Board Meeting Packet

Board of Directors Board Meeting Packet November 17, 2020 SPECIAL NOTICE REGARDING PUBLIC PARTICIPATION AT THE EAST BAY REGIONAL PARK DISTRICT BOARD OF DIRECTORS MEETING SCHEDULED FOR FRIDAY, November 17, 2020 at 1:00 pm Pursuant to Governor Newsom’s Executive Order No. N-29-20 and the Alameda County Health Officer’s Shelter in Place Orders, the East Bay Regional Park District Headquarters will not be open to the public and the Board of Directors and staff will be participating in the Board meetings via phone/video conferencing.

Members of the public can listen and view the meeting in the following way: Via the Park District’s live video stream which can be found at: https://youtu.be/hJwOZnHl-AI

Public comments may be submitted one of three ways:

1. Via email to Yolande Barial Knight, Clerk of the Board, at [email protected]. Email must contain in the subject line public comments – not on the agenda or public comments – agenda item #. It is preferred that these written comments be submitted by Friday, November 13, 2020 at 3:00 pm.

2. Via voicemail at (510) 544-2016. The caller must start the message by stating public comments – not on the agenda or public comments – agenda item # followed by their name and place of residence, followed by their comments. It is preferred that these voicemail comments be submitted by Friday, November 13, 2020 at 3:00 pm.

3. Live via zoom. If you would like to make a live public comment during the meeting this option is available through the virtual meeting platform: https://zoom.us/j/96201614179 * Note that this virtual meeting platform link will let you into the virtual meeting for the purpose of providing a public comment. If you do not intend to make a public comment please use the YouTube link at: https://youtu.be/hJwOZnHl-AI to observe the meeting. It is preferred that those requesting to speak during the meeting contact the Clerk of the Board at [email protected] by 3:00 pm on Friday, November 13, 2020 via email or voicemail (510) 544-2016 to provide name and the subject of the public comment or item to be addressed.

Comments received during the meeting and up until the public comment period on the relevant agenda item is closed, will be provided in writing to the Board of Directors, included transcribed voicemails. All comments received by the close of the public comment period will be available after the meeting as supplemental materials and will become part of the official meeting record. If you have any questions please contact Yolande Barial Knight, Clerk of the Board, at [email protected] or (510) 544-2016. Clerk of the Board YOLANDE BARIAL KNIGHT (510) 544-2020 PH MEMO to the BOARD OF DIRECTORS (510) 569-1417 FAX EAST BAY REGIONAL PARK DISTRICT

East Bay Regional Park District Board of Directors

ELLEN CORBETT The Regular Session of the TUESDAY, NOVEMBER 17, 2020 President - Ward 4 Board Meeting is scheduled to commence via teleconference at 1:00 p.m. DEE ROSARIO Vice President – Ward 2 Park District’s live video stream can be found at: BEVERLY LANE https://youtu.be/hJwOZnHl-AI Secretary - Ward 6 COLIN COFFEY Treasurer - Ward 7 DENNIS WAESPI Ward 3 Respectfully submitted, AYN WIESKAMP Ward 5 ELIZABETH ECHOLS Ward 1 ROBERT E. DOYLE ROBERT E. DOYLE General Manager General Manager

2950 Peralta Oaks Court Oakland, CA 94605-0381 (888) 327-2757 MAIN 7-1-1 TRS RELAY SERVICE (510) 635-5502 FAX ebparks.org AGENDA

REGULAR MEETING OF NOVEMBER 17, 2020 BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT The Board of Directors of 11:00 a.m. ROLL CALL (Virtual) the East Bay Regional Park District will hold a regular PUBLIC COMMENTS meeting virtually, commencing at 11:00 a.m. for Closed CLOSED SESSION Session and 1:00 p.m. for Open Session on Tuesday, November A. Conference with Labor Negotiator: Government Code Section 54957.6 17, 2020. Video Stream at: https://youtu.be/hJwOZnHl-AI

1. Agency Negotiators: Robert E. Doyle, Ana M. Alvarez, Agenda for the meeting is Allison Picard listed adjacent. Times for agenda Employee Organizations: AFSCME Local 2428, items are approximate only and Police Association are subject to change during the meeting. If you wish to Unrepresented Employees: Managers, Confidentials and Seasonals comment on matters not on the agenda, you may do so under B. Public Employee Appointment (pursuant to Government Code § 54957): Public Comments at the Title: General Manager beginning of the agenda and if you wish to comment on an item on the agenda please send C. Conference with Real Property Negotiator Regarding Price and/or an email to [email protected] Terms of Payment – Government Code Section 54956.8 before 3pm, Monday, November 16 , 2020. 1. Agency Negotiator: Kristina Kelchner, Mike Reeves A copy of the background materials concerning these PROPERTY OWNER/ agenda items, including any APN/ADDRESS NEGOTIATING PARTIES PARK/TRAIL material that may have been Alameda County submitted less than 72 hours before the meeting, is available 029-1200-007-03 and City of Oakland Roberts Regional Park for inspection on the District’s 029-1201-001-02 website (www.ebparks.org). 10902 Skyline Blvd., Oakland Agendas for Board Committee 257-060-003-7 East Bay Regional Park Roberts Regional Park Meetings are available to the Skyline Blvd., Oakland District public upon request. If you wish to be placed on the mailing list Contra Costa County to receive future agendas for a specific Board Committee, 220-100-023-5 FT Land LLC Tassajara Creek Trail please call the Clerk of the Board’s Office at (510) 544- Camino Tassajara, Danville 2020. 206-030-065-0 MEACH LLC Tassajara Creek Trail District facilities and meetings Camino Tassajara, Pleasanton comply with the Americans with 223-020-018-6 BI Land LLC Tassajara Creek Trail Disabilities Act. If special Camino Tassajara, Pleasanton accommodations are needed for you to participate, please 223-020-021-0 TH Land LLC Tassajara Creek Trail contact the Clerk of the Board 6600 Camino Tassajara, as soon as possible, but Pleasanton preferably at least three working days prior to the meeting.

4 1:00 p.m. OPEN SESSION (Virtual)

PLEDGE OF ALLEGIANCE

A. APPROVAL OF AGENDA

B. PUBLIC COMMENTS

Public comments may be submitted one of three ways:

1. Via email to Yolande Barial Knight, Clerk of the Board, at [email protected]. Email must contain in the subject line public comments – not on the agenda or public comments – agenda item #. It is preferred that these comments be submitted by Monday, November 16, 2020 at 3:00 pm.

3. If you are interested in speaking during Public Comments, please contact the Clerk of the Board at [email protected] for call in information by 3:00 pm on Monday, November 16, 2020. Email must contain in the subject line Board meeting 11-17-20 call in request. If you would like to provide public comment through the virtual meeting platform, please use https://zoom.us/j/96201614179 to participate. Note that this virtual meeting platform link will let you into the virtual meeting waiting room and then into the meeting for the purpose to provide comment. Please use the YouTube link https://youtu.be/hJwOZnHl-AI to observe the meeting when you are not providing public comment.

C. SPECIAL UPDATE

1. General Manager’s Update on the Status of the East Bay Regional Park District Emergency During the COVID-19 Pandemic.

1:25 a.m. D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

a. Approval of District Check Listing for the Period of October 5, 2020 through October 18, 2020 (Auker/Doyle) (Resolution) (No Cost) b. Approval of the Minutes for the Board Meeting of October 21 and November 6, 2020 (Barial Knight) (Resolution) (No Cost) c. Authorization to Update the Personnel Administrative Manual Protected Class and Citizenship Language (Alvarez/Victor) (Resolution) (No Cost)

5 d. Authorization to Award a Contract to BCT Partners to Conduct a Diversity, Equity and Inclusion Organizational Assessment (Dudney/Alvarez) (Resolution) (Budgeted Funds) e. Approval of a Special Use Agreement with Boy Scouts of America Troop 834 San Ramon, CA: Las Trampas Wilderness Regional Preserve (Patterson/O’Connor) (Resolution) (No Cost) f. Authorization to Renew Contract for Youth Employment Services with Civicorps Schools for 2021 (Patterson/O’Connor) (Resolution) (Budgeted Funds) g. Authorization to Amend Contract with Ralph Andersen and Associates for Districtwide Classification and Compensation Study (Picard/Alvarez) (Resolution) (Budgeted Funds) h. Authorization to Amend a Contract with Hanford ARC to Provide Vegetation Management Services and Transfer and Appropriate Funds to the Restore Albany Beach Project: McLaughlin Eastshore State Park Regional Shoreline (Goorjian/Kelchner) (Resolution) (Budgeted Funds/ Budget Change) i. Authorization to Enter Into a Sole Source Contract for Services with Hangar One Avionics Inc. for the Installation and Commissioning of Avionic and Mission Suite Equipment for the Replacement H125 Helicopter (Eagle 8) (Brede/Ciaburro) (Resolution) (Budgeted Funds) j. Authorization to Purchase One Tennant Scrubber/Sweeper from Aviate Enterprises Inc. as an Addition to the Fleet (McCrystle/O’Connor) (Resolution) (Budgeted Funds) k. Authorization to Apply to the San Francisco Bay Area Water Trail Grant Program for Park Improvements, Point Pinole Regional Shoreline (Hornbeck/Rasmussen/Auker) (Resolution) (Rev Authorization) L. Approval of 2021 Consolidated Fee Schedule (O’Connor/Auker) (Resolution) (No Cost) m. Acceptance of Third Quarter 2020 General Fund and Other Governmental Funds Financial Report (Strawson O’Hara/ Auker) (Resolution) (No Cost)

2:00 p.m. 2. ACQUISITION AND STEWARDSHIP DIVISION

a. Approval of Sanitary Sewer System Management Plan Update in Accordance with State Water Resources Control Board (SWRCB) Adopted Order No. 2006-003-DWQ – Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems: District-wide (Tuden/Graul/Kelchner) (Resolution) (No Cost)

b. PUBLIC HEARING An Ordinance of the East Bay Regional Park District Amending Ordinance 38: Rules and Regulations of the Park District to comply with State Water Quality Control Board Order (Kelchner/Graul/Victor) (Resolution) (No Cost) c. Authorization to Modify the Existing Option, Purchase and Sale Agreement with Michael and Rebecca Gherini to Include the Purchase of the Entire 186.47- Acre Gherini Property: Las Trampas Wilderness Regional Preserve (Reeves/Kelchner) (Resolution) (Budgeted Funds) 6 d. Authorization to Enter into an Option, Purchase and Sale Agreement and Transfer and Appropriate Funds for the Acquisition of 10.01 Acres of Real Property from Caroline Chouinard: Garin Regional Park (Reeves/Kelchner) (Resolution) (WW Funds/ Budget Change) e. Authorization to Amend a Contract with Anchor CM for Construction Management Services for the Develop Dumbarton Quarry Campground Project: Coyote Hills Regional Park (Goorjian/Kelchner) (Resolution) (Budgeted Funds)

3:00 p.m. 3. EXECUTIVE AND LEGISLATIVE DIVISION

a. 2020 Equal Employment Opportunity Workforce Diversity Report (Picard/Alvarez)

3:15 p.m. 4. BOARD AND STAFF REPORTS

a. Actions Taken by Other Jurisdictions Affecting the Park District (Doyle)

3:20 p.m. 5. GENERAL MANAGER’S COMMENTS

a. STAFF PRESENTATION Aquatic Manager Pete DeQuincy will present a Lifeguard Services year in review focusing on some of the Park District’s dedicated staff who supported District-wide relief efforts during the COVID-19 global pandemic.

3:45 p.m. 6. ANNOUNCEMENTS FROM CLOSED SESSION

3:50 p.m. 7. BOARD COMMITTEE REPORTS

a. Executive Committee (10/01/20) (Corbett) b. Legislative Committee (10/16/20) (Waespi)

4:00 p.m. 8. BOARD COMMENTS

4:45 p.m. E. ADJOURNMENT

7 CONSENT CALENDAR AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

November 17, 2020

D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

a. Approval of District Check Listing for the Period of October 5, 2020 Through October 18, 2020 (Auker/Doyle)

RECOMMENDATION

It is recommended that the Board of Directors approve the Check Listing for the period of October 5, 2020 through October 18, 2020.

Per Resolution No. 1992-1-40, adopted by the Board on January 21, 1992, a copy of the Check Listing has been provided to the Board Treasurer for review. A copy of the Check Listing has also been provided to the Clerk of the Board and will become a part of the Official District Records.

9 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 – 11 -

November 17, 2020

APPROVAL OF DISTRICT CHECK LISTING FOR THE PERIOD OF OCTOBER 5, 2020 THROUGH OCTOBER 18, 2020

WHEREAS, District Resolution No. 1992 - 1 - 40, adopted by the Board of Directors on January 21, 1992, requires that a listing of District checks be provided to the Board Treasurer for review;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby approves the check listing for the period of October 5, 2020 through October 18, 2020;

Moved by Director , seconded by Director , and adopted this 17th day of November, 2020 by the following vote:

FOR:

AGAINST: ABSTAIN: ABSENT:

10 AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

b. Approval of the Minutes for the Board Meeting of October 20, 2020 and November 6, 2020 (Barial Knight)

11 12 Unapproved Minutes Board Meeting of October 20, 2020

The East Bay Regional Park District Board Meeting, which was held virtually on October 20, 2020, called its Closed Session to order at 11:00 a.m. by Board President Ellen Corbett.

ROLL CALL

Directors Remote: Ellen Corbett, President Dee Rosario, Vice President Beverly Lane, Secretary Colin Coffey, Treasurer Dennis Waespi Elizabeth Echols Ayn Wieskamp

The Open Session of the Board Meeting was called to order at 1:37 p.m. by President Corbett.

Staff Remote: Robert Doyle, Ana Alvarez, Carol Victor, Jim O’Connor, Anthony Ciaburro, Allison Picard, Carol Johnson, Debra Auker, Kristina Kelchner, Lisa Goorjian, Erich Pfuehler, Aileen Thiele, Lance Brede, Ren Bates, Jason Rosenberg, Brian Holt Deborah Spaulding, Bill Probets, Tiffany Margulici, Alan Love, Dave Mason, Jim Tallerico, Clay Simmons, Sydney Erikson (PrimeGov), Andrew Waller (PrimeGov), Matthew James, Sharon Clay Guests: None.

PLEDGE OF ALLEGIANCE

Director Corbett opened the meeting and stated that consistent with Governor Gavin Newsom’s Executive Order N-25-20 issued on March 12, 2020 in response to the threat of COVID-19 and the Alameda County Health Department’s Order dated March 16, 2020, the Board of Directors may utilize teleconferencing to remotely participate in meetings.

President Corbett asked if the Board members had any questions about the meeting process. There were none.

A. APPROVAL OF AGENDA

By motion of Director Wieskamp, and seconded by Director Rosario, the Board voted unanimously to approve the agenda. Roll Call Vote unanimous.

Directors Remote: Ellen Corbett, Colin Coffey, Elizabeth Echols, Beverly Lane, Dee Rosario, Dennis Waespi, Ayn Wieskamp. Directors Against: None. Directors Absent: None.

B. PUBLIC COMMENTS

President Corbett thanked the public and staff for attending the virtual Board meeting that was streaming live on Zoom. Clerk of the Board Knight explained the process for submitting and for speaking at the meeting for public comments.

Tasha Amme, a Parks member for over 5 years was unable to park at Lake Chabot with her paid membership. She was informed that the parking lot was full and that parking is no longer being enforced. She 13 Unapproved Minutes Board Meeting of October 20, 2020 stated that she was unable to park due to non-paying visitors and asked if her paid membership was subsidizing them.

C. SPECIAL UPDATE

1. General Manager’s Update on the Status of the East Bay Regional Park District Emergency During the COVID-19 Pandemic and update on the fires. GM Doyle reported that after 7 months of dealing with Covid the District does not have new incidences of infections. Staff have embraced wearing masks and closely follow protocols. Staff have been dealing with fires and smoke.

GM Doyle noted that the country is having an additional surge in COVID with infection outbreaks primarily in other areas of the state. Contra Costa and Alameda County have relaxed some restrictions. Some have affected the parks and re-openings. Children’s play structures have been relaxed and once staff has surveyed the equipment, repaired any damage to make sure it is functioning properly and safe, there will be phased openings of the structures. The Operations staff is looking at how to begin the process of further relaxations and to open interpretive facilities. It is still the responsibility of park users who are using District facilities to adhere to the safety protocols of the health departments. Doyle reminded all that the best way to prevent the spread is to keep yourselves and your coworkers, within the established protocols in the District operation manuals that are posted at District work locations; wear a mask, keep your distance and do not gather in large groups. GM added that since the very beginning of the COVID infections, the District has had a total of 5 positive cases among employees. Only two of those cases came from someone being exposed outside the workplace and bringing it in to the workplace. Director Rosario asked whenever an employee notifies the Park District that they are either experiencing symptoms, been in contact with a potentially infected person or have tested positive, is a risk assessment initiated immediately in an effort to prevent additional spread in our work sites. GM Doyle replied that our infectious disease officer has conducted over 75 risk assessments triggered by the potential COVID-19 concerns that occurred off the job site. Staff is following the protocols put in place to keep people safe. Director Lane asked about the availability of picnic tables. District Counsel Victor responded that Alameda County still has picnic areas being closed, however there is another order coming that may lift some restrictions in a few weeks. Director Waespi asked if staff have a plan to start collecting fees in some parks. GM Doyle answered staff are researching retrofitting the kiosks to eliminate touching. Director Corbett asked if staff have considered having park users prepay online for camping and parking and obtaining a pass before coming to a park. AGM O’Connor and his staff are looking at what can be done. Director Rosario asked if there were only 5 cases of positive tests out of the 75 risk assessments. GM Doyle said yes. Director Corbett asked if the District is messaging regarding flu shots as well? GM Doyle agreed it was a good idea. D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

By motion of Director Wieskamp, and seconded by Director Lane, the Board voted unanimously to approve the Item D.1.e

Directors For: Colin Coffey, Ellen Corbett, Elizabeth Echols, Beverly Lane, Dee Rosario, Dennis Waespi, Ayn Wieskamp. Directors Against: None. Directors Absent: None. 14 Unapproved Minutes Board Meeting of October 20, 2020 e. Authorization to Enter into an Agreement with Bear Flag Robotics for an Agricultural Lease of up to Forty-five Acres: Coyote Hill Regional Park Resolution No. 2020 – 10 - 229 (attached)

AGM O’Connor introduced the item and Business Services Manager, Tiffany Margulici presented. Margulici shared a detailed overview of the location of this lease area, discussed the recommendation and the expected revenue. There was an extensive request for proposal process with mandatory site visits from over 30 people from the farming and agricultural community. Staff received only one proposal from Bear Flag Robotics, who they recommend for an interim lease. Bear Flag Robotics mission is to reduce the cost of growing food by increasing global food production through automation technology. They use off the shelf tractors and retrofit them with a self-driving technology. They are seeking a test site for this equipment and are willing to lease the property as is and it is not contingent upon the well project. President Corbett commented that she appreciated all the work to garner more applicants, but it seemed clear the stumbling block is no irrigation. Corbett asked that staff consider an annual contract as opposed to a 3-year contract as this land is deed restricted and required to be used for farming purposes. Corbett inquired about the average cost of farmed land across the country. If the District were leasing the land to a nonprofit or a farming or educational organization, she would feel differently. AGM, O'Connor responded that staff has time to do additional research and bring it back, but in order to keep this under tillage, either staff will need to do the work or the District will have to pay for someone to do it. Director Wieskamp agreed with the year-to-year agreement and suggested staff approach Bear Flag to see if they would consider holding some classes from the Future Farmers of America, or other groups that might observe the work and learn why robotics may be an important part of modern farming. Director Waespi applauded Tiffany's work and agreed a one-year contract might be better for this project. AGM O'Connor said that from a discussion with Margulici he understood Bear Flag Robotics would be open to a shorter- term agreement. District Council Victor thanked Jason Rosenberg, Asst. District Counsel for sending over the language to revise the resolution to approve three, one-year terms yearly. The Clerk read the amended resolution. Director Wieskamp moved and Director Lane seconded this motion. Unanimously approved While the roll was being called, Director Rosario lost his internet connection. There was a 10-minute break so that he could come back into the meeting. Director Rosario came back into the meeting at 2:36pm, the roll had been called and with Director Rosario now back into the meeting it was unanimously approved. By motion of Director Lane, and seconded by Director Wieskamp, the Board voted unanimously to approve the Consent Calendar.

Directors For: Colin Coffey, Ellen Corbett, Elizabeth Echols, Beverly Lane, Dee Rosario, Dennis Waespi, Ayn Wieskamp. Directors Against: None. Directors Absent: None.

a. Approval of District Check Listing for the Period of August 31, 2020 through, September 13, 2020 Resolution No. 2020 – 10 - 230 (attached)

b. Approval of the Minutes for the Board Meeting of October 6, 2020

c. Authorization to Renew a Special Use Agreement with Golden Gate Live Steamers: Tilden Regional Park Resolution No. 2020 – 10 - 231 (attached) 15 Unapproved Minutes Board Meeting of October 20, 2020

d. Authorization to enter into Agreements with California Department of Transportation and the City of Oakland to Complete Construction of the San Francisco Bay Trail at Doolittle Drive: Martin Luther King, Jr. Regional Shoreline Resolution No. 2020 – 10 - 231 (attached)

e. Authorization to Amend a Contract with Johnson Marigot Consulting to Develop the Tyler Ranch Staging Area: Pleasanton Ridge Regional Park Resolution No. 2020 – 10 - 233 (attached)

f. Authorization to Purchase Computers from Dell Computer Corporation Resolution No. 2020 – 10 - 234 (attached)

2. ACQUISITION, STEWARDSHIP AND DEVELOPMENT DIVISION

By motion of Director Wieskamp, and seconded by Director Waespi, the Board voted unanimously to approve the Item 2a.

Directors For: Colin Coffey, Ellen Corbett, Elizabeth Echols, Beverly Lane, Dee Rosario, Dennis Waespi, Ayn Wieskamp. Directors Against: None. Directors Absent: None.

a. Authorization to Award a Construction Contract with Zim Industries, Incorporated for the Replace Well Project and to Transfer and Appropriate Funds: Coyote Hills Regional Park Resolution No. 2020 – 10 - 235 (attached)

Lisa Goorjian, Chief of Design and Construction introduced this staff report building upon the excellent work Mary Mattingly did to understand the condition of the farm wells and to identify the best path forward. This project will enable the District to both retain the water rights associated with the existing wells and to provide water for farming and ongoing vegetation, restoration and management, all important in continuing the site's ongoing agricultural legacy. Glen Gilchrist, Design Manager oriented the Board to the location of the farms wells and gave the history of the donation of the farmland from the Patterson family. Both wells on the property were found to be unsuitable due to age and disuse. The proposed new well will use a high-quality stainless steel to resist the corrosive conditions at the site, located approximately 150 feet away from the existing well, and it will have a nice rock pull-out to facilitate maintenance. The wall construction is scheduled to be completed in the fall of 2021. All funding will come from the Measure WW. GM Doyle said that is really the completion of a long-held dream of the District. The District is meeting both the wishes of the donation to the Regional Parks Foundation and to the family providing a big step forward for the land use plan. Mary Mattingly’s work was acknowledged. Lane asked about the way staff described the WW funds saying that this is not precisely an acquisition but a development. It was agreed at the time the bond was passed that if acquisition funds were no longer required, the funds could be used for development. Lane suggested this should be articulated. Doyle said he thought he had, but to be clear, the Board has the full discretion to move acquisition funds for implementing the park plans beyond purchase of property. It is not a requirement to keep that balance within Measure WW as it was with Metro AA. And in this case, the staff recommendation is clear that the District acquired a $10 million piece of property at zero cost, and has money remaining in the bank. GM Doyle stated it would 16 always be disclosed to the Board whether there were other acquisitions that would still be needed for those Unapproved Minutes Board Meeting of October 20, 2020 parks and not to move money away from projects that still need to be completed. In this case, there is money remaining and we have very little property left. This recommendation from staff is consistent with the priority of the Board, a priority to the land use plan and priority of measure WW. Lane asked that the it is precisely reflected in the minutes. Director Rosario asked the size of the aquifer that is being tapped into? Doyle said he didn’t have all the details but explained the geology and what he knew about the water. Director Lane asked if there are water needs at the Coyote Hills visitor center how will this well assist. Gilchrist replied that the water for this well is not potable and cannot be used, but there is water from ACWD. Doyle reminded the Board that there is a large underground reservoir in Coyote Hills which is District water and staff want to keep the water rights for agricultural purposes. President Corbett acknowledged that there is a cost and it is worthwhile to farm the land, for habitat projects and other uses of that land, Director Wieskamp moved and Director Waespi seconded the motion. Unanimously approved.

3. EXECUTIVE AND LEGISLATIVE DIVISION

By motion of Director Rosario, and seconded by Director Waespi, the Board voted unanimously to approve the Item 3a.

Directors For: Colin Coffey, Ellen Corbett, Elizabeth Echols, Beverly Lane, Dee Rosario, Dennis Waespi, Ayn Wieskamp. Directors Against: None. Directors Absent: None.

a. Discussion and Potential Adoption of a Resolution Regarding Rescheduling of the Regular Meeting of November 3, 2020, or in the Alternative, Cancellation of the November 3, 2020 Regular Meeting Resolution No. 2020 – 10 - 236 (attached)

President Corbett stated that because November 3rd, 2020 is the presidential election we want to encourage great civic participation. District Counsel Victor said that since this topic came up at the last board meeting it was agendized for the Board to hold a discussion on whether to cancel in light of the presidential election or reschedule the board meeting. Corbett opened it up for discussion. GM Doyle said there are a lot of end of the year deadlines, so rescheduling the meeting would be acceptable. Clerk of the Board Knight said that she did some research pursuant to President Corbett’s suggestion on possible dates. Friday November 6th is acceptable and does not impact the Board member schedules. Director Rosario commented that there is a Workforce Diversity committee meeting scheduled at 2:30 pm on Friday, November 6. Corbett asked DGM if it would be possible to change the timing of this meeting. Alvarez replied she would check with her labor partners. Director Echols added that many elected bodies don't meet on election day and because of the unprecedented nature of this presidential election year, a number of retail stores will be closed or open for a half day. Echols said that she usually takes a vacation day on election day, so she may participate and assist in whatever way she can. Corbett added that she does know the District allows employees time to vote on election day. Director Lane stated she is fine with rescheduling the meeting if the meeting date can be within the same week. She agreed that this is an election day like no other, and it's fine for the District to recognize that. Director Wieskamp agreed that this is a defining moment in American history, and was agreeable with 17 Unapproved Minutes Board Meeting of October 20, 2020 the change. Director Waespi and Coffey agreed with the meeting reschedule. It was decided to have closed session begin at 10 am followed by open session at 11am. Moved by Director Rosario, seconded by Director Waespi. Unanimously approved. 4. PUBLIC SAFETY DIVISION

By motion of Director Coffey, and seconded by Director Waespi, the Board voted unanimously to approve the Item 4a.

Directors For: Colin Coffey, Ellen Corbett, Elizabeth Echols, Beverly Lane, Dee Rosario, Dennis Waespi, Ayn Wieskamp. Directors Against: None. Directors Absent: None.

a. Authorization for a Sole Source Purchase of a Replacement H125 Helicopter with Approved Airframe Modifications from Airbus Helicopters Resolution No. 2020 – 10 - 237 (attached)

Chief Ciaburro, AGM of Public Safety and Chief of Police had three brief introductory remarks. He commented that the helicopter is a very important asset, a key purchase and an invaluable part of Public Safety’s service delivery model. This was a collaborative process that involved all of the stakeholders including an outside consultant. The process was transparent and the decision making inclusive. And finally, staff bring confidence with this decision in that we are bringing before the Board the absolute best recommendation possible. Captain Lance Brede, in charge of police operations brought forward a detailed analytical report on the replacement project of the Eagle 6 helicopter. Based on prior discussions with District personnel and stakeholders, the nature of the firefighting mission, the following parameters were used to evaluate the candidate helicopters: Useful Load, Mission Endurance, Hover Capabilities, Water Drop Capabilities - 200- gallon goal, Cabin Volume and Seating, Number of Engines and Production Status, Purchase Price and Variable Operating Costs. Recommendations were reviewed by the Helicopter Oversite Committee. The ad hoc committee included staff from Public Safety, Finance, Operations, and the General Manager’s Division which reviewed options for replacing Eagle 6. Factors such as mission critical needs, water carrying capacity, and cost were reviewed. The Air Support Unit currently has two helicopters, Eagle 6 which is an American Eurocopter AS350 B2 and Eagle 7 which is an American Eurocopter AS350 B3. Brede went through the Advantages and disadvantages of the candidate helicopters.

GM Doyle strongly supported the mission. There have been more water drops than ever done in the history of the District, with service requested locally and by Cal Fire. The District is reimbursed by Cal Fire, but not by local agencies. The Legislative department and GM have been in contact with Sacramento. Director Lane asked how large are the Cal Fire helicopters? Brede said they are very large and have the ability to drop hundreds and hundreds of more gallons than aa small single engine light twin engine helicopter. Lane expressed her appreciation for all the research done and looks forward to an Eagle 8. Director Waespi thanked Brede for this tremendous report. Waespi was saddened that the state didn't see the benefit to subsidize the helicopter, he added that our firefighting efforts are on SRA land. Director Echols thanked Brede for his analytical and informative presentation. Director Coffey asked if the Park District didn't have its helicopter service and equipment available what would other agencies in Contra Costa and Alameda do? Brede said that Contra Costa County Sheriff's office, CHP and Alameda County Sheriff’s. Director Coffey mentioned citizens often ask about the cost of the helicopter, its uses and why would the District need one. Coffey said he explains it is used for search and rescue, fighting fires within and without of District lands, 18 criminal activities and medical assistance services to the people in the parks. Coffey requested clarification on Unapproved Minutes Board Meeting of October 20, 2020 where is Eagle 7on water drops Captain Brede said the power rating on Eagle seven has not changed. The only thing that was changed recently was the interior with all the upgraded avionics. Coffey asked about the pitch for additional FEMA funding or some federal funding specifically for an upgrade to Eagle7’s engine for lift capacity that was discussed during the Washington, DC visit last February. GM Doyle said Erich Pfuehler, Government Affairs Manager was meeting with FEMA just a week ago and still pitching that we need more help. The hiccup has been not only the downturn in the economy because of COVID, but also because of all the fires across the state. GM gave the Board an extensive history on the funding. Director Rosario asked if the airframe includes an engine. Brede replied that it has the powertrain and everything in there. Rosario asked if our pilots will need training. Brede answered the company changed their name to Airbus, Inc., and with that change of name, there was just a change of the deck designation, but they are essentially the same helicopter. Rosario asked if we still have the potential to pick up a paramedic from the ground and transport that paramedic to an incident where needed. Brede replied yes. Chief Ciaburro added that with the addition of Chief Mike Mathison, we picked up a wealth of aviation experience from CalFire. Corbett asked about the safety rating of this helicopter and its length of service and other agencies that call on us for assistance. Brede replied it is rated very well with a 20- year service life and the District partners with law enforcement in both counties. Corbett asked if the District is officially part of mutual aid for water drops. Brede answered the District does have a preexisting contract with Cal fire and he discussed the SCU complex fire. Corbett added that she hopes we can interpret and incorporate that history as we continue to do advocacy to get support for service and shared costs. Brede said that last year at this same time of the year we had 110 water drops, this year we have 220 water drops and over 24,000 gallons of water. Director Coffey moved and Director Waespi seconded approval of the resolution. Unanimous approved.

5. FINANCE AND MANAGEMENT SERVICES DIVISION

By motion of Director Echols, and seconded by Director Waespi, the Board voted unanimously to approve the Item 5a.

Directors For: Colin Coffey, Ellen Corbett, Elizabeth Echols, Beverly Lane, Dee Rosario, Dennis Waespi, Ayn Wieskamp. Directors Against: None. Directors Absent: None.

a. Adjustments to the 2020 General Fund Budget to Respond to the COVID-19 Pandemic and 2020 Fire Related Damage Resolution No. 2020 – 10 - 238 (attached)

CFO/AGM Debra Auker presented on the fiscal impacts of COVID-19. Auker went through the PowerPoint in detail. COVID-19 has caused many fiscal impacts to the Park District: Delay, cancellation and reinventing of programs, No rental of picnic areas or facilities since March, No day use fees charged, No summer focus equals no seasonal staff and delay in recruitments. Auker went through the General Fund Quarterly Financial Forecast, 2020 Revenues and Shortfalls and 2020 Expenditures and Amendments. Fires caused two major incidents this year: Equipment Shop fire at Vasco Hills - $200,000 and Lightning Complex fires that affected five parks, including grazing infrastructure - $200,000. Corbett thanked Auker, Deborah Spaulding and the Finance department for their work during these difficult times. GM Doyle also thanked the Finance Department. He commended the Operations department and the field staff. There has been a tremendous amount of work and challenge and it is hoped we return to normal someday. Director Coffey extended his appreciation to the Finance committee. Director Lane also extended 19 Unapproved Minutes Board Meeting of October 20, 2020 her appreciation asking about the delay in job recruitment and its impacts on existing staff. Director Rosario asked about the up to 46 vacant positions and the stress that this puts on current staff. Deputy GM clarified that Human Resources has not ceased recruiting. The salary savings are coming through the normal process. HR is working remotely and has extended online testing processes, virtual interviews, and open-ended conditional job offers. The number one priority after the shelter in place were the jobs out in the front lines, in the parks, so that we could make sure that our frontline employees, who are delivering the parks with a 400% increase in visitations were fully staffed. GM Doyle added that the real loss and the real impact was not hiring seasonals nor lifeguards. Director Waespi said that staff has done a wonderful job to make it work. He said it is a tragedy that we have lost 175 seasonal lifeguards. President Corbett said that the lifeguards did get their recertification. Director Wieskamp stated that she is proud to be in an organization that at every level reacts seamlessly and who understand the mission. President Corbett asked if the bus transportation that was not provided is for the field trips? Auker will provide a response. Corbett is grateful that we've been able to manage to balance this budget without laying people off which is important. Director Echols moved and Director Waespi seconded. Unanimously approved. 6. BOARD AND STAFF REPORTS a. Actions Taken by Other Jurisdictions Affecting the Park District GM Doyle discussed items in this report.

7. GENERAL MANAGER’S COMMENTS

GM Doyle reported on the comments and there was no staff presentation.

8. ANNOUNCEMENTS FROM CLOSED SESSION

President Corbett announced that at the October 7, 2020 special board meeting appointed District Counsel Carol Victor as the interim General Manager effective on the retirement of GM Bob Doyle. The action will be confirmed by a resolution at an upcoming regular meeting of the Board. District Counsel Victor thanked the Board for their trust and confidence. Victor said that her goal will be to get a new general manager hired as quickly as possible and keep the ship afloat and running on course. Victor announced that at the October 20 closed session the Board voted seven to zero to authorize a settlement with Golden Gate Landholdings. The settlement required the District to undertake some capital improvements to correct a drainage problem at Golden Gate Land Holdings.

9. BOARD COMMITTEE REPORTS

a. Executive Committee 9/03/20 (Corbett)

President Corbett acknowledged the work of Brian Holt and Devan Reiff on the Concord Hills naming. She added there is ongoing work that needs to be done. Corbett extended thanks to the public and to the Board members. 20 Unapproved Minutes Board Meeting of October 20, 2020 10. BOARD COMMENTS

Director Corbett reported on meetings attended. Director Corbett • Attended the Special Closed Session meeting 10/7; • Attended the EOC meeting 10/7; • Attended a pre meeting for the Alameda Liaison Committee meeting 10/13; • Attended the EOC meeting 10/13; • Attended a meeting for the Alameda Liaison Committee meeting 10/14; • Attended a meeting with Kylie Wilson on 10/16; • Attended Save the Redwoods 10/17; • Attended the dress rehearsal for 150th Anniversary of the Wildlife Refuge at Lake meeting 10/19; • Attending the 150th Anniversary Wildlife Refuge event on 10/23. • Attending the dedication of John Sutter on 10/21; • Attending the Women in Leadership conference on Wednesday 10/21; • Meeting with Senator Skinner on Friday.

Director Rosario reported on meetings attended. Director Rosario • Attended the COVID task force 10/7; • Attended the Special Closed Session meeting 10/7; • Attended the Alameda Liaison Committee meeting on 10/14; • Attended the Alameda County mayor's Conference 10/14; • Attended the Ad Hoc Residence Meeting 10/15; • Attended the Operations Committee Meeting 10/15; • Attended a meeting with Kylie Wilson on 10/16; • Met with Ren Bates on Roberts pool and update on McCosker10/16; • Met with Dwayne and Lance from the Redwood crew re: Piedmont Stables 10/17; • Attended dress rehearsal for the Rotary Nature Center 150th Anniversary 10/18; • Attended Judge John Sutter Shoreline event 10/21; • Attending the 150th Anniversary Wildlife Refuge event on 10/23. Rosario tried to attend the Save the Redwoods League on 10/17 couldn’t get into the meeting but enjoyed their gift box. In response to a public comment at the last Board meeting regarding Proposition 15, Rosario encouraged people to read their voter guides adding that agriculture lands are definitely exempt.

Director Lane reported on meetings attended. Director Lane • Attended the Bias training; • Attended a meeting with Kylie Wilson; • Attended Legislative Committee meeting; • Attended a Special Closed Session Board meeting 10/7. Lane reported that she hadn’t attending many meetings, but has visited several parks. Lane reported she visited Del Valle, Marsh Creek Trail, took the access into Briones and visited the Briones Archers. Lane commented she is involved with a Foundation that supports the Juan Bautista De Anza National Historic Trail and they are reviewing how they are interpreting this story. There are 12 or 13 wonderful interpretive signs along the Anza trail through the East Bay and at the last line of the signs it states that these were the homelands of the Karkin Ohlone Indians. In looking at Concord Hills, that whole area was the homelands of the Chupcan Bay Miwok Indians. The Foundation is listening to diverse populations who are informing us what we have omitted, what we need to address, but the concept of homelands is significant to the tribes.

Director Coffey reported on meetings attended. Director Coffey • Attended Special Closed Session meeting on 10/7; • Attended a public webinar put on by the Planning Department and their consultants on the San 21 Unapproved Minutes Board Meeting of October 20, 2020 Francisco Bay Trail resiliency 10/7; • Attended a meeting with Kylie Wilson on 10/15; • Attended the East Contra Costa Habitat Conservancy meeting 10/16; • Attended a meeting with the GM, Govt. Affairs and Rep. Mike Thompson to discuss the federal funding being sought for a variety of programs 10/16; • Attended the John Muir Land Trust National Park, dedication of Almond Ranch 10/17; Coffey hiked the Feeder Trail #1 last weekend.

Director Waespi reported on meetings attended. Director Waespi • Attended 1the COVID Task force 10/7; • Attended HASPA Committee meeting 10/8; • Attended the Operations Committee meeting 10/15; • Attended a meeting with Kylie Wilson on 10/15; • Attended the Legislative Committee meeting 10/16. Waespi hiked at Tilden about 7 miles adding that he will miss the Judge John Sutter Shoreline dedication due to a prior appointment.

Director Wieskamp reported on meetings attended. Director Wieskamp • Attended Special Closed Session meeting on 10/7; • Attended the Ad Hoc Residence meeting 10/15; • Attended the Operations Committee on 10/15; • Attended a meeting with Kylie Wilson 10/16; • Met with Matt McDonald on 10/16; • Attended Judge John Sutter Shoreline event 10/21. Wieskamp thought we should help people understand the value of helicopters by advertising what it does.

Director Echols reported on meetings attended. Director Echols • Attended Special Closed Session meeting on 10/7; • Attended a meeting with Supervisor Goia 10/9; • Attended the Legislative Committee meeting on 10/17; • Attended the Save the Redwoods League 10/17; • Attended the John Muir Land Trust National Park, dedication of Almond Ranch 10/17; • Attended a meeting with Kylie Wilson 10/19. Director Echols thanked District staff and management for the hard work and dedication to keeping the District’s parks open, beautiful and safe during such a challenging year.

E. ADJOURNMENT

President Corbett adjourned the meeting at 5:33 pm. The next Board meeting will be on Friday, November 6, 2020 at 11:00 am.

22 Unapproved Minutes Board Meeting of November 6, 2020

The East Bay Regional Park District Board Meeting, which was held virtually on November 6, 2020, called its Closed Session to order at 11:00 a.m. by Board President Ellen Corbett.

ROLL CALL

Directors Remote: Ellen Corbett, President Dee Rosario, Vice President Beverly Lane, Secretary Colin Coffey, Treasurer Dennis Waespi Elizabeth Echols Ayn Wieskamp

The Open Session of the Board Meeting was called to order at 11:00 a.m. by President Corbett.

Staff Remote: Robert Doyle, Ana Alvarez, Carol Victor, Anthony Ciaburro, Carol Johnson, Steve Castile, Debra Auker, Lisa Goorjian, Erich Pfuehler, Allison Picard, Aileen Thiele, Jeff Rasmussen, Michael Reeves, Kelly Barrington, Terrence Cotcher, Lance Brede, Tiffany Margulici, Michael McNally, Alan Love, Dave Mason, Jason McCrystle, Brian Holt, Eric Bowman, Mary Mattingly, Dave Mason, Jim Tallerico, Jesse Yung, Keith Southern, Robert Lacey, Leigh Layman, Sydney Erikson (PrimeGov), Andrew Waller (PrimeGov), Matthew James, Sharon Clay Guests: None

PLEDGE OF ALLEGIANCE

President Corbett asked if the Board members had any questions about the meeting process. There were none.

A. APPROVAL OF AGENDA

By motion of Director Wieskamp, and seconded by Director Rosario, the Board voted unanimously to approve the agenda. Roll Call Vote unanimous.

Directors Remote: Ellen Corbett, Colin Coffey, Elizabeth Echols, Beverly Lane, Dee Rosario, Dennis Waespi, Ayn Wieskamp. Directors Against: None. Directors Absent: None.

B. PUBLIC COMMENTS

Public Comments were submitted by Sachin Hajeji who wants to work with the District to allow paragliding at the new Concord Hills park. He submitted a petition with23 54 signatories from residents of the Park District. Unapproved Minutes Board Meeting of November 6, 2020 Donny Largo discussed the impact of the Pandemic on the Park District. Members spoke and sent in comments that were read into the record about the naming of the Concord Hills Regional Park. The following speakers suggested the name Thurgood Marshall Regional Park: Home of the Port Chicago 50. Yolande Knight, Tony Clark, Citizens for Historical Equity: Lewis Thrower, Jonathan Shelton, Fatima Call and Alexander Wills who included a white paper and an addendum on Thurgood Marshall and a petition with over 700 signatures was cited, Royle Roberts – Black Democrats, Willie Mims – Black Political Association, Dimitrius McFadden, Yulie Padmore, Sabrina Pinnell, Virginia Delgado-Martinez, Precious Shelton, Melissa Fowlks, Ruth Middleton, Renee Robinson, Johnathan Shelton, Eva Rose Leavitt, Ron Jordan, Caitlin Stone, Marcus Phinnessee, Kelly Zaldana; Martin Luther King Jr. Freedom Center: Mable Minney, Karen Rojas, Amaya Proctor and Nancy Drago. Daniel Maxey and John Muff, Westport Volunteer Fire Department thanked the District for the donation of the fire engine.

C. SPECIAL UPDATE

1. General Manager’s Update on the Status of the East Bay Regional Park District Emergency During the COVID-19 Pandemic.

GM Doyle said he was proud of the staff and other speakers to use their right to speak to the Board. He reminded everyone that the Concord Hills designation was always temporary. GM Doyle said the District is still in a constant monitoring pattern with the health depts of Alameda, Contra Costa and the State and have been notified that Contra Costa may be reducing its relaxation of rules because they are seeing an increase in hospitalization in CC County. The District is adhering to the recommendations and providing the safest park experience to visitors of the parks. Doyle introduced Steve Castile, acting AGM Operations who presented the Reoperation Plan of the District subject to this dynamic situation. Castile discussed the 4 reopening phases from early November to Spring 2021.These phases include some but not all inclusive listing of the following: water bottle filling stations, playgrounds, more signage on safety protocols, parking lots, picnic sites but since the District is still under the burn ban, no barbecues. Ardenwood and Tilden, showers, trails, fee collection, fishing permits, day use parking and dog fees, visitor centers, camping and swimming. Director Rosario asked if the reservations for different sites are free. Tiffany Margulici, Business Services Manager responded that the fee collection is consistent with what is normally done at that location. Director Lane asked about the volunteer program and Volunteer Safety Patrol who cannot put their identification on because they are not supposed to be volunteering. Can we let them volunteer and we should respect different people choose to do different things and let them do their service? Chief Ciaburro replied that we are moving into the red and the threat level is too high and as the volunteers are under our purview we need to protect the interactions with our staff, the public and the volunteers. District Counsel Victor said that our Volunteer Trail Patrol is covered under the District’s Workers Compensation policy and must be viewed with a Risk Management lens. Director Lane asked about Black Diamond Mine Exhibit and wanted to know the thinking to allow people in and has the air been addressed. Castile said that we need to ensure the protocols are in place and there is air circulation.

GM Doyle congratulated Director Echols for her campaign and her success and glad to have her on board permanently as the Director of Ward 1.

President Corbett called for a 15-minute break.

D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

By motion of Director Lane, and seconded by Director Wieskamp, the Board voted 6 to 0 y to approve the Item i. Director Coffey abstained because his sister-in-law works for Universal Building Services and Supply Company. 24 Unapproved Minutes Board Meeting of November 6, 2020 Directors For: Ellen Corbett, Elizabeth Echols, Beverly Lane, Dee Rosario, Dennis Waespi, Ayn Wieskamp. Directors Abstain: Colin Coffey. Directors Absent: None.

i. Authorization to Award a Contract for Janitorial Services to Universal Building Services & Supply Company Resolution No. 2020 – 11 - 239 (attached) Director Rosario inquired about the requirements for service, and if the District requires that the janitorial service offers minimum wage and health care to their employees. Corbett inquired if the District asks about the company’s specific safety protocols. AGM Auker replied the District does have purchasing policies that are a part of BOG, however they do not include a minimum wage requirement. Michael McNally, Facilities Manager, said that we require that the service will comply with the City of Oakland minimum wage and follow the Janitorial Opportunity Act. Universal Building Services was selected, and they already are working with us and do follow the safety protocols. They are also offering healthcare. We should state these requirements in the future – the minimum wage and health care. Director Coffey abstained from this item because his sister-in-law works for this company.

By motion of Director Lane, and seconded by Director Wieskamp, the Board voted 6 to 0 approve the Item L. Director Echols recused because she lives close to Tilden Park.

Directors For: Ellen Corbett, Colin Coffey, Beverly Lane, Dee Rosario, Dennis Waespi, Ayn Wieskamp. Directors Recused: Elizabeth Echols Directors Absent: None.

L. Authorization to Grant a 1,040 Square Foot Utility Easement to PG&E as part of the City of Berkeley’s Grizzly Peak Utilities Undergrounding Project: Tilden Regional Park Resolution No. 2020 – 11 - 240 (attached)

By motion of Director Lane, and seconded by Director Wieskamp, the Board voted unanimously to approve the Consent Calendar excluding Items I and L.

Directors For: Colin Coffey, Ellen Corbett, Elizabeth Echols, Beverly Lane, Dee Rosario, Dennis Waespi, Ayn Wieskamp. Directors Against: None. Directors Absent: None.

a. Approval of District Check Listing for the Period of September 14, 2020 through October 4, 2020 Resolution No. 2020 – 11 - 241 (attached)

b. Approval of the Minutes for the Board Meeting of October 20 and November 6, 2020

c. Resolution to Support H.R. 8246 (Sires D-NJ) – Community Parks Revitalization Act Resolution No. 2020 – 11 - 242 (attached)

d. Resolution to Support H. Res. 1139 (Kind D-WA) – Honoring the 50th Anniversary of the National Park Service Volunteers-In-Parks program Resolution No. 2020 – 11 - 243 (attached)

e. Resolution to Support S. 4401 (Harris D-CA) and H.R. 5986 (Grijalva D-AZ) – Environmental Justice for All Act 25 Unapproved Minutes Board Meeting of November 6, 2020 Resolution No. 2020 – 11 - 244 (attached)

f. Resolution to Support S. 4538 (Durbin D-IL) – RENEW Conservation Corps Act Resolution No. 2020 – 11 - 245 (attached)

g. Resolution to Support the California Recycling and Plastic Pollution Reduction Act Resolution No. 2020 – 11 - 246 (attached) Director Waespi acknowledged the work of Matt Norton, Sanitation Supervisor and Andrew Green, Recycling Supervisor whose effort on the cost savings was tremendous. Kelly Barrington, Chief of MAST agreed with Waespi about Morton and Green and Eric Bowman on this 5-year contract. Barrington added that this is his last board meeting as he is retiring. He congratulated Director Echols on her recent election and supports the speakers on the naming of Concord Hills. Director Lane asked how it was possible for this bid to be low and the others were so high; will we get the same service and why the disparity. Barrington said the District has had experience with this company before at Tilden and have not had any problems; they have always stuck to their bid and the District has a competitive bid process. Corbett said there is a lot of variation in these types of contracts and competition helps. Steve Castile, Acting AGM Operations, agrees with Barrington that when we go off for RFP the numbers can be double or triple with the actual values and getting multiple bids is beneficial to the Park District.

h. Authorization to Purchase Fifteen Ford Vehicles from Downtown Ford Sales for Vehicle Replacements and as Additions to the Fleet Resolution No. 2020 – 11 - 247 (attached)

i. Authorization to Award a Contract to Bay Cities Refuse Service, Inc. for Recycling, Compost, Trash Collection and Processing Services: Anthony Chabot Regional Park Resolution No. 2020 – 11 - 248 (attached)

k. Authorization to Renew Contract with E2 Strategies, LLC for Federal Legislative Advocate Services Resolution No. 2020 – 11 - 249 (attached)

L. Authorization to Renew Contract with Houston Magnani & Associates for State Legislative Advocate Services Resolution No. 2020 – 11 - 250 (attached)

n. Authorization to Accept the Final Insurance Payment on the 2020 Infirmary Fire Damage Claim and to Execute a Claim Release and Mutual Settlement Agreement with Lexington Insurance Company, Appropriate Funds and Approve Contract: Camp Arroyo Resolution No. 2020 – 11 - 251 (attached)

o. Authorization to Donate Out of Service 1997 International Type 3 Fire Engine to the Westport Volunteer Fire Department Resolution No. 2020 – 11 - 252 (attached) Director Waespi commented it was great that the District is donating the Fire engine; it creates goodwill between agencies.

2. EXECUTIVE AND LEGISLATIVE DIVISION

By motion of Director Echols , and seconded by Director Wieskamp, the Board voted unanimously to approve the Item 2a.

Directors For: Colin Coffey, Ellen Corbett, Elizabeth Echols, Beverly Lane, Dee Rosario, Dennis Waespi, Ayn Wieskamp. 26 Unapproved Minutes Board Meeting of November 6, 2020 Directors Against: None. Directors Absent: None.

a. Resolution Changing the Start Time of the December 1, 2020 Regular Board of Directors Meeting to 6:00 pm Resolution No. 2020 – 11 - 253 (attached)

AGM Auker reported that at the Finance Committee meeting it was discussed to move the start time of the Board meeting from 1pm to 6pm. Lane said that in the past even though we haven’t seen much participation by doing an evening meeting on zoom it will be a good test to see if there is interest from the public. Director Echols said it could increase participation.

3. PUBLIC SAFETY DIVISION

a. Presentation and Report from Assistant General Manager of Public Safety on Police Policies and Procedures

GM Doyle said that this is a high priority of the Board. We were one of the first agencies to provide Uniform worn camera’s and we have some of the highest credentialed training through CALEA.

AGM and Chief of Public Safety Ciaburro showed his appreciation for the speakers and the importance for us to hear them and talk about race relations and we are listening. Ciaburro thanked the Board of Directors for supporting Public Safety during this pandemic. Ciaburro thanked GM Doyle for his support and leadership and the women and men of Public Safety and the Police Association who have been dogged determined and on duty. Ciaburro stated in his 4 decades in law enforcement, he had never seen a more difficult time to do police work. Ciaburro’s PowerPoint presentation was entitled, Police Update 2020. He explained there are 73 officers, 19 dispatchers and 13 professional staff in Public Safety. Department values are Safety, Service and Stewardship, Governance and Oversight. They are POST (Peace Officer’s Standards and Training), CALEA (The Commission on Accreditation for Law Enforcement Agencies)– Fully accredited since 2010, Lexipol Policy Manual and Succession Planning. At the FBI National Academy there is a 6-year waiting list and Public Safety has two of their command officers scheduled to go in the next 2 years for training. Procedural justice contact needs to be fair and transparent. CIT – Crises Intervention Training, De-escalation, AB-392 Rains Lucia Sterns Training, Implicit Bias Training-Districtwide, Bias based POST Training – Annual. Ciaburro detailed each of the ‘California Law Enforcement Agencies Advised to Adopt 9 key Reports’ which are Intervention, Banning Chokeholds, Required De-escalation, Proportionality, Canine Use, Moving Vehicles, Deadly Force as a last Resort, Comprehensive Reporting and Verbal Warnings.

Director Wieskamp expressed her appreciation for the professionalism and high standards of our police force and a chief who understands modern circumstances and the importance of de-escalation. Director Lane asked about the Lexipol manual and how it relates to what we use. Ciaburro said the Lexipol manual is purchased from them to use and Public Safety checks with District Counsel if any changes need to be made. Director Rosario said he is extremely proud of the department. He asked why the policies are not approved by the Board of Directors. Victor said it is typical for police policies to be administratively done and many are routine. Rosario asked if we can we have significant changes reported to the Board. Victor said those changes do get posted on the website, but there is no reason why the Board can’t be notified. Rosario are there any changes to the District’s policy on how we deal with immigration and contacting them. Captain Love, Support Services, this is a prudent example where went above Lexipol and wrote some of our policies. Victor said the law changed in California SB54 which was complicated, and we have simplified that. Rosario asked about the canines and if the dogs can be retrained from find and bite to find and bark. Ciaburro replied staff are considering whether or not the use of canines is consistent with a 27park agency with the current dogs. Rosario asked to be Unapproved Minutes Board Meeting of November 6, 2020 walked through an officer involved shooting scenario on protocols. Ciaburro went through the entire scenario from the incident scene to the District Attorney and the requirement to release body worn camera footage. Rosario asked if the District has tear gas. Ciaburro replied we have it because officers are trained on it in the academy, but the Chief didn’t see an instance for use in the Park District. Director Echols thanked the chief for the report and quick response following the murder of George Floyd. Echols asked what other type of public reporting is done by Public Safety. Capt. Love replied annual reports are done as a part of the CALEA process. Love will provide Echols with a copy. Director Lane commented on the importance of body worn cameras which are a protection for the officer. Lane suggested that the police do a report to the Executive Committee.

GM Doyle agreed it should be institutionalized annually. Director Coffey discussed reallocation of funding of the police budgets that could meet community needs such as mental health services and our police budget is under 15% of the total budget. Director Waespi thanked the Chief for the presentation. Waespi asked if the policies trickle down to the fire department and the lifeguard services. Chief said they do and yet the dynamics are different. Corbett extended her thanks to the Chief for how quickly the chokehold was outlawed. Corbett asked if we are in a joint response whose rules count? Ciaburro replied Public Safety’s officers stick to District policies and the laws of California. Ciaburro said Lexipol is quarterly and his experience in San Jose for example is that they do manage it administratively and related to operations procedures. Corbett inquired where is the training for the support for each other and Ciaburro explained the process and their weekly staff meetings.

b. Presentation Outlining Recruitment and Hiring for the East Bay Regional Park District Police Department

GM Doyle said that one of his priorities is to rebuild the Public Safety Department and he has been bullish on hiring. Chief Ciaburro introduced Lt. Terrence Cotcher, Support Services who has been involved in recruitment and hiring for the past 7 years presented this PowerPoint. Cotcher stated the positions that are recruited for are: police officer, dispatcher, police services technician and public safety student aides. In hiring, the goal is to provide an opportunity for an equal and unbiased process. Cotcher walked the Board through this process which includes Recruitment, Application and Testing, a basic physical fitness test, the Oral Board Panel, the Background Phase (which is a 4 -10 week process which includes a personal history) and the CA Post Hiring Dimensions, Hiring and On Boarding Interviews: Chiefs interviews, Conditional Offer, Psychological and Medical exam and the final offer. We do run into Challenges which can be economic, perceptions of law enforcement, generational differences. Organizational Values are critical to our success: safety, service and stewardship. Cotcher highlighted the hiring numbers from 2017-2020. Director Rosario asked about the use of a polygraph when it is not admissible in court? Cotcher replied that they are very good at ensuring truthful answers from applicants. Rosario asked about the 60-unit educational requirement. Cotcher said that being a police officer requires the ability to communicate verbally and in writing. Director Wieskamp said she is impressed with hiring more women and bringing in underrepresented groups. Cotcher said it is important to cast the widest net possible and every officer should think about the opportunity to recruit. President Corbett talked about Pathway to Law Program which works specifically in community colleges as avenues for increased diversity to recruit towards law careers and does PS work with the junior college community. Cotcher replied yes and college is a fertile ground. It has been tough during Covid adding that the PS Student Aide program is comprised of college students. Director Lane asked about physical expectations and are they altered for different populations. Cotcher said they are not and are based on people of average height and weight, etc. Lane asked if having a workforce to reflect the diverse community is on the website and if not, it should be. She also asked about young people and possible teenage challenges and does it affect hiring. Cotcher said we look at patterns of decision making over a 10-year period and not just one action. Corbett asked how do you handle marijuana use and does it decrease your pool of applicants? Cotcher said in the Park District we do not have a drug use matrix and we do not test officers. Director Rosario noticed we have a lot of applications for dispatcher and only hired one. Cotcher said the 2020 YTD stats and we are currently short 3 dispatchers with 4 currently in training. Captain Love commended Lt. Cotcher for his dedication. Chief Ciaburro28 commended Captain Love and Lt. Cotcher. Unapproved Minutes Board Meeting of November 6, 2020

President Corbett left the board meeting because she had another meeting to attend. Vice President Rosario took the gavel and presided over the meeting.

4. BOARD AND STAFF REPORTS a. Actions Taken by Other Jurisdictions Affecting the Park District GM Doyle discussed items in this report.

5. GENERAL MANAGER’S COMMENTS

a. Chief Information Officer Jim Tallerico will be presenting an update of the accomplishments made by the Information Services Department over the past year.

GM Doyle introduced Jim Tallerico, Chief Information Officer. Tallerico presented Information Services 2020 Accomplishment: Services, Upgrades Communication and Staff. He introduced his staff who are in his department who were in the meeting: Keith Southern, Jesse Yung, Robert Lacy and Leigh Layman. IS upgraded the District’s internet speed, reengineered data backups, park upgrades, Community Employment, Public Safety Improvements, added WIFI connectivity for additional staff, Upgraded software and will launch the District’s SharePoint site in December for employees. The District’s hosting site (HR and Payroll) is in Las Vegas Switch.com. This is a 5-star hosting site connected via fiber for backups. Director Waespi, Wieskamp and Echols thanked Tallerico and his staff for all their assistance. AGM Auker said that the IS Team is humble, and they are responsible for the success of keeping the park district open during Covid and they are innovative, highly focused on security and responsive. GM Doyle commended the IS staff for keeping our meetings going. Rosario added that this pandemic has shown how dependent we are on technology. Tallerico thanked his staff for their great work.

6. ANNOUNCEMENTS FROM CLOSED SESSION

District Counsel Victor announced there were none.

7. BOARD COMMENTS

Director Rosario reported on meetings attended. Director Rosario • Attended the Judge John Sutter Regional Shoreline Dedication 10/21; • Attended the Covid task force 10/22; • Attended and gave a talk to the Moraga Kiwanis Club 10/22; • Attended Alameda County’s All In Eats 10/22; • Attended Trail User Working Group 10/23; • Attended and participated in the Lake Merritt 150th Anniversary of the Wildlife Refuge 10/23; • Attended the Special Closed Session Board Meeting 10/29; • Attended the RPF Diversity, Equity and Inclusion committee 10/29; • Attended the Special Closed Session Board Meeting 11/4; • Attended and gave a talk to the Friends of Sausal Creek; • Attended with Director Lane the viewing of McCosker Creek restoration 10/30; • Attended a Covid Taskforce meeting; • Attended Kelly Barrington’s retirement 11/4; • Attended the Executive Board meeting on 11/5. 29 Unapproved Minutes Board Meeting of November 6, 2020 Rosario appreciated the public comments regarding the naming process for Concord Hills was being taken seriously and in a way it is unfortunate that we have two cultures that have been impacted heavily by history and hopefully we can find a way to acknowledge both.

Director Lane reported on meetings attended. Director Lane • Attended the Judge John Sutter Regional Shoreline Dedication 10/21; • Attended the staff meeting with Anne Kassebaum; • Attended Trail User Working Group 10/23; • Attended the Special Closed Session Board Meeting 10/29; • Attended with Director Rosario the viewing of McCosker Creek restoration 10/30; • Attended the Special Closed Session Board Meeting 11/4; • Attended the joined Brenda and Thomas at Borel; • Attended Kelly Barrington’s retirement 11/4; • Attended the CC Mayors Conference 11/5. Lane went to Sycamore Valley Park and Sutter Shoreline. Delivered some of the ballots on election night. Lane said the Board is hearing from people about the Concord Hills name and today got an extensive dose of people’s opinion. As a Board we need the Wisdom of Solomon.

Director Coffey reported on meetings attended. Director Coffey • Attended the Judge John Sutter Regional Shoreline Dedication 10/21; • Attended the Ecology Committee meeting10/22; • Attended Trail User Working Group 10/23; • Attended the 10/21 PAC meeting 10/26; • Attended the Finance Committee meeting10/28; • Attended the Special Closed Session Board Meeting 10/29; • Attended the Special Closed Session Board Meeting 11/4; • Attended Kelly Barrington’s retirement 11/4;

Director Waespi reported on meetings attended. Director Waespi • Attended the CARPD Board of Directors meeting 10/21; • Attended the Covid task force 10/22; • Attended the Ecology Committee meeting10/22; • Attended the Regional Park Association meeting 10/22; • Attended the Special Closed Session Board Meeting 10/29; • Attended the Special Closed Session Board Meeting 11/4; • Attended Kelly Barrington’s retirement 11/4. Waespi visited Garin and Dry Creek.

Director Wieskamp reported on meetings attended. Director Wieskamp • Attended the Judge John Sutter Regional Shoreline Dedication 10/21; • Attended Trail User Working Group 10/23; • Attended the Special Closed Session Board Meeting 10/29; • Attended the Special Closed Session Board Meeting 11/4; • Attended Kelly Barrington’s retirement 11/4. Director Wieskamp had to leave the meeting for another appointment.

Director Echols reported on meetings attended. Director Echols • Attended the meeting with Contra Costa County Supervisor Goia at Wildcat Canyon 10/21; • Attended and spoke at the El Cerrito Rotary Club luncheon10/22; • Attended the Special Closed Session Board Meeting 10/29; 30 Unapproved Minutes Board Meeting of November 6, 2020 • Attended the Special Closed Session Board Meeting 11/4. Director Echols was delighted to be able to serve for at least another 4 years. Echols had to leave the meeting for another appointment.

E. ADJOURNMENT

President Corbett adjourned the meeting at 5:30pm.

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32 AGENDA REGULAR MEETINGS BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

c. Authorization to Update the Personnel Administrative Manual Protected Class and Citizenship Language (Alvarez/Victor)

RECOMMENDATION

The General Manager and the Board Executive Committee recommend the Board of Directors modify language in Section 17.01 on Hiring Administrative Procedures for compliance with the Equal Employment Opportunity Commission, California Fair Employment and Housing Act, and the Immigration Reform and Control Act of 1986.

REVENUE/COST

There would be no cost impact as a result of this action.

BACKGROUND

The Park District’s Personnel Administrative Manual (PAM), which outlines the procedures for Park District employees, was last published on June 19, 2018. The PAM is due to be updated, but because of reduced staff capacity due to COVID-19 pandemic, a comprehensive revision is not possible at this time. Consistent with advancing the Park District’s commitment to diversity, equity, and inclusion (DEI), as supported through the Board’s Resolution 2020-06-132 Denouncing Racism and Standing in Solidarity with Black People and All People of Color, the Park District recommends updating two definitions of the PAM related to hiring: 1) General Employment Qualifications and 2) Eligibility to Work. The General Employment Qualifications text describing antidiscrimination will be updated to include a more inclusive list of protected classes consistent with U.S. Equal Employment Opportunity Commission (EEOC) and California Fair Employment and Housing Act (FEHA) requirements. The Eligibility to Work text will be added to comply with the Immigration Reform and Control Act of 1986 (IRCA). Both changes are necessary for legal compliance and support the Park District’s mission of being a more inclusive employer. The Park District is currently pursuing support from a DEI consultation to review internal practices and policies and may update the PAM further once recommendations from the consultants’ study are available.

The proposed language revisions (Exhibit A) were presented to the Executive Committee of the Board of Directors on November 5, 2020 and were unanimously recommended for approval by the full Board of Directors.

33 ALTERNATIVES

The Board could choose not to make the changes at this time. This alternative is not recommended.

34 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 - 11 -

November 17, 2020

AUTHORIZATION TO UPDATE THE PERSONNEL ADMINISTRATIVE MANUAL PROTECTED CLASS AND CITIZENSHIP LANGUAGE AND MODIFY SECTION 17.01.A

WHEREAS, the Park District’s Personnel Administration Manual (PAM) provides procedures for Park District employees; and

WHEREAS, the Park District follows all local, state, and federal regulation, including as it pertains to fair and equal employment and hiring practices; and

WHEREAS, the PAM was last updated on June 19, 2018; and

WHEREAS, revisions are needed for Section 17.01.A - Administrative Procedures, Hiring, General Employment Qualifications, of the PAM to be made consistent with Park District practice and state and federal regulation; and

NOW, THEREFORE BE IT RESOLVED, the General Manager is hereby authorized and directed to update language in Section 17.01.A to expand the definition for anti-discrimination classes for compliance with Equal Employment Opportunity Commission and California Fair Employment and Housing Act, and add language regarding eligibility to work consistent with compliance with the Immigration Reform and Control Act of 1986.

Moved by Director , seconded by Director , and adopted this 17th day of November, 2020 by the following vote:

FOR:

AGAINST: ABSTAIN: ABSENT:

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36 PERSONNEL ADMINISTRATIVE MANUAL

Revised June 19, 2018

Table of Contents

SECTION 1: PURPOSE AND ORGANIZATION OF THE MANUAL ...... 1 1.01 PURPOSE ...... 1 1.02 UNIT AND EMPLOYEE DESIGNATION (POSITION DESCRIPTION) ...... 1 1.03 PERSONNEL ADMINISTRATIVE MANUAL RESPONSIBILITY ...... 2 1.04 ORGANIZATION OF THE PERSONNEL ADMINISTRATIVE MANUAL ...... 3 SECTION 2: REPRESENTED AND UNREPRESENTED EMPLOYEES ...... 4 2.01 LOCAL 2428 AFSCME ...... 4 2.02 POLICE ASSOCIATION ...... 5 SECTION 3: DISTRICT FACILITIES AND EQUIPMENT ...... 7 3.01 USE OF DISTRICT FACILITIES BY OFF-DUTY DISTRICT EMPLOYEES...... 7 3.02 USE OF DISTRICT EQUIPMENT, PROPERTY, SUPPLIES AND PURCHASING SERVICES ...... 7 3.03 VEHICLES ...... 8 3.04 ID CARDS - FACILITY PASS ...... 16 3.05 PERSONAL EQUIPMENT ...... 17 3.06 CAMERAS ...... 18 3.07 WIRELESS COMMUNICATION DEVICES (CELL PHONES) ...... 18 SECTION 4: GOVERNMENT RELATIONS ...... 21 4.01 PROHIBITION OF HARASSMENT, DISCRIMINATION AND RETALIATION ...... 21 4.02 OTHER REGULATIONS ...... 21 SECTION 5: HOURS OF WORK AND WORK ENVIRONMENT ...... 22 5.01 WORK SCHEDULE ...... 22 5.02 WORK ENVIRONMENT ...... 23 SECTION 6: SALARY AND COMPENSATION ...... 25 6.01 SALARY OR WAGE RATES ...... 25 6.02 OVERTIME ...... 26 6.03 CHANGE IN CLASSIFICATION ...... 28 6.04 WORK IN A HIGHER CLASSIFICATION ...... 29 6.05 PAYCHECKS ...... 30 SECTION 7: HEALTH AND WELFARE BENEFITS ...... 32 7.01 BENEFIT ELIGIBILITY ...... 32 7.02 HEALTH PLANS ...... 32 7.03 INSURANCE PLANS ...... 33 7.04 WORKERS' COMPENSATION ...... 34 7.05 BENEFITS FOR EMPLOYEES BEYOND 65 ...... 35 7.06 DEFERRED COMPENSATION ...... 35 7.07 BENEFIT DEDUCTIONS ...... 35 7.08 MISCELLANEOUS BENEFITS PROCEDURES ...... 35 7.09 CONFIRMATION OF BENEFIT QUALIFICATION (TAX REFORM ACT OF 1986) ...... 36

SECTION 8: RETIREMENT ...... 37 8.01 RETIREMENT PLAN ...... 37 PERSONNEL ADMINISTRATIVE MANUAL EAST BAY REGIONAL PARK DISTRICT

PAGE i 38 Revised June 19, 2018

8.02 RETIREE ELIGIBILITY ...... 37 8.03 BENEFITS ...... 38 8.04 BENEFIT ELIGIBILITY ...... 39 8.05 PRE-RETIREMENT PLANNING ...... 44 8.06 RETIREE ASSOCIATION AND RETIREE MEDICAL ...... 44 SECTION 9: HOLIDAYS ...... 45 SECTION 10: VACATION ...... 46 SECTION 11: SICK LEAVE ...... 49 11.01 GENERAL ...... 49 11.02 MANAGEMENT/CONFIDENTIAL SICK LEAVE BANK ...... 50 SECTION 12: LEAVES OF ABSENCE ...... 51 12.01 LEAVES ...... 51 12.02 VOTING TIME (CA ELECTION CODE, SECTION 14350)...... 53 SECTION 13: EXPENSE REIMBURSEMENT ...... 54 13.01 BUSINESS MEETING ATTENDANCE AND TRAVEL ...... 54 13.02 CONFERENCE/ANNUAL MEETING ATTENDANCE ...... 56 13.03 MOVING EXPENSES ...... 56 SECTION 14: UNIFORMS ...... 57 SECTION 15: TRAINING ...... 59 SECTION 16: SAFETY REGULATIONSAND EQUIPMENT ...... 62 16.01 SAFETY ...... 62 16.02 SAFETY EQUIPMENT ...... 62 16.03 PARK FIRES AND NATURAL DISASTERS ...... 63 16.04 MINE SAFETY ...... 64 16.05 CODE THREE EMERGENCY RESPONSE ...... 64 16.06 IMMUNIZATION ...... 64 16.07 HAZARD COMMUNICATION POLICY ...... 65 16.08 ASSISTING EMPLOYEES WITH LIFETHREATENING ILLNESSES ...... 65 16.09 USE OF RADIO AND EARPHONES WHILE OPERATING EQUIPMENT ...... 66 SECTION 17: ADMINISTRATIVE PROCEDURES ...... 67 17.01 HIRING ...... 67 17.02 PROBATION ...... 73 17.03 PERFORMANCE APPRAISALS ...... 73 17.04 TRANSFER ...... 74 17.05 RECLASSIFICATION ...... 75 17.06 ACCESS TO CONFIDENTIAL DEPARTMENTAL INFORMATION ...... 75 17.07 PROVIDING FOR DEFENSE OF CIVIL ACTIONS AGAINST EMPLOYEES ...... 75 SECTION 18: EMPLOYEE DISCHARGE ...... 77 18.01 EMPLOYMENT TERMINATION...... 77 18.02 EXIT INTERVIEW ...... 79 18.03 HEALTH BENEFITS ON TERMINATION ...... 79

18.04 PAY ON TERMINATION ...... 79 18.05 RETIREMENT/DEPARTURE CELEBRATIONS ...... 80 18.06 EXECUTIVE SEARCH FIRM ...... 80

PERSONNEL ADMINISTRATIVE MANUAL EAST BAY REGIONAL PARK DISTRICT PAGE 39 Revised June 19, 2018

SECTION 19: PERSONNEL FILES ...... 81 SECTION 20: DISCIPLINE ...... 82 SECTION 21: GRIEVANCE PROCEDURE ...... 84 SECTION 22: DISTRICT RESIDENCE ...... 86 SECTION 23: BOARD OF DIRECTORS MEETINGS ...... 87 SECTION 24: MISCELLANEOUS ...... 88 24.01 LOAN OF STAFF ...... 88 24.02 POLITICAL ACTIVITY ...... 88 24.03 SERVICE AWARDS ...... 90 24.04 MEMBERSHIP ...... 90 24.05 BUSINESS CARDS ...... 90 24.06 CREDIT UNION...... 90 24.07 EMPLOYEES AS INDEPENDENT CONTRACTORS OR VOLUNTEERS ...... 90 SECTION 25: BENEFIT AUTHORITY AND SUMMARY ...... 91 25.01 RESOLUTIONS ...... 91 25.02 EMPLOYEE BENEFITS ...... 94 SECTION 26: APPENDIXES ...... 96 APPENDIX A: AMENDMENT TO THE EAST BAY REGIONAL PARKS GOVERNMENTAL MONEY PURCHASE PLAN AND TRUST ADOPTION AGREEMENT ...... 97 APPENDIX B: EAST BAY REGIONAL PARK DISTRICT INFORMATION TECHNOLOGY APPROPRIATE USE GUIDELINES ...... 99 APPENDIX C: ETHICAL GUIDELINES POLICY ...... 106 APPENDIX D: EAST BAY REGIONAL PARK DISTRICT FRAUD PREVENTION POLICY 108 APPENDIX E: ADMINISTRATIVE LEAVE ...... 112 INDEX ...... 117

PERSONNEL ADMINISTRATIVE MANUAL EAST BAY REGIONAL PARK DISTRICT PAGE 40 Revised June 19, 2018

SECTION 17: ADMINISTRATIVE PROCEDURES

17.01 HIRING

Antidiscrimination - General Employment Qualifications: The Park District is an Equal Opportunity Employer and does not discriminate in its employment against any person because on the basis of race, religion, creed, color, national origin, ancestry, ethnicity, physical disability, mental disability, medical condition, genetic information, age (over 40), marital or domestic partner status, sex, gender, gender identity, gender expression, sexual orientation, military and veteran status, religion, and political or union affiliations, age, or sex. The Park District prohibits discrimination of any other basis protected by law. Non-citizens must have filed a Declaration of Intent to become a citizen in order to be eligible for District employment.

A. Eligibility to Work - All persons employed by the Park District are required to comply with the Immigration Reform and Control Act of 1986 by presenting documents to verify identity and authorization to work in the United States.

PERSONNEL ADMINISTRATIVE MANUAL EAST BAY REGIONAL PARK DISTRICT PAGE 41 Page Left Blank Intentionally

42 AGENDA REGULAR MEETINGS BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

d. Authorization to Award a Contract to BCT Partners to Conduct a Diversity, Equity and Inclusion Organizational Assessment (Dudney/Alvarez)

RECOMMENDATION

The General Manager recommends that Board of Directors authorize the award of a contract to BCT Partners to conduct an internal organizational assessment and develop a strategic plan focused on advancing a vision of a more diverse, equitable, and inclusive workforce of excellence.

REVENUE/COST

A one-time cost of $100,000 associated with this resolution is anticipated, which the Board of Directors authorized as part of the 2020 MidYear Budget appropriations to the General Manager Office’s budget account 101-2010-000. The preferred consulting firm submitted a preliminary bid of $100,000 to carry out the scope of work.

BACKGROUND

The Park District is committed to forever provide opportunities for all people in fast-growing, racially and culturally diverse communities to experience nature nearby across thirty-three (33) cities in Alameda and Contra Costa counties. The Park District’s history includes working in marginalized communities and converting and preserving former industrial and military lands as public open space.

Over the years, the Park District has worked to be more inclusive and to reach more diverse audiences in order to recruit, hire, and retain a workforce of excellence that is reflective of the diversity of the communities it serves. Efforts have included developing Equal Employment Opportunity policies, a joint labor-management Workforce Diversity Committee, and extending learning opportunities relevant to diversity, equity, and inclusion (DEI). Annually the Park District prepares a report for the Board of Directors’ Executive Committee summarizing the demographics of the Park District’s workforce and tracks changes over time. The Park District acknowledges that there is much more work that needs to be done in order to be truly representative and inclusive in its workforce and its organizational culture.

On June 16, 2020 the Park District’s Board of Directors passed Resolution 2020-06-132 Denouncing Racism and Standing in Solidarity with Black People and All People of Color (Resolution). The Resolution commits to addressing racism, implicit bias, and the systems and 43 policies that prevent Black employees and other employees of color from realizing their full potential; and commits to ensuring an organizational culture where all employees feel safe, welcomed, included, and a genuine sense of belonging. Additionally, on July 7, 2020, the Board of Directors approved a $100,000 mid-year appropriation for the development of a diversity, equity, and inclusion (DEI) organizational assessment.

Following the passing of the Resolution and the mid-year budget appropriation, staff began working on a Request for Proposals (RFP) for an external planning firm to conduct an internal organizational assessment to identify current barriers and highlight opportunities for supporting an inclusive organizational culture and representative workforce. Additionally, the RFP called for preparing an internally-focused Strategic Plan that identifies tailored strategies, actions, and metrics to advance the Park District’s culture of equity and belonging. The RFP included elements to address comments submitted by AFSCME Local 2428 in response to Resolution No. 2020-06- 132.

The RFP was released on September 4, 2020 and six proposals were received by consulting firms by the submission deadline of October 16, 2020. An inter-disciplinary team with representatives from the Park District, AFSCME Local 2428, and the Police Association reviewed and ranked the proposals, identifying three firms to interview: BCT Partners, Dalberg Advisors, Raimi and Associates. Proposal costs ranged from $68,430 to $113,550. Interviews were conducted on October 27th, and BCT Partners was identified as the top-ranking firm. On November 5th, a recommendation to authorize entering contract negotiations with BCT Partners was unanimously approved by the Board Executive Committee.

Additionally, since the passing of Resolution No. 2020-06-132, the Park District has rolled out Implicit Bias and Sexual Harassment as mandatory trainings for all Park District employees. Both trainings are scheduled to be completed by the end of January 2021. The Park District has also completed its 2019-2020 Equal Employment Opportunity Workforce Diversity Report (Report), which reinforces the urgency to engage in a comprehensive review of recruitment, hiring, and promotional practices amongst other Human Resources Department practices and policies to eliminate barriers to employment and advancement. The Report also identifies work objectives in the form of actions for the near and short term that Human Resources Department will be embarking on with the interest to expedite the Park District’s body of work in this critical area. The Park District is proposing to revise language in the Personnel Administrative Manual (PAM) to comply with federal law and make the Park District a more equitable and inclusive employer. Additional PAM updates will be made following the recommendation of the organizational assessment and in consideration of the consultant’s recommendation.

ALTERNATIVES

The Board could choose not to approve the bid award at this time. This alternative is not recommended.

44 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 - 11 -

November 17, 2020

AUTHORIZATION TO AWARD A CONTRACT TO BCT PARTNERS TO CONDUCT A DIVERSITY, EQUITY AND INCLUSION ORGANIZATIONAL ASSESSMENT AND STRATEGIC PLAN

WHEREAS, the Park District has an 86-year history of stewarding public parklands and open spaces as opportunities for respite for the diverse communities of the East Bay; and

WHEREAS, the Park District has acknowledged the injustices against Black People and All People of Color and committed our entire public service workforce to embracing a culture of belonging through the passing of Resolution 2020-06-132 Denouncing Racism and Standing in Solidarity with Black People and All People of Color; and

WHEREAS, the Park District committed $100,000 for the purpose of conducting an organizational assessment to advance a culture of inclusion as part of the 2020 MidYear budget appropriations; and

WHEREAS, the Park District issued a Request for Proposals (RFP) for a diversity, equity, and inclusion consultant in response to Resolution 2020-06-132 and the MidYear budget appropriation; and

WHEREAS, six firms responded to the RFP with bids ranging from $68,430-$113,550; and

WHEREAS, three firms were interviewed by a diverse team of Park District representatives to identify a top ranking firm; and

WHEREAS, the Park District ranked BCT Partners, with a proposed cost of $100,000, as the top-ranked firm; and

WHEREAS, the Park District provided an update and recommendation to the Executive Committee of the Board of Directors on November 5, 2020, and the Executive Committee unanimously approved the staff recommendation to enter into contract negotiations with BCT Partners; and

NOW, THEREFORE BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes the General Manager to enter into a Professional Services agreement in the amount of $100,000 with BCT Partners for developing an internal organizational assessment and strategic plan to advance diversity, equity and inclusion in the workplace.

45 Moved by Director , seconded by Director , and adopted this 17th day of November, 2020 by the following vote:

FOR:

AGAINST: ABSTAIN: ABSENT:

46 AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

e. Approval of a Special Use Agreement with Boy Scouts of America Troop 834 San Ramon, CA: Las Trampas Wilderness Regional Preserve (Patterson/O’Connor)

RECOMMENDATION

The General Manager and the Board Operations Committee, by unanimous vote at the October 15, 2020 meeting, recommend that the Board of Directors authorize a three-year term agreement, with the possibility of two additional three-year extensions, with the Boy Scouts of America Troop 834 San Ramon CA for the use of two buildings in Las Trampas Wilderness Regional Preserve for troop meetings and staging troop activities.

REVENUE/COST

The Boy Scouts of America Troop 834 San Ramon CA (BSA Troop 834) will maintain the buildings and surrounding area and pay the cost of electricity to the site. The Park District provides water and sewage, which are shared with the Las Trampas Corporation Yard.

BACKGROUND

The Boy Scouts of America (BSA) was founded in 1910 with the aim to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Scout Law through an informal education system called the Scout method, with variations that are designed to be appropriate for the age and maturity of each membership division. BSA remains the largest scouting organization and one of the largest youth organizations in the United States, with about 2.3 million youth participants and about one million adult volunteers. In 2017, the BSA announced that girls would be allowed to become Cub Scouts, starting in 2018, and be a part of the Scouts BSA Program, starting on February 1, 2019.

BSA Troop 834 was founded in 1975 and serves youth from San Ramon, Dublin, Danville, Pleasanton, and Livermore. The troop supports 50-100 boys in development of leadership, community service, ethics, and doing one’s best in scout laws.

47 The BSA Troop 834 has been using two of the buildings on Holly Court in Las Trampas Wilderness Regional Preserve since before the Park District owned the property. The Holly Court property, a former Nike site, was purchased from the State of California in July 1999 after leasing the property since 1996. The site originally had eight wood framed, bungalow-type residential/barracks buildings located on either side of the court. Today only three buildings remain: the two buildings utilized by the Boy Scouts and the Park District’s security residence. A five-year Special Interest Recreation Agreement was approved by the Board in 1996 and the agreement has been on a month to month status since the expiration in 2001. The agreement allows the exclusive use of two of the remaining buildings for weekly troop meetings and other occasional dates for staging troop activities.

The new updated Special Use Agreement will be for one three-year term and two possible three-year extensions, with Park District’s sole discretion to terminate at any time with 90-days’ notice. There is no cost to the Park District associated with the use of the buildings other than the minor cost of providing sewer and water to the site. Use of the buildings by the BSA Troop 834 provides an added presence to the site and they have maintained the land around the buildings according to Park District standards. The group has worked well with park staff over the years and is responsive and responsible.

Staff recommends approval of a Special Use Agreement with Boy Scouts of America for exclusive use of two buildings in Las Trampas Wilderness Regional Preserve to hold weekly troop meetings and other occasional dates for staging troop activities for one three-year term with the possibility of two additional three-year extensions in exchange for BSA completing maintenance of the buildings and surrounding areas.

ALTERNATIVES

None are recommended.

48 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 - 11 -

November 17, 2020

APPROVAL OF A SPECIAL USE AGREEMENT WITH BOY SCOUTS OF AMERICA TROOP 834, SAN RAMON, CA: LAS TRAMPAS WILDERNESS REGIONAL PRESERVE

WHEREAS, the East Bay Regional Park District has had an agreement in Las Trampas Wilderness Regional Preserve with the Boy Scouts of America Troop 834 since 1996; and

WHEREAS, the Boy Scouts of America Troop 834 desires to continue their use of two buildings at Las Trampas Wilderness Regional Preserve for their activities; and

WHEREAS, on October 15, 2020, the Board Operations Committee reviewed the proposal to approve the Agreement for a three-year term with two possible three-year extensions with Park District’s sole discretion to terminate at any time with 90 days’ notice and voted unanimously to recommend favorable consideration by the Board of Directors;

NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay Regional Park District hereby approves a Special Use Agreement with Boy Scouts of America Troop 834 for a three-year term and two possible three-year extensions at Park District’s sole discretion, for the use of two buildings and surrounding area in the Las Trampas Wilderness Regional Preserve to hold weekly troop meetings and other occasional dates for staging troop activities in exchange for Troop 834 completing maintenance of the buildings and surrounding area; and

BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the Park District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.

Moved by Director , seconded by Director , and adopted this 17th day of November, 2020 by the following vote:

FOR:

AGAINST: ABSTAIN: ABSENT:

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50 AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

f. Authorization to Renew Contract for Youth Employment Services with Civicorps Schools for 2021 (Patterson/O’Connor)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize the renewal of the annual Youth Employment Services Contract with Civicorps Schools (Civicorps) for the period January 4, 2021 through December 21, 2021.

REVENUE/COST

Funding for the proposed contract in the amount of $407,316 is in the 2021 Operations Division Community Resources Budget (Account No. 101-5012-000-6191). The contract includes wages for seven corps members, at the City of Oakland minimium wage rate, and for one crew leader along with transportation costs and other program expenses. There will be 10,920 work hours for the year at $37.30 per hour.

BACKGROUND

Since 1983, Civicorps has provided job, life, academic, and citizenship skills to young adults through environmental service projects hosted by the Park District and other agencies in the East Bay. Civicorps’ project work with the Park District has included such labor-intensive jobs as: trail work, firebreaks, fence repair, construction, erosion control, vegetation management, and habitat restoration work. Civicorps has been well received by park supervisors and supported throughout the years by Park District staff and the Board of Directors.

The rate at which the Park District has paid Civicorps has increased approximately 2.7% per year, for the six years previous to 2020, to cover increases in administrative expenses and minimum wage increases. For the 2021 budget year, there will be no increase to the hourly wage paid to Civicorps, instead, the total contract hours were reduced to align with the Park District budget available for the contract.

ALTERNATIVES

None are recommended.

51 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 - 11 -

November 17, 2020

AUTHORIZATION TO RENEW CONTRACT FOR YOUTH EMPLOYMENT SERVICES WITH CIVICORPS SCHOOLS FOR 2021

WHEREAS, the East Bay Regional Park District has worked with Civicorps Schools since 1983 on various environmental service projects such as firebreaks, trail work, fence construction and repair, and erosion control; and

WHEREAS, the Park District wishes to continue to support and aid the young adult community through the Civicorps Schools program with environmental service projects;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes the renewal of the annual contract for $407,316 with Civicorps Schools for youth employment services for the period January 4, 2021 through December 21, 2021, with such funds for services appropriated in the 2021 Operations Division Community Resources Budget – Other Professional Services, Account No. 101-5012-000-6191; and

Moved by Director seconded by Director and approved this 17th day of November 2020, by the following vote:

FOR:

AGAINST: ABSTAIN: ABSENT:

ALTERNATIVES

None recommended.

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54 AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

g. Authorization to Amend Contract with Ralph Andersen and Associates for District-wide Classification and Compensation Study (Picard/Alvarez)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize executing a contract amendment with Ralph Andersen and Associates to finalize the District-wide classification and compensation study in the additional amount of $10,000.

REVENUE/COST

Additional funding of $10,000 for this action is available in the General Manager’s/Human Resources budget.

BACKGROUND

On October 3, 2017, the East Bay Regional Park District Board of Directors authorized a contract with Ralph Anderson and Associates in the amount of $176,300 to perform a District-wide classification and compensation study, beginning with AFSCME Local 2428 represented positions. Ralph Anderson was the unanimous recommendation based on the firm’s experience managing and conducting classification and compensation studies in the public sector. Since 2017, Ralph Anderson has completed the studies for AFSCME Local 2428 and the Seasonal group and is finalizing the remaining Park District classifications within the Police Association, Confidential, and Management groups.

On May 16, 2019, Ralph Anderson and Associates contract was extended by $26,445 under the General Manager’s authority to continue the ongoing classification and compensation work for the Police Association, Confidential, and Management groups.

Ralph Anderson has completed its work for all groups, but additional monies are required to finalize the reports and to provide services as it relates to the presentation of these reports. A final contract extension of $10,000 is required to compensate Ralph Anderson and Associates for services rendered.

55 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 – 11 -

November 17, 2020

AUTHORIZATION TO AMEND CONTRACT WITH RALPH ANDERSEN AND ASSOCIATES FOR DISTRICT-WIDE CLASSIFICATION AND COMPENSATION STUDY

WHEREAS, on October 3, 2017 the Board of Directors authorized a contract with Ralph Andersen and Associates for $176,300 to perform a Classification and Compensation study; and

WHEREAS, on May 16, 2019, Ralph Anderson and Associates’ contract was extended by $26,445 under the General Manager’s authority to continue the ongoing districtwide classification and compensation work; and

WHEREAS, the Board Operating Guidelines require Board authorization for any vendor contract which exceeds $50,000; and

WHERAS, additional monies are required to finalize the remaining components of the Classification and Compensation study;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes executing a contract amendment with Ralph Andersen and Associates for an additional $10,000 to finalize a District-wide classification and compensation study.

BE IT FURTHER RESOLVED that the General Manager is hereby authorized and directed, on behalf of the District and its name, to execute and deliver such documents and do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.

Moved by Director , seconded by Director , and adopted this 17th day of November 2020, by the following vote:

FOR:

AGAINST: ABSTAIN: ABSENT:

56 AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

h. Authorization to Amend a Contract with Hanford ARC to Provide Vegetation Management Services and Transfer and Appropriate Funds to the Restore Albany Beach Project: McLaughlin Eastshore State Park Regional Shoreline (Goorjian/Kelchner)

RECOMMENDATION

The General Manager recommends the Board of Directors:

1. Authorize an amendment to the original contract with Hanford ARC of Petaluma, California (Hanford) in the amount of $50,000 for a total not to exceed amount of $100,000 for the Restore Albany Beach Project (No. 571500) at McLaughlin Eastshore State Park (MESP).

2. Authorize the transfer and appropriation of $50,000 from Resource Enhancement Program Funds (257) into the Restore Albany Beach Project (No. 571500) at MESP.

REVENUE/COST

This action will amend and increase the original contract value of $50,000 by $50,000 for a total amount of $100,000 for Hanford to provide new services. Funds for the proposed consultant contract amendment are available within the existing Resource Enhancement Program Funds (257) Funds as described below.

SOURCE OF FUNDS Restore Albany Beach Project (No. 571500) $ 7,744,955 Encumbrances and Expenditures to Date (7,704,383) Appropriation of Resource Enhancement Program Funds (257-7350-000-6191-RP0000) 50,000 AVAILABLE BALANCE $ 90,572

57 USE OF FUNDS Contract Amendment with Hanford $ 50,000 Other costs (project management and inspection) 40,572 REMAINING BALANCE $ 0

BACKGROUND

This action will authorize a contract amendment with Hanford to provide an additional year of vegetation management services for the Albany Beach Restoration and Public Access Project.

The Albany Beach Restoration and Public Access Project, located at McLaughlin Eastshore State Park, included dune and beach habitat expansion and restoration that was completed in December 2018. The original contract has provided vegetation management services for the past two years; however, it has been identified that these features need continued professional habitat restoration and vegetation management services. Proactive vegetation management is an essential activity for successful establishment of restored and enhanced native habitats. Under the proposed contract amendment, crews will continue performing tasks for another year, such as removing targeted weeds by hand and via mechanical methods, planting and replacing native plants and seeding as directed, irrigation, debris and sand removal, and installing and maintaining a sand fence in the beach area near the Bay Trail.

Vegetation management services are expected to be needed through 2023 but are not funded at this time. Staff is pursuing grant funding to complete the remaining needed vegetation management and will return to the Board when additional funding is available.

ALTERNATIVES

No alternatives are recommended.

58 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 – 11 –

November 17, 2020

AUTHORIZATION TO AMEND A CONTRACT WITH HANFORD ARC TO PROVIDE VEGETATION MANAGEMENT SERVICES AND TRANSFER AND APPROPRIATE FUNDS TO THE RESTORE ALBANY BEACH PROJECT: MCLAUGHLIN EASTSHORE STATE PARK REGIONAL SHORELINE

WHEREAS, the Albany Beach Restoration and Public Access Project, located at McLaughlin Eastshore State Park (MESP), included dune and beach habitat expansion and restoration that was completed in December 2018; and

WHEREAS, proactive vegetation management is an essential activity for successful establishment of restored and enhanced native habitats; and

WHEREAS, vegetation management services to be provided under this contract will advance the successful establishment of native plantings and weed control at Albany Beach; and

WHEREAS, following a Request for Proposals (RFP) process that was conducted in October 2019 to solicit proposals for vegetation management services, six companies submitted proposals and Hanford ARC was one of the firms chosen based on their exceptional knowledge and experience in ecosystem restoration and invasive plant control; and

WHEREAS, in February of 2020, the Park District executed a contract with Hanford ARC for vegetation management services at Albany Beach and has demonstrated their professionalism and expertise; and

WHEREAS it is necessary to amend the contract for Hanford ARC to provide additional services to continue native plant installation, weed suppression, and the installation of a sand fence near the Bay Trail.; and

WHEREAS funding for this contract amendment is available in Resource Enhancement Program Funds (257-7350-000-6191-RP0000);

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors hereby authorizes an amendment to the contract with Hanford ARC in the amount of $50,000, bringing the total contract amount to $100,000, to provide vegetation management services for the Restore Albany Beach Project (No. 571500) in McLaughlin Eastshore State Park; and

BE IT FURTHER RESOLVED that the Board of Directors hereby authorizes the transfer and appropriation of $50,000 in Mitigation Resource Enhancement Program Funds (257-7350-

59 000-6191-RP0000) to Restore Albany Beach Project (No. 571500) for project costs, as outlined in the attached Budget Change Form; and

Moved by Director , and seconded by Director and adopted this 17th day of November 2020 by the following vote:

FOR:

AGAINST: ABSENT: ABSTAIN:

60 EAST BAY REGIONAL PARK DISTRICT BUDGET CHANGE FORM

NEW APPROPRIATIONS BUDGET TRANSFERS Appropriate from General Fund X Between Funds X From New Revenues X Between Projects

DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT Account Name: Expense: OTA- Environmental Programs-Eastshore- Albany Beach Restoration-Measure CC Funds-Services

Account: 336-7350-423-6191 / 257-7350-000-6191-RP0000 $ 50,000 571500REP-009 $ 50,000 TRANSFERS BETWEEN FUNDS Account Name: Expense: Mitigation Account Name: TRANSFER IN: OTA Fund-Non-Departmental-District Wide- Fund-Non-Departmental-District Wide- Transfer Out Transfer In

Account: 257-9110-000-9980 $ 50,000 Account: 336-9110-000-3980 $ 50,000.00 REASON FOR BUDGET CHANGE ENTRY: As being presented at the Board of Directors meeting on November 17, 2020 the General Manager recommends that the Board of Directors authorize the transfer of $50,000 in Resource Enhancement Funds funds to appropriate to project 571500 that will all be used for vegetation management contract at the to Albany Beach Restoration Project.

As approved at the Board of Directors Meeting on: Date: 11/17/2020

Board of Directors Resolution Number: 2020-11 Posted By: Date: Signature

T:\BOARDCLK\BOARD MATERIAL\2020\20 - November 17, 2020\S DRIVE\D-1-h ASD DECO MESP Albany Beach Budget Change 61 Page Left Blank Intentionally

62 McLaughlin Eastshore State Park Albany Beach Restoration and Public Access Project Phases II & III Feet [ 0 300 600

Phase I (Complete): Repair Shoreline and Landfill, Create Habitat

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l a McLaughlin n d

Eastshore A Albany Bulb v State Park e City of Albany Exit 13 Buchanan St I II

Phase II (2018-2020): Expand and Enhance Beach and Dunes, Public Access ¨¦§80

III Golden Gate Phase III (2018-2020): Fields Complete Bay Trail from Buchanan to Gilman ¨¦§580

t s

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B u Y c LBAN h OF A a CITY n a ELEY n BERK Y OF S CIT t

lman Project Phase Gi F St r Proposed SF Bay Trail o n t a Existing SF Bay Trail g e Existing Trail R d 63 O:\GIS\CMcKaskey\Projects_2020\ASD\DECO\ES_AlbanyBeachRestoration\ES_AlbanyBeachRestoration.mxdDate: 8/24/2020 Page Left Blank Intentionally

64 AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

i. Authorization to Enter Into a Sole Source Contract for Services with Hangar One Avionics Inc. for the Installation and Commissioning of Avionic and Mission Suite Equipment for the Replacement H125 Helicopter (Eagle 8) (Brede/Ciaburro)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize a sole source contract with Hangar One Avionics Inc., to install and commission the required avionics and specialized mission equipment suite for the Park District’s new Airbus H125 aircraft (Eagle 8). The Board of Directors approved the purchase of the replacement helicopter at the October 20, 2020 meeting.

REVENUE/COST

This action will approve a $2,159,352.20 contract for necessary public safety equipment and installation into the new Eagle 8 helicopter. Budgeted funds are available for this purchase. A major equipment replacement project was established for the replacement of Eagle 6, which has allowed for the Park District to set aside replacement costs over multiple years. This project has been accruing funds annually and received an additional $770,000 mid-year appropriation in 2020. Project 158700 currently has $2,215,362.52 remaining which is expected to cover the cost of the installation and commissioning of the necessary mission equipment suite for Eagle 8.

BACKGROUND

The Air Support Unit was formed in 1973 to provide police and fire services to constituents within the Park District's expansive areas. The Unit currently utilizes an American Eurocopter AS350-B2 (Eagle 6), purchased in 1999, and an American Eurocopter AS350-B3 (Eagle 7), purchased in 2008. The Board approved the purchase of an Airbus H125 aircraft (Eagle 8) to replace Eagle 6 in October 2020 with the completion contract of avionics and specialized mission equipment suite to be awarded upon selection of the most qualified vendor.

65 If the contract were to be awarded, the Park District would take delivery of the H125 helicopter from Airbus in late spring 2021 and would deliver it to Hangar One Avionics Inc., as the most qualified vendor for the installation and commissioning of avionics and the specialized mission equipment suite.

Proposals for work were solicited and received from three qualified vendors and were assessed; Hangar One Avionics, Inc. provided the lowest responsible bid. Hangar One was also previously selected to complete a mandatory 144-month airframe inspection and install updated mission equipment in Helicopter Eagle 7 in the spring of 2020. Hangar One is a preeminent FAA Part 145 Certified Avionics Repair Station specializing in installing avionics and tactical mission equipment. California based, it is known for its high standards in professional management, technical expertise, and effective project completion.

Furthermore, Hangar One possesses specific and proprietary knowledge of our aircraft’s mission technologies and layout, having completed installations in both Eagle 6 & Eagle 7. Hangar One's factory-authorized technicians have delivered an exceptional on-schedule performance in all prior installation work. Selecting Hangar One Avionics, Inc. to complete the Eagle 8 project will ensure that both District helicopters are formatted in the same manner utilizing the same technical drawings, component placement, and FAA approvals.

ALTERNATIVES

The Board of Directors could choose not to approve the sole source contract with Hangar One Avionics Inc. for the installation and commissioning of avionics and the specialized mission equipment suite for Helicopter Eagle 8. This would result in higher cost alternatives, technical inconsistencies between airframes, loss of service availability, higher long-term costs, and increased maintenance “down” times. This alternative is not recommended.

66 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 -11 -

November 17, 2020

AUTHORIZATION TO ENTER INTO A SOLE SOURCE CONTRACT FOR SERVICES WITH HANGAR ONE AVIONICS FOR THE INSTALLATION AND COMMISSIONING OF AVIONIC AND MISSION SUITE EQUIPMENT FOR THE REPLACEMENT H125 HELICOPTER (EAGLE8)

WHEREAS, the East Bay Regional Park District is responsible for the safety and security of park users and resources throughout its parklands in Alameda and Contra Costa counties; and

WHEREAS, the Park District maintains a staff of Public Safety and Fire Department personnel trained and equipped to provide police, fire, and emergency medical services in recreation areas, backcountry, and urban settings; and

WHEREAS, the Park District has, for 47 years, used helicopters as the most cost-effective means of supporting these functions over a large territory, and the new replacement Airbus H125 helicopter is scheduled to be delivered in the first quarter of 2021; and

WHEREAS, the new H125 Helicopter requires additional avionics and mission equipment installations by vendor bid; and

WHEREAS, the Park District has reviewed the sole source recommendation to award Hangar One Avionics Inc. with the contract to perform the required installation and commissioning of avionics and mission suite equipment since they have detailed proprietary knowledge of our existing aircraft; and

NOW THEREFORE BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby accepts the bid and approves a contract for services with Hangar One Avionics Inc. at a total cost of $2,159,352.20 with said sum to be allocated from Project No.158700; and

BE IT FURTHER RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes the expenditure of up to $6,002,710 inclusive of the H125 helicopter, sales tax, etc., for the replacement of the existing Park District (Eagle 6) helicopter and the separate installation of the mission equipment suite; and

BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the Park District and in its name, to execute and deliver such documents and do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.

Moved by Director , seconded by Director,

67 and adopted this November 17, 2020, by the following vote:

FOR:

AGAINST ABSTAIN: ABSENT:

68 AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

j. Authorization to Purchase One Tennant Scrubber/Sweeper from Aviate Enterprises Inc. as an Addition to the Fleet (McCrystle/O’Connor)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize the purchase of one Tennant Scrubber/Sweeper from Aviate Enterprises Inc. of McClellan, California for the use of cleaning the new Judge John Sutter Regional Shoreline pier and Bridge Yard Building, at a total cost of $71,911 as an addition to the fleet.

REVENUE/COST

For the purpose of purchasing additional fleet equipment, funds have been allocated in the East Bay Regional Park District’s Pier Cleaner Equipment Project Account 333-5151-441-7505- 162300-399 (Rolling Stock >$25,000).

PROPOSED ENCUMBRANCE: Base Price $ 66,430 Sales Tax 5,481 Proposed Encumbrance $ 71,911

BACKGROUND

One Tennant Scrubber/Sweeper will be an addition to the fleet assigned to Judge John Sutter Regional Shoreline for the use of cleaning the new Judge John Sutter Regional Shoreline observation pier as well as inside the Bridge Yard Building.

This new Tennant Scrubber/Sweeper is available for purchase directly from Aviate Enterprises Inc. by means of CMAS (California Multiple Award Schedule) Contract #4-17-23-0045A. The contract pricing is the result of a competitive bid process and open to all state and local

69 governmental entities. Public agencies electing to use this method of equipment acquisition avoid the administrative costs of seeking formal bids.

ALTERNATIVES

For this purchase, staff has determined that there is no significant advantage in formally seeking other bids; therefore, none are recommended.

70 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 - 11 -

November 17, 2020

AUTHORIZATION TO PURCHASE ONE TENNANT SCRUBBER/SWEEPER FROM AVIATE ENTERPRISES INC. AS AN ADDITION TO THE FLEET

WHEREAS, the East Bay Regional Park District (Park District) has a Five-Year Agreement with the Bay Area Toll Authority (BATA) for the purpose of funding operation and maintenance needs at the observation pier at Judge John Sutter Regional Shoreline; and

WHEREAS, the Park District has the need to purchase one new Tennant Scrubber/Sweeper as an addition to the fleet assigned to Judge John Sutter Regional Shoreline; and

WHEREAS, Aviate Enterprises Inc. of McClellan, California is a recognized vendor offering suitable equipment based on the results of competitively bid pricing through CMAS (California Multiple Award Schedule) Contract #4-17-23-0045A;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes the purchase of one Tennant Scrubber/Sweeper for a total cost of $71,911, with said sum to be encumbered from the 2020 Budget: Pier Cleaner Equipment Project Account 333-5151-441-7505-162300-399 (Rolling Stock >$25,000); and

Moved by Director , seconded by Director , and adopted this 17th day of November, 2020, by the following vote:

FOR:

AGAINST: ABSTAIN: ABSENT:

71 72 AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

k. Authorization to Apply to the San Francisco Bay Area Water Trail Grant Program for Park Improvements: Point Pinole Regional Shoreline (Hornbeck/Rasmussen/Auker)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize an application to the Association of Bay Area Governments’ (ABAG) San Francisco Bay Area Water Trail Grant Program for improvements near the Group Campsite at Point Pinole Regional Shoreline.

REVENUE/COST

This action proposes the authorization of a grant application of approximately $180,000 to the Bay Water Trail Grant Program for the construction of a pathway to the fishing pier and shower near the group camp at Point Pinole. This project may increase the long-term operational cost of the District.

BACKGROUND

The San Francisco Bay Area Water Trail (Water Trail) is a growing network of launching and landing sites that allow people in non-motorized small boats (NMSBs) to safely enjoy the natural, historic, cultural, and scenic richness of San Francisco Bay through single and multiple-day trips on the Bay. The Water Trail grant program is designed to support recreational access to San Francisco Bay by awarding grants to help improve facilities at existing boat launch sites, help develop new launch sites as appropriate, improve access for persons with disabilities, and improve or develop overnight accommodations for NMSB users. The pathway would provide ADA access to the fishing pier. Adding a shower to the group camp would provide an outstanding camping destination on the Bay Water Trail.

ALTERNATIVES

No alternatives are recommended.

73 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 – 11 -

November 17, 2020

AUTHORIZATION TO APPLY TO THE SAN FRANCISCO BAY AREA WATER TRAIL GRANT PROGRAM FOR PARK IMPROVEMNTS: POINT PINOLE REGIONAL SHORELINE

WHEREAS, the San Francisco Bay Area Water Trail (Water Trail) is a growing network of launching and landing sites that allow people in non-motorized small boats (NMSBs) to safely enjoy the natural, historic, cultural, and scenic richness of San Francisco Bay through single and multiple-day trips on the Bay; and

WHEREAS, the Water Trail Grant Program is designed to support recreational access to San Francisco Bay by awarding grants to help improve facilities at existing boat launch sites, help develop new launch sites as appropriate, improve access for persons with disabilities, and improve or develop overnight accommodations for NMSB users; and

WHEREAS, the new ADA pathway at Point Pinole would provide access to the fishing pier and the added shower would provide an outstanding camping destination on the Bay Water Trail; and

WHEREAS, the East Bay Regional Park District is seeking approximately $180,000 from the San Francisco Bay Area Water Trail Grant Program; and

WHEREAS, the Association of Bay Area Governments (ABAG) has been delegated the responsibility of project administration for the Bay Water Trail Grant Program and requires the applicant to certify by resolution approval of an application before submission of said application; and

WHEREAS, said application contains assurances and certifications that the applicant must comply with in order to enter into an agreement with the ABAG;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby:

1. Approves the filing of an application with the Association of Bay Area Governments; and

2. Certifies that said applicant understands the assurances and certification; and

3. Certifies that said applicant has or will have available prior to commencement of any work on the project included in this application, any required match; and will have sufficient funds to operate and maintain the project; and

74 4. Appoints the General Manager or Assistant General Manager of Finance and Management Services as agent of the East Bay Regional Park District to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendment, payment requests and performs such acts, which may be necessary for the completion of the aforementioned project; and

BE IT FURTHER RESOLVED, that the Chief Financial Officer or Budget Manager is hereby authorized to amend the current year’s budget, without further Board action, upon approval of grant application from ABAG. The budget amendments will include an increase in budgeted revenue and a corresponding increase in appropriation for the amount stipulated in the grant contracts.

Moved by Director , seconded by Director , and approved this 17th day of November, 2020, by the following vote:

FOR:

AGAINST: ABSTAIN: ABSENT:

Page Left Blank Intentionally

76 Point Pinole Park Improvements

Printed: November 3, 2020 1:36,112

Park Entrances 0 0.3 0.6 1.2 mi Public Entrance 0 1,500 3,000 6,000 Feet Service Entrance East Bay Regional P ark District. 77 Site managed by GIS Services. [ Page Left Blank Intentionally

78 AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

L. Approval of 2021 Consolidated Fee Schedule (O’Connor/Auker)

RECOMMENDATION

The General Manager and the Board Operations Committee, by unanimous vote at its October 15, 2020 meeting, recommend that the Board of Directors approve the revisions to the East Bay Regional Park District’s Consolidated Fee Schedule effective January 1, 2021.

REVENUE/COST

Staff estimates that the 2021 proposed changes to the Consolidated Fee Schedule may result in a revenue increase of approximately up to $16,500 for park use and concession fees for the year, plus an estimated increase of $190,000 for Administrative Fees, for a total combined increase of approximately $206,500.

BACKGROUND

The Park District maintains a consolidated fee schedule that is reviewed annually and updated as necessary. The Schedule is divided into three sections: 1) administrative and document fees, 2) park specific fees, and 3) miscellaneous use and facility fees. Proposed changes to the fee schedule are reviewed by the Executive Staff Team, considered by the Board Operations Committee, and then approved by the full Board of Directors.

Administrative Fee changes are proposed to the “Land Use, Encroachment and Development Fees.” Fees in this area have not been evaluated since 2010. The proposed changes to this section will better align the Park District’s fees with similar public agencies, as well as capture direct costs of processing and supervising permits and impacts to public access as required by the Park District’s Good Neighbor Guidelines. When staff time is spent related to fees in this category, the Park District is providing a service at the request of an individual or group and the fees charged for are in exchange for providing the regulatory act or service. Consistent with California Law, the Park District has the authority to set its user fees at a rate which reflects the reasonable cost of providing the regulatory act or service. In this way, the requester of the service is paying for the cost of providing the service, and not the general public. Staff has worked with District Counsel to ensure that the proposed fee changes are consistent with

79 applicable California law in that they are no more than necessary to cover the reasonable costs of the related District activity, and that the manner in which those costs are allocated bear a fair or reasonable relationship to the user’s burdens on, or benefits received from, the District activity.

Lastly, there is the annual adjustment to the Helicopter rate, which is set annually by the United States Forest Service.

The second section is a schedule of park use fees and charges for entry/parking, program, concession, swim and other park use categories. Concessionaires and staff make recommendations for changes based on a variety of factors, including operating cost, fee structure updates, and price comparisons of similar facilities operated by other agencies and businesses in the area. Research to ensure comparable and competitive fee ranges were vetted and reviewed by staff. Ten concessionaires have proposed fee changes through this year’s process, largely to keep pace CPI (Consumer Price Index) for the San Francisco-Oakland-San Jose area.

In addition, staff is recommending public use fee changes in four areas. Two out of the four public use changes (Family Camping/Additional Vehicle and Whole Dollar Swim Access) are structural changes, intended to simplify fees and improve customer service. A third fee proposal (Rental Facilities Brazilian Room) is being proposed as a new, temporary service in response to Covid-19. There is only one fee increase being proposed in this category (Botanic Garden Event,) which will bring the fee into alignment with the current market for this type of service.

These changes are reviewed in detail and compared with similar agencies where data is available. Increases for concession services are reviewed and compared with similar concessionaires and service providers.

The combined 2021 Consolidated Fee Schedule, in its entirety, is attached to the Board Resolution. Items and dollars listed next to strikethrough print reflect the designated changes; all other fees and charges will remain the same.

ALTERNATIVES

The Board could elect to modify any of the specific recommendations and/or leave the structure of the fee schedules as currently configured; these alternatives are not recommended.

80 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 - 11 -

November 17, 2020

APPROVAL OF 2021 CONSOLIDATED FEE SCHEDULE

WHEREAS, the East Bay Regional Park District maintains a consolidated fee schedule that is reviewed annually and updated as necessary; and

WHEREAS, the current schedules of fees were last revised January 2020; and

WHEREAS, the 2021 proposed changes to the fees are based on recommendations of staff and concession operators, or intended to offset the cost of documents and services; and

WHEREAS, the Board Operations Committee has reviewed the proposed changes and recommends approval of the fee changes to the Board of Directors;

NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay Regional Park District hereby approves the 2021 Consolidated Fee Schedule, as described in the attached schedule, hereby made a part of this resolution, to become effective January 1, 2021; and

BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the Park District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary and appropriate to accomplish the intentions of this resolution.

Moved by Director , seconded by Director , and adopted this 17th day of November, 2020, by the following vote:

FOR:

AGAINST: ABSTAIN: ABSENT:

81 Page Left Blank Intentionally

82 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

ADMINISTRATIVE AND DOCUMENT FEES I. BOARD & COMMITTEE MATERIAL FEES ...... 4 II. GENERAL DOCUMENTS / MISCELLANEOUS MATERIAL FEES ...... 4 III. PUBLIC SAFETY FEES & FINES ...... 4 IV. LAND USE, ENCROACHMENT & DEVELOPMENT FEES ...... 5 V. RESOURCE ENHANCEMENT PROJECT FEES ...... 6 VI. MISCELLANEOUS FEES ...... 6 PARK_SPECIFIC_FEES 1. ANTHONY CHABOT REGIONAL PARK...... 7 ANTHONY CHABOT EQUESTRIAN CENTER ...... 7 SKYLINE RANCH EQUESTRIAN CENTER ...... 7 2. ARDENWOOD HISTORIC FARM ...... 7 3. BLACK DIAMOND MINES REGIONAL PRESERVE ...... 8 4. BRIONES REGIONAL PARK ...... 8 5. CONTRA LOMA REGIONAL PARK ...... 8 CONTRA LOMA BEACH CLUB ...... 8 6. COYOTE HILLS REGIONAL PARK ...... 9 7. CROWN MEMORIAL STATE BEACH ...... 9 BOARDSPORTS ...... 9 8. CULL CANYON REGIONAL RECREATION AREA ...... 9 9. DEL VALLE REGIONAL PARK ...... 10 ROCKY MOUNTAIN RECREATION COMPANY ...... 10 OUTBACK ADVENTURES ...... 11 10. DIABLO FOOTHILLS REGIONAL PARK ...... 11 11. DON CASTRO REGIONAL RECREATION AREA ...... 11 12. GARIN REGIONAL PARK ...... 11 13. JUDGE JOHN SUTTER REGIONAL SHORELINE ...... 12 BRIDGE YARD BUILDING ...... 12 14. KENNEDY GROVE REGIONAL RECREATION AREA ...... 12 15. LAKE CHABOT REGIONAL PARK ...... 12 MARINA ...... 12 REDWOOD CANYON PUBLIC GOLF COURSE ...... 13 16. LAS TRAMPAS WILDERNESS REGIONAL PRESERVE ...... 13 LAS TRAMPAS STABLES ...... 13 THE RANCH AT LITTLE HILLS ...... 13

1 November 17, 2020 83 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

17. MARTIN LUTHER KING, JR. REGIONAL SHORELINE ...... 13 18. MILLER/KNOX REGIONAL SHORELINE ...... 13 GOLDEN STATE MODEL RAILROAD MUSEUM ...... 13 19. MISSION PEAK REGIONAL PRESERVE ...... 13 20. MORGAN TERRITORY REGIONAL PRESERVE ...... 14 21. POINT ISABEL REGIONAL SHORELINE ...... 14 MUDPUPPY’S TUB & SCRUB / SIT & STAY CAFE ...... 14 22. POINT PINOLE REGIONAL SHORELINE ...... 14 23. QUARRY LAKES REGIONAL RECREATION AREA ...... 14 24. REDWOOD REGIONAL PARK ...... 14 PIEDMONT STABLES ...... 15 25. ROBERTS REGIONAL RECREATION AREA ...... 15 26. ROUND VALLEY REGIONAL PRESERVE ...... 15 27. SHADOW CLIFFS REGIONAL RECREATION AREA ...... 15 ROCKY MOUNTAIN RECREATION CO...... 15 28. SUNOL WILDERNESS REGIONAL PRESERVE ...... 16 29. TEMESCAL REGIONAL RECREATION AREA ...... 16 30. TILDEN REGIONAL PARK ...... 16 LAKE ANZA BEACH CLUB ...... 16 TILDEN BOTANIC GARDEN ...... 16 TILDEN MERRY-GO-ROUND ...... 16 REDWOOD VALLEY RAILWAY ...... 17 TILDEN GOLF COURSE ...... 17 MISCELLANEOUS USE AND FACILITY FEES 31. ARCHERY RANGES...... 17 32. COMMEMORATIVE BENCH & PLAQUE ...... 17 33. COMMERCIAL PHOTOGRAPHY PERMIT ...... 17 34. CONCERTS, SPECIAL CLASSES, CONFERENCES OR EVENTS...... 17 35. DISTINGUISHED VETERAN PASS DAY USE PARKING ...... 18 VETERANS DAY – FREE DAY USE FOR ACTIVE, RETIRED, AND FORMER MILITARY ...... 18 36. COMMERCIAL TOUR BUS ...... 18 37. DOG FEES ...... 18 ANNUAL DOG PERMITS ...... 18 38. ENCROACHMENT PERMITS ...... 18 39. FISHING PERMITS ...... 19 FREE FISHING DAYS ...... 19 2 November 17, 2020 84 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

40. INTERPRETIVE PROGRAM FEES AND CHARGES ...... 19 41. METAL DETECTOR PERMIT ...... 19 42. MOBILE FISH EXHIBIT OR MOBILE VISITOR CENTER ...... 19 43. NIKE CLASSROOM RENTAL ...... 19 44. OUTDOOR RECREATION PROGRAM FEES AND CHARGES ...... 19 45. PARKS EXPRESS TRANSPORTATION PROGRAM ...... 19 46. RENTAL FACILITIES ...... 20 BRAZILIAN ROOM (TILDEN) ...... 20 FERN COTTAGE (KENNEDY GROVE) ...... 20 SHORELINE CENTER (MLK JR) ...... 21 TEMESCAL BEACH HOUSE (TEMESCAL) ...... 21 RENTAL FACILITY APPROVED CATERERS ...... 21 47. RESEARCH PERMITS ...... 22 48. RICHARD TRUDEAU TRAINING CENTER ...... 22 49. CAMPING RESERVATIONS ...... 22 50. DAY CAMPS ...... 23 51. PICNIC RESERVATIONS ...... 23 BEER & WINE PERMITS ...... 23 52. WEDDING SITES ...... 24 53. CATERER/VEHICLE ACCESS PERMIT ...... 24 54. INTERACTIVE PLAY EQUIPMENT PERMIT ...... 24 55. SPECIAL EVENT PERMIT FEE ...... 24 56. NON-DISCRIMINATION POLICY ON THE BASIS OF DISABILITY ...... 25 57. FEE WAIVER OR REDUCTION PROCEDURE ...... 25 58. OCCASIONAL PUBLIC USE OF DISTRICT FACILITIES ...... 26 59. CAMP ARROYO – UCCR ...... 26 60. SWIM AREA RENTAL ...... 26 61. AFTER-HOURS COMMUTER BICYCLE PERMIT ...... 27 62. REGIONAL PARKS FOUNDATION MEMBERSHIP PROGRAM ...... 27

3 November 17, 2020 85 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

I. BOARD & COMMITTEE MATERIAL FEES Board & Committee materials are available free online at www.ebparks.org/about/meetings 1. Committee Agendas $0 Each 2. Committee Packets – individual $5 Each 3. Committee Packets – annual $50 Annual 4. Board Meeting Agenda – individual $0 Each 5. Board Meeting Agenda – annual, picked-up $100 Annual 6. Board Meeting Agenda – annual, mailed $150 Annual 7. Board Meeting CD $5 CD 8. Board Minutes $0 Each

II. GENERAL DOCUMENTS / MISCELLANEOUS MATERIAL FEES 1. Copy of Document $0.25 Page 2. Copy of Bound Document (including Land Use Plan, etc.) $15 Document 3. Copy of Bound Document on CD $5 CD 4. Adopted Budget Document – both volumes $25 Document 5. Adopted Budget Document – single volume $15 Document 6. Comprehensive Annual Financial Report (CAFR) $25 Document 7. Ordinance 38 Document $15 Document 8. Copy of Large Size Plan or Drawing (9 or fewer pages) $15 Document 9. Copy of Large Size Plan or Drawing (10 or more pages) At cost Document 10. Copy of Interpretive Publications, Brochures, Videos, etc. At cost + 40% Item 11. Miscellaneous Retail Items At cost + mark-up Item * postage costs will be added for mailed items

III. PUBLIC SAFETY FEES & FINES 1. Evidence Reproduction Administrative Fee $25 Process 2. Copy of Police Report $0.25 Page 3. 3” x 5” Photo $2 Photo 4. 5” x 7” Photo $10 Photo 5. 8” x 10” Photo $15 Photo 6. Audio CD $15 CD 7. Video DVD $25 DVD 8. Impounded / Stored Vehicle Release Fee $125 Vehicle 9. Ordinance 38 Violations: a. Section 901.1, a thru r (misc. no parking) $43 Violation b. Section 901.2 (parked > time limit) $43 Violation c. Section 901.3, (parked in disabled space) $283 Violation d. Section 901.4 (parked for vehicle maintenance) $58 Violation e. Section 904.1 (parked / abandoned > 72 hours) $108 Violation 10. California Vehicle Code Violations: a. Section 22500, a thru h, j, k (misc. no parking) $43 Violation b. Section 22500, l (parked in bus stop) $258 Violation c. Section 22500, l (blocking wheelchair ramp) $283 Violation d. Section 22507.8, a thru c (disabled space) $283 Violation e. Section 22522 (blocking sidewalk access ramp) $283 Violation f. Section 22523 (parked/abandoned) $108 Violation g. Section 22526 (parked/blocking intersection) $108 Violation h. All other State & Local Parking Sections $43 Violation

4 November 17, 2020 86 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

IV. LAND USE, ENCROACHMENT & DEVELOPMENT FEES 1. Gate Access Permit $20 $40 Annual 2. Special Encroachment Permit Good Neighbor $50 (Fee may be waived for Permit Access Permit (Provides homeowner or homeowner’s fuel reduction work or if contractor permission to utilize Park District property solely homeowner is complying with for access to private property for 1 or 2 days up to 7 days. Fire Department fuel No work on Park District property is authorized reduction recommendations.) under this permit.) 3. Limited Access Contractor Encroachment Permit $200 - $500 $100 Permit, Temporary Park Access Permit – Minor (29 days Application Fee + $250 May or less, and/or does not require professional review, Review Fee + Weekly Require ground disturbance or tree work on Park District Inspection Fees + Deposit of land.) Temporary Park Use Fees x 2 Fee (if applicable) 4. Major Encroachment Permit Temporary Park $1,500 $100 Application Permit, Access Permit – Major (30 days or more, and/or Fee + Minimum $875 Requires requires professional review, ground disturbance or Review Fee + Weekly Deposit of tree work on Park District land.) Inspection Fees + Fees x 2 Temporary Park Use Fee (if applicable) 5. Project Review & Processing by District Staff $60 $100 Hour Administrative Review Fee 6. Project Review & Processing by District Staff $60 $125 Hour Professional Review Fee 7. On-Site Inspection by District Staff Inspection Fee $60 $200-$600 Hour Week 8. Temporary Park Use Fee (less than 1 year) $100-$500 Day 9. Helicopter Landing Zone $1,500 Day 10. Large-Scale Project Fees (determined by General Mgr.) At Cost 11. Penalty for Unauthorized Access/Encroachment $300 $1,500 + 2x Permit Day Fees + Staff Cost 12. Penalty for Violating Permit Conditions $1,500 + 2x Permit Fees Day + Staff Cost 13. Permit Extensions or Amendments $100 Application Fee + Each Applicable Permit Fees Extension 14. Temporary Construction Easement (1 year or $200 Application Fee + Easement more) Staff Cost + Fair Market Value 15. Permanent Easement $200 Application Fee + Easement Staff Cost + Fair Market Value 16. License for Property Rights $200 Application Fee + License Staff Cost + Fair Market Value 17. Land Lease $200 Application Fee + Lease Staff Cost + Fair Market Value 18. Telecommunications Lease Application - New Site $2,000 Application 19. Telecommunications Lease Application - Renewal $500 Application

5 November 17, 2020 87 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

V. RESOURCE ENHANCEMENT PROJECT FEES 1. Project Application Fee $1,000 Project 2. Review & Processing $60 Hour 3. Inspection, Meetings & Data Collection $60 Hour 4. Exhibit Reproduction $25 Each 5. Large-Scale Project Fees (determined by General At Cost Each Mgr.)

VI. MISCELLANEOUS FEES 1. Scattering of Cremated Remains $50 Permit 2. Formal scientific research on District property by an $50 Permit employee (professor, instructor, teacher) of an education institution, including university, college or private-professional organization 3. Research on District property by undergraduate / $25 Permit graduate student under direction of a professor or instructor 4. Charges for Overtime Services of District Staff: a. Aquatic Supervisor $90 Hour b. Drafting Technician $90 Hour c. Field / Office Surveyor $93 Hour d. Fire Captain $131 Hour e. Firefighter / EMT $90 Hour f. Helicopter Mechanic $102 Hour g. Helicopter Pilot $140 Hour h. Lifeguard $37 Hour i. Naturalist $84 Hour j. Park Supervisor $98 Hour k. Park Ranger $73 Hour l. Police Officer $110 Hour m. Senior Chief of Survey $107 Hour n. Senior Construction Inspector $101 Hour o. Survey Technician $81 Hour p. All other staff: top step at overtime rate, plus Per work order rate Hour benefits schedule 5. Charges for Use of District Equipment: a. Fire Suppression Vehicle $90 Hour b. Support Vehicle $62 Hour c. Helicopter Eagle 6 $1,205.13 $1,183.96 Hour d. Helicopter Eagle 7 $1,245.59 $1,223.41 Hour 6. Interest on invoices 30 days past due 1.0% Monthly 7. Non-sufficient Funds (NSF) Check Fee $25 Per Check

6 November 17, 2020 88 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

1. ANTHONY CHABOT REGIONAL PARK  (888) EBPARKS, option 3, x4502 Family Camping Hike-In Site $25/night Drive-In Site $30 $35/night RV Site $40 $45/night (sewer, water, electric up to 30 amp) Additional Vehicle Overflow Parking $8/night per additional vehicle (limited availability) Dog Fee (excluding guide/service dogs) $2/each per day of campground stay Sewage Disposal Station Use $20/each use for non-campers Charcoal $15/bag Firewood (Bundle) $10/bundle Backpacking (ages 16+) $5/person per night Backpacking (ages 15 and under, with adult) Free For Camping Fees, Group, Family and Equestrian Rules, Regulations and Reservations Department Phone Numbers, see #49.

ANTHONY CHABOT EQUESTRIAN CENTER  (510) 569-4428 Boarding 12x16 Stall $545 $570/month 10x20 Stall $560 $585/month 12x24 Outside Stall $580 $605/month Lessons Private $60/hour Semi-Private $50/hour Group $35/hour

SKYLINE RANCH EQUESTRIAN CENTER  (510) 336-0850 Boarding 10x12 Stall $555 $595/month 12x24 Stall $575 $615/month Lessons Private $70 $80/hour Semi-private $50 $60/hour Group $40 $50/hour Special services available for additional fees.

2. ARDENWOOD HISTORIC FARM  (888) EBPARKS, option 3, x4504 April through Tuesday before Thanksgiving Tues/Wed/Sat Thurs/Fri/Sun** Special Events* Adults (18+) $4 $6 $8-$30 Seniors (62+) $3 $5 $6-$30 Children (4-17) $2 $4 $5-$25 Children under 4 Free Free Free Group Adults (18+) $5 $7 N/A Group Seniors (62+) $4 $5 N/A Group Children (4-17) $3 $5 N/A

January through March / Wednesday before Thanksgiving through December Tues - Sun Special Events* Adults (18+) $4 $8-$30 Seniors (62+) $3 $6-$30 Children (4-17) $2 $5-$25 Children under 4 Free Free * Fees will vary by special event - please call (510) 544-2797 or email [email protected] for updated information. ** Patterson House Tour included in entrance fee on Thurs/Fri/Sun (April-October). NOTE: Entrance fees cover normal Naturalist school programs within the park. Reserved programs for private schools, non-District schools, and for-profit agencies or organizations require additional Interpretive Program Fees and Charges; see #39. Other appropriate fees as authorized by the General Manager are charged for special general public programs and services. 7 November 17, 2020 89 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

PALMDALE ESTATES EVENTS AT ARDENWOOD  (510) 754-9877 2021 Friday or Sunday Site Rental (5 pm to Midnight), Event or Wedding w/ Reception* $3,250 $3,750 Saturday or Holiday Site Rental (5 pm to Midnight), Event or Wedding w/ Reception* $4,000 $4,500 Friday, Saturday, or Sunday Site Rental (10 am to 3 pm), Event or Ceremony Only* $1,850 $2,000 Corporate Events* $550 $600/hour Catering Packages* - Food starts at $47.95 $52.95/person Drinks starts at $20.95 $24.95/person Drinks (under 21) starts at $9.95/person * Additional fees may apply based on the needs of the event or inclusion of optional services. Please call for exact prices.

3. BLACK DIAMOND MINES REGIONAL PRESERVE  (888) EBPARKS, option 3, x4506 Parking Fee $5/vehicle (Weekends & Holidays/Year-Round) $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each Backpacking (ages 16+)* $5/person per night Backpacking (ages 15 and under, with adult) Free Mining Museum Underground Tour or Mining Unit’s Special Use Program $5/person Mining Museum Coal Mine Exhibit Only Tour $3/person * Backpacking fee includes horse/bicycle camping. For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #49.

4. BRIONES REGIONAL PARK  (888) EBPARKS, option 3, x4508 Parking Fee $3/vehicle (Weekends & Holidays/Year-Round) $3/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each

For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #49.

5. CONTRA LOMA REGIONAL PARK  (888) EBPARKS, option 3, x4518 Parking Fee $5/vehicle (Daily/Year-Round) $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each Boat Inspections Trailered boat $7/boat Cartop/float tube/inflatable boat/paddle board $4/vessel Daily Fishing Access Permit (required for ages 16+) $5/day Boat Launching Fee Trailered boat $5/each Cartop/inflatable boat $3/each Windsurfing/paddle boards $2/each Pool Access Fee Ages 16-61 $3/each Seniors (62+) and disabled $2/each Ages 1-15 $2/day Under 1 year Free Volleyball & Horseshoe Rental $2/rental plus $20 refundable deposit

For Picnic Reservation Information, see #51.

CONTRA LOMA BEACH CLUB  VACANT

8 November 17, 2020 90 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

6. COYOTE HILLS REGIONAL PARK  (888) EBPARKS, option 3, x4519 Parking Fee $5/vehicle (Daily/Year-Round) $4/trailer Bus Load Entry/Parking Fee $25/bus Dumbarton Quarry Camping Drive-In Tent Site $40 $45/night (no hookup) (all sites include wifi) RV Site $60 $65/night (sewer, water, electric up to 50 amp) Additional Vehicle Overflow Parking $8/night per additional vehicle (limited availability) Dog Fee (excluding guide/service dogs) $2/each For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #49.

7. CROWN MEMORIAL STATE BEACH  (888) EBPARKS, option 3, x4522 Parking Fee $5/vehicle (when kiosk is attended, Daily Year-Round except on Weekdays Sept - May) $4/trailer Bus Load Entry/Parking Fee * $25/bus * There is no bus parking in the McKay Avenue lot. For Picnic Reservation Information, see #51, call (888) EBPARKS, option 2, or reserve online at www.ebparks.org

BOARDSPORTS  (415) 385-1224 Kiting Lessons Private (Weekdays; includes gear) $135/hour Group Lessons, Land – 2-3 hours $150 Group Lessons, Land/Water – 5-6 hours $500 Windsurf Lessons Beginner 1-day Package (includes gear) $179 Beginner 2-day Package (includes gear) $225 Advanced Beginner – 2 hours (includes gear) $125 Private Lessons $110/hour Kids 2-day Windsurf Camp (Weekdays, 3 hours each day; includes gear) $180 $195/person Wing Surfing Lessons (Weekdays; includes gear) Private Lessons $210/1 ½ hour Equipment Rental Beginner Rental – 2 hours $45 Beginner Rental – 4 hours $70 Intermediate Rental – 2 hours $65 Advanced Rental – 4 hours $95 Stand-Up Paddle Boarding Beginner Class (includes gear) $79/1 ½ hours Stand-Up Paddle Board Rental $25/hour Kayak Rental (Double) Kayak Rental $40/hour Kids 5-day Multi-Sport Camp (Weekdays, 6 hours each day; includes gear) $475

8. CULL CANYON REGIONAL RECREATION AREA  (888) EBPARKS, option 3, x4523 Beach Access Fee Ages 16-61 $3.50 $4/day Ages 1-15 $2.50 $2/day Seniors (62+) and disabled $2.50 $2/day Under 1 year old Free Volleyball & Horseshoe Rental $2/rental plus $20 refundable deposit For Picnic Reservation Information, see #51.

9 November 17, 2020 91 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

9. DEL VALLE REGIONAL PARK  (888) EBPARKS, option 3, x4524 Parking Fee $6/vehicle (Daily/Year-Round) $4/trailer Bus Load Entry/Parking Fee $25/bus Family Camping Drive-In Site $30 $35/night RV Site $45 $50/night (sewer, water, electric up to 50 amp) Cabin $100/night (requires $100 refundable security deposit) 2-night minimum on weekends April 1 to October 31 3-night minimum on Memorial & Labor Day weekends Additional Vehicles Overflow Parking $8/night per additional vehicle (limited availability) Equestrian Camping (2 horses per site) $15/day per site Dog Fee (excluding guide/service dogs) $2/each $2/day per dog for campground stay Sewage Disposal Station Use (non-campers) $20/each Boat Inspections Trailered boat $7/boat Cartop/float tube/inflatable boat/paddle board $4/vessel Daily Fishing Access Permit (required for ages 16+) $5/day Boat Launching Fee Trailered boat $5/each Cartop/inflatable Boat $3/each Windsurfing/paddle boards $2/each Ohlone Wilderness Regional Trail Permit Purchased at park or Reservations Dept. $2/year per person Purchased by mail, phone or online $4/year per person for 5 or fewer permits $3/year per person for 6 or more permits Backpacking (ages 16+) $5/person per night Backpacking (ages 15 and under, with adult) Free Amphitheater Reservation $50 For Picnic Reservation Information, see #51. For Camping Fees, Group, Family and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #49.

ROCKY MOUNTAIN RECREATION COMPANY  (925) 449-5201 Boat Rental Rates First 2 hours Per hour after first 2 hours Daily max Deposit Motor Boat $40 $10 $100 $100 Deluxe Motor Boat $70 $20 $220 $200 Pontoon Boat $100 $50 - $400 Pedal Boats / Canoes / Rowboats $40 refundable deposit $15/first hour $10/each additional hour $50/day Tour Boat Price varies per program Capsized Boat Charge $75 Senior Discount: 40% off full or half-day rentals, Monday-Friday only; excludes holidays and weekends.

10 November 17, 2020 92 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

OUTBACK ADVENTURES  (510) 440-8888 Rentals Single Recreational Kayak $20/hour (includes lifejackets and necessary equipment) Double Recreational Kayak $30/hour (includes lifejackets and necessary equipment) Triple Recreational Kayak $40/hour (includes lifejackets and necessary equipment) Single Pedal Kayak $30/hour (includes lifejackets and necessary equipment) Single Touring Kayak $25/hour (includes lifejackets and necessary equipment) Premium Touring Kayak $35/hour (includes lifejackets and necessary equipment) Stand-Up Paddle Board $20/hour (includes lifejackets and necessary equipment) Premium Stand-Up Paddle Board $30/hour (includes lifejackets and necessary equipment) Windsurf Board $35/hour (includes lifejackets and necessary equipment) Lifejacket (Personal Flotation Device) $5/hour Paddle $5/hour Premium Paddle $10/hour Classes Kayaking Classes $80 - $100 Paddle Boarding Classes $40 - $65 Windsurfing Classes $100 Kids Multisport Camp $395

10. DIABLO FOOTHILLS REGIONAL PARK  (888) EBPARKS, option 3, x4526 Castle Rock Recreation Area Pool Access Fee Ages 16-61 $3.50 $4/day Seniors (62+) and disabled $2.50 $2/day Ages 1-15 $2.50 $2/day Under 1 year Free Private Pool Rental First 2 hours Each additional hour Group of 1-50 $225 $75 Group of 51-100 $275 $100 Group of 101-150 $325 $125

For Picnic Reservation Information, see #51.

11. DON CASTRO REGIONAL RECREATION AREA  (888) EBPARKS, option 3, x4527 Parking Fee (Weekends and Holidays/April-October) $5/vehicle Bus Load Entry/Parking Fee $25/bus Beach Access Fee Ages 16-61 $3/each Seniors (62+) and disabled $2/each Ages 1-15 $2/each Under 1 year Free Daily Fishing Access Permit (required for ages 16+) $5/day Dog Fee (excluding guide/service dogs) $2/each

For Picnic Reservation Information, see #51.

12. GARIN REGIONAL PARK  (888) EBPARKS, option 3, x4530 Parking Fee (Weekends and Holidays/March-October) $5/vehicle $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each

For Picnic Reservation Information, see #51. For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservations Department Phone Numbers, see #49.

11 November 17, 2020 93 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

13. JUDGE JOHN SUTTER REGIONAL SHORELINE  (888) EBPARKS, option 3, x4522 BRIDGE YARD BUILDING  (510) 224-3020 For Profit Agency or Organization Non-Profit Agency or Organization 6-hour rental * starting at $6,440 starting at $5,963 8-hour rental * starting at $7,500 starting at $6,864 * Contact Oakland Venue Management by phone (above) or email at [email protected] for exact pricing and to schedule events.

14. KENNEDY GROVE REGIONAL RECREATION AREA  (888) EBPARKS, option 3, x4534 Parking Fee (Weekends and Holidays/April-October) $5/vehicle $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each Volleyball and Horseshoe sets $2/rental plus $20 refundable deposit Electricity Charge $50/day For Picnic Reservation Information, see #51.

15. LAKE CHABOT REGIONAL PARK  (888) EBPARKS, option 3, x4536 Parking Fee (Daily/Year-Round) $5/vehicle $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each Boat Inspections (cartop/float tube/inflatable boat/paddle board) $4/vessel Boat Launch (Canoe/Kayak) $2/each Daily Fishing Access Permit (required for ages 16+) $5/day (also available at the marina shop) For Picnic Reservation Information, see #51.

MARINA  (510) 247-2526 Boat Rental Fees * (plus deposit) 1 hour up to 2 hours up to 4 hours Day (over 4 hours) Rowboat/Canoe/Single Kayak/Pedal Boat $27 $28 $38 $40 $44 $46 $55 $61 Double Kayak $35 $37 $45 $47 $55 $58 $66 $73 Electric Boat $35 $37 $55 $58 $65 $69 $80 $88 16’ Electric Boat $50 $53 $69 $73 $89 $94 $110 $121 Electric Pontoon Patio Boat (4 hr max) $96 $99 $180 $189 $242 $255/3 hrs or $296 $310/4 hrs Refundable Deposits Non-electric Boat/Canoe/Kayak $50 Electric Boat $60 16’ Electric Boat $75 Electric Pontoon Patio Boat $250 Capsized Boat Charge $50 Lake Tours Adults (13+) $6 $10/hour Children (12 and under) $3.50 $6/hour Guided Kayak Tour Adults (13+) $45/2.5 hours Children (12 and under) $25/2.5 hours Charter Boat - call (510) 582-2198 to reserve $120/hour Volleyball & Horseshoe sets $5 rental plus $30 refundable deposit Daily Fishing Access Permit (required for ages 16+) $5/day (also available at park entrance kiosk) * 50% discount to seniors (62+) on weekdays, and 50% discount to military any day of the week

12 November 17, 2020 94 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

REDWOOD CANYON PUBLIC GOLF COURSE  (510) 537-8001 Green Fees 9 Holes 18 Holes Weekdays (Mon-Fri) $22 $29 Weekends and Holidays (call in advance) $28 $40 Golf Cart Rental, per person $11 $16

16. LAS TRAMPAS WILDERNESS REGIONAL PRESERVE  (888) EBPARKS, option 3, x4537

For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #49.

LAS TRAMPAS STABLES  (925) 855-1570 Boarding 12x24 Paddock Barn $425 $450/month 10x30 Stall/Paddock Barn $525 $550/month Horse Trailer Parking $30 Lessons Individual $50-$75/hour Group $45-$75/hour Trail Riding Lessons $50-$100 depending on length Day Camps (Mon-Fri, 9am – 1pm) $300

THE RANCH AT LITTLE HILLS  (925) 837-8158 Picnic Site Rental (50 - 1,400 person capacity) $353 – $10,208 Event Catering Packages (please call for exact prices) $35 – $51/person Wedding $5,130 Fridays and Sundays, $6,400 Saturdays Wedding Catering Packages (please call for exact prices) $43 – $63/person Youth Group Day Camp $12/person Non-Profit Day Camp $5.50/person

17. MARTIN LUTHER KING, JR. REGIONAL SHORELINE  (888) EBPARKS, option 3, x4541 Overflow Parking for Sporting and Other Events $10 to $40/vehicle

For Picnic Reservation Information, see #51.

18. MILLER/KNOX REGIONAL SHORELINE  (888) EBPARKS, option 3, x4544

For Picnic Reservation Information, see #51.

GOLDEN STATE MODEL RAILROAD MUSEUM  (510) 234-4884 Admission Adult (12-62) $5/person Seniors (63+) $3/person Children (4-11) $3/person Children under 4 Free Family $10/family Annual Passes Individual $29/person Family $49/family

19. MISSION PEAK REGIONAL PRESERVE  (888) EBPARKS, option 3, x4545 Ohlone Wilderness Regional Trail Permit Purchased at park or Reservations Dept. $2/year per person Purchased by mail, phone or online $4/year per person for 5 or fewer permits $3/year per person for 6 or more permits Ohlone College Trailhead Parking $4/daily permit (Not EBRPD fee; set by College) Backpacking $5/person per night 13 November 17, 2020 95 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

20. MORGAN TERRITORY REGIONAL PRESERVE  (888) EBPARKS, option 3 x4546 Backpacking (ages 16+) $5/person per night Backpacking (ages 15 and under, with adult) Free

21. POINT ISABEL REGIONAL SHORELINE  (888) EBPARKS, option 3, x4550 MUDPUPPY’S TUB & SCRUB / SIT & STAY CAFE  (510) 559-8899 Basic Wash $30 to $50 (by size) Additional wash services (nail trim, ear flush, etc.) add $8 to $11 per option to Basic Wash price Gland Expression add $16 to Basic Wash price Self-Serve Wash $23 Nail Trim without Basic Wash $14 Towel Rental $3

22. POINT PINOLE REGIONAL SHORELINE  (888) EBPARKS, option 3, x4551 Parking Fee $3/vehicle (Weekends and Holidays/April – September) $3/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each Shuttle Ride (one way) Adults (12+) $1/each Children (6-11) $0.50/each Seniors (62+), disabled and children under 6 Free For Picnic Reservation Information, see #51. For Camping Fees, Group, Family and Equestrian Rules, Regulations and Reservations Department Phone Numbers, see #49.

23. QUARRY LAKES REGIONAL RECREATION AREA  (888) EBPARKS, option 3, x4552 Parking Fee $5/vehicle (Daily/Year-Round) $4/trailer Bus Load Entry/Parking Fee $25/bus Beach Access Fee Ages 16-61 $3/each Seniors (62+) and disabled $2/each Ages 1-15 $2/each Under 1 year Free Dog Fee (excluding guide/service dogs) $2/each Boat Inspections Trailered boat $7/boat Cartop/float tube/inflatable boat/paddle board $4/vessel Boat Launching Fee Trailered boat $5/each Cartop/inflatable Boat $3/each Windsurfing/paddle boards $2/each Daily Fishing Access Permit (required for ages 16+) $5/day For Picnic Reservation Information, see #51.

24. REDWOOD REGIONAL PARK  (888) EBPARKS, option 3, x4553 Parking Fee $5/vehicle (Weekends and Holidays/April-October) $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each For Picnic Reservation Information, see #51. For Camping Fees, Group, Family and Equestrian Rules, Regulations and Reservations Department Phone Numbers, see #49. 14 November 17, 2020 96 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

PIEDMONT STABLES  (510) 531-9944 Boarding 10x12 Stall $555 $595/month 12x24 Stall (medical/quarantine) $600 $640/month

25. ROBERTS REGIONAL RECREATION AREA  (888) EBPARKS, option 3, x4555 Parking Fee $5/vehicle (Daily/Year-round) $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each Pool Access Fee Ages 16-61 $3/day Seniors (62+) and disabled $2/day Ages 1-15 $2/day Under 1 year Free Lap Swim 1 visit $3.50 $4 10 visits $25 Private Pool Rental First 2 hours Each additional hour Group of 1-50 $225 $75 Group of 51-100 $275 $100 Group of 101-150 $325 $125

For Picnic Reservation Information, see #51.

26. ROUND VALLEY REGIONAL PRESERVE  (888) EBPARKS, option 3, x4556 Backpacking (ages 16+) $5/person per night Backpacking (ages 15 and under, with adult) Free

For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #49.

27. SHADOW CLIFFS REGIONAL RECREATION AREA  (888) EBPARKS, option 3, x4557 Parking Fee $6/vehicle (Daily/Year-Round) $4/trailer Bus Load Entry/Parking Fee $25/bus Electric Vehicle Charging $0.25/kWh (4 hour limit) Dog Fee (excluding guide/service dogs) $2/each Boat Inspections Trailered boat $7/boat Cartop/float tube/inflatable boat/paddle board $4/vessel Boat Launching Fee Trailered boat $5/each Cartop/inflatable boat $3/each Windsurfing/paddle boards $2/each Daily Fishing Access Permit (required for ages 16+) $5/day

For Picnic Reservation Information, see #51.

ROCKY MOUNTAIN RECREATION CO.  (925) 426-0197 Boat Rental Rates First hour Additional hours Rowboat $15 $8 4-person Pedal Boat $15 $8 Electric Boat $20 $5 Kayak $15 $8 Paddle Board $20 $5 Refundable Deposit Kayak / Non-electric Boat / Paddle Boat $25 Electric Boat $35 Capsized Boat Charge $50 15 November 17, 2020 97 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

28. SUNOL WILDERNESS REGIONAL PRESERVE  (888) EBPARKS, option 3, x4559 Parking Fee $5/vehicle (Daily/Year-Round) $4/trailer Bus Load Entry/Parking Fee $25/bus Dog Fee (excluding guide/service dogs) $2/each Ohlone Wilderness Regional Trail Permit Purchased at park or Reservations Dept. $2/year per person Purchased by mail, phone or online $4/year per person for 5 or fewer permits $3/year per person for 6 or more permits Backpacking Ages 16+ $5/night per person Ages 15 and under, with adult Free Groups of 15-50 $75/night Ohlone Wilderness Horse Camping (Doe Camp #1) $7/night per person Family Camping (no showers or hot water) $14/night temporarily closed For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #49.

29. TEMESCAL REGIONAL RECREATION AREA  (888) EBPARKS, option 3, x4561 Parking Fee $5/vehicle (Weekends and Holidays/April-October) $4/trailer (North Lot only) Bus Load Entry/Parking Fee $25/bus (North Lot only) Beach Access Fee Ages 16-61 $3/each Seniors (62+) and disabled $2/each Ages 1-15 $2/each Under 1 year Free Dog Fee (excluding guide/service dogs) $2/each Daily Fishing Access Permit (required for ages 16+) $5/day (available at the concession machine) For Picnic Reservation Information, see #51.

30. TILDEN REGIONAL PARK  (888) EBPARKS, option 3, x4562

For Picnic Reservation Information, see #51. For Camping Fees, Group, Family, and Equestrian Rules, Regulations and Reservation Department Phone Numbers, see #49.

LAKE ANZA  (510) 848-3385 Beach Access Fee Ages 16-61 $3.50 $4/day Seniors (62+) and disabled $2.50 $2/day Ages 1-15 $2.50 $2/day Under 1 year Free

LAKE ANZA BEACH CLUB  (510) 849-1045

TILDEN BOTANIC GARDEN  (888) EBPARKS, option 2 Low Impact, Private Events Alameda/Contra Costa Residents $60 $125/hour (2-hour maximum) Non-residents $90 $200/hour (2-hour maximum) Refundable damage/security deposit $500

TILDEN MERRY-GO-ROUND  (510) 559-1004 One-ride ticket, all ages $4 Seven-ride ticket book, all ages $22

16 November 17, 2020 98 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

REDWOOD VALLEY RAILWAY  (510) 548-6100 One ride, ages 2 and up $3 $3.50/each One ride, under 2 years old Free 5-ride family ticket $12 $14

TILDEN GOLF COURSE  (510) 848-7373 Green Fees * Monday - Thursday Friday Weekends and Holidays Normal Rate $32 $35 $39 $40 $52 $54 Twilight Rate (2-4pm) $25 $27 $28 $29 $35 $36 Super Twilight Rate (4pm-close) $19 $20 $19 $22 $19 $25 Senior (55+) $27 $28 $30 $49 - Junior (17 and under) $10 $10 $10 Early Bird Back 9 $26 $18 $26 $22 $26 Monthly Senior Ticket (must be member of Tilden Park Seniors Golf Club) $150 (limit of 10 rounds per month) Cart Rentals 18 holes $16 9 holes $10 $11 Twilight Rate (2-4pm) $10 $11 Junior (17 and under) $10 $11 Senior (55+) $10 $11 Advanced Reservation, more than 7 days $5 * To book green times and verify current fees please visit www.tildenparkgc.com. Special deals on combination golf/food & beverage packages may be available – call for pricing

31. ARCHERY RANGES For archery club membership information, contact: Briones Archers: (925) 932-3489 Redwood Bowmen: (510) 530-0400

32. COMMEMORATIVE BENCH & PLAQUE  (510) 544-2510 Bench and 4” x 6” plaque $2,500

33. COMMERCIAL PHOTOGRAPHY PERMIT  (510) 544-2200 Production Photography $165/hour $750/half day $1,250/day Individual Photography $100/year (good from date of purchase) Buildings Regular reservation fee applies Set construction $30 minimum Vehicles $9/day Animals $9/day NOTE: Must meet liability insurance requirements. Contact Public Affairs in advance for further information on how to obtain a permit (special conditions may apply).

34. CONCERTS, SPECIAL CLASSES, CONFERENCES OR EVENTS The General Manager may set an appropriate fee per person or vehicle, depending on collection circumstances, to cover the District's direct costs, plus reasonable overhead

17 November 17, 2020 99 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

35. DISTINGUISHED VETERAN PASS DAY USE PARKING At time of entry, persons presenting the “Distinguished Veteran Pass” issued by California State Parks will receive a free day-use parking pass (at all parks that charge for parking) and free entry to Ardenwood Historic Farm (except during special events). This pass is not valid for special events. Please note that this lifetime pass was formerly known as the “Disabled Veteran / Prisoner of War Pass,” and that pass is valid for the benefits described in this section. Veterans seeking eligibility must contact California State Parks to obtain the pass. Honorably discharged war veterans who are residents of California with an overall/combined rating at 50% or greater service-connected disability, or were held as prisoners of war by forces hostile to the United States, or recipients of the Congressional Medal of Honor are eligible to receive the Distinguished Veteran Pass, formerly Disabled War Veteran / Prisoner of War Pass. CA State Parks Pass Sales Office 1416 9th Street, Room #144 Sacramento, CA 95814 Phone: (800) 777-0369 ext. 3 Internet: www.parks.ca.gov

VETERANS DAY – FREE DAY USE FOR ACTIVE, RETIRED, AND FORMER MILITARY Active, retired, and former military personnel receive FREE day-use parking, and Ardenwood admission on Veterans Day, November 11.

36. COMMERCIAL TOUR BUS  (888) EBPARKS, option 2 Commercial Tour Bus Load Entry/Parking Fee $100/bus Commercial tour buses must make reservations for entry or parking at District parks. 37. DOG FEES Dog Fee (per day or overnight, charged at park) $2/per dog NOTE: Guide Dog/Service Dogs get in the park FREE with their companion. These may include K-9 Companions, Guide Dog for the Blind, Search & Rescue, or similar groups, etc.

ANNUAL DOG PERMITS  (510) 690-6508 Annual Dog Permits are available through the Public Safety Department. Fee Applies to four or more dogs. Private or Non-Profit Dog Walker (Individual) $25/year Private or Non-Profit Dog Walker (Household) $40/year Professional Dog Walker $350/year Supplemental Permit $200/year Duplicate Permit (Additional applicant photograph required) $15

38. ENCROACHMENT PERMITS  (510) 544-2569

18 November 17, 2020 100 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

39. FISHING PERMITS Daily Fishing Access Permit (required for ages 16+) $5/day NOTE: Not required at Antioch Pier, Big Break Pier, Pt. Pinole Pier, Jordan Pond (Garin), Shinn Pond (Alameda Creek Trails), or Lake Anza (Tilden). State Fishing License also required at all locations, except at Pt. Pinole Pier. Monies paid for this permit are placed in a fund which pays for restocking of fish and labor expenses related to the District’s fishing program. Anglers 16 years and older must also have a California State Fishing License. All State Fish & Wildlife laws are enforced in the parks. A Fishing Permit Meter is available at facilities where attendants are not present year-round. Annual Angler membership may be purchased at the Regional Parks Foundation website, found at www.RegionalParksFoundation.org, via email at [email protected], or over the phone at 510-544-2220. See #61 for more information on Regional Park Foundation permits and programs.

FREE FISHING DAYS The Daily Fishing Access Permit fee will be waived on the two “Free Fishing Days” specified each year by the California Department of Fish and Wildlife. Please note that a California State Fishing License is not required on these two “Free Fishing Days.” All other fishing regulations remain in effect, including bag and size limits, gear restrictions, report card requirements, and fishing hours. Free Fishing Days for 2021 are TBD and TBD

40. INTERPRETIVE PROGRAM FEES AND CHARGES  (510) 544-2551 Alameda and Contra Costa County public schools, non-profit organizations Free* with 501(c)(3) status, and government agencies Virtual, private schools, non-District schools, and for-profit agencies or $61/hour for each District employee organizations * Parking fees will be waived for groups meeting the free interpretive program eligibility criteria with a scheduled program.

41. METAL DETECTOR PERMIT  (888) EBPARKS, option 2 Permit $20/two years Permit is available by mail. Check or money order should be made out to EBRPD and mailed to the Reservations Department.

42. MOBILE FISH EXHIBIT OR MOBILE VISITOR CENTER  (510) 544-2527 Use Fee $200 - $2,500

43. NIKE CLASSROOM RENTAL  (510) 690-6516

44. OUTDOOR RECREATION PROGRAM FEES AND CHARGES  (510) 544-2552 Fees for Outdoor Recreation programs may be charged as authorized by the General Manager and as set forth by Board policy. Outdoor Recreation programs and fees can be referenced in the seasonal program brochure "Regional in Nature”.

45. PARKS EXPRESS TRANSPORTATION PROGRAM  (510) 544-2205 Charter Bus $120/bus

19 November 17, 2020 101 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

46. RENTAL FACILITIES  (888) EBPARKS, option 2 Rentals must be booked 30 days before event, unless approved by the Facilities Supervisor. Multiple day rentals can be split up if they are paid for at the same time and are within the days and hours stated for multiple rentals at respective facility.

BRAZILIAN ROOM (TILDEN)  (888) EBPARKS, option 2 Times include set-up and clean-up 2021 2022 Monday, Wednesday, Thursday: 7-hour rental (5pm - 12am) $935/7 hours $935/7 hours Monday, Wednesday, Thursday:10-hour rental (8am - 12am) $1,160/10 hours $1,160/10 hours Monday, Wednesday, Thursday: Special Day Rate (8am - 4pm) $560/1 day $560/1 day Monday, Wednesday, Thursday: Special 2-Day Rate (8am - 4pm) $1,035/2 days $1,035/2 days Monday, Wednesday, Thursday: Special 3-Day Rate (8am - 4pm) $1,510/3 days $1,510/3 days Monday, Wednesday, Thursday: extra hours (Special Day Rate only) $150/hour (max 2) $150/hour (max 2) Friday: 5pm - 12am $2,185/7 hours $2,185/7 hours Friday: 8am - 4pm $820/8 hours $820/8 hours Friday: 10-hour rental (8am - 12am) $2,890/10 hours $2,890/10 hours Saturday: 9am - 4pm $2,660/7 hours $2,660/7 hours Saturday: 5pm - 12am $2,775/7 hours $2,775/7 hours Saturday: 10-hour rental (9am - 12am) $4,615/10 hours $4,615/10 hours Sunday: 7-hour rental (9am - 4pm) or (5pm - 12am) $2,660/7 hours $2,660/7 hours Sunday: 10-hour rental (9am - 12am) $4,500/10 hours $4,500/10 hours Out-of-District Surcharge Equal to 20% of room rental Cleaning and Damage Deposit $500-$1,000 $500-$1,000 Non-Catered Option Surcharge* If reservation ends by 7pm $150 $150 If reservation ends after 7pm $600 $600 Overtime Hours - Late Load Out (subject to hourly charges) $500 $500 *Non-Catered Option not available on Friday, Saturday, Sunday, or major holidays. Times include set-up and clean-up. Open House on 1st Tuesday of each month from 3:00 pm to 7:00 pm. Only available during COVID-19 restrictions: Patio Only on Thursday - Sunday: 2-hour rental (10am - 12pm) or (2pm - 4pm) $300/2 hours 12 persons max, food and beverage prohibited, limited amenities, insurance required, no indoor or restroom access

FERN COTTAGE (KENNEDY GROVE)  (888) EBPARKS, option 2 Times include set-up and clean-up 2021 2022 Monday - Friday: 5-hour rental (8am - 12am) $370/5 hours $370/5 hours Monday - Friday: extra hours (5-hour rental only) $60/hour (max 5) $60/hour (max 5) Monday - Friday: Special Day Rate (8am - 5pm), first day $315/1 day $315/1 day Monday - Friday: Special Day Rate (8am - 5pm), additional day $265/each add’l day $265/each add’l day Saturday or Sunday: 5-hour rental (9am - 12am) $545/5 hours $545/5 hours Saturday or Sunday: extra hours (5-hour rental only) $90/hour (max 5) $90/hour (max 5) Out-of-District Surcharge Equal to 20% of room rental Cleaning and Damage Deposit $200-$1,000 $200-$1,000 Non-Catered Option Surcharge If reservation ends by 7pm $150 $150 Overtime Hours - Late Load Out (subject to hourly charges) $500 $500 Open House on 1st Tuesday of each month from 10:00 am to 6:00 pm (Mar-Oct) or 10:00 am to 4:00 pm (Nov-Feb).

20 November 17, 2020 102 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

SHORELINE CENTER (MARTIN LUTHER KING, Jr.)  (888) EBPARKS, option 2 Times include set-up and clean-up 2021 2022 Monday - Friday: 5-hour rental (8am - 12am) $370/5 hours $370/5 hours Monday - Friday: extra hours (5-hour rental only) $60/hour (max 5) $60/hour (max 5) Monday - Friday: Special Day Rate (8am - 5pm), first day $315/1 day $315/1 day Monday - Friday: Special Day Rate (8am - 5pm), additional day $265/each add’l day $265/each add’l day Saturday or Sunday: 5-hour rental (9am - 12am) $545/5 hours $545/5 hours Saturday or Sunday: extra hours (5-hour rental only) $90/hour (max 5) $90/hour (max 5) Out-of-District Surcharge Equal to 20% of room rental Cleaning and Damage Deposit $200-$1,000 $200-$1,000 Non-Catered Option Surcharge If reservation ends by 7pm $150 $150 Overtime Hours - Late Load Out (subject to hourly charges) $500 $500 Viewings by appointment only.

TEMESCAL BEACH HOUSE (TEMESCAL)  (888) EBPARKS, option 2 Times include set-up and clean-up 2020 2021 Monday - Thursday: 8-hour rental (8am - 12am) $740/8 hours $740/8 hours Monday - Thursday: extra hours (8-hour rental only) $75/hour (max 2) $75/hour (max 2) Monday - Thursday: Special Day Rate (8am - 5pm), first day $395/1 day $395/1 day Monday - Thursday: Special Day Rate (8am - 5pm), add’l day $335/each add’l day $335/each add’l day Friday: 8-hour rental (8am - 12am) $945/8 hours $945/8 hours Friday extra hours (maximum 2 extra hours) $185/hour (max 2) $185/hour (max 2) Saturday: 8-hour rental (9am - 12am) $1,775/8 hours $1,775/8 hours Saturday extra hours (maximum 2 extra hours) $185/hour (max 2) $185/hour (max 2) Sunday: 8-hour rental (9am - 12am) $1,200/8 hours $1,200/8 hours Sunday extra hours (maximum 2 extra hours) $185/hour (max 2) $185/hour (max 2) Out-of-District Surcharge Equal to 20% of room rental Cleaning and Damage Deposit $200-$1,000 $200-$1,000 Non-Catered Option Surcharge If reservation ends by 7pm $150 $150 Overtime Hours - Late Load Out (subject to hourly charges) $500 $500 Open House on 1st Tuesday of each month from 3:00 pm to 7:00 pm.

HOLIDAYS An approved caterer is required on the following holidays, regardless of the day of the week: New Year’s Day, Washington’s Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and Day After, Christmas Eve and Christmas Day.

RENTAL FACILITY APPROVED CATERERS Ann Walker Catering (415) 460-9885 Jasmine Catering (510) 845-4378 The Arlington (510) 525-3900 Miraglia Catering (510) 483-5210 Blue Heron Catering (510) 533-0781 The Red Door Catering (510) 339-2320 Café Soleil (925) 705-9869 Svetlana Catering & Events (415) 314-0782 Carrie Dove Catering (415) 460-9995 Swanky Catering & Events (510) 500-3981 Checkers Catering & Special Events (925) 968-1121 Trumpetvine Catering (510) 848-7268 Culinary Excellence (510) 644-0612

21 November 17, 2020 103 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

47. RESEARCH PERMITS  (510) 544-2340 Graduate Students $25/permit Academic and Agency Researchers $50/permit

48. RICHARD TRUDEAU TRAINING CENTER  (510) 544-2102

MAIN CONFERENCE ROOM (Capacity: 100) Non-Profit or In-District For Profit or Out-of-District Monday - Friday Day, 7:00 am - 6:00 pm $80/hour (2-hour minimum) $100/hour (2-hour minimum) Consecutive Days (8-hour block each day) $550/day $680/day Monday - Friday Evening, 6:00 pm - 10:00 pm $100/hour (2-hour minimum) $120/hour (2-hour minimum) Weekends & Holidays, 7:00 am - 10:00 pm $100/hour (2-hour minimum) $120/hour (2-hour minimum) Refundable Security/Damage Deposit (required for all reservations): $250 CONFERENCE ROOM #1 OR #2 (Capacity: 15 or 19) Non-Profit or In-District For Profit or Out-of-District Monday - Friday Day, 7:00 am - 6:00 pm $40/hour (2-hour minimum) $60/hour (2-hour minimum) Consecutive Days (8-hour block each day) $220/day $400/day Monday - Friday Evening, 6:00 pm - 10:00 pm $60/hour (2-hour minimum) $80/hour (2-hour minimum) Weekends & Holidays, 7:00 am - 10:00 pm $60/hour (2-hour minimum) $80/hour (2-hour minimum) Refundable Security/Damage Deposit (required for all reservations): $250 ENTIRE BUILDING (MAIN CONFERENCE ROOM & CONFERENCE ROOMS #1 & #2) (Capacity: 134) Non-Profit or In-District For Profit or Out-of-District Monday - Friday Day, 7:00 am - 6:00 pm $100/hour (2-hour minimum) $120/hour (2-hour minimum) Consecutive Days (8-hour block each day) $680/day $810/day Monday - Friday Evening, 6:00 pm - 10:00 pm $120/hour (2-hour minimum) $140/hour (2-hour minimum) Weekends & Holidays, 7:00 am - 10:00 pm $120/hour (2-hour minimum) $140/hour (2-hour minimum) Refundable Security/Damage Deposit (required for all reservations): $250

49. CAMPING RESERVATIONS  (888) EBPARKS, option 2 Fees for Outdoor Recreation programs may be charged as authorized by the General Manager and as set forth by Board policy. Outdoor Recreation programs and fees can be referenced in the seasonal program brochure "Regional in Nature”. Reservation Fee of $8 will be added to each reservation for group camping sites. All reservations of group camp sites require a refundable security/damage deposit equal to the current rate for one night of camping. Primitive Site Group Camping Developed Site Group Camping 50-person capacity $75/night Puma Point (Anthony Chabot) $100/night 75-person capacity $100/night Punta Vaca (Del Valle) $100/night 100-person capacity $125/night Wild Turkey (Del Valle) $150/night 150-person capacity $175/night 300-person capacity $200/night Equestrian Group Camping Fees Bort Meadow in Anthony Chabot primitive site group camping rate Caballo Loco in Del Valle $100/night Corral Camp at Las Trampas primitive site group camping rate Es Anderson Camp in Tilden $120/night Homestead Valley in Briones primitive site group camping rate Sunol Corral in Sunol Regional Wilderness primitive site group camping rate

22 November 17, 2020 104 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

50. DAY CAMPS  (510) 544-2540 Day Camp Operation Permit $100/summer (June 1 to August 31) The Day Camp Operation Permit allows early and discounted weekday reservation of picnic sites and day-use camping sites, from June 1 to August 31. Day Camps that intend to stay overnight at camping sites are subject to the standard camping reservation fees, requirements, and restrictions. For Camping Fees, Group, Family and Equestrian Rules, Regulations and Reservations Department Phone Numbers, see #49. Day Camps that intend to operate from September 1 to May 31 are subject to the Outdoor Program Permit Fee as well as the standard camping and picnic site reservation fees, requirements, and restrictions. For Special Event Permit Fees, Rules, Regulations and Phone Numbers, see #55. DAY CAMP PICNIC SITE OR DAY-USE CAMPING SITE RESERVATION FEE Site Capacity Non-Profit For-Profit Public Agency 28-person $30/day $39/day $24/day 40-person $40/day $52/day $32/day 60-person $60/day $78/day $48/day 80-person $80/day $104/day $64/day 120-person $120/day $156/day $96/day 160-person $158/day $205/day $126/day 240-person $235/day $306/day $188/day 280-person (picnic site only) $273/day $354/day $218/day 400-person (picnic site only) $388/day $504/day $310/day Refundable Security/Damage Deposit: $100/per week with a maximum of $600 per organization per summer Non-Refundable Reservation Fee: $8/reservation Requires Day Camp Operation Permit. Weekday reservations only, from June 1 to August 31; restrictions apply.

51. PICNIC RESERVATIONS  (888) EBPARKS, option 2 A Reservation Fee of $8 will be added to each reservation. Site Capacity Alameda/Contra Costa County Residents Non-Residents Security Deposit 35 $60 $84 $50 50 $80 $112 $75 75 $120 $168 $100 100 $160 $224 $150 150 $240 $336 $150 200 $315 $441 $150 300 $470 $658 $250 350 $545 $763 $250 500 $775 $1085 $250 Sheltered Pavilion – 200* $420 $588 $250 Beach Access – 35** $165 $165 $50 Beach Access – 50** $230 $230 $75 * Sheltered Pavilion picnic sites available at Quarry Lakes only, and have a capacity of 200 people per site. ** Beach Access picnic sites are available at Cull Canyon and Don Castro only, and have a capacity of 35 or 50 people per site. Each Beach Access picnic site reservation includes a number of Beach Access wristbands equal to the site capacity. Included Beach Access wristbands have no cash value. NOTE: All reservations at Cull Canyon and Don Castro are charged at the resident rate to conform to the Davis-Grunsky Act under which the Park District leases and operates these facilities. BEER & WINE PERMITS A fee of $25 will be charged for a beer & wine permit in parks where permits are required. This permit is available only in parks where alcohol is restricted to designated reserved picnic areas and group camps. A picnic or group camp reservation is required. 23 November 17, 2020 105 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

52. WEDDING SITES  (888) EBPARKS, option 2 Numerous picnic wedding areas have been added in the parks. Rates will be based on the site capacity at the above listed picnic rates - see #51. 53. CATERER/VEHICLE ACCESS PERMIT  (888) EBPARKS, option 2 Daily Permit (must provide insurance) $75/day Less than 15 days’ notice for permit application $25 surcharge Annual Permit (must provide insurance) $150 54. INTERACTIVE PLAY EQUIPMENT PERMIT  (888) EBPARKS, option 2 Permit $75/first permit Additional permits $25/permit Less than 15 days’ notice for permit application $25 surcharge Electricity charge (where applicable) $45 55. SPECIAL EVENT PERMIT FEE  (510) 544-2540 Special Event Permit Fee and Refundable Security Deposit based on estimated and confirmed attendance (not applicable to athletic or “boot camp” classes, Low-Impact Athletic Events, Day Camps, and Outdoor Programs). The Special Event Permit Fee includes a $50 non-refundable/non-transferable administrative fee applicable even if the event is not approved by District staff or the event is cancelled by applicant. An application, insurance, and fee payment packet must be completed 60 or more days prior to event or be subject to a Late Fee. Attendance Special Event Permit Fee Refundable Security Deposit Less than 50 $50 $50 51-100 $100 $75 101-500 $250 $100 501-1000 $400 $150 1001+ $500 $250 • Late Fee: $100 if insurance, payment of fees, or application packet is received less than 60 days prior to event (not applicable to Weekday School-Sponsored Cross-Country Meets). • Weekday School-Sponsored Cross-Country Meets (normal fees apply for weekend events): by attendance, $50/day (300 or less), $75/day (301-600), or $100/day (601 or more). Busload and athlete vehicle entry fees will not be charged for permitted school cross-country meets. • Low-Impact Athletic Event Permit: $100/event, must begin and end off Park District property and use less than 3 miles of Park District trails. • Electrical Service Use Fee: $50/event for connecting to existing power (where applicable) • Vendor Permit: $75/vendor/event or 10% of gross sales/event (t-shirts, food, drinks, etc.), whichever is greater. • Outdoor Program Permit: $400/year per park, valid September 1 to May 31, for day camps and outdoor programs that meet 4 or more days per month for at least 2 months. • Annual Permit Application Fee for athletic or “boot camp” classes: $250/year for authorization to conduct classes on non-holiday weekdays, during non-peak hours. Late Fee applies as specified above. • Sanitation Trailer: $230/weekday (Mon - Fri, each day) or $295/weekend (Sat and/or Sun) Deluxe Sanitation Trailer: $325/weekday (Mon - Fri, each day) or $420/weekend (Sat and/or Sun) Extra Pump Out: $165/sanitation truck dispatch, as required or requested

24 November 17, 2020 106 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

56. NON-DISCRIMINATION POLICY ON THE BASIS OF DISABILITY The East Bay Regional Park District does not discriminate on the basis of disability in the admissions or access to, or treatment in, its programs or activities.

The Assistant General Manager of the Acquisition, Stewardship & Development Division has been designated to coordinate compliance with the nondiscrimination requirements contained in the Department of Justice regulations implementing Subtitle A of Title II of the Americans with Disabilities Act (42 U.S.C.12131), which prohibits discrimination on the basis of disability by public agencies. Send correspondence to:

AGM Acquisition, Stewardship & Development East Bay Regional Park District P.O. Box 5381 Oakland, CA 94605

(510) 544-2601 (Voice) and (510) 633-0460 (TDD)

57. FEE WAIVER OR REDUCTION PROCEDURE In-District (Alameda County and Contra Costa County) organizations, schools, and agency groups holding events solely for people with disabilities, seniors, and/or low-income groups that cannot afford the fees may qualify for a fee waiver or reduction. Please note that staff, individual, or family events are not eligible for a fee waiver or reduction. Security damage deposits, late fees, and staffing fees (if applicable) will not be waived or reduced.

To apply for a fee waiver or reduction, you must have booked the event using your organization/school/agency name, and received a related Contract or Reservation number (except events at Ardenwood or Black Diamond). For more information, see #46 for Rental Facilities, #49 for Camping Reservations, #51 for Picnic Reservations, and #55 for Special Event Permits (fee waiver/reduction requests must be submitted within 5 business days of booking the Special Event).

To schedule a trip at Ardenwood Historic Farms, please call (510) 544-3289.

To schedule a trip at Black Diamond Mines, please call (510) 544-2759.

To apply, you must submit your request on letterhead from the same organization/school/agency that booked the event, and address the request to “Jim O’Connor, AGM, Operations” (for all events except events at Ardenwood or Black Diamond) or “Anne Kassebaum, Chief, Interpretive & Recreation Services” (for events at Ardenwood or Black Diamond). Please include the following information in your request:

1. Facility, activity, or park fee requested to be waived or reduced 2. EBRPD Contract or Reservation number OR Naturalist confirmation email (for events at Ardenwood and Black Diamond) 3. Total attendance with a breakdown of the number of adults and youths (e.g., “53 total; 3 teachers, 50 students”) 4. An explanation of why the normal fees cannot be paid

Requests must be received at least 2 weeks in advance of the reserved event date. Changes or amendments to the original request will not be granted after the event date or less than 2 weeks before the event date. Send requests to:

All Events Except Events at Ardenwood & Black Diamond Events at Ardenwood & Black Diamond By Mail: Attn: Denise Valentine, Executive Secretary By Mail: Attn: Interp. & Rec. Sr. Admin. Specialist East Bay Regional Park District East Bay Regional Park District P.O. Box 5381 P.O. Box 5381 Oakland, CA 94605 Oakland, CA 94605 By Email: [email protected] By Email: [email protected]

25 November 17, 2020 107 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

58. OCCASIONAL PUBLIC USE OF DISTRICT FACILITIES For facilities rented to the public on an occasional basis only, the AGM of Operations may establish a fee for use that is comparable to other District facilities. This applies for facilities (such as the Tilden EEC classroom) not intended for frequent public rental. However, under certain circumstances these facilities may be used as part of a Special Use or Special Event Permit.

59. CAMP ARROYO – UCCR  (925) 371-8401 Camp Arroyo facilities rental and environmental education programs are managed by United Camps, Conferences & Retreats. For more information, please contact them directly. Telephone: (925) 371-8401 Email: [email protected] Address: 5535 Arroyo Road, Livermore, CA 94550 Website: uccr.org/camparroyo Outdoor Environmental Education 2021 2022 3-day $245/student, $195/adult $245 $255/student, $195 $205/adult 4-day $285/student, $220/adult $285 $295/student, $220 $230/adult 5-day $323/student, $235/adult $323 $340/student, $235 $250/adult Conference Rates 2021 2022 1 night (3 meals) $99 $102/person $102 $104/person 2 nights (6 meals) $188 $193.80/person $193.80 $197.60/person 3 nights (9 meals) $265 $275.40/person $275.40 $281.80/person 4 nights (12 meals) $345 $359.05/person $359.05 $366.10/person 5 nights (15 meals) $430 $448.80/person $448.80 $457.60/person 6 nights and longer Call (925) 371-8401 for information UCCR will continue to offer a 5% discount for groups of 100+ persons. Daytime Use Fees * Dining Hall / Lodge $750 for up to 3 hours (meetings and conferences) $1,100 for up to 6 hours (meetings and conferences) $1,800 for gala events up to 6 hours (weddings, fundraisers, etc.) Small Group $25/person or $37/person with lunch, minimum 24 persons Meadow Rental $1,200 for up to 6 hours * Depending on event, an additional $250 cleaning fee and $200 liaison fee may apply.

60. SWIM AREA RENTAL  (888) EBPARKS, option 2 Swim area with lifeguard service. Lifeguard service only (non-exclusive swim area use) at Del Valle and Shadow Cliffs. Group size cannot exceed maximum capacity of facility. Rental is for a minimum of two hours. Group Size First 2 Hours Additional Hours 1 – 50 $225 $75 51 – 100 $275 $100 101 – 150 $325 $125 151 – 200 $375 $150 201 – 250 $425 $175 251 – 300 $475 $200 301 – 350 $525 $225 351 – 400 $575 $250 401 – 450 $625 $275 451 – 500 $675 $300

26 November 17, 2020 108 EAST BAY REGIONAL PARK DISTRICT Consolidated Fee Schedule Effective January 1, 2021

61. AFTER-HOURS COMMUTER BICYCLE PERMIT  (510) 690-6508 After-Hours Commuter Bicycle Permit $10/year The After-Hours Commuter Bicycle Permit allows bicycle commuters to utilize specified trails outside of established curfew hours. The trails are Alameda Creek Trail (Mission Boulevard to Ardenwood Boulevard), Delta de Anza Trail (Bay Point to Brentwood), Iron Horse Regional Trail (Concord to Pleasanton), and the Landvale Station Trail (only) in Temescal. Applicants must provide proof that they have proper safety equipment, including a helmet and forward and rear facing lights. Permit expires 1 year after issuance.

62. REGIONAL PARKS FOUNDATION MEMBERSHIP PROGRAM  (510) 544-2220 This program and its fees are set and adjusted by the Regional Parks Foundation Board of Directors. Basic membership packages offer a number of benefits including unlimited day-use parking and free swimming during the swim season. All Membership purchases are tax deductible to the fullest extent allowable by law. For more information about the Regional Parks Foundation Membership program, please visit www.RegionalParksFoundation.org

BASIC MEMBERSHIP Individual Membership (one person only) Family Membership (2 adults, w/ children ages 2-17) Regular $60/year Regular $105/year Special Access* $45/year Special Access* $85/year Regular Angler $300/year Special Access Angler* $180/year *Special Access memberships include seniors, veterans, students, and people with disabilities. Proof of eligibility required at time of purchase.

DONOR CIRCLE MEMBERSHIP All Donor Circle Membership packages include: • One Family Membership package for up to two named individuals and their children. • Special invitations to both public and private events hosted throughout the Park District. • The opportunity to help others enjoy the Regional Parks who might not otherwise have the chance. Tilden Donor Circle Member $250/year Reinhardt Donor Circle Member $500/year Mott Donor Circle Member $750/year ’34 Club Member $1,200/year

27 November 17, 2020 109 Page Left Blank Intentionally

110 AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

1. CONSENT CALENDAR

m. Acceptance of Third Quarter 2020 General Fund and Other Governmental Funds Financial Report (Strawson O’Hara/ Auker)

RECOMMENDATION

The General Manager and the Board Finance Committee by unanimous vote at its October 28, 2020 meeting recommend that the Board of Directors accept the Third Quarter 2020 General Fund and Other Governmental Funds Financial Report.

REVENUE/COST

There is no revenue/cost impact associated with the acceptance of the report.

BACKGROUND

As of September 30, 2020, the Park District’s revenues and expenditures are consistent with the revised forecast as detailed in the October 20, 2020 Board of Directors report Adjustments to the 2020 General Fund Budget to Respond to the COVID-19 Pandemic and 2020 Fire Related Damage. The Park District estimates a $7.2 million shortfall in revenue due to the COVID-19 Pandemic; and therefore, reduction of budgeted expenditures in the amount of $6.1 million along with $1.1 million in grant funds are necessary to balance the General Fund Budget. These budget adjustments are reflected in attachments that follow.

Revenue - At the end of the third quarter and including the budget reductions noted above, the District’s General Fund revenues were $86.5 million, which is 52.4% of total revenue budgeted for the year. Total revenues are relatively consistent with the same nine-month period last year, which was 53.5% of budget. The main differences are that in 2020, property tax revenues are $4.8 million more than the prior year and charges for services are $5.9 million less than the same period last year.

Property taxes to date have met budget expectations and based on information from the county assessors and the District’s economic consultants there is strong data to support the District’s ability to meet our budgeted targets for 2020. This is good news since over 90% of the District’s operating revenue is from property taxes.

111 Charges for services includes fees collected for park usage, programs, reservations of facilities and picnic areas, swimming, camping and the concessionaires providing services in parks. Due to COVID-19 the District estimates a $7.2 million shortfall in these revenues in 2020.

Expenditures - General Fund expenditures as of September 30th were $121.1 million, or approximately 66.7% of the total budget for the year. Total expenditures by Division are relatively consistent with the same nine-month period last year, which in total was 66.8% of budget. These numbers include the $6.1 million in budget cuts approved by the Board on October 20, 2020. The main differences in spending from the prior year are primarily due to increases in Salaries & Benefits ($2.1 million), Interfund Charges ($4.9 million), and Transfers Out ($4.2 million) less a decrease in Services ($1.4 million). Expenditures are currently on track to end the year well within the approved budgeted amount.

Net Change in Fund Balance – The net change in fund balance of $16.4 million includes appropriations approved by the Board after the 2020 Budget was adopted. These appropriations include the results of the Mid-year Review in which $13.8 million in opportunity funds from the prior year was available, along with other appropriations for COVID-19 response, technology and facility maintenance, sewer system management plan, the San Francisco Bay Trail project and fire damage to District property. The District’s reserves remain well within target of the Fund Balance Reserve Policy after these uses of fund balance are incorporated.

General Fund Budget Actual % of Budget 2020 thru 9/30/20 variance Complete Revenue* $ 164,988,469 $ 86,452,565 $ 78,535,904 52.4% Expenditures* 181,392,804 121,068,487 60,324,317 66.7%

net change in Fund Balance$ (16,404,336) $ (34,615,922) $ (18,211,587) * includes transfers

DESCRIPTION

The budget cycle of the District includes adoption of the annual budget in December of each year, budget amendments during the year as approved by the Board of Directors, and a mid-year budget review process in June/July. Mid-year budget review is an important component of the budget process and allows the District to utilize one-time savings and excess revenues identified at the end of each year for replenishing reserves, paying down unfunded liabilities, setting aside funding for important initiatives to carry out the mission of the District, such as environmental restoration, funding for infrastructure and aging structures, management of hazardous vegetation and fuels. This year’s 2020 budget review process focuses on addressing the needs of the COVID-19 pandemic including setting aside reserves for the COVID-19 economic effects.

The report and attachments summarize 2020 revenues and expenditures for the entire District through September 30. This information is provided to the Board as required by the Board Operating Guidelines.

112

The charts in Attachment A provide an overview of the past five years of revenues and expenditures.

The table at the bottom of Attachment A provides a preliminary projection of unassigned fund balance in the General Fund.

Attachment B provides additional detailed information on the General Fund. Areas in which revenues or expenditures were 10 percent higher or lower than expected are explained in footnotes.

Attachment C provides summarized financial information for all other governmental funds.

ALTERNATIVES

No alternatives are recommended.

113 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 – 11 -

November 17, 2020

ACCEPTANCE OF THIRD QUARTER 2020 GENERAL FUND AND OTHER GOVERNMENTAL FUNDS FINANCIAL REPORT

WHEREAS, the East Bay Regional Park District Finance Department prepares Quarterly Financial Reports and presents the results to the Board Finance Committee; and

WHEREAS, the Quarterly Financial Reports help inform the Board of Directors, public, and District management of the financial position of the District; and

WHEREAS, on October 28, 2020, the Board Finance Committee reviewed the Quarterly General Fund and Other Governmental Funds Financial Report for the period ending September 30, 2020, and unanimously recommended its favorable consideration by the Board of Directors;

NOW, THEREFORE BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby accepts the General Fund and Other Governmental Funds Financial Report for the quarter ending September 30, 2020.

Moved by Director , seconded by Director and approved on this 17th day of November 2020, by the following vote:

FOR:

AGAINST: ABSTAIN: ABSENT:

114 Attachment A East Bay Regional Park District GENERAL FUND QUARTERLY FINANCIAL REPORT For the Period Ending September 30, 2020

General Fund Revenues $180

$170 total revenues $160 $150 property taxes $140 $130 (in millions) $120 $110 $100 $90 $80 2016 2017 2018 2019 2020 Projection General Fund Expenditures $200

$180

$160

total expenditures $140

$120 in millions) ( $100 salaries & benefits $80

$60 2016 2017 2018 2019 2020 Budget

Budgetary General Fund Unassigned Fund Balance

Beginning Unassigned Fund Balance as of 1/1/20 $ 71,299,357 2020 Projected Revenue 164,988,469 2020 Budgeted Expenditures (181,392,804) Estimated Ending Fund Balance as of 12/31/20 $ 54,895,021

Reserve Target per Policy * $ 52,796,310 (32% of annual revenue) Estimated Excess (deficit) over 32% Reserve $ 2,098,711

* The Fund Balance Reserve Policy states that 32% of annual revenue is the minimum reserve to be maintained by the District to provide emergency funding in the event of a disaster, temporary revenue shortfall, or other qualified circumstance. Use of the funds requires Board of Director approval.

115 Attachment B East Bay Regional Park District GENERAL FUND QUARTERLY FINANCIAL REPORT For the Period Ending September 30, 2020

Amended Budget Current YTD^ Actual vs. % of Budget Prior YTD^ % Budget 2020 Actuals 2020 Budget Complete Actuals 2019 9/30/2019 REVENUE Property Taxes 154,500,000 77,883,476 76,616,525 50.4% 73,089,324 50.8% 1 Charges for Services 3,283,370 2,259,598 1,023,772 68.8% 8,126,643 76.0% Property Usage 1,844,990 1,363,562 481,428 73.9% 1,340,573 74.7% Investment Earnings and Other 4,292,520 3,878,340 414,180 90.4% 3,094,210 78.9% 2 Transfers In 1,067,589 1,067,589 0 100.0% 69,732 100.0% 3 Total Revenue and Transfers In 164,988,469 86,452,565 78,535,904 52.4% 85,720,482 53.5% EXPENDITURES Salary & Benefits 109,530,508 70,263,407 39,267,101 64.1% 68,159,996 64.5% 4 Supplies 9,688,437 4,750,511 4,937,926 49.0% 5,150,316 54.0% 5 Services 21,241,231 10,148,406 11,092,825 47.8% 11,504,794 55.6% 6 Capital Outlay 3,707,887 2,036,387 1,671,500 54.9% 1,341,768 37.1% 7 Other Expense 232,000 226,806 5,194 97.8% 217,336 93.7% 8 Interfund Charges 13,298,830 9,949,059 3,349,771 74.8% 5,096,843 75.0% Transfers Out 23,693,911 23,693,911 0 100.0% 19,457,058 100.0% 9 Total Expenditures and Transfers Out 181,392,804 121,068,487 60,324,317 66.7% 110,928,110 66.8% NET REVENUE OVER / (UNDER) (16,404,336) (34,615,922) $ 18,211,587 $ (25,207,628)

Amended Budget Current YTD^ Budget % of Budget Prior YTD^ % Budget 2020 Actuals 2020 Variance Complete Actuals 2019 9/30/2019 EXPENDITURES BY DIVISION Board of Directors 325,180 87,804 237,376 27.0% 126,246 37.5% 10 General Manager 4,178,470 2,538,505 1,639,965 60.8% 2,246,553 58.4% 11 Clerk of the Board 524,420 298,574 225,846 56.9% 231,129 72.5% 12 Human Resources 3,739,535 1,990,436 1,749,099 53.2% 2,052,035 59.0% 13 Total Executive & Legislative 8,767,605 4,915,319 3,852,286 56.1% 4,655,963 58.3%

Legal Division 3,199,897 1,666,927 1,532,970 52.1% 1,860,471 63.3% 14 Finance and Management Services 12,705,409 8,401,116 4,304,293 66.1% 7,000,637 65.4% Public Affairs 6,347,577 3,835,369 2,512,207 60.4% 3,762,329 63.1% 15 Total District-Wide Support 22,252,882 13,903,412 8,349,470 62.5% 12,623,437 64.4%

Operations Admin & Business Services 7,614,936 6,639,923 975,013 87.2% 4,492,772 67.3% 16 Park Operations 41,289,745 25,978,198 15,311,546 62.9% 25,077,140 65.6% 17 Interpretive and Recreation Services 12,919,617 7,004,911 5,914,706 54.2% 7,902,047 66.6% 18 Maintenance and Skilled Trades 18,181,666 10,365,847 7,815,819 57.0% 10,214,733 60.6% 19 Total Operations 80,005,964 49,988,879 30,017,085 62.5% 47,686,692 64.7%

Administration, Design & Construction 1,240,560 1,158,992 81,568 93.4% 846,639 58.0% 20 Planning & Land Acquisition 5,096,013 3,183,634 1,912,379 62.5% 2,852,062 66.2% 21 Stewardship Department 6,685,045 3,761,890 2,923,155 56.3% 3,503,457 58.1% 22 Total Acquisition, Stewardship & Development 13,021,618 8,104,516 4,917,102 62.2% 7,202,158 61.1%

Public Safety Administration 8,391,239 6,676,617 1,714,622 79.6% 5,256,157 57.8% Police Department 17,095,606 9,458,947 7,636,658 55.3% 8,916,492 61.0% 23 Fire Department 7,913,980 4,326,887 3,587,093 54.7% 5,130,152 70.6% 24 Total Public Safety 33,400,825 20,462,451 12,938,374 61.3% 19,302,801 62.3% Non-departmental 250,000 - 250,000 0.0% - 0.0% 25 Transfers Out 23,693,911 23,693,911 - 100.0% 19,457,058 100.0% Total Expenditures and Transfers Out 181,392,804 121,068,487 $ 60,324,317 66.7% $ 110,928,110 66.8% ^ Current Year to Date (YTD) Actuals excluding Encumbrances. Notes: The percent of year completed equals 75% at September 30. Variances over or under 10% were reviewed and are explained below. Prior year data is presented for comparison purposes.

1. Revenue is as expected; the second major installment of property taxes will be received in December. 2. Investment Earnings are above budget primarily due to realized gains on sale of investments of $1.2M. 3. Transfers in are at 100% because the transactions are completed immediately after budget adoption. 4. Salaries & Benefits are under budget due to staff vacancies. 5. Supplies appear low, however, when encumbrances of $1.6M are included expenditures are on target. 6. Service expenditures appear low, however, when encumbrances of $4.8M are included expenditures are on target. 7. Capital Outlay appear low, however when encumbrances of $1M are included expenditures are on target. 8. Annual $200,000 payment to Livermore Area Recreation & Park District was completed in April 2020. 9. Transfers out are typically completed as soon as the budget for the transfer is approved by the Board. 10. Board expenditures are low in supplies & services primarily because contingency funds have not yet been allocated. 11. General Manager expenditures are low in supplies primarily because contingency funds have not yet been allocated. 12. Clerk of the Board salary & benefits are lower than expected due to a staff vacancy. 13. Human Resources salary & benefits are lower than expected due to staff vacancies. Notes continued on next page 116 Notes - continued from previous page Attachment B - cont'd 14. Legal expenditures are below budget due to lower than expected legal services to date. 15. Public Affairs expenditures are low in services; however, when encumbrances are included expenditures are on target. 16. Operations Admin expenditures exceed budget due to the mid-year budget reduction for unfilled seasonal positions; although overall expenditures for the division are on target. 17. Park Operations salary & benefit expenditures are under budget however when considering overall division expenditures, they are on target. 18. Interp & Rec salary & benefit expenditures are low due to unfilled seasonal positions however overall division expenditures are on target. 19. MAST expenditures are low in supplies, services and capital outlay; however, when encumbrances are included expenditures are on target. 20. ASD Admin salary & benefit expenditures exceed budget due to the mid-year budget reduction for unfilled positions although overall expenditures for the division are on target. 21. ASD Planning & Land Acquisition expenditures are lower than expected due to staff vacancies. 22. Stewardship expenditures are low in supplies & services; however, when encumbrances are included expenditures are on target. 23. Police department has 43.5% of their salary & benefits budget remaining due to vacant positions. 24. Fire department has 47.1% of their salary & benefits budget remaining due to vacant positions. 25. Non-departmental expenditures include the remaining $250k planned contribution to the Pension Trust.

Notes continued on next page 117 Attachment C East Bay Regional Park District OTHER GOVERNMENTAL FUNDS QUARTERLY FINANCIAL REPORT For the Period Ending September 30, 2020

Special Revenue Funds Amended Budget Current YTD^ Budget % of Budget Prior YTD^ % Budget 2020 Actuals 2020 Variance Complete Actuals 2019 at 9/30/19

Total Revenues* 18,903,933 6,806,808 12,097,124 36.0% 9,649,255 41.4% Total Expenditures** 17,647,063 9,143,603 8,503,460 51.8% 11,911,109 51.3%

Special Revenue funds include Measure CC, LLD funds, Zones of Benefit, and Measure WW Local Grants. Revenues are low in part because bond fund reimbursements for Measure WW local grants are still in progress. Expenditures are low primarily because Measure WW local grants have drawn $3.1 million of the $9 million budgeted.

Project Funds Amended Budget Current YTD^ Actual vs. % of Budget Prior YTD^ % Budget 2020 Actuals 2020 Budget Complete Actuals 2019 at 9/30/19

Total Revenues* 52,086,864 43,327,297 8,759,568 83.2% 49,289,268 98.5% Total Expenditures** 105,461,533 30,809,701 74,651,832 29.2% 57,593,792 62.5%

Project Funds are used primarily for land acquisition and construction. Project fund expenditures are under budget for the 3rd quarter, however, when encumbrances are included expenditures are on target (69.1%).

Debt Service Funds Amended Budget Current YTD^ Actual vs. % of Budget Prior YTD^ % Budget 2020 Actuals 2020 Budget Complete Actuals 2019 at 9/30/19

Total Revenues* 29,516,390 17,439,494 12,076,896 59.1% 19,232,243 71.4% Total Expenditures** 29,319,280 29,028,990 290,290 99.0% 30,264,340 99.0%

Debt Service revenues and expenditures are related to scheduled debt service payments for Measure WW bonds.

Internal Service Funds Amended Budget Current YTD^ Actual vs. % of Budget Prior YTD^ % Budget 2020 Actuals 2020 Budget Complete Actuals 2019 at 9/30/19

Total Revenues* 24,344,275 20,462,427 3,881,849 84.1% 19,067,481 87.6% Total Expenditures** 22,868,051 15,066,843 7,801,209 65.9% 11,082,670 47.8%

Internal Service funds pay for services that are allocated District-wide, including costs of General Liability, Major Infrastructure, Equipment and Employee Benefits.

Notes: ^ Current Year to Date (YTD) Actuals do not include Encumbrances (known obligations/contracts thru September 30). * including transfers in ** including transfers out

The percent of year completed equals 75% at September 30. Prior year data is presented for comparison purposes.

118 ACQUISITION STEWARDSHIP DEVELOPMENT AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

2. ACQUISITION, STEWARDSHIP & DEVELOPMENT DIVISION

RECOMMENDATION

The General Manager and the Board Executive Committee recommend that the Board of Directors approve the Sanitary Sewer System Management Plan update as required by the State Water Resources Control Board Order No. 2006-003 Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.

REVENUE/COST

There are no direct costs related to the proposed action. Funding for training, maintenance activities, spill response and related sewer system management needs will be considered throughout the regular Park District budget procedures. Future upgrades to infrastructure that are identified will be addressed through the Major Infrastructure Renovation and Replacement (MIRR) fund. Staff estimates contributions of $250,000 per year to the MIRR fund will be sufficient to fund necessary infrastructure upgrades.

BACKGROUND

In 2006, the State Water Resources Control Board (SWRCB) adopted Order No. 2006-003- DWQ – Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems. This WDR applies to all public entities in California that own or operate sanitary sewer lines greater than one mile in length that discharge to a publicly owned treatment works. The Park District has four parks, Anthony Chabot, Coyote Hills, Del Valle, and Garin that are regulated by the WDR and required to develop a Sanitary Sewer System Management Plan (SSMP).

The District developed its first SSMPs in 2006. The Board adopted the SSMPs in order to comply with the state regulations in 2012. New promulgations were made to the SWRCB WDR in 2013. SSMPs are required to be updated every five years and updates were made to the District’s SSMPs

120 in 2012 and 2017. However, in 2019, the Regional Water Quality Control Board (RWQCB) conducted an inspection of the District’s four parks and identified deficiencies in the program.

The attached SSMP update includes the following modifications to remedy those deficiencies: • Consolidates the information for all four parks into one SSMP • Provides updated infrastructure maps and condition information based on sewer asset inventory assessment (pending final report in December 2020) • Includes an Overflow Emergency Response Plan and workbook for responding to spills • Clarifies operations and maintenance guidelines for the four parks. • Provides a Water Quality Monitoring Plan for spills.

Accompanying the revised SSMP update is an amendment to Ordinance 38 to satisfy the SWRCB requirement to establish that the Park District possesses the necessary legal authority to enforce against illicit discharges to its sewer system.

Staff presented this item to the Board Executive Committee on November 5, 2020 and they unanimously recommended Board approval.

ALTERNATIVES

Approval of the SSMP Update is necessary to comply with state regulations. No alternatives are recommended.

121 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 – 11 -

November 17, 2020

APPROVAL OF SANITARY SEWER SYSTEM MANAGEMENT PLAN UPDATE IN ACCORDANCE WITH STATE WATER RESOURCES CONTROL BOARD (SWRCB) ADOPTED ORDER 2006-003-DWQ – STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS (WDR) FOR SANITARY SEWER SYSTEMS: DISTRICT-WIDE

WHEREAS, in May 2006, the State Water Resources Control Board (SWRCB) adopted Order No. 2006-003-DWQ – Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems which mandated all federal and state agencies, municipalities, counties, districts and other public entities (“enrollees”) in California that own or operate sanitary sewer lines greater than one mile in length that discharge to a publicly owned treatment works comply with the WDR; and

WHEREAS, this WDR requires that to facilitate proper funding and management of sanitary sewer systems, each enrollee must develop and implement a Sewer System Management Plan (SSMP); and

WHEREAS, the East Bay Regional Park District, as environmental stewards of the system, has a responsibility to effectively monitor, maintain and manage the sanitary sewer system; and

WHEREAS, the District developed and implemented the initial SSMPs for Anthony Chabot, Coyote Hills, Del Valle and Garin Regional Parks in 2006 and the Board of Directors approved them on July 6, 2012 per resolution 2012-6-140; and

WHEREAS, the SWRCB’s WDR was updated in 2013 and required the SSMP updates to be approved by the agency’s governing board for certification upon its completion with the State Water Resources Control Board; and

WHEREAS, the District is required to update its SSMP every five years; and

WHEREAS, to improve the management of its sewer system and comply with the WDR, the District’s SSMP update includes an Overflow Emergency Response Plan, a Water Quality Monitoring Plan and combined the four parks into one SSMP; and

WHEREAS, the WDR requires the agency’s Legally Responsible Official to certify in the State Sanitary Sewer database the adoption of the SSMP by the governing body;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby approves the 2020 Sewer System Management Plan Update as required by the State Water Resources Control Board Order No. 2006-003 Statewide General

122 Waste Discharge Requirements for Sanitary Sewer Systems; and

BE IT FURTHER RESOLVED, that the Board of Directors hereby authorizes the General Manager or designee to submit the above-mentioned SSMP update to the SWRCB on behalf of the Park District.

Moved by Director , seconded by Director , and approved this 17th day of November 2020 by the following vote:

FOR:

AGAINST: ABSTAIN: ABSENT:

123 East Bay Regional Park District Sanitary Sewer System Management Plan Update Miles District Wide [ 0 2 4

San Pablo Bay Carquinez Strait Antioch Shoreline Browns Shoreline Crockett Waterbird Bay Point 0 Island -8 Hills Hw I Radke/ y 4 # Point Rancho Martinez Black Diamond Pinole Pinole Mines Big Break Sobrante Concord Contra Ridge Briones Wildcat Hills Loma

Canyon 0 Kennedy 8 6

Miller/ - I-580 I Delta Knox Grove Deer Point Diablo Valley Access Isabel Tilden Foothills Hwy 24 Brooks Round Island Claremont Sibley MT. DIABLO Morgan Valley McLaughlin Canyon Las STATE PARK I Territory - 8

Eastshore 0 Huckleberry Trampas Vasco Byron Temescal Vernal I-80 Reinhardt Hills Sutter Pools Redwood Sycamore Shoreline I-5 80 Valley Vasco Anthony Caves I Leona - Chabot 6 STA 8 CO 0 TRA Canyon CON Crown «¬1 EDA Cull AM Beach Bishop AL Brushy Canyon Ranch Peak Martin Luther Doolan Dublin King Jr Canyon Lake Chabot Hills I- 580 Oyster Bay San Francisco Don I - 8 Castro Bay 8 0 Pleasanton Hayward Garin Ridge Shadow Shoreline «¬2 Cliffs 92 Del Valle Hwy Dry Creek Pioneer Quarry Lakes Vargas 4 Coyote Plateau «¬ Hills «¬3 Ardenwood Sunol 84 y w H Ohlone Mission Wilderness Peak

EBRPD Parkland Enrolled Park O:\GIS\CMcKaskey\Projects_2020\ASD\Stewardship\EcologicalServices\District_SanitarySewer\SanitarySewer.mxd Date: 11/2/2020 Other Open Space «¬1 Anthony Chabot «¬3 Coyote Hills «¬2 Garin «¬4 Del Valle

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125 AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

2. ACQUISITION STEWARDSHIP AND DEVELOPMENT DIVISION

PUBLIC HEARING

b. An Ordinance of the East Bay Regional Park District Amending Ordinance 38: Rules and Regulations of the Park District to Comply with State Water Quality Control Board Order (Kelchner/Graul/Victor)

RECOMMENDATION

The General Manager recommends that the Board of Directors approve the attached amendment to Ordinance 38, the rules and regulations of the Park District, in order to comply with an order from the State Water Quality Control Board.

REVENUE/COST

District costs are not expected to change as a result of this action.

BACKGROUND

Ordinance 38 outlines the rules and regulations of the Park District and was last amended in March 2019. As set forth in Chapter II. Section 200.1 of the Ordinance: “All persons entering upon District parkland shall abide by the rules and regulations of the District, the laws of the State of California, and all applicable county and/or municipal ordinances.” Additionally, Chapter III. Section 300 provides the authority for the District to adopt these rules and regulations: “All sections of this Ordinance are adopted pursuant to Section 5541, 5558, 5559, and 5560 of the Public Resources Code of the State of California and apply to all District parklands.”

Based on this authority, District staff recommends that the attached ordinance be adopted. Note that this Ordinance 38 amendment is separate from the regular biennial review, as it is focused solely on satisfying a specific requirement from a State Water Quality Control Board (SWQCB) Order and relates to the adoption of the District’s new Sanitary Sewer Management Plan (SSMP). As is the case with past biennial reviews, the Public Safety Division will coordinate the larger biennial Ordinance 38 modification review process.

126 The SWQCB Order and SSMP requires the District to demonstrate through an ordinance (or other legally binding procedures) that the District possesses the legal authority to: 1) prevent illicit discharges into its sanitary sewer system; and 2) enforce any violation of its sewer ordinances. In order to satisfy this requirement, the proposed addition to Ordinance 38 to comply with the SWQCB order is described below:

Illicit Discharge Prohibited (Section 811) This new section of Ordinance 38 will define what illicit discharges are within the District’s sanitary sewer system and prohibit them throughout the District.

ALTERNATIVES

No alternatives are recommended.

127 EAST BAY REGIONAL PARK DISTRICT

ORDINANCE NO.: 2020 – 11 -

November 17, 2020

AN ORDINANCE OF THE EAST BAY REGIONAL PARK DISTRICT AMENDING ORDINANCE 38: RULES AND REGULATIONS OF THE PARK DISTRICT TO COMPLY WITH STATE WATER QUALITY CONTROL BOARD ORDER: DISTRICT-WIDE

WHEREAS, Ordinance 38 outlines the rules and regulations of the East Bay Regional Park District and was last amended in March 2019; and

WHEREAS, the General Manager has recommended these specific changes to Ordinance 38 regarding illicit discharge from the Park District’s sewer system; and

WHEREAS, the specific changes to Ordinance 38 are noted in this Ordinance by crossing out language to be deleted and additions in bold italicized text; and

NOW, THEREFORE, BE IT ORDAINED by the Board of Directors of the East Bay Regional Park District that Ordinance 38 is amended as follows:

Section 1. Section 811 shall be added to Ordinance 38 to read as follows:

SECTION 811. ILLICIT DISCHARGES PROHIBITED. No person shall cause or permit any illicit discharges into the Park District’s Sanitary Sewer System including restrooms, laterals, pipelines, manhole, pump stations, RV dump sites and any associated infrastructure. Any unpermitted or unauthorized discharges into the Park District’s sanitary sewer system, including but not limited to, stormwater, chemical dumping, unauthorized debris, fats, oils, grease and cut roots is prohibited and violations of this section shall be a misdemeanor and shall be punishable as provided by this Ordinance 38 and all applicable law.

Section 2. All other sections of Ordinance 38 shall remain in full force and effect.

Section 3. This Ordinance shall be published once within 30 days after adoption, in a newspaper of general circulation printed, published and circulated in the District.

Section 4. This Ordinance shall become effective immediately upon its adoption by the Board.

Section 5. Section I of this Ordinance shall be codified as part of Ordinance 38. Sections 2, 3, 4, and 5 of this Ordinance shall NOT be codified.

Moved by seconded by , and adopted this 17th day of November, 2020 by the following vote:

128 FOR:

AGAINST: ABSTAIN: ABSENT:

129 AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

2. ACQUISITION, STEWARDSHIP & DEVELOPMENT DIVISION

c. Authorization to Modify the Existing Option, Purchase and Sale Agreement with Michael and Rebecca Gherini to Include the Purchase of the Entire 186.47-Acre Gherini Property: Las Trampas Wilderness Regional Preserve (Reeves/Kelchner)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize staff to modify the existing option, purchase and sale agreement with Michael and Rebecca Gherini for the acquisition of a 62.30-acre portion of their property (“Purchase Agreement”) to provide for the acquisition of the entire 186.47-acre Gherini property as an addition to Las Trampas Wilderness Regional Preserve.

REVENUE/COST

The Gherini property may be acquired for a purchase price of $2,700,000 based on an independently prepared appraisal commissioned by the Park District. A total of $54,000 has previously been appropriated by the Park District Board of Directors to this project 236000 (Board Resolution No. 2020-04-077), and no additional appropriation of funds is required at this time. Pursuant to the proposed modification to the existing Purchase Agreement, the Park District will have until December 31, 2020 to complete the purchase.

BACKGROUND

The 186.47-acre Gherini property is located along Bollinger Canyon Road west of the city of San Ramon and is bordered on three sides by parklands that comprise Las Trampas Wilderness Regional Preserve. Immediately to the west lies the former Mueller property acquired by the District in 1976 and currently open to the public. Immediately to the east is additional Mueller family property acquired by the District in 2002 and currently land banked. The Gherini property straddles the Alameda/Contra Costa County line, rising steeply to the south from Bollinger Canyon Road in Contra Costa County up to Rocky Ridge, which roughly aligns with the county boundary, then dropping down again on the south flank of the ridge into Alameda County. A ranch road runs along this ridgetop, travelling across the Gherini property and the parklands located on either side. The Rocky Ridge View Trail currently terminates at the

130 northern boundary of the property. This trail provides dramatic vistas for hikers, bikers, and equestrians.

At its regular meeting on April 21, 2020, the Park District Board of Directors authorized staff to enter into a Purchase Agreement with the Gherinis for the acquisition of the 62.30-acre portion of their property situated in Alameda County, together with a trail easement across the portion of their property situated in Contra Costa County where the Gherinis have their residence (Board Resolution No. 2020-04-077). The proposed acquisition would serve to protect scenic open space along Rocky Ridge, a significant topographical feature, connect existing protected open space, and allow for a future extension of the Rocky Ridge View Trail to provide additional public recreational opportunities within the park. This Purchase Agreement remains in effect and provides that the Park District has until December 17th of this year to exercise its purchase option to acquire the 62.30-acre property and trail easement, and until December 31st to close escrow on the purchase.

The outbreak of the COVID-19 pandemic has accelerated the Gherinis’ plans to relocate their residence to the Santa Cruz area where they had previously purchased a house and property for this purpose. In June of this year the Gherinis approached staff to express an interest in selling their entire 186.47-acre property to the Park District, including the 1,425 square foot residence and a 3,305 square foot metal shop building. Acquisition of the entire property would provide several additional benefits to the park, including removing a private inholding to give the park a much better operational boundary, providing a location for a possible future staging area for public trail access from Bollinger Canyon up to Rocky Ridge View Trail, providing a suitable staff residence, and serving as an adjunct facility to the Interpretive Parks Unit office and maintenance yard located directly across Bollinger Canyon Road.

Staff commissioned a new appraisal to determine the fair market value of the entire property, and at the direction of the Board presented a new purchase offer to the Gherinis. The new offer provided that the Park District would keep to the timetable of the current Purchase Agreement to complete the acquisition by the end of year to coincide with the Gherinis’ planned relocation to their Santa Cruz property. Shortly after staff presented the new offer, the Gherinis’ Santa Cruz property was severely damaged in the C.Z.U. wildfire complex that struck that region in August of this year. Consequently, the Gherinis are now prepared to accept the new purchase offer provided that the Park District allows them to lease back the residence and shop building for a period of up to three years while they rebuild on their Santa Cruz property. Rental for the lease back would be set at $3,250 per month based on a market rent appraisal obtained by staff. All other terms and conditions of current Purchase Agreement will remain unchanged.

Staff is proceeding with an Acquisition Evaluation to determine the consistency of the proposed acquisition with the Park District’s Master Plan, and the suitability of the property as an addition to the regional park system for open space conservation and public recreational purposes. Pending completion of due diligence investigations, staff will return to the Board in December to present the Acquisition Evaluation and seek authorization to exercise the purchase option and acquire the property.

131 ALTERNATIVES

No alternatives are recommended.

132 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 – 11 –

November 17, 2020

AUTHORIZATION TO MODIFY THE EXISTING OPTION, PURCHASE AND SALE AGREEMENT WITH MICHAELAND REBECCA GHERINI TO INCLUDE THE PURCHASE OF THE ENTIRE 186.47-ACRE GHERINI PROPERTY: LAS TRAMPAS WILDERNESS REGIONAL PRESERVE

WHEREAS, on April 21, 2020, by its Resolution No. 2020-04-077, the East Bay Regional Park District Board of Directors authorized staff to enter into an Option, Purchase and Sale Agreement for the acquisition of 62.30 acres of land from Michael and Rebecca Gherini, with an effective date of June 1, 2020 (“Agreement”); and

WHEREAS, the proposed acquisition would serve to protect scenic open space along Rocky Ridge, a significant topographical feature, connect existing protected open space, and allow for a future extension of the Rocky Ridge View Trail to provide additional public recreational opportunities within Las Trampas Wilderness Regional Preserve; and

WHEREAS, in late June of this year the Gherinis approached Park District staff to express an interest in selling their entire 186.47-acre property to the Park District, including a 1,425 square foot residence and 3,305 square foot metal shop building (“Property”); and

WHEREAS, on direction by the Board, staff has negotiated terms for the purchase of the Property, which may be acquired for $2,700,000, its appraised fair market value as supported by an independently prepared appraisal commissioned by staff; and

WHEREAS, the new purchase terms provide that the Gherinis will be able to lease back the residence and shop building for a period of up to three years at a rental rate of $3,250 per month based on a market rent appraisal obtained by staff; and

WHEREAS, all other terms and conditions of the Agreement will remain unchanged and in full force and effect; and

WHEREAS, acquisition of the entire Property would provide several additional benefits to the park, including removing a private inholding to give the park a much better operational boundary, providing a location for a possible future staging area for public trail access from Bollinger Canyon up to Rocky Ridge View Trail, providing a suitable staff residence, and serving as an adjunct facility to the Interpretive Parks Unit office and maintenance yard located directly across Bollinger Canyon Road; and

WHEREAS, under the California Environmental Quality Act (CEQA), this action by the Board is Categorically Exempt and therefore not subject to preparation and processing of environmental documentation;

133 NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay Regional Park District hereby authorizes the General Manager to modify the June 1, 2020 Option, Purchase and Sale Agreement with Michael and Rebecca Gherini to include the purchase of the Gherinis’ entire 186.47-acre property; and

BE IT FURTHER RESOLVED, that the General Manager is hereby authorized and directed, on behalf of the District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.

Moved by Director , seconded by Director , and adopted this 17th day of November 2020, by the following vote:

FOR:

AGAINST: ABSTAIN: ABSENT:

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137 AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

2. ACQUISITION, STEWARDSHIP & DEVELOPMENT DIVISION

d. Authorization to Enter into an Option, Purchase and Sale Agreement and Transfer and Appropriate Funds for the Acquisition of 10.01 Acres of Real Property from Caroline Chouinard: Garin Regional Park (Reeves/Kelchner)

RECOMMENDATION

The General Manager recommends that the Board of Directors authorize staff to enter into an option, purchase and sale agreement with Caroline Chouinard (Agreement), and transfer and appropriate funds to cover the option payment and due diligence costs for the proposed acquisition of the 10.01-acre Chouinard Winery property located south of Castro Valley along Palomares Road and adjacent to Garin Regional Park.

REVENUE/COST

The property may be acquired for $890,000, its fair market value as determined by an independent appraisal commissioned by staff. An option payment of $10,000 will be deposited into escrow upon full execution of the Agreement and credited toward the purchase price. Subject to final Board approval, the Park District will have until December 17, 2020 to exercise the purchase option, with close of escrow to occur by December 31, 2020.

Funding for this acquisition is proposed to come from the Walpert Ridge Donation Fund. In 2004 the Park District accepted a $1,512,000 donation from Stonebrae, L.P. as part of a settlement agreement between the Hayward Area Planning Association (HPA), the Center for Biological Diversity (CBD), and Hayward 1900, Inc., the predecessor-in-interest to Stonebrae and developer of approximately 1,600 acres in the Walpert Ridge area adjacent to Garin and Dry Creek/Pioneer Regional Parks (Board Resolution No. 2004-12-260). In accordance with a Memorandum of Agreement (MOA) between HPA, CBD and the Park District, the donation funds are to be used to purchase open space in the Walpert Ridge area. Under the terms of the MOA, the donation funds can be used solely for direct acquisition costs including purchase, appraisal, due diligence, escrow and title costs. Funding for indirect acquisition costs such as staff time will come from Park District Measure WW funds allocated to Garin Park.

138 Staff requests that the Board authorize the transfer and appropriation of Walpert Ridge Donation Fund and Measure WW acquisition fund dollars as follows:

SOURCE OF FUNDS: Walpert Ridge Donation Fund (Mitigation Fund, Hayward 1900, Inc.) $28,600 Future Preliminary Acquisitions – Measure WW (CIP 230000WW00) $3,000 Current Appropriation Request $31,600

USE OF FUNDS: Chouinard Winery/Garin Acquisition (CIP 251300) Option Payment $10,000 Appraisal 13,600 Phase I Environmental Site Assessment 5,000 Staff Time (Measure WW funded) 3,000 Total Current Project Cost $31,600

BACKGROUND

The 10.01-acre Chouinard Winery property is located on the west side of Palomares Road south of Castro Valley and bordering Garin Regional Park. Pleasanton Ridge Regional Park is located directly across Palomares Road from the property. The property is uniquely situated at the base of a narrow canyon that rises from Palomares Road up to Walpert Ridge and a network of ranch roads within Garin Regional Park that have been designated as future recreational trails in the 2012 Garin and Dry Creek Pioneer Regional Parks Land Use Plan Amendment. Included in this future trail network is a planned extension of the Bay Area Ridge Trail along Walpert Ridge and adjacent ridgelines.

In 2013 the Park District acquired a public recreational trail easement across the winery property for the future development of a trail that will travel through the canyon to connect Garin and Pleasanton Ridge Regional Parks as envisioned in the Park District’s 2013 Master Plan (Board Resolution No. 2013-05-093). Though acquiring this easement secured the right-of-way necessary to develop the trail, a suitable site for developing a trailhead staging area along Palomares Road to provide public parking and trail access into Garin and eventually into Pleasanton Ridge had yet to be identified.

The Chouinard family approached Park District staff earlier this year to inquire if the Park District would be interested in purchasing the winery property. Due to the recent passing of the family patriarch George Chouinard, the family has decided to wind down the award-winning winery operation that first opened to the public in 1985. In 2013 when staff was in negotiations with the family on the acquisition of the trail easement, Mr. Chouinard embraced the Park District’s vision of developing recreational trail access into Garin Regional Park from the “backside” of the park, and was enthusiastic about the prospect of sharing the beauty of the canyon in which the winery is nestled with the public.

The property’s topography varies from slightly to steeply sloping terrain, most of which is covered by dense tree growth. A seasonal tributary to Palomares Creek descends from Walpert Ridge

139 and runs northeast through the narrow canyon that opens to the winery compound and approximately two acres of vineyards at the base of this canyon. The winery is housed in a converted barn that was originally used by the Cook family who first settled in this part of Alameda County. The 2,490 square foot structure contains the winery and a tasting room on the lower level, and a small studio apartment on the second level that previously served as the tasting room. Other structures include a wine storage building and a grounds maintenance shed. A landscaped outdoor seating area next to the winery building is set underneath a canopy of mature trees and grape arbors. Finally, the property includes an approximately 9,700 square foot gravel parking area that is ideally suited to serve as a future staging area for access into Garin and Pleasanton Ridge Regional Parks.

The property may be acquired for $890,000, its fair market value as established by an independently prepared appraisal commissioned by staff. The Chouinards would like to continue to have use of the property for a period of up to three years to allow them to conduct retail sales of their remaining inventory of wines. The benefit of this arrangement for the Park District is that the family can serve as caretakers of the property to protect against trespass, vandalism or theft. The family’s residence is located immediately adjacent to the winery property, ensuring a constant presence at the site. The Chouinards would also be responsible for the general upkeep of the property during the leaseback period. Staff anticipates that it will be several years before construction of a trail through the canyon and the development of a staging area on the property will be programmed into the Park District’s Capital Projects workplan.

Staff will conduct an Acquisition Evaluation to determine consistency with the Park District’s Master Plan and the suitability of the property as an addition to Garin Regional Park. Pending completion of due diligence investigations, staff will return to the Board to present the Acquisition Evaluation and seek authorization to exercise the purchase option and acquire the property.

ALTERNATIVES

No alternatives are recommended.

140 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 – 11 –

November 17, 2020

AUTHORIZATION TO ENTER INTO AN OPTION, PURCHASE AND SALE AGREEMENT AND TRANSFER AND APPROPRIATE FUNDS FOR THE ACQUISITION OF 10.01 ACRES OF REAL PROPERTY FROM CAROLINE CHOUINARD: GARIN REGIONAL PARK

WHEREAS, on October 16, 2012 by its Resolution No. 2012-10-251, the Board of Directors authorized negotiations with George and Caroline Chouinard for the proposed acquisition of a public recreational trail easement across the Chouinard Winery property (“Property”); and

WHEREAS, on May 21, 2013 by its Resolution No. 2013-05-093, the Board authorized the acquisition of said trail easement to provide a future trail connection between Garin and Pleasanton Ridge Regional Parks; and

WHEREAS, the Chouinard family has now decided to close the winery after 25 years in operation, and has offered to sell the 10.01-acre Property to the Park District; and

WHEREAS, the Property is ideally located and suited to serve as a future staging area for public recreational trail access into land banked areas of Garin and Pleasanton Ridge Regional Parks; and

WHEREAS, on direction by the Board, staff has negotiated an option, purchase and sale agreement (“Agreement”) with the Chouinard family to acquire the Property, which may be purchased for $890,000, its fair market value as established by an independently prepared appraisal commissioned by the Park District; and

WHEREAS, the Agreement calls for a deposit of $10,000 into escrow, said deposit being applicable toward the purchase price; and

NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the East Bay Regional Park District hereby authorizes the General Manager to enter into an Option, Purchase and Sale Agreement with Caroline Chouinard for the purchase of 10.01 acres of real property located at 33853 Palomares Road, Castro Valley; and

141 BE IT FURTHER RESOLVED that the Board authorizes the transfer and appropriation of $28,600 from the Walpert Ridge Donation Fund (Mitigation Fund, Hayward 1900, Inc), and the transfer and appropriation of $3,000 from project account Future Preliminary Acquisitions – Measure WW (CIP 230000WW00), utilizing funds from the Garin allocation area, to Chouinard Winery/Garin Acquisition (CIP 251300), as shown on the attached Budget Change form; and

BE IT FURTHER RESOLVED that the General Manager is hereby authorized and directed, on behalf of the Park District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.

Moved by Director , seconded by Director and adopted this 17th day of November 2020 by the following vote:

FOR:

AGAINST: ABSTAIN: ABSENT:

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143 Garin Regional Park Chouinard Winery Property Feet APN: 085A-6427-006 [ 0 1,000 2,000

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145 EAST BAY REGIONAL PARK DISTRICT BUDGET CHANGE FORM

NEW APPROPRIATIONS BUDGET TRANSFERS x Appropriate Funds Between Funds X From New Revenues x Between Projects

DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT Account Name: Expense: Capital Project- Account Name: Expense: Capital Project- Land Acquisition-District Wide-Land + Trails- Land Acquisition, Chouinard Winery / Garin Measure WW Future Preliminary Acquisition Project Measure WW funds - Acquisitions staff time

Account: 333-7330-000-7010 / Account: 333-7330-125-7010 / 230000WW00-100 $ 3,000 251300WP30-121 $3,000 Account Name: Expense: Mitigation Fund- Account Name: Expense: Capital Project- Land Acquisition-Garin-Transfers Out Land Acquisition, Chouinard Winery / Garin Acquisition Project Walpert Ridge - acquisition costs (appraisal, environmental report)

Account: 333-7330-125-7010 / Account: 253-7330-125-9980 $ 28,600 251300LWRD-132/133 $18,600 Account Name: Expense: Capital Project- Land Acquisition, Chouinard Winery / Garin Acquisition Project Walpert Ridge - acquisition costs - acquisition costs (option payment)

Account: 333-7330-125-7010 / 251300LWRD-110 $10,000

REASON FOR BUDGET CHANGE ENTRY: As being presented at the Board of Directors meeting on November 17th, 2020, the General Manager recommends that the Board of Directors authorize staff to enter into an option, purchase and sale agreement and to transfer funds for the due diligence and staff time involved in the potential purchase of 10.01 acres from Chouinard as an addition to Garin Regional Park. These funds will augment the $10,000 already appropriated and spent on the initial deposit on this property.

As approved at the Board of Directors Meeting on: Date: 11/17/2020

Board of Directors Resolution Number: 2020-11-

Posted By: Date: Signature

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147 AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

2. ACQUISITION, STEWARDSHIP & DEVELOPMENT DIVISION

e. Authorization to Amend a Contract with Anchor CM for Construction Management Services and to Transfer and Appropriate Funds for the Develop Dumbarton Quarry Campground Project: Coyote Hills Regional Park (Goorjian/Kelchner)

RECOMMENDATION

The General Manager recommends that the Board of Directors:

1. Authorize an amendment to the contract with Anchor CM of Lafayette, California, for construction management services for the Develop DQ Campground Project (Project) at Coyote Hills Regional Park in the amount of $200,000; and

2. Authorize the transfer and appropriation of $200,000 from the Coyote Hills/Dumbarton Quarry Special Revenue Fund 261, into the Develop DQ Campground Project (No. 149300)

REVENUE/COST

This action will amend and increase the contract value of $270,000 by $200,000 for a total contract value of $470,000. In addition, this action will transfer and appropriate $200,000 from the Coyote Hills/Dumbarton Quarry Special Revenue Fund 261, which holds tipping fees from Dumbarton Quarry Associates (DQA) in accordance with a previous agreement. This action will transfer funds to increase the project budget of the Develop Dumbarton Quarry Campground by $200,000.

SOURCE OF FUNDS Develop DQ Campground Project (No.149300) $ 3,270,168 Encumbrances & Expenditures to Date (2,626,430) Appropriation of Coyote Hills / Dumbarton Quarry Special Revenue Fund 261 (Tipping Fees) 200,000 AVAILABLE BALANCE $ 843,738

148 USE OF FUNDS Amendment for Anchor CM 200,000 TOTAL USE OF FUNDS $ 643,738

BACKGROUND

This action will authorize a $200,000 amendment to the professional service contract with Anchor CM to provide construction management services during the remainder of construction on the Develop the Dumbarton Quarry Campground project. The consultant’s scope of services includes construction management, inspector and engineering assistance, estimating for betterments, cost validation, and development of thorough, detailed and organized records of the design documents and construction.

Per Board Resolution 2020-04-070, on April 7, 2020, the Board approved a $220,000 amendment. Another amendment with Anchor CM is necessary to ensure that the project is delivered successfully and will be consistent with design plans and the District’s requirements for the campground.

Earlier this year, staff was informed that DQA would be ramping up its construction activities to move quickly to complete the campground. In response, staff moved forward to engage construction management services, which is the District’s typical practice for a project of this scale and complexity. In accordance with Board Operating Guidelines, staff procured a contract with Anchor CM for initial construction management services, including an assessment and cost estimate for the full scope of construction management services recommended to oversee the project through completion.

Dumbarton Quarry Associates (DQA) is constructing the Dumbarton Quarry Campground on the Bay for the Park District, pursuant to the Indenture Agreement for Transfer of Real Property (Agreement) dated August 18, 1977 (as amended and modified in March 1997, December 2007, December 2008, November 2012, and July 2017) between the Park District and DQA. In accordance with the terms of the Agreement, most project expenses are to be paid by DQA. However, some expenses are the Park District’s obligation, and the Park District has been directly dispersing funds for these expenses related to the Dumbarton Quarry Project (Board Resolution No. 2018-08-212).

The campground will consist of 62 full-hook up RV sites, six new buildings including a camp store, an amphitheater, playground, picnic areas, parking, and trails. It will be the first full-service campground operated by the Park District. When completed, the total value of the improvements is anticipated to exceed $15 million.

Construction of the campground began in 2019 and to date work on grading, utilities, buildings, paving and campsite improvements have advanced significantly. Finish grading, irrigation, site furnishings, landscaping, lighting and other work remains to complete the campground and associated improvements. The campground is anticipated to be complete by mid-2021.

149 ALTERNATIVES

No alternatives are recommended.

150 EAST BAY REGIONAL PARK DISTRICT

RESOLUTION NO.: 2020 – 11 -

November 17, 2020

AUTHORIZATION TO AMEND A CONTRACT WITH ANCHOR CM FOR CONSTRUCTION MANAGEMENT SERVICES AND TO TRANSFER AND APPROPRIATE FUNDS FOR THE DEVELOP DUMBARTON QUARRY CAMPGROUND PROJECT: COYOTE HILLS REGIONAL PARK

WHEREAS, the East Bay Regional Park District (Park District) is developing a new campground at the Dumbarton Quarry Recreational Area of Coyote Hills Regional Park; and

WHEREAS, the campground is being constructed in partnership with Dumbarton Quarry Associates (DQA) pursuant to the Indenture Agreement for Transfer of Real Property (Agreement) dated August 18, 1977 (as amended and modified in March 1997, December 2007, December 2008, November 2012 and July 2017) between the Park District and DQA; and

WHEREAS, pursuant to the Agreement, most expenses will be paid by DQA, but some expenses are the Park District’s obligation; and

WHEREAS, due to the campground’s project scale, complexity, and unique delivery method, plans do not contain the level of detail needed to describe all products, procedures, processes and responsibilities to the various parties for construction; and

WHEREAS, staff previously procured a contract in the amount of $50,000 with Anchor CM of Lafayette, California for construction management services in accordance with Board Operating Guidelines; and

WHEREAS, by Resolution 2020-004-070 the Board approved an amendment with Anchor CM to partially cover the duration of construction in the amount of $220,000, for a new contract total of $270,000; and

WHEREAS, staff now recommends that the Park District amend the contract with Anchor CM for the remaining duration of construction in the amount of $200,000 for a new total contract value of $470,000; and

WHEREAS, there are funds available in the Coyote Hills/Dumbarton Quarry Special Revenue Fund 261 (Tipping Fees) into the Develop Dumbarton Quarry Campground Project (No. 149300);

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes an amendment in the amount of $200,000 to the existing $270,000 contract with Anchor CM, for a contract value of $470,000, to provide construction management services for the Develop Dumbarton Quarry Campground Project (No. 149300);

151 and

BE IT FURTHER RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby authorizes the transfer and appropriation of Coyote Hills/Dumbarton Quarry Special Revenue Fund 261 in the amount of $200,000 into the Develop Dumbarton Quarry Campground Project (No. 149300) as shown on the attached Budget Change form; and

BE IT FURTHER RESOLVED, that the General Manager, or designee is hereby authorized and directed, on behalf of the Park District and in its name, to execute and deliver such documents and to do such acts as may be deemed necessary or appropriate to accomplish the intentions of this resolution.

Moved by Director , seconded by Director , and adopted this 17th of November 2020, by the following vote:

FOR:

AGAINST: ABSTAIN: ABSENT:

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153 Dumbarton Quarry Campground on the Bay East Bay Fremont, Alameda County Regional Park District Feet [ 0 1,000 2,000

U nio n C ity B lv y d kw e P dr Pa o e s a P

COYOTE HILLS A REGIONAL PARK rd en wood Blvd

PROJECT AREA

e d v v A d l Jar i s y R B v arr Qu ay tew Ga Thornton Ave

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155 EAST BAY REGIONAL PARK DISTRICT BUDGET CHANGE FORM

NEW APPROPRIATIONS BUDGET TRANSFERS X New Appropriations X Between Funds From New Revenues Between Projects DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT Account Name: Capital Projects Fund- Design & Construction Department- Coyote Hills -Develop DQ Campground- Dumbarton Quarry Special Revenue funds-Development

Account: 333-7120-136-7020 / 159300DSCH-300 $ 200,000 TRANSFERS BETWEEN FUNDS Account Name: TRANSFER OUT: Major Account Name: TRANSFER IN: Other Infrastructure Renovation and Than Asset Fund-Non Departmental- Replacement Fund MIRR)-Non-Financial District Wide-Transfer In Accounting-Transfer Out

Account: 261-9110-000-9980 $ 200,000 Account: 333-9110-000-3980 $ 200,000

As being presented at the Board of Directors meeting on November 17, 2020 the General Manager recommends that the Board of Directors appropriate $200,000 from the Dumbarton Quarry Special Revenue Fund for the Dumbarton Quarry Campground project. As approved at the Board of Directors Meeting on date: 11/17/2020 Board of Directors Resolution Number: 2020-11- Posted By: Posted date: Signature:

T:\BOARDCLK\BOARD MATERIAL\2020\20 - November 17, 2020\S DRIVE\D-2-e ASD DECO DQ Budget Change

156 EXECUTIVE DIVISION AGENDA REGULAR MEETINGS BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

3. EXECUTIVE AND LEGISLATIVE DIVISION

a. 2020 Equal Employment Opportunity Workforce Diversity Report (Picard/Alvarez)

RECOMMENDATION

The General Manager and the Board Executive Committee recommend that Board of Directors receive an informational presentation regarding the Park District’s annual Equal Employment Opportunity Workforce Diversity Report for the period July 1, 2019- June 30, 2020.

REVENUE/COST

There is no cost associated to this presentation.

BACKGROUND

The 2020 Equal Employment Opportunity Workforce Diversity Report (Report) covers the EEO data for the period of July 1, 2019 through June 30, 2020. An executive summary has been presented to the Board’s Executive Committee from the Department of Human Resources (DHR) through the attached memorandum, Exhibit A. The Report was also presented to the Executive Committee of the Board of Directors (Committee) at their meeting of November 5, 2020. The Committee members requested a presentation of the Report to the full Board of Directors. Broadly communication and acknowledging the findings of the report will help the Park District to move forward with its goals to further diversify its workforce and support a culture of belonging.

Key findings from the July 1, 2019-June 30, 2020 reporting year include: • The Park District is situated in one of the most ethnically and racially diverse regions in California and the country, and its employees remain disproportionately White and Male.

158 • 72 new employees were hired into permanent public service positions (full and part time) - 50% identifying as Female and 50% identifying as a race belonging to a racial group determined by the EEO Commission to be a protected class. o 11 of which were hired from temporary or seasonal employees – 54.5% Female and 45.5% self-identifying as people of color. • There were 34 promotions; out of which 19.6% identify as Non-White.

The Park District continues to be committed in identifying and breaking down barriers while creating entry portals at every level of the organization. As such, the data in the Report will be incorporated in the upcoming Diversity, Equity and Inclusion (DEI) Organizational Assessment that will identify current barriers and highlight opportunities for supporting an inclusive organizational culture and representative workforce. Additionally, the Report identifies work objectives in the form of actions for the near and short term that DHR will be embarking on with the interest to expedite the Park District’s body of work in this critical area and in response to the Board’s Resolution 2020-06-132 Denouncing Racism and Standing in Solidarity with Black People and All People of Color.

ALTERNATIVES

No alternative is recommended.

159 Department of Human Resources Memorandum

Date: November 5, 2020 To: Board of Directors’ Executive Committee Through: Dr. Ana M. Alvarez, Deputy General Manager

From: Allison Picard, Interim Chief Human Resources Officer Katherine Dudney, General Manager’s Office Management Analyst Subject: 2020 Equal Employment Opportunity Workforce Diversity Report

The East Bay Regional Park District (Park District) reports annually on its workforce profile in accordance with the federal Equal Employment Opportunities Office (EEO) regulations, which provides statistical analysis of the Park District’s progress toward employing a workforce that represents all race/ethnic groups and genders in proportion to their availability within the Park District’s jurisdiction. This process provides an opportunity to regularly assess the composition of the Park District’s workforce and evaluate efforts to achieve a diversified workforce. As a public agency, it is critical that the Park District’s workforce reflects the communities the it serves so that it benefits from the richness found in the diversity of race, culture, talents and skills as well as diversity of thought derived from these communities.

The 2020 Equal Employment Opportunity Workforce Diversity Report (Report) covers the EEO data for the period of July 1, 2019 through June 30, 2020. Below is an executive summary of the Report; also attached to this memorandum are detailed reports providing specific data of new hires, promotions, and turnover rate for the reporting year. Additionally, near- and short-term actions are described and intended to accelerate progress in meeting the Park District’s workforce diversity goals.

The Report will be incorporated in the upcoming Diversity, Equity, and Inclusion (DEI) Organizational Impact Assessment that will identify cause and effects with solutions for creating an inclusive organizational culture and representative workforce. Also, a copy of this memorandum and presentation materials will be discussed at an upcoming meeting with the Workforce Diversity Committee, a joint labor-management committee per AFSCME Local 2428 2017-2021 Agreement with the participation of two assigned representatives of the Park District’s Board of Directors. A copy of this memorandum will also be shared with the Police Association and posted on the Park District’s website.

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160 DHR COMMITMENT TO DIVERSITY The East Bay Regional Park District remains committed to the recruitment, hiring, retention, and promotion of a diverse workforce. The Department of Human Resources (DHR) strives to support Park District’s divisions in creating enriching environments where employees have a sense of purpose and value to their very best work. In response to the Board’s Resolution 2020-06-132 Denouncing Racism and Standing in Solidarity with Black People and All People of Color, policies and procedures are currently being assessed to ensure that all decisions regarding recruitment, hiring, promotions, special assignments, training and other terms and conditions of employment will be made without discrimination on grounds of race, color, national origin, sex, sexual orientation, religion, creed, age, disability, marital status, or any other non-merit factor that cannot be used as the basis for an employment and/or employment conditions decision. DHR values and recognizes that there are qualified and highly competitive women and people of color for each employment opportunity at every level of the Park District.

METHODOLOGY DHR compared the Park District’s workforce demographics found in three general categories of employment to the 2010 census data for Alameda and Contra Costa counties: (1) new hires into regular status (permanent full-time and part-time); (2) promotions; (3) upward mobility of temporary and seasonal employees. The term diversity is applied as a metric of race/ethnicity and gender representation.

FINDINGS The Park District is situated in one of the most ethnically and racially diverse regions in California and the country; until now, our employees remain disproportionately White and Male. This imbalance has existed consistently over the past 10 years (see Attachment C Race & Ethnicity/Gender Breakdown Compared Over Time). In Contra Costa and Alameda County, Whites make up just over half of the population according to 2010 census data; at the Park District, White employees comprise 68% of the Park District’s overall workforce and make up 79% of the Park District’s management group. Additionally, more than half the population of these counties identify themselves as females, but the workforce profile within the Park District is about one-third of the overall workforce. Below are specific findings in each of the categorical areas for this reporting period:

• New Hires into Regular Status The Park District hired 72 new regular status employees (permanent full and part-time) during the one-year reporting period. The breakdown is as follows: 36 females (50%) and 36 males (50%); information regarding gender non-conforming employees is not currently collected and therefore cannot be reported. Of these new hires, 36 (50%) have self-identified as belonging to a racial group determined by the Equal Employment Opportunity Commission to be a “protected class.”

• Promotions A “promotion” is defined as an existing regular status Park District employee (full and part-time) moving to a higher compensated position within the Park District. Promoting from within the Park District demonstrates a commitment to staff development; however, this must be balanced with the interest to advance the Park District’s goal of diversifying its workforce.

The Park District promoted 35 individuals in 2020 as follows: White, 28 individuals (80%);

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161 Hispanic/Latinx, 5 individuals (14.3%); and Two or More Races, 2 individuals (5.7%)1.

• Upward Mobility Temporary and Seasonal employees continue to be an important resource from which to hire regular status employees. Therefore, conducting community outreach efforts with intentional strategy to attract a more diverse pool of entry level employees can have the effect of increasing the diversity of qualified applicants for regular hire positions. The Park District recognizes this approach to be one of many entry portals to permanent public service employment.

Of the 72 new hires during the reporting period, 11 (15%) were temporary or seasonal employees who experienced upward mobility into a regular status employee. This group consisted of 6 (54.5%) females and 5 (45.5%) males; of the total, 5 (45.5%) self-identified as minorities. This represents progress in attracting a broader pool of applicants.

The total number of staff with upward mobility in 2020 decreased from the previous year. In 2019 there were 14 employees who transitioned from temporary to permanent status but that represented 26% of all the new hires in that year. It is important to note that during this reporting period, the COVID-19 pandemic impacted all hiring activities at the Park District; as such this year’s decrease is not considered to represent a meaningful trend.

DHR DIVERSITY ACTION PLAN The Park District continues to be committed in identifying and breaking down barriers that hinder a representative workforce. In response to the Board’s Resolution 2020-06-132 Denouncing Racism and Standing in Solidarity with Black People and All People of Color, DHR has identified additional actions to meet workplace intention and voiced commitment by the Board of Directors. DHR will continue its efforts to ensure that the Park District achieves its goal of being a diverse, equitable, and inclusive employer by engaging in the following actions:

Near Term Actions (3 – 6 months) • Normalize the conversation on “diversifying our workforce” with Park District departments by sharing this Report with hiring managers and supervisors and discussing its trends and findings in the context of EEO Guidelines and the Board’s policy intention and direction for diversifying the Park District’s workforce. • Explore redacting names, home addresses, and colleges from applications for hiring processes where managers must decide whom to interview; report out on findings and actions. • Review and expand advertising of Park District jobs on employment websites, including sites for community-based groups, affinity groups, veteran associations, persons with disabilities associations, and on social media; report out on findings and actions.

Short Term Actions (6 months – 12 months) • Fully participate in the DEI Organizational Impact Assessment to review recruitment, hiring, and promotional practices, amongst other DHR practices and policies, including employment

1 11/6/2020 Correction: The Park District promoted 34 individuals in 2020 as follows: White, 27 individuals (79.4%); Hispanic/Latinx, 5 individuals (4.7%); and Two or More Races, 2 individuals (5.9%) . Page 3 of 4

162 practices (e.g., discipline and separations), to eliminate barriers to employment and advancement. • Support an organizational culture of continuous learning and development through the following learning requirements and opportunities: o Fairness in Hiring - Requiring all hiring managers, supervisors and other employees who participate in hiring panels or make hiring decisions to take an online “Fairness in Hiring” training focused on understanding and managing implicit bias in the selection process. o Behavioral and Situational Interviewing – Requiring all hiring managers, supervisors and other employees who participate in hiring panels or make hiring decisions to learn how to conduct interviews that are fair and consistent. o Additional targeted training – Explore additional ongoing training needs for all Park District employees after receiving feedback about the Implicit Bias training and recommendations from the DEI consultant.

Building on Continuing Work (ongoing) • Maintaining a watchful eye on language used for all job announcements to be more inclusive. • Sustaining “pass point analysis” practice, which helps to avoid any adverse impacts to groups who have historically experienced barriers to opportunities. • Supporting an organizational culture of continuous learning and development through the following learning requirements and opportunities: o Ongoing Implicit Bias and Diversity/Inclusion Training- Evaluate the need for regular required training for all Park District employees to reinforce and expand on the curriculum already initiated. o Preventing Sexual Harassment- This is a mandatory training requirement for all employees with an additional 1-hour mandatory training for supervisors and managers that incorporates a module on supporting transgender employees.

Attachments: A Race & Ethnicity/Gender Breakdown of Regular Workforce by EEOC Job Category B Minority/Female Breakdown of Regular Workforce by Division/Department C Race & Ethnicity/Gender Breakdown Compared Over Time D Turnover Report E New Hires & Promotions

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163 East Bay Regional Park District ATTACHMENT A Race & Ethnicity/Gender Breakdown of Regular Workforce By EEOC Job Category FY End 6/30/2020

1 - Official/Admin 2 - Professional 3 - Technician 4 - Protect/Svcs 5 - Para/Prof 6 - Admin Support 7 - Skilled Craft 8 - Serv/Maint TOTAL # % # % # % # % # % # % # % # % MALE White 33 46% 28 29% 22 40% 30 55% 10 39% 4 4.5% 55 78% 136 52% 319 Black 0 0% 0 0% 1 1% 3 6% 0 0% 1 1% 3 4% 18 7% 26 Hispanic 3 4% 4 4% 4 4% 11 22% 1 3.5% 1 1% 8 12% 37 15% 69 Asian/NA 2 3% 3 3% 2 4% 3 5% 1 3.5% 2 3% 1 1% 6 2% 19 N. Haw/Pac 0 0% 0 0% 2 4% 0 0% 0 0% 0 0% 1 1% 3 1% 6 A. Indian/Ala 0 0% 0 0% 1 1% 1 1% 0 0% 0 0% 0 0% 3 1% 5 Two+ 0 0% 0 0% 0 0% 1 4% 1 3.5% 0 0% 0 0% 2 1% 4 Total 38 53% 35 36% 32 54% 49 93% 13 50% 8 10% 68 96% 205 79% 448

FEMALE White 24 31% 35 40% 16 30% 3 6% 10 35.5% 39 48% 1 1% 34 13% 162 Black 1 1% 1 1% 0 0% 0 0% 2 7% 12 15% 0 0% 2 1% 18 Hispanic 4 7% 6 9% 2 4% 1 1% 1 3.5% 12 15% 2 3% 14 5% 42 Asian/NA 4 7% 8 10% 7 12% 0 0% 1 3.5% 2 4% 0 0% 1 1% 23

164 N. Haw/Pac 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 A. Indian/Ala 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 0% 0 Two+ 1 1% 4 4% 0 0% 0 0% 0 0% 4 5.0% 0 0% 3 1% 12 Total 34 47% 54 64% 25 46% 4 7% 14 50% 69 90% 3 4% 54 21% 257

TOTALS White 57 79% 63 71% 38 67% 33 62% 20 74% 43 56% 56 79% 170 66% 481 Black 1 1% 1 1% 1 2% 3 6% 2 7% 13 17% 3 4% 20 8% 44 Hispanic 7 10% 10 11% 6 11% 12 23% 2 7% 13 17% 10 14% 51 20% 111 Asian/NA 6 8% 11 12% 9 16% 3 6% 2 7% 4 5% 1 1% 7 3% 42 N. Haw/Pac 0 0% 0 0% 2 4% 0 0% 0 0% 0 0% 1 1% 3 1% 6 A. Indian/Ala 0 0% 0 0% 1 2% 1 2% 0 0% 0 0% 0 0% 3 1% 5 Two+ 1 1% 4 4% 0 0% 1 2% 1 4% 4 5% 0 0% 5 2% 16 TOTALS 72 100% 89 100% 57 100% 53 100% 27 100% 77 100% 71 100% 259 100% 705 ATTACHMENT B

EAST BAY REGIONAL PARK DISTRICT WORKFORCE DIVERSITY REPORT - For Fiscal Year Ended 6/30/2020 Minority/Female Breakdown of Regular Workforce by Division/Department

TOTAL MINORITIES FEMALE DIVISION/DEPARTMENT DEPT. # EMPLOYEES # % # % Executive & Legislative General Manager Administration 2010 10 4 40% 8 80% Clerk of the Board 2020 2 1 50% 2 100% Human Resources 2050 12 9 75% 12 100% Executive & Legislative Total 24 14 58% 22 92% Legal / Risk 2120, 2130 7 3 43% 4 57% Finance & Management Services Management Services Administration 4110 5 0 0% 2 40% Grants Management 4130 3 1 33% 3 100% Finance 4140 20 13 65% 17 85% Information Services 4150 10 4 40% 2 20% Office Services 4160 6 3 50% 2 33% Central Stores 4161 3 2 66% 0 0% Finance & Mgmt Services Total 47 23 49% 26 55% Operations Operations Administration 5010 5 3 60% 4 80% Park Operation Administration 5110 1 0 0% 0 0% Park Operations Parkland Unit 5120, 5121 44 12 27% 12 44% Recreation Areas Unit 5130, 5131 39 13 33% 10 26% Lakes Unit 5140, 5141 56 18 32% 16 29% Shoreline Unit 5150, 5151 44 15 34% 12 27% Interpretive Parks Unit 5160, 5161 39 9 23% 6 15% Delta Unit 5170-5172 31 15 48% 3 10% Interpretation & Recreation I & R Admin., Business Services 5210, 5320 6 0 0% 5 83% Interpretive Services 5228, 5220, 5240, 5241 51 16 31% 32 63% Recreation Services 5221, 5245 6 2 33% 5 83% Parks Express 5246 3 0 0% 3 100% Reservations 5324 8 5 63% 8 100% Facilities 5327 7 4 57% 2 29% Maintenance & Skilled Trades Maintenance Ops. Administration 5910, 5950 6 1 17% 2 22% Fleet Mgmt. & Equipment 5930, 5931, 5935 20 1 9% 1 9% Public Works Administration 5940 4 3 75% 2 50% Trades 5942 10 1 8% 1 8% Water Utilities 5945, 4946 12 1 33% 0 0% Small Trails Crew 5951 1 0 0% 0 0% Sanitation 5953 6 2 33% 0 0% Roads & Trails 5954 13 3 23% 1 8% Operations Total 412 124 30% 125 30%

165 Page 1 ATTACHMENT B

TOTAL MINORITIES FEMALE DIVISION/DEPARTMENT DEPT. # EMPLOYEES # % # % Acquisition, Stewardship, & Development ASD Administration 7010 3 1 33% 3 100% Design & Construction Administration 7110 2 0 0% 2 100% Design 7120 7 4 57% 4 57% Construction/Survey 7130 11 1 1% 2 2% Project Management 7140 6 1 2% 2 3% Planning/GIS Department 7320 4 0 0% 2 50% Advanced Planning 7321 3 1 33% 1 33% Current Planning 7322 3 2 66% 3 100% GIS Service 7324 6 1 2% 4 66% Land Acquisition 7330 5 2 40% 3 60% Trails Development 7340 3 0 0% 1 33% Environmental Programs 7350 2 2 100% 1 50% Stewardship Administration 7420 3 0 0% 3 100% Wildlife Management 7430 3 1 33% 1 33% Wildland Management 7440 4 0 0% 3 75% Fisheries Management 7465 2 0 0% 0 0% Environmental Services 7480 3 0 0% 1 33% IPM Unit 7481 2 0 0% 2 100% Water Management 7482 2 0 0% 1 50% ASD Total 74 16 22% 39 53% Public Affairs Public Affairs 3110 14 6 43% 11 79% Environmental Graphics 3120 5 1 20% 3 60% Exhibit Design 3121 3 1 33% 1 33% Public Affairs Total 22 8 36% 15 68% Public Safety (includes Seasonal Officers) Office of the Chief 8110 2 0 0% 1 50% Public Safety Administration 8120 11 4 36% 6 55% Recruitment and Training 8125 1 0 0% 0 0% Communications/Records/Evidence 8130 14 6 43% 11 79% Police Field 8210 35 11 31% 7 20% Helicopter Unit 8230 6 2 33% 1 2% EBMUD Joint Powers 8240 5 2 40% 0 0% Detectives 8250 5 3 60% 0 0% Special Enforcement 8260 6 2 33% 1 2% Volunteers 8270 1 0 0% 1 100% Fire Operations 8310 25 8 32% 4 16% Lifeguard Services 8320 8 2 25% 3 38% Public Safety Total 119 40 34% 35 29% GRAND TOTALS 705 228 32% 266 38%

166 Page 2 East Bay Regional Park District ATTACHMENT C Race & Ethnicity/Gender Breakdown Compared Over Time Workforce Diversity Report for Fiscal Year Ended 6/30/2020

Two County 6/30/2011 6/30/2012 6/30/2013 6/30/2014 6/30/2015 6/30/2016 6/30/2017 6/30/2018 6/30/2019 6/30/2020 Census MALE 2010 White 45.5% 45.8% 46.3% 46.6% 46.3% 45.8% 45.6% 44.0% 45.1% 46.1% * Black 5.3% 5.0% 4.8% 4.6% 4.4% 4.5% 3.9% 4.0% 3.7% 3.9% * Hispanic 9.8% 9.8% 9.9% 10.2% 10.2% 10.5% 10.2% 10.2% 10.0% 10.0% * Asian/NA 5.6% 5.3% 5.4% 5.6% 5.5% 5.4% 5.3% 4.7% 2.7% 2.7% * N. Haw/Pac N/A N/A N/A N/A N/A N/A N/A N/A 0.9% 0.7% * A. Indian/Ala N/A N/A N/A N/A N/A N/A N/A N/A 0.7% 0.7% * Two+ N/A N/A N/A N/A N/A 0.2% 0.0% 0.1% 0.6% 0.7% * Total 66.2% 65.9% 66.4% 67.0% 66.4% 66.4% 65.1% 63.0% 63.7% 64.8% 48.9% FEMALE White 22.5% 22.5% 22.1% 21.9% 22.0% 22.3% 23.3% 24.3% 23.5% 22.5% *

167 Black 3.1% 3.2% 3.3% 3.0% 3.3% 2.9% 2.6% 2.5% 2.4% 2.5% * Hispanic 4.7% 4.5% 4.6% 4.2% 4.4% 4.6% 4.7% 5.4% 5.3% 6.1% * Asian/NA 3.5% 3.9% 3.7% 3.8% 3.9% 3.5% 3.9% 4.1% 2.9% 3.6% * N. Haw/Pac N/A N/A N/A N/A N/A N/A N/A N/A 1.3% 1.1% * A. Indian/Ala N/A N/A N/A N/A N/A N/A N/A N/A 0.0% 0.0% * Two+ N/A N/A N/A N/A N/A 0.3% 0.5% 0.7% 0.9% 0.7% * Total 33.8% 34.1% 33.7% 32.9% 33.6% 33.6% 34.9% 37.1% 36.3% 36.5% 51.1% COMBINED TOTALS White 68.0% 68.3% 68.4% 68.5% 68.3% 68.1% 69.0% 68.3% 68.6% 68.6% 50.8% Black 8.4% 8.2% 8.1% 7.6% 7.7% 7.4% 6.5% 6.5% 6.1% 6.4% 11.0% Hispanic 14.5% 14.3% 14.5% 14.4% 14.6% 15.1% 14.9% 15.6% 15.3% 16.1% 23.5% Asian/NA 9.1% 9.2% 9.1% 9.4% 9.4% 8.9% 9.2% 8.8% 5.6% 6.2% 21.5% N. Haw/Pac N/A N/A N/A N/A N/A N/A N/A N/A 2.2% 1.8% * A. Indian/Ala N/A N/A N/A N/A N/A N/A N/A N/A 0.7% 0.7% * Two+ N/A N/A N/A N/A N/A N/A 0.5% 0.8% 1.5% 1.3% 2.8% GRAND TOTALS* 100% 100% 100% 100% 100% 100% 100% 100% 100% 101% 110%

* Values for race/ethnicity as reported may sum to more than 100% when individuals identify both as ‘White’ at also other ethnicities without identifying as multiracial. Clarification 11/6/2020. East Bay Regional Park District ATTACHMENT D TURN OVER STATS BY RACE, GENDER AND REASON Workforce Diversity Report for Fiscal Year Ending 6/30/2020

MALE Vol Quit Retiree Term Cause Other Total White 6 67% 7 58% 0 0% 2 50% 15 56% Black 0 0% 0 0% 0 0% 1 25% 1 4% Hispanic 2 22% 5 42% 0 0% 1 25% 8 30% Asian/NA 1 11% 0 0% 2 100% 0 0% 3 11% N. Haw/Pac 0 0% 0 0% 0 0% 0 0% 0 0% A. Indian/Ala 0 0% 0 0% 0 0% 0 0% 0 0% Two+ 0 0% 0 0% 0 0% 0 0% 0 0% Total for Males 9 100% 12 100% 2 100% 4 100% 27 100% FEMALE Vol Quit Retiree Term Cause Other Total White 9 82% 6 67% 1 33% 0 0% 16 70% Black 0 0% 0 0% 1 33% 0 0% 1 4% 168 Hispanic 0 0% 2 22% 0 0% 0 0% 2 9% Asian/NA 1 9% 0 0% 1 33% 0 0% 2 9% N. Haw/Pac 0 0% 1 11% 0 0% 0 0% 1 4% A. Indian/Ala 0 0% 0 0% 0 0% 0 0% 0 0% Two+ 1 9% 0 0% 0 0% 0 0% 1 4% Total for Females 11 100% 9 100% 3 100% 0 0% 23 100% COMBINED TOTALS Vol Quit Retiree Term Cause Other Total White 15 75% 13 62% 1 20% 2 50% 33 65% Black 0 0% 0 0% 1 20% 1 25% 2 4% Hispanic 2 10% 7 33% 0 0% 1 25% 10 20% Asian/NA 2 10% 0 0% 3 60% 0 0% 5 10% N. Haw/Pac 0 0% 1 5% 0 0% 0 0% 1 2% A. Indian/Ala 0 0% 0 0% 0 0% 0 0% 0 0% Two+ 1 5% 0 0% 0 0% 0 0% 1 2% TOTAL 20 100% 21 100% 5 100% 4 100% 50 100% East Bay Regional Park District ATTACHMENT E New Hires, Promotions and Upward Mobility By Classification Workforce Diversity Report for Fiscal Year Ended 6/30/2020

Upward Job Classification New Hire Promotion Mobility Total Account Clerk 1 1 Accounting Specialist 1 1 Accounting Technician 1 1 2 Administrative Analyst I 3 3 Administrative Analyst II 2 1 3 Administrative Specialist 1 1 2 Aquatic Supervisor 1 1 Archive Program Supervisor 1 1 Assistant District Counsel II 1 1 Business Analyst 2 2 Business Services Manager 1 1 Chief, Gov & Legis Affairs 1 1 Civil Engineer 1 1 Dispatcher/CSO 4 4 Ecologist II 1 1 Farmer II 1 1 Fire Lieutenant 1 1 2 Fuels Crew Member 4 4 Heavy Equipment Operator 2 2 Human Resources Analyst II 1 1 Human Resources Technician 1 1 Integrated Pest Mgmt Specialist 1 1 Landscape Architect 1 1 Legal Assistant 1 1 Legis & Policy Mgmt Analyst 1 1 Lifeguard Services Assistant 1 1 Maintenance Superintendent 1 1 Management Analyst 1 1 Naturalist 1 1 1 3 Office Specialist 2 2 Park Craft Specialist 2 2 Park Ranger 6 4 1 11 Park Ranger II 5 2 4 11

169 Park Services Attendant 10 1 11 Park Supervisor II 1 1 Park Supervisor III 2 2 Park Unit Manager 1 1 Planner 1 1 Police Officer 2 2 4 Police Officer Recruit 1 1 Police Services Technician I 1 1 Principal Planner 1 1 Project Coordinator 1 1 Recreation Coordinator 1 1 Rpf, Chief Admin Officer 1 1 Sr Administrative Specialist 1 1 2 Sr Land Acquisition Specialist 1 1 Sr Office Specialist 1 1 Stores Supervisor 1 1 Supervising Land Surveyor 1 1 Vegetation Ecologist II 1 1 Volunteer Coordinator 1 1 GRAND TOTAL 61 34 11 106

170 BOARD AND STAFF REPORTS AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

4. BOARD AND STAFF REPORTS

a. Actions Taken by Other Jurisdictions Affecting the Park District (Doyle)

City of Fremont – Dumbarton Bridge to Quarry Lakes Trail Project

On October 13, 2020, the Fremont City Council approved Cooperative Agreements with Caltrans to support planning work for three projects which include Dumbarton Bridge to Quarry Lakes Trail. The Dumbarton to Quarry Lakes Trail project is funded by a two million-dollar ACTC grant, which will provide environmental clearance and preliminary engineering for an 11.6 mile, east-west regional trail connection between Dumbarton Bridge and Quarry Lakes Regional Park. The trail will include connections to the San Francisco Bay Trail, Alameda Creek Regional Trail, the proposed East Bay Greenway Trail, the Ardenwood transit center, and north Fremont neighborhoods. Portions of the trail corridor are within Caltrans right-of-way and a cooperative agreement is needed to outline the terms, including reimbursement of Caltrans staff time for the currently funded phases of project development.

City of Hayward – Joint Exercise of Powers Agreement for the Hayward Area Shoreline Planning Agency

On October 27, 2020, the Hayward City Council authorized a one-year extension to the Joint Exercise of Powers Agreement (JPA) for the Hayward Area Shoreline Planning Agency (HASPA). The JPA is renewed every five years and the responsibility for administrative duties rotates among the member agencies with each renewal; the most recent renewal was approved on December 1, 2015. On July 9, 2020, the HASPA Board of Trustees unanimously voted to extend the JPA for one year to ensure that the City of Hayward maintains coordinating authority of HASPA until January 2022, through the completion and adoption of the Hayward Regional Shoreline Adaptation Master Plan.

172 GM COMMENTS AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

5. GENERAL MANAGER’S COMMENTS

STAFF PRESENTATION Aquatic Manager Pete DeQuincy will present a Lifeguard Services year in review focusing on some of the Park District’s dedicated staff who supported District-wide relief efforts during the COVID-19 global pandemic.

PUBLIC SAFETY GM COMMENTS From September 17, 2020 – to October 17, 2020 the Public Safety Division handled 969 service calls and 1,760 total incidents. Highlights are included below.

Police There were 17 arrests made throughout the District for a variety of felony and misdemeanor offenses, including DUI, weapons possession, drug possession, violation of court restraining orders, disorderly conduct, and public intoxication. Officers handled 119 field interviews (contacts without citations or arrests) and issued 480 citations (340 for parking).

• Chabot Staging Area - EBMUD: On October 12, officers coordinated ambulance transport to the hospital for a subject who was found dangerously wandering in the middle of the road. The hospital performed a mental health evaluation.

• Claremont Canyon: On October 5, detectives took a report of repeated sexual assaults by the same suspect in an area of illegal encampments. The investigation is ongoing.

• Miller Knox: On October 9, an officer took a report of vandalism to a District vehicle; the driver’s side window of the truck was smashed.

• Out of Park in Oakland: On September 22, a sergeant contacted a driver who was driving on the wrong side of the road. The passenger was transported to the hospital for medical treatment and the driver was arrested by California Highway Patrol for driving under the influence.

174 • Pleasanton Ridge: On October 13, an officer, Eagle 6, and medical personnel responded to a bicycle accident with an unknown location. Eagle located the victim who was transported to the hospital for further treatment.

• Point Isabel: On October 2, an officer took a report of the theft of a game camera.

• Quarry Lakes: On September 24, officers arrested a suspect at their residence for domestic violence; an emergency protective order was issued.

• Redwood: On September 22, an officer arrested a suspect for possession of stolen license plates, for being a felon in possession of a stolen vehicle and drug paraphernalia, for burglary, and for providing false information to police.

• Temescal: On October 16, an officer took a report of a hit and run with damage to 10 feet of fencing.

• Tilden: On October 14, officers and a sergeant responded to an attempted burglary at the golf cart storage area; no theft occurred but three juveniles were located and issued citations for a curfew violation.

• Wildcat Canyon: On September 22, an officer responded to a bicycle accident with minor injuries; the cyclist was treated by medical personnel and released.

• Wildcat Canyon: On October 5, an officer took a report of grand theft; a park user’s catalytic converter was stolen from their vehicle.

Fire Operations • Coyote Hills: On September 27, District Fire personnel and Fremont Fire responded to a vegetation fire that was contained to 2.5 acres and was suspicious in nature; the cause of the fire is still undetermined.

• Pleasanton Ridge: On October 14, District Fire, Livermore/Pleasanton Fire, CalFire, and District Police officers responded to a vegetation fire on the Oak Tree Trail. The fire was contained to one quarter of an acre. No ignition source was determined.

Mutual Aid / State Response Area (SRA) Fire Response • On September 27, District Fire Personnel and Contra Costa County Fire responded to a vegetation fire at Garcia Ranch.

• On September 28, District Fire Personnel and CalFire responded to a vegetation fire near Patterson Pass Road in Livermore.

• On October 2, District Fire Personnel and CalFire responded to a vegetation fire off Tesla Road in the Altamont Pass area near Livermore.

175 • On October 11, District Fire Personnel, CalFire, Eagle 7 and Contra Costa Fire responded to a 30 acre vegetation fire in a State Response Area on Irvine Drive in Moraga.

• On October 16, District Fire Personnel and Contra Costa County Fire responded to a vegetation fire near Contra Loma. The fire was determined not to be on District property.

Out of County • On September 19, the District Fire Department sent a relief crew in Engine OES 348 to assist the 122,011 acre Castle Fire in Tulare County.

• On September 27, the District Fire Department sent a relief crew in Engine OES 348 to assist in the response to the Glass Fire in Napa County. At that time the fire was around 1,500 acres and 0% contained.

Medical • Garin: On September 25, District Fire personnel provided medical standby and assisted with plant removal at a marijuana eradication incident.

• Trudeau Center: On October 9, District Fire personnel along with Oakland Fire responded to a report of a child who fell from a tree near the parking lot of the Trudeau Center. District Fire Personnel treated the patient and requested an ambulance.

Staffing • From September 14 through October 5, District Fire personnel staffed Fire Station1 overnight at the request of Cal Fire to provide coverage to an area with depleted resources.

Fuels • District Fuels Crew personnel continued work on the recommended treatment area RD001 at Redwood Regional Park. They have been clearing downed trees and branches, lifting up ladder fuel and making burn piles. This work was funded by a Coastal Conservancy Grant.

• District Fuels Crew personnel initiated work on the FEMA funded Grizzly Peak Strategic Ridgeline Fuel break. Once all phases of treatment are complete, 31 acres within Tilden Park will have a significantly reduced fire hazard.

• District Fuels Crew personnel are continuing work on recommended treatment area AC002 with a target completion date of October 30; work was delayed several days due to increased fire danger.

176 Lifeguard Services • Lifeguard Services conducted a CPR/AED recertification class for the Fire Department with new COVID protocols in place.

• Lifeguard Services performed COVID-19 site visits in coordination with Risk.

• Lifeguard Services continues to assist in distribution of PPE for the entire District through the EOC Logistics Section.

177 BOARD COMMITTEE REPORTS AGENDA REGULAR MEETING BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

7. BOARD COMMITTEE REPORTS

a. Board Executive Committee (10/01/2020) (Corbett)

Participants (Via Video Conference):

Board: Committee Chair Ellen Corbett, Dee Rosario, Ayn Wieskamp

Staff: Dr. Ana Alvarez, Becky Pheng, Kristina Kelchner, Jim O’Connor, Brian Holt, Lisa Goorjian, ren Bates, Jim O’Connor, Toby Perry, Rachel Arbios, Matthew James

Public: Members of the public were able to access the meeting via live video stream.

The October 1, 2020 Board Executive Committee meeting was held via video conference pursuant to Governor Newsom’s Executive Order No. N-29-20. Committee Chair Ellen Corbett called the meeting to order at 12:32 p.m.

1. Roll Call

Becky Pheng, Recording Secretary, conducted a roll call of Board Executive Committee members and staff.

2. Martin Luther King Jr. Regional Shoreline Tidewater Access Phase I

Lisa Goorjian, Chief of Design and Construction, introduced this agenda item. This project will provide the public with an important access point to this area of the park. Ren Bates, Capital Program Manager, shared a PowerPoint on this project. Martin Luther King Jr. Shoreline Tidewater site was acquired by the Park District in 1979. The land use plan for this site was adopted in 1977. The plan identified “estuary restoration cluster” to include massing, picnic areas, and meadows. The site was formerly leased to Flexi-van as a storage site until January 1, 2017. The storage containers have since been removed and the site is currently undeveloped and secured with fencing, though the San Francisco Bay Trail runs along the perimeter of the site.

In 2017-2018, a concept plan for the site was developed. The concept plan calls for a design which incorporates sea level rise, parking, new play area, an outdoor classroom, and restroom. The concept plan was reviewed by the Board Executive Committee in September 2018. Mr.

179 Bates described the Phase I work which would stabilize the site and prepare it for future development. Phase I work would raise the site to address sea level rise, while also surcharging and compacting the subgrade. In addition, existing utilities would be relocated underground and the existing metal shed structure would be removed. A contractor has been identified to undertake Phase I work via sole source contracting as approved by legal counsel.

The Committee inquired about truck access to the site. The Committee expressed some concerns about the number of trucks hauling fill through the neighborhood. Mr. Bates responded that he will discuss the schedule and timeline with the contractor. The area is largely industrial. A discussion on compacted soil ensued. Mr. Goorjian noted that staff will work with Public Affairs to provide outreach and information on the project and any potential impacts in the neighborhood. Director Rosario noted that he grew up in the area and is supportive of this project and the importance of providing access to the public. Committee Chair Corbett and Director Wieskamp concurred.

The following speaker submitted a written comment that was read aloud regarding this agenda item and will be filed with the agenda packet for this meeting: Kent Wegener.

Recommendation: By motion of Director Wieskamp and seconded by Director Rosario, the Board Executive Committee voted 3-0 to support Phase I of the project.

3. Open Forum for Public Comments

The following speaker submitted a written comment that was read aloud regarding this agenda item and will be filed with the agenda packet for this meeting: Kent Wegener.

4. Board Comments

Director Rosario requested regular updates on the following topics: Human Resources, Public Affairs including outreach efforts and website updates, and police operations and public safety policies.

Director Wieskamp requested an update on the trails working group and a presentation on public safety recruitment methods.

Committee Chair Corbett commented that she would also like a presentation on public safety policies and procedures, and review of the Board Operating Guidelines.

5. General Manager Comments

Dr. Alvarez acknowledged the Committee’s request for future topics, and will coordinate with staff to bring forth those items at a future meeting.

There being no further business, Committee Chair Corbett declared the meeting adjourned at 1:26 p.m.

180 Respectfully submitted,

/s/ Becky K. Pheng

Becky K. Pheng Legal Assistant

181 Page Left Blank Intentionally

182 AGENDA REGULAR MEETINGS BOARD OF DIRECTORS

EAST BAY REGIONAL PARK DISTRICT

Tuesday, November 17, 2020

D. BUSINESS BEFORE THE BOARD

7. BOARD COMMITTEE REPORTS

b. Board Legislative Committee (10.16.2020) (Waespi)

Present

Attendees (Via Video Conference):

Board: Dennis Waespi, Beverly Lane, Elizabeth Echols

Staff: Robert E. Doyle, Erich Pfuehler, Lisa Baldinger, Yulie Padmore, Kara Boettcher, Debra Fuller, Rachel Sater, Fallon Stucki, Kristina Kelchner, Brian Holt

Consultants: Doug Houston, Peter Umhofer

Public: Members of the public were able to access the meeting via live video stream.

The October 16, 2020 Board Legislative Committee meeting was held via video conference pursuant to Governor Newsom’s Executive Order No. N-29-20.

This meeting was called to order at 12:30 pm.

Acting Legislative Assistant Yulie Padmore conducted a roll call of Board Legislative Committee members and staff. Items to be discussed:

I. CURRENT SUMMARY OF COVID-19 PARK VISITATION PATTERNS Legislative and Policy Management Analyst Lisa Baldinger along with GIS Analyst Kara Boettcher presented on Google COVID-19 community mobility trend data and SafeGraph daily mobile device counts to determine park and trail use visitation patterns from March 16th through August 16th.

II. STATE LEGISLATION / OTHER MATTERS A. NEW LEGISLATION – N/A

B. OTHER STATE MATTERS 1. Review of Session Outcomes Advocate Doug Houston provided an overview about the legislative session. He began with Governor Newsom’s January 2020 budget which included a $4.4 billion Climate Bond. The conservation narrative

183 about a possible bond continued throughout the year even though the Governor removed the bond proposal from his budget revise in May. Baldinger and Chief of Government and Legislative Affairs Erich Pfuehler worked with TOGETHER Bay Area and other Bay Area coalitions on bond language which would have benefitted the District. Both SB 45 and AB 3256 had inclusive language for parks and were a focus of the District’s Sacramento advocacy. Ultimately the bond effort stalled, and advocacy shifted toward an innovative concept extending a surcharge on utility rates for the three investor-owned utilities to generate between $2.5 and $4 billion for climate and wildfire protection. Staff analysis suggested it would have been beneficial to the District’s efforts to both address climate change and assist in suppressing wildfires. Although not a bond, the Governor advanced an Executive Order to protect 30 percent of California’s lands and waters by 2030. The Governor cited the need to better utilize natural and working lands to address climate change. To achieve the “30 by 30” goals the state will need to support wetlands restoration, smart soils and active forest management. The state will also need to look at the urban built environment through heat island effects and other mechanisms. As a reminder, although it was a challenging year, there were a handful of beneficial bills which made it through. Staff highlighted a few:

AB 209 (Limon D-Santa Barbara) – Outdoor Equity Grants Program Houston stated AB 209, the Outdoor Equity Grant Program, was allocated $20 million in the January budget. The $20 million was eliminated in the May revise, but the legislature fought hard and retained the $20 million in the final budget deal. The District and the Regional Parks Foundation may be eligible to compete for these dollars to get kids outdoors for nature education. Status: Signed into law 10-9-19

AB 834 (Quirk D-Hayward) – Freshwater and Estuarine Harmful Algal Bloom Program Houston added Assembly Member Quirk worked closely with District staff on AB 834, the Freshwater and Estuarine Harmful Algal Bloom Program. The District strongly supported since algal blooms in aquatic settings continue to be an issue. Status: Signed into law 9-27-19

AB 1945 (Salas D-Bakersfield) – Reclassification of Public Safety Dispatchers as First Responders Houston provided the District supported AB 1945, the Reclassification of Public Safety Dispatchers as First Responders. The District felt strongly about acknowledging the importance of dispatchers especially during this year of fires and the pandemic. Status: Signed into law 9-11-20

AB 3074 (Friedman D-Glendale) – Wildfire Ember Resistant Zones Houston stated AB 3074 goes an extra step and creates a Wildfire Ember Resistant Zone, a five-foot zone of defensible space around homes in high fire severity zone areas. Status: Signed into law 9-29-20

SB 367 (Hueso D-San Diego) – California State Coastal Conservancy Educational Grant Program Houston acknowledged SB 367 creates a new program under the Coastal Conservancy and allows them to spend money on environmental education within their jurisdiction. It is predicated on appropriation of funds. It is a good program and the District supported. Status: Signed into law 10-9-19

SB 576 (Umberg D-Santa Ana) – Coastal Climate Change Adaptation, Infrastructure and Readiness Program Houston continued SB 576 calls on the State Coastal Conservancy to create a program more specific to the coast around climate change adaptation, infrastructure and readiness. It will also assess the unique nature of climate change and how to respond in coastal areas. Status: Signed into law 9-27-19

184 SB 1320 (Stern D-Canoga Park) – California Specific Climate Change Assessment Houston included SB 1320 addresses the impacts of climate change with a minimum of a statewide assessment every five-years about how climate change is impacting cities, regions and the state. The assessment will guide the state’s response. Status: Signed into law 9-11-20

Overall, Houston added there was a quiet directive from leadership for legislators to pair back their legislative portfolios and focus on wildfire, homelessness, housing and Covid-19. Some District supported bills which did not advance were AB 2551 and SB 767. Those bills would have authorized state parks to re-designate the Carnegie State Vehicular Recreation Area Tesla expansion area for conservation purposes. AB 3030 was part of a Federal movement to conserve 30 percent of California’s lands, oceans and waters by 2030. It is seen as a steppingstone to meeting the global 50 percent support. SB 1296 would have formed pathways for green employment in disadvantaged areas. It would have provided workforce training for youth with a focus on fire suppression. Staff suspects these bills will be reintroduced next year.

2. State Budget Houston explained in January, the state budget had considerable reserves with additional funding for state parks, and fish and wildlife. Then came March 2020 and the budget pivoted due to Covid-19. The specific resource-related portions of the budget, however, were not subject to proposed cuts. For example, the $20 million for environmental education as mentioned with AB 209 is protected. Also, $5 million from the $20 million dollars for the N3 property is protected. Anything favorably negotiated for resources through the legislature will be retained regardless of what happens relative to Federal action. One of the first 2021 budget activities in which the legislature is likely to engage is an expenditure plan around Greenhouse Gas Reduction Fund (GGRF). There will be a more intense look at high-speed rail expenditures through GGRF. Twenty percent of funding is required to go to high-speed rail. Some in the legislature might be prepared change that formula. The budget is going to be key next year and bonds closely watched.

3. Plastics Ballot Measure 2022 Pfuehler provided the Plastics Ballot Measure was raised by environmental groups through the California Clean Water Natural Resources and Parks Coalition. There is an effort to bring forward a ballot measure in 2022 to impose fees on plastics, require more recycled content and help finance recycling programs at the local level. Funds raised from fees would go to the resources department at the state level. Funds would be aimed at restoration. Funds would address plastic in waterways and shoreline cleanup. It would also distribute funds to local governments. It could be a potential revenue increase for the District. Director Beverly Lane asked if the measure would move forward as an initiative. If so, is it because they are unable to pass legislation with the same elements. Pfuehler added staff will be meeting with the authors soon to have a conversation. General Manager Robert E. Doyle expressed the increase in litter on roadways including District roadways is directly related to the lack of economics for recycling. The General Manager has spoken with recyclers and industry leaders about this issue. It is understood there is no incentive. It is impacting wildlife, the Bay and streams. It is Doyle’s belief the District can play a role as an advocate for more recycling. This issue impacts parks and wildlife. The District could be a voice to educate the public.

A motion to support was offered. The motion passed unanimously.

4. Other Matters NONE

185 III. FEDERAL LEGISLATION / OTHER MATTERS A. NEW LEGISLATION - RECOMMENDED BILLS FOR SUPPORT 1. H.Res. 1139 (Kind D-WA) – Honoring the 50th Anniversary of the National Park Service Volunteers-In-Parks program Pfuehler stated H.Res. 1139 is a resolution honoring the 50th Anniversary of the National Park Service (NPS) Volunteers-In-Parks program. It has benefited John Muir National Historic Site in Martinez, Rosie the Riveter National Historic Park in Richmond and Eugene O’Neill National Historic Site in Danville. It is a nonbinding resolution expressing appreciation for NPS volunteers.

2. H.R. 8246 (Sires D-NJ) – Community Parks Revitalization Act Pfuehler added H.R. 8246 the Community Parks Revitalization Act is a reintroduction of Representative Sires legislation from last Congress. It provides grant funding for urban parks, facilities, equipment and construction grants. It is one of the bills where the District has specifically, with Advocate Peter Umhofer’s good work, facilitated the language of “special purpose park and recreation districts” being eligible. The bill is coming late in the Congressional session so action this year is unlikely, yet it could receive favorable response next year.

3. S. 4401 (Harris D-CA) and H.R. 5986 (Grijalva D-AZ) – Environmental Justice for All Act Pfuehler expressed S. 4401 and H.R. 5986 Environmental Justice for All Act is a broad piece of legislation with three significant components for parks. The Outdoor Recreation Legacy Grant Program uses a similar funding source to the Land and Water Conservation Fund (LWCF), although it does not compete with it. More money is collected from oil leases than goes into the LWCF program even at full funding. This bill seeks to tap into additional funding for development, renovation and acquisition of outdoor spaces. The District was successful in ensuring “special purpose park and recreation districts” are included in the legislation. Another component important to the District is the “Transit to Trails Grant Program.” It could fund additional transportation routes to District parks and trails. Since it is a Department of Transportation grant program, the District would be competitive. Included is the “special purpose park and recreation districts” language. Lastly, the legislation repeals the seven-year sunset provision of Every Kid Outdoors Public Law 116-9 which is the program where every fourth grader receives free access to federal lands and water along with whomever accompanies them. It would make it permanent. Umhofer included it is a popular bill and in some form will be taken up in the House of Representatives in the early part of 2022.

4. S. 4538 (Durbin D-IL) – RENEW Conservation Corps Act Pfuehler explained S. 4538 the RENEW Conservation Corp Act is a modernized version of the Civilian Conservation Corps. This bill, unlike the original Conservation Corps bill, is looking to ensure diversity in the workforce and requires participants to reflect the demographics of the area where the project is being completed. It is not just a jobs bill. The District has its own legacy with the Civilian Conservation Corps in terms of the construction and development of its early parks. Director Lane quickly added it sounds like it fits our paradigm. Director Dennis Waespi added it is his favorite bill. As he mentioned in the past, the Conservation Corps would support wildfire protection and some controlled burning. It would be an asset to the District. It is also an opportunity for youth jobs. Doyle commented the District is recommending doubling the fuels crew in this year's budget. The District has made great progress with its young crew in the parks. Pfuehler has stayed in touch with the California Conservation Corps director. There is strong interest at a state level for additional corps. Corps agencies will look to organizations which can scale up quickly and are shovel ready. The District has 30 miles of East Bay hills ready to go for maintenance projects. The District has done a great job with the Student Conservation

186 Association and is employing many young people in the parks. These efforts hold such an important contextual history of District parks. Director Elizabeth Echols expressed the bill is ideally suited for the type of work the District does. She added what better way than to start with the young people who reflect their community, get them trained and into the programs. It is a very exciting bill. Pfuehler added there has been a version of a corps bill at almost every legislative committee meeting this year, so there is momentum and people are motivated. As Doyle pointed out, staff is having internal meetings now to be ready. They know the Board supports so they want to have everything in place to make sure the District can accommodate additional crews to do the work. Umhofer provided he could see this bill passing within a year's time. This kind of bill is building momentum, with the voice of the District among others. Support should continue to be a high priority and maintained.

A motion to support H.Res. 1139, H.R. 8246, S. 4401 and H.R. 5986, and S. 4538 passed unanimously.

B. OTHER FEDERAL MATTERS 1. Federal Response to Covid-19, Federal Relief Funding, and Land and Water Conservation Fund Pfuehler assumed the President would want to have relief funding completed before November 3rd. The implementation of the Land and Water Conservation Fund has been slowed. The money people were expecting has not come forward. Umhofer stated this morning he had spoken with Senator Feinstein’s chief of staff about ongoing negotiations. He continues to make a case for local governments and special districts to be included in this next round of Covid-19 relief funding. The range of money for state and local governments is somewhere around $436 billion and $300 billion which is not nearly enough. If they do not reach an agreement, there most likely will be a similar bill next year in the first quarter. Next week the Senate is going to take up another version of the Senate Republican bill which is $500 billion total and does not focus on state and local aid. Umhofer continued about the LWCF. The Department of Interior is directed by the beginning of November to send Congress their allocations for spending LWCF money and project lists, but it is widely known they will not meet the deadline. Prior, the Interior Department and the National Park Service need to put forward guidelines to inform the Congress and stakeholders. The list has been ready, but it has not been cleared to be released. In all of his discussions with people extremely close to this process, they say this is the Administration slow walking implementation of a landmark bill. It is doubtful anything will happen before November 1st

2. Update about S. 4308 (Sinema D-AZ) and H.R. 7073 (Garamendi D-CA) – Special Districts Qualifying for Coronavirus Relief Fund Pfuehler provided S. 4308 and H.R. 7073 were previously spoken about in terms of special districts qualifying for federal funding. This is standalone legislation whose soul point is to make sure special district language is inserted in the relief package. Staff had a conversation this morning with Director Colin Coffey and Representative Mike Thompson who are clear about the need for special districts to qualify for this money. Umhofer was able to speak with the Democratic Leader Senator Chuck Schumer. Umhofer added there is support by the District’s delegation in California. Senator Dianne Feinstein and Senator Kamala Harris are co-sponsors of the Senate bill. Many of the East Bay delegation members are co-sponsors of the House bill. Unfortunately, not enough people have heard about special districts. They do know about fire districts, park districts and sanitation districts, so it has been an educational opportunity. Members and staff are doing their best to make a case internally in these negotiations. These bills will be important next year and most likely will be reintroduced while many continue to make the case for special districts.

3. Better Utilizing Investments to Leverage Development Transportation Discretionary (BUILD) Grant Program

187 Pfuehler began the discussion about the Better Utilizing Investments to Leverage Development Transportation Discretionary (BUILD) grant program. The Board and staff had discussions with the Department of Transportation (DoT) earlier this year. The District was preparing to apply for a BUILD grant, but from information gleaned from the DoT meeting staff realized there was insufficient safety, injury prevention and traffic congestion relief data to put into an application. Given the tight application deadline, staff took a step back. This year staff have been speaking with consultants about data collection. Staff has had promising conversations with two firms who are submitting proposals to gather the data. With data, the District is in a better position when applying for grants. Additionally, staff is looking to have conversations with each Board Member about proposed projects to gain input and confirm the strongest list. Staff is actively reviewing construction and permitting timelines in preparation for next year and will potentially work with a grant writer. Three out of seventy projects awarded BUILD grant funds this year had trail project components. This demonstrates it is possible to potentially seek active transportation funding through this program. The other important factor in terms of looking to next year is the amount of money available will double to two billion dollars.

Doyle said it is important to remind everybody where the District started when it received the largest federal grant in the history of the District. The District was told it didn't have a chance, that federalizing a project would be a paperwork nightmare, one needed data and the project had to be shovel ready so there were a number of conditions to be met. The District checked the boxes and received $10.2 million. The District now has the experience and great contacts through advocate Umhofer. It is a big challenge, so everybody needs to be onboard and rowing together in the right direction.

Director Lane added about Transit to Trails, it would be good for staff to keep in mind Bay Area Rapid Transit (BART). Some years ago, while redoing their signs, BART removed District parks from their maps. It is important to know the links to trails. Staff needs to be ready to communicate the importance of links to trails and into parks using existing systems like BART. Doyle added the funding BART received required specific set-asides for the last mile connections. Staff will find out where BART is at in delivering its promise to voters. Director Lane exclaimed good because not everybody has a car. When funds are set-aside and they do not assist with the last mile, it does not serve the public.

Umhofer noted about the BUILD Grant, a billion dollars was appropriated for 70 projects this year. As for the coming timeline, December or January is the time when the District and its partners need to be talking about information needs. The collection of data is integral to making sure it is a good application. There is an opportunity for the District to work with locally elected officials and other stakeholders to have letters of support as part of an application. As a starting point, the BUILD staff team has done a great job of assembling a projects list. Staff needs to work through the coming months to be ready for conversations with DoT around February or March 2021. It is a short time frame, but the District has an opportunity to make a great case for why they should be awarded a grant. Doyle emphasized it is important the Board understand the amount of work it will take District-wide. It will need to be a priority by the Board to dedicate the staff capacity and consultant work to get it done on the timeline presented. The District was previously successful because the entire Board said it was the number one priority for the General Manager therefore, it happened. It was a horserace, it will be again and it is an issue of capacity. Director Waespi wanted to express appreciation to Pfuehler and Baldinger and the whole Legislative Committee and staff.

4. Other Matters None.

IV. 2021 CONSULTANT CONTRACTS

188 A. Houston Magnani and Associates B. E2 Strategies, LLC Doyle spoke to the importance of the Houston Magnani and Associates and the E2 Strategies 2021 consultant contracts noting Houston’s advocacy over time has meant hundreds of millions of dollars influenced in the District favor in Sacramento. Additionally, in Washington DC with Umhofer’s leadership, an example is the $10.2 million received through the transportation effort. Staff wants to emphasize to the Board these are not insignificant costs for the District, but the dividend is possibly up to tenfold with their leadership in Washington D.C. and in Sacramento. Director Lane asked if the fee was a monthly maximum. Pfuehler clarified the amount is a retainer. It is a monthly flat fee. It should not say maximum. Director Lane expressed the need to explain and provide clarity for the Board materials. Pfuehler cited point taken.

Motions pass unanimously to support.

V. ARTICLES AND OTHER MEDIA NONE

VI. OPEN FORUM PUBLIC COMMENT Members of the public had an opportunity to submit public comments via e-mail and voicemail. No public comments were received on items listed or not on the agenda.

VII. BOARD COMMENTS Director Echols added thank you all for a great year on the legislative front. It is been a tough year, but she really wanted to thank both the District team and outside consultants for their excellent work this year.

This meeting adjourned at 2:50PM.

Respectfully Submitted:

Debra Fuller Confidential Secretary

189 NEWSCLIPS

Park It: Bay Point Regional Shoreline beautifully restored Nov. 20 ceremony to reopen park, celebrate marsh restoration and site improvements’ completion By NED MACKAY | East Bay Regional Park District PUBLISHED: November 8, 2020 at 5:00 a.m. | UPDATED: November 8, 2020 at 6:21 a.m.

Steve Adcock, of Bay Point, walks his dog, Bella, previously at Bay Point Regional Shoreline. Through an extensive and environmentally sensitive restoration project, the East Bay Regional Park District has returned the shoreline to its former natural state and raised the level of the park’s existing Harrier Trail, which has been redesigned for disabled access. Wildlife and people now have a beautiful, newly restored place to roam — Bay Point Regional Shoreline in eastern Contra Costa County. Through an extensive and environmentally sensitive restoration project, the East Bay Regional Park District has returned the shoreline to its former natural state, with habitat for a multitude of animals and plants and an accessible trail from which park visitors can observe them.

Bay Point Regional Shoreline is located at the north end of McAvoy Road in the community of Bay Point, adjacent to McAvoy Boat Harbor. The park provides important shoreline access to tidal marshlands and waterfront open space. It’s one of the few public access points to the shore of the Sacramento/San Joaquin River Delta between Martinez and Oakley. The park is at the approximate midpoint of the San Francisco Bay Estuary and the Sacramento-San Joaquin River Delta. Convergence of saltwater and freshwater there creates a rich and varied ecosystem.

The project involved restoring 30 acres of wetlands and grasslands back to their original state before dredging and marine use. High areas that had been filled during sand dredging operations were lowered to restore tidal marsh. Material excavated was used to raise the level of the park’s existing Harrier Trail, which has been redesigned for disabled access.

It was also designed to prevent flooding, even during potential sea level rise due to climate change. A bridge was installed over a newly excavated tidal channel. Another habitat improvement was a tidal marsh — a ponded area subject to ebbs and flows, surrounded by pickleweed, providing habitat for the endangered salt marsh harvest mouse and fish, including Delta and longfin smelt.

Park visitors will benefit from the project as well. Interpretive panels have been installed with information on the park’s natural history. The Harrier Trail is a paved, 1-mile loop, easy for walkers and people who use wheelchairs. There are picnic tables with shade structures, flush toilets, drinking water, benches and trail overlooks for wildlife viewing at the variety of habitats created by the project.

191 The area including Bay Point Regional Shoreline has a varied history. The first inhabitants were Native American tribes, of whom the last was the Chupcan, occupying the shore of Suisun Bay between what is now Port Chicago and Oakley. From the 1850s on, the site was between two Mexican land grants. It remained largely undisturbed until the 1950s through the 1980s, when its owners diked a section for settling ponds and a sand-dredging operation.

In 1978, a California District Court decree required that the J-shaped channel along the park’s eastern edge be dug to open the area to tidal action as mitigation for the sand dredging. East Bay Regional Park District acquired the property in 1996. A portion of the purchase price was provided by the Shell Oil Spill Litigation Settlement Trustee Committee.

Funding for the marsh restoration came from a variety of sources. The California Department of Parks and Recreation put in a total of $950,000 from its Land and Water Conservation Fund and Habitat Conservation Fund. The Sacramento-San Joaquin Delta Conservancy’s Proposition 1 Water Bond contributed $2.1 million. Other funding came from Contra Costa County, the National Fish and Wildlife Service and the park district’s voter-approved measures, WW and AA. The project’s total cost was $5,362,912.

Completion of the marsh restoration and site improvements will be celebrated Nov. 20 in a ceremony that can be seen online at the park district’s website, ebparks.org. The park will be open to the public officially after the ceremony. The newly reopened park is a gateway to the Delta’s abundant natural world and a great place to go for a relaxing shoreline walk. Check it out; you’ll be glad you did. Events calendar out: The November-December edition of “Regional in Nature,” the park district’s bimonthly calendar of events, is now available online at ebparks.org/RIN. This issue contains lots of articles about natural and cultural history of the regional parks. There are also games, food recipes and fun, self-directed activities for classrooms, kids and families. There’s also a section on the Regional Park Foundation’s goal, “Bridging the Nature Gap.” The foundation is a private nonprofit group with the sole purpose of supporting park district programs and facilities. “We see a future moving beyond simply facilitating access and more toward creating a truly inviting and inclusive park experience, particularly for all Black, indigenous and people of color,” said Jess Brown, the foundation board president.

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California State Parks Announces Recommendations for $5.6 Million in Local Recreational Trail Projects Last Updated: Tuesday, 03 November 2020 05:40 Published: Tuesday, 03 November 2020 05:40

SACRAMENTO, Calif. – California State Parks on Monday announced recommendations for $5.6 million in funding for eight local non-motorized trail projects under the Federal Highway Administration’s (FHWA) Recreational Trails Program (RTP). Funding from this program helps improve the quality of life for the nation’s communities by providing access for all to the outdoors.

The list of recommended non-motorized RTP projects for California includes:

Bridge to Beach: $900,000 East Bay Regional Park District Develop and extend the San Francisco Bay Trail in the City of Richmond. Construct approximately 1.25 miles of trail along the shoreline between the Richmond-San Rafael Bridge and the Point Molate Beach Park.

Strawberry Rock Redwood Forest Trail Acquisition: $400,000 Trinidad Coastal Land Trust Acquire an approximately 45-acre conservation easement of mature forest of second-growth Redwood near the town of Trinidad in Humboldt County.

La Sierra Public Access Project: $1,328,800 Mountains Restoration Trust Acquire an approximately 74.82 acre parcel to create the new La Sierra Watershed Public Access in the Santa Monica Mountains northwest of Los Angeles.

Azalea Hill Trail Restoration: $700,000 Marin Municipal Water District Develop Phase III of the Azalea Hill Trail in the Mt. Tamalpais Watershed. Construct approximately 6,400 linear feet of new multi-use trail, a new bridge, retaining wall, causeway, armored rock crossings, and a kiosk, as well as directional and educational signage.

Sugarloaf Mountain Trail: $216,411 City of Nevada City Construct approximately one mile of new trail and a parking lot within Nevada City.

194 Natural Parkland Trails Project: $1,560,000 City of Highland Construct two miles of new trail, interpretive signage, outdoor education presentation area, culvert canyon crossings, trail head with parking lot and renovate 10,450 linear feet of trail.

Gateway Phase 2 Trail Project - Learning Zone: $104,000 USDA United States Forest Service Shasta-Trinity Construct approximately 9.5 miles of multi-use, non-motorized beginner and intermediate trails.

Harmon Canyon Trail Development: $458,348 Ventura Land Trust Construct approximately five miles of new multi-use recreational trails within the Harmon Canyon Preserve in the County of Ventura.

The RTP provides funds to the states to develop and maintain recreational trails and trail-related facilities for non-motorized and motorized recreational trail uses. The federal Fixing America’s Surface Transportation (FAST) Act Authorization provides funding for the program. Eligible applicants include cities, counties, districts, state agencies, federal agencies, and non-profit organizations with management responsibilities of public lands.

The Office of Grants and Local Services for State Parks conducted a competitive review process and recommended these projects to receive the grants. Eligible non-motorized projects include land acquisition for recreational trails and recreational trail corridors; and, development, or rehabilitation of trails, trailside, and trailhead facilities. The program requires a minimum 12 percent match derived from local sponsors and state funds.FHWA must approve project recommendations before State Parks can execute grant agreements with these local agencies. Prior to forwarding these projects to FHWA, each recommended project must comply with the National Historical Preservation Act of 1966 (Section 106), National Environmental Policy Act and be listed on the State Transportation Improvement Plan. Compliance with these requirements can take up to nine months to complete.

After the local sponsors complete the three federal requirements listed above, applications are sent to FHWA for its final review. There is a 30-day final approval window once FHWA receives the applications from California State Parks.

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Park It: Sutter Regional Shoreline worth trip however you get there Scenery spectacular, attractive Oakland pier includes information panels about area’s history By NED MACKAY | East Bay Regional Park District PUBLISHED: November 1, 2020 at 5:00 a.m. | UPDATED: November 2, 2020 at 4:13 a.m.

In a previous column, I described the East Bay Regional Park District’s newly opened Judge John Sutter Regional Shoreline, located in Oakland at the eastern touchdown of the Bay Bridge. Its 600- foot observation pier offers beautiful views of the bridge, bay and San Francisco. Getting there can be a bit tricky, though, since the park is on a frontage road alongside the bridge approach. Below are some directions.

One way is to drive towards the Bay Bridge on Interstate 80, staying in the right lanes. Just before the toll plaza, take the Grand Avenue off-ramp on the right. Watch for it; if you miss it you’re on your way through the toll plaza and off to Yerba Buena Island. The Grand Avenue ramp heads up over the freeway and descends to street level. At street level, take the first right turn onto Maritime Street. From Maritime Street, take the first right turn onto Burma Road. The park entrance is about a mile down Burma Road from Maritime Street.

Or if you’re driving toward the bay on Highway 24 in Oakland, take the Grand Avenue exit and turn right. As it nears the bay, Grand Avenue goes under the freeway to an intersection with Maritime Street. Turn left onto Maritime Street, then right onto Burma Road and proceed as above. As you are driving down Burma Road, you’ll see the Bridge Yard building on the right, with a distinctive louvered roof. At present it’s open only for special events, but you can park just past it at the signed park entrance on the right. There is no public parking right at the pier.

Once you’ve parked in the official lot, look for the San Francisco Bay Trail, which runs alongside the vehicle bridge out to Yerba Buena Island. The Bay Trail is open to pedestrians and bicyclists from 6 a.m. to 9 p.m. By the way, signs on the trail say that due to construction, there is no pedestrian access from Yerba Buena Island to Treasure Island, and bicycle access between the two islands is on weekends and holidays only. o reach the observation pier, walk or ride about a third of a mile toward the bay on the Bay Trail. Watch for some yellow pylons, a crosswalk and an information panel across the road on the left. Cross the road, turn right on the bicycle/pedestrian path, and head for the pier.

For public transportation, the nearest BART station is West Oakland. I didn’t try it, but it looks like you could walk or ride from BART on surface streets to Grand Avenue, turn left on Grand Avenue, and proceed to the park. However Grand Avenue seems largely commercial with a lot of fast-moving traffic, so it could be hazardous.

196 However you get there, Judge John Sutter Regional Shoreline is worth the trip. The scenery is spectacular, and the pier itself is attractive with some nice information panels about the area’s history.

When the new Bay Bridge was built to replace its earthquake-damaged predecessor, some of the original bridge footings were kept in place to form a foundation for the park’s new pier. From 1903 to 1960 the site of the new park was the base of operations for the Key System railway. The site also was part of the now-closed Oakland Army Base. The 1930s-era Bridge Yard building was the maintenance center for the Key System trains.

Judge Sutter, now retired, was a Superior Court Judge, Oakland’s vice mayor and later a member of the park district’s Board of Directors. The park named in his honor was dedicated in an Oct. 21 ceremony. A video of the event can be viewed at ebparks.org/parks/judge_john_sutter, where you can also find a brochure with a map of the park.

Reopenings: Here’s some good news — the park district plans to reopen Ardenwood Historic Farm on Nov. 18. And camping reservations have resumed at Del Valle Regional Park south of Livermore and Anthony Chabot Campground near Castro Valley. For up-to-date information on these and other developments, visit the park district’s website at ebparks.org.

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Firefighters crush 30-acre Moraga vegetation fire By Nick Marnell Published October 28th, 2020 The Moraga vegetation fire the evening of Oct. 11 was a powerful reminder for residents to complete their exterior abatement projects by the Moraga- Orinda Fire District deadline of June 1.

The Irvine Fire, a one-alarm grass fire first reported before 6 p.m., required a response from four fire agencies, including MOFD, the California Department of Forestry and Fire Protection, and the East Bay Regional Park District. The Sanders Ranch blaze occurred in a Mutual Threat Zone, meaning that it started in the MOFD local responsibility area but had a high probability of spreading into the state responsibility area. Hence, the response from Cal Fire and the park district.

According to MOFD, the fire was caused by a resident who was mowing tall grass behind a house.

"In short, it is too late to complete fuel reduction work for this year, and we ask that residents use the winter to plan their late spring work to protect their homes during next year's fire season," MOFD Chief Dave Winnacker said. "In my time with the district, three of the four significant vegetation fires have been caused by residents carrying out late season fuel mitigation work and it has been only thanks to the timely response and aggressive attack by our firefighters that the loss of homes has been avoided."

The Sanders Ranch fire burned 30 acres and took two hours to contain. No structures were threatened, as the fire burned away from houses, unaided by wind or severe weather.

"The biggest challenge was the hilly topography," said MOFD's Steve Gehling, the on-scene battalion chief. The Contra Costa County Fire Protection District and the park district provided aerial suppression support, preventing the fire's forward progress into areas inaccessible to the firefighters.

Winnacker again stressed the need to complete exterior abatement by June 1 of next year. He reminded residents to cut annual grasses and weeds to less than 3 inches; to limb up trees to create at least a 6-foot air gap between the ground, ground fuels or roofs; and to maintain roadside vegetation to create a 3-foot horizontal and 15-foot vertical clearance.

MOFD has the authority to issue citations for violations of the fire code and health and safety code, and also has the authority to seek cost recovery for fires within their jurisdiction. "The fire district is not seeking cost recovery nor have we issued a citation," said Fire Marshal Jeff Isaacs of the Irvine Fire.

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East Bay regional parks will remain closed due to fire danger

By KTVU Staff Published October 26

OAKLAND, Calif. - Several East Bay parks will remain closed through Wednesday due to an extended Red Flag Warning anticipating continued high winds. The National Weather Service said wind gusts are expected to reach 60-70 mph in some parts of the Bay Area on Tuesday evening.

The East Bay Regional Park District announced Friday that it would close 11 of its parks and recreation areas Sunday and Monday in anticipation of severe winds. The district had expected to see some of the strongest winds in 20 years, but sustained winds only reached 21-45 mph in higher elevations, lower than the anticipated potential 70 mph impact.

Ferocious winds are forecast to roar through Tuesday, prompting the district to extend the park closure through Wednesday.

Parks that will remain temporarily closed to the public include Wildcat Canyon, Tilden, Reinhardt Redwood, Roberts, Huckleberry, Sibley, Claremont Canyon, Leona Canyon, Anthony Chabot, Lake Chabot, and Kennedy Grove.

According to the East Bay Regional Park District, winds knocked down 14 power lines in or near the closed park areas. Luckily, no fires sparked from the downed power lines, but that continues to be a worry during strong winds events.

204

It’s still fire season By Ned MacKay 2 weeks ago

CONTRA COSTA COUNTY—Until the arrival of winter rains, we are still in the midst of a dangerous fire season.

The SCU Lighting Complex Fire, which burned almost 400,000 acres, impacted five regional parks: Round Valley, Morgan Territory, Del Valle, Sunol Wilderness, and Ohlone Wilderness. All told, some 6,000 acres of regional parkland burned. Fortunately, no major park district structures were affected, and there were no injuries.

Four of the five parks closed through Oct. 28 but some may have reopened. Del Valle reopened on a limited basis. The parks district closed the west side, with camping limited to 50 percent capacity, and no swimming. For the most recent updates, click here.

Other regional parks that remain closed are Ardenwood Historic Farm in Fremont, Bay Point Regional Shoreline (for construction) and Little Hills Picnic Ranch in San Ramon. Although all facilities are closed at Castle Rock in Walnut Creek, you can walk through the park to access trails at Diablo Foothills Regional Park.

High alert Park district rangers and firefighters remain on high alert. And the public can help with the fire prevention effort by being alert as well, and following some common-sense rules:

• Regional parks prohibit. This includes vaping. • Be aware of Red Flag Warning, fire danger levels, and park fire safety rules. Cooperate with any posted or announced safety rules. • If you see a fire in a park, call 9-1-1 immediately. If possible, report the fire’s location, size, direction of burn, and whether any the fire’s path includs any buildings. But don’t delay; leave immediately. Your personal safety is of paramount importance. • Stay aware of your surroundings and your location. This is always a good idea, whether it’s fire season or not. • During a fire or any other emergency, cooperate with all instructions from firefighters, police and park staff.

205 For its part, the park district maintains a professionally trained fire department with 16 fulltime firefighters and more than 34 on-call firefighters who have other district jobs but are trained and available when needed.

In the event of fire, the district’s two helicopters provide aerial observation to guide ground crews. The copters are equipped with Bambi buckets to drop fire on waters.

Four-legged assistance The district helps to reduce fire fuels by grazing about 65 percent of the parklands throughout the year with cattle, goats and sheep. Among other places, the animals graze selectively on a fuel break that extends for about 30 miles through the Oakland-Berkeley hills. A zone between the parklands and adjacent residential neighborhoods slows the advance of fire and create a space where firefighters can make a stand.

An eight-member fuel reduction crew works year-round to improve fire safety by clearing brush, trimming trees, and carrying out prescribed, controlled burning when weather conditions permit. Circumstances can change rapidly. So for up-to-date information about fire conditions, red flag warnings, and any park closures, visit the park district website. Find the information right at the top of every website page.

Social distancing And of course when out in the parks, don’t forget about social distancing of at least six feet. Bring along a mask to wear when social distancing becomes difficult at gates and on narrow trails.

And please pick up after your dog. Deposit the dog waste bags in trash receptacles. Don’t leave them trailside for others to have to handle.

EBRPD appreciates everyone’s cooperation. If we all work together, we’ll get back to a more normal mode of operation as soon as the pandemic status and health regulations make it possible.

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East Bay Regional Park District Extends Park Closure Due To Fire Danger October 26, 2020 at 1:20 pm OAKLAND (CBS SF) — Officials with the East Bay Regional Park District on Monday announced the closure of 11 parks in the East Bay hills would be extend through Wednesday morning due to concerns over continued high winds and fire danger.

The closure will now go to Wednesday morning at 8 a.m. Continued high winds gusting up to 60-70 mph in the ridgelines are expected through Tuesday evening, parks officials noted in a press release.

The overnight “20-year wind event” that spurred a red-flag warning and public safety power shutoff by PG&E caused 14 downed powerlines in or near the closed East Bay hill area parks. Sustained winds of 21-45 mph were measured in higher elevations with gusts at Mount Diablo State Park reaching 94 mph mid-slope at 1,925-feet elevation.

Additional damage to the parks included a number of fallen trees and tree limbs which park staff are removing to clear roads and trails.

Over the weekend, Park District fire crews responded to several fires including a human-initiated bonfire at Crown Beach and a car fire ignited by an oil pan at Chabot staging area on Redwood Road. Park District firefighters also assisted Alameda County Fire in containing a vegetation fire at Eden Canyon Road near Castro Valley.

“The East Bay Regional Park District is following the NWS issuance of the Red Flag Warnings to be extra cautious, especially in the East Bay hills during these wind events,” said Park District Fire Chief Aileen Theile. “We want to protect people from falling trees or limbs. We apologize for the inconvenience to those who want to access these hill area parks, but the public’s safety is our priority.”

Additional information is available at www.ebparks.org.

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East Bay regional parks & trails closed for extreme winds by: Bay City News Posted: Oct 26, 2020 / 05:36 AM PDT / Updated: Oct 26, 2020 / 05:36 AM PDT

(BCN) — Because of increased fire risk because of extreme winds, the East Bay Municipal Utility District is closing Lafayette and San Pablo Reservoir Recreation Areas, as well as East Bay trails in its watershed, on Monday.

The closure was also in effect Sunday.

EBMUD has deployed additional patrol rangers and is working with its partner, East Bay Regional Park District, to post signs and close trail and recreation area entrances.

Separately, several parks operated by the East Bay Regional Park District are expected to remain closed Monday because of the same concerns about fire danger.

Parks that will remain closed Monday include

• Anthony Chabot • Claremont Canyon • Huckleberry • Lake Chabot • Leona Canyon • Redwood • Roberts • Sibley • Tilden • Wildcat Canyon • Kennedy Grove

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Park It: East Bay open spaces far from out of the woods this fire season Many parks still closed, district rangers and firefighters on high alert; visitors must use common sense By NED MACKAY | East Bay Regional Park District PUBLISHED: October 25, 2020 at 5:00 a.m. | UPDATED: October 26, 2020 at 5:48 a.m.

Spot fires caused by a severe lightning storm in the predawn hours of Aug. 16 burn Aug. 17 on a hillside along Marsh Creek Road in Brentwood, in what would later become part of the SCU Lightning Complex Fire that included Round Valley and Morgan Territory regional preserves. With California still in the midst of a dangerous fire season, Round Valley, Morgan Territory and other open spaces in the East Bay Regional Park District remain closed in late October. Until the arrival of winter rains, we are still in the midst of a dangerous fire season. The SCU Lightning Complex Fire, which burned almost 400,000 acres, impacted five parks in the East Bay Regional Park District: Round Valley, Morgan Territory, Del Valle, Sunol Wilderness and Ohlone Wilderness. All told, some 6,000 acres of regional parkland burned. Fortunately, no major park district structures were affected, and there were no injuries. As of late October, four of the five parks remain closed, though of course the situation could change. Del Valle has reopened on a limited basis. Its west side is closed, camping is limited to 50% capacity, and there’s no swimming. Other regional parks that remain closed are Ardenwood Historic Farm in Fremont, Bay Point Regional Shoreline (for construction) and Little Hills Picnic Ranch in San Ramon. Although all facilities are closed at Castle Rock in Walnut Creek, you can walk through the park to access trails at Diablo Foothills Regional Park. Park district rangers and firefighters are on high alert. And the public can help with the fire prevention effort by being alert as well, and following these common- sense rules below.

• Smoking is prohibited in the regional parks. This includes vaping. • Be aware of Red Flag Warnings, fire danger levels and park fire safety rules. Cooperate with any posted or announced safety rules. • If you see a fire in a park, call 9-1-1 immediately. If possible, report the fire’s location, size, direction of burn and whether any buildings are in the path. But don’t delay; leave immediately. Your personal safety is of paramount importance. • Be aware of your surroundings and your location. This is always a good idea, whether it’s fire season or not. • During a fire or any other emergency, cooperate with all instructions from firefighters, police and park staff.

209 For its part, the park district maintains a professionally trained fire department with 16 full-time firefighters and more than 34 on-call firefighters who have other district jobs but are trained and available when needed. In the event of fire, the district’s two helicopters provide aerial observation to guide ground crews. The helicopters are equipped with Bambi buckets to drop fire on waters.

The district helps to reduce fire fuels by having cattle, goats and sheep graze about 65% of the parklands throughout the year. Among other places, the animals graze selectively on a fuel break that extends for about 30 miles through the Oakland-Berkeley hills. It’s a zone between the parklands and adjacent residential neighborhoods designed to slow the advance of fire and create a space where firefighters can make a stand.

An eight-member fuel reduction crew works year-round to improve fire safety by clearing brush, trimming trees, and carrying out prescribed, controlled burning when weather conditions permit. Circumstances can change rapidly. So for up-to-date information about fire conditions, red flag warnings and any park closures, visit the park district website at ebparks.org. The information is right at the top of every website page.

Reminders: And of course, when you’re out in the parks, don’t forget about social distancing of at least 6 feet. Bring along a mask to wear when social distancing is difficult at gates and on narrow trails. And please pick up after your dog. Deposit the dog waste bags in trash receptacles. Don’t leave them trailside for others to pick up. Everyone’s cooperation is appreciated. If we all work together, we’ll get back to a more normal mode of operation as soon as the pandemic status and health regulations make it possible.

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Several East Bay parks closed Sunday due to wildfire risk

By Eli Walsh Published October 24 OAKLAND, Calif. - Several public parks in the East Bay hills will be closed Sunday in anticipation of high winds, low humidity and dry vegetation that will combine to pose a significant fire risk, the East Bay Regional Parks District said Friday.

The closures include Anthony Chabot Regional Park, Claremont Canyon Regional Preserve, Huckleberry Botanic Regional Preserve, Kennedy Grove Regional Recreation Area, Lake Chabot Regional Park, Leona Canyon Open Space Regional Preserve, Reinhardt Redwood Regional Park, Roberts Regional Recreation Area, Sibley Volcanic Regional Preserve, Tilden Regional Park and Wildcat Canyon Regional Park.

The parks will be closed from Sunday through Monday due to the increased chance of fires, according to the Parks District.

Much of the Bay Area is under a fire weather watch from the National Weather Service, spanning Sunday morning through Tuesday morning. In some mountainous parts of the BayArea, wind gusts could reach as high as 70 mph, forecasters said.

Parks District Fire Department and Cal Fire officials will staff multiple affected parks. People found trespassing in the closed parks will be subject to a fine or arrest.

Up-to-date information on the park closures can be found at ebparks.org.

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UPDATE: Red Flag Warning In Bay Area Starts Sunday; Strongest Winds Of Year Forecast

By Wilson Walker October 23, 2020 at 6:32 pm

OAKLAND (CBS SF) — The National Weather Service on Friday upgraded a declared Fire Weather Watch to a Red Flag Warning for the East Bay Hills and valleys, the North Bay Mountains and Santa Cruz Mountains starting Sunday morning.

Experts are predicting some of the strongest winds of the year so far on Sunday, making any fire during two days of the warning potentially catastrophic.

The warning, which will last from 11 a.m. Sunday to 11 a.m. Tuesday, was issued in anticipation of low humidity and winds between 25 mph and 35 mph, as well as gusts of up to 60 mph. In some mountainous parts of the Bay Area, wind gusts could reach as high as 70 mph, forecasters said.

The warning of high winds and fire danger has become a familiar one to residents in the North Bay.

It was the relentless wind that drove fires up and down hillsides and across valley floors when the horrific Wine Country Wildfires broke out in one terrifying night three years ago.

“Yeah, there was a lot of wind damage that was occurring that night in 2017, before the Tubbs Fire even moved into Santa Rosa,” remembered Paul Lowenthal of Cal Fire.

Everyone was at the mercy of the weather those first few hours. Things could have been much worse had firefighters not gotten some help just before sunrise.

“We were fortunate in 2017 that those winds did die off that morning,” Lowenthal said. “Had they not, it probably would have been a much more devastating and destructive fire.”

Not only has that fire changed the landscape, it has changed the way people living in Wine Country respond to forecasts like the one issued Friday.

“I get ready for it,” said Laura Carr. “Because I am so grateful that we get these forecasts. We did not get them those first fires and people were devastated and had to run for their lives.”

“A number of differences and changes have been made since 2017,” Lowenthal explained. “We have learned a lot from that event. Nobody wants to go through an event as catastrophic as that, but from that a lot of lessons were learned and improvements have been made.”

212 It was trial by fire in 2017, a chaotic race to escape multiple wind-driven counties across the North Bay. But three years and several fires later, people living in the North Bay are seeing the benefits of the lessons learned.

“We saw them in the Kincaid Fire, the Walbridge, and LNU Fires,” Lowenthal said. “But really most notably was during the Glass Fire. During the Glass Fire, when you look at the threat to the highly populated areas like that, the tools that we were able to use — from a network of cameras that we used to monitor the situation, and our ability to alert more of our community members than we could have our past — that led to the saving of a lot of homes. A lot of the changes and improvements definitely went to do a play.”

Just as official emergency preparation has changed in the North Bay, so has just about everyone’s readiness for the kind of weather expected Sunday.

“I’m packed,” Carr said. “I have my camping gear in my husband’s truck. We have the pets, we have our crates ready. We just get ready. I choose to live in Sonoma County, so I pack.”

A High Wind Watch has also been declared for all Bay Area counties and Santa Cruz County from 4 p.m. Sunday through Monday at 10 a.m. High winds may blow down trees and power lines, according to the weather service, with the potential for widespread power outages.

Due to the expected high winds, PG&E said Friday that it will shut off power across Northern California in areas impacted by the fire weather watch.

The latest PSPS that will start Sunday afternoon and last until Wednesday morning will affect residents in 38 counties across northern and central California including Alameda, Contra Costa, Marin, Napa, San Mateo, Santa Clara, Solano and Sonoma. San Francisco is the only Bay Area county that will not be impacted by the PSPS.

PG&E on Friday evening released updated estimates on how many customers would be effected by Sunday’s PSPS:

Alameda County: 39,401 Contra Costa County: 20,148 Marin County: 19,626 Napa County: 15,598 San Mateo County: 4,458 Santa Clara County: 4,770 Solano County: 1,606 Sonoma County: 38,119

A total of nearly 144,000 customers will be losing power between Sunday and Wednesday, according to PG&E’s latest estimates.

213 Residents in the area are advised to plan ahead by preparing an emergency kit, ensuring they have flashlights and extra batteries and storing water and non-perishable foods.

Earlier Friday, the East Bay Regional Park District announced the closure of several parks on Sunday and Monday due to expected very strong winds and high fire danger at the start of next week.

Officials said they plan to close 11 parks early next week ahead of what they called a “20-year wind event.” Along with the strong winds, which can cause falling trees and branches, low humidity and dry elevation raises the risk of wildfires.

Park closures include: • Anthony Chabot Regional Park (including Anthony Chabot campground) • Claremont Canyon Regional Preserve • Huckleberry Botanic Regional Preserve • Kennedy Grove Regional Recreation Area • Lake Chabot Regional Park • Leona Canyon Open Space Regional Preserve • Reinhardt Redwood Regional Park • Roberts Regional Recreation Area • Sibley Volcanic Regional Preserve • Tilden Regional Park • Wildcat Canyon Regional Park (including Alvarado Park)

Officials said anyone entering the parks will be subject to citation or arrest.

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