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REQUEST FOR PROPOSAL Wedgeport Wastewater Improvement Program – Phase 3 Engineering Design and Construction Support Services Closing: Thursday April 2nd, 2020 @ 3:00pm local time Argyle, a place we are proud to call home! February 25, 2020 Image by Kelly Crowell Contents 1. Introduction ......................................................................................................................................... 3 1.1. Project Introduction .................................................................................................................... 3 2. Background .......................................................................................................................................... 3 2.1. Background Information ............................................................................................................. 3 2.2. Funding conditions ...................................................................................................................... 4 3. Scope of Work ...................................................................................................................................... 4 3.1. Scope ............................................................................................................................................ 4 3.2. Operational Cost Approach ......................................................................................................... 5 3.3. Innovative Design Component .................................................................................................... 5 4. Proponents Activities and Deliverables .............................................................................................. 5 4.1. Project Administration / Management ....................................................................................... 5 4.2. Approvals ..................................................................................................................................... 6 4.3. Survey / Site Inspection ............................................................................................................... 7 4.4. Geotechnical ................................................................................................................................. 7 4.5. Preliminary Design ....................................................................................................................... 7 4.6. Detailed Design ............................................................................................................................ 8 4.7. Tender Phase Services ................................................................................................................. 9 4.8. Construction Management/Administration ............................................................................... 9 4.9. Submittal Review Process ......................................................................................................... 10 4.10. Part Time Resident Inspection .................................................................................................. 10 4.11. Inspection by the Engineer of Record ....................................................................................... 11 4.12. Warranty Period Services ........................................................................................................... 11 4.13. Record Information Package ..................................................................................................... 11 5. Information for Proponents ............................................................................................................... 13 5.1. Proposal Submission ................................................................................................................... 13 5.2. Proposal Evaluation ................................................................................................................... 20 5.3. Selection Process ........................................................................................................................ 21 5.4. Award ......................................................................................................................................... 22 6. General Information .......................................................................................................................... 22 6.1. Proponent Responsible for Proposal / No Reliance on MODA ............................................... 22 6.2. Rights of MODA ......................................................................................................................... 22 6.3. No Liability .................................................................................................................................. 23 6.4. Disclosure of Information and Communication Procedures ................................................... 23 Wedgeport Wastewater Improvement – Phase 3 February 25, 2020 6.5. Costs and Expenses of the Proponent ..................................................................................... 24 6.6. Clarification of Proposals ........................................................................................................... 24 6.7. No Conflict of Interest ............................................................................................................... 24 6.8. No Interest in Another Proponent ............................................................................................ 25 6.9. Standard Form of Contract........................................................................................................ 25 6.10. Proponents to Ensure They Understand the Contract ............................................................ 25 6.11. Waiver / No Reliance .................................................................................................................. 25 6.12. False or Misleading Information ............................................................................................... 25 6.13. Compliance with Applicable Law .............................................................................................. 26 6.14. Time to be of the Essence ......................................................................................................... 26 6.15. Governing Law ........................................................................................................................... 26 6.16. Confidentiality ............................................................................................................................ 26 7. Appendices ......................................................................................................................................... 27 Appendix A – Site Location Map ........................................................................................................... 27 Appendix B – Site Location List ............................................................................................................. 27 Appendix C – Addendum Verification Form ......................................................................................... 27 Page 2 | 27 Wedgeport Wastewater Improvement – Phase 3 February 25, 2020 1. Introduction 1.1. Project Introduction The community of Wedgeport, NS is one of first fishing communities within Nova Scotia and dates back to the first Acadian settlers. Many of the homes are still owned by the same families and would be considered original, so are most of the on-site sewer systems. A large number of systems are described by a single clay pipe heading directly into the marsh, not being filtered by a tank or dispersion bed at all. Other homes have made some upgrades in the 60's and 70's and installed a cess pool before directing the sewage into the ocean or ground. A study in 2012 (Phase 1) by ABL Environmental Consultants presented the result of several hundreds of systems being inadequate or a severe risk to the environment and health of the residents. Recommendations for a central sewer system have been made, but due to very high capital costs the decision was made by residents and Municipal Staff to pursue an on-site sewer replacement program. In 2016 the Municipality of Argyle received federal and provincial funding for the installation of 44 on-site sewer systems within the newly established Wedgeport Wastewater District (Phase 2). Due to minor cost increases by using advanced treatment units and higher than expected construction costs the Municipality managed to install 42 new sewer systems within the community. This phase sparked a keen interest of more residents and a large number of property owners volunteered to participate in future upgrade programs. Residents, council and staff initiate Phase 3 to allow for the development and improvement of another 50 on-site sewer systems within the Wastewater Management District. In the Fall of 2019, the Municipality was awarded with further Federal and Provincial funding from the Infrastructure Canada Improvement Program (ICIP) in order to complete another round of individual sewer replacement. 2. Background The Municipality has experience with this type of project during the previous round (Phase 2) and identified the following key objectives for improvements. The goal of this project is to maximise the use of available funding in order to achieve a healthier community and environment. 2.1. Background Information In 2012 the Municipality of the District