the update HGDG shall be used to determine the gender-responsiveness of the proposed project. Likewise, the response generated from the FGD shall be consolidated and included in the report. (Please refer to Box 10 of HGDG for the questions).
44. The Consultant shall undertake resettlement action plan through:
• Census and Socio Economic Survey of PAF’s This includes property owner, renters, lessees, tenant farmers, and informal settlers living within the corridors of impact. The population census shall enumerate persons potentially affected by the project, to include basis demographic data for the individuals in each household; age, gender, education, primary and secondary occupations, sources of income, ethnicity, religion with the nature of impact: loss of residence, loss of business premises, loss of other improvements, loss of trees or crops.
The result of the census shall be properly documented with photographs of PAFs and affected assets and shall be included in the Pre-RAP report as an Annex.
• Asset Identification and valuation Identify and value the affected assets/properties of the PAF’s. Develop a benchmark unit cost of the affected assets within the resettlement corridors of impact. This benchmark unit cost shall be derived from industry standards and accepted by the DPWH. An example of this is cost per square meter of floor area of the house or building. Approximate measurements survey shall be properly documented and shall be included in the Pre-RAP report.
A separate stand-alone Preliminary RAP documents shall be prepared by the Consultant in compliance with D.O. 5, series of 2003 that requires the
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
preparation of such document for every infrastructure project of the department (see Annex 4 for RAP Report Outline).
45. The Contract Cost/Budget shall be inclusive of all expenses related to the preparation of the document including the following:
• Reproduction of the interview schedule for the perception survey and report; • Conduct of focused group discussion (FGDs), meeting, workshop and their facilitation; • Travels of field researchers/interviewers; • Communication expenses; • Health and travel insurance and other contingent liabilities of the field researchers; • Survey, baseline gathering and sampling laboratory test; and • The report to be prepared by the Consultant shall determine the key potential environmental and social impacts of the project (see Annex 5 for the Outline).
Cost Estimate
46. Prepare the cost estimate using the unit price analysis method for various improvement alternatives. The estimates shall include the initial cost of construction, detailed engineering, supervision, acquisition of right-of-way and resettlement compensation. EMP/IMP cost and environmental monitoring cost, price escalation and contingencies.
47. Classify, if necessary, the cost items into local and foreign currency components and the corresponding taxes. The foreign currency component (distributed into direct and indirect) shall include, inter alia, such items as depreciation or rental rates on equipment, materials and supplies for which the Philippines is a net importer, wages of foreign personnel and overhead and profit of foreign firms to be employed while the local currency component shall include the acquisition of right-of-way, cost of local materials and supplies, local wages, etc.
48. Calculate the quantities of each work item of the different types of work to be carried out.
49. Estimate the maintenance cost in the same manner as the construction cost.
Economic Evaluation
50. Conduct additional traffic surveys as required and/or update traffic data if these are not covered in the DPWH central database or is deemed out-of-date, respectively, including but not limited to traffic counts, origin-destination studies, and shall establish traffic projections based on traffic generating sources related to the national, regional and sector plans, including plans for other transport modes and other factors to include:
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
a) Population growth and changes in rural and urban population distribution; b) National and regional economic growth and per capita income growth; c) Development of agricultural and forestry resources; d) Development of the tourism industry, considering likely future growth and prospects as well as public and private plans for tourism infrastructure development of various locations with the project area and their impact on traffic and induced benefits; e) Development of manufacturing and processing industries and mineral resources; f) Development potential in areas with available and untapped resources; g) Likely traffic diversion from other transport modes/routes to the project road (including existing roads within the network but not directly included in this Study) as it affects traffic generation and assignment for the project.
51. Characterize the existing and future supply of transport facilities in the area in order to establish the inter-linkages among the modes i.e. land, water and air.
52. Determine basic vehicle operating costs under ideal road and traffic conditions based on the established values by DPWH.
53. Establish actual vehicle operating costs for different vehicle types, considering the present road condition as well as the proposed improved condition.
54. Establish traffic projections based on demographic characteristics, agricultural and industrial production by sector, economic development forecasts and local resource base in the project area.
55. Conduct road network analysis considering the effect of completing the coastal road and bridge project in the road network, specifically in the traffic flow behaviour, by adapting an acceptable transport model in the analysis.
56. Consultant shall submit an assessment of transport costs by other modes of transport for possible traffic diversion to the new route/mode via the coastal road and bridge project taking into consideration both the competitive and complementary characteristics of the entire road section where the bridge project will be connected in relation to other highways and other components of the transportation system (including sea and air transport routes).
57. Based on the factors mentioned above, undertake economic analysis of the project using appropriate opportunity cost of capital (10% to 12%) to determine the size and timing of execution by comparing the estimated economic costs (as distinct from the financial costs) with the economic benefits expected to be
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
derived throughout the economic life/project horizon of the bridge project for the each of the alternative improvement level.
58. Assess and calculate economic benefits accruing to the road network improvement with the implementation of the project to include inter alia:
(i) reduction in road user transport cost and travel time broken down into normal, diverted and generated traffic components; (ii) improvement in efficiency of the network (decongestion), capacities and other related measurements; and (iii) Savings on improvements in road maintenance and repair cost, if any, and in consideration of the frequency of intervention.
59. Benefits accruing to the government and society such as traffic safety, accident reduction, carbon monoxide reduction, improved land use, decongestion of central business districts, etc.
60. Submit a comparative economic analysis on a “with project” and “without project” basis under the following indicators shall include inter-alia, the following for both individual project items as a whole and, where necessary, phased implementation:
(i) Economic Internal Rate of Return (EIRR); (ii) Net Present Worth (NPW); (iv) NPW/cost; and (v) Benefit-Cost Ratio (BCR)
61. For the purpose of economic evaluation, shadow pricing shall be applied for both costs and benefits. However, the economic costs, benefits and economic feasibility indicators shall be presented with and without shadow pricing elements. The Consultants shall solely be responsible for these analyses but should consult with the National Economic and Development Authority (NEDA).
62. Costs to be determined shall include, but not be limited to:
a) Estimates of future vehicle operating costs; b) Estimates of economic and financial construction costs, and c) Estimates of future costs of routine and periodic maintenance of the coastal road including road approaches.
Benefits to be derived shall include, inter-alia, the following:
a) Reduction in road user transport costs including higher load capacity for goods carrying vehicle for all traffic (suitably broken down into normal, diverted and generated traffic components), including and excluding savings in travel time for passenger traffic;
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
b) Reduction in road maintenance and repair costs; and c) Generated traffic benefits as a result of increase in income due to traffic cost savings.
63. Undertake sensitivity assessments of key parameters such as traffic growth factors, traffic volume, and diverted traffic of sufficient range and detail to permit rational examination of possible implementation alternatives. 64. Traffic growth rates shall be estimated for the project adopting applicable parameters and employing regional estimates of transport demand income elasticity.
65. All economic indicators and all basic parameters (i.e., traffic growth factors, project costs, vehicle operating costs, etc.) shall be subjected to sensitivity analyses of sufficient range and detail to permit rational examination of possible implementation alternatives (both of scale and timing).
66. Evaluation of stage construction, where appropriate, for six-lane or four-lane road should also be carried out, taking into consideration the applicability of Department Order No. 40, Series of 2014.
67. Define both quantifiable and non-quantifiable and discuss the significance to the national economy and socio-economic objectives of the Government, with particular emphasis to the areas influenced by the proposed coastal road and bridge project. In this context due consideration shall be given to the social, environmental and economic impact of the bridge project particularly in the aspects of:
a) Identified beneficiaries, b) Relative income status and socio-economic characteristics of the beneficiaries; c) Pattern of distribution of benefits; and d) Any other element/s having important influence on the well-being of the population in the project area. In particular, the Consultant shall provide a clear distribution of these benefits focusing mainly to small farmers/fishermen (including tenants) and landless labor and other under-privileged groups such as in the form of improved access to and from markets for fishery/agricultural products and inputs, increased employment (from additional industrial/ commercial and eco-tourism activities) and mobility and improved access to health and educational facilities, etc.
68. The Consultant shall incorporate social benefits (with appropriate weightage) in the determination of socio-economic feasibility indicators. However, the economic indicators shall also be shown including efficiency pricing. It is expected that the Consultant shall provide an in-depth review and evaluation of
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
the relevant information in this regard and its effect on scope, timing and scale of the recommended feasible roads in this Project undertaking.
69. The Consultants shall recommend the mode of financing for the ensuring projects e.g., local fund, ODA and Private-Public-Partnership (PPP). Likewise, they should include recommendations to the Government as to the utilization of its budget strategy and loan negotiation potentials.
Implementation Plan
70. Explore project implementation under a short, medium, and long term plan and integrate in the study; 71. establish and recommend a suitable construction phasing and packaging taking into consideration the schemes/ scenarios proposed or realistic and accost- effective implementation;
72. evaluate and recommend the most appropriate construction method and traffic management plan during the construction of the project;
3.1.2 ENGINEERING STUDIES
Relative to engineering studies, the Consultant shall undertake the following:
73. Review the existing DPWH standards for geometric, structural designs and construction methodology and propose any modification which may be required for discussion with the Project Team, taking into consideration the applicability of Department Order No. 40, Series of 2014, to meet the requirements of the future traffic and economic consideration of the project;
74. Initiate and conduct the necessary field investigations including topographic, hydrographic, pavement, geological and geo-technical investigations to gather data to be used as basis for the basic engineering design and preparation of cost estimates. Further, go over and examine any available updated data from the DPWH relevant to the aforementioned surveys may be utilized if deemed necessary.
75. Investigate the availability of suitable construction materials, including suitable embankment materials aggregates, etc.;
76. Propose alternative construction methods that may be suitable for the project including labor-intensive methods, which might be relatively advantageous for the project area. The Consultants shall recommend on the optimum construction method suitable for the project area, considering application of value engineering;
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
77. Review/study the extent to which the areas within the site are subject to geological hazards and ensure that probable adverse effects, if any, are taken into account in formulating design standards and recommend provision of appropriate design to resist defy and/or mitigate such forces;
78. Undertake preliminary hydrological/hydraulic investigation and analyze data, thereof in the areas traversed and provide appropriate recommendations and design criteria, i.e., such as the type and location of appropriate bridge structure to properly provide adequate protection against erosion and scour forces for bridge foundations, and countermeasures for potential disaster such as soil collapse, etc.;
79. All available data (topographic and geologic maps of the territory, climatology reports, hydrologic maps, local drainage system plans, flood control project plans, etc.) related to the Project shall be collected and examined by the Consultant.
80. Study the hydrological/hydraulic conditions (including available data) in the area and provide appropriate recommendations and design criteria for the size and location of the project and to properly provide flood protection against erosion and scour forces for project foundation, and countermeasure for potential slope disasters such as soil collapse, and hydrographic/liquefaction.
81. Undertake topographical survey within the project site including setting out and establishment at appropriate locations of reference points for key controlling points of the survey line and sufficient benchmarks and GPS stations for identification and use during the subsequent engineering surveys.
82. The levelling shall be tied to the existing Government benchmarks in the area. Cross-sections shall be taken at fifty (50) meter intervals, unless local condition require cross-section at closer intervals in order to provide the necessary details for earthwork, quantify calculations with an accuracy of ten percent (10%) of the final quantities.
All survey information and data shall be recorded and preserved in standard survey forms (including e-copies) and notebooks subject to the review/checking by the DPWH. Upon completion of the works, all original survey notes shall become the property of DPWH.
Relative to the data gathered, satisfactory harmony between the horizontal and vertical geometry should be established to complement with the existing terrain.
Design criteria recommendations are based on the projected traffic volume wherein the type of highway and geometry features shall be dependent.
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
Geometric design features used shall be consistent with speed selected; in accordance with the DPWH Design Guidelines and AASHTO Design Standards (Green Book Latest Edition).
83. Supervise the setting out and establishment, at appropriate locations, of reference points for key controlling points of the survey line and sufficient bench marks for identification and use during subsequent engineering surveys.
84. Review/study the geological conditions in the areas traversed and, on the basis of geotechnical investigations performed (and also utilizing all available data), provide appropriate recommendations and design criteria to permit proper foundation design for the bridge.
85. Undertake geotechnical investigations along the proposed road alignment in accordance with DPWH Guidelines and Standards including soils and materials survey. The Consultant shall perform analysis and testing on disturbed and undisturbed soil samples accordance with AASHTO and ASTM.
In particular, the soil samples along the approach roads alignment for pavement design will be conducted with test pits for soil classification and CBR (California Bearing Ratio), respectively.
Test pitting conducted at 120 meter intervals with maximum depth of 30 meters will be done for:
▪ Grain size and classification according to the ASTM method; and ▪ Atterberg limits natural moisture content, dry density moisture content relationship and determination of bearing capacity by the CBR test on representative samples of different soil types.
86. At the selected road site, deep drilling with standard penetration test (SPT) for the structures shall be conducted. Minimum depth shall be determined based on the confirmation of hard/dense strata or bed rock suited as bearing layer. The soil samples for foundation design shall be tested for the determination of the main characteristics (grain size distribution and classification, moisture content, Atterberg limits, shear strength, etc.).
At proposed material sources, 2 test pits shall be conducted and sufficient samples should be taken for laboratory testing. The Consultants shall identify/determine the quantity of proposed sources of borrow, aggregates and other construction materials required by the Project. The materials samples shall be tested for, but not limited to, the following:
▪ Grain size distribution and plasticity characteristics ▪ Unit weight and water absorption write ▪ abrasion
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
▪ Soundness
87. Geological structures, especially active faults that might traverse the area, should be delineated and potential mass movement areas should be identified, analysis for Liquefaction Potential during earthquake and consolidation due to soft ground should be included.
All geological geotechnical investigation results and reports shall be subjected for review and evaluation in conformity with the DPWH Design Guidelines, Criteria and Standards.
88. The Consultant shall prepare a drainage design for proposed drainage structures adopted for the approach roads. Collection of data shall be performed to determine the proper size/types of drainage structures to suit actual field conditions relative to the road terrain and other necessary factors.
89. Estimate to feasibility level of accuracy (+20%) the principal quantities and total cost of each component of the projects, taking as reference the recent bids and award of similar projects in the DPWH. The preparation of the cost estimate using unit price analysis method for various improvement alternatives include initial cost of construction, detailed engineering, supervision, acquisition of right- of-way and contingencies. Bridge maintenance costs, categorized into routine and periodic costs, shall also be calculated and appropriately distributed within the economic life time of the project bridge. Likewise, maintenance strategies shall be determined by the Consultant vis-à-vis actual condition.
90. For economic evaluation purposes, the improvement costs (construction costs, final engineering, supervision and right-of-way acquisition costs) should be in constant prevailing prices and shadow priced while annual maintenance costs shall be estimated on a “with project” and “without project” basis. Economic costs should be included in the evaluation analysis as separate items;
91. Classify the cost items into local and foreign currency components and taxes. The foreign currency component (distributed into direct and indirect) will include, inter alia, such items as depreciation or rental rates on equipment, materials and supplies for which the Philippines is a net importer, wages of foreign personnel and overhead and profit of foreign firms. The local currency component shall include the acquisition of right-of-way, cost of local materials and supplies, local wages, etc.
92. The Consultant shall calculate the quantities of the different types of work to be carried out. The Consultant shall use a unit price analysis for each work item based on prevailing prices in the project area. The Consultant shall draw up detailed unit price analysis (DUPA) of each work items which includes:
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
a.) Direct Costs ▪ Cost of materials (cost at sources, transport, handling, storage, miscellaneous expenses and allowances for wastage); ▪ Costs of construction plant and equipment including depreciation or rental rates, wages of operators, fuel, oil and lubricants and maintenance; and ▪ Cost of labor, including salaries, wages, cost of living allowances and all fringe benefits.
b.) Indirect Costs ▪ Overheads, contingencies and miscellaneous ▪ Profits ▪ Mobilization/Demobilization ▪ Taxes
Each unit price analysed shall be broken down into foreign currency, local currency and tax component.
Based on the results of the unit price analysis, construction cost shall be estimated. Moreover, maintenance cost shall be estimated in the same manner as the construction cost.
93. Provide a realistic time schedule for implementing the various components of the project. This shall include sufficient lead time for procedural matters, design solicitation and award of tenders as well as for construction of the various project components.
3.1.3 ENVIRONMENTAL AND SOCIAL ASPECTS REQUIREMENTS
94. The Consultants shall conduct an initial environmental examination/survey for all projects in accordance with the prescribed EMB-DENR standards.
95. The Consultant shall follow the environmental impact assessment (EIA) Process contained in the DAO 2003-30 Procedural Manual to maintain consistency in the conduct of the EIA. The Consultants shall utilize a host of appropriate methodologies to be able to properly integrate its requirements. The Consultant shall make its services available to clarify issues both with the DPWH, the issuing authority, and other public stakeholders which have special interests in the project. During the engagement, they shall closely coordinate with the Environmental and Social Safeguards Division- Planning Service DPWH (ESSD-PS- DPWH), and monitor the performance and quality of output of their environmental specialists (from data acquisition through field surveys to analysis and report preparation and integration to ensure that the procedural and substantive requirements of DAO 2003-30 are properly complied with and adequately met.
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
96. The Consultant shall coordinate with the ESSD during the initial meeting and request relevant data that are already on file. All other constraints or problems which may arise during the performance of the services including additional field surveys to be conducted (if data are insufficient) as may be required during the First Level Scoping shall be identified and brought to the attention of the ESSD- PS-DPWH.
Environmental Impact Assessment (EIA) Activities: The activities discussed herein address the various requirements prescribed in DAO 2003-30 that will be the basis of evaluation by the EMB-DENR.
Consistent with the requirements of this project, the following activities shall be undertaken: scoping sessions, baseline and impact assessment works, household surveys, public information and communication, preparation of the EIS, defense of the EIS, public hearing and other support services.
The study modules of the EIS, depending on the result of the First Level Scoping that shall be initiated by the Consultants in coordination with the FCSES–PDD– DPWH8 and EMB–DENR together with its EIA Review Committee Members (RevCom) shall cover among others of the following:
▪ Scoping with EMB/MGB/Stakeholders; ▪ Project Description; ▪ Meteorology and Hydrology; ▪ Water Quality; ▪ Air and noise Quality; ▪ Environmental Risk Assessment; ▪ Abandonment Plan; ▪ Marine/Freshwater Biology; ▪ Wildlife and Habitation; ▪ Socio-Economics; ▪ Culture and Archaeology; ▪ Public Health; ▪ Perception/Household Surveys; ▪ Public Information and Communication; ▪ EIS integration, Editing and Packaging; ▪ Printing of EIS; ▪ Public Hearing; and ▪ Defence of EIS and Support Services
Preliminary Resettlement Action Plan:
The Consultant shall prepare a separate Pre-RAP using the outline below which may include but not limited to:
• Executive Summary (Includes Summary of Compensation Cost)
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
• Introduction • Legal Framework • Policy of Eligibility for Compensation and Other Entitlements • Description of Adverse impacts • Socio-Economic Profile of PAFs • Public Information, Consultation and Participation Framework • Entitlements Matrix • Budget Requirements • Grievances Redressal • Institutional Arrangement • Monitoring Mechanism • Indigenous People action Plan (if necessary)
3.1.4 GENDER AND DEVELOPMENT
The Transportation Infrastructure Sector in the Philippine Plan for Gender Responsive Planning (PPGD) and NEDA Harmonized Gender and Development Guidelines for Project Development, Implementation, Monitoring and Evaluation outlines responses to make road infrastructure project’s gender responsive.
Chapter 15 of the PPGD spells out the Gender and Development Plan for infrastructure development. It states that “the plan shall pursue the integration of women in all phases of infrastructure development through the encouragement of women’s participation and recognition of their actual and potential contributions.” The specific gender goals and objectives of PPDG for infrastructure development are to:
▪ Promote and increase participation of women in policy formulation decision- making, planning, implementation, operation and maintenance activities in the infrastructure sector; ▪ Consider and integrate the specific needs of women in infrastructure development; and ▪ Develop and expand information generation and dissemination within the sector to encourage greater participation and provide a database for policy formulation and decision-making particularly as it affects women.
In the NEDA Harmonized GAD Guidelines, target gender equality results for the infrastructure sector are listed, to wit:
▪ More time for rest, productive, or reproductive activities due to shorter travel time to and from the market, basic service facilities, or sources of water and fuel; ▪ Improved women’s access to safe and affordable public transport services and infrastructure; ▪ Greater inputs of women to the design and operation of the infrastructure;
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
▪ Increased capacity of women and their organization to influence decisions about the design, operation, and maintenance of public services and facilities; ▪ Increased employment of women at all levels (actual construction, technical, and management) in infrastructure projects or services; ▪ Increased number of women employed in non-traditional occupations; and ▪ Improved capacity of infrastructure agencies to plan, design, implement and monitor programs and projects that address gender issues and the concerns of different groups of women users or women resettled involuntarily.
To implement the required responses to make the project gender responsive, the Consultant in coordination with the DPWH ESSD and COGAD shall perform the following activities:
1. Undertake environmental planning (+ resettlement action plan) through public consultation or multi-stakeholder’s forum and identity gender issues and concerns in the involvement of women, youth, senior citizens and disabled persons in infrastructure development. Women should constitute at least 30% of the total participants.
2. Ensure that all data that will be gathered for the study concerning the affected population groups are sex-disaggregated.
3. Conduct gender analysis with the aim to develop gender-based information on the following:
▪ Trend of employment of women at all levels (actual construction, technical and management) in infrastructure projects or services; ▪ Capacity of women, women’s groups, and gender equality institutes and NGOs located in the proposed project area who can be consulted to influence decisions about the planning design, operation and maintenance of infrastructure facilities; ▪ The number of families, men, women, boys and girls, as well as the number of female headed household’s resettlement of as a result of the construction of the infrastructure; access of women to water, health and transport services, etc. It is noted that the involvement of women in infrastructure development is very limited. ▪ Identify appropriate sites for public restrooms along the stretch of the road project and recommend O & M measures for these restrooms. ▪ Identify appropriate sites for children’s crossings, pedestrian walkways, bike lanes, guardrails, footbridges, lane markings, guard houses, and other road safety facilities and structures.
4. Prepare standard gender-sensitive design of infrastructure and facilities that caters to the practical needs of women, aged people and children, as well as people with dis-abilities and special needs (according to the requirements of the accessibility law), such as wider space on restrooms of women, provision
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
of ladders in the abutments of bridge and dikes, wider walkways/sidewalks in urban area, etc.
5. Incorporate in the plan such gender-sensitive needs and structures as may be cost-effectively needed; and
6. Formulate gender equality cost and benefits in the economic evaluation.
4.0 HUMAN RESOURCES/STAFF RESOURCES REQUIREMENTS AND SCHEDULES
The Consultants shall be composed of qualified staff with experience in the conduct and preparation of infrastructure feasibility studies including preliminary design, traffic, and social, economic and environmental impact assessment.
It shall provide the required expertise for proper conduct of engineering, traffic, social, economic and environmental impact assessment. It shall provide expertise in all fields of specialization required in the conduct of the study such as highway and bridge engineering, transportation and traffic planning, economics and environment necessary in the satisfactory and quality performance of the services covered in this TOR following sound quality.
The Consultant shall provide the following key staff and the job description and required qualifications are prescribed below.
No. of Position Job Description Required Qualifications Months Prepares operation plan and supervises all aspects of the project to ensure 1.Project compliance with the Registered/Licensed Civil Manager/ objectives and maintain 6 Engineer or equivalent, with Highway Engineer progress in accordance with extensive experience in the contract time schedule. pavement design, bridge design, Performs preliminary and alignment planning and engineering design of related areas as international project roads which codes such as TRL/AASHTO. includes pavement design and slope protection facilities.
2.Traffic Registered/Licensed Civil Engineer/ Plans, supervises and 3 Engineer or equivalent, with Modeler coordinates all aspects of specialization in transportation traffic engineering for the planning/engineering. He/she
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
project. must have extensive experience with traffic modeling, and optimal Plans, supervises and route planning. He/she must be coordinates all aspects of equipped with traffic/transport traffic surveys and traffic modeling software. Minimum of 5 engineering. years of experience in the related field. Makes field investigations and evaluation of probable Registered/Licensed bridge sites with reference Civil/Structural Engineer or 3.Bridge/ to necessary repairs or equivalent with specialization in Structural replacement and prepares 3 bridge design. He/she must have Engineer standards for the extensive experience with bridge preliminary engineering structures. He/she must be design of necessary erosion equipped with bridge modeling control structures to avoid software. Minimum of 5 years of washout of highway experience in the related field. embankment and bridge abutment.
Responsible for the conduct Registered/Licensed Civil 4.Hydrologist/ of hydrologic investigations Engineer or equivalent with Drainage and/or drainage related 3 specialization in drainage design. Engineer surveys for the design of Minimum of 5 years of experience roads. in the related field.
Registered/Licensed Civil Engineer or Bachelor’s Degree in Responsible for developing Economics and Business. He/she preliminary civil works must have a minimum of 5 years construction plan and of experience in field of roads 5.Cost/Quantity/ obtaining bill of quantities design development. He/she Specifications for all types of project must have experience in Engineer costs. 3 conducting BOQ analysis for at least two major road projects. Prepares prequalification He/she must adept in the use documents, bid schedule, and manipulation of engineering general specification and and economic data. He/she must other relevant documents be familiar with current unit cost regarding the tender of materials, services and other procedure. cost items.
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
Registered/Licensed Geodetic Engineer or equivalent with experience in the field of 6.Geodetic Undertakes topographic surveying. He/she must be Engineer survey and provides the 3 familiar and adept with state-of- necessary topographic the-art technologies in surveying maps. and research work. Minimum of 5 years of experience in the related field.
Analyze result of field and Registered/Licensed Civil laboratory test of soils and Engineer or equivalent with 7.Geotechnical materials survey and 3 experience in geotechnical Engineer prepares recommendations engineering. Minimum of 5 years on structure foundation and of experience in the related field. road pavement.
Identifies location of potential road slope Registered/Licensed Geologist or disaster/failure, prepares equivalent with experience in 8.Geologist countermeasure plan and 3 subsurface exploration. Minimum conducts indicative of 5 years of experience in the feasibility study of the related field. selected countermeasure.
Bachelor’s Degree or higher in Economics and/or Business. He/she must have a minimum of 9.General Responsible for conducting 5 years of experience in the field Economist economic analysis called for 3 of infrastructure development in feasibility study and the and evaluation. He/she must implementation program. have experience in conducting economic analysis for at least two feasibility studies. He/she must be adept in economic modeling and reviewing.
Responsible in the conduct 1. Have conducted Environmental 10.Environmental of the Initial Environmental 3 Impact Assessment (EIA) and Specialist Examination (IEE) and prepared an Environmental Gender Related Surveys. Impact Statement (EIS).
2.With at least 5 years work
experience of which at least 3
years in design consulting in
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
infrastructure in the Philippines, and
3. Familiar with current best practices in environmental engineering.
4. Licensed EIA Planner and Accredited preparer by the DENR.
Analyze gender situation in the working areas and 1. Have conducted Resettlement identify measures to be Action Plan and study. taken to remove factors 11. Sociologist/ impeding socio-economic 2. With at least 5 years work RAP Specialist rights, Support the 3 experience of which at least 3 establishment of linkages years in design consulting in between service providers infrastructure in the Philippines. and beneficiary households for public services essential for family welfare.
Analyze gender situation in the working areas and 1. Have conducted Gender and identify measures to be Development Assessment and taken to remove factors 3 study. 12. Gender and impeding socio-economic Development rights, Support the 2. With at least 5 years work Specialist establishment of linkages experience of which at least 3 between service providers years in design consulting in and beneficiary households infrastructure in the Philippines. for public services essential for family welfare.
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
5.0 REPORTING
5.1 Final results will be presented to the Planning Service and Planning and Design Division of the Regional Office concerned.
5.2 During the contract period, coordination meetings with the District Engineering Office and Regional Office concerned must be conducted to:
(a) Initiate agreements, (b) Discuss the progress of the work and preliminary output; (c) Make comments and suggestions on a timely basis; and (d) Resolve problems and issues that may be encountered.
5.3 Further, aside from the specified scope of works mentioned above, the Consultant may propose additional works to enhance the study. The scope of any additional proposed works by the Consultant shall be established within the first two (2) months of the study, subject to the approval of the DPWH.
6.0 EXPECTED MAJOR OUTPUTS OF THE CONSULTING SERVICE
6.1 A total of five (5) copies of the following reports presented in legible manner and all in English language shall be submitted by the Consultants to DPWH:
The major output of the study will be:
a.) Traffic Survey and Analysis Report b.) Preliminary Highway Engineering Design and Studies/Assessment Report (Roadway Section, Summary of Quantities, Table of Reference of Horizontal and Vertical Control) c.) Plan and Profile with the Final Alignment incorporated in the topographic/Hydrographic Plans d.) Cost Estimate using the unit price analysis method e.) Project alignment (road strip) reflecting the project affected structures captioned as House Mapping to be used in the RAP Report f.) Preliminary RAP Report and Gender and Development (GAD) Report g.) Environmental and Social Impact Assessment Report h.) Laboratory Test Accomplishment Report i.) Geo-tagged Photographs of the Alignment j.) Latest Comprehensive Land Use Plan (CLUP), comprehensive Development Plan (CDP) and other related plans of all municipalities within the project’s influence area k.) Raw and Processed Data of Traffic Survey (Manual Count, Origin-Destination, and Travel Time Survey) l.) Map of Alignment (including Shape File Format)
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
6.2 INCEPTION REPORT to be submitted to the implementing office within one (1) month after the commencement of the consulting services. It shall outline a detailed work program for the undertakings and briefly describe the methodologies and project schedule of activities (GANTT and S-Curve) proposed to meet the terms of reference. The report shall include the initial findings as well as preliminary layout of the forms to be used for various investigations and calculations. Inception Report shall be submitted in soft-bound copy with title of the report written at the spine.
6.3 PROGRESS REPORT to be submitted to the implementing office every two (2) months thereafter starting not later than the 15th day after the end of the second month following the submission of the Inception Report. The report shall include status report, physical and financial as well as developments, issues, and findings as of report period.
6.4 DRAFT FINAL REPORT to be submitted to the implementing office within five (5) months from the commencement of the Consultant’s services giving details of the Consultant’s findings and recommendations based on the scope of work outlined in the terms of reference. The report shall include all relevant information, which supports the conclusions in sufficient detail to enable the calculations to be verified and allow re-calculation with modification of the key assumption without the need for supplementary data.
6.5 All Draft Final outputs shall be submitted a month before the allotted schedule to complete prior to the contact expiration and be subjected to review and evaluation of the Implementing Office, PDD, ESSD, and other relevant offices as deemed necessary.
6.6 FINAL REPORT to be submitted within thirty (30) days of receipt from Government of comments on the draft final report incorporating all appropriate revisions and clarifications. Final Report shall be submitted in soft-bound copy with title of the report written at the spine.
6.7 EXECUTIVE SUMMARY to be submitted together with the Final Report. It shall contain a brief statement of the project covered in the final report, background information, and results of the analysis, conclusion and recommendation/s. The Executive Summary shall be submitted in soft-bound copy with the title of the report written at the spine.
6.8 Reports in appropriate electronic file format (i.e. Microsoft Office, Adobe PDF, AutoCAD, transport model input and output files, etc.) of the draft and final report containing inceptions, all reports, technical assessments, drawing, key data, etc., systematically organized in traceable and auditable formats shall be prepared in DVD and/or CD disk, five (5) copies each. Shape files of the missing gap projects shall be submitted along with the Final Report. In addition, Power presentation for the project shall be included in the submitted e-copy of the Report.
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
7.0 LOGISTICS
The following logistics are necessary for the conduct of the Feasibility Study: ▪ Project Office; ▪ Office Furniture, Equipment and Supplies; ▪ Desktop Computers, laptops and Microsoft Office License; ▪ A3/A4 Printers; ▪ Traffic Forecast and VOC Analysis Software with License (CUBE) ▪ Service Vehicle ▪ Communication Facilities; ▪ Preparation and Printing of FS Draft Final Reports and FS Final Reports ▪ Printing and Reproduction of Preliminary Engineering Plans A1 mylar for original print and two (2) blue prints; ▪ Preparation of Required NEDA-ICC, RDC, and DENR Requirements in Hard Copy and 3-file with the Necessary Computations and Assessment with Traceable and Verifiable Format. ▪ Survey Equipment ▪ Service Vehicles – 2 nos. 4x2 Pick-up
8.0 PAYMENT SCHEME
8.1 Advance Payment
1. Upon a request of the Consultant which shall be submitted as a Contract document, make an Advance Payment to the Consultant in an amount not to exceed fifteen percent (15%) of the Contract Price, to be made in lump sum. The advance payment shall be subject to the following prerequisite:
A written request of the Consultant and submission of the Inception Report.
2. The Advance Payment shall be made only upon the submission by the Consultant to and acceptance by the implementing office/procuring entity of an irrevocable standby letter of credit of equivalent value from a commercial bank, a bank guarantee or a surety bond callable upon demand, issued by a surety or insurance company duly licensed by the Insurance Commission and confirmed by the procuring entity.
3. The advance payment shall be repaid by the Consultant by deducting, from the periodic progress payments to be made to the Consultant, a percentage equal to the percentage of the total Contract Price used for the Advance Payment.
4. The Consultant may reduce its standby letter of credit or guarantee instrument by the amounts refunded by the Monthly Certificates in the Advance Payment.
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
8.2 Progress Billing
1. The Consultant shall submit to the Procuring Entity/Implementing Office a Progress Billing showing the amounts which the Consultant consider itself to be entitled, to cover:
a.) The cumulative value of the Works it executed to date, based on the items in the Bill of Quantities; and b.) Adjustment made for the approved variation Order executed.
2. Progress billing will be based on the reviewed and accepted data (reports) submitted by the Consultant to the Implementing Office, per Item of Work, particularly the reports, surveys and investigations, with analysis and write-up.
3. Since all of these payments shall be subject to the usual government accounting and auditing requirements, the Consulting Firm is expected to be familiar with the Government Accounting and Auditing Manual (GAAM).
8.3 Retention Payment
1. No retention payment shall be withheld.
8.4 Liquidated Damages
1. Where the Consulting Firm refuses or fails to satisfactorily complete the work within the specified contract time, plus any time extension duly granted and is hereby in default under the contract, the Consulting Firm shall pay for liquidated damages, and not by way of penalty, an amount, as provided in the conditions of contract, equal to at least one tenth (1/10) of one (1) percent of the cost of the unperformed portion of the works for every day of delay. Should the amount of liquidated damages reach fifteen percent (15%) of the contract amount, the implementing office shall at its own discretion terminate the contract without prejudice to any further action it may take to recover whatever losses incurred due to non-performance of the Consulting Firm.
2. To be entitled to such liquidated damages, the implementing office does not have to prove that it has incurred actual damages. Such amount shall be deducted from any money due or which may become due the Consulting Firm under the contract and/or collect such liquidated damages from the contract amount or other securities posted by the Consulting Firm whichever is convenient to DPWH.
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Terms of Reference Consultancy Services for the Conduct of Feasibility Study of the Proposed Capoocan – Leyte, Leyte Road Province of Leyte
9.0 COMMENCEMENT AND DURATION OF FEASIBILITY STUDY
The Feasibility Study shall commence within seven (7) days from the receipt of DPWH Notice to Proceed (NTP). The duration of Feasibility Study from commencement of the study up to submittal of Final Report is six (6) months/180 calendar days.
Prepared by: Checked/Reviewed by:
(SGD) (SGD) ARIEL I. PETILLA NOEL G. NADERA Engineer II OIC – Chief, Planning Section
Submitted by:
(SGD) AGNES M. BARONDA OIC – Chief, Planning and Design Division
Recommending Approval:
(SGD) WALTER F. LUBIANO Assistant Regional Director
APPROVED:
(SGD) NERIE D. BUENO Regional Director
R08.1 gca/NGN/FTPJ/AMB
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