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Minutes – December 15-16, 2016 1 TTUS; Mrs

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Minutes – December 15-16, 2016 1 TTUS; Mrs TEXAS TECH UNIVERSITY SYSTEM Lubbock, Texas Minutes Board of Regents December 15-16, 2016 Thursday, December 15, 2016.—The members of the Board of Regents of the Texas Tech University System, representatives of the Texas Tech Foundation Board, members of the Investment Advisory Committee, and members of the Angelo State Foundation Board convened in a joint meeting at 8:30 am on Thursday, December 15, 2016, in the Red Raider Lounge, First Floor, Room 119, Student Union Building, 15th Street and Akron Avenue, Lubbock, Texas, with the following in attendance: ATTENDANCE.— Regents present were Larry K. Anders; John D. Esparza; L. Frederick “Rick” Francis; Ron Hammonds; Christopher “Chris” M. Huckabee; I. Tim Lancaster; Mickey L. Long, Chairman; Debbie Montford, Vice Chairman; John D. Steinmetz; and Jeremy Stewart, Student Regent. Investment Advisory Committee members present were Lynn Alexander; Carin Barth; David Graves; Michael Lewis; Robert Matejek; Burns McKinney; and Mark Mitchell. Texas Tech Foundation Board members present were Tony Austin; Scott Dueser; Terry Fuller; and Alan R. Henry. Angelo State University Foundation Board Representatives present were Jamie Akin and Keith Wiley. NEPC, LLP consultant present was Tim Bruce. The following officers and staff were present: Mr. Robert L. Duncan, Chancellor, TTUS; Dr. Brian May, President, ASU; Dr. Lawrence Schovanec, President, TTU; Dr. Tedd Mitchell, President, TTUHSC; Dr. Richard Lange, President, TTUHSC El Paso; Mr. Ben Lock, Executive Assistant to the Chancellor and Secretary of the Board, TTUS; Mr. John Huffaker, Vice Chancellor and General Counsel, TTUS; Mr. Jim Brunjes, TTUS; Mr. Gary Barnes, Vice Chancellor and Chief Financial Officer, TTUS; Mr. Tim Barrett, Associate Vice Chancellor for Investments, TTUS; Mr. Dan Parker, Deputy Chief Investment Officer, Investments Office, TTUS; Mr. Robert Lee, Deputy Chief Investment Officer, Investments Office, TTUS; Mr. Michael Nichols, Investment Officer, Investments Office, TTUS; Ms. Lisa Calvert, Vice Chancellor for Institutional Advancement, Minutes – December 15-16, 2016 1 TTUS; Mrs. Kim Turner, Chief Audit Executive, Audit Services, TTUS; Mrs. Noel Sloan, Vice President for Administration and Finance and Chief Financial Officer, TTU; Mrs. Angie Wright, Vice President for Finance and Administration, ASU; Ms. Sue Fuciarelli, Vice President for Finance and Administration and Chief Financial Officer, TTUHSC El Paso; Mr. Michael Molina, Vice Chancellor for Facilities, Planning and Construction, TTUS; Dr. John Opperman, Vice Chancellor for Academic Affairs, TTUS; Mr. Eric Fisher, Assistance Vice Chancellor, Office of the Treasury, TTUS; Mr. Frank Stout, Assistant Vice President for Finance and Administration, TTUHSC El Paso; Mr. Brandon Lipps, Chief of Staff, Chancellor’s Office, TTUS; and Mrs. Christina Martinez, Assistant Secretary to the Board of Regents, TTUS. I. JOINT MEETING OF THE TTUS BOARD OF REGENTS, THE EXECUTIVE COMMITTEE OF THE TEXAS TECH FOUNDATION BOARD, THE INVESTMENT ADVISORY COMMITTEE, AND THE ASU FOUNDATION BOARD.—Chairman Long announced a quorum present and called the meeting to order. A. INTRODUCTIONS.—Chairman Long asked for the members of the Investment Advisory Committee, Board of Regents, the Texas Tech Foundation Board, the Angelo State University Foundation Board and Texas Tech System officers to introduce themselves. Chairman Long welcomed everyone. B. 2016 ECONOMY/MARKET REVIEW.—Mr. Tim Bruce presented a report on the economy and market review, included herewith as Attachment No. 1. (Joint Annual Meeting, December 2016, PowerPoint) C. INVESTMENT PERFORMANCE REVIEW.—Mr. Tim Barrett presented an investment performance update, included herewith as Attachment No. 1 (TTUS Macro Environment is embedded in the Joint Meeting PowerPoint). II. RECESS MEETING OF THE BOARD/ADJOURNMENT OF JOINT MEETING.— Chairman Long recessed the meeting at 9:46 am. III. MEETING OF STANDING COMMITTEES.—Committee meetings took place sequentially beginning at 10:05 am, upon adjournment of the Trustees meeting of the Carr Scholarship Foundation. (Refer to XIV. for items approved.) Thursday, December 15, 2016.—The members of the Board of Regents of the Texas Tech University System reconvened on Thursday, December 15, 2016 after a lunch break at 12:45 pm in the Ballroom (Room 118), First Floor, Student Union Building, 15th Street and Akron Avenue, Lubbock, Texas, with the following in attendance: Minutes – December 15-16, 2016 2 ATTENDANCE.— Regents present were Larry K. Anders; John D. Esparza; L. Frederick “Rick” Francis; Ron Hammonds; Christopher “Chris” M. Huckabee; I. Tim Lancaster; Mickey L. Long, Chairman; Debbie Montford, Vice Chairman; John D. Steinmetz; and Jeremy W. Stewart, Student Regent. The following officers and staff were present: Mr. Robert L. Duncan, Chancellor, TTUS; Dr. Brian May, President, ASU; Dr. Lawrence Schovanec, President, TTU; Dr. Tedd Mitchell, President, TTUHSC; Dr. Richard Lange, President, TTUHSC El Paso; Mr. Ben Lock, Executive Assistant to the Chancellor and Secretary of the Board of Regents, TTUS; Mr. John Huffaker, Vice Chancellor and General Counsel, TTUS; Mr. Jim Brunjes, TTUS; Mr. Gary Barnes, Vice Chancellor and Chief Financial Officer, TTUS; Mrs. Noel Sloan, Vice President for Administration and Finance and Chief Financial Officer, TTU; Mrs. Angie Wright, Vice President for Finance and Administration, ASU; Ms. Sue M. Fuciarelli, Vice President for Finance and Administration and Chief Financial Officer, TTUHSC El Paso; Ms. Martha Brown, Vice Chancellor for Governmental Relations, TTUS; Mrs. Kim Turner, Chief Audit Executive, TTUS; Mr. Michael Molina, Vice Chancellor for Facilities, Planning and Construction, TTUS; Dr. John Opperman, Vice Chancellor for Academic Affairs, TTUS; Ms. Lisa Calvert, Vice Chancellor for Institutional Advancement, TTUS; Mr. Frank Stout, Vice President for Operations, TTUHSC El Paso; Mr. Brett Ashworth, Vice Chancellor for Communications and Marketing, TTUS; and Mrs. Christina Martinez, Assistant Secretary to the Board of Regents, TTUS. IV. MEETING OF THE BOARD—CALL TO ORDER; RECONVENE INTO OPEN SESSION OF THE BOARD.—At 12:45 pm, Chairman Long announced a quorum present and called the meeting to order. V. EXECUTIVE SESSION.—At 12:45 pm, the Board recessed and convened into Executive Session as authorized by Sections 551.071, 551.072, and 551.074 of the Texas Government Code in the Red Raider Lounge (Room 119), First Floor, Student Union Building, 15th Street and Akron Avenue. VI. OPEN SESSION.—At 2:36 pm, the Board reconvened in open session in the Ballroom (Room 118), First Floor, Student Union Building, 15th Street and Akron Avenue to consider items as a Committee of the Whole and Meeting of the Board. A. REPORT OF EXECUTIVE SESSION.—Chairman Long called on Vice Chairman Montford to present motions regarding items discussed in Executive Session. Vice Chairman Montford announced there was one motion resulting from Executive Session. Minutes – December 15-16, 2016 3 VI.A.1. Vice Chairman Montford moved that the president be authorized to execute (1) a ground lease agreement with Shannon Clinic to facilitate construction of a clinic building of approximately 25,000 square feet plus parking on the campus of Angelo State University; (2) an associated health care services contract; and (3) a sublease back to ASU for athletic training space…under the terms and conditions set forth in Executive Session. The motion was seconded by Regent Anders and unanimously approved by the Board. No action was taken on other matters that were posted for discussion in Executive Session, which included: Consultation with attorney – pursuant to Section 551.071: General overview of components litigation and Medical Self Insurance Plan update*; Report on real estate acquisition in El Paso*; and Follow up on items approved at the October 13, 2016 meeting*. Consultation with attorney and deliberations regarding real property – pursuant to Sections 551.071 and 551.072: Report on status of possible purchase of real estate by TTUHSC*. Discussion of personnel matters and assignments – pursuant to Section 551.074: Update regarding current leadership searches including for TTU Provost, TTU Vice President for Research, TTU Dean of Rawls College of Business Administration, TTU Dean of Law School, and TTUHSC CFO*; Discussion of the duties, performance and evaluation of Texas Tech University System Administration and component institution employees as requested by the Board of Regents* (*In connection with this item, to the extent that any agenda notation or supplemental written materials, which might otherwise be covered by Tex. Govt. Code §551.1281(b)(1), have been excluded from an internet web posting, such exclusion has been authorized by a certification pursuant to Tex. Govt. Code §551.1281(c).) VII. RECESS—Chairman Long recessed the meeting at 2:37 pm. Friday, December 16, 2016.—The members of the Board of Regents of the Texas Tech University System reconvened at 8:30 am on Friday, December 16, 2016, in the Ballroom (Room 118), First Floor, Student Union Building, 15th Street and Akron Avenue, Lubbock, Texas, with the following in attendance: ATTENDANCE.— Minutes – December 15-16, 2016 4 Regents present were Larry K. Anders; John D. Esparza; L. Frederick “Rick” Francis; Ron Hammonds; Christopher “Chris” M. Huckabee; I. Tim Lancaster; Mickey L. Long, Chairman; Debbie Montford, Vice Chairman; John D. Steinmetz; and Jeremy W. Stewart, Student Regent. The following officers and staff were
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