Ordinary Council Meeting 8 March 2016
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File Code: OR.MTG 5/2 UNCONFIRMED MINUTES ORDINARY COUNCIL MEETING 8 MARCH 2016 UNCONFIRMED MINUTES ORDINARY COUNCIL MEETING 8 MARCH 2016 ATTENTION/DISCLAIMER These minutes are subject to confirmation. The purpose of this Council Meeting is to discuss and, where possible, make resolutions about items appearing on the agenda. Whilst Council has the power to resolve such items and may in fact appear to have doone so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by an Elected Member or employee, or on the content of any discussion occurring during the course of the Meeting. Persons should be aware that regulation 10 of thhe Local Government (Administration) Regulations 1996 establishes procedures to revoke or change a Council decision. No person should rely on the decisions madde by Council until formal written advice of the Council decision is received by that person. The Shire of Mundaring expressly disclaaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by an Elected Member or employee, or the content of any discussion occurring during the course of the Council Meeeting. LEGEND To assist the reader, the following explains the method of referencinng used in this document: Item Example Description Page Numbers C1 MARCH 2016 Sequential page numbering of (C2, C3, C4 etc) Council Agenda or Minutes for March 2016 Report Numbers 10.1 (10.2, 10.3 etc) Sequential numbering of reports under the heading “110.0 Reports of 11.1 (11.2, 111.3 etc) Committees” or “11.0 Reports of Employees” Council Decision C7.03.16 Council Decision number 7 from Reference Council meeting Maarch 2016 8.03.2016 COUNCIL MEETING UNCONFIRMED MINUTES C1 MARCH 2016 CONTENTS 1.0 OPENING PROCEDURES 5 1.1 ANNOUNCEMENT OF VISITORS ....................................................................... 5 1.2 RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE ................. 5 2.0 ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION 6 2.1 RED CROSS BLOOD BANK – RED 25 PROGRAM ................................................ 6 2.2 UN INTERNATIONAL WOMEN'S DAY ................................................................ 6 3.0 DECLARATION OF INTEREST 7 3.1 DECLARATION OF FINANCIAL INTEREST AND PROXIMITY INTERESTS ...................... 7 3.2 DECLARATION OF INTEREST AFFECTING IMPARTIALITY ........................................ 7 4.0 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 7 5.0 PUBLIC QUESTION TIME 7 6.0 APPLICATIONS FOR LEAVE OF ABSENCE 8 6.1 REQUEST FOR LEAVE OF ABSENCE – CR PATRICK BERTOLA ............................... 8 C1.03.16 ........................ 8 7.0 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS 9 C2.03.16 ........................ 9 8.0 PRESENTATIONS 10 8.1 DEPUTATIONS .......................................................................................... 10 8.2 PETITIONS ............................................................................................... 10 8.3 PRESENTATIONS ....................................................................................... 10 9.0 REPORTS OF COMMITTEES 11 9.1 REPORTS OF AUDIT & RISK COMMITTEE MEETING ........................................... 11 C3.03.16 ...................... 11 ARC2.02.16 - APPOINTMENT OF AUDITOR .............................................................. 11 C3.03.16 ...................... 11 ARC2.02.16 ................. 11 ARC3.02.16 - COMPLIANCE AUDIT RETURN 2015 – DEPARTMENT OF LOCAL GOVERNMENT .......................................................................................... 12 C3.03.16 ...................... 12 ARC3.02.16 ................. 12 ARC4.02.16 - INTERNAL AUDIT CHARTER ............................................................... 12 C3.03.16 ...................... 12 ARC4.02.16 ................. 12 8.03.2016 COUNCIL MEETING UNCONFIRMED MINUTES C2 MARCH 2016 ARC5.02.16 - REVIEW OF COUNCIL POLICY HR-01 – EQUAL OPPORTUNITY AND ANTI- BULLYING ................................................................................................ 12 C3.03.16 ...................... 12 ARC5.02.16 ................. 12 ARC6.02.16 - REPEAL OF POLICY OR-05 – COMMUNICATION BETWEEN ELECTED MEMBERS AND EMPLOYEES ........................................................................ 13 C3.03.16 ...................... 13 ARC6.02.16 ................. 13 9.2 REPORTS OF ENVIRONMENTAL ADVISORY COMMITTEE MEETING ........................ 14 C4.03.16 ...................... 14 EAC1.02.16 – REVIEW OF TERMS OF REFERENCE ................................................... 14 C4.03.16 ...................... 14 EAC1.02.16 .................. 14 EAC2.02.16 – BIOSECURITY – FOX CONTROL PROGRAM IN THE SHIRE OF MUNDARING ... 14 C4.03.16 ...................... 14 EAC2.02.16 .................. 14 EAC3.02.16 – NESTING BOX PROGRAM – BLACK COCKATOO BREEDING SITES ............. 15 C4.03.16 ...................... 15 EAC2.02.16 .................. 15 9.3 REPORTS OF CEO PERFORMANCE REVIEW COMMITTEE MEETING ..................... 15 10.0 REPORTS OF EMPLOYEES 16 10.1 CONCLUSION OF ADVERTISING FOR STRUCTURE PLAN 69 – AREA BOUND BY THORNWICK CRESCENT, BETTY STREET, NORTHCOTE STREET AND OLD NORTHAM ROAD AND SURRENDERING MANAGEMENT OF RESERVE 46307 ........... 16 C5.03.16 ...................... 34 10.2 STRATEGIC COMMUNITY PLAN ..................................................................... 72 C6.03.16 ...................... 75 10.3 PROPOSED MINOR BOUNDARY CHANGE – LOT 239 WILKINS STREET (FORMERLY GOODCHILD OVAL), BELLEVUE ...................................................................101 C7.03.16 .................... 103 10.4 OMNIBUS AMENDMENT NO.7 – VEGETATION PROTECTION ............................... 106 C8.03.16 .................... 112 10.5 CLOSURE OF CROWN RIGHT OF WAY – LOT 66 SWAN ROAD, MAHOGANY CREEK . 120 C9.03.16 .................... 122 10.6 ADOPTION OF HERITAGE PLANNING POLICY AND HERITAGE LIST ....................... 133 C10.03.16 .................. 138 10.7 LOT 513 GREAT SOUTHERN HIGHWAY AND LOT 500 GREAT EASTERN HIGHWAY, THE LAKES - TWO PYLON SIGNS .................................................................217 C11.03.16 .................. 223 10.8 REPEAL OF POLICY OR-03 – PUBLIC QUESTION TIME ..................................... 233 C12.03.16 .................. 236 10.9 UPDATE OF PURCHASING POLICY AS-04 ......................................................243 C13.03.16 .................. 245 10.10 FINANCIAL ACTIVITY STATEMENT – JANUARY 2016 ......................................... 259 C14.03.16 .................. 262 8.03.2016 COUNCIL MEETING UNCONFIRMED MINUTES C3 MARCH 2016 10.11 PAYMENT BETWEEN MEETINGS – JANUARY 2016 ........................................... 274 C15.03.16 .................. 275 11.0 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 299 12.0 URGENT BUSINESS (LATE REPORTS) 299 13.0 CONFIDENTIAL REPORTS 299 C16.03.16 .................. 300 13.1 REPORTS OF THE CEO PERFORMANCE REVIEW COMMITTEE ............................ 300 CEOPRC1.02.16 – KEY FOCUS AREAS – QUARTERLY UPDATE ................................. 300 C17.03.16 .................. 300 CEOPRC1.02.2016 ..... 300 C18.03.16 .................. 301 14.0 CLOSING PROCEDURES 301 14.1 DATE, TIME AND PLACE OF THE NEXT MEETING ............................................. 301 14.2 CLOSURE OF THE MEETING ........................................................................301 8.03.2016 COUNCIL MEETING UNCONFIRMED MINUTES C4 MARCH 2016 ORDINARY COUNCIL MEETING COUNCIL CHAMBER 1.0 OPENING PROCEDURES Acknowledgement of Country Shire of Mundaring respectfully acknowledges Noongar elders past and present and their people (specifically the Whadjuk people who are from this area) who are the traditional custodians of this land. Recording of Meeting Members of Council and members of the gallery are advised that this meeting will be audio-recorded. 1.1 Announcement of Visitors Nil 1.2 Record of Attendance/Apologies/Approved Leave of Absence Elected Cr David Lavell (President) South Ward Members Cr Patrick Bertola (Deputy President) East Ward Cr Lynn Fisher Central Ward Cr Doug Jeans Central Ward Cr Bob Perks Central Ward Cr John Daw East Ward Cr Stephen Fox East Ward Cr Trish Cook South Ward Cr James Martin South Ward Cr Tony Brennan West Ward Cr Pauline Clark West Ward Cr Tony Cuccaro West Ward Staff Jonathan Throssell Chief Executive Officer Megan Griffiths Director Strategic & Community Services Mark Luzi Director Statutory Services Paul O'Connor Director Corporate Services Angus Money Manager Planning Services Liam Noonan Manager Design Services Christopher Jennings Senior Strategic Planning Officer Briony Moran Co-ordinator Statutory Planning Adam Olivari Planning Officer Rebecca Noakes Communications Co-ordinator Anna Italiano Minute Secretary Apologies Nil Absent Nil 8.03.2016 COUNCIL MEETING UNCONFIRMED MINUTES C5 MARCH 2016 Leave of Nil Absence Guests Nil Members of 18 the Public Members of Nil the Press 2.0 ANNOUNCEMENTS BY PRESIDING MEMBER WITHOUT DISCUSSION 2.1 Red Cross Blood Bank – Red 25 Program The President advised that he had attended the launch of the Red 25 Program for the Red Cross Blood Bank. The Red 25 Program is to secure 25% of the blood donations needed in Australia. The Official launch will be held on 1 April 2016. Shire of Mundaring participated previously and through donations of staff 15 lives were saved. Hopefully this year that figure could be improved.