MEETING NOTICE
COMMON COUNCIL CITY OF MARSHFIELD, WISCONSIN WEDNESDAY, JUNE 3, 2020 207 WEST 6TH STREET, COUNCIL CHAMBERS 4:00 PM
NOTE TO VISITORS AND GUESTS: Welcome to this meeting of the Common Council. We appreciate your interest in the City of Marshfield. Item "C" on the agenda (below) provides an opportunity for the Mayor and Council to receive comments from members of the public. If you would like to make a comment, please write your name and address and indicate your topic on a form at a table near the entrance to the Council Chambers prior to the beginning of the meeting. After being recognized by the Mayor at the appropriate time, please address the Council from the podium, first stating your name and address.
A. Call to Order/Roll Call – Bob McManus, Mayor
B. Pledge of Allegiance
B.1 TEST TEST TEST
C. Public Comment Period/Correspondence At this time, the Mayor will recognize members of the public who have indicated their desire to address the Council. Upon recognition by the Mayor, persons may address the Council from the podium, first stating their name and address. The Council may take action on emergency matters introduced by members of the public.
D. Identify Conflicts of Interest
E. Approval of Minutes:
E.1 Test Item Recommended Action: Test Suggested Action
F. Staff Updates
F.1 Enter item title here. 1 Recommended Action: Approve this item as presented Attachment #1
G. Mayor’s Comments
H. Council Comments
I. Reports from Commissions, Boards, and Committees
J. Consent Agenda:
K. Adjournment
NOTICE
It is possible that members of and possibly a quorum of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information; no action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice.
Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information or to request this service, contact Deb M. Hall, City Clerk, at 207 West 6th Street or by calling (715) 384-3636.
This meeting can be viewed “LIVE” on the City of Marshfield website at ci.marshfield.wi.us, Facebook at www.facebook.com/CityofMarshfieldWI/ and on City Cable Channel 991. After the meeting takes place, the meeting can be viewed on the City website at ci.marshfield.wi.us and is also broadcasted the following day and throughout the week on City Cable Channel 991.
2 AGENDA ITEM NO. B.1
Item Cover Page
COMMON COUNCIL AGENDA ITEM REPORT
DATE: June 3, 2020
SUBMITTED BY: Granicus Support
ITEM TYPE: Ordinances
AGENDA SECTION: Pledge of Allegiance
SUBJECT: TEST TEST TEST
SUGGESTED ACTION:
ATTACHMENTS:
3 AGENDA ITEM NO. E.1
Item Cover Page
COMMON COUNCIL AGENDA ITEM REPORT
DATE: June 3, 2020
SUBMITTED BY: Granicus Support,Common Council
ITEM TYPE: None, for information only
AGENDA SECTION: Approval of Minutes:
SUBJECT: Test Item
SUGGESTED ACTION: Test Suggested Action
ATTACHMENTS:
4 AGENDA ITEM NO. F.1
Item Cover Page
COMMON COUNCIL AGENDA ITEM REPORT
DATE: June 3, 2020
SUBMITTED BY: Granicus Support,Board of Public Works
ITEM TYPE: Recommended Action
AGENDA SECTION: Staff Updates
SUBJECT: Enter item title here.
SUGGESTED ACTION: Approve this item as presented
ATTACHMENTS: Attachment #1
5
Municipality of Crowsnest Pass AGENDA Regular Council Meeting Council Chambers at the Municipal Office 8502 - 19 Avenue, Coleman, Alberta Tuesday, February 25, 2020 at 7:00 PM
1. CALL TO ORDER
2. ADOPTION OF AGENDA
3. CONSENT AGENDA 3.a) Minutes of the Crowsnest Pass Community Pool Society of December 2, 2019. 3.b) Minutes of the Crowsnest Pass Community Pool Society Annual General Meeting of January 29, 2019. 3.c) Minutes of the Crowsnest Pass Community Pool Society Annual General Meeting of January 27, 2020 3.d) Minutes of the Parks and Recreation Authority of November 18, 2019 3.e) Minutes of the Family and Community Support Services Board of January 20, 2020 3.f) Alberta SW Board Minutes of January 8, 2020 and February Bulletin 3.g) Foothills Little Bow Municipal Association Minutes of January 17, 2020 3.h) 2020 Minister's Awards for Municipal Excellence 3.i) TC Energy Corporation Project Notification of the Nova Gas Transmission Limited west path delivery changes to application. 3.j) Honourable Jason Nixon - Municipal Partnerships - February 13, 2020 3.k) Honourable Jason Nixon, Minister of Environment and Parks response to Public Land Use Zones in Castle Park of February 14, 2020 3.l) Revisions to Policy Number 1207-01 – Grant Distribution Policy – Family and Community Support Services 3.m) Policy 1212-01, Rental Standards Guideline for the Crowsnest Sports Complex.
4. ADOPTION OF MINUTES 4.a) Minutes of the Council Meeting of February 4, 2020 16
5. PUBLIC HEARINGS
6. DELEGATIONS Delegations have 15 minutes to present their information to Council excluding questions. Any extension to the time limit will need to be approved by Council. 6.a) Atrum Coal Update
7. REQUESTS FOR DECISION 7.a) Land Use Bylaw Amendment - Rezoning Retail Commercial (C-1) to Cannabis Retail Commercial (C-4)
7.b) Business License Bylaw 1043, 2020 7.c) Q4 Preliminary Financial Report 7.d) Q4 Development and Trades Statistics 7.e) Highway 3 Interim Improvements Consultant Award 7.f) Council Resolution 39-2019-09-10 7.g) GPC Recommendation - Gary Smith Proposal 7.h) GPC Recommendation - Procedure Bylaw
8. COUNCIL MEMBER REPORTS 8.a) Councillor Lundy Update
9. PUBLIC INPUT PERIOD Each member of the public has up to 5 minutes to address Council. Council will only ask for clarification if needed, they will not engage in a back and forth dialogue.
10. COUNCILOR INQUIRIES AND NOTICE OF MOTION
11. IN CAMERA 11.a)Personal Privacy - Residential Assessment Complaint - FOIP Section 17
12. ADJOURNMENT
72
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 3.a
Subject: Minutes of the Crowsnest Pass Community Pool Society of December 2, 2019.
Recommendation: That Council accept the Minutes of the Crowsnest Pass Community Pool Society of December 2, 2019 as information.
Executive Summary: Correspondence that is received is submitted to Council for information.
Relevant Council Direction, Policy or Bylaws:
Discussion: N/A
Analysis of Alternatives: N/A
Financial Impacts:
Attachments: Pool_Meeting_Dec._2__2019.docx
38 PASS POOL BOARD MEETING December 2, 2019 6:00 PM Municipal Office
IN ATTENDANCE: Lisa Sygutek, Sherri Gleave, Lesley Margetak, Doreen Glavin, Pauline Beech, Judy Sciarra (Regrets – Leone Stacheruk)
1. AGENDA: The Agenda was presented. Sherri MOVED the agenda be adopted. Judy SECONDED the motion. CARRIED.
2. MINUTES: The minutes from the November 18, 2019 meeting were read. Doreen MOVED the minutes be adopted as read. Pauline SECONDED the motion. CARRIED.
3. OLD BUSINESS:
A. CFEP Reno/RFP status – The RFP has not been issued public at this time. Judy reported that the space in the dressing room in question is designated for storage. She was assured that the outlets will be safely away from the water (sink/showers) and mirrors and shelves will be installed for patrons’ convenience.
B. Christmas Season Pass Promotion – The promotion is now being advertised in the local newspaper, The Pass Herald, on the municipal website, on the Pool website, and on the pool building.
C. Financial Status - Doreen was able to provide the Board with a copy of the variance report to October 2019. Discussion was held and some questions arose. Specifically, the wages total showed a $14000.00 discrepancy. Some possibilities were suggested – we will check with the ladies in the payroll and accounting.
D. Website Update – Judy has been in touch with Vic and he has updated the website. He has the Christmas promotion listed as well as upcoming dates and events. He said there may be some options to allow Pool Manager access to the website during summer to enter information and updates for the public.
4. NEW BUSINESS:
A. Variance Report – We have some discrepancies with the of 2019 revenue and expenditures which we will seek clarification for. Our budget will be before council next week for approval.
B. Correspondence – Email from Board Chair – Leone Stacheruk, Email from Claudette (Sandra K) regarding Praxair invoice, Email request from Fire Dept. for donation.
C. Pool Society AGM - Annual General Meeting is planned for Monday, January 27, 2020 at 6:00 PM. The newspaper will run the ad for 3 weeks.
Next Meeting AGM – Monday, Jan 27 @ 6:00 PM at Municipal Office
Sherri MOVED the meeting adjourn @ 7:20 PM. 49
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 3.b
Subject: Minutes of the Crowsnest Pass Community Pool Society Annual General Meeting of January 29, 2019.
Recommendation: That Council accept the minutes of the Crowsnest Pass Community Pool Society Annual General Meeting Minutes of January 29, 2019 for information.
Executive Summary: Correspondence that is received is submitted to Council for information.
Relevant Council Direction, Policy or Bylaws:
Discussion: N/A
Analysis of Alternatives: N/A
Financial Impacts:
Attachments: AGM_Pool_2019.pdf
105
ANNUAL GENERAL MEETING Crowsnest Pass Community Swimming Pool Society Municipal Office 6:00 PM Tuesday, January 29, 2019
1. WELCOME/INTRODUCTIONS – Leone Stacheruk, Lesley Margetak, Judy Sciarra, Sherri Gleave, Pauline Beech, Doreen Glavin, Lisa Sygutek
2. CALL FOR NOMINATIONS – Lesley nominated Leone for Chairperson – Leone accepted. Pauline nominated Judy for Vice-Chair – Judy accepted Judy nominated Lesley for secretary-treasurer – Lesley accepted
3. PROOF OF NOTICE OF MEETING – Notice of meeting was shown with a copy of the Pass Herald advertisement which ran for 2 consecutive weeks.
4. APPROVAL OF AGENDA – Sherri MOVED the Agenda be approved. CARRIED.
5. MINUTES OF LAST MEETING - Lesley read the minutes from the last Annual General Meeting. Judy MOVED the minutes be approved. CARRIED.
6. DIRECTORS REPORTS – Leone reported s summary of the 2018 season highlighting many successes and noting some challenges. Key accomplishments include: Increased usage & popularity as a destination (families are staying for extended hours) Aqua therapy partnership with CNP Healthcare Center Travel Alberta recognition Increased social media presence E Bike partnership Regular Boys & Girls Club programming Facility enhancements – new roof and storage shed Board Commitments: OH&S standards implemented Internal fiscal tracking Better alignment between budget and actual figures Significant reasons for a budget increase: First full year of operations Extending weeks and hours of operation Increase in minimum wage OH&S expert to be contracted Increased bather load requires increased guarding hours
116
7. 2ND CALL FOR NOMINATIONS - none
8. FINANCIAL REPORT – Lesley presented a financial report showing a balance of $2.25. Doreen MOVED to accept the financial report. CARRIED.
9. NEW BUSINESS - none
10. CLOSE NOMINATIONS – Leone noted.
11. DIRECTORS ELECTED - Leone accepted position of Chairperson. Judy accepted the position of Vice-Chairperson. Lesley accepted the position of Secretary–treasurer.
12. THANK YOU PAST DIRECTORS
13. ADJOURNMENT – Judy MOVED the meeting at 6:50 PM.
127
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 3.c
Subject: Minutes of the Crowsnest Pass Community Pool Society Annual General Meeting of January 27, 2020
Recommendation: That Council accept the Minutes of the Crowsnest Pass Community Pool Society Annual General Meeting of January 27, 2020 as information.
Executive Summary: The Annual General Meeting Minutes will not be approved at the Society level until the next Annual General Meeting in 2021, and are being submitted at this time only for information purposes.
Relevant Council Direction, Policy or Bylaws:
Discussion: n/a
Analysis of Alternatives: n/a
Financial Impacts:
Attachments: AGM Pool 2020.pdf
138
ANNUAL GENERAL MEETING Crowsnest Pass Community Swimming Pool Society Municipal Office 6:00 PM Monday, January 27, 2020
1. WELCOME/INTRODUCTIONS – Lesley Margetak, Judy Sciarra, Sherri Gleave, Pauline Beech, Doreen Glavin, Lisa Sygutek
2. CALL FOR NOMINATIONS – Judy nominated Lesley for Chairperson – Lesley accepted. Pauline nominated Judy for Vice-Chair – Judy accepted Lisa nominated Sherri for secretary-treasurer – Sherri accepted
3. PROOF OF NOTICE OF MEETING – Notice of meeting was shown with a copy of the Pass Herald advertisement which ran for 3 consecutive weeks.
4. APPROVAL OF AGENDA – Judy MOVED the Agenda be approved. CARRIED.
5. MINUTES OF LAST MEETING - Lesley read the minutes from the last Annual General Meeting. Judy MOVED the minutes be approved. CARRIED.
6. DIRECTORS REPORTS – Judy reported a summary of the 2019 season highlighting many successes and noting some challenges. Key accomplishments include: Increased usage & popularity as a destination (families are staying for extended hours) few hours of shutdowns Fluid Consulting hired to complete OH&S safety manuals and systems CFEP grant awarded for $87599.00 to bring shower rooms to wheelchair compliant standards Positive feedback from patrons regarding staff and head cashiers Effective use of outdoor sign for events and sponsorships and new signage on deck, in changerooms and lobby displaying prices, safety and patron responsibilities Great community sponsorship from CNP Health Foundation, Riversdale Resources, Atrum Coal and Servus Credit Union for free public swim events Retail sales showed increased revenue Aqua therapy partnership with CNP Healthcare Center Travel Alberta recognition Increased social media presence Regular Boys & Girls Club programming Successful swim meet with very favorable comments from visiting clubs TV monitor installed in front lobby advertising upcoming events, pricing, pictures and lessons
149 Board Commitments: Collaborate with municipal administration to plan renovations Continue practice of hiring ‘head’ cashiers Increase products for retail sales OH&S standards implemented Better alignment of updating information on website Work with Swim Club to complete a rental agreement Increase green space to the west allowing more rest area with tables and deck chairs – moving chain link fence Increase programs/events targeting teens Improve front counter organization to create pleasing displays Internal fiscal tracking - better alignment between budget and actual figures Significant reasons for a budget increase: Increased staffing levels necessary – fewer casual guards Lack of availability of financial information Increased chemical supplies required Increased bather load requires increased guarding hours 7. 2ND CALL FOR NOMINATIONS - none
8. FINANCIAL REPORT – Lesley presented a financial report showing a balance of $1.23. Doreen MOVED to accept the financial report. CARRIED.
9. NEW BUSINESS - none
10. CLOSE NOMINATIONS – Judy noted.
11. DIRECTORS ELECTED - Lesley accepted position of Chairperson. Judy accepted the position of Vice-Chairperson. Sherri accepted the position of Secretary–treasurer.
12. THANK YOU PAST DIRECTORS
13. ADJOURNMENT – Judy MOVED the meeting at 6:43 PM.
1015
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 3.d
Subject: Minutes of the Parks and Recreation Authority of November 18, 2019
Recommendation: That Council accept the Minutes of the Parks and Recreation Authority of November 18, 2019 as information.
Executive Summary: Minutes are submitted by Boards and Committees to Council for information.
Relevant Council Direction, Policy or Bylaws:
Discussion: n/a
Analysis of Alternatives: n/a
Financial Impacts:
Attachments: November 18, 2019 Parks and Recreation Authority Minutes.pdf
1116 Parks & Recreation Authority Meeting Minutes November 18, 2019 Page 1
Parks & Recreation Authority Meeting Minutes
Municipality of Crowsnest Pass Monday, November 18– 5:30 pm Community Services Office – MDM Community Center
Chairperson: Vern Harrison Secretary: Tracey Linderman
Present: Vern Harrison – Chairperson Derek Medland – Vice Chair Pam Somerville – Member at Large Ritch Braun – Member at Large Heather Davis – Member at Large Larry Hennig – Member at Large Marlene Anctil – Councillor Gordon Lundy – Councillor Trent Smith – Community Services Manager Tracey Linderman – Community Services Programmer
Absent:
1.0 Call Meeting to Order
V. Harrison called the meeting to order at 5:28pm.
2.0 Adoption of Agenda
#019-46 MOVED BY: D. MEDLAND SECONDED BY: P. SOMERVILLE
To accept the agenda of October 21, 2019 with addition 6.3 N.I.T. Train CARRIED
3.0 Approval of Minutes 1217 Parks & Recreation Authority Meeting Minutes November 18, 2019 Page 2
#019-47 MOVED BY: L. HENNIG SECONDED BY: M. ANCTIL
To approve the minutes dated October 21, 2019.
CARRIED
4.0 Delegations/Correspondence
5.0 Business Arising from Previous Minutes
5.1 – Meeting Date Schedule
Vern worked on schedule to coincide with the Governance and Priorities Committee meetings. Our current meetings are held on the third Monday of the month which causes our information for council to be at least one month behind. In discussion, we would like to move meetings to the fourth Monday of the month. T. Smith will consult with Family Community Support Services as they may have a conflict with the change of schedule.
5.2 Budget Update
Management is working with a new format/template for budgeting 2020.The Parks and Recreation budget has been submitted with meetings beginning on November 25 to review. The increase in budget is due to government cutbacks, summer step student costs, PPK Staffing, FCSS allocation of staff hours. Other factors that may be a factor could be the decrease in lost programming such as Minor Hockey enrollment and tournament cancellations. Discussed reviewing Canada Statistics to see what can be done to increase revenue and discussed if we assist in partnering with user groups to increase enrollment.
5.3 Conference Update
T. Smith attend the APRA Conference and reported on the sessions that were available. He attended Using Data for Project Management Systems, Recreation Research in Alberta for Park Focus, Effective Strategies, Making Policy Relevant, Parks and Wild Fire. The sessions were very helpful.
5.4 2020 Initiative
Once the budget is reviewed and balanced then we can figure out 2020 initiatives and business as usual.
5.5 Strategic Plan 1318 Parks & Recreation Authority Meeting Minutes November 18, 2019 Page 3
The strategic plan has been sized down to seven specific goals in 1-5 years. The initiatives and action plan will be worked on in the next several years with short term initiatives in the next couple of years, which will be included in the budget process.
The Authority is pleased with the Strategic Plan and is willing to help by working together on plans/strategies with Council to meet goals. This document is a key for all of us to focus on future goals. It helps with contributing valuable time to the strategic plan. Discussed creating a survey to find out information on the community interests in sport programs, facilities, and what works best for our community. The Authority would like to start with the CNP Minor Hockey Association, and CNP Minor Soccer Association to see if they can assist in some way to increase participation numbers in our community.
#019-48 MOVED BY: L. HENNIG SECONDED BY: M. ANCTIL
Moved to invite Minor Hockey Association and other user groups to work together with the Parks and Recreation Authority to increase participation.
CARRIED
Action Item: Formulate request to Minor Hockey and invite the Association to the next scheduled meeting. This will be to discuss how we can assist their association in increasing/improving participation numbers.
6.0 New Business
6.1 Member Resignation
Jonathon Fearns has resigned from the Parks and Recreation Authority. The Authority would like to thank Jonathon for volunteering for a period of two years.
Discussed advertising at the High School to see if any students would like to become an Authority member. Will ask Bonnie Kawasaki who advertises board vacancies, and ask her to send invitation.
6.2 Hockey Tournament Update
P. Somerville reported on the Calgary Novice and Pee Wee Tournament held here in November. The teams were very pleased with the facility and would like to return. Report is attached. The department is currently advertising ice bookings that are available for rent.
1419 Parks & Recreation Authority Meeting Minutes November 18, 2019 Page 4
6.3 NIT Train
The Municipality has taken the maintenance of the NIT Park over in the past year. Council would like the NIT Train to be up and running for use, and have management seek interest for groups/volunteers to run the train. In review the operation of the train requires training to run, Boiler inspection on the train, permits, track repairs. To have the train up and running may be very costly at this time. T. Smith will have an operation list for review. Discussed contacting retirees from CP Rail that live in our community and see if they are interested in helping with the train. Discussed if this is a project for the Municipality, would like confirmation if Council wants control of the train operations or hand over all operations to interested user groups.
The Parks and Recreation Authority would like to review advertisement and provide input before requesting groups to take over the operation of the train in the playground.
7.0 Administrative Reports
Attended APRA Conference and training in the Incident Command System.
8.0 Member Reports/Round Table
The Nordic Club is busy cleaning trails with volunteers. They have hired a contractor to brush trails with bobcat. They have 150 memberships that include Southern Alberta and the Elk Valley with 42 youth members. Washroom facilities are now on site. There have been many improvements to the Nordic Ski area, and the area is receiving more recognition and awareness.
The Christmas concert with the CNP Symphony will be held at ISS December 18th.
The Gymnastics facility will be completing the Fall Session and the facility is now set up for the program.
9.0 In Camera
9.1 Member Application
#019-49 MOVED BY: M. ANCTIL
To go In Camera at 7:32pm to discuss Authority Member Application. CARRIED
#019-50 MOVED BY: P. SOMERVILLE 1520 Parks & Recreation Authority Meeting Minutes November 18, 2019 Page 5
To go out of In Camera at 7:34pm. CARRIED
#019-51 MOVED BY: L. HENNIG SECONDED BY: J. FEARNS
Moved to recommend to council to accept the renewal application of Vern Harrison as a member of the Parks and Recreation Authority for a three-year term. . CARRIED 10.0 Adjournment
#019-52 MOVED BY: P. SOMERVILLE
To adjourn the Parks and Recreation Authority meeting at 7:36pm. The next schedule meeting is for January 27 at 5:30pm MDM Room 1A.
CARRIED
______Chairperson
2116
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 3.e
Subject: Minutes of the Family and Community Support Services Board of January 20, 2020
Recommendation: That Council accept the Minutes of the Family and Community Support Services Board of January 20, 2020 as information.
Executive Summary: Approved Board and Committee minutes are submitted to Council for their information.
Relevant Council Direction, Policy or Bylaws:
Discussion: n/a
Analysis of Alternatives: n/a
Financial Impacts:
Attachments: 1 - JANUARY 20, 2020 Board Meeting Minutes.doc
1722 Family and Community Support Services Meeting Minutes January 20, 2020 Page 1
Family and Community Support Services Board Meeting Minutes
Municipality of Crowsnest Pass Monday, January 20, 2020 - 6:00 PM MDM Community Centre – Community Services Department Office
Chairperson: V. Kubik Secretary: Kim Lewis
Present: Vicki Kubik – Chairperson Cathy Painter – Member at Large Dennis Watt – Member at Large Dean Ward – Council Representative Kate McNeil – Vice Chairperson Marlene Anctil – Council Representative Kim Lewis – FCSS Programmer
Absent: Pam Hellevang – Member at Large Deb Whitten – Member at Large Trent Smith – Manager of Community Services
1.0 Call to Order
K. Lewis called the meeting to order at 6:01pm.
1.1 Appointment of Family and Community Support Services Chair and Vice Chair
D. Ward nominated V. Kubik as Chairperson of the Crowsnest Pass Family and Community Support Services Board. There were no other nominees. V. Kubik accepted the nomination.
#01 – 20 MOVED BY: D. WARD SECONDED BY: D. WATT
That V. Kubik be appointed to the office of Chairperson, of the Family and Community Support Services Board for 2020.
CARRIED
1823 Family and Community Support Services Meeting Minutes January 20, 2020 Page 2
D. Ward nominated K. McNeil as Vice Chairperson of the Crowsnest Pass Family and Community Support Services Board. There were no other nominees. K. McNeil accepted the nomination.
#02 - 20 MOVED BY: D. WARD SECONDED BY: D. WATT
That K. McNeil be appointed to the office of Vice Chairperson of the Family and Community Support Services Board for 2020
CARRIED
1.2 Welcome- Margaret Thomas
The Board welcomed Margaret Thomas to the FCSS Board for a three-year term ending on December 31, 2022.
2.0 Adoption of Agenda
#03 – 20 MOVED BY: D. WATT
That the meeting agenda be adopted with the deletion of 9.1 – Interest of personal
Business. CARRIED
3.0 Adoption of Minutes of December 2, 2020.
#04 - 20 MOVED BY: D. WARD
That the meeting minutes of December 2, 2020 be adopted as presented.
CARRIED 4.0 Delegations
5.0 Business Arising from Previous Minutes
5.1 RIDECrowsnest Child Restraint Update
The new bus seats with built in Child Restraints have arrived and a work order has been placed to have them installed. Once installed we will have a nurse from the health unit come to the bus and review with the bus drivers proper use of car seats. It is anticipated that car seat requirements will be completed early February.
5.2 Category 2 Funding Request
In September an FCSS Category 2 Funding Application was received from J. Stickney – Learning Support Teacher for Horace Allen School. J. Stickney had applied to FCSS to fund a child’s spot at Kids Kollege for the 2019/2020 school year. The Child is too young to qualify for funding through Alberta Education. Other avenues of funding have been explored to no avail. A Kids Kollege 2 day/week program cost is $85.00 per month. At that time, FCSS made a motion to fund the Kids Kollege tuition until the end of
2419 Family and Community Support Services Meeting Minutes January 20, 2020 Page 3
December and indicated that J. Stickney could approach FCSS in the new funding year regarding the tuition for the remainder of the 2019/2020 school year.
The FCSS Board received correspondence from J. Stickney requesting continued support to fund the remainder of the school year as no other funding resources were available at this time. The cost of the remainder of the school year is $425.00
#05 – 20 MOVED BY: D. WARD SECONDED BY: M. ANCTIL
That FCSS will provide finding in the amount of $425.00 to Kids Kollege to cover the cost of one 2 day a week program spot for the remainder of the 2019/2020 school year.
CARRIED
6.0 New Business
6.1 RIDECrowsnest Rental Rates
K. Lewis and T. Smith conducted a review of the current RIDECrowsnest Private Rental Rates. The current rental rate of $74.75/hr has the Municipality losing money on rentals after 3pm and on weekends. Spreadsheet for rental costs and suggested increases provided as information. The cost to break even after 3pm and on weekends for a three- hour rental is $87.57/hr. Most rentals are for three hours and take place on the weekends. The main clients for rentals are out of town renters. Administration has suggested the following rates; Evening (after 3pm) & Weekends – (Out of Town /Commercial) - $103.50/hour (15 % over local rate) Evening (after 3pm) & Weekend - Regular/Local - $90.00/hour (3% above cost) Weekday Daytime - (8am-3pm) Commercial/Out of Town Rate - 60.00/hour (15% over local rate) Weekday Daytime – (8am-3pm)) Local Regular Rate - $51.50/hour (3% over cost) Kilometer surcharge - $1.00/kilometer
After review, the FCSS Board felt that the Out of Town/Commercial rate should be 50% more than the local rate. This information will be brought back to administration for discussion.
6.2 FCSS Grant Distribution Policy
K. Lewis provided a revised FCSS Grant Distribution Policy No. 1207-01. The revisions pertain to the funding installment schedule for organizations funded by Crowsnest Pass Family and Community Support Services. FCSS is recommending that funding installments to community organizations go to quarterly installments to ensure that if notice is given from the Province for a reduction in funding, there will not be an overextension of funds paid out by the Municipality. The new Policy will have funded organizations receiving payments in February, April, July and October.
2025 Family and Community Support Services Meeting Minutes January 20, 2020 Page 4
#06 – 20 MOVED BY: K. MCNEIL SECONDED BY: M. ANCTIL
That the FCSS Board recommends to Council revised Policy No. 1207-01- Grant
Distribution Policy – Family and Community Support Services. CARRIED
Action: K. Lewis will prepare a Governance and Priorities Committee Report regarding the revised policy.
7.0 Administrative Reports
7.1 FCSS Programmer Report
Community Calendar – Calendars arrived and were distributed in December. Very well received by the Community. Christmas Hampers –Hampers were delivered on December 20. 135 Hampers were assembled and 125 were delivered. 10 Hampers were taken to the Foodbank for last minute picks ups. Donations totalled nearly $9500 which is very close to the cost of the Hampers. Seniors Christmas Luncheon – Took place on December 16th, 2019 at the Elk’s Hall from 11:30-1:30pm. 160 people were served. Very successful event. Lots of positive feedback. Santa Skate took place on Sunday, December 15 at 1:15. Free hotdogs and Hot Chocolate were served. Only approx. 25 people attended this year which is down from last year. Boys and Girls Club has leased space at MDM to hold Programs. Family Day is planned for Monday February 17th from 12pm-3pm at the Coleman Sports Complex. A variety of events will be available including, skating, carnival games, magician, and face painting. 2020 Spring/Summer Community Handbook development is underway. Submission deadline for entries is February 7th, 2020. Programmer is preparing 2020 FCSS Funding Agreements FCSS Funded Organization Final Reports are due January 31, 2020. Once submitted, Funding Agreements can be signed and 1st funding installment can be processed. Planning underway for 2020 Volunteer Appreciation. Date TBA. 8.0 Member Reports
9.0 In Camera
10.0 Adjournment
#07 - 20 MOVED BY: C. PAINTER
That the meeting be adjourned at 7:18pm. ______Chairperson 2126
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 3.f
Subject: Alberta SW Board Minutes of January 8, 2020 and February Bulletin
Recommendation: That Council accept the Alberta SW Board Minutes of January 8, 2020 and February Bulletin as information.
Executive Summary: Correspondence that is received is submitted to Council for information.
Relevant Council Direction, Policy or Bylaws:
Discussion: N/A
Analysis of Alternatives: N/A
Financial Impacts:
Attachments: 2020_AlbertaSW_Board_Minutes_01-08_and_February_Bulletin.pdf
2227
Alberta SouthWest Regional Alliance Minutes of the Board of Directors Meeting Wednesday January 8, 2020 –Fire Department Meeting Room, Nanton
Board Representatives Resource Staff and Guests Barney Reeves, Waterton Park Deb Welsh, CAO MD Ranchland Brent Feyter, Fort Macleod Shalane Friesen, Alberta Parks Scott Korbett, Pincher Creek Yvonne Chau, Travel Alberta Jim Bester, Cardston County Levi Feyter, Fort Macleod Brad Schlossberger, Claresholm Tony Walker, CFABSW Beryl West, Nanton Bev Thornton, Executive Director, AlbertaSW Rick Lemire, MD Pincher Creek Albert Elias, Glenwood
1. Call to Order and Welcome Chair, Barney Reeves, called the meeting to order.
2. Approval of Agenda Correspondence from Town of Granum added as item 8 . Moved by Scott Korbett THAT the agenda be approved as amended. Carried. [2020-01-673]
3. Approval of Minutes Moved by Brad Schlossberger THAT the minutes of December 4, 2019 be approved as presented. Carried. [2020-01-674]
4. Approval of Cheque Register Moved by Rick Lemire THAT cheques #2728 to #2739be approved as presented. Carried. [2020-01-675]
5. EDA Leadership Forum Moved by Brad Schlossberger THAT the Board formally approve the consensus, reached by e-mail, to be a $350 sponsor of the EDA Leadership Summit to be held in Calgary on May 8, 2020. Carried. [2020-01-676]
6. Travel Alberta Update Yvonne Chau provided an overview of the Travel Alberta Annual Report and the 10-Year Tourism Strategy Development plan which includes stakeholder engagement sessions and on-line survey Bev will forward information to our communities and businesses. - 7. REDA Chairs Meeting with Minister A conference call with The Hon. Tanya Fir included a presentation from the REDAs and question/answer with the Minister and MLAs.
8. Town of Granum The community has voted to become pat of the MD of Willow Creek. Bev will follow up with CAO and Board representative.
9. Financial and Operations Summary Board reviewed a summary of finances and projects as completed in the first 3 quarters of the year. All is on track, according to plan.
10. Energizing Agricultural The Resource Round Table met for the second time on the afternoon Transformation of January 8, 2020. InnoVisions and Associates presented a “what we 2328
1 Heard” report, summarizing interviews and research completed to date. Contact Bev if you would like a copy of the presentation.
11. EDA Conference 2020 Moved by Jim Bester THAT AlbertaSW pay the registration fee for up to 4 Board representatives to attend. Carried. [2020-01-677]
12. Update from meetings: Accepted as information. o Mayors and Reeves o Highway 3 Twinning
13. Executive Director Report Accepted as information.
14. Round table updates Accepted as information.
15. Board Meetings: ➢ February 5, 2020-Fort Macleod ➢ March 4, 2020-Stavely April 1, 2020: NO MEETING (EDA conference begins April 1) May 6, 2020-TBD June 3, 2020-AGM-tentatively Crowsnest Pass
16. Adjournment Moved by Brent Feyter THAT the meeting be adjourned. Carried. [2020-01-678]
Chair Approved February 5, 2020
Secretary/Treasurer
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2 Alberta SouthWest Bulletin February 2020 Regional Economic Development Alliance (REDA) Update
❖ Meeting with Livingstone-Macleod MLA AlbertaSW was pleased to welcome MLA Roger Reid to join the board meeting on February 5. He shared some important perspectives from the province. The discussion, covering a wide range of topics and issues, served to identify common goals and shared vision for the region. AlbertaSW looks forward to working with “MLA #935” … yes, another interesting fact of the evening: Roger is the 935th MLA to be elected in the province of Alberta!
❖ “Energizing Agricultural Transformation” (EAT) Resource Roundtable The second “Resource Round Table” meeting was an opportunity to review the extensive research conducted by InnoVisions and Associates. Below are some key points gathered from those interviewed. Top five challenges facing agri-businesses in AlbertaSW: 1) Labour Availability (51% of respondents); 2) Government Policies and Regulations (40%); 3) Access to Market (40%); 4) Lack of data (10%); 5) The cost of new technology (9%) . Top five identified opportunities in the ag-industry: 1) Increasing trend to “buy local” (40%); 2) Increasing interest in, and consumer demand for, plant proteins (40%); 3) Collaboration and sharing of knowledge – peer groups to help productivity (21%); 4) Increasing interest/awareness of environmental stewardship (20%). 5) A majority of respondents (60%) offered a variety opportunity of ideas, such as: leverage assets; form academic/industry partnerships and support further innovation, technology, research and development. Please contact [email protected] to request a copy of the full report.
❖ SouthWest Succession Partnership: a NEW initiative of AlbertaSW, Community Futures Crowsnest Pass and Community Futures Southwest … combining resources to meet the following objectives: o Provide education on succession planning fundamentals to support business continuity; o Raise awareness, attract investors and help businesses and farms for sale to be matched with the right buyer. SXNM SuccessionMatching Ltd. has been engaged to help facilitate buyer-seller introductions, as well as o Design and deliver a Succession Planning Summit: one week of on-line webinars; o Design and deliver a business continuity workshop (proposed: March 24th) in a location to be determined; o Schedule one-on-one coaching with identified businesses; o Provide coupon codes and support for on-line buyer-seller matching. Contact [email protected] for more details and find out how to participate.
❖ Economic Developers Alberta (EDA) Conference … April 1-3, 2020 in Kananaskis www.edaalberta.ca
❖ Business of Outdoor Recreation Summit …September 14-16, 2020, Civic Center, Great Falls, Montana. o The inaugural Summit, initiated by the Montana Governor’s office in December 2018, was a great success. o In 2019 the event was held as a “Recreation Innovation Lab” to operationalize the key learnings from 2018. o The 2020 event will be an enhanced, full format Summit. The Montana Office of Outdoor Recreation, the Crown of the Continent Geotourism Council and the Montana Trails Coalition are co-hosting. The Summit is in the planning stages, so please mark your calendar and watch for details!
Alberta SouthWest Regional Economic Development Alliance International Economic Development Council (IEDC) Accredited Economic Development Organization (AEDO) Green Destinations Top 100 Sustainable Global Tourism Destination Box 1041 Pincher Creek AB T0K 1W0 403-627-3373 (office) 403-627-0244 (cell) 2530 [email protected] www.albertasouthwest.com
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 3.g
Subject: Foothills Little Bow Municipal Association Minutes of January 17, 2020
Recommendation: That Council accepts the Foothills Little Bow Municipal Association Minutes of January 17, 2020 as information.
Executive Summary: Correspondence that is received is submitted to Council for information.
Relevant Council Direction, Policy or Bylaws:
Discussion: N/A
Analysis of Alternatives: N/A
Financial Impacts:
Attachments: 2020-01-17_Foothills_Little_Bow_Municipal_Association_-_Minutes.pdf
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Foothills Little Bow Municipal Association Minutes of the Meeting 10:00 a.m., Friday, January 17, 2020 Country Kitchen Catering
Member Municipal Districts & Counties Present:
Cardston County M.D. of Pincher Creek Municipality of Crowsnest Pass County of Newell Cypress County M.D. of Taber Foothills County Vulcan County County of Forty Mile County of Warner Lethbridge County M.D. of Willow Creek
Absent: M.D. of Ranchlands
CALL TO ORDER
Vice Chair Robin Kurpjuweit, filling in for Chair Brian de Jong, called the meeting to order at 10:03 a.m. He called on Tamara Miyanaga as a former Chair of the Association to come forward and conduct the business of electing the Chair and Vice Chair for the Association.
A. ELECTIONS
A1. Election of Chair
Tamara Miyanaga made the first call for nominations for Chair.
Richard Oster, Cypress County nominated Robin Kurpjuweit, Cypress County. R.D. McHugh, Foothills County seconded the nomination.
Tamara Miyanaga made the second call for nominations for Chair.
Molly Douglass, County of Newell nominated Brian de Jong, County of Newell. Glen Alm, M.D. of Willow Creek seconded the nomination.
Tamara Miyanaga made the third call for nominations – none heard.
Molly Douglass, County of Newell addressed the Association members on behalf of Brian de Jong, County of Newell.
Robin Kurpjuweit, Cypress County addressed the Association members.
Tamara Miyanaga called for votes for Robin Kurpjuweit, Cypress County for Chair. A show of 2732 hands was conducted. 1
Tamara Miyanaga called for votes for Brian de Jong, County of Newell for Chair. A show of hands was conducted.
Robin Kurpjuweit, Cypress County was declared elected as Chair for 2020.
A2. Election of Vice Chair
Chair Robin Kurpjuweit made the first call for nominations for Vice Chair.
Huby Kallen, County of Newell nominated Brian de Jong, County of Newell. Glen Alm, M.D. of Willow Creek seconded the nomination.
Chair Robin Kurpjuweit made the second call for nominations for Vice Chair – none heard.
Chair Robin Kurpjuweit made third call for nominations for Vice Chair – none heard.
131/20 MOVED by Laurie Lyckman, Vulcan County that nominations cease. CARRIED
Brian de Jong, County of Newell was declared elected as Vice Chair for 2020.
A3 & A4. Election of Resolution Committee
Chair Robin Kurpjuweit made the first call for nominations for the two positions on the Resolution Committee.
John Van Driesten, M.D. of Willow Creek nominated Glen Alm, M.D. of Willow Creek. Randy Bullock, Cardston County nominated Jim Bester, Cardston County.
Chair Robin Kurpjuweit made the second call for nominations for the two positions on the Resolution Committee – none heard.
Chair Robin Kurpjuweit made the third call for nominations for the two positions on the Resolution Committee – none heard.
132/20 MOVED by Steven Wikkerink, County of Forty Mile that nominations cease. CARRIED
Glen Alm, M.D. of Willow Creek and Jim Bester, Cardston County were declared elected as members of the Resolution Committee for 2020.
B. WELCOME AND INTRODUCTION OF GUESTS
Chair Robin Kurpjuweit indicated that the Honourable Ric McIver, Minister of Transportation would be in attendance at 11:00 a.m.
C. ROLL CALL OF PERSONS PRESENT AND SIGNING OF THE REGISTER
Roll Call was taken and representatives of all Municipal Districts and Counties were accounted for except the M.D. of Ranchlands. 2833
2 D. AGENDA ADDITIONS
Chair Robin Kurpjuweit asked if there were any additions to the January 17th agenda.
Randy Taylor, County of Warner added “Officer Terms.” Molly Douglass, County of Newell added “Rural Health Professions Action Plan”
E. ADOPTION OF AGENDA
133/20 MOVED by Morgan Rockenbach, County of Warner; that the agenda of January 17, 2020 be approved with the following additions:
O. Officer Terms P. Rural Health Professions Action Plan CARRIED
F. TRIBUTE TO MEMBERS PASSED AWAY SINCE THE LAST MEETING
Chair Robin Kurpjuweit asked whether there have been any members that have passed away since the last meeting.
A moment of silence was held for Grant Nelson of the County of Warner and Fred Lacey of Cardston County.
G. ADOPTION OF THE MINUTES OF SEPTEMBER 20, 2019 MEETING
134/20 MOVED by Tamara Miyanaga, M.D. of Taber that the minutes of the September 20, 2019 Foothills Little Bow Meeting be approved. CARRIED
H. BUSINESS ARISING FROM THE MINUTES
No business arising from the minutes.
I. GREETINGS FROM THE GOVERNMENT OF ALBERTA
I1. Greetings from the Government of Alberta
The Honourable Grant Hunter, MLA – Taber-Warner and Associate Minister of Red Tape Reduction brought greetings on behalf of the Government of Alberta. • 2020 budget draft anticipated to be available in the spring. • Recommended that municipalities participate in budget consultations. • Attracting rural physicians is a major concern. • Negotiations are underway with the Alberta Medical Association regarding physician compensation. • The Alberta Teachers’ Retirement Fund (ATRF) is being invested through the Alberta Investment Management Corporation (AIMCo).
Ian Sundquist, M.D. of Willow Creek, expressed concerns regarding the length of time it takes to receive a water license approval. MLA Grant Hunter provided information regarding a website where issues with the government can be submitted to the Red Tape Reduction initiative 2934 (https://www.alberta.ca/cut-red-tape.aspx). He indicated that there are several submissions 3 related to the water file, specifically the timelines, and he has met with the Minister of Environment & Parks to discuss these issues.
Suzanne Oel, Foothills County, requested an update on a resolution that was discussed during the RMA Fall 2019 Convention regarding the removal of mandatory growth management boards around Calgary. MLA Grant Hunter indicated that he was aware of the resolution but could not provide further information at this time.
I2. Greetings from the Official Opposition
The representative from the Official Opposition was not in attendance.
I3. Greetings from MP’s in Attendance
Colleen Valin, Chief of Staff brought greetings on behalf of Glen Motz, MP – Medicine Hat- Cardston-Warner. A written report was submitted and is attached to these minutes.
I4. Greetings from MLA’s in Attendance
The Honourable Grant Hunter, MLA – Taber Warner was present. There were no other local MLA’s in attendance.
I5. Greetings from Alberta Urban Municipalities Association
Tanya Thorn was present and provided greetings on behalf of AUMA.
• January 22, 2020 AUMA President’s Summit on Municipal Finances – the outcomes of this event will be shared • Concerns with changes to physician compensation and how this will impact rural physicians in particular • Industry is concerned with a lack of Immigrant Settlement & Integration Program (ISIP) funding and processes • Alberta Recycling Management Authority has been given more control over recycling fees, but more work is required to expand existing recycling programs and enact a producer responsibility framework for waste reduction • Consultations were held regarding cannabis consumption and it is important to ensure municipalities have the resources necessary to enforce the prohibition of public cannabis consumption • The legalization of edible cannabis products is not expected to have a significant impact on municipalities • Bill 25: Red Tape Reduction was passed on December 5, 2019 and a policy framework is planned to further support the Red Tape Reduction Initiative.
R.D. McHugh, Foothills County expressed concerns with placing additional costs on cannabis producers as this could make it more difficult to compete with the black market. Tanya Thorn indicated that Alberta currently has the highest excise tax in Canada.
Jim Bester, Cardston County asked how the AUMA perceived progress on Intermunicipal Collaboration Framework (ICF) negotiations. Tanya Thorn indicated that there are challenges such as finding adequate resources. AUMA members struggle to arrange meetings between the 3035 urban and rural municipalities. 4 J. REPORTS J1. RMA Zone Director – Mr. Brian Brewin J2. RMA President – Mr. Al Kemmere
Mr. Brian Brewin, RMA District 1 Director and Mr. Al Kemmere, RMA President provided a joint report on the following:
• Police Costing Model o To be implemented April 1, 2020 with a formula based 50% on population and 50% equalized assessment o Payment not required until 2021 o The RMA, AUMA, and police association members will be represented on a provincial police advisory board • Assessment Review Process o Review of machinery and equipment model as well as linear and linear infrastructure type models o Ideally, industry and municipalities will both be represented in the review • Surveys on Unpaid Property Taxes o Statistics provided comparing last year to this year o A News Release is expected next week • Local Government Fiscal Framework (LGFF) o To be implemented in 2 years to replace the Municipal Sustainability Initiative o RMA will advocate for a direct link to the growth of the province rather than 50% • Federal Advocacy through FCM o FCM Committee Member from a rural municipality in Southern Alberta o Canadian Unity concerns o Western Economic Solution Task Force • Rural Health Care o How will upcoming changes affect the delivery of rural medicine? o RMA is not willing to participate in wage negotiations at this time • RMA Insurance, Trade, Fuel and Benefits o There may be cost savings available to municipalities.
Maryanne Sandberg, M.D. of Willow Creek expressed concerns with how the Police Costing Model will affect rural municipalities and asked if the implementation could be deferred for further discussion. Al Kemmere indicated that the RMA and AUMA worked together to try and get it deferred. Tanya Thorn noted that the Police Costing Model came out of a resolution from AUMA membership.
Suzanne Oel, Foothills County asked about service levels and the measurement aspect of the Police Costing Model and whether it would help to solve the issue of rural crime. Al Kemmere replied that the terms of reference should guide how to measure the service enhancements.
K. DELEGATIONS
The Honourable Ric McIver, Minister of Transportation Update on Provincial Projects
The Honourable Ric McIver, Minister of Transportation was present and provided an update on the following: • 2019 Budget Highlights o Key infrastructure o Flood mitigation projects in the Calgary area that will help prevent flood damage 3136 downstream 5 o Extended Strategic Transportation Infrastructure Program (STIP) Funding • Municipal Projects o Cost Sharing Project with the County of Newell for paving sections of SH535, SH873, and SH876 o Installation of traffic signals on Eagle Butte Road with Cypress County o Intersection improvements for the Town of Bow Island o Safety rest stop in Vauxhall o Thanks to Darren Davidson and the work he does advocating for the needs of Southern Alberta • Maintenance o Non-safety related summer maintenance activities will be reduced in the interest of balancing the budget o Priority for summer maintenance activities will be given to higher profile roads and safety issues o Winter maintenance activities will not be reduced • Emphasis will be placed on road maintenance rather than building new infrastructure • Need more discussion on the future of Highway 3 o Traffic volume is low compared to other highways despite its importance as a trade corridor o Functional planning studies have been completed on two different sections. • 2020 Budget is expected in the spring • Legislature resumes February 25, 2020 • Alberta Transportation considering opportunities for toll projects.
Klaas Vander Veen, Lethbridge County expressed concerns with the safety of cable guardrails. The Honourable Ric McIver replied that the engineers at Alberta Transportation assure him that the cable guardrails have a net safety benefit and that he would continue to ensure that the placement of these guardrails results in a net safety benefit.
Jim Bester, Cardston County indicated that reduced grass mowing could result in increased deer related traffic incidents and suggested mowing more often in certain areas where deer are known to be. The Honourable Ric McIver indicated that areas requiring extra mowing would be considered.
Lorne Hickey, Lethbridge County, asked about the future of the new deal and the corridor around it. The Honourable Ric McIver replied that it is still an important part of the CANAMEX Trade Corridor and considered when planning.
R.D. McHugh, Foothills County indicated that Alberta Transportation’s focus on maintenance over new construction could be applied to healthcare and the economy. It is important to take care of what you already have.
The meeting recessed for lunch at 12:02 p.m. and reconvened at 1:05 p.m.
L. DELEGATIONS James Van Leeuwen Enhancing Access to Rural Broadband
James Van Leeuwen, Ventus Development Services Inc. was present and spoke about how rural municipalities can improve access to rural broadband, thus creating relevant and interesting opportunities for youth and strengthening economic viability and sustainability. He suggested that broadband be recognized as a utility like electricity or water. James Van Leeuwen provided 3237
6 information on the Southern Alberta Connectivity Project and the upcoming Alberta Forward Forum in Olds, AB on February 24-25, 2020. Randy Taylor, County of Warner provided further information on the Enhanced Rural Internet Committee.
M. DELEGATIONS Monte Solberg – New West Public Affairs & Jenelle Saskiw – Alberta Counsel “Elevating Your Voice”
Monte Solberg provided background information on New West Public Affairs and the services they provide and outlined some criteria for a municipality to effectively leverage their voice. Jenelle Saskiw provided background information on Alberta Counsel.
Some key points include: • Develop expertise • Choose your priorities • Seek out partnership opportunities and build alliances • Use municipal associations (FCM, AUMA, RMA) • Support government events • Understand the ministries themselves and know when to take an issue to a minister and when to talk to staff.
N. DELEGATIONS Robin Kurpjuweit – FCM Steering Committee Member & Al Kemmere – RMA President & FCM Director Update on Federation of Canadian Municipalities (FCM)
Robin Kurpjuweit provided information on FCM Advocacy Days and asked the members to communicate any specific concerns or ideas regarding FCM. Al Kemmere provided information about the membership of the FCM Board and committees, indicating that there are variety of individuals on the board and committees representing the interests of Alberta. He indicated that there will be a summit in Leduc, AB on February 10, 2020 with federal government representatives in attendance.
Brian Brewin, M.D. of Taber asked how the FCM will take on the role of representing the western provinces at the federal level. Al Kemmere indicated that the FCM will put the key issues into policy so that they will become part of ongoing advocacy.
Al Kemmere responded to questions regarding the FCM Board. There are 72 members on the board, but these members are broken into committees that work on specific issues. He stressed the importance of establishing strong policies, noting that a governance review is currently underway.
Jim Bester, Cardston County asked about results specifically for rural Alberta. Al Kemmere replied that rural Alberta gains strength through membership and participation. Robin Kurpjuweit indicated that the rural broadband initiative has been a priority for a long time and, as seen in James Van Leeuwen’s presentation, municipalities may have to take charge in order to complete priorities and engage other partners.
3338
7 O. RURAL HEALTH PROFESSIONS ACTION PLAN
Al Kemmere provided information on the Rural Health Professions Action Plan’s mandate and role, which includes working with municipalities to help them recruit and retain physicians.
Glen Alm, M.D. of Willow Creek expressed concerns with changes to physician compensation and the effect that this will have on rural physicians and patients. He noted that rural residents have to travel further and need the ability to deal with more than one issue at an appointment. Al Kemmere indicated that Alberta Health Services is conducting a review and the RMA may host a conference call in the future.
P. OFFICER TERMS
Randy Taylor, County of Warner suggested that the Chair be elected for a two-year term. Chair Robin Kurpjuweit indicated that he would review the bylaw and this item will be placed on the September 18, 2020 agenda.
Q. RESOLUTION SESSION
There were no resolutions to review at this meeting.
R. FOOTHILLS LITTLE BOW ASSOCIATION FINANCIAL REPORTS
R1. Approval of Accounts – Profit & Loss and Balance Sheet Comparison
135/20 MOVED by Morgan Rockenbach, County of Warner that the accounts be approved as presented. CARRIED
S. ADJOURNMENT
Chair Robin Kurpjuweit adjourned the meeting at 3:02 p.m.
______Chair Secretary-Treasurer
3439
8
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 3.h
Subject: 2020 Minister's Awards for Municipal Excellence
Recommendation: That Council accept the 2020 Minister's Awards for Municipal Excellence correspondence as information.
Executive Summary: Correspondence that is received is submitted to Council for information.
Relevant Council Direction, Policy or Bylaws:
Discussion: N/A
Analysis of Alternatives: N/A
Financial Impacts:
Attachments: Municipal_Administrators_and_Municipal_Associations_Minister_s_Award_for_Municipal_Excellence.pdf
3540
To: All Municipal Administrators and Municipal Associations Subject: 2020 Minister’s Awards for Municipal Excellence
The Honourable Kaycee Madu, Minister of Municipal Affairs, is pleased to announce the 2020 Minister’s Awards of Municipal Excellence. The 19th annual awards recognize municipal government excellence and promotes knowledge sharing among municipalities.
For the 2020 program, submissions will be accepted in the following categories:
Partnership (open to all municipalities) Award will be given for an innovative initiative involving a local or regional partnership that achieves results that could not have otherwise been accomplished by the municipality alone. This could involve cooperation, coordination, and collaboration with other municipalities, businesses, Indigenous communities, non-profit organizations, community groups, and other orders of government to achieve a specific outcome.
Building Economic Strength (open to all municipalities) Award will be given for an innovative initiative involving the municipality and business community that addresses a challenge affecting community economic strength.
Service Delivery Innovation (open to all municipalities) Award will be given for an innovative initiative that improves the delivery or reduces the cost of a program or service through a more efficient process or through the use of an alternate delivery approach.
Enhancing Community Safety (open to all municipalities) Award will be given for an innovative initiative that engages the community to address a safety issue. This could involve crime prevention, infrastructure enhancements (e.g. lighting, accessibility, traffic calming measures), and community services initiatives.
Smaller Municipalities (open to municipalities with populations less than 5,000) Award will be given for a municipal initiative that demonstrates leadership, resourcefulness, and/or innovation to better the community.
Submission forms and additional details can be found on the Minister’s Awards webpage. The deadline for submissions is March 31, 2020.
If you have any questions regarding the Minister’s Awards for Municipal Excellence please direct them to the Municipal Excellence Team: at 780-427-2225, or by email at [email protected].
Sincerely,
The Municipal Excellence Team 4136
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 3.i
Subject: TC Energy Corporation Project Notification of the Nova Gas Transmission Limited west path delivery changes to application.
Recommendation: That Council accept the TC Energy Corporation Project Notification of the Nova Gas Transmission Limited west path delivery changes to application correspondence as information.
Executive Summary: Correspondence that is received is submitted to Council for information.
Relevant Council Direction, Policy or Bylaws:
Discussion: N/A
Analysis of Alternatives: N/A
Financial Impacts:
Attachments: 2020_02_04_NGTL_WEST_PATH_DELIVERY_2023_Project_-_Notification.pdf NGTL_West_Path_Delivery_2023.pdf
4237
TC Energy 450 - 1 Street S.W. Calgary, AB Canada, T2P 5H1 Tel: 844‐933‐0954 [email protected]
February 4, 2020
[SENT BY EMAIL]
Project Notification: NGTL WEST PATH DELIVERY 2023
NOVA Gas Transmission Ltd. (NGTL), a wholly owned subsidiary of TransCanada PipeLines Limited, an affiliate of TC Energy Corporation (TC Energy) is proposing to construct, own, and operate the NGTL West Path Delivery 2023 Project (Project). The purpose of the project is to meet the growing needs of our shippers to provide safe, reliable access to North American markets.
After further review we have made some changes to the project, below are the new project details and attached is the updated fact sheet to reflect said changes.
NGTL anticipates filing an application with the Canada Energy Regulator (CER) under Section 182 of the Canadian Energy Regulator Act in Q4 2020 with an anticipated in‐service date in Q4 2023. The Project includes three sections. The first section is the proposed Western Alberta System Mainline Loop 2 Turner Valley Section is approximately 23 km of 48‐inch diameter (NPS 48) pipeline within the province of Alberta. The proposed pipeline is located approximately 3 km NW of the Town of Turner Valley, AB. The second The second section is the proposed Western Alberta System Mainline Loop 2 Longview Section is approximately 8 km of 48‐inch diameter (NPS 48) pipeline located within the Province of Alberta. The proposed pipeline is located approximately 30 km SW of the Town of High River, AB. The third section is the proposed Western Alberta System Mainline Loop 2 Lundbreck Section is approximately 7 km of 48‐inch diameter (NPS 48) pipeline located within the Province of Alberta. The proposed pipeline is located approximately 30 km NW of the Town of Pincher Creek, AB.
Information about the CER and the regulatory process is included with this notification. Contact information for the CER can be found in the brochure titled Information for Proposed Pipeline or Power Line Projects that Do Not Involve a Hearing. If you would like further information regarding the CER’s process, you can visit the CER’s website at www.cer‐rec.gc.ca.
TC Energy is a leading North American energy infrastructure company with over 65 years of experience and has an industry leading safety record. We are committed to building and operating our natural gas system safely. From design and construction to operation and maintenance, safety is an integral part of everything we do.
We strive to engage stakeholders throughout the life of the project. We believe engagement is a two‐way process and invite you to share questions and concerns with us so that we can provide information, follow up, and incorporate input into our plans. Please do not hesitate to contact us at 1.855.895.8754 or by email at [email protected] in regards to the project.
Sincerely,
Preston Seier 3843 TCEnergy.com
TC Energy 450 - 1 Street S.W. Calgary, AB Canada, T2P 5H1 Tel: 844‐933‐0954 [email protected]
Public Affairs – Canada West TC Energy
Attached:
Build Strong
Caring for the Environment
Contracting and Employment
Crossing Water Safely
Engaging with our Stakeholders
Our Name Change
Proposed Pipeline or Power Line Projects – Involving a Hearing
Working with Landowners
Your Safety Our Integrity
NGTL WEST PATH DELIVERY 2023 Fact Sheet
4439 TCEnergy.com
TC Energy periodically provides information beginning at the early stages of project development, including prospecting, continuing throughout the life of assets. The information provided is intended to give people the opportunity for meaningful input and inform interested parties of our proposed activities. Please be aware that as planning progresses, new information becomes available and details may change from the time of this printing.
TC Energy follows the Official Languages Act and respects your choice to receive relevant information from us in English or in French. Please contact us if you prefer to receive French-language materials and updates. GRANDE ALBERTA PRAIRIE
Proposed pipeline expansion Existing NGTL/Foothills pipelines City / town NGTL West Path Delivery 2023. EDMONTON NOVA Gas Transmission Ltd. (NGTL), a wholly-owned subsidiary of TransCanada PipeLines Limited (TCPL), an affiliate of TC Energy Corporation (TC Energy), is investigating options for prospective future growth on our NGTL System in Alberta (A.B.). The proposed NGTL West Path Delivery 2023 Project (Project) is necessary to supply growing demand in southwestBRITISH COLUMBIA A.B., southern B.C. and downstream North American PROPOSED WASML 2 TURNER VALLEY SECTION markets, with natural gas produced in Western Canada. NGTL anticipates filing an application with the Canada Energy Regulator (CER) under Section 182 of the Canadian Energy Regulator Act in Q4 2020, with an anticipated in-service date in Q4 2023. The proposed Project is made up of three pipeline PROPOSED WASML 2 LONGVIEW SECTION CALGARY sections.
1. The proposed Western Alberta System Mainline (WASML) Loop 2 Turner Valley Section PROPOSED WASML 2 LUNDBRECK SECTION 2. The proposed Western Alberta System Mainline (WASML) Loop 2 Longview Section CRANBROOK 3. The proposed Western Alberta System Mainline (WASML) FERNIE Loop 2 Lundbreck Section USA
4045 LONGVIEW
541 22
FISH CREEK 22X FOOTHILLS COUNTY
FOOTHILLS COUNTY
22
762
PEKISKO
PROPOSED WASML 2 LONGVIEW SECTION OPTION A 22 PROPOSED WASML 2 PROPOSED WASML 2 TURNER VALLEY SECTION LONGVIEW SECTION OPTION B
MILLARVILLE
549 ProposedQUIRK pipeline CREEK expansion 549 Existing NGTL/Foothills Pipeline Receipt meter station Delivery Meter Station M. D.OF Compressor station Proposed pipeline expansion WILLOW CREEK Protected area Existing NGTL/Foothills Pipeline NO. 26 City / town Delivery Meter Station TURNER KANANASKIS I.D. VALLEY
546
M. D.OF Turner Valley Section Longview Section RANCHLAND NO. 66 SARATOGA SALES The proposed Turner Valley Section will consist of approximately The proposed Longview Section will consist of approximately 23 km of 48-inch diameter pipeline, located approximately 3 km 8 km of 48-inch diameter pipeline, located approximately 30 km northwest of the Town of Turner Valley, A.B. southwest of the Town of High River, A.B.
Q3 2019 Engagement Start Q3 2019 Engagement Start Q2 2020 Project Notification Q2 2020 Project Notification Q4 2020 Application Q4 2020 Application Q3 2023 Mainline Construction Start Q3 2023 Mainline Construction Start Q4 2023 (commercial) In Service Date Q4 2023 (commercial) In Service Date
40
Proposed pipeline expansion Existing NGTL/Foothills Pipeline Receipt meter station CHAPELROCK Delivery Meter Station Protected area City / town
22
PROPOSED WASML 2 LUNDBRECK SECTION
COLEMAN BLAIRMORE SALES M. D. OF PINCHER CREEK FRANK NO. 9 Contact us BELLEVUE MUNICIPALITY OF CROWSNEST PASS Contact us with any questions about our prospecting:
HILLCREST 3 1-855-895-8754 MINES [email protected] CARMMOND INT Or write to us at: TC Energy Lundbreck Section 450 - 1 Street S.W. Calgary, AB Canada, T2P 5H1 The proposed Lundbreck Section will consist of approximately 7 km of 48-inch diameter pipeline, located approximately 30 km For further information regarding the CER’s processes, northwest of the Town of Pincher Creek, A.B. please contact us or contact the regulator directly: Canada Energy Regulator Q3 2019 Engagement Start Suite 210, 517 – 10 Avenue S.W. Calgary, AB Q2 2020 Project Notification Canada, T2R 0A8 Q4 2020 Application 1-800-899-1265 4146 Q3 2023 Mainline Construction Start [email protected] Q4 2023 (commercial) In Service Date www.cer-rec.gc.ca TCEnergy.com Our NGTL and Foothills assets are regulated by the Canada Energy Community benefits Regulator (CER) and when we determine a feasible growth strategy with input from our customers, we will bring you more information Our projects offer long-term economic benefits and help clearly identifying a scope for the proposed project, indicating the strengthen the economy on a local, provincial and national level: type of regulatory application we will plan to submit. • Employment and business opportunities – Construction With more than 65 years’ experience, TC Energy is a leader in requires the services of equipment operators, welders, the responsible development and reliable operation of North mechanics, truck drivers, labourers, and more, as well American energy infrastructure including natural gas and liquids as creates demand for local goods and services. Vendors pipelines, power generation and gas storage facilities. We safely interested in working with us can visit TCEnergy.com to deliver the energy that millions of North Americans rely on every register as an interested local service provider. We award day to power their lives and fuel industry. contracts to qualified pipeline construction contractors and work with them to provide local employment opportunities. Responsible stakeholder and rightsholder engagement • Annual revenue to support local services – Project construction results in tax payments to all levels of Guided by our values of safety, responsibility, collaboration and government. When the project is operational, annual tax integrity, we are proud of the positive relationships we have built payments help support schools, hospitals, emergency services with our neighbours for the last 65 years. We recognize that and other local programs vital to communities. ensuring Indigenous groups, as rightsholders, and our stakeholders are engaged and respected is critical to TC Energy’s success. • Investment in local communities and Indigenous groups – Giving back to the communities where we operate has We are committed to sharing information and seeking public always been part of our culture. Whether it’s partnering with input which results in better plans – for us, stakeholders, community groups, supporting local initiatives or encouraging rightsholders and communities as a whole. We document the our employees to be involved in their neighbourhoods, the entire stakeholder engagement process including the issues goal of our Build Strong community investment program is to raised by stakeholders and rightsholders, along with the ways build strong and vibrant communities across North America. we address these issues. Visit TCEnergy.com/BuildStrong for more information.
Commitment to engagement and addressing concerns Managing our environmental footprint
Our approach to consultation and engagement with Whether it’s designing, building, or operating energy stakeholders, landowners, and Indigenous groups is focused infrastructure, we are committed to being responsible on understanding concerns and addressing issues related to environmental stewards on the land we share – and our our projects and operations. We engage and consult early and environmental principles of stewardship, protection and often, invite feedback, provide updates and address concerns performance help guide our decisions. As part of our throughout the regulatory process and throughout operations. commitment, and in support of the regulatory process, we assess potential effects that may be associated with Our preference for addressing concerns is through direct and construction and operation of a proposed project. Some respectful discussion. Issues received or identified during these examples of possible effects associated with meter station, discussions are systematically tracked and followed to promote compressor station or pipeline projects include potential effects mutual resolution. If mutual resolution is not achievable, parties to soil, water, fish, and wildlife, air quality, and noise. may consider use of the Canada Energy Regulator’s (CER) collaborative Alternative Dispute Resolution (ADR) process. The Environmental and Socio-Economic Assessment prepared for a proposed project considers potential effects on communities Engaging Indigenous groups and groups whose interests may inform our planning process, including the potential for the a project to impact diverse groups Building and maintaining relationships with Indigenous groups of people. We propose mitigation and enhancement measures near our proposed projects and existing facilities has long and evaluate the significance of residual effects once these been an integral part of our business. We recognize Indigenous measures are implemented. An Environmental Protection Plan groups as rightsholders who have a distinct relationship with the is also developed to identify the necessary measures to be used land. We know that our activities have the potential to affect during construction, and the best practices we use to guide the lives of Indigenous groups in a tangible way. operations of the assets throughout their life cycle to manage effects and maintain equivalent land capability. We work closely with Indigenous groups to understand the potential effects of the Project on the exercise of Indigenous At the end of a pipeline’s lifecycle, the asset is taken out of rights and any other interests of Indigenous peoples in the service with as much thought and care as when it was proposed Project area. The information we work with Indigenous groups and constructed. We follow the Canada Energy Regulator’s to collect is considered in the project planning process and processes for end-of-life planning. More information about evaluated by provincial and federal authorities, including the pipeline end-of-life is available on our website at CER, as part of their regulatory review. TCEnergy.com/about/energy-101/lifecycle-of-a-pipeline/ We aim to conduct our activities in a way that fosters mutual understanding and benefit – this includes working with communities to identify and manage potential effects of our activities and provide enduring economic opportunities. TC Energy 4247 also provides business, employment, training opportunities, and supports community-led initiatives of Indigenous groups that focus on safety, community, environment and education. Route selection written consent from TC Energy is required for certain activities on the pipeline right of way and within the 30-metre prescribed area. TC Energy employs a systematic and thorough route selection These activities include but are not limited to: operating motor process during prospecting using a variety of considerations, vehicles or mobile equipment, reducing or adding soil cover and such as: any excavation or ground disturbance. Stakeholders may contact TC Energy with at least 10 working days’ notice to apply for written • desktop studies consent at writtenconsent.transcanada.com. After written consent • helicopter surveys has been received, request a locate by visiting ClickBeforeYouDig. com or calling the appropriate provincial One-Call Centre. • ground verification and on-the-ground field survey • engineering, geotechnical and environmental field studies Ensuring our pipelines are safe • co-location of the pipeline along existing disturbances and corridors to minimize new footprint Our safety program starts before construction. We use only high- quality materials, the latest proven technologies and industry- Route selection takes into account the objectives of minimizing leading practices to ensure the integrity of our pipelines before the total route length or land requirements, meeting applicable they go in the ground. We are a leader in North America in the regulatory requirements and reducing the environmental use of automatic welding and ultrasonic testing technologies to footprint, while carefully assessing overall construction construct pipelines. These technologies ensure high quality welds are made and every weld is inspected by qualified independent complexity and our ability to meet customer needs. inspectors during construction. Prior to placing a pipeline in Once a route is proposed, feedback received through service, it is hydrostatically tested with water at a higher pressure stakeholder, landowner and Indigenous engagement informs than it will see during operations. In addition, pipeline inspection tools with high resolution sensors are run through the pipeline to the assessment of proposed routes and sites. check for any other irregularities prior to flowing natural gas. What to expect during and after construction Once operational, we use state-of-the-art leak detection The planning that goes into the construction and operation of systems, safety features such as shut-off valves and provide our pipeline projects reflects commitments we’ve made and highly specialized training for people working on our assets. conditions we receive during the regulatory review process. Our pipeline systems are monitored 24 hours a day, 365 days a We track and report our progress on regulatory conditions with year by trained operators in our Operations Control Centres who the CER and follow up on the commitments we’ve made to manage the most sophisticated pipeline monitoring equipment honour the relationships we’ve built with Indigenous groups, and technology available. Our industry-leading asset integrity communities and landowners. programs manage our pipeline and facilities for their entire life cycle to ensure they provide safe and reliable energy to During pipeline construction there is an increase in traffic in and consumers throughout North America. around the project area as well as heavy equipment onsite for earthworks, material handling/hauling, welding and testing. We Emergency preparedness and response adhere to construction plans and the Environmental Protection Our goal is to ensure that our pipeline and energy facilities operate Plan to ensure that the impacts of construction activities on safely every day and that the public, our employees, and the communities are minimized. environment are protected during the unlikely event of incident Many of our projects include the use of temporary work space involving our assets. All TC Energy safety initiatives are designed to and, where required, workforce accommodations purpose-built advance one goal: Zero is Real. We are proud to have an industry to support construction. Where our plans include these features, leading safety record and continue to work towards our goal of we begin the conversation with potentially affected stakeholders zero safety incidents. Being prepared for the rare cases when early on to hear and understand community interests. something does go wrong is part of the commitment to ensuring the safety of the communities where we live and operate. Access to-and-from site is planned based on a number of factors including finding the safest and most efficient routes to our At the first sign of any potential issue on our pipeline systems, work site, existing infrastructure, new infrastructure required to our control centre operators can stop the flow of product support construction, and municipal planning. Access planning through the pipeline in minutes and investigate. If an irregular is refined throughout project development and final plans are condition is detected, pipeline operators immediately dispatch communicated to communities prior to work starting. emergency personnel to the scene to investigate. The pipeline is not restarted until it has been confirmed on site by qualified Once construction is completed, the impacted land personnel that it is safe to do so. area including our temporary work space and workforce accommodation areas is reclaimed to an equivalent land In the unlikely event of an incident, all our assets have specific capability so that it can support various uses such as wildlife Emergency Response Plans that outlines the steps we’ll take to habitat or agricultural purposes, similar to the ability that existed respond. Our Emergency Preparedness and Response team is previously. Measures are taken to prevent topsoil/surface material focused on quickly and effectively responding to emergencies loss from wind and water erosion and to establish a vegetative and mitigating any impacts that may have occurred to public cover native to the surrounding vegetation and land use. After safety, property or the environment in a timely manner. the facilities are constructed, there will be minimal traffic If there is an incident, we work closely with authorities, associated with ongoing operations and maintenance. emergency responders and the media to ensure local residents On freehold lands, landowners have the right to fully use and are safe and aware of the situation. enjoy the right of way subject to the terms of the right-of-way 4348 In the event of an emergency, please contact TC Energy’s agreement, and CER and Damage Prevention Regulations. To 24-hour emergency line at 1-888-982-7222. provide public safety and to protect property and the environment, Find out more by visiting TCEnergy.com.
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 3.j
Subject: Honourable Jason Nixon - Municipal Partnerships - February 13, 2020
Recommendation: That Council accept the correspondence from Honourable Jason Nixon regarding Municipal Partnerships of February 13, 2020 as information.
Executive Summary: Correspondence that is received is submitted to Council for information.
Relevant Council Direction, Policy or Bylaws:
Discussion: N/A
Analysis of Alternatives: N/A
Financial Impacts:
Attachments: Honourable_Jason_Nixon_-_Municipal_Partnerships_-_February_13__2020.pdf
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Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 3.k
Subject: Honourable Jason Nixon, Minister of Environment and Parks response to Public Land Use Zones in Castle Park of February 14, 2020
Recommendation: That Council accept the Honourable Jason Nixon, Minister of Environment and Parks response to Public Land Use Zones in Castle Park of February 14, 2020 correspondence as information.
Executive Summary: Correspondence that is received is submitted to Council for information.
Relevant Council Direction, Policy or Bylaws:
Discussion: n/a
Analysis of Alternatives: n/a
Financial Impacts:
Attachments: Honourable Jason Nixon - Response to PLUZ - February 14, 2020.pdf
4651 4752 4853
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 3.l
Subject: Revisions to Policy Number 1207-01 – Grant Distribution Policy – Family and Community Support Services
Recommendation: That Council approves the revised Grant Distribution Policy 1207-02 and repeals 1207-01.
Executive Summary: Administration is recommending revisions to Family and Community Support Services Grant Distribution Policy. The revisions pertain to the funding installment schedule for organizations funded by Crowsnest Pass Family and Community Support Services. Administration is recommending that funding installments to community organizations be changed to quarterly installments. Currently funding is issued in two equal installments: one in February and one in July. The change is to ensure that if notice is given from the Province for a reduction in Funding, there will not be an over-extension of funds paid out by the Municipality. Included in the Funding agreement with the Province is the right for the Province to give 90 days’ notice for a change in funding.
Relevant Council Direction, Policy or Bylaws:
Discussion:
FCSS is an 80/20 split with the Province of Alberta with 80% coming from the Province. Funding installments from the Province come to the Municipality on a quarterly schedule, January, April, July and October. The Provincial Funding Agreement clause 5 states that “the annual funding amounts, or any scheduled payment of Funding during the Term may be adjusted (including increase or decrease) in the sole discretion of the Minister.” Clause 6 states “If the total amount of Funding, the annual Funding amounts, or any scheduled payment of Funding is reduced pursuant to Clause 5: a) The Minister shall provide the Municipality ninety (90) days written notice of any proposed reduction.”
In past years, Crowsnest Pass FCSS has distributed funding to organizations in the following way: Funding under $5,000 distributed in full once the current year’s funding agreement has been signed and the previous year’s Final Report has been submitted. Funding over $5000 was distributed in two 4954 equal installments: the first installment once the current years funding agreement has been signed and the previous year’s Final Report has been submitted and the second installment in July.
The recommended revisions to the Family and Community Support Services Grant Distribution Policy would align our grant distribution with the Provincial payment schedule. Funding would be distributed in February, April, July and October. This will ensure that that if notice is given from the Province for a reduction in Funding, there will not be an over-extension of funds paid out by the Municipality. The 2020 Crowsnest Pass FCSS Funding Agreements with funded organizations with reflect these changes
Analysis of Alternatives: 1. Not Proceed with current Grant Distribution Policy. This would put the Municipality at risk for community funding should the funds not be received from the Province. 2. Provide a revised draft policy to Council for a future Council Meeting, with the amendments to the draft policy as listed below:
Financial Impacts:
Attachments: 1207-02 - Grant Distribution Policy DRAFT.docx
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Municipality of Crowsnest Pass Policy
Policy No.: 1207-02 Policy Title: Grant Distribution Policy – Family and Community Support Services Approval Date: Revision Date: January 17, 2020 Supersedes Policy: 1207-01 Department: Community Services – Family and Community Support Services
POLICY PURPOSE
A policy of the Municipality of the Crowsnest Pass under Family and Community Support Services to outline the process and parameters of grant distribution to maintain consistency and fairness.
2.0 DEFINITIONS
Manager” means the Manager of the Municipality’s Community Services Department, or the employee(s) designated by the Manager to implement this Policy “.
“FCSS Programmer” means Programmer for the Municipality’s Family and Community Services Department.
“Family and Community Support Services Board” means the Family and Community Services Board for the Municipality of Crowsnest Pass.
“Municipality” means the corporation of the Municipality of Crowsnest Pass located in the Province of Alberta.
“Office” means the Community Services Department located at 2802 - 222 Street, Bellevue, Alberta.
“Category 1 Funding” means funding requests made during the Fall Grant Application Intake for the following year.
“Category 2 Funding” means funding requests made throughout the year to a maximum amount of $1000.00 per year.
“FCSS” means Family and Community Support Services for the Municipality of Crowsnest Pass.
3.0 GENERAL POLICY STATEMENTS
3.1 All programs approved for funding must enter into an agreement with Crowsnest Pass FCSS prior to receiving funds.
5156 Municipality of Crowsnest Pass Grant Distribution Policy – Family and Community Support Services Council Policy Policy #: 1207-02
3.2 Family and Community Support Services may provide funding, within the annual approved budget, to programs/organizations that fall within the Provincial FCSS guidelines and approved by the FCSS Board.
3.3 Any funding approved is done so on a one-time basis. On going funding should not be assumed and will not be guaranteed.
3.4 Grant Recipients will not be forwarded funds until all of their previous year’s funding requirements have been met.
3.5 Grant Recipients may not use FCSS funds to provide bonuses/gifts to staff and/or volunteers, or to fund volunteer appreciation activities.
3.6 Grant Recipients are required to notify the FCSS Programmer of any anticipated unused grant money prior to November 15th of the funding year. Any unused grant money must be returned by December 31 of the same year.
3.7 All Grant Recipients are required to provide a financial statement prepared by the organization and approved by their Board of Directors, including a detailed statement of expenditures for the FCSS Grant.
3.8 Notification of a decision regarding application will be issued through written or electronic means by the FCSS Programmer.
4.0 CATEGORY 1 FUNDING REQUESTS
4.1 Category 1 FCSS Funding Applications will be made available to the community no later than June 1st of each year. Applications will be made available at the Community Services Department office as well as on the Municipal website. Applications will be accepted until July 31st. Late applications will not be accepted.
4.2 Approved Funding will be made payable in equal quarterly installments. Installments will be as follows:
a. 1st Quarterly installment to be made once the previous year’s final program report has been received (for organizations that received FCSS Funding the previous year) and/or the funding agreements have been signed. b. 2nd Quarter Installment – April c. 3rd Quarter Installment – July d. 4th Quarter Installment - October
4.3 The Family and Community Services Board will endeavour to notify approved organizations by December 31st of grant awards for the following calendar year.
4.4 A follow up report including an accounting expenditure shall be submitted within 30 days of the completion of the funding year.
5.0 CATEGORY 2 FUNDING REQUESTS 5752 2
Municipality of Crowsnest Pass Grant Distribution Policy – Family and Community Support Services Council Policy Policy #: 1207-02
5.1 Category 2 Funding will be made available to the community throughout the year. Applications will be considered on a “first come, first serve” basis and will be limited to one per year per applicant.
5.2 The FCSS Board will review Category 2 Funding Applications at the next scheduled FCSS Board meeting.
5.3 If a group applying for funding is not a formal group with a Board of Directors, receipts for expenditures must be provided to FCSS for the full amount of funded dollars.
5.4 Requests for funding must be made in written or electronic form by using the Crowsnest Pass Family and Community Support Services Funding Application available on the Municipality of Crowsnest Pass website or directly from the FCSS Programmer.
5.5 A follow up report, including an accounting of expenditures, shall be submitted to the FCSS Programmer within 30 days of the completion of the program/project/event.
MUNICIPALITY OF CROWSNEST PASS
______Blair Painter, Mayor Date
______Patrick Thomas, Chief Administrative Officer Date
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Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 3.m
Subject: Policy 1212-01, Rental Standards Guideline for the Crowsnest Sports Complex.
Recommendation: That Council approves Policy 1212-01 Rental Standards Guideline for the Coleman Sports Complex. That Council repeals policies Cr-004-01,Cr-2000-01, CR-004, and 1202-02.
Executive Summary:
In September of 2019, Council passed the Rental Guidelines of the MDM Community Center, Council then passed the Ice Allocation Policy and now the Rental Standards Guideline for the Coleman Sports Complex is the next policy separated out from the old policy 1202-02.
Relevant Council Direction, Policy or Bylaws:
Discussion: During the G.P.C meeting February 11,2020, Administration supplied a draft policy for Council’s review. The only change requested was changing the name from the Coleman Complex to Crowsnest Complex.
Analysis of Alternatives:
Provide a revised draft policy to Council for a future Council Meeting, with the amendments to the draft policy as Council wishes to see.
Financial Impacts:
Attachments: 1212-01 - Rental Standards Guideline for the Crowsnest Complex Final.docx 5459 Policy
Municipality of Crowsnest Pass Policy
Policy No.: 1212-01 Policy Title: Rental Standards Guideline for the Crowsnest Sports Complex Approval Date: Revision Date: Supersedes Policy: Cr-004-01, Cr-2000-01, CR-004, CS-006, 1202-02 Department: Community Services
1.0 POLICY PURPOSE
This policy has been prepared to set out, as clearly as possible, the guidelines and regulations, which shall govern the standard of operations and fees and charges for the rental or use of the Crowsnest Sports Complex.
2.0 DEFINITIONS
“Adult” means individuals who are 18 years of age or older.
“Booking Party” means an individual or organization wishing to rent the facility or equipment.
“Booking” means an individual or organization wishing to rent the facility or equipment for a specific time.
“Calendar Month” means 31 consecutive days in order on a calendar.
“Chief Administrative Officer” or “CAO” means the Chief Administration Officer of the Municipality of Crowsnest Pass or designate.
“Crowsnest Complex” means the facility located at 8702 - 22 Avenue, Crowsnest, Alberta.
“Commercial/For Profit” means an individual, group, or business whose primary focus is to gain profit.
“Council” means elected officials from the Municipality of Crowsnest Pass.
“Event Set Up or Take Down” means pre or post time of the event.
“Full Day Booking” means a booking based on a 24-hour consecutive clock.
“General Liability Insurance” means a standard insurance policy issued to organizations to protect them against liability claims for bodily injury and property damage arising out of premises, operations, products and completed operations. 5560
Municipality of Crowsnest Pass Rental Standards for the Crowsnest Complex Council Policy Policy #: 1212-01
“Half Day Booking” means a booking based on a 12-hour consecutive clock, provided a full day booking has been made.
“Local Organization” means an organization that is based within the boundaries of the Municipality of Crowsnest Pass.
“Non-Local Organization” means an organization that is based outside the boundaries of the Municipality of Crowsnest Pass.
“Non-Private” means an event or function that is open to the public.
“Not for Profit Organization” means:
a. Organizations with a primary purpose to enhance "quality of life" within the boundaries of the Municipality of Crowsnest Pass. b. All Not for Profit organizations must provide proof of registration under the Societies Act of the Province of Alberta or relevant jurisdiction. c. Non-Local Not for Profit organizations not directly benefiting the community will be classified as “Private.”
“Party Alcohol Liability Insurance” means protection when lawsuits are brought against individuals, organizations or companies who host single/multi-day functions with alcohol service.
“Private Function” means:
a. A function that is closed to the public. b. No admission fee is charged, and no advance tickets are sold. c. Admission is via invitation only.
“Private Organization” means a group or organization with restricted membership.
“Public Function” means:
a. Functions that are open to the public. b. Admission fees may be charged, and/or advance tickets may be sold.
“Room” means space for rentals.
“Sport Organization” means an organization that provides a sustained sporting experience to its members.
“Terms and Conditions” means the rental agreement provided by the Municipality.
“Youth/Minor” means individuals who are under the age of 18 years.
3.0 POLICY STATEMENTS 5661 3.1 The administration of this policy shall be the responsibility of the Community Services Manager. Council may make revisions of this policy at the suggestion of Council, upon the Page 2 of 6 Municipality of Crowsnest Pass Rental Standards for the Crowsnest Complex Council Policy Policy #: 1212-01
recommendation of the appropriate Boards, and/or through the recommendation of the Community Services Manager.
3.2 These guidelines and regulations shall not be considered all-inclusive and may require updating from time to time. They will, however, cover those areas that may have given rise to questions and conflict. The regulations and guidelines are intended to serve as a guide for the Community Services Staff and to provide the users of the facilities safe, efficient and entertaining use with a friendly disposition.
4.0 PROCEDURE
4.1 The Fees, Rates & Charges Schedule shall be reviewed annually by Council.
4.2 The approved Recreation Fees & Charges Schedule for all Recreation Facilities will be the rental cost guideline for this policy.
4.3 In the best interests of the Municipality and those utilizing municipal facilities, the Community Services Manager within his/her discretion may adapt the policy to unique rental requests. It may be of benefit to incorporate facility rental agreements with repetitive facility renters.
4.4 A Joint Use Agreement, if established, between the Municipality and the Livingstone Range School Division, will be recognized within this policy.
Room Rental Agreements
4.5 Private or Non-Private room rental agreements may be established for Not for Profit Organizations wishing to rent space in the Crowsnest Complex for a term up to 3 years.
a. Each application for a Not for Profit room rental agreement exceeding 3 months but not longer than 3 years will be approved by the CAO or his designate on a case by case basis.
b. In the case of multiple requests for a leased space, the facility would be made available on a first come first serve basis. In the case of two groups requesting a room at the same time, the booking will be determined in the priority order below:
1st Priority: Not for Profit Youth Organizations/Groups. 2nd Priority: Not for Profit Adult Organizations/Groups. 3rd Priority: Private Not for Profit Organizations/Groups.
c. Excluding the concession space, for Profit Organizations will not be allowed room rentals exceeding one calendar month. Any lease request or lease terms will not be accepted, as the Municipality only wishes to lease these spaces or make available for lease to Non-Profit organizations. Rental space is calculated on square footage times the charge per square foot set in the fees and rate schedule per annum.
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Page 3 of 6 Municipality of Crowsnest Pass Rental Standards for the Crowsnest Complex Council Policy Policy #: 1212-01
Booking Procedures
4.6 All bookings for the Crowsnest Sports Complex will be made through the Community Services office.
a. If refused, any person, organization, or agency may appeal the decision through the Chief Administrative Officer.
b. The Municipality has the right to refuse any booking.
c. All booking requests for available rooms are based on a first come first serve basis. In the case of multiple requests for a room, the room would be available for the activity in order of the priority below.
1st Priority: Municipal Special events and programs. 2nd Priority: All User special events and tournaments. 3rd Priority: Not for Profit Youth organizations/Groups. 4th Priority: Not for Profit Adult Organizations/Groups. 5th Priority: All other users.
d. A half day booking will be provided for Event set-up from 12:00 p.m., provided a full day booking has been made for the day of the Event.
e. A half day booking will be provided for Event take-down from 12:00 a.m., provided a full day booking has been made for the day of the Event.
f. A Terms and Conditions facility rental agreement must be completed and signed for all bookings and the booking party must abide to the terms and conditions throughout the agreement.
g. General Liability Insurance in the amount of Five Million Dollars is required, naming the Municipality of Crowsnest Pass as an additional insured.
h. Events serving alcohol, must adhere to Provincial Legislation or permits.
i. Any event serving alcohol must provide additional Party Alcohol Liability Insurance in the amount of Five Million Dollars, naming the Municipality of Crowsnest Pass as an additional insured.
Acceptable Activities
4.7 Cultural - Workshops, displays, presentations, productions, films, plays, choral groups, etc.
4.8 Recreational - Workshops, tournaments, drop-in sports, classes, club functions.
4.9 Public - Functions that benefit the community generally. i.e. Forums, community dances, displays, fairs, funerals, educational, speakers, fundraising events, etc.
4.10 Commercial/For Profit Organizations - Rentals that benefit the community not exceeding 1 5863 Calendar Month without special consent from Council or its designate.
Page 4 of 6 Municipality of Crowsnest Pass Rental Standards for the Crowsnest Complex Council Policy Policy #: 1212-01
Non-Acceptable Activities
4.11 Activities that have the potential to damage the facility.
4.12 Activities that could negatively affect other facility users.
4.13 Events that have the potential to negatively affect the best interest of the facility and community at large.
4.14 Commercial/For Profit Organizations wishing to rent or lease any space within the Crowsnest Complex for a period exceeding 1 Calendar Month.
Equipment and Supplies
4.15 Tables and Chairs - Tables and Chairs may be made available to user groups with the expectation that the equipment used will be cleaned and loaded into the equipment trailer or returned to an area designated by staff.
4.16 For those groups renting office and/or room space, the respective group or organization must supply tables and chairs.
4.17 The Booking Party shall be responsible for maintaining equipment and will responsible for any damage and will be invoiced for repair/replacement cost.
4.18 All equipment is booked out through the Community Services office on a first come first served basis. Examples of equipment include black curtains, chandelier, rental chairs and tables, portable screen, projector, portable sound system, 8x8 tent, knife flags, banners and community trade show booth.
Sport and Recreational Equipment
4.19 Complex equipment, such as standards and sports nets are available to all organizations and groups upon request with supervision of a responsible adult.
Supervision of Activities
4.20 The Booking Party that signs the rental agreement shall be responsible for the conduct of the group.
4.21 All user groups shall be responsible for leaving the facility in a clean and tidy condition in accordance to the facility guidelines.
Hours of Operation
4.22 Any hours outside of posted hours shall be considered non-operational hours.
4.23 The Municipality of Crowsnest Pass has the responsibility to ensure the facility is meeting operational standards and may deem it necessary to discontinue use occasionally to complete maintenance procedures. 5964
Page 5 of 6 Municipality of Crowsnest Pass Rental Standards for the Crowsnest Complex Council Policy Policy #: 1212-01
MUNICIPALITY OF CROWSNEST PASS
______Blair Painter, Mayor Date
______Patrick Thomas, Chief Administrative Officer Date
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Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 4.a
Subject: Minutes of the Council Meeting of February 4, 2020
Recommendation: That Council adopt the minutes of the Council Meeting of February 4, 2020 as presented.
Executive Summary: Minutes from previous Council Meetings are presented to Council for approval.
Relevant Council Direction, Policy or Bylaws:
Discussion: N/A
Analysis of Alternatives: N/A
Financial Impacts:
Attachments: 2020_02_04_Council_Meeting_Minutes.docx
6166
Municipality of Crowsnest Pass Council Meeting Minutes Tuesday, February 4, 2020 A regular meeting of the Council of the Municipality of Crowsnest Pass was held in Council Chambers on Tuesday, February 4, 2020.
Council Present: Mayor Blair Painter, Councillors: Marlene Anctil, Dave Filipuzzi, Doreen Glavin, Gordon Lundy, Lisa Sygutek, and Dean Ward. Council Youth Representative Tiana Hamilton
Administration Present: Patrick Thomas, Chief Administrative Officer Brian McCulloch, Director of Finance Austin Dillman, Manager of Development and Trades Tim Nickerson, Interim Manager of Corporate Services Bonnie Kawasaki, Recording Secretary
CALL TO ORDER
Mayor Blair Painter called the meeting to order at 7:02 pm.
ADOPTION OF AGENDA
Additions: In Camera h) Business Interests of a Third Party – Riversdale Ranchlands – FOIP Act Section 16 – Councillor Ward i) Business Interests of a Third Party – Golf Course Road - FOIP Act Section 16 – Councillor Anctil
01-2020-02-04: Councillor Filipuzzi moved to adopt the agenda as amended.
Carried
CONSENT AGENDA
02-2020-02-04: Councillor Anctil moved that Council approve the following consent 020agenda items without debate: 6267
PAGE 1 Council – February 4, 2020 PAGE 2 OF 7 Council – Tuesday, February 4, 2020
1.a Alberta Order of Excellence Call for Nominations of January 10, 2020 THAT the Alberta Order of Excellence Call for Nominations be accepted as information, 1.b Alberta Transportation Response to Highway 3 Mitigation Requests of January 24, 2020 THAT the Alberta Transportation Response to Highway 3 Mitigation Requests of January 24, 2020 be accepted as information. 1.c Minutes of the Crowsnest Pass Senior Housing Board of November 18, 2019 THAT the Minutes of the Crowsnest Pass Senior Housing Board of November 18, 2019 be accepted as information. 1.d Minutes of the Crowsnest Pass Senior Housing Board of December 17, 2019 THAT the Minutes of the Crowsnest Pass Senior Housing Board of December 17, 2019 be accepted as information. 1.e Minutes of the Municipal Planning Commission of December 18, 2019 THAT the Minutes of the Municipal Planning Commission of December 18, 2019 be accepted as information. 1.f Alberta Transportation – Response to Highway 3 Letter of Support of January 27, 2020 THAT the Alberta Transportation – Response to Highway 3 Letter of Support of January 27, 2020 be accepted as information. 1.g Minutes of the Family and Community Support Services of December 2, 2019 THAT the Minutes of the Family and Community Support Services of December 2, 2019 be accepted as information. 1.h Minutes of the Crowsnest Community Library Board of November 26, 2019 THAT the Minutes of the Crowsnest Community Library Board of November 26, 2019 be accepted as information. 1.i Minutes of the Annual General Meeting of the Crowsnest Community Library Board of January 22, 2020 THAT the Minutes of the Annual General Meeting of the Crowsnest Community Library Board of January 22, 2020 be accepted as information.
Carried
6368 PAGE 2 Council – February 4, 2020
PAGE 3 OF 7 Council – Tuesday, February 4, 2020
ADOPTION OF MINUTES
Minutes of the Council Meeting of January 21, 2020
03-2020-02-04: Councillor Ward moved to adopt the Minutes of the Council Meeting of January 21, 2020 as presented.
Carried
PUBLIC HEARINGS None
DELEGATIONS None
REQUESTS FOR DECISION
Fortis Community Grant – Patrick Thomas, Chief Administrative Officer
04-2020-02-04: Councillor Filipuzzi moved to have Administration explore the costs of installation of a crosswalk on 20th Avenue at the intersection of 21st Avenue and 108 Street utilizing the funds from the Fortis donation.
Carried
2020 EDA Conference – Patrick Thomas, Chief Administrative Officer
05-2020-02-04: Councillor Ward moved to defer choosing attendees for the 2020 EDA Conference in Kananaskis on April 1st - 3rd, 2020 to the next council meeting. . Carried
Gymnastics Cost Report – Brian McCulloch, Director of Finance
06-2020-02-04: Councillor Sygutek moved that Council accept the Gymnastics Cost Report for information. . Carried
French Immersion Discussion – Patrick Thomas, Chief Administrative Officer
07-2020-02-04: Councillor Filipuzzi moved that Administration send letters along with requesting meetings to the Minister of Health and Minister of Education and Livingstone Range School Division to explore the possibility of a French immersion program within the community. . Carried
6469 PAGE 3 Council – February 4, 2020
PAGE 4 OF 7 Council – Tuesday, February 4, 2020
Spay our Strays Discussion – Patrick Thomas, Chief Administrative Officer
08-2020-02-04: Councillor Anctil moved that Administration work with the local Spay Our Strays program to set up a local Trap Neuter Release program. . Carried
Doctor Recruitment Discussion
09-2020-02-04: Councillor Ward moved that Administration bring back information on what other communities are doing to attract doctors. . Carried
MD of Ranchland ICF Extension
10-2020-02-04: Councillor Lundy moved that as per the discussion with the MD of Ranchland on January 30, 2020, that Council approves extending the timeline to complete the ICF Process to April 1, 2021. . Defeated
11-2020-02-04: Councillor Ward moved to request that Administration set up a meeting with MD of Ranchland prior to the deadline of April 1, 2020 to discuss the Intermunicipal Collaboration Framework process.
Carried
CARES Grant Report – Patrick Thomas, Chief Administrative Officer
12-2020-02-04: Councillor Ward moved that the CARES Grant Report is received as information and to direct Administration to arrange for a presentation to Council by the Housing Authority experts on establishing a housing authority. . Carried
13-2020-02-04: Councillor Ward moved to direct Administration to have further discussions with the identified list of developers from the CARES Grant Report.
Carried
COUNCIL MEMBER REPORTS
Council Highlights since the January 21, 2020 Meeting of Council:
Councillor Filipuzzi Attended the Agriculture Service Board Conference o Thanked Council for the opportunity to attend, very good speakers presented at the conference.
6570 PAGE 4 Council – February 4, 2020
PAGE 5 OF 7 Council – Tuesday, February 4, 2020
Councillor Sygutek Reminder that Roger Reid, MLA is in town this Thursday from 2:00 to 4:00 pm Fort Macleod is hosting the Fair Deal Panel on February 6th from 6:30 to 8:30 pm
Councillor Ward Wanted to remind Council to consider mandates for the Council Committees Bylaw discussion
Councillor Glavin Transition to Practice Event with RhPAP was interesting o Suggested that our municipality should have a representative on the Oldman Health Advisory Council Hillcrest Fish and Game 95th Anniversary on Saturday
PUBLIC INPUT PERIOD
Jim Lucas - UROC Asked about the Kids Corner project and notification of adjacent landowners in a timely manner in order to proceed with fundraising Council advised that a letter is forthcoming to this effect Advised of concerns regarding the Pass Powderkeg trail network where unauthorized or unofficial trails are being propagated and requested support to mitigate the problem Administration will look into the problem
COUNCILLOR INQUIRIES AND NOTICE OF MOTION
None
IN CAMERA
14-2020-02-04: Councillor Ward moved that Council go In Camera for the purpose of discussion of the following confidential matters under the Freedom of Information and Protection of Privacy Act and to take a brief recess at 8:36 pm:
Advice from Officials – Alberta Geological Society - FOIP Act Section 24 Personal Privacy – Land Purchase Application – FOIP Act Section 17 Personal Privacy – Board Member Recommendations – FOIP Act Section 17 Personal Privacy – Board Member Resignation – FOIP Act Section 17 Personal Privacy – Board Member Resignation – FOIP Act Section 17 Local Public Body Confidences – Staffing - FOIP Act Section 23 Business Interest of a Third Party - Sawback Ridge Discussion – FOIP Act Section 16 Business Interests of a Third Party – Riversdale Ranchlands – FOIP Act Section 16 7166 PAGE 5 Council – February 4, 2020
PAGE 6 OF 7 Council – Tuesday, February 4, 2020
Business Interests of a Third Party – Golf Course Road - FOIP Act Section 16
Carried
DEPARTURE
All members of Administration except the Chief Administrative Officer departed the meeting at 8:37 pm.
RECONVENE
Mayor Painter convened the In Camera meeting at 8:52 pm. Danielle Wood, Dennis Chao and Chris Filewich of the Alberta Geological Society and Patrick Thomas, Chief Administrative Officer in attendance to provide advice to Council.
DEPARTURE
Danielle Wood, Dennis Chao and Chris Filewich of the Alberta Geological Society departed the In Camera meeting at 9:18 pm.
15-2020-02-04: Councillor Filipuzzi moved that Council come out of In Camera at 10:17 pm.
Carried
16-2020-02-04: Councillor Lundy moved that Council counter-offers a purchase price of $2.00 per square foot to the applicant to purchase all of Plan 001168 which is a closed road allowance subject to the following conditions:
1. That the parcel be consolidated with C of T #061330859001, legally described as Lot 3, Block H, Plan 0612850 by Plan of Survey. 2. That this transaction be completed by August 31, 2020.
Carried
17-2020-02-04: Councillor Anctil moved that Tammy Foss be appointed to the Agriculture Services Board for the remainder of a three year term expiring on December 31, 2020 and that Dale Paton be appointed to the Agriculture Service Board for a three year term expiring on December 31, 2022.
Carried
18-2020-02-04: Councillor Glavin moved that Council accept the letter of resignation from Leone Stacheruk of the Crowsnest Pass Community Pool Society and direct Administration to send a letter of thank you for service and to advertise the vacancy.
Carried
7267 PAGE 6 Council – February 4, 2020
PAGE 7 OF 7 Council – Tuesday, February 4, 2020
19-2020-02-04: Councillor Filipuzzi moved that Council accept the notification of resignation from Barb Huseby of the Crowsnest Community Library Board and to direct Administration to send a letter of thank you for service and to advertise the vacancy.
Carried
20-2020-02-04: Councillor Filipuzzi moved that Council approves the request from the developers of Sawback Ridge to allow for a three-year extension with the condition that a lift station is installed, and operated and maintained by the developers.
Carried
ADJOURNMENT
21-2020-02-04: Councillor Filipuzzi moved to adjourn the meeting at 10:22 pm.
Carried
______Blair Painter Mayor
______Patrick Thomas Chief Administrative Officer
6873 PAGE 7 Council – February 4, 2020
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 6.a
Subject: Atrum Coal Update
Recommendation: That Council accept the Atrum Coal Update for information and request a further update in six months or as warranted.
Executive Summary: Council had requested that Atrum Coal provide an update to Council in six months time. Atrum representatives were contacted in December to arrange for an update to be provided at an upcoming meeting of Council.
Relevant Council Direction, Policy or Bylaws:
Discussion: n/a
Analysis of Alternatives: n/a
Financial Impacts:
Attachments:
7469
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 7.a
Subject: Land Use Bylaw Amendment - Rezoning Retail Commercial (C-1) to Cannabis Retail Commercial (C-4)
Recommendation: Administration is recommending that Council pass First Reading of Bylaw 1044, 2020.
Executive Summary:
An application to amend the Land Use Bylaw was received by the Municipality on January 28th, 2020, to redesignate from C-1 to C-4 Cannabis Retail Commercial the parcel at 13609 – 20th Avenue Blairmore (legally described as Cut-Off ‘A’, Plan 851 0549) containing approximately 0.185 ha (0.457 acres).
The intention of the application is to facilitate the development of a retail cannabis store. The application states a desire to eventually develop two separate businesses at this location - ‘cannabis retail store’ and ‘sit down and/or drive through restaurant’. However, the proposed C-4 district does not allow for a drive-in restaurant and any additional use must be separated from the cannabis retail store according to AGLC.
The application complies with the Land Use Bylaw setbacks for Cannabis Retail Sales with the exception of a distance of less than 200m from the subject parcel to the Nippon Institute (school) parcel. From the parcel boundary of the Nippon Institute to the proposed cannabis retail store building is beyond 200m, if Council wishes to take this into consideration. The Municipality has received information from the Director of the Nippon Institute that indicates limited student programming will occur in Crowsnest Pass in the future (see attachment 3). Starting summer 2020, students will be present at the Crowsnest Pass campus for approximately 5 weeks of programming each year.
7570 Relevant Planning Documents:
1. Municipal Development Plan
The Municipal Development Plan (MDP) was adopted in 2001 and at the time cannabis retail uses were not considered because it was not legal at the time. Subsequent municipal amendments to accommodate retail cannabis have been isolated to the Land Use Bylaw and the MDP still does not address retail cannabis.
The MDP does address commercial land uses in Section 9. A few relevant policies in the MDP include the following:
9.1 Council and the municipality should continue to encourage and support local business.
9.2 Council and the municipality should encourage existing commercial land to be used in a more intensive manner.
9.3 New commercial development should be encouraged to locate in the existing commercial districts through the development of vacant sites and redevelopment of existing sites wherever possible.
9.4 When land use bylaw amendments are proposed to accommodate new commercial uses, consideration shall be made to existing and adjacent land use patterns in the area.
9.23 Highway commercial development should be encouraged on appropriate parcels of land identified and designated as such under the land use bylaw.
2. Area Structure Plans / Area Redevelopment Plans
The parcel does not appear to be located in any Area Structure Plan or Area Redevelopment Plan.
3. Land Use Bylaw / Historical Overlays
As per the below map (Figure 1), the subject parcel is designated (zoned) C-1 Retail Commercial in the Land Use Bylaw. The subject site is not located within an Historic Overlay Zone; however, it is located just to the east of the Blairmore downtown historic overlay zone (see map).
Figure 1: Land Use Designations & Historic Overlay Zones (Blairmore) 7176 Relevant Council Direction, Policy or Bylaws:
Discussion:
The Land Use Bylaw was amended in 2018, 2019 to accommodate Cannabis Retail Sales. Schedule 4 section 46 outlines the requirements. This section of the Land Use Bylaw was recently amended again in January 2020. The present LUB regulations are stated below:
46. CANNABIS RETAIL SALES Cannabis retail sales uses are located on parcels such that the following separation distances are met:
(a) Separation Distance Use 100m Provincial health care facility 200m Schools; Child care facilities 300m Cannabis retail sales
(b) Separation distances are established by measuring the shortest distance between the property lines of the parcels containing the uses to be separated.
(c) Separation distances are reciprocal.
The following map (Figure 2) outlines the 3 separation distances (aka ‘buffers’) from the subject property with the land use zoning colours also shown on the map.
Figure 2: Land Use Bylaw (Sch 4. s.46) buffers from subject parcel.
Compliance with the Separation Distances
a. 100m from health facility, park, recreation facility or liquor store
It appears that the subject site meets the 100m separation requirements.
b. 200m from schools and child care facilities
As noted in the applicant’s submission, the application does not meet the 200m separation distance 7772 as a ‘school’ (Nippon Institute) is located within the 200m (see Figure 3). However, an email from Nippon indicates the school has reduced its operations to having students for only 5 weeks out of the year (see Attachment 3).
Figure 3: Nippon Institute Land & 200m buffer
Planning Rationale:
The LUB regulations pertaining to retail cannabis sales are intended to separate incompatible land uses at various distances (100, 200 & 300 metres) in an effort to mitigate any negative impacts from retail cannabis sales to those land uses.
The proposed application appears to be located a sufficient distance from the sensitive land uses mentioned in LUB Schedule 4 Section 46 (e.g. schools, child care facilities) to mitigate potential negative impacts.
However, it is ultimately up to Council to determine whether the location proposed is suitable for the proposed land use.
A Public Hearing will be scheduled following passing of First Reading of the Bylaw. Similarly, once First Reading is passed, adjacent landowners will be notified by mail of the application and the Bylaw will be referred to the Oldman River Regional Services Commission and the Municipal Planning Commission for comment and review.
Question for Council
1. Council should determine whether the Nippon Institute is considered a ‘school’ for the purposes of the Municipality’s Land Use Bylaw and this application (see Attachment 3: Email Correspondence with Director of Nippon Institute describing changes in operations). This determination does not limit Council’s ability to adopt or defeat the Bylaw.
Analysis of Alternatives:
1. Council may pass first reading of Bylaw 1044, 2020. 2. Council may pass first reading of Bylaw 1044, 2020, and request additional information from 7378 Administration to be brought forward prior to the second reading. 3. Council may defer first reading of Bylaw 1044, 2020, and request additional information from Administration to be brought forward prior to re-considering first reading.
Financial Impacts:
Attachments: Figure 1 - Land Use Designations & Historic Overlay Zones (Blairmore).jpg Figure 2 - Land Use Bylaw (Sch 4. s.46) buffers from subject parcel.png Attachment 1 - Land Use Bylaw Amendment Application.pdf Figure 3 - Nippon Institute Land & 200m buffer.jpg Attachment 2 - 3. Bylaw 1037, 2019- Cannabis Retail Sales and Public Park or Recreation Use Definition Amendment.pdf Attachment 3 - Correspondence with Director of Nippon Institute describing changes in operations.pdf Attachment 4 - Bylaw 1044-2020.docx
7479 7580 7681 7782 7883 7984 8085 8186 8287 8388 8489 MUNICIPALITY OF CROWSNEST PASS BYLAW NO. 1037, 2019 Land Use Bylaw Amendments – Cannabis Retail Sales and Public Park or Recreation Use Definition Amendment
BEING a bylaw of the MunicipalityofCrowsnest Pass in the Province of Alberta, to amend Bylaw No. 868- 2013, being the municipal Land Use Bylaw
WHEREAS the Council of the Municipality of Crowsnest Pass wishes to amend the Land Use Bylaw for the purposes of amending Schedule 4, Section 46 - Cannabis Retail Sales, to remove the separation distances between Retail Cannabis Stores and Liquor Stores, Public Parks, and Public Recreation Facilities and amending Schedule 18, to remove 'campground’ from the Public park or recreation use definition.
AND WHEREAS the municipalitymust prepare an amending bylaw and provide for its consideration at a publichearing;
NOW THEREFORE,under the authority and subject to the provisions of the Municipal Government Act, Revised Statutes of Alberta 2000, Chapter M-26, as amended, the Council of the Municipality of Crowsnest Pass in the Provinceof Alberta duly assembled does hereby enact the followingamendments:
1. Schedule 4, Section 46, Part (a) is replaced with the following:
(a) Separation Distance Use
100 m Provincial Health Care Facility 200 m Schools; Child Care Facilities 300 m Cannabis Retail Sales
2. Schedule 18, the definition of a Public park or recreation use is replaced with the following:
Public park or recreation use means a public park, playground, recreation area, indoor or outdoor rink, gymnasium, sports field, historic or archaeological site or any similar facility or use of land or buildings provided that the park, playground, recreation area or similar facility is owned and/or administered by any level of government.
3. Bylaw No. 868-2013 is hereby amended.
4. This bylaw shall come into effect upon third and final reading hereof.
READ a first time this 10 day of December 2019
READ a second time this 21 day of January , 2020.
8590 Bylaw No. 1037, 2019 Page 2 of 2 Land Use Bylaw Amendments – Cannabis Retail Sales and Public Park or Recreation Use Definition Amendment READ a third and final time this 21 day of January , 2020.
Blair Painter Mayor / Za%.,., - PatrickThomas Chief AdministrativeOfficer
8691 Bylaw No. 1037, 2019 Page 2 of 2 Land Use Bylaw Amendments – Cannabis Retail Sales and Public Park or Recreation Use Definition Amendment In the R-1, R-1A, R-2, R-2A, R-3, R-4 and R-5 land use districts the following rules apply to recreational vehicles (RVs): (h) Where a principal use has not been established or approved (development and building permits issued) on a parcel, no recreational vehicles may be stored on the parcel. (i) Where a principal use has been approved (development and building permits issued), one (1) recreational vehicle may be stored and used for temporary sleeping accommodations on the parcel for the period that construction is active. (j) Where a principal use has been established, not more than one (1) recreational vehicle per dwelling unit (not including secondary suites or apartment buildings without individual exterior ingress/egress) may be stored on the property and used for temporary sleeping accommodations provided that no part of the recreational vehicle may be stored on a municipal road allowance or lane and that the recreational vehicle does not exceed 15 percent of the parcel area. (k) In no case shall a recreational vehicle be permanently connected to private or public utilities (e.g., septic system, power connections). (l) In no case shall ancillary structures (e.g., additions, decks, etc.) be permitted to be attached to or developed explicitly for recreational vehicles. (m) Where a provision specific to a particular land use district regarding the storage of recreational vehicles is not listed anywhere above, a development permit may be issued, provided that “Recreational Vehicle Storage” is a listed use in the particular district, for the storage of three (3) or more recreational vehicles.
46. CANNABIS RETAIL SALES Cannabis retail sales uses are located on parcels such that the following separation distances are met: (a) Separation Distance Use 100 m Provincial health care facility 200 m Schools; Child care facilities 300 m Cannabis retail sales (b) Separation distances are established by measuring the shortest distance between the property lines of the parcels containing the uses to be separated. (c) Separation distances are reciprocal.
8792
61 | 4 eludehcS 4 | 61 ytilapicinuM fo tsensworC ssaP dnaL esU walyB No. 868-2013 8893 8994 MUNICIPALITY OF CROWSNEST PASS IN THE PROVINCE OF ALBERTA
BYLAW NO. 1044-2020
BEING a bylaw of the Municipality of Crowsnest Pass in the Province of Alberta, to amend Bylaw No. 868- 2013, being the municipal Land Use Bylaw.
WHEREAS the Council of the Municipality of Crowsnest Pass wishes to redesignate the lands legally described as Cut-Off “A”, Plan 851 0549, within the NW¼ 36-7-4-W5M containing ±0.185 ha (0.457 acres), as shown on Schedule ‘A’, from “Retail Commercial – C-1” to “Cannabis Retail Commercial – C- 4”.
AND WHEREAS the purpose of the proposed amendment is to provide for the opportunity to develop the lands in accordance with the provisions of the “Cannabis Retail Commercial – C-4” land use district.
AND WHEREAS the municipality must prepare an amending bylaw and provide for its consideration at a public hearing.
NOW THEREFORE, under the authority and subject to the provisions of the Municipal Government Act, Revised Statutes of Alberta 2000, Chapter M-26, as amended, the Council of the Municipality of Crowsnest Pass in the Province of Alberta duly assembled does hereby enact the following amendments:
1. The Land Use District Map be amended to redesignate the lands legally described as Cut-Off “A”, Plan 851 0549, within the NW¼ 36-7-4-W5M containing ±0.185 ha (0.457 acres), as shown on Schedule ‘A’, from “Retail Commercial – C-1” to “Cannabis Retail Commercial – C-4”.
2. Bylaw No. 868-2013, being the Land Use Bylaw, is hereby amended.
3. This bylaw comes into effect upon third and final reading hereof.
READ a first time this ______day of ______, 2020.
READ a second time this ______day of ______, 2020.
READ a third time and finally PASSED this ______day of ______, 2020.
______Mayor – Blair Painter Chief Administrative Officer – Patrick Thomas
9095
9196 Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 7.b
Subject: Business License Bylaw 1043, 2020
Recommendation: That Council approves second and third reading of the Business License Bylaw 1043, 2020.
Executive Summary: The Business License Bylaw was brought forward to Governance and Priorities Committee on August 20, 2019 for review. Changes were made and the Bylaw was presented for first reading at the January 21, 2020 Council meeting. Three additional changes were identified by Council and have been incorporated in the Bylaw being presented to Council for second and third reading.
Relevant Council Direction, Policy or Bylaws:
Discussion: The three changes to the Bylaw identified at the Council meeting on January 21, 2020 are:
Definition of "Contractor" changed to match the wording in the Land Use Bylaw Remove section 7.4 " The Licensing Inspector shall maintain a Business Registry together with..." and renumber section 7. Under section 10.4 change subsection (c) and (d) to (a) and (b).
Analysis of Alternatives:
Pass second and third reading of Bylaw 1043. 2020 1. Defer passing the Bylaw, and make additional changes to the Bylaw 2. Defeat the Bylaw
Financial Impacts:
Attachments: Bylaw 1043, 2020 - Draft Business License Bylaw.docx
9297
MUNICIPALITY OF CROWSNEST PASS BYLAW NO. 1043, 2020 BUSINESS LICENSE BYLAW
BEING a Bylaw of the Municipality of Crowsnest Pass in the Province of Alberta to provide for the Control, Regulation and Licensing of Businesses within the Municipality.
WHEREAS It is provided by the Municipal Government Act, Chapter M-26, R.S.A. 2000 as amended, that the Council may control and regulate all business and industry carried on within the Municipality of Crowsnest Pass including the manner of operation, the nature of the operation and the location thereof and may license any or all such businesses or industries whether or not the business has a business premises within the Municipality.
NOW THEREFORE, The Council of the Municipality of Crowsnest Pass duly assembled enacts as follows:
1. Short Title
1.1 This Bylaw may be cited as the “BUSINESS LICENSE BYLAW” of the Municipality of Crowsnest Pass.
2. Definitions
2.1 In this Bylaw:
“Alberta SouthWest Regional Alliance-Regional Business License” previously known as Mounties to Mountains Economic Regional Initiative-MMERI) shall mean a license to operate in any participating Member Municipality with the condition that the Municipality of Crowsnest Pass maintains its membership to this program.
“Applicant” means a person who applies for a license or a renewal of a license required by this Bylaw.
“Application” shall mean a written application for a business license or a renewal or transfer of ownership of a business license as required by this bylaw and includes a written application for a permit through the Planning & Development department for the Municipality of Crowsnest Pass.
“Auctioneer” means any person(s) selling or offering for sale by public auction any real or personal property.
“Business” shall mean any trade, profession, occupation, industry, employment or calling carried on for the purpose of profit or gain and invoicing for goods or services; and any activity providing goods and/or services whether or not for profit and however organized or formed, including a co-operative or association of persons.
“Business Premises” shall mean any store, office, warehouse, residence, yard, Motor Vehicle, booth, Mobile Vending Unit, Push Cart Vending Unit or other place occupied for the 9398
Bylaw No. 1043, 2020 Business License Bylaw Page 1 of 14
purpose of carrying on a business for which the “Carrying on of Business” is a permitted or discretionary use under the Municipality of Crowsnest Pass Land Use Bylaw.
“Business License” means a license issued pursuant to this Bylaw;
“Business Registry” means a list compiled by the Licensing Inspector of all licensed businesses operating with the Municipality”.
“Carry on business” shall mean to conduct, operate, perform, keep, hold, occupy, deal in or use for gain whether as principal or agent.
“Charitable or Non-Profit Organization” shall mean any person, association, or body corporate engaged entirely in charitable activities, or engaged in the promotion of general social welfare within the Municipality, all the resources of which are devoted entirely to charitable activities and not for a profit or gain and which does not confer a monetary or other benefit on its members or directors. These may include:
i. Religious Societies or Organization ii. Service Clubs iii. Community, veteran, or youth organizations iv. Social, sport, or fraternal organization or clubs v. Museums, galleries, cultural organizations and educational institutions “Chief Administrative Officer” shall mean the Chief Administrative Officer as appointed by bylaw of the Municipality of Crowsnest Pass.
“Contractor” means an individual or company who contracts on predetermined terms to provide labour and materials and to be responsible for the performance of a construction job in accordance with established specifications or plans.
“Council” means the municipal Council for the Municipality as duly elected;
“Downtown Core” means any area within Municipal Boundaries that is a geographical, commercial and/or community location as identified by the Municipality for operating commercial districts and/or hosting special events and festivals.
“Farmer’s Market” means the business of conducting a public open market at which various vendors lease and operate a stall from a person for the purpose of selling goods or services or both to the public at a location approved by the Municipality.
“Fees and Charges Bylaw” means the Municipality’s Fees, Rates and Charges Bylaw.;
“Hawker/Peddler” means a person who moves about the Municipality selling or offering for sale, goods or services or both, from a Motor Vehicle or trailer or on the streets or roads or elsewhere other than at a building that is a permanent place of business;
“Licensee” shall mean the holder of a valid business license issued pursuant to the provisions of this Bylaw.
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Bylaw No. 1043, 2020 Business License Bylaw Page 2 of 14
“Licensing Inspector” shall mean the Chief Administrative Officer or a person designated by the Chief Administrative Officer;
“Member Municipalities” shall mean those municipalities who are members of Alberta SouthWest Regional Alliance and have agreed to participate in the Regional License Program (previously known as MMERI).
“Mobile Vending Unit” means a mobile Motor Vehicle, trailer, or similar structure exceeding 3.3m2, designed for preparing or offering the sale of food, which does not contain customer seating.
“Mobile Vendor” means a person who sells or offers sale food from a Mobile Vending Unit;
“Motor Vehicle” shall have the meaning set out in the Highway Traffic Act, R.S.A. 2000 and amendments thereto.
“Municipal Tag” means a ticket alleging an offence issued pursuant to the authority of a Bylaw of the Municipality;
“Municipality” means the Municipal Corporation of the Municipality of Crowsnest Pass.
“Non-resident” shall mean a person who is not a Resident;
“Person” means a natural person, firm, corporation, organization, association and includes a partnership.
“Peace Officer” shall mean a peace officer as defined in the Provincial Offences Procedure Act; as amended from time to time;
“Push Cart Vending Unit” means a push cart or similar mobile structure not exceeding 3.3m2, intended to operate from a location approved by the Development Authority, for the purpose of offering food for sale.
“Push Cart Vendor” means a person who sells or offers for sale food from a Push Cart Vending Unit;
“Regional Business License” shall mean a license to operate in any Member Municipality.
“Resident” shall mean a person who:
i. Is located or ordinarily resides within the boundaries of the Municipality; or ii. Uses space and services including office space, telephone, facsimile, and/or computer from premises that are listed on the Municipality Tax Roll; or iii. Has a development permit issued to that person under the Land Use Bylaw; or iv. Satisfies the Licensing Inspector that he intends to carry on business within the Municipality for not less than six months.
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Bylaw No. 1043, 2020 Business License Bylaw Page 3 of 14
“Special Event and Festivals” means any music festival, dance festival, rock festival, rave or similar musical activity, sporting event, tradeshow, community not for profit organized event, or entertainment activity that is likely to attract 50 persons or more in any one 24 hour period which is held at any place within the Municipality and to which members of the public are invited or admitted at charge or free of cost.
“Street Performer” includes every person who entertains the public or performs on the street music, dancing, singing, miming, pantomiming, puppetry, juggling, magic sleight of hand tricks, or other performing or exhibitions seeking money from the public.
“Sub-Contractor” means the business of contracting to provide a special service in relation to a particular trade or the person or firm engaged in such business, as the context requires.
“Tourist Home” means a commercial use wherein a dwelling unit is offered for rent to guests for a period of three (3) days or more, to a maximum of 28 days.
“Violation Ticket” means a violation ticket as defined in the Provincial Offences Procedure Act, as amended from time to time.
Terms not defined in this Bylaw will, where context permits, have the meanings assigned to them in the Municipality Land Use Bylaw. The above definitions shall apply to this Bylaw whether capitalized or not.
3. Delegation
3.1 Council hereby delegates the following functions and duties to the Chief Administrative Officer:
Administer and enforce the requirements of this Bylaw;
Invoice all Businesses;
Collect all fees and other amounts required by this Bylaw;
Provide reports and advice to Council on business licensing in such manner and at such times as Council may require;
Maintain the Business Registry and all Business License records.
3.2 The Chief Administrative Officer may delegate any authority to carry out the functions and duties as specified in this Bylaw.
3.3 Any Peace Officer duly appointed by the Chief Administrative Officer shall enforce the provisions of this Bylaw.
4. License Requirements
4.1 No person shall engage in or operate within or partly within the Municipality any Business described within this Bylaw or any Non-resident Business unless that person holds a Business
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License authorizing the engagement in or operation of that Business and having paid to the Municipality the fee as per the Fees and Charges Bylaw.
4.2 It is the responsibility of the Applicant to obtain and hold valid Provincial and Federal licenses, permits, approvals, clearances and/or insurances and produce copies of same to the Licensing Inspector upon request.
4.3 It is the responsibility of the Applicant to obtain and hold a valid development approval(s) issued by the Development Authority under the Land Use Bylaw where necessary.
4.4 Where a Business operates at more than one Business Premises, each Business Premise requires a separate Business License.
4.5 Where more than one Business operates at one Business Premises, each Business requires a separate Business License.
4.6 A Business License shall not be issued:
If the Applicant fails to provide all the information required or requested under this Bylaw;
To any Applicant not properly licensed or approved or otherwise not in compliance with any Federal, Provincial, or Municipal statute, regulation or bylaw.
4.7 A Business License is not valid until it has been signed by Licensing Inspector.
4.8 An Applicant or Licensee or person who the Licensing Inspector or Peace Officer reasonably believes is carrying on a Business requiring a Business License shall permit the License Inspector or Peace Officer to inspect the Business Premises to ensure compliance with this Bylaw.
4.9 No person shall attempt to prevent, obstruct or hinder the Licensing Inspector or Peace Officer from making an inspection authorized by this Bylaw.
5. Application Process
5.1 Every application shall be made in accordance with the appropriate forms and submitted to the Licensing Inspector;
To amend a Business License;
To transfer a Business License to another person; and
To renew a Business License;
5.2 An Applicant for a Business License shall make application to the Municipality in the form prescribed by the Municipality and supply such information the Licensing Inspector may require from time to time.
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5.3 An Applicant shall not submit any information with respect to an Application which is false or misleading, or inaccurate.
5.4 A Licensee shall apply to the Licensing Inspector for an amendment to the License if there is a change in:
The Business Premises;
The owner of the Business;
The contact information of the Business;
The Business name;
The type of Business carried on;
5.5 Should a Business cease to carry on the business for which a Business License is granted, the Licensee shall immediately notify the Licensing Inspector.
6. Regional Business License (Alberta Southwest Regional Alliance Previously Known As Mounties To Mountains Economic Regional Initiative-MMERI)
6.1 As an option, for an additional fee and as determined annually by the Alberta SouthWest Regional Alliance as set forth in the Fees and Charges Bylaw, each Resident or Business, with a valid Business License will be issued an annual Regional Business License seal recognized by all Member Municipalities. The purchase of a Regional Business License does not preclude the Business’s obligation to purchase a local business license in each Member Municipality in which it has a storefront or physical presence.
6.2 Each year Alberta SouthWest Regional Alliance will provide the regional seal to each Member Municipality to be affixed to each annual local Business License when the resident of a local business pays the additional fee.
6.3 The Municipality will retain a portion of the Regional Business License as determined annually by the Alberta SouthWest Regional Alliance and the balance of the Regional License Fee will be forwarded on a bi-annual basis to Alberta SouthWest Regional Alliance Ltd.
6.4 If any Member Municipality revokes an annual local business license for a business that has also purchased an annual Regional Business License, that revocation shall also apply to the Regional Business License and the Municipality must, within three working days, notify all Member Municipalities.
6.5 If a Business that has also purchased a Regional Business License cancels its local business license, said cancellation shall also apply to the Regional Business License and the Municipality must, within three working days, notify all Member Municipalities of the cancellation.
6.6 Each Member Municipality retains the right to request proof that a business operating within its municipality, but residing in another Member Municipality, has purchased an annual Regional Business License. If said business does not possess a valid Regional Business License, the 10398
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Municipality, at its discretion, may enforce the penalties pursuant to its own Business License Bylaw.
7. Appointment, Powers and Duties Of Licensing Officer
7.1 The Licensing Inspector is authorized to enforce and administer this Bylaw and is hereby authorized to receive, review, renew and approve (with conditions where necessary) all Applications for a Business License.
7.2 Where applicable, the Licensing Inspector will not issue a Business License until the Applicant obtains and holds valid development approval issued by the Development Authority under the Land Use Bylaw.
7.3 The Licensing Inspector may suspend, refuse to grant, refuse to transfer, revoke, refuse to renew or impose conditions on a Business License under this Bylaw if, in the opinion of the Licensing Inspector, there are reasonable grounds to do so, including, without limitation, if the Licensing Inspector is of the opinion that:
The Licensee or the Applicant is not bona fide;
The licensee or the Applicant has contravened the provisions or requirements of this Bylaw or any other bylaw of the Municipality or any applicable Provincial or Federal licenses, permits, approvals clearances and/or insurances;
The Business has changed to the extent that a new Application for a Business License would be refused;
The Licensee or the Applicant is not worthy of public trust;
The Licensee or the Applicant has withheld or concealed information from the Licensing Inspector or has provided false information on an Application for a Business License;
The Licensee or the Applicant refused to admit the Licensing Inspector into the Business Premises, vehicle or apparatus from which the Business is carried out;
7.4 The Licensing Inspector shall specify the form of Applications and Business Licenses under this bylaw.
7.5 The Licensing Inspector or Peace Officer or both shall periodically visit and inspect Business Premises to ensure compliance with this Bylaw.
8. Offence
8.1 The issuance of a Business License under this Bylaw does not authorize or permit the Licensee to carry on business contrary to the provision of the Land Use Bylaw.
8.2 No owner, manager of a Business or other property shall allow or permit any person to carry on any Business thereon without such person being in possession of a subsisting Business License as required under this Bylaw. 10499
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8.3 Any person who contravenes any provision of this Bylaw is guilty of an offence.
9. Municipal Tag
9.1 A Peace Officer is hereby authorized and empowered to issue a Municipal Tag to any person who the Peace Officer has reasonable and probable grounds to believe has contravened any provision of this Bylaw.
9.2 A Municipal Tag may be issued to such person:
either personally or
By mailing a copy to such person at his last known post office address.
9.3 The Municipal Tag shall be in a form approved by the Licensing Inspector and shall state:
Name of the person; and
The nature of the offence; and
The penalty for the offence;
The time frame within which the penalty is due to be paid; and
Any other information as may be required by the Licensing Inspector
9.4 Where a Municipal Tag is issued pursuant to this Bylaw, the person to whom the Municipal Tag is issued may, in lieu of being prosecuted for the offence, pay to the Municipality the penalty specified within the time period indicated on the Municipal Tag.
10. Violation Ticket
10.1 If a Municipal Tag has been issued and if the specified penalty has not been paid within the prescribed time, then a Peace Officer is hereby authorized and empowered to issue a Violation Ticket pursuant to the Provincial Offences Procedure Act;
10.2 Notwithstanding subsection 8.7, a Peace Officer is hereby authorized and empowered to immediately issue a Violation Ticket pursuant to the Provincial Offences Procedure Act to any person who the Peace Officer has reasonable and probable grounds to believe has contravened any provision of this Bylaw;
10.3 If a Violation Ticket is issued in respect of an offence, the Violation Ticket may;
specify the penalty amount established by this Bylaw for the offence; or
Require a person to appear in court without the alternative of making a voluntary payment.
10.4 A person who commits an offence may:
(a) If a Violation Ticket is issued in respect of the offence; and 100105
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(b) If the Violation Ticket specified the penalty amount established by this Bylaw for the offence;
Make a voluntary payment by submitting to a Clerk of the Provincial Court on or before the initial appearance date indicated on the Violation Ticket, the specified penalty set out on the Violation Ticket.
10.5 A person who is guilty of an offence is liable to a penalty in an amount not less than $250.00 and not more than $10,000.00, and in default of payment of the fine and costs to imprisonment for a term not exceeding one (1) year.
10.6 Where a contravention of this bylaw is of a continuing nature, further Municipal Tags or Violation Tickets may be issued by the Peace Officer, provided that no more than one Municipal Tag or Violation Ticket may be issued for each 24 hour period that the contravention continues.
10.7 Nothing contained in the bylaw in any way prohibits or otherwise affects the Municipality’s ability to utilize the enforcement provisions in the Municipal Government Act of Alberta and amendments thereto.
11. Penalty
11.1 Any person who is guilty of an offense and is liable for the following penalties:
(c) TWO HUNDRED and FIFTY ($250.00) DOLLARS for a first offence; or
(d) FIVE HUNDRED ($500.00) DOLLARS for a second offence;
in addition to any license fee the person may be required to pay pursuant to this Bylaw
11.2 Where a person is convicted of operating a Business for which a license fee is payable, without payment of such fee having been made, the court may, in addition to the fine imposed pursuant to subsection (a) hereof, direct the payment of the applicable license fee to the Municipality.
12. Termination of License
12.1 Every Business License issued under this Bylaw, unless revoked or surrendered, shall terminate at midnight on the 31st day of December of the year in which the Business License was issued.
13. Posting of License
13.1 Every Business License issued under this Bylaw will be made out and delivered or mailed to the Licensee who shall post same in a conspicuous place on the Business Premises, Motor Vehicle, Mobile Vending Unit or Push Cart Vending Unit and whenever required to do so, by the Licensing Inspector, shall produce the Business License for inspection.
13.2 In the event that the Business Premises does not have public access, the Licensee shall provide any information requested by the Licensing Inspector to enable verification of same.
14. Transfer of License 101106
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14.1 An existing Business License issued under this Bylaw may be transferred upon application to and approval by the Licensing Inspector in the following circumstances:
When the transfer is from one Licensee to another for the same Business in the same Business Premises; or
(e) When the transfer is for a change of civic address from one business premises to another for the same Licensee and Business.
(f) All Business License transfers must comply with the provisions of this Bylaw and the Land Use Bylaw and any other Bylaw of the Municipality.
(g) A Licensee may not apply for a Business License transfer where only the assets of a Business were sold and transferred between Licensees.
15. Renewal and Collection of Fees
15.1 On or about December 01 of the current calendar year, the Licensing Inspector shall issue an invoice to the Licensee of a Business License issued in the current year for the amount required to renew the Business License for another year.
15.2 The license fee is due and payable by the 31st of January and it is an offence not to pay same when due.
15.3 Any Invoices that remain outstanding after January 31st will accrue interest as set forth in the Fees, Rates and Charges Bylaw.
15.4 Upon expiry of 30 days from the date the invoice was due:
The Licensing Inspector may cause the uncollected invoice to be collected by a collection agency on behalf of the Municipality; or
(h) A Peace Officer may issue a Municipal Tag or Violation Ticket.
15.5 A Business License is automatically revoked if payment of fees required by this Bylaw is made by cheque or other instrument which is not accepted by the financial institution on which it is issued.
15.6 Any Business which commences business in the Municipality part way through a calendar year shall pay the Business License fees as set forth in the Fees and Charges Bylaw.
16. Exemptions
16.1 The following are exemptions from the requirement to obtain a Business License; such exemptions do not include an exemption of approvals by the Development Authority under the Land Use Bylaw or any other municipal bylaw:
Charitable or Non-Profit Organizations;
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(i) A business that is carried on or operated by the Government of Alberta, Canada or the Municipality;
(j) Foster Homes as interpreted and administered under the Child, Youth and Family Enhancement Act of Alberta;
(k) Day Home Care for Children;
(l) Home Catalogue Representatives;
(m) The Operator of a stall within a Farmers Market;
(n) Any proprietor that is exempt under Provincial or Federal legislation;
(o) An Auctioneer who:
i. Is acting for a sale by auction to which the Seizures Act of Alberta applies; ii. Is acting for the sale of the estate of a deceased person where the sale is made on the authority of an Executor of the estate; iii. Is acting for the sale of goods and chattels taken in distress under the authority of a statute or recovery of a tax, rate or imposition made or levied pursuant to a statute; or iv. Is acting for a charitable organization provided that the auctioneer is not receiving a fee or commission for carrying on the auction;
(p) Craft Sales and Garage Sales that are held at any location a maximum four (4) times per year for a maximum of two (2) consecutive days.
17. Regulations Pertaining to Specific Licenses
17.1 Daily Licenses
Where a Non-Resident requires a Business License to operate a Business within the Municipality for a duration not to exceed one week (seven (7) days - whether consecutive or cumulative), the Applicant may make an Application and pay the fee for a daily license as set forth in the Fees and Charges Bylaw.
Street Performers
i. A Street Performer may not perform anywhere within the Municipality unless he holds a Business License authorizing the Street Performer to perform at a specific location and/or by an approved Special Event Permit. ii. Only one Street Performer may perform at a given location at any one time except in the case of a Special Event with permission of the Licensing Inspector. iii. A Street Performer may not obtain more than eight (8) Business Licenses in a calendar year and the maximum number of consecutive days that a Street Performer may perform under one Business License at an authorized location is five (5). 103108
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iv. The Municipality has the authority to determine the locations within the Municipality at which street performing shall be permitted considering, but not restricted to traffic, safety and noise issues and the Municipality may direct the Licensing Inspector to issue Business Licenses according to same. v. While performing, a Street Performer shall accept and respond to direction from a Peace Officer and will provide evidence of satisfactory identification. vi. A Street Performer shall not, unless otherwise authorized by the Licensing Inspector: 1. Use objects dangerous to onlookers; 2. Use amplifiers, loudspeakers or public address systems; or 3. Behave in a manner that unreasonably disturbs other persons or obstructs or interferes with pedestrian or vehicular traffic.
(q) Farmers Markets
i. For the purposes of this Bylaw “Stall” shall mean a defined area within a Farmers Market. ii. The Licensee of a Farmers Market shall, upon request, provide to the Licensing Inspector a current list of all stall operators.
(r) Festivals and Special Events
i. Unless a Festival or Special Event is organized by the Municipality, a Business License is required by the persons hosting the event or festival and is required to be obtained a minimum of three weeks prior to the opening date. ii. Business License applications for Festivals and Special Events shall be forwarded to the Development Office for consideration and determination of a designated area/specific location to host the event.
(s) Hawkers, Peddlers, Push Cart Vendors & Mobile Vendors
i. Mobile Vendors and Push Cart Vendors will not be permitted in the Downtown Core of the Municipality with the exception of Charitable and Non-Profit Organizations which have received approval through a Special Events Application through the Municipality. ii. No person shall carry on business as a Mobile Vendor, Push Cart Vendor or Hawker/Peddler on private property or public property including parks, streets and sidewalks within the Municipality unless they possess a Business License and a letter of permission and permit from the Development Officer.
(t) Tourist
i. Tourist Homes are regulated through the Land Use Bylaw and all persons operating a Tourist Home must receive approval from the Development Officer prior to acquisition of a Business License.
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ii. The Licensee of a Tourist Home shall provide the Municipality with the name and phone number(s) of at least one local person (adult) that is authorized to act on the Licensee’s behalf in the Licensee’s absence. The Licensee is responsible for ensuring this information is kept up to date and for notifying the Municipality of any changes to this information.
(u) Contractors
i. The Licensing Inspector may revoke a Contractor’s or Subcontractor’s Business License issued to any Licensee who has not obtained the necessary permits prior to commencement of any development, or construction project. ii. The revocation of a Contractors or Sub-contractors License shall not exceed one calendar year from date of revocation.
18. Appeal
18.1 Before refusing to issue or renew a Business License, and before a Business License is suspended or cancelled or conditions are imposed, other than conditions imposed by this Bylaw, the Applicant or Licensee must be given notice of the proposed refusal, suspension, cancellation or the proposed conditions with reasons; and an opportunity to make written representations to the Licensing Inspector.
18.2 16.2 If a decision is made to refuse the issue or renewal of a Business License, to suspend or cancel a Business License or to impose conditions on a Business License, other than conditions imposed by this Bylaw, notice of the decision may be served on the Applicant or Licensee:
person on the Applicant or Licensee or any of its officers or employees; or
(v) by registered mail to the address in the Application or in the Business Registry.
Upon receipt of such notice, the Applicant or Licensee shall cease operating the Business immediately.
18.3 A person who has been refused the issue or renewal of a Business License, whose Business License has been suspended or cancelled, or whose Business License is made subject to conditions, other than conditions imposed by this Bylaw, may appeal the decision within fourteen (14) days by providing written notice to the Chief Administrative Officer. Upon receipt of an appeal, the Chief Administrative Officer shall forthwith place the appeal on the agenda of the next ensuring agenda of the Council at which time the appeal shall be heard. Accompanying such appeal shall be a written report of the Licensing Inspector advising as to the reason for the refusal, suspension, cancellation or conditions. At the hearing of the appeal, Council may review the written submissions of the appellant, the Licensing Inspector and of any other person the Council deems has the right to speak or may hear such submission verbally. Within ten (10) days of the completion of the hearing, Council shall:
direct that the Business be added to the Business Registry; 105110
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(w) confirm the refusal, suspension, cancellation or conditions;
(x) reinstate the revoked Business License; or
(y) remove or vary the suspension.
19. Severability
19.1 In the event that any provisions of this Bylaw are found to be unlawful or outside the jurisdiction of the Municipality, such provision or provisions, as the case may be, will be severed from the Bylaw and the remaining provisions will continue to be in force.
20. Effective Date/Delegation
20.1 Bylaw 1043, 2020 come into full force and effect upon the final passing thereof.
20.2 That Bylaw 842, 2012 is repealed.
READ a first time in council this 21st day of January 2020.
READ a second time in council this day of 2020.
READ a third and final time in council this day of 2020.
______Blair Painter Mayor
______Patrick Thomas Chief Administrative Officer
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Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 7.c
Subject: Q4 Preliminary Financial Report
Recommendation: That Council receives the Q4 Preliminary Financial Report for the 12 months ending December 31, 2019 for information.
Executive Summary: Administration provides Council financial updates four time a year. This is the fourth quarter report for the year ended December 31, 2019. Administration is working on the year end audit and the numbers provided in this report are preliminary only and subject to change.
Relevant Council Direction, Policy or Bylaws:
Discussion: Expenditures and revenues should be at or near 100% as this report is for the twelve month period ending December 31, 2019. Overall the revenues are within 2% of the budget and the expenditures are 9% less than the budget. As these numbers are still preliminary, additional accruals and transfers for unspent operating contracts to 2020 still need to be completed.
Overall, the departments revenue and expenses are in line with the budget with the exception of Development, Engineering and Operations. Expenditures are 18% under budget. With changes in staff, over the year, there was a cautious approach to what work needed to be completed resulting in a decrease in expenditures under contract services, operational expense and repairs and maintenance.
Analysis of Alternatives:
Financial Impacts:
Attachments: Q4 Preliminary Financial Statements.pdf
112107
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 7.d
Subject: Q4 Development and Trades Statistics
Recommendation: That Council receives Q4 Development and Trades Statistics as information.
Executive Summary: This report is intended to provide Council with a fourth quarter statistical update and comparison on the Development and Trades Department from the previous 2019 quarters and the 2018 year.
Relevant Council Direction, Policy or Bylaws:
Discussion: Please see the attached following tables regarding permit data for the 2018 and 2019 years.
Table 1: Building Table 2: Plumbing Table 3: Gas Table 4: Private Sewage Table 5: Electrical Table 6: Development
Department Highlights
Looking at Table 1: Building; we can see a $1M project value increase in residential construction for 2019 compared to 2018. However, a $20.3M decrease in Non Residential project value is apparent due to the $21.4M Senior Center started in 2018. Building Inspector (John Hawkins) unfortunately resigned from his position. The job position has been posted on the municipalities website and we are currently in the screening process. Park Enterprises is filling in for this role and has completed an initialization meeting with myself to understand our processes and expectations. Building checklists, brochures and website revisions have been put on hold until the Safety Codes Officer position is filled. In the mean time progress is being made on similar revisions in the development area. 108113 Johnathan Schmidt has joined the Development Team with Planteia Planning (our current consultant filling in for the Development Officer role) who brings a vast amount of senior experience. Johnathan will work Monday - Wednesday and Taylor Felt will for Thursday - Friday
Analysis of Alternatives:
Financial Impacts:
Attachments: Council_-_Development_and_Trades_2019_stats_Q4q.pdf
114109 Building Permits
Table 1: Building
Building Permit 2019 To 2018 Total 2019 Q1 2019 Q2 2019 Q3 2019 Q4 Statistics Date
Building Permits 96 30 30 22 14 96 Issued Building Permit 19 12 14 2 1 29 Extensions Closed Building 98 36 27 12 48 123 Permits Building Permits in 114 98 117 112 83 83 Progress Fire inspections Unknown 5 3 2 4 14 Completed Residential; Residential; Residential; Residential; Residential; Residential;
$5,513,995 $1,049,012 $1,995,809 $1,264,864 $2,264,980 $6,574,665 Project Value of Construction to Date Non Non Non Non Non Non Residential; Residential; Residential; Residential; Residential; Residential;
$24,605,420 $327,000 $606,750 $3,432,162 $2,000 $4,367,912 Total Building Permit Fee’s collected to $219,642.96 $12,566 $27,460 $35,295 $15,769.97 $92,522.00 date Building Permit Bylaw Fee’s $4756.75 $1,650 $1,271 $892 700.00 $3,813 Collected
110115 Plumbing Permits
Table 2: Plumbing
Plumbing Permit 2019 To 2018 Total 2019 Q1 2019 Q2 2019 Q3 2019 Q4 Statistics Date
Plumbing Permits 30 9 8 16 5 38 Issued Plumbing Permits 11 1 6 5 14 26 Closed Plumbing Permits in 19 8 10 21 12 12 Progress
Gas Permits
Table 3: Gas
Gas Permit 2019 Year 2018 Total 2019 Q1 2019 Q2 2019 Q3 2019 Q4 Statistics End
Gas Permits Issued 78 17 18 30 82 82 Gas Permit Extensions 0 0 0 0 0 0 Gas Permits Closed 54 9 16 7 57 57 Gas Permits in Progress 24 8 10 23 25 25
111116 Private Sewage Permits
Table 4: Private Sewage
Private Sewage Permit 2019 To 2018 Total 2019 Q1 2019 Q2 2019 Q3 2019 Q4 Statistics Date
Private Sewage Permits 6 0 0 3 1 3 Issued Private Sewage Permit 0 0 0 0 0 0 Extensions Private Sewage Permits 6 0 0 1 0 1 Closed Private Sewage Permits 0 0 0 2 4 4 in Progress
Electrical Permits
Table 5: Electrical
Electrical Permit 2019 To 2018 Total 2019 Q1 2019 Q2 2019 Q3 2019 Q4 Statistics Date
Electrical Permits Issued 106 25 31 47 32 135 Electrical Permit 4 5 1 0 0 6 Extensions Closed Electrical Permits 68 12 14 26 38 90 Electrical Permits in 38 37 30 21 45 45 Progress
112117 Development Permits
Table 6: Development
2019 To Development Permit Status 2018 Total 2019 Q1 2019 Q2 2019 Q3 2019 Q4 Date
Schedule 3 Exemptions Stamped Not Not Not Not (Drawings Required to be 15 7 Available Available Available Available Reviewed and Stamped, No Permit Required) Permitted Use Permits Issued 20 11 13 63 43 19 (Permits Decided by the Development Officer) Discretionary Use Permits Issued (Permits Decided by the 37 19 17 12 15 63 Municipal Planning Commission) Direct Control Permits Issued 1 0 0 2 0 2 (Permits Decided by Council) Not Issued (Incomplete / Withdrawn / In 15 7 2 4 3 13 Progress) Total Applications (not including Schedule 3 96 45 39 24 31 139 Exemptions) Compliance Letters Issued 100 23 21 26 40 110 Development Permit N/A N/A N/A N/A N/A $20,356 Revenue
113118
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 7.e
Subject: Highway 3 Interim Improvements Consultant Award
Recommendation: That Council ratifies awarding the Highway 3 Interim Improvements design and project management to WSP Canada Inc.
Executive Summary: As part of the partnership with Alberta Transportation, the Municipality agreed to oversee the project to provide interim upgrades to Highway 3 throughout the Municipality. The work that is to be undertaken in 2020, is the installation of traffic signals at the Hwy 40 and the Bellevue/Hillcrest intersections along with a two way left turn lane through Frank. The Municipality is also looking to install a walking path/sidewalk from Happy Mart to Hwy 40 to 22 Ave to the Complex to the High School as part of this project.
The Municipality is pushing to have all construction completed by June 30, 2020.
Relevant Council Direction, Policy or Bylaws:
Discussion: A request for proposals was issued for engineering services for design and project management of this project. The proposal was issued as a two step selection, first on technical merits, and then the top three on price. There was a total of 10 proposals received for this opportunity as listed below:
ARA Engineering Ltd. Associated Engineering Alberta Ltd. CVL Engineers Inc. Eagle Engineering Corp ISL Engineering and Land Services McElhanney Consulting Services Ltd. MPE Engineering Ltd. Stantec Consulting Ltd. 114119 Wood Canada Ltd. WSP Canada Inc.
From evaluating the proposals on technical merits, the top three were selected as follows:
McElhanney Consulting Services LTD Stantec Consulting Ltd. WSP Canada Inc.
From combining the scores for technical and price, WSP Canada Inc. received the highest score.
Analysis of Alternatives: N/A
Financial Impacts:
Attachments:
115120
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 7.f
Subject: Council Resolution 39-2019-09-10
Recommendation: That Council provides direction on how they wish to proceed in regards to resolution 39-2019-09-10
Executive Summary: Councillor Lundy had requested at the February GPC meeting that this item be brought back for Council discussion.
Relevant Council Direction, Policy or Bylaws:
Discussion: Resolution: Councillor Lundy moved to have Administration contact our solicitor to provide a legal opinion with respect to the proposed Provincial changes to the Police Funding Model as it relates to the Crowsnest Regulation.
Analysis of Alternatives: N/A
Financial Impacts:
Attachments:
121116
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 7.g
Subject: GPC Recommendation - Gary Smith Proposal
Recommendation: That Council moves to enter into a Letter of Interest with Gary Smith to further explore the opportunity on completing a joint venture.
Executive Summary: On February 11, 2020, the Goverance and Priorities Committee received a presentation from Gary Smith on a proposal for a joint venture. From the meeting, the GPC made a recommendation for Council to consider.
Relevant Council Direction, Policy or Bylaws:
Discussion: N/A
Analysis of Alternatives: N/A
Financial Impacts:
Attachments:
117122
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 7.h
Subject: GPC Recommendation - Procedure Bylaw
Recommendation: That Council moves to amend the Procedure Bylaw to have a third Council meeting each month on the afternoon of the second Tuesday.
Executive Summary: On February 11, 2020, the Goverance and Priorities Committee had discussion on the function of the GPC meetings and felt that it would be more valuable to convert the existing GPC time slot to a Council meeting. Future GPC meetings would be scheduled at a different time and as issues arose that required a more brainstorming approach in an informal setting.
Relevant Council Direction, Policy or Bylaws:
Discussion: N/A
Analysis of Alternatives: N/A
Financial Impacts:
Attachments:
118123
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 8.a
Subject: Councillor Lundy Update
Recommendation: That Council receives the update as information.
Executive Summary: Councillor Lundy requested that he would like to provide an update to Council.
Relevant Council Direction, Policy or Bylaws:
Discussion: N/A
Analysis of Alternatives: N/A
Financial Impacts:
Attachments:
124119
Municipality of Crowsnest Pass Request for Decision
Meeting Date: February 25, 2020
Agenda #: 11.a
Subject: Personal Privacy - Residential Assessment Complaint - FOIP Section 17
Recommendation: That Council deny the request for reduction in taxes to prior years.
Executive Summary: A letter (see attached) was received from Nikki Wager on February 3, 2020 complaining about her assessment and that the property has been assessed as having a basement suite since purchasing the property in 2011. The property did have a completed basement but not a basement suite. Based on discussions with Christopher Snelgrove from Bench Mark Assessment, the company the Municipality contracts to do our assessments, the difference between a fully finished basement and a basement suite is approximately $2,000 in assessed value or $20 in taxes annually.
Relevant Council Direction, Policy or Bylaws:
Discussion: The property in question is located at 14926 - 21 Avenue in Frank. A building permit was issued on May 1, 2008 for the construction of a new home. The building was completed and listed for sale August of 2011 and was purchased by Nikki and Jason Wager. Information regarding the square footage of the house and garage as well as the level of completion and type of use is entered by Bench Mark into their system. The assessed values and assessment type (residential or commercial) is loaded once a year into the Municipalities tax system. It appears, the square footage entered in 2012 by MuniServe, our assessor at that time, was incorrect. The square footage originally entered has been carried forward through the 2018 tax year.
In 2018, the Wager's applied for an home business permit and the assessment was adjusted to reflect the change. In September of 2018, the Wager's contacted Christopher to question the assessed value as they had an appraisal done which showed different sizes for the house and garage as well as basement development details. As per the MGA, a home owner has 60 days from the notice of assessment date to file a formal complaint with the assessment review board (period expired early July). As the time had expired, the 2018 tax year could not be adjusted. The assessed value and the tax notice for 2019 reflect the correct amounts.
The Municipality provides information on the website on taxes and what type of information can be 120125 requested, there is also a link to Camalot where assessment information showing the square footage of homes and garages is available to the public as well as an insert is included with the tax notice on how to get information about their property. It is the responsibility of the home owner to ensure information is correct.
Analysis of Alternatives: Council could consider some form of refund outside of the tax system as the MGA does not allow adjustments to prior years taxes.
Financial Impacts:
Attachments: Wager Letter.pdf
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