Board of Trustees May 18, 2017 UCAT

LOGIN (/ACCOUNT/LOGIN) (/) Utah System of Technical Colleges MENU Board of Trustees May 18, 2017 UCAT Board of Trustees Meeting Agenda UTAH COLLEGE OF APPLIED TECHNOLOGY BOARD OF TRUSTEES MEETING AGENDA May 18, 2017 – 10:00 a.m. to 2:00 p.m. Tooele Applied Technology College 88 South Tooele Boulevard Tooele, UT 84074 I. Introduction A. Call to Order and Pledge of Allegiance – Chair Evans B. Approval of March 23, 2017 Board Meeting Minutes – Chair Evans 23 March 2017 (http://ucat.edu/site/wp-content/uploads/2016/06/UCAT-BOT-Draft-Minute-03-23-17.pdf) C. Host College Highlights (TATC) – President Snelson II. Action Items D. Date Change for September Board Meeting – Chair Evans ITEM D (assets/docs/D.Date-Change-for- September-Board-Meeting.pdf) E. Election of Board of Trustees Chair and Vice-Chair – Chair Evans ITEM E (assets/docs/E.Election-of- Board-Of-Trustees-Chair-and-Vice-Chair.pdf) F. College Presidents Compensation – Trustee Jensen ITEM F (assets/docs/F1.College-Presidents- Compensation.pdf) / G. Capital Development Presentations – Assistant Commissioner Brinkerhoff ITEM G (assets/docs/Item-G.pdf) H. Alignment of UCAT and COE Enrollment/Outcomes Reporting Policies – Assistant Commissioners Barrus & Haines ITEM H (assets/docs/Item-H.pdf) I. FY 2018 Data Dictionary – Assistant Commissioner Barrus ITEM I (assets/docs/Item-I.pdf) Complete FY 2018 Data Dictionary (assets/docs/FY-2018-Draft-Data-Dictionary-11-05-17.pdf) J. Coordination with Secondary Education Providers Policy – Assistant Commissioner Barrus ITEM J (assets/docs/Item-J.pdf) K. Commissioner’s Office Information Technology Acceptable Use Policy – Assistant Commissioner Barrus ITEM K (assets/docs/Item-K.pdf) L. FY 2018 Proposed Tuition Adjustments – Assistant Commissioner Brinkerhoff ITEM L (assets/docs/Item-L.pdf) M. FY 2018 Proposed Differential Tuition Rates – Assistant Commissioner Brinkerhoff ITEM M (assets/docs/Item-M.pdf) N. UCAT Office Lease and MATC Transition – Commissioner Woolstenhulme ITEM N (assets/docs/Item-N.pdf) O. Utah System of Technical Colleges Logo – Commissioner Woolstenhulme ITEM O (assets/docs/O.Utah-System-of-Technical-Colleges-Logo.pdf) P. Approval of FY 2019 Capital Development Priorities – Assistant Commissioner Brinkerhoff ITEM P (assets/docs/Item-P.pdf) Q. Approval of FY 2018 Commissioner’s Office Budget – Assistant Commissioner Brinkerhoff ITEM Q (assets/docs/Item-Q.pdf) III. Information Items R. Audit Committee Report – Trustee Cox ITEM R (assets/docs/R1.Audit-Committee-Report.pdf) S. OWATC President Search Update – Trustee Moore ITEM S (assets/docs/Item-S.pdf) T. Nominations/Recommendations for UCAT Board Members 2017-2021 – Associate Commissioner Haines ITEM T (assets/docs/Item-T.pdf) U. Programs Approved: MATC – Associate Commissioner Haines ITEM U (assets/docs/Item-U.pdf) V. UCAT Commissioner’s Office Budget Report – Assistant Commissioner Brinkerhoff ITEM V (assets/docs/Item-V.pdf) / W. Master Calendar – Commissioner Woolstenhulme ITEM W (assets/docs/UCAT-Master- Calendar.pdf) X. Recognition of President Mercier – Chair Evans Y. Recognition of Departing Board Members – Chair Evan IV. Closed Session Board may elect to go into closed session, which will not be open to the public, pursuant to Utah Code Section 52-4-204-206. V. Adjourn Tour of Tooele Applied Technology College provided by President Snelson Public Notice of Electronic Meeting Access (UCA 52-4-207(3)): This meeting will be provided with electronic meeting access via conference / speaker telephone for Board of Trustee members only by prior arrangement with the board secretary. The Tooele Applied Technology College shall be the anchor location for public attendance. / UTAH COLLEGE OF APPLIED TECHNOLOGY AGENDA ITEM UCAT BOARD OF TRUSTEES 16 May 2017 ITEM: II.D TOPIC: Date Change for September Board Meeting BACKGROUND Due to significant conflicts, it has become necessary for the Board to consider changing the date of the Board meeting currently scheduled for Thursday, September 14, 2017. RECOMMENDATIONS UCAT Administration recommends that the Board of Trustees consider changing the meeting to Wednesday, September 13th or Friday, September 15, 2017. Attachments: None UTAH COLLEGE OF APPLIED TECHNOLOGY AGENDA ITEM UCAT BOARD OF TRUSTEES 16 May 2017 ITEM: II.E TOPIC: Election of Board of Trustees Chair and Vice-Chair BACKGROUND Under UCAT Bylaws (Policy 101.9), the terms of office for the current Board officers expire June 30, 2017. Accordingly, Chair Evans during the 23 March 2017 Board meeting appointed a nominating committee consisting of trustees Mike Angus (Chair), Brad Tanner, and Scott Theurer. As provided in the Bylaws, Chair Evans will call upon the members of the nominating committee to make a report of the committee’s work and to nominate at least one candidate for each of the positions of Board Chair and Vice-Chair. Chair Evans will then declare nominations open for any further nominations. Any voting member of the Board of Trustees who is present in the meeting may nominate any eligible member of the Board of Trustees for Chair or Vice- Chair providing the member nominated has given consent for their name to be placed in nomination. Election shall be conducted in open meeting with each voting member of the Board of Trustees who is present having one vote and each board member’s vote recorded in the minutes of the meeting. If in the event there are more than two candidates for an office and no candidate receives a majority of the votes, a second vote will be conducted between the two candidates with the most votes. At the conclusion of the vote, the Chair shall announce the elected Chair and Vice-Chair, who will serve a term that begins July 1, 2017, and ends on June 30, 2019. RECOMMENDATIONS UCAT Administration recommends that the Board of Trustees elect a Chair and a Vice-Chair, who will serve a term of office from July 1, 2017, until June 30, 2019, as provided in UCAT Policy 101.9 Attachments: None UTAH COLLEGE OF APPLIED TECHNOLOGY AGENDA ITEM UCAT BOARD OF TRUSTEES 18 May 2017 ITEM: II.F TOPIC: College Presidents Compensation BACKGROUND Per policy 113, the Board of Trustees assigns a compensation committee to consider compensation adjustments for college presidents. The committee has authority to approve adjustments up to the midpoint of the approved market ranges. The committee may approve adjustments equal to increases funded by the legislature for presidents above the midpoint. Compensation adjustments greater than the amount funded by the legislature for presidents over their market range midpoint require board action. The compensation committee recommends considering a proposal from the Davis Applied Technology College Board of Directors to increase President Bouwhuis’ salary 9.7% to the top of his market range. The committee also recommends an increase for MATC President Clay Christensen of 5%. This would place President Christensen’s salary above midpoint and necessitate Board action. RECOMMENDATIONS UCAT Administration recommends the Board of Trustees consider the compensation adjustments as presented above for approval or modification. Attachments: None Utah System of Technical CollegesCAT DATA DICTIONARY July 1, 20167 through June 30, 20178 File Descriptions: ds The UCAT USTC Utah System of Technical Colleges (USTC) Data Submission contains course records for all students enrolled during a temporal “snapshot.” The USTCCAT Completers File likewise lists all certificates issued during a temporal snapshot. Both files are submitted quarterly and adhere to the following capture dates: Report Capture Dates Due Date Quarter 1 submissions July 1 – September 30 October 15 Quarter 2 submissions July 1 – December 31 January 15 Quarter 3 submissions July 1 – March 31 April 15 Quarter 4 submissions July 1 – June 30 July 31 In addition, a follow-up USTCCAT Data Submission is due after the COE reporting deadline in December (see Policy 205.110.2). The USTCCAT Data Submission and Completers File will be used for reporting student headcounts, membership hours accrued, and certificates issued. This data will be loaded into the Utah Data and Research Center Alliance data warehouse upon its validation by the collegesampuses and acceptance by the USTCCAT Board of Trustees. The Perkins Student Submission lists all students enrolledidentified as “participants” during the reporting year. “Participants” are students who have completed at least 30 membership hours in a Perkins-approved program. Theseis data areis submitted to the Office of the Commissioner of Technical Education by October 1, then forwarded to the Utah State Office of EducationUtah State Board of Education by October 15 for evaluation of Perkins indicators (e.g., 3P1 – Retention). Lastly, Custom Fit reports #1 and #2 contain information on the companies contracting with the various applied technology technical colleges for employee training and the individuals receiving said training. These reports follow the same capture and due dates listed in the table above, though fields contained in these reports are not defined in this dictionary. Submission Requirements: All data submissions described above contain sensitive student data and, as such, must be submitted to the Office of the Commissioner of Technical Education using a secure FTP site. Please contact the Office of the Commissioner of Technical Education for questions as to how this is done. Data Elements: The following data elements are defined herein and are required within the specified submission files. Data definitions are consistent with reporting requirements

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