Published by the Society of American Archivists

July/August 2011 3 Sound Recordings 10 Kids and 14 Contributors Make www.archivists.org and Copyright Collections a Difference!

July/August 2011

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Triangle Factory Fire Archiving Campus Sweet Home Chicago 100 Years Later Protests Gear up for ARCHIVES 360° in the Windy City, August 22–27! Repository tours, All-Attendee The Kheel Center illustrates how archivists can Today’s media poses new opportunities, and reception details, 75th Anniversary Track work with individuals to create resources that obstacles, for archivists seeking to document features, and more. educate about historical events. campus and student protests. Cheryl Beredo Kate Donovan Jarvis Features Columns 2 President’s Message 3 What’s That You Say? DAS: SAA’s New Digital Archives Moving Pre-1972 Sound Recordings under Federal Specialist Program Copyright Protection 18 Mark Greene From the U.S. Archivist Making Access Easier at the NARA 6 Documenting Captured 28 From the Executive Director Records from Terrorist Building a Foundation Organizations Departments Morgan R. Davis 19 News Briefs 10 “Did You Fight in the 20 SAA Council Update Civil War?” Introducing Special Collections to K-12 Students 22 Around SAA Marc Brodsky, Kira Dietz, and Carolyn Meier 23 Someone You Should Know Beth Heller 14 Contributors Make a Difference! 24 Kudos and In Memoriam 26 Call for Proposals: 2012 SAA 16 Certified Archivist: Annual Meeting More Than a Credential 27 Photo-Op Cheryl Oestreicher and Wesley Chenault South Carolina Century Farms Program

COVER PHOTO Top Left Image: Mourners from the Ladies Waist and Dressmakers Union Local 25 and Beach bound! Chicago’s Oak Street Beach continues to refresh the United Hebrew Trades of New York March in the streets after the Triangle Fire, 1971. city residents and tourists on hot summer days. SAA’s 75th Top Middle Image: Seven students were arrested at Emory University in Atlanta after Anniversary Annual Meeting, August 22–27, is being held about a staging a series of sit-ins, rallies, and other protests to their institutions’ involvement mile south of the beach and promises to provide a refreshing mix with the multinational food services corporation Sodexo. of educational sessions, tours, receptions, and celebratory Top Right Image: Find yourself on Chicago’s Riverwalk this August 22–27 during ARCHIVES 360°. The Hyatt Regency (host hotel) is steps from the Chicago River and activities. Photographed by Kaufmann and Fabry. University of miles of attractions, like the Architectural Boat cruise pictured in this snapshot. Illinois at Chicago Library. Oak Street Beach, ca. 1946.

ARCHIVAL OUTLOOK 1 President’s message Helen Tibbo University of North Carolina at Chapel Hill [email protected]

DAS—SAA’s New Digital Archives Specialist Program

As my presidency draws to a close, I’m skills needed to transform one’s institution Archivists’ busy work schedules will be pleased to announce some very good news. into a full-fledged digital archives. Some accommodated with no-travel webinars In May, the SAA Council approved creation current SAA workshops and Web seminars and half-day to two-day face-to-face courses of a new Digital Archives Specialist (DAS) are right on target with the new curriculum delivered around the country. Program that we believe will go a long way and will be folded into it; others will be toward addressing archivists’ capacity to “tweaked”; and 12 newly developed courses I’m especially grateful to the experts whom work with born-digital records. DAS also will complete the curriculum. I appointed to work with me on the Digital achieves one of the technology objectives Archives Continuing Education Task Force, in SAA’s strategic plan. Participants who complete specific which developed the program details: requirements may choose to earn a Digital Geof Huth (chair), of the New York State The program consists of two parts: the DAS Archives Specialist (DAS) certificate. Archives; Jackie Esposito, of Penn State Curriculum and the DAS Certificate Program. The certificate validates students’ knowledge University; Mahnaz Ghaznavi, of Loyola of technical standards and core archival Marymount University; and David Kay, The structured curriculum features activities as they relate to digital archives. of Little Airplane Productions. Solveig De four tiers of study. Foundational courses The DAS certificate holder will have evidence Sutter provided outstanding (and patient!) address the essential skills needed by of achievement in understanding how to staff support. To complete our work, we practitioners (i.e., archivists working directly work with digital archives. Watch the SAA met once in person, held several conference with electronic records). Tactical and Strategic website for details as the certificate program calls, sought input from 16 sections and courses, intended primarily for managers, is rolled out. roundtables, and vetted the draft plan with focus on the skills needed to make the Education Committee. significant changes within an organization The target audience(s) for the new so that the archivist can develop a digital program? Designed to provide working Built on the foundation of archival archives and work “seriously” on managing archivists with the knowledge and skills principles, the DAS Program will evolve as electronic records. Tools and Services courses needed to manage and curate born-digital new technologies emerge and repositories focus on specific software products and records, the program will supplement rather change. We believe the program will help other aids. Transformational courses, directed than compete with today’s technology- propel the archives community forward primarily to administrators, address the infused graduate archival education. for years to come.

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2 ARCHIVAL OUTLOOK July/August 2011 What’s That You Say? Moving Pre-1972 Sound Recordings under Federal Copyright Protection Mark Greene, American Heritage Center, University of Wyoming, and Member, SAA Intellectual Property Working Group

Under current law, sound recordings preservation of such The Recording Industry made prior to 1972 are exempt from U.S. sound recordings, Association of America copyright law, and instead are governed by the effect on public and American Association state statutes that offer few provisions for access to those of Independent Music, preservation or public access. recordings, and the however, submitted a economic impact of joint statement opposing In May 2008, Tim Brooks, chair of the federal coverage on federalization of copyright Copyright and Fair Use Committee of the rights holders, and to for pre-1972 recordings. Association for Recorded Sound Collections examine the means The IPWG prepared a (ARSC), requested that SAA support its for accomplishing such rebuttal to the RIAA, efforts to insert an amendment into a coverage. which was transmitted federal Orphan Works bill to commission to SAA President Helen a study on the status of pre-1972 sound In November 2010, the Tibbo and Executive recordings. ARSC’s main goal was to, “Place Copyright Office placed Director Nancy Beaumont pre-1972 U.S. recordings under a single, a Federal Register notice on March 17, 2011 (and due understandable national law by repealing calling for comments by in D.C. by April 13). This conveys section 301(c) of Title 17, U.S. Code.” The January 31, 2011. The IPWG the flavor of SAA’s response ARSC “recommendations” detailed why drafted comments for SAA to to RIAA: such a repeal was important: send to the Copyright Office after seeking suggestions from several RIAA’s opposition to the preemption • Repealing 301(c) would ensure a single, SAA units with a stake in the legal of state protection by Federal understandable and rational national code status of sound recordings: Recorded copyright law appears to be based in for recordings, as . . . for other creative work. Sound, Oral History, Native American several misunderstandings. . . . First, the • The multiple state laws are difficult to find Archives, Manuscript Repositories, RIAA, while noting that the preservation of sound recordings is “a worthy goal,” and interpret. Performing Arts, and Preservation sections argues that “the means by which this goal is • Few, if any, state laws include explicit and roundtables. Appropriate revisions achieved should be left to the marketplace.” provisions for [fair use, preservation, or] were incorporated into IPWG’s final draft. However, there is no marketplace in which non-profit, educational use of pre-1972 the preservation of sound recordings is the sound recordings. The SAA Executive Committee approved primary goal. . . . That there is no primary • In the Internet era, prohibitions by one IPWG’s statement without changes on “marketplace” for preservation is evidenced January 19, 2011. (Visit www.copyright. in the past by wholesale bulldozing of state may effectively be imposed on all master recordings, the recycling of . . . gov/docs/sound/comments/initial.) The states, due to the difficulty of policing copies . . . to capture their silver content, the location of Internet access. introduction to SAA’s position paper gives and the reuse of magnetic recordings in • The vast majority of recordings were and a good idea of the document’s overall tenor: order to avoid having to purchase new tapes. are produced for interstate, not local, According to a 2005 survey, American commerce and are appropriately the cultural institutions house over 46 million subject of federal regulation. recorded sound artifacts. . . . Most of these Advocacy in Action are unpublished. In content they reflect the variety of archival repositories in the This effort to bring pre-1972 sound SAA’s Support of ARSC U.S. . . . recordings under federal copyright statute With input from the SAA Intellectual The recordings exist in a wide variety of exemplifies SAA’s continuing advocacy Property Working Group, SAA’s Executive physical formats and in many different on behalf of its members, work entailing conditions, but all will eventually require collaboration with an external organization Committee agreed to support ARSC’s preservation intervention because of position. In August 2008, the American the fragility of the media on which they (ARSC), and cooperation among several SAA Library Association signed on to ARSCs are contained. Preservation of sound units. SAA will seek additional opportunities efforts as well and ARSC succeeded in recordings, therefore, should be a shared for such alliances in the months and years national priority. . . . Congress and the getting a Copyright Office study of pre- to come. For more on the legal complexities Copyright Office need to remove any legal 1972 sound recordings included in the impediments that may discourage libraries surrounding the use of pre-1972 sound Omnibus spending bill. The study was to and archives from preserving sound recordings, visit www.clir.org/pubs/abstract/ cover the effect of federal coverage on the recordings. pub148abst.html.

July/August 2011 ARCHIVAL OUTLOOK 3 Triangle Factory Fire 100 Years Later Collaboration Ignites Re-launch of Website

Cheryl Beredo, Kheel Center for Labor-Management Documentation and Archives and Martin P. Catherwood Library, Cornell University

A fire at the Triangle Shirtwaist Factory in New York City claimed the lives of 146 workers in 1911. Many of the victims were young immigrant women, and the public outrage that followed the tragedy galvanized efforts to organize workers and enforce workplace safety regulations. The 100-year- old fire continues to attract the interest of many.

To observe the centennial of one of the most devastating U.S. workplace disasters, the Kheel Center for Labor-Management Documentation and Archives at Cornell University’s ILR School launched a revised version of its website on what has come to be known simply as the “Triangle Fire.”

The creation, maintenance, and expansion of the Triangle Fire site illustrates how archivists can work with students, designers, scholars, and the public to create resources that resonate with researchers and Picture of devastation: Interior view of the tenth-floor work area in the Asch Building after the Triangle Fire. educate the public about major events in American history. The fire was a tragic reminder of the officials collaborated on an unprecedented The Fire and Its Legacies hazardous workplace conditions in the city’s scale to improve workplace conditions. They growing women’s apparel manufacturing built on the momentum of major industry At the beginning of the 20th century, the industry. It signaled strikes in 1909 and Triangle Waist Company was a successful the dangers of The creation, maintenance, 1910, as well as manufacturer of women’s shirtwaists, poorly enforced fire the public outrage occupying the top three floors of the Asch codes and building and expansion of the at the deaths of Building and employing about 500 workers. regulations. In Triangle Fire site illustrates young women and When the fire broke out on March 25, its aftermath, the subsequent delayed notice of the blaze to workers on unionists from the how archivists can work with acquittal of Triangle the 9th floor, locked exit doors, a crumbling Women’s Trade students, designers, scholars, Waist Company fire escape, and inadequate firefighting Union League and and the public to create owners Max Blanck equipment made escape difficult for some the International and Isaac Harris of workers and impossible for others. Many Ladies’ Garment resources that resonate with any wrongdoing. died on the factory floor; others on the Workers’ Union researchers and educate the Thousands of New collapsed fire escape; and still others from (ILGWU), civil Yorkers watched the their jump from the factory windows to the reformers, and public about major events in funeral procession sidewalks below. government American history. and participated in

4 ARCHIVAL OUTLOOK July/August 2011 the official day of mourning designated by the ILGWU. How the Website Came To Be

The Triangle Fire site was inspired by, and a response to, a steady flow of requests for information on the fire that the Kheel Center received from middle and high school students. The platform would provide a good way to get valuable information to a wider audience, reduce the repetition of answering the same questions, and provide the impetus for a multimedia undergraduate student project. The original Triangle Fire website was launched in 1998.

The online guest book suggested that the website had an even broader audience, including not just students but teachers, professionals in occupational and fire safety, and American history enthusiasts. Three years after its original launch, the Triangle Fire website was redesigned and re-launched by ILR School Web designers Linda Fisher and David Demello.

The site is a well-known resource, registering nearly 30 million hits in 2010. Its popularity and visibility led to offers of primary sources (such as the lantern slides, found in an attic by someone who did not know what Up in a blaze: Fire fighters struggle to extinguish the burning Asch Building. Fire-quenching sprinkler they were). Through the years, the public systems were considered too costly by many factory owners and were not installed in the Asch Building. has offered much information and material Still, the fire was quickly controlled and was put out in a little over half an hour. on victims and survivors, helping us gather more primary sources and provide a more Triangle Fire Centennial Asch Building, and a list of all 146 victims accurate picture of the event. It’s grown to compiled by the independent historian The website highlights a variety of original be a true “interactive” site—a collaboration Michael Hirsch. documents from the fire, including between archives and the public. testimonies, newspaper reports, trial The archives documenting the Triangle Fire transcripts, oral are wide-ranging, and so are the people histories, and who use them. The guestbook illustrates photographs. Also the many reasons why people use the site. included are such Documentaries aired on the Triangle Fire on secondary materials PBS and HBO this year, as well as references as a bibliography in local, regional, and national newspapers, of selected sources have increased website traffic. on sweatshops and the Triangle Looking Ahead Fire, a model of This collaboration led to the Kheel Center’s the 9th floor of the designation as the repository for the records on Triangle Fire centennial events. A goal Paying homage: is to collaborate with teachers to develop Josephine Nicolosi, a a lesson plan or two around the primary Triangle fire survivor, sources and make such material available with fire fighters online. By expanding and presenting and others near the primary and secondary sources online and memorial plaque during the 60th anniversary supporting in-depth research on the fire, commemoration of the the legacy of this tragedy continues into a Triangle Fire, March 1971. second century.

July/August 2011 ARCHIVAL OUTLOOK 5 Documenting Captured Records from Terrorist Organizations

Morgan R. Davis, University of Kansas

During the 2003 invasion of Iraq, American that building and there were a lot of Caught on tape. Audio recordings of Saddam Hussein are part forces captured 43,000 boxes of government desks in that building.” of the Collections at the Conflict Records Research Center at documents and thousands of hours of National Defense University in Washington, D.C. previously unknown audio recordings. This Although the methods of capture landmark research collection at National may draw gasps from archivists, destruction. Documents and recordings Defense University was the topic of the the importance of seizing records during were digitized at that point and stored in 2011 Dole Institute Archive Visiting periods of conflict is obvious. Palkki made a a secure governmental database. Fellowship at the University of Kansas. comparison to recent events in Egypt, where a mysterious fire at the Interior Ministry In 2006, under pressure from congressional Records documenting the regime of Saddam building is widely speculated to have been Republicans who believed document analysis Hussein in Iraq and records from Afghanistan set to destroy files of was proceeding too slowly, the Bush administration documenting Al-Qaeda and related organi- the secret police. Although the methods zations are housed at the Collections at the authorized the release Conflict Records Research Center (CRRC). “The Egyptian of capture may draw of 11,000 records to the Of particular note are audio recordings of people in the street gasps from archivists, public through a website high–level meetings among Saddam Hussein are furious because called “Operation Iraqi Freedom Document and his generals and advisors. they heard about the importance of the destruction of seizing records during Portal.” Although the Records Treatment records,” Palkki says. online documents were “So you can see right periods of conflict subject to a triage review process, which included Visiting Fellow David Palkki, deputy away, the same thing is obvious. has happened in Iraq. a quick examination director of the CRRC, explained how the by Arabic linguists (the material came into U.S. possession. Warning: When U.S. troops went into the Ministry of Defense there specifics of the review process remain Graphic mishandling of documents may be classified), it was discovered that they were a couple of floors worth of documents disturbing to archivists. “Often you’ll have included documents on the fabrications of that were fire bombed, and the Iraqis didn’t a 21- or 22-year-old GI over there collecting nuclear devices. The document portal was shut want the coalition troops to get them. I the stuff and putting it all in the back of a down after less than a year of being online. truck,” says Palkki. “So things aren’t done think it was really important at the time for ideally the way archivists or historians U.S. troops to get these records out of Iraq to The scholarly value of these records beyond would want. There are a lot of unanswered preserve them so they won’t be destroyed.” national security interests was brought questions.” forward in 2008 by Secretary of Defense U.S. Transaction Robert Gates when he called for the creation Palkki related a second-hand account of of a research center that would make copies soldiers opening a safe full of documents Copies of documents and recordings were of captured materials available to the public. by dropping it off the top of a building. brought back to the United States for In a speech to the American Association In most instances there is less-than-ideal analysis by the CIA and other government of Universities, Gates said, “To date only documentation of context. He says, “You agencies. They looked for strategic and a small number of documents have been get recordings that say they came from a tactical information, including any exploited. Further research could yield building, but there were a lot of rooms in information relating to weapons of mass unprecedented insight into the workings of

6 ARCHIVAL OUTLOOK July/August 2011 dictatorial third-world regimes. We cannot Documenting authenticity is another part they announced that these 350 km long black fully realize the value of these resources of the review process at CRRC. Although clouds were obstructing their ability to fly sorties. unless we find some way of making them forged documents from Iraq do exist, they President Bush called the burning of the publicly available.” do not comprise a large portion of the oil wells a scorched-earth policy, and this captured records. The center works with was one of his justifications in ending Protecting the People document experts on suspected forgeries negotiations with Iraq. However, the and CRRC staff enters no known forgeries transcripts reveal something entirely The problem with making the documents into the database. different, according to Palkki. available online was already evident and remains one of the major challenges of the Another Perspective “Saddam, it turns out, actually pre-delegated CRRC. From its inception, the center put authority to burn the wells. He actually great care into protecting people who may Materials in the researcher database provide wasn’t even the one who issued the order at be mentioned in the records and preventing a perspective on events much different from the time. He gave the order to commanders, release of dangerous information. Categories what researchers are able to find in American apparently, to burn the oil wells not as a of screening criteria are used to determine declassified documents. On February 24, scorched-earth policy, but to create clouds of which records will be made available. For 1991, U.S. ground forces began the liberation smoke that would make it harder for coalition example, only those Iraqi records that of Kuwait, and there were three recordings planes to hit Iraqi targets,” Palkki says. were created prior to the 2003 invasion are made that day in the office of Saddam available; anything from the occupation Other recordings in the center indicate the Hussein in which the events unfold minute period is not accessible. mindset of Saddam Hussein and his opinions by minute. One section of the transcript of the United States. In an article in the The CRRC also screens for classified describes the burning of Kuwaiti oil wells: Journal of Diplomatic History, Palkki describes information and personally identifiable the Iraqi leader as paranoid, believing that Saddam Hussein: Does our artillery have information that could be potentially the United States was behind the Iranian enough range? harmful, such as the names of Kuwaiti revolution in the 1970s and, later, in the collaborators. The process is slow-going Sabir: Yes, it does, Sir. And today, the weather 1980s, believing that the United States was and is further hindered by the paucity of was on our side, thank God. They were not able trying to assassinate him. Arabic translators and the cost of translation to fly, the weather was so bad. Still other recordings show a different side services. (The researcher database at CRRC Saddam Hussein: What about the oil fields? of Saddam Hussein. Following the invasion makes English translations available to the Have we set them all on fire? of Kuwait, he called his advisors together public as well as digital copies of Arabic originals and audio files.) Sabir: Yes, Sir. They were set on fire. Yesterday Continued on page 25 >>

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2011-131-ArchOut-JulyAd.indd 1 6/6/11 10:27 AM July/August 2011 ARCHIVAL OUTLOOK 7 This past spring, students The protest at Emory in April 2011 at U.S. colleges and was notable, but not for its size. It was Hey universities staged a relatively modest in terms of participation series of sit-ins, rallies, and impact, despite the arrests. It was HO and other protests notable because it was part of a more of their institutions’ expansive movement against Sodexo, involvement with the involving students in the United States and Hey, multinational food Canada, that used digital media to organize services corporation supporters and document protest activity. HO Sodexo. At Emory The Emory students were a small piece of a University in Atlanta, seven much larger movement, one that not only students were arrested. As the unrest exemplifies the emergence of a broader and revolutions of the “Arab Spring” narrative regarding social and political and the labor protests in Madison, activism in the digital age, but also presents Archiving Campus Wisconsin, have demonstrated an excellent test case for how college and Protests in the clearly, current political and social university archivists can document dissent activists—especially college on campus in the 21st century. Digital Age students— are increasingly organizing and mobilizing their Little has been written about the ways in Kate Donovan Jarvis, supporters via the Internet, which college and university archivists Emory University mobile communications, and social might effectively document in this way. The networking sites. Emory University Archives determined that the Sodexo protests and subsequent student Archivists: Let’s rally together. Today’s Documenting Dissent media poses new opportunities—and arrests constituted a critical piece of its obstacles—for archivists seeking to history and endeavored to document it. The evolving demand is apparent. Archivists document campus and student protests. need to develop criteria on documenting Students take to the streets armed not dissent and protest that aid in identifying, Challenges for College and only with placards and bullhorns, but appraising, and capturing digital University Archivists with smartphones that allow them to content—including video, photography, communicate with each other and report on Internet, and social networking sites—to Emory’s protest began when a group of activities in real time, capturing both images accurately document campus protests and students, led by members of the group and video of the events as they unfold. demonstrations. Students and Workers in Solidarity

8 ARCHIVAL OUTLOOK July/August 2011 Staking ground. A small camp formed on Emory’s Under seige. Students’ arrest in the center of Rallying together. Members of the group Students quadrangle and lasted six days. Emory’s campus generated substantial attention and Workers in Solidarity held a protest meeting on from the Atlanta news media. April 20, 2010, at Emory’s Administration Building to bring attention to the institution’s contractual (SWS), staged a sit-in at the university’s archiving the events in real time enabled relationship with Sodexo. Administration Building in an effort the Emory Archives to capture the events to bring attention to and protest the as they unfolded. At the same time, the In the days and weeks following the institution’s contractual relationship with challenges of appraising websites, a large arrests, many faculty members expressed outrage at the way in which the protests Sodexo. Following their eviction from the volume of e-mails and text documents, and and arrests were handled by the university building later that day, the students set scores of digital photographs and hours administration. In order to capture the up a small camp within the university’s of video (some produced with camera faculty perspective, the Archives contacted quadrangle, where they pitched tents, phones and thus of relatively poor quality) faculty members who were supportive of the hung signs, and held small rallies. After presented an enormous challenge to the arrested students and initiated conversation six days, increasingly impatient university University Archives. with several of the faculty responsible for administrators demanded the immediate drafting an open letter to the university removal of the camp, citing the protestors’ Documentation in the president (signed by 188 faculty members). unauthorized use of campus property. Tents Digital Age The university archivist was surprised to and equipment were removed forcibly and learn that even though some of the faculty Emory University police arrested seven The cornerstone of the Archives’ efforts to had partially modeled their response on students, four from Emory and three from materials in the University Archives related local universities. document the Sodexo protests at Emory was Web archiving, because virtually all to Emory’s 1968-1969 black student protests, most did not consider their own the participants communicated primarily actions and the related documentation to Archivists need to develop via the Internet. The Emory University have any historical value. Documentation Library lacked an established program criteria on documenting of the administration’s role in the protests at the time of the events. To solve this dissent and protest that proved more straightforward for the problem, we utilized the open-source University Archives to capture. aid in identifying, offline browser utility HTTrack to capture appraising, and capturing websites we believed were relevant to the Establishing personal conversations with the protests, arrests, and ensuing campus-wide arrested students and other SWS members digital content. conversation. about archiving their materials was most challenging, but ultimately most rewarding. Throughout the protest, student activists Sites selected for crawling included those The university archivist e-mailed group employed a variety of media—including generated by students, including members members and received positive responses. websites, blogs, Facebook pages, and digital of the SWS group, SWS Facebook page, Subsequent in-person meetings revealed video and photography—to communicate student newspaper, and a website developed that the students were initially conflicted with their supporters and to document their by sympathetic Emory faculty members. about giving their materials to the Archives, sit-ins, rallies, chanting, camp-outs, and, Several of the university’s emory.edu and were particularly concerned that the eventually, their own arrests. The students’ domain sites were selected that captured Archives was aligned with the university administration and might misrepresent their arrest in the center of campus generated the official university perspective. These cause and their activism. Conversations substantial attention from the Atlanta news included the university president’s site, as ensued regarding the role and mission of the media as well as the university itself, with well as others with policies that outlined Archives, its commitment to preserving and much of the footage produced by the protest rules regarding public use of the quadrangle, respecting donors’ privacy, and the invaluable participants. Video of the arrests circulated the “Student Code of Conduct,” and the “Freedom of Expression” policy. After contributions made by the Archives in through the university community within a documenting the university’s campus culture few hours. identifying and appraising the sites, the Archives created a spreadsheet documenting and institutional memory. The students agreed to submit their materials. The digital dissemination, however, was site names, URLs, and crawl dates, somewhat ephemeral. Monitoring and frequency, and depth. Continued on page 25 >>

July/August 2011 ARCHIVAL OUTLOOK 9 “Did You Fight in the Civil War?” Introducing Special Collections to K-12 Students Marc Brodsky, Kira Dietz, and Carolyn Meier, University Libraries, Virginia Tech

Kids really do say the darndest things. This a quick reference interview, presentation Bigger was definitely better. Perhaps the was evident when Virginia Tech’s Newman of materials that had been selected earlier, most surprising instance occurred with a Library welcomed K–12 students to the and finding additional sources. Students middle schooler whose topic was listed as world of primary sources. were advised about the ways in which they “turbine engine.” She introduced herself by might approach these sources and how to asking, “Do you know anything about the The Special Collections Department has continue their research. Heinkel He-178?” What are they teaching hosted four groups of students within kids in school these days?! Apparently the the last two years. In January 2010, a first successful jet-powered aircraft was her nearby middle school teacher contacted Just as important was topic idea. She was so thrilled to look at instructional librarian Carolyn Meier. the time spent with sources, including annual issues of Aircraft Several students were engaged in the Engines of the World from the 1940s, that National History Day Program, and the each student, talking she came back the next week to do more teacher hoped the library at Virginia Tech and listening. research. could assist. Meier proposed an introduction to the general collection and suggested Although our project was largely that Special Collections, which was This, of course, was the fun part. It was impromptu, acquainting students from offering instructional programs within the an eye-opener for students to see Panama middle school with the archives was university, be involved. Canal photographs from the time of its indeed a success. Students left with notes, construction along with reminiscences of digital photographs, photocopies, and the She called Kira Dietz and Marc Brodsky, archivists at Special Collections, to devise a those who worked on the project, thanks to knowledge that they could come to Special plan. Two days prior to the students’ visit, the papers of Daniel a topic list arrived. The National History Wright, an engineer Day theme for the year was “Innovation in and Virginia Tech History: Impact and Change.” Of interest graduate who began to the impending visitors were the Panama working on the Canal, submarines, the hypodermic syringe, project in 1904. turbine engines, and the sewing machine. Just as important With 11 topics to be covered, Dietz and was the time spent Brodsky concluded that the consultations with each student, would have the same improvisational talking and listening. character as do many reference sessions. A student who was With modest goals, the archivists and interested in Tesla librarians could introduce the students to coils was delighted primary source research, show each student to see a 1914 several sources, encourage their work, and Scientific American have some fun. article—complete Student Scene with photographs— called, “A Huge Tesla Students came individually to Special Apparatus: A Coil Collections and their visits were spaced with a Seven-foot Archives 101. Marc Brodsky of Virginia Tech discusses the finer points of an Odd 30 minutes apart. The time permitted for Spark Gap.” Fellows uniform coat with an elementary school student.

10 ARCHIVAL OUTLOOK July/August 2011 Collections, work with original materials, Time references be taken seriously—all while enjoying also are a slippery themselves. We realized that we could, with concept for sixth- modest goals, extend our expertise and the graders. One reach of materials to a younger audience student asked in worthwhile ways. Given the almost Deitz, “Did you “Did You Fight in accidental nature of this first foray into fight in the Civil K–12 instruction, the opportunity would War?” Yikes! The not be our last. classic advice to know your audience The Second Time Around is still worth heeding. the Civil War?” Two months later, Special Collections hosted 50 sixth-graders who were studying Continued the Civil War. Breaking the larger group Outreach into two groups of 25, we put on display more than 40 items: handwritten letters A group of students and diaries, legal and business documents, cited as “Best photographs, scrapbooks, artifacts, sheet Readers” for their music, and other published materials. grade level, first Following a brief introduction to Special through seventh, Collections, archivists described the visited later in the materials while students were asked year. We simplified to move around, take a look, and ask our explanation of questions. Special Collections Materials from the Charles F. McKenna for the youngest, Collections (1861–1998) and Dickson asking, “How many Family Papers (1769-1924) drew interest. of you have ever The 1861 Tower rifled musket garnered lots written or received of attention, along with the 18th-century a letter?” One or bill of sale for “a Negro boy named Elijah.” two hands flew up. We talked about reading handwritten documents and viewed a letter written and “Sent an e-mail or signed by “R. E. Lee.” Students examined text to someone?” three pamphlets published between 1850 More hands. and 1862 on emancipation, the Dred Scott Of keen interest to students: A bill of sale of a young slave named Elijah from Joseph “Own something decision, and the fugitive slave laws. Dickson of Greenbrier Co. to John Edwards of Rockbridge Co., September 1796. that means a lot to you?” That got Others perused publications of military athletic and theater events, invitations to everyone involved. rosters seeking to verify some family dances, newspaper clippings, and poems. history. Sketches drawn in 1861 by a So we said, “If people 100 years from now These were items that any school student cavalryman competed for the group’s had things that belonged to you or that you would recognize, even though they were attention along with a hand-colored had written, they might be able to learn from a different era. photograph of two soldiers and a letter about you, your life, and the kind of world to a hospital steward that begins, “I have By the end of the year, we had offered in which you lived. That’s part of what we just received through your kindness the presentations to four distinct groups. painful intelligence of my son’s death.” It do.” It was an “aha” moment for the kids. Without a formal program, we now have ideas of what we can do for K–12 students was a group activity in which curiosity and A number of items were selected for their wonder were exhibited every bit as much as with a range of ages, skills, and objectives. visual qualities, including adventure books were the documents and artifacts. Although the thought of inviting circa 1900 with stamped and printed elementary, middle, and high school covers and a mail-order catalog from the However, the sessions were not without students to instructional sessions may, at incident. At one point with the first group, 1930s for little girls’ dresses, complete with first, sound daunting, our experience at Brodsky drew blank stares when describing color photographs, swatches of material, Virginia Tech’s Special Collections has been a daguerreotype in terms of shifting and prices of $5 or less. The big hit was a rewarding—and definitely worth repeating. positive and negative images. In an age scrapbook from a young man that included of digital photography, 11- and 12-year- memorabilia collected during the 1920s Who knows for sure, but some of olds are unfamiliar with the concept of a and 1930s. Much of it had to do with his these kids might actually grow up to be negative. high school days, and included tickets to archivists!

July/August 2011 ARCHIVAL OUTLOOK 11 SWEET HOME CHICAGO Highlights of ARCHIVES 360°

Rising temperatures, a scenic skyline, Repository and a whole lot of events packed into Tours six days—see what SAA has in store for ARCHIVES 360° attendees, August 22-27. Chicago-area SAA welcomes archives professionals to its archivists are home city for the premier event of the year opening their doors to meet, learn, and grow in the company of to ARCHIVES 360° archives professionals. Annual Meeting attendees on All-Attendee Reception Tuesday, August 23, and Wednesday, August 24—and they have sights for you to see! Arrive early for the conference and visit these repository tours. Transportation is on your own. Get to Know Chicago Highlights include a tour of the Chicago Public Library Special Collections. Visit What does the ARCHIVES 360° Host the Vivian G. Harsh Research Collection of Committee have in store for attendees? Afro-American History and Literature—the Visit the committee’s blog, which features oldest and largest African American studies materials that will help you plan your time repository in the Midwest. Visit www2. in Chicago when you’re not in a conference archivists.org/conference/2011/chicago/ session. Where to dine, shop, and take in a repository-tours for more information. show, or how to navigate the CTA—it’s all there. Visit http://archives2011.wordpress.com/. Anniversary Sessions: SAA@75: Then, Now . . . WOW! Get Published

Photo CourtesyPhoto of The Field Museum . Take time out of your schedule to celebrate SAA’s 75th! Eight education sessions Do you have the write stuff? Prospective 58 teeth and a killer smile! She’s 67 million related to SAA’s 75th anniversary address authors should attend the “Write Away” years old, 40 feet long, and 13 feet high. the emergence of records management breakfast forum on August 26 from She’s the largest, most complete, and best as a profession; early leaders in archives; 7:00 a.m. to 7:45 a.m. for an informal preserved T-Rex ever discovered. And on descriptive stadards; reference, access and discussion about publishing with SAA. For Friday, August 26, 7:30–9:30 p.m., she’ll be outreach; the efforts to educate about more details, visit www2.archivists.org/sites/ the hostess as ARCHIVES 360° attendees archives; the role of regional archives all/files/GetPublished2011.pdf. In addition, gather at Chicago’s Field Museum for associations; international women’s The American Archivist Editor Mary Jo Pugh the All-Attendee Reception. Read more collections; and the perspectives of seven invites ARCHIVES 360⁰ session speakers about SUE and The Field Museum at past presidents. Visit www2.archivists.org/ to consider publishing their work in the www.fieldmuseum.org. history. journal.

12 ARCHIVAL OUTLOOK July/August 2011 This Archival Life: Celebrating Book Signing Salute to Authors 75 Years of SAA Stories Meet the authors /editors of SAA’s three Cheers to the many contributors to SAA Take part in the Oral History Section’s new titles, and have them sign your copies. publications. Come and toast authors who audio recording activity, This Archival Life. in the past year have contributed to The Create a record of individuals’ oral Where: Exhibit Hall Grand Opening, American Archivist, Archival Outlook, SAA histories during this milestone year. It’s Alcove next to Booth 415 books or ePublications! easy to participate: When: Thursday, August 25, 5:30 p.m.– 6:30 p.m. Where: SAA Bookstore (Columbus B) 1. Check out a portable recording device When: Friday, August 26, (which involves some paperwork) at the · Kate Theimer—A Different Kind of Web: 3:00 p.m. Networking Café. New Connections Between Archives and Our Users 2. Record a friend’s or colleague’s story or tell your own. · Cal Lee—I, Digital: Personal Collections in the Digital Era 3. Have fun! · Peter Wosh—Waldo Gifford Leland and the 4. Return the recording device. Origins of the American Archival Profession

“I give you Chicago. It is not London and Harvard. It is not Paris and buttermilk. It is American in every chitling and sparerib. It is alive from snout to tail.” (H.L. Mencken) Collect Trading Cards!

SAA has created 75 trading cards (plus 5 bonus cards!) Bonus cards include a Gold Card that can be filled out and featuring prominent people, places, events, organizations, and returned to the registration desk where individuals will be ideas that have played a role in the association’s history. Just eligible for daily drawings with valuable prizes, including like baseball cards, these trading cards can be bought—and books, a one-year membership in SAA, comp registration to traded—at ARCHIVES 360°. the 2012 San Diego Meeting, comp registration to an SAA 1 pack of 20 cards for $6 workshop, or an iPod. 2 packs (40 cards) for $10

July/August 2011 ARCHIVAL OUTLOOK 13 Contributors Make a Difference! SAA Salutes Donors Who Gave to Foundation in FY 2011

The SAA Foundation thanks the 215 individuals and organizations make accessible evidence of human activity and records of enduring listed here for their donations in Fiscal Year 2011 (July 1, 2010, value.” The $25,852 in donations will be used to support the to June 30, 2011). The Foundation has an ambitious mission: “To initiatives, scholarships, and awards that will make a difference enrich the knowledge and enhance the contributions of current for archives and archivists. Thank you for your generosity! and future generations by championing efforts to preserve and

Visionary Friend Carol O. Bartels Mimi Dionne $1,001 to $2,500 $101 to $250 Virginia L. Beatty Kathy S. Edwards Magen E. Bednar Frank Kimball Efird Ellen M Engseth Elizabeth W. Adkins Lori J. Ashley Timothy Binkley Jennifer Fann Fynnette L. Eaton George W. Bain William J. Bissenden Aimee M. Felker Mark A. Greene and Kathy Roland M. Baumann Rebecca Bizonet Marquis Danna C. Bell-Russel Frank Boles Winnie Feng Larry J. Hackman Richard J. Cox William E. Branch Maria Rita C. Ferraris Margery N. Sly Daria D’Arienzo Lauren R. Brown Dorothy Jenkins Fields Michael Flug Helen R. Tibbo Linda Edgerly Lyndsey S. Brown Dennis Frank Becky Haglund Tousey Elaine Engst Valerie G. Browne Peter B. Frisman David B. Gracy Ashley A. Burdett Patricia Galloway Founder Judith A. Huenneke Debbie Mieko Burns Edward L. Galvin $501 to $1,000 Rebekah Kim Robert Burton AnnElise Golden Diana Lachatanere James B. Byers Dennis E. Meissner Scott Goodine Anonymous John H. Callaway Danielle Cunniff Plumer Natalie Goodwin Richard A. Cameron Stuart Campbell GregorTrinkaus-Randall Jennifer A. Graves Jackie M. Dooley Elizabeth Carroll-Horrocks Diane L. Vogt-O’Connor Jennie Diaz Guilbaud Randall C. Jimerson James F. Cartwright Rebecca Hankins Jeanie F. Child Maarja Krusten Donor Jan Hart Faith Coleman Up to $100 Cathy Henderson Patron Thomas Connors Mary E. Herbert $251 to $500 Beverly A. Cook Michael Hodder Lisa Marie Adamo Terry Cook Sara S. Hodson Riley Adams Nancy Perkin Beaumont Lisa L. Crane Sue E. Holbert Leah Agne Nicholas C. Burckel Roger M. Dahl Tegan Hollen Judith Alamia Bruce Dearstyne Deborah L. Dandridge Deborah R. Hollis Ruth Andel Peter B. Hirtle Elena S. Danielson David E. Horn Scott R. Anderson History Associates Susan E. Davis Robert Horton Incorporated Michael Arbagi Amber De Angelis Kaity Hsiu Wilda D. Logan Elizabeth S. Banks Christine de Catanzaro Ann Hunter Carla M. Summers Linda Barnickel Anne P. Diffendal Thomas Hyry

14 ARCHIVAL OUTLOOK July/August 2011 Emily R. Jones Lucinda Manning Deborah A. Richards Alison Stankrauff Miriam Kahn Yuko Matsuzaki Nagai Deborra A. Richardson Karen D. Stevens Cameron Kainerstorfer Dylan J. McDonald James Riffel Davidde Strackbein Diane Kaplan Shannon G. Moller Antoinette Rodriguez Cary Scott Summers Elisabeth Kaplan Teresa Mora Kathleen D. Roe Nancy J. Taylor Kathryn Kauhl John C. Moudy David A. Rowntree Kate Theimer Christian D. Kelleher Jessica Marion Myers Phillip M. Runkel Ruth Thomasian Debra Kimok Barbara L. Narendra Angelo J. Salvo Kazuya Tominaga Elinor M. King Kathryn M. Neal Lisa E. Samson Kathy J. Koch Janice Nez Helen W. Samuels Deborah A. Torres Nancy M. Kunde Margaret F. Nichols Gary D. Saretzky Bruce Turner Rebecca Landel-Hernandez Elizabeth A. Nielsen Rena V. Schergen Joan Van Albada William E. Landis Vincent Novara Amy C. Schindler Carl Van Ness Arthur LaRue Pamela Coleman Nye Christian M. Schley Lynda Van Wart Martha E. Lawrenz Kathleen M. O’Connor Arlene B. Schmuland Sheryl B. Vogt Nancy Zimmelman Lenoil Jessica Pace Joan M. Schwartz William K. Wallach Jeannine T. Levesque Michele F. Pacifico Lori N. Schwartz Lynn Waller Lori Ann Lindberg Robert Bruce Parham Elizabeth M. Scott Denise P. Wernikoff Berlin Loa Michael Paulmeno Debra S. Shapiro Paul M. Wester Claire Elise Lobdell John Pease Mark Shelstad Valerie Wingfield Lisa M. Lobdell Cynthia L. Peterson Robert W. Shindle Elisabeth Wittman Waverly B. Lowell Howard Peth Robert Sieczkiewicz Lydia Lucas Terri A. Phillips Ruth J. Simmons Deborah Wythe Kerry K. Lynch Monica Ralston Lynn A. Smith Elizabeth Yakel Mary Denis Maher Mary Ann Reardon Susan K. Soy Jacqueline Zak Steven Mandeville-Gamble Sarah E. Rice Taronda Spencer Joshua J. Zimmerman

Foundation Board Adopts Articles of Incorporation and Bylaws, Awards $30,425 for Education and Publications Development

At its May 2011 meeting, the Society of American Archivists the corporate member. The SAA executive director and director Foundation Board of Directors approved a motion to adopt of finance and administration serve as ex officio, nonvoting Articles of Incorporation and Bylaws and to take “all measures members of the Board. necessary to cause the existing Society of American Archivists During its meeting, the Foundation Board awarded grants to SAA Foundation, an unincorporated association, to be established for the following purposes: as an Illinois not-for-profit corporation….” The Foundation will remain a 501(c)(3) organization; consistent with that • $30,425 from the Linda Henry Fund to support development designation, it “shall operate to support and benefit the of the Digital Archives Specialist curriculum and research and development of the next iteration of SAA’s Archival Corporate Member and the achievement of any charitable Fundamentals Series. and educational purposes thereof.” SAA is the sole “corporate • $5,000 from the Mosaic Fund to support one minority student member.” scholarship in FY 2012. The Board of Directors will take a new form upon filing of the • $3,350 from the Margaret Cross Norton Fund to support legal papers. The Board will comprise 11 members, including the SAA representation at the International Council on Archives’ four individuals who serve on the SAA Executive Committee, the Section on Professional Associations quadrennial meeting in immediate past president of SAA, and six directors selected by Edinburgh, Scotland, in September 2011.

July/August 2011 ARCHIVAL OUTLOOK 15 Certified Archivist More Than a Credential Cheryl Oestreicher and Wesley Chenault Auburn Avenue Research Library on African American Culture and History/Emory University

To get certified or not to get certified? of collective experience to draw upon, we experienced graduate students, we utilized That continues to be the question for many knew neither of us would read the entire our skimming skills to extract main theories, archivists. ACA bibliography. From the reading list we key dates, important persons, and pivotal compiled a document to track citations, find events in archival history. In the case of two professionals beginning the sources (online, library, personal copy), their mid-career stage, we approached and mark when read. We had beneficial discussions once or twice certification as an intensive continuing a week during which we shared thoughts education crash course. And because there and perspectives about the readings, what is safety in numbers, we also approached it We approached it as a we learned, how they contributed to our jobs together! and, most importantly, their importance to learning exercise to deepen the archives profession. These conversations Here are some tips for preparation for the our knowledge of archival helped us think theoretically as well as Certified Archivist examination. But first, practically about how these ideas do or do some background about us. practices, standards, and not apply to everyday archival tasks and the profession. environs. At the time of the exam in August 2010, Cheryl Oestreicher had nine years of We continued this strategy up until the experience working in libraries and archives, day of the exam. The morning of, we Utilizing the ACA handbook, defined role had earned an MLIS, and was less than one again reviewed notes and flashcards and delineation statements, and domains, we year away from completing a PhD in Modern quizzed each other. Overall the flashcards then looked at the tasks and knowledge History and Literature. Wesley Chenault had and discussions were indispensable to our statements within each domain to assess 14 years of experience in special collections preparation. our individual strengths and knowledge. and archives, an MA in Women’s Studies, Given the time limits on our personal and a PhD in American Studies. What made taking the exam an especially and professional activities, we prioritized positive and effective experience was For several months we had numerous and chose readings based upon individual our collaboration. We used each other as conversations about whether to take the interest and necessity. We shared notes from sounding boards for studying, but also to exam. Because our backgrounds, degrees, and different sources, but both read the same share related professional experiences and professional positions were different, we had texts when essential. knowledge to enhance our learning. excellent discussions about the pros and cons There were, however, select domains for If we were to do one part differently, we of certification. We had both thought about which we developed individual strategies to would have kept better track of what we this over the years, but our collaboration get through material. Oestreicher chose to read in addition to the ACA bibliography. was the impetus to actually take the exam. take the practice questions and identified Instead of viewing it as “just” getting a areas of focus, such as selection and certification, we approached it as a learning Test Time appraisal. Chenault instead concentrated exercise to deepen our knowledge of archival on one domain a week and gave particular practices, standards, and the profession. Taking the test itself was simultaneously attention to law and ethics. We both studied painless and a bit stressful. As a multiple- the history and classics; read book reviews; choice examination, it is reminiscent of any Tips for Preparation and looked through journals for recent other multiple-choice test. We both answered articles about technology, historiography, the easier questions first, left the ones we After we received notification that our and emerging changes in the profession and were less certain about, and eliminated applications were approved, we began best practices. planning. About three months before answers to find the correct one. We both reviewed all our answers and made a few the exam, we read through the Academy Good Old-Fashioned Flashcards of Certified Archivists’ guidelines and changes after completing the exam. There was ample time allowed to finish the exam. outlined a strategy. To prepare, we tailored As we read, we created flashcards of major our approach to our professional and points and pertinent information that were Afterward, we met for lunch to compare our educational backgrounds. With 23 years easily shared and exchanged regularly. As experiences. There were some questions that

16 ARCHIVAL OUTLOOK July/August 2011 stumped us both and some we answered Certification within the In addition to archival education, we see the differently. Based on our professional Profession potential of our knowledge gained through experiences, we had reservations about a few studying and certification for outreach questions and answers. Also, we both counted We remain invested in exploring the and advocacy activities. With a deeper how many questions we thought we had right placement and relation of certification understanding about the profession’s to guess whether or not we had passed. within the profession. Because the field past and present, we can more ably communicate with donors, researchers, We discussed the challenge of utilizing a is so diverse, we need to understand how 100-question, multiple-choice exam to both SAA and ACA define and develop the resource allocators, and others both inside assess archivists’ skills and knowledge. With qualifications and duties of archivists. As and outside the field. seven domains plus general knowledge we both are archival educators, taking the statements, that leaves roughly 10 to 15 exam raised practical and ethical questions A Worthwhile Experience questions for each. The archival profession regarding how we provide instruction. How consists of diverse positions at a wide variety much archival history should students For all these reasons, we found the of organizations. Policies, procedures, learn? How in depth should we go into examination experience to be worthwhile and standards vary from institution to each topic? What are our responsibilities and certification to be valuable. Beyond our to prepare students to possibly take this institution, which is difficult to capture full-time jobs, we both had responsibilities exam? How best can we provide theoretical in exam questions. Overall, we found the of teaching and/or scholarly writing. Our and practical knowledge before they enter questions to be fair and thorough. collaboration, much like the formation of the workforce? Overall, how do we prepare exam study groups, alleviated studying Direct results from taking the examination them to be competitive in the job market? are difficult to assess. Neither of us took it and testing anxiety, allowed us to share for the reasons some people do, such as to As members of the Curriculum the workload, and helped us stay engaged. find a job or for a pay increase. However, Development Team for the new Master of Collaboration moved us toward a shared goal. what we continue to appreciate is the Archival Studies program at Clayton State Ours is a profession in which we never knowledge gained from studying. Reading University in Georgia, we explore these gave us a better foundation of best practices questions through the integration of select stop learning. There will continue to be and standards, a broader perspective of ACA tasks and knowledge statements as developments in technology and revisions the field, an appreciation for current and course outcomes. The team also looks to in best practices and standards. Above and past leaders and innovators, and stronger assessments and guidelines from SAA, beyond the CA credential, we perceive the technical knowledge. Exam preparation ARMA, and DigCCurr. We see all of them value of certification as an opportunity provided a formal framework for our as useful tools to create standards and to become more effective educators and practitioners. experiences11-057 and Atlasindicated Archival objectives Outlook for Ad Half Page.pdfconsistency 1 4/4/11 in educating 3:22 PMand training professional development. future archivists. It’s about time. Your time. Your researchers’ time. Aeon: Managing Special Collections TimeTime forfor softwaresoftware thatthat worksworks forfor youyou “If Atlas can make Aeon work for us (and they andand your have), it will work for your any institution that wants to maintain better control usersusers.. of its special collections Also see us at: ALA Annual Conference and improve service Booth #2734 to researchers.”

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July/August 2011 ARCHIVAL OUTLOOK 17 from the archivist of the united states David S. Ferriero National Archives and Records Administration [email protected]

Making Access Easier at the National Archives

For many years, a visit to the National the 13 most recent presidents, with “check traditional paper records, and we have about Archives meant standing in long lines, then in” opportunities across the country and 10 billion pages of them. So how do we elbowing your way through crowds to view beyond. make these records accessible? Digitizing. historic documents. Or spending hours in Archives reading rooms sorting through Other image-based social media platforms, This process is expensive and time- boxes of old documents or scrolling through like Flickr and Tumblr, encourage viewers consuming, so we are digitizing the frame after frame of microfilm. to share interesting most-frequently- photographs requested records Not any more. from the National You can also visit us and do first. Through a series Archives holdings. research from the palm of of partnerships with Now, you can also visit us and do research Viewers can your hand with just a touch commercial entities, from the palm of your hand with just a participate in we are getting many touch of your smartphone. Smartphone crowdsharing of your smartphone. records digitized in applications take you right to our website, by tagging the return for, in some blogs, Facebook, Flickr or Foursquare photographs in Flickr, such as identifying cases, use for a limited time by the partner locations, or our materials on YouTube. Civil War ships or the names of people in for a fee on its website. Eventually, these the photograph. records will all be available free on our Rapid advances in technology have website, but without these partnerships, it increased the demand for digital content on You can catch up on history by accessing would be impossible to scan these records our own website and through social media. past and current articles from this magazine ourselves. This has made our mission—providing on Scribd.com on your smartphone. Scribd access to our holdings—more efficient, more will shortly launch a new reader feed with But there are other ways we are providing effective, and a whole lot easier. And fun! “channels,” which will automatically suggest access to high-interest records. Prologue articles to readers interested in Let’s look at some examples. history. We are stepping in to help resolve Freedom of Information Act disputes between federal We are on Foursquare, a location-based And if you follow one of our Twitter feeds, agencies and requesters. In its first year, it app. Users can get tips and see records when you could see a shortened link that will take resolved four out of five of the cases that they check in at places around the country, you to a featured record, event, or video rose to the level of disputes. drawing attention to our records from an about the Civil War, a new exhibit, or a audience who might not think that the chance to #AskArchivists. Users can retweet We will eliminate, by the end of 2013, holdings of the National Archives would or respond, passing the record around the a backlog of about 400 million pages of interest them. social media universe. unprocessed classified records. So far, we have streamlined the reviewing process and For instance, guests checking in to Grand All this represents the cutting edge of put a big dent in the backlog, evaluating Mesa National Forest can go to Online what we’re doing to broaden and deepen about 14 million pages per month. And Public Access, a feature on our public access to our holdings. Our principal means 91 percent of the pages reviewed are being website that searches all our records for preserving them is the Electronic declassified and going to the open shelves. nationwide. There, they can call up an image Records Archives, which moves from the of the park as it was in the 1970s in a record development stage to the full operational Since we oversee the federal classification from our DOCUMERICA collection. stage in the Fall of 2011. and declassification programs, we are increasing our focus on making sure agencies The Presidential libraries also launched on But many of the records people come to the classify only material that needs to be Foursquare, with facts and images about Archives to see are not electronic—they are classified and only for as long as need be.

18 ARCHIVAL OUTLOOK July/August 2011 News Briefs

McCall Family Donates Massive Archival Solomon Islands Celebrates International Collection Archives Day The University of South Alabama received the Doy Leale McCall The Solomon Islands Government instituted International Archives Collection, which contains more than one million documents from Day in Honiara, June 9, 2011. Staff of the National Archives of the early days of Alabama statehood to the Civil War and up to the Solomon Islands organized activities including speeches, exhibits of early 20th century. The collection, a gift from the McCall family historical materials, and public viewing of the country’s repository appraised at some $3.1 million, features historical documents and conservation center at the National Archives building. related to Alabama and the Black Belt. Visit www.southalabama.edu/ publicrelations/pressreleases/2011pr. Pentagon Papers Released After 40 Years The Pentagon Papers, the massive, once-classified history of two decades of U.S. involvement in Vietnam, were released in their 7,000-page entirety 40 years after portions were first published. The declassified papers, officially titled “Report of the Office of the Secretary of Defense Vietnam Task Force,” were published by the National Archives.

A View of Harvard in the 17th and 18th Centuries The Harvard University Archives launched an online guide to the 17th- and 18th-century records of the oldest institution of higher learning in the United States. Harvard in the 17th and 18th Centuries provides a key to locating thousands of items—diaries, Archivists Take on Gaming World commonplace books, correspondence, legal documents, University records, etc. that form the early documentary history of Harvard. Game on! “The Archivist” is a fictional video game character created Visit http://hul.harvard.edu/huarc/h1718. in 2009 as an April Fool’s Day joke by Blizzard Entertainment. The character is loosely based on a recurring, non-playing character, Reprint of Heritage Preservation’s Emergency Deckard Cain, in the Diablo series. Diablo is an action role-playing Response and Salvage Wheel game franchise owned and produced by Blizzard Entertainment. Heritage Preservation announced a new printing of Emergency Visit http://eu.blizzard.com/diablo3/characters/archivist.xml. Response and Salvage Wheel, sponsored by BELFOR USA. The 2011 edition is a resource on emergency preparedness and response to help protect collections. Visit www.heritagepreservation.org/catalog/.

July/August 2011 ARCHIVAL OUTLOOK 19 Council Update Council Adopts “Core Values of Archivists” and FY 2012 Budget, Approves New “Digital Archives Specialist” Program

Since its inception in February 2009, coursework and passing appropriate contacts to hold elected office within the task force assigned to developing a course and comprehensive examinations, SAA. See www2.archivists.org/news/2011/ “Statement of Core Values for Archivists” participants may earn a Digital Archives constitutional-amendment-proposed-on- has scanned other professional associations’ Specialist Certificate from SAA. The eligibility-to-hold-office. statements and solicited member feedback curriculum, which includes both face-to-face on its various drafts. That work was workshops and Web seminars, will launch in • Adopted two changes in the Strategic concluded at the May 24–26, 2011, Council October 2011. More information is available Plan’s “Technology” priority. The meeting as “Core Values of Archivists” via the SAA website. first alters the charge of the current was adopted as an official statement of the Communications Technology Working Society of American Archivists. The new DAS curriculum is just one of Group to include convening a public forum many factors that the Council considered at the 2011 Annual Meeting to “identify “In his 2008 presidential address, Mark in its discussion of the proposed FY 2012 what technology resources, capabilities, Greene challenged SAA to follow the lead budget. The adopted budget projects and uses individual members and groups of many other professional associations by revenues of $2,418,961, operating expenses want from SAA,” to disseminate that adopting a statement of values that define of $2,406,122, and expenditures of $1,855 information via online channels, and our profession,” said SAA President Helen for the 75th Anniversary Project and to “solicit additional comments . . . and Tibbo. “We’re delighted that this carefully $10,000 for “replenishment of Council- supplement findings through research crafted statement of core values, viewed directed funds,” for a projected bottom-line on trends in user adoption of technology in conjunction with SAA’s Code of Ethics, net gain of $984. (i.e., such resources as the Pew Internet clarifies the core purposes of archival and American Life Project).” The “We’re grateful to the SAA Foundation for practice. And we’re very grateful to task second adds a new Desired Outcome awarding grants that will support research force members Rand Jimerson, Rosalye #4 (“SAA will harness and cultivate the and development of the DAS program and Settles, Tamar Evangelestia-Dougherty, technology expertise of its members to our Archival Fundamentals book series Rebekah Kim, and Shawn San Roman for inform strategic planning, educational in FY 2012,” said SAA Treasurer Aimee their good work on behalf of the profession.” programming, and internal and external Felker. “The Council’s decision to budget (See “Core Values of Archivists” on the SAA communication”) and establishes a for ‘replenishment’ of our Education, website at www2.archivists.org/statements.) Technology Futures Working Group Publications, and Technology R&D funds to “survey the current and emerging is an important step in ensuring that the To address its long-standing strategic goal technology landscape and advise SAA organization can continue to grow—and it’s of providing education and training “to members, the Council, and staff on new consistent with the membership’s decision ensure that [archivists] are aware of relevant developments and tools that significantly in 2010 to approve a three-year stepped standards and adopt appropriate practices affect the documentary record and/or can dues increase.” for appraising, capturing, preserving, and be applied by the archival endeavor.” providing access to electronic records,” the In other actions, the Council: Council adopted a set of Committee on • Approved a recommendation to amend Education recommendations to expand • Adopted two recommendations for Section 5.E. of the SAA Bylaws to correct SAA’s offerings to include aDigital bylaws amendments to be proposed at an inconsistency between the Bylaws and Archives Specialist (DAS) curriculum the August 2011 Annual Membership the Constitution on the matter of ballot and certificate program. Meeting to support the Council’s proposed distribution: “Ballots shall be distributed constitutional amendment regarding to all individual eligible voting members The DAS curriculum, which was created by a referendum voting. See www2.archivists. according to a method and schedule group of digital archives experts and focuses org/news/2011/constitution-and-bylaws- approved by the Council” (strikethrough on born-digital records, encompasses a amendments-proposed-on-voting-methods. indicates deletion, underline indicates four-tier course structure (foundational, addition). tactical and strategic, tools and services, • Adopted a briefing paper to inform and transformational courses) that guides discussion at the Annual Membership • As SAA is the sole “corporate member” the learner to choose courses based on Meeting of a proposed constitutional of the Society of American Archivists specific knowledge, training, and needs. amendment rescinding the eligibility Foundation, adopted the Articles As an option, after completing required of institutional members’ primary of Incorporation and Bylaws of the

20 ARCHIVAL OUTLOOK July/August 2011 Foundation. (In a separate action, the communities. The SAA Awards Committee will be issued in mid-July, with a deadline of Foundation Board of Directors also adopted will administer the award, which will be July 22. Submit your agenda items to SAA the Articles of Incorporation and Bylaws.) publicized widely and is scheduled to be President Helen Tibbo ([email protected]. given for the first time at the 2012 Annual edu) or Executive Director Nancy Beaumont • Adopted two recommendations of the Meeting. ([email protected]). Government Affairs Working Group: 1) that SAA support funding of $10 • Approved revisions in the College and million for the National Historical University Archives Section’s bylaws Publications and Records Commission that bring the section into compliance in FY 2012 and 2) that SAA encourage with Section IX of the SAA Governance the NHPRC to seek broad input from Manual regarding the structure of elected the archives community, including SAA positions. and its members, other national and regional archives organizations, and • Provided feedback to the Preservation state historical records advisory boards, Section regarding proposed bylaws on the priority functions and directions revisions that would bring the section into for agency funding that would best compliance with Section IX of the SAA address the agency’s legislative purpose Governance Manual. FuN Fact: (i.e., “. . . collecting and preserving and, • The Council members who do not serve when it considers it desirable, in editing as officers elected Scott Cline to be An advertisement by Abercrombie & and publishing papers of outstanding their representative on the Executive Fitch in the New Yorker in February citizens of the United States, and other Committee in 2011–2012. Tom Frusciano 1962 was highlighted as a good use documents that may be important for an and Deborra Richardson will serve on the of archival material for ad purposes. understanding and appreciation of the 2011–2012 Nominating Committee. Correspondence between then history of the United States”). American Archivist Editor Ken Minutes of the Council meeting are posted Munden and the president of • Agreed to create a new SAA “Archival at www.archivists.org/governance/minutes/ Abercrombie & Fitch, John H. Ewing, Innovators Award” that will recognize index.asp. “individual archivists, groups of archivists, regarding the ad’s quotes from Ezra repositories, and organizations that The Council will meet again on August Fitch dated February 13, 1913, is demonstrate, through a combination of 22 and 27, in conjunction with the 2011 featured in the 1963 issue of . . . criteria, the greatest overall current Annual Meeting in Chicago. A call for The American Archivist (Vol 26: 1). impact on the profession or their agenda items for the August 22 meeting

July/August 2011 ARCHIVAL OUTLOOK 21 Around SAA

2011 American Hunter to Lead The American Archivist Archives Month Details: See Insert! Gregory S. Hunter, PhD, CA, CRM, has been appointed Editor of The SAA is focusing its public American Archivist, for a term of January awareness efforts on a year-long campaign—I Found 1, 2012, through December 31, 2014. It In The Archives!—that reaches out to archives users nationwide to Hunter will succeed Mary Jo Pugh, share their stories about what they found in the archives that has whose second three-year term ends in made a difference in their lives. Beginning in October 2011, the I December 2011. His selection by the Found It! campaign will be fully integrated with American Archives SAA Council at its May 24–26 meeting Month. Take a look at how you can participate by reading in Chicago completes a five-month process that included broad the insert that is included in this issue of Archival Outlook. distribution of a call for applicants. What Is DAS? Hunter is director of the Doctor of Philosophy in Information Studies program at Long Island University’s Palmer School Are you challenged by the born-digital records in your institution’s of Library and Information Science, where he also serves collections? You’re not alone! SAA is committed to providing as professor and director of the Certificate in Archives and education and training to ensure that archivists adopt appropriate Records Management program. He is president of Hunter practices for appraising, capturing, preserving, and providing Information Management Services, Inc. access to electronic records. The Digital Archives Specialist (DAS) Curriculum and Certificate Program was designed to provide you His professional background includes stints with the Chase with the information and tools you need to manage the demands Manhattan Archives, the United Negro College Fund archival of born-digital records. You can choose individual courses—or programs, and the ITT Corporation. From 2004 to 2009, he take your learning to the next level by earning a Digital Archives served as principal archivist and records manager on the team Specialist Certificate. Learn more here: www2.archivists.org/prof- that designed and built the Electronic Records Archives for the education/das. National Archives and Records Administration.

Hunter was elected the first president of the Academy of Check Out the Latest Issue Certified Archivists in 1989. A 2004 Fellow of the Society of The American Archivist! of American Archivists, he received the SAA Preservation Highlights of the Spring/Summer issue of Publication Award in 2001 for Preserving Digital Information The American Archivist (74:1) include Theodore and the 2004 Waldo Gifford Leland Award for Developing and Calvin Pease Award winner Emily Monks- Maintaining Practical Archives, Second Edition. Leeson’s student paper, “Archives on the Internet: Representing Contexts and Provenance “Greg Hunter possesses the skills and talents that we were from Repository to Website,” “Re-engineering looking for in the next editor of The American Archivist,” said Archives: Business Process Management SAA President and Search Committee Chair Helen Tibbo. “His (BPM) and the Quest for Archival Efficiency” vision for the journal, together with his demonstrated ability to (J. Gordon Daines III), “Using Web Analytics collaborate and motivate teams, will be critically important as to Improve Online Access to Archival Resources” (Christopher J. we build on Mary Jo Pugh’s many accomplishments.” Prom), “Preserving the H-Net EMail Lists: A Case Study in Trusted Digital Repository Assessment” (Lisa Schmidt), “What Do You Mean the Museum Went Bankrupt? Lending Artifacts to Outside Institutions” (Tamar Chute), and many more. Check out the online version at http://archivists.metapress.com/home/main.mpx.

New Interactive Archivist Case Study on Using If archivists are no longer commonly depicted as antiquarians Blogs as Departmental Websites stooped over old ledgers in dusty basements, Take a look at SAA’s latest Interactive Archivist Case Study, “The they are not generally acknowledged as people Challenges and Benefits of Using Blogs as Departmental Websites,” consciously constructing social memory to meet or reflect by John M. Murphy, Cory L. Nimer, and J. Gordon Daines III. After contemporary needs, values, and assumptions—or as the Harold B. Lee Library Information Technology Division adopted the professionals who control the past by deciding which WordPress as the organization’s Web content management system, stories and storytellers (i.e., records creators) of that the opportunity arose for Special Collections to develop a more past will be remembered and be retold in the future. dynamic site. The authors examine the possibilities for curators to control their own content and to reach out to their communities, as  — Terry Cook in Controlling the Past: well as for the community to contribute to the conversation. To read Documenting Society and Institutions— this and other case studies utilizing Web 2.0 to improve the archival Essays in Honor of Helen Willa Samuels experience, visit http://interactivearchivist.archivists.org/case-studies/ (SAA, 2011) blogs-as-websites/.

22 ARCHIVAL OUTLOOK July/August 2011 Someone You Should Know

Putting a name to a face is often helpful, and now SAA members can do just that. This department spotlights one member at a time with the goal of helping all members get to know each other. Beth Heller

Beth Heller combines a love of artifacts with a love of mountains in her job as Library Director for the American Alpine Club (AAC). She believes that fragile resources must be simultaneously protected and accessible. Read about Heller’s involvement in the archives profession, into which she just stumbled!

SAA: How did you know you wanted to work in the archives profession?

BH: Frankly, it was an accident. I quit being a psychotherapist (my first career) and was working five jobs in a mountain town in Colorado, trying to figure out what to do next. I was part of a spoken word performance troupe, and we were invited to read at a Colorado Libraries conference. I read a poem about wanting to be a librarian and subsequently was offered a part-time job at the local library. I liked it and decided to go back to school. In the process of choosing schools I “discovered” the field of conservation in the form of the Preservation and Conservation program at the University SAA: Do you have a hobby when not working? of Texas. At the advanced age of 40 I moved to Austin hoping they would let me in, and I distinctly remember telling Chela Metzger BH: I rock climb, do yoga, Nordic ski, and keep trying to get back and Karen Pavelka, the conservation faculty at UT at the time, that to needle felting. I also have a small book and paper conservation my goal was to work in a small historical society or museum with practice out of my home, but finding balance among a very very diverse collections. Little did I know what was in store for me! demanding full-time job, having a life, and developing a business has been difficult. I believe in the power of serendipity, and think SAA: Describe an interesting project on which you have some way will find me when it’s time. worked.

BH: I am very interested in the intersection between old and new technologies. The AAC is in the middle of creating a new website and database based on the idea that a central benefit of belonging to a club is that the club and each individual member acts as a knowledge base. The library’s role is to acquire, preserve, and present that knowledge. We completed migration from our outdated proprietary library catalog system to a new open-source one called Koha. Next, we’ll migrate from PastPerfect to Omeka. Figuring out the strategy for simultaneously improving our methods of description for new archives, processing our backlog to better standards, gaining physical and intellectual control of archives that have lived in boxes marked “library–unknown” for 50 years or more, and getting all data into online exhibits and finding aids with new media functionality—it is a seriously interesting challenge.

SAA: What is a memorable moment from an SAA event?

BH: I’m a new member and have had very little opportunity to attend SAA events, but I hope to find more time to participate in the future. I was fortunate enough to have Snowden Becker (Center for Home Movies) work for us for a little while and she gave her “Becoming a Film-Friendly Archivist” presentation, which was truly informative and useful. Because my education focused on conservation, I have been teaching myself what I need to know about archives work, so the e-mail lists and other SAA publications have been a great resource.

July/August 2011 ARCHIVAL OUTLOOK 23 KUDOS

Lisa A. Mix is the new head of the Medical Center Archives at New York-Presbyterian Hospital/ Weill Cornell Medical College. Since 2002 she worked at the University of California, San Francisco, as manager of archives and special collections.

Sharon Gibbs Thibodeau retired from the National Archives after 36 years of service where she held many positions, including deputy assistant archivist and acting assistant archivist in the Office of Records Services, Washington, D.C. She was also an active member of the SAA Council and was selected a Fellow in 2008.

Peter Wosh of New York University talked about “What Do Archives Do?” along with co-panelist Joan M. Schwartz of Queens College (Ontario) during the conference “Photo-Archives III: Hidden Archives” at the Institute of Fine Arts at NYU in April. It was

NYU Institute of Fine Arts. the third in a series in which the panelists brought archival insights to the art historical discussion.

Deborra Richardson, chair and chief archivist at the Smithsonian Institution Museum of American History, has written a children’s book Treasures at the Museum (forthcoming Sept. 2011, The Elevator Group). The story is about a brother and sister who learn the importance of their family’s historical items when they take a trip to a museum and its archives with their aunt. The children talk about personal family history and events in American history, and learn about archives. A behind- the-scenes tour helps the children preserve a few of the photos and other memorabilia they brought from home.

in memoriam

Michael A. Lutzker passed away on May 9, 2011, after a long struggle with the residuals of strokes. He obtained a PhD from Rutgers and taught history, with a particular interest in peace studies, at the College of Staten Island, City University of New York, and New York University, from which he retired in 2001. Lutzker directed the NYU archivist program and was curator for a Jackie Robinson exhibit for that Foundation. A founder of the Archivists Roundtable of Metropolitan New York, he was also active in SAA. His 1982 article in The American Archivist concerning Max Weber, bureaucratization, and recordkeeping was required reading on many graduate archival syllabi during the 1980s and 1990s.

24 ARCHIVAL OUTLOOK July/August 2011 Archiving Protests • Develop meaningful dialogs with the Documenting Captured Records continued from page 9 various constituencies on campus continued from page 7 (students, faculty, administrators, and Lessons Learned staff) as a matter of policy, so that and asked for a discussion of what their potentially important relationships next move should be. The proposals were are in place prior to a contentious Many academic archives house rich far ranging and widely different. “I kind of event. Establish communications with collections that document historical periods thought that Saddam was Iraq, Iraq was “unofficial” student groups—like SWS of campus unrest. A broad spectrum of Saddam. That is a common phrase that at Emory. student dissent remains woven within people used to say,” Palkki notes. the fabric of campus culture even today. • Be familiar with the resources, whether Although the technological or personnel-related, Future Development documentation of the that the archives has at its disposal. When Sodexo protests by Archivists play positive The CRRC plans to continue to build the documenting student the Emory University roles in preserving research database, increase the number of Archives was protests in the digital documents made available, and begin an ultimately successful, the reliability and age, timeliness is crucial. oral history program. The center is exploring the process was authenticity of records • During and the possibility of obtaining new collections essentially ad hoc, immediately after a outside of the records of Al-Qaeda in which only reaffirms that have been campus event, seek Afghanistan and Saddam’s Iraq. the need for college harnessed in criminal balance among the and university different types of donors “A lot of people have asked us, where archivists to establish trials across the globe. who are contacted and are those records that were captured in a consistent set of aim for a variety of Panama?” says Palkki. “I’ve found very criteria for archiving campus protests and perspectives, including those of students, different answers, ranging from they were demonstrations. faculty, and administrators, in addition to left in a couple of vans in Southern Florida the protestors themselves. The Emory experience suggests that and everything was destroyed to hearing archivists documenting student dissent or • Archivists should strive to keep abreast that they remain in a basement somewhere.” other campus controversies (whether via of potential developments and campus targeted Web crawls or by more traditional controversies. The archivist in the 21st In the war on terror, primary source docu- means) should be guided by the following century needs to keep an ear to the ments are instrumental in understanding principles: ground and be willing to move quickly. political regimes and institutions.

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July/August 2011 ARCHIVAL OUTLOOK 25 CALLCALL FORFOR PROGRAMPROGRAM PROPOSALSPROPOSALS “BEYOND“BEYOND BORDERS”BORDERS” 20122012 SAASAA ANNUALANNUAL MEETINGMEETING AugustAugust 6-116-11 ** SanSan Diego,Diego, CaliforniaCalifornia

The 2012 SAA Annual Meeting convenes August 6-11 in the period. Please do not propose sessions of more than three spectacular beauty and diversity of continental America’s presenters. A chair is not required for this format; chair most southwestern city, San Diego! The 2012 Program duties may be performed by one of the speakers. Paper Committee invites you to imagine moving “Beyond Borders” titles are required. through your excellent session proposals and your energetic • Work in Progress. Open session of 90 minutes, consisting of participation as conference presenters. two presentations of 15 minutes each, describing ongoing research topics and including at least 60 minutes for Program Theme: Thinking “Beyond Borders” enables us feedback and discussion. Paper titles are required. to envision new opportunities beyond our institutions and specializations, to expand our perceptions of history, • Panel Discussion. Open session of 90 minutes, consisting of culture, memory, and recordkeeping to arrive at a more a panel of three to five individuals who informally discuss inclusive and holistic view of the great work of archives. In a variety of theories or perspectives on the given topic. A 2012 we have the opportunity to free ourselves from the moderator or commentator is recommended. No paper imaginary borders of our past and leverage the opportunity, titles are required. knowledge, and experience that lie beyond. • Workshop. Limited-enrollment session of 90 minutes, usually designed to teach or refine skills. No paper titles are The 2012 Program Committee seeks sessions and required. presentations that celebrate the courageous entrepreneurial and collaborative spirit of archivists who work with colleagues • Seminar/Roundtable. Limited-enrollment session of 90 and constituents to change the world, one researcher, one minutes, usually designed as a directed discussion among collection, or one project at a time. How can we use the attendees sharing a common experience or preparation. power of our professional diversity to do more with less? • Special Focus Session. Open session of 60 minutes How can we advance archival knowledge and increase designed to highlight innovative archives or records resources by collaborating with partners we have never management programs, new techniques, and research imagined before? How can archives work together to projects. Audience participation is significant. No paper overcome real or imagined barriers to our success? The 2012 titles are required. Annual Meeting is your opportunity to shine, to share the spotlight with your colleagues, and to strive for a world of • Poster Presentation. Report in which information is archives without borders! summarized using brief written statements and graphic materials, such as photographs, charts, graphs, and/or Proposal Evaluation: Session proposals are welcome on diagrams mounted on poster board. Presenters will be any aspect of archives practice—local, national, and assigned a specific time at which they must be with their international—and its intersection with other professions poster to discuss it with attendees. and domains. Proposals will be evaluated on the strength • Lightning Talks (NEW!): Sixteen lively and informative of the 150-word abstract, the diversity of the speakers and 5-minute talks in a 90-minute Lightning Talk session format, their experience, the completeness of the proposal, and or eleven 5-minute talks in a 60-minute session. The session relevance to the meeting theme. Session proposals that chair secures commitments from speakers and compiles incorporate one or more of the following will be given all presentation slides to ensure timely speaker transitions. special consideration: Proposals in this category may suggest recommended presenters, but commitments should be secured soon • A strong connection to the program’s theme (Beyond after the proposal is accepted. Borders). • Inclusion of diverse or international perspectives and Archivists and records managers who participate in the initiatives. program must register and secure institutional or personal funding. Participants who are not archivists or records • Relevance for the broad range of SAA members and other managers, or who are from outside the United States and interested attendees. Canada, may be eligible for complimentary registration • An intention to address the impact of the given topic for upon request. SAA cannot provide funding for speakers, SAA and/or the archives profession. whether they are international, non-archivists, non-records • Endorsements by SAA Sections and Roundtables. (Sections managers, members, or nonmembers. and Roundtables are invited to endorse up to two session proposals.) Proposals for the 2012 SAA Annual Session Formats: The Program Committee encourages Meeting are due on October 3, 2011. submission of proposals that may include, but are not limited to, the following formats: To prepare and submit a proposal, visit www2.archivists. org/conferences/2012/san-diego.For more information, • Traditional. Open session (i.e., unlimited attendance) of contact 2012 Program Committee Co-chairs Petrina 90 minutes, consisting of two or three fully prepared papers Jackson and Rob Spindler at [email protected]. of 15 minutes each and a comment-and-discussion

26 ARCHIVAL OUTLOOK July/August 2011 Call for saa Workshop proposals

The Committee on Education invites proposals for half- broader audience of all SAA members. Programs day, one-day, or two-day workshops and seminars. are presented in one of the following formats: Proposals that are accepted may be offered at various • Workshop: Intensive, problem-focused learning locations around the country, including pre-conference experience that actively involves up to 35 partici- workshops at the SAA Annual Meeting. Criteria for work- pants in identifying and analyzing problems and in shop material and what reviewers look for can be found developing and evaluating solutions. in the “Workshop and Seminar Development” part of the Continuing Education section under the “Education • Seminar: Education session in which 45 or more and Events” menu on SAA’s website at www.archivists. participants obtain information from a knowledge- org. Questions? Contact [email protected]. able resource person in a given content area that allows time for questions, interaction, and discussion. Workshop and Seminar proposals submitted by October 3, 2011, will be reviewed specifically for • Web Seminar: A 90-minute session that involves the the pre-conference programs that will be held in use of a PC and telephone, allowing instructors to San Diego, August 6–11, 2012. give a short program using a PowerPoint™ presenta- tion and interact with participants via phone and Proposals should build on SAA’s current continuing e-mail. education curriculum at www.archivists.org/prof- education/course_catalog.asp. Proposals may be The Proposal Form is found at www2.archivists.org/ developed with a specific group in mind or for the conference/2012/san-diego.

Tongue twister. In the South Carolina upcountry, textile mills and the communities created by them were once a dominant part of the landscape. This image was taken by a traveling photographer in the mill village of Piedmont, ca. 1933. Of course, another observation is that a boy hamming it up appears to be a constant throughout history! Courtesy of Betsy S. Johnson, SC Century Farms Program, Pendleton District Commission.

July/August 2011 ARCHIVAL OUTLOOK 27 from the executive director Nancy P. Beaumont [email protected]

Building a Foundation In articles throughout this issue, you’ll • The Board awarded grants to SAA to Foundation’s new Strategic Growth Fund to see references to the Society of American support research and development of the achieve such important goals as: Archivists Foundation. That’s because Digital Archives Specialist curriculum Development of continuing education several significant steps were taken at and the next iteration of SAA’s Archival • products, including webinars that will the May 2011 meetings of the Society of Fundamentals (book) Series, and it reach the entire profession with state-of- American Archivists Foundation Board and voted to support one Mosaic Scholarship the-art information. As all repositories the SAA Council: in FY 2012 (from the growing Mosaic face the demands of the digital age Scholarship Fund) to supplement SAA’s • Both bodies approved the articles of and declining resources, the need for funding for one scholarship out of incorporation and bylaws for the SAA affordable and convenient continuing operations. Foundation as well as motions to take education becomes even more critical. “all measures necessary to cause the It’s because we’re always thrilled to existing Society of American Archivists • Provision of graduate-level scholarships acknowledge the generosity of our donors! Foundation, an unincorporated to a diverse applicant pool. Scholarships Listed on pages 14 and 15 of this issue are association, to be established as an will help to attract bright and energetic the 251 individuals and institutions whose Illinois not-for-profit corporation….” individuals to the profession and help contributions in FY 2011 will advance the (The SAA Council engaged in this process make it possible for them to attend as the sole “corporate member” of the Foundation’s work on behalf of archives graduate education programs. Foundation.) and archivists. We’re reminded, too, of the extraordinary gift of more than $300,000 • Ongoing funding for collection and • The Foundation Board, in honor of SAA’s from Linda Jean Henry’s estate in 2008—a analysis of workforce statistics. The 75th Anniversary, approved creation of gift that already is making a difference as research is far too important in helping us a new Strategic Growth Fund, whose we launch new research and development understand the profession and its future purpose is to hold and manage funds efforts. to rely on tenuous grant funding. in support of the SAAF’s strategic priorities—including professional and And it’s because the Board’s vision in The paperwork is done and the Foundation public education, publications, and this 75th Anniversary year is that each is in place. One more reason to celebrate 75 research. SAA member might donate $75 to the years!

Proposed Constitutional and Bylaws Amendments

Several items of business will be brought before the membership at the Annual Membership Meeting on Saturday, August 27, 11:30 a.m.–1:00 p.m., at the Hyatt Regency Chicago on the Riverwalk:

• The SAA Council proposes two constitutional and two bylaws amendments on the subject of referendum voting. The proposed amendments would move decision-making on matters of constitutional and bylaws amendments and dues from those attending the Annual Membership Meeting to a referendum of the full membership.

• The SAA Council proposes amending the SAA Constitution, Article III.A.4., to rescind the eligibility of institutional members’ primary contacts to hold elected office within SAA. For a briefing paper on this issue, see: www2.archivists.org/sites/all/files/0511-III- B-BriefingPaperConstAmend.pdf.

For more information about the proposed amendments, see the SAA website at: www2.archivists.org/news/2011.

28 ARCHIVAL OUTLOOK July/August 2011 BestBest

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A Different Kind of Web: New Connections Between Archives and Our Users Edited by Kate Theimer List $69.95 / SAA Member $49.95

Controlling the Past: Documenting Society and Institutions—Essays in Honor of Helen Willa Samuels Terry Cook, Editor List $56 / SAA Member $39.95

Waldo Gifford Leland and the Origins of the American Archival Profession Edited with an Introduction by Peter J. Wosh List $62.95 / SAA Member $44.95

I, Digital: Personal Collections in the Digital Era Edited by Christopher A. Lee List $69.95 / SAA Member $49.95

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2or f2 75What can $75 buy? A lot of “wow75” when 6,000 individuals pitch in! 2011 marks SAA’s 75th anniversary and you can help celebrate this milestone by participating in the “75 for 75” campaign, which seeks to build the SAA Foundation for the advancement of the archives profession. The campaign’s goal: Each SAA member donates $75 to the Foundation. The result: More than $400,000 provides the financial undergirding to advance the Foundation’s work on behalf of archives and archivists for years to come! Contributions would achieve: • Development of continuing education products, including webinars that will reach the entire profession with state-of-the-art information. • Provision of graduate-level scholarships to a diverse applicant pool. It is essential that the archival profession attract students from diverse backgrounds that reflect the needs of the profession. • Funding for collection and analysis of archival workforce statistics. Add some “wow”—now!—by donating at http://www2.archivists.org/foundation