Table Of Contents

Tab 1 - Virginia Synod

1.1 The Ministerium Covenant ...... Page 7 2019 Virginia Synod Vision - Resource Manual version ...... Page 8 Core Values VA Synod 2019 - web version ...... Page 9 1.2 Companion Relationships of the Virginia Synod ...... Page 10 1.3 Alphabet Soup of the Virginia Synod 2019 ...... Page 11 1.4 Virginia Synod History ...... Page 13 Virginia Synod Constitution Bylaws and Resolutions following 2019 Churchwide Assembly ...... Page 20

Tab 2 - Office of the Bishop

Synod Staff 2.1 Synodical Bishop-The Rev. Robert F. Humphrey ...... Page 83 2.2 Assistant to the Bishop -The Rev. Kelly Bayer Derrick ...... Page 84 2.3 DEM & Assistant to the Bishop -The Rev. John Wertz Jr...... Page 85 2.4 Youth and Young Adult Director -The Rev. Dave Delaney ...... Page 86 2.5 Executive Administrative Assistant to the Bishop -Rebecca Walls ...... Page 87 2.6 Director of Communications -Emily Pilat ...... Page 89 2.7 Financial Consultant-Richard Hoffman ...... Page 90 2.8 Administrative Assistant -Tammy Kasper ...... Page 91 2.9 Financial Consultant Non-Stipendiary-Skip Zubrod ...... Page 92 3 Administrative Assistant -Lenae Osmondson ...... Page 93 Extended Staff Related to the Virginia Synod ...... Page 95

Conference Deans Conference Dean Map 2019.3 ...... Page 97 Conference Dean Position Description 2019 (1) ...... Page 98 Conference Deans Roster July 2019 ...... Page 101

Tab 3 - Synod Council

Expectations of a member of the Synod Council ...... Page 103 Synod Council Roster 2019 -2020 website 09242019 ...... Page 104

Tab 4 - Calendar and Communications

1.1 How to Stay Connected ...... Page 106 1.2 Communications General Information ...... Page 107 1.3 Website Features ...... Page 108 1.4 Synod Master Calendar 2018 ...... Page 118

Tab 5 - Directories

Directories ...... Page 123

Tab 6 - Ministries and Programs

Campus Ministry 2018-09-01 Campus Ministry info page (website) ...... Page 125

Candidacy Vocational Discernment and Candidacy for Ministry in the ELCA 10.2018 Page 127

Christian Formation ACTS Booklet 2018 Final ...... Page 128 PitS2020Flyer (1) ...... Page 130 Roots and Wings 2018 brochure ...... Page 131 2019-2020-VA -Synod-Youth -Events-poster-updated-2019-09-01 ...... Page 133

First Call Theological Education FIRST CALL COVENANT 2018 -2019 ...... Page 134 Justice Ministries Virginia Synod ELCA Justice Ministries 2018 ...... Page 138

Mission Partners Mission Partners of the Virginia Synod ...... Page 140

Papua New Guinea Partnership Companion Synod Program ...... Page 142

Stewardship ELCA Preferred Provider Digital Giving Comparison Chart 2019 ...... Page 143 ForwardingFaith Thank you July 2019 ...... Page 144 Generosity and Stewardship in the Virginia Synod Resource Manual July 2019 Page 145

Tab 7 - Virginia Synod Finances

Potentatial Funding Sources for Pastors and Congregations 9 -2018 ...... Page 147 Options for Giving to Support VA Synod ELCA Web Version ...... Page 148 2020 Rostered Ministers of Word and Sacrament Compensation Guidelines Final ...... Page 149 2020 Rostered Ministers of Word and Service Compensation Guidelines Final ...... Page 175 Virginia Synod Narrative Budget Narrative 2020 ...... Page 195

Tab 8 - Policies and Forms

Forms Communication-Update-Form-9-13-17 ...... Page 206 On Leave from Call Renewal Form ...... Page 210 Request-for-Disability-Leave-2018 ...... Page 213 Request-for-Retired -Status-2018 ...... Page 215 On Leave from Call Request ...... Page 216 Policies VA Synod Misconduct Policy Final 04 -26-17 ...... Page 219 SAM Model Covenant - Congregation.Parish ...... Page 234 SAM Model Covenant - Minister ...... Page 235 SYNODICALLY AUTHORIZED MINISTRY - Autobio questions ...... Page 236 Synodically Authorized Ministry Policy - Virginia Synod ELCA ...... Page 237 Tab 1 -Virginia Synod Ministerium Covenant

As the Ministerium of the V irginia Synod, ELCA, we are rooted in the Gospel, affirm and cherish our call to Word and Sacrament and Service, and honor one another.

As a community of rostered minsters we covenant with each other to: · Support and care for one another · View our ministry as part of the wider church · Care for family and self in healthy ways · Engage in professional development ( such as continuing education, consultation , professional development ) · Meet often with other rostere d ministers for prayer, scripture study, fellowship, and support · Live and serve in accordance with Vision and Expectations · Review and renew this covenant each year

Values: · Opened to the Holy Spirit · Centered in Christ Jesus · Grounded in Scripture and the Lutheran Confessions · Valued places of ministry and our giftedness · Energized proclaimers of the Gospel · Commissioned to witness to Christ, reconcile people to God, and transform the world Virginia Synod Vision and Mission

Faithful + Bold + Serving

Since, then, we have such a hope [through Christ Jesus], we act with great boldness. (2 Corinthians 3.12)

God’s love for all humanity is made known most clearly in the life, death, and resurrection of Jesus Christ. In his life, Jesus teaches us how to be followers , who strive – with the Holy Spirit’s help – to live and act as Jesus lived and acted. In his death on the cross and in his glorious resurrection, Jesus grants to us all forgive ness, peace, hope, joy, love, grace, justification, and salvation. As God’s people, our hope is grounded in God’s actions – which are, have always been, and will always be faithful! Because God is faithful, we are bold to speak and to act in love for God a nd in love for one another .

2019 – 2020 Mission Emphasis: Faithful

Let us hold unwaveringly to the hope that we confess, for God, who made the promise, is faithful. (Hebrews 10.23)

God is faithful. God keeps God's promises - of love, hope, peace, forgiveness, justice, mercy, welcome, salvation. God's faithfulness comes to us most clearly in the life, death, and resurrection of Jesus. God is faithful; the cross is God’s ultimate testimony to God’s love for us – which is faithful, bold, servin g.

Because God is faithful, our hope is not in vain. When we hope in God, we can do so unwaveringly. Even when we doubt, even when we sin, even when we our hope falters, the cross is God's assurance that God is always faithful. God has made the promise - to everyone in every place and in every time. And God has always kept the promise. The cross is God’s faithful promise. So, we hope. Not wish, but hope. Grounded in God's promises, which are steadfast and faithful. Christ + Peace + Community + Compassion Virginia Synod Core Values

Core Values serve as the foundation for who we are God’s people. In conversation with Synod Staff, Conference Deans, the Synod Council, rostered ministers and lay people around the Synod, these four core values stand out as the inherent principles of our i dentity as Lutheran Christians in the Virginia Synod: Christ, Peace, Community, Compassion. Each core value includes an expansive statement, a scripture text, and an invitation to ponder hymns and songs you might think of as you reflect and pray on each co re value. Engaging in prayer and conversation around these values could be a faithful and fun Congregation Council or committee/team devotion, Confirmation class activity, parish staff exercise, etc.

Christ Peace • God’s love is revealed in Christ Jesus. • God’s presence brings hope in the midst of change. • Scri pture: Romans 8:35, 37 -39 35 Who will separate us from the love of Christ? • Scripture: John 14:26 -27 Will hardship, or distress, or persecution, or [Jesus said to his disciples] 26 But the famine, or nakedness, or peril, or sword? Advocate, the Holy Spirit, whom the Father will 37 No, in all these things we are more than send in my name, will teach you everything, and conquerors through God who loved us. 38 For I am remind you of all that I have said to you. 27 Peace I convinced that neither death, nor life, nor angels, leave with you; my peace I give to you. I do not nor rulers, nor things present, nor things to come, give to you as the world gives. Do not let your nor powers, 39 nor height, nor depth, nor anything hearts be troubled, and do not let them be afraid. else in all creation, will be able to separate us • Hymn: from the love of God in Christ Jesus our Lord.

• Hymn:

Community Compassion • God’s spirit unites us in relationship. • God’s generosity is boundless and calls us to serve. • Scripture: Ephesians 2:19 -20 19 So then you are no longer strangers and aliens, • Scripture: Micah 6:4, 8 but you are citizens with the saints and also [The LORD says] 4 For I brought you up from the members of the household of God, 20 built upon land of Egypt, the foundation of the apostles and prophets, with and redeemed you from the house of slavery; Christ Jesus himself as the corne rstone. and I sent before you Moses, Aaron, and Miriam. • Hymn: 8 The LORD has told you, O mortal, what is good; and what does the LORD require of you but to do justice, and to love kindness, and to walk humbly with your God?

• Hymn: Companion Relationships of the Virginia Synod

East -West Congregational Partnerships

The Virginia Synod has strategically partnered two congregations from different sides of the state in hopes to offer support of one another during times of need including but not limited to natural disasters, storms, as well as strengthening regional relat ionships.

This partnership includes all the congregations in the coastal conferences which include Tidewater, Peninsula and Richmond. They are matched with a congregation located on the western side of the state. For a complete listing of these partne rs go to www.vasynod.org/about/our -congregations

Partner Synod

The 65 synods of the ELCA are assigned a partner synod for the purpose of strengthening one another for life and mission within the body of Christ. The Virginia Synod is partnered with the Southwestern Minnesota Synod . Partner synods are diverse in their geographical location and cultural experiences. This journey seems to be natural way for us to learn about the church and each other in another part of the country.

The Southwestern Minnesota Synod is the third largest synod in terms of nu mber of congregations with 240 congregations and one mission start. They are the fourth largest synod in terms of baptized members with 113,896. The synod is divided into 10 geographical conferences.

Companion Synod

The ELCA has companion synod relatio nships that connect Lutheran churches throughout the world with ELCA synods and congregations. These relationships are rooted in “accompaniment,” which promotes the values of mutuality, inclusivity, vulnerability, empowerment, and sustainability. Through t he program, companion churches and ELCA synods nurture and strengthen one another for life and ministry through prayer, study, communication, exchange of visitors, and sharing of resources. The New Guinea Islands District of the Evangelical Lutheran Churc h in Papua New Guinea is our synod’s companion synod. Alphabet Soup of the Virginia Synod

Abbreviation Description ACTS Ambassadors Community for Theological Study -VA Synod Lay School of Theology CF Caroline Furnace Lutheran Camp and Retreat Center ELCA Evangelical Lutheran Church in America ELCPNG Evangelical Lutheran Church in Papua New Guinea -our companion synod is the New Guinea Islands District ELW Evangelical Lutheran Worship -the 2003 cranberry worship FCTE First Call Theological Education GI GraceInside - HM Hungry Mother Lutheran Re treat Center - LCMS Lutheran Church Missouri Synod LDR Lutheran Disaster Response LFS or LFSVA Lutheran Family Services of Virginia -the social ministry office of VA Synod with their main office in Roanoke. They work with foster care, Minnick Educational Center (Roanoke), adoption services, Healthy Congregations, Disaster Response, etc. LYOB Lutheran Youth Organization Board -The board for Lutheran Youth Organization (LYO) and has representatives for grades 8 -12 LIRS Lutheran Immigration and R efugee Service LMM Lutheran Men in Mission -They promote the gathering of congregational groups for men and host an annual retreat LOGA Lutheran Office for Government Affairs LSA Lutheran Services in America LSM Lutheran Student Movement -a college -based movement that includes local college organizations and annual events church wide LTSS Lutheran Theological Southern Seminary -Located in Columbia, South Carolina this is the seminary for which we have a direct conn ection and responsibility LVC Lutheran Volunteer Corps LWF Lutheran World Federation LWR Lutheran World Relief LYO Lutheran Youth Organization - Ministerium All pastors and deacons (rostered ministers) in the Virginia Synod NCCCUSA National Council of Churches of Christ in the USA NLCS National Lutheran Communities and Services - OLFC On Leave from Call -Roster Status PITS Power in the Spirit - RC Roanoke College - RM Rostered Ministers -Pastors and Deacons SAM Synodically Authorized Minister SAWC Synodically Authorized Worshipping Communities or Chapels VCC Virginia Council of Churches VICPP Virginia Interfaith Center for Public Policy. The ELCA Advocacy office in Virginia, working for justice initiatives in the VA Gene ral Assembly. VLH Virginia Lutheran Homes - WCC World Council of Churches WELCA Women of the Evangelical Lutheran Church in America -this is the churchwide organization to which our VSWO belongs. In addition to working with synodical groups, they publish an excellent magazine, teach through educational events and literature and are very active in promoting social justice work. WELS Wisconsin Evangelical Lutheran Synod Virginia Synod Staff

After eighteen years as the synod’s Episcopal leader, Bishop Jim Mauney retired August 31, 2017. At the June 2017 Synod Assembly, The Rev. Robert F. Humphrey was elected the third bishop of the Virginia Synod. Bishop Humphrey’s term officially began September 1, 2017; he was consecrated September 9 th .

In the fall of 2017 new staffing changes were announced by Bishop Humphrey in consultation with the Synod Council. These staffing changes occurred in order to provide a s much support as possible in helping congregations, rostered ministers, institutions and agencies and the wider church meet the challenges and take advantage of new ministry and mission opportunities.

The Rev. Kelly Bayer Derrick accepted the call to s erve as Assistant to the Bishop beginning in January 2018. Pastor Bayer Derrick served as pastor of St. Philip Lutheran Church, Roanoke since her ordination in 2007. As assistant to the bishop, Pastor Bayer Derrick provides support and oversight for the li fe of the Synod, its congregations, and its rostered ministers . She coordinates support for the Synod candidacy committee, oversees the ministry of the Synod’s First Call Theological Education, and Boundary Training. She also coordinates the Synod’s justic e ministries (Tapestry, VICPP, World Hunger, and other ELCA justice initiatives). Rev. Bayer Derrick represents the bishop and the Synod office at appropriate meetings and events.

Deacon Lisa Geiger accepted the call to serve as serve as the Virginia Syno d Candidacy Process Administrator in March of 2018. Through her gifts of organization and administration, Deacon Geiger provides Christ -like service to candidates and to the Candidacy Committee, as well as to those just beginning to discern God’s call. She provides administrative oversight to the candidacy process in Virginia, assists the Candidacy Committee in their important work, and provides care and support for ministry candidates as they navigate the often -complicated candidacy process. In addition, D eacon Geiger continues her role as the Church Operations Manager at First Lutheran Church, Norfolk, where she has served since December 2015. In September 2018, Lisa extended her call to serve as the newest director of The Ambassadors Community for Theolog ical Study (ACTS), a ministry of the Virginia Synod intended to enrich and equip laity for intentional service as ambassadors for Christ in homes, churches, and in their communities. Taking on this role, Lisa succeeded The Rev. Karen Taylor , who concluded her work as the ACTS director following a year of transition for the ACTS program.

In July 2018 The Rev. John Wertz Jr. accepted the call to serve as Director of Evangelical Mission (DEM)/Assistant to The Bishop. Pastor Wertz had previously served as pas tor of St. Michael Lutheran Church in Blacksburg. In this call Pastor Wertz provides support and resources for the congregations and leaders of the Virginia Synod in the areas of stewardship, congregational vitality, and mission strategy. He leads the Virg inia Synod Stewardship Table, the Virginia Synod Mission Table and works with congregations to provide leadership development. He also works with the ELCA Domestic Mission Unit to explore new and expanded ministry opportunities in the Synod. In August 2018 The Rev. Suzanne Stierwalt was named the Virginia Synod's newest director of Roots & Wings, a ministry of the Virginia Synod for families of children from birth through grade 5. She is called to serve at St. Andrew Lutheran Church in Portsmouth.

These ch anges in staffing joined the synod staff members that remained in the Salem and Norfolk offices who continue to serve our synod in similar capacities as they had during Bishop Mauney’s tenure.

Emily Pilat joined the synod staff as the Director of Communi cations in May 2016. As the Director of Communications, her responsibilities include maintaining and improving the Synod's social media and website, promoting Synod events, editing the Weekly Update Newsletter, educating and equipping members of our church to share the Gospel of Jesus Christ in an ever -changing world, and finding new ways to communicate the story and mission of the Virginia Synod.

Richard Hoffman joined the synod staff in July 2015 as Financial Consultant. In this role, Richard is responsi ble for the accounting operations of the synod, including the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the synod’s reported financial results, and ensure that reported results comply with generally accepted accounting principles.

Rebecca Walls joined the synod staff in April 2014. She currently serves as the Executive Administrative Assistant to the B ishop, Synod Office Administrator, and Financial Administrator. Serving in the role of Executive Administrative Assistant to the Bishop, Rebecca performs administrative duties similar to those for direct support of executive level management. As the Virgin ia Synod Administrator, Rebecca provides office services by implementing administrative systems, policies, and procedures, monitoring administrative projects and providing supervision of support staff in the Office of the Bishop. Rebecca also provides fina ncial oversight of day to day operations in the synod office.

Tammy Kasper joined the synod staff in November 2014. She currently serves as Administrative Assistant and Financial Bookkeeper. As an Administrative Assistant, Tammy performs clerical and off ice support for the overall functioning of the synod office, including managing and distributing information within the Office of the Bishop and for major events. As the Financial Bookkeeper, Tammy handles aspects of the synod’s financial record keeping sy stem.

Lenae Osmondson joined the synod staff in January 2006. She currently serves as the Administrative Assistant in the Eastern Office of the Bishop located in Norfolk. Lenae has primary oversight of the operations of the Eastern Office of the Bishop. She is also responsible for synodical event planning and coordinating including but not limited to conference gatherings, synod council meetings, staff retreats, ACTS events, Roots & Wings events, certain aspects of Synod Assembly, and more. She also manag es the synod database, provides administrative support for the ForwardingFaith Campaign and provides technical support. George “Skip” Zubrod has served as the Financial Consultant, Non -Stipendiary since March 2017. In this role, Skip serves as an assistan t to the synod treasurer, the bishop, and the paid financial consultant. Skip works collaboratively assisting in matters of financial planning, check sig ning, financial advice to the synod, and other financial matters as requested by the bishop.

The Rev D r. David K. Delaney was called to serve as Synodical Director for Youth and Young Adult Ministries in 2001. This position seeks to provide vision and strategy for outreach to and formation of Virginia Synod ELCA youth and young adults as Followers of Chris t. Major responsibilities of this role include overseeing synod youth ministry, campus ministry, outdoor ministry in the Virginia Synod. Dave is also responsible for the planning and coordinating of youth ministry events, as well as providing congregationa l resources for youth and young adult ministry. Chronological Staffing History in the Virginia Synod

The Rev. Richard F. Bansemer , who had been pastor of Grace and St. Paul, Rural Retreat, and St. John, Roanoke was elected bishop in 1987. After his election in 1987, Bishop Bansemer selected The Rev. James F. Mauney and Keith Brown as Assistants. In 1989, The Rev. Jean Bozeman was called to serve in a joint role as Director of Parish Services, Lutheran Family Services, and Assistant to the Bishop. Th e Rev. John Byerly was called to serve part -time as the synod’s Vacancy Counselor and served until 1994. In 1994 Sue Dugas was brought on staff serving as Office Administrator and Administrative Assistant to the Bishop. In 1997, Debbie Worley joined the Sa lem office as administrative assistant. In 1998, Pastor Bozeman was called by the synod as a full -time assistant. Bishop Bansemer was later elected to a second term in 1991 and a third term in 1995. In early 1999 Bishop Bansemer announced he would take ear ly retirement, ending his 6 -year term two years early.

At the 1999 Synod Assembly, The Rev. James F. Mauney was elected Bishop for a six -year term, effective September 1, 1999. After his election in 1999, Bishop Mauney selected The Rev. Paul “Chip” Guns ten as one of his new Assistants and retained Pastor Bozeman and Mr. Brown as the other two full -time Assistants.

In 2001, Mr. Keith Brown retired from his full -time position as Assistant to the Bishop and assumed the part -time position of Financial Advi sor. At that same time, The Rev. Dr. David K. Delaney was called to serve as full -time Synodical Director for Youth and Young Adult Ministries.

In 2006 Lenae Osmondson, joined the synod staff to serve as Administrative Assistant in our Eastern Office of the Bishop located in Norfolk.

In June 2011 The Rev. Jean Bozeman retired. In June 2012 Mindy Reynolds was consecrated as a diaconal minister and immediately installed as the part -time Synodical Minister for Healthy Leadership and Wellness.

During the summer of 2012, Ellen Hinlicky was officially hired as the full -time Director of Lutheran Partners in Mission, a new endeavor in the synod that combined the work of the Mission Office for Planned Giving and the United Lutheran Appeal. The goal of the part nership was to connect the congregations of the Virginia Synod ELCA with those institutions and agencies that are doing God’s work in the world on their behalf.

In October 2012, The Rev. Dr. Phyllis Blair Milton joined the staff in a part -time capacity as the Synodical Minister for Christian Faith Formation. She is the staff person giving guidance and leadership to Christian Formation, ACTS, and Roots & Wings.

In December 2012, The Rev. Paul “Chip” Gunsten, Assistant to the Bishop, passed away following a battle with Non -Hodgkin's Lymphoma. Following this, Rev. Delaney was called as the new Assistant to the Bishop in March 2013, while continuing in his primary role as Director of Youth and Young Adult Ministries. For the year 2013, all staff members, Conf erence Deans, and other rostered and lay leaders throughout our synod collectively assumed the duties and responsibilities previously fulfilled by Pastor Gunsten and Pastor Bozeman.

In 2014, new staffing changes occurred to meet the needs of our rostered leaders and congregations. In April 2014, The Rev. Chris Price , a recently retired pastor who in 2013 had assumed the primary duty of synod staff support for the Candidacy Committee, began a call to serve as a second Assistant to the Bishop, and with the primary responsibility of supporting pastors, congregations and mission planning in the four conferences in the eastern part of the synod: Germanna, Richmond, Peninsula, and Tidewater.

Kayla Fuller, a 2014 graduate of Roanoke College, assumed the newly created role of Director of Communications for the synod in May 2014. Some of her major projects included: editing the Journey Together Newsletter, revamping our Synod’s website , supporting feeding ministries in our synod, developing a deeper relationship between the Virginia Synod and our partners in the New Guinea Islands District (NGI) of the Evangelical Lutheran Church of Papua New Guinea (PNG).

At the conclusion of the 2014 Synod Assembly, Sue Dugas officially retired as the Office Administrator and Administrative Assistant to Bishop Mauney after twenty years of service. Becky Walls, working in a temporary capacity since April, assumed this role on a permanent basis upon Ms. Dugas’ retirement.

With the end of June came the “final” retirement of Keith Brown , Financial Advisor since 2001. Mike Agee assumed this role, re -titled as Financial Consultant, effective July 2014. He joined George “Skip” Zubrod , who served as Synod Treasurer, and Billie Spencer , Synod Bookkeeper in managing the synod’s financial affairs. At the end of July 2015, Mr. Agee officially retired and Richard Hoffman assumed the role of Financial Consultant. Billie Spencer completed her duties in the synod in July 2014. Tammy Kasper joined the synod staff as an administrative assistant, in November 2014.

Lutheran Partners in Mission and the ULA came to a close in 2015. Ms. Hinlicky then became the synod’s Stewardship Specialist for the four conferences in the east, and Fundraising Director for the ForwardingFaith Campaign. Cary Mangus joined Ellen to serve as Stewardship Specialist for the seven central and wes tern conferences.

Kayla Fuller resigned from her position in June 2016, and Emily Pilat joined the synod staff as the new Director of Communications in May 2016. She follows the great work Kayla began with expanded responsibilities including maintaining and improving the Synod's social media and website, promoting Synod events, editing the Weekly Update Newsletter, and finding new ways to publicize stories about the people of the Virginia Synod.

After twenty years of supporting our synod staff, Debbie, retired as administrative assistant in the Salem office in June 2017. Due to increased pastoral duties at Gloria Dei, Rev. Milton completed her contracted work in August 2017. Both Ellen and Cary also officially retired from their respective positions in August 2017.

After eighteen years as the synod’s Episcopal leader, Bishop Jim Mauney retired August 31, 2017. At the June 2017 Synod Assembly, The Rev. Robert F. Humphrey was elected the third bishop of the Virginia Synod. Bishop Humphrey’s term officia lly began September 1, 2017; he was installed on September 9 th .

In 2017 new staffing changes were announced by Bishop Humphrey in consultation with the Synod Council. These staffing changes occurred in order to provide as much support as possible in hel ping congregations, rostered ministers, institutions and agencies and the wider church meet the challenges and take advantage of new ministry and mission opportunities. Both Chris and Mindy concluded their calls as Assistant to the Bishop and Synodical Min ister for Healthy Leadership and Wellness at the end of 2017. The Rev. Karen Taylor , joined the Synod Staff as ACTS Director in September 2017.

It was announced that The Rev. Kelly Bayer Derrick accepted the call to serve as Assistant to the Bishop begi nning in January 2018. Pastor Bayer Derrick served as pastor of St. Philip Lutheran Church, Roanoke since her ordination in 2007. As assistant to the bishop, Pastor Bayer Derrick provides support and oversight for the life of the Synod, its congregations, and its rostered leaders. She coordinates support for the Synod candidacy committee, oversees the ministry of the Synod’s First Call Theological Education, and Boundary Training. She also coordinates the Synod’s justice ministries (Tapestry, VICPP, World H unger, and other ELCA justice initiatives). Rev. Bayer Derrick represents the bishop and the Synod office at appropriate meetings and events.

Deacon Lisa Geiger accepted the call to serve as the Virginia Synod Candidacy Process Administrator in March of 2 018. Through her gifts of organization and administration, Deacon Geiger provides Christ -like service to candidates and to the Candidacy Committee, as well as to those just beginning to discern God’s call. She provides administrative oversight to the candi dacy process in Virginia, assists the Candidacy Committee in their important work, and provides care and support for ministry candidates as they navigate the often -complicated candidacy process. In addition, Deacon Geiger continues to her role as the Church Operations Manager at First Lutheran Church, Norfolk, where she has served since December 2015. In September 2018, Lisa extended her call to serve as the newest director of The Ambassadors Community for Theological Study (ACTS), a ministry of the Virgini a Synod intended to enrich and equip laity for intentional service as ambassadors for Christ in homes, churches, and in their communities. Taking on this role, Lisa succeeded The Rev. Karen Taylor , who concluded her work as the ACTS director following a ye ar of transition for the ACTS program.

In July 2018 The Rev. John Wertz Jr. accepted the call to serve as Director of Evangelical Mission (DEM)/Assistant to The Bishop. Pastor Wertz had previously served as pastor of St. Michael Lutheran Church in Blacks burg. In this call Pastor Wertz provides support and resources for the congregations and leaders of the Virginia Synod in the areas of stewardship, congregational vitality, and mission strategy. He leads the Virginia Synod Stewardship Table, the Virginia S ynod Mission Table and works with congregations to provide leadership development. He also works with the ELCA Domestic Mission Unit to explore new and expanded ministry opportunities in the Synod.

In August 2018 The Rev. Suzanne Stierwalt was named the V irginia Synod's newest director of Roots & Wings, a ministry of the Virginia Synod for families of children from birth through grade 5. She is called to serve at St. Andrew Lutheran Church in Portsmouth.

These changes in staffing join the synod staff memb ers that remain in the Salem and Norfolk offices who continue to serve our synod in similar capacities as they had during Bishop Mauney’s tenure. Virginia Synod of the Evangelical Lutheran Church in America

Constitution, Bylaws, and Continuing Resolutions Virginia Synod of the Evangelical Lutheran Church in America Virginia Synod of the Evangelical Lutheran Church in America

TABLE OF CONTENTS

INTRODUCTION ...... 1

CHAPTER 1. NAME OF INCORPORATION ...... 2

CHAPTER 2. STATUS ...... 3

CHAPTER 3. TERRITORY ...... 4

CHAPTER 4. CONFESSION OF FAITH ...... 5

CHAPTER 5. NATURE OF THE CHURCH ...... 6

CHAPTER 6. STATEMENT OF PURPOSE ...... 7

CHAPTER 7SYNOD ASSEMBLY ...... 13

CHAPTER 8. OFFICERS ...... 18

CHAPTER 9. NOMINATIONS ...... 27

CHAPTER 10. SYNOD COUNCIL ...... 29

CHAPTER 11. COMMITTEES AND ORGANIZATIONAL UNITS ...... 33

CHAPTER 12. CONFERENCES, CLUSTERS, COALITIONS , AREA SUBDIVISIONS,

AND NETWORKS ...... 37

CHAPTER 13. CONGREGATIONS ...... 39

CHAPTER 14. ORDAINE D MINISTERS AND LAY ROSTERED MINISTERS ...... 43

CHAPTER 15. FINANCIAL MATTERS ...... 51

CHAPTER 16. INDEMNIFICATION ...... 53

CHAPTER 17 CONSULTATION AND ADJUDICATION ...... 56

CHAPTER 18. AMENDMENTS, BYLAWS, AND CONTINUING RESOLUTIONS ...... 58 Introduc tion

September 201 9 Sixth Edition

This edition of the Constitution and Bylaws of the Virginia Synod, Evangelical Lutheran Church in America supersedes all previous editions. It incorporates all amendments approved by the Synod Assemblies and by the 2007, 2009, 2011 , 2013 , 20 16 and 201 9 Churchwide Assemblies. The provisions of the Constitution, the Bylaws, and the Continuing Resolutions that pertain to the same matter have been placed together. This arrangement requires that the three types of material be identified by means other than physical separations. The three types of provisions are identified by the following devices: a. The numbers of all constitutional provisions are printed in boldface type. b. The numbers of all bylaw provisions are printed in regular type. c. The numbers of all continuing resolution provisions are printed in italics. d. All numerical codification indicates general subject, constitutional provisions, bylaw provisions, and continuing resolutions. For example, †S7.01. is a constitutional provision dealing wit h the synod assembly; S7.21.A92. is a continuing resolution adopted in 1992 dealing with the allocation of lay members of the Synod Assembly.

All provisions mandated by the ELCA Constitution have a “ †” before the numerical codification (e.g. †S1.01.)

1 Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 1. NAME AND INCORPORATION

†S1.01. The name of this synod, as determined by the Churchwide Assembly, shall be Virginia Synod of the Evangelical Lutheran Church in America.

†S1.02. For the purposes of this constitution and the accompanying bylaws, the Virginia Synod of the Evangelical Lutheran Church in America is hereafter designated as “this synod” or “the synod.”

S1.02.01. For purposes of these bylaws, “this synod” shall refer to the Virginia Synod of the ELCA.

S1.02.02 . For purposes of these bylaws, “bishop” shall refer to the bishop of the Virginia Synod of the ELCA

S1.02.03 . For purposes of these bylaws, “full term” is more than one -half of a term.

†S1.11. This synod shall be i ncorporated. Amendments to the articles of incorporation of this synod shall be submitted to the Church Council for ratification before filing.

†S1.21 . The seal of this synod presents an open Bible in the center whence diverge rays of light, surrounded b y two circles, the outer one corded, between which are the words “ VIRGINIA SYNOD OF THE ELCA-1820.”

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 2 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 2. STATUS

†S2.01. This synod possesses the powers conferred upon it, and accepts the duties and responsibilities assigned to it, in the Constitution, Bylaws, and Continuing Resolutions of the Evangelical Lutheran Church in America , which are recognized as having governing force in the life of this synod.

†S2.02. The name Evangelical Lutheran Church in America (ELCA or “this church”) as used herein refers in general references to this whole church, including its three expressions: congregations, synods, and the churchwide or ganization. The name Evangelical Lutheran Church in America is also the name of the corporation of the churchwide organization to which specific references may be made herein.

†S2.03. No provision of this constitution shall be inconsistent with the consti tution and bylaws of this church.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 3 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 3. TERRITORY

†S3.01. The territory of this synod, as determined by the Churchwide Assembly, shall be: The Commonwealth of Virginia, save and except the following counties and the independent cities contained ther ein: Accomack, A rlington, Fairfax, Loudon, Nort hampton and Prince William.

†S3.02. “Determined by the Churchwide Assembly ,” as stipulated by †S3.01. , is understood to include the reported changes in synod relationship made by any congregation in a border area agreed under ELCA bylaws S10.01 .01 and S10.0 1.0 3.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 4 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 4. CONFESSION OF FAITH

†S4.01. This synod confesses the Triune God, Father, Son, and Holy Spirit.

†S4.02. This synod confesses Jesus Christ as Lord and Savior and the Gospel as the power of God for the salvation of all who believe.

a. Jesus Christ is the Word of God incarnate, through whom everything was made and through whose life, death, and resurrection Go d fashions a new creation

b. The proclamation of God’s message to us as both Law and Gospel is the Word of God, revealing judgment and mercy through word and deed, beginning with the Word in creation, continuing in the history of Israel, and centering in all its fullness in the person and work of Jesus Christ.

c. The canonical Scriptures of the Old and New Testaments are the written Word of God. Inspired by God’s Spirit speaking through their authors, they record and announce God’s revelation centering in Jesus Christ. Through them God’s Spirit speaks to us to create and sustain Christian faith and fellowship for service in the world.

†S4.03. This synod accepts the canonical Scriptures of the Old and New Testaments as the inspired Word of God and the auth oritative source and norm of its proclamation, faith, and life.

†S4.04. This synod accepts the Apostles’, Nicene, and Athanasian Creeds as true declarations of the faith of this synod.

†S4.05. This synod accepts the Unaltered Augsburg Confession as a tru e witness to the Gospel, acknowledging as one with it in faith and doctrine all churches that likewise accept the teachings of the Unaltered Augsburg Confession.

†S4.06. This synod accepts the other confessional writings in the Book of Concord, namely, th e Apology of the Augsburg Confession, the Smalcald Articles and the Treatise, the Small Catechism, the Large Catechism, and the Formula of Concord, as further valid interpretations of the faith of the Church.

†S4.07. This synod confesses the Gospel, recor ded in the Holy Scripture and confessed in the ecumenical creeds and Lutheran confessional writings, as the power of God to create and sustain the Church for God’s mission in the world.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 5 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 5. NATURE OF THE CHURCH

†S5.01. All power in the Church belongs to our Lord Jesus Christ, its head. All actions of this synod are to be carried out under his rule and authority.

+S5.02. This church confesses the one, holy, catholic, and apostolic Church and is resolved to serve Chris tian Unity throughout the world.

†S5.03 . The Church exists both as an inclusive fellowship and as local congregations gathered for worship and Christian service. Congregations find their fulfillment in the universal community of the Church, and the univers al Church exists in and through congregations. This church, therefore, derives its character and powers both from the sanction and representation of its congregations and from its inherent nature as an expression of the broader fellowship of the faithful. In length, it acknowledges itself to be in the historic continuity of the communion of saints; in breadth, it expresses the fellowship of believers and congregations in our day.

+S5.04 This church, inspired and led by the Holy Spirit, participates in The Lutheran World Federation as a global communion of churches, engaging in faithful witness to the gospel of Jesus Christ and in service for the sake of God’s mission in the world

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 6 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 6. STATEMENT OF PURPOSE

†S6.01. The Church is a people created by Go d in Christ, empowered by the Holy Spirit, called and sent to bear witness to God’s creative, redeeming, and sanctifying activity in the world.

†S6.02. To participate in God’s mission, this synod as a part of the Church shall:

a. Proclaim God’s saving Gospel of justification by grace for Christ’s sake through faith alone, according to the apostolic witness in the Holy Scripture, preserving and transmitting the Gospel faithfully to future generations

b. Carry out Christ’s Great Com mission by reaching out to all people to bring them to faith in Christ and by doing all ministry with a global awareness consistent with the understanding of God as Creator, Redeemer, and Sanctifier of all.

c. Serve in response to God’s love to meet human needs, caring for the sick and the aged, advocating dignity and justice for all people, working for peace and reconciliation among the nations, and standing with the poor and powerless, and committing itself to their needs.

d. Worship God in proclamation of the Word and administration of the sacraments and through lives of prayer, praise, thanksgiving, witness, and service.

e. Nurture its members in the Word of God so as to grow in faith and hope and love, to see daily life as the primary setting for the exercise of their Christian calling, and to use the gifts of the Spirit for their life together and for their calling in the world.

f. Manifest the unity given to the people of God by living together in the love of Christ and by joining with other Chris tians in prayer and action to express and preserve the unity which the Spirit gives.

†S6.03. This synod, in cooperation with the churchwide organization, shall bear primary responsibility for the oversight of the life and mission of this church in its ter ritory. In fulfillment of this role, and consistent with policies and procedures of this church, this synod shall:

a. Provide for pastoral care of co ngregations and rostered ministers in the synod;

b. Plan for, facilitate. And nurture the mission of this chu rch through congregations;

c. Strengthen interdependent relationships among congregations, synods, and the churchwide organization, and foster relationships with agencies and institutions affiliated with or related to this church as well as ecumenical par tners.

d. Interpret the work of this church to congregations and to the public on the territory of the synod

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 7 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

†S6.03.01 . The responsibilities of the synod include the following:

a. Providing for pastoral care of congregations , minist ers, as in the synod, including

1. approving cand idates for the of Word and Sacrament i n cooperation with the appropriate seminaries of this church, which may be done through multi -synod committees;

2. authorizing ordinations and ordaining ministers of Word and Sacrament on be half of this church;

3. approving ministers of Word and Service , which may be done through multi - synod committees; and

4. authorizing ordinations and ordain ing ministers of Word and Service on behalf of this church; and

5. consulting in the call process for rostered ministers.

b. providing for leadership recruitment, preparation, and support in accordance with churchwide standards and policies, including:

1. nurturing and supporting congregations and lay leaders;

2. seeking and recruiting qualif ied candidates for the rostered ministries of this church;

3. making provision for pastoral care, call review and guidance;

4. encouraging and supporting persons on the rosters of this church in stewardship of their abilities, care of self, and pursuit o f continuing education to undergird their effectiveness of service; and

5. supporting recruitment of leaders for this church’s colleges, universities, seminaries, and social ministry organizations.

c. providing for disci pline of congregations, ministers of Word and Sacrament, and ministers of Word and Service ; as well as for termination of call, appointment, adjudication, and appeals consistent with Chapter 20 of this church’s constitution .

d. provid ing for archives in conjunction with other synods.

†S6.03.02. In planning for, facilitating, and nurturing the mission of this church through congregations, the responsibilities of the synod include the following:

a. developing of new ministries, redevelopm ent of existing ministries, and support and assistance in the conclusion, if necessary, of a particular ministry;

b. leading and encouraging of congregations in their evangelism efforts;

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 8 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

c. assisting members of its congregations in carrying out their mini stries in the world;

d. encouraging congregations to respond to human need, work for justice and peace, care for the sick and the suffering, and participate responsibly in society;

e. providing resources for congregational life;

f. grouping congregations in conferences, clusters, coalitions, or other area subdivisions for mission purposes.

†S6.03.03. In strengthening interdependent relationships among congregations, synods, and the churchwide organization, and in fostering relationships with agencies and institutions affiliated with or related to this church as well as with ecumenical partners, the responsibilities of the synod include the following:

a. promoting interdependent relationships among congregations, synods, and the churchwide orga nization, and entering into relationships with other synods in the region;

b. fostering organizations for youth, women, and men, and organizations for language or ethnic communities;

c. developing relationships with social ministry organizations and minist ries, participating in their mission planning, and providing supportive funding;

d. supporting relationships with and providing supportive funding on behalf of colleges, universities, and campus ministries;

e. maintaining relationships with and providing supporting funding on behalf of seminaries and continuing education centers;

f. fostering supporting relationships with camps and other outdoor ministries;

g. fostering supporting relationships with preschools, elementary schools, and secondary schools ope rated by congregations of the synod;

h. fostering relationships with ecumenical and global companions ;

i. cooperating with other synods and the churchwide organization in creating, using, and supporting regions to carry out those functions of the synod wh ich can best be done cooperatively with other synods and the churchwide organization.

†S6.03.04. In interpreting the work of this church on the territory of the synod, the responsibilities of the synod include the following:

a. encouraging financial suppor t for the work of this church by individuals and congregations;

b. participating in churchwide programs;

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 9 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

c. interpreting social statements in a manner consistent with the interpretation given by the churchwide unit or office which assisted in the developm ent of the statement, and suggestion of social study issues;

d. providing ecumenical guidance and encouragement.

†S6.04. Except as otherwise provided in this constitution and bylaws, the Synod Council shall establish processes that will ensure that at lea st 60 percent of the members of the synod assemblies, councils, committees, boards, and other organizational units shall be laypersons; and that, at least 45 percent of the lay members of assemblies, councils, committees, boards, or other organizational un its shall be women and at least 45 percent shall be men; and that, where pos sible, the representation of ministers of Word and Sacrament shall include both men and women . This synod shall establish processes that will enable it to reach a minimum goal that 10 percent of its assemblies, councils, committees, boards, or other organizational units be persons of color and /or persons whose primary language is other than English.

†S6.04. 01. It is the goal of this synod that 10 percent of the membership of synod a ssemblies, councils, committees, boards and /or other organi zational units be persons of color and /or persons whose primary language is other than English.

†S6.04. 02 . It is the goal of this synod that at least 10 percent of the voting members of the Synod Assembly, Synod Council, committees, and organi zational units of this synod be youth and young adults. The Synod Council shall establish a plan for implementing this goal. For purposes of the constitution, bylaws, and continuing resolutions of this synod, the term “youth” means a votin g member o f a congre gation who has not rea ched the a ge o f18 at the time o f e lection or a ppointment for servi ce. The term “youn g adu lt” means a votin g member of a congregation between the ages of 1 8 and 30 at the time of election or appointment for service.

†S6.05. Each assembly, council, committee, board, commission, task force, or other body of this synod or any synod units shall be conclusively presumed to have been properly constituted, and neither the method of se lection nor the composition of any such assembly, council, committee, board, commission, task force, or other body may be challenged in a court of law by any person or be used as the basis of a challenge in a court of law to the validity or effect of any a ction taken or authorized by any such assembly, council, committee, board, commission, task force, or other body.

†S6.06. References herein to the nature of the relationship between the three expressions of this church —congregations, synods, and the church wide organization —as being interdependent or as being in a partnership relationship describe the mutual responsibility of these e xpressions in God’s mission and the fulfillment of the purposes of this church as described in this chapter, and do not imply o r describe the creation of partnerships, co -ventures, agencies, or other legal relationships recognized in civil law.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 10 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

S6.06.10. Church wide A ssemblie s

S6.06.11. In the election of voting members to the churchwide assembly of the ELCA, if the full number of either clergy or lay voting members to be elected is not elected on the first ballot, the second and succeeding ballots shall include the names of no more than twice as many persons as there are voting members yet to be elected in the two categor ies; provided, however, that in the event of a tie for the last place to be filled on any ballot, the succeeding ballot shall include the names of the persons tied.

S6.06.12. Alternate voting members to the churchwide assembly of the ELCA shall be chosen a s follows: The Committee on Conduct of Elections shall list, separately for ordained ministers and for lay persons and in the order of number of votes received, the names of those not elected on the last and next preceding ballots for voting members. The committee shall certify these lists to the bishop, who shall thereupon declare to be elected as alternate voting members the required number of ordained ministers and lay persons so listed, in order in which their names appear.

S6.06.13. One -third of the voting members elected to a churchwide assembly of the ELCA shall not have been members of the churchwide assembly at either of the two previous churchwide assemblies of the ELCA.

S6.06.14 Should a voting member be unable to attend the churchw ide assembly, the bishop of this synod shall immediately be informed. The bishop shall thereupon notify an alternate to attend. Alternates shall be notified in the order in which their names are listed.

S6.06.15. When it becomes evident that an rostered minister or lay voting member elected by this synod is unable to be in attendance prior to the afternoon session of the third day of churchwide assembly of the ELCA, and no elected alternate voting member is available, the bishop of this synod may appoint a substitute.

S6.06.16. In special churchwide assemblies of the ELCA, the voting members elected to the preceding regular churchwide assembly shall represent this synod.

S6.07.30. Agencie s and In stitution s

S6.07.31. This synod acknowledges its responsibili ty with such other synods of the ELCA as m ay be associated with it for that purpose, to support the seminaries of the ELCA to which it is assigned.

S6.07.32. This synod accepts and sustains a supporting relationship to Roanoke College as a recognized colle ge of the ELCA, with a threefold concern for its character as an institution of learning, its academic excellence, and its material welfare.

S6.07.33. Recognition of social ministry agencies shall be granted or withheld in accordance with the standards and procedures established by the ELCA.

S6.07.34. This synod affirms its responsibility, alone or in cooperation with other synods, to support the outdoor ministry programs on its territory.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 11 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

S6.07.35. The ELCA seminaries, to which this synod is assigned, the Board of Trustees of Roanoke College, the social ministry agencies and institutions, and the outdoor ministry programs, affiliated with this synod, shall report annually to the assembly. The board members, as elected by this synod, may, as a group, append comments and recommendations to such reports.

S6.0 8.40. Organi zation s

S6.08.41. To promote relationships of mutual benefit, this synod shall accord to the synodical units of any official organizations of the ELCA the privilege of presenting their causes through reports to regular synod assemblies.

S6.08.42. Upon invitation of these organizations, the Synod Council, in consultation with the bishop, shall appoint representatives to their assemblies and executive committees.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 12 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 7. SYNOD ASSEMBL Y

†S7.01. This synod shall have a Synod Assembly, which shall be its highest legislative authority. The powers of the Synod Assembly are limited only by the provisions in the Articles of Incorporation, this constitution and bylaws, the assembly’s own resol utions, and the constitutions and bylaws of the Evangelical Lutheran Church in triennial America.

†S7.11. A regular meeting of the Synod Assembly shall be held at least triennially.

S7.11.01 The time and place of the Virginia Synod Assembly shall be determ ined by Synod Council. The time and place for the ne xt assembly shall be announced 5 months prior to the assembly

S7.12. Special meetings of the Synod Assembly may be called by the bishop with the consent of the Synod Council, and shall be called by the bishop at the request of one -fifth of the voting members of the Synod Assembly.

a. The notice of each special meeting shall define the purpose for which it is to be held. The scope of actions to be taken at such a special meeting shall be limited to th e subject matter(s) described in the notice.

b. If the special meeting of the Synod Assembly is required for the purpose of electing a successor bishop because of death, resignation, or inability to serve, the special meeting shall be called by the Synod C ouncil after consultation with the presiding bishop of the Evangelical Lutheran Church in America.

S7.13. Notice of the time and place of all meetings of the Synod Assembly shall be given by the secretary of this synod.

S7.13.01 The secretary shall give no tice of the date, time and place of all assemblies of this synod by mail, at least one month before the proposed assembly, to each person listed on the official rosters of this synod and to each congregation.

S7.14. One -half of the members of the Synod Assembly shall constitute a quorum.

†S7.21. The membership of the Synod Assembly, of which at least 60 percent of the voting membership shall be composed of laypersons, shall be constituted as follows:

a. All ministers of Word and Sacrament under cal l on the roster of this synod in attendance at this Synod Assembly shall be voting members.

b. All ministers of Word and Service, under cal l, on the of roster of this synod shall be voting members in the Synod Assembly,

c. A minimum of one lay member elec ted by each congregation with fewer than 175 baptized members and a minimum of two lay members elected by each congregation with 175 or more baptized members related to this synod, typically one of whom shall be a man and one of whom shall be a women , shal l be voting members. The Synod Council shall establish a formula to provide additional lay representation from congregations on the basis of the number of baptized

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 13 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

members in the congregation. The Synod Council shall seek to ensure that, at least 45 percen t of the lay members of the assembly shall be women and at least 45 percent shall be m en.

d. Voting membership shall include the officers of this synod.

†S7.21.01. Voting members shall begin serving with the opening of a regular Synod Assembly and shall continue serving until voting members are seated at the next regular Synod Assembly.

†S7.21.02. If a special Synod Assembly is called and voting members at the previous assembly are unable to serve as voting members, where permitted by state law, the congr egation through the Congregation Council may elect new members who shall continue to serve until the next Synod Assembly.

S7.21.0 3. Each congregation related to this synod having 400 or less baptized members shall be entitled to two voting lay members of the Synod Assembly, one of whom shall be male, and one of whom shall be female. For each additional 200 baptized members or a portion thereof, the congregation shall be entitled to an additional voting member. Additional members from each congre gation shall be equally divided between male and female except that the odd -numbered member, if any, may be either male or female. Each congregation, upon choosing its voting lay members, shall certify to the secretary of this synod, at least ten days befo re the first day of the Synod Assembly, the names of the persons chosen.

S7.21.0 4 The membership of the Synod Assembly also shall include members authorized by the Synod Assembly to meet this synod’s inclusiveness goal consistent with †S6.04. , 6.04.A01. , 6 .04.B0 9.

S7.21.A 89 The Synod Council shall be authorized to appoint up to 10 at -large members of the annual assembly who are persons of color or whose primary language is other than English, in addition to those elected by congregations. There shall be a c ommittee on inclusiveness, appointed by the Synod Council, composed of two members of the Synod Council and two members from the Virginia Synod who are not from the Synod Council. This committee shall report annually to the Synod Assembly.

S7.22. This syn od may establish proces ses that permit retired rostered ministers, or those designated as disabled, or on leave from call, on the roster of the synod to serve as voting members of the Synod Assembly, consistent with †S7.21.c. If the synod does not establis h processe s to permit the rostered ministers specified above to serve as voting members, they shall have voice but not vote in the meetings of the Synod Assembly.

S7.22.01. Subject to S7.21 ., all retired rostered ministers on the roster of this synod in at tendance at the Synod Assembly shall be voting members.

S7.22.02 Subject to S7.21., all on leave from call rostered ministers on the roster of this synod in attendance at the Synod Assembly shall be voting members.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 14 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

†S7.23. The presiding bishop of the Evangelical Lutheran Church in America and such other official representatives of th e church wide organization as may be designated by the presiding bishop, shall have voice but not vote in the meetings of the Synod Assembly. Like privileges shall be accorded to those additional persons whom the Synod Assembly or the Synod Council shall from time to time designate.

S7.24. Ministers under call on the roster s of this synod shall remain as members of the Synod Assembly so long as they remain under call and so long as their names appear on the rosters. Lay members of the Synod Assembly representing congregations shall continue as such until replaced by the election of new members or until they have been disqualified by termination of membership. Normally, congregations will hold elections prior to each regular meeting of the Synod Assembly.

†S7.25. Except as otherwise provided in this constitution or in the Constitution, Bylaws, and Continuing Resolutions of the Evangelical Lutheran Church in America, each voting member of the Synod Assembly shall be a voting member of a congregation of this synod.

S7.26. This synod may establish processes through the Synod Council that permit representatives of congregations under development and authorized worshiping communities of the synod, which have been authorized under ELCA bylaw 10.02.03., to serve as voting members of the Synod Assembly, consistent with †S7.21.

S7.26.01 Application for designation as an authorized worshiping community shall be submitted in writing to the Virginia Synod Mission Committee. After determination that the criteria and procedure of the Evangelical Lutheran Church in America, Division of Outreach and the Churchwide Council are met, the Virginia Mission Committee may recommend to the Synod Council approval of the designation as an authorized worshiping community. The Synod Council may approve the designation as an authorized worshiping community and authorize its representatives to serve as voting members of the Synod Assembly.

S7.27. This synod may establish processes through the Sy nod Council to grant minister of Word and Sacrament from a church body with which a relationship of full communion has been declared and established by the Churchwide Assembly of the Evangelical Lutheran Church in America the privilege of both voice and vote in the Synod Assembly du ring the period of that minister’s service in a congregation of this church.

S7.2 8. Duly elected voting members of the Synod Council who are not otherwise voting members of the Synod Assembly under †S7.21 . shall be granted the privilege of both voice and vot e as members of the Synod Assembly.

S7.30.A91 The Assembly Committee of Reference and Counsel shall receive, consider and report to the assembly on all resolutions submitted by congregations, conferences and delegates for consideration by the annual assemb ly. Priority consideration will be given to resolutions received at least 30 days before the annual Synod Assembly convenes. A cut - off time close of business 30 days before the start of the assembly is established for the receipt of resolutions for conside ration of the Committee of Reference and Counsel. The Assembly Committee of Reference and Counsel shall meet prior to the assembly to review

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 15 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

resolutions which are submitted in advance. Recommendations of the committee are to be distributed to members prior to the convening of the assembly whenever possible. All resolutions will normally be considered by the committee in order of receipt. Resolutions that cannot be adequately covered during the regular assembly agenda time will be referred to the Synod Counc il.

†S7.31. Proxy and absentee voting shall not be permitted in the transaction of any business of th e Synod Assembly.

S7.32. Robert ’s Rules o fOrder , latest edition, shall govern parliamentary procedure of the Synod Assembly, unless otherwise ordered by t he assembly.

S7.33. “Ex officio ” as used herein means membership with full rights of voice and vote unless otherwise expressly limited.

S7.40.10. Organi zation

S7.40.11 Prior to any assembly the secretary shall prepare the roll of the membership of the Syno d Assembly, delivering a copy thereof to the Committee on Official Roll, listed as lay members shall be those persons whose credentials have been certified by the congregation to the office of the secretary. Changes in the roll of lay members shall be made only on direction of the congregation represented, or by vote of the assembly in case of a contest.

S7.40.12. During the first meeting of each regular assembly, the bishop shall announce the appointment of the assembly committees, including: Committee on Reports of Officers, Committee of Reference and Counsel, Committee on Official Roll, Committee on Minutes, Nominating Committee, Committee on Conduct of Elections, and Committee on Transportation.

S7.40.13. Any dispute as to the seating of a member shall b e referred by the secretary to the Committee on Official Roll which shall, after investigation, recommend to the assembly whether the person shall be seated. The issue shall be decided by a majority vote of those persons present and voting.

S7.40.14. The assembly shall be opened and closed according to the order prescribed by the ELCA.

S7.40.15. The bishop shall appoint a chaplain who shall be responsible for the devotional periods of the assembly.

S7.40.16. The agenda and program proposed by the Synod Council, as adopted by the assembly, shall be the official agenda and program; there shall be no departure therefrom except by unanimous consent or by a two -thirds vote.

S7.40.17. If the Committee of Reference and Counsel fails to report on any resol ution given it, or any matter referred to it by the assembly, the assembly may nevertheless by majority vote decide to consider such resolution or matter.

S7.40.18. Any election of officers at a regular assembly shall be held immediately after the reports of the officers have been presented.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 16 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

S7.40.19. All reports and all resolutions and principal motions shall be given to the secretary in triplicate. Reports shall be typewritten.

S7.40.20. Any member of the assembly contemplating absence from an assembly shall send to the secretary a written excuse prior to the convening of the assembly. The excuse shall be referred to the Committee on Official Roll which shall determine and report to the bishop whether such absence is without good cause. Absenc e without good cause shall be grounds for censure to be administered by the bishop.

S7.40.21. Excuses for absences from any meeting of the Synod Assembly shall be presented to the Committee on Official Roll. The committee shall:

a. pass on the acceptabili ty of any excuse, and

b. shall assemble the composite record of attendance and report thereon at the final meeting of the assembly.

S7.40.22. Unless otherwise determined by a two -thirds vote of the assembly, all speeches in gene ral discussion shall be limi ted to five minutes.

S7.40.23. Travel expenses of the members of the assembly residing on the territory of this synod shall be paid by this synod under rules established by the Synod Council. Any members absent from any meeting, without excuse accepted by the Committee on Official Roll, shall forfeit such travel expense. Mileage shall be measured from and to the home of the member.

S7.40.24. Each congregation shall pay all other proper expenses of its pastor, associates in ministry and elected members. In t he case of a pastor serving a multiple -congregation parish, such expenses shall be borne by the congregation’s pro rata on the basis of members on the roll of baptized members, unless otherwise agreed by the parish.

S7.40.25. On approval of the Synod Counc il, the treasurer shall pay to retired pastors travel expenses and a per diem allowance from synodical funds.

S7.40.26. Graduating seminarians and ministers on leave from call in attendance at the assembly shall be entitled to travel expenses and per diem allowance under rules established by the Synod Council.

S7.40.27. The Committee on Transportation shall provide expense vouchers to all persons entitled to travel expense, check the vouchers and transmit those approved to the treasurer for payment.

S7.40.2 8. The Committee on Conduct of Elections shall arrange for an orderly preparation of ballots, shall tally the ballots promptly, and report the results to the assembly.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 17 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 8. OFFICERS

†S8.01. The officers of this synod shall be a bishop, a vice president, a secretary, and a treasurer.

S8.01.01. Nothing in the constitution and bylaws of this synod shall be construed to prevent the officers of this synod from the delegation of assigned administrative duties to the synod office.

S8.10. Bi shop

†S8.11 . The bishop shall be elected by the Synod Assembly. The bishop shal l be a minister of Word and Sacrament of the Evangelical Lutheran Church in America.

†S8.12. As this synod’s pastor, th e bishop shall:

a. Preach, teach, and administer the sacraments in ac cord with the Confession of Faith of this church.

b. Have primary responsibility for the ministry of Word and Sacrament in this synod and its congregations, providing pastoral care and leadership for this synod, its congr egations, its ministers of Word and Sacraments, and its ministers of Word and Service.

c. Exercise solely this church’s power to ordain (or provide for the ordination by another synod bishop of) approved candidates who have received and accepted a properly issued, duly attested letter of call for the office of ordained ministry (and as provided in the bylaws of the Evangelical Lutheran Church in America).

d. Ordain (or provide for the ordination of) approved candidates who have received and accepted a properly issued, duly attested le tter of call for service as ministers of Word and Service.

e. Attest letters of call for persons called to serve congregations in the synod, letters of call for persons called by the Synod Council, and letters of call for persons on the rosters of this synod c alled by the Church Council.

f. Install (or pr ovide for the installation of) rostered ministers whose calls the bishop has attested.

g. Exercise leadership in the mission of this church and in so doing:

1) Interpret and advocate the mission and theology of the whole church;

2) Lead in fostering support for and commitment to the mission of this church within this synod;

3) Coordinate the use of the resources available to this synod as it seeks to promote the health of this church’s life and witness in the areas served by this synod;

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 18 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

4) Submit a report to each regular meeting of the Synod Assembly concerning the synod’s life and work ; and

5) Advise and counsel this synod’s related institutions and organi zations.

h. Practice leadership `` in strengthening the unity of the Church and in so doing:

1) Exercise oversight of the preaching, teaching, and administration of the sacraments within this synod in accord with the Confession of Faith of this church;

2) Be responsible for administering the c onstitutionally established processes for the resolution of controversies an d for the discipline of rostered minis ters , and congregations of this synod;

3) Be the chief ecumenical officer of this synod;

4) Be a member of the Conference of Bishops and con sult regularly with other synod bishops;

5) Foster awareness of other churches throughout the Lutheran world communion and, where appropriate, engage in contact with leaders of those churches;

6) Cultivate communion in faith and mission with appropriate Ch ristian judicatory leaders functioning within the territory of this synod; and

7) Be ex officio a member of the Churchwide Assembly.

i. Oversee and administer the work of this synod and in so doing:

1) Serve as the president of the synod corporation and be the chief executive and administrative officer of this synod, who is authorized and empowered, in the name of this synod, to sign deeds or other instruments and to affix the seal of this synod;

2) Preside at all meetings of the Synod Ass embly and provide for the preparation of the agenda for the Synod Assembly, Synod Council, and the council’s E xecutive Committee ;

3) Ensure that the constitution and bylaws of the synod and of the churchwide organization are duly observed within this synod , and that the actions of the synod in conformity therewith are carried into effect;

4) Exercise supervision over the work of the other officers;

5) Coordinate the work of all synod staff members;

6) Appoint all committees for which provision is not otherwise made;

7) Be a member of all committees and any other organizational units of the synod, except as otherwise provided in this constitution;

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 19 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

8) Provide for preparation and maintenance of synod rosters containing the nam es and addresses of all roste red ministers of this synod and a record of the calls under which they are serving or the date on which their retired or disability status took effect ;

9) Annually bring to the attention of the Synod Council the names of all rostered persons on leave from call or engaged in approved graduate study in conformity with the constitution, bylaws, and continuing resolutions of this church and pursuant to prior action of this synod through the Synod Council;

10) Provide for prompt reporting to the secretary of t his church of:

a) additions to and subtractions from the rosters of this synod

b) the issuance of certificates of t ransfer for rostered ministers in good standing who have received and accepted a properly issued, duly attested, regular letter of call unde r the jurisdiction of another synod; and

c) the entrance of the names of such persons for whom proper certificates of transfer have been received;

11) Provide for preparation and maintenance of a roster of the congregations of this synod and the names of t he laypersons who have been elected to represent them; and

12) Appoint a statistician of the synod, who shall secure the parochial reports of the congregations and make the reports available to the secretary of this church for collation, analysis, and dist ribution of the statistical summaries to this synod and the other synods of this church.

S8.12.01. As this synod’s pastor, the bishop shall provide spiritual leadership for the people of this synod.

S8.12.02. The bishop, ex -officio, shall be chief represen tative on the boards of directors or trustees of all institutions or agencies in which this synod is entitled to representation. However, the bishop is authorized and strongly encouraged to appoint a member of the Synod Council to be the bishop’s official representative on all such boards.

†S8.13. The synod bishop may appoint an attorney, admitted to the bar within the territory of the synod or the state where the synod is located, to be Synod Attorney. The appointment must be approved by the Synod Council and reported to the Synod Assembly and to the secretary of this church . The appointment continues until resignation or until a successor is appointed. The Synod Attorney provides legal advice and counsel to the synod officers and the Synod Council. The S ynod Attorney is expected to be familiar with the governing documents and policies of the synod and, as necessary, to attend meetings of the Synod Council. The Synod Attorney serves without salary but may be retained and compensated for specific legal ser vices requested by the synod.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 20 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

S8.14. The synodical bishop may have such assistants as this synod shall from time to time authorize. The Synod Council, on nomination of the bishop, shall approve the appointment of assistants and, if ordained, issue letters of call. Assistants may be recalled or dismissed on proper notice by action of the Synod Council. They shall be subject to the same rules as the synodical officers regarding the age of retirement and disciplinary actions. The assignment of respon sibility for each assistant shall be made by the Synod Council upon recommendation by the bishop. An assistant to the bishop shall be ineligible for membership on the Synod Council, but may attend its meetings.

S8.14.01. The number of assistants and part -time assistants shall be determined by the Synod Council subject to ratification by the next Synod Assembly.

S8.14.02. While the call of an assistant to the bishop shall be co -terminus with the call of the bishop, an assistant may be recalled or dismissed , on proper notice, by the Synod Council, upon recommendation of the bishop.

S8.14.03. An annual evaluation of these assistants shall be made by the Synod Council, or if so designated by the Executive Committee.

S8.14.04. An assistant to the bishop shall be ineligible to serve as a regular member of organizational units of this synod, but may serve in an advisory capacity. Nothing in this section shall prohibit an assistant to the bishop from serving as an officer of this synod.

†S8.15. The presiding bishop of this church, or the appointee of the presiding bishop, shall install into office, in accord with the policy and approved rite of this church, each newly elected synod bishop.

†S8.16. Conflict s of Intere st

†S8.16.01. The following procedures shall govern matters of potential conflicts of interest for synod bishops:

a. Whenever a synod bishop determines that a matter of the kind described in †S8.16.01. b. may require his or her determination or action with respect to a related individual as defined in †S 8.16.01. c., the synod bishop shall withdraw from personal involvement in such matter and shall so notify the presiding bishop. The presiding bishop shall then appoint another synod bishop from the same region to handle th e matter to conclusion. In dealing with such matter, the appointed bishop shall exercise all of the functions and authority to the same extent as if the appointed bishop were the elected bishop of the withdrawing bishop’s synod.

b. Matters include any proc eedings under Chapter 20, proceedings under provision 7.46. of the Constitution, Bylaws, and Continuing Resolutions of the Evangelical Lutheran Church in America (†S14.13. ), candidacy, reinstatement, and similar matters where determinations or actions by t he synod bishop could change, limit, restrict, approve, authori ze, or deny the related individual’s ministry on one of the official rosters of this church.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 21 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

c. A related individual is one who, with respect to the synod bishop, is a spouse, parent, son, daug hter, sibling, uncle, aunt, niece, nephew, grandparent, grandchild, including corresponding members of blended families and in -laws (parent, son, daughter, or sibling of a spouse, spouse of a sibling, or the parent or sibling of the spouse of a sibling).

S8.20. Vice Pre sident

†S8.21. The vice president shall be elected by the Synod Assembly. The vice president shall be a layperson. The vice president shall be a voting member of a congregation of this synod. The vice president shall not receive a salary for the performance of the duties of the office.

S8.22. The vice president shall chair the Synod Council.

S8.22.01. The vice president, in addition to chairing the Synod Council, shall perform such other duties as may be delegated to the vice president by the Synod Council or the bishop.

†S8.23. In the event of the death, resignation, or disability of the bishop, the vice president, after consultation with the presiding bishop of the Evangelical Lutheran Church in America, shall convene the Synod Council to arrange for the conduct of the duties of the bishop until a new bishop shall be elected or, in the case of temporary disability, until the bishop resumes full performance of the duties of the office.

S8.30. Secretar y

†S8.31. The secretary shall be elected by the Synod Assembly. The secretary shall be a voting member of a congregation of this synod. The secretary may be either a layper son or a rostered minister .

†S8.32. The secretary shall:

a. Keep the minutes of all meetings of the Synod Assembly and S ynod Council, be responsible for the printing and distribution of such minutes, and perform such other duties as this synod may from time to time direct.

b. Be authorized and empowered, in the name of this synod, to attest all instruments which require the same, and which are signed and sealed by the bishop.

c. In consultation with the bishop, classify and arrange all important papers and documents and deposit them in the archives of this synod.

d. Submit to the secretary of this church at least nine months before each regular Churchwide Assembly a certified list of the voting members elected by the Synod Assembly.

S8.32.01. The secretary, immediately upon adjournment of the Synod Assembly, shall communicate to all persons, organizations or corporations any resolutions or actions of this synod affecting them. The secretary shall likewise notify any individual or chair of a cabinet, committee or any other organizational unit of any duty assigned by this synod and shall

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 22 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

send to each such person a copy of the re solution or action imposing such duty. [SA91.05.30. ]

S8.32.02 The secretary shall be the necrologist of this synod.

S8.32.03 The secretary shall provide for archives, either solely for this synod or in conjunction with other synods.

S8.32.04 The secr etary shall provide for all appropriate record keeping in the life and work of this synod.

S8.32.05 The secretary shall perform other duties as may be assigned by the bishop.

S8.40. Treasurer

†S8.41. The treasurer may be elected by the Synod Assembly or may be appointed by the Synod Council. The treasurer shall be a voting member of a congregation of this synod. The treasurer may be e ither a layperson or rostered minister .

S8.42. The treasurer shall provide and be accountable for:

a. Managem ent of the monies and accounts of this synod, its deeds, mortgages, contracts, evidences of claims and revenues, and trust funds, holding the same at all times subject to the order of this synod.

b. Investment of funds upon the authorization of the Synod Council.

c. Receipt and acknowledgment of offerings, contributions, and bequests made to this synod, collecting interest and income from its invested funds, and paying regular appropriations and orders on the several accounts as approved and directed by th e Synod Council. The treasurer shall transmit each month to the treasurer of the Evangelical Lutheran Church in America the funds received by this synod for the general work of this church.

d. Maintenance of a regular account with each congregation of this synod and informing the congregation, at least quarterly, of the status of this account.

e. Rendering at each regular meeting of the Synod Assembly a full, detailed, and duly audited report of receipts and disbursements in the several accounts of this syn od for the preceding fiscal year, together with the tabulation, for record and publication in the minutes, of the contributions from the congregations.

f. Obtaining a fidelity bond in the amount determined by the Synod Council for persons handling synod fu nds, which bond shall be in the custody of the secretary. The premium for the bond shall be paid by this synod. Fidelity coverage provided by the Evangelical Lutheran Church in America shall be deemed a fulfillment of this requirement.

S8.42.01. The trea surer shall be the chief financial officer of this synod, provide oversight of the bookkeeping for this synod, be a member of the Finance and Budget Committee, and shall perform other duties assigned by the Synod Council or the bishop.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 23 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

S.42.02. Resolution s of this synod, or of the Synod Council ad interim, or written orders from the bishop in performance thereof shall be sufficient warrant for the treasurer to expend the funds of this synod.

S8.50. General Pro vision s

†S8.51. The terms of office of the officers of this synod shall be as follows :

a. The bishop of this synod shall be elected to a term of six years and may be re - elected.

b. The vice president and secretary of this synod shall be elected to a term of four years and may be re -elected. The off icer shall serve until his or her successor takes office.

c. The treasurer of this synod shall be [elected ][appointed ] to a four -year term and may be re -elected or reappointed. The treasurer shall serve until his or her successor takes office.

S8.51.01. The vice -president, secretary and treasurer of this synod shall be elected to a term of four years and may be reelected. No one shall hold the same office (Other than that of Bishop) for more than two consecutive full terms, except that the persons holding such offices when this provision is adopted shall be eligible to serve up to two (2) additional consecutive full terms.

S8.52. The terms of the officers shall begin on the first day of the 3 rd month following election or, in special circumstances, at a time designated by the Synod Council.

†S8.53. Each officer shall be a voting member in a congregation of this synod, except that the bishop need not be a member of a congregation of this synod at the time of election.

S8.53.10. The officers shall receive t he amount of the necessary expenses incurred to the duties imposed.

†S8.54. Should the bishop die, resign, or be unable to serve, the vice president, after consultation with the presiding bishop of the Evangelical Lutheran Church in America, shall convene the Synod Council to arrange for the appropriate care of the responsibilities of the bishop until an election of a new bishop can be held or, in the case of temporary disability, until the bishop is able to serve again. Such arrangements may include the a ppointment by the Synod Council of an interim bishop, who during the vacancy or period of disability shall possess all of the powers and authority of a regularly elected bishop. The term of the successor bishop, elected by the next Synod Assembly or a spec ial meeting of the Synod Assembly called for the purpose of election, shall be six years with the subsequent election to take place at the Synod Assembly closest to the expiration of such a term and with the starting date of a successor term to be governed by constitutional provision S8.52.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 24 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

S8.55. Should the vice president, secretary, or treasurer die, resign, or be unable to serve, the bishop, with the approval of the Executive Committee of the Synod Council, shall arrange for the appropriate care of the responsibilities of the officer until an ele ction of a new officer can be held or, in the case of temporary disability, until the officer is able to serve again. The term of the successor officer, elected by the next Synod Assembly, shall be four years. If the treasurer is appointed by Synod Council, the Synod Council shall appoint a new treasurer to a four -year term.

†S8.56. The Executive Committee of the Synod Council shall determine whether an officer is unable to serve; the officer may appeal the de cision of the Executive Committee by requesting a hearing before the Synod Council. A meeting to determine the ability of an officer to serve shall be called upon the request of at least three members of the Executive Committee and prior written notice of the meeting shall be given to the officer in question at least 10 calendar days prior to the meeting.

†S8.57. The recall or dismissal of an officer †S8.57. The recall or dismissal of an officer and the vacating of office may be effected for willful disregar d or violation of the constitutions, bylaws, and continuing resolutions of this church; for such physical or mental disability as renders the officer incapable of performing the duties of office; or for such conduct as would subject the officer to discipli nary action as a rostered minister or as a member of a congregation of this church.

a. Proceedings for the recall or dismissal of a synod bishop shall be instituted by written petition by:

1) the Synod Council on an affirmative vote of at least two -thirds of its elected members present and voting;

2) the Synod Assembly on an affirmative vote of at least two -thirds of its members present and voting;

3) at least 10 synod bishops; or

4) the presiding bishop of this church.

b. Proceedings for the recall or dismissal of an officer of a synod, other than the synodical bishop, shall be instituted by written petition by:

1) the Synod Council on an affirmative vote of at least two -thirds of its elected members present and voting;

2) the Synod As sembly on an affirmative vote of at least two -thirds of its members present and voting; or

3) the synodical bishop.

c. The petition shall be filed with the chair of the Committee on Appeals (in care of the secretary of the Evangelical Lutheran Church in America, 8765 West Higgins Road, Chicago, Illinois 60631) and shall set forth the specific charge or charges.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 25 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

d. Upon t he filing of a written petition, the Executive Committee of the Synod Council may temporarily suspend the officer from service in the synod without prejudice, but with continuation of compensation, including benefits, if the officer is a salaried employee of the synod.

e. In the case of alleged physical or mental incapacity of an officer of the synod, the procedures outlined in †S8.56 . shall be followed, and such officer shall comply with the decision of the Synod Council. If such officer fails or refuses to comply, the Synod Council may proceed to petition for recall or dismissal as follows:

1) the Synod Council will submit a written report of their findings and the basis of their decision to the Committee on Appeals.

2) the Committee on Appeals, othe r than those who are disqualified, shall review the findings and decision of the Synod Council and by an affirmative vote of at least two - thirds of those present and voting may adopt the findings and grant the petition.

f. If the synod officer is a minister of Word and Sacrament, grounds for recall or dismissal include those set forth in ELCA bylaw 20.2 2.01. and as defined under the process described in ELCA constitutional provisions 20.2 1. and 20.2 2. as grounds for discipline. If the officer is a m inister of Word and Service, grounds for recall or dismissal include those set forth in ELCA bylaw 20.2 3.01. and as defined under the process described in ELCA constitutional provisions 20.2 1. and 20.2 2. as grounds for discipline.

g. If the officer is a l ayperson, grounds for recall or dismissal include those set forth in ELCA bylaw 20.41.01. as grounds for discipline.

h. If the case of alleged willful disregard or violation of the constitutions, bylaws, and continuing resolutions or of alleged conduct as would subject the officer to disciplinary action, the following procedures shall apply:

1) the petition shall be referred to the Committee on Appeals, which shall function as the discipline hearing committee that shall conduct a hearing in accordance wi th the rules provided for in ELCA bylaw 20.2 2.14. except to the extent that those rules are in conflict with the provisions of this bylaw; and

2) the members of the Committee on Appeals, other than those who are disqualified, may grant the petition by an affirmative vote of at least two -thirds of those present and voting.

i. Written notice of a decision by the Committee on Appeals that the charges have been sustained shall be given to the affected officer and to the Synod Council, and the office

†S8.5 8. If the bishop is to be temporarily absent from the synod for an extended period, the bishop, with the consent of the Synod Council, may appoint as acting bi shop for such period minister of Word and Sacrament of this church. Except as lim ited by action of the Synod Council, an acting bishop shall possess all of the powers and authority of a regularly elected bishop other than authority to ordain or to authorize the ordination of properly approved candidates for ordination.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 26 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 9. NOMIN ATIONS AND ELECTIONS

†S9.01. The Synod Assembly shall elect such officers of this synod and such other persons as the constitution and bylaws may require, according to procedures set forth in the bylaws. The Synod Assembly shall elect members of the Churchwide Assembly in accordance with bylaw 12.41.11. of the constitution and bylaws of the Evangelical Lutheran Church in America.

†S9.02. In all elections by the Synod Assembly, other than for the bishop, a majority of the legal votes cast shall be nece ssary for election.

S9.03. There shall be a Nominating Committee consisting of at least eight members who shall be appointed by the Synod Council to serve for each regular meeting of the Synod Assembly. Additional nominations may be made from the floor f or all elections for which nominations are made by the Nominating Committee.

S9.04. The bishop shall be elected by the Synod Assembly by ecclesiastical ballot. Three -fourths of the legal votes cast shall be necessary for election on the first ballot. If no one is elected, the first ballot shall be considered the nominating ballot. Three -fourths of the legal votes cast on the second ballot shall be necessary for election. The third ballot shall be limited to the seven persons (plus ties) who received the g reatest number of legal votes on the second ballot, and two -thirds of the legal votes cast shall be necessary for election. The fourth ballot shall be limited to the three persons (plus ties) who receive the greatest number of legal votes on the third ball ot, and 60 percent of the legal votes cast shall be necessary for election. On subsequent ballots a majority of the legal votes cast shall be necessary for election. These ballots shall be limited to the two persons (plus ties) who receive the greatest num ber of legal votes on the previous ballot.

S9.05. The Synod Council shall nominate at least one person for vice president .Additional nominations may be made from the floor.

S9.06. The Synod Council shall nominate at least one person for secretary .Additional nominations may be made from the floor.

S9.07. If the treasurer is elected, the Synod Council shall nominate at least one person for treasurer . Additional nominations may be made from the floor.

S9.0 8. In all elections, except for the bishop, the names of the persons receiving the highest number of legal votes, but not elected by a majority of the legal votes cast on a preceding ballot, shall be entered on the next ballot to the number of two for each vacancy unfilled. On any ball ot when only two names appear, a majority of the legal votes cast shall be necessary for election.

S9.0 9. The result of each ballot in every election shall be announced in detail to the assembly.

†S9.10 . When notified by the secretary of this church , on behalf of the Nominating Committee of the Churchwide Assembly, the Synod Assembly shall nominate two persons in the specified categories for possible election by the Churchwide Assembly to the Church Council.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 27 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

S9.11. The Synod Council shall elect or appoint representatives to the steering committee of its region. Whenever a synodical bishop determines that a matter of the kind described in †S8.16.01 b. may require his or her determination or action with respect to a re lated individual as defined in †S 8.16.01. c., the synodical bishop shall withdraw from personal involvement in such matter and shall so notify the presiding bishop. The presiding bishop shall then appoint another synodical bishop from the same region to han dle the matter to conclusion. In dealing with such matter, the appointed bishop shall exercise all of the functions and authority to the extent as if the appointed bishop were the elected bishop of the withdrawing bishop 's synod. Matters include proceeding s under chapter 20, proceedings under provision 7.46. of the Constitution, Bylaws, and Continuing Resolutions of the Evangelical Lutheran Church in America (†S14.13 )., candidacy, reinstatement, and similar matters where determinations or actions by the syn odical bishop could change, limit, restrict, approve, authorize, or deny the related individual 's ministry on one of the official rosters of this church. A related individual is one who, with respect to the synodical bishop, is spouse, parent, son, daught er, sibling, uncle, aunt, niece, nephew, grandparent, grandchild, or in -law (parent, son, daughter, or sibling of a spouse, spouse of a sibling, or the parent or sibling of the spouse of a sibling).

†S9.12. Background checks and screening shall be required and completed for persons nominated as synod officers prior to their election, if possible, or as soon as practical after their election. The specific procedures and timing of background checks and screening shall be determined by the Synod Counc il.

S9.13. Region I X

S9.14. The synod Council shall elect or appoint representatives to the steering committee of its region.

S9.14.01. This synod shall participate as a partner with other synods in a region.

S9.14.02. These representatives together with the bishop or bishop’s appointee shall represent this synod in the region. These representatives shall cooperate with other synods in creating, supporting and utilizing the region to carry out these functions of this synod which can best be done cooperativ ely with other synods in the same region.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 28 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 10 . SYNOD COUNCIL

†S10.01. The Synod Council, consisting of the four officers of the synod, 10 to 24 other members, and at least one youth and at least one young adult, shall be elected by the Synod Assembly.

a. Each person elected to the Synod Council shall be a voting member of a congregation o f this synod, with the exception of ministers on a roster of this synod who reside outside the territory of this synod. The process for election and the term of office when not otherwise provided shall be specified in the bylaws. A member of the Church Council of the Evangelical Lutheran Church in America, unless otherwise elected as a voting member of the Synod Council, may serve as an advisory member of the Syn od Council with voice but not vote.

b. The term of office of members of the Synod Council, with the exception of the officers and the youth member, shall be for three years.

S10.01.01. The Synod Council shall be composed of four officers, one youth member and twelve other members.

S10.01.01.A19 In accordance with bylaw S 6.0 4.01., it is the goal of this synod that the Synod Council of this synod shall include two members who are persons of color and /or persons whose primary language is other than English. The members shall be one lay person and one lay or ordained rostered minister (S.06 .04 .). The term of these two members shall be for three years (S10 .01 .).

S10.01.02. The youth member shall be a rising 10th, 11th or 12th grader when elected to the Synod Council. The term of the youth member of the Synod Council shall be three years without consecutive reelection.

S10.01.03 The twelve other members shall be elected as follows: one -third elected for a three -year term every three years.

S10.01.04 No one shall serve on the Synod Council more than two consecutive full terms.

S10.01.05 The chairs of the cabinets shall be advisory members of the council with voice but not vote.

S10.01.06 It shall be the policy of this synod that no individual, other than th e bishop, shall hold more than two of the following positions at any one time: membership on this synodical council or on the Board of Trustees of the following institutions: 1. Lutheran Family Services of Virginia, Inc.; 2. Lutheran Children 's Home of the South, Inc.; 3. National Lutheran Home; 4. Virginia Lutheran Homes, Inc.; 5. Roanoke College; and 6. The seminaries to which this synod is assigned. Any exception to this policy may be made only by action of the Synod Council.

†S10.02. The Synod Council s hall be the board of directors of this synod and shall serve as its interim legislative authority between meetings of the Synod Assembly. It may make decisions that are not in conflict with actions taken by the Synod Assembly or that are not

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 29 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

precluded by p rovisions of this constitution or the constitution and bylaws of the Evangelical Lutheran Church in America.

S10.02.01. The Synod Council shall be responsible for supervising and directing the holding and administration of all property of this synod, including legacies and trust funds; to accomplish which duty its members shall serve as the board of directors of the corpora tion named Virginia Synod of ELCA and which corporation has been formed and exists under the law of the State of North Carolina, to take, hold and administer the property of this Synod.

S10.03. The functions of the Synod Council shall be to:

a. Exercise trusteeship responsibilities on behalf of this synod.

b. Recommend program goals and budgets to the regular meetings of the Synod Assembly.

c. Carry out the resolutions of the Synod Assembly.

d. Provide for an annual review of the roster of ministe rs o f Word and Sacrament and the roster of ministers of Word and Service , receive and act upon appropriate recommendations regarding those persons whose status is subject to reconsideration and action under the constitution and bylaws of the Evangelical Luther an Church in America, and make a report to the Synod Assembly of the Synod Council’s actions in this regard.

e. Issue letters of call to rostered ministers as authorized by Chapter 7 of the constitution and bylaws of the Evangelical Lutheran Church in Amer ica.

f. Fill vacancies until the next regular meeting of the Synod Assembly, except as may otherwise be provided in the constitution or bylaws of this synod, and determine the fact of the incapacity of an officer of this synod.

g. Report its actions to th e regular meeting of the Synod Assembly.

h. Perform such other functions as are set forth in the bylaws of this synod, or as may be delegated to it by the Synod Assembly.

S10.03.10. Additional Function s

S10.03.11. Participate in churchwide programs and dev elop support for the ministry of the churchwide organization.

S10.03.12 . Review and coordinate all planning proposals and establish synodical priorities except as otherwise determined by the Synod Assembly.

S10.03.13 . Foster the grouping of congregations in conferences and in congregation partnerships and arrange for conference partnerships for mission purposes.

S10.03.14 . Review annually the designations of conferences, conference partnerships, and congregation partnerships within this synod .

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 30 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

S10.03.15 . Provide for effective communication between congregations and conferences, between this synod and the regional center for mission, between this synod and churchwide organization, and between this synod and the public.

S10.03.16 . Elect staff of ficials, if and when such positions are authorized by this synod in assembly.

S10.03.17 . Set the salaries of officers and staff officials of this synod.

S10.03.18 . Elect the representatives of this synod who are to serve, in addition to the bishop, ex - offi cio, this synod 's quotas to the governing bodies of the seminaries, social ministry institutions, outdoor ministry programs, and inter -church agencies, to which this synod is related.

S10.03.19 . Ratify on behalf of this synod those individuals elected to t he Board of Trustees of Roanoke College.

S10.03.20 . Recommend the budget of income and disbursements to the Synod Assembly.

S10.03.21 . Provide for an annual examination of all investments and securities held by this synod.

S10.03.22 . Determine the date, time and place for each assembly and be responsible for preparing its proposed agenda and program.

S10.03.23 . Institute and oversee systems of personnel practices applicable to synod staff officials and other employees.

S10.03.24 . Review the constitu tion of any congregation on the territory of this synod seeking membership in the church, and review proposed amendments to congregation constitutions.

S10.03.25 . Act in behalf of this synod in authorizing the reception of new congregations.

S10.03.26 . Review any request for a special financial appeal and report its recommendation to the Synod Assembly.

S10.03.27 . Provide for a contact for The Lutheran magazine and this synodical insert; encourage all congregations to subscribe to the Lutheran magazine.

S10.03.28 . Provide for the development of synod -wide video programming.

S10.04. Any proposal to appropriate funds, whether by amendment to the budget or otherwise, which is presented to a meeting of the Synod Assembly without the approval of the Synod Coun cil, shall require a two -thirds vote for adoption.

S10.04.01. When a motion calls for: an amendment to the budget, either increasing or decreasing the total of the budget, or; an appropriation, or a special financial appeal comes before the assembly from any source other than the Synod Council, it shall be referred a t once to the Synod Council for consideration. The Synod Council will report at the meeting immediately following the meeting at which the referral was made. Any referral made at the last meeting of the assembly shall be reported on during that meeting. I f the Synod

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 31 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Council fails to report, the assembly may proceed to consider the matter referred, but adoption shall require a two -thirds vote.

S10.05. No elected member of the Synod Council shall receive compensation for such service.

S10.06. If a member of the Synod Council ceases to meet the requirements of the position to which she or he was elected, the office filled by such member shall at once become vacant.

S10.07. The composition of the Synod Council, the number of its members, and the manner of their selection, as well as the organization of the Synod Council, its additional duties and responsibilities, and the number of meetings to be held each year shall be as set forth in the bylaws.

S10.07.01. To the extent permitted by state law, meetings o f the Synod Council and its committees may be held electronically or by telephone conference, and notice of all meetings may be provided electronically.

S10.07.02 . The Synod Council shall hold regular meetings at least quarterly.

S10.07.03 . Special meeting s may be called by the bishop of this synod or by the vice -president upon the request of two -thirds of the council.

S10.07.04 . If a member of the Synod Council is absent without excuse for two consecutive regular meetings of that body, such absence shall b e grounds for the Synod Council to declare that person 's office vacant.

S10.07.05 . A majority of the members of the Synod Council shall constitute a quorum.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 32 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 11. COMMITTEES AND OR GANI ZATIONAL UNITS

†S11.01. There shall be an Executive Committee, a Consultation Committee, a Committee on Discipline, a Mutual Ministry Committee, an Audit Committee, and such other committees as this synod may from time to time determine. The duties and functions of such committees, or any other organizational units cre ated by this synod, and the composition and organizational structure of such units, shall be as set forth in this constitution or in the bylaws or continuing resolutions, and shall be subject to any applicable provisions or requirements of the constitution and bylaws of the Evangelical Lutheran Church in America.

S11.01.01. The standing committees of the Synod Council shall be: Executive Committee, Consultation Committee, Committee on Discipline, Finance and Budget Committee, and a Mutual Ministry Committee .

S11.01.10. Executi ve Co mm ittee

S11.01.11. The Executive Committee shall be composed of the bishop, vice -president, secretary and treasurer and two members of the Synod Council.

S11.01.12 . The vice -president shall chair this committee. In the absence o f the vice -president, members present shall elect its chair for that meeting.

S11.01.13 . The E xecutive Committee’s duties shall be: to review the work of the bishop and assistants to recommend salaries for said positions, and such other duties as shall be delegated to it by the Synod Council.

S11.01.14 . Nothing in these bylaws shall prohibit the Synod Council from authorizing the Executive Committee to take any action that could be taken by the Synod Council in the period between meetings of the Synod Council.

S11.01.15 . The representatives shall be elected by the Synod Council for two -year terms commencing January 1. The terms shall be staggered to the extent possible. The election is exempt from compliance with the inclusiveness provisions of S6.04.

†S11.02. The Consultation Committee of this synod shall consist of at least six persons and not more than 12 persons , of whom half shall be ministers of Word and Sacrament and half shall be laypersons, who shall each be elected by the Synod Assembly for a term of six years without consecutive re -election. The functions of the Consultation Committee are set forth in Chapter 20 of the Constitution, Bylaws, and Continuing Resolutions of the Evangelical Lutheran Church in America and in Chapter 17 of th is constitution. The size of the Consultation Committee, in accord with this provision, shall be defined in this synod’s bylaws.

S11.02.01. There shall be a Consultation Committee composed of eight persons who shall each be elected by the Synod Assembly fo r a term of six years without consecutive re -election. Four of these persons shall be ordained ministers and four shall be laypersons.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 33 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

S11.02.02 From this committee the Synod Council, or a committee authorized by the Council to make this selecti on, sha ll appoint three ministers of Word and Sacrament and two laypersons to serve as a special consultation committee to consider disputes. The bishop of this synod shall be a member of this committee ex -officio except in instances where the bishop brings char ges against an ordained minister.

†S11.03. The Committee on Discipline of this synod shall consist of 12 person s, of whom six shall be ministers of Word and Sacrament and six shall be laypersons, who shall each be elected by the Synod Assembly for a term o f six years without consecutive re -election.

a. The functions of the Committee on Discipline of this synod are set forth in Chapter 20 of the Constitution, Bylaws, and Continuing Resolutions of the Evangelical Lutheran Church in America. The Synod Council shall fill vacancies on the Committee on Discipline for any unexpired term.

S11.03.01. Six members of the committee, appointed by the Executive Committee of the Synod Council will serve with the six members appointed by the Executive Committee of the ELCA Church Council in handling matters of discipline. The bishop shall not be a member of the Committee on Discipline.

S11.03.02 Each biennium the Synod Council shall designate the chair of this synod Committee on Discipline from among the members of the Committee on Discipline elected by the Synod Assembly.

†S11.04. The Mutual Ministry Committee shall be appointed by the Executive Committee of the Synod Council to provide support and counsel to the bishop.

S11.04.01. The committee shall meet regularly wit h the bishop and the assistants to the bishop to provide guidance and counsel.

S11.04.02 . Nothing in these bylaws shall prohibit the setting up of separate mutual ministry committees for the bishop and each of the assistants.

S11.04.03 . The members of th e committee shall be appointed for a term of two years with no limit on reappointment, except that all terms shall be co -terminus with that of the bishop.

S11.04.04 . The committee shall be chaired by the bishop, or if a separate committee, by the person for whom the committee is appointed.

S11.04.05 . The Synod Council shall determine the number of members on the committee in consultation with the bishop.

†S11.05. The Audit Committee of this synod shall consist of three to six persons, none of whom is a member of the synod staff. Up to half of the committee members may be Synod Council members. The Audit Committee members shall be elected by the Synod Council for a term of three years and be eligible for re -election to a second consecutive three -year ter m. The terms of the Audit Committee members shall be staggered. The Audit Committee shall be responsible for assisting the Synod Council in fulfilling its general

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 34 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

oversight of the synod’s accounting, financial reporting, internal control systems, and ext ernal audit processes as provided in †S15.31.

S11.06.40. Finance and Bud get Co mmittee

S11.06.41. The committee shall provide assistance to the Synod Council in matters relating to finances, including the preparation of a recommended budget and general supe rvision of budget control. [am SA89.05.28 ]

S11.06.42. The members of the committee shall be appointed by the Synod Council for terms of one calendar year. No member shall serve more than four consecutive full terms

S11.06.43. The chair of the committee sh all be appointed annually by the Synod Council from the membership of the committee.

S11.06.44. The Synod Council shall determine the number of members on the committee.

S11.06.45. At least one person on the committee shall be a member of the Synod Council.

S11.10. General Pro vision s

S11.11. This synod shall in its bylaws or by continuing resolution establish a process to ensure that the members of its committees and other organizational units will be persons possessing the necessary knowledge and competence to be effective members of such units, and to meet the requirements of †S6.04. With the exceptio n of ministers on the roster s of this synod who reside outside the territ ory of this synod, each member of a committee of this synod, or any other organizational unit created by this synod, shall be a voting member of a congregation of this synod.

S11.12.A91. Coordinating Cabinet and Committee Structure

CANDIDACY COMMITTEE. The Candidacy Committee is established as a standing committee of the Synod Council. The Candidacy Committee shall have duties and responsibilities including, but not limited to: endorsing candidates for the ordained ministry in cooperation with the appropr iate seminaries of this church and in accordance with the standards and procedures of the ELCA; certifying associates in ministry in accordance with provisions and procedures of the ELCA; providing for the approval of candidates for ordination; reinstating persons to the roster of ministers of Word and Sacrament providing for leadership recruitment, preparation and support in accordance with ch urchwide standards and policies , fostering relationships with seminaries. The committee shall consist of one membe r from each conference partnership appointed by the Synod Council. The members of the committee shall be appointed to five -year terms with one possible renewal term. Additional members may be added as necessary to carry out the tasks of the committee. The chair shall be appointed by the Synod Council for a term of two year for a maximum of two consecutive full terms. The committee and its sub -committees shall hold meetings at the call of the respective chairs as necessary to accomplish their purpose.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 35 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

INCLUSI VENESS. The membership of all cabinet committees and other organization al units established under this continuing resolution shall comply with the inclusiveness provisions of S6.04(a) of the Synod Constitution and other synod documents. The chair of each cabinet committee shall report the inclusiveness status of the committee membership to the Synod Council annually, sixty days prior to the Synod Assembly. The ex -officio membership of the cabinets established under this resolution are exempt from the inclusiveness provisions of the synod documents.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 36 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 12. CONFERENCES , CLUSTERS , COALITIONS AND AREA SUBDI VISIONS AND NET WORKS

†S12.01. This synod may establish conferences, clusters, coalitions, area subdivisions, and networks as appropriate within its territory and in collaboration with other synods and entities , as specifie d in the bylaws and continuing resolutions. The purpose of such groupings shall be to foster interdependent relationships for missional purposes among congregations, synods, the churchwide organization, and other affiliates .

S12.01.10. Conference s

S12.01.1 1. Upon recommendation of the bishop, the Synod Council shall designate clustering of parishes in conferences.

S12.01.12. The functions of the conferences are: fostering independent relationships among congregations, institutions, and synodical and churchw ide units for mission purposes; providing a clustering of parishes in close geographical proximity for the purpose of communication to and from this synod; providing a clustering of congregations to which the bishop of this synod can relate through a dean and developing programs, as mutually desired, for the congregations in a conference.

S12.01.13. There shall be a pastors ' group established in each conference. The purpose of the pastors ' group will be to provide opportunities for all pastors, retired or a ctive, to gather on a regular basis for study and /or support. The dean of the conference is primarily responsible for gathering pastors and assisting them to determine the type of group which will be most helpful. Structures appropriate to the needs of the membership may be developed.

S12.01.20. Dean s

S12.01.21. The bishop, after seeking nominations from the pastors in each conference, shall submit appointments for the deans to the Synod Council for ratification.

S12.01.22 . Deans shall be in all cases ordained pastors and there shall be one dean from each conference of this synod.

S12.01.23 . Appointments shall be made annually.

S12.01.24 . The bishop shall make necessary arrangements with parishes served by pastors appointed to be deans.

S12.01.25 . Deans shall be provided an annual stipend, the amount of which is to be set by the Synod Council, upon recommendation of the bishop.

S12.01.26 . All expenses of the deans in performing their duties shall be reimbursed by this synod.

S12.01.27 .The dean shall: establish personal relationships with professional leaders in the conference and provide pastoral care in consultation with the bishop, maintaining confidentiality in all such relationships, facilitate the development of professional leaders ' support and /or study groups within the conference, provide crisis intervention services, in consultation with the bishop, to congregations experiencing conflict, assist the bishop

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 37 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

with vacancy counseling in the conference, and represent this synod, at the bishop 's request, at special congregation events.

S12.01.40 . Council of Dean s

S12.01.41 . There shall be a Council of Deans composed of the deans from each conference.

S12.01.42 . The Council of Deans shall be responsible for providing advice and counsel to the bishop concerning the work of the bishop generally and specifically regarding the bishop 's work in each conference. The Council of Deans shall advise the bishop of issues and concerns which arise at the parish level. The deans shall also work to inter pret the work of the bishop to the parishes in their respective conferences.

S12.01.50 . Conference Partner ship s

S12.01. 50.A19 In order to achieve balanced representation on Synod Council and committees, the conference partnerships of this synod are :

• Coasta l: Tidewater and Peninsulas • Piedmont : Richmond and Germanna • Valley: Northern Valley, Central Valley, and Page • Blue Ridge : Southern Valley and Southern • Appalachia: New River and Highlands

S.12.01. 50.B19 It is the goal of this synod that representation on Synod Council include one ordained rostered minister and one lay person from each of the above conference partnerships.

S12.01.51 . Conference partnerships, linking two or more conferences together for a special cause, may be established b y the Synod Council.

S12.01.52 . The purposes of a conference partnership are to: provide for communication between this synod and conferences, promote or provide assistance for programs or projects, and provide balanced representation to certain organizati onal units.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 38 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 13. CON GREGATIONS

†S13.01. Each congregation, except those certified as congregations of the Evangelical Lutheran Church in America by the uniting churches, prior to being listed in the roster of congregations of this synod, shall adopt the Model Constitution for Congregations or on e acceptable to this synod that is not in contradiction to the constitution and bylaws of the Evangelical Lutheran Church in America.

a. New con gre gation s. A congregation newly formed by this church and any congregation seeking recognition and reception by this church shall:

1) Accept the criteria for recognition and reception as a congregation of this church, fulfill the functions of the congregation, and accept the governance provisions as provided in Chapter 9 of the constitution and bylaws of this churc h.

2) Adopt governing documents that include fully and without alterations the Preamble, Chapter 1, where applicable, and all required provisions of Chapters 2, 3, 4, 5, 6, 7, 8, 9, 15, 16, 17, 18, and 19 in the Model Constitution for Congregations consistent with requirements of the constitutions, bylaws, and continuing resolutions of this church. Bylaws and continuing resolutions, appropriate for inclusion in these chapters and not in conflict with these required provisions in the Model Constitution for Congregations , the constitution of this synod, or the Constitution, Bylaws, and Continuing Resolutions of the Evangelical Lutheran Church in America , may be adopted as described in Chapters 16 and 18 of the Model Constitution for Congre gations.

3) Accept the commitments expected of all congregations of this church as stated in *C6.01 ., *C6.02 ., and *C6.03 . of the Model Constitution for Congregations .

b. Con gregation s fro m another church bod y. If a congregation is a member of another chur ch body, the leaders hip of the congregation first should consult with the appropriate authorities of that church body before taking action to leave its current church body. After such consultation, leaders of the congregation should contact the ELCA synod bishop or staff where the congregation is located. The synod bishop or synod staff where the transferring or independent congregation is located shall confer with the congregation to assure its understanding and acceptance of commitment to and affiliatio n with this church.

c. Reco gnition and reception. Recognition and reception into this church of transferring or independent congregations by the Evangelical Lutheran Church in America is based on the judgment of the synod and action by the synod through the Synod Council and Synod Assembly. The synod bishop shall provide for prompt reporting of such additions to the secretary of this church for addition to the roster of congregations.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 39 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

†S13.02. It shall be the responsibility of each congregation of this syn od to choose from among its voting member’s laypersons to serve as members of the Synod Assembly as well as persons to represent it at meetings of any conference, cluster, coalition, or other area subdivision of which it is a member. The number of persons to be elected by each congregation and other qualifications shall be as prescribed in guidelines established by this synod.

S13.02.01. Each congregation shall furnish the secretary of this synod with a current list of the names and addresses of the: office rs of the congregation council, presidents of congregation organizations, and superintendent of the Sunday Church School; this information to be used only for the purposes of synodical work and otherwise to be treated as strictly confidential.

S13.11. When rostered minister resigns, the Congregation Council shall receive the letter of resignation, report it to the congregation, and at once notify the bishop of this synod.

S13.12. A congregation under financial obligation to it s former rostered minister shall make satisfactory settlement of the obligation before calling a successor.

†S13. 20 . A congregation considering a relocation shall confer with the bishop of the synod in which it is territorially located and the appropriate unit of the churc hwide organization before any steps are taken leading to such action. The approval of the Synod Council shall be received before any such action is affected .

†S13.2 1. A congregation considering development of an additional site to be used regularly for wor ship shall confer with the bishop of the synod in which it is territorially located and the appropriate unit of the churchwide organization before any steps are taken leading to such action.

S13.21.10 Multi -Con gregation Pari she s

S13.21.11. In the calling o f a pastor , the congregation councils of all the congregations of the parish shall meet jointly and agree on a single nomination for election. The balloting shall be done separately in each congregation; two -thirds of the votes cast in the parish and the majority of the votes cast in each congregation shall be required for election. The joint council shall issue the call.

S13.21.12. In parishes consisting of more than one congregation, the joint council shall receive the letter of resignation and report the same to the congregations and bishop.

S13.21.13. No one or more congregations of a parish shall dismiss a pastor pursuant to provisions of S14.13 (d) of the Constitution without the consent of each congregation in the parish ascertained by a two -thirds vot e at a regularly called meeting of each congregation, said meetings to be held after consultation with the bishop.

S13.21.15. No pastor shall, without the consent of the bishop, serve a part of a multi -congregation parish as a regular supply pastor , withou t serving the entire parish.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 40 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

†S13.22. Each congregation of the Evangelical Lutheran Church in America within the territory of this synod, except those which are in partnership with the Slovak Zion Synod, shall establish and maintain a relationship with thi s synod.

†S13.23. Provision 9.71. of the constitution of this church shall govern the relationship of this synod and a congregation of this synod regarding the property of the congregation. This synod may transfer or convey property to a congregation of the synod, subject to restrictions accepted by the congregation, including provision that if the Synod Council, in its sole and exclusive discretion, determines (1) that the property is not being used to serve the mission and ministry needs of this church, or (2) that the congregation has transferred, encumbered, mortgaged, or in any way burdened or impaired any right, title, or interest in the property without the prior approval of the Synod Council, then title to the property shall revert to the synod, and the congregation, upon written demand, shall reconvey the property to the synod.

†S13.24. The Synod Council, itself or through trustees appointed by it, may take charge and control of the property of a congregation of this synod to hold , manage, and convey the same on behalf of this synod, if any of the following apply:

a. The congregation has disbanded, ceased to worship, or otherwise ceased to exist as a congregation. b. The congregation has abandoned its property. c. The remaining members of the congregation decide that it is no longer possible to function as a congregation or that they are unable to provide required governance. d. The Synod Council determines that the membership of a congregation has become so scattered or so diminish ed in numbers that it cannot provide required governance or that it has become impractical for the congregation to fulfill the purposes for which it was organized. e. The Synod Council determines that it is necessary for this synod to protect and preserve the congregation’s property from waste and deterioration. The congregation shall have the right to appeal any such decision to the next Synod Assembly.

S13.25. This synod may temporarily assume administration of a congregation upon its request or with its c oncurrence.

S13.30. Discipline

†S13.31. Congregations and members of congregations are subject to discipline in accordance with the provisions of Chapter 20 of the Constitution , B ylaws , and Continuing Resolutions of the Evangelical Lutheran Church in Ame rica . The synod’s involvement in and responsibility for such disciplinary processes shall be as set forth in that chapter.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 41 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

S13.40. Synodicall y Authori zed Wor shipin g Co mm unitie s

S13.41. Authorized worshiping communities, acknowledged under criteria, policies, and procedures approved by the Church Council of the Evangelical Lutheran Church in America, shall accept and adhere to the Confession of Faith and Statement of Purpose of this church, shall be served by leadership under the criteria of this church, and shall be subject to the discipline of this church.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 42 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 14. ROSTERED MINISTERS

S14.10 Mini ster s of Word and Sacra ment

†S14.1 1. The time and place of the ordination of those persons properly called to ministry in this synod shall be authorized by the bishop of this synod.

†S14.1 2. Consistent with the faith and practice of the Evangelical Lutheran Church in America,

a. Every minister of Word and Sacrament shall:

1) pr each the Word

2) administer the sacraments;

3) conduct public worship;

4) provide pastoral care; and

5) seek out and encourage qualified persons to prepare for the ministry of the Gospel;

6) impart knowledge of this church and its wider ministry th rough available channels of effective communication ;

7) witness to the Kingdom of God in the community, in the nation and abroad; and

8) speak publicly to the world in solidar ity with the poor and oppressed calling for justice and proclaiming God’s love for the worl d

b. Each pastor with a congregational call shall, within the congregation:

1) offer instruction, confirm, marry, visit the sick and distressed, and bury the dead;

2) relate to all schools and organizations of the congregation;

3) install regularly elected members of the Congregation Council; and

4) with the council, administer disciplin e;

5) endeavor to increase the support given by the congregation to the work of the churchwi de organization and of this synod ; and

6) encourage adherence to covenantal relationship with this church as expressed in the Constitutions, Bylaws, and Continuing Resolutions of the Evangelical Lutheran Church in America.

S14.1 3. The pastor (a) shall keep accurate parochial records of all baptisms, confirmations, marriages, burials, communicants, members received, members dismissed, or members excluded from the congregation, (b) shall submit a summary of such sta tistics annually to this synod, and (c) shall become a member of the congregation upon receipt and

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 43 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

acceptance of the letter of call. In a parish of multiple congregations, the pastor shall hold membership in one of the congregations.

S14.13.01. The congreg ation membership of the pastor of a multi - congregation parish shall be determined for statistical purposes only, in consultation with the bishop.

S14.13.02 In the case of a vacancy in a pastorate the annual parochial report shall be prepared and submitte d by the secretary or other appropriate officer, or by the vice -pastor when one has been appointed.

S14.1 4. Whenever members of a congregation move to such a distance that regular attendance at its services becomes impractical, it shall be the duty of th e pastor to commend them, upon their consent, to the pastoral care of a Lutheran congregation nearer to their place of residence.

S14.1 5. Each minister of Word and Sacrament on the roster of this synod shall submit a report of his or her ministry to the bishop of the synod at least 90 days prior to each regular meeting of the Synod Assembly.

†S14.16 . When a congregation of this church desires to call a pastor or a candidate for ministry Word and Sacrament of this church:

a. Each congregation of this synod shall consult the bishop of this synod before taking any steps leading to the extending of a call to a prospective pastor.

b. For issuance of a letter of call to a pastor or pastoral candidate by a congregation of this synod in accord with ELCA constituti onal provision 7.41. , a two -thirds majority ballot vote shall be required of members of the congregation present and voting at a meeting regularly called for the purpose of issuing such a call.

c. When the congregation has voted to issue a call to a prospe ctive pastor, the letter of call shall be submitted to the bishop of this synod for the bishop’s signature.

S14.17 . No minister of Word and Sacrament shall accept a call without first conferring with the bishop of this synod. A minister of Word and Sacrament shall respond with an answer of acceptance or declination to a letter of call within 30 days of receipt of such call. In exceptional circumstances with the approval of the bishop of this synod and the chair of the Congregation Council of the congregation issuing the call, an additional 15 days may be granted to respond to a letter of call.

†S14.1 8. The provisions for termination of the mutual relationship between a minister of Word and Sacrament and a congregation shall be as follows:

a. The call of a congregation, when accepted by a pastor, shall constitute a continuing mutual relationship and commitment which shall be terminated only by the pastor’s deat h or, following consultation with the synod bishop, for the following reasons:

1) mutual agreement to terminate the call or the completion of a call for a specific term;

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 44 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

2) resignation of the pastor, which shall become effective, unless otherwise agreed, no later than 30 days after the date on which it was submitted;

3) inability to conduct the pastoral office effectively in that congregation in view of local conditions;

4) physical disability or mental incapacity of the pastor;

5) suspension o f the pastor through discipline for more than three months;

6) resignation or removal of the pa stor from the roster of ministers of Word and Sacrament of this church;

7) termination of the relationship between this church and the congregation;

8) dissoluti on of the congregation or the termination of a parish arrangement; or

9) suspension of the congregation through discipline for more than six months.

b. When allegations of physical disability or mental incapacity of the pastor under paragraph a.4) above, o r ineffective conduct of the pastoral office under paragraph a.3) above, have come to the attention of the bishop of this synod,

1) the bishop in his or her sole discretion may investigate such conditions personally together with a committee of two rostere d ministers and one layperson, or

2) when such allegations have been brought to the synod’s attention by an official recital of allegations by the Congregation Council or by a petition signed by at least one -third of the voting members of the congregation, the bishop personally shall investigate such conditions togethe r with a committee of two roster ed ministers and one layperson.

c. In case of alleged physical disability or mental incapacity under paragraph a.4) above, the bishop’s committee shall obtain and document competent medical opinion concerning the pastor’s condition. When a disability or incapacity is evident to the committee, the bishop of this synod may declare the pastorate vacant. When the pastorate is declared vacant, the Synod Counc il shall list the pastor on the roster of ministers of Word and Sacrament with disab ility status . Upon removal of the disability and the restoration of the pastor to health, the bishop shall take steps to enable the pastor to resume the ministry, either in the congregation last served or in another appropriate call.

d. In the case of alleged local difficulties that imperil the effective functioning of the congregation under paragraph a. 3) above, the bishop’s committee shall endeavor to hear from all concern ed persons, after which the bishop together with the committee shall present their recommendations first to the pastor and then to

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 45 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

the congregation. The recommendations of the bishop’s committee must address whether the pastor’s call should come to an end and, if so, may suggest appropriate severance arrangements. The committee may also propose other actions that should be undertaken by the congregation and by the pastor, if appropriate. If the pastor and congregation agree to carry out such recommendati ons, no further action need be taken by the synod.

e. If either party fails to assent to the recommendations of the bishop’s committee concerning the pastor’s call, the congregation may dismiss the pastor only at a legally called meeting after consultation with the bishop, eit her (a) by a two - thirds vote of the voting members present and voting where the bishop and the committee did not recommend termination of the call, or (b) by a majority vote of the voting members present and voting where the bishop and the committee recommended termination of the call.

f. If, in the course of proceedings described in paragraph c. or paragraph d. above, the bishop’s committee concludes that there may be grounds for disciplinary action, the committee shall make recommenda tions concerning disciplinary action in accordance with the provisions of this church’s constitution, bylaws, and continuing resolutions.

†S14.1 9. Ministers of Word and Sacrament shall respect the integrity of the ministry of congregations which they do no t serve and shall not exercise ministerial functions therein unless invited to do so by the pastor, or if there is no duly called pastor, then by the interim pastor in consultation with the Congregation Council.

†S14.21 . The parochial records of all baptis ms, confirmations, marriages, burials, communicants, members received, members transferred or dismissed, members who have become inactive, or members excluded from the congregation shall be ke pt accurately and permanently, t hey shall remain the property of each congregation. At the time of the closure of a congregation, such records shall be sent to the regional archives. The secretary of the congregation shall attest to the bishop of this synod that such records have been placed in his or her hands in goo d order by a departing pastor before:

a. instal lation in another call , or

b. approval of a request for change in roaster status.

†S14.22 . The pastor shall make satisfactory settlement of all financial obligations to a former congregation before:

a. inst allation in another call , or

b. approval of a request for change in roaster status.

†S14.23 . During service to a congregation, an interim pastor shall have the rights and duties in the congregation of a regularly called pastor. The interim pastor may dele gate the same in part to an interim supply pastor with the consent of the bishop of this synod. The interim pastor and any rostered minister who may assist shall refrain from exerting influence in

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 46 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

the selection of a pastor. Upon completion of service, the interim pastor shall certify to the bishop of this synod that the parochial records, for the period for which the interim pastor was responsible, are in order.

†S14.24 . With the approval of the synod bishop expressed in writing, which sets for th a clear statement of the purpose to be served by such a departure from the normal rule of permanency of the call as expressed in †S14.1 8, a congregation may call a pastor for a specific term. Details of such calls shall be in writing setting forth the purpose and conditions involved. Prior to the completion of a term, the bishop of this synod or a representative of the bishop shall meet with the pastor and representatives of the congregation for a review of the call. Such call may also be terminated bef ore its expiration in accordance with the provisions of †S14.1 8.

S14.25 . All ministers of Word and Sacrament under a call shall attend meetings of the Synod Assembly, and the pastors of congregations shall also attend the meetings of the conference, cluster, coalition, or other area subdivision to which the congregation belongs.

S14.30 . Mini ster s of Word and Ser vice

†S14.31. The time and place of the ordination of those persons properly called to ministry in this synod shall be authori zed by the bishop of this synod.

†S14.32. Consistent with the faith and practice of the Evangelical Lutheran Church in America, every Minister of Word and Service shall:

a. Be rooted in the Word of God, for proclamation and service;

b. Advocate a prophetic diakonia that commits itself to risk -taking and innovative service on the frontiers of the Church’s outreach, giving particular attention to the suffering places in God’s world ;

c. Speak publicly to the world in solidarity with the poor and oppressed, calling for justice and proclaiming God’s love for the world, witnessing to the realm of God in the community, the nation, and abroad;

d. Equip the bapti zed for ministry in God’s world that affirms the gifts of all people ;

e. Encourage mutual relationships that invite participation and accompaniment of others in God’s mission ;

f. Practice stewardship that respects God’s gift of time, talents, and resources ;

g. Be grounded in a gathered community for ongoing diaconal format ion;

h. Share knowledge of th is church and its wider ministry of the gospel, and advocate for the work of all expressions of this church; and

i. Identify and encourage qualified persons to prepare for ministry of the gospel.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 47 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

S14.33. The minister of Word and Service shall become a member of the congregation upon receipt and acceptance of the letter of call. In a parish of multiple congregations, the minister of Word and Service shall hold membership in one of the congregations.

S14.34. Each minister of Word and Service on the roster of this synod shall submit a report of his or her ministry to the bishop of the synod at least 90 days prior to each regular meeting of the Synod Assembly.

†S14.41. When a congregation of this church desires to call a minister of Word and Service or a candidate for the ministry of Word and Service of this church:

a. Each congregation of this synod shall consult the bishop of this synod before taking any steps leading to the extending of a call to a prospective minister of Word and Service.

b. For issuance of a letter of call to a minister of Word and Service or candidate by a congregation of this synod in accord with ELCA constitutional provision 7.71., a two -thirds vote shall be required of members of the congregation present and voting at a meeting regularly called for the purpose of issuing such a call.

c. When the congregation has voted to issue a call to a prospective minister of Word and Service, the letter of call shall be submitted to the bi shop of this synod for the bishop’s signature.

S14.42. No minister of Word and Service shall accept a call without first conferring with the bishop of this synod. A minister of Word and Service shall respond with an answer of acceptance or declination to a letter of call within 30 days of receipt of such call. In exceptional circumstances with the approval of the bishop of this synod and the chair of the Congregation Council of the congregation issuing the call, an additional 15 days may be granted to respo nd to a letter of call.

†S14.43. The provisions for termination of the mutual relationship between a minister of Word and Service and a congregatio n shall be as follows:

a. The call of a congregation, when accepted by a minister of Word and Service, shall constitute a continuing mutual relationship and commitment which shall be terminated only by death or, following consultation with the synod bishop, for the following reasons:

1) mutual agreement to terminate the call or the completion of a call for a specific term;

2) resignation of the minister of Word and Service, which shall become effective, unless otherwise agreed, no later than 30 days after the date on which it was submitted;

3) inability to conduct the office effectively in tha t congregation in view of local conditions;

4) physical disability or mental incapacity of the minister of Word and Service;

5) suspension of the minister of Word and Service through discipline for more than three months;

6) resignation or removal of the minister of Word and Service from the roster of ministers of Word and Service of this church;

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 48 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

7) termination of the relationship between this church and the congregation;

8) dissolution of the congregation or the termination of a parish arrangemen t; or

9) suspension of the congregation through discipline for more than six months.

b. When allegations of physical disability or mental incapacity of the minister of Word and Service under paragraph a.4) above, or ineffective conduct of the ministry of Word and Service under paragraph a.3) above, have come to the attention of the bishop of this synod,

1) the bishop in his or her sole discretion may investigate such conditions personally together with a committee of two rostered ministers an d one layperson, or

2) when such allegations have been brought to the synod’s attention by an official recital of allegations by the Congregation Council or by a petition signed by at least one -third of the voting members of the congregation, the bishop personally shall investigate such conditions together with a committee of two rostered ministers and one layperson.

c. In case of alleged physical disability or mental incapacity under paragraph a.4) above, the bishop’s committee shall obtain and document competent medical opinion concerning the minister of Word and Service’s condition. When a disability or incapacity is evident to the committee, the bishop of this synod may declare the position vacant and the minister of Word and Service shall be listed o n the roster of ministers of Word and Service with disab ility status . Upon removal of the disability and restoration of the minister of Word and Service to health, the bishop shall take steps to enable the minister of Word and Service to resume the ministr y, either in the congregation last served or in another appropriate call.

d. In the case of alleged local difficulties that imperil the effective functioning of the congregation under paragraph a. 3) above, the bishop’s committee shall endeavor to hear fro m all concerned persons, after which the bishop together with the committee shall present their recommendations first to the minister of Word and Service and then to the congregation. The recommendations of the bishop’s committee address whether the minist er of Word and Service’s call should come to an end and, if so, may suggest appropriate severance arrangements. The committee may also propose other actions that should be undertaken by the congregation and by the minister of Word and Service, if appropria te. If the minister of Word and Service and congregation agree to carry out such recommendations, no further action need be taken by the synod.

e. If either party fails to assent to the recommendations of the bishop’s committee concerning the minister of Word and Service’s call, the congregation may dismiss the minister of Word and Service only at a legally called meeting after consultation with the bishop, either (a) by a two -thirds vote of the voting members present and voting where the bishop and the committee did not recommend termination of the call, or (b) by a majority vote of the voting members present and voting where the bishop and the committee recommended termination of the call.

f. If, in the course of proceedings described in paragraph c. or paragraph d. above, the bishop’s committee concludes that there may be grounds for disciplinary action, the

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 49 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

committee shall make recommendations concerning disciplinary action in accordance with the provisions of this church’s constitution, bylaws, and con tinuing resolutions.

†S14.44. Ministers of Word and Service shall respect the integrity of the ministry of congregations which they do not serve and shall not exercise ministerial functions therein unless invited to do so by the Congregation Council.

†S14.45. The minister of Word and Service shall make satisfactory settlement of all financial obligations to a former congregation before:

a. installation in another call, or

b. approval of a request for change in roster status.

†S14.46. With the approval of the synod bishop expressed in writing, which sets forth a clear statement of the purpose to be served by such a departure from the normal rule of permanency of the call as e xpressed in †S1 4.43., a congregation may call a minister of Word and Se rvice for a specific term. Details of such calls shall be in writing setting forth the purpose and conditions involved. Prior to the completion of a term, the bishop of this synod or a representative of the bishop shall meet with the minister of Word and S ervice and representatives of the congregation for a review of the call. Such call may also be terminated before its e xpiration in accordance with the provisions of †S1 4.43.

S14.47. All ministers of Word and Service under a call shall attend meetings of t he Synod Assembly, and the ministers of Word and Service of congregations shall also attend the meetings of the conference, cluster, coalition, or other area subdivision to which the congregation belongs.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 50 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 15. FINANCIAL MA TTERS

†S15.01. The fisc al year of this synod shall be February 1 through January 31.

S15.01.01. The treasurer 's books shall close on the 10th day of February following the end of the fiscal year. All monies received on that day shall be included in the receipts of the prior year.

†S15.11. Since the congregations, synods, and churchwide organization are interdependent expressions that share in God’s mission, all share in the responsibility to develop, implement, and strengthen the financial support of the whole church. The gifts and offerings of the members of the Evangelical Lutheran Church in America are given to support all par ts of this church the unity of this church should be evidenced in determining each part’s share of the gifts and offerings.

Therefore:

a. The mission of this church beyond the congregation is to be supported by such a proportionate share of each congregat ion’s annual budget as each congregation determines. This synod shall develop guidelines for determining “proportionate share,” and shall consult with congregational leaders to assist each congregation in making its determination.

b. This synod shall recei ve the proportionate share of the mission support from its congregations and shall transmit that percentage or amount of each congregation’s mission support as deter mined in consultation with the churchwide organization and approved by the Synod Assembly a s part of its budget consideration.

S15.11.10. The minutes of the Synod Assembly shall include, when possible, a table showing each congregation proportionate share of this synod budget for the next year.

†S15.12. The annual budget of this synod shall ref lect the entire range of its own activities and its commitment to supportive funding with other synods and the churchwide organi zation.

S15.13. On the basis of estimated income, the Synod Council shall authorize expenditures within the budget for the fi scal year. Expenditure authorizations shall be subject to revision, in light of changing conditions, by the Synod Council.

S15.14. Except when such procedure would jeopardize current operations, a reserve amounting to no more than 16 percent of the sum o f the amounts scheduled in the ne xt year’s budget for regular distribution to synodical causes shall be carried forward annually for disbursement in the following year in the interest of making possible a more even flow of income to such causes. The exact number of dollars to be held in reserve shall be determined by the Synod Council.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 51 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

S15.21. No appeal to congregations of this or any other synod of the Evangelical Lutheran Church in America for the raising of funds shall be conducted by congregations or organizations related to or affiliated with this synod without the consent of the Synod Assembly or the Synod Council.

S1 5.21.A92 There will be no congregation -based synod -wide capital fund appeals within the Virginia Synod by institutions or agencies officially related to the synod.

†S15.31. This synod shall arrange to have an annual audit of its financial records conducted by a certified public accountant firm recommended by the synod Audit Committee and approved by the Synod Council. The audited annual financial report shall be submitted by this synod to the churchwide Office of the Treasurer and to the congregations of this synod. The financial reports shall be in the format approved from time to time by the churchwide Office of the Trea surer.

†S15.32. This synod shall maintain adequate, continuous insurance coverage in accordance with standards recommended by the churchwide organization. Insurance programs offered or endorsed by the churchwide organization shall be deemed to fulfill thi s obligation.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 52 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 16. I NDEMNIFICATION

†S16.01. Subject to the limitations and duties imposed by law, each person who is or was made or threatened to be made a party to any proceeding by reason of the present or former capacity of that person as a Synod Council member, officer, employee, or committee member of this synod shall be indemnified against all costs and expenses incurred by that person in connection with the proceeding. Indemnification of any person by reason of that person’s capacity as a director, officer, employee, or committee member of an y other organization, regardless of its form or relationship to this synod, is subject to the provisions of section †S16.02.

a. The term “proceeding” means a threatened, pending, or completed lawsuit, whether civil or criminal, an administrative or investi gative matter, arbitration, mediation, alternative dispute resolution, or any other similar legal or governmental action. Except as otherwise required by law, the term “proceeding” does not include (a) any action by this synod against the individual seeki ng indemnification, or (b) subject to †S16.04. , a disciplinary hearing or related process described in Chapter 20 of the Constitution, Bylaws, and Continuing Resolutions of the Evangelical Lutheran Church in America .

b. The term “indemnification” includes reimbursement and advances of costs and expenses for judgments, penalties, fines, settlements, excise taxes, reasonable attorneys’ fees, disbursements, and similar re quired e xpenditures.

†S16.02. Whenever a person who, while a Sy nod Council member, officer, committee member, or employee of this synod, is or was serving at the request of this synod as (or whose duties in that position involve or involved service in the capacity of) a director, officer, partner, trustee, employee, o r agent of another organization, is or was made or threatened to be made a party to a proceeding by reason of such capacity, then such person shall be entitled to indemnification only if (a) the Synod Council has established a process for determining wheth er a person serving in the capacity described in this section shall be entitled to indemnification in any specific case, and (b) that process has been applied in making a specific determination that such person is entitled to indemnification.

S16.02.01 Process

a. The following process is approved by this synod to fulfill the requisite of S16.03(a): One of the principal purposes of separate incorporation is that each organization should be responsible for its own affairs and liabilities and the conduct of it s own directors, officers and other persons whom the organization entrusted with responsibility. However, there are occasions when the interests of this synod are of sufficient importance that it will agree to indemnify a person who while serving as a syno d council member, officer, employee, board member, or committee member of this synod is requested by the synod to serve in some capacity for another organization. Any person who desires the benefit of indemnification under S16.03 shall make written applica tion setting forth: (i) the name of the other organization, (ii) whether or not this other organization is

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 53 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

incorporated, (iii) the position in the other organization that the applicant holds or will hold, (iv) a brief statement as to why the applicant 's ho lding of this position in the other organization is in the interest of this synod, and (v) a statement that no claim has been asserted against the applicant that would or might entitle the applicant to indemnification under the indemnification right being requested. The application must be signed by the applicant and must be endorsed by either the relevant unit executive or the unit board or committee chair, or the bishop or Synod Council vice -president. The applicant may be requested to supply additional i nformation such as the other organization 's policy on indemnification, information on the other organization 's insurance coverage and financial responsibility, and a description of the responsibilities that the applicant has with relation to the other orga nization. The application and any requested additional information should be submitted to and will first be reviewed by the Synod Council Executive Committee. The Executive Committee shall recommend to the Synod Council whether the application should be ap proved. The Synod Council will decide on behalf of this synod. The action of the Synod Council will be recorded in its minutes. The applicant will be notified of the Synod Council decision. No member of the Executive Committee of the Synod Council shall pa rticipate in decisions as to which such member is an applicant, unless all members of the synod council are applicants Approval may be granted on a limited basis, examples of which include but are not limited to: (i)The applicant 's service as a director but not as an officer of the other organization; (ii) A period of time; (iii) Civil but not criminal liabilities; (iv) Conditioned upon the applicant first seeking indemnification or reimbursement from the other organization or its insurance carrier.

b. Unless otherwise specifically provided by the Synod Council, approval will not entitle any person to indemnification with respect to a claim asserted against her /him prior to such approval.

c. If the other organization is not a corporation, indemnification under S16.03 shall be provided only in exceptional cases.

†S16.03. This synod may purchase and maintain insurance on behalf of itself or any person entitled to indemnification pursuant to this chapter against any liability asserted against and incurred by this synod or by such other person in or arising from a capacity described in section †S16.01. or section †S16.02.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 54 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

†S16.04. When written charges against a rostered minister of this church are made in disciplinary proceedings under Chapter 20 of the Constitution, Bylaws, and Continuing Resolutions of the Evangelical Lutheran Church in America by the synod bishop or when written charges against a congregation are made in disciplinary proceedings by the Synod Council or the synod bishop, and the discipline h earing committee determines that no discipline shall be imposed, then if such determination is not reversed or set aside on appeal, indemnification shall be made by the synod to the accused for reasonable attorney’s fees and other reasonable expenses relat ed to the defense of the charges. The determination of the reasonableness of such fees and expenses shall be decided by the Synod Council.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 55 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 17. CONSULTATION AND ADJUDICATION

†S17.01. The synod bishop and the Executive Committee of the Synod Council shall be available to give counsel when disputes arise within this synod.

†S17.02. The synod bishop and the Executive Committee of the Synod Council shall receive expressions of concern from rostered ministers of this church, congregations, and organizations within this synod; provide a forum in which the parties concerned can seek to work out matters causing distress or conflict; and make appropriate recommendations for their resolution. When a concern relates directly to the synod bishop, the syno d vice president will lead the E xecutive Committee’s efforts at resolving the matter. When the matter at issue cannot be resolved in this manner, applicable procedures for investigation, decision, appeal, and adjudication shall be followed. Allegations o r charges that could lead to the discipline of a rostered minister of this church shall not be addressed by the Executive Committee but shall be resolved through the disciplinary process set forth in the Constitution, Bylaws, and Continuing Resolutions of the Evangelical Lutheran Church in America .

†S17.03. When there is disagreement between or among congregations of this synod on a substantive issue that cannot be resolved by the parties, the council of an affected congregation may petition the synod bisho p for a consultation after informing the other affected congregation(s) of its intent to do so. If the consultation fails to resolve the issue, the bishop shall refer the matter to the Consultation Committee of the synod, which shall undertake efforts to find an appropriate solution. If the Consultation’s Committee’s efforts fail to resolve the issue(s), the entire matter shall be referred to the Synod Council for adjudication by whatever process the council deems necessary. The decision of the Synod Cou ncil shall be final.

†S17.04. When conferences, cluster, coalitions, or area subdivisions of this synod have a disagreement on a substantive issue that they cannot resolve, the aggrieved party or parties may petition the synod bishop and the Executive Com mittee of the Synod Council requesting a consultation after informing the other affected parties of their intent to do so. In this case the decision of the Executive Committee shall prevail, except that, upon the motion of a member of the Synod Council, t he decision shall be referred to the Synod Council for final action.

†S17.10. Adjudication in a Con gre gation

†S17.11. When there is disagreement between or among factions within a congregation on a substantive issue which cannot be resolved by the parties, members of the congregation may petition the synod bishop for consultation after informing the president of the Congregational Council of their intent to do so. The synod bishop shall seek a timely resolution of the dispute. If the issue relates directl y to the pastor, the bishop may begin the process in †S1 4.18.D. In all other matters, if the bishop’s consultation fails to resolve the issue, the bishop shall refer the matter to the Consultation Committee of the synod, which shall undertake efforts to fi nd an appropriate solution. If the Consultation Committee’s efforts fail to resolve the dispute, the entire matter shall be referred to the

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 56 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Synod Council for adjudication by whatever process the council deems necessary. The Synod Council’s decision shall be final.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 57 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

Chapter 1 8. AMENDMENTS , BYLA WS AND CONTINUIN G RESOLUTIONS

†S18.10. Amend ment s to Con stitution

†S18.11. Certain sections of this constitution incorporate, and record therein required provisions of the constitution and bylaws of this church. If such provisions are amended by the Churchwide Assembly, corresponding amendments shall be introduced at once into this constitution by the secretary of this synod upo n receipt of formal certification thereof from the secretary of the Evangelical Lutheran Church in America.

†S18.12. Whenever the secretary of the Evangelical Lutheran Church in America officially informs this synod that the Churchwide Assembly has amended the Constitution for Synods , this constitution may be amended to reflect any such amendment by a majority vote at any subsequent meeting of the Synod Assembly without presentation at a prior Synod Assembly. An amendment that is identical to a provision of the Constitution for Synods shall be deemed to have been ratified upon its adoption by this synod. The Church Council, through the secretary of this church, shall be given prompt notification of its adoption.

†S18.13. Other amendments to this constitution may be adopted by this synod through either of the following procedures:

a. Intro duced with the support of at least twenty -five voting members and having been approved by a two -thirds vote of the voting members present and voting at a regular meeting of t he Synod Assembly, an amendment may be adopted unchanged by a two -thirds vote at the next regular meeting of the Synod Assembly.

b. The Synod Council may propose an amendment, with notice to be sent to the congregations of this synod at least six months pr ior to the next regular meeting of the Synod Assembly. Such an amendment shall require for adoption a two - thirds vote of the voting members present and voting at such a regular meeting of the Synod Assembly.

All such amendments shall become effective upon ratification by the Churchwide Assembly or by the Church Council.

†S18.20. Amend ment s to B yla ws

†S18.21. Adoptin g or A mendin g B ylaws . This synod may adopt bylaws not in conflict with this constitution or with the constitution and bylaws of the churchwide organization. This synod may amend its bylaws at any meeting of the Synod Assembly by a two -thirds vote of voting members of the assembly present and voting. Newly adopted bylaws and amendments to existing bylaws shall be reported to the secreta ry of this church.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 58 Provision marked with an “ †” are mandated by the ELCA Constitution. Virginia Synod of the Evangelical Lutheran Church in America

†S18.30. Amend ment s to Continuin g Re solution s

†S18.31. This synod may adopt continuing resolutions not in conflict with this constitution or its bylaws or the constitution, bylaws, and continuing resolutions of the churchwide organizat ion. Such continuing resolutions may be adopted or amended by a majority vote of the Synod Assembly or by a two -thirds vote of Synod Council. Newly adopted continuing resolutions and amendments to existing continuing resolutions shall be reported to the s ecretary of this church.

Virginia Synod Constitution, Bylaws, and Continuing Resolutions -September 2019 Sixth Edition 59 Provision marked with an “ †” are mandated by the ELCA Constitution. Tab 2 -Office of the Bishop Synodical Bishop

STAFF PROFILE

Principal Function/Areas of Responsibility

For the principal function and areas of responsibility, please refer to Chapter 8 (Officers) of the Virginia Synod Constitution and find information regarding the bishop under Sections 8.10 to 8.12.02.

The Reverend Robert F. Humphrey Bishop

Contact Information: Virginia Synod, ELCA PO Box 70 Salem, Virginia 24153 E-Mail: [email protected] Phone: 540-389-1000

(September 2018) Staff Profile: Assistant to the Synodical Bishop The Reverend Kelly Bayer Derrick

Contact Information: Virginia Synod Western Office of the Bishop P.O. Box 70/ 221 College Lane Salem, VA 24153 E-Mail: [email protected] Office Phone: 540-389-1000 Cell Phone: 540-309-8581

Principal Function/Primary Objective

As assistant to the bishop, Pastor Kelly Bayer Derrick provides support and oversight for the life of the Synod, its congregations, and its rostered ministers . She works out of the Salem office of the Bishop; however, she serves whole Synod , represent ing the bishop and the Synod office at meetings and events across the Virginia Synod.

Major Areas of Responsibility

Pastor Bayer Derrick coordinates support for the Synod candidacy committee, oversees the ministry of the Synod’s First Call Theological Educa tion, and Boundary Training. She also coordinates the Synod’s justices ministries ( Tapestry , VICPP , World Hunger , and other ELCA justice initiatives). Pastor Bayer Derrick also works with the call process in congregations of the Tidewater, Richmond, Southern, New River, Highlands conferences.

Biographical Info

Prior to her call as Assistant to the Bishop, Pastor Bayer Derrick served as Pastor at St. Philip Lutheran Church, Roanoke, since her ordination in 2007. In addition, she is a Visiting Professor of Religious Studies at Hollins University.

Pastor Bayer D errick is passionate about the gospel and about God’s call and command to love God and to love our neighbors. She is committed to and an innovative leader in ministries of social justice, equality, accompaniment – globally and locally, Christian formation, youth and more. She is also deeply committed to our Synod, the ELCA, and our ecumenical and interfaith partnerships.

B.A., University of Virginia [History; Russian Studies] (1992) M.Div., Lutheran Theological Southern Seminary (1997) S.T.M., Lutheran Theological Seminary at Gettysburg (2016) Director for Evangelical Mission / Assistant to the Synodical Bishop

STAFF PROFILE

Principal Function/Primary Objective

The Director for Evangelical Mission and Assistant to the Bishop provides support and resourcing for the congregations and leaders of the Virginia Synod in the areas of stewardship, congregational vitality and mission strategy.

Major Areas of Responsibility

The Director for Evangelical Mission and Assistant to the Bishop leads the Virginia Synod Stewardship Table, the Virginia Synod Mission Table and works with congregations to provide leadership development. This role works in conjunction with other staff to oversee the ForwardingFaith Campaign and is part of the team supporting congregations which are concluding their ministry. In partnership with the ELCA Domestic Mission Unit and the Virginia Synod Mission Table, this role leads Virginia Synod efforts to explore new and expanded ministry opportunities in the Synod.

The Reverend John Wertz, Jr. Director for Evangelical Mission Assistant to the Bishop

Contact Information: 1301 Colley Ave. Norfolk, VA 23517 E-Mail: [email protected] Office Phone: 757.622.9421

(September 2018) Synodical Director for Youth and Young Adult Ministries

STAFF PROFILE

Principal Function/Primary Objective

This position seeks to provide vision and strategy for outreach to, and formation of, Virginia Synod ELCA youth and young adults as Followers of Christ.

Major Areas of Responsibility

A. Synod Youth Ministry, including youth ministry events B. Campus Ministry C. Outdoor Ministry D. Congregational Resourcing for Youth and Young Adult Ministry

The Reverend Dr. David Delaney Director for Youth and Young Adult Ministries

Contact Information: Virginia Synod, ELCA PO Box 70 Salem, Virginia 24153

E-Mail: [email protected] Office Phone: 540-389-1000 Cell Phone: 540-529-6893

(September 2018) Executive Administrative Assistant to the Bishop Call Process Coordinator

STAFF PROFILE

Principal Function/Primary Objective

As the Virginia Synod executive administrative assistant to the bishop , this position provides general management to the Virginia Synod office and serves as liaison to the bishop. As the call process coordinator, this position works with every stage of the call process and cares for congregational needs for pastoral service s.

Major Areas of Responsibility

A. Executive Administrative Assistant to the Bishop

The administrator is primarily responsible for screening calls for the bishop and conducting correspondence as requested . The administrator maintains close communication with the bishop, upholding confidentiality, so as to remain current about rostered minist ers and congregations, as well as activities and events in the life of the synod. The administrator oversees the central functioning and workflow aspects of the synod office, and its satellite location. This includes such things as ensuring appropriate an d adequate support staff levels, fostering effective communications, both internally and externally, conducting general correspondence, maintaining record keeping and files. This position proactively seeks ways in which to implement systems that maximize office efficiency in a cost -effective manner, thereby enhancing staff performance and office productivity. The administrator promotes the professional development of support staff by researching the availability of relevant educational workshops and facilit ating staff attendance. The financial administrator’s main duties of this position oversee synod finances. This position collaborates with the financial consultant and treasurer on synod fiscal matters.

B. Call Process Coordinator

This position functions as the Call Process Coordinator for the call process with congregational call committees and as the bishop’s liaison with ecumenical leaders . This role includes communication with other synodical bishop’s in efforts to recruit candidates. Working direct ly with congregational council presidents, call committees and rostered minister candidates throughout the call process. In this role all congregational needs for pastoral services are addressed through interim, vice pastors, stated supply, etc. Rebecca Walls Executive Administrative Assistant to the Bishop Call Process Administrator

Contact Information: Virginia Synod, ELCA PO Box 70 Salem, Virginia 24153 E-Mail: [email protected] Phone: 540-389 -1000 /540 -598 -1342

(August 2019)

2 Director of Communications

STAFF PROFILE

Principal Function/Primary Objective

The director of communications works to communicate the story and mission of the Virginia Synod of the Evangelical Lutheran Church in America as well as to educate and equip all members of our church to share the Gospel of Jesus Christ in an ever-changing world. As a member of the synod staff, the director of communications supports the Office of the Bishop, assistants, and congregations to build strong communication between the synod and clergy, lay rostered leaders, congregational councils, members of congregations, as well as communicating needed information to congregations within the ELCA. This position will assist in building relationships with and strengthening communities of the synod, as well as maintaining and developing partnerships with external communities to connect the synod with local and global ministry opportunities. This position will set and guide the strategy for all communications, website and public relations messages to consistently articulate the identity, missional priorities and key messages of the Virginia Synod.

Major Areas of Responsibility

The director of communications works collaboratively with synod staff and others to develop, implement, and monitor all internal and external communications to ensure they are consistent with the synod’s priorities . The director of communications works to build strong relationships with lay and rostered leaders and with congregations across the synod by communicating necessary information in a timely manner and sharing stories of our work for the Gospel.

Emily Pilat Director of Communications

Contact Information: P.O. Box 70 Salem, VA 24153 E-Mail: [email protected] Phone: 540-855-7455 Financial Consultant

STAFF PROFILE

Principal Function/Primary Objective

The financial consultant is responsible for the accounting operations of the synod , to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate ris k, enhance the accuracy o f the synod 's reported financial results, and ensure that reported results comply with generally accepted accounting principles .

Major Areas of Responsibility

In conjunction with the synod t reasurer and financial bookkeeper ,this position is responsible for collating, preparing and interpreting reports, budgets, accounts, commentaries and financial statements, controlling income, cash flow and expenditure, supervising staff and liaising with synod staff and other colleagues . The financial c onsultant collaborates and consults with the synod’ s executive administrative assistant to the bishop , Virginia Synod Treasurer , and Synod Council .

Richard C. Hoffman Financial Consultant

Contact Information: Virginia Synod, ELCA PO Box 70 Salem, Virginia 24153 E-Mail: [email protected] Phone: 540-389-1000 (September 2018) Administrative Assistant/Financial Bookkeeper

STAFF PROFILE

Principal Function/Primary Objective

As administrative assistant, this position performs clerical and office support activities for the overall functioning of the synod office, to include managing and distributing information within the Office of the Bishop and for major events. As financial bookkeeper, this position handles the fundamental aspects of the synod’s financial record keeping system.

Major Areas of Responsibility

A. Administrative Assistant The administrative assistant functions as the primary receptionist for the synod office. Other duties include memo taking, record filing, record keeping, and mail management. In collaboration with other synod staff, the administrative assistant creates a registration process for Synod Assembly, youth events, and Power-in-the- Spirit.

B. Financial Bookkeeper The main duties of this role include recording financial transactions, managing accounts payable and receivable. This position collaborates with the Virginia Synod Administrator and the financial consultant on synod fiscal matters.

Tammy Kasper Administrative Assistant/Financial Bookkeeper

Contact Information: PO Box 70 Salem, Virginia 24153 E-Mail: [email protected] Phone: 540-380-1000 (September 2018) Financial Consultant, Non-Stipendiary

STAFF PROFILE

Principal Function/Primary Objective

The position of financial consultant, non-stipendiary serves as an assistant to the synod treasurer, the bishop, and the paid financial consultant. The financial consultant, non-stipendiary will work with the bishop, synod council, and synod staff, assisting in matters of financial planning, check signing, financial advice to the synod and other financial matters as requested by the bishop. There are no established hours of time for the work of this role.

Major Areas of Responsibility

The financial consultant, non-stipendiary provides financial advice to the bishop and synod staff. They provide assistance and consultation to the paid financial consultant of the Virginia Synod and may sign checks for expenditures, in the absence of the paid financial consultant and/or bishop. The financial consultant, non- stipendiary may not authorize any expenditure without prior approval from either the bishop, paid financial consultant, or treasurer of the synod. They will assist in coordinating the review of and negation of real estate contracts for the Virginia Synod in coordination with the bishop, treasurer, and paid financial consultant. The financial consultant, non-stipendiary may assist the synod staff with reconciliation of contributions and monetary gifts to the synod with the deposits of those contributions and gifts to include electronic deposits and gifts made to the synod.

George “Skip” Zubrod Financial Consultant, Non-Stipendiary

Contact Information: PO Box 70 Salem, Virginia 24153 E-Mail: [email protected] Phone: 540-389-1000 (September 2017) Administrative Assistant in the Eastern Office of the Bishop

STAFF PROFILE

Principal Function/Primary Objective

The administrative assistant has primary oversight of the operations of the Eastern Office of the Bishop. As such, this position performs administrative duties similar to those for direct support of senior level management/supervisors. Specifically, this position supports the synodical bishop and assistants to the bishop.

Major Areas of Responsibility

A. Eastern Office of the Bishop This position provides a presence at various meetings of the four conferences east of the Blue Ridge Mountains (Peninsula and Tidewater Conferences); serves as an informational resource for rostered ministers and congregations in these conferences, and performs varied and multiple administrative projects and tasks for this region of the synod.

B. Office of the Bishop This position is responsible for planning and coordinating all conference gatherings, synod council meetings, staff retreats, certain aspects of Synod Assembly, Gathering of the Ministerium, ACTS Events, Roots & Wings events, Synod Orientation, and First Call Theological Retreat. In addition this position provides support for the conference deans, ministerium team, ACTS Committee, and Boundary Training.

C. Synod Staff This administrative assistant provides direct support to the assistants to the bishop as well as synod event planning, scheduling, record keeping in our synod database, finances, Forwarding Faith campaign, and technical support.

Lenae Osmondson Administrative Assistant in the Eastern Office of the Bishop Contact Information: 1301 Colley Avenue Norfolk, Virginia 223517 E-Mail: [email protected] Phone: 757-622-9421

(September 2018)

2 Extended Staff Related to the Virginia Synod

ACTS Director Deacon Lisa Geiger 2208 Princess Anne Road Virginia Beach, VA 23456 (757)-427 -5088 [email protected]

Power in the Spirit Coordinator The Rev. David C. Drebes 210 South College Avenue Salem, VA 24153 -5060 (540)-389 -4963 [email protected]

Roots & Wings Director

The Rev. Suzanne M. Stierwalt 1301 Colley Avenue Norfolk VA 23517 -0010 (360)-969 -2080 [email protected]

Editor, The Virginia Lutheran

George A. Kegley 301 Tinker Creek Lane, N.E. Roanoke, VA 24019 540-366-4607 [email protected] Editor, The Virginia Lutheran

The Rev. Dwayne Westermann P.O. Box 20221 Roanoke, VA 24018 (540)-774 -5954 [email protected]

Designated Liaison for Mobility

The Rev. Bill Stewart 4215 Paddock Circle Charlottesville, VA 22936 (434)-962 -3587 [email protected]

Region 9 Coordinator for Missional Leadership

The Rev. Ruth E. Hamilton, Ph.D. 1246 Defoors Court NW Atlanta, GA 30318 (404)-556 -2322 [email protected] Central Valley: The Rev. Karen Van Stee 540 -325 -0736 [email protected]

Germanna: The Rev. Michael Church 540 -359 -2826 [email protected]

Highlands: The Rev. Jonathan Hamman 276 -613 -0855 [email protected]

New River: The Rev. Bill King 540 -838 -5586 luthercm@ gmail.com

Northern Valley: The Rev. Martha Sims 540 -662 -6678 [email protected]

Page: The Rev. Nick Eichelberger 540 -743 -2339 [email protected]

Peninsulas: The Rev. Joel Neubauer 757 -793 -0182 [email protected]

Richmond: The Rev. Katie Pocalyko 804 -276 -4271 [email protected]

Southern: The Rev. Ken Lane 540 -312 -6984 [email protected]

Southern Valley: The Rev. Robert McCarty 540 -688 -8887 [email protected]

Tidewater: The Rev. Harry Griffith 757 -793 -0182 [email protected] Conference Dean

Position Description

In all that follows, it is first to be understood that the Dean is a part of the Office of the Bishop.

As such, the Dean acts as a confidant to rostered ministers and provides pastoral care , often in consultation with the Bishop, but sometimes providing a first line conversation that does not need to be shared beyond the conference conversation, maintaining confidentiality in all such relationships.

I. Representative of the Bishop

As a part of the office of the Bishop, the Dean will represent the synod at special congregational events, including, but not limited to:

A. Installation of a new rostered minister 1. The Dean will care for the Order of this Service of Word and Sacrament .

2. As the rostered person is to be the leader for the whole church, we encourage an afternoon installation service that would allow for other rostered ministers and congregations to be present.

3. The Dean shall preach or arrange for the preacher for this service.

B. Special Services at a Conference level

C. Funerals of a rostered minister /spouse/family

D. Groundbreakings

E. Dedications

F. Times for consultation or mediation in the life of a congregation

II. Personal Relationships with Professional Leaders

The Dean will be expected to:

A. Contact and support all new rostered ministers in the conference.

B. Encourage all rostered ministers within the conference to gather regularly for support, study, and fellowship. C. Provide continuing care to those rostered ministers On Leave from Call.

III. Call Process/ Pastoral Transitions

The Dean will be expected to assist the Bishop with vacancy counseling and be involved in the call process in the following ways:

A. When a resignation occurs, act as a signatory in the certification process associated with review of the parish records.

B. May be present for the thanksgiving of shared ministry with the resigning rostered minister, the Congregational Council, and the bishop’s rep resentative.

C. Meet with the Congregation to provide a brief overview of the call process (refer to tab 9: Step 4 of the Call Process found in the Virginia Synod Call Process Handbook) . This time should include presenting or installing the call committee i f already formed.

D. Be informed when a congregational meeting has been called to elect a rostered minister and when a call has been accepted. (The Synod Office will notify the Dean when these events occur.)

E. Send a letter of welcome to the newly called ro stered minister .

F. Tutor newly ordained parish pastors in the proper procedure for parish recordkeeping.

IV. Misconduct Policy and Boundary Trainings

The dean will be expected to:

A. Be familiar with the synod’s current Statement of Policy and Protocol Regarding Sexual Misconduct by Rostered Ministers, particularly Section A - Adequate Preparation - as it relates to expectations about boundary trainings.

B. Publicize and promote the synod counc il’s Statement of Policy regarding basic and subsequent Boundary Training attendance requirements at monthly conference meetings .

C. Work with synod staff to assist all rostered ministers in fulfilling boundary training requirements. Assist the synod staff in f ollow up with those rostered ministers who have not completed a basic Boundary Training or current training .

D. Notify the administrative assistant in the Eastern Office of the Bishop of any new rostered ministers in the conference ; this is to include the names and contact information of first call rostered ministers, and any and all active and retired rostered ministers who have moved to Virginia and who are residing i n the conference. V. Communications between the Office of the Bishop and the Conference

A. Keep the Office of the Bishop informed of joys/celebrations as well as struggles and areas of concerns for our rostered ministers or congregations.

B. Keep the Office of the Bishop (Bishop and Assistants to the Bishop) in the loop of the life of the conference by cop ying them to your upda te emails .

C. The Office of the Bishop will communicate important informa tion to the Dean. One of the way s we communicate information is by the Dean s Digest. The Dean should communicate with their co nference important informa tion.

VI. Compensation

A. $50.00 per hour + mileage at the current IRS Rate upon bishop’s discretion *(hours are not accumulated driving)

B. $1,000.00 annual stipend

January 2019 ROSTER OF CONFERENCE DEAN S

Central Valley Peninsula s

The Rev. Karen Van Stee The Rev. Joel Neubauer 7103 South Middle Road 118 Old York Hampton Highway Mt. Jackson, VA 22842 Yorktown, VA 23692 540 -325 -0736 (C) 757 -775 -3622 (H) 757 -898 -4395 ( O) [email protected] [email protected]

Germanna Richmond

The Rev. Michael Church The Rev. Katie Pocal yko 6194 Dumfries Road 9601 Hull Street Road Warrenton , VA 2 0187 Richmond , VA 23236 540 -359 -2826 (C) 804 -276 -4271 (O) [email protected] pastorka [email protected]

Highlands Southern

The Rev. Jonathan D. Hamman The Rev. Kenneth P. Lane Jr. P.O. Box 478 4040 Williamson Road NW Rural Retreat, VA 24368 -0478 Roanoke , VA 24012 276 -686 -4281 ( O) 276 -613 -0855 (C) 540 -336 -9481 ( O) 540 -312 -6984 (C) [email protected] [email protected]

New River Southern Valley

The Rev. William H. King The Rev. Rob ert McCarty 600 Prices Fork Road 2807 N. Augusta Street Blacksburg , VA 24060 -3225 Staunton , VA 24401 -2532 540 -951 -1000 (O) 540 -838 -5586 (C) 540 -885 -4843 (O) 540 -688 -8887 (C) luthercm@ gmail.com [email protected]

Northern Valley Tidewater

The Rev. Martha Sims The Rev. Harry Griffith 26 West Boscawen Street 4200 Shore Drive Winchester , VA 22601 Virginia Beach , VA 23455 -2818 540 -662 -6678 (O) 540 -664 -4237 (C) 757 -464 -4315 (O) 757 -793 -0182 (C) [email protected] pastorharrygriffith @gmail.com

Page

The Rev. R. Nicholas Eichelberger 201 East Main Street Luray , VA 22835 540 -743 -5241 (O) 540 -742 -2272 (C) [email protected]

July 2019 Tab 3 -Synod Council REPONSIBILITIES OF SYNOD COUNCIL 1. Approve appointments to various boards 2. Bishop election oversight 3. Compensation Guidelines 4. Constitution 5. Executive Committee /Mutual Ministry 6. Finance Committee 7. Region 9 involvement 8. Special calls review and approval 9. Statement o f policy & protocol regarding sexual misconduct and boundary training

EXPECTATIONS OF A MEMBER OF THE SYNOD COUNCIL

1. Attend all meetings of the Synod Council. Presently these include: (a) Three regular meetings, each evening of one day and all of the next day. (b) A meeting on the afternoon and evening on the Thursday preceding the Synod Assembly and a brief meeting immediately following the Assembly. (c) One annual retreat (3 p.m. of 1st day through noon of day 3). (d) Synod Assembly (noon Friday th rough noon Sunday). (e) Special meetings as called.

2. Serve a three -year term commencing at the adjournment of the Assembly at which elected. 3. Maintain an active membership in a congregation of the synod. 4. Study the agenda and advance materials rece ived prior to each meeting. 5. Study the agenda and advance materials received prior to the Synod Assembly. 6. Participate in commissions, committees, task forces and individual assignments as directed by the Council. 7. Be familiar with the synod constit ution insofar as it affects the activities of the Council, the Assembly and the Synod. 8. Be the eyes and ears of the Synod Council on the territory of the synod to inform the Council and to properly represent the congregations of the synod and their members in accomplishing the mission and ministry of the synod. 9. Be a representative of the synod in your home congregation, conference and throughout the synod, as appropriate, as an advocate of the mission and ministry of the synod. 10. Assume responsi bility occasionally for opening and closing devotions at meetings. 11. Serve without compensation. 12. Receive expense reimbursement for transportation, housing and meals and other expenses directly related to the responsibility, but such reimbursement d oes not include personal arrangements necessary for the member to be away from home. 13. Make your congregation aware of these expectations if you are a parish pastor serving on the Synod Council. Officers of the Virginia Synod Bishop Rev. Robert F. Humphrey First Term, 2023 [email protected] (540) 389 -1000 Vice President Mr. Charles Downs First Term, 2023 [email protected] (540) 797 -5829 Christ, Roanoke Southern -Blue Ridge Secretary Ms. Blythe Ann Scott First Term, 2023 [email protected] (757) 406 -9843 First, Norfolk Tidewater -Coastal Treasurer Mr. Dan Kahill First Term, 2022 [email protected] (540) 774 -8510 Christ, Roanoke Southern -Blue Ridge Term Expiring 2020 *Rev. Chris Carr Second Term [email protected] (804) 272 -2995 Christ the King, Richmond Richmond -Piedmont *Ms. Judy Casteele First Term [email protected] (540) 264 -9998 Good Shepherd, Lexington Southern Valley -Blue Ridge Rev. Meredith Williams Second Term [email protected] (434) 792 -5795 Grace and Glory, Palmyra Germanna -Piedmont Rev. Lauren Miller Eanes First Term [email protected] (434) 978 -4357 Muhlenberg, Harrisonburg Southern Valley -Blue Ridge Timothy Hoffstaetter Youth Member Faith, Suffolk Tidewater -Coastal (1-yr term)

Term Expiring 2021 Rev. Jonathan Boynton First Term [email protected] (540) 662 -6678 Grace, Winchester Northern Valley -Valley Mr. Rick Corliss First Term [email protected] (757) 343 -2487 St. Timothy, Norfolk Tidewater -Coastal Rev. Leslie Weber Second Term [email protected] (757) 598 -3522 Grace, Chesapeake Tidewater -Coastal Mr. Tyler Wertman First Term [email protected] (540) 447 -0683 Grace, Waynesboro Southern Valley -Blue Ridge Mr. Isaac Wilson Young Adult [email protected] (540) 850 -6881 Christ, Fredericksburg Germanna -Piedmont

Term Expiring 2022 Ms. Molly Beyer Second Term [email protected] (540) 664 -6375 Bethel, Winchester Northern Valley -Valley Mr. Carlton Hardy First Term [email protected] (757) 599 -3646 St. Mark, Yorktown Peninsulas -Coastal Mr. Darrell Short Second Term [email protected] (540) 244 -0948 St. Paul, Shenandoah Page -Valley Ms. Pat Hunter First Term [email protected] (276) 628 -5805 Redeemer, Bristol Highlands -Appalachia Ms. Liz Leonard First Term [email protected] (540) 521 -3729 St. Philip, Roanoke Southern -Blue Ridge Rev. Harry Griffith First Term [email protected] (757) 793 -0182 Our Saviour, Virginia Beach Tidewater -Coastal

Advisory Members Mr. John Lasher, President [email protected] (540) 451 -0184 Christ, Staunton Southern Valley -Blue Ridge Lutheran Men in Mission Mr. George Kegley, Editor [email protected] (540) 366 -4607 St. Mark, Roanoke Southern -Blue Ridge Virginia Lutheran Ms. Jody Smiley, President [email protected] (540) 250 -6149 St. Michael, Blacksburg New River -Appalachia Virginia Synod Women’s Org. Mr. Ned Wisnesfske, Chair [email protected] (540) 375 -2372 Christ, Roanoke Southern -Blue Ridge Candidacy Committee The Rev. Anne Jones Martin, Chair anne@christ -lutheran -church.org (540) 373 -5087 Christ, Fredericksburg Germanna -Piedmont Ministerium Team *Executive Committee Term expires in June of the year listed. A term is for three years, maximum of 6 years. Officers terms are for four years, maximum of 8 years. Tab 4 -Calendar and Communications

COMMUNICATIONS

HOW TO STAY CONNECTE D AND INFORMED

As the family of God, it is vital that we stay connected so that we can support and celebrate each other. There are several ways you can find information and resources that you need, and keep up to date on all the latest news.

· E-News: Make sure you have si gned up to receive emails from the Virginia Synod office by signing up on the website, or by emailing [email protected]

The Virginia Synod has several e -new sources that you can look forward to receiving right to yo ur inbox.

Do Justice is a bi-monthly newsletter of the Virginia Synod, lifting up God’s call and command that we, God’s people, do justice. You will find helpful info about justice ministries in congregations, around Virginia, and through the ELCA.

Nurtur ing Faith , a Sunday bulletin insert and Sharing the Faith , a calendar. Both publications are produced as a part of Roots & Wings, a ministry of the Virginia Synod for families of children from birth through grade 5.

The Virginia Lutheran is a monthly publi cation that brings the news of the Virginia Synod. It has existed since 1921.

The Weekly Update is a weekly publication from the Virginia Synod, helping keep folks up to date with what’s happening in and around the Virginia Synod!

· Website: Go to www.vasynod.org to find announcements, articles, forms, event information, pictures, and so much more! · Social Media: Like our Facebook Page, follow and tweet at us on Twitter, see our posts and stories on Instagram, follow us on Flickr, view our livestreams on YouTube, and check out our videos on Vimeo! Homepage Features:

· Social Media Links - get connected with the Virginia Synod’s social media accounts! · Picture Slider - shows some of the most important announcements for the Synod. Click the picture to find out more information · Upcoming Events - Shows up and coming calendar events across the Synod. Homepage Features Cont:

· Featured News - a highlighted article from the Virginia Synod Weekly Update · Latest News - A feed of recent article posts on the website · Recent Event Photos - A selection of ph otos from major Synod Events, rotated seasonally About Her e you can find information about the Virginia Synod, the Virginia Synod staff, Synod Council, our congregations, Conference Deans, and Virginia Synod Directories Ministries Here you can learn more about specific supported ministries in the Virginia Synod , including our mission partners. Resources This tab provides a host of information as well as resources for pastors, lay persons, and administrative staff. Events The Event’s tab has a full calendar of upcoming events across the Synod. Here you can find out more information about each individual event, and where necessary find information for registration and event payment - either online or by mail. Youth Ministry See an up and coming event schedule, as well as find out more information on each individual Youth and Young Adult event hosted by the Synod, as well as resources for registration for Youth and Young Adult events. Publications The publication section is where you can find past newsletters that have been archived on Synod’s website, signup for the email newsletter, or submit a news tip of your own! News The news section is where you can find past articles posted to the Synod’s website, as well as bonus articles and news items. Other Areas of the Synod Site · ForwardingFaith - redirects to the ForwardingFaith.org site, which is supporting youth and faith formation ministries · Give- an easy and secure way to donate to the Virginia Synod online · Contact Us - our office contact information. Direct email addresses for specific staff members can be found under the Virginia Synod Staff page which is located in the About tab. MASTER CALENDAR Events, Activities, and Meetings

WEEKLY Event/Activity /Meeting Days /Time/Duration Coordinating Person(s) Roots & Wings Bulletin Wednesdays Synodical Minister for Christian Formation and Administrative Assistant (East) The Weekly Update Thursdays Director of Communications

SEMIMONTHLY Event/Activity/Meeting Days /Time/Duration Coordinating Person(s) Zoom Staff Meeting Variable/10:00 AM/1 hour Bishop and Executive Administrative Assistant to the Bishop Do Justice 1st and 3 rd Tuesday of each month Assistant to the Bishop and Director of Communications

MONTHLY Event/Activity/Meeting Date/Time/Duration Coordinating Person(s) Roots & Wings Calendar 15 th of each month Roots & Wings Director and Director of Communications The Virginia Lutheran 1st of each month Publication Editor Dean’s Digest 15 th of each month Director of Communications QUARTERLY Event/Activity /Meeting Date/Time/Duration Coordinating Person(s) Synod Council Meetings January, March, June, September Bishop, Council Vice -President, and Administrative (retreat -2 overnights ) Assistant (East) 3:00 PM (Friday) Executive Committee 7:00 PM (Friday) Full Council (1 overnight ) Conference Deans Meetings (t wo zoom mtgs. ) February , April, August , November Bishop and Administrat ive Assistant (East)

TWO TIMES PER YEAR Event/ Activity/Meeting Date/Time/Duration Coordinating Person(s) ACTS Classes Fall (2 daily Saturday sessions) and Spring (2 daily ACTS Director & Administrative Assistant (East) Saturday sessions) Synod Staff Retreats August (1 overnight ) and December (2 overnights) Bishop, Executive Administrative Assistant to the Bishop , and Administrative Assistant (East)

THREE TIMES PER YEAR Event/Activity/Meeting Date/Time/Duration Coordinating Person(s) Candidacy Committee August , December, March Assistant to the Bishop and Candidacy Process Administrator

ANNUALLY Event/Activity /Meeting Date/Time/Duration Coordinating Person(s) Winter Celebration January (2 overnights for 2 weekends ) Director for Youth and Young Adult Ministr ies and Administrative Assistant (Salem) Seventh Day March (1 overnight) Director for Youth and Young Adult Ministries and Administrative Assistant (Salem) Bishop’s Day March (1 afternoon) Director for Youth and Young Adult Ministries and Administrative Ass istant (Salem) Synod Assembly June (2 overnights) Assistant to the Bishop and Staff of Synod Office Youth Assembly June (2 overnights) Director for Youth and Young Adult Ministr ies and Administrative Assistant (Salem) Spouses’ Luncheon June Administrative Assistant (East)

2 ELCA Bishop’s School June Director for Youth and Young Adult Ministries , Administrative Assistant (Salem) and LTSS Kairos June (5 overnights) Director for Youth and Young Adult Ministries and Administrative Assistant (Salem) LAUNCH July (4 overnights) Director for Youth and Young Adult Ministries and Administrative Assistant (Salem) Power -in-the -Spirit July (2 overnights) PITS Coordinator, Planning Committee and Administrative Assistant (Salem) Vocations Conference August (1 overnight) Assistant to the Bishop and Candidacy Process Administrator Virginia Synodical Women’s Organization August (2 overnights) VSWO President/Selected Synod Staff Convention Week of Service September Director of Communications RC Lutheran Visit Day September (day -long) Director for Youth and Young Adult Ministries and Administrative Assistant (Salem) Synod Orientati on October (1 o vernight) Assistant to the Bishop and Administrative Assistant (East) Gathering of the Ministerium October Bishop, Ministerium Team, and Administrative Assistant (East) First Call Theological Education Retreat February (1 o vernight) Assistant to the Bishop and Office Administrator Lost and Found November (2 overnights) Director for Youth and Young Adult Ministries and Administrative Assistant (Salem)

BIENNIAL LY Event/Activity /Meeting Date/Time/Duration Rotation Year s Coordinating Person(s) Women Rostered Leaders’ Retreat Spring (1 o vernight ) 2019, 2021 , 2023 ???

TRIENNIAL LY Event/Activity/Meeting Date/Time/Duration Rotation Year s Coordinating Person(s) Boundary Training Workshops Spring (day -long ) 2020 , 2023 , 2026 Assistant to the Bishop and Administrative Assistant (East) WELCA Convention Summer 2020 , 2023 , 2026 President of VSWO National Lutheran Youth Gathering Summer 2021 , 2024 , 2027 Director for Youth and Young Adult Ministries

3 September 2018

4 Tab 5 -Directories The directories are located on the Virginia Synod Website under the about us tab and then click on directories. https://www.vasynod.org/about/directories/

Rostered Minister Directory

The Rostered Minister Directory is only made available to those serving in the Virginia Synod. For privacy and security purposes, a password is required to access the Rostered Minister Directory. To request access for this password, please email Emily Pilat at [email protected] https://www.vasynod.org/about/direct ories/rostered -leader -directory/

Synod Directory

The Virginia Synod Directory is a directory created by the Virginia Synod Office of the Bishop with the intent to better inform and connect everyone across the Synod. The directory features contact informati on for our synod staff, congregations, Synod Council members, committees, mission partners, ELCA seminaries, and more. It also contains a listing for conferences, multi -point parishes, individuals available for supply preaching, and more. https://docs.google.com/document/d/1aun8Oxbb5ywMQPBXvErh4aSoKvkgQkv -rCEpbb4Yu9c/edit Tab 6 -Ministries and Programs Campus Ministry

As Ambassadors for Christ, Virginia Lutherans reach out to share God’s presence with students at colleges and universities across the Commonwealth. Below you will find a list of those ministries.

BLACKSBURG LYNCHBURG

Luther Memorial Lutheran Church Holy Trinity Lutheran Church 600 Prices Fork Rd., Blacksburg VA 24060 The Rev. Dennis Roberts 540-522-0066 1000 Langhorne Rd., Lynchburg VA 24503 The Well Lutheran Campus Ministry @ VT 804-384-8441 [email protected] www.holytrinitylynchburg.org [email protected]

CHARLOTTESVILLE NEWPORT NEWS St. Mark Lutheran Church Paul Shepherd, Campus Ministry Chair Reformation Lutheran Church 100 Alderman Rd. The Rev. John Ericson Charlottesville VA 22903 13100 Warwick Blvd, Newport News, VA 23602 434-293-3311 757-249-0374 http://www.reformationlc.org/ [email protected]

FARMVILLE

Johns Memorial Episcopal Church RADFORD The Rev. Dr. Nancy Meck Ken Woodley ([email protected]) Christ Lutheran Church 400 High St., Farmville VA 23901 201 Harvey St., Radford VA 24141 434-392-5695 540-639-2671 www.johnsmemorial.org www.clcradford.org [email protected]

RICHMOND FREDERICKSBURG Epiphany Lutheran Church Christ Lutheran Church The Rev. Phillip W. Martin, Jr. The Rev. Anne Jones Martin 1400 Horsepen Rd., Richmond VA 23226 1300 Augustine Avenue, Fredericksburg, VA 22401 804-282-6066 540-373-5087 [email protected] christ-lutheran-church.org [email protected]

The House: Episcopal Lutheran Campus Ministry SALEM The Rev. David Casey, Episcopal-Lutheran Chaplain 820 College Avenue, Fredericksburg, VA 22401 Roanoke College www.facebook.com/thehouseelcm The Rev. Chris Bowen, chaplain Twitter @TheHouseUMW 221 College Lane, Salem VA 24153 [email protected] 540-375-2300 www.roanoke.edu [email protected] HARRISONBURG

(JMU, EMU, Bridgewater, BRCC) WILLIAMSBURG Interim Pastors Mark Radecke and Paul Weber Mycah McNett (Communications and Ministry) St. Stephen Lutheran Church Muhlenberg Lutheran Church The Rev. Andy Ballentine 995 South Main St., Harrisonburg VA 22801 612 Jamestown Rd., PO Box 165, 540-432-9613 Williamsburg VA 23185 www.muhlenberglutheran.org 757-229-6688 [email protected] www.saintstephenlutheran.net [email protected]

LEXINGTON WINCHESTER Good Shepherd Lutheran Church The Rev. Lyndon Sayers Grace Evangelical Lutheran Church PO Box 1031, Lexington VA 24450 The Rev. Martha Sims 540-463-2021 26 West Boscawen Street, Winchester, Virginia 22601 [email protected] 540.662.6678 [email protected]

https://lumin-network.com/ Vocational Discernment and Candidacy for Ministry in the ELCA

Candidacy Committee Chair : Dr . Ned Wisnefske Candidacy Contact : The Rev. Kelly Bayer Derrick (Assistant to the Bishop) [email protected]

God calls us through many means during our whole lives, and we can respond in various ways at various times. So how do we figure out what God is calling us to do now with our lives? Accompanying Holy Trinity Icon people as they ponder and discern this question is the work of the by Andrei Rublev Candidacy Committee. As the Christian Church participates in God’s (15th Century; Russian ) mission in the world, there is a renewed awareness that God is making all things new. As both the Church and its contexts for ministry change, so do the leadership needs of the Chur ch.

The ELCA candidacy process is meant to be a welcoming and joyful opportunity for people to discern how to serve in and through the church. It is a formalized, yet personally and relationally focused, journey that assists people in discernment for chu rch leadership. Discernment is a life - long process which continually assesses how God may be calling a person into ministry. It is a means for determining who might serve as a rostered leader, as well as who might serve in a variety of lay leadership roles in the church or in the world. Through congregational involvement, mentoring, working with a Candidacy Committee, and engaging in theological education, a person arrives at a sense of the kind of leader God is calling them to be.

Anyone discerning a cal l to rostered ministry is encouraged to attend the Vocations Conference in August of each year – the sooner in your discernment, the better equipped you will be to prayerfully consider how God is calling you to use your faith gifts through your vocational call.

The Virginia Synod Vocations Conference allows persons who are wondering what professional ministry in the church is like to spend time with those who have experience within the church. It allows time for reflection, conversations, and questions con cerning one’s call and gifts for ministry through ample opportunities for fellowship and free time. It provides a retreat setting for helping individuals discern their gifts for ministry.

For more information, please contact Pastor Kelly Bayer Derrick. ACTS equip you to ACTS offers courses to answer “yes ” to the call to help you to look closely into be Christ’s ambassador. biblical truths and to study essential elements of faith.

If you ’re seeking a deeper, ACTS provides theologi- more knowledgeable faith, cal grounding for the peo- then ACTS is for you. You ’ll ple of God who are called to Grow in your faith and get high quality instruction in lead in congregations, in the both large -and small -group Virginia Synod, or in the calling through a program settings. Enrolling in ACTS ELCA. This program is for can be a significant step in those who want to enrich your spiritual growth and a their knowledge and faith, of theological study for blessing for those affected by and to apply what they have your witness as an ambassa- learned in church leadership the people of God offered dor for Christ. roles. by the Virginia Synod.

For more information Visit the Virginia Synod website at www.vasynod.org/ACTS. If you have further questions you can contact:

Deacon Lisa Geiger 1301 Colley Avenue Norfolk, VA 23517 757-622-9421 [email protected] Ephesians 4:12 ACTS CERTIFICATE PROGRAM Students will receive a certificate of recognition ACTS Facts after completing six core courses.

Purpose The purpose of the Ambassadors’ Community for Theological Old Testament Study is to enrich and equip the people of God for intentional An introduction to the New Testament service as ambassadors. The ACTS program is intended to history, culture and The participant will study benefit congregations, the Synod, and the ELCA by the influence geography of the people content and development and leadership of individuals who have completed the program. and lands of the Old of the New Testament. Testament. Structure ACTS instruction is offered in small -group sessions held at locations in Virginia, plus large -group sessions at a single Foundaons of Lutheran Biblical Models of location. A typical course consists of 20 hours in large - group Theology (Confessions) instruction (during two sessions) by a recognized authority, plus Leadership 2 hours each in five small-group sessions led by a Rostered This course will use the This course will study the leader. Book of Concord to study many different examples central beliefs and of leadership that the LEADERSHIP teachings of the Lutheran Bible provides. Course content is developed by “seminary -level” professors Church. and trained Lutheran pastors based on ACTS goals and requirements.

Spirituality and The Chrisan ’s Recognition Leadership Call Today ACTS is for personal enrichment and spiritual growth rather Introduces students to the This course focuses on the than for acquiring academic credentials. Those individuals relationship of prayer to Christian ’s faith life, work who complete all six courses will receive an ACTS certificate. leadership. and secular life. Certificates do not convey professional license or credentials; they do acknowledge exposure to a balanced core curriculum of theological study. Certificates also serve to identify the people of God who are willing and able to serve as leaders in the mission of the church. P   S J 9-11, 2020

Join Us for Worship! We gather throughout the event for inspiring preaching and lively worship.

Sign Up for Classes! We attend optional academic lectures, learn new arts & crafts, sing new songs, and more!

Bring Your Kids! Special activities are offered just for children, and reduced rates apply. We welcome all ages!

Sing with the Choir! We gather on Thursday after- noon, and by Thursday night we have a choir ready to sing!

Enjoy Fellowship! We close each evening with a relaxing time for making new friends!

Serve Your Neighbor! We learn about the needs of our neighbors near and far as we gather gifts for them!

Our 2020 Keynote Presenter is Our 2020 Bible Study Leader is Power in the Spirit is an annual Beth A. Lewis! conference at Roanoke College the Rev. Dr. Rick Rouse! for everyone who wishes to deepen in matters of faith, worship, and service. For more information, visit www.vasynod.org or www.facebook.com/ powerinthespirit . Contact Power in the Spirit coordinator Pastor David Drebes at [email protected]. A Virginia Synod Ministry to Families with Young Children “Most certainly father and mother are apostles, bishops and priests to their children, for it is they who make them acquainted with the gospel. In short, there is no greater or nobler authority on earth than that of parents over their children, for this authority is both spiritual and temporal”

-Martin Luther

Keep these words that I am commanding you today in your heart. Recite them to your children and talk about “Strengthening the home as a them when you are at home and when you are away, Place for faith formation” when you lie down and when you rise. -Deuteronomy 6:6 -7 1) Caring Conversations This is a ministry of the Synod to assist leaders, congregations, Caring conversations include more than simply telling our stories. At the parents, guardians, grandparents, god parents —you name it— heart of the communication recommended here is the sharing of faith, values, anyone who is excited about the sharing of faith with children. and the care of other. This can range from supportive listening, sharing the Through the baptized community, we help enable children good news of Jesus Christ with another, and simple praise and thanksgiving to (birth to grade 5) to discover and claim their vocation as challenging admonition, ethical discussions, and a call to action on behalf of Ambassador’s in Christ. all God’s creatures and creation. 2) Family Devotional Life

Have you visited our a. Practice being in the presence of God b. Learn/experience the language of prayer and faith website yet? c. Attitude of thankfulness

3) Family Service Did you know we have numerous a. Service on behalf of one’s neighbor is the calling of all who follow Jesus resources available on the Christ. Roots & Wings website? b. Service that is done as a family establishes this as a value of the family. Family service projects have a life -long impact on children. How about receiving a weekly email c. Service creates and emotional bond of those working together. d. Talking about the service, reflections, articulating learning gives the that includes prayer and ideas for activities based service meaning and vitality. upon the lectionary? e. We act our way into believing. Faith is caught more than taught.

Have you been interested in building 4) Family Rituals and Traditions your families faith but not sure a. Rituals and traditions are already a part of everything we do from the where to start? way we get up, greet one another, share meals, celebrate birthdays, etc. b. How do we more consciously name and identify what we are doing? c. How do we intentionally name the God moments and action in our life? Contact: d. Joshua 4:6 -7. . . “When your children ask, What do these stones mean to The Rev. Suzanne M. Stierwalt you?” How will our families be prepared to answer? Roots & Wings Director 360.969.2080 The Four Keys offer an effective, doable strategy for congregations [email protected] wishing to develop a meaningful and faith -focused partnership between home and congregation. For further development of the Keys and insights into home and congregational ministry, see Frogs Without Legs Can’t Hear by Da- vid W. Anderson and Paul Hill, Augsburg Fortress, 2003

FIRST CALL ROSTERED MINISTERS 2018 -2019 MINISTRY COVENANT

“Think of us in this way, as servants of Christ and stewards of God’s mysteries. Moreover, it is required of stewards that they be found trustworthy. ” (1 Corinthians 4:1 -2) From the Service of O rdination (ELW)

Part of being trustworthy servants includes being healthy leaders who are diligent in our study of the holy scriptures, faithful in our use of the means of grace, and preachers and teachers in accordance with the creeds and confessions of the Lutheran faith tradition. First Call Theological Education (FCTE) seeks to strengthen and support newly rostered ministers in these ordination vows, in their first three years of public ministry.

In the Virginia Synod, First Call Theological Educatio n is a partnership between the Virginia Synod ELCA , the congregation, the first -call rostered minister, and a mentoring minister. An effective first call congregation serves to welcome, support, and grow with the newly rostered minister. First call ministe rs are expected to participate in 50 hours of continuing education for each of their first three years of ministry. Approximately 25 hours will be offered by the VA Synod, and 25 hours are to be chosen by each minister in areas that will benefit both the c ongregation /calling body and the minister. Congregations are expected to provide continuing education time and funds for required FCTE events and gatherings. Specifics on those gatherings is included below.

Another key part of FCTE is a covenantal mentor ing relationship betw een a first call minister and a mentoring ministry partner . The first call minister and their m inistry partner should meet regularly for prayer, support, and mutual consultation and conversation.

This FCTE covenant involves all four partners in FCTE in the Virginia Synod. The first call minister should review this covenant with their congregation council to determine key ministry emphases for the coming year. Together, the ministry partners are also asked to review the information be low. All three – first call minister, m inistry partner, and congregation – work together to create the covenant for your work together as God’s servants and God’s people and should sign the covenant, once it is completed. Please send a copy of the complet ed covenant to Pastor Kelly Bayer Derrick ( [email protected] ) within 4 weeks of receiving it. Blessings on your ministry with God’s people!

Signatures: First Call Minister: ______Ministry Mentor: ______Congregation/Parish Council President: ______First Call Theological Education First Call Ministry Covenant – with Min istry Site

First Call Minister and Congregation /Ministry Site: Serving as a ministry site for a First Call Minister brings with it joys and expectations. First call congregations offer welcome and support for this new minister in God’s church. Congregati ons should recognize and communicate the strengths and gifts of the worshipping community as well as the wider community. The new minister can then engage in the nurture and enhancement of these assets. In this way, the minister and congregation together s erve God’s mission in your particular place. To that end, the minister and congregation council should walk through this covenant document together and should identi fy ministry emphases together. First call ministers should remember these emphases when cra fting their continuing education and should share with the congregation, throughout the year, what they are learning in continuing education.

The ministry emphases that the first call congregation council and the first call rostered minister have identif ied which most need attention in the coming year are:

2 First Call Theological Education 2018 -2019 Continuing Education (50 hours/year total)

Continuing education is a gift! And it should be fun! Continuing ed ucation frees you to grow, ponder, and learn. Continued growth enables rostered ministers to serve in response to the needs of the church, especially in an ever -changing culture. Both first call ministers and their ministry sites will benefit from continuing education. Again, continuing ed i s a gift and not a guilt.

First Call Theological Education splits continuing education between synodically offered education opportunities (25 hours/year) and those opportunities structured by the first call minister (25 hours/year). 1. ALL first call mini sters as expected to attend ALL synodically offered continuing education, as listed below. Doing so fulfills these 25 hours of continuing ed expected. 2. First call ministers are encouraged to structure the remaining 25 hours/year of continuing ed around tho se events/opportunities/readings that best serve the minister and their congregation. Some suggestions are listed below.

Part 1: Continuing Education offered by the Virginia Synod Schedule of Events 2018 -2019 (*These are e vents expected for all First Ca ll Ministers*) 25 Hours of Synodically Organized Continuing Education

Synod Orientation : October 15, 2018 (first year of ministry) Virginia Beach , in connection with the Gathering of the Ministerium (see below). All rostered ministers new to the Virginia Synod gather with Synod staff for welcome and introductions, devotions, visioning, and conversations. The Virgi nia Synod pays for this event.

Gathering of the Ministerium : October 15 -17, 2018 (first three years of ministry) Virginia Beach . Rostered minis ters gather to meet, reconnect, worship, relax, learn, sing, pray and play together. The c ongregation is expected to pay for this event.

First Call Retreat : February 4-5, 2019 (first three years of ministry) Roslyn Retreat Center, Richmond . Gather with ot her first call colleagues and ministry partners from across the Virginia Synod for worship, fellowship, and sharing as we reflect on our own spiritual journey. The c ongregation is expected to pay for this event.

3 Part 2: Continuing Education – structured by the First Call Minister First Call Theological Education 2018 -2019 First Call Minister – Continuing Education 25 Hours of Continuing Education Total

First Call Mentoring : variable schedule , at least 12 hours/year ALL first call ministers are assigned a ministry partner/mentor by the Office of the Bishop. The first -call minister and the ministry partner should meet regularly for prayer , support, and mutual consultation and conversation.

· Plan for regular meetings (at least monthly):

· Reflection (for t hose in years 2 and 3): What have you learned from your relationship with your ministry partner during this past year/past months ?

Suggestions for Continuing Education:

ELECTIVE POSSIBILITIES : ALL First call ministers are expected to attend at least ONE non -synodically offered continuing education event/offering each year. You are encouraged to attend more, as resources allow. · Continuing education events may be offered by semina ries, universities, the ELCA , other denominations, etc. · Recommendations f rom colleagues, the Office of the Bishop, etc. · The Virginia Synod ACTS Program (Ambassadors Community for Theological Study) is an excellent source of continuing education . (Fall 2018 course: Confessions; Spring 2019 course: Spirituality and Leadership) · Serving as a small group leader du ring synod yout h events is also a great option.

STRUCTURED READING: Inte ntional reading (not sermon or class preparation.)

PERSONAL REFLECTION/RETREAT: may include prayer, meditation, walking a labyrinth, spiritual direction, the Lectio Divina, etc.

Please submit to Pastor Kelly Bayer Derrick , no later than December 15, 2018 [email protected] (Please retitle your covenant with your last name appearing first. T hank you!)

4 Virginia Synod ELCA Justice Ministries

Do Justice is a bi -monthly newsletter of the Virginia Synod, lifting up God’s call and command that we, God’s people, do justice. You will find helpful info about justice ministries in congregations, around Virginia, and through the ELCA. To receive Do Justice, or any other newsletter, sign up to receive Virginia Synod newsletters .

Boundary Training All rostered ministers, interns, and seminarians serving in any official capacity, in any context, including supply preaching , must complete boundary training. Living in God’s grace as both saint and sinner, those serving in ministry abide within a sacred trust, in accordance with the gift of God’s commands. Love for God and love for our neighbor includes maintaining appropriate boundaries and responding well to conflict in the work we do da ily. In this way, we are the body of Christ and individually members of it.

Tapestry Team Virginia Synod lay people and rostered minister s, who assist in weaving conversations about diversity, inclusion, and justice into the life and ministries of the Virginia Synod. Emphases include: “Reconciling W orks” resources (LGBTQIA+ radical welcome) , racial justice and white privilege resources, etc.

The Virginia Interfaith Center for Public Policy advocates economic and social justice in Vi rginia’s policies and practices through education, prayer and action. The VICPP serves as the ELCA Advocacy Office in Virginia.

ELCA Global Mission – Companion Synod Companion synod relationships of the ELCA connect Lutheran churches throughout the world with ELCA synods and congregations. These relationships are rooted in “accompaniment,” which promotes the values of mutuality, inclusivity, vulnerability, empowerment and sustainability. The Virginia Synod’s Companion Synod is the New Guinea Islands District of the Evangelical Lutheran Church of Papua New Guinea .

ELCA World Hunger More than 800 million people - that's 11 percent of people in our world today - are hun gry. As God’s people, we are called to respond. We are a church that rolls up our sleeves and gets to work. Working with and through congregations , ELCA World Hunger is uniquely positioned to reach communities in need. From health clinics to microloans, water wells to animal husbandry, community meals to advocacy, gifts to ELCA World Hunger make it possible for the ELCA to respond, supporting sustainable solutions that get at the root causes of hunger and poverty.

ELCA Justice Emphases , for example :

Racial Justice Ministries Christ’s church is for all people. God calls each of us by name, and it is not our job to sort, divide, categorize or exclude. But as “saints and sinners,” we know and experience God’s work of healing and restoring as well as the persistent human pain and injustices of racism in the world. This is where God has put us, in the thick of life, where we participate in what God is doing by insisting on justice and upholding human dignity for the inclusion of all people in the life of the church and society. AMMPARO “Dios es nuestro amparo y fortaleza,” (“God is our refuge and strength,”) – Psalm 46:1

Members of Virginia Synod congregations wrote devotions based on 40 Bible verses, published by the AMMPARO strategy of the ELCA, about welcoming people. The word “amparo” in Spanish means the protection of a living creature from suffering or damage. The ELCA’s strategy of Accompanying Migrant Minors w ith Protection, Advocacy, Representation and Opportunities (AMMPARO) was envisioned after witnessing the plight of children who are forced to flee their communities because of complex and interrelated reasons, including chronic violence, poverty, environme ntal displacement and lack of opportunities in El Salvador, Honduras and Guatemala.

Women and Justice Social Statement The heart of the “Draft Social Statement on Women and Justice” begins with and is rooted in our common foundation, a confession of faith in the Triune God. From this certainty of faith flow 36 assertions, divided into five sections. These assertions claim God’s intention of abundant life for all, confess sexism and patriarchy as sin, name the resources of Lutheran faith to address this sin, and articulate this church’s work and its call to religious and secular partners. It closes with an expression of hope for justice, grounded in trust in God’s promise of grace. Serving the Lord since 1957, Caroline Furnace Lutheran Camp and Retreat Center provides unforgettable faith, education, and renewal experience in God's creation for all God's people. We are a Lutheran summer camp and year-round retreat center at the site of a Civil War-era iron furnace in Fort Valley, VA. We have over 250 acres of forest and fields, various lodging and meeting spaces, a lake, and 2239 Camp Roosevelt Rd. extensive trail network, and a 19th century chapel on our main property, and an adult Fort Valley, VA 22652 retreat facility in nearby Strasburg. With the resources God has provided, we offer opportunities for youth and adults of all faiths in congregations, schools, scouts and other organizations. All are welcome, and we invite you to be part of our ministry!

GraceInsides's chaplains are like lighthouses beckoning toward a new port for the 30,000 currently incarcerated in Virginia's state prison system. Prisons can be treacherous seas, but they can also be transformative ones. Virginia is unique in that our chaplains are privately funded by caring individuals, churches, denominations, 2828 Emerywood Prky. foundations and businesses. Our Mission: To provide full-time chaplains in all of Richmond, VA 23294 Virginia's state adult and juvenile prison facilities.

In 1956, the Virginia Synod embarked on an outdoor ministry program and purchased the initial 23 acres and log cabin that became the Hungry Mother Lutheran Retreat Center . Since that time, we have grown to 60 acres and offer our guests two cabins, a bunkhouse, dining hall, and picnic shelter. For over two generations, folks have been returning to enjoy our facility and it's peaceful surroundings. Our vision going forward 772 E Hungry Mother Dr. is to continue to welcome all who wish to visit us strive to offer programming that Marion, VA 24354 emboldens the Spirit, through an outdoor experience. We are passionate about serving the greater community of Appalachia through Christian youth camp, servant camp, and youth camps for the diseased, disabled, or at risk. We also help supply the local food banks with farm fresh organic vegetables through our partnership with Sprouting Hope Garden which operates on our site.

The people of Lutheran Family Services of Virginia work with vulnerable citizens in our communities to restore the promise that life offers. We offer children the comfort, love, and safety of foster or adoptive families; we walk alongside individuals with disabilities in their journey to a full and complete life; and our Minnick Schools help children thrive in school, family, and life. Our services are 2609 McVitty Rd. born of faith and open to all. Learn more about their mission, services, and their Roanoke, VA 24018 unwavering commitment to an abundant life for all of God's children. God calls people of faith every day to step up to the challenge, expand horizons, and bring change to the world through the power of the Gospel. Since 1830, Lutheran Theological Southern Seminary (LTSS) has been charged with serving Region 9 of the ELCA in the mission to teach, from, and nurture men and women for public ministry in Christ's Church. On 4201 N. Main Street the beautiful campus in Columbia, South Carolina, seminarians bring unique perspective to Columbia, SC 29203 the table for faithful dialogue and study led by engaged and dynamic professors committed to preparing each student for meaningful ministry and leadership. LTSS offers four degrees of study: Master of Divinity, (MDiv), Master of Arts Christian Ministry, (MAR).

Since 1890, National Lutheran Communities & Services (NLCS) has served seniors of all beliefs in the area covered by the Virginia, Delaware-Maryland and Metro D.C. Synods. In the Shenandoah Valley, NLCS offers seniors vibrant retirement living options at The Village at Orchard Ridge in Winchester and The 2301 Research Blvd. Legacy at North August in Staunton, myPotential at Home in Winchester offers Suite 310 home care and wellness services to seniors who desire to remain in their own Rockville, MD 20850 home. Additionally, NCLS partner with other non-profit organizations to provide assistance to seniors throughout the broader community.

Roanoke College is and independent, co-educational, 4-year liberal arts college. Founded in 1842, we are the second-oldest Lutheran-related college in America. We seek and welcome students of all races, creeds, nationalities and ethnic origins. Roanoke College is Virginia's only Lutheran college. The offices 221 College Lane the Virginia Synod of the ELCA are located on the Roanoke College campus and Salem, VA 24153 the two institutions work in close partnership. Roanoke's outstanding religion faculty have a variety of scholarly and teaching experience and decades of experience working with the religious lives of young people.

Established in 1966, Virginia Lutheran Homes serves the physical, emotional and spiritual needs of more than 550 residents. Although a social ministry agency of the Lutheran Church, we welcome people of all faiths and many of our residents 3809 Brandon Av. SW are from other denominations. What binds us together and inspires everything we Suite 2440 do are our guiding principles and values. Roanoke, VA 24018 The Companion Synod Program began with the ELCA mission emphasis during the early 1990's (Mission 90). Our Companion Synod relationship with the New Guinea Islands District of the Evangelical Lutheran Church of Papua New Guinea exists for the general purpose of strengthening and encouraging one another for the life and mission within the body of Christ. It offers us the privilege of participating in the life of another church through prayer, study, communication and exchange of persons and res ources. It opens our eyes to the global challenge that Christ offers us today and calls us to deepen our commitment and discipleship as individual persons and as a community of faith. It provides us the opportunity to be aware of our own abilities and reso urces, as well as our own needs so that we may truly share one another's mission in Christ. And, ultimately to be renewed by the faith witness of Christians of another land and culture.

Virginia Synod Contact:

Diane Giessler, Coordinator of Companion S ynod Program

(540) 745 -3667 or [email protected] ELCA Preferred Provider Digital Giving Comparison Chart

The ELCA has negotiated Preferred Provider Agreements with to digital donation companies.

For assistance with the electronic giving, please contact Pastor John Wertz, Jr. - [email protected].

Vanco/GivePlus . Tithe.ly https://www.giveplus.com/elca https://get.tithe.ly/elca

Monthly Fees: $0 Monthly Fees: $0

Site Hosting Fees : $0 Site Hosting Fees : $0

Transaction fees: Transaction fees: Visa/Mastercard - 2.35% + 35 cents per transaction Visa/Mastercard - 2.4% + 25 cents per transaction Amex - 3.5% + 35 cents per transaction Amex - 3.5% + 25 cents per transaction ACH/echeck - 0.8% + 35 cents per transaction ACH/echeck - 0.5% + 25 cents per transaction

Notes: Notes: • Ability to create multiple funds to allow designated giving • Ability to create multiple funds to allow designated giving • Slightly more involved setup process • 5 minute setup process • Extremely detailed reporting capabilities • Simple reports • Secure giving site linked from your website • Secure giving site linked fro m your website • Supports mobile giving • Supports mobile giving • Formerly connected with SimplyGiving from Thrivent

Updated - June 2019

Generosity and Stewardship in the Virginia Synod

In his book, “Ask, Thank, Tell,” Charles R. Lane suggests that "the goal of our stewardship ministry is to help God's people grow in their relationship with Jesus through the use of the time, talents and fi nances God has entrusted to them." (Ask, Thank, Tell, pg. 11)

Now please notice, the goal of stewardship ministry is not to raise money. When we focus on the goal of helping people grow in their relationship with Jesus through the use of the time, talents and finances which God has entrusted to them, we often experience healthier support for the ministry of the congregation, but the goal of stewardship ministry is not to raise money.

The Synod Stewardship Table and Pastor John Wertz, Jr. look forward to s upporting the stewardship ministries of the Virginia Synod though resourcing and collaboration. Four or five times a year, the Stewardship Table will provide an email newsletter with resources to provide assistance to Stewardship Teams. If you or someone in your congregation is interested in being on the "Virginia Synod Stewards" newsletter list, please sign up here: bit.ly/2M8vXmK.

On the coast, five churches are participating in a pilot program to strengthen overall stewardship. With the help of the c ongregations, we are developing a five session module to work with congregational leaders in small group settings. The program should be ready to roll out in other areas starting in January 2020.

Resources and ideas will also be available at the Virginia Synod Generosity website, vasynodstewards.org .

If you are looking for help launching or relaunching a stewar dship team in your congregation, need information on capital appeals, or would like a leader for a stewardshi p event, please contact Pastor John Wertz, Jr at [email protected]. Tab 7 -Virginia Synod Finances Potential Funding S ources for Pastors and Congregations

The Church Development Trust Fund: Established in the 1960s, this fund is used to assist congregations in the form of low interest or zero interest loans. Examples of loans: acquisition of land, purchase of a parsonage, building construction or additions. Occasionally, loans are made for major repairs or improvements to church buildings or parsonages . Two types of loans are possible: 1) $15,000 maximum for up to 15 years secured by a Deed of Trust; 2) $7,000 maximum up to 5 years secured by a Promissory Note. For more information, app ly to Mr. Skip Zubrod at the Synod Office: 540.389.1000 or [email protected]

The Church Development Gift Fund: Also established in the 1960s, this fund provides grants to newer congregations to assist with set -up expenses, such as paraments, copiers and office equipment, etc. Normally grants are given for a maximum of $1000. For more infor mation, apply to Mr. Skip Zubrod at the Synod Office: 540.389.1000 or [email protected] rg

Programmatic Scholarships: For pastors and laypersons interested in attending a Synod -sponsored event, scholarships are available for the following activities:

· Power in the Spirit: the Synod’s annual summer conference, held in July on the Roanoke College campus. For information on scholarships for pastors attending for the first time, contact The Rev . David Drebes , Coordinator of Power in the Spirit: [email protected] · ACTS: the Synod’s continuing education program for adults, with c lasses held in the fall and spring . For information on scholarships for pastors and laypeople, contact Deacon Lisa Geiger , ACTS Director : [email protected] · Youth Scholarships: for information on scholarships for youth wishing to attend a Synod -sponsored event, contact The Reverend Dave Delaney: [email protected]

The Mission Investment Fund: This is a service of the ELCA which offers investment and loan opportunities for congregations. For general information, see the MIF’s website: www.mif.elca.org ; the Virginia Synod’s MIF representative, who is available to talk with your congregation about sa vings accounts and loans, is The Reverend Kent Peterson: [email protected] Options for Giving to Support God’s Ministry through the Virginia Synod, ELCA (Updated August 2018 )

EFT, Electronic Checks or Credit Cards : If you wish to make a one -time or reoccurring gift to support a ministry of the Virginia Synod, please visit:

https://www.vasynod.org/ Click on the word “Give” at the top of the page and follow the directions on the secure donation website

Checks : If you wish to make a gift to support a ministry of the Virginia Synod, plea se make checks payable to: Virginia Synod, ELCA, note any designation on the “For” line of the check and mail to:

Virginia Synod, ELCA PO Box 70 Salem, VA 24153

Stock Gift : If you wish to make a stock gift to support a ministry of the Virginia Synod, please contact Pastor John Wertz, Jr – Assistant to the Bishop (757.622.9421 or [email protected] ) for the Virginia Synod DTC # and Account # to provide to your broker.

Required Minimum Distribution Gift : If you wis h to make a gift to support a ministry of the Virginia Synod using a Required Minimum Distribution from a Retirement Account, please contact the Synod Office (540.389.1000 or [email protected] ) to inform the Synod o f the gift and instruct your financial advisor to direct the gift to:

Virginia Synod, ELCA PO Box 70 Salem, VA 24153

Estate Gift : If you wish to make a gift to support a ministry of the Virginia Synod through your Will or Estate, please contact Pastor J ohn Wertz, Jr – Assistant to the Bishop (757.622.9421 or [email protected] ) for more information on the Synod Mission Fund, the Forwarding Faith Endowment and other enduring gift possibilities . 2020 LEADERSHIP SUPPORT GUIDELINES

For Rostered Ministers of Word and Sacrament

(Guidelines for Rostered Ministers of Word and Service are provided separately)

The Virginia Synod P.O. Box 70 Salem, VA 24153-0070 Phone (540) 389-1000 Fax (540) 389-5962

3

Western Office of the Bishop Eastern Office of the Bishop P.O. Box 70 1301 Colley Avenue Salem, Virginia 24153 Norfolk, Virginia 23517 Phone: 540-389 -1000 Phone: 757-622 -9421 Fax: 540-389 -5962

www.vasynod.org The Virginia Synod of the Evangelical Lutheran Church in America In Partnership with the Islands District, Papua New Guinea

TO: Council Presidents/Vice Presidents of Congregations and Rostered Ministers FROM: Synod Council, Virginia Synod DATE: August 2019

SUBJECT: 2020 Recommended Minimum Compensation and Reimbursement Guidelines

We are pl eased to share with you the 2020 recommended minimum compensation guidelines for Virginia Synod Rostered Ministers of Word and Sacrament . Separate guideline s are available for Rostered M inisters of Word and Service . These figures have been approved by bot h the Synod Council and the 2019 Synod Assembly. The complete Leadership Support Guidelines for Pastors and Deacons are available on line at www.vasynod.org/resources/compensation -guidelines/ . The 2020 beginning salary recommendation has been increased by 1% over the 2019 level. Step increases in the cash compensation tables ( base salary, housing, and Self-Employment Tax compensation), based on years of experience for rostered ministers , continue to be set at 1.75% per year. All figures include the full Self-Employment Tax amount of 15.3% The Expense Worksheet recommendation for Continuing Education, attendance at the Gathering of the Ministerium, and Books & Periodicals under Professional Expenses total s $1,000. In addition to the information that we have provided, you will need information from Portico Benefit s regarding pension, health, and disability contributions for the coming year. That information, along with guidelines for pension contributions, will be sent directly to each parish. The Portico website is www.porticobenefits.org We encourage the formation of a Mutual Ministry Committee in every congregation. We also recommend Pastor and People —Making Mutual Ministry Work, in the Congregational Leader Series from Augsburg Fortress www.augsburgfortress.org . If you need any assistance from our Synod Co uncil, please contact The Synod Office : 540 -389-1000. May God continue to bless your ministry, and may you be able to see God’s presence moving and guiding you in this process of compensation so that the partnership in your parish helps usher in the kingdom and brings glory to God.

Peace,

The Synod Council

Table of Contents

COMPENSATION PLANNING ...... 1 COMPENSATION WORKSHEET: WORD AND SACRAMENT RECEIVING HOUSING ALLOWANCE ...... 6 COMPENSATION WORKSHEET: WORD AND SACRAMENT PARSONAGE PROVIDED ...... 8 EXPENSE WORKSHEET ...... 10 Appendix A: 2020 Rostered Minister Cash Compensation Guidelines ...... 11 Appendix B: Equity Allowance ...... 12 Appendix C: Pulpit Supply ...... 12 Appendix D: Sabbatical/Extended Study Leave ...... 12 Appendix E: Counseling for Rostered Ministers and Their Families ...... 14 Appendix F: Example Worksheet – Rostered Minister Receiving Housing Allowance ...... 15 Appendix G: Example Work sheet – Rostered Ministers with Parsonage Provided ...... 16 ...... 17 Appendix H: Reimbursement Policy - Example ...... 18 Appendix I: Reimbursement Authorization – Example Appendix J: Rostered Ministers Housing Allowance Designation - Example ...... 19 Appendix K: Defined Compensation for Portico Benefits Service ...... 20

COMPENSATION PLANNING

It is a special opportunity and responsibility of the Christian community for members of the congregation to work together prayerfully with their pastor to provide fair compensation. Both congregations and rostered ministers benefit when this process is characterized by openness, honesty and mutual care. The guidelines that follow are presented as an aid to your conversation.

The guidelines reflect the reality of the distinct demands and stresses that impact those who work full-time in the chu rch. Our pastors are “on call” with frequent interruptions. Moreover, all ELCA pastors have received at least four years of graduate education. Similar years of preparation in any other profession would be remunerated with a considerably h igher standard of living. Nonetheless, our pastors are highly motivated by a strong calling to serve the Gospel of Jesus Christ and the needs of people with love and faithfulness. In order to fulfill their calling, it is essential that they receive suffici ent financial resources to care for themselves and their families.

The modern context for ministry presents the church with a variety of challenges and opportunities that require creative and informed responses if congregations are going to serve and grow effectively. It is with this in mind that the guidelines stress the importance of continuing education for pastors. Furthermore, the demands upon a pastor’s time and energy require adequate vacation time, sick leave, parental leave, family leave, and sabb aticals.

FREQUENTLY ASKED QUESTIONS

Q. Who determines compensation? A. The responsibility for determining compensation rests with the Congregation Council. Yet it is difficult for the entire Congregational Council to undertake such a task. The annual appointment of a temporary Compensation Committee is recommended, with membe rship to include: 1. the Council President or Vice-President 2. two members of the congregation agreed upon by BOTH the pastor and the Council 3. the Chairperson of the Mutual Ministry Committee 4. the pastor

Q. Should the pastor be on the Compensation Committee? A. Making your pastor part of the group that deals with compensation will provide for a more satisfactory outcome. While there may be a portion of the discussion in which it may not be appropriate for pastor to be present, there are also matters for which this help will be needed.

Q. Where does evaluation enter into our deliberations? A. In formulating a recommendation to the Congregation Council, the Compensation Committee should consult with the congregation’s Mutual Ministry Committee. Regular evaluation of the relationship of the pastor and parish helps to maintain a supportive, vital, growing partnership for both. This kind of mutually supportive relationship between the congregation and the pastor will positively affect your quality of the ministry.

1 Q. What about the recommended Minimum Cash Compensation Levels for Pastors? A. The Compensation Guidelines recommend a minimum "Cash Compensation" instead of a minimum "Salary" for pastors in an effort to overcome the wide disparities in the synod in total compensation, especially when it comes to housing allowances and the rate at which the Social Security Ta x is compensated.

In order to be more equitable in the Virginia Synod, the Synod Council advocates the current synod guidelines as minimum cash compensation. We are aware that these recommendations may seem beyond the means of some of our parishes. It is particularly in these locations that we strongly encourage movement toward these levels of compensation. In addition to fair compensation for your current pastor, following the recommended guidelines will expand the pool of available candidates in a future call process.

Q. How do we determine Base Salary, Housing, and Social Security components from the Minimum Cash Compensation guidelines for pastors? A. The Cash Compensation figure should be seen as a "pie" which may be divided in whatever way seems fair and beneficial to the pastor. For example, pastors with a Housing Allowance will want to maximize this amount for tax purposes up to the limits that are set by the Internal Revenue Service. Regarding Social Security and Medicare contributions, the federal government considers pastors to be self -employed persons who must pay their own self - employment tax at a rate of 15.3% (Social Security 12.4% and Medicare 2.9%).

Most congregations and agencies provide an allowance to cover the additional amount tha t the pastor pays under this self -employed designation. Recognizing that several congregations pay 100% Social Security; congregations are encouraged to move toward that goal with 75% being the congregation’s minimum contribution. (Reminder: any Social Security Allowance is included as income when figuring income tax.)

To derive the various components from the Minimum Cash Compensation figures in Appendix A, perform the following operations:

PASTOR WITH HOUSING ALLOWANCE 1) Minimum Cash Compensation (Appendix A) 2) Multiply by .8673 3) Subtract to obtain the self-employment tax allowance which is figured here at 15.3% 4) Multiply line 2 by .7407 for Base Salary 5) Subtract line 4 from line 2 for Housing

2 Example: 1) Minimum Cash Compensation for a Pastor just out of Seminary (Appendix A) $ 54,223 2) Multiply by .8673 $ 47,028 3) Subtract to get the self-employment tax $ 7,195 4) Multiply line 2 by .7407 for Base Salary $ 34,834 5) Subtract line 4 from line 2 for Housing $ 12,194 Remember that these figures should be shaped to your situation so that the housing component, the base salary or the self -employment tax allowance may be larger or smaller than the figures we have used.

PASTOR WITH PARSONAGE PROVIDED Begin with the same Minimum Cash Compensation figure as a Pastor with Housing Allowance (Appendix A) and follow the steps outlined above. The differences will be that line 5 will be the fair rental value of the parsonage and the cash compensation will be the sum of lines 3 and 4.

Example: 1) Begin with Minimum Cash Compensation for a Pastor with parsonage (Appendix A) $ 42,996 2) Multiply by .8673 $ 37,290 3) Subtract to get the self-employment tax $ 5,706 4) Multiply line 2 by .7407 for Base Salary $ 27,621 5) Subtract line 4 from line 2 for Estimated Housing Allowance $ 9,669

Q. What Salary Adjustment Factors need to be considered? A. Appropriate adjustment factors include congregational size and complexity, the cost of living in the area, as well as the pastor’s experience, gifts for ministry, and continuing education. Additionally, previous work experience in the case of second career pastors should be considered.

Q. Is the pastor self-employe d or an employee of the congregation? A. The IRS and the Courts have held that ministers are common -law employees for income tax purposes even though clergy are considered self -employed for social security purposes. Pastors should be given W -2 forms (not 1 099's) by the church for income tax purposes. For more information on the congregation’s Federal and Virginia income tax reporting of your pastor’s compensation, please contact the synod office.

Q. How are the pastor’s income and self -employment taxes figured? A. The pastor’s income tax is figured on the base salary plus the cash allowance for the self - employment tax. The pastor’s self-employment tax is figured on the base salary, plus the housing allowance or the fair rental value of the parsonage, p lus the cash allowance for the self-employment tax. 3 Q. Why should congregations establish “accountable reimbursement plans”? A. An accountable reimbursement plan as described on the Expense Worksheet and in Appendices H & I provides the pastor 100% reimbursement for professional expenses such as business expenses, mileage and books. If the congregation provides an allowance for professional expenses, the “allowances” are considered as income, will be subject to income tax and must be reported on the pastor’s W -2. Business expenses, mileage, books are considered business expenses and deductible as miscellaneous itemized deductions, deductible only to the extent that they exceed 2% of adjusted gross income.

Q. What about Parent al Leave? A. A specific Parent al Leave Plan should be carefully drawn up in open consultation with your rostered minister. Parental leave is directed towards the birth or adoption of a child. 1. Parental Leave: eight (8) weeks full salary, housing, benefits for both Childbearing and Adoption Parental Leave, including eight (8) Sundays for both primary and secondary caregivers.

Factors for consideration: a) Eight (8) weeks is needed for physical healing, bonding time, working out feeding schedule, and recognition that day care centers do not accept newborns. b) Primary and Secondary Caregivers Language – If a distinction is going be made for d ifferent parents, please use these terms. The language is preferable to mother/father or maternity/paternity because primary and secondary do not reflect sex or gender. 2. Childcare Leave: A specific childcare leave should also be carefully drawn up in open consultation with the Synod, your rostered minister . Childcare Leave is to be used within the first year of a child’s birth. Childcare Leave can be used to ease a parent back into full time hours.

Example:

Pastor A is in a fulltime call and is returning from parental leave. She has 4 weeks of childcare leave. For the first two weeks of work, she works quarter time, using 1.5 weeks of her childcare leave. For her second two weeks of work, she works half time, using another week of her childcare leave. She then returns full time . She has 1.5 weeks of childcare leave left to use up until her child’s first birthday.

Pastor B's child is 6 months old. He has two weeks of childcare leave, which he uses to take one extra day off each week for 10 weeks.

Factors for consideration: a. Sundays may or may not be included. b. Age of adopted child and/or needs of a child m ay affect length of time (more or less) offered. c. Depending on geographic location, paid childcare may not be available until babies are 4 12 weeks old. d. Discussion of bringing baby to work for set number of hours during the week or increased hours of working from home.

3. If both parents are rostered ministers, (either in the same congregation/agency/Synod or separate ones), both should be given the recommended leave.

Q. What about Family Leave? A. A specific Family Leave Plan should also be carefully drawn u p in open consultation with your rostered minister . Family Leave is directed towards illness or other special needs for family members, not limited to children. Such leave should include up to two (2) weeks full salary and benefits. Any other specific conditions should be clearly defined in writing.

Q. Whom do we contact if we need further information? A. Pensions Information is available at Portico web site: www.porticobenefits.org (Site includes a Pension Calculation program, updated annually ). Portico’s telephone is: 800.352.2876.

B. Cost of living variances for your county are available at the Bureau of Labor Statistics website: www.bls.gov .

5 COMPENSATION WORKSHEET : WORD AND SACRAMENT RECEIVING HOUSING ALLOWANCE (For example, see Appendix F on page 15)

CASH COMPENSATION A. MINIMUM CASH COMPENSATION $ (Includes Housing and Social Security allowances-See Appendix A) Reminder: A specific sum must be designated as housing allowance annually by the Council (See line C instructions) B. COMPENSATION ADJUSTMENTS Merit Increase $ Skills Increase $ Housing Adjustment $ Other Adjustments $ Total Adjustments (B) $

C. TOTAL CASH COMPENSATION (A +B) $ A portion of total cash compensation is to be allocated to Housing Allowance (See Instructions for Line C and Appendix K)

BENEFITS D. PENSION $ (see www.porticobenefits.org for details) E. HEALTH CARE (Gold Package Selcted) $ (see www.porticobenefits.org ) F. VACATION Days/Weeks G. SICK LEAVE Days/Weeks H. CONTINUING EDUCATION Days/Weeks

An example is found in Appendix G

EXPENSES $ See Expense worksheet on page 10.

6 INSTRUCTIONS FOR WORD AND SACRAMENT RECEIVING HOUSING ALLOWANCE

Line A - See Appendix A for Chart of Minimum Cash Compensation based on years of service. The figures on the chart include amounts for housing allowance and self - employment tax (social security) allowance. The figures are based on the 2020 compensation figures that include housing and/or self -employment tax allowances. The housing allowance is figured at 30% of the base salary, and the self -employment tax allowance is based on the combined salary and housing allowance calculated to be 10 0% of the social security tax.

Line B - Adjustments to Compensation. Appropriate adjustment factors include congregational size and complexity, the cost of living in the area, pastor’s previous experience and /or gifts for ministry, and continuing education. Further, work experience of second career pastors should be taken into account.

Line C - Total Cash Compensation. A portion of this Total Cash Compensation should be designated as Housing Allowance. A housing allowance is a tax -exemp t (for income tax purposes) allocation of the pastor’s cash compensation approximating the fair rental value of a home, plus the furnishings and cost of utilities. This allowance should be sufficient to provide adequate housing as well as care for the rela ted expenses of utilities and upkeep. The amount of this allowance that is excludable from gross income is the LEAST of 1) the amount actually used to provide a home, 2) the amount officially designated as housing allowance, or 3) the fair rental value of the home, including furnishings and utilities. To meet IRS requirements, the annual amount of housing allowance must be officially designated prior to the time period for which it applies . (See Appendix K)

Line D - Pensions. Regarding pensions, we recomme nd 12% of “ Defined Compensation” as calculated on the Portico worksheet. If the congregation is currently contributing at a lower rate, we strongly encourage a movement to 12% as soon as possible at a rate of at least 0.5% each year until the full 12% leve l is achieved. Please be sure to read all materials sent from Portico to determine the correct amount to include on this line. (See Appendix L) Visit www.porticobenefits.org for the 2020 Pensions Calculator.

Line E - Health Care. For health care, the total percentage of “defined compensation” will vary according to the selected package. The minimum package to be selected per Virginia Synod Council is the gold package. The actual figures for 2020 will be mailed by Portico. Please use the Portico materials to determine the correct amount to include on this line. Also visit www.elcabop.org .

Line F - Vacation. We recommend four weeks of vacati on which includes four Sundays to give your pastor ample time away to maintain personal and family health.

Line G - Sick Leave. Sick leave of up to two months with full salary, housing, and benefits should be provided for the rostered minister. The Portico Disability Plan provides for 2/3 of defined compensation to be paid beginning in the third month. Each application for di sability must be approved by Portico and should be made prior to the end of employment. Line H - Continuing Education. ELCA guidelines suggest two weeks (including two Sundays) of continuing education for those in full -time calls. 7 COMPENSATION WORKSHEET : WORD AND SACRAMENT PARSONAGE PROVIDED (For example, see Appendix G on page 1 6)

CASH COMPENSATION A. MINIMUM CASH COMPENSATION (A) $

(Includes Social Security allowance -see Appendix A)

B. COMPENSATION ADJUSTMENTS Merit Increase $

Skills Increase , Equity Adjustment $ (If paid directly to the Pastor)

Furnishings and/or Utilities $

Other Adjustments $

Total Adjustments (B) $

C. TOTAL CASH COMPENSATION (A+B) $

BENEFITS

D. PENSION $

E. HEALTH CARE (Gold Package) $

F. VACATION Days/Weeks

G. SICK LEAVE Days/Weeks

H. CONTINUING EDUCATION Days/Weeks

(An example is found in Appendix H)

EXPENSES $ See Expense Worksheet on page 10.

8 INSTRUCTIONS PASTOR WITH PARSONAGE PROVIDED

Line A - See Appendix A for Chart of Minimum Cash Compensation based on years of service. The figures on the chart are based on the 20 20 minimum defined compensation figures that include amounts for self -employment tax (social security) allowance. The self - employment tax (social security) allowance i s figured using the minimum base salary , plus 30% of salary to approximate the fair rental value of the parsonage and calculated to be 100% of social security tax.

Line B - Adjustments to Compensation. Appropriate adjustment factors include congregational size and complexity, the cost of living in the area, pastor’s gifts for ministry and experience, and continuing education. For a pastor living in a parsonage, adjustments for furnishings and utilities might be appropriate. A congregation providing a parso nage for its pastor is encouraged to establish an EQUITY ALLOWANCE of at least $1,000 per year. These funds are set aside to help the pastor accumulate equity for the purchase of a home when that is needed or desired. Please see Appendix B for further info rmation about equity allowances. A congregation providing a parsonage for its pastor is strongly encouraged to pay the actual expenses for the maintenance and the utilities for the parsonage (excluding personal long-distance calls). However, i f the congregation prefers to not pay the utilities, a realistic utility ad justment should be made to the pastor’s salary.

Line D - Pensions. Regarding pensions, we strongly recommend 12% of “ Defined Compensation.” (The required rate for pension is determined by the ELCA.) Be aware that for a pastor living in a parsonage the “ Defined Compensation” figure used by Portico in calculating pension an d health benefits will be different from the Cash Compensation figure on this worksheet because it will include an amount for the fair rental value of the Parsonage. Please see the materials from the Portico to determine how to calculate the benefits amoun ts. Their website at www.porticobenefits.org contains a 2020 Pension Calculator for your use. See Appendix L in this workbook for additional information.

Line E - Health Care. For health care, the percentage used will vary according to the needed coverage. The actual figures for 2020 will arrive from Portico [Board of Pensions ] in August. Be aware that the Portico [Board of Pensions ] calculates the base on which health and pension benefits are based on their own def inition of “ Defined Compensation.” Please carefully read the Portico materials to determine the correct figure to use. Also , visit their website at www.porticobenefits.org for their 2020 Health Care Costs Calculator.

Line F - Vacation. We recommend four weeks of vacation, including four Sundays , so that the rostered minister has ample time away to maintain personal and family health.

Line G – Sic k Leave. Sick leave of up to two months with full salary, housing, and benefits should be provided for the rostered person. The Portico Disability Plan provides for 2/3 of defined compensation to be paid beginning in the third month. Each application for disability must be approved by Portico and should be made prior to the end of employment.

Line H - Continuing Education . ELCA guidelines suggest t wo weeks (including two Sundays) of continuing education for thos e in full -time calls.

9 EXPENSE WORKSHEET

Professional expenses can be reimbursed in a number of ways. The most desirable is a fully accountable reimbursement plan under which the pastor submits expenses to the Treasurer and is reimbursed. Under this arrangement the pastor need not include the rei mbursement as income nor be concerned that the expenses might not be deductible. See Appendix H and Appendix I for details and examples.

A. AUTOMOBILE $

B. PROFESSIONAL EXPENSES

CONTINUING EDUCATION $

BOOKS & PERIODICALS $

SYNOD EVENTS $

OTHER $

A. Automobile Expenses . If an automobile is not purchased or leased by the church for the pastor’s use, reimbursement should be made at the prevailing IRS allowable rate. B. Professional Expenses. • Continuing Education. To facilitate the updating of skills, and thereby the strengthening of ministry, the congregation should provide at least two weeks each year, including two Sundays, (in addition to vacation time) and $700 annually, both of which may accrue up to three years. • Books & Periodicals. We encourage $300 annually to keep abreast of developments in the many facets of parish ministry. • Synod Events. o Attendance at the Synod Assembly is required. Therefore, all expenses (travel, lodging, and registration) should be paid. We also encourage the congregation to pay the expenses of the spouse if they desire to attend. o First Call Theological Education is required. Documents outlining this program are available through the Synod Office. o We strongly encourage attendance at the Gathering of the Ministerium . This gathering is a time away with the bishop and other rostered ministers for worship, spiritual sharing, conversation, and to learn from gifted presenters. o For pastors age 45 -50, we also recommend participation in the Pre-Retirement Seminar , held in this synod or a neighboring synod in cooperation with the Board of Pensions. See the Board of Pensions website for dates and locations. • Other. See Appendix H & Appendix I for examples. 10 Appendix A: 2020 Rostered Minister Cash Compensation Guideline s NOTE: The guidelines o ffered here are based upon CASH CO MPENSATION (CC) , wh ich consists o f base salary, housing and Self-Employ ment Tax (SET) compensation . The 20 20 figures have been ad justed to in clude the full SET a mount o f 15.3% .

Pastors with Parsonage Pastors with Housing Allowance Years of 2019 2020 Years of 2019 2020 Experience CC CC Experience CC CC Year 1 42,570 42,996 Year 1 53,686 54,223 Year 2 43,315 43,426 Year 2 54,626 55,172 Year 3 44,073 44,514 Year 3 55,581 56,137 Year 4 44,844 45,293 Year 4 56,554 57,120 Year 5 45,629 46,085 Year 5 57,544 58,119 Year 6 46,428 46,892 Year 6 58,551 59,136 Year 7 47,240 47,712 Year 7 59,575 60,171 Year 8 48,067 48,547 Year 8 60,618 61,224 Year 9 48,908 49,397 Year 9 61,679 62,296 Year 10 49,764 50,261 Year 10 62,758 63,386 Year 11 50,635 51,141 Year 11 63,857 64,495 Year 12 51,521 52,036 Year 12 64,974 65,624 Year 13 52,422 52,947 Year 13 66,111 66,772 Year 14 53,340 53,873 Year 14 67,268 67,941 Year 15 54,273 54,816 Year 15 68,445 69,130 Year 16 55,223 55,775 Year 16 69,643 70,339 Year 17 56,189 56,751 Year 17 70,862 71,570 Year 18 57,173 57,744 Year 18 72,102 72,823 Year 19 58,173 58,755 Year 19 73,364 74,097 Year 20 59,191 59,783 Year 20 74,647 75,394 Year 21 60,227 60,829 Year 21 75,954 76,713 Year 22 61,281 61,894 Year 22 77,283 78,056 Year 23 62,354 62,977 Year 23 78,635 79,422 Year 24 63,445 64,079 Year 24 80,012 80,812 Year 25 64,555 65,201 Year 25 81,412 82,226 Year 26 65,685 66,342 Year 26 82,836 83,665 Year 27 66,834 67,503 Year 27 84,286 85,129 Year 28 68,004 68,684 Year 28 85,761 86,619 Year 29 69,194 69,886 Year 29 87,262 88,135 Year 30 70,405 71,109 Year 30 88,789 89,677 Year 31 71,637 72,353 Year 31 90,343 91,246 Year 32 72,890 73,619 Year 32 91,924 92,843 Year 33 74,166 74,908 Year 33 93,532 94,468 Year 34 75,464 76,219 Year 34 95,169 96,121 Year 35 76,785 77,552 Year 35 96,835 97,803 Year 36 78,128 78,910 Year 36 98,529 99,515 Year 37 79,496 80,290 Year 37 100,254 101,256 Year 38 80,887 81,696 Year 38 102,008 103,028 Year 39 82,302 83,125 Year 39 103,793 104,831 Year 40 83,743 84,580 Year 40 105,610 106,666

11 Appendix B: Equity Allowance An equity allowance is strongly encouraged if the pastor lives in a parsonage. This may help to provide housing later in a pastor's ministry, in retirement, at death or disability or when a parsonage is no longer available. The Virginia Synod encourages congregations to establish an equity allowance of at least $1,000 per year. This allowance can be paid directly to the pastor each year, in which case it is included in the defined compensation figures. Alternatively, the congregation can pay into a depository (agreeable to the pastor and the parish). These funds are designated for the provision of housing and remain in th e depository until a parsonage is no longer available or until the pastor retires, is disabled, dies or resigns. At this time payment is made to the pastor, his or her beneficiaries, or the funds are transferred to another parish for the pastor. These funds are taxable to the pastor when they are withdrawn for use. Other tax planning strategies such as Rabbi Trusts or Crumney Trusts, should also be explored with your pastor's personal tax advisor.

Appendix C: Pulpit Supply We recommend the following compensation for pulpit supply: One Service $ 150.00 - $250.00 Each Additional Service $50.00 Plus the IRS rate for the ROUND TRIP mileage Note: The range of the pulpit supply recommendation has also been broadened. This is in r ecognition of the reality that the local context and the cost of living vary widely across the Virginia Synod. We encourage congregation councils to factor in the complexity of their context when determining where they fall within this recommended range. In addition, for some congregations the pulpit supply recommendations also serve as one of the guidelines used to determine honorarium gifts for funerals and we ddings. We believe that the 2020 recommendation is an accurate reflection of the actual time and effort expended in pulpit supply, and that it honors the high value which we place on the ministry of Word and Sacrament in our midst.

Appendix D: Sabbatical /Extended Study Leave It is important for pastors as well as congregations and agencies to realize the value of continuing education through workshops, seminary courses, and personal study. ELCA congregations have long been encouraged to provide time and financial assistance to enable pastors to m aintain and improve their skills. From time to time, however, pastors may desire an extended period of time for study, personal growth, and reflection without the responsibilities of regular service — thus a sabbatical leave. These guidelines are provided to assist rostered ministers and congregations, synods, and agencies in preparing for sabbatical leaves. 1. Sabbatical leaves are intended for in -depth study of one or two topics directly related to the pastor’s call and should include time for personal and familial reflection. 2. The initial development will utilize the annual continuing education arrangements between the pastor and congregation, synod or agency. 3. The bishop will need to be consulted early in the process to assure adequate interim ministry during the sabbatical leave.

12 4. Sabbatical leaves are normally for a period of three to six months.

5. Those who may present proposals are pastors who have a minimum of seven years in the ministry and who have served in their current call for five or more years. The proposal shall include: a. A rationale for the sabbatical, including personal goals, and potential value for the Church, congregation or agency. b. A detailed outline of the intended course of study and use of time. c. An outline of financial implications for the sabbatical, including pastoral coverage during the absence.

6. Proposals for sabbatical leaves shall be presented to the governing body of the congregation or agency not less than six months prior to the leave.

7. Careful consideration shall be given to all aspects of the proposal and implications for the congregation or agency and the pastor.

8. Congregations or agencies may give sabbatical leaves as merit benefits.

9. Normally the financial considerations for the sabbatical shall be negotiated by the pastor and the congregation/agency. It is suggested, however, that the base salary, housing and Self - employment Tax, pension/health, and vacation be maintained at the current level, wit h the pastor assuming responsibility for all other personal and family expenses.

10. Sabbatical grants are available from the Lilly Endowment at : www.lillyendowment.org/religio n and the Louisville Institute at www.louisville - institute.org/Grants/programs/sgpldetail.aspx .

11. When a sabbatical leave is granted, a pastor shall normally agree to serve that congregation or agency for a minimum of one year following its completion.

12. Within six weeks of the completion of the sabbatical leave, the pastor shall present to the congregation/agency and the bishop a detailed reflection on the experienc es of the leave.

13. Congregations and/or rostered ministers who want assistance in developing sabbatical plans should contact the synod office.

13 Appendix E: Counseling for Rostered Ministers and Their Families

The Virginia Synod contracts with VIP Care to provide a limited amount of counseling for pastors and their families. Those interested in using this service are invited to contact VIP Care directly at 1.804.282.8332. V IP Care direct bills the Virginia Synod while maintaining the client’s anonymity.

Video Conferencing Counseling is now available through Employee Assistance Program (EAP). Beacon Health, our EAP provider, is now offering EA P video counseling to all our ELCA Primary health plan members. These licensed counselors are specially trained in offering video counseling. Remember, you and covered family members may qualify for up to six in -person EAP counseling sessions per issue p er year, at no cost for you.

14 Appendix F: Example Wor ksheet - Rostered Minister Receiving Housing Allowance

Cash Compensation A. Minimum Cash Compensation for 2020 $69,130 Pastor X has 15 years’ experience as a parish pastor B. Merit Increase 0 This is Pastor X’s first year in this congregation

C. Skills Increase 1,500 Pastor X has completed substantial course work to increase skills in marital counseling. D. Housing Adjustment 4,800 Pastor X will receive a housing adjustment because the city in which the church is located has high housing costs.

Total Cash Compensation $75,430 This is the amount that will be paid to Pastor X for Total Cash Compensation for 2020

Benefits E. Pension $9,052 Congregation Y has been contributing to the pension at a rate of 12 % of total Cash Compensation. $75,430 x .12 = $9,052 F. Health Care (Gold Package) Portico Benefits Service at www.porticobenefits.org . G. Vacation Pastor X will receive 4 weeks of vacation (4 Sundays) H. Sick Leave Pastor X will be allowed up to 2 months of sick leave. I. Continuing Education Pastor X will receive 2 weeks of continuing education (2 Sundays).

15 Appendix G: Example Wor ksheet - Rostered Ministers with Parsonage Provided

Cash Compensation A. Minimum Cash Compensation for 2020 $54,816 Pastor X has 15 years ’ experience as a parish pastor. B. Merit Increase 0 This is Pastor X’s first year in this congregation. C. Skills Increase 1,500 Pastor X has completed substantial course work to increase her skills in marital counseling.

D. Equity Allowance 0 Congregation Y will pay $1,000 to a depository for Pastor X’s equity allowance. This is not taxable now, but will be taxable to him/her when he/she receives it. E. Furnishings Adjustment 2,400 Church Y will pay a furnishings allowance of $2 ,400 to Pastor X. F. Utilities Adjustment 0 Congregation Y will pay all the actual expenses for maintenance and all the utilities. Total Cash Compensation $58,716 This is the amount that will be paid to Pastor X for Total Cash Compensation for 2020 Benefits G. Pension $9,160 Congregation Y has been contributing to the pension at a rate of 12%. For a pastor living in a parsonage the pension and health benefits a re calculated as follows: Total Cash Compensation $58,716 30% x Total Cash Compensation 17,615 $76,331 $76,331 x .12 = $9,160 contribution to pension H. Health Care (Gold Package) See Portico Benefit Services at www.porticobenefits.org I. Vacation Pastor X will receive 4 weeks of vacation, including 4 Sundays. J. Sick Leave Pastor X will be allowed up to two months of sick leave. K. Continuing Education Pastor X will receive 2 weeks (including 2 Sundays) continuing education.

16 Appendix H: Reimbursement Policy - Example REIMBURSEMENT POLICY In accordance with Treasury Regulations 1.162-17 and 1.274-5(e) (name)

Lutheran Church hereby establishes reimbursement accounts and a reimbursement policy for the pastor(s) and staff members with the following terms and conditions:

1. A reimbursement account will be established with each pastor and staff member consisting of an amount designated by the congregation for the reimbursement of ministry expenses and any additional amount which the pastor or staff member wishes to add as a salary reduction. **

2. The church will reimburse only mini stry -related expenses incurred by a pastor or staff member. Such expenses will include: • Business use of automobile, up to the current IRS standard mileage rate. It is understood that one daily round trip’s commuting miles between the pastor’s or staff memb er’s home and the church will not be reimbursed. • Business travel away from home; transportation, lodging, and meals. • Convention and conference registration expenses. • Educational expenses, if otherwise qualified as a business expense or itemized deduction. • Books, journals, magazines, tapes, computer software, internet access costs, and daytimer supplies if related to ministry or employment. • Purchase and maintenance of clerical garments. • Children’s sermon resources. • Entertainment/hospitality expens es, if business/ministry connection is met.

3. The pastor or staff member will account for each allowable expense in writing monthly. Documentation will include the amount, time and place, business/ministry purpose and relationship of each expense. A receip t will accompany the documentation.

4. The pastor or staff member will return advances or reimbursements that exceed actual business/ministry expenses.

5. Under this accountable arrangement, the church will not report amounts reimbursed as taxable income on the pastor’s or staff member’s Form W-2. Neither will the pastor nor staff member report reimbursed amounts as income on Form 1040 for personal income tax purposes.

** Under a salary reduction plan, if the designated amount by which the salary is reduced is not used, that amount must be forfeited. It is strongly suggested that before adopting any plan your legal/tax advisor be consulted to be certain that your plan complies with the most recent regulations.

17 Appendix I: Reimbursement Authori zation – Example REIMBURSEMENT AUTHORIZATION

Date No.

LUTHERAN CHURCH

Payment Authori zation Form

Budget Account No.

Requested By: Title

Approved By: Title

ITEMS COST Auto - Mileage ( miles) $ Parking Fees/Tolls $ Books/Publications/Software $ Continuing Education Costs $ Maintenance of Clergy Garments $ Professional Gifts/Cards/Postage $ Meals/Entertainment – Church Business $ Meals/Entertainment of Out -of-Town Speakers $ Children Sermons $ Car Phone and Pager $ Library Fees/Copying Fees $ Hospitality/Social Ministry/Assistance - Needy $ TOTAL $

Date Bill Paid Check No. Amount

18 Appendix J: Rostered Ministers’ Housing Allowance Designation - Example

Insert for Minutes of Congregation Council Meeting: The Congregation Council of Lutheran Church meeting on ( date ), after considering the Statement of Pastor , setting forth the amounts estimated to be designated as Housing Allowance beginning (date ), (based upon a home valued at $ , with a fair rental value of the h ome, furnished, plus the cost of all utilities @ $ per month) upon motion duly made and seconded, adopted the following resolution: Resolved, that the Rev. receive payment in the amount of $ designated as Parsonage Housing Allowance effective (date) , as follows: Housing-Mortgage PIT $ Utilities and Fuel Maintenance Insurance Furnishings Total 2020 Housing Allowance: $ and $ shall be designated as Base Salary, and $ shall be designated as Social Security Allowance.

Notification by Secretary of the Congregation Council: The Secretary of the Congregation Council should officially inform the Pastor of the action taken and the amounts of the designated allowances, in writing, as follows:

Notification of Parsonage Housing Allowance Date: Dear Pastor : This is to advise you that at a meeting of the Congregation Council of Lutheran Church held on (date) , your Parsonage Housing Allowance beginning (date) was officially designated and fixed in the amount of $. Accordingly, $ of the total payments to you beginning (date) will constitute Parsonage Housing Allowance, $ will constitute base salary , and $ will constitute Social Security Allowance, for a total Compensation Package of $ . Under Section 107 of the Internal Revenue Code, an ordained minister of the gospel is allowed to exclude from gross income the Parsonage Housing Allowance paid as part of compensation to the extent used to rent or provide a home (meals and maid service excluded). You should keep accurate records of your expenditures to rent or provide a home in order to substantiate any amounts excluded from gross income in filing your federal income tax return. Sincerely, , Council Secretary

19 Appendix K: Defined Compensation for Portico Benefits Service

For 2020 Pension calculations and Medical calculati ons, visit the Portico Benefits Service website at www.porticobenefits.org to access their calculation programs.

Q. What is defined compensation? A. Defined compensation is the basis that Portico Benefits Service uses to determine the amount which a congregation or sponsoring organization pays toward pension and health benefits for a pastor.

Defined compensation is calculated as follows: (A) cash salary - annual base salary (before reductions for tax sheltered annuities or reimbursement accounts); plus (B) clergy Social Security tax allowance; and (C) if housing/parsonage is provided, 30 percent of (A) + (B), plus furnishings and utility allowances paid directly to the member, or if housing is not provided, the actual cash housing allowance paid to the member.

Defined compensation also includes • housing equity contributions, if the sponsoring congregation or organization pays them directly to the member (include in base salary); • additional tax -sheltered annuity contributions, made by way of a voluntary salary reduction agreement reached between the member and the sponsoring congregation or organization, including tax -sheltered contributions made to other financial institutions (include in base salary); • furnishings and utilities allowance, if the sponsori ng congregation or organization pays it directly to the member.

Defined compensation does not include • housing equity contributions made on the member’s behalf to the Optional Pension Plan or to another financial institution; • furnishings and utilities allo wance, if the sponsoring congregation pays these expenses directly; • additional pension contributions (above the Regular Pension Plan requirement) paid by the sponsoring congregation or organi zation on the member’s behalf, in addition to the member’s salary; • automobile allowance; • book allowance; • continuing education allowance.

SEE Portico Benefits Service materials for worksheets which are usually received by congregations in August, or visit their website at www.porticobenefits.org for the latest information.

20 2020 LEADERSHIP SUPPORT GUIDELINES

For Rostered Ministers of Word and Service

(Guidelines for Rostered Ministers of Word and Sacrament are provided separately)

The Virginia Synod P.O. Box 70 Salem, VA 24153-0070 Phone (540) 389-1000 Fax (540) 389 -5962

Western Office of the Bishop Eastern Office of the Bishop P.O. Box 70 1301 Colley Avenue Salem, Virginia 24153 Norfolk, Virginia 23517 Phone: 540-389 -1000 Phone: 757-622 -9421 Fax: 540-389 -5962

www.vasynod.org The Virginia Synod of the Evangelical Lutheran Church in America

In Partnership with the Islands District, Papua New Guinea TO: Council Presidents/Vice Presidents of Congregations and Rostered Ministers FROM: Synod Council, Virginia Synod DATE: August 201 9

SUBJECT: 2020 Recommended Minimum Compensation and Reimbursement Guidelines

We are pleased to share with you the 20 20 recommended minimum compensation guidelines for Virginia Synod Rostered Ministers of Word and Service . Separate guidelines are available for Rostered Ministers of Word and Sacrament . These figures have been approved by both the Synod Council and the 201 9 Synod Assembly. The complete Leadership Support Guidelines for Rostered Ministers are available on line at www.vasynod.org /resources/compensation -guidelines/. The 20 20 beginning salary recommendation has been increased by 1% over the 201 9 level . Step increases in the cash compensation tables (base salary, housing, and Self -Employment Tax compensation), based on years of experience for rostered ministers , continue to be set at 1.75% per year. All figures include the full Self -Employment Tax amoun t of 15.3% . The Expense Worksheet recommendation for Continuing Education, attendance at the Gathering of the Ministerium, and Books & Periodicals under Professional Expenses total s $1,000. In addition to the information that we have provided, you will nee d information from Portico Benefits regarding pension, health, and disability contributions for the coming year. That information, along with guidelines for pension contributions, will be sent directly to each parish. The Portico website is www.porticobenefits.org . We encourage the formation of a Mutual Ministry Committee in every congregation. We also recommend Pastor and People —Making Mutual Ministry Work, in the Congregational Leader Series from Augsburg Fortress www.augsburgfortress.org . If you need any assistance from ou r Synod Council, please contact t he Virginia Synod office at 540 -389- 1000. May God continue to bless your ministry, and may you be able to see God’s hand moving and guiding you in this process of compensation so that the partnership in your parish helps usher in the kingdom and brings glory to God.

Peace,

The Synod Council

2020 LEADERSHIP SUPPORT GUIDELINES

Table of Contents

COMPENSATION PLANNING ...... 1 COMPENSATION WORKSHEET ...... 5 EXPENSE WORKSHEET ...... 7 Appendix A: Deacon Minimum Salary Guidelines for 2020 ...... 8 Appendix B: Sabbatical/Extended Study Leave ...... 9 Appendix C: Counseling for Rostered Ministers and Their Families ...... 10 Appendix D: Reimbursemen t Policy Example ...... 11 Appendix E: Reimbursement Authorization Example ...... 13 Appendix F: Defined Compensation for the ELCA - Portico Benefit Services ...... 14

COMPENSATION PLANNING

It is a special opportunity and responsibility of the Christian community for members of the congregation to work together prayerfully with their rostered ministers to provide a fair compensation. Both congregations and Rostered Ministers of Word and Servi ce benefit when this process is characterized by openness, honesty and mutual care. The guidelines that follow are presented as an aid to your conversation.

The Guidelines reflect the reality of the distinct demands and stresses that impact those who work full-time in the church. Our rostered ministers are “on call” with frequent interruptions to family life. Most of our rostered ministers have received graduate education. In addition, similar preparation in any other profession would be remunerated with a considerably higher standard of living. Our rostered ministers are highly motivated by a strong calling to serve the Gospel of Jesus Christ and the needs of people with love and faithfulness. In order to fulfill their calling, it is essential that they re ceive sufficient financial resources to care for themselves and their families.

The modern context for ministry presents the church with a variety of challenges and opportunities that require creative and informed responses if congregations are going to serve and grow effectively. With this in mind , the Guidelines stress the importanc e of continuing education for rostered ministers. Furthermore, the demands upon a rostered minister’s time and energy require that they receive the compensations of adequate vacation time, sick leave, parental leave, family leave, and sabbaticals.

FREQUE NTLY ASKED QUESTIONS

Q. Why do you use the term “rostered minister ”? A. This is a comprehensive term to include ordained ministers and commissioned/consecrated lay leaders who are listed on the official rosters of the Evangelical Lutheran Church in America. Rostered Ministers of Word and Service now include what used to be referenced as associates in ministry, deaconesses, and diaconal ministers.

Q. Who determines compensation? A. The responsibility for determining compensation rests with the Congre gation Council. Yet it is difficult for the entire Congregational Council to undertake such a task. The annual appointment of a temporary Compensation Committee is recommended, with membership to include: 1. the Council President or Vice-President, 2. two members of the congregation agreed upon by BOTH the rostered minister and the Council, 3. the Chairperson of the Mutual Ministry Committee, and 4. the rostered minister

1 Q. Should the rostered minister be on the Compensation Committee? A. Making your rostered minister part of the group that deals with compensation will provide for a more satisfactory outcome. While there may be a portion of the discussion in which it may not be appropriate for rostere d ministers to be present, there are also matters for which their help will be needed.

Q. Where does evaluation enter into our deliberations? A. In formulating a recommendation to the Congregation Council, the Compensation Committee should use any past evaluation reports made to the Congregation Council. Regular evaluation of the relationship of the rostered minister with the parish helps to maintain a supportive, vital, growing partnership for both parties. This kind of mutually supportive relationship between the congregation and the rostered minister will directly affect the quality of the ministry in your parish in a positive way.

Q. What about the recommended Minimum Cash Compensation Levels for Rostered Ministers? A. The Compensation Guidelines recommend a minimum cash compensation instead of a minimum “Salary” for rostered ministers in an effort to overcome the wide disparities in the synod in total compensation.

In order to be more equitable in the Virginia Synod, the Synod Council advocates the current synod guidelines as minimum cash compensation. We are aware that these recommendations may seem beyond the means of some of our parishes. It is particularly in these locations that we strongly encourage movement toward these levels of compensation. In addition to fair compensation for your current rostered minister, following the recommended guidelines will expand the pool of available candidates in a future call process. The next time your parish it calls a rostered minister we want you to be able to call the person you need and not to be guided simply by the monetary bottom line.

Q. What Salary Adjustment Factors need to be considered? A. Appropriate adjustmen t factors include congregational size and complexity (staffing, etc.) , the cost of living in the geographical area, previous experience and/or graduate work of the rostered minister, and continuing education. Additionally, previous work experience, and careers in the case of second career rostered minister , should be taken into account when establishing compensation.

Q. Is the lay rostered minister self -employed or an employee of the congregation? A. Rostered Ministers of Word and Service are considered employees by the IRS for purposes of Social Security and income taxes and require standard withholdings from their salaries. A standard W -2 is issued. Congregations are encouraged to consider costs of local housing in determining compensati on for all staff members. Moreover, housing allowances or parsonages are typically not available for Rostered Ministers of Word and Service , and so the guidelines are based on the need for these people to provide their own housing.

2 Q. Why should congregations establish “accountable reimbursement plans”? A. Since the rostered minister is considered an employee for income tax purposes, any “allowances” are considered as income and will be subject to income tax. His or her business expenses, mileage, books are considered business expenses and deductible as miscellaneous itemized deductio ns, deductible only to the extent that they exceed 2% of adjusted gross income. An accountable reimbursement plan as described on the Expen se Worksheet and in Appendices D & E provides the rostered leader with 100% reimbursement for professional expenses such as business expenses, mileage and books.

Q. What about Maternity/Parenting Leave? A. A specific Parental Leave Plan should be carefully drawn up in open consultation with your pastor/deacon. Parental leave is directed towards the birth or adoption of a child. 1. Parental Leave: eight (8) weeks full salary, housing, benefits for both Childbearing and Adoption Parental Leave, including eight (8) Sundays for both primary and secondary caregivers.

Factors for consideration: a) Eight (8) weeks is needed for physical healing, bonding time, working out feeding schedule, and recognition that day care centers do not accept newborns. b) Primary and Secondary Caregivers Language – If a distinction is going be made for d ifferent parents, please use these terms. The language is preferable to mother/father or maternity/paternity because primary and secondary do not reflect sex or gender. 2. Childcare Leave: A specific childcare leave should also be carefully drawn up in open consultation with the Synod, your pastor/deacon. Childcare Leave is to be used within the first year of a child’s birth. Childcare Leave can be used to ease a parent back into full time hours.

Example:

Pastor A is in a fulltime call and is returning from parental leave. She has 4 weeks of childcare leave. For the first two weeks of work, she works quarter time, using 1.5 weeks of her childcare leave. For her second two weeks of work, she works half time, using another week of her childcare leave. She then returns full time . She has 1.5 weeks of childcare leave left to use up until her child’s first birthday.

Pastor B's child is 6 months old. He has two weeks of child care leave, which he uses to take one extra day off each week for 10 weeks.

Factors for consideration: a. Sundays may or may not be included. b. Age of adopted child and/or needs of a child may affect length of time (more or less) offered. c. Depending on geographic location, paid childcare may not be available until babies are 12 weeks ol d. d. Discussion of bringing baby to work for set number of hours during the week or

3 increased hours of working from home.

3. If both parents are rostered ministers, (either in the same congregation/agency/Synod or separate ones), both should be given the reco mmended leave.

Q. What about Family Leave? A. A specific Family Leave Plan should also be carefully drawn up in open consultation with your pastor/deacon. Family Leave is directed towards illness or other special needs for family members, not limited to children. Such leave should include up to two (2) weeks full salary and benefits. Any other specific conditions should be clearly defined in writing.

Q. Who do we contact if we need further information? A. Pensions Information at Portico Web Site: www.porticobenefits.org (Site includes a Pension Calculation program, updated annually). Portico’s telephone is: 800.352.2876.

B. Cost of living variances for your county are available at the Bureau of Labor Statistics website: www.bls.gov .

4 COMPENSATION WORKSHEET

CASH COMPENSATION

A. MINIMUM CASH COMPENSATION $

B. COMPENSATION ADJUSTMENTS:

Merit Increase $

Skills Increase $

Other Adjustments $

Total Adjustments $

C. TOTAL CASH COMPENSATION (A + B) $

BENEFITS

D. PENSION (see www.porticobenefits.org for details) $

E. HEALTH CARE (Gold Package) see www.porticobenefits.org )$

F. VACATION Days/Weeks

G. SICK LEAVE Days/Weeks

H. CONTINUING EDUCATION Days/Weeks

(An example is found in Appendix D )

EXPENSES $

(See Expense Worksheet on page 7 )

5 INSTRUCTIONS

Line A – See Appendix A for Chart of Minimum Cash Compensation based on years of service and degree/equivalent experience.

Line B – Adjustments to Compensation . Appropriate adjustment factors include congregational size and complexity, the cost of living in the area, and continuing education.

Line D – Pensions . Regarding pensions, we strongly recommend 12% of “ Defined Compensation.” (The re quired rate for pension is determined by the ELC A.) Please see the materials from Portico [Board of Pensions ] to determine how to calculate the b enefits amount. Their website at www.porticobenefits.org contains a 20 20 Pension calculator for your use. See Appendix F in this workbook for additional information.

Line E – Health Care . For health care , the percentage will vary according to needed coverage. The actual figures for 20 20 will arrive from Portico in August. Be aware that the Portico calculates the base on which health and pension benefits are based on their own definition of “ Defined Compe nsation.” Please carefully read the Portico materials to determine the correct figure to use. The minimum package to be sel ected per Virginia Synod Council is the gold package Also visit their website at www.porticobenefits.org for their 20 20 Health Care Costs Calculator.

Line F –Vacation. We recommend four weeks of vacation which includes four Sundays to ensure that the rostered minister has ample time away to maintain personal and family health.

Line G – Sick Leave. Sick leave of up to two months with full salary, housing, and benefits should be provided for the rostered person. The Portico Disability Plan provides for 2/3 of defined co mpensation to be paid beginning in the third month. Each application for disability must be approved by Portico and should be made prior to the end of employment.

Line H – Continuing Education. ELCA guidelines suggest two weeks (including two Sundays) of continuing education for those in full -time calls.

6 EXPENSE WORKSHEET

Professional expenses can be reimbursed in several ways. The most desirable is a fully accountable reimbursement plan under which the rostered minister submits expenses to the treasurer and is reimbursed. Under this arrangement the rostered minister does not include the reimbursement as income nor does he or she have to be concerned that the expenses might not be deductible. See Appendix D and Appendix E for details and examples.

A. AUTOMOBILE $

B. Professional Expenses

Continuing Education $

Books & Periodicals $

Synod Events $

Other $

A. Automobile E xpenses. If an automobile is not purchased or leased by the church for the use of the rostered minister , reimbursement should be made at the prevailing IRS allowable rate. B. Continuing Education. To facilitate the updating of skills, and thereby the strengthening of ministry, the congregation should provide at least two weeks each year, including two Sundays, (in addition to vacation time) and $700 annually, both of which may accrue up to three years. C. Books & Periodicals. We encourage at least $300 annually to keep ab reast of developments in the many facets of parish ministry. D. Other Professional E xpenses . See Appendix D & E for examples. E. Synod Events: 1. Attendance at the Synod Assembly is required. Therefore, all expenses (travel, lodging, and registration) should be paid. We also encourage the c ongregation to pay the expenses of the spouse if he/she desires to attend. 2. First Call Theological Education is required. Documents outlining thi s program are available through the Synod Office. 3. We strongly encourage attendance at the Gathering of The Ministerium . This gathering is a time away with the bishop and other rostered ministers for worship, spiritual sharing, conversation, and to learn fr om gifted presenters. 4. For rostered ministers age 45 -50, we also recommend participation in the Pre - Retirement Seminar , held in this synod or a neighboring synod in cooperation with the Board of Pensions. See the Portico website for dates and locations [www.porticobenefits.org ].

7 Appendix A: Deacon Minimum Salary Guidelines for 20 20

201 9 Salary with 20 20 Salary with 201 9 Salary with 20 20 Salary with Bachelor's Degree Bachelor's Degree Master’s Degree Master’s Degree Years of or similar work or similar work Years of or similar work or similar work Experience experience experience Experience experience experience Year 1 40,553 40,959 Year 1 43,335 43,768 Year 2 41,263 41,675 Year 2 44,093 44,534 Year 3 41,985 42,405 Year 3 44,865 45,314 Year 4 42,720 43,147 Year 4 45,650 46,107 Year 5 43,467 43,902 Year 5 46,449 46,914 Year 6 44,228 44,670 Year 6 47,262 47,734 Year 7 45,002 45,452 Year 7 48,089 48,570 Year 8 45,789 46,247 Year 8 48,931 49,420 Year 9 46,591 47,057 Year 9 49,787 50,285 Year 10 47,406 47,880 Year 10 50,658 51,165 Year 11 48,236 48,718 Year 11 51,545 52,060 Year 12 49,080 49,570 Year 12 52,447 52,971 Year 13 49,939 50,438 Year 13 53,364 53,898 Year 14 50,812 51,321 Year 14 54,298 54,841 Year 15 51,702 52,219 Year 15 55,249 55,801 Year 16 52,606 53,133 Year 16 56,215 56,778 Year 17 53,527 54,062 Year 17 57,199 57,771 Year 18 54,464 55,008 Year 18 58,200 58,782 Year 19 55,417 55,971 Year 19 59,219 59,811 Year 20 56,387 56,951 Year 20 60,255 60,858 Year 21 57,374 57,947 Year 21 61,309 61,923 Year 22 58,378 58,961 Year 22 62,382 63,006 Year 23 59,399 59,993 Year 23 63,474 64,109 Year 24 60,439 61,043 Year 24 64,585 65,231 Year 25 61,496 62,111 Year 25 65,715 66,372 Year 26 62,572 63,198 Year 26 66,865 67,534 Year 27 63,668 64,304 Year 27 68,035 68,716 Year 28 64,782 65,430 Year 28 69,226 69,918 Year 29 65,915 66,575 Year 29 70,437 71,142 Year 30 67,069 67,740 Year 30 71,670 72,387 Year 31 68,243 68,925 Year 31 72,924 73,653 Year 32 69,437 70,131 Year 32 74,200 74,942 Year 33 70,652 71,359 Year 33 75,499 76,254 Year 34 71,888 72,607 Year 34 76,820 77,588 Year 35 73,146 73,878 Year 35 78,164 78,946 Year 36 74,427 75,171 Year 36 79,532 80,328 Year 37 75,729 76,486 Year 37 80,924 81,733

8 Year 38 77,054 77,825 Year 38 82,340 83,164 Year 39 78,403 79,187 Year 39 83,781 84,619 Year 40 79,775 80,572 Year 40 85,247 86,100

Appendix B: Sabbatical/E xtended Study Leave

It is important for rostered ministers as well as congregations and agencies to realize the value of continuing education through workshops, seminary courses, and personal study. ELCA congregations have long been encouraged to provide time and financial assistance to enable rostered ministers to maintain and improve their skills. From time to time, however, these professionals may desire an extended period of time for study, personal growth, and reflection without the responsibilities of regular service — thus a sabbatical leave. These guidelin es are provided to assist rostered ministers and congregations, synods, and agencies in the contemplation and negotiation of such sabbatical leaves.

1. Sabbatical leaves are intended for in -depth study of one or two topics directly related to the call of the rostered minister and should include time for personal and familial reflection.

2. The initial development will utilize the annual continuing education covenant between rostered ministers and congregation, synod or agency.

3. The bishop will need to be consul ted early in the process to ensure adequate interim ministry during the sabbatical leave.

4. Sabbatical leaves are normally for a period of three to six months.

5. Those who may present proposals are rostered ministers who have a minimum of seven years in the ministry and who have served in their current call for five or more years. A proposal shall include: a. A rationale for the sabbatical, including personal goals, and potential value for the church, congregation or agency. b. A detailed outline of the intended course of study and use of time. c. An outline of financial implications for the sabbatical, including pas toral coverage in their absence.

6. Proposals for sabbatical leaves shall be presented to the governing body of the congregation or agency not less than six months prior to the beginning of the leave.

7. Careful consideration shall be given to all aspects of the proposal and implications for the congregation or agency and the rostered minister.

8. Congregations or agencies may give sabbatical leaves as merit benefits.

9. Normally the financial considerations for the sabbatical shall be negotiated by the rostered minister and the congregation/agency. It is suggested, however, that the base

9 salary, pension/health, and vacation be maintained at the current level, with the rostered minister assuming responsibility for all other personal and family expenses.

10. Sabbatical grants are available from the Lilly Endowment. You may access this information at www.lillyendowment.org/religion .

11. When a sabbatical leave is granted, a rostered minister shall normally agree to serve that congregation or agency for a minimum of one year following the completion of the leave.

12. Within six weeks of the completion of the sabbatical leave, the rostered minister shall present to the congregation/agency and the bishop a detailed reflection on the experiences of the ir leave.

13. Congregations and/or rostered ministers who want assistance in developing sabbatical plans should contact the synod staff.

Appendix C: Counseling for Rostered Ministers and Their Families

The Virginia Synod contracts with VIP Care to provide a limited amount of counseling for rostered ministers and their families. Those interested in using this service are invited to contact VIP Care directly at 1.804.282.8332. VIP Care direct bills the Vir ginia Synod while maintaining the client’s anonymity.

Video Conferencing Counseling is now available through Employee Assistance Program (E AP). Beacon Health, our EAP provider , is now offering EAP video counseling to all our ELCA Primary health plan members. These licensed counselors are specially trained in offering video counseling. Remember, you and covered family members may qualify for up to six in -person EAP counseling sessions per issue per year, at no cost for you.

10 Appendix D: Reimbursement Policy E xample

REIMBURSEMENT POLICY

In accordance with Treasury Regulations 1.162 -17 and 1.274-5(e), (name)_____ Lutheran Church hereby establishes reimbursement accounts and a reimbursement policy for the rostered minister(s) and staff members with the following terms and conditions:

1. A reimbursement account will be established with each rostered minister and staff member consisting of an amount designated by the congregation for the reimbursement of ministry expenses and any additional amount which the rostered minister or staff member wishes to add as a reduction of salary. **

2. The church will reimburse only ministr y-related expenses incurred by a rostered minister or staff member. Such expenses will include:

$ Business use of automobile, up to the current IRS standard mileage rate. It is understood that one daily round trip’s commuting miles between the rostered minister’s or staff member’s home and the church will not be reimbursed.

$ Business travel away from home ; transportation, lodging, and meals. $ Convention and conference registr ation expenses. $ Educational expenses, if otherwise qualified as a business expense or itemized deduction.

$ Books, journals, magazines, tapes, computer software, internet access costs, and daytimer supplies if related to ministry or employment.

$ Membership in Professional Organizations. $ Purchase and maintenance of clerical garments. $ Children’s sermon resources. $ Entertainment/hospitality expenses, if business/ministry connection is met.

3. The rostered minister or staff member will account for each allowable expense in writing monthly. Documentation will include the amount, time and place, business/ministry purpose and relationship of each expense. A receipt will accompany the documentation.

4. The rostered minister or staff member will return advances or reimbursements that exceed actual business/ministry expenses.

11 5. Under this accountable arrangement, the church will not report amounts reimbursed as taxable income on the rostered minister’s or staff member’s Form W-2. Neither will the rostered minister nor staff member report reimbursed amounts as income on Form 1040 for personal income tax purposes. ** Under a Salary Reduction Plan, if the designated amount by which the salary is reduced is not used, that amount must be forfeited. It is strongly suggested that before adopting any plan your legal/tax advisor be consulted to be certain that your plan complies with the most recent regulations.

12 Appendix E: Reimbursement Authori zation E xample

Date No.

______LUTHERAN CHURCH

Payment Authori zation Form

Budget Account No.

Requested By: Title

Approved By: Title

ITEMS COST

Auto - Mileage ( miles) $ Parking Fees/Tolls $

Books/Publications/Software $

Continuing Education Costs $

Maintenance of Professional Garments $

Professional Gifts/Cards/Postage $

Meals/Entertainment – Church Business $

Meals/Entertainment of Out -of-Town Speakers $

Children Sermons $

Cell Phone $

Library Fees/Copying Fees $ Hospitality/Social Ministry/Assistance - Needy $

TOTAL $

Date Bill Paid Check No. Amount

13 Appendix F: Defined Compensation for the ELCA - Portico Benefit Services

For 20 20 Pension calculations and Medical calculations, visit the Portico website at www.porticobenefits.org to access their calculation programs.

Q. What is defined compensation? A. Whether you are an ELCA rostered minister or lay employee, annual defined compensation includes your base salary, before any pretax benefit contributions are deducted.

Defined compensation e xclusions Annual defined compensation does not include : $ the cost of utilities paid to the utility comp any by your congregation or organization $ employer contributions including those made to the ELCA Retirement Plan or another eligible retirement plan $ non-taxable reimbursements or expense allowances (such as auto and mileage, continuing education, book or professional expenses )

Pretax benefit contributions include member pretax contributions to the ELCA Retirement Plan or another eligible retirement plan. They also include pretax contributions to qualified reimbursement accounts for medical, child care or transportation expenses.

SEE Portico materials for worksheets which are usually received by congregations in August, or visit their website at www.porticobenefits.org for the latest information.

14 2020 Narrative Ministry Spending Plan

Financial Projections

Spending Plan

Designated Funds

5 | P a g e Overview

The 20 20 Ministry Spending Plan for the Virginia Synod of the Evangelical Lutheran Church in America (ELCA) was developed with two goals.

1. Continue our emphasis on simplicity and transparency. This has involved bringing all the expenses associated with regular operations of the Synod into the spending plan, rather than accounting for some costs in designated funds. 2. Decrease the Synod's mission support to the Churchwide Organization of the ELCA from 42 .5% to 40.0% in consultation with the ELCA Churchwide office. This reduction began in 2019.

The 20 20 Ministry Spending Plan anticipates financial support of $ 1,938 ,800 and allows for investments in ministry of $ 1,948,678 which will result in a projected shortfall of ($ 9,878 ) or (0.51%) as outlined in the following three (3) charts on pages 7, 8, and 9 as well as the detailed 2020 proposed vs. 2019 approved mission support and investment in ministry information provided on pages 12 through 14 of this report .

This spending plan is hereby submitted to the 201 9 Virginia Synod Assembly for its consideration .

6 | P a g e Comparison of Final 2019 Budget (Revenue vs. Expenses) to 2020 Proposed Budget

2020 Over / % Change - Description 2019 2020 (Under) 2019 2020 vs. 2019

Mission Support from $1,700,000 $1,725,000 $25,000 1.5% Congregations

Other Income (Interest, DEM Grant, Individual Donations, $262,003 $213,800 ($48,203) -18.4% ForwardingFaith, Misc.) - a

Total Revenue $1,962,003 $1,938,800 ($23,203) -1.2%

Mission Support to ELCA $706,100 $690,000 ($16,100) -2.3% Churchwide - b Office of the Bishop - c $713,624 $715,822 $2,199 0.3%

Synod Office Operations - d $125,355 $126,030 $675 0.5%

Synodical Ministry - e $82,020 $77,050 ($4,970) -6.1%

Grants to Ministry Partners - f $306,881 $300,325 ($6,556) -2.1%

Synod Council Activities $23,500 $23,500 $0 0.0% All Other Spending $15,951 $15,951 $0 0.0% Total Expenses $1,973,431 $1,948,678 ($24,752) -1.3%

Excess of (Expenses) over ($11,428) ($9,878) $1,550 -13.6% Revenue

Depreciation of Assets $0 ($30,000) ($30,000)

Excess of (Expenses) over ($11,428) ($39,878) ($28,450) Revenue after Depreciation

Footnotes a - Includes 4% of ForwardingFaith investment ($1,650,000) b - 42% of Mission Support c - Includes a 2.75% increase for Synod staff and Synod support staff d - Includes a 2% increase in the rent for Synod offices on campus of Roanoke College

7 | P a g e e - Includes $25,000 scholarships. Excludes a one -time charge in F/Y 2019 for the Global Missions Team

f - Includes a 50% reduction in F/Y 2019 contributions to (i) Roanoke College (ii) Lutheran Family Services and (iii) Virginia Lutheran Homes. Also inc ludes zero dollar contribution to National Lutheran Communities and Services and a 7% decrease from F/Y 2019 to Campus Ministry Grants to Congregations.

Financial Support

Anticipated financial support come from the follow sources:

FINANCIAL SUPPORT 2020 Proposed % of Total Spending Plan Financial Support

Mission Support from Congregations $1,7 25 ,000 89.0% Other Revenues. Income from Investments, $132,800 6. 8% Insurance, DEM grants Forwarding Faith $66,000 3.4% Individual Giving $15,000 0.8% Total Other $213,800 11. 0% TOTAL REVENUES $1,938,800 100.0%

Projections for financial support in 2020, take into account the decline in overall mission support over the last few years. Through support for congregational stewardship teams and efforts to strengthen congregational ministry, we look forward to a streng thening of mission support which will allow congregations and the Virginia Synod to invest in new and expanded ministry.

Other Financial Support consists of income from investments held by the ELCA Foundation and Thrivent Financial, insurance refunds as well as a grant from the ELCA

The Forwarding Faith Endowment is managed by Blue Edge Capital and yields a 4% spending rate annually.

Many individuals make gifts to the Synod throughout the year, with some being quite significant. We have made conservative estimates of the dollar amount of these gifts for 2020.

8 | P a g e Investments in Ministry Total Investments in Ministry fall into the following main categories :

2020 Proposed % of Total Ministry Spending Area Budget Expenditures

Mission Support (Apportionment to ELCA Churchwide): 40.0% of congregational $690 ,000 35.4% giving to the Synod

Office of the Bishop: Salaries for the Bishop, his Assistants, and staff, with all $715,822 36.7 % benefits, travel and continuing education

Synod Office Operations $126,030 6.5%

Synodical Ministry: Ministries and events $77,050 4.0% organized and carried out by the Synod itself

Grants to Ministry Partners: Grants of Synod funds annually distributed to a $300,325 15.4% variety of partners in ministry, including agencies, institutions and congregations

Synod Council Activities: Various administrative and support expenses, $23,500 1.2% including insurance, audit, and Synod Council meetings

Contingency & Others: Software, Internet, Office Equipment and Supplies, Rent, and Maintenance for the Synod's $15,951 0.8% main office at Roanoke College's Bittle Hall, and Eastern Office of the Bishop located at 1st Lutheran in Norfolk

Total Ministry Spending $1,948,678 100.0%

Listed below are a few additional highlights to explain the different ministry areas and most significant changes:

Mission Support (Apportionment) to ELCA: The 2020 apportionment spending plan maintains support for Churchwide ministry at 40%.

9 | P a g e Office of the Bishop: "Office of the Bishop" refers not to the literal building in which the Bishop and his staff work, but to the people themselves. This covers the full salaries and benefits, (health, disability, group life insurance, retirement, travel and continuing education). Synodical Ministry: Most of the mini stry we do as the Virginia Synod is carried out by the Synod staff whom we support through salaries and benefits. This spending area refers to the costs associated with those ministries. Many of these ministries and events are self -supporting through regis tration fees, however some items related to these programs are covered by the spending plan (music licenses and other miscellaneous costs) . This area also supports the work done by our Candidacy Committee, Global Mission Team, financial aid to Virginia Syn od seminarians, and leadership development events like Orientation for New Leasers and First Call Theological Education.

Grants to Ministry Partners: Every year the Synod passes share 14.4 % of the mission support it receives with a variety of ministry partners who work alongside us across the Commonwealth. These funds provide support for:

• Lutheran Higher Education: Roanoke College, Lutheran Theological Seminary • Lutheran Outdoor Ministry: Carolina Furnace, Hungry Mother • Senior Living & Care: Virginia Lutheran Homes • Care for Children, Families and Adults: Lutheran Families Service of Virginia • Prison Ministry: Grace Inside • Campus Ministry: Grants to congregations ho sting campus ministry • Our Region in the ELCA: Region 9, which supports the six synods in the Southeast.

Synod Office Operations: This spending area includes all the daily operations costs of the synod offices (postage, office supplies, paper, telecommunications, leasing, Vanco and PayPal charges IT and networking support, etc. )

Designated Funds and the Balance Sheet

The Synod also receives and disburses a great deal of other funds throughout the year that are not part of the spending plan. These are handled through our designated accounts and consists of one of the following two types:

1. Event Registration: Registration fees paid for self -supporting events, including Synod Assembly, youth events, ACTS, Gathering of the Ministerium and others. When we take into account all the registration fees and costs of each event for the 10 | P a g e year, the surplus or deficit is closed to the spending plan. That means these accounts start at a zero balance every new year (we do not accumulate a running balance from prior years) 2. Designated Giving Funds that are collected, held, and then distributed for specific purposes (ELCA World Hunger, Forwarding Faith Endowment, etc. ).

Concl usion

This spending plan anticipates a small deficit budget. We invite each congregation is to prayerfully consider increasing your giving by one or two percent. This increase, along with our work to wisely and conservatively spend resources, will allow us to increase giving to the ELCA, fund and expand current ministries, and fund to new starts where appropriate.

As always, it will be important for the Synod Assembly to carefully consider all our ministry spending areas to make sure that we are fully funding each ministry in as faithful a manner as possible.

11 | P a g e Detailed 2020 Proposed Spending Plan for Ministry vs. 2019 Approved Final Spending Plan for Ministry

2019 2020 Mission Area Proposed Comments Final Budget Budget REVENUE Mission Support from Congregations $1,700,000 $1,725,000 Other Revenues.Income from Investments, $132,800 $132,800 Insurance, DEM grants Grants Forwarding Faith $52,000 $66,000 4% on $1.65M investment Balancing Figure $67,203 Individual Giving $10,000 $15,000 Total Other $262,003 $213,800 TOTAL REVENUES $1,962,003 $1,938,800

EXPENSES Apportionment to ELCA Churchwide Org. $706,100 $690,000 40% of Mission Support Office of the Bishop Deans $11,000 $11,000 Staff Synod Staff - Salaries and Benefits (all) $384,661 $395,240 2.7 %5 Increase Continuing Education $6,000 $6,000 Travel & Living $65,000 $50,000 Counseling Service $0 $0 Support Staff Salaries/Benefits/FICA $240,752 $247,373 2.7 %5 Increase Ecumenical Support $6,210 $6,210 Total Office of the Bishop $713,624 $715,822 Synodical Ministry Mission Table $500 Stewardship $500 Youth Ministry General Expenses $7,500 $7,500 Youth Adult Ministry $2,500 Candidacy Committee $35,000 $35,000 $25K scholarships Call Process $1,000 $1,000 First Call Theological Education $4,000 $4,000 Orientation to New Leaders in Virginia Synod $3,000 $3,000 Gathering of the Ministerium $3,000 $3,000 Boundary Training $0 $3,000 Power in the Spirit $3,000 $3,000 Roots and wings $2,520 $2,550

12 | P a g e 2020 2019 Final Mission Area Proposed Comments Budget Budget Communications $8,000 $8,000 Global Missions Team $15,000 $2,500 PNG Trip in 2019 ForwardingFaith Seed Money for New Ministry $1,000 TOTAL Synodical Ministry $82,020 $77,050 Grants to Ministry Partners Lutheran Theological Southern Seminary $104,700 $104,700 Roanoke College $12,480 $12,480 Virginia Interfaith Center for Public Policy $2,550 $2,550 Grace Inside Prison Chaplains $9,180 $9,180 Lutheran Family Services of Virginia $14,280 $14,280 Agreed with NLCS to National Lutheran Communities & Services $1,356 $0 change Virginia Lutheran Homes $8,000 $8,000 50% of prior yr Region 9 of ELCA $8,500 $8,500 Caroline Furnace Lutheran Camp $29,445 $29,445 Hungry Mother Lutheran Camp $12,390 $12,390 Mission Development Grants $30,000 $30,000 Campus Ministry Grants to Congregations $74,000 $68,800 Defined in 2019 TOTAL Grants $306,881 $300,325 Synod Council Activities Synod Council Expenses $7,500 $7,500 Insurance Premiums $11,000 $11,000 Legal Retainer Fees Audit $14,000 $14,000 Archives $6,000 $6,000 TOTAL Synod Council $38,500 $38,500

Synod Assembly ($15,000) ($15,000)

Synod Office Operations Postage $7,200 $7,200 Office Supplies $22,300 $22,300 Telecommunications $13,900 $13,900 Temporary Help Vanco Credit Card Processing Charges $1,450 $1,450 Maintenance $8,700 $8,700 Bank Charges $1,760 $1,760 Leasing - Copiers $23,400 $23,400 Payroll Processing $3,950 $3,950 Help Desk Support $1,870 $1,870 Rent - East Office (Norfolk) $9,000 $9,000 Rent - Bittle Hall, Salem $30,825 $31,500 2% increase Event Registration Software $1,000 $1,000 13 | P a g e 2020 2019 Final Mission Area Proposed Comments Budget Budget TOTAL Synod Office $125,355 $126,030 Contingencies & Other Contingency Furnishings & Equipment $3,000 $3,000 RURAL MINISTRY INTERNSHIP $7,951 $7,951 Bishop's Discretionary Fund $5,000 $5,000 TOTAL Other $15,951 $15,951 TOTAL EXPENSES $1,973,431 $1,948,678 Other Events and Misc. Accounts NET SURPLUS OR (DEFICIT) ($11,428) ($9,878)

Included for 1st time in Depreciation of Assets ($30,000) 2020

NET SURPLUS / (DEFICIT) including ($11,428) ($39,878) Depreciation

14 | P a g e Tab 8 -Policies and Forms Communication Update Form Please list any new or updated contact information .

Check the box for your preferred mailing address, phone number, and email address. The three checked as preferred will be listed in our rostered minister directory located on our website and will be used for the communications from the synod office.

Date: ______Preferred Personal Information Contact First name Middle name Last name Preferred name Minister of Word and Sacrament Minister of Word and Service Home address City/State/Zip Home phone Mobile/cellular phone Personal e -mail address Birthday (MM/DD/YYYY) Ordination (MM/DD/YYYY) Rostered in Virginia Synod Another Synod: (Please list Name of Synod)

Preferred Congregation/Organization Information Contact (Retired ministers can skip to the Retired Rostered Minister section) Current Status: Serving On Leave from Call Special Call Medical Leave Congregation Name Mailing Address City/State/Zip Physical Address (if different than mailing address)

Page 1 of 4 Rostered Minister Update Form

City/State/Zip Work phone Work e-mail address Call/Title Website Comment Section If you need additional space to provide further information or clarification on your congregation or organization, please do so below:

Page 2 of 4 Rostered Minister Update Form

Preferred Contact Retired Rostered Minister Information Current Status: Retired Retired and Serving Name of congregation where you are a member Name of congregation where you are currently attending Name of congregation where you are currently serving Mailing Address Physical Address (if different than mailing address) City/State/Zip Work phone Work e-mail address Call/Title Comment Section If you need additional space to provide further information or clarification on your retired status, information on where you are currently serving, or where you are currently a member, please do so below:

Page 3 of 4 Rostered Minister Update Form

Family Information Spouse’s Full Name Spouse’s Birthday (MM/DD/YYYY) Spouse’s Phone Spouse’s Email Date Married (MM/DD/YYYY)

Children: Name Birthdate Name Birthdate Name Birthdate Name Birthdate

"The Virginia Synod will never share your personal contact information with any outside agencies or third-party companies."

This form can be mailed to: Eastern Office of the Bishop Lenae Osmondson 1301 Colley Avenue Norfolk, VA 23517 or emailed to: [email protected]

Page 4 of 4 ______Date

Bishop Robert F. Humphrey Virginia Synod, ELCA P.O. Box 70 Salem, VA 24153

Dear Bishop Humphrey and members of the VA Synod Council:

By this letter, I hereby request that as of ______(date), you renew my status on the ELCA Roster as On Leave from Call for ONE (1) year. My reason for On Leave from Call status is: On Leave from Call (maximum 3 years; renewal requested annually by Rostered Minister) Family Leave (maximum 6 years; renewal requested annually by Rostered Minister) Study Leave (maximum 6 years; renewal requested annually by Rostered Minister)

On Leave from Call status is approved by Synod Council for ONE (1) year and can be requested annually from Synod Council by the Rostered Minister. I understand that it is my responsibility to request a renewal of my On Leave from Call status within 45 days of its expiration and that, if I do not request and receive a renewal, then I am no longer on the ELCA roster.

Wishing still to serve on occasion in a public way (e.g. as a supply pastor, visitation pastor, Bible Study leader, assisting minister, etc.) in the life of the Church, I continue in my promise to abide by my ordination vows, to live in full accord with the conduct of rostered ministers as outlined Vision and Expectations, and to remain current in my boundary training and certification. In whatever ELCA congregation that I join or visit, I also give assurance that I will respect, guard, and support the rights and privileges of the pastor under call by that congregation.

Faithfully yours,

______Signature

Printed information:

______Name

______Street Address

______City, State, Zip

Please complete your request AND On Leave from Call information form, and email both documents to both Rebecca Walls at [email protected] and Lenae Osmondson at [email protected] . You may also mail your request to the Office of the Bishop at P.O. Box 70, Norfolk VA 24153. Virginia Synod, ELCA Information for On Leave From Call Status

Full Name:

Current address: Phone Number:

Date of Ordination/Consecration: Current or most recent call/parish:

Nature of On Leave from Call status requested:  Normative  Family  Study

Type of request:  initial request renewal

Commencement Date requested for On Leave from Call status:

Have you ever been on leave from call before? No Yes

If yes, list dates of previous leaves and reason(s) for them:

Please state the reason(s) you are requesting On Leave from Call status:

Please state how the granting of your request for On Leave from Call would serve the interests of the Synod and the Church: What plans or goals do you have for the period you are on leave?

Will you be available to serve as a supply pastor during your leave? Yes No

What are your employment plans for the period you are requesting On Leave status?

Where do you intend to reside during your leave?

What plans do you have for maintaining contact with the Bishop and ministerium of this Synod during your leave?

How long do you anticipate being On Leave from Call?

Are you a defendant in any pending civil or criminal litigation? No Yes Have you been convicted of any criminal offense in the past 2 years? No Yes Has anyone threatened to sue you within the past 2 years? No Yes If you answered yes to any of these last 3 questions, please state the nature, date & circumstances surrounding this conviction or threatened or pending litigation.

Additional comments or information you believe would be helpful to the Synod Council in determining whether to grant you On Leave from Call status.

Date: Signature: ______Date

Bishop Robert F. Humphrey Virginia Synod, ELCA P.O. Box 70 Salem, VA 24153

Dear Bishop Humphrey and members of the VA Synod Council:

By this letter, I hereby request that as of ______(date) , you change my status on the ELCA Roster to Disability Leave . My reason for Disability Leave includes:

Medical Diagnosis:

Benefits Decision (if any):

Other pertinent information:

I understand that disability roster status is discretionary and is granted by the Synod Council upon endorsement by the synod bishop. I also understand that the continuation of disability roster status is subject to review at any time and shall be reviewed in the event that disability benefits are terminated. I further understand that if my disability roster status ceases and if I am not under call or have not received and accepted a call, I should request on-leave-from-call status or retired status, if eligible.

I continue in my promise to abide by my ordination/consecration vows, to live in full accord with the conduct of rostered ministers as outlined in Vision and Expectations, and to remain current in my boundary training and certification. In whatever ELCA congregation that I join or visit, I also give assurance that I will respect, guard, and support the rights and privileges of the pastor under call by that congregation.

Faithfully yours,

______Signature

[Please see other side for more information] Printed information:

______Name

______Street Address

______City, State, Zip

Please complete your request including all of the above information, in addition to any personal statements or messages you wish to include. Please email your request to both Rebecca Walls at [email protected] and Lenae Osmondson at [email protected] . You may also mail your request to the Office of the Bishop at P.O. Box 70, Salem VA 24153. Date

Bishop Robert F. Humphrey Virginia Synod, ELCA P.O. Box 70 Salem, VA 24153

Dear Bishop Humphrey and Members of the VA Synod Council:

By this letter, I hereby request that as of ______(date) , you change my status on the ELCA Roster to Retired .

I understand that Retired roster status is discretionary and is granted by the Synod Council upon endorsement by the synod bishop. I understand that it is my responsibility to request a change in status to Retired within 45 days of the termination of my most recent call or On Leave from Call or Disability status, and that, if I do not request and receive a change to Retired status, then I am no longer on the ELCA roster.

I understand that, at the time of retirement, a Minister of Word and Sacrament is no longer pastor of a congregation and therefore must discontinue the functions of the pastoral office in any congregation previously served unless specifically authorized to do so. As a Minister of Word and Sacrament, I respect the integrity of the ministry of congregation(s) which I no longer serve as well as the authority of the current pastor(s) of such congregations. I further understand that I continue to live in partner ship with the Virginia Synod, ELCA: the bishop’s office shall provide pastoral care for me and I shall remain accountable to the bishop of the Virginia Synod.

Wishing still to serve on occasion in a public way (e.g. as a supply pastor, visitation pastor, Bible Study leader, assisting minister, etc.) in the life of the Church, I continue in my promise to abide by my ordination/consecration vows, to live in full accord with the conduct of rostered ministers as outlined in Vision and Expectations , and to remain current in my boundary training and certification. In whatever congregation that I join or visit, I also give assurance that I will respect, guard, and support the authority of the pastor(s)/deacon(s) under call by that congregation.

Faithfully yours,

Signature

Printed information:

Please complete your request including all of the above Name information, in addition to any personal statements or messages you wish to include. Please email your request to both Rebecca Walls at [email protected] and Lenae Osmondson at [email protected] . Street Address You may also mail your request to the Office of the Bishop at P.O. Box 70, Salem VA 24153. City, State, Zip ______Date

Bishop Robert F. Humphrey Virginia Synod, ELCA P.O. Box 70 Salem, VA 24153

Dear Bishop Humphrey and members of the VA Synod Council:

By this letter, I hereby request that as of ______(date) , you change my status on the ELCA Roster to On Leave from Call for ONE (1) year. My reason for On Leave from Call status is: On Leave from Call (maximum 3 years; renewal requested annually by Rostered Minister) Family Leave (maximum 6 years; renewal requested annually by Rostered Minister) Study Leave (maximum 6 years; renewal requested annually by Rostered Minister)

On Leave from Call status is approved by Synod Council for ONE (1) year and can be requested annually from Synod Council by the Rostered Minister. I understand that it is my responsibility to request a change in status to On Leave from Call within 45 days of the termination of my current call and that, if I do not request and receive a change to On Leave from Call status, then I am no longer on the ELCA roster. I further understand that it is my responsibility to request a renewal of my On Leave from Call status within 45 days of its expiration and that, if I do not request and receive a renewal, then I am no longer on the ELCA Roster.

Wishing still to serve on occasion in a public way (e.g. as a supply pastor, visitation pastor, Bible Study leader, assisting minister, etc.) in the life of the Church, I continue in my promise to abide by my ordination vows, to live in full accord with the conduct of rostered ministers as outlined in Vision and Expectations, and to remain current in my boundary training and certification. In whatever ELCA congregation that I join or visit, I also give assurance that I will respect, guard, and support the rights and privileges of the pastor under call by that congregation.

Faithfully yours,

______Signature

Printed information:

______Name

______Street Address

______City, State, Zip

Please complete your request AND On Leave from Call information form, and email both documents to both Rebecca Walls at [email protected] and Lenae Osmondson at [email protected] . You may also mail your request to the Office of the Bishop at P.O. Box 70, Salem VA 24153. Virginia Synod, ELCA Information for On Leave From Call Status

Full Name:

Current address: Phone Number:

Date of Ordination/Consecration: Current or most recent call/parish:

Nature of On Leave from Call status requested:  Normative  Family  Study

Type of request:  initial request renewal

Commencement Date requested for On Leave from Call status:

Have you ever been on leave from call before? No Yes

If yes, list dates of previous leaves and reason(s) for them:

Please state the reason(s) you are requesting On Leave from Call status:

Please state how the granting of your request for On Leave from Call would serve the interests of the Synod and the Church: What plans or goals do you have for the period you are on leave?

Will you be available to serve as a supply pastor during your leave? Yes No

What are your employment plans for the period you are requesting On Leave status?

Where do you intend to reside during your leave?

What plans do you have for maintaining contact with the Bishop and ministerium of this Synod during your leave?

How long do you anticipate being On Leave from Call?

Are you a defendant in any pending civil or criminal litigation? No Yes Have you been convicted of any criminal offense in the past 2 years? No Yes Has anyone threatened to sue you within the past 2 years? No Yes If you answered yes to any of these last 3 questions, please state the nature, date & circumstances surrounding this conviction or threatened or pending litigation.

Additional comments or information you believe would be helpful to the Synod Council in determining whether to grant you On Leave from Call status.

Date: Signature: Statement of Policy and protocol Regarding Sexual Misconduct by Rostered Ministers

Approved by Synod Council October 2000

Revised March 2015 and February 2017

Table of Contents

Section Page(s)

Preamble 1

Theological Framework 1

Definitions 1-2

The Role of Congregations 2-3

The Role of the Synod 3

Synod Policy/Protocol 3

A. Adequate Preparation 4-5

B. Initial Contact 5-7

C. Initial Investigation of the Complaint 7

D. Conversation with the Accused 7-8

E. Assess the Information 9

F. Consultation or Advisory Panel 9

G. Formal Hearing 9-10

H. Disclosure 10-11

I. Follow-Up 11

PREAMBLE

The Church must be a safe place for a ll. The Virginia Synod of the E vangelical Lutheran Church in America is committed to 1) preventing sexual mis conduct within the Church and 2) responding with justice and compassion to all parties concerned , when an allegation of such misconduct occurs. This S tatement of Policy describes how the Synod will act upon these commitments.

THEOLOGICAL FRAMEWORK

God's mission and ministry in the world is the redemption and restoration of all creation (Colossians 1:20). God's activity is to redeem wha t is lost, restore what is broken, and offer salvation and hope where there is transgression and despair. This policy is intended to provide a context for God's gracious activity with scripture setting the standard of conduct in sexual matters. It must b e clear that God's restorative work is not without pain, suffering, discipline and struggle. To live the life of faith is to enter a community that does not shy away from this struggle. The goal of this policy is the restoration to wholeness for the vict im of misconduct, the accused and the community of faith in which the misconduct has occurred.

The exercise of public ministry is sacred trust. Persons on the roster of public ministry are not exempt from the consequences when this sacred trust is violat ed. Where there is sin, there is opportunity through Christ for repentance, forgiveness and amendment of life. But forgiveness must not include denying, forgetting or diminishing the realities. Forgiveness does not include excusing the sinner from ackno wledging and accepting responsibility for the behavior and its social, institutional and legal consequences.

It is our fervent belief that through the Holy Spirit and the shared wisdom and prayer of the community of believers, the redemptive activity of G od can and will be accomplished.

DEFINITIONS

1. "Sexual Misconduct." Includes, but is not limited to any activity in which a rostered minister engages in sexual behavior with a parishioner (other than his/her spouse), client, staff member, organizational employee or other person with whom the rostered minister is carrying out his/her responsibilities as a rostered minister . This can include but is not limited to sexual intercourse, oral sex, fondling of breasts, genitals or buttocks, kissing, sexual jokes, verbal advances, inappropriate sexual conversation, or suggestions of sexual or romantic involvement. Misconduct may occur with or without the consent of the victim. Sexual Misconduct with a perso n outside of the rostered minister ’s area of responsibilities as a rostered minister may also subject a rostered minister to the Church’s discipline in certain circumstances.

Federal and state la ws make distinctions among various types of sexual misconduct, such as "sexual harassment," "sexual abuse," "sexual exploitation" and sexual assault."

1 Similarly, the governing documents of the ELCA define what types of sexual misconduct can result in a rostered minister being disciplined. Some types of sexual misconduct may provide grounds for discipline but may be lawful.

These distinctions should not concern a person who is troubled about the sexual conduct of a rostered minister . The Synod is concerned about all types of sexual misconduct by these professionals, regardless of whether or how the misconduct is characterized by the law or by the governi ng documents of the ELCA. Any sexual misconduct committed by one of these pr ofessionals should be reported to the Synod, including, but not limited to, any sexual contact between the rostered minister and a parishioner (other than his/her spouse), client, staff member, organizational employee or other person with whom the rost ered minister is carrying out his/her responsibilities as a rostered minister .

It should be noted that the Synod might not be able to assume primary responsibility for addressing all allegations of sexual misconduct. For example, if a rostered minister who is under call to a congr egation is accused of sexually harassing another of the congregation's employe es, civil law may require that the congregation take timely and appropriate action and may prevent the Synod from interfering in the situation. Nevertheless, the Synod should be notified and/or consulted in all cases.

2. "Complainant." As used in this Statement of Policy, "complainant" means a person who reports sexual misconduct to the Synod. This person is not necessarily one who has been dir ectly victimized. However, in this Statement of Policy the term "complainant" will generally refer to the victim of the alleged sexual misconduct.

3. "Rostered Person." As used in this Statement of Policy and Protocol, "rostered person," “pastor,” and “clergy” include active and retired ordained minis ters and active and retired rostered deacons . This Statement of Policy will assume that the rostered person who is accused of sexual misconduct is under call to a congregation, but it also may be adapted to calls in other circumstances/ministry settings.

THE ROLE OF CONGREGATIONS

This Statement of Policy and Protocol is the Synod’s and therefore it says little about the rol e played by congregations in preventing and responding to reports of sexual misconduct by rostered ministers . This should not obscure the fact, that congregations also have a vital role to play.

Generally, each ELCA congregation calls its own pastor , d etermines its rostered minister 's duties and responsibilities , supervises its rostered minister 's day -to -day ministry, and decides whether to terminate its rostered minister 's call. The Synod has neither the authority nor the ability to make those decisio ns. Obviously, then, the Synod cannot be a safe place unless every

2 one of its member congregations shares its commitments to ending sexual misconduct by rostered ministers . THE ROLE OF THE SYNOD

The Synod's role is essentially twofold . First, the bishop i s responsible for providing pastoral care and leadership to the Synod's congregations and pastors. A report of roster ministers ’ sexual m isconduct invariably creates an acute need for such care and leadership. Second, a rostered minister who commit s sexual misconduct may be disciplined in accordance with the Synod and Churchw ide Constitutions: that is, he or she may be suspended or removed from the roster of the ELCA. The bishop is primarily responsible for overseeing the preliminary or consultation stage of the disciplinary process and for initiating the formal stage of the disciplinary process.

Every report of sexual misconduct by a rostered minister involves unique people and unique circumstances. This Statement of Policy merely describes the general approach that the Synod will follow in responding to reports of such sexual misconduct. It will not be appropriate or even possible for the Synod to fo llow this approach in every case.

When the Synod provides pastoral care and leadership in the wake of rostered minister sexual misconduct, it is performing acts of ministry. The freedom of the Synod to decide how God has called it to minister to those h armed by sexual misconduct is a precious one that is constitutionally protected from governmental interference. The same is true of the Synod's freedom to decide who will be on its roster, and the freedom of each congregation to decide who will preach and te ach from its pulpit. Nothing in this Statement of Policy and Protocol is intended to diminish these freedoms in any respect or to create any legal rights or responsibilities.

In every sexual misconduct case, the bishop and his or her staff will attemp t to provide for the pastoral care of the victim of the misconduct, the victim's family, and the rostered minister who committed the misconduct, the rostered minister 's family, th e members of the rostered minister 's c ongregation, the rostered minister 's co lleagues, and others. However, the bishop and the bishop's staff cannot themselves function as counselor, advocate, attorney, or other "fiduciary" to any of these people. The ultimate responsibility of the bishop and his or her staff is to the Synod, and not to any individual within the Synod . If a conflict arises between what is in the Synod's interests and what is in the interest of someone else, the bishop and the bishop's staff are obligated to act on the Synod's behalf.

SYNOD POLICY/PROTOCOL

An ELCA Strategy for Responding to Sexual Abuse in the Church (Nov. 1992) recommended that nine elements be included in any synodical policy regarding sexual misconduct by a rostered minister . This Synod has decided to incorporate those nine elements as foll ows:

3 A. Adequate Preparation The Synod is committed to preventing rostered minister sexual misconduct in the following ways:

First, the Synod will not tolerate sexual misconduct by a rostered minister . The Synod will make that clear in educational oppo rtunities that it provides, in the manner in which it responds to reports of clergy sexual misconduct, in discussions that it has with seminarians and others who s eek to join its roster, and in its public and private statements regarding this issue.

Additionally, the S ynod is committed to informing all congregations , and related agencies and institutions , about the larger Church’s perspective on this issue, and the Synod’s stance on sexual misconduct by rostered ministers via its Policy and P rotocol . The synod will seek to provide an environment in which per sons will feel free to ask questions, obtain information, and/or come forward with concerns or complaints.

Second, the Synod will provide ongoing educational opportunities regarding rostered minister sexual misconduct for rostered ministers, interns, seminarians, candidates awaiting call, congregations, and others. Those efforts will focus on such subjects as the dynamics of rostered minister sexual misconduct and the impact of such misconduct on its victims. The Synod will make its rostered ministers and congregations aware of the Synod's mandatory requirement effective April 2015 that all rostered ministers attend boundary training at least every three years, and will make rostered ministers aware that failure to attend such training will adversely impact the roster minister's eligibility for future calls, interim appointments, pulpit supply, and/or other pos itions of pastoral/church leadership in a local congregation, related agency, institution, or the synod.

The synod also will inform interns, students serving a congregation as part of their seminary education, and those approved candidates awaiting call , who are serving in our synod, of the need to complete a basic Boundary Training. Those rostered ministers who have received a call or who are retired and officially transferred into the Virginia Synod from another synod/denominational judicatory, and wh o are not current with a basic Boundary Training, will have one year from the date of transfer to complete a basic Boundary Training acceptable to the Virginia Synod. Upon learning the names of rostered ministers who have returned to the Virginia Synod and /or moved to Virginia from another synod, the synod will inform those individuals of the synod council’s Statement of Policy requirements regarding Boundary Training.

The synod office will maintain an official record of all individuals’ compliance status with Boundary Training. When necessary, the names of those rostered ministers and individuals who are actively serving as stated above, and who are not in compliance with Boundary Training attendance, will be submitted to the synod council president and/or vice -president. Certified letters noting non -compliance will be sent to the

4 rostered minister or individual, and to the rostered minister’s or individual's congregation/pastor/institution.

Finally, the bishop and the bishop's staff will continue to t ake advantage of educational opportunities that are available to them. The Synod recognizes that society generally and churches particularly have much to learn about rostered minister sexual misconduct. As the Synod's understanding of this problem ch anges, its Statement of Policy and educationa l efforts will change as well.

These preventive efforts are intended to complement similar efforts that have been or will be made by the Synod's member congregations, by the church -wide organization, by ELCA seminaries, and by other entities affiliated with the ELCA.

B. Initial Contact - First Response Even the best preventive measures cannot completely eliminate rostered minister sexual misconduct. The Synod must always be prepared to respond to reports of misconduct. The more open it is to receiving such reports, the more often such sexual misconduct will be reported.

Anyone who knows or suspects that a rostered minister may have been involved in sexual misconduct should report that knowledge or suspicion to the bishop or an assistant to the bishop. If a complainant is uncomfortable about contacting the bishop or an assistant to the bishop, then the complainant should contact one of the oth er people appointed by the Synod Council to receive reports of sexual misconduct. These other reporting person s may include lay and rostered persons, and a non -Lutheran person. Persons serving in this capacity should themselves be current in boundary training. It must be stressed that all these people are acting on behalf of the Synod, and information that they are given will be shared with the bishop (unless it is the bishop who is being accused of sexual misconduct, in which case the presiding bishop of the ELCA will be contacted). A list of these contact persons, together with th eir names, their occupations, religious denomination, telephone numbers, and addresses should be disseminated within the Synod.

A contact may be made with the bish op or other authorized person by mail, by telephone, email or in person. The complainant need not identify herself or himself when she or he first contacts the Synod. The complainant may anonymously ask questions about how the Synod would respond to a particular complaint of misconduct. However, the Synod can do little about a report of sexual misconduct until the complainant identifies herself or himself and the rostered minister involved in the misconduct.

The bishop or other person contacted by the complainant will (1) assure the complainant that the Synod does not tolerate sexual misconduct and takes seriously all reports of such misconduct; (2) explain the Synod's process for

5 responding to r eports of sexual misconduct and offer to provide a copy of this Statement of Policy; (3) answer the complainant's questions about the policies and procedures of the Synod; (4) express care and concern for the complainant; (5) when the complainant is ano nymous, encourage the complainant to identify herself or himself and the rostered minister involved in the misconduct; (6) offer to arrange for appropriate pastoral care for the victim (however neither the Bishop nor his/her staff may provide this care); and (7) if the victim is a minor or was one at the time of the alleged misconduct, the compl ainant will be advised that the bishop or designee(s) may be required by applicable state law to report the matter to their local Virginia Department of S ocial Services, and that the contact person may be required to likewise contact the local Virginia Department of Social Services under Virginia law.

Promptly after a report of rostered minister sexual misconduct has been received from an identified c omplainant, the bishop and/or bishop's designee(s) will interview the complainant in person or, if that is not possible, by telephone. In this and all meetings with the bishop and/or bishop's designee(s), the complainant may be accompanied by a friend, family member, support person, or advocate of her or his choice. The bishop or bishop’s designee(s) will ask the complainant to provide as much information about the sexual misconduct as the complainant is comfortable sharing . The complainant may be asked to reduce the information to writing or to sign a written statement prepared by the Synod. The bishop or bishop's designee(s) also will ask the complainant what she or he is seeking in coming forward. The complainant will be given a copy of this Statement of Policy and Protocol i f she or he has not already received it.

The bishop or bishop's designee(s) will discuss with the complainant how she or he feels about the possibility that the accused or others may know her or his identity . Insofar as possible, the Synod will respect the wishes of the complainant regarding confidentiality, however the complainant should be advised that in order to make a thorough investigation into the allegations , the identity of the victim may need to be disclosed to persons involved with the invest igation and with the accused. I n addition, at some point, the Synod may be required by civil law or by the governing documents of the ELCA to disclose the identity of the complainant. Also, in unus ual circumstances, the fact that the bishop or bishop's designee(s) is responsible to the Synod may require that he or she act contrary to the wishes of the complainant. Finally, the identity of the complainant may become known despite the best efforts of the Synod to protect his/her anonymity. The Synod cannot guarantee confidentiality to a complainant.

If the bishop or bishop's designee(s) learns that a child or vulnerable adult may have been neglected or physically or sexually abused, the bisho p or bishop's designee(s) may be legally required to report that information t o law enforcement authorities. If possible, the complainant will be notified before such a report is made.

6 The bishop or bishop's designee(s) will discuss with the complainant her or his needs for pastoral care or professional counseling. If the complainant requests, the bishop or bishop's designee(s) will help to put the complainant in touch with persons wh o can provide such care or counseling. Under no circumstances will any employee of the Synod function as the complainant's advocate, pastor, or counselor. Complainants are strongly encouraged to seek the care of an able counselor.

The bishop may app oint a contact/li aison person within the Synod. That contact/liaison person will keep in regular contact with the complainant and will inform the complainant of significant developments. The contact/liaison person also will be available to respond to the complainant's questions and concerns about the process.

C. Initial Investigation of the Complaint After interviewing the complainant, the bishop and/or bishop's designee(s) will carefully review the information provided by the compla inant. If the repo rt appears credible and involves sexual misconduct for which the rostered minister might be disciplined the bishop or bishop's designee(s) may conduct a preliminary investigation to determine whether information either supporting or contradicting the report exists. This preliminary investigation may include, but is not limited to: further discussions with the complainant; discussion with the accused; a review of the records of the Synod, another ELCA Synod, the ELCA, or an entity affiliated with the ELCA; or interviews of former bishops of the accused, those who served as assistants to former bishops of the accused, rostered ministers who succeeded the accused at congregations that he or she served, rostered ministers who served on the same staff w ith the accused at congregations that he or she served, rostered ministers who presently serve on the same staff with the accused, respected members of congregations that the accused served, respected members of the congregation that the accused now serv es, friends of the accused, or friends, family members, pastors, or counselors of the complainant.

The p reliminary investigation will be conducted as quickly and as discreetly as is possible under the circumstances. All of those contracted will be a sked to keep the contact in strictest confidence. If the Synod or a discipline hearing committee later determines that the accused did not commit sexual misconduct, that conclusion will be communicated to the accused and to those who were contacted by the Synod in the course of its preliminary investigation.

D. Conversation with the Accused The bishop usually will meet with the accused after the preliminary investigation is concluded. Other persons designated by the bishop who have been involved in the investigation may accompany the bishop . In some cases, such as when the accused is aware of the complainant's report or when the accused may pose an immediate danger to members of his or her congregation, the bishop or bishop's designee(s) may meet with the accused immediately after or perhaps even before meeting with the

7 complainant. If the bishop meets alone with the accused, the bishop will clarify that the meeting is not confide ntial, and that the bishop may disclose anything that he or she is told.

At their meeting, the bishop or his/her designee(s) will provide the accused with information regarding the complaint and ask the accused to respond. The bishop or his/her desi gnee(s) may ask the accused to reduce his or her response to writing. The bishop or his/her designee(s) also will (1) assure the accused that, while the Synod does not tolerate sexual misconduct, the Synod will give any rostered minister who denies th e allegation of sexual misconduct a full and fair opportunity to contest it; (2) explain the Synod's process for responding to reports of sexual misconduct and provide a copy of the Statement of Policy and Protocol ; (3) answer the accused's questions abo ut the policies and procedures of the Synod; (4) express care and concern for the accused; (5) strongly discourage the accused from having any contact with the complainant, either directly or indirectly; and (6) invite the accused to contact an advocate and to be accompanied by that advocate through the investigative, and, if necessary, disciplinary processes. The accused may decline to use an advocate.

The bishop or bishop's designee(s) will discuss with the accused her or his needs for pastoral care or professional counseling. If the accused requests, the bishop or bishop's designee(s) will help to put the accused in touch with persons who can provide such care or counseling. Under no circumstances will any employee of the Synod function as the accused's advocate, pastor, or counselor. Rostered ministers who are accused of sexual misconduct will be strongly encouraged to seek the care of an able counselor.

The bishop may appoint a contact/li aison person within the Synod. That contact/liaison person will keep in regular contact with the accused and will inform the accused of significant developments. The contact/liaison person also will be available to respond to the accused's questions and concerns about the process.

Depending upon the circumstances, the bishop may ask the accused to voluntarily agree to certain restrictions upon his or her ministry - such as agreeing not to have contact with children - until the investigation and/or disciplinary proceedings are concluded . If the accused refuses, the bishop may ask the congregation to impose the restrictions upon the accused. The bishop also may ask the accused to take a leave of absence, either with or without pay, until the investigation and/or disciplinary proceed ings are concluded. If the accused refuses, the bishop may ask the congregation to place the accused on involuntary leave of absence, or, in extreme circumstances, the bishop may ask the accused to resign his or her call or to resign from the roster of the ELCA. The bishop cannot force the accused to resign. Only a discipline hearing committee can remove the accused from the roster.

8 E. Assess the Information After meeting with the accused, the bishop will carefully review the information provided by the complainant, discovered during the preliminary investigation, and provided by the accused. The bishop then will decide upon a course of action. Options available to the bishop include the following: no further action; further investigation; requesting the accused to undergo a psycho -diagnostic evaluation; requesting the accused's congregation to take some action; convening a consultation or advisory panel; or initiating the formal disciplinary process. Depending upon the circumstances, additional options may be considered.

F. Consultation or Advisory Panel Reports of sexual misconduct always present a b ishop with difficult decisions. To assist the bishop in making these decisions, the bishop may, at his or her sole discretion, appoint a co nsultation or advisory panel. The function of a consultation or advisory panel is described at length in Sections 20.21.04 to 20.21.06 of the Constitution and Bylaws of the ELCA and Section D of Rules Governing Disciplinary Proceedings Against an Ordai ned Minister, a Rostered Layperson, or a Congregation of the Evangelical Lutheran Church in America. Both of these documents are available from the Synod.

Essentially, a consultation or advisory panel is a small group of rostered ministers and laypersons that are asked to recommend a course of action to the bishop. Before making that recommendation, the panel may interview the complainant, the accused, the bishop, the bishop's designee, and/or others. If possible, the panel will seek to resolve the controversy through recommendations that are pastoral and therapeutic and that will eliminate the need to disciplinary proceedings if they are accepted by all concerned. If such a resolution does not appear possible, the panel will advise the bishop whether it believes the disciplinary process should be initiated.

Whether to employ the advisory or consultation process is always discretionary with the bishop. Use of such panels may be beneficial in a variety of circumstances. For example, a bishop may be confronted with a situation in which both the complainant's report and the acc used's denial of the report appear equally credible, and there is no corroborating evidence supporting either version.

G. Formal Hearing Disciplinary proceedings is the process by which the ELCA determines whether or not a rostered minister is guilty of the charges and, if so, what the penalty should be. The process is governed by Chapter 20 of the Constitution and Bylaws of the ELCA and by the Rules Governing D isciplinary Proceedings . A rostered minister may be disciplined for committing "conduct incompatible with the character of the ministerial office ," which is defined in Definitions and Guidelines for Discipline of Ordained Ministers to include adultery, promiscuity, the sexual abuse of another, or the misuse of counseling relationships for sexual favors. Definitions and Guidelines is available from the Synod.

9 To briefly summarize the disciplinary process, generally the bishop as "accu ser" will initiate the proceedings against an ac cused rostered minister by filing written charges setting forth the offense that the rostered minister is accused of committing and the alleged facts supporting the charge; for example, the name of the per son the accused is alleged to have abused and the date, place, time and other circumstances of the alleged abuse. A committee of twelve persons, six from a panel elected by the Synod and six from a panel elected by the Churchwide Assembly, are convened to hold a hearing on the charges. The hearing resembles a court trial. The bishop presents testimony and other evidence in support of the charges, and then the accused presents testimony and other evidence in opposition to the charges. Typically, a bis hop will not initiate formal disciplinary proceedings unless the complainant agrees to be a witness against the accused. The governing documents of the ELCA provide for certain rights for the accuser, the accused, and the complaining witnesses.

The he aring described in the preceding paragraph is the usual process for hearing the written charges. There is an alternative process described in ELCA Bylaws 20.23.01 through 20.23.09 that is invoked when the written charges specify that the accuser will no t seek removal or suspension for a period exceeding three months. In such cases, the proceedings are conducted before a hearing committee of six members with less formality and without all of the procedural requirements of the full hearing process.

Under either process, the disciplinary hearing committee decides whether the charges are true and, if so, what discipline should be imposed. The options available (excep t under the alternative process described in the preceding paragraph) are private cens ure and admonition, suspension from the roster of the ELCA for a designated period of time or until the accused complies with specified conditions, or removal from the roster. The disciplinary hearing committee's decision is generally made within four m onths after charges are filed.

H. Disclosure Decisions regarding who will make what disclosure to whom and when will vary from case to case; however, the Synod will generally abide by the following guidelines:

1. Disclosure of sexual misconduct by a rostered minister will be made to the leadership of the accused's present congregation, to the members of the accused's present congregation, to synods where the accused was previously rostered, and to other roste red ministers within the Conference or the entire Synod. In some situations, wider disclosure to previous congregations, to the entire Synod, or even to the news media may be made as well.

2. Typically, disclosure will be made when (a) the accused admi ts to committing sexual misconduct; (b) the accused resigns his or her call or from the roster of the ELCA after being accused of sexual misconduct; (c) the accused is placed on leave of absence or

10 temporarily suspended in response to an allegation of s exual misconduct; (d) the accused is suspended or removed from the roster as a result of formal disciplinary proceedings; or (e) secular legal proceedings (civil or criminal) are initiated against the rostered minister .

3. The Synod intends to work cl osely with the congregational leaders regarding appropriate disclosure to the members of the congregation. Disclosure to the members will usually be made by one or more of the leaders or by the bishop.

4. To protect the privacy of those harmed by the misconduct, only the following will be disclosed: (a) the fact that the rostered minister has been accused of, admitted to, resigned, or been found guilty of committing sexual misconduct; (b) whether the complainant was an adult or a minor at the time of the misconduct; and sometimes (c) whether the complainant was a member of the rostered minister 's congregation or a person to whom the rostered minister was providing pa storal care. Disclosure should never include the name of the complainant or facts from which he or she could readily be identified. If the roster ed minister has denied the allegations, that fact also will be disclosed.

5. Persons who believe they have been harmed, w hether directly or indirectly, by the accused will be invited to contact the leaders of the congregation, the Synod, or others who have a greed to be available to those persons.

I. Follow-Up The Synod will work with congregations and others to help ensure that care and support are available to those harmed by rostered minister sexual misconduct. As noted above, the Synod cannot provide this care itself, but it will assist the primary and secondary victims of sexual misconduct to find resource persons and materials tha t might help them on their journey to healing. The Synod will assist the congregation in dealing with the pain and disruption caused by the rostered minister 's misconduct and will help the congregation continue in its mission and ministry for the sake of the Gospel.

11 Virginia Synod ELCA Synodically Authorized Ministry Model Covenant – Congregation/Parish

As Christians, our Lord Jesus, who came among us as a servant, calls us to faith and a life of loving service to our neighbor. We are all baptized into the priesthood of Christ to offer ourselves to the Lord of the Church in thanksgiving for what he has done and continues to do for us. It is our privilege to recognize and support those who are engaged in the work of this congregation /parish in the lay ministry of Synodically Authorized Ministry .

This congregation /parish , ______, pled ges its support of ______, with prayer and counsel as a Synodically Authorized Minister, beginning ______(date) . We understand that service as a Synodically Authorized Minister is accountab le to the Congregation/Parish Council and that authorization to provide this ministry within the synod must be renewed annually by the bishop and may be revoked by the bishop at any time.

We ask God’s help in making us willing supporters and thankful reci pients of this mutual ministry, so that the name of the Lord may always be glorified, and that we, as God’s people, may all live in peace.

We, therefore, sign our names in the Name of the Father, and of the Son, and of the Holy Spirit.

Congregation/Parish Name and Address:

______

______

______

______Council President

______Congregation Secretary

______Dat e Virginia Synod ELCA Synodically Authorized Ministry Model Covenant – Minister

Our Lord Jesus, who came among us as a servant, calls us to faith and a life of loving service to our neighbor. I, ______, hav e been made a member by Holy Baptism of the Body of Christ and the universal p riesthood of all believers , and hav e been invited to render a particular service, a gift from God to inspire us to love and good works.

Having been authorized by the Bishop of the Virginia Synod, Evangel ical Lutheran Church in America, to serve as a Synodically Authorized Minister within the congregation/parish of ______, beginning on ______, I do hereby solemnly covenant before Almighty God and with this congregation /parish, faithfully and regularly to:

· do my utmost to maintain peace and harmony within the congregation /parish ; · commit myself to this new trust and responsibility; · be diligent in my study of holy scriptures ; · provide for my personal growth in ministry through reading and study ; · meet regularly with my supervising pastor; · be faithful in my use of the means of grace and in prayer; · seek to grow in love for those whom I serve, to strive for excellence in my skills, and to adorn the gospel of Christ with a godly life; · limit my service to this congregation/pa rish; · abide by the “Expectations and Responsibilities” and “Supervision and Accountability” as outlined in the Virginia Synod Synodically Authorized Ministry Policy.

I promise that I will support and build up my colleagues, speak the truth in love and be receptive when that truth is spoken to me, and to forbear and forgive as God in Christ has forgiven me. I understand that my service as a Synodically Authorized Min ister is accountable to the Congregation/Parish Council and that my authorization to provide this ministry within the synod must be renewed annually by the bishop and may be revoked by the bishop at any time.

Asking Almighty God to help and guide me, I make this covenant in the Name of the Father, and of the Son, and of the Holy Spirit.

______Signature

______Dat e SYNODICALLY AUTHORIZED MINISTRY Virginia Synod ELCA

Personal Information:

______

LAST Name(s) FIRST Name(s) MIDDLE Name(s)

Address:

______

ADDRESS LINE I ADDRESS LINE II

______

CITY STATE ZIP

______

PHONE E-MAIL GENDER

Synodically Authorized Ministers – Autobiographical Essay

Synodically authorized ministry is intended to honor the God -given office of Word and Sacrament (Article V, The Augsburg Confession). As such, synodic ally authorized ministry is intended to assist this church to respond pastorally and effectively to emerging opportunities in Christ’s mission where it is not possible to provide a minister of Word and Sacrament. Synodically authorized ministry, first and foremost, is in response to a ministry need in a particular setting.

The essay for synodically authorized m inistry is an autobiographical reflection which should contain insights and understandings gained during the period of discernment leading to your decision to serve as a Synodically Authorized Minister in the Virginia Synod. You are asked to provide an hon est assessment of your current self - understanding of your journey thus far and your hope for the future.

For each of the three parts, please write two to three pages in length, double spaced. Please submit a copy of the essay to Pastor Kelly Bayer Derrick , Assistant to the Bishop of the Virginia Synod ([email protected] )

1. Provide a brief autobiography that includes your early years, faith formation , and current life situation. 2. Describe your journey of discernment. How did have you experience d God’s call in your life? How have you experienced God’s call to serve as a Synodically Authorized Minister? 3. Describe your relationship with Jesus Christ. Virginia Synod ELCA Synodically Authorized Minist ry (Adapted from the ELCA Roster Manual, pp. 77 -79)

I. Synodically Authorized Ministries Synodically authorized ministry is intended to honor the God -given office of Word and Sacrament (Artic le V, The Augsburg Confession). As such, s ynodically authorized ministry is intended to assist this church to respond pastorally and effectively to emerging opportunities in Christ’s mission where it is not possible to provide a minister of Word and Sacrament. Synod ically authorized ministry, first and foremost, is in response to a ministry need in a particular setting .

II. Identification of Need The synod identifies a congregation or other ministry where pastoral leadership is not available for an extended period of time and where synodically authorized ministry may be appropriate. Congregations and other ministries within each synod are expected to assist in making this ministry available and beneficial by commending to the bishop individuals who should be considered for possible service in synodically authorized ministry. Individuals who demonstrate potential for service as synodically authorized ministers are invited by the synod to enter a program of preparation.

III. Qualifications A person invited to prepa re for a synodically authorized ministry must be an active member of an ELCA congregation, preferably for at least one year. In addition, prior to preparing to serve in synodically authorized ministry, an individual must have: 1. been recommended by the indiv idual’s pastor and Congregation Council; 2. met with and been interviewed by the bishop or the bishop’ s representative; 3. demonstrated the ability and willingness to participate in a program of preparation leading to possible service in a synodically authorized ministry or provided satisfactory evidence of prior preparation toward the goals and standards of the program outlined in this policy; 4. submitted to the Virginia Synod office written responses to the questions on the candidacy Entrance Form; and 5. identifie d references within and outside the church for contact by the synod , completed the Virginia Synod required boundary training, and authorized the synod to obtain an in -depth background check, as outlined in the Candidacy Manual.

IV. Authorization for Service 1. The synod determine s that a specific need exists . 2. The congregation /ministry to be served provides written consent for the individual to serve. 3. The bishop of the synod in which the congregation served exists, and in consultation with the Synod Council, authorizes the individual. 4. The bishop will authorize for this ministry only those individuals who have been well prepared and who will serve under supervision, as outlined below. 5. Completion of a program of preparation does not mean that authorization for service will follow. There is no guarantee of service within the synod.

V. Expectations and Responsibilities 1. Synodically authorized ministry of Word and Sacrament is limited to a specific congregation or other identified ministry where a pastor is not available for an extended period of time. 2. Individuals authorized for such ministry within a synod are not rostered by the ELCA but are authorized to provide a ministry only within a particular setting for a designated period of time , not to exceed one year. 3. Synodically authorized ministry may be r enewed annually, when a demonstrated need exists for its continuation and at the determination of the synod bishop. Such determination is made following consultation between the congregation/ministry served, the synodically authorized minister, and the syn od bishop (or bishop’s representative). 4. Where permitted by law, synodically authorized ministers may officiate at marriage services for members of the congregation in which they are authorized to serve, with the concurrence of the congregation and the appr oval of the synod bishop. 5. Individuals authorized for such ministries are not to wear clerical stoles and should not wear clerical collars unless authorized by the synod bishop. 6. The title “Pastor” is reserved for ministers of Word and Sacrament and is not to be used by synodically authorized ministers. 7. Synodically authorized ministers are not to offer therapy or counseling as a part of their ministries but may provide appropriate pastoral care.

VI. Supervision and accountability 1. Accountability for synodically authorized ministry in a congregational setting is the direct responsibility of the Congregation Council. 2. A synodically authorized minister (SAM) is to be under the direct supervision of a minister of Word and Sacrament appointed by the synod bishop. a. The SAM should meet with regularly with the supervising pastor, preferably twice per month. b. The SAM should engage in pericope study with other pastors in the area. c. The SAM should work with the supervising pastor on a method for sermon review, prior to the sermon being preached. 3. Authorization to provide ministry within the synod may be revoked at any time by the synod bishop, who need not specify the reason. Failure to adhere to the expectations, responsibilities, and accountability of Synodically Authorized Ministry could result in the revocation of authorization.