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Board Meetings A MEETING OF THE BROADS (2006) INTERNAL DRAINAGE BOARD WAS HELD AT THE SUTTON STAITHE HOTEL, SUTTON, STALHAM, NORFOLK ON MONDAY 27 JANUARY 2014 AT 10.00 AM. Elected Members Appointed Members * H J Alston Broadland D C * L E Baugh * A Mallett * J Burton B McGilvray * R Buxton * J Pettman * H G Cator OBE * Mrs B Rix * J W Chapman * N Shaw * S G Daniels D Ward * J Deane * G D Gay North Norfolk D C * M Harris Mrs A M Fitch-Tillett * K Hart * Mrs P Grove-Jones I Robinson B Jarvis * F Sharman * W Northam M Smart * R C Price T P Strudwick * R Shepherd J G Tallowin N Smith * E Wharton * R Stevens * J W K Withers * S D Wright Great Yarmouth B C P Hacon J Holmes J Shrimplin * L Sutton T Wainwright * Mrs S Weymouth * Present (67%) Mr H G Cator in the Chair In attendance: Mr P J Camamile (Chief Executive), Mr A Goodwin (District Engineer/Health & Safety Officer), Mr A Goose (Operations Manager), Mr G Bloomfield (Catchment Officer), Miss C Laburn (Technical & Environmental Assistant) and Mrs M Creasy (minutes) ID Broads (2006) IDB, Minute Action 01/14 APOLOGIES 01/14/01 Apologies for absence were received on behalf of Messrs P Hacon, J Holmes, B Jarvis, B McGilvray, I Robinson, J Shrimplin, M Smart, N Smith, T Strudwick, J Tallowin, T Wainwright, D Ward and Mrs A 1 ID Broads (2006) IDB, Minute Action Fitch-Tillett. 02/14 REMEMBRANCE 02/14/01 Members stood in silence in remembrance of Mr John Buxton who had recently passed away. The Chairman, on behalf of the Board sent sincere thoughts and best wishes to Mr J Buxton’s family and paid tribute to his contribution to drainage in the Broads. 03/14 WELCOME AND INTRODUCTIONS 03/14/01 The Chairman welcomed Mr L Sutton and Mrs S Weymouth, Great Yarmouth Borough Council appointed members to the Board. 04/14 DECLARATIONS OF INTEREST 04/14/01 Members considered Mrs S Weymouth’s comment that she had been advised by the Chairman of Somerton Parish Council that as a member of the local Conservative Association, an organisation that received payments from Somerton Parish Council, she would be unable to have any input in discussions at the Broads (2006) IDB meetings as this could be seen as a conflict of interest. 04/14/02 The Board’s Chairman reiterated that all appointed members sitting on the Broads (2006) IDB, or indeed any IDB, did so as representatives of the urban ratepayer and were therefore able to legitimately participate in Board meetings. IDBs are not political bodies and members were not on the Board as representatives of any political party and as such there was no conflict of interest in regard to Mrs Weymouth’s membership of the Conservative Association or its relationship with Somerton Parish Council. RESOLVED that this be noted. 05/14 MINUTES OF THE LAST BOARD MEETING 05/14/01 The minutes of the last Board meeting held on 21 October 2013 were approved and signed as a true record. 06/14 MATTERS ARISING FROM THE MINUTES 06/14/01 Land Registration (67/13/01) The Chief Executive reported that Mr M Falcon was now working on the Land Registration exercise but this was taking considerably longer than originally anticipated. RESOLVED that this be noted. 2 ID Broads (2006) IDB, Minute Action 06/14/02 Decommissioned Pumping Station, Horning Hall (67/13/03) The Chief Executive reported that the sale of the decommissioned pumping station at Horning Hall would be concluded shortly. The Board’s solicitor was currently awaiting the return of signed paperwork from the purchaser’s solicitor. RESOLVED that this be noted. 07/14 OPERATIONS REPORT 07/14/01 The Operations Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom: 07/14/02 Buckenham Pumping Station (A2) The District Engineer reported that the Board’s insurer had agreed to meet the full costs, (less excess), of the repair to the pump failure at Buckenham pumping station and the pump was expected to be back in service by the end of February 2014. RESOLVED that this be noted. 07/14/03 Capital Works (A5) Potter Heigham, St Benet’s, Buckenham & Seven Mile – Grant Aid Mr S G Daniels declared an interest at this point in respect of his status as trustee of the Windmills Trust and the £5k grant-aided contribution from the Board made to the Windmills Trust in lieu of the Boards’ many years’ rent free use of Cadge’s Mill at Seven Mile. Mr Daniels recorded his thanks on behalf of the Windmills Trust for this contribution. RESOLVED that this be noted. 07/14/04 The District Engineer reported that the grant aid, as detailed in his report for capital works at Potter Heigham, St Benet’s and Buckenham/Seven Mile, had all been received from the EA and the works scheduled. RESOLVED that this be noted. 07/14/05 Capital Works (A5) Mautby Pumping Station Improvements The District Engineer reported that improvement works were ongoing, (funded by the Caister housing development contributions). Potential additional development contributions from NCC in respect of a proposed extension to Caister waste site would also be allocated to the Mautby improvement. 07/14/06 An application for grant aid to cover the additional≈ £25k costs incurred as a result of the poor ground conditions on the Stokesby culvert scheme had been submitted to the EA for consideration. RESOLVED that this be noted. 3 ID Broads (2006) IDB, Minute Action 07/14/07 Operational Matters (A6) Somerton Water Management Review The District Engineer reported that the Somerton Water AWG Management Review consultation was complete. The draft report would be circulated for comment to all concerned in due course. RESOLVED that this be noted. 07/14/08 Tidal Surge 5/6 December 2013 Members noted that the Broads area was reasonably resistant to the tidal surge, due in part to the BESL tidal bank improvements. Thanks to the IDB officers were recorded from the Deputy CEO of Broadland District Council and also from Board member Mr J Deane for the Operation Manager’s swift response. RESOLVED that this be noted. 07/14/09 Complaints The District Engineer reported that a neighbours’ dispute in Hickling centred on the ownership and maintenance of a private drain that was not the Board’s responsibility, although one of the neighbours involved considered that the Board should honour the alleged promises made by a now deceased member of the predecessor Smallburgh IDB, in respect of this drain. 07/14/10 It was considered and agreed that the Broads (2006) IDB was not responsible for this privately maintained drain. RESOLVED that this be noted. 08/14 PLANNING REPORT 08/14/01 The Planning Report was considered in detail and approved, (a copy of which is filed in the Report Book). Arising therefrom: 08/14/02 The District Engineer reported the absence of any Land Drainage Byelaw Consent applications during this reporting period and asked members to inform him if they became aware of any developments in the district that would require land drainage byelaw consent. RESOLVED that this be noted. 09/14 HEALTH AND SAFETY REPORT 09/14/01 The Health and Safety Report was considered in detail and approved, (a copy of which is filed in the Report Book). There were no matters arising. 10/14 CATCHMENT OFFICER’S REPORT 10/14/01 The Catchment Officer’s Report detailing the status of the Water 4 ID Broads (2006) IDB, Minute Action Level Management Plans (WLMPs) was considered in detail and approved, (a copy of which is filed in the Report Book). Arising therefrom: 10/14/02 Halvergate Marshes WLMP The Catchment Officer reported he had agreed with EA Fisheries team that eel monitoring would commence from May 2014 on eels passing to/from the system through the Stracey Intake. A Project Appraisal Report (PAR) combining the funding application for the five scoping studies for the Halvergate scheme was about to be submitted. RESOLVED that this be noted. 10/14/03 Brograve: Hempstead Marshes Trial Members considered the Catchment Officer’s proposal to instruct OTT Hydrometry Ltd to install telemetry equipment at Hempstead Marshes for monitoring and collection of data for the Hempstead Marshes trial, at a capital cost of £15k and estimated maintenance costs of £10k per annum for the remaining 3-year period of the trial. It was agreed and thereby RESOLVED to approve the use of OTT Hydrometry Ltd and to seek 100% EA grant aid for the cost of installation and maintenance for the duration of the trial. 10/14/04 Tidal Surge 5/6 December 2013 The Catchment Officer reported on the response provided by Broads (2006) and Norfolk Rivers IDB officers on a rechargeable basis to assist East Suffolk IDB in the repair of breaches in the sea wall following the tidal surge affecting the Rivers Orwell, Deben and Alde & Ore estuary. RESOLVED that this be noted. 11/14 ENVIRONMENTAL REPORT 11/14/01 The Environmental Report was considered in detail and approved, (a copy of which is filed in the Report Book). Arising therefrom: 11/14/02 Standard Maintenance Operations (SMO) The Technical and Environmental Assistant reported that she and CL Board officers were currently reviewing the Board’s SMO in line with the WFD and this would be brought to the next meeting for the Board’s consideration and approval. RESOLVED that this be noted. 11/14/03 Assent for national and international designated sites in Broadland – Part 1 The Technical and Environmental Assistant was working with the Operations Manager to obtain a further five-year assent period effective 2014 – 2019 from NE permitting maintenance works across the designated sites in Broadland.
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