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CONNECTICUT RIVER WATERSHED COUNCIL
BOARD OF TRUSTEES MEEETING FRIDAY, DECEMBER 2, 2016 15 Bank Row Greenfield, MA 12:00 – 3:30
AGENDA & MEETING DETAILS
The Development Committee will be meeting at 11:00 am prior to the Trustee’s meeting. Material for this meeting is available separately.
WORKING Lunch • Buffet lunch provided. Let Alan know if you have any preferences or limitations not otherwise on file. We are happy to accommodate any and all requests. Alan can be reached at [email protected] / 413-772-2020 • We will have a short presentation on our newest citizen science program on freshwater mussel restoration. Ok you may think freshwater mussels are kind of boring, but get ready for some impressive video of mimicry, parasitism, and fishes being fooled.
Board of Trustees meeting 12:00 – 3:30
AGENDA ITEM TYPE MATERIAL PERSON IN PACKET A. Introductions (5) B. Consent Calendar (5) DECISION Yes Liz • Minutes of October, November meetings • Contracts signed / fiscal sponsorship • Grants report • Land Conservation Program report • Transfer of easement to Society for Protection of NH Forests C. Audit (30) DECISION Yes Andy • Adoption of FY 15-16 financials • Review of draft state and federal tax forms D. Finance & development report (20) DECISION Yes Andy/Phil/Corey • Finance & endowment report – YTD FY 17 • Membership & development report E. Logo, mission, vision (15) DECISION Yes Everyone • Adoption of logo design F. 65th Anniversary year & rebrand rollout (20) INFORMATION No Angie G. Strategic Planning (30) DECISION Yes Humphrey • Adoption of 5-year strategic plan H. Executive Session (20) DISCUSSION No Liz
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AGENDA DETAIL
We have a lot on the agenda again this time. So first things first. Thanks for all your work, we have been asking a lot of you recently. And the many balls you have helped us keep in the air do in fact make us look like proficient jugglers. So hurrah for that!
Please note two changes to the agenda setup that reflect best practice – a consent calendar and executive session. The consent calendar has pooled several informational items together for joint adoption and to free up time in the agenda for other items. Items can be pulled from this for more discussion or deliberation as needed, so no worries about missing something if you feel it important. The other item is the executive session. The word amongst the experts is that it is very important for the Trustees to always have an executive session on the agenda. Not for any particular reason or item of discussion, but just to have time to talk among yourselves without the staff being present. So this will be a standing item for the duration and you can see how it works.
B. Consent calender
You are all familiar with these items with the exception of the easement transfer item listed here. Staff is requesting your approval to transfer the Metz #1 easement, located on River Road in Lyme, NH, to the Society for Protection of NH Forests (SPNHF). SPNHF has agreed to assume this easement at no cost, beyond a nominal charge for their attorney’s fees ($135) because it is entirely within the bounds of an easement they hold on the same property.
C. Audit
Joe Wolkcowicz, our auditor, will be present to go over the draft financials which have been reviewed by both staff and the Finance Committee and are recommended for adoption. The state and local tax forms, available separately, have not yet been reviewed by the Finance Committee, so in addition to briefly reviewing them, we will be asking for the Board to delegate final approval to the Finance Committee upon their review and completion.
E. Logo adoption & vision / mission statements
For the meeting we will first present the results from the survey of 50 non-members of the three finalist logo designs. These finalists have been selected using the earlier survey results as well as input from the rebranding committee and staff. The decision in front of us is to select the final logo design that we will then continue to refine and improve over the next few weeks using our new designer. In addition we will get some feedback on the proposed vision / mission statements that have been provided by Water Words That Work.
F. 65th Anniversary / rebrand rollout
Angie will present the staff’s initial plans for 2017 – the year we turn 65 and take on our new look. We’ve put together a good draft plan that has a lot of opportunity for additional enhancement and of course your involvement. As ever, we are thinking big on this in order to get the most mileage out of the year and our new look.
G. Five-year Strategic Plan
Thanks to the Organization and Strategic Plan committee for their work on spit polishing up the draft plan. The Committee has made significant improvements to the format and layout of the plan which has improved the ideas worked on by the staff over the last twelve months. Humphrey will introduce the plan and Andy will provide an overview in preparation of your vote to adopt our new roadmap. Page 003 CONNECTICUT RIVER WATERSHED COUNCIL, INC.
MINUTES Board of Trustees Meeting Friday October 7, 2016 12:00 – 3:30 15 Bank Row Greenfield, MA
ATTENDING: Trustees: Melody Foti, Humphrey Tyler, Robert Moore, Melissa Ocana, Liz Austin, David Mears, Dave Hewitt, Tim Keeney, Kate Putnam, Jim Okun, Lora Wondolowski.
Staff: Andrew Fisk, Alan Morgan, Phil Girton, Angela Mrozinski
Absent: Cori Packer, Annette Spaulding
Guest: Eric Eckl, Water Words That Work
A. REVIEW OF AGENDA & GOALS
B. ADOPTION OF MAY MEETING MINUTES
MOTION: To adopt the minutes of the May meeting of the Trustees. With the notation that Astrid Hanzalek was not present and to change “November” to “March”.
• Move to accept by Jim Okun, seconded by Kate Putnam. Passed unanimously.
C. REBRANDING
Eric Eckl presented the branding brief, and timeline for making decisions on name and logo. There was extensive discussion throughout the presentation by Trustees and staff to add, clarify, and change the branding brief. The branding brief will be revised and returned for final approval.
The Trustees and staff will be engaging in the timeline and decision steps between this meeting and the next scheduled Board meeting on December 2nd. The final decisions on name, logo, and other materials will be up to the Board, but they are interested in keeping staff involved in this process.
D. SPECIAL MEETING OF THE MEMBERSHIP
The regular Board of Trustees meeting was adjourned in order to hold the special membership meeting. Following that meeting the regular Board of Trustees meeting was reconvened.
E. FINANCE & DEVELOPMENT REPORT
Draft – submitted for Board review and consideration
Page 004 CONNECTICUT RIVER WATERSHED COUNCIL, INC.
Andy presented the report and there was general discussion on the reports, including questions on how some of the assets were presented on the balance sheet. There was discussion on several of the performance metrics.
MOTION: To adopt the Finance and Development report as submitted • Move to accept by Melody Foti; seconded by Bob Moore. Passed unanimously.
MOTION: To authorize staff to use up to $100,000 of temporarily restricted net assets in order to meet operating costs. This amount is to be secured by the line of credit at Greenfield Savings and the Unrestricted Endowment. • Move to accept by Melody Foti; seconded by Bob Moore.
F. STRATEGIC PLANNING
Humphrey introduced the work that has been done so far on the strategic plan regarding getting the document into its current format. Humphrey noted three areas that require the Board’s attention:
• Edits, additions, deletions to how the document is formatted and structured • What are the Board’s goals for itself as the governing entity and responsible for the organization • Two program areas – chapter/affiliates & recreational facilities
There was discussion about creating an opportunities section that includes criteria for how we might include these additional projects in the future. There was discussion on how a chapter/affiliate concept should be defined in specific terms including how due diligence is achieved in evaluating any organization coming into a defined contractual relationship with CRWC and what are the measures of success. The consensus of the Board was that staff should come back with a specific proposal and be able to demonstrate that the benefits of such a relationship outweighed the costs. The Trustees were supportive of a trial with one organization but have several appropriate cautions regarding cultural compatibility, work load to administer such a relationship, and whether the financial costs are covered.
Liz adjourned the meeting at 3:30 pm.
Prepared by: Andrew Fisk Reviewed by: Humphrey Tyler
Draft – submitted for Board review and consideration
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CONNECTICUT RIVER WATERSHED COUNCIL
Board of Trustees Meeting November 4, 2016 15 Bank Row, Greenfield, MA (Held via teleconference & in-person)
ATTENDEES
Trustees: Liz Austin, John Sinton, Humphrey Tyler, David Mears, Astrid Hanzalek, Melody Foti, Melissa Ocana, Bob Moore
Staff: Angela Mrozinski, Andrew Fisk, Alan Morgan, Corey Kurtz, Andrea Donlon, Alicea Charamut
Consultant: Avia Huisman, WWTW
Absent: Annette Spaulding, Dave Hewitt, Brewster Sturtevant (proxies submitted prior to meeting), Cori Packer, Tim Keeney, Lora Wondolowski, Kate Putnam.
MINUTES
Meeting called to order at 12:06 PM by Liz Austin. Angie reviewed the process to date and the survey results including fielding questions by the Trustees and staff.
MOTION: To adopt the name Connecticut River Conservancy (Foti / Mears on the motion – unanimous)
MOTION: To adopt the slogan “Clean Water. Healthy Habitat. Thriving Communities.” (Foti on the motion/ Tyler on the second – unanimous)
Following the votes there was board and staff discussion on the name and slogan and how to continue to build on the rebranding with the other items being developed. There was conversation about how to roll out the new name and logos and the merits of using several slogans to capture the age of the organization and various facets of the organization’s work.
Meeting was adjourned at 12:43 pm
Prepared by Andrew Fisk Reviewed by Humphrey Tyler, Secretary Page 006
CONNECTICUT RIVER WATERSHED COUNCIL The River Connects Us 15 Bank Row, Greenfield, MA 01301 [email protected] www.ctriver.org
CONTRACTS SIGNED October 2016- November 2016
Contractor Service Amount Funding Type Term Paula Sagerman NHDHR Inventory $2,000.00 Pine Mill Dam Contract Project Duration PAL Archaeological $6,589.00 Clark Brook Contract Project Assessment Dam Duration Field Geology Services Engineering $11,673.00 LIS RCPP Contract 10/30/2017
ACTIVE FISCAL SPONSORSHIPS As of May, 2016
Project Balance Term of sponsorship Notes Friends of the Silvio O. Conte Nat’l Wildlife Refuge $25.00 9/2011 - Mill River Greenway $1,651.52 3/2011 - Landowners for License Compliance $0.00 3/2011 - Greenfield Democracy Working Group $0.00 6/2014 - Chicopee4Rivers Watershed Council / Keith Davies $200.00 3/2015 - Greenfield Tree Committee $4,027.43 5/2015 - 5/2017
MASSACHUSETTS LOWER VALLEY UPPER VALLEY NORTH COUNTRY 413-772-2020 860-704-0057 802-869-2792 802-457-6114 Page 007
GRANT STATUS REPORT - OCTOBER 2016 to DECEMBER 2016 CONNECTICUT RIVER WATERSHED COUNCIL
CURRENT GRANTS Requested Awarded
Making 15 Bank Row more energy efficient and climate neutral Beveridge Family Foundation, The 25,000 10,000 A River Runs Thru Us - Better Hydropower and Less Coal Carolyn Foundation 30,000 30,000 Dam removal planning & implementation Conservation Alliance 50,000 45,000 2015 proposal for VT culverts, NH restorations & WQM Dextra Baldwin McGonagle Foundation 112,500 50,000 VT Culvert Assessments - 35% matching grant Dextra Baldwin McGonagle Foundation 16,154 16,154 Climate Resiliency & Adaptation Jane's Trust 45,000 24,000 A River Runs Through Us - Hydropower relicesing support Jessie B. Cox Trust / Cox Family Fund 46,863 46,893 Chicopee River bacteria source tracking project Massachusetts DEP 50,000 12,300 Chickley River restoration Massachusetts DEP 40,357 40,357 Deerfield River flood resiliency: TC LIHI mitigation funds Massachusetts Departmnet of Fish & Wildlife 100,000 100,000 Brook Floater Mussel Restoration Massachusetts Environmental Trust 40,000 40,512 Landowner Cost Share Support - Getting Conservation on the Ground Nat'l Fish &Wildlife Foundation 64,540 65,540 Habitat connectivity and resiliency in Haverhill, NH Nat'l Fish &Wildlife Foundation 98,456 65,000 7 Dam Removals opening 140 miles of Brook trout habitats Nat'l Fish &Wildlife Foundation 199,165 199,165 Bring Back the Natives - Haverhill AOP culvert NFWF- Bring Back the Natives 50,050 50,050 Haverhill culvert replacement project NH Moose Plate Grant 25,000 15,000 Geer Dam Removal (engineering & permitting), West Fairlee, VT NHCF - Mitigation & Enhancement Fund 42,375 42,375 Habitat Restoration - Upper Valley NHCF - Mitigation & Enhancement Fund 218,000 218,000 East Burke dam removal NHCF - Mitigation & Enhancement Fund 51,750 51,750 NRCS cost-share project NHCF - Mitigation & Enhancement Fund 129,375 59,225 Clark Brook dams project NHCF - Mitigation & Enhancement Fund 5,000 5,000 Dam Removal for Vermont Brook Trout Patagonia 12,000 6 ,000 new 2015 hydropower advocacy Putnam Foundation 56,000 56,000 Long Island Sound Regional Conservation Partnership Program USDA/NRCS 750,000 638,438 Cooperative Agreement USFWS for tree planting USFWS / Partners for Fish & Wildlife Program 40,000 190,566 Partners for Fish & Wildlife Restoration projects USFWS / Partners for Fish & Wildlife Program 24,000 24,000 Bagatelle Dam Removal Vermont Agency of Natural Resources 9,500 9,500 Climate Change Advocacy Vermont Community Foundatio High Meadows Fund 90,000 88,000 Aquatic Organism Passage in VT Vermont Agency of Natural Resources 26,000 64,000 Winhall River instream restoration - VT ERP Vermont Agency of Natural Resources 5,890 3,000 ======TOTAL ACTIVE $ 2,452,975 $ 2,265,825 PENDING GRANTS Page 008
Clark Pond dam removal via EQIP USDA/NRCS 125,000 Green River Guilford VT restoration & easement VT ANR ERP funding 31,200 East Burke dam removal VT ANR ERP funding 150,000 Advocacy support for water quantity / quality in CT Gryphon Fund 5,000 Source to Sea 2017 Enterprise Holdings Foundation 5,000 Water Chestnut Event and Pulls Rockfall Foundation 5,000 LOI : Mussel Restoration & CItizen Science - Year 2 Massachusetts Environmental Trust 40,000 East Burke dam removal Eastern Brook Trout Joint Venture 25,000 Hydropower relicensing Jessie B. Cox Trust / Cox Family Fund 35,000 Phone System Upgrade - Mission Express Community Foundation of Western Massachusetts 5,000 Rebranding for our 65th Anniversary in NH and Upper Valley NHCF - Community Program, Operating Grant 18,800 Helping VT communities improve flood resiliency Block Foundation, Harris and Frances 15,000 Restoration in VT & NH: dams and mussels deCoizart Article TENTH Perpetual Charitable Trust 99,960 ======TOTAL PENDING $ 559,960 GRANT APPLICATIONS IN PROGRESS OR PLANNED
Water Chestnut Sweep Event American Canoe Association - LL Bean 1,000 Water Chestnut Event and Pulls Bass Pro Shops 5,000 VT initiatives - TBD Canaday Family Charitable Trust 75,000 TBD - Environmental Health / WQM / Capacity support Cedar Tree Foundation 15,000 Kings Island Paddlers' Trail Campsite Connecticut Department of Energy and Environmental Prot 25,000 Program support TBD or capital campaign Community Foundation of Western Massachusetts 20,000 Urban water quality monitoring Jessie Smith Noyes Foundation 30,000 VT water quality monitoring and advocacy Lintilhac Foundation 30,000 Restoration project, water quality monitoring, or River of Words Lucy Downing Nisbet Charitable Fund 5,000 Making 15 Bank Row More Energy Efficient Massachusetts Historical Commission 75,000 Restoration work - New Hampshire NH Moose Plate Grant 15,000 Watershed Wide Water Chestnut Management Program NFWF - Pulling Together Initiative 60,000 TBD - Restoration projects NHCF - Mitigation & Enhancement Fund 250,000 Water Resource Protection in Connecticut Patagonia 5,000 Making 15 Bank Row More Energy Efficient Peabody Charitable Fund, Amelia 32,000 Water Chestnut River Sweep Event REI Foundation 1,000 Landowner outreach / education for RCPP Riverledge Foundation 5,000 Citizen Science in the CT River Watershed Suez Foundation 5,000 Environmental justice for urban river recreation The Larsen Fund 5,000 TBD Wells Fargo Corporate Contributions 100,000 ======TOTAL IN PROGRESS $ 618,000 DENIED GRANTS Page 009
WQ Monitoring in the Chicopee River watershed New England Water Environment Association 1,750 ======TOTAL DENIED $ 1,750 Page 010
LAND CONSERVATION PROGRAM REPORT OCTOBER 2016 - DECEMBER 2016
As of December 2016, CRWC owns or holds conservation easements on 3,325 acres in the watershed.
Properties Owned (acres) Easement (acres) Total (acres) New Hampshire 14 0 659 659.5 Vermont 3 14 48.5 52.5 Massachusetts 8 10 191.5 202 Connecticut 7 984 1429.3 2411.3
ACTION ITEMS FOR BOARD MEETING:
Approve the transfer of the Metz #1 easement (River Road, Lyme, NH) to the Society for the Protection of NH Forests.
Site visits / stewardship inspections
None.
Completed transfers / sales
None.
Current issues / updates / concerns / violations
NH Attorney General’s Office: I have submitted a report, per the AG’s request, that outlines our plan to develop stewardship capacity to inspect all of our NH easements as well as continue to transfer our property holdings to other appropriate entities or individuals. They have not responded as yet, but I assume our obligations have been met regarding the report. Now to implementation.
Upper Valley Land Trust conversation: I am meeting with Jeannie McIntyre to continue discussions on the disposition of our easement holdings in Lyme and surrounding communities. UVLT may have interest in one or more of our properties. These transfers will require funding to support the necessary survey, title work, and baseline documentation.
Metz easement consolidation, Lyme, NH: Conversations with the Society for the Protection of NH Forests have produced a plan to consolidate easements that the two of us hold on one property in Lyme, NH. Because our easement is smaller and entirely within the bounds of SPNHF’s easement, we have agreed to consolidate the two easements and then have SPNHF take over our interest. We have template documents and the prior approval of this idea from the NH AG’s office. This will hopefully be Page 011
done this calendar year and will not cost any money.
Broad Brook easement, Holyoke, MA: This on-again, off-again project is now inching back up the probable scale. MA Dept of Fish & Wildlife is moving forward with negotiations to purchase the fee interest in this 104 acre property. If they successfully negotiate a price and conclude the sale there is a path forward to extinguish our easement. This will move slowly forward over the next six to nine months is my guess.
Hibbs & deForest properties – Hebron & Haddam, CT: The state’s action on these parcels is completely stalled due to the budget reductions. It is unclear when action may resume on these.
Spaulding Pond, Norfolk, CT: I have reinitiated contact with one of the family members who remains interested in getting something figured out re the dam reconstruction. Perhaps something can be worked out in the next several months. In the meantime, a property survey has been completed and the easement previously held by CT Conservation Association (now moribund) has been transferred to the Aton Forest, a local Norfolk land trust. In addition Aton Forest is in the process of creating a baseline document for this property that will document existing conditions. All very good things happening in order to bring the conservation interest held by Aton Forest up to current standards. The fields were again mowed this summer at no cost by a local farmer.
Speer fee parcel, Corinth, VT: All the documents have been prepared for the sale of the fee interest to Rick Rosten, the abutter, for $5,000. The existing easement on Rosten’s current property, held by the Upper Valley Land Trust, will be extended over to the new parcel he is purchasing from CRWC. Rosten will also be conveyed the timber rights, now held by UVLT as part of the transfer. Following expenses we should net a small amount of money, likely $1,000.
Hemenway easement transfer, Strafford, VT: No further information about the pending conservation sale of this property by the estate of Ned Coffin. It is expected that our existing easement will be subsumed and extinguished as a result of a broader and more expansive easement being negotiated with the family of Ned Coffin.
Blodgett easement consolidation, Lyme, NH: This project is in cold storage for the time being. This continues to wander all over the legal landscape with the latest analysis from UVLT making the consolidation seem less likely, not least because UVLT wants to charge us $1500 for the legal work. The legal complication comes from how our easement was constructed, but I’ll mangle any further explanation here. There is an alternative course forward regarding costs, but that will need to wait given other projects. Page 012
Pending or possible transfers / sales
Size Type Value Transaction Status
Blodgett, Lyme, NH 421 Easement Liability Consolidation w UVLT Approved / In process
Smith, Dalton, NH 18 Easement Liability Transfer to SPNHF Approved / No action
Soper, N. Charlestown, NH 40 Easement Liability Consolidation w/ SPNHF Approved / No action
Metz (2 CRs) Lyme, NH 15 Easement Liability Consolidation & transfer w/ SPNHF Approved / In process
Broad Brook, Holyoke, MA 104.5 Easement Liability Sale of fee to MA DFW/extinguish easement Approved / In process
Speer, East Corinth, VT 14.2 Fee $43,100 Nominal sale to abutter w/ CR Approved / In process
Hemenway, Strafford, VT 10 Easement Liability Consolidate into larger conservation acquisition Proposed / pending
Hibbs, Hebron, CT 128 Fee $477,190 Sale to State Approved / on-hold deForest, Haddam, CT 50 Fee $135,810 Sale to State Approved / on-hold
Magee, East Hampton, CT 70 Easement Liability Give to Middlesex Land Trust Proposed
Spaulding Pond, Norfolk, CT 800 Fee $2,000/acre Sale Proposed
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Connecticut River Watershed Council, Inc. 5:14 PM Financial Report - Profit & Loss Budget vs. Actual 11/28/2016 July through October 2016 Accrual Basis
Jul - Oct 16 Budget % of Budget Ordinary Income/Expense Income 4000 · Contributions 4010 · Indiv/business contribution 10,780.24 65,000.00 16.59% 33% 4015 · Major Donor Campaign 10,102.78 135,000.00 7.48% 33% 4016 · Contributions-Earth Share 1,414.36 4070 · Legacies & bequests 5,000.00 5825 · Project Appeal/Underwiters 7,575.00 125,000.00 6.06% 33% Total 4000 · Contributions 34,872.38 325,000.00 10.73% 33% 4080 · Management Fee Income 1,764.00 9,995.00 17.65% 33% 4200. · Grants and Contracts 803,577.32 742,414.00 108.24% 33% 5180 · Fees 12,349.85 17,500.00 70.57% 33% 5330 · Rental Income 8,700.00 26,100.00 33.33% 33% 5440 · Sales 811.01 3,500.00 23.17% 33% Total Income 862,074.56 1,124,509.00 76.66% 33% Gross Profit 862,074.56 1,124,509.00 76.66% 33% Expense 7000 · Grant & contract - pass thru 342,729.59 858,862.00 39.91% 33% 7200 · Payroll 207,893.35 653,959.00 31.79% 33% 7510 · Professional Fees 14,293.81 10,544.00 135.56% 33% 8110 · Supplies 29,702.36 63,343.00 46.89% 33% 8130 · Telephone and internet service 2,197.92 6,144.00 35.77% 33% 8140 · Postage and Delivery 5,985.44 13,652.00 43.84% 33% 8170 · Printing 5,909.87 5,940.00 99.49% 33% 8170.1 · Maintenance 2,806.14 46,540.00 6.03% 33% 8200 · Occupancy 5,577.16 21,238.00 26.26% 33% 8300 · Travel 9,585.37 33,477.00 28.63% 33% 8320 · Conferences, convention,meeting 166.23 2,910.00 5.71% 33% 8500 · Misc expenses 126.23 3,400.00 3.71% 33% 8520 · Insurance 3,211.28 5,916.00 54.28% 33% 8529 · Dues, Fees and Publications 100.00 2,042.00 4.9% 33% 8570 · Publicity and outreach 3,396.09 9,930.00 34.2% 33% 8650 · Taxes & Bank Fees 2,125.68 3,220.00 66.02% 33% Total Expense 635,806.52 1,741,117.00 36.52% 33% Net Ordinary Income 226,268.04 -616,608.00 -36.7% 33% Other Income/Expense Other Income 4900 · Assets released from restrictio 367,401.80 720,093.00 51.02% 33% 5320 · Investment Income 8,265.72 42,528.00 19.44% 33% 6700 · Realized gain on investments 5,137.46 6800 · UnrealizedGain(Loss)-Investmnt 3,916.11 6999 · Transfer In 13,588.00 Total Other Income 398,309.09 762,621.00 52.23% 33% Other Expense 8100 · Net Income Xfer to Temp Restric 379,750.00 8590 · Annuity Distribution 3,284.53 8591.1 · Investment Expenses 7,079.82 Total Other Expense 390,114.35 Net Other Income 8,194.74 762,621.00 1.08% 33% Net Income 234,462.78 146,013.00 160.58% 33%
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Connecticut River Watershed Council, Inc. 5:26 PM Financial Report - Profit & Loss Prior Period Comparison 11/28/2016 July through October 2016 Accrual Basis
Jul - Oct 16 Jul - Oct 15 % Change Ordinary Income/Expense Income 4000 · Contributions 4010 · Indiv/business contribution 10,780.24 14,415.90 -25.22% 4015 · Major Donor Campaign 10,102.78 10,728.74 -5.83% 4016 · Contributions-Earth Share 1,414.36 176.08 703.25% 4070 · Legacies & bequests 5,000.00 0.00 100.0% 5825 · Project Appeal/Underwiters 7,575.00 17,100.00 -55.7% Total 4000 · Contributions 34,872.38 42,420.72 -17.79% 4080 · Management Fee Income 1,764.00 0.00 100.0% 4200. · Grants and Contracts 803,577.32 329,906.00 143.58% 4400 · In-kind Contributions 0.00 2,301.87 -100.0% 5180 · Fees 12,349.85 3,900.00 216.66% 5330 · Rental Income 8,700.00 8,700.00 0.0% 5440 · Sales 811.01 871.21 -6.91% 5800 · Special events 0.00 100.00 -100.0% Total Income 862,074.56 388,199.80 122.07% Gross Profit 862,074.56 388,199.80 122.07% Expense 7000 · Grant & contract - pass thru 342,729.59 259,646.85 32.0% 7200 · Payroll 207,893.35 199,077.56 4.43% 7510 · Professional Fees 14,293.81 9,512.28 50.27% 8110 · Supplies 29,702.36 23,210.42 27.97% 8130 · Telephone and internet service 2,197.92 2,143.29 2.55% 8140 · Postage and Delivery 5,985.44 3,496.67 71.18% 8170 · Printing 5,909.87 5,377.25 9.91% 8170.1 · Maintenance 2,806.14 8,209.97 -65.82% 8200 · Occupancy 5,577.16 4,883.63 14.2% 8300 · Travel 9,585.37 8,301.17 15.47% 8320 · Conferences, convention,meeting 166.23 372.50 -55.37% 8500 · Misc expenses 126.23 0.00 100.0% 8520 · Insurance 3,211.28 1,187.23 170.49% 8529 · Dues, Fees and Publications 100.00 638.00 -84.33% 8570 · Publicity and outreach 3,396.09 1,388.38 144.61% 8650 · Taxes & Bank Fees 2,125.68 1,536.39 38.36% Total Expense 635,806.52 528,981.59 20.19% Net Ordinary Income 226,268.04 -140,781.79 260.72% Other Income/Expense Other Income 4900 · Assets released from restrictions 367,401.80 264,651.17 38.83% 5320 · Investment Income 8,265.72 28,928.17 -71.43% 6700 · Realized gain on investments 5,137.46 0.00 100.0% 6800 · UnrealizedGain(Loss)-Investmnt 3,916.11 -17,562.38 122.3% 6999 · Transfer In 13,588.00 -14,513.73 193.62% Total Other Income 398,309.09 261,503.23 52.32% Other Expense 8100 · Net Income Xfer to Temp Restric 379,750.00 141,410.48 168.54% 8590 · Annuity Distribution 3,284.53 3,284.53 0.0% 8591.1 · Investment Expenses 7,079.82 4,002.46 76.89% Total Other Expense 390,114.35 148,697.47 162.35% Net Other Income 8,194.74 112,805.76 -92.74% Net Income 234,462.78 -27,976.03 938.09%
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Connecticut River Watershed Council, Inc. 5:34 PM Statement of Financial Position 11/28/2016 As of October 31, 2016 Accrual Basis
Oct 31, 16 Oct 31, 15 % Change ASSETS Current Assets Checking/Savings 1015 · GSB-Checkng (4971) 40,185.29 34,465.25 16.6% 1016 · GSB-Board Approval Check (2479) 2,492.62 3,289.64 -24.23% 1018 · GSB-Savings (9966) 2,500.98 2,059.92 21.41% 1019 · GSB-Flexible 6 Month CD (2588) 61,760.76 95,368.45 -35.24% 1030 · Other cash 229.73 280.00 -17.95% 1070 · Ledyard - Spaulding Pond Check 0.00 211,000.00 -100.0% Total Checking/Savings 107,169.38 346,463.26 -69.07% Accounts Receivable 1110 · Accounts Receivable 6,131.00 -150.00 4,187.33% 1111 · Pledges Receivable 21,800.00 7,050.00 209.22% 1113 · Grants Receivable 2 1,105,245.59 691,142.23 59.92% Total Accounts Receivable 1,133,176.59 698,042.23 62.34% Other Current Assets 1299 · Undeposited Funds 28.07 -2,161.52 101.3% 1410 · Inventory 8,568.62 7,782.63 10.1% 1450 · Prepaid Parking 1,220.00 -1,078.63 213.11% 1452 · Prepaid Insurance 2,392.08 5,530.61 -56.75% 1454 · Available Matching Funds 0.00 88,863.00 -100.0% Total Other Current Assets 12,208.77 98,936.09 -87.66% Total Current Assets 1,252,554.74 1,143,441.58 9.54% Fixed Assets 1510 · Other Long-Term Assets 1510. · Gift Account 0.00 2,482.20 -100.0% 1515.2 · Endowment Acct 169,082.62 178,195.87 -5.11% 1519.7 · The Mary S Shaub Fund 930,401.28 899,951.60 3.38% 1519.2 · Loan to CRWC from Shuab Fund 220,654.83 239,799.76 -7.98% 1521 · Spaulding Pond Stewardship Fund 1521.02 · Land Aquisition Fund (1/3) 135,065.16 0.00 100.0% 1521.01 · Spaulding Pond Fund (2/3) 75,964.43 0.00 100.0% 1521 · Spaulding Pond Stewardship Fund - Other 0.00 203,402.32 -100.0% Total 1521 · Spaulding Pond Stewardship Fund 211,029.59 203,402.32 3.75% 1520 · TrustCo of VT AnnuityInvestment 159,666.81 160,412.75 -0.47% Total 1510 · Other Long-Term Assets 1,690,835.13 1,684,244.50 0.39% 1620 · Plant, Property and Equipment 485,521.62 500,683.56 -3.03% Total Fixed Assets 2,176,356.75 2,184,928.06 -0.39% TOTAL ASSETS 3,428,911.49 3,328,369.64 3.02% LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2010 · Accounts payable 121,259.83 134,843.17 -10.07% Total Accounts Payable 121,259.83 134,843.17 -10.07% Credit Cards 6,302.50 3,221.54 95.64% Other Current Liabilities 2100 · Accrued Expenses 4,043.07 5,662.58 -28.6% 2150 · Accrued Services Payable 716.88 716.88 0.0% 2200 · Other Accrued Expenses 58,651.00 58,651.00 0.0% 2300 · Rental Units - Security Deposit 575.00 575.00 0.0% 2920 · Fiscal Sponsorships 5,903.95 680.32 767.82% Total Other Current Liabilities 69,889.90 66,285.78 5.44% Total Current Liabilities 197,452.23 204,350.49 -3.38% Long Term Liabilities 2600 · Debt 314,789.47 347,161.81 -9.33% 2800 · Deferred Revenue 2,500.00 2,500.00 0.0% Total Long Term Liabilities 317,289.47 349,661.81 -9.26% Total Liabilities 514,741.70 554,012.30 -7.09% Equity 3000 · Unrestricted net assets 21,554.45 30,202.45 -28.63% 3010.1 · Fund Bal. Operations 379,750.00 141,410.48 168.54% 3050 · Unrestricted - Board Designated -95,265.43 -95,265.43 0.0% 3100 · Temporarily restr net assets 752,991.18 855,742.24 -12.01% 3200 · Permanently restrict net assets 1,277,877.93 1,277,877.93 0.0% 3900 · Earnings 342,798.88 592,365.72 -42.13% Net Income 234,462.78 -27,976.03 938.09% Total Equity 2,914,169.79 2,774,357.36 5.04% TOTAL LIABILITIES & EQUITY 3,428,911.49 3,328,369.66 3.02%
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Connecticut River Watershed Council, Inc. Financial Report: - Endowment Report As of August 31, 2016
Oct 31, 2016 Aug 31, 2016 $ Change % Change ASSETS Fixed Assets 1510 · Other Long-Term Assets 1515.2 · Endowment Acct 169,082.62 173,668.61 -4,585.99 -2.64% 1519.7 · The Mary S Shaub Fund 930,401.28 954,102.35 -23,701.07 -2.48% 1519.2 · Loan to CRWC from Shaub Fund 220,654.83 220,654.83 0.00 0.0% 1521 · Spaulding Pond Fund 211,029.59 215,767.62 -4,738.03 -2.2% Spaulding Pond Fund 75,964.43 79,123.11 -3,158.68 -3.99% Land Acuisition Fund 135,065.16 136,644.51 -1,579.35 -1.16% 1019.01 Spaulding Pond Cash 156,918.52 156,918.52 0.00 0.0% Spaulding Pond Fund 156,918.52 156,918.52 0.00 0.0% Land Acuisition Fund 0.00 0.00 0.00 0.0% UBS Portfolio (Shaub & Spaulding) 1,358.26 729.38 628.88 86.22% 1520 · TrustCo of VT AnnuityInvestment 159,666.81 158,537.87 1,128.94 0.71%
Target vs Actual Distribution Comparison Equity Fixed Cash Other Target Actual Target Actual Target Actual Target Actual 1515.2 · Endowment Acct 50% - 70% 61.75% 30% - 50% 29.49% 5% - 20% 8.76% 0.00% 0.00% 1519.7 · The Mary S Shaub Fund 50% - 70% 63.21% 30% - 50% 27.91% 5% - 20% 8.89% 0.00% 0.00% 1521 · Spaulding Pond Fund 50% - 70% 61.56% 30% - 50% 27.84% 5% - 20% 10.60% 0.00% 0.00% 1520 · TrustCo of VT AnnuityInvestment 53.14% 44.86% 2.00% 0.00%
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Slogan -- Clean Water. Healthy Habitat. Thriving Communities.
Mission -- We are the voice for the Connecticut River, from the source to the sea. We bring people from all over New England together to prevent pollution, improve habitat, and promote enjoyment of our river and its tributary streams.
Elevator speech -- We work to protect your rivers from source to sea so everyone can enjoy them. We find environmental problems and fix them, across all four river states. This means we run community river cleanups. We remove deadbeat dams. We plant trees. We speak up on behalf of your rivers.
Page 036 Committee Edit Draft Nov 15 w/ AF edits Nov 23
CONNECTICUT RIVER WATERSHED COUNCIL
Strategic planning implementation 2017 – 2021
VISION & MISSION STATEMENT
[To be inserted following completion of work with rebranding consultant]
GOALS & OBJECTIVES
LEADERSHIP: Become recognized as the most reliable source of expertise on and leading advocate for all things involving the Connecticut River watershed ecosystem.
ENVIRONMENTAL HEALTH: Improve the resiliency and connectivity of aquatic habitat that results in increased and healthy populations of fish and other aquatic life that depend on riverine ecosystems in the watershed through voluntary action as well as requirements and standards.
ACCESSIBILITY & ENGAGEMENT: Create meaningful and accessible opportunities for people to recreate and appreciate the inherent beauty and conservation values of the Connecticut River and its tributaries in ways that are consistent with our environmental goals.
GROWTH & MANAGEMENT OF ORGANIZATIONAL RESOURCES: Substantially increase both annual revenue and capital endowment through fund raising, grant solicitation, membership expansion, and enterprise innovations to provide the financial reserves and stability that assures sustainable program execution both currently and into the foreseeable future.
GOVERNANCE & ADMINISTRATION: Achieve an organizational governance & administrative structure that (1) provides staff with compensation and benefits and the tools and resources to do their job that reflect and support their high levels of professionalism and commitment to our mission; and (2) assures that the board of directors executes its fiduciary and policy oversight duties using best governance practices.
CRWC draft 5 year strategic plan 2017 - 2022 1 Page 037 Committee Edit Draft Nov 15 w/ AF edits Nov 23
PRIMARY STRATEGIC TOOLS
While the Connecticut River Watershed Council uses every opportunity and avenue to achieve its objectives, it relies on the following strategic initiatives for its success: (1.) advocacy before government and regulatory authorities; (2.) ecological education of those living in the watershed; (3.) providing recreation opportunities on the River and its tributaries; (4.) habitat restoration & climate adaptation; (5.) partnership & collaboration with other conservation organizations, government and private entities, landowners, and individuals; and (6.) continual review & improvement of its governance, administrative, and management practices and procedures.
STRATEGIES & TACTICS
LEADERSHIP:
Strategies: • Develop and maintain a regional and national reputation as the most reliable source of expertise on the Connecticut River watershed ecosystem through sophisticated and creative outreach and advocacy strategies that communicate credible technical information, compelling stories, and motivating opportunities for action. • Advocate for ambitious and consistent environmental goals throughout the watershed and work to support their implementation through collaboration, compliance assistance, enforcement, and public engagement. • Rebrand and promote the name and logo of the organization to reflect more effectively the organization’s mission and role in the watershed and to better communicate to target audiences, conservation partners, government, funders, donors, and the public at large. • Enhance longstanding collaborative focus by Initiating a new program that creates new types of partnerships and affiliations with local conservation organizations within the watershed. • Analyze and implement, if feasible, a new program in which CRWC assumes management of recreational facilities in the watershed.
Tactics: • Implement a rebranding of the organization using the taglines, ideas, and strategies developed by the Board, staff, and consultants. • In anticipation of developing partnership/affiliation relationships with local conservation groups: o establish a set of goals to be derived from such potential relationships; o establish a set of guidelines for such potential relationships. • With Board oversight and approval, conduct a feasibility analysis of CRWC operating public recreational facilities in the watershed. CRWC draft 5 year strategic plan 2017 - 2022 2 Page 038 Committee Edit Draft Nov 15 w/ AF edits Nov 23 • With Board involvement develop a set of specific actions or programs that will enhance our presence in targeted areas of the watershed where our increased presence would result in better outcomes for the watershed and the organization.
ENVIRONMENTAL HEALTH:
Strategies: • Develop the financial and personnel capacity to annually implement at least one dam removal / passage project, as well as multiple culvert replacements, multiple riparian and instream restoration projects that occur in all four watershed states. • Enhance and improve our citizen science programs to create opportunities for over 100 volunteers to engage in work including fisheries and mussel restoration, tree planting, water quality, and invasive plants in all four watershed states. • Improve and expand our marquee event, the Source to Sea Cleanup, so that it increases participation and membership, includes new cleanup initiatives, and creates solutions to trash, litter, and debris pollution. • Engage through comments, testimony, appeals, and legal proceedings in all relevant permits, licenses, regulations, policies, plans and legislation that have bearing on our mission and goals.
Tactics: • Through the hydropower relicensing process, consider taking over the recreational programs and facilities on the mainstem river now managed by the hydropower companies as part of their license obligations. • Improve and expand the “Is It Clean?/Está Limpio?” bacteria monitoring network to include more locations, particularly in unserved areas, and increase its exposure and reach to diverse communities using both Spanish and English languages. • Continue to instigate and implement monitoring initiatives, such as Samplepalooza, that develop new and credible information to solve environmental problems.
ACCESSIBILITY & ENGAGEMENT:
Strategies: • Create both new watershed-scale and local events that reinforce our role as the organization working across the entire watershed and that produce meaningful outcomes for participants and the organization. • Offer a variety of recreational events in all areas of the watershed that provide members and the general public diverse opportunities to experience the river and its tributaries on both land and water as well as understand the scientific, legal, political, cultural, and historical issues of the watershed. CRWC draft 5 year strategic plan 2017 - 2022 3 Page 039 Committee Edit Draft Nov 15 w/ AF edits Nov 23 • Maintain and enhance our social media presence on existing channels while anticipating new digital outlets and engagement strategies. • Enhance our video capacity and presence in both short and longer-form pieces generated by staff and outside contractors. • Generate increased exposure for all our programs and events through traditional, new, and earned digital, social, and traditional media by consistent, creative, and accessible news releases and personal relationships with outlets and individuals.
Tactics: • In coordination with partners, complete the expansion of the Connecticut River Paddlers’ Trail by creating new campsites and access locations. • Implement an effective volunteer stewardship program for the Paddler’s Trail in MA and CT in coordination with our partners. • Improve the outreach and events capacity through the use of interns, volunteers, and a paid staff or contract person as identified in annual budgets. • Create tools that allow for direct registration of individual Source to Sea Cleanup participants, follow- up actions for participants to take on solutions, and parties and celebrations associated with the event. • In coordination with partners, conceive, plan, and implement the next-generation Boating Guide to the Connecticut River watershed in multiple interactive platforms. • Through focused effort in 2016 – 17, increase the exposure and revenue of the Store through an engaging range of products and services; in 2017, evaluate continued existence of store given results of work. • Transition River Currents column to a watershed-scale distribution and consider how the print version can complement a blogging version of the column. • Support the River of Words Along the Connecticut River and develop a variety of school-based programs for staff to deliver. • Maintain and improve the website so that it remains fresh and engaging
GROWTH & MANAGEMENT OF ORGANIZATIONAL RESOURCES:
Strategies: • Implement a user-friendly organization-wide database that serves all organizational constituents. • Create an overall revenue structure that increases to 50% of total revenues the categories of unrestricted operating revenue from members, business sponsors, and foundations. • Expand organizational capacity in the areas of fundraising, event & project management, and financial and administrative management. • Monitor the use of digital currency and electronic payment systems in the non-profit industry and consider opportunities to implement use of these payment systems as appropriate.
CRWC draft 5 year strategic plan 2017 - 2022 4 Page 040 Committee Edit Draft Nov 15 w/ AF edits Nov 23 • By 2018, increase grant revenue so that it supports on an on-going basis at least 85% of program staff salary and operating expenses. • By 2020 build and maintain a cash reserve that can support six months of operational expenses. • Maintain a Land Conservation Program that responsibly divests properties and easements from the CRWC land conservation portfolio and stewards all remaining properties responsibly. • Over time build an organization of 5,000 members through annual net increase of 250 members and supporters all of whom will have meaningful opportunities to implement our mission. • Increase all forms of revenue so that the organization is sustained more fully by unrestricted operating support and an endowment of $5,000,000. • Expand CRWC capabilities in the areas of events, development, project management, and financial management/administration.
Tactics: • Promote bequests and other planned giving revenue to increase Long River Society membership to 50 households by 2020. • Plan, implement, and complete a multi-million dollar capital campaign by 2020. • Evaluate whether annuities should remain a component of planned giving as well as determine if a community foundation would be better long-term fiduciary agent for the organization’s annuities. • Enhance the development program by improving the culture of appreciation, routinely engaging all donors with meaningful and inspiring information and stories, and involving all staff and trustees in development. • As the primary tactic, undertake membership and recruitment initiatives that engage the several thousand individuals who are not yet supporters but participate in events, sign up as volunteers, request emails, or purchase store items. • As the secondary tactic, create membership and recruitment strategies that engage people not on our lists or events but who have other affiliations with the river and watershed as a result of engaging with our social media, attending our events, or learn of us throughmedia.
Land Conservation Program
• By 2016 divest the remaining fee-owned property in Vermont through sale to the abutter and easement to a land trust. • By 2017 complete the remaining transfers underway in Holyoke • By 2017 complete the dam rehabilitation in Norfolk, CT and convey the fee interest in Spaulding Pond and the dam to the in-holding property owners • By 2017 transfer by bargain sale the Hibbs and deforest properties to the State of Connecticut or other eligible entity. • Transfer all remaining easements in NH to eligible organizations including Upper Valley Land Trust, SPNHF, and the town of Lyme where transaction costs are negligible or less.
CRWC draft 5 year strategic plan 2017 - 2022 5 Page 041 Committee Edit Draft Nov 15 w/ AF edits Nov 23 • Create a plan to fund the transfer of all remaining easements that require substantial stewardship endowments and transaction costs in order to complete a transfer. This could cost anywhere from $50,000 to $75,000. • Maintain annual easement inspections on all of our remaining holdings using staff and trained volunteers.
GOVERNANCE & ADMINISTRATION:
Strategies: • Implement the CRWC Five Year Staffing Strategy Plan to improve employee compensation and benefits. • Reward staff tangibly and intangibly with fair compensation and provides the support and tools for them to excel in their jobs. • Employ best practices for all financial and administrative systems. • Maintain facilities that are energy efficient, in good repair, and support our staff, tenants, and of course our mission. • Using the result of its recent self-analysis survey, the Board will complete a review of its operations and effectiveness and propose ways in which it can improve its governance and fiduciary practices. • Adhere to best practices of Board operations, leadership and oversight.
Tactics: • Support the creation of a Board of Trustees with a diversity of experience, backgrounds and heritage that actively supports the growth of the organization. • As part of annual budgeting, create program budgets for outreach, development, restoration, advocacy, monitoring, citizen science, land conservation, and other specific projects as needed. • Support and continually improve efficiency and effectiveness of all current financial and administrative controls with focus on state and federal funding requirements. • Create and utilize multi-year budgets to guide the growth of the organization • Maintain a five-year work plan for the maintenance and operation of 15 Bank Row that overhauls the HVAC, allows for renewable energy generation, reduces energy usage, and stays current with all routine maintenance. • Appoint an ad hoc committee of the Board to review the Board’s operations and effectiveness and recommend changes designed to improve the Board’s effectiveness and its ability to execute its fiduciary duties. • Conduct a review of the CRWC By-Laws to assure that the CRWC is meeting all the requirements set forth in the By-Laws and to recommend proposed changes to the By-Laws. • Fully repay the Shaub loan by June 2017.
CRWC Five-Year Staffing Strategy Plan 2016 – 2021 CRWC draft 5 year strategic plan 2017 - 2022 6 Page 042 Committee Edit Draft Nov 15 w/ AF edits Nov 23 In order to implement this plan effectively the following staffing strategies will be continually evaluated and implemented as funding is realized:
• Improve the salary and benefits for staff in line with a salary schedule and job descriptions • Continue reliance on contract staff across the organization for specific projects and tasks. • Enhance the use of paid interns through area colleges. • Continue the use of the Senior Aide program to provide in-office administrative and program support. • Hire a full time coordinator to manage all outreach events, monitoring, and citizen science programs. • Hire a full time restoration manager to oversee the fundraising and project management of all types of restoration work (dams, culverts, tree planting, instream restoration) throughout the watershed. • Expand development staff (contract or otherwise) to improve major donor development work. • Engage contract development staff to support capital/endowment campaign. • Hire a part time accounting clerk to support Finance Manager. • Expand Finance Manager position to full time.
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