C i t y o f ALASKA Ketchikan
2014 GENERAL GOVERNMENT OPERATING AND CAPITAL BUDGET Photograph by Mitch Seaver Reproduction strictly prohibited without permission CITY OF KETCHIKAN, ALASKA 2014 GENERAL GOVERNMENT BUDGET
TABLE OF CONTENTS
Resolution No. 13‐2530 ‐ Adopting 2014 Budget ...... A‐1
Transmittal Letter...... B‐1
Budget Overview Reports: Revenues and Appropriations Summary By Fund – All Funds ...... C‐1 Comparative Schedule of Reserves – All Funds ...... C‐2 Revenues and Appropriations Summary by Department – All Funds...... C‐3 Revenues and Appropriations Summary by Major Expenditure Categories ‐ All Funds ...... C‐5 Comparative Schedule of Appropriations by Department 2010‐2014 ...... C‐7 Comparative Schedule of Revenues – All Funds 2010‐2014 ...... C‐10 Comparative Schedule of Revenues‐Charges for Services‐All Funds 2010‐2014 ...... C‐11 Comparative Schedule of Employees 2010‐2014 ...... C‐13 Schedule of Assessed Valuation and Property Tax Revenues 1994‐2014 ...... C‐14 Schedule of Sales Tax Revenues 1994‐2014 ...... C‐15 Schedule of General Fund Share State Revenues 1994‐2014 ...... C‐16 Schedule of Annual Debt Service to Maturity ...... C‐17
Departmental Appropriations and Personnel Schedules:
Mayor and Council Departmental Summary ...... D‐1 City Council Operations ...... D‐2 Community Grant Program ...... D‐5
City Attorney Departmental Summary ...... E‐1 City Attorney Operations ...... E‐2
City Clerk Departmental Summary ...... F‐1 City Clerk Operations ...... F‐2
City Manager Departmental Summary ...... G‐1 City Manager Operations ...... G‐2 Human Resources Operations ...... G‐7 City Manager‐Capital ...... G‐13
Finance Departmental Summary ...... H‐1 General Accounting ...... H‐3 Office Services ...... H‐7 Finance – Capital ...... H‐12
Information Technology Departmental Summary ...... I‐1 Information Technology ...... I‐2 Information Technology ‐ Capital...... I‐8 i CITY OF KETCHIKAN, ALASKA 2014 GENERAL GOVERNMENT BUDGET
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Fire Departmental Summary ...... J‐1 Administration ...... J‐3 Operations ...... J‐11 Grants ...... J‐18 Fire ‐ Capital ...... J‐21
Police Departmental Summary ...... K‐1 Police Operations ...... K‐3 E‐911 Central Dispatch ...... K‐9 Parking Enforcement ...... K‐14 Grants ...... K‐18 Police – Capital ...... K‐20
Public Health Departmental Summary ...... L‐1 Health Center Operations ...... L‐2 Hospital Operations ...... L‐7 Public Health – Capital ...... L‐9
Library Departmental Summary ...... M‐1 Adult/Technical Services ...... M‐3 Outreach Services ...... M‐9 Children's Programming Services ...... M‐11 First City Libraries ...... M‐17 UAS Library ...... M‐21 Ketchikan Public Library O&M ...... M‐24 Library – Capital ...... M‐28
Museum Departmental Summary ...... N‐1 Collections ...... N‐3 Programs ...... N‐8 Centennial Building O & M ...... N‐14 Heritage Center O & M ...... N‐16 Historical Commission ...... N‐18 Grants ...... N‐19 Museum – Capital ...... N‐20
Civic Center Departmental Summary ...... O‐1 Civic Center Operations ...... O‐2 Civic Center – Capital ...... O‐9
ii CITY OF KETCHIKAN, ALASKA 2014 GENERAL GOVERNMENT BUDGET
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Tourism and Economic Development Departmental Summary ...... P‐1 Tourism Development ...... P‐2
Engineering Departmental Summary ...... Q‐1 Engineering ‐ Operations ...... Q‐3 Building Inspection ...... Q‐9 KPU Administration Building O&M ...... Q‐14 Engineering – Capital ...... Q‐16
Cemetery Departmental Summary ...... R‐1 Cemetery ...... R‐2 Cemetery ‐ Capital ...... R‐5
Streets Departmental Summary ...... S‐1 Streets ‐ Operations ...... S‐2 Streets ‐ Seasonal Litter Program ...... S‐8 Streets ‐ Capital ...... S‐10
Garage and Warehouse Departmental Summary ...... T‐1 Garage and Warehouse ...... T‐2 Garage – Capital ...... T‐10
Building Maintenance Departmental Summary ...... U‐1 Buildings ‐ Operations ...... U‐2 Buildings – City Hall O&M ...... U‐8 Buildings – Shoreline Maintenance Building O&M ...... U‐11 Buildings – Orphaned Buildings ...... U‐13 Building Maintenance ‐ Capital ...... U‐16
Solid Waste Departmental Summary ...... V‐1 Solid Waste Disposal ...... V‐2 Solid Waste Recycling ...... V‐9 Solid Waste Collections ...... V‐13 Solid Waste ‐ Capital ...... V‐18
Wastewater Departmental Summary ...... W‐1 Wastewater Collection and Disposal ...... W‐2 Wastewater Collection and Disposal‐Capital ...... W‐10
iii CITY OF KETCHIKAN, ALASKA 2014 GENERAL GOVERNMENT BUDGET
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Harbors Departmental Summary ...... X‐1 Harbor Operations ...... X‐2 Harbor Operations ‐ Capital ...... X‐9
Port Development Departmental Summary ...... Y‐1 Port Facility ...... Y‐2 Port Facility‐Capital ...... Y‐10
Risk Management ...... Z‐1
Debt Service...... AA‐1
Transfers ...... AB‐1
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November 7, 2013
The Honorable Mayor Lew Williams III and Members of the City Council City of Ketchikan, Alaska 334 Front Street Ketchikan, Alaska 99901
Pursuant to Section 5‐2 of the Ketchikan City Charter, the proposed 2014 General Government Operating and Capital Budget (the “2014 Budget”) is respectfully submitted. In accordance with Section 5‐4 of the Charter, the City Council must adopt a final spending plan no later than the third day before the beginning of the next fiscal year, which is December 29, 2013. At least one public hearing on the proposed budget is required prior to adoption of the final spending plan.
INTRODUCTION AND EXECUTIVE OVERVIEW
The 2014 Budget represents the City’s plan for how it proposes to accumulate and spend the financial resources necessary to support cost‐effective programs and services consistent with the City Council’s stated goal of preserving and enhancing the quality of life currently enjoyed by the citizens of Ketchikan. The development of a financially sound spending plan for the City began by considering the expectations that the citizens of the community have for its local government, the City’s role in the local economy and the state of the economy of the community that the City serves.
The programs and services contained within the proposed spending plan for 2014 were developed by the various departments and were subsequently reviewed and modified as necessary by the Office of the City Manager and the Finance Director. Direction from the City Council, the various City Advisory Boards and the general public were considered prior to finalization of the proposed spending plan. Department goals and programs were predicated on the continuation of basic service delivery and long‐range issues that have manifested themselves over the course of the past year and during the development of the capital improvement program.
Council Guidance
In July 2013, the City Council held a budget work session for the purpose of establishing City‐wide goals and objectives for the 2014 Budget. The Council emphasized during the work session that the local economy is still recovering and that it remains fragile. The Council stated that it desired
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to maintain the current level of services and avoid reductions in the City’s workforce but at the same time it recognized that these goals may not be achievable without increasing taxes or rates for services. Given the current state of the local economy, Council did not believe it would be appropriate to raises taxes or increase utility rates and charges for services.
The Council acknowledged that there were important financial issues facing the City that needed to be addressed. Most of the Council indicated that replacing aging infrastructure is a high priority but may need to be scaled back in order to bring the proposed capital improvement program in line with available financial resources. The expectation is that the funds for capital grants will decline as both the federal and state governments deal with their own budgetary constraints. Management reminded Council that if deficit spending continued in the City’s General Fund at the present levels the risk of depleting reserves remained a real possibility.
The Council offered the following guidance:
The proposed 2014 operating budget should not exceed the adopted 2013 operating budget. Since some costs are uncontrollable, the expectation was that the departments would reduce costs that are controllable in order to offset the increase in uncontrollable costs.
Several councilmembers suggested that the City consider using CPV funds to pay for a portion of certain general government services that are used by the visitors to our community. Management cautioned that this might not be well received by the cruise ship industry, could potentially violate State statutes and urged the Council to carefully weigh the pros and cons of using CPV funds in this manner.
Citing economic concerns, the Council indicated that it could not support increasing taxes, utility rates and other charges for services in 2014.
Several councilmembers indicated a willingness to reduce the funding for the community grant program especially if it becomes necessary to in order to minimize cuts to other services that are important to the community.
Most of the recommendations of the City Council were incorporated into the proposed 2014 Budget. Management recommends further review of the legal issues surrounding the use of CPV funds before using them to fund General Government operations.
Key Budget Assumptions
In order to present a complete spending plan for 2014, it was necessary for management to make certain assumptions regarding the operations and finances of General Government. Management recognizes that some of the assumptions will require further direction from the City Council and that the direction provided may result in different assumptions, which could materially affect the proposed spending plan. The key assumptions used to compile the spending plan for 2014 are as follows:
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The initial first draft of the 2014 budget was developed on the premises that there would be no reductions to existing services or the current level of the work force. Unfortunately, the first draft resulted in a $1.42 million operating deficit in the City’s general fund. The City Manager and the Finance Director believed that presenting this budget to the City Council would have been irresponsible. In order to achieve a more financially responsible budget, reductions in the City’s work force and other cost saving measures have been proposed. An effort was made to make the reductions in a manner that would minimize the impact on staffing and service levels. To the extent possible, vacant positions were eliminated before filled positions were eliminated.
A one‐percent cost of living adjustment has been programmed for all employees. The City is contractually obligated to provide for a one‐percent cost of living adjustment for its represented employees.
A 10 percent and a 15 percent increase in health insurance and workers compensation premiums, respectively, have been programmed, effective July 1, 2014.
No increases in taxes, utility rates or charges for other services, except for harbor rates, have been programmed. The mill rate has been programmed to remain at the current rate of 6.7. Pursuant to prior City Council direction, a 7 percent harbor rate increase has been programmed to take effect September 1, 2014.
Assessed property values were projected to remain stable and comparable to the 2013 assessment roll.
Funds in the amount of $488,730 will be transferred from the fire station bond construction account to the General Obligation Bond Debt Service Fund. This transfer will fund a portion of the annual debt service on the bonds issued to finance the construction of the City’s new fire station. This transfer will not be available to fully fund debt service in 2015.
Sales tax revenues have been projected to remain flat in 2014. The City has yet to realize its 2013 projection and the City is anticipating 40,000 less cruise ship passengers in 2014.
The Port Enterprise Fund will receive about $2.1 million in CPV funds from the State of Alaska.
Staff recognizes that some of the assumptions may require modification as more information becomes available and further direction is provided by the City Council. In particular, the projections for sales tax revenues may need revision pending the outcome of third quarter sales tax collections. This information will not be available until December 2013.
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Issues That May Impact the Proposed 2014 Budget and Beyond
In preparing the proposed 2014 Budget, staff identified issues that may have the potential to impact the long‐term finances of the City, its operations and/or the proposed 2014 Budget. Staff believes that the City Council should be aware of these issues and may want to consider them during its budget deliberations.
Storm Water Management In 2010, a consultant was hired to inventory and assess the condition of the City storm water collection system and to review the various methods for managing and funding storm drainage systems. In 2011, a second consultant was hired to prepare a revenue requirement and cost of service study for a comprehensive storm water management program. The purpose of the study was to develop a revenue stream to pay for the program. The study recommended an initial startup fee of $10 per month per parcel increasing to $20.11 at the end of the six‐year study period. In 2012, a grant and local funds were appropriated to develop a design for approximately $7.5 million of improvements in the Street Division’s 2014 – 2018 Capital Improvement Program to address many of the significant deficiencies noted by the City’s consultant during its assessment of the City’s storm water collection system.
For 2014, the City has proposed to spend $288,250 from the Public Works Sales Tax for storm drainage improvements because the City Council has yet to implement a long‐term plan for funding storm drainage system improvements. Since many parts of the storm drainage systems are on the verge of a catastrophic failure, which could result in damage to the properties in the neighborhoods served by these systems, the City Council should make addressing a long‐term funding solutions for these improvements a major priority. The City cannot continue to use the Public Works Sales Tax without risking the maintenance needs of the City’s other infrastructure and facilities.
Wastewater Rates In February 2011, the City increased wastewater rates by 5 percent. This was the first rate increase since April 2002 and the beginning of a series of rate increases recommended by staff. In 2011, the FCS Group was hired to prepare a revenue requirement and cost of service study for the wastewater utility and reaffirmed the City’s earlier decision to begin increasing its rates. The consultant’s study covered a 6‐year period and was based on a capital improvement program prepared by staff and reviewed by the Council. The study recommended rate increases of 12 percent annually beginning in 2013 and continuing through 2015. Beginning in 2016, the study recommended rate increases of 6.5 percent annually for a three year period. In 2012 and 2013, the City increased rates 5 and 10 percent, respectively.
As directed by the City Council, a rate increase for wastewater rates has not been programmed for 2014. The rate study prepared by the FCS Group called for a 12 percent increase for 2014. Staff has modified the capital budget for the wastewater utility accordingly.
Harbor Rates On June 26, 2012, the voters of Ketchikan authorized the issuance of up to $5 million of general obligation bonds for the $9 million of capital improvements planned for the City harbors. In addition, $1,250,000 will be loaned from the Economic Development and Parking Fund in 2013 to finance the proposed drive down float. Although many of these projects will be grant
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funded, the City will be required to put up matching funds. The proceeds from the sale of the bonds and the advance from the Economic Development and Parking Fund will provide the matching funds. In 2013, the City Council approved a 7 percent increase in harbor rates as the beginning of a series of similar rate increases that will be necessary to provide for the debt service on the $5 million general obligation bond issue. The current plan is to issue the debt as it is needed to fund the Harbor Department’s capital improvement program. As more debt is issued, harbor rates will be raised accordingly. Staff estimates that harbor rates will need to be increased on average by 7 percent for every $1 million of debt issued. If the Council moves forward with the 2014 – 2018 Capital Improvement Program, the next 7 percent rate increase has been programmed to take effect September 1, 2014.
Financial Impact of the Proposed 2014 Budget
The City Council directed that the 2014 Budget be developed in accordance with the following objectives:
(1) Freeze operating costs at 2013 levels. (2) No tax or rate increases. (3) Maintain current service levels.
Management was able to accomplish these objectives for all of the City’s funds except for the General Fund, Public Works Sales Tax Fund, Wastewater Fund and KPU Enterprise Fund. It was not possible to maintain current services levels without using excessive reserves to balance the budgets for these four funds. In other words, maintaining the services provided by these funds would not have been financially sustainable. The first three funds are discussed below. The KPU Enterprise Fund is discussed separately in the transmittal letter for the 2014 KPU Operating and Capital Budget.
The General Fund is the City’s most important fund. Nearly 80 percent of the City’s General Government labor force is funded by the General Fund. All of the City’s administrative departments and many of the City’s critical services such as Police, Fire, Public Works, Library, Civic Center and Museum are funded by the General Fund. Most financial analysts and bond rating agencies look to the financial health of the General Fund as the prime indicator of the overall financial health of a municipality. For these reasons, it is important that the General Fund remain in a strong financial position.
The table below summarizes revenues, expenses, deficits and reserves of the General Fund for the years 2012 – 2014. It is important to note that 2012 are actual figures based on the recently completed 2012 audit and 2013 is based on estimates prepared by Finance and the City departments. The figures for 2014 are based on two different scenarios for the 2014 Budget, which will be discussed below.
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First Second Actual Adopted Estimated Draft Draft 2012 2013 2013 2014 2014 Revenues$ 18,413,478 $ 18,966,845 $ 19,426,698 $ 18,892,992 $ 18,698,152 Expenses 19,368,449 20,047,064 19,599,573 20,308,182 19,217,841 Surplus (Deficit) (954,971) (1,080,219) (172,875) (1,415,190) (519,689) Beginning Reserves 4,641,508 4,026,123 3,686,537 3,513,662 3,513,662 Ending Reserves$ 3,686,537 $ 2,945,904 $ 3,513,662 $ 2,098,472 $ 2,993,973
In 2012, the General Fund reported a deficit of $954,971. This is the largest deficit incurred by the General Fund in the past 10 years. A ten year history of General Fund surpluses and deficits can be found on page B‐36. A deficit of $172,875 has been estimated for 2013. Had the City Council not approved an increase in the mill rate in 2013 from 6.2 to 6.7 and had property values not increased by 6 percent in 2013, the deficit would have been closer to $903,000. The first draft of the 2014 Budget is based on the three objectives established by the City Council in July 2013. This budget resulted in a programmed deficit of $1,415,190 and is clearly not sustainable or responsible. Management prepared a second draft of the 2014 Budget by reducing the current level of services. This was accomplished by reducing the General Fund’s workforce by 11.35 full‐ time equivalent employees and by reducing funding for contracted services and community grants. This resulted in a programmed deficit of $519,689. Since the City does not spend all of its appropriations, this budget will most likely result in a small surplus of between $150,000 and $250,000. This budget is financially sustainable and is the budget that is being presented to the City Council.
Management believes that it is important to adopt a balanced budget for the General Fund that adequately addresses the short‐term as well and the long‐term needs of the community. Adopting a budget that is financially irresponsible harms the financial position of the City and has ramifications that could affect every aspect of the City’s operations and raise the cost of government for everyone in the community. Recognizing that draconian measures were taken to prepare this budget, management is prepared to offer an alternative budget that could avoid some of the cuts that have been proposed and may potentially reduce the property tax burden for the citizens of Ketchikan. For more detailed information about the General Fund see the General Fund Review that begins on page B‐31.
The City’s revenue generating funds, which include Harbors, Port, Solid Waste and Wastewater operations, are generally well positioned financially except for the Wastewater Fund. The first draft of the budget for the Wastewater Fund resulted in negative reserves of $599,000. The second draft addressed this by abolishing one wastewater operator and deferring $1,158,000 of capital improvements for the Wastewater utility. While this action restored reserves to a positive $452,207, the deferment of these improvements has the potential to disrupt services to the customers of the Wastewater utility and increase operating cost by incurring more deferred maintenance. As noted earlier, management continues to recommend the development and approval of a long‐term plan to fund the projects that have already been approved in the wastewater utility’s five year capital improvement program.
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The Public Works Sales Tax Fund is the City’s primary source of unrestricted local funding of General Government capital projects that are not funded from user fees or charges for services. A significant portion of this fund resources are used to repair and maintain the City’s transportation infrastructure. The initial budget proposed for the Public Works Sales Tax Fund included $4.2 million of capital spending and $2 million for the annual transfer to the General Fund. This spending plan is projected to draw the reserves down to $1.6 million; an amount that is well below the recommended $2.5 million minimum that the City should hold in reserves for contingencies and below what is anticipated to be required for future storm water capital improvements the City plans to undertake over the next five years. Unless the City Council is prepared to reduce the $2 million transfers to the General Fund, the Public Works Sales Tax can only fund about $2.4 million of capital projects from current annual revenues. As was evident from the initial budget proposal, the needs of the City far outweigh the resources available to fund critical maintenance projects. It was necessary to reduce the amount of capital spending proposed from the Public Works Sales Tax Fund in order to maintain reserves at $2.5 million.
The rest of this transmittal letter is devoted to a review of Ketchikan and its local economy and a detailed financial overview of the 2014 Budget. A discussion of the local economy is important because it is essential that the final adopted 2014 Budget be appropriate for the community at this stage of the current economic cycle. The financial review provides for a better understanding of how the numbers portion (financial component) of the budget was developed and provides opportunities to make changes that bring the proposed spending plan more in line with the goals and objectives of the City Council and the community at large.
COMMUNITY AND LOCAL ECONOMY
Community Information
The City of Ketchikan, incorporated in 1900, is the fifth largest city in Alaska. Located on Revillagigedo Island in southern Southeast Alaska, and within the boundaries of the Tongass National Forest, Ketchikan is 650 miles north of Seattle, Washington, and 200 miles south of Alaska’s capital, Juneau. Ketchikan is the largest city located within the Ketchikan Gateway Borough and occupies five square miles. Ketchikan is a major port of call for cruise ships traversing the waters of Alaska and a major economic hub serving the communities of Saxman, Metlakatla, and Prince of Wales Island.
Population Demographics
The City and Borough population peaked in 1996 at 8,667 and 14,654, respectively. The current population of the City and Borough is 8,291 and 13,938, respectively. The decline was due to the closure of a major wood products manufacturing facility in 1997. The decline in the City’s population bottomed out in 2008 at 7,508.
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City Population
8,300 8,200 8,100 8,000 7,900 7,800 7,700 7,600 7,500 7,400 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
The increase in the City’s population from 2009 to 2010 was due to the results of the 2010 U.S. Census. Per capita income in 2011 was $51,631, a slight increase from 2010 per capita income of $51,266. The City’s population temporarily increases between May and September because of the influx of transient workers employed by the tourism and fishing industries. There are no official statistics measuring the impact of transient workers on the City’s population but the graph below provides some insight by showing how the Borough’s labor force (there is no information available for the City alone) expands and contracts during the year.
2012 Labor Force for Ketchikan Gateway Borough 10,000 9,500 9,000 8,500 8,000 7,500 7,000
School enrollment is an important indicator because it provides some insight into the population demographics of a community. The local school district is also a major employer. School enrollment in Ketchikan peaked at 2,722 in 1997 and declined steadily in subsequent years as families migrated from the community and the economy became more reliant on seasonal industries that do not offer year round employment opportunities.
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School Enrollment 2,350
2,300
2,250
2,200
2,150
2,100
2,050 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
The decline in enrollment for the Ketchikan Gateway Borough School District slowed in 2008 and has recently begun to inch upward. After bottoming out in 2009 at 2,100, enrollment reached 2,201 in 2012. The District is forecasting an enrollment of approximately 2,258 students for 2013, making this the fourth straight year that the District has seen increases in enrollment. This is encouraging because it is an indicator that the local job market is improving and attracting young families to move or stay in the community.
The population and school enrollment trends are consistent with a community that is slowly recovering from the loss of a major employer. A large segment of the local economy is still seasonal and will undoubtedly remain so for many years to come but other industries in Ketchikan are beginning to expand. This environment presents many challenges for the City. The City is faced with determining what services and infrastructure the community needs and how the cost can be shared equitably between permanent and seasonal residents.
Tax Base
Property Taxes ‐ Property values, a traditional measurement of long‐term economic stability, increased substantially between 2005 and 2008. The increase was most likely due to the fallout from the subprime mortgage boom that affected many parts of the country. The demand for housing during this period pushed up the price of building materials and the cost of construction labor. Remote communities such as Ketchikan were also subject to higher transportation costs that were driven by higher fuel prices. The graph below illustrates the trend in assessed values for the past ten years
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Property Values 900,000,000
800,000,000
700,000,000
600,000,000
500,000,000 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
When the subprime mortgage boom turned into a crisis, property values and tax revenues began to decline forcing many municipalities to implement massive cuts in services. Ketchikan was fortunate that its local lending institutions did not succumb to the poor lending practices that led to the subprime mortgage crisis. Instead, property values plateaued in 2009 and remained stable for several years. Property tax revenues also remained stable and the City was able to maintain services levels.
In 2013, property values increased 6 percent primarily due to a major reappraisal of commercial property. The City expects that the long‐term growth in property tax values will mostly like return to the historical trend of annual increases of between 1 and 3 percent.
Sales Taxes – Whereas property values are a good indicator of a community’s long‐term economic prospects, retail sales are an excellent measurement of a community’s economic health. As the table below illustrates, retail sales and sales tax revenues can be volatile. This is especially true of Ketchikan because tourism is a large part of its economy. Visitors to the community arriving via cruise ship and workers temporarily relocating to the community to support the tourism industry have had a significant impact on gross sales and sales tax revenues. While there are no official statistics measuring their impact on the City’s sales tax revenues, it is probable that between 20 and 25 percent of the City’s retail sales are being directly driven by the tourism industry. The table below identifies the major segments of the City’s gross sales, taxable sales and sales tax revenues for the past five years.
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Gross Sales 2003 ‐ 2012 Amounts in Thousands
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Construction$ 31,932 $ 46,809 $ 54,209 $ 46,659 $ 72,057 $ 73,511 $ 44,427 $ 50,156 $ 95,935 $ 109,655 Finance, Insur. & Banks 2,467 2,514 2,866 2,811 2,803 3,178 3,532 3,521 2,949 4,042 Hotel, Motels & Lodges 11,675 12,373 13,327 14,745 16,466 16,941 15,097 15,378 14,592 15,542 Manufacturing 15,559 23,956 22,036 29,494 27,614 35,184 47,045 40,265 24,915 39,830 Real Estate 28,456 28,695 26,968 30,288 31,806 33,330 33,774 39,176 37,043 40,114 Retail Trade 174,108 189,943 196,105 201,381 217,380 225,792 216,273 210,998 218,255 252,931 Retail‐Jewelry & Curios 42,974 52,732 57,783 49,279 55,418 53,062 45,325 44,098 44,388 44,886 Services 23,479 25,025 25,686 28,879 28,026 28,847 32,632 29,837 33,058 33,137 Transport & Utilities 49,583 52,806 64,972 71,283 79,168 96,251 73,575 82,031 88,103 88,343 Total Gross Sales$ 380,233 $ 434,853 $ 463,952 $ 474,818 $ 530,738 $ 566,097 $ 511,681 $ 515,461 $ 559,237 $ 628,480
Total Taxable Sales$ 226,186 $ 244,302 $ 259,045 $ 259,562 $ 273,764 $ 295,156 $ 271,186 $ 263,365 $ 284,719 $ 289,463
Sales Tax Revenues $ 7,917 $ 8,551 $ 9,067 $ 9,085 $ 9,582 $ 10,330 $ 9,492 $ 9,218 $ 9,965 $ 10,131
City sales tax revenues peaked in 2008. Interestingly enough, 2008 was also a record year for tourism. Almost 931,000 visitors arrived by cruise ship in 2008. High fuel prices were also a major factor in 2008. Fuel sales are included in the transportation and utilities category. Sales tax revenues are important to the City. Approximately 26 percent of the General Fund annual budget, or $5.37 million, is supported by sales tax revenues. Sales tax revenues are also the most significant source of local funding for General Government capital improvements that are not supported by user fees. Examples include general government buildings, streets, sidewalks and fire and police vehicles. Approximately $2.42 million from the 1.5 percent Public Work Sales Tax Fund is available annually for these capital improvements. Sales tax revenues also finance the capital needs of the Ketchikan Medical Center. About $2.53 million is available annually from the 1 percent Hospital Sales Tax to finance renovations and improvements for healthcare facilities.
The two graphs below compare sales tax revenues with cruise ship passenger volume and demonstrate the strong correlation between the trends in sales tax revenues and tourism.
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Sales Tax Revenues Cruiseship Passengers $11,000,000 1,000,000
$10,500,000 950,000 $10,000,000
$9,500,000 900,000
$9,000,000
850,000 $8,500,000
$8,000,000 800,000
The City estimates that in 2013 it will collect $10.3 million in sales taxes, an increase of 1.7 percent over 2012. Due to an expected reduction in the number of cruise ship passengers forecasted for 2014, no increase in sales tax revenues for 2014 is anticipated.
Economic Profile
Ketchikan’s economy is based on natural resources. Since its inception in 1900, the community’s economy has been driven by industries involved with the extraction or harvest of natural resources. Industries such as mining and fishing played an important role in the early history of Ketchikan. By the late 1950s, timber had surpassed both of these industries as the cornerstone of the local economy. Timber continued to dominate the local economy until the late 1990s when regulatory and environmental issues overwhelmed the industry and made it economically unfeasible to conduct timber operations in Southeast Alaska.
The loss of the timber industry compelled the community of Ketchikan to seek alternate ways to capitalize on its abundant supply of natural resources to rebuild its economy in order to continue to sustain the quality of life that the community has enjoyed for over 100 years. This was primarily accomplished by shifting from an economy solely based on extracting and harvesting natural resources to an economy that balances extracting and harvesting natural resources with the need to preserve those resources so they can be shared with future generations from around the world. The community of Ketchikan has been very successful in demonstrating that development and conservation are equally important and that both can co‐exist in the same environment.
The promotion of Ketchikan’s natural resources as an attraction for visitors from outside the community has resulted in tourism becoming a significant component of the local economy. The growth in tourism has driven the reconstruction and expansion of the City’s port infrastructure and the rehabilitation of the Downtown Business District. The biggest driver of the tourism industry is the cruise ships that call on Ketchikan annually from May through September. In 2013, a record 960,000 cruise ship passengers visited the community. The old record of 931,000 was set in 2008. Based on a preliminary cruise ship calendar for 2014, the number of visitors to Ketchikan
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will decline by 3 percent to 930,000. The number of ships making a port of call will decrease by one ship to 29 and the number of stops will decrease from 475 to 465. This decrease occurred because the federal government implemented the North American Emission Control Area (NAECA). The industry responded by reducing the number of ships sailing to Ketchikan as part of an effort to control the cost of operating within the NAECA.
Other important segments of the local economy include fishing, government, healthcare and construction. The fishing industry encompasses the fleet and processing facilities. The fishing industry is primarily seasonal although efforts have been made to extend it by developing winter and dive fisheries. The shore based canneries and cold storage facilities are one of the primary drivers of the seasonal increase in the local workforce. During the summer months their workforce nearly triples. The fishing industry’s contribution to the local economy is significant but unpredictable because harvest volumes and market prices are volatile. The 2013 commercial salmon harvest ranks as the second most valuable on record. The record belongs to the 1988 harvest. The Southeast Alaska region took the title as the most valuable salmon fishing area in Alaska. An estimated 425 million pounds of fish with an exvessel value of $219 million was harvested. Pink salmon accounted for 74 percent of the harvest. By comparison, the 211 million pounds of fish with an exvessel value of $172 million was harvested during the 2012 commercial salmon harvest. Pink salmon accounted for about 38 percent of the harvest.
Government is a major force in the local economy. Government includes the City of Ketchikan, Ketchikan Public Utilities, the Ketchikan Gateway Borough, the Ketchikan International Airport, the Ketchikan Gateway Borough School District, the US Forest Service, the State of Alaska, and the Alaska Marine Highway System. Approximately 28% of the community’s workforce is employed by government. Government is important to the local economy because it provides stable and year round employment opportunities for the citizens of Ketchikan.
Healthcare and social assistance is another important component of Ketchikan’s economy. The single largest private employer in the area is the Ketchikan Medical Center, a licensed 25 bed acute care facility that serves Ketchikan and southern Southeast Alaska. The KMC employs over 350 individuals and also operates a 29 bed long‐term care facility. Other healthcare and social assistance providers employ 556 employees bringing the total employed by the healthcare industry in Ketchikan to 906. This accounts for nearly 11% of the community’s workforce. Plans are under way for a $58 million addition to the KMC that will broaden its services and increase its importance in the region. Like government, the healthcare industry is a stable source of high paying, year round employment opportunities.
Another important segment of Ketchikan’s economy is construction. The construction industry’s contribution to Ketchikan’s economy is very cyclical because of the inherent nature of it business. Infrastructure generally has long lives and the financial resources required to build new infrastructure or replace existing infrastructure is contingent on the availability of federal and state grants, the ability of municipalities to issue bonds, and the private sector’s willingness to make investments and provide financing. The construction industry is also a source of high paying jobs. In 2012, construction activity accounted for 17.4 percent of the City’s gross sales. In 2013,
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the City issued 155 building permits with a construction value of $11.1 million. The graph that follows shows the level of permitted construction activity for the past ten years.
Permitted Construction Values 120,000,000
100,000,000
80,000,000
60,000,000
40,000,000
20,000,000
‐ 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Permitting activity for 2014 is projected to return to more historical levels ranging between $10 and $20 million. The record level reached in 2011 was due to the unusually large number of high valued commercial building projects that were undertaken such as a new community pool, fire station, and public library and the construction of new facilities at the local shipyard.
Workforce
In 2012, the average workforce of the Ketchikan Gateway Borough totaled 7,378, an increase of 1.1 percent from 2011. The workforce is very diversified and seasonal. Employment levels are low at the beginning of the year, rise in the spring, peak in the summer and then decline in the fall. Over the course of a year, the workforce declines to almost 6,200 and peaks at nearly 9,000 in the months of July and August. This is typical of a seasonal economy. The pie chart that follows identifies the major segments of the community’s workforce.
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Natural Resources Other and Mining 2.48% Unknown 2.03% Construction 0.16% 4.36% Local Government 15.09% Manufacturing 7.40% Trade, Transportation & Utilities 22.84% State Government 9.64%
Federal Government 3.48%
Leisure and Information Hospitality 1.17% 10.61% Financial Activities Educational and Professional and 5.29% Health Services Business Services 12.50% 2.95%
As it has for much of the past decade, the community continues to enjoy an average unemployment rate that is lower than the average for the State of Alaska. This was not the case at the beginning of the decade when the community was still reeling from the aftermath of the closure of Ketchikan Pulp Company. In recent years, the community’s unemployment rate has also been trending lower than the national unemployment rate.
Unemployment Rate 9.0%
8.5%
8.0%
7.5% 7.0%
6.5%
6.0%
5.5%
5.0% 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Local State
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The average local unemployment rate for 2012 was 6.8%, a significant improvement over 2011’s average local unemployment rate of 7.3%. According to the Alaska Department of Labor and Workforce Development, total wages in the Ketchikan Gateway Borough for 2012 amounted to $230 million. This was an increase of $9.5 million, or 4.3 percent, from 2011.
The Economy Looking Forward
Although the local economy is not improving as quickly as most citizens would like to see, there have been some positive movements towards a healthier economy and the outlook for the future looks promising.
One of the community’s major industries, tourism, started contracting in 2009 because of the national and global recessions and State commercial passenger vessel excise tax. The national and global economies have since improved and the State excise tax was lowered. Both of these events have had a positive impact on tourism. The growth in passenger traffic has resumed and a new record for the number of passengers visiting Ketchikan was achieved in 2013. As long as the national and global economies continue to recover and federal regulations governing cruise ship emission standards in the North America Emission Control Area do not become burdensome, the industry should continue to thrive and have a positive impact on Ketchikan’s economy in 2014 and in the years to come.
Vigor Alaska (formerly known as Alaska Ship and Dry Dock) has firmly established itself as an anchor for the maritime industry in Ketchikan. Alaska Ship and Dry Dock was acquired in 2012 by Vigor Industries, a large regional operator located in the Pacific Northwest. The acquisition provides the Ketchikan shipyard with the financial resources required to take on large and complex projects. The company was dealt a setback in 2013 when the State decided to modify the Alaska Class Ferries Project in favor of a scaled down concept that would result in smaller day boat ferries. Vigor Alaska intends to aggressively pursue a contact to construct the smaller ferries and, if successful, a significant number of direct and indirect employment opportunities would be created in the community, many of which would most likely be paid at above average wages. The successful completion of this contract would help further the expansion of the maritime industry in Ketchikan, which would strengthen the local economy by adding more diversity.
On October 1, 2013, the voters of City ratified a ballot proposition authorizing the City to issue general obligation bonds in an amount not to exceed $43 million to finance the construction a new wing for the Ketchikan Medical Center and make improvements to its existing facilities. The State of Alaska also awarded the City a $15 million grant for this project. This project will transform a 45‐year old healthcare facility into a modern medical center capable of providing a vast array of medical services to the community of Ketchikan and southern Southeast Alaska. Approximately 600 people are employed in the healthcare industry in Ketchikan. The healthcare industry is a relatively stable industry that pays above average wages. The addition and improvements planned for the Ketchikan Medical Center has the potential for increasing employment opportunities because new medical services can now be offered locally and the expanded facilities will allow more medical services to be performed. The investments made by the City and PeaceHealth in the
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Ketchikan Medical Center will further stabilize and diversify the local economy and help mitigate the impacts of its seasonal industries.
A key ingredient for long‐term economic growth is business expansion and what attracts businesses to invest in a community is the availability of affordable power. The City has recognized that the lack of affordable power is becoming a problem in the community and has taken steps to correct this potential energy shortage. The City d/b/a Ketchikan Public Utilities began construction of a $26 million hydroelectric project at Whitman Lake in December 2012. Funding for this project was provided by a $15 million bond issue and grants from the State of Alaska and the Ketchikan Gateway Borough. The City has also thrown its support behind a project under development by the Southeast Alaska Power Agency to raise the height of the dam at the Swan Lake Hydroelectric Project. Both of these projects will increase the community’s supply of low cost hydroelectric power and make the community more attractive for the business investments necessary for economic growth.
The City and the Ketchikan Gateway Borough have been working hard to improve community facilities in order to raise the quality of life for its citizens and future residents and attract new businesses to our community. The City has constructed a new library and fire station and continues to make significant investments to improve its Port facilities. The Borough recently completed the construction of a first class aquatic center and a new elementary school and continues to advance economic growth in the community through its multi‐million dollar economic development grant program.
The mining industry, once an important part of the local economy, is attempting to reestablish itself in Ketchikan. Heatherdale Resources Ltd is currently evaluating the prospects for its mining project at the Niblack site located on Prince of Wales Island. Preliminary exploration results indicate that the Niblack Project has significant mineral resources. The next stages of the Niblack Project will be the completion of a pre‐feasibility study, followed by a feasibility study. Assuming a positive outcome from the feasibility study, Heatherdale anticipates construction beginning in 2015 and full commercial operations by 2016 or 2017. Heatherdale is also considering the development of an ore processing facility at the Gravina Island Industrial Complex. This facility would create approximately 80 jobs for a period of up to 15 years. In 2013, Heatherdale signed a memorandum of understanding with Alaska Industrial Development and Export Authority (AIDEA). AIDEA’s mission is to advance economic growth and diversity in the State of Alaska and it has experience developing and financing mining projects. AIDEA will be providing assistance to Healtherdale during the development stages of the Niblack mine.
Progress also continues on Ucore Rare Metals, Inc.’s Bokan Mountain Project, which is also located on Prince of Wales Island. The site is the location of the largest rare metal deposit in the United States. Ucore recently announced an upgraded resource estimate that improves the prospects for the project. The upgraded resource will be an important component of the feasibility study scheduled for delivery in 2014. The feasibility study will be presented as part of the final pre‐ construction NEPA permitting exercise.
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Over the years, Ketchikan has seen what appeared to be opportunities to expand and diversify its economy slip away because a business plan fails the financial scrutiny of potential investors or government regulations makes the plan financially unfeasible. To prevent this from happening, the community is actively working together with various industry officials and their investors, legislators and federal and state agencies to create a positive business environment that encourages businesses to locate and invest in Ketchikan. The investments proposed by Vigor Alaska, Heatherdale Resources LTD and its subsidiary Niblack Project LLC, and Ucore Rare Metals, Inc. would strengthen and diversify the local economy and improve the quality of life for all the residents of Ketchikan.
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FINANCIAL OVERVIEW OF THE 2014 GENERAL GOVERNMENT ANNUAL BUDGET
The 2014 Budget includes all governmental funds and all proprietary funds of the City, except for Ketchikan Public Utilities. A separate budget has been prepared for Ketchikan Public Utilities. The table below summarizes the 2014 Budget and compares it with the 2013 Budget. 2013 2013 2014 Budget Estimates Budget Estimated Beginning Reserves, Jan 1$ 32,323,976 $ 33,074,827 $27,537,283
Revenues and Transfers: Taxes 15,882,235 16,115,628 16,085,628 PILOT 1,195,000 1,195,000 1,195,000 Intergovernmental Revenues 19,713,839 18,067,774 45,411,483 Charges for Services 17,891,800 18,085,885 17,888,300 Other Revenues 472,840 471,125 619,470 Bond Proceeds 2,500,000 646,000 45,500,000 Interdepartmental Revenues 4,755,137 4,709,190 4,725,750 Total Revenues 62,410,851 59,290,602 131,425,631 Transfers from Other Funds 5,663,484 5,669,960 5,891,020 Interfund Advances 1,250,000 1,250,000 312,500 Total Revenues and Transfers 69,324,335 66,210,562 137,629,151
Total Funds Available 101,648,311 99,285,389 165,166,434
Expenditures and Transfers: Operating Expenditures 37,515,150 36,832,959 37,206,109 Capital Expenditures 27,684,841 23,995,187 93,323,320 Total Expenditures 65,199,991 60,828,146 130,529,429 Transfers to Other Funds 5,663,484 5,669,960 5,891,020 Advances to Other Funds 6,250,000 5,250,000 312,500 Total Expenditures and Transfers 77,113,475 71,748,106 136,732,949
Estimated Ending Reserves, Dec 31 $24,534,836 $27,537,283 $28,433,485
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Total funds available for appropriations in 2014, included beginning reserves of $27.5 million, is $165.2 million. The amount requested for appropriations in 2014 is $136.7 million; or $59.6 million more than 2013. Operating expenditures decreased by $309,041 million, capital expenditures increased by $65.6 million, advances to other funds decreased by $5.9 million and transfers to other funds decreased by $227,536. The 2014 Budget will not require a drawdown of total General Government reserves.
This overview contains a review of the proposed spending plan for 2014 and will include a discussion of the following areas: (1) revenues; (2) transfers to and from other funds; (3) expenditures; (3) General Fund review; (4) Capital Improvement Program; and (5) debt management.
REVENUES
The revenues of the City come from a variety of sources. Most of the revenues are from external sources such as taxes and charges for services. Some of the revenues such as interdepartmental charges are internal to the City. This section includes a discussion of the major revenues realized by the City and information on major factors affecting the revenue sources. The table below summarizes the major revenues of the City.
2013 2013 2014 Budget Estimate Budget Taxes $15,882,235 $16,115,628 $16,085,628 Payment in Lieu of Taxes 1,195,000 1,195,000 1,195,000 Licenses and Permits 76,000 75,600 75,600 Revenue from Other Governments ‐ Operating 3,283,063 3,454,237 3,311,483 Charges for Services 17,891,800 18,085,885 17,888,300 Fines and Forfeitures 242,620 249,620 257,500 Interdepartmental 4,755,137 4,709,190 4,725,750 Other Revenue ‐ Miscellaneous 154,220 145,905 286,370 Operating Revenues 43,480,075 44,031,065 43,825,631 Revenue from Other Governments ‐ Capital 16,430,776 14,613,537 42,100,000 Other Revenue ‐ Bond Proceeds 2,500,000 646,000 45,500,000 Other Revenue ‐ Foundation Total Revenues $62,410,851 $59,290,602 $131,425,631
The City is projecting that its revenues for 2014 will total $131.4 million and its operating revenues will total $43.8 million. Total revenues are projected to increase by $69 million and operating revenues are projected to increase by $345,556. The following chart identifies the major revenue sources of the City and their respective percentage of the total revenues projected for 2014.
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2014 Total Revenues
Other Revenue‐ Operating Bond Proceeds Revenues 34.6% 33.3%
Revenue from Other Gov'ts‐ Capital 32.1%
The following chart identifies the operating revenues of the City and their respective percentage of total operating revenues projected for 2014.
2014 Operating Revenues Other Revenues Charges for Services 1.5% 40.7% Interdepartmental 10.8%
Intergovernmental Revenues 7.6%
Payments in Lieu of Tax Taxes 2.7% 36.7%
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Taxes: At 36.7%, tax revenues are the second highest category of operating revenues collected by the City. Tax revenues are used to finance the programs of the City’s general fund, its two sales tax funds and transient tax fund. The City currently assesses three types of taxes: (1) ad valorem real and personal property taxes; (2) 3.5% consumer sales tax; and (3) 7% transient occupancy tax. The table below summarizes the major tax revenues of the City.
2013 2013 2014 Budget Estimate Budget Property Taxes $5,081,235 $5,344,628 $5,339,628 Sales Taxes 10,307,500 10,307,500 10,307,500 Transient Occupancy Taxes 350,000 350,000 350,000 Other Taxes 143,500 113,500 88,500 Total $15,882,235 $16,115,628 $16,085,628
Other taxes include automobile and liquor taxes shared by the State of Alaska with the City and boat taxes on private and commercial vessels.
Property Taxes. Revenues from property taxes are a function of assessed property values and the mill rate. Assessed property values are determined by the Ketchikan Gateway Borough Assessment Department and certified by the Borough Assembly acting as the Board of Equalization. The Borough reappraises property located within the City on a four‐year cycle as follows:
Cycle 1 – residential zoned property from Schoenbar Bypass to the south City limits. Cycle 2 – commercial and industrial zoned property. Cycle 3 – no city property appraised in Cycle 3. Cycle 4 – residential zoned property from Schoenbar Bypass to the north City limits.
In 2014, the Ketchikan Gateway Borough will reappraise all Cycle 3 properties. There are no Cycle 3 properties located within the boundaries of the City. Properties not scheduled for reappraisal are generally subject to a market analysis and adjusted accordingly. In discussions with the Ketchikan Gateway Borough Director of Assessment, it appears that the real estate market has been relatively flat and there is no indication that the market analysis will result in any significant adjustments to the City’s assessment roll in 2014. Assessed values have been programmed to remain at the same values as 2013. The actual assessed property values will not be known until the Ketchikan Gateway Borough Board of Equalization certifies the assessment roll in May of 2014. The City is required to adopt its annual mill levy by June 15.
The City currently receives $6.70 per $1,000 of assessed valuation from property owners located within the City limits. As directed by the City Council, the proposed 2014 Budget does not include a property tax increase. The property tax rate remains at 6.7.
Sales Taxes. Sales tax revenues are generated from a 3.5 percent sales tax imposed on retail sales within the City limits. Sales tax revenues are accounted for in three separate funds as follows:
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General Fund – 1% Hospital Sales Tax Fund – 1% Public Works Sales Tax Fund ‐ 1.5%
For 2014, sales tax revenues have been projected to total $10.31 million, the same as 2013. The tourism industry is projected to contract by about 3 percent in 2014. This contraction is expected to be offset by inflation, which will result in little or no growth in sales revenues for 2014.
Sales Tax Revenues 2005‐2014 10,600,000 10,400,000 10,200,000 10,000,000 9,800,000 9,600,000 9,400,000 9,200,000 9,000,000 8,800,000 8,600,000 8,400,000 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
A 7 percent transient occupancy tax is assessed against consumers using overnight lodging facilities located within the City limits. This tax is used to provide financial support to the Ted Ferry Civic Center and other General Fund expenditures.
Payment in Lieu of Taxes (PILOT): Governments are exempt from property taxes, however, many municipalities, including the City, have a policy of requiring their enterprise funds to pay an amount in lieu of property taxes. The payments in lieu of taxes are based on the estimated assessed values of enterprise fund properties located within the City limits and the proposed mill rate. 2013 2013 2014 Budget Estimate Budget Ketchikan Public Utilities $786,000 $786,000 $786,000 Port of Ketchikan 319,000 319,000 319,000 Wastewater 80,000 80,000 80,000 Tlingit & Haida Regional Housing Authority 10,000 10,000 10,000 Total $1,195,000 $1,195,000 $1,195,000
Included in the PILOT is an estimate of the payment in lieu of taxes that will be made by the Tlingit & Haida Regional Housing Authority for their affordable housing projects.
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Revenues From Other Governments: The City receives a substantial amount of revenues from other governments. The majority of this revenue comes from the State of Alaska and is usually in the form of grants for infrastructure. The following table below summarizes the major sources of revenues from other governments. 2013 2013 2014 Budget Estimate Budget Operating: License Refunds 40,000 40,000 30,000 State Grants ‐ Shared Fisheries Tax 24,000 24,000 24,000 State Raw Fish Tax 425,000 454,435 450,000 Federal and State Grants ‐ Public Safety 45,197 325,186 61,250 State Revenue Sharing 500,000 490,456 500,000 State CPV 2,100,000 1,977,770 2,100,000 ERZD Bond Interest Rebate 148,866 142,390 146,233 3,283,063 3,454,237 3,311,483 Capital: Borough Grants 438,000 313,000 State Grants ‐ Capital 14,728,057 13,300,537 42,100,000 Federal Grants ‐ Capital 1,264,719 1,000,000 16,430,776 14,613,537 42,100,000
Total $19,713,839 $18,067,774 $45,411,483
Changes in capital grants are subject to the availability of funding and tend to be project specific. The entire $42,100,000 that has been programmed for capital grants has already been awarded to the City. The raw fish tax is subject to harvest volumes and market prices for fish. State revenue sharing for 2014 is predicated on funding from the $60 million that the State has already set aside for the FY 2014 State Revenue Sharing Program. In 2011 and 2012, the City received an additional $200,000 in revenue sharing through special appropriations approved by the State Legislature. The State Legislature did not approve a supplemental appropriation for revenue sharing in 2013 and the City does not anticipate a supplemental appropriation for 2014. The amount contributed to the State’s revenue sharing program cannot exceed 20 percent of the oil taxes collected by the State. In order to maintain funding for the program at the current level of $60 million, oil prices must remain above $90 per barrel. The State CPV excise tax that is shared with the City is based on the number of cruise ship passengers visiting the State of Alaska. The City receives $2.50 per passenger.
Charges For Services: Charges for services is the City’s single largest source of operating revenues. It includes user fees for general and utility services provided by the City. Fees for services include building inspection and plan review, parking, ambulance, harbor moorage, Port dockage, library services to nonresidents of the City and the University of Alaska, solid waste collection and disposal, wastewater and other fees charged to identifiable users of government services. The following table summarizes the major categories of charges for services.
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2013 2013 2014 Budget Estimate Budget Parking $92,000 $90,000 $90,000 Ambulance 525,000 500,000 500,000 E‐911 Services 415,000 400,000 400,000 Borough Library Services 411,100 413,900 401,000 UAS Library Services 206,000 206,000 212,500 Civic Center 141,000 147,500 147,500 Solid Waste Fees 2,987,000 2,967,000 2,973,000 Wastewater Fees 2,393,300 2,389,300 2,433,300 Harbor Fees 1,169,000 1,227,000 1,272,000 Port Fees 9,202,000 9,272,630 8,994,000 Museum Fees 165,700 212,955 202,700 Tideland Leases 47,000 55,000 60,000 Other 137,700 204,600 202,300 Total $17,891,800 $18,085,885 $17,888,300
Charges for services have been projected to remain unchanged for 2014, except for the following:
Port revenues have been projected to decrease by $208,000 because one less cruise ship will serve the Alaska market in 2014. A minimum of 876,000 passengers has been projected by the industry based on lower berth capacity. Historically, the actual passenger counts tend to trend at roughly 106% of the lower berth estimate. The City has assumed that this trend will continue in 2014 and is projecting 930,000 passengers.
Harbor fees have been projected to increase by $103,000 as a result of two 7 percent rate increases. The first increase became effective September 1, 2013. The second rate increase, which has yet to be approved by the City Council, is expected to become effective September 1, 2014.
Wastewater fees have been projected to increase by $40,000 as a result of a 10 percent rate increase that became effective March 1, 2013.
Interdepartmental Charges: Interdepartmental charges are fees assessed against the revenue generating and enterprise funds that collect fees from users and other funds of the City. The General Fund and the Self‐Insurance Fund provides certain services for these funds. The services include City Council, City Clerk, Legal, Engineering, Central Garage, Finance, Information Technology, Human Resources, and Risk Management. Since KPU maintains a separate garage, it is not charged for this service.
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2013 2013 2014 Budget Estimate Budget KPU $2,200,480 $2,200,480 $1,959,630 Port Fund 180,260 180,260 180,260 Harbor Fund 139,180 139,180 139,180 Solid Waste Fund 441,934 441,934 445,800 Wastewater Fund 447,470 447,470 447,470 Self Insurance Fund 1,345,813 1,378,906 1,469,600 Total $4,755,137 $4,788,230 $4,641,940
Interdepartmental charges are determined using a variety of methods. The amount charged for cost of services provided to KPU is based on a model developed by a consultant engaged by the KPU Telecommunications Division. Services charged to other revenue generating operations of the City are based on labor. Interdepartmental charges are projected to decline by $240,000 in 2014 due to the proposed reductions in the workforce necessitated to balance the 2014 Budget. Insurance charges are based on labor and property distribution. Insurance costs are expected to rise between five and ten percent as the insurance markets continue to tighten.
TRANSFERS IN AND ADVANCES FROM OTHER FUNDS
Transfers in from other funds include operating subsidies, the movement of financial resources from one fund to another in order to share the cost of programs or activities accounted for in another fund and the transfer of financial resources for debt service. For 2014, $5,891,020 has been programmed for transfers in from other funds.
2013 2013 2014 Budget Estimate Budget General Fund $ 3,288,873 $ 3,288,873 $ 2,879,674 Community Grant Fund 163,620 163,620 47,572 GO Bond Debt Service Fund 1,688,991 1,695,467 2,441,774 Port Repair & Replacement Fund 522,000 522,000 522,000 Total $ 5,663,484 $ 5,669,960 $ 5,891,020
For more information about transfers in, please refer to the Transfers section of the 2014 Budget.
OPERATING AND CAPITAL EXPENDITURES
Total operating and capital expenditures in the amount of $130.5 million has been programmed for 2014. The table below summarizes the major expenditures of the City and compares 2014 with 2013.
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2013 2013 2014 Budget Estimate Budget Personnel Services $18,634,871 $18,175,053 $18,252,719 Supplies 2,340,741 2,235,011 2,258,356 Contractual and Purchased Services 6,624,063 6,600,081 6,244,450 Interdepartmental Charges 1,766,302 1,746,912 1,844,466 Payment In‐Lieu of Taxes 552,000 565,000 565,000 Leases ‐ Berth IV 2,431,000 2,431,000 2,505,000 Capital Outlay ‐ Minor 376,544 327,073 252,100 Debt Service 4,789,629 4,752,829 5,284,018 Total Operating Expenditures 37,515,150 36,832,959 37,206,109 Capital Outlay ‐ Major 27,684,841 23,995,187 93,323,320 Total Operating and Capital Expenditures 65,199,991 60,828,146 130,529,429
Total operating expenditures for 2014 are projected to decrease by $309,061 from 2013. Proposed reductions in the workforce account lowered operating expenditures by $382,152. Supplies and contractual and purchased services were reduced by $461,998. Interdepartmental charges increased by $78,164 due to rising insurance costs. Payments for the Berth IV lease increased operating costs by $74,000. The lease payments are tied to cruise ship passenger traffic, which increased substantially in 2012 and 2013. Minor capital outlay in the amount of $124,444 was deferred to future years. Debt service increased by $494,389 for the interest payments that will be required on the soon to be issued 2014 Hospital General Obligation Bonds. The following chart summarizes the major categories of operating expenditures for 2014.
2014 Operating Expenditures
Personnel Services 49.07% Supplies and Services 22.85%
Interdepartmental Charges 4.96% Debt Service Capital Outlay ‐ Payment in Lieu of 14.20% Minor Leases‐Berth IV Taxes 0.67% 6.73% 1.52%
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Personnel Services: The cost of personnel is projected to consume 49 percent of the City’s annual operating expenses. This category includes salaries and wages for regular and temporary employees, overtime and employee benefits. Employee benefits include health insurance, life insurance, retirement, workers compensation, social security, unemployment and accrued leave. The cost of personnel services is summarized as follows:
2013 2013 2014 Budget Estimate Budget Salaries and Wages‐Regular Employees $10,222,039 $9,918,397 $9,855,165 Salaries and Wages‐Temporary Employees 1,100,350 1,062,791 1,140,650 Overtime 847,350 889,525 849,450 Payroll Taxes 930,734 908,727 963,200 Pension Benefits 2,189,900 2,134,957 2,126,000 Health Insurance Benefits 2,658,300 2,584,200 2,594,800 Workers Compensation 332,660 328,946 396,100 Other Benefits 244,735 236,557 225,971 Allowances 108,803 110,953 101,383 Total $18,634,871 $18,175,053 $18,252,719
Number of Employees (FTE) 176.31 176.31 164.96
The chart below shows how the 164.96 FTE employees are distributed among the various City departments. Small Boat Harbors 3.15% Mayor & Council City Clerk Wastewater 4.85% Building Law 0.76% 4.24% Port City Manager Maintenance 0.61% 1.21% 2.91% 1.97% Garage & Warehouse Finance 1.82% 9.09% Solid Waste 6.97% Info Tech 3.64% Streets 7.27%
Fire Engineering 10.92% 6.97%
Civic Center 1.82% Museum 3.94% Police Library 20.79% 7.07%
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The proposed level of staffing for 2014 is 164.96 FTE, a decrease of 11.35 FTE from 2013. The table below summarizes by department the proposed changes to personnel.
Department Position Action FTE City Clerk Deputy City Clerk Abolish (1.00) Executive Assistant Reassign 0.25 City Manager Executive Assistant Reassign (0.25) Safety Coordinator Abolish (1.00) Finance Accounting Technician Abolish (1.00) Information Technology PC Network Technician Abolish (1.00) Fire Firefighter/EMT Abolish (1.00) Police Police Officer Abolish (2.00) Library Outreach Librarian Abolish (0.65) Musuem Museum Attendent Abolish (0.70) Engineering Administrative Assistant Abolish (1.00) Acctg Tech/Scale House Add 0.50 Streets Maintenance Technician Abolish (1.00) Garage & Warehouse Mechanic Abolish (1.00) Solid Waste Acctg Tech/Scale House Add 0.50 Wastewater Wastewater Operator Abolish (1.00) Harbors Port Operations Coordinator Reassign (0.20) Port Port Operations Coordinator Reassign 0.20 Total (11.35)
Regular salaries and wages are projected to decrease by $366,874 to $9,855,165 as a result of reducing general government’s workforce by 11.35 full‐time equivalents. This decrease is being offset by a one percent cost of living adjustment and step increases. Workers compensation and health insurance benefit costs are projected to increase 15 percent and 10 percent, respectively. The increases have been tempered by the proposed reduction in the workforce
Supplies: Supplies includes office and operating supplies, maintenance materials, fuel, postage, books and publications, chemicals and similar expendable item used in operations. This category accounts for 6.1 percent of operating expenditures. The amount requested for supplies in 2014 is $82,385, or 3.5 percent, less than 2013.
Contractual and Purchased Services: Contractual and purchased services includes travel, training, advertising, maintenance services, software and equipment maintenance agreements, leases and rentals of property and equipment, professional services, utilities and technical services. This category accounts for 16.8 percent of operating expenditures. The amount requested for contractual and purchased services in 2014 is $379,613, or 5.7 percent, less than 2013.
Capital Outlay: The amount requested for major capital outlay has been programmed to increase by $65.6 million to $93.3 million. The amount requested for minor capital outlay has decreased by
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proposed for 2014. For more information regarding the City’s capital spending plans for 2014, please see the 2014 – 2018 Capital Improvement Program.
Source of Funding for 2014 Capital Budget
Local Revenue 6.1%
Grants 45.1%
Bonds 48.8%
Debt Service: Debt service’s share of operating expenses is 12.4 percent. Please see the discussion under Debt Management, which begins on page B‐37, for further information about the City's debt obligations.
The General Government Budget Overview Report Section beginning with page C‐1 provides additional analyses for expenditures.
TRANSFERS OUT AND ADVANCES TO OTHER FUNDS
Transfers out from other funds include operating subsidies, the movement of financial resources from one fund to another in order to share the cost of programs or activities accounted for in another fund and the transfer of financial resources for debt service. For 2014, $5,891,020 has been programmed for transfers in from other funds.
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201320132014 Budget Estimate Budget General Fund $406,293 $406,293 $361,044 Hospital Sales Tax Fund 1,309,249 1,309,249 2,059,572 Public Works Sales Tax Fund 2,478,422 2,478,422 2,000,000 Transient Tax Fund 364,000 364,000 364,000 Bayview Cemetery O & M Fund 5,000 5,000 5,000 Shoreline Fund 6,374 6,374 6,374 US Marshal Fund 5,000 5,000 Community Facilities Development Fund 486,947 493,423 488,730 Port Enterprise Fund 602,199 602,199 606,300 Total $5,663,484 $5,669,960 $5,891,020
The US Marshal Fund has completely exhausted its resources so the transfer for 2014 was discontinued. The proposed transfer from the Public Works Sales Tax Fund was reduced to $2 million. The one‐time transfer of $408,000 to the General Fund that was approved in 2013 and the Community Agency Grant Program funding for 2014 from the Public Works Fund was eliminated. The transfer from the Hospital Sales Tax Fund was increased by $750,323 in order to provide for an appropriation for an interest payment on the 2014 Hospital General Obligation Bonds. For more information about transfers out, please refer to the Transfers section of the 2014 Budget
GENERAL FUND REVIEW
The General Fund is the main operating fund of the City and is considered the City’s most important fund. It provides the financial resources for the administration of the City and many of its vital services such as fire and police protection, library, museum and civic center facilities, public health, street and cemetery operations and maintenance, and the maintenance of the City’s rolling stock and buildings. The General Fund accounts for:
136 of the City’s 165 general government employees and 80% of its annual general government payroll 36% percent of the City’s annual operating revenues 50% of the City’s annual operating expenses for general government
As noted earlier in the transmittal letter, a financially healthy General Fund is important to the overall finances of the City. Rating agencies and other private and governmental agencies that evaluate the financial position of municipalities generally look to a municipality’s General Fund to make their assessment. It was also noted that the City’s General Fund is at the crossroad where major decisions will need to be made about the City’s revenue and spending policies. The table below illustrates the concerns of management.
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2013 2014 2014 2012 Adopted Draft Proposed Actual Budget Estimate Budget Budget
Beginning Reserves, January 1 $4,641,508 $4,026,123 $3,686,537 $3,513,662 $3,513,662
Revenues Taxes: Property 4,650,344 5,081,235 5,344,628 5,339,628 5,339,628 Sales 2,894,745 2,945,000 2,945,000 2,945,000 2,945,000 Other 113,696 105,000 75,000 75,000 75,000 Payments in Lieu of Taxes 1,107,332 1,195,000 1,195,000 1,195,000 1,195,000 Licenses and Permits 80,668 76,000 75,600 75,600 75,600 Intergovernmental 778,980 585,197 813,642 591,250 591,250 Charges for Services 2,032,847 2,073,500 2,158,455 2,177,300 2,164,500 Fines and Forfeitures 149,256 166,000 151,500 151,500 151,500 Investment Earnings 455 1,000 1,000 1,000 1,000 Other Revenues 85,652 79,000 86,000 91,000 91,000 Interdepartmental Charges 3,297,785 3,371,040 3,292,000 3,371,040 3,189,000 15,191,760 15,677,972 16,137,825 16,013,318 15,818,478
Expenditures Personnel 15,002,122 15,128,484 14,667,599 15,624,249 14,704,215 Supplies 1,298,474 1,457,926 1,388,366 1,419,589 1,410,191 Contracts & Purchased Servic 2,030,695 2,513,090 2,389,481 2,339,398 2,227,688 Minor Capital 223,049 219,697 202,576 144,850 141,600 Major Capital 99,085 115,000 108,645 118,000 118,000 Fire & Police Grants 35,761 45,197 268,186 46,250 46,250 Interdepartmental Charges 48,223 161,377 168,427 208,053 208,853 18,737,409 19,640,771 19,193,280 19,900,389 18,856,797
Surplus(Deficit) Before Transfer (3,545,649) (3,962,799) (3,055,455) (3,887,071) (3,038,319)
Transfers Transfers From Other Funds 3,221,717 3,288,873 3,288,873 2,879,674 2,879,674 Trnsfrs for Comm Grant Prog (96,980) (46,749) (46,749) (46,749) 0 Transfers for Debt Service (534,059) (359,544) (359,544) (361,044) (361,044) 2,590,678 2,882,580 2,882,580 2,471,881 2,518,630
Total Surplus(Deficit) (954,971) (1,080,219) (172,875) (1,415,190) (519,689)
Ending Reserves, December 31 $3,686,537 $2,945,904 $3,513,662 $2,098,472 $2,993,973
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The first three columns are self‐explanatory. The fourth column, 2014 Draft Budget, was prepared in accordance with the guidance provided by the City Council in July 2013 and illustrates why management has been and remains concerned about the long‐term financial well‐being of the City’s General Fund. This budget results in a deficit of $1.42 million and would draw down reserves to $2.1 million by the end of 2014 and totally deplete them by the middle of 2016. The minimum reserve balance for the General Fund is $3 million and the City’s fund balance policy recommends $4.8 million. The fifth and final column, 2014 Proposed Budget reduces the deficit to $519,689 and adheres to all the guidelines provided by the Council except it does not maintain current service levels. This is the budget for the General Fund that is being presented for consideration by the City Council.
The 2014 Draft Budget shown in the above table was not presented to the City Council because it violated the City’s fund balance policy and it was clearly not sustainable beyond 2015. Section 5‐4 of City Charter makes it very clear that appropriations cannot exceed anticipated revenues and reserves. Management believed that it had an obligation to the City Council and the citizens of the City to present a financially sustainable budget. The message that was communicated to staff during the July 2013 budget work session and reaffirmed during the City Council meeting of October 3, 2013 was there were to be no tax or rate increases in 2014 and the City Council was prepared to make hard choices necessary to bring about a balanced budget.
It is important for the City Council and the general public to understand why it is becoming increasingly difficult to balance the budget for the City’s General Fund before a discussion can begin on solutions. Unfortunately, the reasons are simple while the answers are not. The revenues of the General Fund are not keeping up with the costs of operating the activities and programs of the General Fund. Little or no growth in revenues against a backdrop of rising costs increases the risk of incurring a deficit. The City normally funds its deficits from reserves. This can continue as long as the deficits are small and manageable and not the result of a significant permanent change in the General Fund’s cost structure. Most of the key factors affecting the General Fund’s revenue base and expenditures can be categorized into three general categories: (1) policy considerations, (2) economics and (3) cost structure changes. Some of more important factors are discussed below.
The raw fish tax is no longer accounted for as revenue of the General Fund. The raw fish tax funds have been designated for harbor capital improvements. The total loss of revenues to the General Fund as a result of this policy since its inception is $2,032,000.
The formula for the Borough payment for library services was changed from being based on assessed property values to one that is based on population. This policy reduced the annual payment by about $45,500. The total loss of revenues to the General Fund as result of this policy since its inception is $273,500.
The boat tax was abolished. The total loss of revenues to the General Fund as result of this policy since its inception is $30,000.
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Debt service has increased due to the issuance of bonds to finance the construction of the City’s new library and new fire station. This will eventually add about $850,000 to the expenditures of the General Fund. For now a portion of this cost is being absorbed by the funds remaining from the bond proceeds.
The cost of personnel is rising because of cost of living adjustments, increased health insurance and workers compensation premiums and two significant revisions to the City’s compensation plan. Eighty percent of the general government workforce is paid from the General Fund. The cost of personnel accounts for 77 percent of the General Fund’s total annual operating budget.
For the past three years, the General Fund employee vacancy rate has been declining. In 2011, the vacancy rate was 4.68 percent. In 2013, the vacancy rate has been averaging 1.29 percent. As a result, operating costs have been increasing. The average cost of one position including benefits is $106,440.
Inflation. Despite federal government statistics to the contrary, the cost of doing business is rising.
The local economy is still recovering and remains fragile. A weak economy hinders the City’s ability to raise fees for municipal services.
The $200,000 supplemental state revenue sharing payment has been discontinued.
Grant awards are declining as the federal and state governments address their own budgetary constraints. This places the burden back on the local government to fund programs that were previously grant supported. The City’s General Fund has relied on public safety grants to fund programs for the fire and police departments.
Sales tax revenues volatility can cause temporary revenue shortfalls. During the 2009 – 2010 economic recession, total sales tax revenues declined by $1.95 million. The General Fund’s share was $557,000.
There are limited opportunities for one‐time transfers to the General Fund to balance its budget. In 2012, $456,496 was transferred from the Special Assessment Guarantee Fund. In 2013, an extra $408,300 was transferred from the Public Works Sales Tax Fund. There are no more funds in the Special Assessment Guarantee Fund and the funds in the Public Works Sales Tax Fund are needed for the maintenance of the City’s infrastructure and facilities.
The 2014 Proposed Budget continues to maintain the City Council’s position for no tax or rate increases and incorporates management’s recommendations regarding the decisions that should be made by the City Council to balance the budget for the City’s General Fund. The recommendations of management are as follows:
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Reduce the General Fund’s workforce by 10.85 positions. Only one position is vacant. This action would save $920,034. Reduce supplies by $9,398. Reduce contracts and purchased services by $111,710. Reduce minor capital outlay by $3,250. Eliminate the General Fund support of the Community Grant Program. This action would save $46,749.
These recommendations would reduce the operating costs of the General Fund by $1.1 million from the first draft of the 2014 Budget. Interdepartmental revenues would also be reduced by $182,040. The net savings would be $911,924. Comparing the draft 2014 Budget with the proposed 2014 Budget, the deficit was reduced from $1.42 million to $519,689 and reserves were increased from $2,098,472 to $2,993,973. The decision to recommend reducing the General Fund’s workforce was not an easy one but it was obvious that the significant reductions needed to balance the General Fund’s budget could not be achieved by further reducing supplies and contractual and purchased services. To have taken this approach would have left City employees without the resources and tools needed to perform their duties.
The factors discussed above have been raised in previous budget transmittal letters, but have yet to be fully addressed by the City Council. In absence of taking action at this time, the draft General Government spending plan only provides twelve months before more painful measures may have to be considered.
The purpose of this review is to increase the understanding of why expenditures of the General Fund are increasing and drive home the point that with no growth in its revenue base, the City’s General Fund could exhaust its reserves as early as 2016. Staff expects that the City will continue past practices of not spending all of its appropriations. Historically, budgets adopted for the General Fund that have deficits that fall between $600,000 and $800,000 generally end the year with either a small surplus or a small deficit. The graph shows the actual surpluses and deficits realized by the General Fund for the past ten years.
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General Fund Surplus (Deficit)
$600,000
$400,000
$200,000
$-
$(200,000)
$(400,000)
$(600,000)
$(800,000)
$(1,000,000)
$(1,200,000) 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Series2 (208,529) (51,127) (78,154) 62,593 (261,377) (258,493) (420,933) 452,039 193,958 (1,010,02
Based on revenue estimates prepared by Finance and expenditure estimates prepared by City departments, a deficit of $173,000 has been projected for the General Fund in 2013.
Management continues to recommend that the City’s General Fund retain at least $3 million in reserves. This amounts to approximately 15.6 percent of total expenses of the general fund, including operating transfers out. This is short of the 25 percent recommended by the fund balance policy adopted by the Council in 2013. The City’s fund balance policy is being driven by the seasonal and cyclical nature of Ketchikan’s economy, the community’s isolation and the City’s dependence on sales tax to fund a substantial portion of the General Fund’s activities and programs. Although the community has been working hard to diversify the local economy, there remains a heavy reliance of tourism to spur economic growth. As was demonstrated in 2009 and 2010, economic cycles can have a negative impact on tourism and consumer spending. During this period sales tax revenues declined by 8.1 percent or $838,919 in 2009, and further declined by another $273,760 in 2010, for a total of $1,112,679. The cumulative impact to the General Fund was $557,600 over the two year period.
The 2014 Budget, if adopted by the City Council as presented, would maintain a reserve balance of no less than 15.6%, or $2,993,973.
CAPITAL IMPROVEMENT PROGRAM
The proposed 2014 ‐ 2018 Capital Improvement Program (CIP) was developed to address the long‐ term capital needs of the community and ensure the proper maintenance of the City’s infrastructure. The estimated cost of the CIP for the five‐year period ending December 31, 2018 is $154.2million. The first year of the CIP, also known as the Capital Budget, has been incorporated into the 2014 General Government Operating and Capital Budget. The cost of the 2014 Capital
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Budget is $93.3 million. For detailed information regarding specific projects, please refer to the CIP, which contains cost estimates and narratives for each project.
DEBT MANAGEMENT
In 2014, the City will have outstanding eight general obligation bond issues totaling $58,206,414 and two revenue bond issues totaling $33,813,728. The table below summarizes the City’s six outstanding bond issues. Debt Service Balance Final 2013 2013 2014 Issue Jan 1, 2014 Maturity Type Budget Estimate Budget 1994 Port $0 2013 GO $ 284,850 $ 284,850 $ ‐ 2006 Port 33,505,000 2035 Revenue 2,577,675 2,577,675 2,576,225 1997 Hospital 2,990,000 2017 GO 842,500 842,500 839,500 Wastewater 481011 844,530 2032 GO 52,447 52,447 52,447 Wastewater 481071 308,858 2033 GO 36,800 25,253 Wastewater 481072 318,026 2033 GO ‐ 25,072 Wastewater 481111 308,728 2033 Revenue ‐ 17,015 2010 Fire Station 6,395,000 2030 GO 635,813 635,813 634,963 2012 Library 4,350,000 2031 GO 359,544 359,544 361,044 2014 Hospital 43,000,000 (1) 2043 GO 752,500 Total $92,020,142 4,789,629 4,752,829 5,284,019 (1) 2014 Hospital Bonds will be issued in July 2014.
All of the bonds have been issued, or will be issued, through the Alaska Municipal Bond Bank with the exception of the ADEC Wastewater Bonds. The Wastewater Bonds were issued through the Alaska Department of Environmental Conservation’s Clean Water Loan Fund. The $43 general obligation bond will be issued in July 2014. Bonds issued through the Bond Bank permit the City to take advantage of the Bond Bank’s AAA credit rating and lower issuance costs. The ADEC loans are subsidized by the federal government, resulting in an interest rate of 1.5%.
Total annual debt service in the amount of $5,284,019 has been programmed in the 2014 Budget. On January 1, 2014, the total debt service required to maturity, including interest of $55,417,623, will be $147,437,765. Please see page C‐17 for schedule of the City’s debt obligations.
CONCLUSION
The proposed 2014 Budget allows for the continuation of basic local government services without unnecessarily increasing the tax burden on the citizens who ultimately pay for the services. It is a fiscally responsible spending plan that will require the use of reserves to balance the operations of the General Fund, but it does so in a manner that does not compromise the City’s financial position. The proposed budget also recognizes the importance of the City’s role in the local
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B-38 CITY OF KETCHIKAN, ALASKA 2014 ANNUAL BUDGET REVENUES AND APPROPRIATIONS SUMMARY BY FUND ALL FUNDS
Est Funds Appropriated Available Revenues Appropriations Reserves Fund Jan 1, 2014 Revenues Capital Grants Bond Proceeds Transfers In Advances Operating Capital Transfers Out Advances Dec. 31, 2014
101 General 3,513,662 18,025,495 2,934,209 19,836,879 118,000 412,191 4,106,296 Special Revenue Tax Funds 110 Hospital Sales Tax 3,974,480 2,959,500 48,700 2,063,147 4,822,133 111 Public Works Sales Tax 3,620,163 4,419,200 3,443,970 2,076,706 2,518,687 210 Transient Tax 64,994 350,010 364,000 51,004 Special Revenue Funds ‐ Revenue Generating 220 Solid Waste Services 3,443,898 3,015,150 2,929,337 508,000 3,021,711 240 Small Boat Harbor 834,212 1,302,100 1,164,415 330,000 641,897 250 Bayview Cemetery O & M 65,922 5,020 5,000 65,942 251 Bayview Development 24,279 10,000 24,000 10,279 252 Cemetery Endowment 13,538 1,500 15,038 Special Revenue Funds ‐ Other 112 Shoreline 136,558 40 6,374 130,224 117 Community Grant Fund 240 179,000 179,000 358,000 240 118 Economic & Parking Development 348,421 100 312,500 171,000 490,021 280 US Marshall Property Seizure 270 270 290 Federal and State Grant 989,264 989,264 Debt Service Funds 410 GO Bond Debt Service 146,233 2,441,774 2,588,007 Capital Project Funds 310 Major Capital Improvements 74,116 22,000,000 22,000,000 74,116 320 Harbor Construction Fund 240,409 450,000 2,500,000 2,500,000 5,190,615 312,500 187,294 330 Community Facilities Development 2,798,420 30,000 488,730 2,339,690 340 Hospital Construction Fund 15,000,000 43,000,000 58,000,000 Enterprise and Internal Service Funds 505 Wastewater Services 1,406,856 2,514,033 2,323,629 1,499,800 97,460 510 Ketchikan Port Fund 3,752,304 11,222,000 2,600,000 7,659,978 3,100,105 660,835 6,153,386 511 Port Repair & Replacement Fund 3,137,592 2,200 522,000 3,661,792 610 Self‐Insurance Fund 518,305 1,494,300 1,469,600 543,005
Total 27,968,639 46,125,881 43,089,264 45,500,000 6,076,983 312,500 38,549,545 95,203,754 6,076,983 312,500 28,930,485
C-1 CITY OF KETCHIKAN, ALASKA 2014 ANNUAL BUDGET COMPARATIVE SCHEDULE OF RESERVES‐All FUNDS 2008 ‐ 2014
Actual 2013 Budget Fund 2008 2009 2010 2011 2012 Budget Estimate 2014
101 General 4,436,748 4,046,686 4,189,709 4,635,284 3,686,537 2,945,904 3,513,662 4,106,296 Special Revenue Funds ‐ Tax ‐ ‐ 110 Hospital Sales Tax 1,752,976 2,398,058 3,042,484 3,089,521 2,997,529 3,800,083 3,974,480 4,822,133 111 Public Works Sales Tax 6,881,208 4,984,135 5,204,280 5,919,783 5,390,724 3,386,302 3,620,163 2,518,687 210 Transient Tax 510,268 256,344 62,151 80,242 78,984 52,262 64,994 51,004 Special Revenue Funds ‐ Revenue Generating 135 Gateway Center for Human Services 65,960 103,166 220 Solid Waste Services 3,612,240 3,563,159 3,496,754 3,521,514 3,486,202 3,030,712 3,443,898 3,021,711 240 Boat Harbor 367,302 500,120 811,151 781,135 712,162 595,391 834,212 641,897 250 Bayview Cemetery O & M 63,429 64,929 65,189 67,023 65,902 69,063 65,922 65,942 251 Bayview Development 154,281 13,182 35,867 50,453 46,279 18,463 24,279 10,279 252 Cemetery Endowment 9,624 7,561 9,746 12,038 13,382 15,838 13,538 15,038 Special Revenue Funds ‐ Other ‐ ‐ 112 Shoreline 163,351 161,122 155,459 149,244 142,892 131,576 136,558 130,224 117 Community Grant 240 240 240 118 Economic and Parking Development 80,505 925,441 929,603 1,590,382 2,004,421 267,981 348,421 490,021 230 Special Assessment Guarantee 445,484 453,855 455,846 406,343 ‐ 280 US Marshall Property Seizure 96,692 146,295 106,870 25,267 5,270 277 270 270 290 Federal State and Grant ‐ ‐ ‐ ‐ Debt Service Funds 410 GO Bond Debt Service ‐ ‐ Capital Improvement Funds 310 Major Capital Improvements 1,593,455 1,990,928 187,214 74,919 74,116 74,094 74,116 74,116 320 Harbor Construction 594,792 541,736 511,324 749,587 643,554 1,266,245 240,409 187,294 330 Community Facilities Development 2,575,104 3,068,130 2,317,682 2,118,028 4,590,840 1,634,798 2,798,420 2,339,690 340 Hospital Construction ‐ ‐ Enterprise and Internal Service Funds 505 Wastewater 2,182,896 2,349,822 2,290,013 2,250,114 1,324,048 672,084 1,406,856 97,460 510 Port 3,705,079 3,052,325 3,044,592 3,170,207 4,170,785 3,159,592 3,752,304 6,153,386 511 Port Repair & Replacement 565,604 1,051,171 1,566,728 2,088,610 2,613,392 3,137,010 3,137,592 3,661,792 610 Self Insurance 728,601 761,197 1,071,438 1,077,161 1,117,605 277,161 518,305 543,005
Total All Funds 30,585,599 30,439,362 29,554,100 31,856,855 33,164,864 24,534,836 27,968,639 28,930,485
C-2 CITY OF KETCHIKAN, ALASKA 2014 ANNUAL BUDGET REVENUES AND APPROPRIATIONS SUMMARY BY DEPARTMENT ALL FUNDS
Economic & Bayview US Marshal Federal & Hospital Public Works Shoreline Community Parking Transient Solid Waste Ketchikan Cemetery Cemetery Cemetery Property State General Sales Tax Sales Tax Area Grant Development Sales Tax Services Boat Harbor O & M Development Endowment Seizure Grant Beginning Reserves, January 1 3,513,662 3,974,480 3,620,163 136,558 240 348,421 64,994 3,443,898 834,212 65,922 24,279 13,538 270
Revenues Taxes 10,288,628 2,958,500 4,417,500 350,000 Payments in Lieu of Tax 1,195,000 Licenses and Permits 75,600 Intergovermental 678,550 24,000 989,264 Charges for Services 2,107,800 2,973,000 1,272,000 5,000 10,000 1,500 Fines and Forfeitures 151,500 6,000 Other Revenues 90,417 1,000 1,700 40 179,000 100 10 100 20 Bond Proceeds Interfund Advances 312,500 Interdepartmental Charges 3,438,000 42,150 Total Revenues 18,025,495 2,959,500 4,419,200 40 179,000 312,600 350,010 3,015,150 1,302,100 5,020 10,000 1,500 989,264
Transfers In 2,934,209 179,000
Funds Available 24,473,366 6,933,980 8,039,363 136,598 358,240 661,021 415,004 6,459,048 2,136,312 70,942 34,279 15,038 270 989,264
Expenditures Mayor Council 176,940 358,000 Law 384,062 Clerk 249,566 Manager 731,515 Finance 1,853,844 20,000 Information Technology 1,131,623 Fire 3,235,110 550,000 Police 4,988,282 397,374 Library 1,331,852 Museum 886,787 52,000 Civic Center 435,989 219,750 Tourism & Economic Development 171,000 Public Health Center 15,000 48,700 989,264 Public Works‐Engineering 1,710,554 200,000 Public Works‐Streets 1,782,125 1,601,673 Public Works‐Solid Waste 3,437,337 Public Works‐Cemetery 86,000 24,000 Public Works‐Garage 526,055 58,000 Public Works‐Wastewater Public Works‐Building Maintenance 429,575 345,173 Small Boat Harbors 1,494,415 Port Risk Management Debt Service Transfers 412,191 2,063,147 2,076,706 6,374 364,000 5,000 Advances Total Expenditures 20,367,070 2,111,847 5,520,676 6,374 358,000 171,000 364,000 3,437,337 1,494,415 5,000 24,000 989,264
Ending Reserves, December 31 4,106,296 4,822,133 2,518,687 130,224 240 490,021 51,004 3,021,711 641,897 65,942 10,279 15,038 270
C-3 Page 1 of 2 CITY OF KETCHIKAN, ALAS 2014 ANNUAL BUDGET REVENUES AND APPROPRIIATIONS SUMMARY BY DEPARTMENT ALL FUNDS
General Port Major Community Obligation Repair Capital Harbor Facilities Hospital Debt Wastewater Ketchikan and Self Improvements Construction Development Construction Service Services Port Replacement Insurance Total Beginning Reserves, January 1 74,116 240,409 2,798,420 1,406,856 3,752,304 3,137,592 518,305 27,968,639
Revenues Taxes 18,014,628 Payments in Lieu of Tax 1,195,000 Licenses and Permits 75,600 Intergovermental 22,000,000 2,950,000 15,000,000 146,233 4,700,000 46,488,047 Charges for Services 2,514,033 8,994,000 17,877,333 Fines and Forfeitures 157,500 Other Revenues 30,000 128,000 2,200 24,700 457,287 Bond Proceeds 2,500,000 43,000,000 45,500,000 Interfund Advances 312,500 Interdepartmental Charges 1,469,600 4,949,750 Total Revenues 22,000,000 5,450,000 30,000 58,000,000 146,233 2,514,033 13,822,000 2,200 1,494,300 135,027,645
Transfers In 2,441,774 522,000 6,076,983
Funds Available 22,074,116 5,690,409 2,828,420 58,000,000 2,588,007 3,920,889 17,574,304 3,661,792 2,012,605 169,073,267
Expenditures Mayor Council 534,940 Law 384,062 Clerk 249,566 Manager 731,515 Finance 1,873,844 Information Technology 1,131,623 Fire 3,785,110 Police 5,385,656 Library 1,331,852 Museum 938,787 Civic Center 655,739 Tourism & Economic Development 171,000 Public Health Center 58,000,000 59,052,964 Public Works‐Engineering 1,910,554 Public Works‐Streets 22,000,000 25,383,798 Public Works‐Solid Waste 3,437,337 Public Works‐Cemetery 110,000 Public Works‐Garage 584,055 Public Works‐Wastewater 3,823,429 3,823,429 Public Works‐Building Maintenance 774,748 Small Boat Harbors 5,190,615 6,685,030 Port 11,282,083 11,282,083 Risk Management 1,469,600 1,469,600 Debt Service 2,588,007 2,588,007 Transfers 488,730 138,835 5,554,983 Advances 312,500 312,500 Total Expenditures 22,000,000 5,503,115 488,730 58,000,000 2,588,007 3,823,429 11,420,918 1,469,600 140,142,782
Ending Reserves, December 31 74,116 187,294 2,339,690 97,460 6,153,386 3,661,792 543,005 28,930,485
C-4 Page 2 of 2 CITY OF KETCHIKAN, ALASKA 2014 ANNUAL BUDGET REVENUES AND APPROPRIATIONS SUMMARY BY MAJOR EXPENDITURE CATEGORIES ALL FUNDS
Economic & Bayview Hospital Public Works Shoreline Community Parking Transient Solid Waste Ketchikan Cemetery Cemetery Cemetery General Sales Tax Sales Tax Area Grant Development Sales Tax Services Boat Harbor O & M Development Endowment Beginning Reserves, January 1 3,513,662 3,974,480 3,620,163 136,558 240 348,421 64,994 3,443,898 834,212 65,922 24,279 13,538
Revenues Taxes 10,288,628 2,958,500 4,417,500 350,000 Payments in Lieu of Tax 1,195,000 Licenses and Permits 75,600 Intergovermental 678,550 24,000 Charges for Services 2,107,800 2,973,000 1,272,000 5,000 10,000 1,500 Fines and Forfeitures 151,500 6,000 Other Revenues 90,417 1,000 1,700 40 179,000 100 10 100 20 Bond Proceeds Interfund Advances 312,500 Interdepartmental Charges 3,438,000 42,150 Total Revenues 18,025,495 2,959,500 4,419,200 40 179,000 312,600 350,010 3,015,150 1,302,100 5,020 10,000 1,500
Transfers In Transfers From Other Funds 2,934,209 179,000 Total Transfers In 2,934,209 179,000
Funds Available 24,473,366 6,933,980 8,039,363 136,598 358,240 661,021 415,004 6,459,048 2,136,312 70,942 34,279 15,038
Expenditures Personnel Services 15,641,412 1,125,187 570,525 Supplies 1,418,766 15,000 318,830 72,240 Contract & Purchase Services 2,302,298 25,000 358,000 171,000 987,450 274,600 Capital Outlay ‐ Minor 171,600 29,500 19,000 Operating Grants ‐ (Police & Fire) 91,750 Interdepartmental Charges 211,053 8,700 468,370 228,050 Debt Service Risk Management Payment In Lieu of Taxes Total Operating Expenditures 19,836,879 48,700 358,000 171,000 2,929,337 1,164,415
Capital Outlay ‐ Major 118,000 3,443,970 508,000 330,000 24,000 Transfers Out 412,191 2,063,147 2,076,706 6,374 364,000 5,000 Advances to Other Funds Total Expenditures 20,367,070 2,111,847 5,520,676 6,374 358,000 171,000 364,000 3,437,337 1,494,415 5,000 24,000
Ending Reserves, December 31 4,106,296 4,822,133 2,518,687 130,224 240 490,021 51,004 3,021,711 641,897 65,942 10,279 15,038
C-5 Page 1 of 2 CITY OF KETCHIKAN, ALASKA 2014 ANNUAL BUDGET REVENUES AND APPROPRIATIOONS SUMMARY BY MAJOR EXPENDITURE CATEGORIES ALL FUNDS
General Port US Marshal Federal & Major Community Obligation Repair Property State Capital Harbor Facilities Hospital Debt Wastewater Ketchikan and Self Seizure Grant Improvements Construction Development Construction Service Services Port Replacement Insurance Total Beginning Reserves, January 1 270 74,116 240,409 2,798,420 1,406,856 3,752,304 3,137,592 518,305 27,968,639
Revenues Taxes 18,014,628 Payments in Lieu of Tax 1,195,000 Licenses and Permits 75,600 Intergovermental 989,264 22,000,000 2,950,000 15,000,000 146,233 4,700,000 46,488,047 Charges for Services 2,514,033 8,994,000 17,877,333 Fines and Forfeitures 157,500 Other Revenues 30,000 128,000 2,200 24,700 457,287 Bond Proceeds 2,500,000 43,000,000 45,500,000 Interfund Advances 312,500 Interdepartmental Charges 1,469,600 4,949,750 Total Revenues 989,264 22,000,000 5,450,000 30,000 58,000,000 146,233 2,514,033 13,822,000 2,200 1,494,300 135,027,645
Transfers In Transfers From Other Funds 2,441,774 522,000 6,076,983 Total Transfers In 2,441,774 522,000 6,076,983
Funds Available 270 989,264 22,074,116 5,690,409 2,828,420 58,000,000 2,588,007 3,920,889 17,574,304 3,661,792 2,012,605 169,073,267
Expenditures Personnel Services 824,283 1,072,998 19,234,405 Supplies 372,500 69,595 2,266,931 Contract & Purchase Services 319,500 3,026,790 7,464,638 Capital Outlay ‐ Minor 53,500 8,500 282,100 Operating Grants ‐ (Police & Fire) 91,750 Interdepartmental Charges 554,060 420,870 1,891,103 Debt Service 2,588,007 119,786 2,576,225 5,284,018 Risk Management 1,469,600 1,469,600 Payment In Lieu of Taxes 80,000 485,000 565,000 Total Operating Expenditures 2,588,007 2,323,629 7,659,978 1,469,600 38,549,545
Capital Outlay ‐ Major 989,264 22,000,000 5,190,615 58,000,000 1,499,800 3,100,105 95,203,754 Transfers Out 312,500 488,730 660,835 6,389,483 Advances to Other Funds Total Expenditures 989,264 22,000,000 5,503,115 488,730 58,000,000 2,588,007 3,823,429 11,420,918 1,469,600 140,142,782
Ending Reserves, December 31 270 74,116 187,294 2,339,690 97,460 6,153,386 3,661,792 543,005 28,930,485
C-6 Page 2 of 2 CITY OF KETCHIKAN, ALASKA 2014 ANNUAL BUDGET COMPARATIVE SCHEDULE OF APPROPRIATIONS BY DEPARTMENT 2010 ‐ 2014
2013 ADOPTED AMENDED 2014 2013 ADOPTED‐2014 2010 2011 2012 BUDGET BUDGET ESTIMATES BUDGET % INCR(DECR) Operating Expenditures Mayor & Council 538,548 272,158 633,825 559,250 559,250 559,250 534,940 ‐4.35% City Law 344,013 396,658 316,309 387,239 387,239 383,425 376,062 ‐2.89% City Clerk 219,890 234,607 244,530 242,632 242,632 238,770 248,566 2.45% City Manager 611,267 639,602 622,722 653,881 713,881 702,731 716,115 9.52% Finance 1,548,911 1,565,487 1,739,819 1,795,269 1,815,303 1,753,769 1,845,844 2.82% Information Technology 925,381 975,868 1,011,897 1,004,549 997,549 979,100 1,018,823 1.42% Fire 3,107,103 2,818,214 2,921,866 3,084,825 3,300,514 3,150,943 3,228,610 4.66% Police 3,998,987 4,394,389 4,663,796 4,788,278 4,788,278 4,511,980 4,948,782 3.35% Library 1,188,401 1,260,446 1,258,573 1,337,478 1,363,780 1,316,559 1,319,952 ‐1.31% Museum 755,773 754,662 773,386 899,899 899,124 850,178 882,287 ‐1.96% Civic Center 346,435 345,166 353,112 404,704 422,404 420,128 424,589 4.91% Tourism & Economic Development 180,000 180,945 171,000 171,000 171,000 171,000 171,000 0.00% Public Health 567,762 637,437 328,045 161,800 186,800 86,800 62,200 ‐61.56% PW‐Engineering & Bldg Inspection 1,122,075 1,273,451 1,655,397 1,678,327 1,678,327 1,617,050 1,691,454 0.78% PW‐Streets 1,327,048 1,483,008 1,674,698 1,760,557 1,760,557 1,710,499 1,771,125 0.60% PW‐Solid Waste 2,652,098 2,641,357 2,669,171 2,899,400 2,899,400 2,815,388 2,899,837 0.02% PW‐Cemetery 73,633 69,950 80,167 85,500 85,500 82,000 85,500 0.00% PW‐Garage & Warehouse 463,563 463,601 529,256 519,821 519,821 510,800 522,555 0.53% PW‐Wastewater 1,732,007 1,923,619 2,014,713 2,230,389 2,249,389 2,170,119 2,270,129 1.78% PW‐Building Maintenance 356,700 326,247 342,125 417,605 417,605 408,617 424,575 1.67% Small Boat Harbors 1,066,807 1,113,827 1,087,706 1,115,909 1,113,509 1,099,285 1,145,415 2.64% Port Development 7,740,482 8,199,495 9,193,006 7,779,421 7,779,961 7,774,929 7,651,478 ‐1.64% Risk Management 1,580,311 1,299,310 1,290,158 1,347,213 1,381,213 1,378,906 1,469,600 9.08% Debt Service 839,280 1,254,029 1,528,625 1,837,857 1,837,857 1,837,857 2,588,007 40.82% Total Operating 33,286,475 34,523,533 37,745,207 37,162,803 37,570,893 36,530,083 38,297,445 3.05%
C-7 Page 1 of 3 CITY OF KETCHIKAN, ALASKA 2014 ANNUAL BUDGET COMPARATIVE SCHEDULE OF APPROPRIATIONS BY DEPARTMENT 2010 ‐ 2014
2013 ADOPTED AMENDED 2014 2013 ADOPTED‐2014 2010 2011 2012 BUDGET BUDGET ESTIMATES BUDGET % INCR(DECR) Capital Expenditures Mayor & Council ‐ ‐ 7,480 ‐ ‐ ‐ ‐ 0.00% City Law ‐ 1,620 1,150 2,000 2,000 1,350 8,000 300.00% City Clerk 2,101 0 17,479 6,000 6,000 3,700 1,000 ‐83.33% City Manager 8,764 2,008 12,006 19,400 19,400 12,893 15,400 ‐20.62% Finance 42,246 395,780 27,182 45,300 44,124 21,800 28,000 ‐38.19% Information Technology 118,324 144,308 116,881 109,800 116,800 113,800 112,800 2.73% Fire 1,727,957 10,423,307 167,080 199,500 240,300 238,800 556,500 178.95% Police 55,071 233,032 620,014 223,267 489,641 198,500 436,874 95.67% Library 1,328,336 9,756,443 520,828 17,205 117,753 116,643 11,900 ‐30.83% Museum 432,401 (2,606) 59,037 14,225 80,000 49,749 56,500 297.19% Civic Center 12,307 26,555 21,617 121,200 120,900 54,650 231,150 90.72% Tourism & Economic Development ‐ ‐ ‐ ‐ ‐ ‐ ‐ 0.00% Public Health 90,301 1,516,553 3,510,077 1,866,219 1,866,219 612,236 58,990,764 3060.98% PW‐Engineering & Bldg Inspection 84,810 50,605 838,086 341,200 341,200 325,800 219,100 ‐35.79% PW‐Streets 4,673,912 1,389,134 1,574,500 2,373,650 1,969,164 1,247,398 23,612,673 894.78% PW‐Solid Waste 247,119 278,328 315,199 529,050 539,050 232,700 537,500 1.60% PW‐Cemetery 0 (17,510) 10,300 32,500 32,500 32,500 24,500 ‐24.62% PW‐Garage & Warehouse 512 4,791 4,311 66,000 66,000 17,500 61,500 ‐6.82% PW‐Wastewater 4,986,134 2,934,188 5,296,927 1,001,000 1,629,173 778,373 1,553,300 55.17% PW‐Building Maintenance 37,787 119,156 551,552 1,779,300 3,070,647 2,934,974 350,173 ‐80.32% Small Boat Harbors 1,924,979 357,532 2,034,611 10,421,372 11,270,927 5,995,312 5,539,615 ‐46.84% Port Development 1,241,257 6,513,085 8,241,826 8,869,000 10,382,408 9,888,765 3,108,605 ‐64.95% Risk Management ‐ ‐ ‐ ‐ ‐ ‐ ‐ 0.00% Debt Service ‐ ‐ ‐ ‐ ‐ ‐ ‐ 0.00% Transfers/Advances to Other Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ 0.00% Total Capital 17,014,318 34,126,309 23,948,143 28,037,188 32,404,206 22,877,443 95,455,854 240.46%
C-8 Page 2 of 3 CITY OF KETCHIKAN, ALASKA 2014 ANNUAL BUDGET COMPARATIVE SCHEDULE OF APPROPRIATIONS BY DEPARTMENT 2010 ‐ 2014
2013 ADOPTED AMENDED 2014 2013 ADOPTED‐2014 2010 2011 2012 BUDGET BUDGET ESTIMATES BUDGET % INCR(DECR) Transfers Out Transfers/Advances to Other Funds 4,266,503 4,079,889 5,142,364 11,913,484 10,919,960 10,919,960 6,389,483 ‐46.37% Total Transfers Out 4,266,503 4,079,889 5,142,364 11,913,484 10,919,960 10,919,960 6,389,483 ‐46.37%
Combined Operating, Capital and Transfers Out Mayor & Council 538,548 272,158 641,305 559,250 559,250 559,250 534,940 ‐4.35% City Law 344,013 398,278 317,459 389,239 389,239 384,775 384,062 ‐1.33% City Clerk 221,991 234,607 262,009 248,632 248,632 242,470 249,566 0.38% City Manager 620,031 641,610 634,728 673,281 733,281 715,624 731,515 8.65% Finance 1,591,157 1,961,267 1,767,001 1,840,569 1,859,427 1,775,569 1,873,844 1.81% Information Technology 1,043,705 1,120,176 1,128,778 1,114,349 1,114,349 1,092,900 1,131,623 1.55% Fire 4,835,060 13,241,521 3,088,946 3,284,325 3,540,814 3,389,743 3,785,110 15.25% Police 4,054,058 4,627,421 5,283,810 5,011,545 5,277,919 4,710,480 5,385,656 7.46% Library 2,516,737 11,016,889 1,779,401 1,354,683 1,481,533 1,433,202 1,331,852 ‐1.69% Museum 1,188,174 752,056 832,423 914,124 979,124 899,927 938,787 2.70% Civic Center 358,742 371,721 374,729 525,904 543,304 474,778 655,739 24.69% Tourism & Economic Development 180,000 180,945 171,000 171,000 171,000 171,000 171,000 0.00% Public Health 658,063 2,153,990 3,838,122 2,028,019 2,053,019 699,036 59,052,964 2811.85% PW‐Engineering & Bldg Inspection 1,206,885 1,324,056 2,493,483 2,019,527 2,019,527 1,942,850 1,910,554 ‐5.40% PW‐Streets 6,000,960 2,872,142 3,249,198 4,134,207 3,729,721 2,957,897 25,383,798 513.99% PW‐Solid Waste 2,899,217 2,919,685 2,984,370 3,428,450 3,438,450 3,048,088 3,437,337 0.26% PW‐Cemetery 73,633 52,440 90,467 118,000 118,000 114,500 110,000 ‐6.78% PW‐Garage & Warehouse 464,075 468,392 533,567 585,821 585,821 528,300 584,055 ‐0.30% PW‐Wastewater 6,718,141 4,857,807 7,311,640 3,231,389 3,878,562 2,948,492 3,823,429 18.32% PW‐Building Maintenance 394,487 445,403 893,677 2,196,905 3,488,252 3,343,591 774,748 ‐64.73% Small Boat Harbors 2,991,786 1,471,359 3,122,317 11,537,281 12,384,436 7,094,597 6,685,030 ‐42.06% Port Development 8,981,739 14,712,580 17,434,832 16,648,421 18,162,369 17,663,694 10,760,083 ‐35.37% Risk Management 1,580,311 1,299,310 1,290,158 1,347,213 1,381,213 1,378,906 1,469,600 9.08% Debt Service 839,280 1,254,029 1,528,625 1,837,857 1,837,857 1,837,857 2,588,007 40.82% Transfers/Advances to Other Funds 4,266,503 4,079,889 5,142,364 11,913,484 10,919,960 10,919,960 6,389,483 ‐46.37% Total Expenditures 54,567,296 72,729,731 66,194,409 77,113,475 80,895,059 70,327,486 140,142,782 81.74%
C-9 Page 3 of 3 CITY OF KETCHIKAN, ALASKA 2014 ANNUAL BUDGET COMPARATIVE SCHEDULE OF REVENUES‐ALL FUNDS 2010‐2014
2013 ADOPTED AMENDED 2014 2013 ADOPTED‐2014 Revenues 2010 2011 2012 BUDGET BUDGET ESTIMATES BUDGET % INCR(DECR)
Revenues Taxes Real Property 4,244,885 4,289,607 4,387,035 4,771,415 4,771,415 4,940,973 4,935,973 3.45% Business ‐ Personal 300,896 284,316 263,309 309,820 309,820 403,655 403,655 30.29% Sales 9,217,764 9,965,173 10,131,204 10,307,500 10,307,500 10,307,500 12,236,500 18.71% Transient 385,286 378,096 362,739 350,000 350,000 350,000 350,000 Other 183,691 200,823 157,180 143,500 143,500 113,500 88,500 ‐38.33% Payments in Lieu of Tax 1,033,546 1,107,064 1,107,332 1,195,000 1,195,000 1,195,000 1,195,000 Licenses and Permits 119,522 193,890 80,668 76,000 76,000 75,600 75,600 ‐0.53% Intergovermental 8,737,329 21,403,828 17,089,577 19,713,839 21,446,530 17,078,510 46,488,047 135.81% Charges for Services General Fund Services 1,947,618 2,042,081 2,032,847 2,073,500 2,073,500 2,158,455 2,107,800 1.65% Solid Waste 2,816,287 2,940,491 2,948,507 2,987,000 2,987,000 2,967,000 2,973,000 ‐0.47% Wastewater 2,010,732 2,119,155 2,225,208 2,393,300 2,393,300 2,389,300 2,514,033 5.04% Small Boat Harbor 1,116,361 1,159,273 1,250,291 1,169,000 1,169,000 1,227,000 1,272,000 8.81% Port 8,000,492 7,986,404 8,592,255 9,202,000 9,202,000 9,272,630 8,994,000 ‐2.26% Other 29,840 23,428 11,031 20,000 20,000 16,500 16,500 ‐17.50% Fines and Forfeitures 136,681 159,574 167,553 169,250 169,250 170,635 157,500 ‐6.94% Other Revenues 372,250 195,650 319,737 274,590 274,590 279,890 457,287 66.53% Bond Proceeds 3,809,762 9,688,754 4,831,260 2,500,000 3,146,000 646,000 45,500,000 1720.00% Interfund Advances 840,439 1,283,762 1,250,000 1,250,000 1,250,000 312,500 ‐75.00% Interdepartmental Charges Administration 3,048,226 3,178,034 3,297,785 3,407,924 3,373,924 3,330,284 3,480,150 2.12% Insurance 1,564,391 1,299,310 1,290,158 1,347,213 1,381,213 1,378,906 1,469,600 9.08% Total Revenues 49,075,559 69,455,390 61,829,438 63,660,851 66,039,542 59,551,338 135,027,645 112.10%
C-10 CITY OF KETCHIKAN, ALASKA 2014 ANNUAL BUDGET COMPARATIVE SCHEDULE OF REVENUES ‐ CHARGES FOR SERVICES ‐ ALL FUNDS 2010‐2014
2013 ADOPTED AMENDED 2014 2013 ADOPTED/2014 2010 2011 2012 BUDGET BUDGET ESTIMATES BUDGET % INCR(DECR)
Revenues‐Charges for Services General Fund Civic Center 117,069 107,260 147,555 141,000 141,000 147,500 147,500 4.61% Ambulance 516,049 521,621 470,682 525,000 525,000 500,000 500,000 ‐4.76% Parking Revenue 80,810 88,755 85,905 92,000 92,000 90,000 90,000 ‐2.17% Fees for Service 9,322 7,369 71,967 16,000 16,000 68,000 68,000 325.00% Borough Library Service 341,273 370,849 397,825 411,100 411,100 413,900 401,000 ‐2.46% UAS Library Services 177,196 190,058 181,399 206,000 206,000 206,000 179,500 ‐12.86% Library Services to KGBSD 39,367 30,654 40,824 33,000 33,000 37,800 28,000 ‐15.15% 911 Services 413,006 415,448 400,227 415,000 415,000 400,000 400,000 ‐3.61% Museum Services & Admission Fees 216,639 189,755 168,795 165,700 165,700 212,955 202,700 22.33% Other 36,887 120,312 67,668 68,700 68,700 82,300 91,100 32.61% General Fund Total 1,947,618 2,042,081 2,032,847 2,073,500 2,073,500 2,158,455 2,107,800 1.65%
Solid Waste Recycling 109,862 132,582 75,158 100,000 100,000 85,000 85,000 ‐15.00% Fees for Services 60,747 49,405 83,529 65,000 65,000 63,000 65,000 0.00% Residential Collections 284,574 289,840 300,119 295,000 295,000 301,000 305,000 3.39% Business Collections 565,542 578,163 587,423 605,000 605,000 595,000 600,000 ‐0.83% Sanitary Landfill Charges 790,350 875,464 874,335 894,000 894,000 890,000 880,000 ‐1.57% Residential Access Fees 991,903 1,002,336 1,015,457 1,015,000 1,015,000 1,020,000 1,025,000 0.99% Other 13,309 12,701 12,486 13,000 13,000 13,000 13,000 0.00% Solid Waste Total 2,816,287 2,940,491 2,948,507 2,987,000 2,987,000 2,967,000 2,973,000 ‐0.47%
Wastewater Residential Sewer Service 1,212,873 1,269,208 1,335,639 1,439,000 1,439,000 1,440,000 1,518,997 5.56% Business Sewer Service 785,117 841,766 866,087 941,000 941,000 938,000 983,736 4.54% Other 12,742 8,181 23,482 13,300 13,300 11,300 11,300 ‐15.04% Wastewater Total 2,010,732 2,119,155 2,225,208 2,393,300 2,393,300 2,389,300 2,514,033 5.04%
C-11 Page 1 of 2 CITY OF KETCHIKAN, ALASKA 2014 ANNUAL BUDGET COMPARATIVE SCHEDULE OF REVENUES ‐ CHARGES FOR SERVICES ‐ ALL FUNDS 2010‐2014
2013 ADOPTED AMENDED 2014 2013 ADOPTED/2014 2010 2011 2012 BUDGET BUDGET ESTIMATES BUDGET % INCR(DECR)
Small Boat Harbor Electrical Service 60,227 68,957 94,795 76,000 76,000 65,000 65,000 ‐14.47% Solid Waste Fees 48,599 49,773 49,763 50,000 50,000 70,000 70,000 40.00% Reserved Moorage 618,695 623,765 635,814 635,000 635,000 651,000 696,000 9.61% Transient Moorage 312,488 336,568 396,338 330,000 330,000 360,000 360,000 9.09% Other 76,352 80,210 73,581 78,000 78,000 81,000 81,000 3.85% Small Boat Harbor Total 1,116,361 1,159,273 1,250,291 1,169,000 1,169,000 1,227,000 1,272,000 8.81%
Cemetery Burial & Endowment Fees 29,840 23,428 11,031 20,000 20,000 16,500 16,500 ‐17.50% Total 29,840 23,428 11,031 20,000 20,000 16,500 16,500 ‐17.50%
Port Electric Service 122,903 68,891 22,575 65,000 65,000 65,000 65,000 0.00% Additional Docking Fees 695,044 692,902 732,254 790,000 790,000 797,000 755,000 ‐4.43% Wharfage 5,725,215 5,786,811 6,183,922 6,714,000 6,714,000 6,710,000 6,510,000 ‐3.04% Water 171,986 165,640 195,760 170,000 170,000 220,000 200,000 17.65% Parking Revenue 60,865 60,630 61,540 61,000 61,000 61,000 61,000 0.00% Rental Income 197,953 189,055 385,918 245,000 245,000 350,000 350,000 42.86% Transient Docking Fees 1,025,501 1,006,703 1,008,988 1,154,000 1,154,000 1,060,000 1,050,000 ‐9.01% Other 1,025 15,772 1,298 3,000 3,000 9,630 3,000 0.00% Port Total 8,000,492 7,986,404 8,592,255 9,202,000 9,202,000 9,272,630 8,994,000 ‐2.26%
Total Charges for Services 15,921,330 16,270,832 17,060,139 17,844,800 17,844,800 18,030,885 17,877,333 0.18%
C-12 Page 2 of 2 CITY OF KETCHIKAN, ALASKA 2014 ANNUAL BUDGET COMPARATIVE SCHEDULE OF EMPLOYEES 2010 ‐2014
2010 2011 2012 2013 2014 2013 Adopted/2014 Department/Division Actual Actual Actual Adopted Amended Estimate Budget Incr(Decr) %
1110 Mayor and Council 8.00 8.00 8.00 8.00 8.00 8.00 8.00 ‐ 0.00% 1120 Law 2.00 1.00 1.00 1.00 1.00 1.00 1.00 ‐ 0.00% 1130 Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 ‐ 0.00% 1140 City Manager 4.50 4.50 4.50 4.50 4.50 4.50 4.50 ‐ 0.00% 1150 Finance 16.00 16.00 16.00 16.00 16.00 16.00 16.00 ‐ 0.00% 1160 Information Technology 7.00 7.00 7.00 7.00 7.00 7.00 7.00 ‐ 0.00% 1210 Fire 20.00 19.00 19.00 19.00 19.00 19.00 19.00 ‐ 0.00% 1220 Police 36.30 36.30 36.30 36.30 36.30 36.30 36.30 ‐ 0.00% 1410 Library 11.83 11.83 12.31 12.31 12.31 12.31 12.31 ‐ 0.00% 1420 Museum 7.45 7.20 7.20 7.20 7.20 7.20 7.20 ‐ 0.00% 1430 Civic Center 3.00 3.00 3.00 3.00 3.00 3.00 3.00 ‐ 0.00% 1510 Engineering 11.00 11.50 13.00 12.00 12.00 12.00 12.00 ‐ 0.00% 1530 Streets 13.00 13.00 13.00 13.00 13.00 13.00 13.00 ‐ 0.00% 1540 Garage and Warehouse 4.00 4.00 4.00 4.00 4.00 4.00 4.00 ‐ 0.00% 1550 Building Maintenance 2.00 2.00 2.00 2.00 2.00 2.00 2.00 ‐ 0.00% 1560 Solid Waste 11.00 11.00 11.00 11.00 11.00 11.00 11.00 ‐ 0.00% 3000 Wastewater 8.00 8.00 8.00 8.00 8.00 8.00 8.00 ‐ 0.00% 1710 Harbor 4.80 5.40 5.40 5.40 5.40 5.40 5.20 (0.20) ‐3.70% 4000 Port Development 4.20 4.60 4.60 4.60 4.60 4.60 4.80 0.20 4.35%
TOTAL 176.08 175.33 177.31 176.31 176.31 176.31 176.31 ‐ 0.00%
C-13 CITY OF KETCHIKAN, ALASKA 2014 OPERATING AND CAPITAL BUDGET SCHEDULE OF ASSESSED VALUATION AND PROPERTY TAX REVENUES 1994 ‐ 2014
Total Assessed Millage Property Year Valuation Rate Tax Revenue
1994 428,992,800 7.5 3,217,446 1995 462,507,200 7.0 3,237,550 1996 504,116,300 7.0 3,332,000 1997 508,823,000 6.7 3,377,579 1998 520,858,000 6.4 3,333,491 1999 528,989,700 6.4 3,385,534 2000 535,803,200 6.4 3,429,140 2001 607,216,600 6.4 3,886,185 2002 596,304,300 6.4 3,816,348 2003 589,537,900 6.4 3,773,043 2004 583,361,200 6.4 3,733,512 2005 594,968,200 6.4 3,807,796 2006 633,321,300 6.4 4,053,256 2007 697,332,200 6.1 4,253,726 2008 768,741,400 6.1 4,689,323 2009 798,108,100 6.1 4,868,459 2010 800,956,600 6.1 4,885,836 2011 801,175,000 6.2 4,967,286 2012 808,516,900 6.2 5,012,801 2013 857,407,200 * 6.7 5,744,628 2014 857,407,200 * 6.7 5,744,628
*Estimated
C-14 CITY OF KETCHIKAN, ALASKA 2014 OPERATING AND CAPITAL BUDGET SCHEDULE OF SALES TAX REVENUES 1994 ‐ 2014
Hospital Public Works Total Sales General Sales Tax Sales Tax Year Tax Revenues Fund Fund Fund
1994 5,884,868 1,681,391 1,681,391 2,522,086 1995 6,108,738 1,734,071 1,749,876 2,624,791 1996 6,490,829 1,843,912 1,858,767 2,788,150 1997 6,436,017 1,838,862 1,838,862 2,758,293 1998 6,561,037 1,874,582 1,874,582 2,811,873 1999 6,748,899 1,928,257 1,928,257 2,892,385 2000 6,862,729 1,960,767 1,960,767 2,941,195 2001 7,392,507 2,112,145 2,112,145 3,168,217 2002 7,311,908 2,089,116 2,089,117 3,133,675 2003 7,870,467 2,248,705 2,248,705 3,373,057 2004 8,510,327 2,431,522 2,431,522 3,647,283 2005 9,066,564 2,590,447 2,590,447 3,885,670 2006 9,084,670 2,595,620 2,595,620 3,893,430 2007 9,581,723 2,737,635 2,737,635 4,106,453 2008 10,330,443 2,951,555 2,951,555 4,427,333 2009 9,491,524 2,711,864 2,711,864 4,067,796 2010 9,217,764 2,633,647 2,633,647 3,950,470 2011 9,965,173 2,847,192 2,847,192 4,270,789 2012 10,131,203 2,894,745 2,894,745 4,341,713 2013 (1) 10,307,500 2,945,000 2,945,000 4,417,500 2014 (1) 12,236,500 4,874,000 2,945,000 4,417,500
(1) Estimated
C-15 CITY OF KETCHIKAN, ALASKA 2014 ANNUAL BUDGET SCHEDULE OF SHARED STATE REVENUES 1994 ‐ 2014
Shared Other Liquor Total State Safe Revenue Raw Fisheries State License Year Revenues Communities Sharing Fish Tax Business Tax Assistance Refunds
1993 1,385,462 691,436 341,863 308,963 43,200 1994 1,010,086 650,398 288,161 209,225 4,988 66,539 1995 894,136 565,950 282,373 323,163 6,238 39,575 1996 829,082 531,032 246,170 317,661 6,605 45,275 1997 949,606 675,976 229,661 238,795 5,769 38,200 1998 702,601 424,365 214,953 270,987 18,383 44,900 1999 728,826 280,002 128,730 282,794 12,505 37,300 2000 763,802 247,457 115,363 328,763 27,319 44,900 2001 693,057 263,327 117,976 253,049 24,005 34,700 2002 698,659 257,770 107,428 276,572 11,389 45,500 2003 375,990 128,258 53,397 141,758 20,377 32,200 2004 199,039 142,925 14,314 41,800 2005 236,122 181,411 20,911 33,800 2006 484,817 194,279 21,389 252,538 (2) 38,150 2007 721,852 234,757 20,846 434,949 (2) 31,300 2008 805,985 494,469 254,399 11,617 45,500 2009 749,798 479,015 218,560 20,473 31,750 2010 1,036,432 472,287 277,158 11,457 225,630 (3) 49,900 2011 1,137,762 661,607 424,942 23,288 27,925 2012 1,197,552 698,801 425,507 27,744 45,500 2013 (1) 1,008,891 490,456 454,435 24,000 40,000 2014 (1) 1,004,000 500,000 450,000 24,000 30,000
(1) Estimated (2) Municipal Energy Assistance (3) State Stimulus Funds
C-16 CITY OF KETCHIKAN, ALASKA 2014 ANNUAL BUDGET SCHEDULE OF ANNUAL DEBT SERVICE TO MATURITY
General Obligation Bonds Revenue Bonds ADEC 481011 ADEC 481071 ADEC 481072
Wastewater Wastewater Wastewater ADEC 481111 1997 Tongass Ave Tongass Ave Tongass Ave 2011 2012 2014 Wastewater 2006 Year Hospital Phase I Phase II Phase II Fire Station Library Hospital Alaska Ave Port Total
2014 839,500 52,447 25,253 25,072 634,963 361,044 752,500 17,015 2,576,225 5,284,019 2015 845,000 52,447 17,932 18,465 632,582 360,644 1,505,000 17,982 2,576,088 6,026,140 2016 843,500 52,447 17,932 18,465 628,506 358,244 1,505,000 17,982 2,579,050 6,021,126 2017 845,250 52,447 17,932 18,465 622,799 360,644 1,505,000 17,982 2,579,875 6,020,394 2018 52,447 17,932 18,465 615,300 357,644 2,545,832 17,982 2,576,250 6,201,852 2019 52,447 17,932 18,465 611,080 357,394 2,545,832 17,982 2,579,875 6,201,007 2020 52,447 17,932 18,465 605,919 361,644 2,545,832 17,982 2,575,200 6,195,421 2021 52,447 17,932 18,465 594,788 360,143 2,545,832 17,982 2,577,500 6,185,089 2022 52,447 17,932 18,465 587,538 360,544 2,545,832 17,982 2,576,225 6,176,965 2023 52,447 17,932 18,465 578,891 358,044 2,545,832 17,982 2,576,375 6,165,968 2024 52,447 17,932 18,465 573,794 360,044 2,545,832 17,982 2,577,675 6,164,171 2025 52,447 17,932 18,465 561,919 361,294 2,545,832 17,982 2,579,850 6,155,721 2026 52,447 17,932 18,465 553,883 358,319 2,545,832 17,982 2,577,625 6,142,485 2027 52,447 17,932 18,465 542,921 359,469 2,545,832 17,982 2,576,000 6,131,048 2028 52,447 17,932 18,465 526,020 359,938 2,545,832 17,982 2,578,000 6,116,616 2029 52,447 17,932 18,465 518,494 364,700 2,545,832 17,982 2,575,750 6,111,602 2030 52,447 17,932 18,465 504,716 358,975 2,545,832 17,982 2,579,250 6,095,599 2031 52,447 17,932 18,465 362,250 2,545,832 17,982 2,578,000 5,592,908 2032 26,224 17,932 18,465 2,545,832 17,982 2,577,000 5,203,435 2033 17,932 18,465 2,545,832 17,982 2,576,000 5,176,211 2034 2,545,832 2,579,750 5,125,582 2035 2,545,832 2,577,750 5,123,582 2036 2,545,832 2,545,832 2037 2,545,832 2,545,832 2038 2,545,832 2,545,832 2039 2,545,832 2,545,832 2040 2,545,832 2,545,832 2041 2,545,832 2,545,832 2042 2,545,832 2,545,832 2043 2,545,832
Total 3,373,250 970,270 365,961 375,907 9,894,113 6,480,978 71,459,132 358,673 56,705,313 147,437,765
(1) Estimated
C-17 CITY OF KETCHIKAN 2014 Operating and Capital Budget Mayor and Council Summary
As the elected governing board, the Mayor and City Council are charged with the responsibility of working together to represent the interests of the City of Ketchikan, uniting together to facilitate the effective management, growth and sustainability of the community at large.
Mayor and City Council
KPU General City Clerk City Manager City Attorney Manager
The Mayor and City Council is comprised of one operating division and oversees the Community Grant Program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Operations 273,808 232,010 232,010 232,010 176,940 (55,070) ‐23.7% Community Grant Program 367,497 327,240 327,240 327,240 358,000 30,760 9.4% Total 641,305 559,250 559,250 559,250 534,940 (24,310) ‐4.3%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 102,347 98,930 98,930 98,930 98,530 (400) ‐0.4% Supplies 11,895 2,550 2,550 2,550 2,550 ‐ 0.0% Contract/Purchased Services 518,616 456,570 456,570 456,570 432,600 (23,970) ‐5.3% Minor Capital Outlay 7,480 ‐ ‐ ‐ ‐ ‐ 0.0% Interdepartmental Charges 967 1,200 1,200 1,200 1,260 60 5.0% Total 641,305 559,250 559,250 559,250 534,940 (24,310) ‐4.3%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund 184,883 132,869 132,869 132,869 116,827 (16,042) ‐12.1% Hospital Sales Tax Fund 69,480 46,749 46,749 46,749 51,147 4,398 9.4% Public Works Sales Tax Fund 104,220 70,122 70,122 70,122 76,706 6,584 9.4% Solid Waste Fund 10,234 8,060 8,060 8,060 6,140 (1,920) ‐23.8% Harbor Fund 5,574 4,390 4,390 4,390 3,350 (1,040) ‐23.7% Wastewater Fund 7,786 6,130 6,130 6,130 4,680 (1,450) ‐23.7% Port Fund 8,474 6,660 6,660 6,660 5,080 (1,580) ‐23.7% KPU Enterprise Fund 250,654 284,270 284,270 284,270 271,010 (13,260) ‐4.7% Total 641,305 559,250 559,250 559,250 534,940 (24,310) ‐4.3%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) % Operations 8.00 8.00 8.00 8.00 73,170 ‐ 0.0% Total 8.00 8.00 8.00 8.00 73,170 ‐ 0.0%
D-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Mayor and Council Operations 1110‐110
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 102,347 98,930 98,930 98,930 98,530 (400) ‐0.4% Supplies 11,895 2,550 2,550 2,550 2,550 ‐ 0.0% Contract/Purchased Services 151,119 129,330 129,330 129,330 74,600 (54,730) 0.0% Minor Capital Outlay 7,480 ‐ ‐ ‐ ‐ ‐ 0.0% Interdepartmental Charges 967 1,200 1,200 1,200 1,260 60 0.0%
Total Expenditures 273,808 232,010 232,010 232,010 176,940 (55,070) ‐23.7%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund 88,383 86,120 86,120 86,120 65,680 (20,440) ‐23.7% Solid Waste Fund 10,234 8,060 8,060 8,060 6,140 (1,920) ‐23.8% Wastewater Fund 7,786 6,130 6,130 6,130 4,680 (1,450) ‐23.7% Harbor Fund 5,574 4,390 4,390 4,390 3,350 (1,040) ‐23.7% Port Fund 8,474 6,660 6,660 6,660 5,080 (1,580) ‐23.7% KPU Enterprise Fund 153,357 120,650 120,650 120,650 92,010 (28,640) ‐23.7%
Total Funding 273,808 232,010 232,010 232,010 176,940 (55,070) ‐23.7%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Mayor 1.00 1.00 1.00 1.00 10,170 ‐ 0.0% Council 7.00 7.00 7.00 7.00 63,000 ‐ 0.0%
Total 8.00 8.00 8.00 8.00 73,170 ‐ 0.0%
2014 Expenditures by Type
0.7%
42.2% Personnel Services and Benefits Supplies Contract/Purchased Services Interdepartmental Charges
58.4%
1.4%
D-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Mayor and Council Operations 1110‐110
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below. • Personnel Services and Benefits decreased by $400, or by 0.4%, to reflect a more concise figure with respect to payroll taxes in 2014. • Travel‐Business (Account No. 600‐01) has been decreased by $3,000 to reflect the elimination of the annual lobbying trip to Washington, D.C. • Program Subsidies (Account No. 610‐03) has been decreased by $25,000 to reflect the change of the funding the agreement with the Small Business Development Center, which will be reflected in the Community Grant Program in 2014. • Management Consulting Services (Account No. 640‐04) has been decreased by $27,480 to reflect the termination of the Federal Lobbyist's services contract.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 79,658 73,170 73,170 73,170 73,170 ‐ 0.0% 505 00 Payroll Taxes 6,094 6,400 6,400 6,400 6,000 (400) ‐6.3% 506 00 Pension 13,542 7,900 7,900 7,900 7,900 ‐ 0.0% 507 30 Workers Compensation 263 300 300 300 300 ‐ 0.0% 509 05 Allowances‐Expense 2,790 11,160 11,160 11,160 11,160 ‐ 0.0% Personnel Services and Benefits 102,347 98,930 98,930 98,930 98,530 (400) ‐0.4%
Supplies 510 01 Office Supplies 2,490 2,500 2,500 2,500 2,500 ‐ 0.0% 520 02 Postage 50 50 50 50 ‐ 0.0% 535 08 Other Allowances 9,405 ‐ 0.0% Supplies 11,895 2,550 2,550 2,550 2,550 ‐ 0.0%
Contract/Purchased Services 600 01 Travel‐Business 6,578 12,000 10,950 10,950 9,000 (3,000) ‐25.0% 600 02 Travel‐Training 2,248 ‐ 0.0% 605 01 Ads and Public Announcements 1,250 750 750 750 750 ‐ 0.0% 610 01 Community Promotion 10,583 13,000 13,000 13,000 13,000 ‐ 100.0% 610 03 Program Subsidies 25,000 25,000 25,000 25,000 (25,000) 100.0% 615 02 Assn. Membership Dues & Fees 12,571 8,600 8,900 8,900 8,600 ‐ 0.0% 640 04 Management and Consulting Services 92,462 69,480 69,480 69,480 42,000 (27,480) ‐39.6% 650 01 Telecommunications 427 500 1,250 1,250 1,250 750 150.0% Contract/Purchased Services 151,119 129,330 129,330 129,330 74,600 (54,730) ‐42.3%
Minor Capital 725 00 Machinery and Equipment 7,480 ‐ ‐ ‐ 0.0% Minor Capital Outlay 7,480 ‐ ‐ ‐ ‐ ‐ 0.0%
Interdepartmental Charges/ Reimbursable Credits 825 01 Interdepartmental‐Insurance 967 1,200 1,200 1,200 1,260 60 5.0% Interdepartmental Charges 967 1,200 1,200 1,200 1,260 60 5.0%
Total Expenditures by Type 273,808 232,010 232,010 232,010 176,940 (55,070) ‐23.7%
D-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Mayor and Council Operations 1110‐110
NARRATIVE
500‐01 Regular Salaries and Wages: $73,170 – This account provides for the compensation paid to the Mayor and City Councilmembers for attending Council meetings. It includes compensation for the Mayor in the amount of $330 per regular meeting and $187.50 per special meeting. It also includes compensation for the Councilmembers in the amount of $300 per regular meeting and $150 per special meeting. Twelve special meetings have been budgeted.
505‐00 Payroll Taxes: $6,000 – This account provides for employer contributions to Social Security and Medicare and other similar payroll taxes.
506‐00 Pension: $7,900 – This account provides for employer contributions to retirement plans.
507‐30 Insurance ‐ Workers Compensation: $300 – This account provides for employer contributions to workers compensation.
509‐05 Allowances ‐ Expense: $11,160 – This account provides for taxable allowances for the Mayor and Councilmembers.
510‐01 Office Supplies: $2,500 – This account provides for the cost of expendable supply items used by the City Clerk’s office in support of the Mayor and Council.
520‐02 Postage: $50 – This account provides for the cost of postal related services such as postage and mailing materials.
600‐01 Travel‐Business: $9,000 – This account provides for expenditures for transportation, lodging, meals, per diems and other incidental expenses associated with the travel of the Mayor and City Councilmembers for business meetings.
605‐02 Advertising and Public Announcements: $750 – This account provides for expenditures for public services announcements and community issues.
610‐01 Community Promotion: $13,000 – This account provides for expenditures for promotion of community activities and programs.
615‐02 Assn. Membership Dues & Fees: $8,600 – This account provides for expenditures for membership in the Alaska Municipal League, Alaska Conference of Mayors, the Alaska Miners’ Association and Sister Cities International.
640‐04 Management & Consulting Services: $42,000 – This account provides for expenditures for engaging a federal and state lobbyist to represent General Government and Ketchikan Public Utilities for the 2013‐14 legislative year.
650‐01 Telecommunications: $1,250 – This account provides for expenditures for the Mayor and City Council’s monthly telephone charges, long‐distance services, line rentals and maintenance of the telephone systems.
825‐01 Interdepartmental Charges‐Insurance: $1,260 – This account provides for expenditures for risk management services.
D-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Mayor and Council Community Grant Program 1110‐150
The Community Grant Program was established to provide financial support to community based non‐profit humanitarian agencies. The level of funding has traditionally been determined annually and is based on a percentage of the City’s annual sales tax revenues. For the year 2014, the City Council determined that funding would be budgeted at 3.24 percent of annual sales tax revenue for the period ending September 30, 2013. The City of Ketchikan has previously provided fifty percent of the annual funding with Ketchikan Public Utilities providing the remaining fifty percent. The City’s contribution has traditionally come from the General Fund and its two sales tax funds. KPU’s contribution comes from the KPU Enterprise Fund. Applications for funding are reviewed by the Community Grant Committee and awarded in February. Due to funding shortfalls, for 2014 staff is recommending that financial support from the General Fund and the Public Works Sales Tax Fund be suspended.
PROGRAM SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Contract/Purchased Services 367,497 327,240 327,240 327,240 358,000 30,760 9.4%
Total Expenditures 367,497 327,240 327,240 327,240 358,000 30,760 9.4%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund 96,500 46,749 46,749 46,749 51,147 4,398 9.4% Hospital Sales Tax Fund 69,480 46,749 46,749 46,749 51,147 4,398 9.4% Public Works Sales Tax Fund 104,220 70,122 70,122 70,122 76,706 6,584 9.4% KPU Enterprise Fund 97,297 163,620 163,620 163,620 179,000 15,380 9.4%
Total Funding 367,497 327,240 327,240 327,240 358,000 30,760 9.4%
2014 Expenditures by Type
Contract/Purchased Services
100.0%
OPERATING BUDGET CHANGES FOR 2014
• A $358,000 appropriation has been proposed for 2014 community agency grants.
D-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Mayor and Council Community Grant Program 1110‐150
PROGRAM OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Contract/Purchased Services 601 02 Community Agency Grants 367,497 327,240 327,240 327,240 358,000 30,760 9.4% Contract/Purchased Services 367,497 327,240 327,240 327,240 358,000 30,760 9.4%
Total Expenditures by Type 367,497 327,240 327,240 327,240 358,000 30,760 9.4%
NARRATIVE
610‐02 Community Agency Grants: $358,000 ‐ This account provides for expenditures for the Mayor and City Council's Community Agency Grant Program.
D-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Attorney Summary
The City Attorney provides certain legal services to the City Council, Ketchikan Public Utilities and General Government Departments; provides legal representation to General Government and Ketchikan Public Utilities on matters where legal representation is not otherwise provided; drafts contracts, ordinances and other legal documents for the General Government and Ketchikan Public Utilities; and interprets, applies and prosecutes the ordinances and policies of the General Government and Ketchikan Public Utilities. This office does not provide legal services or advice to private individuals.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Operations 317,459 389,239 389,239 384,775 384,062 (5,177) ‐1.3% Total 317,459 389,239 389,239 384,775 384,062 (5,177) ‐1.3%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 99,836 98,139 98,139 95,900 101,662 3,523 3.6% Supplies 19,004 23,800 23,800 23,150 28,800 5,000 21.0% Contract/Purchased Services 195,308 263,100 263,100 262,175 243,300 (19,800) ‐7.5% Minor Capital Outlay 1,150 2,000 2,000 1,350 8,000 6,000 300.0% Interdept'l Charges 2,161 2,200 2,200 2,200 2,300 100 4.5% Total 317,459 389,239 389,239 384,775 384,062 (5,177) ‐1.3%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund 118,158 157,079 157,079 155,445 155,182 (1,897) ‐1.2% Solid Waste Services Fund 10,984 12,820 12,820 12,660 12,630 (190) ‐1.5% Wastewater Fund 8,222 9,750 9,750 9,630 9,610 (140) ‐1.4% Harbor Fund 6,032 6,980 6,980 6,890 6,880 (100) ‐1.4% Port Fund 8,984 10,600 10,600 10,470 10,450 (150) ‐1.4% KPU Enterprise Fund 165,079 192,010 192,010 189,680 189,310 (2,700) ‐1.4% Total 317,459 389,239 389,239 384,775 384,062 (5,177) ‐1.3%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) % Operations 1.00 1.00 1.00 1.00 57,762 ‐ 0.0% Total 1.00 1.00 1.00 1.00 57,762 ‐ 0.0%
E-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Attorney Operations 1120‐110
MISSION STATEMENT
It is the mission of the Law Department to:
• Provide advice on legal matters to the City Council and all of the departments of General Government and Ketchikan Public Utilities; • Provide legal representation to General Government and Ketchikan Public Utilities on legal matters when representation is not otherwise provided; • Interpret, apply and prosecute the ordinances and policies of General Government and Ketchikan Public Utilities; and • Draft contracts, ordinances and other legal documents for General Government and Ketchikan Public Utilities.
City Attorney
Paralegal
GOALS FOR 2014
The Law Department is perhaps unique in that it has less control over its direction and goals than other departments. Unlike policy‐making departments or the departments providing direct services to the public, the Law Department finds itself most often in the role of supporting and achieving the goals set by other departments. For these reasons the primary goal of the Law Department is to effectively advance the goals and objectives of the City Council, the managers and the various departments. General goals for 2014 include the following:
• Maintain accessibility to City officers and employees. • Continue drafting of construction contract documents used by General Government and Ketchikan Public Utilities. • Facilitate recodification of the Ketchikan Municipal Code. • Continue to streamline office procedures. • Continue professional development through video seminars and occasional seminar attendance.
ACCOMPLISHMENTS FOR 2013
• Devoted extensive time concerning various personnel and labor grievance arbitrations. • Devoted substantial efforts concerning various procurement and other issues related to the Whitman Lake Hydro Project. • Began drafting of new construction contract documents. Provided first draft to City staff for review and comment. • Requested proposals for recodification of KMC. Reviewed proposals and awarded contract to Code Publishing, Inc. Drafted and finalized contract with CPI. Facilitated exchange of information electronically through Clerk’s Office to CPI. Provided necessary information to CPI as the company initiated legal review and recodification process. • Devoted substantial time regarding KPU agreements associated with providing wireless services. • Other accomplishments have been set forth in periodic reports to the City Council.
E-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Attorney Operations 1120‐110
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 99,836 98,139 98,139 95,900 101,662 3,523 3.6% Supplies 19,004 23,800 23,800 23,150 28,800 5,000 21.0% Contract/Purchased Services 195,308 263,100 263,100 262,175 243,300 (19,800) ‐7.5% Minor Capital Outlay 1,150 2,000 2,000 1,350 8,000 6,000 300.0% Interdepartmental Charges 2,161 2,200 2,200 2,200 2,300 100 4.5%
Total Expenditures 317,459 389,239 389,239 384,775 384,062 (5,177) ‐1.3%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund 118,158 157,079 157,079 155,445 155,182 (1,897) ‐1.2% Solid Waste Fund 10,984 12,820 12,820 12,660 12,630 (190) ‐1.5% Wastewater Fund 8,222 9,750 9,750 9,630 9,610 (140) ‐1.4% Harbor Fund 6,032 6,980 6,980 6,890 6,880 (100) ‐1.4% Port Fund 8,984 10,600 10,600 10,470 10,450 (150) ‐1.4% KPU Enterprise Fund 165,079 192,010 192,010 189,680 189,310 (2,700) ‐1.4%
Total Funding 317,459 389,239 389,239 384,775 384,062 (5,177) ‐1.3%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Paralegal 1.00 1.00 1.00 1.00 57,762 ‐ 0.0%
Total 1.00 1.00 1.00 1.00 57,762 ‐ 0.0%
2014 Expenditures by Type
2.08%0.60% 26.47%
Personnel Services and Benefits Supplies Contract/Purchased Services 7.50% Minor Capital Outlay 63.35% Interdepartmental Charges
E-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Attorney Operations 1120‐110
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $3,523, or 3.6%, due annual employee step increases, a one percent (1%) cost of living adjustment, and a ten percent (10%) increase in health insurance premiums effective July 1, 2014. • Professional and Trade Publications (Account No. 530‐03) has been increased by $5,000 due to increasing costs of publications and legal research services. • Professional Services Management Consulting Services (Account No. 640‐04) has been decreased by $20,000 due to the encumbrance by contract of these specific funds to Code Publishing, Inc. for the recodification of the Ketchikan Municipal Code. • Computers, Printers and Copiers (Account No. 725‐01) has been increased by $6,000 on the recommendation from the IT Manager to provide for replacement computers for the City Attorney and the Paralegal as well as a replacement laser printer.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Amount %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 54,727 56,139 56,139 55,600 57,762 1,623 2.9% 502 01 Temporary Wages 4,109 6,500 6,500 5,200 6,500 ‐ 0.0% 505 00 Payroll Taxes 4,187 4,800 4,800 4,700 4,900 100 2.1% 506 00 Pension 12,040 12,400 12,400 12,200 12,700 300 2.4% 507 00 Health and Life Insurance 17,340 16,700 16,700 16,600 18,200 1,500 9.0% 507 30 Workers Compensation 181 300 300 300 300 ‐ 0.0% 508 00 Other Benefits 7,252 1,300 1,300 1,300 1,300 ‐ 0.0% Personnel Services and Benefits 99,836 98,139 98,139 95,900 101,662 3,523 3.6%
Supplies 510 01 Office Supplies 1,361 2,700 2,700 2,500 2,700 ‐ 0.0% 510 05 Small Tools and Equipment 300 300 250 300 ‐ 0.0% 520 02 Postage 351 800 800 400 800 ‐ 0.0% 530 03 Professional and Trade Publications 17,292 20,000 20,000 20,000 25,000 5,000 25.0% Supplies 19,004 23,800 23,800 23,150 28,800 5,000 21.0%
Contract/Purchased Services 600 01 Travel‐Business 54 2,000 2,000 2,000 2,000 ‐ 0.0% 600 02 Travel‐Training 1,000 1,000 1,000 1,000 0.0% 600 03 Travel‐Training and Education 1,000 1,000 1,000 1,000 0.0% 605 01 Ads & Public Announcements 2,000 2,000 2,000 2,000 ‐ 0.0% 615 01 Professional and Technical Licenses 100 100 100 100 ‐ 0.0% 630 06 Service Charges and Fees 155 600 600 600 800 200 33.3% 635 07 Machinery & Equipment Maint Services 600 600 500 600 ‐ 0.0% 640 01 Legal and Accounting Services 193,949 233,400 233,400 233,400 233,400 ‐ 0.0% 640 04 Management & Consulting Services 20,000 20,000 20,000 ‐ (20,000) ‐100.0% 650 01 Telecommunications 1,150 2,300 2,300 1,500 2,300 ‐ 0.0% 650 02 Electric, Water, Sewer & Solid Waste 100 100 75 100 ‐ 0.0% Contract/Purchased Services 195,308 263,100 263,100 262,175 243,300 (19,800) ‐7.5%
E-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Attorney Operations 1120‐110
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Amount %
Minor Capital 715 00 Furniture and Fixtures 1,000 1,000 800 1,000 ‐ 0.0% 725 00 Machinery & Equipment 1,150 500 500 250 500 ‐ 0.0% 725 01 Computers, Printers and Copiers ‐ ‐ ‐ ‐ 6,000 6,000 100.0% 735 00 Software 500 500 300 500 ‐ 0.0% Minor Capital Outlay 1,150 2,000 2,000 1,350 8,000 6,000 0.0%
Interdepartmental Charges 825 01 Insurance Premiums and Claims 2,161 2,200 2,200 2,200 2,300 100 4.5% Interdepartmental Charges 2,161 2,200 2,200 2,200 2,300 100 4.5%
Total Expenditures by Type 317,459 389,239 389,239 384,775 384,062 (5,177) ‐1.3%
NARRATIVE
500‐01 Regular Salaries and Wages: $57,762 – This account provides for the cost of the annual salary paid to the Law Department’s Paralegal.
502‐01 Temporary Wages: $6,500 ‐ This account provides for compensation paid for temporary personnel services for those occasions when the Paralegal is absent.
505‐00 Payroll Taxes: $4,900 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $12,700 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $18,200 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $300 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $1,300 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
510‐01 Office Supplies: $2,700 ‐ This account provides for paper, pens, pencils, adding machine ribbons and tape, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers, comb binding machines and tape dispensers.
510‐05 Small Tools and Equipment: $300 ‐ This account provides for minor tools and operating and office equipment with a value of less than $1,000. Included are computer accessories, space heaters, calculators, file cabinets and similar types of minor tools and equipment.
520‐02 Postage: $800 ‐ This account provides for postal related services such as postage, express delivery and mailing materials.
E-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Attorney Operations 1120‐110
530‐03 Professional and Technical Publications: $25,000 ‐ This account provides for subscription costs to professional and technical publications. Included are electronic subscription services for legal research (BNA Labor and Employment Law Resource Center, Westlaw Database) as well as subscriptions to maintain the Law Department’s library; i.e.,Alaska Statutes, Alaska Digest, Alaska Administrative Code and Pacific Reporter. The total costs of the BNA Labor and Employment Law Resource Center is to be split between the Law Department and the Human Resources Division.
600‐01 Travel‐Business: $2,000 – This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for business or litigation.
600‐02 Travel‐Training: $1,000 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training.
600‐03 Training and Education: $1,000 – This account provides for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or third‐parties.
605‐01 Ads and Public Announcements: $2,000 ‐ This account provides for advertising and announcements in publications, newspapers, trade journals, Internet or broadcasts over radio and television. Included are legal notices and recruiting.
615‐01 Professional Licenses and Technical Certifications: $100 – This account provides for licensing professional, technical and other employees requiring a license in order to perform their duties. Included are fees paid for the Paralegal’s Notary Public Commission.
630‐06 Service Charges and Fees: $800 ‐ This account provides for payment of fees and services provided by the state and local process servers. Included are filing fees paid to the state for opening civil cases, fees paid to Department of Motor Vehicles for re‐titling of vehicles taken through the DWI forfeiture process, recording of documents at the Ketchikan Recorder’s Office and fees charged by local process servers.
635‐07 Machinery and Equipment Maintenance Services: $600 ‐ This account provides for the repair and maintenance of office equipment, machinery and other operating equipment owned or leased by the Law Department. This account includes labor and materials required to provide the service to the Law Department’s facsimile and color copier.
640‐01 Legal and Accounting Services: $233,400 ‐ This account provides for legal services. Included are contract attorney services, public defender services, specialized legal services for complex issues that cannot be addressed by the Law Department and other legal services.
650‐01 Telecommunications: $2,300 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services, Internet, long distance and toll‐free numbers.
650‐02 Electric, Water, Sewer & Solid Waste: $100 ‐ This account provides for solid waste utility services associated with incineration of Law Department files that are no longer retained according to the retention schedule.
715‐00 Furniture and Fixtures: $1,000 ‐ This account provides for acquisition of furniture and fixtures. Included are desks, chairs, tables, workstations, file cabinets and storage cabinets.
725‐00 Machinery and Equipment: $500 ‐ This account provides for the acquisition of machinery and equipment usually composed of a complex combination of parts. Included are office equipment, computer equipment and operating equipment required to provide services or maintain capital assets.
E-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Attorney Operations 1120‐110
725‐01 Computers, Printers and Copiers: $6,000 – This account provides for the acquisition of replacement computers for the City Attorney and Paralegal as well as a replacement laser printer.
735‐00 Software: $500 ‐ This account provides for acquisition of software systems and upgrades not covered by maintenance agreements.
825‐01 Interdepartmental Charges – Insurance: $2,300 ‐ This account provides for risk management services and claims.
E-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Clerk Summary
The City Clerk’s office makes every effort to provide quality administrative support to the City’s elected officials and staff, and to serve the public by providing a liaison between the community and government through the dissemination of information. The City Clerk is appointed by the Mayor and City Council.
The City Clerk’s Department is comprised of one operating division.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Operations 262,009 248,632 248,632 242,470 249,566 934 0.4% Total 262,009 248,632 248,632 242,470 249,566 934 0.4%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 213,745 204,612 204,612 202,950 208,956 4,344 2.1% Supplies 9,111 8,160 8,160 5,960 7,960 (200) ‐2.5% Contract/Purchased Services 20,023 27,860 27,860 27,860 29,550 1,690 6.1% Minor Capital Outlay 17,479 6,000 6,000 3,700 1,000 (5,000)‐ 83.3% Interdept'l Charges 1,651 2,000 2,000 2,000 2,100 100 5.0% Total 262,009 248,632 248,632 242,470 249,566 934 0.4%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund 62,708 16,472 16,472 90,020 92,646 76,174 462.4% Solid Waste Services Fund 10,984 12,820 12,820 8,410 8,660 (4,160) ‐32.4% Wastewater Fund 8,222 9,750 9,750 6,400 6,590 (3,160) ‐32.4% Harbor Fund 6,032 6,980 6,980 4,590 4,720 (2,260) ‐32.4% Port Fund 8,984 10,600 10,600 6,960 7,170 (3,430) ‐32.4% KPU Enterprise Fund 165,079 192,010 192,010 126,090 129,780 (62,230) ‐32.4% Total 262,009 248,632 248,632 242,470 249,566 934 0.4%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) % Operations 2.00 2.00 2.00 2.00 119,106 ‐ 0.0% Total 2.00 2.00 2.00 2.00 119,106 ‐ 0.0%
F-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Clerk Operations 1130‐110
MISSION STATEMENT
The mission of the City Clerk’s Office is to provide quality services and staff support efficiently and effectively to the public at large, to the City Council and to the City and KPU staff. Additionally, the City Clerk’s office oversees municipal elections and other such elections as may be required by law or ordinance. The City Clerk serves as the clerical officer to the City Council. The City Clerk’s Office records the minutes of all proceedings of the City Council and maintains resolutions and ordinances as may be adopted. The City Clerk is the custodian of such documents, records and archives as may be provided by law or ordinance.
City Clerk
Deputy City Clerk
GOALS FOR 2014
• Maintain the same level of service to the City Council, staff and citizens of Ketchikan. • Continue to operate the City Clerk’s Office in a manner that reflects positively on the City of Ketchikan. • One election has been scheduled for 2014. ACCOMPLISHMENTS FOR 2013
• Conducted a regular election on October 1, 2013. Two councilmembers were elected and a $43 million hospital bond was presented. • Continued to coordinate activities of the City Council in accordance with policy and law, including meetings, agenda preparation, travel arrangements, legal notices, etc.
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 213,745 204,612 204,612 202,950 208,956 4,344 2.1% Supplies 9,111 8,160 8,160 5,960 7,960 (200) ‐2.5% Contract/Purchased Services 20,023 27,860 27,860 27,860 29,550 1,690 6.1% Minor Capital Outlay 17,479 6,000 6,000 3,700 1,000 (5,000) ‐83.3% Interdepartmental Charges 1,651 2,000 2,000 2,000 2,100 100 5.0%
Total Expenditures 262,009 248,632 248,632 242,470 249,566 934 0.4%
F-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Clerk Operations 1130‐110
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund 62,708 16,472 16,472 90,020 92,646 76,174 462.4% Solid Waste Fund 10,984 12,820 12,820 8,410 8,660 (4,160) ‐32.4% Wastewater Fund 8,222 9,750 9,750 6,400 6,590 (3,160) ‐32.4% Harbor Fund 6,032 6,980 6,980 4,590 4,720 (2,260) ‐32.4% Port Fund 8,984 10,600 10,600 6,960 7,170 (3,430) ‐32.4% KPU Enterprise Fund 165,079 192,010 192,010 126,090 129,780 (62,230) ‐32.4%
Total Funding 262,009 248,632 248,632 242,470 249,566 934 0.4%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Clerk 1.00 1.00 1.00 1.00 76,000 ‐ 0.0% Deputy Clerk 1.00 1.00 1.00 1.00 43,106 ‐ 0.0%
Total 2.00 2.00 2.00 2.00 119,106 ‐ 0.0%
2014 Expenditures by Type
11.84% 0.40% 0.84% 3.19% Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges
79.37%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Minor Personnel Services and Benefits increased by $4,344, or 2.1%, due to annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premiums and a five percent (5%) increase in workers compensation premiums effective July 1, 2014. • Minor Capital decreased by $5,000, or 83.3%, as there are no furniture or computer purchases recommended for 2014.
F-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Clerk Operations 1130‐110
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 117,313 117,912 117,912 117,900 119,106 1,194 1.0% 501 01 Overtime Wages 1,810 1,500 1,500 1,500 1,500 ‐ 0.0% 502 01 Temporary Wages 5,136 4,900 4,900 4,000 4,900 ‐ 0.0% 505 00 Payroll Taxes 9,506 9,500 9,500 9,400 9,600 100 1.1% 506 00 Pension 27,337 26,300 26,300 26,300 26,600 300 1.1% 507 00 Health and Life Insurance 39,204 40,600 40,600 40,500 43,500 2,900 7.1% 507 30 Workers Compensation 509 500 500 500 500 ‐ 0.0% 508 00 Other Benefits 12,605 2,400 2,400 2,400 2,500 100 4.2% 509 05 Allowances‐Expense 325 1,000 1,000 450 750 (250) ‐25.0% Personnel Services and Benefits 213,745 204,612 204,612 202,950 208,956 4,344 2.1%
Supplies 510 01 Office Supplies 6,542 3,500 3,500 3,500 4,500 1,000 28.6% 510 02 Operating Supplies 1,445 4,000 4,000 2,000 3,000 (1,000) ‐25.0% 520 02 Postage 144 500 500 300 300 (200) ‐40.0% 530 02 Periodicals 380 160 160 160 160 ‐ 0.0% 535 08 Allowances‐Other 600 ‐ 0.0% Supplies 9,111 8,160 8,160 5,960 7,960 (200) ‐2.5%
Contract/Purchased Services 600 02 Travel‐Training 6,300 6,300 6,300 6,300 ‐ 0.0% 600 03 Travel‐Training and Education 7,094 2,200 2,200 2,200 2,200 ‐ 0.0% 605 01 Advertising & Public Announcements 9,956 11,800 11,800 11,800 11,800 ‐ 0.0% 605 03 Printing and Binding 2,000 2,000 2,000 2,000 ‐ 0.0% 615 01 Professional and Technical Licenses 763 250 250 250 ‐ (250) ‐100.0% 615 02 Assn. Membership Dues & Fees 750 750 750 750 ‐ 0.0% 635 04 Software Maintenance Services 500 500 500 2,200 1,700 340.0% 635 07 Machinery & Equipment Maint Services 500 500 500 500 ‐ 0.0% 635 12 Technical Services 1,233 2,000 2,000 2,000 2,000 ‐ 0.0% 650 01 Telecommunications 977 1,260 1,260 1,260 1,500 240 19.0% 650 02 Electric, Water, Sewer & Solid Waste 300 300 300 300 ‐ 0.0% Contract/Purchased Services 20,023 27,860 27,860 27,860 29,550 1,690 6.1%
Minor Capital 715 00 Furniture and Fixtures 9,034 2,500 2,500 2,500 ‐ (2,500) ‐100.0% 725 00 Machinery & Equipment 3,500 3,500 1,200 1,000 (2,500) ‐71.4% 725 01 Computers, Printers & Copiers 8,445 ‐ ‐ ‐ 0.0% 735 00 Software ‐ ‐ ‐ 0.0% Minor Capital Outlay 17,479 6,000 6,000 3,700 1,000 (5,000) ‐83.3%
Interdepartmental Charges 825 01 Insurance Premiums and Claims 1,651 2,000 2,000 2,000 2,100 100 5.0% Interdepartmental Charges 1,651 2,000 2,000 2,000 2,100 100 5.0%
Total Expenditures by Type 262,009 248,632 248,632 242,470 249,566 934 0.4%
F-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Clerk Operations 1130‐110
NARRATIVE
500‐01 Regular Salaries and Wages: $119,106 – This account provides for compensation paid to all regular salaried and hourly employees of the City Clerk’s office.
501‐01 Overtime Wages: $1,500 ‐ This account provides for compensation paid to the Executive Assistant for hours worked in excess of a regular working cycle.
502‐01 Temporary Wages: $4,900 ‐ This account provides for compensation paid to election workers as well as for fill‐in assistance when The City Clerk and Executive Assistant are out of the office.
505‐00 Payroll Taxes: $9,600 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $26,600 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $43,500 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $500 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $2,500 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐05 Allowances ‐ Expense: $750 ‐ This account provides for the cost of the $25 per meeting vehicle expense stipend granted to the City Clerk for attending City Council meetings as well as other incidental expenses.
510‐01 Office Supplies: $4,500 ‐ This account provides for paper, pens, pencils, adding machine ribbons and tape, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers, comb binding machines, and tape dispensers.
510‐02 Operating Supplies: $3,000 ‐ This account provides for minutes, resolution and ordinance books; specialized supplies for archival records and election supplies.
520‐02 Postage: $300 ‐ This account provides for postal related services such as postage, express delivery, and mailing materials for the City Clerk’s Office, including elections.
530‐02 Periodicals: $160 ‐ This account provides for a subscription to the Ketchikan Daily News.
600‐02 Travel‐Training: $6,300 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training. Both the City Clerk and Deputy City Clerk attend the International Institute of Municipal Clerks Annual Conference as well as the Alaska Association of Municipal Clerks Annual Conference.
600‐03 Training and Education: $2,200 ‐ This account provides for registration fees for both the City Clerk and Deputy City Clerk to attend the International Institute of Municipal Clerks Annual Conference as well as the Alaska Association of Municipal Clerks Annual Conference.
605‐01 Advertising and Public Announcements: $11,800 ‐ This account provides for advertising and announcements primarily in the local newspaper. Included are legal notices, election notices, agenda advertisements, special meeting announcements, etc.
F-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Clerk Operations 1130‐110
605‐03 Printing and Binding: $2,000 – This account provides for job printing and binding services. Included is the printing of election ballots.
615‐02 Assn. Membership Dues & Fees: $750 – This account provides for memberships for the City Clerk in both the International Institute of Municipal Clerks and the Alaska Association of Municipal Clerks.
635‐04 Software Maintenance Services: $2,200 ‐ This account provides for maintenance agreements to support specific software the City Clerk’s Office uses as well as the maintenance agreement for the color scanner in the clerk’s office.
635‐07 Machinery & Equipment Maintenance Services: $500 ‐ This account provides for services for the repair and maintenance of office equipment such as transcribers and recorders.
635‐12 Technical Services: $2,000 ‐ This account provides for programming of the memory cards for elections.
650‐01 Telecommunications: $1,500 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services, long‐distance, and the iPad 4G network.
650‐02 Electric, Water, Sewer & Solid Waste: $300 ‐ This account provides primarily for the disposal of records of the City Clerk’s Office that have reached the end of their retention life.
725‐00 Machinery and Equipment: $1,000 ‐ This account provides for replacement of one of the ten‐year‐old digital recorders should it be needed.
825‐01 Interdepartmental Charges – Insurance: $2,100 ‐ This account provides for risk management services and claims.
F-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Manager Summary
The City Manager serves as the chief executive of the City of Ketchikan municipal government. The office oversees the daily operation of eleven (11) separate departments and numerous operating divisions that have a combined budget in excess of $44.7 million annually.
City Manager
Information Civic Center Finance Fire Library Museum Police Port & Harbors Public Works Technology 3 FTEs 16 FTEs 19 FTEs 12.31 FTEs 7.2 FTEs 36.3 FTEs 10 FTEs 50.5 FTEs 7 FTEs
The City Manager's Office is comprised of two operating divisions and oversees one Capital Improvement Program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Operations 269,658 264,507 262,507 260,007 265,739 1,232 0.5% Human Resources 365,070 394,774 456,774 444,972 451,776 57,002 14.4% Capital Improvement Program ‐ 14,000 14,000 10,645 14,000 ‐ 0.0% Total 634,728 673,281 733,281 715,624 731,515 58,234 8.6%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 516,162 509,836 510,436 510,236 519,850 10,014 2.0% Supplies 19,273 38,870 38,200 34,920 35,170 (3,700)‐ 9.5% Contract/Purchased Services 82,840 109,075 167,645 159,975 163,195 54,120 49.6% Minor Capital Outlay 12,006 5,400 5,400 2,248 1,400 (4,000) ‐74.1% Interdept'l Charges/Reimbursable Credits 4,447 (3,900) (2,400) (2,400) (2,100) 1,800 ‐46.2% Major Capital Outlay ‐ 14,000 14,000 10,645 14,000 ‐ 0.0% Total 634,728 673,281 733,281 715,624 731,515 58,234 8.6%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund 411,985 433,271 484,791 465,459 553,645 120,374 27.8% Solid Waste Fund 22,200 22,820 24,900 24,460 19,655 (3,165) ‐13.9% Wastewater Fund 16,618 17,090 18,640 18,615 14,440 (2,650) ‐15.5% Harbor Fund 12,191 12,540 13,670 13,320 10,340 (2,200) ‐17.5% Port Fund 18,157 18,670 20,360 20,230 16,255 (2,415) ‐12.9% KPU Enterprise Fund 153,577 168,890 170,920 173,540 117,180 (51,710) ‐30.6% Total 634,728 673,281 733,281 715,624 731,515 58,234 8.6%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) % Operations 1.50 1.50 1.50 1.50 161,014 ‐ 0.0% Human Resources 3.00 3.00 3.00 3.00 193,836 ‐ 0.0% Total 4.50 4.50 4.50 4.50 354,850 ‐ 0.0%
G-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Manager Operations Division 1140‐110
MISSION STATEMENT
The mission of the City of Ketchikan government is to provide quality municipal services as efficiently and effectively as possible within guidelines established by federal and state law; the Charter of the City of Ketchikan; the Ketchikan Municipal Code; and the citizens of Ketchikan as represented by the City Council. The City Manager’s Office exercises line authority over all municipal departments with combined operating and capital improvement budgets in support of daily service delivery and furtherance of long‐range goals. The City Manager’s Office ensures implementation, supervision and evaluation of all municipal activities, programs and facilities. This includes the normal range of programs and projects associated with all City departments and special projects and/or tasks that do not fall within the scope of the City’s traditional departmental structure. The mission of this office is to ensure that these responsibilities and duties are carried out in a timely and efficient manner that reflects positively on the City of Ketchikan.
City Manager
Assistant City Executive Assistant Manager
GOALS FOR 2014
• Provide timely information and recommendations to the City Council. • Coordinate and improve citizen participation and public information efforts. • Coordinate and improve employee outreach and recognition programs. • Strengthen employee focus on customer service and improvement of all municipal programs and services. • Encourage team building among staff. • Continue management oversight of Ketchikan Public Utilities. • Work with the department heads, in order to move forward with City Council approved Capital Improvement Programs. • Work with NAC Architecture and a contractor yet to be selected, in order to begin construction of the Ketchikan Medical Center Addition and Alterations Project. • Work with PND Engineers and Orion Marine Contractors, in order to complete Phase III of the Berths I and II Replacement Project prior to the 2014 cruise ship season. • Work with the Governor’s Office and Ketchikan’s representatives to the Alaska State Legislature, in order to secure the remaining funding necessary to complete the replacement of Water Street Trestle No. 2.
ACCOMPLISHMENTS FOR 2013
• Continued management and oversight responsibility of Ketchikan Public Utilities. • Submitted the 2013 General Government Annual Budget. • Working closely with state lobbyist Ray Matiashowski, staff successfully lobbied the Legislature for $34,256,500 in funding for City of Ketchikan and Ketchikan Public Utilities capital projects.
G-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Manager Operations Division 1140‐110
• Continued working with the Engineering Division and S&S General Contractors and Equipment Rentals, Inc. to advance the progress of Contract No. 12‐34, Jackson Street Area Reconstruction Project. • Contracted with BAM, LLC and Pool Engineering, Inc. to demolish and remove the Bawden Street Apartments and the former Alaska Duty Free building. Both structures posed a significant safety risk to the public. • Continued working with Ketchikan Public Art Works (KPAW) and the Ketchikan Area Arts & Humanities Council, in order select and fund public art projects for the community. • Completed construction of the second phase of the Berths I and II Replacement Project. • Completed negotiations of a new three‐year collective bargaining agreement with the Public Safety Employees Association. • Continued to participate as staff to the Ketchikan Gateway Borough/City of Ketchikan Cooperative Relations, Lobbying Executive and Legislative Liaison Committees.
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr (Decr) %
Personnel Services and Benefits 244,868 231,482 232,082 231,882 237,614 6,132 2.6% Supplies 7,047 16,050 13,450 12,050 12,050 (4,000) 0.0% Contract/Purchased Services 12,820 23,575 22,075 21,175 20,075 (3,500) 0.0% Minor Capital Outlay 2,886 400 400 400 1,400 1,000 ‐28.6% Interdept' Charges/Reimbursable Credits 2,037 (7,000) (5,500) (5,500) (5,400) 1,600 0.0%
Total 269,658 264,507 262,507 260,007 265,739 1,232 0.5%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr (Decr) %
General Fund 242,942 235,967 234,197 231,752 237,709 1,742 0.7% Solid Waste Fund 8,575 9,160 9,090 9,020 9,230 70 0.8% Wastewater Fund 6,419 6,860 6,800 6,865 6,510 (350) ‐5.1% Harbor Fund 4,709 5,030 4,990 4,910 4,660 (370) ‐7.4% Port Fund 7,013 7,490 7,430 7,460 7,630 140 1.9%
Total 269,658 264,507 262,507 260,007 265,739 1,232 0.5%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr (Decr) %
City Manager 0.50 0.50 0.50 0.50 75,142 ‐ 0.0% Assistant City Manager 0.50 0.50 0.50 0.50 58,256 ‐ 0.0% Executive Assistant 0.50 0.50 0.50 0.50 27,616 ‐ 0.0%
Total 1.50 1.50 1.50 1.50 161,014 ‐ 0.0%
G-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Manager Operations Division 1140‐110
2014 Expenditures by Type
7.4% 0.5% 4.4%
Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay
87.6%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $6,132, or 2.6%, due to annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premiums and a five percent (5%) increase in workers compensation premiums effective July 1, 2014. • Office Supplies (Account No. 510‐01) has decreased by $4,000, or 28.6%, as a result of electronic agenda preparation. • Travel‐Business(Account No. 600‐01) has been decreased by $1,500 to reflect the elimination of the annual lobbying trip to Washington, D.C. • Computers, Printers and Copiers (Account No. 725‐01) increased by $1,000 to provide for one‐half of the cost for a new personal computer for the Assistant City Manager.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr (Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 161,416 157,982 157,982 157,982 161,014 3,032 1.9% 501 01 Overtime Wages 760 1,000 1,000 1,000 1,000 ‐ 0.0% 502 01 Temporary Wages 1,529 2,000 2,000 2,000 2,000 ‐ 0.0% 505 00 Payroll Taxes 12,348 12,300 12,300 12,300 12,600 300 2.4% 506 00 Pension 35,512 35,000 35,000 34,800 35,700 700 2.0% 507 00 Insurance Benefits‐Health/Life 18,772 19,400 19,400 19,400 20,700 1,300 6.7% 507 30 Insurance Benefits‐Workers Comp 672 700 700 700 700 ‐ 0.0% 508 00 Other Benefits 13,329 3,100 3,100 3,100 3,300 200 6.5% 509 10 Allowances‐Add'l Life Benefit 530 600 600 600 600 0.0% Personnel Services and Benefits 244,868 231,482 232,082 231,882 237,614 6,132 2.6%
Supplies 510 01 Office Supplies 5,692 14,000 11,400 10,000 10,000 (4,000) ‐28.6% 515 01 Vehicle Maintenance Materials 250 250 250 250 ‐ 0.0% 520 02 Postage 146 200 200 200 200 ‐ 0.0% 525 04 Vehicle Motor Fuel & Lubricants 473 600 600 600 600 ‐ 0.0% 535 02 Business and Meal Expenses 736 1,000 1,000 1,000 1,000 ‐ 0.0% Supplies 7,047 16,050 13,450 12,050 12,050 (4,000) ‐24.9%
G-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Manager Operations Division 1140‐110
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr (Decr) %
Contract/Purchased Services 600 01 Travel‐Business 1,809 6,875 6,875 6,875 5,375 (1,500) ‐21.8% 605 02 Advertising and Public Announcements 287 1,000 1,000 600 1,000 ‐ 0.0% 615 02 Assn. Membership Dues & Fees 3,324 3,500 3,500 3,500 3,500 ‐ 0.0% 635 07 Machinery & Equip Maint Services 4,149 9,000 7,500 7,000 7,000 (2,000) ‐22.2% 635 12 Technical Services 100 100 100 100 100 ‐ 100.0% 650 01 Telecommunications 3,151 3,000 3,000 3,000 3,000 ‐ 0.0% 650 02 Electric, Water, Sewer & Solid Waste 100 100 100 100 ‐ 0.0% Contract/Purchased Services 12,820 23,575 22,075 21,175 20,075 (3,500) ‐14.8%
Minor Capital 705 00 Furniture and Fixtures 938 400 400 400 400 ‐ 0.0% 725 01 Computers, Printers & Copiers 1,948 ‐ ‐ 1,000 1,000 New Minor Capital Outlay 2,886 400 400 400 1,400 1,000 250.0%
Interdepartmental Charges/ Reimbursable Credits 825 01 Interdepartmental‐Insurance 2,037 2,500 2,500 2,500 2,600 100 4.0% 890 00 Reimbursable Credits (9,500) (8,000) (8,000) (8,000) 1,500 100.0% Interdepartmental Charges 2,037 (7,000) (5,500) (5,500) (5,400) 1,600 ‐22.9%
Total Expenditures by Type 269,658 264,507 262,507 260,007 265,739 1,232 0.5%
NARRATIVE 500‐01 Regular Salaries and Wages: $161,014 – This account provides for the cost of the annual salaries paid to the employees of the City Manager’s Office.
501‐01 Overtime Wages: $1,000 – This account provides for the compensation paid to the Executive Assistant for hours worked in excess of a regular working cycle. These excess hours typically occur during budget and legislative preparation periods.
502‐01 Temporary Wages: $2,000 – This account provides for the compensation paid for temporary secretarial/clerical help for those occasions when Executive Assistant is on leave or for additional hours worked when workloads are unusually heavy.
505‐00 Payroll Taxes: $12,600 – This account provides for employer contributions to Social Security and Medicare and other similar payroll taxes.
506‐00 Pension: $35,700 – This account provides for employer contributions to retirement plans.
507‐00 Insurance Benefits‐Health: $20,700 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Insurance Benefits‐Workers Compensation: $700 – This account provides for employer contributions to workers compensation. No increase above the current year's appropriation has been proposed.
508‐00 Other Benefits: $3,300 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐10 Allowances‐Add'l Life Benefit: $600 ‐ This account provides for the reimbursement of life insurance premiums paid by the City Manager.
G-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Manager Operations Division 1140‐110
510‐01 Office Supplies: $10,000 – This account provides for expendable office supply items such as pens, markers, paper, tape, paperclips, staples, envelopes, notepads, correction tape, post‐its, etc. It also provides funds to supply all departments housed at City Hall with their copy paper needs.
515‐01 Vehicle Maintenance Materials: $250 – This account provides for the cost associated with the materials to maintain the department’s vehicle.
520‐02 Postage: $200 – This account provides for the cost of postal related services such as postage and mailing materials.
525‐04 Vehicle Motor Fuel and Lubricants: $600 – This account provides for expenditures that involve the purchase of gasoline and other lubricants used for the operations of the division’s vehicle.
535‐02 Business and Meal Expenses: $1,000 – This account provides for general expenses incurred by the City Manager’s staff during the course of the year.
600‐01 Travel ‐ Business: $5,375 – This account provides for the cost associated with business travel by the City Manager and office staff.
605‐02 Advertising and Public Announcements: $1,000 – This account provides for public notice and classified advertising expenses. Expenses include City Hall holiday closure notices, parking advisories, community agency funding ads, and low‐speed vehicle postings.
615‐02 Assn. Membership Dues & Fees: $3,500 – This account provides for the cost of membership in the International City/County Management Association, Alaska Municipal League and the Ketchikan Chamber of Commerce.
635‐07 Machinery & Equipment Maintenance Services: $7,000 – This account provides for services for routine and non‐routine maintenance associated with equipment located in the 3rd and 4th floor copier rooms.
635‐12 Technical Services: $100 – This account provides for the cost of framing government awards and certificates.
650‐01 Telecommunications: $3,000 – This account provides for monthly charges, long‐distance services, long‐distance facsimile transmission, line rentals and maintenance of the phone system in the City Manager’s Office.
650‐02 Electric, Water, Sewer & Solid Waste: $100 – This account provides for the cost associated with the destruction of records from the City Manager’s Office that have reached the end of their retention life.
705‐00 Furniture and Fixtures: $400 –This account provides the cost of office equipment and furniture.
725‐01 Computers, Printers & Copiers: $1,000 ‐ This account provides for one‐half of the cost for a new personal computer for the Assistant City Manager.
825‐01 Interdepartmental Charges‐Insurance: $2,600 –This account provides for the cost for risk management services.
890‐00 Reimbursable Credits: ($8,000) – This account provides for reimbursements from other departments for their share of the cost of operating the large volume copiers at City Hall.
G-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Manager Human Resources Division 1140‐200
MISSION STATEMENT
The mission of the Human Resources Division is to assist management staff and employees of both General Government and Ketchikan Public Utilities, in order to attract and retain a work force that can provide efficient and cost‐effective services to the community. The division provides centralized personnel and employment services to all City and KPU departments including, but not limited to: employee recruitment and selection; establishing and maintaining job descriptions; updating the employee performance evaluation system and notifying supervisors when evaluations are due; administering the compensation plan; developing and administering personnel policies and procedures; ensuring compliance with state and federal labor, safety and health laws; assisting managers in eliminating time losses from accidents; maintaining employee records; assisting managers with grievance resolution and disciplinary actions; serving as a member of the City and KPU's collective bargaining teams; ensuring that the City and KPU have well‐trained work forces; and managing employee recognition programs.
City Manager
Human Resources Manager
Administrative Safety Assistant Coordinator
GOALS FOR 2014
• Assist the City Manager’s Office in negotiating new agreements with the International Brotherhood of Electrical Workers (IBEW), Local 1547 representing both KPU and Public Works employees. • Continue to work with UAS Ketchikan to provide management and workforce training. • Update Employee Handbooks for both non‐represented and represented employees. • Provide an innovative and responsive system for recruitment and selection of new employees, and a system for support and development of a talented and diverse workforce. • Continue to review and enhance Human Resources organization, systems, processes and work environment. • Improve communication and collaboration with all departments and divisions to build and maintain relationships. • Continue to implement and maintain the recommendations from the Matrix Consulting Groups Peer Review. • Continue to protect the City’s resources by minimizing exposure to legal liabilities and associated risks. • Provide on‐going safety training. • Report accidents/incidents in an accurate and timely manner. • Increase employee awareness and understanding of their individual safety responsibilities. • Reduce costs associated with accidents by maintaining an active safety program that promotes a safe and healthy work environment, and is committed to bringing injured employees back to work as quickly as possible following an occupational injury.
ACCOMPLISHMENTS FOR 2013
• As recommended by the Matrix Consulting Group, Human Resources staff attended the annual IPMA conference. • As recommended by the Matrix Consulting Group, the Human Resources Manager is currently attending on‐line
G-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Manager Human Resources Division 1140‐200
training through IPMA. • As recommended by the Matrix Consulting Group, the department has contracted with UAS Ketchikan to provide management and workforce training. • As recommended by the Matrix Consulting Group, the department has set up a training matrix to track all employee training. • As recommended by the Matrix Consulting Group, the department has set up an on‐line survey to solicit employee input regarding satisfaction with Human Resources services. • As recommended by the Matrix Consulting Group, Human Resources contracted with Ralph Andersen & Associates to develop desk manuals for the key duties performed by the Administrative Assistant and the Safety Coordinator. • As recommended by the Matrix Consulting Group, Human Resources enhanced the “exit interview” process by developing its first semi‐annual report for City/KPU administration. • As recommended by the Matrix Consulting Group, the department worked with Information Technology to expand and enhance the Human Resources website. • Assisted the City Manager’s Office and Victor‐Four Labor Relations in negotiating a new collective bargaining agreement with the Public Safety Employees Association (PSEA). • Assisted various departments and divisions with the recruitment of three management, 39 non‐management and 66 temporary positions. Recruitment efforts included nationwide advertising, conducting thorough background checks and orientation for all new employees. • Continued the Employee Service Award Program. • Monitored and enhanced the employee evaluation program. • Fully supported the new Horton Health Initiative for all City/KPU employees. • Reduced the time for completing background checks to an average of seven (7) business days down from the previous nine (9) business days. • Conducted voluntary safety audits with OSHA Inspector at five (5) City/KPU departments and division. • Continued OSHA required safety training for general government and KPU employees. • Successfully administered the City’s random drug and alcohol testing program.
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr (Decr) %
Personnel Services and Benefits 271,294 278,354 278,354 278,354 282,236 3,882 1.4% Supplies 12,226 22,820 24,750 22,870 23,120 300 1.3% Contract/Purchased Services 70,020 85,500 145,570 138,800 143,120 57,620 67.4% Minor Capital Outlay 9,120 5,000 5,000 1,848 ‐ (5,000) ‐100.0% Interdept' Charges/Reimbursable Credits 2,410 3,100 3,100 3,100 3,300 200 6.5%
Total Expenditures 365,070 394,774 456,774 444,972 451,776 57,002 14.4%
G-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Manager Human Resources Division 1140‐200
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr (Decr) %
General Fund 169,043 183,304 236,594 223,062 301,936 118,632 64.7% Solid Waste Fund 13,625 13,660 15,810 15,440 10,425 (3,235) ‐23.7% Wastewater Fund 10,199 10,230 11,840 11,750 7,930 (2,300) ‐22.5% Harbor Fund 7,482 7,510 8,680 8,410 5,680 (1,830) ‐24.4% Port Fund 11,144 11,180 12,930 12,770 8,625 (2,555) ‐22.9% KPU Enterprise Fund 153,577 168,890 170,920 173,540 117,180 (53,740) ‐30.6%
Total Funding 365,070 394,774 456,774 444,972 451,776 57,002 14.4%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr (Decr) %
Human Resources Manager 1.00 1.00 1.00 1.00 91,915 ‐ 0.0% Safety Coordinator 1.00 1.00 1.00 1.00 55,505 ‐ 0.0% Administrative Assistant 1.00 1.00 1.00 1.00 46,416 ‐ 0.0%
Total 3.00 3.00 3.00 3.00 193,836 ‐ 0.0%
2014 Expenditures by Type
0.7%
31.7% Personnel Services and Benefits
Supplies
Contract/Purchased Services 62.5% 5.1% Interdept' Charges/Reimbursable Credits
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $3,882, or 1.4%, due to annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premiums and a five percent (5%) increase in workers compensation premiums effective July 1, 2014. • Allowances‐Incentive Pay (Account No. 509‐09) decreased by $5,000 due to the elimination of the employee suggestions program. • Training & Education (Account No. 600‐03) decreased by $10,500 due to change in training needs. • Technical Services (Account No. 635‐12) increased by $51,000 due to the continuation of the Horton Health Initiative for City employees. • Management and Consulting Services (Account 640.04) increased by $20,000 due to professional services needed
G-9 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Manager Human Resources Division 1140‐200
DIVISION OPERATING BUDGET DETAIL 2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr (Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 175,606 188,254 188,254 188,254 193,836 5,582 3.0% 502 01 Temporary Wages 7,069 3,000 3,000 3,000 3,000 ‐ 0.0% 505 00 Payroll Taxes 14,244 14,600 14,600 14,600 15,100 500 3.4% 506 00 Pension 40,189 41,400 41,400 41,400 42,600 1,200 2.9% 507 00 Insurance Benefits‐Health/Life 20,800 21,500 21,500 21,500 23,000 1,500 7.0% 507 30 Insurance Benefits‐Workers Comp 749 800 800 800 800 ‐ 0.0% 508 00 Other Benefits 12,637 3,800 3,800 3,800 3,900 100 2.6% 509 09 Allowances‐Incentive Pay 5,000 5,000 5,000 (5,000) ‐100.0% Personnel Services and Benefits 271,294 278,354 278,354 278,354 282,236 3,882 1.4%
Supplies 510 01 Office Supplies 1,627 3,500 5,430 5,000 5,000 1,500 42.9% 510 02 Operating Supplies 6,714 12,620 12,620 12,620 12,620 ‐ 0.0% 510 03 Safety Program Supplies 434 2,500 2,500 1,500 1,500 (1,000) ‐40.0% 510 05 Small Tools & Equipment 17 ‐ 0.0% 520 02 Postage 270 600 600 600 600 ‐ 0.0% 525 04 Vehicle Motor Fuel & Lubricants 314 750 750 300 500 (250) ‐33.3% 530 03 Professional & Technical Publications 2,850 2,850 2,850 2,850 2,900 50 1.8% Supplies 12,226 22,820 24,750 22,870 23,120 300 1.3%
Contract/Purchased Services 600 02 Travel‐Training 9,288 8,950 8,950 8,950 6,000 (2,950) ‐33.0% 600 03 Training and Education 199 21,600 21,600 21,600 11,100 (10,500) ‐48.6% 615 02 Assn. Membership Dues & Fees 479 350 420 420 420 70 20.0% 635 03 Vehicle Maintenance Services 738 600 600 600 600 ‐ 0.0% 635 04 Software & Equipment Maint Services 120 ‐ 0.0% 635 12 Technical Services 10,798 23,400 83,400 83,400 74,400 51,000 217.9% 640 01 Legal and Accounting Services 16,500 16,500 10,000 16,500 ‐ 0.0% 640 04 Management and Consulting Services 46,648 12,000 12,000 12,000 32,000 20,000 166.7% 650 01 Telecommunications 1,656 2,000 2,000 1,730 2,000 ‐ 0.0% 650 02 Electric, Water, Sewer & Solid Waste 94 100 100 100 100 ‐ 0.0% Contract/Purchased Services 70,020 85,500 145,570 138,800 143,120 57,620 67.4%
Minor Capital 715 00 Furniture and Fixtures 4,344 ‐ ‐ ‐ 0.0% 725 00 Machinery & Equipment 3,500 3,500 1,848 ‐ (3,500) ‐100.0% 725 01 Computers, Printers & Copiers 4,776 ‐ NA 735 00 Software 1,500 1,500 (1,500) ‐100.0% Minor Capital Outlay 9,120 5,000 5,000 1,848 ‐ (5,000) ‐100.0%
Interdepartmental Charges 825 01 Interdepartmental Charges‐Insurance 2,410 3,100 3,100 3,100 3,300 200 6.5% Interdepartmental Charges 2,410 3,100 3,100 3,100 3,300 200 6.5%
Total Expenditures by Type 365,070 394,774 456,774 444,972 451,776 57,002 14.4%
G-10 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Manager Human Resources Division 1140‐200
NARRATIVE
500‐01 Regular Salaries & Wages: $193,836 – This account provides for the cost of the annual salaries paid to the employees of the Human Resources Division.
502‐01 Temporary Wages: $3,000 – This account provides for the compensation paid for temporary secretarial/clerical help for those occasions when the Administrative Assistant is on leave or for additional hours worked when workloads are unusually heavy.
505‐00 Payroll Taxes: $15,100 – This account provides for employer contributions to Social Security, Medicare and other similar payroll taxes.
506‐00 Pension: $42,600 – This account provides for employer contributions to retirement plans.
507‐00 Insurance Benefits‐Health: $23,000 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Insurance Benefits‐Workers’ Compensation: $800 – This account provides for employer contributions to workers’ compensation.
508‐00 Other Benefits: $3,900 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
510‐01 Office Supplies: $5,000 – This account provides for expendable office supply items such as pens, markers, paper, tape, paperclips, files, staples, envelopes, notepads, correction tape, post‐its, etc.
510‐02 Operating Supplies: $12,620 – This account provides for costs associated with service recognition pins and retirement watches awarded to employees; new and updated State and Federal Labor Compliance poster kits; and supplies for the annual employee Christmas party.
510‐03 Safety Program Supplies: $1,500 – This account provides for the cost of supplies utilized to conduct ongoing safety programs for both General Government and Ketchikan Public Utilities.
520‐02 Postage: $600 – This account provides for the costs of postal related services such as postage and mailing materials.
525‐04 Vehicle Motor Fuel & Lubricants: $500 – This account provides for expenditures that involve the purchase of gasoline and other lubricants used for the operation of the division’s vehicle.
530‐03 Professional & Technical Publications: $2,900 – This account provides for costs associated with subscriptions to the Alaska Labor Law Letter, Workers’ Compensation Bulletin, updates to the Fair Labor Standards Act, Family Medical Leave Handbook and Employee Classification Handbook.
600‐02 Travel‐Training: $6,000 – This account provides for the costs associated with transportation, lodging, per diem/meals and other incidental travel expenses by the Human Resources Manager and staff to attend the annual IPMA conference.
600‐03 Training & Education: $11,100 – This account provides for the costs associated with registration, training and tuition fees and materials for the Human Resources Manager and staff to attend the annual IPMA conference ($3,300). This account also provides for University of Alaska Southeast Ketchikan to conduct follow‐up leadership and management training for managers and supervisors ($5,000) and quarterly workplace training courses for employees ($2,800). This is a continuation of training recommended by the Matrix Consulting Group.
G-11 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Manager Human Resources Division 1140‐200
615‐02 Assn. Membership Dues & Fees: $420 – This account provides for the costs associated with the membership in the Society for Human Resources Management Association and the International Personnel Management Association, as well as annual Consortium fees for Tongass Substance Screening.
635‐03 Vehicle Maintenance Services: $600 – This account provides for the costs associated with repair and maintenance of the division’s vehicle by outside maintenance facilities.
635‐12 Technical Services: $74,400 – This account provides for the expenses associated with employee background checks and drug testing services for all random, post‐accident and DOT screens for current employees ($23,400). This account also provides for employee participation fees in the Horton Health Initiative Program ($51,000).
640‐01 Legal & Accounting Services: $16,500 – This account provides for the expense of grievance and disciplinary appeal arbitration hearings for General Government and KPU employees, including transcription services for larger internal investigations.
640‐04 Management & Consulting Services: $32,000 – This account provides for the annual costs associated with routine job description reviews conducted by Ralph Andersen & Associates ($5,000). This account also provides for travel expenses and professional fees paid to Victor‐Four Labor Relations relative to negotiation of union contracts ($27,000).
650‐01 Telecommunications: $2,000 – This account provides for monthly charges, long‐distance services, long‐distance facsimile transmissions, line rentals and maintenance of the phone system in the Human Resources Offices.
650‐02 Electric, Water, Sewer & Solid Waste: $100 – This account provides for the costs associated with the destruction of records for the division, which have reached the end of their retention life.
825‐01 Interdepartmental Charges‐Insurance: $3,300 – This account for the Division’s share of the City’s risk management program.
G-12 CITY OF KETCHIKAN 2014 Operating and Capital Budget City Manager Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr (Decr) %
725‐00 Machinery and Equipment ‐ 14,000 14,000 10,645 14,000 ‐ 0.0%
Total Major Capital Outlay ‐ 14,000 14,000 10,645 14,000 ‐ 0.0%
2014 Capital Improvement Projects Funding Sources General Project #Project Fund Total
725‐00 Machinery and Equipment Fourth Floor Copier 14,000 ‐ ‐ 14,000 Total Machinery and Equipment 14,000 ‐ ‐ 14,000
Total 2013 Capital Budget 14,000 ‐ ‐ 14,000
Expenditures by Type Expenditures by Funding Source
Machinery and Equipment General Fund
100% 100%
G-13 CITY OF KETCHIKAN 2014 Operating and Capital Budget Finance Summary
The Finance Department is committed to supporting the citizens of Ketchikan, the City Council and the City management team by providing accurate, timely and reliable financial services.
Finance
Accounting Office Services
The Finance Department is comprised of two operating divisions and one capital improvement program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted /2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Accounting 1,112,343 1,197,132 1,215,990 1,155,043 1,223,155 26,023 2.2% Office Services 636,756 623,437 623,437 615,526 630,689 7,252 1.2% Capital Improvement Program 17,902 20,000 20,000 5,000 20,000 ‐ 0.0% Total 1,767,001 1,840,569 1,859,427 1,775,569 1,873,844 33,275 1.8%
2012 2013 2014 2013 Adopted /2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 1,555,699 1,576,139 1,571,439 1,512,225 1,623,994 47,855 3.0% Supplies 20,518 27,900 27,900 27,200 27,200 (700) ‐2.5% Contract/Purchased Services 151,692 177,030 201,764 200,144 179,950 2,920 1.6% Minor Capital Outlay 9,280 25,300 24,124 16,800 8,000 (17,300) ‐68.4% Interdepartmental Charges 11,910 14,200 14,200 14,200 14,700 500 3.5% Major Capital Outlay 17,902 20,000 20,000 5,000 20,000 ‐ 0.0% Total 1,767,001 1,840,569 1,859,427 1,775,569 1,873,844 33,275 1.8%
2012 2013 2014 2013 Adopted /2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund 723,699 781,909 800,767 762,064 837,469 55,560 7.1% Public Works Sales Tax Fund 17,902 20,000 20,000 5,000 20,000 ‐ 0.0% Solid Waste Fund 62,493 63,190 63,190 61,440 64,335 1,145 1.8% Wastewater Fund 46,772 48,070 48,070 46,740 46,980 (1,090) ‐2.3% Harbor Fund 34,312 34,420 34,420 33,460 33,640 (780) ‐2.3% Port Fund 51,106 52,260 52,260 50,815 53,210 950 1.8% KPU Enterprise Fund 830,717 840,720 840,720 816,050 818,210 (22,510) ‐2.7% Total 1,767,001 1,840,569 1,859,427 1,775,569 1,873,844 33,275 1.8%
2012 2013 2014 2013 Adopted /2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) % Accounting 9.00 9.00 9.00 9.00 661,230 ‐ 0.0% Office Services 7.00 7.00 7.00 7.00 360,139 ‐ 0.0% Total 16.00 16.00 16.00 16.00 1,021,369 ‐ 0.0%
H-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Finance Accounting Division 1150‐205
MISSION STATEMENT
The General Accounting Division is committed to providing accurate, timely and reliable financial services to all departments of General Government and Ketchikan Public Utilities. The division’s services include accounting, budgeting, cash management, debt service management, financial forecasting, financial reporting, grants administration and risk management. The General Accounting Division’s mission is to ensure that the quality of these services meets or exceeds the highest professional standards; the level of these services meets the needs of all departments of General Government and Ketchikan Public Utilities; and that the delivery of these services reflects positively on the City of Ketchikan.
Finance Director
Accounting Financial Manager Analyst
Staff Senior Acct‐ Senior Acct‐ Senior Acct‐ Accounting Accountant Telecom Electric/Water General Gov't Tech‐Finance (2.0)
GOALS FOR 2014
• Complete the City’s 2013 Financial and Compliance Audit by April 30, 2014 as required by the City Charter and issue the City’s 2013 Comprehensive Annual Financial Report by June 2014. • Continue to provide co‐project management for the implementation of the new financial and accounting information system. • Continue with the implementation of the utility management and community development phases of a four‐phased 24 month effort to replace the City’s financial and accounting information system. • Develop and distribute monthly financial statements using data from the City's new financial and accounting information system. • Issue general obligation bonds to finance improvements planned for the Ketchikan Medical Center and the City’s small boat harbors.
ACCOMPLISHMENTS FOR 2013
• Completed the City’s 2012 Financial and Compliance Audit. The City received a clean opinion and for the third year in a row no single audit findings were reported. Successfully implemented GASB Statement No. 63, Financial Reporting of Deferred Outflows of Resources, Deferred Inflow of Resources and Net Position. • Provided co‐project management for the implementation of the financial management and the human resources/payroll phases of the City’s new financial and accounting information system. Successfully completed the conversion of the financial management phase. • Started the implementation of the utility management and community development phases of the City’s new financial and accounting information system. • Adopted a fund balance policy for the major operating funds of the City of Ketchikan. • Issued municipal utility revenue bonds to finance the Whitman Lake Hydroelectric Project. • Completed, in conjunction with the office of City Manager/KPU General Manager, the proposed 2014 General Government and KPU Operating and Capital Budgets and their respective 2014 – 2018 Capital Improvement Programs.
H-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Finance Accounting Division 1150‐205
• Received a certificate of achievement for excellence in financial reporting from the Government Finance Officers Association. This is the City’s 34th certificate, the most awarded to a municipality in the State of Alaska. • Relocated the offices of the Division to the Red Men Hall.
DIVISION SUMMARY
2012 2013 2014 2013 Adopted /2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 942,404 999,322 994,622 935,075 1,026,305 26,983 2.7% Supplies 10,394 13,400 13,400 13,400 13,400 ‐ 0.0% Contract/Purchased Services 146,494 168,310 191,868 190,468 169,650 1,340 0.0% Minor Capital Outlay 5,520 7,000 7,000 7,000 4,500 (2,500) 0.0% Interdepartmental Charges 7,531 9,100 9,100 9,100 9,300 200 0.0%
Total Expenditures 1,112,343 1,197,132 1,215,990 1,155,043 1,223,155 26,023 2.2%
2012 2013 2014 2013 Adopted /2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund 378,695 444,472 463,330 428,873 496,075 51,603 11.6% Solid Waste Fund 40,443 41,550 41,550 40,080 42,450 900 2.2% Wastewater Fund 30,266 31,610 31,610 30,490 30,330 (1,280) ‐4.0% Harbor Fund 22,203 22,630 22,630 21,830 21,720 (910) ‐4.0% Port Fund 33,071 34,360 34,360 33,150 35,110 750 2.2% KPU Enterprise Fund 607,665 622,510 622,510 600,620 597,470 (25,040) ‐4.0%
Total Funding 1,112,343 1,197,132 1,215,990 1,155,043 1,223,155 26,023 2.2%
2012 2013 2014 2013 Adopted /2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Finance Director 1.00 1.00 1.00 1.00 136,499 ‐ 0.0% Accounting Manager 1.00 1.00 1.00 1.00 88,154 ‐ 0.0% Senior Accountant Telecom 1.00 1.00 1.00 1.00 58,591 ‐ 0.0% Senior Accountant‐Electric/Water 1.00 1.00 1.00 1.00 66,992 ‐ 0.0% Senior Accountant‐General Gov't 1.00 1.00 1.00 1.00 75,466 ‐ 0.0% Staff Accountant 2.00 2.00 2.00 2.00 124,294 ‐ 0.0% Financial Analyst 1.00 1.00 1.00 1.00 66,363 ‐ 0.0% Accounting Tech‐Finance 1.00 1.00 1.00 1.00 44,871 ‐ 0.0%
Total 9.00 9.00 9.00 9.00 661,230 ‐ 0.0%
H-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Finance Accounting Division 1150‐205
2014 Expenditures by Type 0.4% 13.9% 0.8% 1.1% Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges
83.8%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $26,983, or 2.7%, due to annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premiums and a five percent (5%) increase in workers compensation premiums effective July 1, 2014.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted /2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 573,737 647,947 644,571 611,000 661,230 13,283 2.1% 501 01 Overtime Wages 7,612 ‐ 0.0% 502 01 Temporary Wages 14,714 2,500 2,500 2,500 2,500 ‐ 0.0% 505 00 Payroll Taxes 45,599 49,800 49,620 47,000 50,800 1,000 2.0% 506 00 Pension 127,897 140,000 139,388 132,000 142,800 2,800 2.0% 507 00 Health and Life Insurance 110,564 138,300 137,768 125,000 147,600 9,300 6.7% 507 30 Workers Compensation 2,500 2,700 2,700 2,500 2,800 100 3.7% 508 00 Other Benefits 59,781 18,000 18,000 15,000 18,500 500 2.8% 509 08 Allowances‐Medical Expenses 75 75 75 75 ‐ 0.0% Personnel Services and Benefits 942,404 999,322 994,622 935,075 1,026,305 26,983 2.7%
Supplies 510 01 Office Supplies 8,692 9,500 9,500 9,500 9,500 ‐ 0.0% 510 02 Operating Supplies 1,000 1,000 1,000 1,000 ‐ 0.0% 510 05 Small Tools and Equipment 500 500 500 500 ‐ 0.0% 520 02 Postage 72 100 100 100 100 ‐ 0.0% 530 03 Professional and Technical Publications 1,630 2,300 2,300 2,300 2,300 ‐ 0.0% Supplies 10,394 13,400 13,400 13,400 13,400 ‐ 0.0%
H-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Finance Accounting Division 1150‐205
2012 2013 Budget 2014 2013 Adopted /2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Contract/Purchased Services 600 02 Travel‐Training 4,000 4,000 3,000 4,000 ‐ 0.0% 600 03 Training and Education 412 7,000 7,000 7,000 7,000 ‐ 0.0% 605 01 Ads and Public Announcements 3,189 500 500 500 500 ‐ 0.0% 615 01 Professional Licenses & Certifications 320 300 300 300 300 ‐ 100.0% 615 02 Assn. Membership Dues & Fees 1,571 750 750 750 750 ‐ 0.0% 630 06 Service Charges and Fees 1,050 500 1,600 1,600 1,600 1,100 220.0% 635 04 Software Maintenance Services 4,102 65,860 65,860 65,860 68,500 2,640 4.0% 635 07 Machinery & Equipment Maintenance Services 8,000 8,000 8,000 6,000 (2,000) ‐25.0% 640 01 Legal and Accounting Services 133,287 78,000 100,458 100,458 78,000 ‐ 0.0% 650 01 Telecommunications 2,563 3,400 3,400 3,000 3,000 (400) ‐11.8% Contract/Purchased Services 146,494 168,310 191,868 190,468 169,650 1,340 0.8%
Minor Capital 705 00 Furnitured an Fixtures 37 3,500 3,500 3,500 1,000 (2,500) ‐71.4% 725 01 Computers, Printers & Copiers 5,483 3,500 3,500 3,500 3,500 ‐ 0.0% Minor Capital Outlay 5,520 7,000 7,000 7,000 4,500 (2,500) ‐35.7%
Interdepartmental Charges/ Reimbursable Credits 825 01 Interdepartmental‐Insurance 7,531 9,100 9,100 9,100 9,300 200 2.2% Interdepartmental Charges 7,531 9,100 9,100 9,100 9,300 200 2.2%
Total Expenditures by Type 1,112,343 1,197,132 1,215,990 1,155,043 1,223,155 26,023 2.2%
NARRATIVE
500‐01 Regular Salaries and Wages: $661,230 – This account provides for compensation paid to regular employees for personnel services.
502‐01 Temporary Wages: $2,500 – This account provides for compensation paid for temporary help during staff absences or during periods when workloads are unusually heavy.
505‐00 Payroll Taxes: $50,800 – This account provides for employer contributions for Social Security and Medicare and other similar payroll taxes.
506‐00 Pension: $142,800 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $147,600 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $2,800 – This account provides for employer contributions for mandatory workers compensation insurance.
508‐00 Other Benefits: $18,500 – This account provides for the reimbursement of direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐08 Allowances‐Medical Expenses: $75 – This account provides for employee medical exams paid directly to employees.
510‐01 Office Supplies: $9,500 – This account provides for expendable office supplies.
H-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Finance Accounting Division 1150‐205
510‐02 Operating Supplies: $1,000 – This account provides for supplies that are not of a maintenance nature and are required to support division operations.
510‐05 Small Tools and Equipment: $500 – This account provides for calculators, space heaters and minor computer accessories.
520‐02 Postage: $100 – This account provides for postage and mailing materials used for general correspondence.
530‐03 Professional and Technical Publications: $2,300 ‐ This account provides for professional literature, technical publications and a subscription to an electronic data base used to keep current with accounting and auditing standards and financial management practices.
600‐02 Travel – Training: $4,000 – This account provides for transportation, lodging, meals, per diems and other incidental expenses incurred by employees to attend training and educational opportunities not available in the community.
600‐03 Training and Education: $7,000 – This account provides for the registration fees, training materials and fees for on‐premises training programs provided by a third‐party.
605‐01 Ads and Public Announcements: $500 – This account provides for legal notices and community information notices.
615‐01 Professional Licenses and Certifications: $300 – This account provides for state licenses required for certain members of the professional staff.
615‐02 Assn. Membership Dues & Fees: $750 – This account provides for professional membership fees for the American Institute of Certified Public Accountants and the Government Finance Officers Association.
630‐06 Service Charges and Fees: $1,600 – This account provides for application fees required for the review of the City’s comprehensive Annual Financial Report by the Government Finance Officers Association and escrow fees for the source code for the financial management and accounting system.
635‐04 Software Maintenance Services: $68,500 – This account provides for the annual software maintenance support agreement for the financial management and accounting system.
635‐07 Machinery and Equipment Maintenance Services: $6,000 – This account provides for the maintenance service agreements for office equipment.
640‐01 Legal and Accounting Services: $78,000 – This account provides for the annual audit of the City’s financial statements and other professional accounting and legal services. Legal services generally include bond and payroll tax matters.
650‐01 Telecommunications: $3,000 – This account provides for the monthly charges, long‐distance services, long‐distance facsimile transmission, line rentals and maintenance of the phone system.
715‐00 Furniture and Fixtures: $1,000 – This account provides for replacement of miscellaneous office furniture and fixtures.
725‐00 Machinery and Equipment: $3,500 – This account provides for the replacement of two personal computers, one lap top and the acquisition of one iPad.
825‐01 Interdepartmental Charges‐Insurance: $9,300 – This account for the Division’s share of the City’s risk management program.
H-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Finance Office Services Division 1150‐206
MISSION STATEMENT
The Office Services Division provides timely customer services and accurate information to the general public and individual City of Ketchikan departments regarding all charges for City services. The division processes all payable and payroll transactions for General Government and Ketchikan Public Utilities and maintains accurate accounting information regarding these expenditures.
Finance Director
Office Services Manager
Accounts Accounts Customer Payroll Office Services Payable Payable Service Rep II Coordinator Technician Coordinator Technician (2.0)
GOALS FOR 2014
• Extend the procurement card program to all departments. • Continue to provide co‐project management for the implementation of the new financial and accounting information system. • Continue with the implementation of the human resources, utility management and community development phases of a four‐phased 24 month effort to replace the City’s financial and accounting information system and begin the implementation of the utility management and community development phases. ACCOMPLISHMENTS FOR 2013
• Provided co‐project management for the implementation of the financial management and human resources/payroll phases of the City’s new financial and accounting information system. Successfully completed the conversion of the payroll phase. • Started the implementation of the utility management and community development phases of the City’s new financial and accounting information system.
DIVISION SUMMARY 2012 2013 2014 2013 Adopted /2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 613,295 576,817 576,817 577,150 597,689 20,872 3.6% Supplies 10,124 14,500 14,500 13,800 13,800 (700) ‐4.8% Contract/Purchased Services 5,198 8,720 9,896 9,676 10,300 1,580 18.1% Minor Capital Outlay 3,760 18,300 17,124 9,800 3,500 (14,800) ‐80.9% Interdepartmental Charges 4,379 5,100 5,100 5,100 5,400 300 5.9%
Total Expenditures 636,756 623,437 623,437 615,526 630,689 7,252 1.2%
H-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Finance Office Services Division 1150‐206
2012 2013 2014 2013 Adopted /2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund 345,004 337,437 337,437 333,191 341,394 3,957 1.2% Solid Waste Fund 22,050 21,640 21,640 21,360 21,885 245 1.1% Wastewater Fund 16,506 16,460 16,460 16,250 16,650 190 1.2% Harbor Fund 12,109 11,790 11,790 11,630 11,920 130 1.1% Port Fund 18,035 17,900 17,900 17,665 18,100 200 1.1% KPU Enterprise Fund 223,052 218,210 218,210 215,430 220,740 2,530 1.2%
Total Funding 636,756 623,437 623,437 615,526 630,689 7,252 1.2%
2012 2013 2014 2013 Adopted /2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Office Services Manager 1.00 1.00 1.00 1.00 81,504 ‐ 0.0% Accounts Payable Coordinator 1.00 1.00 1.00 1.00 48,087 ‐ 0.0% Payroll Coordinator 1.00 1.00 1.00 1.00 58,247 ‐ 0.0% Accounts Payable Tech‐Finance 1.00 1.00 1.00 1.00 46,228 ‐ 0.0% Customer Service Rep II‐Finance 2.00 2.00 2.00 2.00 85,232 ‐ 0.0% Office Services Technician 1.00 1.00 1.00 1.00 40,841 ‐ 0.0%
Total 7.00 7.00 7.00 7.00 360,139 ‐ 0.0%
2014 Expenditures by Type
1.6% 0.6% 0.9% 2.2%
Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges
94.7%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $20,872, or 3.6%, due annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premiums and a five percent (5%) increase in workers compensation premiums effective July 1, 2014. • Computers, Printers & Copiers (Account No. 725‐01) decreased by $14,300 or 82.7% because the 2013 acquisition of a high speed scanner and a MICR check printer will not be repeated in 2014.
H-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Finance Office Services Division 1150‐206
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted /2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 344,528 349,467 349,467 346,000 360,139 10,672 3.1% 501 01 Overtime Wages 17,656 2,000 2,000 7,600 2,000 ‐ 0.0% 502 01 Temporary Wages ‐ 500 500 500 ‐ 0.0% 505 00 Payroll Taxes 27,707 27,000 27,000 27,000 27,700 700 2.6% 506 00 Pension 66,642 64,500 64,500 64,500 66,300 1,800 2.8% 507 00 Health and Life Insurance 121,194 125,000 125,000 124,000 132,200 7,200 5.8% 507 30 Workers Compensation 1,485 1,400 1,400 1,100 1,500 100 7.1% 508 00 Other Benefits 34,083 6,800 6,800 6,800 7,200 400 5.9% 509 08 Allowances‐Medical Expense 150 150 150 150 ‐ 0.0% Personnel Services and Benefits 613,295 576,817 576,817 577,150 597,689 20,872 3.6%
Supplies 510 01 Office Supplies 1,343 3,000 2,500 2,000 2,000 (1,000) ‐33.3% 510 02 Operating Supplies 500 1,000 1,000 1,000 500 100.0% 510 05 Small Tools & Equipment 500 500 500 500 ‐ 0.0% 520 02 Postage 164 500 500 300 300 (200) ‐40.0% 520 03 Bulk Mailing 8,617 10,000 10,000 10,000 10,000 ‐ 0.0% Supplies 10,124 14,500 14,500 13,800 13,800 (700) ‐4.8%
Contract/Purchased Services 600 02 Travel‐Training 2,600 2,020 1,800 2,200 (400) ‐15.4% 600 03 Training and Education 495 770 1,000 1,000 1,200 430 55.8% 605 01 Ads and Public Announcements 250 250 250 250 ‐ 0.0% 615 02 Assn. Membership Dues & Fees 450 450 450 450 ‐ 0.0% 630 06 Service Charges and Fees 1,176 1,176 1,200 1,200 0.0% 635 07 Machinery & Equip Maint Services 2,002 500 500 500 500 ‐ 0.0% 635 12 Technical Services 300 300 300 300 ‐ 0.0% 645 02 Rents and Leases‐Machinery & Equip 1,000 1,000 1,000 1,000 ‐ 0.0% 650 01 Telecommunications 2,652 2,650 3,000 3,000 3,000 350 13.2% 650 02 Electric, Water, Sewer & Solid Waste 49 200 200 200 200 ‐ 0.0% Contract/Purchased Services 5,198 8,720 9,896 9,676 10,300 1,580 18.1%
Minor Capital 715 00 Furniture and Fixtures 1,000 1,000 1,000 500 (500) 0.0% 725 00 Machinery & Equipment 877 ‐ NA 725 01 Computers, Printers & Copiers 2,883 17,300 16,124 8,800 3,000 (14,300) ‐82.7% Minor Capital Outlay 3,760 18,300 17,124 9,800 3,500 (14,800) ‐80.9%
Interdepartmental Charges 825 01 Interdepartmental Charges‐Insurance 4,379 5,100 5,100 5,100 5,400 300 5.9% Interdepartmental Charges 4,379 5,100 5,100 5,100 5,400 300 5.9%
Total Expenditures by Type 636,756 623,437 623,437 615,526 630,689 7,252 1.2%
H-9 CITY OF KETCHIKAN 2014 Operating and Capital Budget Finance Office Services Division 1150‐206
NARRATIVE
500‐01 Regular Salaries and Wages: $360,139 – This account provides for compensation paid to regular employees for personnel services.
501‐01 Overtime Wages: $2,000 – This account provides for compensation paid to non‐exempt regular and temporary employees for hours worked in excess of a regular working cycle.
502‐01 Temporary Wages: $500 – This account provides for compensation paid for temporary help during staff absences or during periods when workloads are unusually heavy.
505‐00 Payroll Taxes: $27,700 – This account provides for employer contributions for Social Security and Medicare and other similar payroll taxes.
506‐00 Pension: $66,300 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $132,200 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $1,500 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $7,200 – This account provides for the reimbursement of direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐08 Allowances‐Medical Expenses: $150 – This account provides for employee medical exams paid directly to employees.
510‐01 Office Supplies: $2,000 ‐ This account provides for expendable office supplies.
510‐02 Operating Supplies: $1,000 – This account provides for supplies that are not of a maintenance nature and are required to support division operations.
510‐05 Small Tools and Equipment: $500 – This account provides for calculators, space heaters and minor computer accessories.
520‐02 Postage: $300 ‐ This account provides for postage and mailing materials used for general correspondence.
520‐02 Bulk Mailing: $10,000 – This account provides for the mailing of monthly billing statements for City services.
600‐02 Travel – Training: $2,200 – This account provides for transportation, lodging, meals, per diems and other incidental expenses incurred by employees to attend training and educational opportunities not available in the community. The majority of the travel will be incurred to attend training sessions for the new accounting system.
600‐03 Training and Education: $1,200 – This account provides for the registration fees, training materials and fees for on‐ premises training programs provided by a third‐party.
605‐01 Advertising and Public Announcements: $250 – This account provides for legal notices and community information notices.
615‐02 Assn. Membership Dues & Fees: $450 – This account provides for professional membership fees for the American Payroll Association and the American Accounts Payable Association.
H-10 CITY OF KETCHIKAN 2014 Operating and Capital Budget Finance Office Services Division 1150‐206
630‐06 Service Charges and Fees: $1,200 – This account provides for mandatory fees paid to the State of Alaska for administering the Statewide FICA Program.
635‐07 Machinery and Equipment Maintenance Services: $500 – This account provides for the maintenance and maintenance service agreements for office equipment.
635‐12 Technical Services: $300 – This account provides for monitoring services required for the silent alarm system.
645‐02 Rents and Leases – Machinery and Equipment: $1,000 – This account provides for the lease of the postage meter.
650‐01 Telecommunications: $3,000 ‐ This account provides for the monthly charges, long‐distance services, long‐distance facsimile transmission, line rentals and maintenance of the phone system.
650‐02 Electric, Water, Sewer & Solid Waste: $200 – This account provides for disposal of records that have reached the end of their retention life.
715‐00 Furniture and Fixtures: $500 – This account provides for replacement of miscellaneous office furniture and fixtures.
725‐01 Computers, Printers & Copiers: $3,000 – This account provides for the replacement of two personal computers as recommended by the IT Department.
825‐01 Interdepartmental Charges‐Insurance: $5,400 – This account for the Division’s share of the City’s risk management program.
H-11 CITY OF KETCHIKAN 2014 Operating and Capital Budget Finance Capital Budget
2012 2013 Budget 2014 2013 Adopted /2014 Major Capital Projects Actual Adopted Amended Estimate Budget Amount %
735‐00 Software 17,902 20,000 20,000 5,000 20,000 ‐ 0.0%
Total Major Capital Outlay 17,902 20,000 20,000 5,000 20,000 ‐ 0.0%
2014 Capital Improvement Projects Funding Sources PW Sales Project #Project Tax Total
735‐00 Software Financial & Accounting System Replacement 20,000 ‐ ‐ 20,000 Total Machinery and Equipment 20,000 ‐ ‐ 20,000
Total 2014 Capital Budget 20,000 ‐ ‐ 20,000
Expenditures by Type Expenditures by Funding Source
Software PW Sales Tax
100% 100%
H-12 CITY OF KETCHIKAN 2014 Operating and Capital Budget Information Technology Summary
The Information Technology Department is committed to matching advances in technology with the needs of other City departments and analyzing benefits and costs to ensure that the new technology is cost effective. These services include collecting, processing and distributing data via the City's central computer; supporting personal computers and wide area networks; programming, evaluating and designing systems; and maintaining the integrity of the Department's hardware and the data flowing through its information systems.
The Information Technology Department is comprised of one operating division and oversees a Capital Improvement Program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Operations 1,029,693 1,013,349 1,013,349 994,900 1,027,623 14,274 1.4% Capital Improvement Program 99,085 101,000 101,000 98,000 104,000 3,000 3.0% Total 1,128,778 1,114,349 1,114,349 1,092,900 1,131,623 17,274 1.6%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 764,322 741,749 741,749 723,300 766,623 24,874 3.4% Supplies 26,971 28,900 29,500 29,500 26,300 (2,600) ‐9.0% Contract/Purchased Services 214,136 225,100 217,300 217,300 216,700 (8,400) ‐3.7% Minor Capital Outlay 17,796 8,800 15,800 15,800 8,800 ‐ 0.0% Interdepartmental Charges 6,468 8,800 9,000 9,000 9,200 400 4.5% Major Capital Outlay 99,085 101,000 101,000 98,000 104,000 3,000 3.0% Total 1,128,778 1,114,349 1,114,349 1,092,900 1,131,623 17,274 1.6%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund 441,150 361,689 361,689 362,080 425,108 63,419 17.5% Solid Waste Fund 35,627 41,550 41,550 37,925 36,660 (4,890) ‐11.8% Wastewater Fund 26,669 31,610 31,610 28,850 27,895 (3,715) ‐11.8% Harbor Fund 19,564 22,630 22,630 20,655 19,970 (2,660) ‐11.8% Port Fund 29,140 34,360 34,360 31,365 30,325 (4,035) ‐11.7% KPU Enterprise Fund 576,628 622,510 622,510 612,025 591,665 (30,845) ‐5.0% Total 1,128,778 1,114,349 1,114,349 1,092,900 1,131,623 17,274 1.6%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) % Operations 7.00 7.00 7.00 7.00 492,873 ‐ 0.0% Total 7.00 7.00 7.00 7.00 492,873 ‐ 0.0%
I-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Information Technology Operations Division 1160‐110
MISSION STATEMENT
The mission of the Information Technology Department is to provide efficient and timely computing services and support to all departments of General Government and Ketchikan Public Utilities. These services include collecting, processing and distributing data through the City's central computer systems; supporting personal computers and local and wide area networks; evaluating, designing and programming systems; and maintaining the security and the integrity of the data flowing through the City’s information systems while providing external vendor access to needed applications. The department is committed to matching advances in technologies with the needs of City and Utility departments and analyzing benefits and costs to ensure that the new technologies are cost effective.
Information Technology Director
Microsoft Server Network Server PC/Network Sr. Programmer/Analyst (2.0) Administrator Administrator Technician (2.0)
GOALS FOR 2014
• Replace oldest Storage Area Network disk capacity to ensure reliable storage of City data (1 of 3 systems). The current system is end‐of‐life and is no longer eligible for support. The SAN is an array of disk drives providing electronic storage space for files and SQL databases. • Replace the City’s firewall. It is end‐of‐life and is no longer eligible for support. This system protects the City’s systems and data while providing City employee’s access to the Internet and providing vendors secure access to specified servers. • Replace the oldest Evault server. This system is end‐of‐life and is no longer eligible for support. The Evault systems make daily backups of the City’s data. This gives the IT Department the ability to restore data from a variety of restore points. • Continue migration of financial system data to New World’s ERP system. Work on Utility Billing migration and the Community Development server. Continue custom reporting for Accounting, Payroll and Utility billing. • Migrate the Police Records Management System (RMS) from the iSeries to the Virtual environment. • Analyze outsourcing Telephone and Utility Billing statements to reduce operational costs. • Actively support: 300 PC’s, 35 servers, 100 printers, 30 applications and the iSeries platform including custom code for utility billing.
ACCOMPLISHMENTS FOR 2013
• Replaced City Hall’s main network switch to replace aging technology and ensure reliable network traffic. • Added Storage Area Network disk capacity to ensure reliable storage of City data and provide room for continued growth (1 of 3 systems). • Migrated files from Novell to Microsoft disk systems and tune backup systems accordingly.
I-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Information Technology Operations Division 1160‐110
• Worked with Telecommunications Division Central Office to provide direct access to City applications for Central Office network personnel. • Assisted Police Department with implementation of Cellular Phase II deployment. • Upgraded iSeries operating system to current level to maintain support. • Maintained and operated folder/inserter system to ensure timely distribution of Telephone and Electric bills. • Maintained New World System in the new virtual environment (1 live and 3 test systems, 4 upgrade cycles this year). • Continued migration of financial system data to New World’s ERP system. • Upgraded E911 system to latest software versions which enabled Phase II cellular support. • Assisted Electric Division with migration of CAD system to new vendor and hardware platform. • Assisted Fire Department with migration to Cloud based software service. • Assisted Library Department with relocation to new facilities. Assist with purchase and configuration of new PC/Laptop hardware as part of an awarded grant. • Assumed maintenance responsibility for the First City Libraries Sirsi Dynix system. • Assisted Police Department with implementation of new Digital Evidence system. • Actively supported: 300 PC’s, 35 servers, 100 printers, 30 applications and the iSeries platform including utility billing, Police
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 764,322 741,749 741,749 723,300 766,623 24,874 3.4% Supplies 26,971 28,900 29,500 29,500 26,300 (2,600) ‐9.0% Contract/Purchased Services 214,136 225,100 217,300 217,300 216,700 (8,400) ‐3.7% Minor Capital Outlay 17,796 8,800 15,800 15,800 8,800 ‐ 0.0% Interdepartmental Charges 6,468 8,800 9,000 9,000 9,200 400 4.5%
Total Expenditures 1,029,693 1,013,349 1,013,349 994,900 1,027,623 14,274 1.4%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund 342,065 260,689 260,689 264,080 321,108 60,419 23.2% Solid Waste Fund 35,627 41,550 41,550 37,925 36,660 (4,890) ‐11.8% Wastewater Fund 26,669 31,610 31,610 28,850 27,895 (3,715) ‐11.8% Harbor Fund 19,564 22,630 22,630 20,655 19,970 (2,660) ‐11.8% Port Fund 29,140 34,360 34,360 31,365 30,325 (4,035) ‐11.7% KPU Enterprise Fund 576,628 622,510 622,510 612,025 591,665 (30,845) ‐5.0%
Total Funding 1,029,693 1,013,349 1,013,349 994,900 1,027,623 14,274 1.4%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Information Technology Director 1.00 1.00 1.00 1.00 106,632 ‐ 0.0% Sr. Programmer/Analyst 2.00 2.00 2.00 2.00 150,895 ‐ 0.0% Microsoft Server Administrator 1.00 1.00 1.00 1.00 59,492 ‐ 0.0% Network/Security Administrator 1.00 1.00 1.00 1.00 70,078 ‐ 0.0% PC/Network Technician 2.00 2.00 2.00 2.00 105,776 ‐ 0.0%
Total 7.00 7.00 7.00 7.00 492,873 ‐ 0.0%
I-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Information Technology Operations Division 1160‐110
2014 Expenditures by Type
0.9% 0.9% 21.1%
Personnel Services and Benefits 2.6% Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges 74.6%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $24,874, or 3.4%, due to annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premiums and a five percent (5%) increase in workers compensation premiums effective July 1, 2014. • Software Maintenance Services (Account No. 635‐04) increased by $50,000 or 119%. The IT budget used to combine all Software and Hardware maintenance agreements in the same account. When we separated these items last year, the amounts were accidentally reversed. The change in Account Nos. 635.04 and 635.07 this year result in a net reduction and place the expenditures in the proper account. • Machinery & Equipment Maintenance Services (Account No. 635‐07) decreased by $59,000, or 54.6%. See above 635‐04 description.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 460,686 478,099 478,099 465,600 492,873 14,774 3.1% 501 01 Overtime Wages 12,363 6,000 6,000 5,000 5,000 (1,000) 0.0% 505 00 Payroll Taxes 36,188 37,000 37,000 36,000 38,100 1,100 3.0% 506 00 Pension 104,071 98,500 98,500 96,000 101,200 2,700 2.7% 507 03 Health and Life Insurance 102,748 106,300 106,300 105,000 113,100 6,800 6.4% 507 30 Workers Compensation 1,940 2,000 2,000 2,000 2,100 100 5.0% 508 00 Other Benefits 46,326 13,700 13,700 13,700 14,100 400 2.9% 509 08 Allowances‐Medical Expenses 150 150 ‐ 150 ‐ 0.0% Personnel Services and Benefits 764,322 741,749 741,749 723,300 766,623 24,874 3.4%
I-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Information Technology Operations Division 1160‐110
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 510 01 Office Supplies 21,629 8,000 7,040 7,040 5,000 (3,000) ‐37.5% 510 02 Operating Supplies 12,000 12,000 12,000 12,500 500 4.2% 515 04 Machinery & Equip Maint Materials 4,602 7,500 7,500 7,500 7,500 ‐ 0.0% 520 02 Postage 65 400 400 400 400 ‐ 0.0% 525 04 Vehicle Motor Fuel & Lubricants 675 600 600 600 600 ‐ 0.0% 530 03 Professional and Technical Publications 400 400 400 300 (100) ‐25.0% 535 01 Allowances‐Moving Expense 1,560 1,560 ‐ NA Supplies 26,971 28,900 29,500 29,500 26,300 (2,600) ‐9.0%
Contract/Purchased Services 600 02 Travel‐Training 8,273 9,000 8,000 8,000 8,000 (1,000) ‐11.1% 600 03 Training and Education 5,500 6,000 7,000 7,000 7,000 1,000 16.7% 630 02 Vehicle Licenses 10 100 20 20 20 (80) ‐80.0% 630 03 Bank and Merchant Charges ‐ 80 80 80 80 0.0% 635 03 Vehicle Maintenance Services 992 ‐ NA 635 04 Software Maintenance Services 37,403 42,000 112,000 112,000 92,000 50,000 119.0% 635 07 Machinery & Equipment Maintenance Ser 95,244 108,000 30,200 30,200 49,000 (59,000) ‐54.6% 635 12 Technical Services 2,875 ‐ 0.0% 650 01 Telecommunications 63,839 60,000 60,000 60,000 60,600 600 1.0% Contract/Purchased Services 214,136 225,100 217,300 217,300 216,700 (8,400) ‐3.7%
Minor Capital 715 00 Furniture and Fixtures 143 1,000 1,000 1,000 800 (200) ‐20.0% 725 00 Machinery and Equipment 11,648 5,000 7,500 7,500 5,000 ‐ 0.0% 725 01 Computers, Printers & Copiers 6,005 2,000 2,000 2,000 2,000 100.0% 735 00 Software 2,800 5,300 5,300 1,000 (1,800) 0.0% Minor Capital Outlay 17,796 8,800 15,800 15,800 8,800 ‐ 0.0%
Interdepartmental Charges 825 01 Interdepartmental‐Insurance 6,436 7,800 7,800 7,800 8,200 400 5.1% 850 01 Interdepartmental‐Garage 32 1,000 1,200 1,200 1,000 ‐ 0.0% Interdepartmental Charges 6,468 8,800 9,000 9,000 9,200 400 4.5%
Total Expenditures by Type 1,029,693 1,013,349 1,013,349 994,900 1,027,623 14,274 1.4%
NARRATIVE
500‐01 Regular Salaries and Wages: $492,873 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
501‐01 Overtime Wages: $5,000 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle. IT supports the following departments which provide services after standard work hours: KPU Telephone CO, Customer Service in the Mall, Police, Fire and Library. In addition, some tasks are scheduled after normal work hours to reduce the effect on City personnel.
505‐00 Payroll Taxes: $38,100 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
I-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Information Technology Operations Division 1160‐110
506‐00 Pension: $101,200 – This account provides for employer contributions to retirement plans.
507‐03 Health and Life Insurance: $113,100 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $2,100 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $14,100 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐08 Allowances – Medical Expenses: $150 – This account provides for expenditures for employee medical exams paid directly to employees. We have two union positions that are eligible for $75 reimbursement each.
510‐01 Office Supplies: $5,000 ‐ This account provides for toner to print Telephone and Utility Billing Statements (90% of funds), Laser Printer maintenance kits, and minor office equipment and supplies such as staplers, and note pads.
510‐02 Operating Supplies: $12,500 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support department operations. Included are copy paper for Telephone and Utility statements, envelopes, and miscellaneous paper.
515‐04 Machinery and Equipment Maintenance Materials: $7,500 – This account provides for the materials used to the repair personal computers and networks maintained or operated by Information Technology. Included are personal computer replacement components, computer network cables and other information technology parts required to maintain computer systems.
520‐02 Postage: $400 ‐ This account provides for postal services to ship computer equipment to vendors for return or repair service.
525‐04 Vehicle Motor Fuel and Lubricants: $600 ‐ This account provides for gasoline and lubricants used by Information Technology vehicles.
530‐03 Professional and Technical Publications: $300 ‐ This account provides for professional and technical publications. Included are print and electronic subscription services for information technology.
600‐02 Travel‐Training: $8,000 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training. The Information Technology Department has migrated many of our legacy systems to the new Virtual server platform.
600‐03 Training and Education: $7,000 ‐ This account provides for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or third parties. Combined with 600‐02, we need to continually train staff to ensure proper support for our computing environment.
630‐02 Vehicle Licenses: $20 – This account provides for licensing Information Technology vehicles for operations on public highways.
630‐03 Bank and Merchant Fees: $80 – This account provides for bank service fees, including IT's annual fee for data storage.
635‐04 Software Maintenance Services: $92,000 ‐ This account provides for maintenance agreements to support licensed software systems. Includes hosted web services (Granicus, EC Gov Link, etc.), mail system maintenance, VM Ware support, and other software maintenance. Many of the 635 maintenance items were reclassified this year changing the allocation between 635‐04 and 635‐07. IT canceled agreements for Trigeo and Disaster Recovery to reduce costs.
I-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Information Technology Operations Division 1160‐110
635‐07 Machinery and Equipment Maintenance Services: $49,000 ‐ This account provides for services required to repair and maintain office equipment, computers, networks, servers and other operating equipment owned or leased by Information Technology. This account includes contract labor and materials required to provide the service for hardware systems such as the iSeries, Dell SANS, Evault backup system, Pitney Bowes inserter, and other hardware systems. IT canceled its Line Printer maintenance to reduce costs.
650‐01 Telecommunications: $60,600 ‐ This account provides for telecommunication services. Included are land line and cell phones, and long distance. The majority of this account funds wide area network connections between City facilities and Internet bandwidth for all City departments.
715‐00 Furniture and Fixtures: $800 ‐ This account provides for acquisition of furniture and fixtures. IT will purchase two chairs and miscellaneous office fixtures.
725‐00 Machinery and Equipment: $5,000 ‐ This account provides for acquisition of machinery and equipment usually composed of a complex combination of parts, including devices to maintain the City’s network infrastructure such as switches, routers, test equipment, etc.
725‐01 Computers, Printers and Copiers: $2,000 ‐ This account provides for the acquisition of computers, printers and copiers. IT plans to purchase one staff PC. Assuming a 4 year life cycle, IT should replace 2 PC’s each year.
735‐00 Software: $1,000 ‐ This account provides for acquisition of software systems and upgrades not covered by maintenance agreements. IT uses many software utilities like Adobe Acrobat, FTP software, Conversion utilities, etc. These software programs need to be upgraded periodically.
825‐01 Interdepartmental Charges – Insurance: $8,200 ‐ This account provides for risk management services and claims.
850‐01 Interdepartmental Charges – Garage: $1,000 ‐ This account provides for fleet maintenance services provided by the Public Works Department‐Garage Division.
I-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Information Technology Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
725‐00 Machinery & Equipment 99,085 101,000 101,000 98,000 104,000 3,000 3.0%
Total Major Capital Outlay 99,085 101,000 101,000 98,000 104,000 3,000 3.0%
2014 Capital Improvement Projects Funding Sources General Project #Project Fund Total
725‐00 Machinery & Equipment Firewall Upgrade 36,000 ‐ ‐ 36,000 Evault Upgrade 20,000 20,000 SAN Upgrade 48,000 ‐ ‐ 48,000 Total Machinery and Equipment 104,000 ‐ ‐ 104,000
Total 2014 Capital Budget 104,000 ‐ ‐ 104,000
Expenditures by Type Expenditures by Funding Source
Machinery & Equipment General Fund
100% 100%
I-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Summary
The Ketchikan Fire Department is dedicated to the community through safety, service and excellence. The department values:
INTEGRITY ‐ Doing the right thing for the right reason, even when no one is watching. PROFESSIONALISM ‐ In our training, service and how we present ourselves. RESPECT ‐ Treat others how you would want to be treated, with respect and dignity, on and off the job. COMPASSION ‐ Caring for the people you are serving and your coworkers through compassion and tolerance. TEAMWORK ‐ Working together with each other and with outside organizations. INNOVATION ‐ Open to new and creative ideas and a willingness to think out of the box.
Fire
Capital Improvement Administration Operations Grants Program Program
The Fire Department is comprised of two operating divisions and oversees a Grant Program and a Capital Improvement Program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Administration 756,989 837,441 817,341 763,557 829,081 (8,360) ‐1.0% Operations 2,158,426 2,229,187 2,249,287 2,152,000 2,316,779 87,592 3.9% Grants 24,597 42,697 265,686 265,686 89,250 46,553 109.0% Capital Improvement Program 148,934 175,000 208,500 208,500 550,000 375,000 214.3% Total 3,088,946 3,284,325 3,540,814 3,389,743 3,785,110 500,785 15.2%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 2,496,326 2,508,471 2,586,371 2,474,400 2,648,753 140,282 5.6% Supplies 141,443 200,100 197,400 182,800 182,700 (17,400) ‐8.7% Contract/Purchased Services 226,093 279,857 420,346 401,346 325,057 45,200 16.2% Minor Capital Outlay 26,371 48,697 55,997 54,497 6,500 (42,197) ‐86.7% Interdepartmental Charges 49,779 72,200 72,200 68,200 72,100 (100) ‐0.1% Major Capital Outlay 148,934 175,000 208,500 208,500 550,000 375,000 214.3% Total 3,088,946 3,284,325 3,540,814 3,389,743 3,785,110 500,785 15.2%
J-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Summary
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund Tax Support 945,676 1,017,028 1,007,028 855,957 1,086,260 69,232 6.8% Charges for Services 515,993 572,100 572,100 572,100 572,100 ‐ 0.0% Public Safety Sales Tax 1,447,372 1,472,500 1,472,500 1,472,500 ‐1,472,500 0.0% Public Works Sales Tax Fund 61,878 175,000 208,500 208,500 550,000 375,000 214.3% Shoreline Area Fund 6,374 ‐ ‐ ‐ ‐ ‐ 0.0% Bond Proceeds 87,056 ‐ NA Federal dan State Grants 24,597 47,697 280,686 280,686 104,250 56,553 118.6% Total 3,088,946 3,284,325 3,540,814 3,389,743 3,785,110 500,785 15.2%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) % Administration 4.00 4.00 4.00 4.00 335,724 ‐ 0.0% Operations 15.00 15.00 15.00 15.00 ‐1,089,929 0.0% Total 19.00 19.00 19.00 19.00 1,425,653 ‐ 0.0%
J-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Administration Division 1210‐100
MISSION STATEMENT
The mission of the Administration Division is to provide department members with the tools they need to be effective and safe during the course of their duties. Those duties include: preserving the quality of life and the economic viability of the community from losses or injury by educating staff members and Ketchikan’s citizenry; providing optimum levels of fire suppression, emergency medical services and disaster preparedness; offering continuous training, exercise and drills; managing hazardous material emergencies and disasters; and providing stress management to members of the department. The administration of this department strives to fulfill its mission statement by dispatching appropriate personnel and apparatus in a cost effective and efficient manner within guidelines established by federal and state laws, the City Charter, the Ketchikan Municipal Code and the citizens of Ketchikan as represented by the City Council.
The Administration Division manages the delivery of fire protection, fire investigation, fire prevention, Fire/EMS emergency dispatch oversight and life safety inspection services within the City; as well as emergency medical services, ambulance, and disaster relief assistance, both locally and on a regional basis.
The Administration Division is responsible for the maintenance of facilities, vehicles, equipment and Fire/EMS dispatch oversight of the Fire Operations Division. This enables the Operations Division to complete its mission.
Fire Chief
Assistant Administrative MRC/Cert Volunteer Physician Fire Chief Assistant Coordinator Sponsor
Fire Marshal
GOALS FOR 2014
• Continue to streamline operations after the first year in Fire Station No. 1. • Maintain and continue to improve the department’s safety program to ensure all members are physically capable to perform the duties of their assignments and operate safely. • Continue to work with Systems Design, KGH, insurance carriers and the Finance Department to provide the highest rate of return possible on ambulance billing and monitor the changes and implementation of the Affordable Care Act. • Continue to pursue FEMA, DHS, CDC and/or AFG Grants and other state grant funding for the department and community. • Continue to use performance standards to ensure proficiency in both career and volunteer members and develop performance‐based standards to be used for evaluations and promotions. • Continue to use standardized promotional and hiring processes that are consistent and clear to all members and potential members. • Review and update mutual aid agreements with local counterparts and work towards an Automatic Aid Agreement. • Continue to build on the departmental “Captain Qualified Training Program” to ensure Captains and those who stand in for Captains will function professionally, confidently and safely. • Continue to pursue and improve Ketchikan Fire Department and City interaction partnerships with state, local and federal agencies to allow for better opportunities to obtain grant funds. • Exceed the minimum standards required for interior and exterior firefighters.
J-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Administration Division 1210‐100
• Manage programs, including re‐certification, which are equal to or exceed national or state standards in the following subjects:
EMT‐I, EMT‐II, EMT‐III ACLS, PHTLS, PALS Firefighter I and II Fire Officer I, II and III Hazardous Materials Operations and Technician Emergency Vehicle Operations CPR Confined Space and Rope Rescue Paramedic Re‐certification, State of Alaska and National Registry Shipboard Firefighting Fire Service and EMS Instructor ARFF NIMS/ICS Training and Certification Dive Team Training
• Seek‐out challenging educational opportunities provided by other agencies, in order to augment courses and training delivered by the Ketchikan Fire Department. • Continue to identify all disciplines requiring certifications and maintain the tracking program to flag expiration dates. This will continue to coordinate and provide training to avoid expiration. • Continue to provide training, guidance, and support for the department’s future leaders as part of our succession planning program. • Provide maximum service allowed within budget constraints.
ACCOMPLISHMENTS FOR 2013
• Completed the one year warranty period of the new Fire Station No. 1. • Completed our ISO visit and improved our protection class rating from a 4/9 to 3/8B. • Hosted a 5‐day Fire Service Instructor class. • Participated in two (2) DHS&EM funded joint Hazmat exercises in Petersburg and Kodiak. • Secured funding from the Southeast Region EMS (SEREMS) Code Blue grant program in the amount of $30,000 to upgrade four (4) new cardiac monitors. • Secured funding from ADEC in the amount of $8,500 for Hazmat team equipment, maintenance and training. • Received an Assistance to Firefighters Grant for $160,765 to provide training for Firefighters. • Provided a grant funded Firefighter I&II academy. • Provided a grant funded 5‐day Vehicle Extrication class. • Provided a 15‐day Fire Officer I, II & III class. • The department reviewed and updated all of its Standard Operating Guidelines (SOG’s) for all responses. • Trained all personnel to the level of Certified Emergency Vehicle Operator (CEVO). • Sent six (6) KFD members to the SEAK MMRS Mass Casualty Training Exercise. • Sent one (1) Captain to two (2) Southeast Region EMS Council board meetings to help improve EMS systems in Ketchikan and Alaska. • Provided for quarterly CPR/First Aid classes for all City/KPU employees. • Provided all members of KFD physical examinations via the department’s safety program, in order to ensure they are fit for duty in their assigned capacities. • Maintained and promoted the “Safe Kids for Alaska” child car passenger safety seat program by assisting parents in the proper installation of car safety seats. • Purchased a new Medic unit and Command vehicle to replace aging equipment. • Received $15,000 in Emergency Management Program Grants. • Attended the spring and fall DHS&EM preparedness conference. • Served as a member of the Greater Ketchikan Area LEPC.
J-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Administration Division 1210‐100
• Served on the SEAK‐MMRS steering committee. • Certified one member of the Fire Department as an Emergency Medical and Fire Dispatch Instructor to provide dispatch training for the Public Safety Dispatch Center and streamlined text based dispatching for off duty crews. Provided training in CPR and life safety to city personnel, KPD officers and dispatchers. • Successfully wrote for and was awarded a SAFER grant to provide Volunteer Firefighters $175,000 for college tuition over the next 4 years • Completed the update of the City Emergency Response Plan (CERP), including updates to the evacuation plan and Alaska Assessment Tool. • Re‐established the ride‐along program with Harborview Hospital and Seattle Medic One. • Provided guidance and leadership for the delivery of more than 7,600 man‐hours of training and over 3,200 hours of volunteer in house ride along time. • Recruited, hired and trained fourteen (14) new volunteer members to fill this important role. • Continue to sponsor the department’s Cadet Program to promote an interest in the Fire Department among Kayhi students. The department provided training in the use and care of equipment, the development of safe living habits, the prevention of fires and the value of taking an interest in the community. The SAFER Grant provided partial funding for this program. • Worked with KGH Trauma Committee monthly to improve quality assurance of patient care and transportation. • Continued to review and update departmental Policies and Procedures and Medical Standing Orders. • Continued to provide department personnel training drills and scenarios that include: hazardous materials procedures, stress management techniques, incident command procedures, run reviews, fire service and EMS on‐scene support, policies and procedures review and CPR training. • Under the fire inspection program, coordinated more than 450 business inspections within the City limits that generated more than $9,600 in revenue from special permits and seasonal business inspections. The department collected 99% of “seasonal” inspection fees.
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 528,842 525,284 518,784 490,700 542,224 16,940 3.2% Supplies 54,565 86,100 85,100 77,700 81,300 (4,800) 0.0% Contract/Purchased Services 163,386 208,557 197,757 184,457 193,757 (14,800) 0.0% Minor Capital Outlay 4,709 6,500 4,700 3,700 3,000 (3,500) 0.0% Interdepartmental Charges 5,487 11,000 11,000 7,000 8,800 (2,200) ‐15.4%
Total Expenditures 756,989 837,441 817,341 763,557 829,081 (8,360) ‐1.0%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Tax Support 343,461 417,216 387,116 333,332 398,856 (18,360) ‐4.4% Public Safety Sales Tax 361,843 368,125 368,125 368,125 368,125 ‐ 0.0% Fire Marshal Fees 45,311 47,100 47,100 47,100 47,100 ‐ 0.0% Shoreline Fund 6,374 ‐ ‐ ‐ ‐ ‐ NA Federal and State Grant 5,000 15,000 15,000 15,000 10,000 200.0%
Total Funding 756,989 837,441 817,341 763,557 829,081 (8,360) ‐1.0%
J-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Administration Division 1210‐100
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Fire Chief 1.00 1.00 1.00 1.00 107,137 ‐ 0.0% Assistant Fire Chief 1.00 1.00 1.00 1.00 94,677 ‐ 0.0% Fire Marshal 1.00 1.00 1.00 1.00 85,124 ‐ 0.0% Administrative Assistant 1.00 1.00 1.00 1.00 48,786 ‐ 0.0%
Total 4.00 4.00 4.00 4.00 335,724 ‐ 0.0%
2014 Expenditures by Type 1.06% 0.36% 23.37%
Personnel Services and Benefits Supplies Contract/Purchased Services 9.81% Minor Capital Outlay 65.40% Interdepartmental Charges
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $16,940, or 3.2%, due to annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premiums and a two and one‐half percent (2.5%) increase in workers compensation premiums. • Machinery & Equipment Maintenance Materials (Account No. 515‐04) decreased by $5,000 or 50%, due the acquisition of new equipment acquired as part of the new fire station. • Heating Fuel (Account No. 525‐03) increased by $6,700 or 15.1%, due to higher heating costs for the new fire station based on Council direction to not utilize the electric boiler when KPU is on diesel generation. • Buildings and Grounds Maintenance Services (Account No. 635‐06) decreased by $10,500 or 80.8%. Additional work will
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 316,075 326,384 319,884 312,000 335,724 9,340 2.9% 501 01 Overtime Wages 2,258 6,000 6,000 3,300 6,000 ‐ 0.0% 502 01 Temporary Wages 2,642 12,000 12,000 6,000 12,000 ‐ 0.0% 505 00 Payroll Taxes 24,555 27,000 27,000 24,600 27,100 100 0.4% 506 00 Pension 70,615 74,000 74,000 68,000 75,200 1,200 1.6% 507 00 Health and Life Insurance 52,864 55,000 55,000 53,000 58,500 3,500 6.4% 507 30 Workers Compensation 17,525 16,100 16,100 15,000 18,700 2,600 16.1% 508 00 Other Benefits 42,308 8,800 8,800 8,800 9,000 200 2.3% Personnel Services and Benefits 528,842 525,284 518,784 490,700 542,224 16,940 3.2%
J-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Administration Division 1210‐100
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 510 01 Office Supplies 2,857 2,000 2,000 2,000 2,000 ‐ 0.0% 510 02 Operating Supplies 4,614 6,500 6,500 6,500 5,500 (1,000) ‐15.4% 510 03 Safety Program Supplies 3,000 3,000 3,000 3,000 ‐ 0.0% 510 04 Janitorial Supplies 3,528 4,500 4,500 4,500 3,500 (1,000) ‐22.2% 510 07 Food/Catering 1,000 1,000 1,000 1,000 ‐ 0.0% 515 02 Building & Grounds Maint Materials 540 500 500 500 500 ‐ 0.0% 515 03 Furniture & Fixtures Maint Materials 39 200 200 200 200 ‐ 0.0% 515 04 Machinery & Equip Maint Materials 185 10,000 2,500 1,500 5,000 (5,000) ‐50.0% 520 02 Postage 1,008 1,500 1,500 1,000 1,000 (500) ‐33.3% 525 03 Heating Fuel 35,962 44,300 50,800 50,500 51,000 6,700 15.1% 525 04 Vehicle Motor Fuel & Lubricants 2,418 3,800 3,000 2,000 2,100 (1,700) ‐44.7% 525 07 Machinery & Equip Fuel & Lubricants 2,000 2,000 1,000 2,000 ‐ 0.0% 530 02 Periodicals 405 500 500 ‐ ‐ (500) ‐100.0% 530 03 Professional and Technical Publications 2,500 2,500 1,500 2,000 (500) ‐20.0% 535 02 Business and Meal Expenses 25 ‐ ‐ ‐ ‐ ‐ 0.0% 535 04 Uniforms/Badges/Clothing 2,984 800 1,600 1,500 1,000 200 25.0% 535 05 Special Protective Clothing ‐ 3,000 3,000 1,000 1,500 (1,500) ‐50.0% Supplies 54,565 86,100 85,100 77,700 81,300 (4,800) ‐5.6%
Contract/Purchased Services 600 01 Travel‐Business 2,358 7,000 7,000 7,000 7,000 ‐ 0.0% 600 02 Travel‐Training 2,695 8,000 8,000 4,000 8,000 ‐ 0.0% 600 03 Training and Education 1,180 3,500 3,500 1,500 3,500 ‐ 0.0% 605 01 Ads and Public Announcements 280 3,000 2,200 1,500 3,000 ‐ 0.0% 615 01 Professional Licenses & Certifications 25 200 200 200 200 ‐ 0.0% 615 02 Assn. Membership Dues & Fees 2,157 2,200 2,200 1,000 2,000 (200) ‐9.1% 630 02 Vehicle Licenses 25 100 100 100 100 ‐ 0.0% 635 02 Janitorial and Cleaning Services 1,546 5,200 4,500 2,000 2,000 (3,200) ‐61.5% 635 03 Vehicle Maintenance Services 1,968 2,500 2,500 500 1,500 (1,000) ‐40.0% 635 06 Building & Grounds Maint Services 170 13,000 3,000 2,000 2,500 (10,500) ‐80.8% 635 07 Machinery & Equipment Maintenance Ser 4,117 10,000 10,000 10,100 10,100 100 1.0% 635 12 Technical Services 24,585 33,000 32,900 32,900 33,000 ‐ 0.0% 640 05 Medical Services 12,000 12,000 12,800 12,800 12,000 ‐ 0.0% 645 01 Rents and Leases‐Land and Buildings 6,374 6,057 6,057 6,057 6,057 ‐ 0.0% 650 01 Telecommunications 37,117 37,000 37,000 37,000 37,000 ‐ 0.0% 650 02 Electric, Water, Sewer & Solid Waste 66,789 65,800 65,800 65,800 65,800 ‐ 0.0% Contract/Purchased Services 163,386 208,557 197,757 184,457 193,757 (14,800) ‐7.1%
Minor Capital 715 00 Furniture and Fixtures 500 1,200 1,200 500 ‐ 0.0% 725 00 Machinery and Equipment 2,052 6,000 3,500 2,500 2,500 (3,500) ‐58.3% 725 01 Computers, Printers & Copiers 2,657 ‐ ‐ ‐ ‐ ‐ 0.0% 735 00 Software ‐ ‐ ‐ ‐ ‐ 0.0% Minor Capital Outlay 4,709 6,500 4,700 3,700 3,000 (3,500) ‐53.8%
J-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Administration Division 1210‐100
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Interdepartmental Charges 825 01 Interdepartmental‐Insurance 5,482 6,000 6,000 6,000 6,300 300 5.0% 850 01 Interdepartmental‐Garage 5 5,000 5,000 1,000 2,500 (2,500) ‐50.0% Interdepartmental Charges 5,487 11,000 11,000 7,000 8,800 (2,200) ‐20.0%
Total Expenditures by Type 756,989 837,441 817,341 763,557 829,081 (8,360) ‐1.0%
NARRATIVE
500‐01 Regular Salaries and Wages: $335,724 – This account provides for compensation paid to all regular salaried and hourly employees in the Administration Division.
501‐01 Overtime Wages: $6,000 ‐ This account provides for compensation paid to the Administrative Assistant and Fire Marshal for hours worked in excess of a regular working cycle.
502‐01 Temporary Wages: $12,000 ‐ This account provides for compensation paid for temporary personnel services during extended leave of the Administrative Assistant.
505‐00 Payroll Taxes: $27,100 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes in the Administration Division.
506‐00 Pension: $75,200– This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $58,500 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $18,700 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $9,000 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
510‐01 Office Supplies: $2,000 ‐ This account provides for pens, pencils, note pads, file folders, copy paper, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers, comb binding machines and tape dispensers.
510‐02 Operating Supplies: $5,500 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support department operations such as inspection supplies, smoke detectors, flags and public education supplies.
510‐03 Safety Program Supplies: $3,000 ‐ This account provides for the purchase of materials and supplies necessary to conduct an ongoing safety program within the division. It also covers the required OSHA and departmental medical exams and physical fitness equipment.
510‐04 Janitorial Supplies: $3,500 – This account provides for cleaning and sanitation supplies such as paper towels, toilet paper, cleaning solutions, etc. used by in‐house and contracted janitors.
510‐07 Food/Catering: $1,000 ‐ This account provides for food or catering services during extended training or emergencies.
J-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Administration Division 1210‐100
515‐02 Building and Grounds Maintenance Materials: $500 – This account provides for the repair and maintenance of buildings and upkeep of the grounds used by the department. Salt, paint and caulk are examples of purchases under this line item.
515‐03 Furniture and Fixtures Maintenance Materials: $200 ‐ This account provides for the repair and maintenance of furniture and building fixtures owned or leased and operated by the department.
515‐04 Machinery and Equipment Maintenance Materials: $5,000 – This account provides for the repair and maintenance of machinery and equipment owned or leased and operated by the department. Included are office equipment, operating equipment, computer networks and computers.
520‐02 Postage and Freight: $1,000 ‐ This account provides for postal related services such as postage, express delivery, barge line freight and mailing materials.
525‐03 Heating Fuel: $51,000 ‐ This account provides for heating fuel used to heat facilities owned or leased and operated by the department.
525‐04 Vehicle Motor Fuel and Lubricants: $2,100 ‐ This account provides for gasoline, diesel fuel and lubricants used in the operations of the department vehicles.
525‐07 Machinery and Equipment Fuel and Lubricants: $2,000 – This account provides for gasoline, diesel fuel, propane and lubricants used in the operations of department machinery, equipment and generators.
530‐03 Professional and Technical Publications: $2,000 ‐ This account provides for professional and technical publications. Included are professional handbooks, print and electronic subscription services for management, building codes, professional standards and technical journals.
535‐04 Allowances‐Uniforms/Badges/Clothing: $1,000 ‐ This account provides for direct purchases of or reimbursements to employees for work related clothing required by department policies. Included are work clothes, collar insignia, patches, raingear, hats, boots and badges.
535‐05 Allowances‐Special Protective Clothing: $1,500 ‐ This account provides for direct purchases of or reimbursements to employees for special protective clothing required by department policies.
600‐01 Travel‐Business: $7,000 – This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for business and trade meetings.
600‐02 Travel‐Training: $8,000 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training and education not locally available.
600‐03 Training and Education: $3,500 – This account provides for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or third‐parties.
605‐01 Ads and Public Announcements: $3,000 ‐ This account provides for advertising and announcements in publications, newspapers, trade journals, Internet or broadcasts over radio and television. Included are public service announcements, community issues, recruiting, requests for proposals and vacancies.
615‐01 Professional Licenses and Technical Certifications: $200 – This account provides for licensing professional, technical and other employees requiring a license in order to perform their duties. Included are fees paid to license Paramedics; and fees paid for technical certifications required by medical technicians, divers and operators of special equipment.
J-9 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Administration Division 1210‐100
615‐02 Assn. Dues and Membership Fees: $2,000 – This account provides for memberships in professional and trade associations and regional organizations.
630‐02 Vehicle Licenses: $100 – This account provides for licensing department vehicles for operations on public highways.
635‐02 Janitorial and Cleaning Services: $2,000 – This account provides for services to clean facilities and equipment owned by the department.
635‐03 Vehicle Maintenance Services: $1,500 – This account provides for expenditure for the repair and maintenance of department vehicles and boats by outside maintenance facilities.
635‐06 Buildings and Grounds Maintenance Services: $2,500 ‐ This account provides for contractual services required to repair and maintain buildings and the upkeep of grounds owned or leased by the department. This account includes contract labor and materials required to provide the service.
635‐07 Machinery and Equipment Maintenance Services: $10,100 ‐ This account provides for contractual services required to repair and maintain office equipment, machinery and other operating equipment owned or leased by the department. This account includes contract labor and materials required to provide the service. It also includes maintenance service agreements and monitoring services from Johnson Controls.
635‐12 Technical Services: $33,000 ‐ This account provides for services that are not regarded as professional but require technical or special knowledge. Included are alarm monitoring, R‐911 annual software support, background checks, employee drug testing, database management, website maintenance, pest control, and contract Ambulance Billing with Systems Design .
640‐05 Medical Services: $12,000 – Expenditure for services provided by medical practitioners and medical facilities. Included are services provided by physicians for Medical Director services.
645‐01 Rents and Leases ‐ Land and Buildings: $6,057 ‐ This account provides for the costs that will not exceed $6,057 that are paid to the Public Works Building Maintenance Department for the rent of Station 3.
650‐01 Telecommunications: $37,000 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services, cell phones, Internet, long distance and toll‐free numbers.
650‐02 Electric, Water, Sewer & Solid Waste: $65,800 ‐ This account provides for electric, water, sewer and solid waste utility services.
715‐00 Furniture and Fixtures: $500 ‐ This account provides for acquisition of furniture and fixtures. Included are desks, chairs, tables, workstations, file cabinets, storage cabinets and building fixtures.
725‐00 Machinery and Equipment: $2,500 ‐ This account provides for the acquisition of machinery and equipment usually composed of a complex combination of parts. Included are office equipment, computer equipment, IPad(s) for in‐cab dispatching, and operating equipment required to provide services or maintain capital assets.
825‐01 Interdepartmental Charges – Insurance: $6,300 ‐ This account provides for risk management services and claims.
850‐01 Interdepartmental Charges – Garage: $2,500 ‐ This account provides for fleet maintenance services provided by the Public Works Department‐Garage Division.
J-10 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Operations Division 1210‐110
MISSION STATEMENT
It is the mission of the Fire Department Operations Division to maintain the quality of life and the economic viability of the community from losses due to fire, accident, injury or illness. The Operations Division does this by training for, responding to and mitigating incidents of fire, natural disaster, accidents or illness, which require suppression, containment or intervention. Firefighters, Paramedics and EMTs provide emergency medical care to victims of accidents and acute illness by providing expedited transportation to the appropriate medical facility and quality patient care. Department members play a vital role in fire prevention, public education, accident prevention and emergency preparedness training for the public. The Operations Division strives to fulfill its mission statement by responding with well‐trained personnel and well‐maintained equipment and apparatus in a cost effective and efficient manner within guidelines established by federal and state laws, the City Charter, the Ketchikan Municipal Code and the citizens of Ketchikan as represented by the City Council.
Fire Chief
Assistant Fire Chief
A Shift Captain B Shift Captain C Shift Captain
Senior Medic (1.0) Senior Medic (1.0) Senior Medic (1.0) Firefighter Medic (2.0) Firefighter Medic (2.0) Firefighter Medic (1.0) Firefighter/EMT (1.0) Firefighter/EMT (1.0) Firefighter/EMT (2.0)
Volunteers Volunteers Volunteers Cadets Cadets Cadets
GOALS FOR 2014
• Continue to meet all NIMS requirements for department personnel. • Maintain the current number of volunteers through recruitment and retention efforts. • Continue to assemble on‐scene, twenty (20) “interior” qualified and equipped fire suppression personnel within 20 minutes of an alarm. • Continue to meet staffing, training and equipment requirements for current and future community needs. • Continue to spearhead the Ketchikan and SE Alaska Hazardous Materials Response Programs as members of the Statewide Hazmat Response Team. • Provide a joint KFD/KPD Dive Team for water‐rescue and evidence recovery situations. • Continue to meet the national response criteria to have eighty‐five percent (85%) of initial response equipment on scene within four minutes of an alarm.
• Train and drill quarterly with mutual‐aid fire departments to assure safety and continuity of operations at all fires and
J-11 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Operations Division 1210‐110
emergency scenes. • Provide a joint KFD/KPD Arson Investigation Team to identify the origin and cause of all fires in the community. • Deliver programs, including re‐certification, which equal or exceed national or state standards in the following subjects:
EMT‐I, EMT‐II, EMT‐III ACLS, PHTLS, PALS Firefighter I and II Hazardous Materials Operations and Technician Emergency Vehicle Operations CPR Confined Space Rescue Paramedic Re‐certification, State of Alaska and National Registry Shipboard Firefighting Fire Service and EMS Instructor ARFF NIMS/ICS Training and Certification
• Continue to provide an EMT‐III or higher level of care or greater on all primary (frontline) EMS responses. • Continue to identify community needs relating to Emergency Medical Services through discussions with healthcare providers and members of the community. • Ensure that each department member is trained regarding updated emergency medical services standing orders and any associated changes. • Send two (2) department members to receive paramedic training.
ACCOMPLISHMENTS FOR 2013
• Three (3) career personnel attended the State of Alaska EMS Symposium in Sitka for Advanced Life Support training and seminars. • Grant funding provided a joint training and Mass Casualty exercise for 7 department members to participate in. • Two (2) volunteers and four (4) career personnel attended the National EMS symposium in Louisiana for Advanced Life Support training and seminars. • Reestablished the Seattle Medic One and Harborview Hospital ride along program for Paramedics and EMT III’s. • Provided two days of Advance Cardiac Life Support (ACLS) and two days of Pre Hospital Trauma Life Support (PHTLS) training for all department personnel and outside agencies with an outside Paramedic Instructor. • Supplied ongoing training for department members in fire service, emergency medical services, hazmat, dive and confined space rescue functions. • Responded to an estimated 1,700 calls for service in 2013. • Conducted fire prevention talks, fire extinguisher training and station tours for more than 1,200 members of the general public. The division also conducted fire prevention programs for elementary and pre‐school aged children in the community schools and in the fire stations. • In cooperation with the University of Alaska, provided Basic and Advanced Shipboard Training to AMHS employees and other mariners. • Tested all departmental pumps, hoses and ground ladders to national standards. • Provided “Quality Assurance” on every EMS call for the year and participated in the CARES project with Seattle Medic One. • Attended and actively participated in more than 7,600 man‐hours of training, drills and exercises and 3,200 hours of in house ride time for volunteer members. • Provided weekly training in EMS, fire service, Hazmat, Dive, NIMS and fire boat functions. • Renewed certifications to ensure compliance with State of Alaska Statutes for “Additional Skills and Medications for EMTs.” • Replaced Medic 11 Ambulance. • Operated within budget constraints and guidelines.
J-12 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Operations Division 1210‐110
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 1,963,561 1,983,187 2,003,187 1,919,300 2,094,029 110,842 5.6% Supplies 85,855 110,000 107,700 100,500 100,900 (9,100) ‐8.3% Contract/Purchased Services 53,537 56,800 50,100 44,400 55,050 (1,750) ‐3.1% Minor Capital Outlay 13,437 18,000 27,100 26,600 3,500 (14,500) ‐80.6% Interdepartmental Charges 42,036 61,200 61,200 61,200 63,300 2,100 3.4%
Total Expenditures 2,158,426 2,229,187 2,249,287 2,152,000 2,316,779 87,592 3.9%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund 602,215 599,812 619,912 522,625 687,404 87,592 14.6% Public Safety Sales Tax 1,085,529 1,104,375 1,104,375 1,104,375 1,104,375 ‐ 0.0% Ambulance Fees 470,682 525,000 525,000 525,000 525,000 ‐ 0.0%
Total Funding 2,158,426 2,229,187 2,249,287 2,152,000 2,316,779 87,592 3.9%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Captain 3.00 3.00 3.00 3.00 259,600 ‐ 0.0% Senior Medic 3.00 3.00 3.00 3.00 231,484 ‐ 0.0% Firefighter/Medic 5.00 5.00 5.00 5.00 350,714 ‐ 0.0% Firefighter/EMT 4.00 4.00 4.00 4.00 248,131 ‐ 0.0%
Total 15.00 15.00 15.00 15.00 1,089,929 ‐ 0.0%
2014 Expenditures by Type
4.4%2.4% 0.2% 2.7%
Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges
90.4%
J-13 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Operations Division 1210‐110
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $110,842, or 5.6%, due to annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premiums and a five percent (5%) increase in workers compensation premiums effective July 1, 2014. • Safety Program Supplies (Account No. 510‐03) decreased by $13,000 or 37.1%, due to the decreased cost of OSHA mandated physicals based on the need for less chest x‐rays (these are required every 5 years or sooner if an exposure happens). • Special Protective Clothing (Account No. 535‐05) increased by $10,000 due to the anticipated purchase of special protective required by department policies. • Service Charge and Fees (Account No. 630‐06) increased by $10,100 due to the addition of a new account for ferry ticket fees for ambulance runs to the Ketchikan International Airport. • Vehicle Maintenance Services (Account No. 635‐03) decreased by $5,000 or 50%, due to the anticipated purchase of new apparatus. • Machinery and Equipment (Account No. 725‐00) decreased by $14,000 or 87.5%, due to proper care and maintenance of new equipment by the crews.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 1,037,976 1,041,987 1,035,787 990,000 1,089,929 47,942 4.6% 501 01 Overtime Wages 173,974 176,500 216,500 216,200 180,000 3,500 2.0% 502 01 Temporary Wages 39,600 60,000 46,000 45,500 60,000 ‐ 0.0% 505 00 Payroll Taxes 95,744 97,800 97,800 95,800 101,700 3,900 4.0% 506 00 Pension 266,629 268,000 268,000 262,200 279,400 11,400 4.3% 507 00 Insurance Benefits‐Health/Life 224,904 231,700 231,700 205,000 265,000 33,300 14.4% 507 30 Insurance Benefits‐Workers Comp 68,335 66,600 66,800 66,800 78,500 11,900 17.9% 508 00 Other Benefits 39,899 24,100 24,100 21,300 24,100 ‐ 0.0% 509 06 Allowances‐Meals 16,500 16,500 16,500 16,500 15,400 (1,100) ‐6.7% Personnel Services and Benefits 1,963,561 1,983,187 2,003,187 1,919,300 2,094,029 110,842 5.6%
Supplies 510 01 Office Supplies 1,827 1,500 1,500 1,500 1,000 (500) ‐33.3% 510 02 Operating Supplies 30,209 38,000 38,000 38,000 38,000 ‐ 0.0% 510 03 Safety Program Supplies 14,459 35,000 22,000 20,000 22,000 (13,000) ‐37.1% 510 05 Small Tools & Equipment 1,000 1,000 1,000 1,000 ‐ 0.0% 510 07 Food/Catering 1,000 1,000 1,000 1,000 ‐ 0.0% 515 01 Vehicle Maintenance Materials 2,132 1,500 1,500 1,200 1,500 ‐ 0.0% 515 03 Furniture and Fixtures Maint Materials 500 500 500 500 500 ‐ 0.0% 515 04 Machinery & Equipment Maint Materials 1,224 4,000 4,000 1,000 2,000 (2,000) ‐50.0% 525 04 Vehicle Motor Fuel & Lubricants 16,468 17,500 15,200 14,000 14,500 (3,000) ‐17.1% 530 02 Periodicals 61 200 200 100 ‐ (200) ‐100.0% 530 03 Professional and Technical Publications 800 800 200 400 (400) ‐50.0% 535 04 Uniforms/Badges/Clothing 8,636 9,000 11,500 11,500 9,000 ‐ 0.0% 535 05 Special Protective Clothing 10,339 ‐ 10,500 10,500 10,000 10,000 New Supplies 85,855 110,000 107,700 100,500 100,900 (9,100) ‐8.3%
J-14 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Operations Division 1210‐110
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Contract/Purchased Services 600 01 Travel‐Business 4,000 4,000 4,000 4,000 ‐ 0.0% 600 02 Travel‐Training 3,397 12,200 12,200 12,200 12,200 ‐ 0.0% 600 03 Training and Education 5,200 15,500 5,500 5,500 15,500 ‐ 0.0% 605 01 Ads and Public Announcements 1,000 1,000 500 1,000 ‐ 0.0% 615 01 Professional Licenses and Certifications 2,005 3,000 2,200 1,000 2,000 (1,000) ‐33.3% 630 02 Vehicle Licenses 220 250 250 250 250 ‐ 0.0% 630 06 Service Charges and Fees 10,100 10,100 10,100 10,100 New 635 03 Vehicle Maintenance Services 34,229 10,000 6,000 5,000 5,000 (5,000) ‐50.0% 635 04 Software & Equip Maint Services 2,100 2,100 2,100 ‐ (2,100) ‐100.0% 635 12 Technical Services 8,486 8,750 6,750 3,750 5,000 (3,750) ‐42.9% Contract/Purchased Services 53,537 56,800 50,100 44,400 55,050 (1,750) ‐3.1%
Minor Capital 715 00 Furniture and Fixtures 1,000 3,800 3,800 1,000 ‐ 0.0% 725 00 Machinery & Equipment 8,822 16,000 22,300 22,300 2,000 (14,000) ‐87.5% 725 01 Computers, Printers & Copiers 4,615 ‐ ‐ ‐ 0.0% 735 00 Software 1,000 1,000 500 500 (500) ‐50.0% Minor Capital Outlay 13,437 18,000 27,100 26,600 3,500 (14,500) ‐80.6%
Interdepartmental Charges 825 01 Interdepartmental Charges‐Insurance 41,436 41,200 41,200 41,200 43,300 2,100 5.1% 850 01 Interdepartmental Charges‐Garage 600 20,000 20,000 20,000 20,000 ‐ 0.0% Interdepartmental Charges 42,036 61,200 61,200 61,200 63,300 2,100 3.4%
Total Expenditures by Type 2,158,426 2,229,187 2,249,287 2,152,000 2,316,779 87,592 3.9%
NARRATIVE
500‐01 Regular Salaries and Wages: $1,089,929 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
501‐01 Overtime Wages: $180,000 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle.
502‐01 Temporary Wages: $60,000 ‐ This account provides for compensation paid to Volunteer employees for temporary personnel services.
505‐00 Payroll Taxes: $101,700 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $279,400 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $265,000 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $78,500 – This account provides for employer contributions to workers compensation
508‐00 Other Benefits: $24,100 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐06 Allowances‐Meals: $15,400 – This account provides for employer provided semi‐annual meal stipends to employees of the Fire Department. These benefits are taxable to the employees.
J-15 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Operations Division 1210‐110
510‐01 Office Supplies: $1,000 ‐ This account provides for copy paper, pens, pencils, note pads, file folders, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers and tape dispensers.
510‐02 Operating Supplies: $38,000 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as expendable medical supplies including but not limited to medications, intubation devices, disposable pads, sharps containers, rubber gloves, etc. for ambulance and rescue type calls, and other departmental supplies used by the division during the course of a year.
510‐03 Safety Program Supplies: $22,000 ‐ This account provides for the City safety program. Included are safety training audio and video programs, safety equipment, physical fitness equipment, OSHA required medical exams, specialized hazardous materials handling and disposal information, specialized protective safety clothing and traffic control items.
510‐05 Small Tools and Equipment: $1,000 ‐ This account provides for minor tools, operating and office equipment with a value of less than $1,000. Included are hand tools, chain saws, blow torches, hydraulic jacks, sump pumps, computer accessories, space heaters, kitchen and dining equipment, radios, calculators, file cabinets and similar types of minor tools and equipment.
510‐07 Food/Catering: $1,000 ‐ This account provides for food or catering services during extended training exercises or emergencies.
515‐01 Vehicle Maintenance Materials: $1,500 – This account provides for the repair and maintenance of vehicles owned or leased and operated by the department. Included are licensed and unlicensed rolling stock and boats.
515‐03 Furniture and Fixtures Maintenance Materials: $500 ‐ This account provides for the repair and maintenance of furniture and building fixtures owned or leased and operated by the division.
515‐04 Machinery and Equipment Maintenance Materials: $2,000 – This account provides for the repair and maintenance of machinery and equipment operated by the division. Included are office equipment, operating equipment, computer networks and computers.
525‐04 Vehicle Motor Fuel and Lubricants: $14,500 ‐ This account provides for gasoline, diesel fuel and lubricants used in the operations of division vehicles and boats.
530‐03 Professional and Technical Publications: $400 ‐ This account provides for professional and technical publications. Included are professional handbooks, print and electronic subscription services for management, building codes, professional standards and technical journals
535‐04 Allowances‐Uniforms/Badges/Clothing: $9,000 ‐ This account provides for direct purchases of or reimbursements to employees for work related clothing required by department policies. Included are work clothes, collar insignia, patches, raingear, hats, boots and badges.
535‐05 Special Protective Clothing: $10,000 – This account provides for direct purchases of or reimbursements to employees for special protective clothing required by department policies.
600‐01 Travel‐Business: $4,000 – This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for business and trade meetings.
600‐02 Travel‐Training: $12,200 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training.
600‐03 Training and Education: $15,500 – This account provides for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or third‐parties.
605‐02 Advertising and Marketing : $1,000 ‐ This account provides for advertising and announcements in publications, newspapers, trade journals, Internet or broadcasts over radio and television. Included are community issues, recruiting, requests for proposals and vacancies.
615‐01 Professional Licenses and Technical Certifications: $2,000 – This account provides for licensing professional, technical and other employees requiring a license in order to perform their duties. Included are fees paid to licensed Paramedics; and fees paid for technical certifications required by medical technicians, divers and operators of special equipment.
J-16 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Operations Division 1210‐110
630‐02 Vehicle Licenses: $250 – This account provides for licensing division vehicles for operations on public highways.
630‐06 Licenses and Fees Service Charges and Fees: $10,100 – This account provides for payment of the Ketchikan Airport Ferry Fees obtained by the Ambulance for medical transport.
635‐03 Vehicle Maintenance Services: $5,000 – This account provides for expenditure for the repair and maintenance of department vehicles and boats by outside maintenance facilities.
635‐12 Technical Services: $5,000 ‐ This account provides for the payment of services provided to the Fire and Emergency Medical Services Division under written contract and/or purchase order. This includes a service contract on monitor/defibrillators, radio repairs, etc.
715‐00 Furniture and Fixtures: $1,000 ‐ This account provides for acquisition of furniture and fixtures. Included are desks, chairs, tables, workstations, file cabinets, storage cabinets and building fixtures.
725‐00 Machinery and Equipment: $2,000 ‐ This account provides for the acquisition of machinery and equipment usually composed of a complex combination of parts. Included are office equipment, computer equipment and operating equipment required to provide services or maintain capital assets.
735‐00 Software: $500 ‐ This account provides for acquisition of software systems and upgrades not covered by maintenance agreements.
825‐01 Interdepartmental Charges – Insurance: $43,300 ‐ This account provides for risk management services and claims.
850‐01 Interdepartmental Charges – Garage: $20,000 ‐ This account provides for fleet maintenance services provided by the Public Works Department‐Garage Division.
J-17 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Grants Program
MISSION STATEMENT
The Ketchikan Fire Department is looked upon by its peers as being one of the leaders in Alaska’s Fire Service, EMS and Hazardous Materials response. Every year management seeks out additional funding sources to ensure the community is prepared for not only the routine day‐to‐day calls, but for any incident that goes beyond the norm. If the department is prepared for those extreme events, personnel will be better equipped to handle the common, day‐to‐day incidents.
GOALS FOR 2014
• The department will apply to FEMA for 2013 Assistance to Firefighters Grant monies (FP&S) to provide public education material and opportunities. • Staff will continue to utilize monies from the 2012 SAFER Grant (FEMA) for volunteer incentives and retention. • Staff will continue to utilize monies from the 2012 AFG Grant (FEMA) for training and education. Management also expects to receive another $8,500 for Hazmat team support funding from ADEC.
ACCOMPLISHMENTS FOR 2013
• In 2013, grant funds received by the Ketchikan Fire Department provided the department with a variety of training opportunities. Department members evaluated and exercised their Hazmat skills with Hazmat teams from all over Alaska during exercises held in Kodiak and Sitka. • The SEAK MMRS granted about $5,000 of Hazmat, sheltering and disaster equipment. The Alaska Department of Environmental Conservation (ADEC) granted the department $8,500 for Hazmat equipment maintenance and training. These funds purchased new equipment, provided funds for equipment maintenance and sent one KFD member to advanced HAZMAT Technician training in Sacramento, California. • In 2013, the department utilized SHSP Grant funding for the purchase of an Oxygen generation and cascade system. • In 2013, the City was awarded $30,000 from the SEREMS Code Blue Grant toward the purchase of our new ambulance. • In 2013, the City was also awarded $167,000 from the AFG grant program for training and a four year grant of $175,000 from the SAFER program for volunteer recruitment and retention. • The department also continued to use funding provided by the 2008 SAFER grant ($12,000 annually for 4 years) for volunteer recruiting and retention, as well as for continuing the cadet program during 2013. The department has applied for $90,000 in SHSP grant money from the Department of Homeland Security and Emergency Management for radio equipment.
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• The Fire Department’s grant budget has been projected to increase $1,053, or 2.5 % from 2013. It is becoming increasingly more difficult to secure grants for public safety because federal funding has been declining.
J-18 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Grants Program
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 501 01 Overtime Wages 2,635 ‐ 44,700 44,700 10,000 10,000 0.0% 502 01 Temporary Wages ‐ ‐ 5,340 5,340 2,200 2,200 0.0% 505 00 Payroll Taxes ‐ ‐ 3,833 3,833 170 170 0.0% 506 00 Pension ‐ ‐ 8,557 8,557 ‐ ‐ 0.0% 507 30 Insurance Benefits‐Workers Comp ‐ ‐ 1,548 1,548 130 130 0.0% 508 00 Other Benefits 1,288 ‐ 422 422 ‐ ‐ 0.0% Personnel Services and Benefits 3,923 ‐ 64,400 64,400 12,500 12,500 0.0%
Supplies 510 01 Office Supplies 500 500 #DIV/0! 510 02 Operating Supplies 1,023 4,000 4,600 4,600 ‐ (4,000) ‐100.0% Supplies 1,023 4,000 4,600 4,600 500 (3,500) ‐87.5%
Contract/Purchased Services 600 02 Travel‐Training 8,149 14,500 22,500 22,500 6,000 (8,500) ‐58.6% 600 03 Training and Education 766 ‐ 141,392 141,392 68,750 68,750 New 605 01 Ads and Public Announcements ‐ ‐ 3,136 3,136 ‐ ‐ 0.0% 625 03 Insurance Premiums‐Liability ‐ ‐ 4,464 4,464 1,000 1,000 0.0% 645 01 Rents and Leases‐Land & Buildings (150) ‐ ‐ ‐ ‐ ‐ 0.0% 650 01 Telecommunications 405 ‐ 997 997 500 500 0.0% Contract/Purchased Services 9,170 14,500 172,489 172,489 76,250 61,750 425.9%
Minor Capital 725 00 Machinery & Equipment 8,225 24,197 24,197 24,197 ‐ (24,197) ‐100.0% Minor Capital Outlay 8,225 24,197 24,197 24,197 ‐ (24,197) ‐100.0%
Interdepartmental Charges 825 01 Interdepartmental Charges‐Insurance 2,256 ‐ ‐ ‐ ‐ ‐ 0.0% Interdepartmental Charges 2,256 ‐ ‐ ‐ ‐ ‐ 0.0%
Total Expenditures by Type 24,597 42,697 265,686 265,686 89,250 46,553 109.0%
2014 Expenditures by Type
Contract/Purchased Services
100.0%
J-19 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Grants Program
2012 2013 Budget 2014 2013 Adopted/2014 Grant Program Actual Adopted Amended Estimate Budget Incr(Decr) %
NACCHO 1,636 13,474 13,474 9,000 9,000 NA Safer Grant 4,725 5,000 10,000 10,000 (5,000) ‐100.0% ADEC/Hazmat Maintenance 8,477 8,500 8,500 8,500 (8,500) ‐100.0% 2009 SHSP Grant 2,931 ‐ NA AFG Grant Training 7,189 ‐ NA 2012 AFG 160,765 160,765 35,000 35,000 NA 2012 SHSP 29,197 29,197 29,197 1,500 (27,697) ‐94.9% 2012 SAFER 43,750 43,750 43,750
Total Expenditures by Grant Program 24,958 42,697 265,686 265,686 89,250 46,553 109.0%
NARRATIVE
501‐01 Overtime Wages: $10,000 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle.
502‐01 Temporary Wages: $2,200 ‐ This account provides for compensation paid to Volunteer employees for temporary personnel services.
505‐00 Payroll Taxes: $170 ‐ This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
507‐30 Workers Compensation: $130 ‐ This account provides for employer contributions to workers compensation.
510‐01 Office Supplies: $500 ‐ This account provides for paper, pens, pencils, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers and tape dispensers.
600‐02 Travel‐Training: $6,000 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for business and trade meetings.
600‐03 Travel‐Training and Education: $68,750 ‐ This account provides for registration fees, training materials and tuition reimbursements and other incidental expenses associated with training and educating employees.
625‐03 Insurance Premiums‐Liability : $1,000 ‐ This account provides for a KFD Volunteer supplemental insurance program.
650‐01 Telecommunications: $500 ‐ This account provides for telecommunications services. Included are charges for wired and wireless telecommunications services, cell phones, Internet, long distance and toll‐free numbers.
J-20 CITY OF KETCHIKAN 2014 Operating and Capital Budget Fire Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
705‐00 Buildings 87,056 ‐ ‐ ‐ ‐ ‐ 0.0% 720‐00 Vehicles and Moving Equipment ‐ 175,000 166,500 166,500 550,000 375,000 214.3% 725‐00 Machinery and Equipment 61,878 ‐ 42,000 42,000 ‐ ‐ 0.0%
Total Major Capital Outlay 148,934 175,000 208,500 208,500 550,000 375,000 214.3%
2014 Capital Improvement Projects Funding Sources PW Sales Project #Project Tax Fund Total
720‐00 Vehicles and Moving Equipment Fire Suppression Storage Capacity Engine 550,000 ‐ ‐ 550,000 Total Vehicles and Moving Equipment 550,000 ‐ ‐ 550,000
Total 2014 Capital Budget 550,000 ‐ ‐ 550,000
Expenditures by Type Expenditures by Funding Source
Vehicles and Moving Equipment
PW Sales Tax Fund 100% 100%
J-21 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police Summary
It is the mission of the Ketchikan Police Department, together with all the residents of the City, to make the community a safe place within which to live and work.
Police
E911 Central Parking Operations Communications Enforcement
The Police Department is comprised of three operating divisions and oversees a Grant Program and a Capital Improvement Program.
DEPARTMENT EXECUTIVE SUMMARY 2012 2013 2014 Adopted 2013/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Operations 3,590,174 3,658,116 3,648,516 3,420,820 3,733,540 75,424 2.1% E911 Central Communications 1,004,417 1,098,462 1,098,462 1,046,800 1,125,120 26,658 2.4% Parking Enforcement 85,920 80,467 90,067 89,360 94,122 13,655 17.0% Grants 10,803 2,500 2,500 2,500 35,500 33,000 1320.0% Capital Improvement Program 592,496 172,000 438,374 151,000 397,374 225,374 131.0% Total 5,283,810 5,011,545 5,277,919 4,710,480 5,385,656 374,111 7.5%
2012 2013 2014 Adopted 2013/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services dan Benefits 4,133,426 4,189,518 4,182,168 4,018,450 4,387,672 198,154 4.7% Supplies 195,192 173,700 181,050 154,700 157,550 (16,150) ‐9.3% Contract/Purchased Services 248,287 345,410 345,410 263,430 291,910 (53,500) ‐15.5% Minor Capital Outlay 27,518 51,267 51,267 47,500 69,500 18,233 35.6% Interdepartmental Charges 86,891 79,650 79,650 75,400 81,650 2,000 2.5% Major Capital Outlay 592,496 172,000 438,374 151,000 397,374 225,374 131.0% Total 5,283,810 5,011,545 5,277,919 4,710,480 5,385,656 374,111 7.5%
K-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police Summary
2012 2013 2014 Adopted 2013/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund Tax Support 2,663,651 2,793,545 2,793,545 2,504,480 2,905,282 111,737 4.0% Public Safety Sales Tax 1,447,373 1,472,500 1,472,500 1,472,500 ‐1,472,500 0.0% Charges for Services 400,227 400,000 400,000 415,000 415,000 15,000 3.8% Fines and Forfeitures 149,260 166,000 166,000 160,000 160,000 (6,000) ‐3.6% US Marshal Fund 20,000 5,000 5,000 5,000 ‐ (5,000) ‐100.0% Federal and State Grants 10,803 2,500 2,500 2,500 35,500 33,000 0.0% Public Works Sales Tax 592,496 172,000 438,374 151,000 397,374 225,374 131.0% Total 5,283,810 5,011,545 5,277,919 4,710,480 5,385,656 374,111 7.5%
2012 2013 2014 Adopted 2013/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) % Operations 26.00 26.00 26.00 26.00 ‐1,957,200 0.0% E911 Central Communications 9.30 9.30 9.30 9.30 462,670 ‐ 0.0% Parking Enforcement 1.00 1.00 1.00 1.00 40,862 ‐ 0.0% Total 36.30 36.30 36.30 36.30 2,460,732 ‐ 0.0%
K-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police Operations Division 1220‐110
MISSION STATEMENT
To protect and serve the City of Ketchikan and its citizens by providing progressive public safety services.
Police Chief
Administrative Deputy Chief Lieutenant Assistant
Evidence Sergeant Sergeant Sergeant Sergeant Building Janitor Sergeant Custodian
Patrol Team Patrol Team Patrol Team Patrol Team Detectives (3.0) (3.0) (3.0) (3.0) (4.0)
GOALS FOR 2014
• Continue to respond to the law enforcement needs of Ketchikan’s citizens and visitors using sound customer service philosophies. • Remain fiscally responsible by providing the highest quality law enforcement services while operating within budget limitations. • Conduct a comprehensive engineering study of police two way radio equipment to improve communication capabilities to increase safety for officers in the field. • Continue with an aggressive areawide drug enforcement strategy. • Continue to provide quality individual and team training to members of the department with expanded use of in‐house
ACCOMPLISHMENTS FOR 2013
• The department was brought to full staffing. • Officer designated as full‐time School Resource Officer. • Investigations Lieutenant attended FBI National Academy. • Brought in nationally recognized instructors to provide comprehensive training on cultural diversity, law enforcement ethics, and employee relations in law enforcement. • Participated in an Active Shooter Exercise aboard the Motor Vessel Matanuska, along with members of the Alaska Marine Highway System, Alaska State Troopers and United States Coast Guard. • Hosted a “National Night Out” event at the Plaza Mall and participated in other community events such as the Health Fair, Career Day, and Red Ribbon Week .
K-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police Operations Division 1220‐110
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 3,107,198 3,168,266 3,149,766 2,997,900 3,312,840 144,574 4.6% Supplies 167,422 158,650 167,550 142,500 143,000 (15,650) ‐9.9% Contract/Purchased Services 213,444 226,000 226,000 180,720 177,500 (48,500) ‐21.5% Minor Capital Outlay 22,952 35,500 35,500 34,000 29,000 (6,500) ‐18.3% Interdepartmental Charges 79,158 69,700 69,700 65,700 71,200 1,500 2.2%
Total Expenditures 3,590,174 3,658,116 3,648,516 3,420,820 3,733,540 75,424 2.1%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Tax Support 2,077,534 2,119,616 2,110,016 1,888,320 2,206,040 86,424 4.1% Public Safety Sales Tax 1,447,373 1,472,500 1,472,500 1,472,500 1,472,500 ‐ 0.0% Fines and Forfeitures 45,267 61,000 61,000 55,000 55,000 (6,000) ‐9.8% US Marshal Fund 20,000 5,000 5,000 5,000 ‐ (5,000) 0.0%
Total Funding 3,590,174 3,658,116 3,648,516 3,420,820 3,733,540 75,424 2.1%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Police Chief 0.90 0.90 0.90 0.90 97,068 ‐ 0.0% Deputy Chief 0.95 0.95 0.95 0.95 98,130 ‐ 0.0% Lieutenant 1.00 1.00 1.00 1.00 89,740 ‐ 0.0% Sergeant 5.00 5.00 5.00 5.00 435,947 ‐ 0.0% Corporal 2.00 2.00 2.00 2.00 149,729 ‐ 0.0% Police Officer 11.00 11.00 11.00 11.00 749,827 ‐ 0.0% Detective/Investigations 3.00 3.00 3.00 3.00 229,645 ‐ 0.0% Administrative Assistant 0.95 0.95 0.95 0.95 48,964 ‐ 0.0% Evidence Custodian 0.90 0.90 0.90 0.90 46,243 ‐ 0.0% Custodian 0.30 0.30 0.30 0.30 11,907 ‐ 0.0%
Total 26.00 26.00 26.00 26.00 1,957,200 ‐ 0.0%
2014 Expenditures by Type
4.8% 0.8% 1.9% 4.2%
Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges
88.7%
K-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police Operations Division 1220‐110
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $144,574, or 4.6%, due to annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premiums and a five percent (5%) increase in workers compensation preimums effective July 1, 2014. • Operating Supplies (Account No. 510.02) has been decreased by $5,000 or 16.7%, due to reducing inventories of operating supplies. • Safety Program Supplies (Account No. 510.03) has been decreased by $6,000 or 60%, primarily due to fewer ballistic vests needing to be replaced in 2014. • Travel‐Training (Account No. 600.02) has been decreased by $20,000 or 57.1%, anticipating the use of in‐house training resources. • Investigative Services (Account No. 635‐10) has been decreased by $30,000 or 75%, due to changes in drug enforcement tactics where the usefulness of long term drug investigations have decreased. DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 1,754,227 1,888,966 1,880,066 1,778,800 1,957,200 68,234 3.6% 501 01 Overtime Wages 157,016 160,000 153,600 151,900 160,000 ‐ 0.0% 502 01 Temporary Wages 488 ‐ 400 400 ‐ ‐ 0.0% 505 00 Payroll Taxes 146,247 156,700 155,200 147,700 161,960 5,260 3.4% 506 00 Pension 420,473 448,200 442,700 421,200 463,100 14,900 3.3% 507 00 Health and Life Insurance 332,908 371,500 370,900 352,400 415,600 44,100 11.9% 507 30 Workers Compensation 45,084 49,400 49,400 48,500 59,830 10,430 21.1% 508 00 Other Benefits 238,877 41,900 41,900 41,900 43,550 1,650 3.9% 509 01 Allowances‐Police Uniforms 11,371 50,000 54,000 54,000 50,000 ‐ 0.0% 509 08 Allowances‐Medical Expenses 507 1,600 1,600 1,100 1,600 ‐ 0.0% Personnel Services and Benefits 3,107,198 3,168,266 3,149,766 2,997,900 3,312,840 144,574 4.6%
Supplies 510 01 Office Supplies 5,343 9,000 9,300 9,300 9,000 ‐ 0.0% 510 02 Operating Supplies 27,785 30,000 29,700 25,000 25,000 (5,000) ‐16.7% 510 03 Safety Program Supplies (980) 10,000 10,000 4,500 4,000 (6,000) ‐60.0% 510 04 Janitorial Supplies 2,029 2,400 2,400 2,400 2,500 100 4.2% 515 04 Machinery & Equip Maint Materials 1,090 1,000 1,000 1,000 1,000 ‐ 0.0% 520 02 Postage 3,797 5,250 5,250 2,800 4,500 (750) ‐14.3% 525 03 Heating Fuel 33,422 32,000 32,000 30,000 32,000 ‐ 0.0% 525 04 Vehicle Motor Fuel & Lubricants 57,383 60,000 58,900 50,000 56,000 (4,000) ‐6.7% 535 01 Moving Expenses 5,000 15,000 13,500 5,000 ‐ 0.0% 535 04 Allowances‐Uniforms/Badges/Clothing 37,553 4,000 4,000 4,000 4,000 ‐ 0.0% Supplies 167,422 158,650 167,550 142,500 143,000 (15,650) ‐9.9%
K-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police Operations Division 1220‐110
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Contract/Purchased Services 600 01 Travel‐Business 1,500 1,500 1,500 1,500 1,500 ‐ 0.0% 600 02 Travel‐Training 34,632 35,000 23,000 23,000 15,000 (20,000) ‐57.1% 600 03 Training and Education 5,500 5,500 15,000 15,000 10,000 4,500 81.8% 605 01 Ads and Public Announcements 5,053 3,000 5,500 5,500 3,000 ‐ 0.0% 610 01 Community Promotion 4,137 4,000 4,000 4,000 4,000 ‐ 100.0% 615 02 Assn. Membership Dues & Fees 3,613 4,000 4,000 2,500 4,000 ‐ 0.0% 620 02 Towing of Impounded Property 3,320 5,000 5,000 1,500 3,000 (2,000) ‐40.0% 630 02 Vehicle Licenses 315 500 500 300 500 ‐ 0.0% 635 01 Government Contractual Services 26,339 26,000 26,500 26,500 26,000 ‐ 0.0% 635 07 Machinery & Equipment Maintenance Ser 10,853 11,500 11,000 6,000 10,000 (1,500) ‐13.0% 635 10 Investigation Services 35,749 40,000 40,000 10,000 10,000 (30,000) ‐75.0% 640 05 Medical Services 654 5,000 5,000 1,000 3,000 (2,000) ‐40.0% 650 01 Telecommunications 35,511 40,000 37,000 35,920 40,000 ‐ 0.0% 650 02 Electric, Water, Sewer & Solid Waste 46,268 45,000 48,000 48,000 47,500 2,500 5.6% Contract/Purchased Services 213,444 226,000 226,000 180,720 177,500 (48,500) ‐21.5%
Minor Capital 705 00 Furniture and Fixtures 1,711 4,000 4,000 4,000 1,000 (3,000) ‐75.0% 725 00 Machinery and Equipment 14,195 20,000 20,000 20,000 20,000 ‐ 0.0% 725 01 Computers, Printers & Copiers 7,046 11,500 11,500 10,000 8,000 (3,500) 0.0% Minor Capital Outlay 22,952 35,500 35,500 34,000 29,000 (6,500) ‐18.3%
Interdepartmental Charges 825 01 Interdepartmental‐Insurance 28,896 29,700 29,700 29,700 31,200 1,500 5.1% 850 01 Interdepartmental‐Garage 50,262 40,000 40,000 36,000 40,000 ‐ 0.0% Interdepartmental Charges 79,158 69,700 69,700 65,700 71,200 1,500 2.2%
Total Expenditures by Type 3,590,174 3,658,116 3,648,516 3,420,820 3,733,540 75,424 2.1%
NARRATIVE
500‐01 Regular Salaries and Wages: $1,957,200 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
501‐01 Overtime Wages: $160,000 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle.
505‐00 Payroll Taxes: $161,960 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $463,100 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $415,600 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $59,830 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $43,550 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
K-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police Operations Division 1220‐110
509‐01 Allowances – Police Uniforms: $50,000 – This account provides for employer provided uniform allowances paid directly to police officers pursuant to collective bargaining agreements or the Personnel Rules.
509‐08 Allowances‐ Medical Expenses: $1,600 ‐ This account provides for employee medical exams paid directly to employees. These benefits are taxable to the employees.
510‐01 Office Supplies: $9,000 ‐ This account provides for paper, pens, pencils, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as staplers and tape dispensers.
510‐02 Operating Supplies: $25,000 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as CDs, DVDs, batteries, narcotic test kits, training materials, crime scene investigation materials, taser cartridges, pepper spray, ammunition, targets and armor supplies.
510‐03 Safety Program Supplies: $4,000 ‐ This account provides supplies for the City safety program. Included are safety information brochures, safety training audio and video programs, soft body armors, ballistic vests, safety equipment, OSHA required medical exams, specialized hazardous materials handling and disposal information, specialized protective safety clothing and traffic control accessories.
510‐04 Janitorial Supplies: $2,500 – This account provides for cleaning and sanitation supplies used by the in‐house janitor.
515‐04 Machinery and Equipment Maintenance Materials: $1,000 – This account provides for the materials required to repair and maintain machinery and equipment owned or leased and operated by the department. Included are office equipment, operating equipment, computer networks and computers.
520‐02 Postage: $4,500 ‐ This account provides for postal related services such as postage, express delivery, and mailing materials.
525‐03 Heating Fuel: $32,000 ‐ This account provides for heating fuel for the Police Department.
525‐04 Vehicle Motor Fuel and Lubricants: $56,000 ‐ This account provides for gasoline and lubricants used for the operation of police vehicles.
535‐01 Moving Expenses: $5,000 ‐ This account provides for the reimbursements to employees for expenditures incurred to relocate to Ketchikan.
535‐ 04 Allowances‐Uniforms/Badges/Clothing: $4,000 ‐ This account provides for direct purchases of or reimbursements to employees for work related clothing required by department policies. Included are badges, collar insignia, patches and department awards.
600‐01 Travel‐Business: $1,500 – This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for department business.
600‐02 Travel‐Training: $15,000 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training.
600‐03 Training and Education: $10,000 – This account provides for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or third‐parties.
605‐01 Ads and Public Announcements: $3,000 ‐ This account provides for advertising and announcements in publications, newspapers, trade journals, Internet or broadcasts over radio and television. Included are legal notices, public service announcements, community issues, and recruiting.
K-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police Operations Division 1220‐110
610‐01 Community Promotion: $4,000 – This account provides for the promotion of community activities and programs. Included activities are National Night Out, Health Fair and Halloween Safety.
615‐02 Assn. Dues and Membership Fees: $4,000 – This account provides for memberships in professional and trade associations such as the FBI National Academy Associates, Alaska Association of Chiefs of Police, International Association of Chiefs of Police and others.
620‐02 Towing of Impounded Property: $3,000 – This account provides for towing and/or storing of impounded vehicles.
630‐02 Vehicle Licenses: $500 – This account provides for licensing department vehicles for operations on public highways.
635‐01 Government Contractual Services: $26,000 ‐ This account provides for services provided by federal, state and local governments. Included are prisoner charges and fees paid for services provided by federal, state and local governments.
635‐07 Machinery and Equipment Maintenance Services: $10,000 ‐ This account provides for the contractual services required to repair and maintain office equipment, machinery and other operating equipment owned or leased by the department. This account includes contract labor and materials required to provide the service. It also includes maintenance service agreements.
635‐10 Investigation Services: $10,000 ‐ This account provides for major criminal investigations, undercover operations and other types of investigation and inspection services.
640‐05 Medical Services: $3,000 – This account provides for the costs of medical examinations for individuals held in protective custody, medical screenings for arrestees and DUI blood draws.
650‐01 Telecommunications: $40,000 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services, cell phones, Internet, long distance and toll‐free numbers.
650‐02 Electric, Water, Sewer & Solid Waste: $47,500 ‐ This account provides for electric, water, sewer and solid waste utility services.
715‐00 Furniture and Fixtures: $1,000 ‐ This account provides for acquisition of furniture and fixtures. Included are desks, chairs, tables, workstations, file cabinets, storage cabinets and building fixtures.
725‐00 Machinery and Equipment: $20,000 ‐ This account will provide for the acquisition of ten X2 Tasers as replacements for X26 Tasers and for the replacement of the garage exit gate.
725‐ 01 Computers, Printers and Copiers: $8,000 ‐ This account provides for acquisition of three replacement PC’s and one laser printer.
825‐01 Interdepartmental Charges – Insurance: $31,200 ‐ This account provides for risk management services and claims.
850‐01 Interdepartmental Charges – Garage: $40,000 – Expenditures for fleet maintenance services provided by the Public Works Department – Garage Division.
K-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police E911 Central Communications Division 1220‐220
MISSION STATEMENT
It is the mission of the E‐911 Central Communications Division to provide 24‐hour emergency dispatch services for the community, in order to provide for expedited and professional responses from Police, Fire and EMS.
Police Chief
Dispatch Administrative Deputy Chief Lieutenant Supervisor Assistant
Evidence Dispatcher (8.0) Custodian
GOALS FOR 2014
• Continue to provide professional Police, Fire and Emergency Medical dispatch services to the community. • Maintain and expand the E911 services to provide the quickest and most technological advanced programs possible to meet the numerous needs of the expanding number of Ketchikan citizens and visitors. • Continue to respond to the needs of Ketchikan’s citizens and visitors using sound customer service philosophies. • Strive to provide required and needed training for all Communications Dispatchers.
ACCOMPLISHMENTS FOR 2013
• E‐911 Central Communications Division completed security protocol and necessary updates for remote monitoring system for existing Dispatch positions and E911 system.
DIVISION SUMMARY 2012 2013 2014 Adopted 2013/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 950,424 952,445 952,445 940,600 989,470 37,025 3.9% Supplies 12,485 8,750 8,750 7,800 8,250 (500) ‐5.7% Contract/Purchased Services 29,484 113,500 113,500 76,900 108,500 (5,000) ‐4.4% Minor Capital Outlay 5,015 15,767 15,767 13,500 10,500 (5,267) ‐33.4% Interdepartmental Charges 7,009 8,000 8,000 8,000 8,400 400 5.0%
Total Expenditures 1,004,417 1,098,462 1,098,462 1,046,800 1,125,120 26,658 2.4%
K-9 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police E911 Central Communications Division 1220‐220
2012 2013 2014 Adopted 2013/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Tax Support 604,190 698,462 698,462 631,800 710,120 11,658 1.7% Charges for Services ‐ Borough 15,000 15,000 15,000 New Charges for Services ‐ E911 400,227 400,000 400,000 400,000 400,000 ‐ 0.0%
Total Funding 1,004,417 1,098,462 1,098,462 1,046,800 1,125,120 26,658 2.4%
2012 2013 2014 Adopted 2013/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Police Chief 0.10 0.10 0.10 0.10 10,785 ‐ 0.0% Deputy Chief 0.05 0.05 0.05 0.05 5,165 ‐ 0.0% Administrative Assistant 0.05 0.05 0.05 0.05 2,577 ‐ 0.0% Dispatch Supervisor 1.00 1.00 1.00 1.00 60,630 ‐ 0.0% Dispatcher 8.00 8.00 8.00 8.00 378,375 ‐ 0.0% Evidence Custodian 0.10 0.10 0.10 0.10 5,138 ‐ 0.0%
Total 9.30 9.30 9.30 9.30 462,670 ‐ 0.0%
2014 Expenditures by Type
9.6% 0.9% 0.8% 0.8%
Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges
87.9%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $37,025 or 3.9%, due annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premiums, effective July 1, 2014 and an increase in workers compensation premiums. • Travel‐Training (Account No. 600‐02) is being decreased by $8,000 or 80% due to utilization of in‐house training. • Training and Education (Account No. 600‐03) is being decreased by $1,000 or 50% due to utilization of in‐house training.
K-10 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police E911 Central Communications Division 1220‐220
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 445,799 447,945 447,945 446,000 462,670 14,725 3.3% 501 01 Overtime Wages 108,155 125,000 125,000 132,100 125,000 ‐ 0.0% 502 01 Temporary Wages 24,237 40,000 40,000 35,900 40,000 ‐ 0.0% 505 00 Payroll Taxes 44,232 46,900 46,900 46,900 48,000 1,100 2.3% 506 00 Pension 121,870 126,100 126,100 119,300 129,300 3,200 2.5% 507 00 Health and Life Insurance 137,808 142,000 142,000 137,600 158,600 16,600 11.7% 507 30 Workers Compensation 6,244 6,600 6,600 4,900 7,700 1,100 16.7% 508 00 Other Benefits 59,975 10,900 10,900 10,900 11,200 300 2.8% 509 01 Allowances‐Police Uniforms 79 ‐ 0.0% 509 02 Allowances‐Dispatch Uniforms 2,025 7,000 7,000 7,000 7,000 ‐ 0.0% Personnel Services and Benefits 950,424 952,445 952,445 940,600 989,470 37,025 3.9%
Supplies 510 02 Operating Supplies 7,202 7,250 7,250 6,500 7,000 (250) ‐3.4% 535 04 Uniforms/Badges/Clothing 5,283 1,500 1,500 1,300 1,250 (250) ‐16.7% Supplies 12,485 8,750 8,750 7,800 8,250 (500) ‐5.7%
Contract/Purchased Services 600 02 Travel‐Training 3,390 10,000 8,900 8,800 2,000 (8,000) ‐80.0% 600 03 Training and Education 2,036 2,000 3,100 3,100 1,000 (1,000) ‐50.0% 605 01 Ads and Public Announcements 218 1,000 1,000 1,000 1,000 ‐ 0.0% 630 05 Software Licenses 1,425 1,500 1,500 1,500 1,500 ‐ 0.0% 635 04 Software & Equip Maint Services 86,500 82,500 46,000 86,500 ‐ 0.0% 635 07 Machinery & Equip Maint Services 16,491 ‐ 4,000 4,000 4,000 4,000 NA 635 11 Subscription Services 6,000 6,000 6,000 6,000 ‐ 0.0% 650 01 Telecommunications 5,924 5,500 5,500 5,500 5,500 ‐ 0.0% 650 02 Electric, Water, Sewer & Solid Waste 1,000 1,000 1,000 1,000 ‐ 0.0% Contract/Purchased Services 29,484 113,500 113,500 76,900 108,500 (5,000) ‐4.4%
Minor Capital 715 00 Furniture and Fixtures 1,240 5,000 5,000 5,000 2,500 (2,500) 0.0% 725 00 Machinery & Equipment 3,645 7,767 7,767 5,500 5,000 (2,767) ‐35.6% 725 01 Computers, Printers & Copiers 130 ‐ 0.0% 735 00 Software 3,000 3,000 3,000 3,000 ‐ 0.0% Minor Capital Outlay 5,015 15,767 15,767 13,500 10,500 (5,267) ‐33.4%
Interdepartmental Charges 825 01 Interdepartmental Charges‐Insurance 7,009 8,000 8,000 8,000 8,400 400 5.0% Interdepartmental Charges 7,009 8,000 8,000 8,000 8,400 400 5.0%
Total Expenditures by Type 1,004,417 1,098,462 1,098,462 1,046,800 1,125,120 26,658 2.4%
K-11 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police E911 Central Communications Division 1220‐220
NARRATIVE
500‐01 Regular Salaries and Wages: $462,670 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
501‐01 Overtime Wages: $125,000 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle.
502‐01 Temporary Wages: $40,000 ‐ This account provides for compensation paid to hourly employees for temporary personnel services.
505‐00 Payroll Taxes: $48,000 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $129,300 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $158,600– This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $7,700 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $11,200 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐02 Allowances – Dispatch Uniforms: $7,000 ‐ This account provides for employer provided uniform allowances paid directly to police dispatchers pursuant to collective bargaining agreements or the Personnel Rules.
510‐02 Operating Supplies: $7,000 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as communications wireless bases and headsets, batteries, employee awards and recognition pins, brochures, medical supplies, and general materials for classes and public programs.
535‐04 Allowances‐Uniforms/Badges/Clothing: $1,250 ‐ This account provides for direct purchases of or reimbursements to employees for work related clothing required by department policies. Included are work clothes, collar insignia, patches, badges, name plates, boots, shoes and branded logo wear.
600‐02 Travel‐Training: $2,000 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training.
600‐03 Training and Education: $1,000 – This account provides for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or third‐parties.
605‐01 Ads and Public Announcements: $1,000 ‐ This account provides for advertising and announcements in publications, newspapers, trade journals, Internet or broadcasts over radio and television. Included are legal notices, public service announcements, community issues, recruiting, requests for proposals and contracts.
630‐05 Software Licenses: $1,500 – This account provides for acquiring licenses for the right to use proprietary software such as Adobe.
$
K-12 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police E911 Central Communications Division 1220‐220
635‐04 Software and Equipment Maintenance Services: $86,500 ‐ This account provides for maintenance agreements to support licensed software systems and other technology based systems that include both software and hardware components. The agreements in place for the Division include support and updates for the computer‐aided dispatch system, records management system, recording system interface for the dispatch consoles and remote monitoring, dispatch consoles, and the ASPIN criminal justice information system for Alaska.
635‐07 Machinery and Equipment Maintenance Services: $4,000 ‐ This account provides for the contractual services required to repair and maintain office equipment and operating equipment. It also includes maintenance service agreements.
635‐11 Subscription Services: $6,000 ‐ This account provides for subscriptions for access to telephonic and web based services. Included are Alaska Public Information System, Department of Motor Vehicles Photo Site, on‐line reference databases, Statewide Gateway for APSIN.NCIC, and Statewide Library Electronic Doorway.
650‐01 Telecommunications: $5,500 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services, Internet and long distance.
650‐02 Electric, Water, Sewer & Solid Waste: $1,000 ‐ This account provides for electric, water, sewer and solid waste utility services.
715‐00 Furniture and Fixtures: $2,500 ‐ This account provides for acquisition of furniture and fixtures. Included are desks, chairs, tables, workstations, file cabinets, storage cabinets and building fixtures.
725‐00 Machinery and Equipment: $5,000 ‐ This account will provide for replacement of minor machinery and equipment, such as wireless base stations for E911 Central Communications and Department owned wireless headsets.
735‐00 Software: $3,000 ‐ This account provides for acquisition of software systems and upgrades not covered by maintenance agreements.
825‐01 Interdepartmental Charges – Insurance: $8,400 ‐ This account provides for risk management services and claims.
K-13 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police Parking Enforcement Division 1220‐221
MISSION STATEMENT
The mission of the Parking Enforcement Division is to provide parking enforcement in the City Center District as well as all other areas within City jurisdiction in a fair and equitable manner and in accordance with the Ketchikan Municipal Code.
Police Chief
Lieutenant
Parking Enforcement
GOALS FOR 2014
• Identify parking issues within the City and bring forth working solutions. • Continue to identify and remove abandoned vehicles from City Streets. • Enforce the parking codes in the downtown core to ensure adequate parking for daily users.
ACCOMPLISHMENTS FOR 2013
• The department hired a seasonal Parking Enforcement Specialist for the summer. This employee was an asset to the unit and generated a large amount of citations to help gain compliance in the downtown core. • Aggressively identified abandoned vehicles and removed them from City streets. • The Parking Enforcement Division issued 3,159 citations as of August 6, 2013.
DIVISION SUMMARY 2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 75,804 68,807 79,957 79,950 82,362 13,555 19.7% Supplies 6,329 6,300 4,750 4,400 6,300 ‐ 0.0% Contract/Purchased Services 3,512 3,410 3,410 3,310 3,410 ‐ 0.0% Minor Capital Outlay (449) ‐ ‐ ‐ ‐ ‐ 0.0% Interdepartmental Charges 724 1,950 1,950 1,700 2,050 100 5.1%
Total Expenditures 85,920 80,467 90,067 89,360 94,122 13,655 17.0%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Tax Supported (Rev. Producing) (18,073) (24,533) (14,933) (15,640) (10,878) 13,655 ‐55.7% Fines and Forfeitures 103,993 105,000 105,000 105,000 105,000 ‐ 0.0%
Total Funding 85,920 80,467 90,067 89,360 94,122 13,655 17.0%
K-14 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police Parking Enforcement Division 1220‐221
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Parking Enforcement Specialist 1.00 1.00 1.00 1.00 40,862 ‐ 0.0%
Total 1.00 1.00 1.00 1.00 40,862 ‐ 0.0%
2014 Expenditures by Type
3.6% 2.2% 6.7%
Personnel Services and Benefits Supplies Contract/Purchased Services Interdepartmental Charges
87.5%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $13,555 or 19.7 %, due to the $10,000 increase in temporary wages, annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premiums and an increase in workers compensation premiums. DIVISION OPERATING BUDGET DETAIL 2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 38,582 39,707 40,807 40,800 40,862 1,155 2.9% 502 01 Temporary Wages 7,296 ‐ 8,500 8,500 10,000 10,000 100.0% 505 00 Payroll Taxes 3,510 3,000 3,400 3,800 3,900 900 30.0% 506 00 Pension 6,173 6,400 6,600 6,600 6,500 100 1.6% 507 00 Health and Life Insurance 16,384 16,900 17,700 17,300 17,700 800 4.7% 507 30 Workers Compensation 1,179 1,000 1,200 1,200 1,500 500 50.0% 508 00 Other Benefits 2,680 800 800 800 900 100 12.5% 509 01 Allowances‐Police Uniforms 1,000 950 950 1,000 ‐ 0.0% Personnel Services and Benefits 75,804 68,807 79,957 79,950 82,362 13,555 19.7%
Supplies 510 01 Office Supplies 2,598 3,300 2,350 2,200 3,300 ‐ 0.0% 510 02 Operating Supplies 275 300 300 300 300 ‐ 0.0% 520 02 Postage 2,134 2,200 1,600 1,500 2,200 ‐ 0.0% 525 04 Vehicle Motor Fuel & Lubricants 311 500 500 400 500 ‐ 0.0% 535 04 Allowances‐Uniforms/Badges/Clothing ‐ ‐ ‐ ‐ ‐ ‐ NA 535 08 Allowances‐Other 1,011 ‐ NA Supplies 6,329 6,300 4,750 4,400 6,300 ‐ 0.0%
K-15 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police Parking Enforcement Division 1220‐221
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Contract/Purchased Services 605 01 Ads and Public Announcements 112 200 200 130 200 ‐ 0.0% 630 02 Vehicle Licenses ‐ 10 10 10 10 ‐ 0.0% 635 03 Vehicle Maintenance Services 381 ‐ ‐ ‐ ‐ ‐ NA 635 04 Software & Equip Maint Services 2,693 2,700 2,700 2,700 2,700 ‐ 0.0% 650 01 Telecommunications 326 500 500 470 500 ‐ 0.0% Contract/Purchased Services 3,512 3,410 3,410 3,310 3,410 ‐ 0.0%
Minor Capital 725 00 Machinery & Equipment (449) ‐ ‐ ‐ ‐ ‐ NA Minor Capital Outlay (449) ‐ ‐ ‐ ‐ ‐ NA
Interdepartmental Charges 825 01 Interdepartmental Charges‐Insurance 724 1,200 1,200 1,200 1,300 100 8.3% 850 01 Interdepartmental Charges‐Garage 750 750 500 750 ‐ 0.0% Interdepartmental Charges 724 1,950 1,950 1,700 2,050 100 5.1%
Total Expenditures by Type 85,920 80,467 90,067 89,360 94,122 13,655 17.0%
NARRATIVE
500‐01 Regular Salaries and Wages: $40,862 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
502‐01 Temporary Wages: $10,000 – This account provides for compensation paid to hourly employees for temporary personnel services.
505‐00 Payroll Taxes: $3,900 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.(If necessary, revise to reflect deletion of Temporary Salaries.)
506‐00 Pension: $6,500 – This account provides for employer contributions to retirement plans.(If necessary, revise to reflect deletion of Temporary Salaries.)
507‐00 Health and Life Insurance: $17,700 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $1,500 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $900 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐03 Allowances – Public Works Clothing: $1,000 – This account provides for employer provided protective clothing allowances paid directly to represented employees of Parking Enforcement pursuant to collective bargaining agreements or the personnel rules.
510‐01 Office Supplies: $3,300 – This account provides for the cost of monthly, annual and temporary City parking permits, past‐ due notice forms and envelopes, new parking ticket stock, printer cartridges and other supplies.
510‐02 Operating Supplies: $300 ‐ This account provides for office supplies for the division during the course of the year.
K-16 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police Parking Enforcement Division 1220‐221
520‐01 Postage: $2,200 ‐ This account provides for postal related services such as postage, express delivery, and mailing materials.
525‐04 Vehicle Motor Fuel and Lubricants: $500 ‐ This account provides for gasoline, diesel fuel, propane and lubricants used in the operation of the Parking Enforcement Vehicle.
605‐01 Ads and Public Announcements: $200 ‐ This account provides for advertising and announcements in publications and newspapers.
630‐02 Vehicle Licenses: $10 – This account provides for licensing City vehicles for operations on public highways.
635‐04 Software Maintenance Services: $2,700 ‐ This account provides for maintenance agreements to support licensed software systems.
650‐01 Telecommunications Services: $500 ‐ This account provides for telecommunication services.
825‐01 Interdepartmental Charges – Insurance: $1,300 ‐ This account provides for risk management services and claims.
850‐01 Interdepartmental Charges – Garage: $750 ‐ This account provides for fleet maintenance services provided by the Public
K-17 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police Grants Program
MISSION STATEMENT
The Ketchikan Police Department prides itself in being one of the leaders in Alaska’s law enforcement community. Every year the department seeks out additional funding sources to ensure the community is prepared for routine, day‐to‐day calls, and any incidents that go beyond the norm. In the past, the department has received funds to help offset the cost of officer bullet proof vests, bicycle helmets and gun locks, as well as the new dispatch console. The department has also received funding to enhance law enforcement training programs from state and federal sources..
GOALS FOR 2014
• Actively pursue new State and Federal grant funding opportunities. • Continue to solicit funding from the Alaska Police Standards Council for training and training equipment.
ACCOMPLISHMENTS FOR 2013
• Received over $4,000 direct funding from the Alaska Police Standards Council for travel and training. These funds provided training in forensic child interviewing and information collection for patrol officers.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 501 01 Overtime Wages ‐ ‐ ‐ 3,000 3,000 New Personnel Services and Benefits ‐ ‐ ‐ ‐ 3,000 3,000 New
Supplies 510 03 Safety Program Supplies 8,956 ‐ ‐ ‐ ‐ ‐ 0.0% Supplies 8,956 ‐ ‐ ‐ ‐ ‐ 0.0%
Contract/Purchased Services 600 02 Travel‐Training 2,500 2,500 2,500 2,500 ‐ 0.0% 600 03 Training and Education 1,847 ‐ ‐ ‐ ‐ ‐ 0.0% Contract/Purchased Services 1,847 2,500 2,500 2,500 2,500 ‐ 0.0%
Minor Capital 725 00 Machinery & Equipment 30,000 30,000 New Minor Capital ‐ ‐ ‐ ‐ 30,000 30,000 New
Total Expenditures by Type 10,803 2,500 2,500 2,500 35,500 33,000 1320.0%
K-18 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police Grants Program
2014 Expenditures by Type
8.5% 7.0%
Personnel Services and Benefits Contract/Purchased Services Minor Capital
84.5%
2012 2013 Budget 2014 2013 Adopted/2014 Grant Program Actual Adopted Amended Estimate Budget Incr(Decr) %
APSC Training Grant 1,847 2,500 2,500 2,500 2,500 ‐ 0.0% 2013 SHSP Grant 33,000 33,000 0.0% State‐Funded Enforcement Programs 8,956 ‐ 0.0%
Total Expenditures by Grant Program 10,803 2,500 2,500 2,500 35,500 33,000 1320.0%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• No significant changes to amounts budgeted by account have been proposed.
NARRATIVE
600‐02 Travel‐Training: $2,500 ‐ This account is funded by the Alaska Police Standards Council and provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training.
725‐00 Machinery & Equipment: $33,000 ‐ This account is funded by the State of Alaska, Division of Homeland Security and Emergency Management for radio repeater equipment.
K-19 CITY OF KETCHIKAN 2014 Operating and Capital Budget Police Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
705‐00 Buildings 30,000 30,000 20,000 10,000 (20,000) ‐66.7% 720‐00 Vehicles and Moving Equipment 120,492 120,000 131,000 131,000 90,000 (41,000) ‐25.0% 725‐00 Machinery and Equipment 472,004 22,000 277,374 ‐ 297,374 20,000 1251.7%
Total Major Capital Outlay 592,496 172,000 438,374 151,000 397,374 (41,000) 131.0%
2014 Capital Improvement Projects Funding Sources PW Sales Project #Project Tax Fund Total
705‐00 Buildings Climate Control Replacement 10,000 ‐ ‐ 10,000 Total Buildings 10,000 ‐ ‐ 10,000
720‐00 Vehicles and Moving Equipment Replace Two Marked Patrol Vehicles 90,000 ‐ ‐ 90,000 Total Vehicles and Moving Equipment 90,000 ‐ ‐ 90,000
725‐00 Machinery and Equipment Radio Engineering Assessment 20,000 ‐ ‐ 20,000 ViOP Phone System Upgrade 22,000 ‐ ‐ 22,000 IP Based PBX Servers Acquisition 255,374 ‐ ‐ 255,374 Total Machinery and Equipment 297,374 ‐ ‐ 297,374
Total 2014 Capital Budget 397,374 ‐ ‐ 397,374
Expenditures by Type Expenditures by Funding Source 2% 23%
Buildings
Vehicles and Moving Equipment 75% Machinery and Public Works Sales Equipment Tax Fund 100%
K-20 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Health Summary
The Public Health Department is comprised of two operating divisions and oversees a Capital Improvement Program.
Public Health
Public Health Health Care Center Operations Operations
DEPARTMENT EXECUTIVE SUMMARY 2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Public Health Center 15,196 15,000 15,000 15,000 15,000 ‐ 0.0% Health Care Operations 314,615 148,300 173,300 73,300 48,700 (99,600) ‐67.2% Capital Improvement Program 3,508,311 1,864,719 1,864,719 610,736 58,989,264 57,124,545 3063.4% Total 3,838,122 2,028,019 2,053,019 699,036 59,052,964 57,024,945 2811.9%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Supplies 8,016 21,000 21,000 21,000 21,000 ‐ 0.0% Contract/Purchased Services 311,715 132,500 157,500 57,500 32,500 (100,000) ‐75.5% Minor Capital Outlay 1,766 1,500 1,500 1,500 1,500 ‐ 0.0% Interdepartmental Charges 8,314 8,300 8,300 8,300 8,700 400 4.8% Major Capital Outlay 3,508,311 1,864,719 1,864,719 610,736 58,989,264 57,124,545 3063.4% Total 3,838,122 2,028,019 2,053,019 699,036 59,052,964 57,024,945 2811.9%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund 15,196 15,000 15,000 15,000 15,000 ‐ 0.0% Hospital Sales Tax Fund 1,682,338 748,300 773,300 673,300 48,700 (699,600) ‐93.5% General Obligation Bonds 43,000,000 43,000,000 New Federal and State Grants 2,140,588 1,264,719 1,264,719 10,736 15,989,264 14,724,545 1164.3% Total 3,838,122 2,028,019 2,053,019 699,036 59,052,964 57,024,945 2811.9%
L-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Health Public Health Center Operations 1310‐110
MISSION STATEMENT
The mission of the Ketchikan Public Health Center (KPHC): Protecting and improving the health of Alaskans through partnering with individuals, communities and systems while championing self‐reliance, dignity and cultural integrity. The KPHC provides a multitude of services to Ketchikan residents as well as the greater Ketchikan population area including Hyder and Metlakatla. The Craig Public Health Center staff, under the supervision of KPHC Nurse Manager, serves Prince of Wales Island villages and all clients who visit the Craig site. Public Health services include home visits to prenatal and postpartum women; well‐child exams; immunizations; pregnancy testing; family planning services; communicable disease screening; treatment and surveillance; HIV screening; TB screening and case management; educational presentations; and a genetics clinic for families with special needs. KPHC is also involved in community coalitions including the Ketchikan Wellness Coalition, Substance Abuse Task Force, Year‐Round Economy Task Force, Domestic Violence Task Force, southeast Alaska Networking Elderly Topics (SEANET) and First City Homeless Services. KPHC staff collaborates with community partners in disaster preparedness and to utilize available resources, in order to promote optimum health care for Ketchikan residents.
GOALS FOR 2014
• Continue to assess Ketchikan’s public health care needs through work with the Ketchikan Wellness Coalition steering committee and the 8 task force groups: Strengthening Cultural Unity, Empowering Youth, Promoting Respectful Relationships, Cost of Substance Abuse, Seeking Community Homeless Solutions, Building a Healthy Community, Tongass Community Food Alliance, SPEAK and Uniting Around Life Challenges. We are becoming very active in education and prevention of obesity. • KPHC staff will work with the Ketchikan Wellness Coalition and other community partners on completing a community health assessment, identifying and addressing health improvement processes for Ketchikan. • Participate in numerous community and state coalitions and committees. The KPHC will continue to participate in the following local groups: Diabetes Coalition, SEANET, MRC, First City Homeless Services, LEPC, DART (Disabilities Assault Response Team) with KIC and Domestic Violence Task Force. • Staff will continue to participate in local and statewide disaster preparedness trainings. • Provide seasonal flu vaccines to children. Work with Community Partners to ensure that Adult vaccine is available and provide technical support through an Immunization Coalition for the Greater Ketchikan Area. • Continue screening, treatment, education and surveillance of communicable diseases with a focus on Chlamydia. • Work towards fulfilling the goals outlined in Nursing Management Plan FY11‐FY15: improving immunizations rates, healthy lifestyle screenings of height and weight, screening and brief intervention for risky alcohol behavior use, screening and referrals for Domestic Violence, reducing rates of Chlamydia, collaborating in community health assessments for health improvement process, reduce health inequities by addressing root causes, engage in meaningful flow of information and hold ourselves accountable for honest and respectful communication at all levels, and practice exceptional stewardship of resources through continuous quality improvement.
ACCOMPLISHMENTS FOR 2013
• Provided support (administrative leadership, office, storage and meeting space) for the Wellness Coalition. • Continued to provide office and storage space for the Women, Infants and Children (WIC) Nutritional Program. The KPHC staff screened 372 women, infants and children for the WIC program. • Provided public health services through 3,195 visits for 1,780 clients. • Provided health promotion and education to citizens through individual encounters, radio spots, newspaper articles and classes at the schools, civic groups and the local health fair. • Provided women’s health care (family planning, cancer screening and other services) for 351 clients with 767 visits. The KPHC continues to provide family planning service in the Petersburg, Wrangell and Craig Public Health Centers.
L-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Health Public Health Center Operations 1310‐110
• The KPHC strives to ask all clients if they have encountered family violence/domestic violence. Family violence/domestic violence screenings were asked of 2,606 visits with 8 positives and 1 suspected positive for violence. Clients involved in family violence/domestic violence are offered referrals to WISH and other community resources. If appropriate, a report is made to the Office of Children’s Services. • Assisted the school population by consulting with the school administration and supplementing the health curriculum with presentations by a public health nurse. The KPHC has served as consultants on issues such as reproductive health, lice, scabies, immunizations, communicable diseases and blood borne pathogens. Public Health Nurses also worked with the counselors and referred students to other resources as needed. KPHC continues to be concerned about the lack of school nurses. • Provided 303 pregnancy tests with 58 positive (6 were for clients under 18 years of age). KPHC provided prenatal consultation visits for at‐risk pregnant families. KPHC staff coordinated care for pregnant women and provided outreach for the Denali Kid Care Program. • Disaster preparedness continues to be the focus of many meetings and trainings. KPHC participates in the Local Emergency Planning Committee (LEPC). • Provided infant and children’s services through newborn home visits to new parents as well as home visits to families in need of parenting assistance. Clinic services were provided to infants and children. 992 children received services with a total of 1,642 visits. • 1,407 immunizations were given to adults and children. • 252 flu vaccines were given to individuals of all ages. • Participated in the Reach Out and Read Program. The program encourages parents to read to their child by providing a new book to children 4 years of age and younger who have a well‐child screening exam at the KPHC. • Supported a specialty pediatric genetic clinic and neurodevelopmental clinic throughout the year. These clinics hosted a specialist team of physicians who travel to Ketchikan to provide services. • Investigatedandfolloweduponcommunicablediseases.TBtests were administered to 380 clients. Public Health Nurses continued to case manage TB clients and dispense TB medication. • Collaborated with State and Federal agencies in response to Paralytic Shellfish Poisoning Outbreak in the Greater Ketchikan Area. Education was provided and posters updated on a regular basis and posted at local beaches. • Provided screening, diagnosis and treatment for persons with sexually transmitted diseases (STD); 451 clients were screened for an STD. Provided HIV testing for 253 clients. The KPHC continues to record no new positive HIV tests although it did follow up with 26 positive cases of Chlamydia. This number is a decrease from the previous year. • Participated in the First City Homeless Services, Diabetes Coalition, SEANET, Domestic Violence Task Group, Compass II Workgroup/Ketchikan Wellness Coalition Steering Committee, Substance Abuse Task Force and the Building Healthy Community Task Force. • We held three Weight of the Nation presentations at the Ketchikan Public Library.
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 8,016 6,000 6,000 6,000 6,000 ‐ 0.0% Contract/Purchased Services 5,414 7,500 7,500 7,500 7,500 ‐ 0.0% Minor Capital Outlay 1,766 1,500 1,500 1,500 1,500 ‐ 0.0%
Total Expenditures 15,196 15,000 15,000 15,000 15,000 ‐ 0.0%
L-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Health Public Health Center Operations 1310‐110
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Tax Support 15,196 15,000 15,000 15,000 15,000 ‐ 0.0%
Total Funding 15,196 15,000 15,000 15,000 15,000 ‐ 0.0%
2014 Expenditures by Type
10.0%
40.0%
Supplies Contract/Purchased Services Minor Capital Outlay
50.0%
OPERATING BUDGET CHANGES FOR 2014
There are no changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000. DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 510 01 Office Supplies 3,615 1,000 1,000 1,000 1,000 ‐ 0.0% 510 02 Operating Supplies 4,351 4,000 4,000 4,000 4,000 ‐ 0.0% 515 02 Building & Grounds Maint Materials 10 100 100 100 100 ‐ 0.0% 515 03 Furniture & Fixtures Maint Materials 10 100 100 100 100 ‐ 0.0% 515 04 Machinery & Equip Maint Materials 30 300 300 300 300 ‐ 0.0% 530 03 Professional and Technical Publications 500 500 500 500 ‐ 0.0% Supplies 8,016 6,000 6,000 6,000 6,000 ‐ 0.0%
Contract/Purchased Services 600 01 Travel‐Business 25 ‐ ‐ ‐ ‐ NA 605 01 Ads and Public Announcements 750 750 750 750 ‐ 0.0% 615 01 Professional Licenses & Certifications 554 750 750 750 750 ‐ 0.0% 635 06 Building & Grounds Maintenance Services 4,835 6,000 6,000 6,000 6,000 ‐ 0.0% Contract/Purchased Services 5,414 7,500 7,500 7,500 7,500 ‐ 0.0%
L-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Health Public Health Center Operations 1310‐110
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Minor Capital 715 00 Furniture and Fixtures 1,678 1,000 1,000 1,000 1,000 ‐ 0.0% 725 00 Machinery and Equipment 58 250 250 250 250 ‐ 0.0% 725 01 Computers, Printers & Copiers 30 ‐ 0.0% 735 00 Software 250 250 250 250 ‐ 0.0% Minor Capital Outlay 1,766 1,500 1,500 1,500 1,500 ‐ 0.0%
Total Expenditures by Type 15,196 15,000 15,000 15,000 15,000 ‐ 0.0% NARRATIVE
510‐01 Office Supplies: $1,000 ‐ This account provides for paper, pens, pencils, adding machine ribbons and tape, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers, comb binding machines and tape dispensers.
510‐02 Operating Supplies: $4,000 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as brochures, medical supplies, laboratory supplies, posters, general materials for classes and public programs.
515‐02 Building and Grounds Maintenance Materials: $100 – This account provides for materials required for the repair and maintenance of buildings and upkeep of the grounds owned or leased and operated by the State of Alaska Department of Health and Social Services.
515‐03 Furniture and Fixtures Maintenance Materials: $100 ‐ This account provides for materials required for the repair and maintenance of furniture and building fixtures owned or leased and operated by the State of Alaska Department of Health and Social Services.
515‐04 Machinery and Equipment Maintenance Materials: $300 – This account provides for materials required for the repair and maintenance of machinery and equipment owned or leased and operated by the State of Alaska Department of Health and Social Services. Included are office equipment, operating equipment, computer networks and computers.
530‐03 Professional and Technical Publications: $500 ‐ This account provides for professional and technical publications. Included are professional handbooks, print and electronic subscription services, professional standards and technical journals.
605‐01 Ads and Public Announcements: $750 ‐ This account provides for advertising and announcements in publications, newspapers, Internet or broadcasts over radio and television. Included are legal notices, public service announcements, and community issues.
615‐01 Professional and Technical Licenses: $750 – This account provides for licensing professional, technical and other employees requiring a license in order to perform their duties. Included are fees paid for technical certifications required by medical technicians.
635‐06 Buildings and Grounds Maintenance Services: $6,000 ‐ This account provides for contractual services required for the repair and maintenance of buildings and the upkeep of grounds owned or leased by the State of Alaska Department of Health and Social Services. This account includes contract labor and materials required to provide the service.
715‐00 Furniture and Fixtures: $1,000 ‐ This account provides for acquisition of furniture and fixtures. Included are desks, chairs, tables, workstations, file cabinets, storage cabinets and building fixtures.
L-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Health Public Health Center Operations 1310‐110
725‐00 Machinery and Equipment: $250 ‐ This account provides for the acquisition of machinery and equipment usually composed of a complex combination of parts. Included are office equipment, computer equipment and operating equipment required to provide services or maintain capital assets.
735‐00 Software: $250 ‐ This account provides for acquisition of software systems and upgrades not covered by maintenance agreements.
L-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Health Health Care Operations 1320‐110
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies ‐ 15,000 15,000 15,000 15,000 ‐ 0.0% Contract/Purchased Services 306,301 125,000 150,000 50,000 25,000 (100,000) ‐80.0% Interdepartmental Charges 8,314 8,300 8,300 8,300 8,700 400 4.8%
Total Expenditures 314,615 148,300 173,300 73,300 48,700 (99,600) ‐67.2%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
Hospital Sales Tax Fund 314,615 148,300 173,300 73,300 48,700 (124,600) ‐67.2%
Total Funding 314,615 148,300 173,300 73,300 48,700 (99,600) ‐67.2%
2014 Expenditures by Type
17.9% 30.8%
Supplies Contract/Purchased Services Interdepartmental Charges
51.3%
OPERATING BUDGET CHANGES FOR 2014 Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Program Subsidies (Account No. 610‐03) has been eliminated from the budget as of this budget cycle. Subsidies were for services provided by Akeela, Inc. to Gateway Center for Human Services.
DIVISION OPERATING BUDGET DETAIL 2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 515 02 Building & Grounds Maint Materials 15,000 15,000 15,000 15,000 ‐ 0.0% Supplies ‐ 15,000 15,000 15,000 15,000 ‐ 0.0%
Contract/Purchased Services 605 02 Ads and Public Announcements 25,000 25,000 ‐ NA 610 03 Program Subsidies 300,000 100,000 100,000 ‐ ‐ (100,000) ‐100.0% 635 06 Buildings & Grounds Maint Services 6,301 25,000 25,000 25,000 25,000 ‐ 0.0% Contract/Purchased Services 306,301 125,000 150,000 50,000 25,000 (100,000) ‐80.0%
L-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Health Health Care Operations 1320‐110
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Interdepartmental Charges 825 01 Interdepartmental Charges‐Insurance 8,314 8,300 8,300 8,300 8,700 400 4.8% Interdepartmental Charges 8,314 8,300 8,300 8,300 8,700 400 4.8%
Total Expenditures by Type 314,615 148,300 173,300 73,300 48,700 (99,600) ‐67.2%
NARRATIVE
515‐02 Building and Grounds Maintenance Materials: $15,000 – This account provides for the materials required for minor repair and maintenance of buildings and upkeep of the grounds of the Ketchikan Medical Center.
635‐06 Buildings and Grounds Maintenance Services: $25,000 ‐ This account provides for contractual services required for the minor repair and maintenance of buildings and the upkeep of grounds of the Ketchikan Medical Center. This account includes contract labor and materials required to provide the service.
825‐01 Interdepartmental Charges – Insurance: $8,700 ‐ This account provides for a special policy to protect the City from claims arising from the operations of Gateway Center for Human Services while it was under the management of the City.
L-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Health Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
705‐00 Buildings 3,508,311 1,864,719 1,864,719 610,736 58,989,264 57,124,545 3063.4%
Total Major Capital Outlay 3,508,311 1,864,719 1,864,719 610,736 58,989,264 57,124,545 3063.4%
2014 Capital Improvement Projects Funding Sources Hospital Project #Project Sales Tax Grants Bonds Total
705‐00 Buildings Ketchikan Medical Center Addition ‐ 15,000,000 43,000,000 58,000,000 KMC Additions & Alterations 989,264 ‐ 989,264 Total Buildings ‐ 15,989,264 43,000,000 58,989,264
Total 2014 Capital Budget ‐ 15,989,264 43,000,000 58,989,264
Expenditures by Funding Source Expenditures by Type
27.11%
Buildings Grants Bonds
72.89%
100%
L-9 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Summary
The Ketchikan Public Library provides informational, educational, and recreational materials and services for the people of Ketchikan. This is accomplished through development, maintenance, and promotion of materials, physical spaces, and programs receptive to the diverse interests and needs of our community.
Library
Capital Adult/Technical Children's First City Library UAS Library Improvement Services Services Libraries Building O&M Program
The Library Department is comprised of five operating divisions and oversees one Capital Improvement Program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Adult Technical Services 554,391 564,389 564,238 550,469 568,080 3,691 0.7% Outreach Services 70,926 79,584 79,584 78,675 86,560 6,976 8.8% Children's Services 323,951 330,052 331,053 309,644 325,128 (4,924) ‐1.5% First City Libraries 79,916 81,847 81,847 73,713 47,326 (34,521) ‐42.2% UAS Library 181,399 205,943 205,943 205,643 187,546 (18,397) ‐8.9% Library Building O&M 64,450 92,868 118,868 115,058 117,212 24,344 26.2% Capital Improvement Program 504,368 ‐ 100,000 100,000 ‐ ‐ 0.0% Total 1,779,401 1,354,683 1,481,533 1,433,202 1,331,852 (22,831) ‐1.7%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 922,608 940,493 940,493 911,733 936,946 (3,547) ‐0.4% Supplies 138,569 186,640 186,640 182,738 213,531 26,891 14.4% Contract/Purchased Services 206,505 231,645 257,947 226,588 154,375 (77,270) ‐33.4% Minor Capital Outlay 16,460 17,205 17,753 16,643 11,900 (5,305) ‐30.8% Interdepartmental Charges/Reimb Credits (9,109) (21,300) (21,300) (4,500) 15,100 36,400 ‐170.9% Major Capital Outlay 504,368 ‐ 100,000 100,000 ‐ ‐ 0.0% Total 1,779,401 1,354,683 1,481,533 1,433,202 1,331,852 (22,831) ‐1.7%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund Tax Support 647,299 694,440 721,290 665,655 711,056 16,616 2.4% Charges for Services ‐ KGB 397,826 411,100 411,100 413,904 395,050 (16,050) ‐3.9% Charges for Services ‐ KGBSD 40,824 33,000 33,000 37,800 28,000 (5,000) ‐15.2% Charges for Services ‐ UAS 181,399 205,943 205,943 205,643 187,546 (18,397) ‐8.9% Charges for Services ‐ Other 7,685 10,200 10,200 10,200 10,200 ‐ 0.0% Bond Proceeds 504,368 ‐ 100,000 100,000 ‐ ‐ 0.0% Total 1,779,401 1,354,683 1,481,533 1,433,202 1,331,852 (22,831) ‐1.7%
M-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Summary
2012 2013 2014 2013 Adopted/2014 Personnel Actual Adopted Amended Budget Salary Incr(Decr) % Adult Technical Services 6.22 6.22 6.22 6.22 266,512 ‐ 0.0% Outreach Services 0.97 0.97 0.97 0.97 50,575 ‐ 0.0% Children's Services 3.41 3.41 3.41 3.41 141,623 ‐ 0.0% UAS Library 1.71 1.71 1.71 1.71 92,070 ‐ 0.0% Total 12.31 12.31 12.31 12.31 550,780 ‐ 0.0%
M-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Adult/Technical Services Division 1410‐230
MISSION STATEMENT
The Adult and Technical Services Division serves the needs of the community in three ways. It makes books, eBooks, magazines, videotapes, audiobooks, CDs, DVDs and electronic resources of the Internet available to library users. It provides reference and readers’ advisory services to meet the needs of patrons. The division also performs the cataloging, processing and repair functions required to categorize and classify materials, in order to prepare them for circulation (checkout) and to return them to circulation if they are damaged.
Collection areas receiving special attention are reference, popular fiction, crafts, do‐it‐yourself, marine, travel, small business, health, consumer electronics and the Internet. Materials are selected from reviews and from patron requests. The collection is regularly evaluated for currency and relevancy. Staff of the Adult and Technical Services Division do the majority of cataloging, processing and repairing of library materials for the entire department.
Library Director
Adult/Tech Office Manager Librarian
Library Assistant Library Assistant I Page (.75) II (1.0) (2.15)
GOALS FOR 2014
• Continue staff development and training: 1. Provide training for interlibrary loan staff on using the new OCLC WorldShare Interlibrary Loan service. 2. Provide online training opportunities for using Microsoft Office 2010, so staff can assist patrons more easily. • Maintain currency and relevancy of adult collection. • Conduct inventory of entire library collection.
ACCOMPLISHMENTS FOR 2013
• Packed, unpacked, and organized the 46,532 books, CDs, videos, magazines, and audiobooks that constitute the Adult library collection during the move into the new library building. • Established circulation desk workflow, staff schedules, and security procedures for the new library building. • Circulated over 178,856 items and signed up 5,472 patrons to use in‐house library equipment, such as computers, the typewriter, microfilm reader, stereo, and DVD players. • Welcomed an average of 1,985 people per week, with a total of 64,365 people coming to the library as of August 31, 2013. • Provided Internet access for over 10,000 people to file PFD applications, take online classes, print tax forms, download ebooks, make travel arrangements, pay bills, check Facebook, and fulfill other educational, personal, and entertainment needs. • Created 935 new patron accounts, including 89 temporary patrons. This is an average of 78 first‐time library users per month, a 42% increase over 2012. • Participated in the addition of 4,029 new titles to the ListenAlaska consortium. In the past 12 months, 320 Ketchikan patrons have accessed the ListenAlaska system for the first time. Ketchikan patrons have downloaded 5,136 titles from ListenAlaska, an average of 332 items per month. This is a 29% increase from 2012.
M-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Adult/Technical Services Division 1410‐230
• Launched videoconferencing capabilities with equipment given to the library by the State of Alaska Online With Libraries (OWL) program. The equipment has been used by various organizations in the community, as well as by library staff for patron programming. • Established an in‐house lending program for laptops, enabling patrons without their own devices to access information via the library’s wireless Internet network. Half of the library’s collection of laptops came from the State of Alaska OWL program. These new laptops have been used an average of 80 times a month. • Provided meeting space to over 27 different community organizations during the first 8 months of operation in the new library building. • Created an Adult Summer Reading club. This club ran from May 1 to August 31, and included movies, contests, reading suggestions, games, science experiments, special displays, drawings, and a seed exchange. Several Adult programs were held in conjunction with the monthly themes: o Live video link with underwater divers in British Columbia; o Archived videoconferences with the Houston Space Center and the Auke Bay Laboratory; o Historical storyteller from Weavers of the Word; and o Movie screenings. • Provided a variety of services via the library website. The website receives over 2,775 hits each month, an average of 112 each day. The library’s Facebook page receives over 1,500 visits a week. The library uses the Facebook page to promote upcoming programs, inform patrons about new library services, and encourage patron discussion and participation in library‐related issues. In addition to providing lists of new materials, the website allows patrons to look for books and information, monitor their accounts, learn about library events, access free databases, and link to ListenAlaska’s free downloads. • Sent 1,555 items to local area schools for the use of students and teachers during the 2012‐2013 school year, an average of 194 items per month. • Provided private study rooms and free test proctoring for students. Study rooms were used over 350 times in 2013, an average of 30 times a month. • Participated in the 2013 Ketchikan Job Fair, presenting attendees with information about print and online career development resources. • Attended the Coast Guard orientation for new personnel in order to familiarize incoming Coast Guard members and their families to the variety of services and materials offered by the Ketchikan Public Library. • Created informational brochures for the updated ListenAlaska service, collection areas of the new building, basic instructions for using the online catalog, and suggested reading lists. • Continued staff development and training: 1. The Adult Services Librarian went to the State Library Conference in Valdez in March, where she attended sessions on database apps, ListenAlaska, customer service, the new OCLC interlibrary loan and cataloging system, converting library collections from Dewey Decimal to BISAC subject classification, doing library programming via videoconference, and library branding. 2. The Library Director attended training in Anchorage in May on troubleshooting computers, wireless networks, using statewide subscription databases, and videoconferencing equipment. This training was paid for by a federal grant to the Alaska State Library OWL project. 3. The Adult Services Librarian and the Library Assistant II are responsible for fiction cataloging and completed a 4‐week online class on Cataloging for Non‐catalogers. 4. The Library Director went to the annual Association for Rural & Small Libraries conference in Nebraska in September. She attended sessions on leadership, community connections, writing good surveys, fundraising, and organizing gaming programming.
M-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Adult/Technical Services Division 1410‐230
DIVISION SUMMARY 2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 430,272 440,649 440,649 427,000 445,612 4,963 1.1% Supplies 101,682 106,820 106,820 106,700 105,015 (1,805) ‐1.7% Contract/Purchased Services 11,278 15,935 16,086 16,086 14,553 (1,382) ‐8.7% Minor Capital Outlay 9,120 985 683 683 400 (585) ‐59.4% Interdepartmental Charges 2,039 ‐ ‐ ‐ 2,500 2,500 0.0%
Total Expenditures 554,391 564,389 564,238 550,469 568,080 3,691 0.7%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Tax Support 337,491 346,239 351,028 331,199 343,750 (2,489) ‐0.7% Charges for Services ‐ KGB 209,215 207,950 203,010 209,070 214,130 6,180 3.0% Charges for Services ‐ Other 7,685 10,200 10,200 10,200 10,200 ‐ 0.0%
Total Funding 554,391 564,389 564,238 550,469 568,080 3,691 0.7%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Director 0.32 0.32 0.32 0.32 20,703 ‐ 0.0% Adult Technical Services Librarian 1.00 1.00 1.00 1.00 54,705 ‐ 0.0% Library Office Manager 1.00 1.00 1.00 1.00 55,207 ‐ 0.0% Library Assistant II 1.00 1.00 1.00 1.00 44,203 ‐ 0.0% Library Assistant I2 .15 2.15 2.15 2.15 78,399 ‐ 0.0% Page 0.75 0.75 0.75 0.75 13,295 ‐ 0.0%
Total 6.22 6.22 6.22 6.22 266,512 ‐ 0.0%
2014 Expenditures by Type
2.6% 0.1% 18.3%
Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay
78.8%
M-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Adult/Technical Services Division 1410‐230
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits have increased by $4,963, or 1.1%, due to annual employee step increases, a one percent (1%) cost of living adjustment, and a ten percent (10%) increase in health insurance premiums effective July 1, 2014.
DIVISION OPERATING BUDGET DETAIL 2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 256,073 265,349 265,349 253,500 266,512 1,163 0.4% 502 01 Temporary Wages 12,676 17,000 17,000 17,000 17,000 ‐ 0.0% 505 00 Payroll Taxes 20,559 21,600 21,600 20,700 21,700 100 0.5% 506 00 Pension 39,691 44,000 43,100 42,700 44,200 200 0.5% 507 00 Health and Life Insurance 83,408 86,000 86,900 86,400 89,700 3,700 4.3% 507 30 Workers Compensation 1,102 1,200 1,200 1,200 1,200 ‐ 0.0% 508 00 Other Benefits 24,774 5,500 5,500 5,500 5,300 (200) ‐3.6% 509 07 Allowances‐Moving Expense (8,011) ‐ ‐ ‐ ‐ ‐ NA Personnel Services and Benefits 430,272 440,649 440,649 427,000 445,612 4,963 1.1%
Supplies 510 01 Office Supplies 7,799 8,000 8,000 8,000 8,000 ‐ 0.0% 510 02 Operating Supplies 10,219 8,000 8,000 8,000 8,000 ‐ 0.0% 510 05 Small Tools and Equipment ‐ 100 100 100.0% 510 07 Food/Catering 500 500 380 500 ‐ 0.0% 520 02 Postage 2,938 3,675 3,675 3,675 4,075 400 10.9% 520 03 Bulk Mailing 1,575 1,575 1,575 ‐ (1,575) ‐100.0% 530 01 Library Books 75,546 56,000 56,000 56,000 56,000 ‐ 0.0% 530 02 Periodicals 1,457 5,660 5,660 5,660 5,660 ‐ 0.0% 530 03 Professional and Technical Publications 930 930 930 ‐ (930) ‐100.0% 530 04 Movies and Visual Series 473 6,300 6,300 6,300 6,300 ‐ 0.0% 530 05 Audio and Digital Books 2,975 13,880 13,880 13,880 13,880 ‐ 0.0% 530 06 Music 188 2,300 2,300 2,300 2,300 ‐ 0.0% 530 07 Software 87 ‐ ‐ ‐ ‐ ‐ 0.0% 202Business and Meal Expenses 200 200 New Supplies 101,682 106,820 106,820 106,700 105,015 (1,805) ‐1.7%
Contract/Purchased Services 600 02 Travel‐Training 2,700 3,598 3,598 3,598 3,500 (98) ‐2.7% 600 03 Training and Education 820 820 820 375 (445) ‐54.3% 605 01 Ads and Public Announcements 45 555 555 555 555 ‐ 0.0% 615 02 Assn. Membership Dues & Fees 681 1,385 1,385 1,385 945 (440) ‐31.8% 630 03 Bank and Merchant Fees 151 151 250 250 New 630 04 Broadcast Content Fees 175 175 175 175 ‐ 0.0% 630 05 Software Licenses 825 825 825 426 (399) ‐48.4% 635 11 Subscription Services 4,158 4,077 4,077 4,077 3,327 (750) ‐18.4% 650 01 Telecommunications 3,694 4,500 4,500 4,500 5,000 500 11.1% Contract/Purchased Services 11,278 15,935 16,086 16,086 14,553 (1,382) ‐8.7%
M-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Adult/Technical Services Division 1410‐230
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Minor Capital 715 00 Furniture and Fixtures 4,834 ‐ ‐ ‐ 400 400 NA 725 00 Machinery and Equipment (294) ‐ ‐ ‐ ‐ ‐ 0.0% 725 01 Computers, Printers & Copiers 4,580 985 683 683 ‐ (985) 0.0% Minor Capital Outlay 9,120 985 683 683 400 (585) ‐59.4%
Interdepartmental Charges 825 01 Interdepartmental‐Insurance 2,039 2,500 2,500 New Interdepartmental Charges 2,039 ‐ ‐ ‐ 2,500 2,500 0.0%
Total Expenditures by Type 554,391 564,389 564,238 550,469 568,080 3,691 0.7%
NARRATIVE
500‐01 Regular Salaries and Wages: $266,512 – Expenditures for compensation paid to all regular salaried and hourly employees for personnel services.
502‐01 Temporary Wages: $17,000 ‐ Expenditures for compensation paid to salaried and hourly employees for temporary personnel services. Substitute library assistants, who are called in year‐round to fill in when regular staff are sick or on vacation, are paid from this account.
505‐00 Payroll Taxes: $21,700 – Expenditures for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $44,200 – Expenditures for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $89,700 – Expenditures for employer contributions to employee health and life insurance plans. Included are contributions to health plans administered by Blue Cross and the IBEW Alaska Health and Welfare Trust, and employee life insurance plans.
507‐30 Workers Compensation: $1,200 – Expenditures for employer contributions to workers compensation.
508‐00 Other Benefits: $5,300 – Expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
510‐01 Office Supplies: $8,000 ‐ Expenditures for paper, pens, pencils, adding machine ribbons and tape, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers, comb binding machines and tape dispensers.
510‐02 Operating Supplies: $8,000 ‐ Expenditures for supplies that are normally not of a maintenance nature and are required to support library operations. This includes supplies associated with the processing of books, videos, CDs, and other library materials to prepare them for circulation or for mending damaged items, such as plastic covers, special glues and tape, stamps, labels, plastic boxes, cleaning equipment and supplies, and security system supplies. The account also covers general materials for classes and public programs.
510‐05 Small Tools and Equipment: $100 – Expenditures for minor tools, operating and office equipment with a value of less than $1,000. A new DVD player is needed for the staff workroom to allow the inspection and review of damaged DVDs that need to be mended.
510‐07 Food/Catering: $500 – Expenditures for food for library programs, such as popcorn and lemonade during movie programs.
520‐02 Postage: $4,075 ‐ Expenditures for the cost of mailing interlibrary loan items, library mailings, overdue and lost item notices to patrons, and monthly event calendars to local organizations.
530‐01 Library Books: $56,000 ‐ Expenditures for the acquisition of books and print materials for the library collection. Included are books, maps, nautical charts, and other print materials.
530‐02 Periodicals: $5,660 ‐ Expenditures for newspapers, magazines, and trade journals.
M-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Adult/Technical Services Division 1410‐230
530‐04 Movies and Visual Series: $6,300 ‐ Expenditures for the acquisition of DVDs for the library collection. Included are educational and entertainment selections.
530‐05 Audio and Digital Books: $13,880 ‐ Expenditures for the acquisition of books in electronic or digital format for patron use. Included are books on CDs, Playaways, e‐books, online audiobooks, online music, and other similar forms of electronic media.
530‐06 Music: $2,300 ‐ Expenditures for the acquisition of music CDs for the library collection.
535‐02 Business and Meal Expenses: $200 – Expenditures for reimbursement to employees for mileage for use of personal vehicle used to empty A&P bookdrop and document delivery and pickup to and from Library to City Hall.
600‐02 Travel‐Training: $3,500 ‐ Expenditures for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training. The Library Director and the Adult Services Librarian will be attending the Alaska State Library Association annual conference in February in Anchorage, Alaska. The Library Director will also be attending the Public Library Association’s Conference in Indianapolis in March.
600‐03 Training and Education: $375 – Expenditures for registration fees for conferences associated with training and educating employees. This includes registration for the library conference in Anchorage and the conference in Indianapolis.
605‐01 Ads and Public Announcements: $555 ‐ Expenditures for advertising and announcements in publications, newspapers, trade journals, Internet or broadcasts over radio and television. This would cover recruitment to fill library positions if they become vacant.
615‐02 Assn. Dues and Membership Fees: $945 – Expenditures for memberships in professional associations. The library is an institutional member of the Alaska Library Association, the Pacific Northwest Library Association, and the Alaska Library Network. The Library Director is a personal member of the American Library Association and the Public Library Association.
630‐03 Bank and Merchant Fees: $250 – Expenditures for the service fees charged to the library for providing the library with the ability to receive fine payments from patrons using their debit or credit cards.
630‐04 Broadcast Content Fees: $175 – Expenditures for the right to broadcast copyrighted intellectual property. The library has a license to show films during public programs.
630‐05 Software Licenses: $426 – Expenditures for acquiring licenses for the right to use proprietary software. The library uses PC Reservation to allocate public access on the library computers.
635‐11 Subscription Services: $3,327 ‐ Expenditures for subscriptions for access to web based services. The library provides patron access to ListenAlaska, Hobbies & Crafts database, and Gale LegalForms. The library also has a StatCounter program to gather statistics on the library’s webpage.
650‐01 Telecommunications: $5,000 ‐ Expenditures for telecommunication services. Included are charges for landline phone services and VOIP equipment, Internet, long distance service, and videoconferencing.
715‐00 Furniture and fixtures: $400 ‐ Expenditures for the acquisition of furniture and fixtures for the library. A new screen is needed in the large multipurpose room, to replace the small existing screen from the old library building. In addition to public use of a projector in the room, the library has shown over 45 movies during 2013. The large multipurpose room is also in need of 3 folding tables to accommodate large events.
825‐01 Interdepartmental Charges – Insurance: $2,500 ‐ Expenditures for risk management services and claims.
M-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Outreach Services Division 1410‐231
MISSION STATEMENT
The Outreach Services Division of the Ketchikan Public Library provided services to the blind, physically handicapped, the homebound, residents of institutions such as the Pioneer Home, New Horizons Long Term Care, SeaView Terrace, The Manor Assisted Living Center, Ketchikan Regional Youth Detention Center and to the inmates of the Ketchikan Correctional Center. The Outreach Librarian maintains the Correctional Center Library, the large print collection at the Public Library and is the local coordinator for the Alaska State Talking Book program.
Library Director
Outreach Librarian
GOALS FOR 2014
• Facilitate participation in city wide book discussion by Ketchikan Correctional Center. • Institute regular Reading Aloud programs at Rendezvous. • Make OWL Nook and Kindle available for checkout by Outreach patrons.
ACCOMPLISHMENTS FOR 2013
• Performed a regular shift on the circulation desk and became more comfortable with the everyday routines on the desk. • Served as host and program coordinator for the SEANET group (agencies dealing with seniors and aging issues). • Presented a Saturday slide show program at the library followed by presentations at the Ketchikan Correctional Center (2), the Ketchikan Pioneer Home, and two other groups (after hours). • Served 59 patrons registered with the Outreach Librarian and continued to discover new homebound patrons.
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 63,219 69,009 69,009 68,100 74,675 5,666 8.2% Supplies 6,653 8,450 8,450 8,450 8,575 125 1.5% Contract/Purchased Services 101 25 25 25 1,110 1,085 4340.0% Minor Capital Outlay ‐ ‐ ‐ ‐ ‐ ‐ 0.0% Interdepartmental Charges 953 2,100 2,100 2,100 2,200 100 4.8%
Total Expenditures 70,926 79,584 79,584 78,675 86,560 6,976 8.8%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Tax Support 44,086 50,264 50,954 48,795 86,560 36,296 72.2% Charges for Services ‐ KGB 26,840 29,320 28,630 29,880 ‐ (28,630) ‐100.0%
Total Funding 70,926 79,584 79,584 78,675 86,560 6,976 8.8%
M-9 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Outreach Services Division 1410‐231
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Director 0.32 0.32 0.32 0.32 20,703 ‐ 0.0% Outreach Librarian 0.65 0.65 0.65 0.65 29,872 ‐ 0.0%
Total 0.97 0.97 0.97 0.97 50,575 ‐ 0.0%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits have increased by $5,666, or 8.2%. due to annual employee step increases, a one percent (1%) cost of living adjustment, and a ten percent (10%) increase in health insurance premiums effective July 1, 2014.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 43,598 49,209 47,509 47,200 50,575 1,366 2.8% 505 00 Payroll Taxes 3,335 3,800 3,800 3,600 3,900 100 2.6% 506 00 Pension 8,022 9,100 9,100 8,900 9,300 200 2.2% 507 00 Health and Life Insurance 4,332 4,500 6,200 6,100 8,100 3,600 80.0% 507 30 Workers Compensation 796 1,400 1,400 1,300 1,800 400 28.6% 508 00 Other Benefits 3,136 1,000 1,000 1,000 1,000 ‐ 0.0% Personnel Services and Benefits 63,219 69,009 69,009 68,100 74,675 5,666 8.2%
Supplies 510 01 Office Supplies 113 50 50 50 25 (25) ‐50.0% 510 02 Operating Supplies 38 100 100 100 50 (50) ‐50.0% 525 04 Vehicle Motor Fuel & Lubricants 374 300 300 300 300 ‐ 0.0% 530 01 Library Books 5,723 7,500 7,500 7,500 7,500 ‐ 0.0% 530 02 Periodicals 500 500 500 500 ‐ 0.0% 530 05 Audio & Digital Books 405 ‐ ‐ 0.0% 535 02 Business and Meal Expenses 200 200 New Supplies 6,653 8,450 8,450 8,450 8,575 125 1.5%
Contract/Purchased Services 600 02 Travel‐Training ‐ ‐ ‐ ‐ 960 960 New 600 03 Training and Education ‐ ‐ ‐ ‐ 125 125 New 630 02 Vehicle Licenses 10 25 25 25 25 ‐ 0.0% 635 03 Vehicle Maintenance Services 91 ‐ ‐ ‐ ‐ 0.0% Contract/Purchased Services 101 25 25 25 1,110 1,085 4340.0%
Interdepartmental Charges 825 01 Interdepartmental Charges‐Insurance 953 1,300 1,300 1,300 1,400 100 7.7% 850 01 Interdepartmental Charges‐Garage 800 800 800 800 ‐ 0.0% Interdepartmental Charges 953 2,100 2,100 2,100 2,200 100 4.8%
Total Expenditures by Type 70,926 79,584 79,584 78,675 86,560 6,976 8.8%
M-10 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Outreach Services Division 1410‐231
NARRATIVE
500‐01 Regular Salaries and Wages: $50,575 – Expenditures for compensation paid to all regular salaried and hourly employees for personnel services.
505‐00 Payroll Taxes: $3,900 – Expenditures for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $9,300 – Expenditures for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $8,100 – Expenditures for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $1,800 – Expenditures for employer contributions to workers compensation.
508‐00 Other Benefits: $1,000 – Expenditures for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
510‐01 Office Supplies: $25 ‐ Expenditures for paper, pens, pencils, note pads, file folders, scotch tape, toner, ink cartridges, and small desk accessories such as staplers and tape dispensers.
510‐02 Operating Supplies: $50 ‐ Expenditures for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as brochures, library circulation preparation materials, posters, and general materials for classes and programs.
525‐04 Vehicle Motor Fuel and Lubricants: $300 ‐ Expenditures for gasoline and lubricants used in the operation of the library van.
530‐01 Library Books: $7,500 ‐ Expenditures for the acquisition of large print books for the library collection.
530‐02 Periodicals: $500 ‐ Expenditures for newspapers and magazines.
535‐02 Business and Meal Expenses: $200 – Reimbursement to employees for mileage for use of personal vehicle used to empty A&P book drop.
600‐02 Travel‐Training: $960 ‐ Expenditures for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training. The Outreach Librarian will attend the Alaska State Library Association annual conference in February in Anchorage, Alaska.
600‐03 Training and Education: $125 – Expenditures for registration fees for conferences associated with training and educating employees. This includes registration for the library conference in Anchorage.
630‐02 Vehicle Licenses: $25 – Expenditures for licensing the Library van for operations on public highways.
825‐01 Interdepartmental Charges – Insurance: $1,400 ‐ Expenditures for risk management services and claims.
850‐01 Interdepartmental Charges – Garage: $800 ‐ Expenditures for library van maintenance services provided by the Public
M-11 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Children's Services Division 1410‐232
MISSION STATEMENT
The Children's Programming Division serves all the children of the community with recreational and informational materials. The main focus is on preschool children as there is no other library in the community to serve them. In addition to children, the division serves all those who need children's materials in a variety of print and electronic formats, including parents and early childhood educators. Instilling a love of books and reading at an early age is the best way to combat illiteracy.
Library Director
Children's Librarian
Library Assistant I Library Assistant II Page (.30) (1.0) (.80)
GOALS FOR 2014
Programming: • Offer STEM (science, technology, engineering, and math) programs for grade school children; • Partner with Scouts and other local organizations to teach classes and activities; • Continue providing storytime to Saxman and Ketchikan Head Start programs; • Promote programs and library hours using local radio outlets; • Visit local schools to encourage summer reading club participation; • Utilize space in new library to create displays promoting children’s programming; and • Create a holiday reading club for the December holidays when children are not in school.
Library Services: • Build a new website for the library; • Create a brochure and postcards publicizing the library art; and • Offer services and programs to encourage literacy in boys.
Professional development: • Take part in an online early literacy course and literacy related webinars; • Participate in web development and graphic design courses; • Attend the Alaska Library Association Annual Conference to increase networking opportunities; and • Attend the Public Libraries Association Conference.
Teens: • Work with the Teen Advisory Group (TAG) to create the 7th Annual Teen Summer Program; • Expand READ poster use to focus on specific areas of the YA Collection; • Find Teen oriented training to improve services; • Apply for Grants to increase funding for Teen Summer Program prizes;
M-12 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Children's Services Division 1410‐232
ACCOMPLISHMENTS FOR 2013
Improved Public Programming: • Began the “Read Away Your Fines” program which allowed 241 children to read away $591.40 of library fines (as of August 2013); • Planned and hosted the library’s Grand Opening event celebrating the new library; • Offered 89 preschool story crafts to 788 children, a 135% increase over the previous year; • 469 children (ages 3‐12) participated in the Summer Reading Club program; • Offered 46 Head Start story times to 978 children, a 51% increase over the previous year; • Gave 10 library tours to 274 children and adults, a 158% increase over the previous year; • Offered “apps for kids” and “app chats” for parents and educators; • Started LEGO programming for children; • Offered 10 Health & Wellness programs to 112 adults; • Partnered with Scanlon Gallery on programs; • Offered 14 special events (parties, puppeteers, picnics, etc.) to 617 children and adults; • Collaborated with Parnassus Books to bring 8 authors to Ketchikan which attracted 241 attendees, a 121% increase in attendance over the previous year; • Participated in statewide “Battle of the Books” along with the KGBSD libraries; • Hosted 10 library visits for 379 Parks & Recreation Summer Camp kids; • Offered 89 story times to 3,055 children, a 10% increase in attendance over the previous 12 months; • Collaborated with Anchorage, Juneau, and other Alaska libraries to bring performers and authors to Ketchikan; • Offered 10 “Kids Crafts” to 147 children; • Participated in the Blueberry Arts Festival with a class on raw foods, “Blueberry Brunch,” which was so well attended that there was standing room only in the room; • Presented 7 films to 86 attendees; and • Obtained $1,500 grant from First Bank for summer reading club funding.
Staff Accomplishments: • Helped to open a new library; • Children’s staff learned adult library desk duties, policies, and procedures; • Hired and trained a replacement for the retiring Library Assistant II; • Hired and trained a new Library Assistant I; • Hired and trained a summer clerk; and • Library Assistant II became Acting Children’s Librarian upon resignation of Children’s Librarian.
Enhanced Professional Development: • Staff attended webinars and online conferences; • Library Assistant II attended the Alaska Library Association Annual Conference, attending training sessions on enhancing storytime, teacher‐librarian collaboration, and more; • Library Assistant II attended the Pacific Northwest Library Association Annual Conference; • Children’s Librarian served as chair of First Book Southeast Alaska; and • Staff learned to use OWL (Online With Libraries) videoconferencing equipment and hosted OWL programs.
Improved Library Access: • Offered “tween” programming for the first time; • Weeded outdated books from the Young Adult collection; • Continued outreach and library promotion through social media; and • Organized, updated, and labeled children’s series books.
Services to the Public: • Continued the “Born to Read” program, delivering over 250 board books, t‐shirts, and early literacy information to new parents at the Peace Health Ketchikan Medical Center; • Continued successful partnership with Community Connections on the “Ketchikan Passport for Kids” program; and arranged for donation of new storytime pillows made by local artist Lizzio Freeman.
M-13 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Children's Services Division 1410‐232
Teen Advisory Group: • TAG assisted with the move to the new building and setting up the Teen Room; • TAG assisted in many areas during the Grand Opening of the new library. TAG also ran a scavenger hunt for all patrons and a cupcake walk for the littlest visitors during the event; • TAG members hosted 9 monthly events for Teens as well as 6 Teen Summer Program events;
DIVISION SUMMARY 2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 280,267 278,602 278,602 264,400 257,923 (20,679) ‐7.4% Supplies 27,897 33,700 33,700 31,446 48,900 15,200 45.1% Contract/Purchased Services 10,759 11,850 12,001 8,158 12,605 755 6.4% Minor Capital Outlay 2,473 2,700 3,550 2,440 2,500 (200) ‐7.4% Interdepartmental Charges 2,555 3,200 3,200 3,200 3,200 ‐ 0.0%
Total Expenditures 323,951 330,052 331,053 309,644 325,128 (4,924) ‐1.5%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Tax Support 201,362 208,442 211,943 192,034 202,948 (5,494) ‐2.6% Charges for Services KGB 122,589 121,610 119,110 117,610 122,180 570 0.5%
Total Funding 323,951 330,052 331,053 309,644 325,128 (4,924) ‐1.5%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Director 0.31 0.31 0.31 0.31 20,056 ‐ 0.0% Children's Librarian 1.00 1.00 1.00 1.00 53,100 ‐ 0.0% Library Assistant II 1.00 1.00 1.00 1.00 36,289 ‐ 0.0% Library Assistant I0 .80 0.80 0.80 0.80 26,860 ‐ 0.0% Page 0.30 0.30 0.30 0.30 5,318 ‐ 0.0%
Total 3.41 3.41 3.41 3.41 141,623 ‐ 0.0%
2014 Expenditures by Type 0.8% 3.9% 1.0% 15.0% Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges 79.3%
M-14 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Children's Services Division 1410‐232
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits would have increased due to annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premiums, and an increase in workers compensation premiums. Instead it decreased by $20,679, or 7.4% due to the retirement of the Senior Librarian. • Moving Expenses (Account No. 535‐01) is a new expenditure for direct payments or reimbursements to employees for expenditures incurred to relocate to Ketchikan. Expenses are anticipated for a new Senior Children’s Services Librarian.
DIVISION OPERATING BUDGET DETAIL 2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 154,648 160,202 158,602 150,500 141,623 (18,579) ‐11.6% 502 01 Temporary Wages 6,900 8,500 8,500 6,000 8,500 ‐ 0.0% 505 00 Payroll Taxes 12,358 12,900 14,500 12,000 11,500 (1,400) ‐10.9% 506 00 Pension 28,672 29,700 29,700 28,700 26,400 (3,300) ‐11.1% 507 00 Health and Life Insurance 59,804 61,500 61,500 61,500 65,100 3,600 5.9% 507 30 Workers Compensation 662 1,000 1,000 900 600 (400) ‐40.0% 508 00 Other Benefits 17,223 4,800 4,800 4,800 4,200 (600) ‐12.5% Personnel Services and Benefits 280,267 278,602 278,602 264,400 257,923 (20,679) ‐7.4%
Supplies 510 01 Office Supplies 769 2,800 2,800 2,800 2,800 ‐ 0.0% 510 02 Operating Supplies 1,695 1,300 1,300 1,300 1,300 ‐ 0.0% 510 05 Small Tools and Equipment 400 400 400 400 ‐ 0.0% 510 07 Food/Catering 200 300 256 200 ‐ 0.0% 530 01 Library Books 16,379 19,000 19,000 19,000 19,000 ‐ 0.0% 530 02 Periodicals 1,179 1,000 1,000 940 1,000 ‐ 0.0% 530 04 Movies and Visual Series 4,887 5,500 5,400 4,000 5,500 ‐ 0.0% 530 05 Audio and Digital Books 1,707 2,000 2,000 2,000 2,000 ‐ 0.0% 530 06 Music 854 1,000 1,000 250 1,000 ‐ 0.0% 530 07 Software 427 500 500 500 500 ‐ 0.0% 535 01 Moving Expenses 15,000 15,000 New 535 02 Business and Meal Expenses 200 200 New Supplies 27,897 33,700 33,700 31,446 48,900 15,200 45.1%
Contract/Purchased Services 600 02 Travel‐Training 3,746 4,075 4,075 1,227 4,600 525 12.9% 600 03 Training and Education 1,000 1,000 205 1,000 ‐ 0.0% 605 01 Ads and Public Announcements 46 500 500 500 500 ‐ 0.0% 615 02 Assn Membership Dues & Fees 230 325 325 325 325 ‐ 0.0% 630 03 Bank and Merchant Fees 151 151 250 250 New 630 04 Broadcast Content Fees 250 250 250 250 ‐ 0.0% 630 05 Software Licenses 180 180 100.0% 635 04 Software & Equip Maint Services 196 200 200 ‐ ‐ (200) ‐100.0% 635 12 Technical Services 1,150 ‐ ‐ ‐ ‐ ‐ 0.0% 635 14 Other Contractual Services 5,391 5,500 5,500 5,500 5,500 ‐ 0.0% Contract/Purchased Services 10,759 11,850 12,001 8,158 12,605 755 6.4%
M-15 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Children's Services Division 1410‐232
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Minor Capital 715 00 Furniture and Fixtures 511 2,500 2,500 1,592 2,500 ‐ 0.0% 725 00 Machinery and Equipment 53 ‐ ‐ ‐ ‐ ‐ 0.0% 725 01 Computers, Printers & Copiers 1,909 ‐ 850 848 ‐ ‐ 0.0% 735 00 Software ‐ 200 200 ‐ ‐ (200) ‐100.0% Minor Capital Outlay 2,473 2,700 3,550 2,440 2,500 (200) ‐7.4%
Interdepartmental Charges 825 01 Interdepartmental Charges‐Insurance 2,555 3,200 3,200 3,200 3,200 ‐ 0.0% Interdepartmental Charges 2,555 3,200 3,200 3,200 3,200 ‐ 0.0%
Total Expenditures by Type 323,951 330,052 331,053 309,644 325,128 (4,924) ‐1.5%
NARRATIVE
500‐01 Regular Salaries and Wages: $141,623 – Expenditures for compensation paid to all regular salaried and hourly employees for personnel services.
502‐01 Temporary Wages: $8,500 ‐ Expenditures for compensation paid to salaried and hourly employees for temporary personnel services.
505‐00 Payroll Taxes: $11,500 – Expenditures for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $26,400 – Expenditures for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $65,100 – Expenditures for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $600 – Expenditures for employer contributions to workers compensation.
508‐00 Other Benefits: $4,200 – Expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
510‐01 Office Supplies: $2,800 ‐ Expenditures for paper, pens, pencils, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories, and minor office equipment such as staplers and tape dispensers. Expenditures for arts and crafts supplies for children’s programs as well as all printed materials and publicity for the Children’s Summer Reading Program.
510‐02 Operating Supplies: $1,300 ‐ Expenditures for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as brochures, library circulation preparation materials, posters, and for the majority of arts and crafts supplies for the numerous children’s programs.
510‐05 Small Tools and Equipment: $400 ‐ Expenditures for minor tools, operating, and office equipment with a value of less than $1,000. Included is additional lighting for Children’s Room.
510‐07 Food/Catering: $200 ‐ Expenditures for food or catering services for children’s programs.
530‐01 Library Books: $19,000 ‐ Expenditures for the acquisition of books and print materials for the library collection. Included are books and other print materials.
M-16 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Children's Services Division 1410‐232
530‐02 Periodicals: $1,000 ‐ Expenditures for newspapers, magazines, and trade journals.
530‐04 Movies and Visual Series: $5,500 ‐ Expenditures for the acquisition of DVD and other format films and television serials for the library collection. Included are education and entertainment selections.
530‐05 Audio and Digital Books: $2,000 ‐ Expenditures for the acquisition of books in electronic format for the library. Included are books on CDs, Playaways, e‐books, online audiobooks, online music and other similar forms of electronic media.
530‐06 Music: $1,000 ‐ Expenditures for the acquisition of music CDs for the library collection.
530‐07 Software: $500 ‐ Expenditures for the acquisition of software for the library collection.
535‐01 Moving Expenses: $15,000 – Expenditures for direct payments or reimbursements to employees for expenditures incurredtorelocatetoKetchikan.
535‐02 Business and Meal Expenses: $200 – Expenditures for reimbursement to employees for mileage for use of personal vehicle used to empty A&P bookdrop.
600‐02 Travel‐Training: $4,600 ‐ Expenditures for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training. A member of the Children’s Division staff will be attending the Alaska State Library Association annual conference in February in Anchorage and the Public Library Association’s Conference in March in Indianapolis, Indiana.
600‐03 Training and Education: $1,000 – Expenditures for registration fees and on‐premises training programs provided by staff or third‐parties. It includes registration for the library conferences in Anchorage and Indiana and a website development class at UAS.
605‐01 Ads and Public Announcements: $500 – Expenditures for announcements in publications, newspapers, trade journals, internet, or broadcasts over radio and television. Included are public service announcements, community issues, and recruiting.
615‐02 Assn. Dues and Membership Fees: $325 – Expenditures for membership in professional organizations, such as the Alaska Library Association and the American Library Association/Young Adult Library Services Association. These memberships provide access to information and discounts on classes that increase the staff skills and resources.
630‐03 Bank and Merchant Charges: $250 – Expenditures for merchant fees for use of credit and debit cards.
630‐04 Broadcast Content Fees: $250 – Expenditures for the right to broadcast copyrighted intellectual property.
630‐05 Software Licenses: $180 ‐ Expenditures for acquiring the license for the READ posters created by the Teen Advisory Group. These posters have been popular not only with the teens but with educators, adults, and more. Purchasing new software created by the American Library Association called “READ DVD: Genres & Subjects” will help make more specific, enticing posters for the Teen Room.
635‐14 Other Contractual Services: $5,500 ‐ Expenditures for contractual services not identified in the count classifications under contractual services, such as honorariums for visiting authors and performers for children’s programs.
715‐00 Furniture and Fixtures: $2,500 ‐ Expenditures for acquisition of furniture and fixtures. Included are educational and skill‐ developing play structures for the Children’s Area, as well as chairs, tables, and storage cabinets for the Teen Room to help maintain a bright and inviting atmosphere, welcoming to teens.
825‐01 Interdepartmental Charges – Insurance: $3,200 ‐ Expenditures for risk management services and claims.
M-17 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library First City Libraries Division 1410‐233
MISSION STATEMENT The mission of the First City Libraries Consortium is to provide informational, educational, and recreational materials and services for the people of the City of Ketchikan and the Ketchikan Gateway Borough. This is accomplished through development, maintenance, and promotion of materials, physical spaces, and programs responsive to the diverse interests and needs of our community. This consortium is a cooperative effort among the City of Ketchikan, the Ketchikan Gateway Borough School District, and the University of Alaska Southeast Ketchikan Campus Library. It links all of Ketchikan’s libraries, thereby giving all citizens access to materials.
GOALS FOR 2014
• Solidify Consortium expectations and administration with documentation and formal agreements. • Continue to lobby for school library media specialists in all school libraries.
ACCOMPLISHMENTS FOR 2013
• Improved IT service with the purchase of and installation and housing of a new server at KPU. • Updated Integrated Library System (ILS) software to most current version. • 3,827 total number of items sent between all members of the consortium during the 2012‐2013 school year, an average of 425 items per month. • Instituted Demand Management processing of holds to make materials sharing between consortium libraries more equitable and efficient. • All members, including school clerks and librarians, met twice during the year to discuss business of the Consortium. • Held training for Consortium staff on the new interface for ListenAlaska, the e‐book and audiobook download service for library patrons. • Held training for Consortium staff on Mango Languages, an online language learning service provided by the Alaska State Library. DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies ‐ ‐ ‐ ‐ 350 350 New Contract/Purchased Services 97,815 108,327 108,327 83,393 51,476 (56,851) ‐52.5% Minor Capital Outlay 37 6,520 6,520 6,520 ‐ (6,520) ‐100.0% Interdepartmental Charges (17,936) (33,000) (33,000) (16,200) (4,500) 28,500 ‐86.4%
Total Expenditures 79,916 81,847 81,847 73,713 47,326 (34,521) ‐42.2%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Tax Support 24,299 30,847 30,847 22,273 2,716 (28,131) ‐91.2% Charges for Services ‐ KGB 14,793 18,000 17,570 13,640 16,610 (1,390) ‐7.7% Charges for Services ‐ KGBSD 40,824 33,000 33,000 37,800 28,000 (5,000) ‐15.2%
Total Funding 79,916 81,847 81,417 73,713 47,326 (34,521) ‐42.2%
M-18 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library First City Libraries Division 1410‐233
2014 Expenditures by Type
99.3%
Supplies Contract/Purchased Services
0.7%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Software and Equipment Maintenance Services (Account No. 635‐04) decreased by $5,512 (‐17.5%) since last year’s budget included charges for support service for the new server. • Technical Services (Account No. 635‐12) decreased by $49,869 (100%). This amount is the Consortium’s payment for KGBSD’s IT Department to maintain the SirsiDynix server. The school district is no longer maintaining the server. • Machinery and Equipment (Account No. 725‐00) decreased by $6,520 (100%). This amount was the cost of a new SirsiDynix server. • Interdepartmental Charges (Account No. 803‐01) – Information Technology (803.01)is a new expense, $15,000, and reflects the services rendered by the IT department in maintaining the SirsiDynix server. • Reimbursable Credits (Account No. 890‐00) decreased by $21,000 to reflect a significant reduction in the collection at the UAS Library. The cost of operating the First City Libraries is shared between the City, School District and UAS and is based on bibliography counts of their respective libraries.
M-19 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library First City Libraries Division 1410‐233
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 510 01 Office Supplies 100 100 New 510 02 Operating Supplies ‐ ‐ ‐ ‐ 250 250 New Supplies ‐ ‐ ‐ ‐ 350 350 New
Contract/Purchased Services 600 02 Travel‐Training 274 1,300 1,300 1,300 ‐ (1,300) ‐100.0% 600 03 Training and Education 220 220 220 ‐ (220) ‐100.0% 635 04 Software and Equipment Maintenance S 27,857 31,438 31,438 31,438 25,926 (5,512) ‐17.5% 635 11 Subscription Services 6,646 7,500 7,500 7,500 5,550 (1,950) ‐26.0% 635 12 Technical Services 44,190 49,869 49,869 24,935 ‐ (49,869) ‐100.0% 650 01 Telecommunications 18,848 18,000 18,000 18,000 20,000 2,000 11.1% Contract/Purchased Services 97,815 108,327 108,327 83,393 51,476 (56,851) ‐52.5%
Minor Capital 725 00 Machinery and Equipment 37 6,520 6,520 6,520 ‐ (6,520) ‐100.0% Minor Capital Outlay 37 6,520 6,520 6,520 ‐ (6,520) ‐100.0%
Interdepart'l Charges/Reimbursable Credits 803 01 Interdepart'l Charges ‐ Information Technology 7,500 15,000 New 890 00 Reimbursable Credits (17,936) (33,000) (33,000) (16,200) (12,000) 21,000 ‐63.6% Interdepart'l Charges/Reimbursable Cr (17,936) (33,000) (33,000) (16,200) (4,500) 28,500 ‐86.4%
Total Expenditures by Type 79,916 81,847 81,847 73,713 47,326 (34,521) ‐42.2%
NARRATIVE
510‐01 Office Supplies: $100 – Expenditures for paper and toner used for Consortium operations.
510‐02 Operating Supplies: $250 – Expenditures for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as barcodes and carbon overdue mailers.
635‐04 Software and Equipment Maintenance Services: $25,926 ‐ Expenditures for maintenance agreements to support licensed software systems. Included is the yearly hardware and software system renewal for the SirsiDynix server.
635‐11 Subscription Services: $5,550 ‐ Expenditures for a subscription for access to the Online Computer Library Center (OCLC). The OCLC provides for unlimited cataloging, interlibrary loans, and access to WorldCat (a catalog which itemizes the collections of 71,000 libraries in 112 countries).
650‐01 Telecommunications: $20,000 ‐ Expenditures for telecommunication services. Included are charges for wired and wireless telecommunications services and Internet.
803‐01 Interdepartmental Charges – Information Technology: $7,500 – Expenditures for information technology services provided by the Information Technology Department. The IT Department maintains the Consortium server.
890‐00 Reimbursable Credits: ($12,000) ‐ Acontra‐expense account for crediting First City Libraries Division for operating‐ costs to be paid by the KGBSD and UAS Library.
M-20 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library UAS Library Division 1410‐234
MISSION STATEMENT
The UAS Ketchikan Campus Library provides UAS students and faculty, without regard to their geographic location, a full range of library services and resources. The Library supports the instructional programs of the University and strives to meet the informational and research needs of the Ketchikan community. The Library offers access to high quality resources, services, and gateways to information and is an active member of the First City Libraries Consortium and is an active member of the First City Libraries Consortium.
Library Director
Librarian (.96)
Library Assistant II (.70) GOALS FOR 2014
• To teach members of the UAS Ketchikan community, no matter their geographic location, to be effective users and producers of information in order to meet their current academic needs and to prepare them for a lifetime of learning and of responsible leadership; • To improve and increase library outreach to students, faculty and the UAS Ketchikan community; • To serve as an information and referral resource to the entire community; and • To provide a comfortable, stimulating and vital information center for the community, supporting the academic programs and curricula of the university.
ACCOMPLISHMENTS FOR 2013 Continuedto increase awareness of the Library’s resources and services by: • Completing a very successful second One Ketchikan One Book project; • Creating four monthly PSAs about newbooks in the library; and • Working with Campus faculty to ensure that Information Literacy Skills are acquired by students according to UAS guidelines, the campus librarian conducted 19 library instruction sessions and presentations with a total attendanceof 160 students.
Maintained currency and relevancy of the collections by: • Purchasing four Nook e‐readers and began checking them out to patrons to enable them to access the nearly 92,000 electronic books in their collection; • Yearly evaluating the collection for worn, outdated or unneeded items in consultation with the faculty; • Completing inventory of library collections; • Selecting and purchasing new materials based on a review of sources and faculty consultations; and • Processing 323 physical items into the print collection.
Encouraged communitysupport and enrollment for the Campus by: • Loaning 3,147 items to UAS students, faculty, staff, and community borrowers; • EncouragingKetchikan Gateway Borough School District faculty and students to use the Library; • Participating in the Library Department's weekly newspaper column; and • Helping to organize and put in place a new Ketchikan campus speakers bureau called “Ask UAS: Where Ketchikan Finds Answers” and hosted the first two events in the Spring of 2013, including one entitled “Southeast Alaska Tsunamis: Big Waves of the Past and Future”, and the other called “SE Alaska Ancient Shorelines”, both open to the public.
M-21 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library UAS Library Division 1410‐234
DIVISION SUMMARY 2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 148,850 152,233 152,233 152,233 158,736 6,503 4.3% Supplies 2,087 3,010 3,010 3,010 3,010 ‐ 0.0% Contract/Purchased Services 24,352 42,100 42,100 41,800 17,100 (25,000) ‐59.4% Minor Capital Outlay 4,830 7,000 7,000 7,000 7,000 ‐ 0.0% Interdepartmental Charges 1,280 1,600 1,600 1,600 1,700 100 6.3%
Total Expenditures 181,399 205,943 205,943 205,643 187,546 (18,397) ‐8.9%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Charges for Services ‐ UAS 181,399 205,943 205,943 205,643 187,546 (18,397) ‐8.9%
Total Funding 181,399 205,943 205,943 205,643 187,546 (18,397) ‐8.9%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Director 0.05 0.05 0.05 0.05 3,235 ‐ 0.0% Librarian 0.96 0.96 0.96 0.96 60,948 ‐ 0.0% Library Assistant II 0.70 0.70 0.70 0.70 27,887 ‐ 0.0%
Total 1.71 1.71 1.71 1.71 92,070 ‐ 0.0%
2014 Expenditures by Type
3.7% 0.9% 9.1% 1.6%
Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges
84.6%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $6,503, or 4.3%, due to annual employee step increases, a one percent (1%) cost of living adjustmentand a ten percent (10%) increase in health insurance premiums. • GovernmentContractualServices was added as a new account and budgeted at $13,000.
M-22 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library UAS Library Division 1410‐234
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 82,991 89,233 89,233 89,233 92,415 3,182 3.6% 501 01 Overtime Wages ‐ ‐ 0.0% 502 01 Temporary Wages 1,263 2,000 2,000 2,000 2,000 ‐ 0.0% 505 00 Payroll Taxes 6,445 7,000 7,000 7,000 7,200 200 2.9% 506 00 Pension 16,764 18,000 18,000 18,000 18,600 600 3.3% 507 00 Health and Life Insurance 33,428 33,900 33,900 33,900 36,400 2,500 7.4% 507 30 Workers Compensation 345 400 400 400 400 ‐ 0.0% 508 00 Other Benefits 7,614 1,700 1,700 1,700 1,721 21 1.2% Personnel Services and Benefits 148,850 152,233 152,233 152,233 158,736 6,503 4.3%
Supplies 510 01 Office Supplies 782 900 900 900 900 ‐ 0.0% 510 02 Operating Supplies 848 600 600 600 600 ‐ 0.0% 510 07 Food/Catering 550 550 550 550 ‐ 0.0% 520 02 Postage 337 840 840 840 840 ‐ 0.0% 535 02 Business dan Meal Expenses 120 120 120 120 120 ‐ 0.0% Supplies 2,087 3,010 3,010 3,010 3,010 ‐ 0.0%
Contract/Purchased Services 600 02 Travel‐Training 2,030 2,000 2,000 2,000 2,000 ‐ 0.0% 600 03 Training and Education 1,000 1,000 1,000 1,000 1,000 ‐ 0.0% 605 02 Ads and Public Announcements 604 300 300 ‐ ‐ (300) ‐100.0% 605 03 Printing and Binding 300 300 300 600 300 100.0% 635 01 Government Contractual Services 13,000 13,000 New 635 04 Software & Equip Maint Services 1,500 ‐ 200.0% 635 07 Machinery & Equipment Maintenance Serv 168 500 500 500 500 ‐ 0.0% 635 11 Subscription Services 19,050 38,000 38,000 38,000 (38,000) ‐100.0% Contract/Purchased Services 24,352 42,100 42,100 41,800 17,100 (25,000) ‐59.4%
Minor Capital 715 00 Furniture and Fixtures 391 3,000 3,000 3,000 3,000 ‐ 0.0% 725 01 Computers, Printers and Copiers 4,439 4,000 4,000 4,000 4,000 ‐ 0.0% Minor Capital Outlay 4,830 7,000 7,000 7,000 7,000 ‐ 0.0%
Interdepartmental Charges 825 01 Interdepartmental‐Insurance 1,280 1,600 1,600 1,600 1,700 100 6.3% Interdepartmental Charges 1,280 1,600 1,600 1,600 1,700 100 6.3%
Total Expenditures by Type 181,399 205,943 205,943 205,643 187,546 (18,397) ‐8.9%
NARRATIVE
500‐01 Regular Salaries and Wages: $92,415 – Expenditures for compensation paid to regular salaried and hourly employees for personnel services.
502‐01 Temporary Wages: $2,000 ‐ Expenditures for compensation paid to salaried and hourly employees for temporary personnel services.
M-23 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library UAS Library Division 1410‐234
505‐00 Payroll Taxes: $7,200 – Expenditures for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension Benefits: $18,600 – Expenditures for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $36,400 – Expenditures for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $400 – Expenditures for employer contributions to workers compensation.
508‐00 Other Benefits: $1,721 – Expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
510‐01 Office Supplies: $900 ‐ Expenditures for paper, pens, pencils, markers, adding machine ribbons and tape, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers, comb binding machines, and tape dispensers.
510‐02 Operating Supplies: $600 ‐ Expenditures for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as personnel action forms, checks, purchase orders, billing statements, brochures, library circulation preparation materials, archival materials for the protection and storage of rare books, book mending tools, padded mailing envelopes, posters, and general materials for classes and public programs.
510‐07 Food/Catering: $550 ‐ Expenditures for refreshments for library programs.
520‐02 Postage: $840 ‐ Expenditures for postage associated with the cost of mailing interlibrary loan items, library mailings, and packages.
535‐02 Business and Meal Expenses: $120 – Expenditures for reimbursements to employees for mileage for use of personal vehicles.
600‐02 Travel‐Training: $2,000 ‐ Expenditures for transportation, lodging, meals, per diems, and other incidental expenses associated with travel for training. Included are expenses for the UAS Librarian to attend the Alaska Library Association’s Annual Conference in Anchorage and the Distance Learning Services Conference in Denver.
600‐03 Travel‐Training and Education: $1,000 ‐ Expenditures for registration fees and on‐premises training programs provided by staff or third‐parties. Included are registration fees for the Alaska Library Association’s Annual Conference and the Distance Learning Services Conference.
605‐03 Printing and Binding: $600 – Expenditures for job printing and binding services. Included are designing and printing of posters and dayplanners to distribute to students.
635‐01 Government Contractual Services: $13,000 – Expenditures for contractual services provided by federal, state, and local governments. Included are fees paid for library services provided by the City to UAS.
635‐07 Machinery and Equipment Maintenance Services : $500 ‐ Expenditures for maintenance services required for the photocopier and facsimile machine utilized by the division.
715‐00 Furniture and Fixtures: $3,000 ‐ Expenditures for acquisition of furniture and fixtures. Included are desks, chairs, tables, workstations, library display cabinets or towers, file cabinets and storage cabinets.
725‐01 Computers, Printers and Copiers: $4,000 ‐ Expenditures for the acquisition of computer hardware and related system software.
825‐01 Interdepartmental Charges – Insurance: $1,700 ‐ Expenditures for risk management services and claims.
M-24 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Ketchikan Public Library O&M 1410‐235
COST CENTER SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 250 34,660 34,660 33,132 47,681 13,021 37.6% Contract/Purchased Services 62,200 53,408 79,408 77,126 57,531 4,123 7.7% Minor Capital ‐ ‐ ‐ ‐ 2,000 2,000 New Interdepartmental Charges 2,000 4,800 4,800 4,800 10,000 5,200 108.3%
Total Expenditures 64,450 92,868 118,868 115,058 117,212 24,344 26.2%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Tax Support 40,061 58,648 76,088 71,354 75,082 16,434 28.0% Charges for Services ‐ KGB 24,389 34,220 42,780 43,704 42,130 (650) 0.0%
Total Funding 64,450 92,868 118,868 115,058 117,212 24,344 26.2%
2014 Expenditures by Type
8.7%
41.4%
Supplies Contract/Purchased Services Interdepartmental Charges 49.9%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Heating Fuel (Account No. 525‐03) increased by $9,261 and 44.7% and provides for wood pellets to heat the library building.
M-25 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Ketchikan Public Library O&M 1410‐235
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 510 04 Janitorial Supplies 3,500 3,500 1,972 3,500 ‐ 0.0% 510 05 Small Tools & Equipment 250 1,250 1,250 1,250 1,000 (250) ‐20.0% 515 03 Furniture & Fixtures Maint Materials 3,000 3,000 3,000 2,000 (1,000) ‐33.3% 515 04 Machinery and Equipment Maintenance Materials 1,000 1,000 New 515 05 Infrastructure and Plant Maintenance Materials 3,000 3,000 New 525 03 Heating Fuel 20,739 20,739 20,739 30,000 9,261 44.7% 525 07 Machinery & Equip Fuel & Lubricants 6,171 6,171 6,171 7,181 1,010 16.4% Supplies 250 34,660 34,660 33,132 47,681 13,021 37.6%
Contract/Purchased Services 635 02 Janitorial and Cleaning Services 21,000 21,000 21,000 22,000 1,000 4.8% 635 06 Bldg & Grounds Maint Services 1,200 1,200 1,200 800 (400) ‐33.3% 635 07 Machinery & Equipment Maintenance Ser 5,000 4,033 4,033 2,000 4,033 ‐ 0.0% 635 12 Technical Services 925 925 676 1,598 673 72.8% 645 01 Rents and Leases‐Land and Buildings 57,200 2,100 2,100 2,100 2,100 ‐ 0.0% 650 02 Electric, Water, Sewer & Solid Waste 24,150 50,150 50,150 27,000 2,850 11.8% Contract/Purchased Services 62,200 53,408 79,408 77,126 57,531 4,123 7.7%
Minor Capital 735 00 Software 1,000 1,000 New 740 00 Other Capital Assets 1,000 1,000 New Minor Capital Outlay 2,000 2,000 New
Interdepartmental Charges 825 01 Interdepartmental‐Insurance 2,000 4,800 4,800 4,800 10,000 5,200 108.3% Interdepartmental Charges 2,000 4,800 4,800 4,800 10,000 5,200 108.3%
Total Expenditures by Type 64,450 92,868 118,868 115,058 117,212 24,344 26.2%
NARRATIVE
510‐04 Janitorial Supplies: $3,500 – Expenditures for cleaning and sanitation supplies used by contracted janitors.
510‐05 Small Tools and Equipment: $1,000 ‐ Expenditures for minor tools and operating equipment with a value of less than $1,000.
515‐03 Furniture and Fixtures Maintenance Materials: $2,000 ‐ Expenditures for the repair and maintenance of furniture and building fixtures owned or leased and operated by the City.
515‐04 Machinery and Equipment Maintenance Materials: $1,000 – Expenditures for the repair and maintenance of machinery and equipment owned and operated by the City. Included are the library’s computers.
515‐05 Infrastructure and Plant Maintenance Materials: $3,000 – Expenditures for the repair and maintenance of infrastructure and plant owned and operated by the City. Included are sidewalks, parking lots, and the wood pellet boiler.
525‐03 Heating Fuel: $30,000 ‐ Expenditure for wood pellets to heat the library building.
M-26 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Ketchikan Public Library O&M 1410‐235
525‐07 Machinery and Equipment Fuel and Lubricants: $7,181 – Expenditure for the propane used to operate the fireplace.
635‐02 Janitorial and Cleaning Services: $22,000 ‐ Expenditures for services to clean facilities and equipment owned or leased by the City. Included are janitorial services and carpet cleaning.
635‐06 Buildings and Grounds Maintenance Services: $800 ‐ Expenditures for the repair and maintenance of buildings and the upkeep of grounds owned or leased by the City. This account includes contract labor and materials required to provide the service.
635‐07 Machinery and Equipment Maintenance Services: $4,033 ‐ Expenditures for the repair and maintenance of office equipment, machinery and other operating equipment owned or leased by the City. This account includes contract labor and materials required to provide the service. It also includes maintenance service agreements. The library has a public access copier machine and two microfilm readers that are serviced by Tongass Business Center.
635‐12 Technical Services: $1,598 – Expenditures for services that are not regarded as professional but require technical or special knowledge, including fire extinguisher inspections, fire alarm inspection and monitoring, and fire sprinkler inspection.
645‐01 Rents and Leases ‐ Land and Buildings: $2,100 ‐ Expenditures for the rent of heated offsite storage at the Heckman Building for reference materials, repository documents and seasonal items and supplies.
650‐02 Electric, Water, Sewer & Solid Waste: $27,000 ‐ Expenditures for electric, water, sewer and solid waste utility services.
735‐00 Software: $1,000 – Expenditures for acquiring software systems and upgrades not covered by maintenance for the library’s computers.
740‐00 Other Capital Assets: $1,000 – Expenditures for capital outlay that cannot be charged to Accounts 700‐735. This provides for two network switches for public wi‐fi in the library.
825‐01 Interdepartmental Charges – Insurance: $10,000 ‐ Expenditures for risk management services and claims.
M-27 CITY OF KETCHIKAN 2014 Operating and Capital Budget Library Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
705‐00 Buildings 504,368 ‐ 100,000 100,000 ‐ (100,000) 0.0%
Total Major Capital Outlay 504,368 ‐ 100,000 100,000 ‐ (100,000) 0.0%
M-28 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Summary
The City of Ketchikan Museum Department preserves and interprets the history of Ketchikan and Southeast Alaska for the benefit of present and future residents and visitors to our community. The Department operates two museums: the Tongass Historical Museum and the Totem Heritage Center. Together, the museums offer a wide array of permanent and temporary exhibitions, public presentations, educational programs, classes and workshops.
Museum
Centennial Heritage Center Historical Collections Programs Building O&M Building O&M Commission
The Museum Department is comprised of four operating divisions, a Historical Commission Program and oversees one Capital Improvement Program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Collections 287,816 278,722 278,722 268,558 252,552 (26,170) ‐9.4% Programs 418,868 454,202 454,202 431,255 456,135 1,933 0.4% Centennial Building O&M 28,774 92,200 91,900 81,000 89,700 (2,500) ‐2.7% THC Building O&M 47,646 62,500 62,800 62,800 63,100 600 1.0% Historical Commission 907 1,500 1,500 1,500 1,500 ‐ 0.0% Grants ‐ 15,000 15,000 10,000 23,800 8,800 58.7% Capital Improvement Program 48,412 10,000 75,000 44,814 52,000 42,000 420.0% Total 832,423 914,124 979,124 899,927 938,787 24,663 2.7% 2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 619,641 635,992 629,992 607,990 621,645 (14,347) ‐2.3% Supplies 82,035 95,543 95,793 87,335 94,675 (868) ‐0.9% Contract/Purchased Services 118,179 156,664 161,639 146,353 154,067 (2,597) ‐1.7% Minor Capital Outlay 10,625 4,225 5,000 4,935 4,500 275 6.5% Interdepartmental Charges (46,469) 11,700 11,700 8,500 11,900 200 1.7% Major Capital Outlay 48,412 10,000 75,000 44,814 52,000 42,000 420.0% Total 832,423 914,124 979,124 899,927 938,787 24,663 2.7%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund General Fund Support 615,217 723,424 723,424 679,413 642,752 (80,672) ‐11.2% Charges for Services 168,794 165,700 165,700 165,700 165,700 ‐ 0.0% Public Works Sales Tax 48,412 10,000 75,000 44,814 52,000 42,000 0.0% Grants ‐ 15,000 15,000 10,000 23,800 8,800 0.0% Port Enterprise Fund ‐ CPV ‐ ‐ ‐ ‐ 54,535 54,535 New Total 832,423 914,124 979,124 899,927 938,787 24,663 2.7%
N-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Summary
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) % Collections 2.82 2.82 2.82 2.82 143,795 ‐ 0.0% Programs 4.38 4.38 4.38 4.38 197,900 ‐ 0.0% Total 7.20 7.20 7.20 7.20 341,695 ‐ 0.0%
N-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Collections Division 1420‐240
MISSION STATEMENT
The Collections Division of the Museum Department acquires, researches, documents and preserves objects and archival materials relating to the history and culture of the Ketchikan area. The division provides efficient access to the Museum’s collections for researchers, staff and the public.
Museum Director
Sr. Curator Administrative Collections Secretary
Registrar
GOALS FOR 2014
• Manage the intellectual and physical integrity of the Museum’s collections during the Centennial Building renovation process. • Improve access to photograph and document collections for researchers, media, museum staff and the public by scanning and storing items in retrievable digital form. • Complete the migration of existing digital collections from DVD format to the City’s storage server. • Develop a program to allow public access to digital collections on the Web. • Develop a public research area within the archives office to improve access to the museum’s collections for researchers and staff. • Assist Programs Division in research, development and implementation of new programs and exhibits. • Acquire items for the museum collections that represent and illustrate the history and culture of Ketchikan. • Assist Historic Ketchikan with planning for installation and interpretation of the Puyallup Mine stamp mill at an accessible public viewing site.
ACCOMPLISHMENTS FOR 2013
• Participated in the production of exhibits at the Tongass Historical Museum and the Totem Heritage Center by providing research, photographs, label text, identification and preparation of objects and archival materials for exhibits, and assistance with exhibit installation. • Maintained public access to collections and archives, providing timely and thorough responses to requests for research and historical photograph reproduction. In addition to private individuals and commercial operations, the division has provided images and historical information for use by federal, state and local governments; local and statewide media services; KVB; Historic Ketchikan; Alaska Airlines; and other organizations, including the Rasmuson Foundation and KAAHC. • Worked with producers in selecting and supplying historic images for use in the films produced for the KVB‘s Ketchikan Story Project. • Processed all items acquired for the collection in 2013: completed legal transfer; documented history, provenance and condition; performed basic cleaning; photographed; properly filed paperwork; and recorded item data in the PastPerfect museum collection management software database. • Expanded access to the Museum’s photograph and document collections by digitizing documents and images. As of September 2013, more than three terabytes of data, representing photographic images, documents, etc., had been digitized and transferred to the City’s data storage server.
N-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Collections Division 1420‐240
• Assisted in the production of the following exhibits: New England Fish Co.: A 1930 Photo Album; Reflections: Paintings and Prints from the Permanent Collection; OurTown:TheLifeandTimesofKetchikan; and an exhibit highlighting several vintage albums and scrapbooks, scheduled to open in October.
DIVISION SUMMARY 2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 263,309 251,998 245,998 239,740 230,395 (21,603) ‐8.6% Supplies 4,387 6,325 6,325 5,125 5,125 (1,200) ‐19.0% Contract/Purchased Services 16,202 16,974 22,474 19,833 13,182 (3,792) ‐22.3% Minor Capital Outlay 2,646 1,825 2,325 2,260 2,250 425 23.3% Interdepartmental Charges 1,272 1,600 1,600 1,600 1,600 ‐ 0.0%
Total Expenditures 287,816 278,722 278,722 268,558 252,552 (26,170) ‐9.4%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Support 287,816 278,722 278,722 268,558 252,552 (26,170) ‐9.4%
Total Funding 287,816 278,722 278,722 268,558 252,552 (26,170) ‐9.4%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Director 0.45 0.45 0.45 0.45 29,114 ‐ 0.0% Administrative Secretary 0.37 0.37 0.37 0.37 14,373 ‐ 0.0% Sr. Curator‐Collections 1.00 1.00 1.00 1.00 50,030 ‐ 0.0% Registrar 1.00 1.00 1.00 1.00 50,278 ‐ 0.0%
Total 2.82 2.82 2.82 2.82 143,795 ‐ 0.0%
2014 Expenditures by Type
5.2% 0.9% 2.0% 0.6%
Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges
91.3%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
N-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Collections Division 1420‐240
• Personnel Services and Benefits decreased by $21,603 or 8.6%, due to filling vacancies in the Museum Director and Senior Curator of Collections positions with new employees at lower salary levels.
DIVISION OPERATING BUDGET DETAIL 2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 149,909 153,198 147,198 146,500 143,795 (9,403) ‐6.1% 501 01 Overtime Wages 787 500 500 500 500 ‐ 0.0% 505 00 Payroll Taxes 11,528 11,800 11,800 11,240 11,000 (800) ‐6.8% 506 00 Pension 30,237 30,900 30,900 29,700 28,600 (2,300) ‐7.4% 507 00 Health and Life Insurance 46,624 52,000 51,900 48,100 43,000 (9,000) ‐17.3% 507 30 Workers Compensation 618 600 700 700 600 ‐ 0.0% 508 00 Other Benefits 23,606 3,000 3,000 3,000 2,900 (100) ‐3.3% Personnel Services and Benefits 263,309 251,998 245,998 239,740 230,395 (21,603) ‐8.6%
Supplies 510 01 Office Supplies 1,979 1,500 1,500 1,500 1,500 ‐ 0.0% 510 02 Operating Supplies 1,829 2,250 2,250 2,250 2,250 ‐ 0.0% 510 09 Artifacts 1,000 1,000 1,000 1,000 ‐ 0.0% 525 03 Heating Fuel 432 1,200 1,200 ‐ ‐ (1,200) ‐100.0% 530 01 Library Books 103 150 150 150 150 ‐ 0.0% 530 02 Periodicals 175 175 175 175 ‐ 0.0% 535 02 Business and Meal Expenses 44 50 50 50 50 ‐ 0.0% Supplies 4,387 6,325 6,325 5,125 5,125 (1,200) ‐19.0%
Contract/Purchased Services 600 01 Travel ‐ Business ‐ ‐ 7,000 6,680 ‐ ‐ NA 600 02 Travel‐Training 144 800 800 ‐ 800 ‐ 0.0% 600 03 Training and Education 200 200 ‐ 200 ‐ 0.0% 615 02 Assn. Membership Dues & Fees 584 375 375 310 375 ‐ 0.0% 635 04 Software Maintenance Services 49 432 432 432 432 ‐ 0.0% 635 07 Machinery & Equip Maint Services 56 500 500 500 500 ‐ 0.0% 635 11 Subscription Services 20 175 175 156 875 400.0% 645 01 Rents and Leases‐Land & Buildings 4,692 4,692 3,192 1,955 ‐ (4,692) ‐100.0% 650 01 Telecommunications 10,657 9,800 9,800 9,800 10,000 200 2.0% Contract/Purchased Services 16,202 16,974 22,474 19,833 13,182 (3,792) ‐22.3%
Minor Capital 725 01 Computers, Printers & Copiers 2,646 1,665 2,165 2,100 2,250 585 35.1% 735 00 Software 160 160 160 ‐ (160) ‐100.0% Minor Capital Outlay 2,646 1,825 2,325 2,260 2,250 425 23.3%
Interdepartmental Charges 825 01 Interdepartmental‐Insurance 1,272 1,600 1,600 1,600 1,600 ‐ 0.0% Interdepartmental Charges 1,272 1,600 1,600 1,600 1,600 ‐ 0.0%
Total Expenditures by Type 287,816 278,722 278,722 268,558 252,552 (26,170) ‐9.4%
N-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Collections Division 1420‐240
NARRATIVE
500‐01 Regular Salaries and Wages: $143,795 – This account provides for the annual wages of the employees of the Collections Division.
501‐01 Overtime Wages: $500 ‐ This account provides for the cost of overtime incurred by Collections staff during the course of the year.
505‐00 Payroll Taxes: $11,000 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes for Collections staff.
506‐00 Pension: $28,600 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $43,000 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $600 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $2,900 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
510‐01 Office Supplies: $1,500 ‐ This account provides for paper, pens, pencils, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers and tape dispensers.
510‐02 Operating Supplies: $2,250 ‐ This account provides for poly envelopes for negative and print storage; acid‐free paper, foam, and storage containers; archival adhesives; curatorial cleaning supplies; blotting paper; document boxes, etc.
510‐09 Artifacts: $1,000 ‐ This account provides for the acquisition of artifacts, artwork and other items for the permanent collections.
530‐01 Library Books: $150 ‐ This account provides for the acquisition of books and print materials for the museum library. Included are books, large print items, maps, charts and other print materials.
530‐02 Periodicals: $175 ‐ This account provides for subscriptions to newspapers, magazines and trade journals.
535‐02 Business and Meal Expenses: $50 ‐ This account provides for reimbursements to employees for business and job related meals, mileage for use of personal vehicles and other business related expenses.
600‐02 Travel‐Training: $800 ‐ This account provides for transportation, lodging, meals, per diem and incidental expenses associated with participation in state museum meetings.
600‐03 Training and Education: $200 – This account provides for a staff member’s registration for the Museums Alaska conference.
615‐02 Assn. Dues and Membership Fees: $375 – This account provides for one‐half of the cost of the Department's memberships in Museums Alaska, Alaska Historical Society and other professional and trade associations.
635‐04 Software Maintenance Services: $432 ‐ This account provides for a maintenance agreement in support of the Department’s collections management software, PastPerfect 5.
635‐07 Machinery and Equipment Maintenance Services: $500 ‐ This account provides for the repair and maintenance of office equipment, machinery and other operating equipment used by the Collections Division.
$
N-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Collections Division 1420‐240
635‐11 Subscription Services: $875 – This account provides for annual subscriptions to Ancestry.com, an on‐line genealogy research database, and PastPerfect Online, a service providing Web access to museum collections.
650‐01 Telecommunications: $10,000 ‐ This account provides for telecommunication services for voice, alarm and data transfer lines at the Centennial Building.
725‐01 Computers, Printers & Copiers: $2,250 ‐ This account provides for 1/2 the cost of a replacement graphic art scanner for the Department and a multi‐function printer/copier for the administration office.
825‐01 Interdepartmental Charges – Insurance: $1,600 ‐ This account provides for risk management services and claims.
N-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Programs Division 1420‐241
MISSION STATEMENT
The Programs Division fosters preservation, understanding and dissemination of knowledge of the history and culture of the Ketchikan region through exhibits, classes, workshops, lectures, publications, gallery talks and other public programs. The division strives to reach the broadest possible audience by designing, aggressively publicizing and carrying out a variety of interpretive programs that match the interests and abilities of people of all ages and walks of life.
Museum Director
Sr. Curator Administrative Programs Secretary
Program Program Assistant Museum Seasonal Tour Coordinator Attendant Guides
GOALS FOR 2014
• Expand awareness of the Ketchikan Museums as a community educational and historical resource. • Work with all Museum staff to plan and produce a variety of engaging and informative exhibits. • Collaborate with area educators to develop Museum related programs and printed educational materials pertinent to various grade levels and units of study throughout the school district. • Develop exhibit related educational and public programs that will attract new audiences and stimulate the participation of community members interested in local history and culture. • Attract new audiences for Native Art classes and other fee‐based programs. Strengthen cooperative relationships with UAS Ketchikan, Parks and Recreation, Native corporations, tribal organizations and the Arts Council for sponsorship and promotion of classes at the Totem Heritage Center and exhibit related activities at the Tongass Historical Museum. • Identify opportunities to train staff in areas that will improve services to the public, such as educational program development, exhibit techniques, planning and evaluation, computer skills and customer service skills. • Identify new sources of financial support and apply for funding from both public and private sources to support exhibits, interpretive programs and other Museum activities. • Increase walk‐in traffic at the Museum and the Totem Heritage Center through marketing efforts targeting cruise ship and ferry passengers and through new and continued partnerships with local organizations. • Increase commercial tours at the Totem Heritage Center through targeting smaller tour companies, as well as larger cruise ship company tours. • Train tour staff in areas that will improve services to the public: customer service skills, tour techniques, surveys and evaluations, and team participation skills. • Create appropriate educational and informational materials related to expansion of the Museum. • Continue the review and reform of the Native Art Studies Certificate of Merit Program. ACCOMPLISHMENTS FOR 2013
• The Museum Department presented five exhibits at the Tongass Historical Museum during the year. Our Town: The Life and Times of Ketchikan (May – Sept.) provided a general overview of Ketchikan history for summer visitors and locals alike. During the “off season,” the Museum mounted four exhibits tailored to the interests of local residents: New England Fish Co., A 1930 Photo Album (Jan. ‐ February); 100 years of the ANB & ANS (February) traveling exhibit panels commemorating the founding of the Alaska Native Brotherhood and Sisterhood; Reflections: Paintings and Prints from the Permanent Collection (March ‐ April); and an exhibit highlighting several vintage albums and scrapbooks, scheduled to open in October.
N-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Programs Division 1420‐241
• 11 Northwest Coast Native Art classes were offered at the Totem Heritage Center in 2013. Exceptional local and visiting instructors taught the traditional Northwest Coast arts of weaving, carving, design and regalia making. A weaving class for local youths, taught by Haida weaver Holly Churchill Burns, was offered during Spring Break. • The Programs Division collaborated with the University of Alaska Southeast Ketchikan Campus to offer optional university credit for Totem Heritage Center classes that met university requirements and also partnered with the Southeast Alaska Discovery Center for Native arts instructor public presentations. • The Totem Heritage Center hosted 131 Road Scholar (formerly Elderhostel) program participants during the summer season. They received hands‐on presentations and were given in‐depth interpretive tours of the Totem Heritage Center by staff. Additionally, the Center offered a successful expanded tour with a hands‐on component as part of Holland America’s Ketchikan’s Cultural Discovery tour. • Staff provided both general and focused tours of the Totem Heritage Center and Tongass Historical Museum for classes from local schools, as well as schools in Metlakatla. Several free and open family “fundays” were held at the Tongass Historical Museum as well as adult educational programs such as artist presentations and the ongoing Wednesday Night Open Craft Night at the Totem Heritage Center. Educational programs and tours attendance at both museums totaled more than 650 in 2013. • Ketchikan Museums staff provided technical assistance to community non‐profits, including the Arts Council, Historic Ketchikan and the Tongass Historical Society. The Museum also participated in community events, including the Wearable Art Show, Blueberry Arts Festival and the Annual Winter Art Walk. • The Senior Curator of Programs represented the Ketchikan Museums at the annual Museums Alaska conference in Haines. • Staff continued to develop and promote the Totem Heritage Center library as a resource for instructors, students and researchers to research subjects related to Northwest Coast Native art and artists. The library was recatalogued in 2013. • The Programs Division increased public awareness of Museum Department activities and programs through display posters, publications, weekly & monthly radio shows and web presence, including Facebook pages for both museums. Four newsletters were published, highlighting exhibits and Museum collection and program activities. Programs staff provided updated schedules of Northwest Coast Native Art classes, Museum newsletters and program announcements for the City website. Photographic essays provided by Programs staff appeared periodically on SitNews, Ketchikan’s community website. • Five seasonal tour guides were recruited and trained to provide interpretive tours and visitor services at the Totem Heritage Center and the Tongass Historical Museum from May through September. • The Programs Division staff introduced a variety of cultural perspectives to a wide range of visitors by presenting group tours and interpretive services, as well as providing answers to visitor questions, information on local attractions, etc. Attendance at museum facilities exceeded 50,000 people in 2013. • The Senior Curator of Programs participated in the recruitment of the Director and Senior Curator of Collections positions.
DIVISION SUMMARY 2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 356,332 383,994 383,994 368,250 391,250 7,256 1.9% Supplies 18,450 15,218 15,468 14,210 15,550 332 2.2% Contract/Purchased Services 33,827 49,190 48,665 43,220 43,585 (5,605) ‐11.4% Minor Capital Outlay 7,979 2,400 2,675 2,675 2,250 (150) ‐6.3% Interdepartmental Charges 2,280 3,400 3,400 2,900 3,500 100 2.9%
Total Expenditures 418,868 454,202 454,202 431,255 456,135 1,933 0.4%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Amount %
General Fund General Fund Support 250,074 288,502 288,502 265,555 235,900 (52,602) ‐18.2% Charges for Services 168,794 165,700 165,700 165,700 165,700 ‐ 0.0% Port Enterprise Fund ‐ CPV ‐ ‐ ‐ ‐ 54,535 54,535 New
Total Funding 418,868 454,202 454,202 431,255 456,135 1,933 0.4%
N-9 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Programs Division 1420‐241
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Director 0.55 0.55 0.55 0.55 35,583 ‐ 0.0% Administrative Secretary 0.38 0.38 0.38 0.38 14,761 ‐ 0.0% Sr. Curator‐Programs 1.00 1.00 1.00 1.00 51,021 ‐ 0.0% Program Coordinator 1.00 1.00 1.00 1.00 45,247 ‐ 0.0% Museum Attendant 0.70 0.70 0.70 0.70 22,552 ‐ 0.0% Program Assistant 0.75 0.75 0.75 0.75 28,736 ‐ 0.0%
Total 4.38 4.38 4.38 4.38 197,900 ‐ 0.0%
2014 Expenditures by Type
9.6% 0.5% 0.8% 3.4% Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges
84.9%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $7,256, or 1.9%, primarily due to changes in the type of health insurance coverage for department employees. • Rents and Leases – Land and Buildings (Account No. 645.01) decreased $6,000. The availability of former library space in the Centennial Building eliminated the need for off‐site space for exhibit production.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 191,925 204,644 204,644 204,000 197,900 (6,744) ‐3.3% 501 01 Overtime Wages 750 750 750 750 ‐ 0.0% 502 01 Temporary Wages 46,674 50,000 50,000 47,200 50,000 ‐ 0.0% 505 00 Payroll Taxes 18,253 19,500 19,500 19,300 19,000 (500) ‐2.6% 506 00 Pension 37,233 39,700 39,700 39,700 37,900 (1,800) ‐4.5% 507 00 Health and Life Insurance 41,904 63,800 63,800 51,700 79,900 16,100 25.2% 507 30 Workers Compensation 978 1,000 1,000 1,000 1,000 ‐ 0.0% 508 00 Other Benefits 19,365 4,600 4,600 4,600 4,800 200 4.3% Personnel Services and Benefits 356,332 383,994 383,994 368,250 391,250 7,256 1.9%
N-10 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Programs Division 1420‐241
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 510 01 Office Supplies 6,531 3,350 3,350 3,000 3,350 ‐ 0.0% 510 02 Operating Supplies 7,122 6,050 6,050 6,000 6,050 ‐ 0.0% 510 03 Safety Program Supplies 250 250 250 250 ‐ 0.0% 510 05 Small Tools and Equipment 426 300 300 300 300 ‐ 0.0% 510 07 Food/Catering 700 900 900 800 100 14.3% 510 08 Inventory for Resale 1,000 800 ‐ 1,000 ‐ 0.0% 515 01 Vehicle Maintenance Materials 100 100 100 100 ‐ 0.0% 520 02 Postage 19 350 350 350 350 ‐ 0.0% 520 03 Bulk Mailing 2,817 2,000 2,000 2,000 2,000 ‐ 0.0% 520 04 Freight‐Material and Supplies 1,161 400 550 550 600 200 50.0% 525 04 Vehicle Motor Fuel & Lubricants 216 300 400 400 400 100 33.3% 530 01 Library Books 136 150 150 150 150 ‐ 0.0% 530 02 Periodicals 168 158 100 100 (68) ‐40.5% 535 02 Business and Meal Expenses 22 100 110 110 100 ‐ 0.0% Supplies 18,450 15,218 15,468 14,210 15,550 332 2.2%
Contract/Purchased Services 600 02 Travel‐Training 1,274 1,900 1,900 1,300 1,900 ‐ 0.0% 600 03 Training and Education 300 350 350 300 ‐ 0.0% 605 01 Ads and Public Announcements 1,784 1,800 1,900 1,900 250 (1,550) ‐86.1% 605 02 Marketing 4,205 4,200 6,950 6,950 5,750 1,550 36.9% 605 03 Printing and Binding 6,260 6,260 6,000 6,500 240 3.8% 615 02 Assn Membership Dues & Fees 227 210 210 160 175 (35) ‐16.7% 630 01 Building and Operating Permits 316 400 400 400 300 (100) ‐25.0% 630 02 Vehicle Licenses 10 10 10 ‐ (10) ‐100.0% 630 03 Bank and Merchant Charges 410 410 300 410 ‐ 0.0% 635 07 Machinery and Equip Maint Services 454 500 500 500 500 ‐ 0.0% 635 12 Technical Services 16,758 18,000 15,150 13,500 18,000 ‐ 0.0% 645 01 Rents and Leases‐Land and Buildings 6,000 6,000 5,425 2,650 ‐ (6,000) ‐100.0% 650 01 Telecommunications 2,809 9,200 9,200 9,200 9,500 300 3.3% Contract/Purchased Services 33,827 49,190 48,665 43,220 43,585 (5,605) ‐11.4%
Minor Capital 725 01 Computers, Printers & Copiers 7,979 2,000 2,000 2,000 2,250 735 00 Software 400 675 675 ‐ (400) ‐100.0% Minor Capital Outlay 7,979 2,400 2,675 2,675 2,250 (150) ‐6.3%
Interdepartmental Charges 825 01 Interdepartmental Charges‐Insurance 2,280 2,900 2,900 2,900 3,000 100 3.4% 850 01 Interdepartmental Charges‐Garage 500 500 500 ‐ 0.0% Interdepartmental Charges 2,280 3,400 3,400 2,900 3,500 100 2.9%
Total Expenditures by Type 418,868 454,202 454,202 431,255 456,135 1,933 0.4%
NARRATIVE
500‐01 Regular Salaries and Wages: $197,900 – This account provides for the annual wages of the employees of the Programs Division.
N-11 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Programs Division 1420‐241
501‐01 Overtime Wages: $750 ‐ This account provides for the cost of overtime incurred by Programs staff during the course of the year.
502‐01 Temporary Wages: $50,000 ‐ This account provides for the compensation of five to six seasonal tour guides who are employed 35‐40 hours per week at the Totem Heritage Center during the tour season.
505‐00 Payroll Taxes: $19,000 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes for Programs staff.
506‐00 Pension: $37,900 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $79,900 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $1,000 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $4,800 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
510‐01 Office Supplies: $3,350 ‐ This account provides for general office supplies used by the Programs Division and the Department’s administrative office, including, paper, pens, pencils, ink cartridges, toner and small desk accessories.
510‐02 Operating Supplies: $6,050 ‐ This account provides for supplies for the Native Arts Studies program, exhibit‐related programs and general supplies for the Museum Department. It also provides for the purchase of paint, lumber, Plexiglas, mountings, frames and other materials for exhibit production.
510‐03 Safety Program Supplies: $250 ‐ This account covers safety supplies for staff.
510‐05 Small Tools and Equipment: $300 ‐ This account provides for the purchase of small hand tools for the Native Arts Studies program and general Museum Department use.
510‐07 Food/Catering: $800 ‐ This account provides for food or catering services for special and public programs such as exhibit openings, lectures, meetings and gatherings, etc.
510‐08 Inventory for Resale: $1,000 ‐ This account provides for the purchase of the Native arts/crafts materials, which are sold to students participating in Totem Heritage Center classes. Expenditures under this account are fully recovered through sales.
515‐01 Vehicle Maintenance Materials: $100 ‐ This account provides for routine maintenance materials for the Museum Department van.
520 ‐02 Postage: $350 ‐ This account provides for general postage for all Museum Department operations.
520‐03 Bulk Mailing: $2,000 ‐ This account provides for bulk mailing of exhibit and program announcements and newsletters for the Museum Department.
520‐04 Freight – Materials and Supplies: $600 ‐ This account provides for shipping or transporting supplies and program materials to and from vendors, as well as shipping for traveling exhibits.
525‐04 Vehicle Motor Fuel and Lubricants: $400 ‐ This account provides for gasoline and lubricants used in the operation of the Museum Department van.
530‐01 Library Books: $150 ‐ This account provides for the purchase of resource books for the Totem Heritage Center library.
N-12 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Programs Division 1420‐241
530‐02 Periodicals: $100 ‐ This account provides for ½ an annual subscription to the Ketchikan Daily News and subscriptions to Native arts and culture magazines.
535‐02 Business and Meal Expenses: $100 ‐ This account provides for reimbursements to employees for business and job related meals, mileage for use of personal vehicles and other business‐related expenses incurred in the conduct of Programs Division operations.
600‐02 Travel‐Training: $1,900 ‐ This account provides for transportation, lodging, meals, per diem and incidental expenses associated with Museum Director or Sr. Curator travel to the annual Museums Alaska conference.
600‐03 Training and Education: $300 – This account provides for registration fees, training fees, training materials and other incidental expenses associated with the annual Museums Alaska conference. Training in interpretive techniques and customer service skills for seasonal tour guides is also funded from this account.
605‐01 Advertising and Public Announcements: $250 ‐ This account provides for commercial advertising, including recruitment ads associated with position vacancies.
605‐02 Marketing: $5,750 ‐ This account provides for advertising in tourism and travel publications to attract visitors to the Museums; also, local media ads to promote Museum events.
605‐03 Printing and Binding: $6,500 – This account provides for printing of the Ketchikan Museums’ quarterly newsletter, exhibit announcements, the Native Arts Studies class brochure and educational materials.
615‐02 Assn. Membership Dues and Fees: $175 – This account provides one‐half the cost of the Department’s membership fees for professional regional and national museum organizations and associations.
630‐01 Building and Operating Permits: $300 – This account provides for the cost of a bi‐annual Alaska business license and an annual parking permit for the Museum Department van.
630‐03 Bank and Merchant Charges: $410 – This account provides for bank card fees and credit card discount charges associated with class registration fees, retail sales and program admissions.
635‐07 Machinery and Equipment Maintenance Services: $500 ‐ This account provides for services for routine and non‐routine maintenance on the Programs Division’s copiers, printers, personal computers, etc.
635‐12 Technical Services: $18,000 ‐ This account provides for Native Arts Studies instructor fees and expenses, interpreters for history and exhibit‐related programs, specialized services related to exhibits, etc.
650‐01 Telecommunications: $9,500 ‐ This account provides for telephone lines for voice, fax, and alarms at the Totem Heritage Center, as well as data transmission links between the Heritage Center and the Centennial Building and City Hall.
725 ‐01 Computers, Printers and Copiers: $2,250 ‐ This account provides for 1/2 the cost of a replacement graphic art scanner for the Department and a multi‐function printer/copier for the admin. office
825‐01 Interdepartmental Charges – Insurance: $3,000 ‐ This account provides for risk management services and claims.
850‐01 Interdepartmental Charges – Garage: $500 – This account provides for vehicle maintenance provided by the Public Works Department – Garage Division.
N-13 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Centennial Building O&M 1420‐242
COST CENTER OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 510 02 Operating Supplies 7,193 5,000 5,000 5,000 5,000 ‐ 0.0% 515 02 Building & Grounds Maint Materials 2,000 2,000 2,000 2,000 ‐ 0.0% 525 03 Heating Fuel 29,663 29,000 29,000 28,000 29,000 ‐ 0.0% Supplies 36,856 36,000 36,000 35,000 36,000 ‐ 0.0%
Contract/Purchased Services 635 02 Janitorial and Cleaning Services 17,157 21,000 21,000 19,000 21,000 ‐ 0.0% 635 06 Building & Grounds Maint Services 1,851 5,000 5,000 5,000 5,000 ‐ 0.0% 650 02 Electric, Water, Sewer and Solid Waste 26,016 27,500 27,200 22,000 25,000 (2,500) ‐9.1% Contract/Purchased Services 45,024 53,500 53,200 46,000 51,000 (2,500) ‐4.7%
Interdepart'l Charges/Reimbursable Credits 825 01 Interdepartmental Charges‐Insurance 1,994 2,700 2,700 2,700 ‐ 0.0% 890 00 Reimbursable Credits (55,100) ‐ NA Interdepart'l Charges/Reimbursable Credi (53,106) 2,700 2,700 ‐ 2,700 ‐ 0.0%
Total Expenditures by Type 28,774 92,200 91,900 81,000 89,700 (2,500) ‐2.7%
2014 Expenditures by Type Notary Public in 3.0% and for Alaska My 40.1% Supplies
Contract/Purchased Services
Interdepart'l Charges/Reimbursable 56.9% Credits
OPERATING BUDGET CHANGES FOR 2014
There are no changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000.
NARRATIVE
510‐02 Operating Supplies: $5,000 ‐ This account provides for supplies that are normally not of a maintenance nature. Included are paper towels, toilet tissue, soap, trash can liners, light bulbs and tubes, etc.
515‐02 Building and Grounds Maintenance Materials: $2,000 – This account provides for materials for the repair and maintenance of the Centennial Building and the upkeep of the grounds.
525‐03 Heating Fuel: $29,000 ‐ This account provides for heating fuel to heat the Centennial Building.
N-14 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Centennial Building O&M 1420‐242
635‐02 Janitorial and Cleaning Services: $21,000 ‐ This account provides for services to clean the Centennial Building.
635‐06 Buildings and Grounds Maintenance Services: $5,000 ‐ This account provides for contractual services such as fire and intrusion alarm maintenance & repair, broken window replacement, etc.
650‐02 Electric, Water, Sewer & Solid Waste: $25,000 ‐ This account provides for electric, water, sewer and solid waste utility services.
825‐01 Interdepartmental Charges – Insurance: $2,700 ‐ This account provides for risk management services and claims.
N-15 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Heritage Center Building O&M 1420‐243
COST CENTER OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 510 02 Operating Supplies 1,500 1,500 1,500 1,500 ‐ 0.0% 515 02 Building & Grounds Maint Materials 4,935 3,500 3,500 3,500 3,500 ‐ 0.0% 525 03 Heating Fuel 16,675 17,500 17,500 17,500 17,500 ‐ 0.0% Supplies 21,610 22,500 22,500 22,500 22,500 ‐ 0.0%
Contract/Purchased Services 635 02 Janitorial and Cleaning Services 8,159 10,000 10,000 10,000 10,000 ‐ 0.0% 635 06 Building & Grounds Maint Services 6,254 17,500 17,500 17,500 17,500 ‐ 0.0% 650 02 Electric, Water, Sewer & Solid Waste 8,538 8,500 8,800 8,800 9,000 500 5.9% Contract/Purchased Services 22,951 36,000 36,300 36,300 36,500 500 1.4%
Interdepartmental Charges 825 01 Interdepartmental Charges‐Insurance 3,085 4,000 4,000 4,000 4,100 100 2.5% Interdepartmental Charges 3,085 4,000 4,000 4,000 4,100 100 2.5%
Total Expenditures by Type 47,646 62,500 62,800 62,800 63,100 600 1.0%
2014 Expenditures by Type
6.5%
35.7%
Supplies Contract/Purchased Services Interdepartmental Charges
57.8%
OPERATING BUDGET CHANGES FOR 2014
There are no changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000.
NARRATIVE
510‐02 Operating Supplies: $1,500 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support department operations. Included are paper towels, toilet tissue, soap, trash can liners, light bulbs and tubes, etc.
515‐02 Building and Grounds Maintenance Materials: $3,500 – This account provides for materials for the repair and maintenance of the Totem Heritage Center and and upkeep of the grounds.
525‐03 Heating Fuel: $17,500 ‐ This account provides for heating fuel to heat the Totem Heritage Center.
N-16 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Heritage Center Building O&M 1420‐243
635‐02 Janitorial and Cleaning Services: $10,000 ‐ This account provides for services to clean the Totem Heritage Center.
635‐06 Buildings and Grounds Maintenance Services: $17,500 ‐ This account provides for contractual services such as fire and intrusion alarm maintenance & repair, carpet replacement, landscaping, and broken window repair,etc. $10,000 is included to provide for preventive maintenance measures on the building envelope that were recommended by BCRA Consultants in 2009 to extend the life of the structure.
650‐02 Electric, Water, Sewer & Solid Waste: $9,000 ‐ This account provides for electric, water, sewer and solid waste utility services at the Totem Heritage Center.
825‐01 Interdepartmental Charges – Insurance: $4,100 ‐ This account provides for risk management services and claims.
N-17 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Historical Commission 1420‐244
COST CENTER OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 510 02 Operating Supplies 732 500 500 500 500 ‐ 0.0% Supplies 732 500 500 500 500 ‐ 0.0%
Contract/Purchased Services 605 01 Ads and Public Announcements 175 500 500 500 500 ‐ 0.0% 635 14 Other Contractual Services 500 500 500 500 ‐ 0.0% Contract/Purchased Services 175 1,000 1,000 1,000 1,000 ‐ 0.0%
Total Expenditures by Type 907 1,500 1,500 1,500 1,500 ‐ 0.0%
2014 Expenditures by Type
33.3%
Supplies Contract/Purchased Services
66.7%
NARRATIVE
510‐02 Operating Supplies: $500 ‐ This account provides for supplies for public meetings and the production of informational materials.
605‐01 Ads and Public Announcements: $500 ‐ This account provides for advertising and announcements in publications, newspapers, trade journals, Internet or broadcasts over radio and television. Included are requests for proposals, meeting announcements, etc.
635‐14 Other Contractual Services: $500 ‐ This account provides for contractual services such as production of historical markers.
N-18 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Grants Program 1420‐192
DIVISION OPERATING BUDGET DETAIL
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 510 09 Artifacts ‐ 15,000 15,000 10,000 15,000 ‐ 0.0% Supplies ‐ 15,000 15,000 10,000 15,000 ‐ 0.0%
Minor Capital 715 00 Furniture & Fixtures 8,800 8,800 New Minor Capital ‐ ‐ ‐ ‐ 8,800 8,800 New
Total Expenditures ‐ 15,000 15,000 10,000 23,800 8,800 58.7%
2014 Expenditures by Type
Supplies
100.0%
2012 2013 2014 2013 Adopted/2014 Grant Program Actual Adopted Amended Estimate Budget Incr(Decr) %
Rasmuson Art Acquisition ‐ 15,000 15,000 10,000 15,000 ‐ 0.0% Museum Alaska 8,800 8,800 New Total Expenditures by Grant Program ‐ 15,000 15,000 10,000 23,800 8,800 58.7%
NARRATIVE
510‐09 Artifacts: $15,000 ‐ This account provides for the acquisition of grant‐funded artifacts, artwork and other items for the permanent collections.
715‐00 Furniture and Fixtures: $8,800 ‐ This account provides for the acquisition of grant‐funded cabinet to increase storage capacity for textile collection items.
N-19 CITY OF KETCHIKAN 2014 Operating and Capital Budget Museum Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
705‐00 Buildings ‐ ‐ 65,000 44,814 42,000 42,000 NA 730‐00 Infrastructure and Plant 48,412 10,000 10,000 ‐ 10,000 ‐ 0.0%
Total Major Capital Outlay 48,412 10,000 75,000 44,814 52,000 42,000 0.0%
2014 Capital Improvement Projects Funding Sources PW Sales Project #Project Tax Fund Total
705‐00 Buildings Centennial Building Roof Replacement 42,000 ‐ ‐ 42,000 Total Buildings 42,000 ‐ ‐ 42,000
730‐00 Infrastructure and Plant Clean & Repair Totem Poles 10,000 ‐ ‐ 10,000 Total Buildings 10,000 ‐ ‐ 10,000
Total 2014 Capital Budget 52,000 ‐ ‐ 52,000
Expenditures by Type Expenditures by Funding Source 1.1%
Buildings
98.9% Infrastructure and 100.00% PW Sales Tax Fund Plant
N-20 CITY OF KETCHIKAN 2014 Operating and Capital Budget Civic Center Summary
The Ted Ferry Civic Center is a multi‐purpose public facility intended to encourage a balance of uses to meet the economic, social, cultural and convention needs of the Ketchikan community. The Civic Center staff is committed to ensuring that the facility and services provided reflect favorably on the City of Ketchikan.
The Civic Center Department is comprised of one operating division and oversees one Capital Improvement Program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Operations 371,496 409,404 426,804 424,028 435,989 26,585 6.5% Capital Improvement Program 3,233 116,500 116,500 50,750 219,750 103,250 88.6% Total 374,729 525,904 543,304 474,778 655,739 129,835 24.7%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 237,059 264,046 279,046 278,520 281,309 17,263 6.5% Supplies 53,398 52,663 49,663 49,313 62,430 9,767 18.5% Contract/Purchased Services 57,594 81,795 87,495 86,095 74,350 (7,445)‐ 9.1% Minor Capital Outlay 18,384 4,700 4,400 3,900 11,400 6,700 142.6% Interdepartmental Charges 5,061 6,200 6,200 6,200 6,500 300 4.8% Major Capital Outlay 3,233 116,500 116,500 50,750 219,750 103,250 88.6% Total 374,729 525,904 543,304 474,778 655,739 129,835 24.7%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund Charges for Services 147,555 141,000 141,000 147,500 147,500 6,500 4.6% Public Works Sales Tax 3,233 116,500 116,500 50,750 219,750 103,250 88.6% Transient Sales Tax 223,941 268,404 285,804 276,528 288,489 20,085 7.5% Total 374,729 525,904 543,304 474,778 655,739 129,835 24.7%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) % Operations 3.00 3.00 3.00 3.00 136,509 ‐ 0.0% Total 3.00 3.00 3.00 3.00 136,509 ‐ 0.0%
O-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Civic Center Civic Center Operations 1430‐110
MISSION STATEMENT
It is the mission of the Ted Ferry Civic Center staff to operate the Civic Center in a courteous and professional manner; to ensure that the building is well maintained, available and operationally ready to meet the needs of those desiring to use it; to assist the public in coordination and production of events from booking through final billing; and to provide flexible and technologically current services to those with special needs.
Civic Center Manager
Administrative Building Event Staff Secretary Superintendent
GOALS FOR 2014
• Continue to provide well‐trained staff for all types of events. Ensure facility is maintained and operationally ready to meet the needs of the community, out‐of‐town conventions and visitors. • Continue marketing via the Internet through the City’s website and the Ketchikan Visitor Bureau’s website. Develop a social media platform for the Civic Center to provide information to the community regarding current events at the facility, availability of the facility and event planning tips & guidelines. Continue working with the KVB on marketing strategies and increasing the economic impact of the Civic Center. • Establish a “Facility Free‐Use” Policy through a grant‐like process. This will open the facility up for requests based on need, community necessity and priority, and will allow all community entities interested in utilizing the facility the same opportunities for free‐use by establishing guidelines and a standardized application process. • Establish a training program for A/V equipment at the facility (to include sound, lights, projectors, etc.). This program would be for current staff members, as well as be available to interested community members. • Send the Civic Center Manager to the regional IAVM Conference (International Association of Venue Managers). This will provide the manager with training, knowledge of new products available to enhance current equipment offerings and ongoing development of new contacts. • Send the Civic Center Manager to the MPI Cascadia Conference. This trip is partially financed by the Ketchikan Visitors Bureau and will allow for sales calls in the Pacific Northwest, as well as give staff the opportunity to develop further networking opportunities and contact with meeting planners from around the nation. • Increase facility use by local individuals, businesses and organizations through exceptional customer service, facility promotions and local advertising.
ACCOMPLISHMENTS FOR 2013
• The economic impact of the Ted Ferry Civic Center is estimated at $664,144 for 2013. This is based on 2,678 hotel nights at $248/night. This includes events already scheduled for September‐December 2013, but does not include additional events that may be scheduled after the preparation date of this document. There are 88 days (43 different events) pre‐ booked for 2014 as of September 10, 2013. • The Ted Ferry Civic Center will have hosted 3 conventions and 5 tradeshows in 2013. • The Ted Ferry Civic Center has 3 conventions pre‐booked for 2014 and 5 conventions pre‐booked for 2015. There are already 80 pre‐booked days for 2015. • The Civic Center Manager attended the 2013 Meeting Planners’ Int’l Conference in Portland with a KVB staff member. We worked the Ketchikan Trade Show Booth together and provided meeting, convention and visitor information to Meeting Planners from all over the Pacific Northwest Classes and networking functions were also packed into the 3‐day event.
O-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Civic Center Civic Center Operations 1430‐110
• The Civic Center replaced the sound system and provided staff and community training. Goals for the future will be to do acoustic work to get the best use out of the new sound system. • The Civic Center is fully staffed with 3 full‐time regular staff and approximately 10 part‐time (temporary) event staff.
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 237,059 264,046 279,046 278,520 281,309 17,263 6.5% Supplies 53,398 52,663 49,663 49,313 62,430 9,767 18.5% Contract/Purchased Services 57,594 81,795 87,495 86,095 74,350 (7,445) ‐9.1% Minor Capital Outlay 18,384 4,700 4,400 3,900 11,400 6,700 142.6% Interdepartmental Charges 5,061 6,200 6,200 6,200 6,500 300 4.8%
Total Expenditures 371,496 409,404 426,804 424,028 435,989 26,585 6.5%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Charges for Services 147,555 141,000 141,000 147,500 147,500 6,500 4.6% Transient Sales Tax 223,941 268,404 285,804 276,528 288,489 2,685 7.5%
Total Funding 371,496 409,404 426,804 424,028 435,989 26,585 6.5%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Civic Center Manager 1.00 1.00 1.00 1.00 56,625 ‐ 0.0% Administrative Secretary 1.00 1.00 1.00 1.00 43,780 ‐ 0.0% Building Superintendent 1.00 1.00 1.00 1.00 36,104 ‐ 0.0%
Total 3.00 3.00 3.00 3.00 136,509 ‐ 0.0%
2014 Expenditures by Type
2.6% 1.5% 17.1% Personnel Services and Benefits Supplies Contract/Purchased Services 14.3% Minor Capital Outlay 64.5% Interdepartmental Charges
O-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Civic Center Civic Center Operations 1430‐110
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $17,263, or 6.5%, due annual employee step increases, a one percent (1%) cost of living adjustment, a 44% ($11,000) increase in temporary salaries based on the last several years of actual expenditures and the necessity for event staff to work events so regular staff can do their regular jobs, a 5.9% decrease in health insurance premiums to reflect current staff's election of health insurance plan coverage, and a 43.1% increase in workers compensation premiums. • Furniture & Fixtures Maintenance Services (Account No. 635‐05) decreased by $6,350 as result of completing the repairs to the three moveable partitions at the Civic Center in 2013. • Building & Grounds Maintenance Services (Account No. 635‐06) decreased by $9,500 as a result of having the landscaping work done in 2013 and for the next several years, the building superintendent and temporary laborers will be able to do the landscaping work in‐house. A full landscape professional service contract of about $12,000 should happen again in 2018. • Minor Capital Outlay – Machinery & Equipment (Account No. 725‐00) increased by $7,000 to 1) replace the hot water tank in the boiler room as it is rusting out ($3,500); and 2) install a garbage disposal in the kitchen ($4,500). DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 110,079 132,446 132,446 132,000 136,509 4,063 3.1% 501 01 Overtime Wages 2,938 1,500 1,500 1,500 2,100 600 40.0% 502 01 Temporary Wages 38,505 25,000 38,000 38,000 36,000 11,000 44.0% 505 00 Payroll Taxes 11,591 12,200 13,200 13,120 13,300 1,100 9.0% 506 00 Pension 24,217 29,500 29,500 29,500 30,400 900 3.1% 507 00 Health and Life Insurance 39,440 54,700 54,700 54,700 51,500 (3,200) ‐5.9% 507 30 Workers Compensation 5,546 5,800 6,800 6,800 8,300 2,500 43.1% 508 00 Other Benefits 4,743 2,900 2,900 2,900 3,200 300 10.3% Personnel Services and Benefits 237,059 264,046 279,046 278,520 281,309 17,263 6.5%
Supplies 510 01 Office Supplies 1,027 1,350 1,250 1,000 1,000 (350) ‐25.9% 510 02 Operating Supplies 5,546 2,200 2,200 2,200 2,100 (100) ‐4.5% 510 03 Safety Program Supplies 46 200 200 150 180 (20) ‐10.0% 510 04 Janitorial Supplies 3,352 2,500 2,500 2,500 2,500 ‐ 0.0% 510 05 Small Tools and Equipment 896 1,000 1,100 1,100 4,000 3,000 300.0% 510 08 Inventory for Resale 2,450 2,450 2,450 2,400 (50) ‐2.0% 515 02 Building & Grounds Maint Materials 683 1,000 1,000 1,000 3,500 2,500 250.0% 515 03 Furniture & Fixtures Maint Materials 1,554 925 925 925 2,700 1,775 191.9% 515 04 Machinery & Equip tMain Materials 1,000 1,500 1,200 1,200 1,200 (300) ‐20.0% 515 05 Infrastructure Maintenance Materials 2,500 3,750 1,050 1,000 4,000 250 6.7% 520 02 Postage 70 150 150 150 150 ‐ 0.0% 525 03 Heating Fuel 36,528 35,000 35,000 35,000 38,000 3,000 8.6% 525 07 Machinery & Equipment Fuel 50 50 50 50 ‐ 0.0% 530 02 Periodicals 148 148 148 150 2 1.4% 535 02 Business and Meal Expenses 196 190 190 190 250 60 31.6% 535 04 Uniforms/Badges/Clothing 250 250 250 250 ‐ 0.0% Supplies 53,398 52,663 49,663 49,313 62,430 9,767 18.5%
O-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Civic Center Civic Center Operations 1430‐110
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) % Contract/Purchased Services 600 01 Travel‐Business 1,550 1,550 1,200 1,500 (50) ‐3.2% 600 02 Travel‐Training 819 825 425 ‐ 1,500 675 81.8% 600 03 Training and Education 200 200 200 200 ‐ 0.0% 605 01 Ads and Public Announcements 1,517 400 1,400 1,400 400 ‐ 0.0% 605 02 Marketing ‐ 800 800 New 605 03 Printing and Binding ‐ 1,000 1,000 New 615 02 Assn. Membership Dues & Fees 1,043 895 895 500 950 55 6.1% 630 03 Bank and Merchant Charges 1,002 750 750 600 650 (100) ‐13.3% 635 02 Janitorial and Cleaning Services 656 4,200 4,500 4,500 4,500 300 7.1% 635 04 Software Maintenance Services 1,850 1,850 1,850 1,850 ‐ 0.0% 635 05 Furniture & Fixtures Maint Services 6,850 6,850 6,850 500 (6,350) ‐92.7% 635 06 Building & Grounds Maint Services 10,249 16,500 16,500 16,500 7,000 (9,500) ‐57.6% 635 07 Machinery & Equip Maint Services 2,100 2,500 2,500 2,500 400 19.0% 635 08 Infrastructure Maintenance Services 1,200 1,200 1,200 ‐ (1,200) ‐100.0% 635 12 Technical Services 240 ‐ 4,400 4,320 4,500 4,500 NA 645 02 Rents and Leases‐Machinery & Equip 173 475 475 475 500 25 5.3% 650 01 Telecommunications 8,865 10,500 10,500 10,500 11,000 500 4.8% 650 02 Electric, Water, Sewer & Solid Waste 33,030 33,500 33,500 33,500 35,000 1,500 4.5% Contract/Purchased Services 57,594 81,795 87,495 86,095 74,350 (7,445) ‐9.1%
Minor Capital 715 00 Furniture and Fixtures 6,226 2,500 2,200 2,000 2,500 ‐ 0.0% 725 00 Machinery and Equipment 1,733 1,000 1,000 700 8,000 7,000 700.0% 725 01 Computers, Printers & Copiers 10,425 ‐ ‐ ‐ ‐ ‐ NA 735 00 Software 1,200 1,200 1,200 900 (300) ‐25.0% Minor Capital Outlay 18,384 4,700 4,400 3,900 11,400 6,700 142.6%
Interdepartmental Charges 825 01 Interdepartmental‐Insurance 5,061 6,200 6,200 6,200 6,500 300 4.8% Interdepartmental Charges 5,061 6,200 6,200 6,200 6,500 300 4.8%
Total Expenditures by Type 371,496 409,404 426,804 424,028 435,989 26,585 6.5%
NARRATIVE
500‐01 Regular Salaries and Wages: $136,509 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
501‐01 Overtime Wages: $2,100 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle.
502‐01 Temporary Wages: $36,000 ‐ This account provides for compensation paid to salaried and hourly employees for temporary personnel services.
505‐00 Payroll Taxes: $13,300 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
O-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Civic Center Civic Center Operations 1430‐110
506‐00 Pension: $30,400 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $51,500 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $8,300 – This account provides for employer contributions toward workers compensation.
508‐00 Other Benefits: $3,200 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
510‐01 Office Supplies: $1,000 ‐ This account provides for expendable office supply items.
510‐02 Operating Supplies: $2,100 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as brochures, medical supplies, posters, convention center materials, batteries for radios and cordless microphones, public trash cans and public benches.
510‐03 Safety Program Supplies: $180 ‐ This account provides for the City safety program. Included are safety information brochures, safety training audio and video programs, safety equipment, OSHA required medical exams, specialized hazardous materials handling and disposal information and specialized protective safety clothing.
510‐04 Janitorial Supplies: $2,500 – This account provides for cleaning and sanitation supplies.
510‐05 Small Tools and Equipment: $4,000 ‐ This account provides for minor tools, operating and office equipment with a value of less than $1,000. Included are computer accessories, space heaters, kitchen and dining equipment, radios, calculators, file cabinets and similar types of minor tools and equipment.
510‐08 Inventory for Resale: $2,400 ‐ This account provides for inventory purchases that are to be resold or rented to end users. Included are video and media equipment and beverages and snacks.
515‐02 Building and Grounds Maintenance Materials: $3,500 – This account provides for the materials required for the repair and maintenance of the Ted Ferry Civic Center and upkeep of the grounds around the TFCC and the adjacent parking lots.
515‐03 Furniture and Fixtures Maintenance Materials: $2,700 ‐ This account provides for the materials required for the repair and maintenance of furniture and building fixtures in the TFCC.
515‐04 Machinery and Equipment Maintenance Materials: $1,200 – This account provides for the materials required for the repair and maintenance of machinery and equipment owned or leased and operated by the City. Included are office equipment, operating equipment, computer networks and computers.
515‐05 Infrastructure Maintenance Materials: $4,000 ‐ This account provides for the materials required for the repair and maintenance of infrastructure owned or leased and operated by the City. Included are streets, sidewalks, and parking lots.
520‐01 Postage: $150 ‐ This account provides for postal related services such as postage, express delivery and mailing materials.
525‐03 Heating Fuel: $38,000 ‐ This account provides for heating fuel at the TFCC. The TFCC operates on a twor‐boile heating system and has a back‐up generator.
525‐07 Machinery and Equipment Fuel and Lubricants: $50 – This account provides for gasoline purchase for the snow blower used by the Civic Center.
O-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Civic Center Civic Center Operations 1430‐110
530‐02 Periodicals: $150 ‐ This account provides for newspapers, magazines and trade journals.
535‐02 Business and Meal Expenses: $250 ‐ This account provides for reimbursements to employees for business and job related meals, mileage reimbursements and other business‐related expenses.
535‐04 Allowances‐Uniforms/Badges/Clothing: $250 ‐ This account provides for work related clothing required to be worn by the TFCC Event Staff. The staff is required to wear navy polo shirts.
600‐01 Travel‐Business: $1,500 – This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for business and trade meetings.
600‐02 Travel‐Training: $1,500 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training.
600‐03 Training and Education: $200 – This account provides for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or third‐parties.
605‐01 Ads and Public Announcements: $400 ‐ This account provides for advertising and announcements in publications, newspapers, trade journals, Internet or broadcasts over radio and television. Included are recruiting, requests for proposals, and contracts.
605‐02 Marketing: $800 – This account provides for expenditures for announcements in publications, newspapers, trade journals, internet, or broadcasts over radio and television for marketing and promoting competitive services offered by the City and Ketchikan Public Utilities.
605‐03 Printing and Binding: $1,000 – Expenditures for job printing and binding services. Included are designing and printing of forms, posters, calendars, bid documents and other City publications, including TFCC Rates & Guidelines.
615‐02 Assn. Membership Dues and Fees: $950 – This account provides for memberships in the International Association of Venue Managers and Meeting Planners Internationals.
630‐03 Bank and Merchant Charges: $650 – This account provides for monthly bank account service charges, merchant fees for use of credit and debit cards, wire transfer fees and other fees for banking services.
635‐02 Janitorial and Cleaning Services: $4,500 ‐ This account provides for carpet cleaning and laundry services.
635‐04 Software Maintenance Services: $1,850 ‐ This account provides for maintenance agreements to support the two licensed software systems, Caterease & Meeting Matrix, the Civic Center uses for invoicing and room set‐up diagrams.
635‐05 Furniture and Fixtures Maintenance Services: $500 ‐ This account provides for the services required for repair and maintenance of furniture and building fixtures by outside contractors.
635‐06 Buildings and Grounds Maintenance Services: $7,000 ‐ This account provides for the services required for repair and maintenance of buildings and the upkeep of grounds.
635‐07 Machinery and Equipment Maintenance Services: $2,500 ‐ This account provides for the services required for the repair and maintenance of office equipment, machinery and other operating equipment owned or leased by the City. This account includes contract labor and materials required to provide the service. It also includes maintenance service agreements.
635‐12 Technical Services: $4,500 – Expenditures for services that are not regarded as professional but require technical or
O-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Civic Center Civic Center Operations 1430‐110
special knowledge. Included are data processing, background checks, employee drug testing, water and wastewater testing, data base management, video camera operators, website maintenance, framing, pest control, security, alarm monitoring and testing.
645‐02 Rents and Leases ‐ Machinery & Equipment: $500 ‐ This account provides for the rent and lease of machinery and equipment.
650‐01 Telecommunications: $11,000 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services, cell phones, Internet, long distance and toll‐free numbers.
650‐02 Electric, Water, Sewer & Solid Waste: $35,000 ‐ This account provides for electric, water, sewer and solid waste utility services.
715‐00 Furniture and Fixtures: $2,500 ‐ This account provides for acquisition of furniture and fixtures. Included are desks, chairs, tables, workstations, file cabinets, storage cabinets and building fixtures.
725‐00 Machinery and Equipment: $8,000 ‐ This account provides for the acquisition of machinery and equipment usually composed of a complex combination of parts. Included are office equipment, computer equipment and operating equipment required to provide services or maintain capital assets. Two major priority items for 2014 will be 1) Replace rusting hot water heater tank in boiler room ($3.5K), and 2) install new kitchen garbage disposal ($4.5K).
735‐00 Software: $900 ‐ This account provides for acquisition of software systems and upgrades not covered by maintenance agreements.
825‐01 Interdepartmental Charges – Insurance: $6,500 ‐ This account provides for risk management services and claims.
O-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Civic Center Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
705‐00 Buildings 3,233 50,000 10,750 10,750 49,000 (1,000) ‐2.0% 715‐00 Furniture and Fixtures 66,500 65,750 ‐ 133,750 67,250 101.1% 725‐00 Machinery and Equipment 40,000 40,000 18,000 18,000 New 730‐00 Infrastructure 19,000 New 3,233 116,500 116,500 50,750 219,750 84,250 88.6% Total Major Capital Outlay
2014 Capital Improvement Projects Funding Sources PW Sales Project #Project Tax Fund Total
705‐00 Buildings Carpet Replacement, Concrete Repair and Floor Leveling 49,000 ‐ ‐ 49,000 Total Buildings 49,000 ‐ ‐ 49,000
715‐00 Furniture and Fixtures Banquet Chair Replacement 133,750 ‐ ‐ 133,750 Total Furniture and Fixtures 133,750 ‐ ‐ 133,750
725‐00 Machinery and Equipment ‐ Replace Underground Oil Tank 18,000 ‐ ‐ 18,000 Total Machinery & Equipment 18,000 ‐ ‐ 18,000
730‐00 Infrastructure Sidewalk and Outdoor Lighting Replacement 19,000 ‐ ‐ 19,000 Total Infrastructure 19,000 ‐ ‐ 19,000
Total 2014 Capital Budget 219,750 ‐ ‐ 219,750
Expenditures by Type Expenditures by Funding Source 9% 8% 22%
Buildings 100% 61% Furniture and Fixtures PW Sales Tax Fund Machinery and Equipment Infrastructure
O-9 CITY OF KETCHIKAN 2014 Operating and Capital Budget Tourism and Economic Development Summary
Tourism and Economic Development is comprised of one operating division.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Operations 171,000 171,000 171,000 171,000 171,000 ‐ 0.0% Total 171,000 171,000 171,000 171,000 171,000 ‐ 0.0%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Contract/Purchased Services 171,000 171,000 171,000 171,000 171,000 ‐ 0.0% Total 171,000 171,000 171,000 171,000 171,000 ‐ 0.0%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % Economic/Parking Dev Fund 171,000 171,000 171,000 171,000 171,000 ‐ 0.0% Total 171,000 171,000 171,000 171,000 171,000 ‐ 0.0%
P-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Tourism and Economic Development Operations Division 1440‐110
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Contract/Purchased Services 171,000 171,000 171,000 171,000 171,000 ‐ 0.0%
Total Expenditures 171,000 171,000 171,000 171,000 171,000 ‐ 0.0%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
Economic/Parking Dev Fund 171,000 171,000 171,000 171,000 171,000 ‐ 0.0%
Total Funding 171,000 171,000 171,000 171,000 171,000 ‐ 0.0%
2014 Expenditures by Type
Contract/Purchased Services
100.00%
OPERATING BUDGET CHANGES FOR 2014
• No significant change to the operating budget has been proposed.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Contract/Purchased Services 635 13 Marketing Services 171,000 171,000 171,000 171,000 171,000 ‐ 0.0% Contract/Purchased Services 171,000 171,000 171,000 171,000 171,000 ‐ 0.0%
Total Expenditures by Type 171,000 171,000 171,000 171,000 171,000 ‐ 0.0%
P-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Tourism and Economic Development Operations Division 1440‐110
NARRATIVE
635‐13 Marketing Services: $171,000 ‐ This account provides for services provided by the Ketchikan Visitors Bureau to market and promote the community of Ketchikan. Fifty percent, or $171,000, of the Ketchikan Visitors Bureau annual contract is paid by the Economic and Parking Development Fund and 50 percent is paid by the Port Enterprise Fund.
P-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering Summary
The Engineering Department is led and managed by registered professional civil engineers overseeing design, mapping and surveying technicians, two building inspectors and support staff for a total of eleven and one‐half (11.5) full time employees. Additionally, the department manages all forms of site development, construction permits, building inspections, derelict building demolition, infrastructure inspections and emergency responses to all facets of the City’s Public Works infrastructure.
Public Works Engineering
KPU Building Operations Administration Capital Inspection Building O&M
The Public Works‐Engineering Department is comprised of two operating divisions and oversees a Capital Improvement Program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted /2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Engineering 1,330,438 1,381,872 1,381,872 1,328,050 1,381,873 1 0.0% Building Inspection 330,328 255,255 255,255 243,600 243,681 (11,574) ‐4.5% KPU Administration Building O&M 47,713 84,000 84,000 83,300 85,000 1,000 1.2% Capital Improvement Program 785,004 298,400 298,400 287,900 200,000 (98,400) ‐33.0% Total 2,493,483 2,019,527 2,019,527 1,942,850 1,910,554 (108,973) ‐5.4%
2012 2013 2014 2013 Adopted /2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 1,486,655 1,435,777 1,435,777 1,399,300 1,464,804 29,027 2.0% Supplies 55,433 60,600 60,600 57,600 57,050 (3,550) ‐5.9% Contract/Purchased Services 122,778 172,150 172,150 150,350 159,500 (12,650) ‐7.3% Minor Capital Outlay 53,082 42,800 42,800 37,900 19,100 (23,700) ‐55.4% Interdepartmental Charges/Reimb Credits (9,469) 9,800 9,800 9,800 10,100 300 3.1% Major Capital Outlay 785,004 298,400 298,400 287,900 200,000 (98,400) ‐33.0% Total 2,493,483 2,019,527 2,019,527 1,942,850 1,910,554 (108,973) ‐5.4%
2012 2013 2014 2013 Adopted /2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund Tax Support 886,499 888,427 888,627 849,650 829,544 (58,883) ‐6.6% Licenses and Permits 78,894 73,500 73,500 73,500 73,500 Charges for Services ‐ 10,000 10,000 10,000 10,000 Public Works Sales Tax Fund 270,383 62,400 62,400 51,900 200,000 137,600 220.5% Economic & Parking Development 514,621 236,000 236,000 236,000 Solid Waste Fund 223,999 229,000 229,000 221,000 231,000 2,000 0.9% Wastewater Fund 296,430 285,000 285,000 274,000 308,000 23,000 8.1% Harbor Fund 69,748 46,000 46,000 44,000 72,000 26,000 56.5% Port Fund 45,605 49,000 49,000 47,000 46,000 (3,000) ‐6.1% KPU Enterprise Fund 107,305 140,200 140,000 135,800 140,510 310 0.2% Total 2,493,483 2,019,527 2,019,527 1,942,850 1,910,554 (108,973) ‐5.4%
Q-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering Summary
2012 2013 2014 2013 Adopted /2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) % Engineering 10.00 10.00 10.00 10.00 716,123 ‐ 0.0% Building Inspection 3.00 2.00 2.00 2.00 120,081 ‐ 0.0% Total 13.00 12.00 12.00 12.00 836,204 ‐ 0.0%
Q-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering Operations 1510‐110
MISSION STATEMENT
The mission of the Engineering Division is to consistently provide high quality administrative and engineering support to City residents and to each of the operating divisions of General Government and Ketchikan Public Utilities. The Engineering Division is responsible for providing design engineering; contract administration; project management; mapping; inspection and surveying; plan reviews and building inspection; administration of cemetery operations; maintenance contracts; hospital infrastructure contracts; management of capital improvement projects; and long range infrastructure replacement planning.
Public Works Director/Engineering Manager
Assistant Senior Project Administrative Public Works Engineer Assistant Director
Construction/Survey Contract/Grants Sr. Engineering Project Coordinator Administrator Technician Inspector/EIT
Engineering Survey Field Technician/CADD Technician & GiS
GOALS FOR 2014
• Public Works Engineering will provide complete engineering services including design, drafting, maps, plans and specifications; bidding services and clerical support; project inspections; safety management; and construction management for capital improvement projects for the departments of General Government. • Continue to improve the level of service in 2014 as in 2013 and improve data management of all municipal facilities and property. • Design and solicit bids for numerous capital improvement projects as authorized by the City Council. • Upgrade the building inspection function of the division and improve its associated record keeping systems.
ACCOMPLISHMENTS FOR 2013
• Continued responsibility for general engineering management and contract administration for the divisions of General Government and Ketchikan Public Utilities. • Continued upgrade of the division’s current mapping system and provided maps for public and private sector use. • Reviewed and issued excavation and sewer permits for work in the public right‐of‐way. • Administered the Bayview Cemetery Operations and Maintenance Contract. • Successfully completed the 2013 Spring Cleanup. • Drafted and submitted numerous Federal and State grant proposals. • Provided support to the Law Department in claims investigations and development of legal descriptions for easements and deeds. • Prepared ADEC and administrative grant applications. • Managed ongoing bridge maintenance activities. • Administered the ongoing PeaceHealth Ketchikan Medical Center (PHKMC) Addition and Alterations Project. • Administered the Project Management Contract for the PHKMC Additions and Alteration Project. • Administered the PHKMC subdivision survey to create distinct parcels in advance of the expansion project.
Q-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering Operations 1510‐110
• Administered the Jackson/Monroe Streets & 4th/7th Avenues Reconstruction Project, including a complete re‐bidwitha second contractor and litigation support subsequent to the first contractor. • Administered 2013 Safer Street and Sidewalks Projects, with notable improvements on Park Avenue. • Provided project management and administration for the City Hall Siding, Roof Replacement and First Floor Renovation Project. • Continued administration and recommendations of the Centennial Building Analysis and Design Project. • Facilitated repairs of municipally owned buildings and facilities, including the floors of the Civic Center and new overhead doors at the Police Station. • Disposed of City surplus equipment and vehicles. • Administered vehicle and equipment procurement contracts. • Correction of neighborhood storm drainage problems. • Administered Creek Street Trestle Repair Project. • Administered 2013 Asphalt Overlay Project including the Centennial parking lot, sections of 6th,5th,4th,and2nd, Washington and Adams. • Developed, prepared and submitted various permits to the Corps of Engineers and the State for processing by the Division of Governmental Coordination. • Provided surveying services for General Government and KPU. • Provided numerous parking, restriping and re‐signing upgrades including a complete GIS survey of the downtown parking arrangement. • Administered the demolition of the Bawden Street Apartment Building. • Designed, bid and administered the demolition of 420 Water Street.
DIVISION SUMMARY 2012 2013 2014 2013 Adopted /2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 1,174,155 1,208,722 1,208,722 1,176,200 1,244,323 35,601 2.9% Supplies 47,024 51,150 51,150 48,650 47,950 (3,200) ‐6.3% Contract/Purchased Services 48,484 73,800 73,800 58,500 64,700 (9,100) ‐12.3% Minor Capital Outlay 52,674 40,500 40,500 37,000 17,000 (23,500) ‐58.0% Interdepartmental Charges 8,101 7,700 7,700 7,700 7,900 200 2.6%
Total Expenditures 1,330,438 1,381,872 1,381,872 1,328,050 1,381,873 1 0.0%
2012 2013 2014 2013 Adopted /2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Tax Supported 587,351 647,872 647,872 621,050 599,863 (48,009) ‐7.4% Charges for Services 10,000 10,000 10,000 10,000 ‐ 0.0% Solid Waste Fund 223,999 229,000 229,000 221,000 231,000 2,000 0.9% Wastewater Fund 296,430 285,000 285,000 274,000 308,000 23,000 8.1% Harbor Fund 69,748 46,000 46,000 44,000 72,000 26,000 56.5% Port Fund 45,605 49,000 49,000 47,000 46,000 (3,000) ‐6.1% KPU Enterprise Fund 107,305 115,000 115,000 111,000 115,010 10 0.0%
Total Funding 1,330,438 1,381,872 1,381,872 1,328,050 1,381,873 1 0.0%
Q-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering Operations 1510‐110
2012 2013 2014 2013 Adopted /2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Director/Engineering Manager 1.00 1.00 1.00 1.00 117,703 ‐ 0.0% Assistant Public Works Director 1.00 1.00 1.00 1.00 106,091 ‐ 0.0% Sr. Project Engineer 1.00 1.00 1.00 1.00 92,350 ‐ 0.0% Survey Field Technician 1.00 1.00 1.00 1.00 47,565 ‐ 0.0% Construction/Survey Coordinator 1.00 1.00 1.00 1.00 65,313 ‐ 0.0% Project Inspector/EIT 1.00 1.00 (1.00) ‐100.0% Contract/Grants Administrator 1.00 1.00 1.00 1.00 59,404 ‐ 0.0% Sr. Engineering Technician 1.00 1.00 2.00 2.00 115,945 1.00 100.0% Engineering Tech/CADD & GIS 1.00 1.00 1.00 1.00 60,970 ‐ 0.0% Administrative Assistant 1.00 1.00 1.00 1.00 50,782 ‐ 0.0%
Total 10.00 10.00 10.00 10.00 716,123 ‐ 0.0%
2014 Expenditures by Type 1.2% 4.7% 0.6% 3.5%
Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges
89.6%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $35,601, or 2.9%, due to annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premimums and workers compensation rates effective July 1, 2014.
DIVISION OPERATING BUDGET DETAIL 2012 2013 Budget 2014 2013 Adopted /2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 677,071 698,222 678,222 673,300 716,123 17,901 2.6% 501 01 Overtime Wages 62,639 50,000 79,000 78,500 50,000 ‐ 0.0% 502 01 Temporary Wages 24,474 55,600 46,600 43,000 55,600 ‐ 0.0% 505 00 Payroll Taxes 58,460 61,500 61,500 60,800 62,900 1,400 2.3% 506 00 Pension 129,727 133,800 133,800 130,400 136,100 2,300 1.7% 507 00 Health and Life Insurance 163,836 182,500 182,500 163,700 193,400 10,900 6.0% 507 30 Workers Compensation 9,552 10,000 10,000 9,400 11,400 1,400 14.0% 508 00 Other Benefits 46,705 15,100 15,100 15,100 16,800 1,700 11.3% 509 03 Allowances‐PW Clothing 1,691 2,000 2,000 2,000 2,000 ‐ 0.0% Personnel Services and Benefits 1,174,155 1,208,722 1,208,722 1,176,200 1,244,323 35,601 2.9%
Q-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering Operations 1510‐110
2012 2013 Budget 2014 2013 Adopted /2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 535 08 Other Allowances (4,387) ‐ NA 510 01 Office Supplies 19,406 20,000 20,000 20,000 20,000 ‐ 0.0% 510 02 Operating Supplies 5,903 6,300 6,300 6,300 6,000 (300) ‐4.8% 510 03 Safety Program Supplies 1,593 2,150 2,150 2,150 2,150 ‐ 0.0% 510 04 Janitorial Supplies 280 ‐ NA 510 05 Small Tools and Equipment 3,760 3,800 3,800 3,800 3,800 ‐ 0.0% 515 01 Vehicle Maintenance Materials 2,000 2,000 1,000 (1,000) ‐50.0% 515 02 Building & Grounds Maint Materials 212 ‐ NA 520 02 Postage 1,351 1,800 1,800 1,500 1,500 (300) ‐16.7% 525 04 Vehicle Motor Fuel & Lubricants 7,538 8,000 8,000 8,000 8,000 ‐ 0.0% 530 03 Professional and Technical Publications 209 900 900 900 500 (400) ‐44.4% 535 01 Moving Expenses ‐ ‐ ‐ NA 535 02 Business and Meal Expenses 11,159 6,200 6,200 6,000 5,000 (1,200) ‐19.4% Supplies 47,024 51,150 51,150 48,650 47,950 (3,200) ‐6.3%
Contract/Purchased Services 600 02 Travel‐Training 5,979 12,000 12,000 6,000 6,000 (6,000) ‐50.0% 600 03 Training and Education 1,575 8,000 8,000 4,000 6,000 (2,000) ‐25.0% 605 01 Ads and Public Announcements 6,530 8,000 8,000 6,000 6,000 (2,000) ‐25.0% 615 01 Professional & Technical Licenses 1,900 1,900 1,500 1,600 (300) 100.0% 615 02 Assn. Membership Dues & Fees 1,490 1,900 1,900 1,500 1,600 (300) ‐15.8% 630 05 Software Licenses 5,000 5,000 5,000 5,000 ‐ 0.0% 630 06 Service Charges & Fees 305 ‐ NA 635 03 Vehicle Maintenance Services 415 ‐ NA 635 04 Software Maintenance Services 771 16,000 16,000 16,000 16,000 ‐ 0.0% 635 06 Buildings & Grounds Maint Services 1,530 ‐ NA 635 07 Machinery & Equipment Maintenance Ser 770 5,000 5,000 5,000 5,000 ‐ 0.0% 640 04 Management and Consulting Services 5,000 3,500 1,000 5,000 ‐ 0.0% 650 01 Telecommunications 24,755 11,000 12,500 12,500 12,500 1,500 13.6% 650 02 Electric, Water, Sewer & Garbage 4,364 ‐ NA Contract/Purchased Services 48,484 73,800 73,800 58,500 64,700 (9,100) ‐12.3%
Minor Capital 715 00 Furniture and Fixtures 1,514 5,500 5,500 3,000 3,000 (2,500) ‐45.5% 725 00 Machinery and Equipment 21,398 ‐ ‐ ‐ NA 725 01 Computers, Printers & Copiers 25,560 17,000 29,000 29,000 7,000 (10,000) ‐58.8% 735 00 Software 4,202 18,000 6,000 5,000 7,000 (11,000) ‐61.1% Minor Capital Outlay 52,674 40,500 40,500 37,000 17,000 (23,500) ‐58.0%
Interdepartmental Charges/ Reimbursable Credits 825 01 Interdepartmental‐Insurance 8,101 7,700 7,700 7,700 7,900 200 2.6% Interdepartmental Charges 8,101 7,700 7,700 7,700 7,900 200 2.6%
Total Expenditures by Type 1,330,438 1,381,872 1,381,872 1,328,050 1,381,873 1 0.0%
Q-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering Operations 1510‐110
NARRATIVE
500‐01 Regular Salaries and Wages: $716,123 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
501‐01 Overtime Wages: $50,000 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle.
502‐01 Temporary Wages: $55,600 ‐ This account provides for compensation paid to salaried and hourly employees for temporary personnel services.
505‐00 Payroll Taxes: $62,900 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $136,100 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $193,400 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $11,400 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $16,800 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐03 Allowances – Public Works Clothing: $2,000 – This account provides for employer provided protective clothing allowances paid directly to represented employees of Public Works pursuant to collective bargaining agreements or the Personnel Rules.
510‐01 Office Supplies: $20,000 ‐ This account provides for paper, pens, pencils, adding machine ribbons and tape, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers, comb binding machines and tape dispensers.
510‐02 Operating Supplies: $6,000 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as employee awards and recognition pins, brochures, posters, general materials for public programs, engineering materials, paint, solvents.
510‐03 Safety Program Supplies: $2,150 ‐ This account provides for safety training audio and video programs, safety equipment, specialized hazardous materials handling and disposal information, specialized protective safety clothing and traffic control.
510‐05 Small Tools and Equipment: $3,800 ‐ This account provides for minor tools, operating and office equipment with a value of less than $1,000. Included are hand tools, snow removal equipment, computer accessories, space heaters, fans, radios, calculators, file cabinets, and similar types of minor tools and equipment.
515‐01 Vehicle Maintenance Materials: $1,000 ‐ This account provides for the repair and maintenance of vehicles owned or leased and operated by the department. Included are licensed and unlicensed rolling stock.
520‐02 Postage: $1,500 ‐ This account provides for postal related services such as postage, express delivery and mailing materials.
525‐04 Vehicle Motor Fuel and Lubricants: $8,000 ‐ This account provides for gasoline, diesel fuel, propane and lubricants used in the operations of City vehicles.
$
Q-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering Operations 1510‐110
530‐03 Professional and Technical Publications: $500 ‐ This account provides for professional and technical publications. Included are professional handbooks, print and electronic subscription services for management, engineering, building codes, professional standards and technical journals.
535‐02 Business and Meal Expenses: $5,000 ‐ This account provides for reimbursements to employees for business and job related meals, mileage for use of personal vehicles, and other business related expenses.
600‐02 Travel‐Training: $6,000 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training.
600‐03 Training and Education: $6,000 ‐ This account provides for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or a third‐party.
605‐01 Ads and Public Announcements: $6,000 ‐ This account provides for advertising and announcements in publications, newspapers, trade journals, Internet or broadcasts over radio and television. Included are legal notices, public service announcements, community issues, recruiting, etc.
615‐01 Professional and Technical Licenses: $1,600 – This account provides for licensing professional, technical, and other employees requiring a license in order to perform their duties. Included are fees paid to license engineers, and fees paid for technical certifications required by survey staff, and operators of special equipment.
615‐02 Assn. Membership Dues and Fees: $1,600 – This account provides for memberships in professional and trade associations such as the American Concrete Institute, American Society of Civil Engineers, National Society of Professional Surveyors, and Solid Waste Association of North America.
630‐05 Software Licenses: $5,000 – This account provides for acquiring licenses for the right to use proprietary software.
635‐04 Software Maintenance Services: $16,000 ‐ This account provides for maintenance agreements to support licensed software systems, including AutoCAD (DLT Solutions), ESRI, eQuorum, Bently, Bluebeam Software and other design programs.
635‐07 Machinery and Equipment Maintenance Services: $5,000 ‐ This account provides for contractual services for the repair and maintenance of office equipment, machinery and other operating equipment owned or leased by the department. This account includes contract labor and materials required to provide the service. It also includes maintenance service agreements.
640‐04 Management and Consulting Services: $5,000 ‐ This account provides for management and consulting services. Included are project management services, rate studies, management studies and other management and consulting engagement requiring persons or firms with specialized skills and knowledge.
650‐01 Telecommunications: $12,500 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services, cell phones, Internet, and long distance.
715‐00 Furniture and Fixtures: $3,000 ‐ This account provides for acquisition of furniture and fixtures. Included are desks, chairs, tables, workstations, file cabinets, storage cabinets and building fixtures.
725‐01 Computers, Printers and Copiers: $7,000 ‐ Expenditures for desktop, laptops, and tablet computers; computer printers and scanners, photocopiers and fax machines.
735 ‐00 Software: $7,000 ‐ This account provides for acquisition of software systems and upgrades not covered by maintenance agreements. Included are updates such as Adobe Acrobat Professional, and at least two AutoCAD seats to a higher classification to accommodate mapping upgrades.
825‐01 Interdepartmental Charges – Insurance: $7,900 ‐ This account provides for risk management services and claims.
Q-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering Building Inspection 1510‐250
MISSION STATEMENT
The mission of the Building Inspection Division is to ensure minimum code compliance standards for all new building construction and alterations to existing structures. The Building Inspection Division now performs the life/safety plans reviews previously performed by the State Fire Marshal's office. The inspection services, information sharing and coordination with citizens and other agencies are the division’s daily responsibility.
Public Works Director/Engineering Manager
Senior Project Engineer
Building Official
Building Inspector
GOALS FOR 2014
• Replace the Hansen building permit program with the New World program, which will be used City wide. By replacing Hansen (unsupported), New World will enable this department to provide better communications, ease of division reporting, building permit issuance and tracking, billing, and staff payroll tracking. • Administer the new codes and provide the general public, design professionals and builders with supplemental information to aid them during the transformation process. • Continue to update the building department web‐page to inform the public in the manner in which to navigate the building permit and inspection process. • Continue to update and enforce the provisions of the dangerous building code per the community preservation file.
ACCOMPLISHMENTS FOR 2013
• The building department was successful in adopting the most current family of codes by: providing the general public with local amendments; advertising and conducting hearings during the public comment period meetings for each code discipline; providing the adjusted amendments to the legal department for review; and providing the City Council with the suggested code adoptions for first and second reading with a motion and ordinance. • By adopting the most current codes, the City continued to be an approved municipality by the Alaska Housing Finance Corporation, resulting in cost savings for inspection fees to the new home builder. • Maintained the City's high ISO rating. • By working closely with the City Fire Marshal, the division maintained its deferred City status from the State Fire Marshal’s office, thus continuing a one stop plan review process and capturing the additional permit fees. • Worked closely with the Finance Department, in order to start the process of changing from the Hansen building permit program (unsupported) to the New world program, which will be used City wide.
Q-9 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering Building Inspection 1510‐250
• Updated and provided new information to the general public on the division's web site for better public awareness and ease of navigating the permit process. • Staff has trained and acquired all ICC re‐certifications required.
DIVISION SUMMARY
2012 2013 2014 2013 Adopted /2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 312,500 227,055 227,055 223,100 220,481 (6,574) ‐2.9% Supplies 4,880 5,450 5,450 4,950 4,600 (850) ‐15.6% Contract/Purchased Services 10,548 18,350 18,350 12,550 14,300 (4,050) ‐22.1% Minor Capital Outlay 408 2,300 2,300 900 2,100 (200) ‐8.7% Interdepartmental Charges 1,992 2,100 2,100 2,100 2,200 100 4.8%
Total Expenditures 330,328 255,255 255,255 243,600 243,681 (11,574) ‐4.5%
2012 2013 2014 2013 Adopted /2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund General Fund Support 251,435 181,755 181,755 170,100 170,181 (11,574) ‐6.4% Licenses and Permits 78,894 73,500 73,500 73,500 73,500 ‐ 0.0%
Total Funding 330,328 255,255 255,255 243,600 243,681 (11,574) ‐4.5%
2012 2013 2014 2013 Adopted /2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Building Official 1.00 1.00 1.00 1.00 62,118 ‐ 0.0% Building Inspector 2.00 1.00 1.00 1.00 57,963 ‐ 0.0%
Total 3.00 2.00 2.00 2.00 120,081 ‐ 0.0%
2014 Expenditures by Type
5.9% 0.9% 0.9% 1.9% Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges
90.4%
Q-10 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering Building Inspection 1510‐250
OPERATING BUDGET CHANGES FOR 2014 Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits decreased by $6,574, or 2.9%, due to the projected retirement of the current building official effective January 2014. DIVISION OPERATING BUDGET DETAIL 2012 2013 Budget 2014 2013 Adopted /2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 193,921 129,355 132,255 132,200 120,081 (9,274) ‐7.2% 501 01 Overtime Wages 8,798 20,000 14,200 10,800 20,000 ‐ 0.0% 502 01 Temporary Wages ‐ 5,000 5,000 5,000 5,000 ‐ 0.0% 505 00 Payroll Taxes 15,508 11,800 11,600 11,200 11,100 (700) ‐5.9% 506 00 Pension 28,381 18,500 19,500 19,400 19,100 600 3.2% 507 00 Health and Life Insurance 48,808 33,700 35,200 35,200 35,500 1,800 5.3% 507 30 Workers Compensation 7,399 5,400 6,000 6,000 6,500 1,100 20.4% 508 00 Other Benefits 9,445 2,800 2,800 2,800 2,700 (100) ‐3.6% 509 03 Allowances‐PW Clothing 240 500 500 500 500 ‐ 0.0% Personnel Services and Benefits 312,500 227,055 227,055 223,100 220,481 (6,574) ‐2.9%
Supplies 510 01 Office Supplies 874 750 750 500 500 (250) ‐33.3% 510 03 Safety Program Supplies 96 500 500 250 400 (100) ‐20.0% 510 05 Small Tools & Equipment ‐ 400 400 400 400 ‐ 0.0% 525 04 Vehicle Motor Fuel & Lubricants 2,378 2,000 2,000 2,000 1,500 (500) ‐25.0% 530 03 Professional & Technical Publications 1,532 1,800 1,800 1,800 1,800 ‐ 0.0% Supplies 4,880 5,450 5,450 4,950 4,600 (850) ‐15.6%
Contract/Purchased Services 600 02 Travel‐Training 4,024 6,000 6,000 4,000 5,000 (1,000) ‐16.7% 600 03 Training and Education 1,312 4,000 4,000 2,000 3,000 (1,000) ‐25.0% 615 01 Professional & Technical Licenses 256 400 400 400 400 ‐ 0.0% 615 02 Assn. Membership Dues & Fees 1,010 950 950 950 700 (250) ‐26.3% 635 04 Software & Equip Maint Services ‐ 200 200 200 200 NA 640 04 Management and Consulting Services 2,750 6,000 5,800 4,000 4,000 (2,000) ‐33.3% 650 01 Telecommunications 1,196 1,000 1,000 1,000 1,000 ‐ 0.0% Contract/Purchased Services 10,548 18,350 18,350 12,550 14,300 (4,050) ‐22.1%
Minor Capital 715 00 Furniture and Fixtures ‐ 500 500 500 500 ‐ 0.0% 725 00 Machinery and Equipment 408 1,400 1,400 1,200 735 00 Software ‐ 400 400 400 400 ‐ 0.0% Minor Capital Outlay 408 2,300 2,300 900 2,100 (200) ‐8.7%
Interdepartmental Charges 825 01 Interdepartmental Charges‐Insurance 1,992 2,100 2,100 2,100 2,200 100 4.8% Interdepartmental Charges 1,992 2,100 2,100 2,100 2,200 100 4.8%
Total Expenditures by Type 330,328 255,255 255,255 243,600 243,681 (11,574) ‐4.5%
Q-11 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering Building Inspection 1510‐250
NARRATIVE
500‐01 Regular Salaries and Wages: $120,081 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
501‐01 Overtime Wages: $20,000 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle.
502‐01 Temporary Wages: $5,000 ‐ This account provides for compensation paid to salaried and hourly employees for temporary personnel services.
505‐00 Payroll Taxes: $11,100 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $19,100 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $35,500 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $6,500 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $2,700 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐03 Allowances – Public Works Clothing: $500 – This account provides for employer provided protective clothing allowances paid directly to represented employees of Public Works pursuant to collective bargaining agreements or the personnel rules.
510‐01 Office Supplies: $500 ‐ This account provides for paper, pens, pencils, adding machine ribbons and tape, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers and tape dispensers.
510‐03 Safety Program Supplies: $400 ‐ This account provides for safety training audio and video programs, safety equipment, specialized hazardous materials handling and disposal information and specialized protective safety clothing.
510‐05 Small Tools and Equipment: $400 ‐ This account provides for minor tools, operating and office equipment with a value of less than $1,000. Included are hand tools, flashlights, inspection equipment, computer accessories, space heaters, radios, calculators, file cabinets and similar types of minor tools and equipment.
525‐04 Vehicle Motor Fuel and Lubricants:$1,500 ‐ This account provides for gasoline, diesel fuel, propane and lubricants used in the operations of City vehicles.
530‐03 Professional and Technical Publications: $1,800 ‐ This account provides for professional and technical publications. Included are professional handbooks, print and electronic subscription services for building codes, professional standards and technical journals.
600‐02 Travel‐Training: $5,000 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training.
600‐03 Training and Education: $3,000 ‐ This account provides for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or a third‐party.
$
Q-12 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering Building Inspection 1510‐250
615‐01 Professional and Technical Licenses: $400 – This account provides for recertification fees for employees requiring a license in order to perform their duties.
615‐02 Assn. Membership Dues and Fees: $700 – This account provides for memberships in professional and trade associations such as the International Code Council, Southern Southeast Alaska Building Association, National Fire Sprinkler Association and National Fire Protection Association.
635‐04 Software and Equipment Maintenance Services: $200 – Expenditures for maintenance agreements to support licensed software systems and other technology based systems that include both software and hardware components.
640‐04 Management and Consulting Services: $4,000 ‐ This account provides for management and consulting services. Included are consulting services requiring persons or firms with specialized knowledge for work such as structural or seismic plan reviews.
650‐01 Telecommunications: $1,000 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services, cell phones, Internet, and long distance.
715‐00 Furniture and Fixtures: $500 ‐ This account provides for acquisition of furniture and fixtures. Included are desks, chairs, tables, workstations, file cabinets, storage cabinets and building fixtures.
725‐01 Computers, Printers and Copiers: $1,200 ‐ Expenditures for desktop, laptops, and tablet computers; computer printers and scanners, photocopiers and fax machines.
735‐00 Software: $400 ‐ This account provides for acquisition of software systems and upgrades not covered by maintenance agreements.
825‐01 Interdepartmental Charges – Insurance: $2,200 ‐ This account provides for risk management services and claims.
Q-13 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering KPU Administration Building O&M 1510‐251
MISSION STATEMENT
The KPU Administration Building O&M cost center accounts for the cost of operating and maintaining the KPU Administration Building. This facility houses the offices of the City Public Works Department and the KPU Water Division administrative offices. The cost of operating and maintaining the Administration Building is shared by the City Public Works Department and the KPU Water Division and is based on the square footage occupied by the each department/division. Public Works currently occupies 70 percent of the office space and the Water Division occupies 30 percent of the office space. Operating and maintaining the Administration Building is a Public Works function. The Water Division is assessed an interdepartmental charge for its share of the costs.
COST CENTER SUMMARY
2012 2013 2014 2013 Adopted /2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 3,529 4,000 4,000 4,000 4,500 500 12.5% Contract/Purchased Services 63,746 80,000 80,000 79,300 80,500 500 0.6% Interdepartmental Charges (19,562) ‐ ‐ ‐ ‐ ‐ NA
Total Expenditures 47,713 84,000 84,000 83,300 85,000 1,000 1.2%
2012 2013 2014 2013 Adopted /2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund General Fund Support 47,713 58,800 59,000 58,500 59,500 700 1.2% KPU Enterprise Fund 25,200 25,000 24,800 25,500 500 1.2%
Total Funding 47,713 84,000 84,000 83,300 85,000 1,000 1.2%
2014 Expenditures by Type
5.3%
Supplies Contract/Purchased Services
94.7%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• The 2014 Budget for the KPU Administration Building has increased by $1,000 or 1.2%. This is only the 2nd year that this building has been funded from a separate cost center and various accounting practices are still being adjusted to the appropriate line items.
Q-14 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering KPU Administration Building O&M 1510‐251
DIVISION OPERATING BUDGET DETAIL 2012 2013 Budget 2014 2013 Adopted /2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 515 02 Building & Grounds Maint Materials 3,529 4,000 4,000 4,000 4,500 500 12.5% Supplies 3,529 4,000 4,000 4,000 4,500 500 12.5%
Contract/Purchased Services 635 02 Janitorial & Cleaning Services 882 ‐ 300 300 1,000 1,000 NA 635 06 Building & Grounds Maint Services 17,947 23,000 21,700 21,000 21,000 (2,000) ‐8.7% 635 07 Machinery & Equip Maint Services 2,067 ‐ ‐ ‐ ‐ ‐ NA 650 01 Telecommunications 2,265 10,000 11,000 11,000 11,000 1,000 10.0% 650 02 Electric, Water, Sewer & Solid Waste 40,585 47,000 47,000 47,000 47,500 500 1.1% Contract/Purchased Services 63,746 80,000 80,000 79,300 80,500 500 0.6%
Interdepartmental Charges 804 01 Interdepart'l Charges‐Engineering (19,562) ‐ ‐ ‐ ‐ ‐ NA Supplies (19,562) ‐ ‐ ‐ ‐ ‐ NA
Total Expenditures by Type 47,713 84,000 84,000 83,300 85,000 1,000 1.2%
NARRATIVE
515‐02 Building and Grounds Maintenance Materials: $4,500 – This account provides for materials required for the repair and maintenance of the KPU Administration Building and the upkeep of its grounds.
635‐02 Janitorial and Cleaning Services: $1,000 – Expenditures for contractual services for carpet cleaning and other miscellaneous cleaning services at the KPU Administration Building.
635‐06 Buildings and Grounds Maintenance Services: $21,000 ‐ This account provides for contractual services required for the repair and maintenance of the KPU Administration building and the upkeep of its grounds.
650‐01 Telecommunications: $11,000 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services and Internet, and includes new service charges relative to the new phone system installed in 2012.
650‐02 Electric, Water, Sewer & Solid Waste: $47,500 ‐ This account provides for electric, water, sewer and solid waste utility services.
Q-15 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Engineering Capital Budget
2012 2013 Budget 2014 2013 Adopted /2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
700‐00 Land 263,400 263,400 263,400 200,000 (63,400) ‐24.1% 710‐00 Improvements to Land 752,278 ‐ NA 720‐00 Vehicles and Moving Equipment 23,833 35,000 35,000 24,500 ‐ (35,000) ‐100.0% 725‐00 Machinery and Equipment 8,893 ‐ NA 730‐00 Infrastructure ‐ NA
Total Major Capital Outlay 785,004 298,400 298,400 287,900 200,000 (98,400) ‐33.0%
2014 Capital Improvement Projects Funding Sources PW Sales Project #Project Tax Total
700‐00 Land Demolition of Dangerous Buildings 200,000 ‐ 200,000 ‐ ‐ ‐ Total Land 200,000 ‐ ‐ 200,000
Total 2014 Capital Budget 200,000 ‐ ‐ 200,000
Expenditures by Type Expenditures by Funding Source
Land PW Sales Tax 100.0% 100.0%
Q-16 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Cemetery Summary
The Bayview Cemetery is owned and operated by the City of Ketchikan.
The Public Works‐Cemetery Department is comprised of one operating division and oversees a Capital Improvement Program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Operations 80,167 86,000 86,000 82,500 86,000 ‐ 0.0% Capital Improvement Program 10,300 32,000 32,000 32,000 24,000 (8,000) ‐25.0% Total 90,467 118,000 118,000 114,500 110,000 (8,000) ‐6.8%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Supplies 6,591 6,300 6,300 6,300 6,300 ‐ 0.0% Contract/Purchased Services 72,725 77,900 77,900 74,400 77,900 ‐ 0.0% Minor Capital Outlay ‐ 500 500 500 500 ‐ 0.0% Interdepartmental Charges 851 1,300 1,300 1,300 1,300 ‐ 0.0% Major Capital Outlay 10,300 32,000 32,000 32,000 24,000 (8,000) ‐25.0% Total 90,467 118,000 118,000 114,500 110,000 (8,000) ‐6.8%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund Tax Supported 75,167 81,000 81,000 77,500 81,000 ‐ 0.0% Public Works Sales Tax Fund 300 ‐ NA Cemetery O&M Fund 5,000 5,000 5,000 5,000 5,000 ‐ 0.0% Cemetery Development Fund 10,000 32,000 32,000 32,000 24,000 (8,000) ‐25.0% Total 90,467 118,000 118,000 114,500 110,000 (8,000) ‐6.8%
R-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Cemetery Operations Division 1520‐110
MISSION STATEMENT
To provide a respectful and appropriate resting place for Ketchikan’s loved ones in a manner that reflects positively on the City of Ketchikan. GOALS FOR 2014
• Continue to expand the installation of new sub‐drain systems throughout the remainder of Section 2. • Install the first sections of safety fence on the lower end of Section 9 (CIP Carryover). • Continue to provide an attractive, well maintained burial facility and to provide expansion space to meet projected burial needs. • Continue surface leveling project and drainage work in portions of Sections 6 & 6A.
ACCOMPLISHMENTS FOR 2013
• Successfully designed/installed/tested several new sub‐drain systems to provide adequate sub‐surface drainage in areas of Section 2, where severe surface discharge has been encountered. • Increased the planting of ornamental shrubs and trees. • Constructed two new perennial flower planters in Section 9. • Filled and leveled numerous sunken grave sites and reestablished turf. • Raised and releveled approximately 50 headstones to match the surrounding grade.
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 6,591 6,300 6,300 6,300 6,300 ‐ 0.0% Contract/Purchased Services 72,725 77,900 77,900 74,400 77,900 ‐ 0.0% Minor Capital Outlay ‐ 500 500 500 500 ‐ 0.0% Interdepartmental Charges 851 1,300 1,300 1,300 1,300 ‐ 0.0%
Total Expenditures 80,167 86,000 86,000 82,500 86,000 ‐ 0.0%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund 75,167 81,000 81,000 77,500 81,000 ‐ 0.0% Cemetery O&M Fund 5,000 5,000 5,000 5,000 5,000 ‐ 0.0%
Total Funding 80,167 86,000 86,000 82,500 86,000 ‐ 0.0%
R-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Cemetery Operations Division 1520‐110
2014 Expenditures by Type
0.6% 1.5% 7.3%
Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges
90.6%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• No significant changes are included in this year’s operating budgets for the Cemetery Division.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 510 02 Operating Supplies 200 200 200 200 ‐ 0.0% 515 02 Building & Grounds Maint Materials 4,377 4,000 4,000 4,000 4,000 ‐ 0.0% 525 03 Heating Fuel 2,214 2,100 2,100 2,100 2,100 ‐ 0.0% Supplies 6,591 6,300 6,300 6,300 6,300 ‐ 0.0%
Contract/Purchased Services 635 06 Building & Grounds Maint Services 70,502 75,000 75,000 71,500 75,000 ‐ 0.0% 635 07 Machinery & Equip Maint Services 400 400 400 400 ‐ 0.0% 645 02 Rents and Leases‐Machinery & Equip 208 ‐ NA 650 01 Telecommunications 945 1,300 1,300 1,300 1,300 ‐ 0.0% 650 02 Electric, Water, Sewer & Solid Waste 1,070 1,200 1,200 1,200 1,200 ‐ 0.0% Contract/Purchased Services 72,725 77,900 77,900 74,400 77,900 ‐ 0.0%
Minor Capital 725 00 Machinery and Equipment 500 500 500 500 ‐ 0.0% Minor Capital Outlay ‐ 500 500 500 500 ‐ 0.0%
Interdepartmental Charges 825 01 Interdepartmental‐Insurance 851 1,300 1,300 1,300 1,300 ‐ 0.0% Interdepartmental Charges 851 1,300 1,300 1,300 1,300 ‐ 0.0%
Total Expenditures by Type 80,167 86,000 86,000 82,500 86,000 ‐ 0.0%
R-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Cemetery Operations Division 1520‐110
NARRATIVE
510‐02 Operating Supplies: $200 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support Cemetery Division operations.
515‐02 Building and Grounds Maintenance Materials: $4,000 – This account provides for materials required for the repair and maintenance of buildings and upkeep of the cemetery grounds.
525‐03 Heating Fuel: $2,100 ‐ This account provides for heating fuel to heat the caretaker’s building owned and operated by the City.
635‐06 Buildings and Grounds Maintenance Services: $75,000 ‐ This account provides for contractual services required for the repair and maintenance of buildings and the upkeep of cemetery grounds. This account includes contract labor and materials required to provide the service.
635‐07 Machinery and Equipment Maintenance Services: $400 ‐ This account provides for contractual services required for the repair and maintenance of machinery and other operating equipment owned or leased by the division. This account includes contract labor and materials required to provide the service. It also includes maintenance service agreements.
650‐01 Telecommunications: $1,300 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services, cell phones, Internet, and long distance.
650‐02 Electric, Water, Sewer & Solid Waste: $1,200 ‐ This account provides for electric, water, sewer and solid waste utility services.
725‐00 Machinery and Equipment: $500 ‐ This account provides for the rental of specialized equipment occasionally needed to access the upper crypts and to open saturated and/or frozen burial sites.
825‐01 Interdepartmental Charges – Insurance: $1,300 ‐ This account provides for risk management services and claims.
R-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Cemetery Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
710‐00 Improvements to Land ‐ 8,000 8,000 8,000 ‐ (8,000) ‐100.0% 730‐00 Infrastructure and Plant 10,300 24,000 24,000 24,000 24,000 ‐ 0.0%
Total Major Capital Outlay 10,300 32,000 32,000 32,000 24,000 (8,000) ‐25.0%
2014 Capital Improvement Projects Funding Sources Cemetery Project #Project Develop't Total
730‐00 Infrastructure and Plant Grading and Drainage Improvements 24,000 24,000 Total Infrastructure and Plant 24,000 ‐ ‐ 24,000
Total 2014 Capital Budget 24,000 ‐ ‐ 24,000
Expenditures by Type Expenditures by Funding Source
100% 100% Infrastructure and Plant Cemetery Develop't
R-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Streets Summary
The Public Works Streets Department provides preventative maintenance on City streets, sidewalks, boardwalks and the municipal storm drainage system.
Public Works‐Streets
Bridges and Streets and Sidewalks Stormwater Trestles
The Public Works‐Streets Department is comprised of one operating division, provides for a Seasonal Litter Program and oversees a Capital Improvement Program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Operations 1,623,946 1,694,358 1,694,358 1,640,300 1,697,825 3,467 0.2% Seasonal Litter Program 58,721 80,199 80,199 80,199 84,300 4,101 5.1% Capital Improvement Program 1,566,531 2,359,650 1,955,164 1,237,398 23,601,673 21,242,023 900.2% Total 3,249,198 4,134,207 3,729,721 2,957,897 25,383,798 21,249,591 514.0%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 1,283,420 1,326,773 1,326,773 1,305,115 1,377,055 50,282 3.8% Supplies 285,441 315,700 318,700 316,100 288,200 (27,500) ‐8.7% Contract/Purchased Services 55,145 59,700 56,700 30,900 43,120 (16,580) ‐27.8% Minor Capital Outlay 7,969 14,000 14,000 10,000 11,000 (3,000) ‐21.4% Interdepartmental Charges 50,692 58,384 58,384 58,384 62,750 4,366 7.5% Major Capital Outlay 1,566,531 2,359,650 1,955,164 1,237,398 23,601,673 21,242,023 900.2% Total 3,249,198 4,134,207 3,729,721 2,957,897 25,383,798 21,249,591 514.0%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund 1,623,946 1,694,358 1,694,358 1,640,300 1,697,825 3,467 0.2% Public Works Sales Tax Fund 1,737,985 1,890,100 1,485,614 924,398 1,601,673 (288,427) ‐15.3% CPV Funds ‐ 80,199 80,199 80,199 84,300 4,101 5.1% Grants (112,733) 469,550 469,550 313,000 22,000,000 21,530,450 4585.3% Total 3,249,198 4,134,207 3,729,721 2,957,897 25,383,798 21,249,591 514.0%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) % Operations 13.00 13.00 13.00 13.00 661,725 ‐ 0.0% Total 13.00 13.00 13.00 13.00 661,725 ‐ 0.0%
S-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Streets Operations Division 1530‐110
MISSION STATEMENT
The mission of the Streets Division is to provide sufficient preventative maintenance in a cost effective manner to City streets, sidewalks, boardwalks and the municipal storm drainage system, in order to prevent injury to citizens and damage to public and private property from accidents and flooding.
PW Director/Engineering Manager
Streets Division Supervisor
Senior Maintenance Maintenance Technician (8.0) Technician (4.0)
GOALS FOR 2014
• Provide ongoing street painting of crosswalks and curbs. • Maintain bridges and trestles, undertaking priority improvements as funding is made available. • Improve and maintain stairways and sidewalks. • Maintain City streets during winter months by providing adequate snow removal, sanding and application of de‐icing materials. • Maintain a program of cleaning storm drainage systems. • Maintain gravel and asphalt streets with grading and patching as needed. • Support other City departments with deliveries and moving services. • Assist with community service projects. • Maintain, upgrade and install street signs. • Provide flushing and sweeping of all City streets and sidewalks. • Provide routine collection of municipal street refuse containers.
ACCOMPLISHMENTS FOR 2013
• Picked up and removed Christmas trees throughout the City. • Repaired numerous storm drain infrastructure components including Hill Road, Forrest Avenue, Hillside Road, Fairy Chasm Road and others. • Installed new storm drain lines in various locations including the Craig Parking Lot, the City warehouse and equipment storage shed. • Prepared downtown core area and Creek Street for the tourist season and installed new trash receptacles and urns throughout the downtown core. • Secured abandoned buildings throughout the City. • Picked up and removed 86 tons of debris during spring clean‐up week. • Conducted emergency repairs on failed expansion joints on Berth II. • Installed new bollard ropes and repaired concrete parking lot on Berth II. • Sealed cracks and joints city wide with sealant material including the Bayview Cemetery. • Rebuilt sections of stairs, walkways such as Married Mans Trail.
S-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Streets Operations Division 1530‐110
• Completed construction of the new storage shed at the City warehouse. • Repaired log bull‐rails in various areas such as the dead end of Hillside Road and the Totem Heritage Center. • Removed alder tree and rock debris from storm water intakes throughout the City. • Completed emergency repairs of handrails, bullrails and other infrastructure following storms or vehicular accidents. • Collected, transported and stored surplus materials from City, KPU and Akeela. • Completed re‐decking the wood surface of Thomas Street. • Assisted with the 4th of July parade display with the historic carved salmon; mounted the new salmon at Ketchikan Creek; and moved the “Ketchikan Queen” art work to the Museum. • Assisted with burials at the Bayview Cemetery. • Assisted with emergency responses on oil spills and completed contamination remediation work at Gateway Human Services site. • Relocated the Finance Department during the City Hall Renovation project. • Completed 194 miscellaneous work orders. • Assisted with various public events including the 4th of July parade, Blueberry Festival and St. Patrick’s Day. • Restriped and updated pavement markings City wide including complete remarking of the Ted Ferry parking lot and upper Bawden Street.
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 1,257,164 1,284,858 1,284,858 1,263,200 1,334,905 50,047 3.9% Supplies 285,441 315,700 318,700 316,100 288,200 (27,500) 0.0% Contract/Purchased Services 55,145 59,700 56,700 30,900 43,120 (16,580) 0.0% Minor Capital Outlay 7,969 14,000 14,000 10,000 11,000 (3,000) 0.0% Interdepartmental Charges 18,227 20,100 20,100 20,100 20,600 500 133.3%
Total Expenditures 1,623,946 1,694,358 1,694,358 1,640,300 1,697,825 3,467 0.2%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund 1,623,946 1,694,358 1,694,358 1,640,300 1,697,825 3,467 0.2%
Total Funding 1,623,946 1,694,358 1,694,358 1,640,300 1,697,825 3,467 0.2%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Supervisor 1.00 1.00 1.00 1.00 66,349 ‐ 0.0% Senior Maintenance Technician 4.00 4.00 4.00 4.00 213,650 ‐ 0.0% Maintenance Technician 8.00 8.00 8.00 8.00 381,726 ‐ 0.0%
Total 13.00 13.00 13.00 13.00 661,725 ‐ 0.0%
S-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Streets Operations Division 1530‐110
2014 Expenditures by Type
2.5% 0.6% 1.2% 17.0%
Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges
77.5%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $50,047, or 3.9% due to annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premiums and workers compensation premiums, effective July 1, 2014. • Operating Supplies (Account No. 510‐02) increased by $8,000 to reflect appropriate coding of items previously coded to other accounts such as freight materials.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 630,736 644,958 644,958 642,000 661,725 16,767 2.6% 501 01 Overtime Wages 103,285 130,000 97,500 82,000 130,000 ‐ 0.0% 502 01 Temporary Wages 68,383 67,500 85,500 85,400 67,500 ‐ 0.0% 505 00 Payroll Taxes 61,384 61,000 61,900 61,900 65,700 4,700 7.7% 506 00 Pension 114,920 117,500 121,500 120,900 126,600 9,100 7.7% 507 00 Health and Life Insurance 202,052 209,800 217,900 216,000 220,900 11,100 5.3% 507 30 Workers Compensation 35,948 34,500 36,000 36,000 42,600 8,100 23.5% 508 00 Other Benefits 39,557 16,000 16,000 16,000 16,900 900 5.6% 509 03 Allowances‐PW Clothing 899 3,000 3,000 3,000 2,700 (300) ‐10.0% 509 08 Allowances‐Medical Expenses 600 600 ‐ 280 (320) ‐53.3% Personnel Services and Benefits 1,257,164 1,284,858 1,284,858 1,263,200 1,334,905 50,047 3.9%
S-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Streets Operations Division 1530‐110
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 510 01 Office Supplies 1,324 1,500 1,500 1,500 1,500 ‐ 0.0% 510 02 Operating Supplies 3,199 6,000 14,000 14,000 14,000 8,000 133.3% 501 03 Safety Program Supplies 3,762 7,000 7,000 7,000 7,000 ‐ 0.0% 501 04 Janitorial Supplies 886 2,000 2,000 1,500 1,500 (500) ‐25.0% 510 05 Small Tools & Equipment 1,550 4,000 7,000 7,000 7,000 3,000 75.0% 515 01 Vehicle Maintenance Materials 1,057 ‐ NA 515 05 Infrastructure Maintenance Materials 211,390 220,000 220,000 220,000 192,000 (28,000) ‐12.7% 520 02 Postage 183 200 200 100 200 ‐ 0.0% 520 04 Freight‐Material and Supplies 15,000 7,000 5,000 5,000 (10,000) ‐66.7% 525 04 Vehicle Motor Fuel & Lubricants 60,413 60,000 60,000 60,000 60,000 ‐ 0.0% 535 02 Business and Meal Expenses 1,677 ‐ ‐ ‐ ‐ ‐ NA Supplies 285,441 315,700 318,700 316,100 288,200 (27,500) ‐8.7%
Contract/Purchased Services 600 02 Travel‐Training 3,698 4,320 4,320 ‐ 4,320 ‐ 0.0% 600 03 Training and Education 2,000 2,880 2,880 2,000 2,000 (880) ‐30.6% 605 01 Ads and Public Announcements 3,671 4,000 4,000 1,000 3,500 (500) ‐12.5% 630 02 Vehicle Licenses 20 ‐ NA 630 05 Software Licenses 300 500 500 ‐ 500 ‐ 0.0% 635 07 Machinery & Equipment Maintenance Ser 877 1,200 1,200 1,000 1,000 (200) ‐16.7% 635 08 Infrastructure Maintenance Services 25,626 25,000 22,000 6,000 10,000 (15,000) ‐60.0% 645 02 Rents and Leases‐Machinery & Equip 1,914 1,500 1,500 600 1,500 ‐ 0.0% 650 01 Telecommunications 7,276 8,300 8,300 8,300 8,300 ‐ 0.0% 650 02 Electric, Water, Sewer & Solid Waste 9,763 12,000 12,000 12,000 12,000 ‐ 0.0% Contract/Purchased Services 55,145 59,700 56,700 30,900 43,120 (16,580) ‐27.8%
Minor Capital 705 00 Furniture and Fixtures 232 500 500 500 ‐ 0.0% 725 00 Machinery and Equipment 5,042 10,000 10,000 10,000 10,000 ‐ 0.0% 2,695 ‐ 100.0% 735 00 Software 3,500 3,500 ‐ 500 (3,000) 0.0% Minor Capital Outlay 7,969 14,000 14,000 10,000 11,000 (3,000) ‐21.4%
Interdepartmental Charges/ Reimbursable Credits 825 01 Interdepartmental‐Insurance 18,227 20,100 20,100 20,100 20,600 500 2.5% Interdepartmental Charges 18,227 20,100 20,100 20,100 20,600 500 2.5%
Total Expenditures by Type 1,623,946 1,694,358 1,694,358 1,640,300 1,697,825 3,467 0.2%
NARRATIVE
500‐01 Regular Salaries and Wages: $661,725 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
S-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Streets Operations Division 1530‐110
501‐01 Overtime Wages: $130,000 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle.
502‐01 Temporary Wages: $67,500 ‐ This account provides for compensation paid to salaried and hourly employees for temporary personnel services.
505‐00 Payroll Taxes: $65,700 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $126,600 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $220,900 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $42,600 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $16,900 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐03 Allowances – Public Works Clothing: $2,700 – This account provides for employer provided protective clothing allowances paid directly to represented employees of Public Works pursuant to collective bargaining agreements or the Personnel Rules.
509‐07 Allowances‐ Medical Expenses: $280 ‐ This account provides for employee medical exams paid directly to employees. These benefits are taxable to the employees.
510‐01 Office Supplies: $1,500 ‐ This account provides for paper, pens, pencils, adding machine ribbons and tape, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers, comb binding machines and tape dispensers.
510‐02 Operating Supplies: $14,000 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as medical supplies, public trash cans, public benches and cigarette disposal urns.
510‐03 Safety Program Supplies: $7,000 ‐ This account provides for safety information brochures, safety training audio and video programs, safety equipment, specialized hazardous materials handling and disposal information, specialized protective safety clothing and traffic control supplies.
510‐04 Janitorial Supplies: $1,500 – This account provides for cleaning and sanitation supplies used by the in‐house janitor.
510‐05 Small Tools and Equipment: $7,000 ‐ This account provides for minor tools, operating and office equipment with a value of less than $1,000. Included are hand tools, chain saws, blow torches, hydraulic jacks, sump pumps, computer accessories, space heaters, radios, calculators, file cabinets and similar types of minor tools and equipment.
515‐05 Infrastructure Maintenance Materials: $192,000 ‐ This account provides for materials for the repair and maintenance of infrastructure owned by the City. Infrastructure includes streets, bridges, sidewalks, parking lots, promenades, storm drainage, stairways and boardwalks. Materials include sand, salt, asphalt, concrete, treated wood, gravel, signs, posts, bollards, paint, asphalt patching materials and pavement striping.
520‐02 Postage: $200 ‐ This account provides for postal related services such as postage, express delivery and mailing materials.
S-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Streets Operations Division 1530‐110
520‐04 Freight – Materials and Supplies: $5,000 ‐ This account provides for shipping or transporting supplies and material to and from vendors.
525‐04 Vehicle Motor Fuel and Lubricants: $60,000 ‐ This account provides for gasoline, diesel fuel, propane and lubricants used in the operations of City vehicles.
600‐02 Travel‐Training: $4,320 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training.
600‐03 Training and Education: $2,000 – Expenditures for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or a third‐party.
605‐01 Advertising and Public Announcements: $3,500 ‐ This account provides for advertising and announcements in publications, newspapers, trade journals, Internet or broadcasts over radio and television. Included are public service announcements, community issues, recruiting, requests for proposals, contracts and sales of property & equipment.
630‐05 Software Licenses: $500 – This account provides for acquiring licenses for the right to use proprietary software.
635‐07 Machinery and Equipment Maintenance Services: $1,000 ‐ This account provides for contractual services for the repair and maintenance of office equipment, machinery and other operating equipment used by the division. . This account includes contract labor and materials required to provide the service. It also includes maintenance service agreements.
635‐08 Infrastructure Maintenance Services: $10,000 ‐ This account provides for contractual services for the repair and maintenance of infrastructure owned or leased by the City. This account includes contract labor and materials required to provide the service. Infrastructure includes streets, bridges, sidewalks, parking lots, promenades, storm drainage, stairways and boardwalks. Services also include snow removal by outside contractors.
645‐02 Rents and Leases ‐ Machinery & Equipment: $1,500 ‐ This account provides for the rent and lease of machinery and equipment.
650‐01 Telecommunications: $8,300 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services, cell phones, Internet, and long distance.
650‐02 Electric, Water, Sewer & Solid Waste: $12,000 ‐ This account provides for electric, water, sewer and solid waste utility services.
715 ‐00 Furniture and Fixtures: $500 ‐ This account provides for acquisition of furniture and fixtures. Included are desks, chairs, tables, workstations, file cabinets, storage cabinets and building fixtures.
725‐00 Machinery and Equipment: $10,000 ‐ This account provides for the acquisition of machinery and equipment usually composed of a complex combination of parts. Included are office equipment, computer equipment and operating equipment required to provide services or maintain capital assets.
735‐00 Software: $500 ‐ This account provides for acquisition of software systems and upgrades not covered by maintenance agreements.
825‐01 Interdepartmental Charges – Insurance: $20,600 ‐ This account provides for risk management services and claims.
S-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Streets Seasonal Litter Program 1530‐260
PROGRAM STATEMENT
The Seasonal Litter Program was established to promote a litter free community with a focus on the downtown core. The program operates during the peak tourism season, which runs from May through September, and consists of a two‐person crew picking up litter and emptying waste receptacles throughout the community. GOALS FOR 2014
• Maintain a clean, attractive community for residents and visitors.
ACCOMPLISHMENTS FOR 2013
• Successfully established and implemented the Seasonal Litter Program.
PROGRAM SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 26,256 41,915 41,915 41,915 42,150 235 0.6% Interdepartmental Charges 32,465 38,284 38,284 38,284 42,150 3,866 10.1%
Total Expenditures 58,721 80,199 80,199 80,199 84,300 4,101 5.1%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund ‐ ‐ ‐ ‐ ‐ ‐ NA Port Enterprise Fund ‐ CPV 80,199 80,199 80,199 84,300 4,101 5.1% Public Works Sales Tax Fund 58,721 ‐ NA
Total Funding 58,721 80,199 80,199 80,199 84,300 4,101 5.1%
2014 Expenditures by Type
Personnel Services and Benefits 50.0% 50.0% Interdepartmental Charges
S-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Streets Seasonal Litter Program 1530‐260
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $235, or 0.6% due to annual employee step increases and a one percent (1%) cost of living adjustment effective January 1, 2014. PROGRAM OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 501 01 Overtime 502 ‐ NA 502 01 Temporary Wages 22,201 37,050 37,050 37,050 37,050 ‐ 0.0% 505 00 Payroll Taxes 2,070 2,834 2,834 2,834 2,800 (34) ‐1.2% 507 30 Workers Compensation 1,212 1,660 1,660 1,660 1,900 240 14.5% 508 00 Other Benefits 271 371 371 371 400 29 7.8% Personnel Services and Benefits 26,256 41,915 41,915 41,915 42,150 235 0.6%
Interdepartmental Charges 851 01 Interdepartmental Charges‐Equip Charges 32,465 38,284 38,284 38,284 42,150 3,866 10.1% Interdepartmental Charges 32,465 38,284 38,284 38,284 42,150 3,866 10.1%
Total Expenditures by Type 58,721 80,199 80,199 80,199 84,300 4,101 5.1%
NARRATIVE
502‐01 Temporary Wages: $37,050‐ This account provides for compensation paid to salaried and hourly employees for temporary personnel services.
505‐00 Payroll Taxes: $2,800 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
507‐30 Workers Compensation: $1,900 – This account provides for employer contributions to employee health and life insurance plans, workers compensation and unemployment insurance.
508‐00 Other Benefits: $400 – This account provides for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
851‐01 Interdepartmental Charges‐Equipment Charges: $42,150 – This account provides for charges for the use of equipment belonging to the Solid Waste Fund by the seasonal litter crew.
S-9 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Streets Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
705‐00 Buildings ‐ 125,000 125,000 125,000 ‐ (125,000) ‐100.0% 720‐00 Vehicles and Moving Equipment 289,924 49,000 49,000 49,000 64,000 15,000 30.6% 725‐00 Machinery and Equipment 12,000 12,000 12,000 ‐ (12,000) ‐100.0% 730‐00 Infrastructure and Plant 1,276,607 2,173,650 1,769,164 1,051,398 23,537,673 21,364,023 982.9%
Total Major Capital Outlay 1,566,531 2,359,650 1,955,164 1,237,398 23,601,673 21,242,023 900.2%
2014 Capital Improvement Projects Funding Sources PW Sales Tax Project #Project Fund Bonds Grants Total
720‐00 Vehicles and Moving Equipment 1 Ton Flatbed Truck w/ Stellar Lift 64,000 ‐ ‐ 64,000 Total Vehicles and Moving Equipment 64,000 ‐ ‐ 64,000
730‐00 Infrastructure and Plant Safer Streets & Sidewalks Program 75,000 ‐ ‐ 75,000 Staircase Reconstruction 50,000 ‐ ‐ 50,000 Rock & Tree Maintenance 10,000 ‐ ‐ 10,000 Ketchikan Lakes Road Concrete Joint Repair 150,000 ‐ ‐ 150,000 Ketchikan Lakes Road Pavement 20,000 ‐ ‐ 20,000 Pavement Overlay‐Surface Repair 450,000 ‐ ‐ 450,000 Hilltop Drainage Improvements 52,000 ‐ ‐ 52,000 East Branch Hilltop Drainage Replacement 39,000 ‐ ‐ 39,000 West Hilltop Drainage Improvements 28,000 ‐ ‐ 28,000 Culvert at Brown Deer and Fairy Chasm 79,000 ‐ ‐ 79,000 Ketchikan Lakes dRoa to Lotus Street Drainage 62,750 ‐ ‐ 62,750 CMP along Valley Forge Drive 12,500 ‐ ‐ 12,500 Ketchikan Lakes Road Storm Component 15,000 ‐ ‐ 15,000 Bridge Maintenance & Repair 50,000 ‐ ‐ 50,000 Water Street Trestle #2 Replacement ‐ ‐ 22,000,000 22,000,000 Harris Street Bridge Repaint/Repairs 78,000 ‐ ‐ 78,000 Bauer Way/Hopkins Alley Trestle 222,423 ‐ ‐ 222,423 Sayles Gorge Bridge Replacement 10,000 ‐ ‐ 10,000 Water Street Trestle #1 Reconstruction 134,000 ‐ ‐ 134,000 Total Infrastructure and Plant 1,537,673 ‐ 22,000,000 23,537,673
Total 2014 Capital Budget 1,601,673 ‐ 22,000,000 23,601,673
S-10 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Streets Capital Budget
Expenditures by Funding Source Expenditures by Type 7% 0.27%
Vehicles and Moving Equipment PW Sales Tax Fund Infrastructure and Plant Grants
93% 99.73%
S-11 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Garage & Warehouse Summary
The Public Works‐Garage Department is comprised of one operating division and oversees a Capital Improvement Program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Operations 531,596 525,821 525,821 516,300 526,055 234 0.0% Capital Improvement Program 1,971 60,000 60,000 12,000 58,000 (2,000) ‐3.3% Total 533,567 585,821 585,821 528,300 584,055 (1,766) ‐0.3%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 389,545 377,711 380,111 378,700 389,155 11,444 3.0% Supplies 188,706 176,950 176,050 169,450 170,200 (6,750) ‐3.8% Contract/Purchased Services 33,250 46,660 45,160 44,150 44,600 (2,060)‐ 4.4% Minor Capital Outlay 2,340 6,000 6,000 5,500 3,500 (2,500) ‐41.7% Interdepartmental Charges (82,245) (81,500) (81,500) (81,500) (81,400) 100 ‐0.1% Major Capital Outlay 1,971 60,000 60,000 12,000 58,000 (2,000) ‐3.3% Total 533,567 585,821 585,821 528,300 584,055 (1,766) ‐0.3%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund General Fund Support 469,941 463,671 463,671 455,260 463,405 (266) ‐0.1% Public Works Sales Tax Fund 1,971 60,000 60,000 12,000 58,000 (2,000) ‐3.3% Solid Waste Services Fund 21,710 20,300 20,300 19,940 20,300 ‐ 0.0% Wastewater Fund 26,737 30,000 30,000 29,460 30,000 ‐ 0.0% Small Boat Harbor Fund 9,465 8,850 8,850 8,690 8,850 ‐ 0.0% Port Enterprise Fund 3,743 3,000 3,000 2,950 3,500 500 16.7% Total 533,567 585,821 585,821 528,300 584,055 (1,766) ‐0.3%
T-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Garage & Warehouse Operations Division 1540‐110
MISSION STATEMENT
The mission of the Garage & Warehouse Division is to provide professional quality maintenance and repairs to the City and Public Works Department’s vehicle fleet and rolling stock. The division’s goal is to ensure that the quality of these services meets or exceeds professional standards and that all equipment is readily available to respond in a safe condition.
Public Works Director/Engineering Manager
Garage Supervisor
Mechanic (3.0)
GOALS FOR 2014
• Utilize work management system to effectively manage division resources. • Continue to develop waste oil recovery and expand waste oil burning to reduce heating costs. • Continue specialized training on vehicles and equipment, and achieve related certification. • Provide a level of service that will enhance the operation of other departments and extend the useful life of equipment and vehicles. • Assist other divisions with future equipment needs and development of bid specifications for the equipment. • Evaluate the equipment fleet for units that are beyond their expected service life. • Continue corrosion control program to enhance the life of equipment and reduce future maintenance costs. • Continue to reduce the quantity of hazardous materials used in the garage operations.
ACCOMPLISHMENTS FOR 2013
• Performed delivery inspections and generated a discrepancy list for acceptance of new vehicles and equipment for 2013. • Staff maintained and repaired more than 152 pieces of equipment. • Assisted the Fire Department in its annual pump testing on fire apparatus. • Continued to implement corrosion control measures to extend the life of the equipment. • Completed another full year with no lost time accidents. • Fabricate training fixtures for the Ketchikan Fire Department. • Assisted other divisions with the preparation of bid specifications for new equipment. • Performed readiness testing on Ketchikan Police Department’s standby generator. • Fabricated and customized special equipment for the Engineering and Fire Departments. • Assisted with emergency response measures with fuel spill and power outages.
T-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Garage & Warehouse Operations Division 1540‐110
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 389,545 377,711 380,111 378,700 389,155 11,444 3.0% Supplies 188,706 176,950 176,050 169,450 170,200 (6,750) ‐3.8% Contract/Purchased Services 33,250 46,660 45,160 44,150 44,600 (2,060) ‐4.4% Minor Capital Outlay 2,340 6,000 6,000 5,500 3,500 (2,500) ‐41.7% Interdepartmental Charges (82,245) (81,500) (81,500) (81,500) (81,400) 100 ‐0.1%
Total Expenditures 531,596 525,821 525,821 516,300 526,055 234 0.0%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund General Fund Support 469,941 463,671 463,671 455,260 463,855 184 0.0% Solid Waste Services Fund 21,710 20,300 20,300 19,940 20,310 10 0.0% Wastewater Fund 26,737 30,000 30,000 29,460 30,020 20 0.1% Small Boat Harbor Fund 9,465 8,850 8,850 8,690 8,860 10 0.1% Port Enterprise Fund 3,743 3,000 3,000 2,950 3,010 10 0.3%
Total Funding 531,596 525,821 525,821 516,300 526,055 234 0.0%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Supervisor 1.00 1.00 1.00 1.00 71,476 ‐ 0.0% Mechanic 3.00 3.00 3.00 3.00 159,579 ‐ 0.0%
Total 4.00 4.00 4.00 4.00 231,055 ‐ 0.0%
2014 Expenditures by Type
17.4% 0.7% 36.2%
9.5% Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges
36.2%
T-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Garage & Warehouse Operations Division 1540‐110
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $11,444, or 3% due to annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premiums, and an increase to workers compensation premiums, effective July 1, 2014. • Vehicle Maintenance Materials (Account 515‐01) increased by $8,500 and Machinery and Equipment Maintenance Materials (Account 515‐04) decreased by $8,500 to reflect a shift from the 2013 budgeted amount in relation to actual costs for the respective accounts.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 232,642 226,211 228,211 228,200 231,055 4,844 2.1% 501 01 Overtime Wages 4,712 4,000 3,300 3,300 4,000 ‐ 0.0% 502 01 Temporary Wages 1,000 800 ‐ ‐ (1,000) ‐100.0% 505 00 Payroll Taxes 18,158 17,700 17,700 17,700 18,000 300 1.7% 506 00 Pension 40,712 39,600 40,200 40,200 40,100 500 1.3% 507 00 Health and Life Insurance 72,036 74,300 75,000 75,000 78,600 4,300 5.8% 507 30 Workers Compensation 9,304 9,000 9,000 9,000 11,300 2,300 25.6% 508 00 Other Benefits 11,338 4,600 4,600 4,100 4,800 200 4.3% 509 03 Allowances‐PW Clothing 643 1,000 1,000 1,000 1,000 ‐ 0.0% 509 07 Allowances‐Medical Expenses 300 300 200 300 ‐ 0.0% Personnel Services and Benefits 389,545 377,711 380,111 378,700 389,155 11,444 3.0%
Supplies 510 01 Office Supplies 250 500 500 500 250 (250) ‐50.0% 510 02 Operating Supplies 6,617 7,000 7,000 7,000 6,000 (1,000) ‐14.3% 510 03 Safety Program Supplies 420 500 500 250 250 (250) ‐50.0% 510 04 Janitorial Supplies 178 250 450 450 250 ‐ 0.0% 510 05 Small Tools & Equipment 5,400 7,000 8,500 8,500 6,000 (1,000) ‐14.3% 515 01 Vehicle Maintenance Materials 16,445 500 8,800 8,800 9,000 8,500 1700.0% 515 02 Building & Grounds Maint Materials 46 2,000 2,000 1,500 1,500 (500) ‐25.0% 515 03 Furniture & Fixtures Maint Materials 500 500 250 250 (250) ‐50.0% 515 04 Machinery & Equip Maint Materials 123,205 117,000 108,700 103,500 108,500 (8,500) ‐7.3% 520 02 Postage 320 200 200 200 200 ‐ 0.0% 520 04 Freight‐Material and Supplies 3,000 3,000 2,600 2,500 (500) ‐16.7% 525 03 Heating Fuel 25,524 28,000 25,400 25,400 26,000 (2,000) ‐7.1% 525 04 Vehicle Motor Fuel & Lubricants 9,916 10,000 10,000 10,000 9,000 (1,000) ‐10.0% 535 04 Uniforms/Badges/Clothing 385 500 500 500 500 ‐ 0.0% Supplies 188,706 176,950 176,050 169,450 170,200 (6,750) ‐3.8%
T-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Garage & Warehouse Operations Division 1540‐110
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Contract/Purchased Services 600 02 Travel‐Training 1,453 4,590 4,590 4,590 4,590 ‐ 0.0% 600 03 Training and Education 700 3,060 3,060 3,060 3,060 ‐ 0.0% 615 02 Assn. Membership Dues and Fees 100 200 200 200 200 ‐ 0.0% 620 03 Towing 125 250 250 250 250 ‐ 0.0% 630 05 Software Licenses 100 500 500 200 500 ‐ 0.0% 635 03 Vehicle Maintenance Services 467 500 500 500 500 ‐ 0.0% 635 07 Machinery & Equip Maint Services 559 5,000 3,500 3,000 3,000 (2,000) ‐40.0% 635 12 Technical Services 2,000 2,000 2,000 2,000 ‐ 0.0% 650 01 Telecommunications 393 660 660 450 600 (60) ‐9.1% 650 02 Electric, Water, Sewer & Solid Waste 29,353 29,900 29,900 29,900 29,900 ‐ 0.0% Contract/Purchased Services 33,250 46,660 45,160 44,150 44,600 (2,060) ‐4.4%
Minor Capital 715 00 Furniture and Fixtures 66 500 500 ‐ ‐ (500) 0.0% 725 00 Machinery and Equipment 1,089 5,500 4,000 4,000 3,500 (2,000) 0.0% 725 01 Computers, Printers & Copiers 1,185 1,500 1,500 ‐ ‐ 0.0% 735 00 Software ‐ ‐ ‐ 0.0% Minor Capital Outlay 2,340 6,000 6,000 5,500 3,500 (2,500) ‐41.7%
Interdepartmental Charges 825 01 Interdepartmental‐Insurance 3,199 3,500 3,500 3,500 3,600 100 2.9% 890 00 Reimbursable Credits (85,444) (85,000) (85,000) (85,000) (85,000) ‐ 0.0% Interdepartmental Charges (82,245) (81,500) (81,500) (81,500) (81,400) 100‐ 0.1%
Total Expenditures by Type 531,596 525,821 525,821 516,300 526,055 234 0.0%
NARRATIVE
500‐01 Regular Salaries and Wages: $231,055 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
501‐01 Overtime Wages: $4,000 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle.
505‐00 Payroll Taxes: $18,000 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $40,100 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $78,600 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $11,300 – This account provides for employer contributions to employee health and life insurance plans, workers compensation and unemployment insurance.
T-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Garage & Warehouse Operations Division 1540‐110
508‐00 Other Benefits: $4,800 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐03 Allowances – Public Works Clothing: $1,000 – This account provides for employer provided protective clothing allowances paid directly to represented employees of Public Works pursuant to collective bargaining agreements or the Personnel Rules.
509‐07 Allowances‐ Medical Expenses: $300 ‐ This account provides for employee medical exams paid directly to employees. These benefits are taxable to the employees.
510‐01 Office Supplies: $250 ‐ This account provides for paper, pens, pencils, adding machine ribbons and tape, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, and tape dispensers.
510‐02 Operating Supplies: $6,000 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as, paint, solvents and shop materials.
510‐03 Safety Program Supplies: $250 ‐ This account provides for the City safety program. Included are safety information brochures, safety training audio and video programs, safety equipment, OSHA required medical exams, specialized hazardous materials handling and disposal information, and specialized protective safety clothing.
510‐04 Janitorial Supplies: $250 – This account provides for cleaning and sanitation supplies used by in‐house and contracted janitors.
510‐05 Small Tools and Equipment: $6,000 ‐ This account provides for minor tools, operating and office equipment with a value of less than $1,000. Included are hand tools, blow torches, hydraulic jacks, sump pumps, computer accessories, space heaters, radios, calculators, file cabinets and similar types of minor tools and equipment.
515‐01 Vehicle Maintenance Materials: $9,000 ‐ This account provides for the repair and maintenance of vehicles owned or leased and operated by the division. Included are licensed and unlicensed rolling stock.
515‐02 Building and Grounds Maintenance Materials: $1,500 – This account provides for materials required for the repair and maintenance of buildings and upkeep of the grounds owned or leased and operated by the division.
515‐03 Furniture and Fixtures Maintenance Materials: $250 ‐ This account provides for materials required for the repair and maintenance of furniture and building fixtures owned or leased and operated by the department.
515‐04 Machinery and Equipment Maintenance Materials: $108,500 – This account provides for materials and parts required for the repair and maintenance of City owned machinery and equipment by the division.
520‐02 Postage: $200 ‐ This account provides for postal related services such as postage, express delivery, mailing materials and the rent of post office boxes and postage machines.
520‐04 Freight – Materials and Supplies: $2,500 ‐ This account provides for shipping or transporting supplies and material to and from vendors.
525‐03 Heating Fuel: $26,000 ‐ This account provides for heating fuel to heat the garage and the warehouse.
525‐04 Vehicle Motor Fuel and Lubricants: $9,000 ‐ This account provides for gasoline, diesel fuel, propane and lubricants used in the operations of the division.
T-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Garage & Warehouse Operations Division 1540‐110
535‐04 Allowances‐Uniforms/Badges/Clothing: $500 ‐ This account provides for direct purchases of or reimbursements to employees for work related clothing required by department policies. Included are work clothes, raingear, hats, boots and gloves.
600‐02 Travel‐Training: $4,590 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training.
600‐03 Training and Education: $3,060 ‐ This account provides for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or a third‐party.
615‐02 Assn. Membership Dues and Fees: $200 – This account provides for memberships in professional and trade associations.
620‐03 Towing: $250 – This account provides for towing of City vehicles.
630‐05 Software Licenses: $500 – This account provides for acquiring licenses for the right to use proprietary software.
635‐03 Vehicle Maintenance Services: $500 – This account provides for contractual services required for the repair and maintenance of City vehicles by outside maintenance facilities. Included are licensed and unlicensed rolling stock. This account includes contract labor and materials required to provide the service.
635‐07 Machinery and Equipment Maintenance Services: $3,000 ‐ This account provides for contractual services required for the repair and maintenance of machinery and other operating equipment used by the division. This account includes contract labor and materials required to provide the service. It also includes maintenance service agreements.
635‐12 Technical Services: $2,000 ‐ This account provides for services that are not regarded as professional but require technical or special knowledge. Included are specialized automotive services.
650‐01 Telecommunications: $600 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services, cell phones, Internet, and long distance.
650‐02 Electric, Water, Sewer & Solid Waste: $29,900 ‐ This account provides for electric, water, sewer and solid waste utility services.
725‐00 Machinery and Equipment: $3,500 ‐ This account provides for the acquisition of machinery and equipment usually composed of a complex combination of parts. Included are office equipment, computer equipment and operating equipment required to provide services or maintain capital assets.
825 ‐01 Interdepartmental Charges – Insurance: $3,600 ‐ This account provides for risk management services and claims.
890‐00 Reimbursable Credits: ($85,000) – A contra‐expense account for crediting the Garage department for operating costs that will be paid by another General Fund department.
T-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Garage & Warehouse Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
705‐00 Buildings ‐ 12,000 12,000 12,000 10,000 (2,000) ‐16.7% 730‐00 Infrastructure and Plant 1,971 48,000 48,000 ‐ 48,000 ‐ 0.0%
Total Major Capital Outlay 1,971 60,000 60,000 12,000 58,000 (2,000) ‐3.3%
2014 Capital Improvement Projects Funding Sources
Project #Project PW Sales Tax Total
705‐00 Buildings Lighting Improvements 10,000 10,000 Total Buildings 10,000 ‐ ‐ 10,000
730‐00 Infrastructure and Plant Stormwater Drainage Improvements 48,000 48,000 Total Infrastructure and Plant 48,000 ‐ ‐ 48,000
Total 2014 Capital Budget 58,000 ‐ ‐ 58,000
Expenditures by Type Expenditures by Funding Source
100% Infrastructure and Plant 100% PW Sales Tax
T-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance Summary
The Public Works Building Maintenance Division is responsible for maintenance of various City owned facilities.
Public Works
Building Maintenance
The Public Works‐Building Maintenance Department is comprised of one operating division and oversees two cost centers and a Capital Improvement Program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Operations 282,664 291,438 296,438 286,550 293,308 1,870 0.6% City Hall O&M 60,586 122,600 117,600 117,000 105,900 (16,700) ‐13.6% Shoreline Bldg O&M 804 9,067 9,067 9,067 9,117 50 0.6% Orphaned Builldings ‐ ‐ ‐ ‐ 21,250 21,250 NA Capital Improvement Program 549,623 1,773,800 3,065,147 2,930,974 345,173 (1,428,627) ‐80.5% Total 893,677 2,196,905 3,488,252 3,343,591 774,748 (1,422,157) ‐64.7%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 211,510 220,298 220,298 214,250 226,958 6,660 3.0% Supplies 46,857 57,550 57,550 57,350 52,650 (4,900) ‐8.5% Contract/Purchased Services 80,624 139,314 139,314 136,574 141,374 2,060 1.5% Minor Capital Outlay 1,929 5,500 5,500 4,000 5,000 (500) ‐9.1% Interdepartmental Charges 3,134 443 443 443 3,593 3,150 711.1% Major Capital Outlay 549,623 1,773,800 3,065,147 2,930,974 345,173 (1,428,627) ‐80.5% Total 893,677 2,196,905 3,488,252 3,343,591 774,748 (1,422,157) ‐64.7%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % General Fund Tax Supported 344,054 416,731 416,731 406,243 423,201 6,470 1.6% Public Works Sales Tax Fund 249,856 1,193,453 2,464,150 2,281,021 345,173 (848,280) ‐71.1% Economic Parking Development Fund 297,114 ‐ 0.0% Community Facilities Development Fund 2,653 580,347 600,997 600,997 ‐ (580,347) ‐100.0% Shoreline Fund 6,374 6,374 6,374 6,374 ‐ 0.0% Total 893,677 2,196,905 3,488,252 3,294,635 774,748 (1,422,157) ‐64.7%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) % Operations 2.00 2.00 2.00 2.00 100,308 ‐ 0.0% Total 2.00 2.00 2.00 2.00 100,308 ‐ 0.0%
U-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance Operations Division 1550‐110
MISSION STATEMENT
The mission of the Building Maintenance Division is to maintain and operate as efficiently as possible the heating and ventilating, plumbing and electrical systems of General Government facilities, as well as to undertake interior and exterior building repairs when required.
PW Director/Engineering Manager
Building Maintenance Division Supervisor
Maintenance Technician
GOALS FOR 2014
• Continue to provide routine maintenance and troubleshooting as needed to all building systems within the responsibilities of the division. • Train the new Maintenance Tech in all matters concerning the care of the buildings and the division's responsibilities. • Replace pneumatic controls with upgraded DDC system, clean and reseal ducting at the Ketchikan Police Station. • Replace roof and lighting at the Centennial Building. • Remodel break room at the Solid Waste facility. • Continue learning the building and mechanical systems at the Hatchery. • Continue implementing moisture control study recommendations at the Totem Heritage Center. ACCOMPLISHMENTS FOR 2013
• Moved into the former Shoreline Fire Station and built work benches, re‐wired, painted office, landscaped, and organized. • Performed building inspections of and pressure washing of all City owned buildings. • Continued implementing moisture control study recommendations at the Totem Heritage Center. • Completed over two hundred work orders for various repairs and improvements to the City facilities. • Continued to complete other unforeseen repair/remodel requests as time and weather permitted. • Recertified all backflow preventers and sprinkler systems. • Installed numerous ballast and emergency lights throughout the City facilities. • Obtained pellet boiler training and DDC training for the new Library. Built custom cabinets, shelving, blinds and security gates for new library. • Installed new landing dock seals and undertook extensive repairs to the Solid Waste Handling and Recycling Facility. • Replaced AC compressor on 4th floor and worked with contractors during remodel of City Hall. • Built fire pole exhibit at the new Fire station. • Replaced all T‐12 lighting in apparatus bay with high efficient T‐8s in Fire station #2. • Installed new non‐skid on ramps and bridge, repainted men’s bath partitions, built handicap ramp, and installed new vents in siding at the Totem Heritage Center. • Assumed inspection and maintenance responsibilities for the former KIC Visitors Center and hatchery buildings. • Completed training on Excel and electrical schematics.
U-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance Operations Division 1550‐110
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 211,510 220,298 220,298 214,250 226,958 6,660 3.0% Supplies 30,455 27,750 27,750 27,650 22,100 (5,650) 0.0% Contract/Purchased Services 36,647 37,140 42,140 39,400 38,950 1,810 0.0% Minor Capital Outlay 1,929 3,000 3,000 2,000 2,000 (1,000) ‐75.0% Interdepartmental Charges 2,123 3,250 3,250 3,250 3,300 50 NA
Total Expenditures 282,664 291,438 296,438 286,550 293,308 1,870 0.6%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Tax Supported 282,664 291,438 296,438 286,550 293,308 1,870 0.6%
Total Funding 282,664 291,438 296,438 286,550 293,308 1,870 0.6%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Bldg Maintenance Supervisor 1.00 1.00 1.00 1.00 56,564 ‐ 0.0% Maintenance Technician 1.00 1.00 1.00 1.00 43,744 ‐ 0.0%
Total 2.00 2.00 2.00 2.00 100,308 ‐ 0.0%
2014 Expenditures by Type
0.7% 13.3% 1.1%
7.5% Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges
77.4%
U-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance Operations Division 1550‐110
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $6,660, or 3.0% due to annual employee step increases and a one percent (1%) cost of living adjustment effective January 1, 2014.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 97,040 97,448 97,448 97,400 100,308 2,860 2.9% 501 01 Overtime Wages 1,186 3,600 3,600 2,500 3,600 ‐ 0.0% 502 01 Temporary Wages 44,696 50,000 48,200 45,000 50,000 ‐ 0.0% 505 00 Payroll Taxes 10,934 11,600 11,600 11,100 11,800 200 1.7% 506 00 Pension 17,467 15,300 15,900 15,900 15,500 200 1.3% 507 00 Health and Life Insurance 33,560 33,700 34,900 34,900 35,500 1,800 5.3% 507 30 Workers Compensation 5,217 5,500 5,500 5,000 7,100 1,600 29.1% 508 00 Other Benefits 1,174 2,500 2,500 1,800 2,500 ‐ 0.0% 509 03 Allowances‐PW Clothing 236 500 500 500 500 ‐ 0.0% 509 08 Allowances‐Medical Expenses 150 150 150 150 ‐ 0.0% Personnel Services and Benefits 211,510 220,298 220,298 214,250 226,958 6,660 3.0%
Supplies 510 01 Office Supplies 53 1,200 1,100 1,000 300 (900) ‐75.0% 510 02 Operating Supplies 324 500 500 NA 510 03 Safety Program Supplies 911 350 450 450 350 ‐ 0.0% 510 04 Janitorial Supplies 165 150 150 NA 510 05 Small Tools & Equipment 3,194 4,000 4,000 4,000 3,500 (500) ‐12.5% 515 02 Bldg & Grounds Maint Materials 22,590 18,900 18,900 18,900 14,000 (4,900) ‐25.9% 520 02 Postage 50 50 50 50 ‐ 0.0% 520 04 Freight‐Material and Supplies 500 500 500 250 (250) ‐50.0% 525 04 Vehicle Motor Fuel & Lubricants 2,954 2,750 2,750 2,750 3,000 250 9.1% 535 02 Business and Meal Expenses 264 ‐ NA Supplies 30,455 27,750 27,750 27,650 22,100 (5,650) ‐20.4%
Contract/Purchased Services 600 02 Travel‐Training 3,795 3,720 3,720 3,000 2,000 (1,720) ‐46.2% 600 03 Training and Education 2,530 2,480 2,480 2,000 2,000 (480) ‐19.4% 630 02 Vehicle Licenses 880 450 450 450 450 ‐ 0.0% 635 02 Janitorial & Cleaning Services 850 ‐ NA 635 03 Vehicle Maintenance Services 160 ‐ NA 635 06 Bldg & Grounds Maint Services 1,034 5,000 5,000 5,000 5,000 NA 635 12 Technical Services 20,000 20,000 20,000 20,000 ‐ 0.0% 645 02 Rents and Leases‐Machinery & Equip 6,000 4,000 2,500 3,000 (3,000) ‐50.0% 650 01 Telecommunications 1,742 4,490 6,490 6,450 6,500 2,010 44.8% Contract/Purchased Services 36,647 37,140 42,140 39,400 38,950 1,810 4.9%
U-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance Operations Division 1550‐110
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Minor Capital 725 00 Machinery and Equipment 1,929 3,000 3,000 2,000 2,000 (1,000) 0.0% Minor Capital Outlay 1,929 3,000 3,000 2,000 2,000 (1,000) ‐33.3%
Interdepartmental Charges 825 01 Interdepartmental‐Insurance 2,123 750 750 750 800 50 6.7% 850 01 Interdepartmental‐Garage 2,500 2,500 2,500 2,500 ‐ 0.0% Interdepartmental Charges 2,123 3,250 3,250 3,250 3,300 50 1.5%
Total Expenditures by Type 282,664 291,438 296,438 286,550 293,308 1,870 0.6%
NARRATIVE
500‐01 Regular Salaries and Wages: $100,308 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
501‐01 Overtime Wages: $3,600 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle.
502‐01 Temporary Wages: $50,000 ‐ This account provides for compensation paid to salaried and hourly employees for temporary personnel services.
505‐00 Payroll Taxes: $11,800 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $15,500 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $35,500 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $7,100 – This account provides for employer contributions to workers compensation insurance.
508‐00 Other Benefits: $2,500 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐03 Allowances – Public Works Clothing: $500 – This account provides for employer provided protective clothing allowances paid directly to represented employees of Public Works pursuant to collective bargaining agreements or the Personnel Rules.
509‐07 Allowances‐ Medical Expenses: $150 ‐ This account provides for employee medical exams paid directly to employees. These benefits are taxable to the employees.
510‐01 Office Supplies: $300 – This account provides for expendable office supplies and equipment such as paper, pens, pencils, adding machine ribbons and tape, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers, comb binding machines and tape dispensers.
U-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance Operations Division 1550‐110
510‐02 Operating Supplies: $500 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as adhesives, misc. fasteners, nails and screws and bottled water service.
510‐03 Safety Program Supplies: $350 ‐ This account provides for safety training audio and video programs, safety equipment, specialized hazardous materials handling and disposal information and specialized protective safety clothing and traffic control.
510‐04 Janitorial Supplies ‐ $150 ‐ This account provides for cleaning and sanitation supplies used for in‐house janitor duties.
510‐05 Small Tools and Equipment: $3,500 ‐ This account provides for minor tools, operating and office equipment with a value of less than $1,000. Included are hand tools, chain saws, blow torches, hydraulic jacks, sump pumps, computer accessories, space heaters, radios, calculators, file cabinets and similar types of minor tools and equipment.
515‐02 Building and Grounds Maintenance Materials: $14,000 – This account provides for the repair and maintenance of buildings and upkeep of the grounds owned or leased and operated by the City.
520‐02 Postage: $50 ‐ This account provides for postal related services such as postage, express delivery and mailing materials.
520‐04 Freight – Materials and Supplies: $250 ‐ This account provides for shipping or transporting supplies and material to and from vendors.
525‐04 Vehicle Motor Fuel and Lubricants: $3,000 ‐ This account provides for gasoline, diesel fuel, propane and lubricants used in the operations of vehicles.
600‐02 Travel‐Training: $2,000 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training.
600‐03 Training and Education: $2,000 ‐ This account provides for the registration fees, training materials and fees for on‐ premises training programs provided by a third‐party.
630‐02 Vehicle Licenses: $450 – This account provides for licensing City vehicles for operations on public highways.
635‐06 Buildings and Grounds Maintenance Services: $5,000 – Expenditure for the repair and maintenance of buildings and the upkeep of grounds owned or leased by the City. This account includes contract labor and materials required to provide the service.
635‐12 Technical Services: $20,000 ‐ This account provides for services that are not regarded as professional but require technical or special knowledge. Included are video camera operators, building security, pest control, elevator inspections and DDC Support.
645‐02 Rents and Leases – Machinery and Equipment: $3,000 ‐ This account provides for the rent and lease of vehicles. Both operating and capital leases are accounted for in this account.
650‐01 Telecommunications: $6,500 – Expenditures for wired and wireless telecommunication services. Included are landline and cell phone services, network and data services, Internet, long distance and toll free numbers. Purchases of cell phones are also charged to this account.
U-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance Operations Division 1550‐110
725‐00 Machinery and Equipment: $2,000 ‐ This account provides for the acquisition of machinery and equipment usually composed of a complex combination of parts. Included are office equipment and operating equipment required to provide services or maintain capital assets.
825‐01 Interdepartmental Charges – Insurance: $800 ‐ This account provides for risk management services and claims.
850‐01 Interdepartmental Charges ‐ Garage: $2,500 ‐ This account provides for fleet maintenance services provided by the Public Works Department – Garage Division.
U-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance City Hall O&M 1550‐255
MISSION STATEMENT
The City Hall Building O&M cost center was established to monitor the cost of operating and maintaining the City Hall Building. This facility houses the offices of the Mayor and Council, City Attorney, City Clerk, City Manager, Finance and Information Technology Departments. Operating and maintaining the City Hall Building is a Public Works function.
COST CENTER SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 16,402 23,700 23,700 23,600 17,800 (5,900) ‐24.9% Contract/Purchased Services 43,977 93,400 88,400 88,400 82,500 Minor Capital ‐ 2,500 2,500 2,000 2,500 Interdepartmental Charges 207 3,000 3,000 3,000 3,100 100 3.3%
Total Expenditures 60,586 122,600 117,600 117,000 105,900 (16,700) ‐13.6%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Tax Supported 60,586 122,600 117,600 117,000 105,900 (16,700) ‐13.6%
Total Funding 60,586 122,600 117,600 117,000 105,900 (16,700) ‐13.6%
2014 Expenditures by Type
2.4% 2.9% 16.8%
Supplies Contract/Purchased Services Minor Capital Interdepartmental Charges
77.9%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Budget for the City Hall Building decreased by 13.6%, or $16,700 from 2013. Last year was the first year that the City Hall Building was accounted for as a separate activity and it included costs for other buildings such as the former Fire Station 1. The decrease is due to the creation of the Orphaned Buildings cost center.
U-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance City Hall O&M 1550‐255
COST CENTER OPERATING BUDGET DETAIL 2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 510 04 Janitorial Supplies 300 300 200 300 ‐ 0.0% 510 05 Small Tools & Equipment 1,500 1,500 1,500 1,500 NEW 515 02 Bldg & Grounds Maint Materials 2,400 900 900 2,000 (400) ‐16.7% 525 03 Heating Fuel 16,402 21,000 21,000 21,000 14,000 (7,000) ‐33.3% Supplies 16,402 23,700 23,700 23,600 17,800 (5,900) ‐24.9%
Contract/Purchased Services 635 02 Janitorial and Cleaning Services 21,000 30,000 30,000 30,000 30,000 ‐ 0.0% 635 06 Bldg & Grounds Maint Services 7,000 10,000 5,000 5,000 5,000 (5,000) ‐50.0% 635 12 Technical Services 15,418 20,000 20,000 20,000 20,000 ‐ 0.0% 650 02 Electric, Water, Sewer & Solid Waste 559 33,400 33,400 33,400 27,500 (5,900) ‐17.7% Contract/Purchased Services 43,977 93,400 88,400 88,400 82,500 (10,900) ‐11.7%
Minor Capital 725 00 Machinery & Equipment 2,500 2,500 2,000 2,500 ‐ 0.0% Minor Capital ‐ 2,500 2,500 2,000 2,500 ‐ 0.0%
Interdepartmental Charges 851 01 Interdepartmental Charges‐Insurance 207 3,000 3,000 3,000 3,100 100 3.3% Interdepartmental Charges 207 3,000 3,000 3,000 3,100 100 3.3%
Total Expenditures by Type 60,586 122,600 117,600 117,000 105,900 (16,700) ‐13.6%
NARRATIVE
510‐04 Janitorial Supplies: $300 – This account provides for cleaning and sanitation supplies used by the in‐house janitor.
510‐05 Small Tools and Equipment: $1,500 ‐ This account provides for minor tools, operating and office equipment with a value of less than $1,000. Included are hand tools, chain saws, blow torches, hydraulic jacks, sump pumps, computer accessories, space heaters, radios, calculators, file cabinets and similar types of minor tools and equipment.
515‐02 Building and Grounds Maintenance Materials: $2,000 – This account provides for materials from the repair and maintenance of City Hall and the upkeep of its grounds.
525‐03 Heating Fuel: $14,000 ‐ This account provides for heating fuel to heat City Hall.
635‐02 Janitorial and Cleaning Services: $30,000 ‐ This account provides for services to clean City Hall. Included are janitorial and carpet cleaning.
635‐06 Buildings and Grounds Maintenance Services: $5,000 ‐ This account provides for the services to repair and maintain City Hall and the upkeep of its grounds.
635‐12 Technical Services: $20,000 ‐ This account provides for services that are not regarded as professional but require technical or special knowledge. Included are video camera operators, building security, pest control, elevator inspections and DDC Support.
650‐02 Electric, Water, Sewer & Solid Waste Services: $27,500 ‐ This account provides for electric, water, sewer and solid waste utility services for City Hall.
U-9 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance City Hall O&M 1550‐255
725‐00 Machinery and Equipment: $2,500 ‐ This account provides for the acquisition of a key card system for the back door of City Hall in order to improve building security.
825‐01 Interdepartmental Charges – Insurance: $3,100 ‐ This account provides for risk management services and claims.
U-10 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance Shoreline Maintenance Bldg O&M 1550‐256
COST CENTER STATEMENT
The Shoreline Maintenance Building O&M cost center was established to monitor the cost of operating and maintaining the Shoreline Maintenance Building. This facility houses the offices of the Building Maintenance Division and storage areas for the Fire Department. Operating and maintaining the Shoreline Maintenance Building is a Public Works function.
COST CENTER SUMMARY 2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies ‐ 6,100 6,100 6,100 6,100 ‐ 0.0% Contract/Purchased Services ‐ 8,774 8,774 8,774 8,824 50 0.6% Interdepartmental Charges 804 (5,807) (5,807) (5,807) (5,807) ‐ 0.0%
Total Expenditures 804 9,067 9,067 9,067 9,117 50 0.6%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Tax Supported 804 2,693 2,693 2,693 2,743 50 1.9% Shoreline Fund 6,374 6,374 6,374 6,374 ‐ 0.0%
Total Funding 804 9,067 9,067 9,067 9,117 50 0.6%
2014 Expenditures by Type
28.0% 29.4%
Supplies Contract/Purchased Services Interdepartmental Charges
42.6%
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• The 2014 Budget for the Shoreline Maintenance Building has increased by $50 or 0.6%. This is only the 2nd year that this building has been funded from a separate cost center. Future changes in the heating systems will likely have a favorable effect on heating costs.
U-11 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance Shoreline Maintenance Bldg O&M 1550‐256
COST CENTER OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 515 02 Bldg & Grounds Maint Materials 2,700 2,700 2,700 2,700 ‐ 0.0% 525 03 Heating Fuel 3,400 3,400 3,400 3,400 ‐ 0.0% Supplies ‐ 6,100 6,100 6,100 6,100 ‐ 0.0%
Contract/Purchased Services 645 01 Rents and Leases‐Land & Buildings 6,374 6,374 6,374 6,374 ‐ 0.0% 650 02 Electric, Water, Sewer and Solid Waste 2,400 2,400 2,400 2,450 50 2.1% Contract/Purchased Services ‐ 8,774 8,774 8,774 8,824 50 0.6%
Interdepartmental Charges/Reimbursable Credits 825 01 Interdepartmental Charges‐Insurance 804 250 250 250 250 ‐ 0.0% 890 00 Reimbursable Credits (6,057) (6,057) (6,057) (6,057) ‐ 0.0% Interdepartmental Charges/Reimbursabl 804 (5,807) (5,807) (5,807) (5,807) ‐ 0.0%
Total Expenditures by Type 804 9,067 9,067 9,067 9,117 50 0.6%
NARRATIVE
515‐02 Building and Grounds Maintenance Materials: $2,700 – This account provides for the materials for the repair and maintenance of the Shoreline Maintenance Building and the upkeep of its grounds.
525‐03 Heating Fuel: $3,400 ‐ This account provides for heating fuel to heat the Shoreline Maintenance Building.
645‐01 Rents and Leases ‐ Land and Buildings: $6,374 ‐ This account provides for the rent and lease of the Shoreline Maintenance Building.
650‐02 Electric, Water, Sewer & Solid Waste: $2,450 ‐ This account provides for electric, water, sewer and solid waste utility services.
825‐01 Interdepartmental Charges – Insurance: $250 ‐ This account provides for risk management services and claims.
890‐00 Reimbursable Credits: ($6,057) ‐ This is a contra‐expense account that provides for reimbursement for the Fire Department’s share of the cost of operating and maintaining the Shoreline Maintenance Building. The cost will be shared equally but the Fire Department’s share shall not exceed $6,057.
U-12 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance Orphaned Buildings O&M 1550‐256
MISSION STATEMENT
The mission of the Building Maintenance Orphan Buildings O&M cost center is to provide a resource and tracking mechanism to preserve and maintain former/vacant city owned buildings as efficiently as possible. The heating and ventilating, plumbing and electrical systems of the facilities formerly known as Fire Station #1, the KIC Hatchery, and Akeela infrastructure (limited to roofs and mechanical) are included in this section along with required maintenance and inspections to keep the facilities functional until final disposition is determined by the City Council.
GOALS FOR 2014
• Preserve and maintain the former KIC Hatchery facility with routine inspections and maintenance while negotiations continue with future occupants. • Preserve and maintain the former Fire Station #1, currently used for storage, until a final disposition is determined by the City Council. ACCOMPLISHMENTS FOR 2013
• Acquired responsibility and maintenance of the Former KIC Hatchery. Inspected and inventoried the facility and prepared for basic heating and maintenance needs for the winter season. COST CENTER SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies ‐ ‐ ‐ ‐ 6,650 6,650 New Contract/Purchased Services ‐ ‐ ‐ ‐ 11,100 11,100 New Minor Capital ‐ ‐ ‐ ‐ 500 500 New
Total Expenditures ‐ ‐ ‐ ‐ 21,250 21,250 New
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund Tax Supported ‐ ‐ ‐ ‐ 21,250 21,250 New
Total Funding ‐ ‐ ‐ ‐ 21,250 21,250 New
2014 Expenditures by Type
2.74%
36.44% Supplies Contract/Purchased Services Minor Capital 60.82%
U-13 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance Orphaned Buildings O&M 1550‐256
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• The 2014 Budget for Orphaned Buildings has been established at $21,250. This is the first year that this item has been funded from a separate cost center. COST CENTER OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 510 04 Janitorial Supplies 150 150 New 515 02 Bldg & Grounds Maint Materials 500 500 New 525 03 Heating Fuel 6,000 6,000 New Supplies ‐ ‐ ‐ ‐ 6,650 6,650 New
Contract/Purchased Services 635 02 Janitorial and Cleaning Services 400 400 New 635 06 Bldg & Grounds Maint Services 500 500 New 635 12 Technical Services 200 200 New 650 02 Electric, Water, Sewer & Solid Waste 10,000 10,000 New Contract/Purchased Services ‐ ‐ ‐ ‐ 11,100 11,100 New
Minor Capital 725 00 Machinery & Equipment 500 500 New Minor Capital ‐ ‐ ‐ ‐ 500 500 New
Interdepartmental Charges 825 01 Interdepartmental Charges‐Insurance 3,000 3,000 New Interdepartmental Charges ‐ ‐ ‐ ‐ 3,000 3,000 New
Total Expenditures by Type ‐ ‐ ‐ ‐ 21,250 21,250 New
NARRATIVE
510‐04 Janitorial Supplies: $150 ‐ This account provides for limited cleaning and sanitation supplies used by in‐house and contracted janitors for the KIC Hatchery and old Fire Station #1.
515‐02 Building and Grounds Maintenance Materials: $500 – This account provides for the repair and maintenance of buildings and upkeep of the grounds owned or leased and operated by the City.
525‐03 Heating Fuel: $6,000 ‐ This account provides for heating fuel to heat the KIC Hatchery and old Fire Station #1.
635‐02 Janitorial and Cleaning Services: $400 ‐ This account provides for services to clean the KIC Hatchery and old Fire Station #1.
635‐06 Building and Grounds Maintenance Services: $500 ‐ This account provides for services incurred for the repair and maintenance of the KIC Hatchery and old Fire Station #1 and the upkeep of grounds.
U-14 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance Orphaned Buildings O&M 1550‐256
635‐12 Technical Services: $200 ‐ This account provides for services that are not regarded as professional but require technical or special knowledge. Included are video camera operators, building security, pest control, and special inspections.
650‐02 Electric, Water, Sewer & Solid Waste: $10,000 ‐ This account provides for electric, water, sewer and solid waste services for the KIC Hatchery and old Fire Station #1.
725‐00 Machinery and Equipment: $500 ‐ This account provides for the acquisition of machinery and equipment usually composed of a complex combination of parts. Included are office equipment and operating equipment required to provide services or maintain capital assets.
825‐01 Interdepartmental Charges – Insurance: $3,000 ‐ This account provides for risk management services and claims.
U-15 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Building Maintenance Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
705‐00 Buildings 252,509 1,736,800 3,028,147 2,897,974 345,173 (1,391,627) ‐80.1% 720‐00 Vehicles and Moving Equipment ‐ 37,000 37,000 33,000 ‐ (37,000) ‐100.0% 730‐00 Infrastructure and Plant 297,114
Total Major Capital Outlay 549,623 1,773,800 3,065,147 2,930,974 345,173 ‐(1,428,627) 80.5%
2014 Capital Improvement Projects Funding Sources PW Sales Project #Project Tax Fund Total
705‐00 Buildings Energy Efficiency Updates 200,000 ‐ ‐ 200,000 City Hall Carpet 34,100 34,100 Asbestos Testing 15,000 15,000 City Hall Roof & Siding Replacement 96,073 96,073 Total Buildings 345,173 ‐ ‐ 345,173
Total 2014 Capital Budget 345,173 ‐ ‐ 345,173
Expenditures by Type Expenditures by Funding Source
Buildings
100% 100% PW Sales Tax Fund
U-16 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Summary
The Public Works Solid Waste Department is responsible for providing safe and efficient handling of municipal solid waste, demolition debris and recyclable products.
Public Works
Disposal Recycling Collections
The Solid Waste Department is comprised of three operating divisions and oversees a Capital Improvement Program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Disposal 1,835,831 1,899,474 1,934,574 1,905,196 1,901,573 2,099 0.1% Recycling 69,757 165,776 130,676 124,430 165,776 ‐ 0.0% Collections 782,106 867,800 867,800 818,062 861,988 (5,812) ‐0.7% Capital Improvement Program 296,676 495,400 505,400 200,400 508,000 12,600 2.5% Total 2,984,370 3,428,450 3,438,450 3,048,088 3,437,337 8,887 0.3%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 1,032,243 1,106,485 1,135,285 1,089,018 1,125,187 18,702 1.7% Supplies 183,576 333,780 320,480 307,250 318,830 (14,950) ‐4.5% Contract/Purchased Services 1,025,067 1,000,150 984,650 969,370 987,450 (12,700) ‐1.3% Minor Capital Outlay 18,523 33,650 33,650 32,300 29,500 (4,150) ‐12.3% Interdepartmental Charges 428,285 458,985 458,985 449,750 468,370 9,385 2.0% Major Capital Outlay 296,676 495,400 505,400 200,400 508,000 12,600 2.5% Total 2,984,370 3,428,450 3,438,450 3,048,088 3,437,337 8,887 0.3%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % Solid Waste Services Fund 2,984,370 3,428,450 3,438,450 3,048,088 3,437,337 8,887 0.3% Total 2,984,370 3,428,450 3,438,450 3,048,088 3,437,337 8,887 0.3%
2012 2013 2014 2013 Adopted/2014 Full‐Time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) % Disposal 4.50 4.50 4.50 4.50 228,813 ‐ 0.0% Recycling 1.00 1.00 1.00 1.00 59,466 ‐ 0.0% Collections 5.50 5.50 5.50 5.50 266,690 ‐ 0.0% Total 11.00 11.00 11.00 11.00 554,969 ‐ 0.0%
V-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Disposal Division 1560‐270
MISSION STATEMENT
The mission of the Solid Waste Disposal Division is to continue providing safe and economic solid waste disposal management and to offer such services in an environmentally sound manner while fostering recycling, composting and re‐use. The division strives to furnish customers with expedient and efficient service.
PW Director/Engineering Manager
Solid Waste Division Supervisor
Solid Waste Scale House Mechanic (1.0) Facility Operator (1.0) Operator (2.0)
GOALS FOR 2014
• Provide solid waste disposal services in compliance with ADEC permit requirements and in a manner that reflects positively on the City of Ketchikan. • Execution of a new Solid Waste Disposal Agreement starting December 2014. • Finalize design of Solid Waste Facility Expansion. • Continue to address facility and grounds clean up with a focus on site drainage improvements and housekeeping efforts to ensure storm water run‐off continues to meet acceptable levels. • Continue to ship putrescible solid waste. Work at reducing weights and volumes where possible by improving the recycling of materials.
ACCOMPLISHMENTS FOR 2013
• The City’s household hazardous waste program collected and disposed of approximately 44,750 pounds of various hazardous materials. • The 2013 community wide spring clean‐up program was a community success. The division’s staff handled the operation in a manner that was extremely efficient and provided direction and service for the disposal of a wide variety of materials. The total volume received in a one‐week period was 769,670 pounds (384.83 tons). A total of 1,939 vehicles for that one‐ week period were recorded at the division’s scale station. • The division provided support for the 4th of July, Blueberry Arts Festival and the ALPAR program. Various Earth Day cleanup projects were conducted. The division continued focus on community cleanup programs involving various non‐profit and/or volunteer groups and has participated in areawide anti‐litter education. The division continues to work with the Forest Service in disposal of noxious weeds such as Tansy Ragwort. • Disposal of the Bawden Street Apartments and the Alaska Duty Free buildings in the division’s asbestos cell. • Worked with Engineering Division to provide mapping and location for the design of the current disposal cell. • The division continued to provide support in materials, manpower and equipment to other divisions of the City for projects as requested. The division has continued to work on the development of the cemetery as requested. • The division has continued to work on a closure plan while keeping cost at a minimum.
V-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Disposal Division 1560‐270
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 478,483 453,684 504,284 501,500 463,413 9,729 2.1% Supplies 106,643 153,780 153,780 148,150 154,500 720 0.0% Contract/Purchased Services 978,111 992,900 977,400 963,750 981,400 (11,500) 0.0% Minor Capital Outlay 8,183 16,500 16,500 15,800 12,500 (4,000) ‐2.3% Interdepartmental Charges 264,411 282,610 282,610 275,996 289,760 7,150 0.0%
Total Expenditures 1,835,831 1,899,474 1,934,574 1,905,196 1,901,573 2,099 0.1%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
Solid Waste Services Fund 1,835,831 1,899,474 1,934,574 1,905,196 1,901,573 2,099 0.1%
Total Funding 1,835,831 1,899,474 1,934,574 1,905,196 1,901,573 2,099 0.1%
2012 2013 2014 2013 Adopted/2014 Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Solid Waste Supervisor 0.50 0.50 0.50 0.50 36,633 ‐ 0.0% Mechanic 1.00 1.00 1.00 1.00 51,762 ‐ 0.0% Solid Waste Facility Operator 2.00 2.00 2.00 2.00 102,500 ‐ 0.0% Scale House Operator 1.00 1.00 1.00 1.00 37,918 ‐ 0.0%
Total 4.50 4.50 4.50 4.50 228,813 ‐ 0.0%
2014 Expenditures by Type
14.8% 0.7% 24.4%
Personnel Services and Benefits Supplies Contract/Purchased Services 8.1% Minor Capital Outlay Interdepartmental Charges
51.6%
V-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Disposal Division 1560‐270
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $9,729, or 2.1% due to annual employee step increases; a one percent (1%) cost of living adjustment effective January 1, 2014; an ten percent (10%) increase to health insurance premiums and a increase to workers compensation rates, effective July 1, 2014. • Salvage and Disposal of Impounded Property is expected to decrease 10% or $5,000 because of the decreased number of impounds. • Technical Services is expected to decrease 38.5% or $5,000 as there have not been as many ADEC inspections as anticipated during the 2013 budget process.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 257,249 227,784 258,584 258,500 228,813 1,029 0.5% 501 01 Overtime Wages 18,657 31,000 22,000 20,600 31,000 ‐ 0.0% 502 01 Temporary Wages 19,248 32,000 45,300 44,000 32,000 ‐ 0.0% 505 00 Payroll Taxes 22,549 22,200 24,700 24,700 22,400 200 0.9% 506 00 Pension 49,993 42,400 48,800 48,800 43,000 600 1.4% 507 00 Insurance Benefits‐Health/Life 87,476 79,600 87,800 87,800 83,700 4,100 5.2% 507 30 Insurance Benefits‐Workers Comp 11,570 11,900 11,900 11,900 15,900 4,000 33.6% 508 00 Other Benefits 11,116 5,300 3,700 3,700 5,100 (200) ‐3.8% 509 03 Allowances‐PW Clothing 625 1,250 1,250 1,250 1,250 ‐ 0.0% 509 08 Allowances‐Medical Expenses 250 250 250 250 ‐ 0.0% Personnel Services and Benefits 478,483 453,684 504,284 501,500 463,413 9,729 2.1%
Supplies 510 01 Office Supplies 1,544 4,300 4,300 3,900 4,200 (100) ‐2.3% 510 02 Operating Supplies 34,168 34,510 34,510 33,500 34,510 ‐ 0.0% 501 03 Safety Program Supplies 1,177 1,550 1,550 1,550 1,550 ‐ 0.0% 501 04 Janitorial Supplies 409 720 720 700 720 ‐ 0.0% 510 05 Small Tools & Equipment 3,863 4,000 4,000 4,000 4,000 ‐ 0.0% 515 01 Vehicle Maintenance Materials 2,300 44,700 44,700 42,500 44,700 ‐ 0.0% 515 02 Building & Grounds Maint Materials (258) 19,000 19,000 17,000 19,000 ‐ 0.0% 515 04 Machinery & Equip Maint Materials 19,455 ‐ NA 525 03 Heating Fuel 38,550 36,000 36,000 36,000 36,720 720 2.0% 525 04 Vehicle Motor Fuel & Lubricants 4,750 9,000 9,000 9,000 9,100 100 1.1% 535 08 Allowances‐Other 685 ‐ ‐ ‐ NA Supplies 106,643 153,780 153,780 148,150 154,500 720 0.5%
V-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Disposal Division 1560‐270
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Contract/Purchased Services 600 02 Travel‐Training 1,110 2,700 2,700 2,400 2,700 ‐ 0.0% 600 03 Training and Education 462 1,800 1,800 1,800 1,800 ‐ 0.0% 605 01 Ads and Public Announcements 5,921 8,000 8,000 8,000 8,000 ‐ 0.0% 615 01 Professional and Technical Licenses 1,500 1,500 1,200 1,500 ‐ 0.0% 615 02 Assn Membership Dues & Fees 675 700 700 700 700 ‐ 0.0% 620 01 Salvage and Disposal of Impounded Prope 21,382 50,000 34,500 30,000 45,000 (5,000) ‐10.0% 630 01 Building and Operating Permits 1,520 1,300 1,300 1,300 1,300 ‐ 0.0% 630 03 Bank and Merchant Charges 1,500 1,200 1,200 1,200 1,200 ‐ 0.0% 635 02 Janitorial & Cleaning Services 1,315 ‐ NA 635 03 Vehicle Maintenance Services 54,709 ‐ NA 635 06 Bldg & Grounds Maint Services 9,500 9,500 7,500 8,000 (1,500) ‐15.8% 635 07 Machinery & Equip Maint Services 9,500 9,500 9,500 9,500 ‐ 0.0% 635 09 Disposal Services 829,599 832,350 832,350 832,350 832,350 ‐ 0.0% 635 12 Technical Services 13,000 13,000 6,500 8,000 (5,000) ‐38.5% 635 14 Other Contractual Services 5,850 5,850 5,800 5,850 ‐ 0.0% 640 04 Management Consulting Services 5,388 ‐ NA 645 02 Rents and Leases‐Machinery & Equip 200 1,000 1,000 1,000 1,000 ‐ 0.0% 650 01 Telecommunications 9,006 9,500 9,500 9,500 9,500 ‐ 0.0% 650 02 Electric, Water, Sewer & Solid Waste 45,324 45,000 45,000 45,000 45,000 ‐ 0.0% Contract/Purchased Services 978,111 992,900 977,400 963,750 981,400 (11,500) ‐1.2%
Minor Capital 715 00 Furniture and Fixtures 445 1,000 1,000 1,000 1,000 ‐ 0.0% 725 00 Machinery and Equipment 2,326 10,000 10,000 9,800 10,000 ‐ 0.0% 725 01 Computers, Printers & Copiers 5,412 ‐ 100.0% 735 00 Software 5,500 5,500 5,000 1,500 (4,000) ‐72.7% Minor Capital Outlay 8,183 16,500 16,500 15,800 12,500 (4,000) ‐24.2%
Interdepartmental Charges/ Reimbursable Credits 800 00 Interdepartmental‐Administrative 18,946 19,052 19,052 18,800 18,300 (752) ‐3.9% 801 01 Interdepartmental‐Human Resources 6,228 6,757 7,757 7,610 7,730 973 14.4% 802 00 Interdepartmental‐Finance 29,742 31,130 31,130 30,280 31,700 570 1.8% 803 01 Interdepartmental‐Info Technology 19,294 19,055 19,055 18,690 19,350 295 1.5% 804 01 Interdepartmental‐Engineering 167,664 169,000 168,000 163,000 173,000 4,000 2.4% 805 01 Interdepartmental‐KPU Billing Services 14,916 14,916 14,916 14,916 16,780 1,864 12.5% 825 01 Interdepartmental‐Insurance 7,439 7,400 7,400 7,400 7,600 200 2.7% 850 01 Interdepartmental‐Garage 182 15,300 15,300 15,300 15,300 ‐ 0.0% Interdepartmental Charges 264,411 282,610 282,610 275,996 289,760 7,150 2.5%
Total Expenditures by Type 1,835,831 1,899,474 1,934,574 1,905,196 1,901,573 2,099 0.1%
NARRATIVE
500‐01 Regular Salaries and Wages: $228,813 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
501‐01 Overtime Wages: $31,000 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle.
V-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Disposal Division 1560‐270
502‐01 Temporary Wages: $32,000 ‐ This account provides for compensation paid to salaried and hourly employees for temporary personnel services.
505‐00 Payroll Taxes: $22,400 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $43,000 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $83,700 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $15,900 – This account provides for employer contributions to employee workers compensation insurance.
508‐00 Other Benefits: $5,100 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐03 Allowances – Public Works Clothing: $1,250 – This account provides for employer provided protective clothing allowances paid directly to represented employees of Public Works pursuant to collective bargaining agreements or the Personnel Rules.
509‐08 Allowances ‐ Medical Expenses: $250 ‐ This account provides for employee medical exams.
510‐01 Office Supplies: $4,200 ‐ This account provides for paper, scale tickets, pens, pencils, adding machine ribbons and tape, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers and tape dispensers.
510‐02 Operating Supplies: $34,510 ‐ This account provides for the purchase of departmental supplies including cleaning materials, baler wire, disposal overalls, equipment wash, chains and cables, first aid materials, etc., which are used by the division during the course of the year.
510‐03 Safety Program Supplies: $1,550 ‐ This account provides for the City safety program. This account traditionally is used to purchase materials and supplies necessary to conduct an ongoing safety program within the division. Included are safety information brochures, safety training audio and video programs, safety equipment, etc.
510‐04 Janitorial Supplies: $720 – This account provides for the cost of janitorial supplies used to maintain the SWRHF during the course of the year.
510‐05 Small Tools and Equipment: $4,000 ‐ This account provides for minor tools. Included are hand tools, chain saws, blow torches, hydraulic jacks and similar types of minor tools and equipment.
515‐01 Vehicle Maintenance Materials: $44,700 ‐ This account provides for the repair and maintenance of Landfill vehicles and equipment. Included are licensed and unlicensed rolling stock.
515‐02 Building & Grounds Maintenance Materials: $19,000 ‐ This account provides for the cost and supplies of materials including filters, light bulbs, paint, steel, ceiling tiles, electrical wire and parts, lumber and building supplies, etc., which are used by the division to maintain the SWRHF and grounds throughout the course of the year.
525‐03 Heating Fuel: $36,720 ‐ This account provides for the cost of diesel fuel for SWRHF equipment & incinerator operation.
V-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Disposal Division 1560‐270
525‐04 Vehicle Motor Fuel and Lubricants: $9,100 ‐ This account provides for gasoline, diesel fuel, lubricants associated with the SWRHF vehicles and equipment.
600‐02 Travel‐Training: $2,700 – This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training.
600‐03 Training and Education: $1,800 – This account provides for registration fees, training fees, training materials, travel, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or third‐parties.
605‐01 Ads and Public Announcements: $8,000 ‐ This account provides for cost of legal advertisements, bid invitations and other regulatory notifications issued by the division during the course of the year. This account also provides for advertising costs incurred to educate the public regarding changes in operations.
615‐01 Professional and Technical Licenses: $1,500 – This account provides for cost of staff professional licenses and certificates required for operating equipment.
615‐02 Assn. Membership Dues and Fees: $700 – This account provides for the cost of membership in the Solid Waste Association of North America (SWANA) and the price of subscriptions to publications that provide information for managing and operation of disposal systems. As members of SWANA, employees receive reduced admission to training programs in the fields of solid waste, hazardous materials and recycling.
620‐01 Salvage and Disposal of Impounded Property: $45,000 ‐ This account provides for salvaging and/or disposing of junked vehicles and marine vessels. Although the funding in this line item is a cost to the division, the funds are managed by the Police Department.
630‐01 Building and Operating Permits: $1,300 ‐ This account provides for state regulatory fees & charges.
630‐03 Bank and Merchant Charges: $1,200 ‐ This account provides for merchant fees for use of credit and debit cards.
635‐06 Buildings and Grounds Maintenance Services: $8,000 ‐ This account provides contractual services required for the repair and maintenance of buildings and the upkeep of grounds located at the SWRHF. . This account includes contract labor and materials required to provide the service.
635‐07 Machinery and Equipment Maintenance Services: $9,500 ‐ This account provides contractual services required for the repair and maintenance of office equipment, machinery and other operating equipment used at the Landfill. This account includes contract labor and materials required to provide the service. It also includes maintenance service agreements.
635‐09 Disposal Services : $832,350 ‐ This account provides for the disposal of putrescible waste, hazardous materials through our Household Hazardous Waste Program, freon disposal from refrigeration units, shipping and disposal of Harbor generated used oil and other environmentally sensitive material.
635‐12 Technical Services: $8,000 ‐ This account provides for services that are not regarded as professional but require technical or special knowledge. Included is the cost of outside professional expertise such as water quality testing, which is sometimes required for non‐routine specialty tasks. This account also provides for routine semi‐annual ADEC inspections required for permitting and general operations. The State of Alaska presently charges for services provided for managing the division’s permit and review of the proposed closure plan.
635‐14 Other Contractual Services: $5,850 ‐ This account provides for contractual services not identified in the account classifications under contractual services which include pest control, systems alarm monitoring, etc.
645‐02 Rents and Leases ‐ Machinery & Equipment: $1,000 ‐ This account provides for the rent and lease of machinery and equipment.
V-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Disposal Division 1560‐270
650‐01 Telecommunications: $9,500 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services, cell phones, Internet, and long distance.
650‐02 Electric, Water, Sewer & Solid Waste: $45,000 ‐ This account provides for electric, water, sewer and solid waste utility services.
715‐00 Furniture and Fixtures: $1,000 ‐ This account provides for acquisition of furniture and fixtures. Included are desks, chairs, tables, workstations, file cabinets, storage cabinets and building fixtures.
725‐00 Machinery and Equipment: $10,000 ‐ This account provides for the acquisition of interchangeable tools for Landfill equipment.
735‐00 Software: $1,500 ‐ This account provides for acquisition of software systems and upgrades not covered by maintenance agreements which includes the purchase of a Preventative Maintenance program to track upcoming equipment maintenance and to provide for a record of previous repairs.
800‐00 Interdepartmental Charges – Administrative: $18,300 ‐ This account provides for administrative and management services provided by the departments of the City Council, City Clerk and City Attorney and the administrative office of the City Manager.
801‐01 Interdepartmental Charges – Human Resources: $7,730 ‐ This account provides for human resource services provided by the Human Resources Division
802‐00 Interdepartmental Charges ‐ Finance: $31,700 ‐ This account provides for financial, accounting, payroll, accounts payable, billing, customer service and budgeting services provided by the Finance Department.
803‐01 Interdepartmental Charges – Information Technology: $19,350 ‐ This account provides for information technology services provided by the Information Technology Department.
804‐01 Interdepartmental Charges – Engineering: $173,000 ‐ This account provides for engineering services provided by the Public Works Department‐Engineering Division.
805‐01 Interdepartmental Charges – KPU Billing Services: $16,780 – This account provides for billing and collection services provided by the KPU Sales, Marketing and Customer Service Division.
825‐01 Interdepartmental Charges – Insurance: $7,600 ‐ This account provides for risk management services and claims.
850‐01 Interdepartmental Charges – Garage: $15,300 ‐ This account provides for fleet maintenance services provided by the Public Works Department ‐Garage Division.
V-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Recycling Division 1560‐271
MISSION STATEMENT
The Solid Waste Recycling Division is responsible for providing safe and efficient collection of recyclable products. The division attempts to make service beneficial to the public by maximizing recycling when economically feasible and improving the operation to better serve Ketchikan. It is the responsibility of the staff to help and assist the public. The division is responsible for promoting programs that reduce waste and educate the community.
PW Director/Engineering Manager
Solid Waste Division Supervisor
Solid Waste Facility Operator (1.0)
GOALS FOR 2014
• Complete design for a possible expansion of the Recycling Center. • Expand current paper collection route to include high volume producers. • Continue efforts at schools within the City to capture additional recycling volumes. • Continue efforts to capture additional metal volumes from materials received at the landfill.
ACCOMPLISHMENTS FOR 2013
• The division provided collection of paper products from a residential drop site by means of a drop box. The division has used its six cubic yard packer to collect office paper using rolling carts at municipal offices and schools throughout the City. • The division continues to bale and ship white goods (appliances) as recyclable material, thereby removing them from the waste stream. Staff will continue to educate the public about materials currently accepted at the Recycling Center. • The division collects and grinds clean wood products to be recycled in its composting operation. Some contractors and other industrial users continue to separate wood for more efficient processing. • The division continues focusing on removal of scrap metal for additional recycling volumes.
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 38,812 80,976 59,176 58,730 94,596 13,620 16.8% Supplies 27,088 74,000 60,700 55,400 60,380 (13,620) ‐18.4% Contract/Purchased Services ‐ 800 800 800 800 ‐ 0.0% Minor Capital Outlay 3,857 10,000 10,000 9,500 10,000 ‐ 0.0%
Total Expenditures 69,757 165,776 130,676 124,430 165,776 ‐ 0.0%
V-9 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Recycling Division 1560‐271
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
Solid Waste Services Fund 69,757 165,776 130,676 124,430 165,776 ‐ 0.0%
Total Funding 69,757 165,776 130,676 124,430 165,776 ‐ 0.0%
2012 2013 2014 2013 Adopted/2014 Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Solid Waste Facility Operator 1.00 1.00 1.00 1.00 59,466 ‐ 0.0%
Total 1.00 1.00 1.00 1.00 59,466 ‐ 0.0%
2014 Expenditures by Type
0.5% 6.0%
Personnel Services and Benefits 36.4% Supplies
57.1% Contract/Purchased Services Minor Capital Outlay
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $13,620, or 16.8% due to annual employee step increases and a one percent (1%) cost of living adjustment effective January 1, 2014.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 23,044 49,046 32,046 31,600 59,466 10,420 21.2% 505 00 Payroll Taxes 1,763 3,800 2,400 2,400 4,600 800 21.1% 506 00 Pension 3,687 7,800 5,200 5,200 7,900 100 1.3% 507 00 Insurance Benefits‐Health/Life 6,028 16,600 16,600 16,600 17,700 1,100 6.6% 507 30 Insurance Benefits‐Workers Comp 131 2,500 1,700 1,700 3,400 900 36.0% 508 00 Other Benefits 3,909 900 900 900 1,200 300 33.3% 509 03 Allowances‐PW Clothing 250 250 250 250 250 ‐ 0.0% 509 08 Allowances‐ Medical Expenses 80 80 80 80 ‐ 0.0% Personnel Services and Benefits 38,812 80,976 59,176 58,730 94,596 13,620 16.8%
V-10 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Recycling Division 1560‐271
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Supplies 510 02 Operating Supplies 922 1,000 1,000 1,000 1,000 ‐ 0.0% 510 05 Small Tools & Equipment 722 2,000 2,000 2,000 2,000 ‐ 0.0% 515 01 Vehicle Maintenance Materials 24,444 15,000 9,000 9,000 10,000 (5,000) ‐33.3% 515 04 Machinery & Equip Maint Materials 1,000 1,000 1,000 900 1,000 ‐ 0.0% 520 04 Freight‐Material and Supplies ‐ 55,000 47,700 42,500 46,380 (8,620) ‐15.7% Supplies 27,088 74,000 60,700 55,400 60,380 (13,620) ‐18.4%
Contract/Purchased Services 600 03 Training and Education 800 800 800 800 ‐ 0.0% Contract/Purchased Services ‐ 800 800 800 800 ‐ 0.0%
Minor Capital 725 00 Machinery and Equipment 3,857 10,000 10,000 9,500 10,000 ‐ 0.0% Minor Capital Outlay 3,857 10,000 10,000 9,500 10,000 ‐ 0.0%
Total Expenditures by Type 69,757 165,776 130,676 124,430 165,776 ‐ 0.0%
NARRATIVE
500‐01 Regular Salaries and Wages: $59,466 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
505‐00 Payroll Taxes: $4,600 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $7,900 – This account provides for employer contributions to retirement plans.
507‐00 Insurance Benefits: $17,700 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $3,400 – This account provides for employer contributions to workers compensation insurance.
508‐00 Other Benefits: $1,200 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐03 Allowances – Public Works Clothing: $250 – This account provides for employer provided protective clothing allowances paid directly to represented employees of Public Works pursuant to collective bargaining agreements or the Personnel Rules.
509‐08 Allowances‐ Medical Expenses: $80 ‐ This account provides for employee medical exams paid directly to employees. These benefits are taxable to the employees.
510‐02 Operating Supplies: $1,000 ‐ This account provides for departmental supplies including cleaning materials, signs, bags, totes, chains and cable, educational materials, which are used by the division during the course of a year.
V-11 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Recycling Division 1560‐271
510‐05 Small Tools and Equipment: $2,000 ‐ This account provides for minor tools & equipment used by the division in a course of a year.
515‐01 Vehicle Maintenance Materials: $10,000 ‐ This account provides for the cost of operating and maintaining vehicles and equipment operated by the division. This account will also be used to maintain drop boxes and the additional hardware required.
515‐04 Machinery and Equipment Maintenance Materials: $1,000 – This account provides for the cost of maintaining recycling containers.
520‐04 Freight – Materials and Supplies: $46,380 ‐ This account provides for shipping recycled products to market.
600‐03 Training and Education: $800 – This account provides for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or a third‐parties.
725‐00 Machinery and Equipment: $10,000 ‐ This account provides for the acquisition of new recycled drop boxes that will be used on the division’s 1‐ton truck chassis.
V-12 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Collection Division 1560‐272
MISSION STATEMENT
The Solid Waste Collection Division is responsible for providing safe and efficient collection of municipal solid waste, demolition debris and recyclable products. The operation continues to be beneficial to the public by maximizing recycling when economically feasible and improving operations to better serve Ketchikan. It is the responsibility of the staff to help and serve the public. The division is responsible for promoting programs that reduce waste and educate the community. The division follows regulatory guidelines and makes every effort to meet the requirements set forth by those regulations. It is the responsibility of the division to promote an active and positive image of solid waste collection.
PW Director/Engineering Manager
Solid Waste Division Supervisor
Solid Waste Collector (5.0)
GOALS FOR 2014
• Continue solid waste audit of residential and commercial accounts. Ensure all are paying for collection service. • Generate daily collection sheet to include residential households. • Improve route efficiencies on existing routes with a strong focus on cost savings. • Increase collection of recyclable materials by identifying customers that may have waste that can be diverted as recyclable materials in a cost effective solution. • Continue working with Finance Department to improve the tracking of seasonal business operators signing up for service.
ACCOMPLISHMENTS FOR 2013
• Customer collection relations continue to be the division’s number one priority. The collection staff is well informed about operations and services and is able to answer questions with regard to recycling and the handling of special waste. • Seasonal adjustment of the commercial route to 6:00 a.m. has resulted in a much cleaner downtown earlier and less complaints about collection vehicles blocking businesses and tourists. • Collection crews have kept up with demand by working seven days a week during tourist season. • The division provided containers and collection services for special events as requested. Staff also worked extra hours due to holidays and special events. • The division works with ordinances dealing with litter and has worked at cleaning up problematic areas. The community still has bear issues and staff will continue to work with KPD and wildlife specialists to help educate the general public.
V-13 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Collection Division 1560‐272
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 514,948 571,825 571,825 528,788 567,178 (4,647) ‐0.8% Supplies 49,845 106,000 106,000 103,700 103,950 (2,050) ‐1.9% Contract/Purchased Services 46,956 6,450 6,450 4,820 5,250 (1,200) ‐18.6% Minor Capital Outlay 6,483 7,150 7,150 7,000 7,000 (150) ‐2.1% Interdepartmental Charges 163,874 176,375 176,375 173,754 178,610 2,235 1.3%
Total Expenditures 782,106 867,800 867,800 818,062 861,988 (5,812) ‐0.7%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
Solid Waste Services Fund 782,106 867,800 867,800 818,062 861,988 (5,812) ‐0.7%
Total Funding 782,106 867,800 867,800 818,062 861,988 (5,812) ‐0.7%
2012 2013 2014 2013 Adopted/2014 Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Supervisor 0.50 0.50 0.50 0.50 36,633 ‐ 0.0% Solid Waste Collector 5.00 5.00 5.00 5.00 230,057 ‐ 0.0%
Total 5.50 5.50 5.50 5.50 266,690 ‐ 0.0%
2014 Expenditures by Type
20.6%
0.8% Personnel Services and Benefits 0.6% Supplies Contract/Purchased Services 12.1% Minor Capital Outlay 65.8% Interdepartmental Charges
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits decreased by $4,647, or 0.8% due to decreased temporary wages and increases due to annual employee step increases, a one percent (1%) cost of living adjustment effective January 1, 2014, an 10% increase in health insurance effective July 1, 2014 and an increase in workers compensation premiums.
V-14 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Collection Division 1560‐272
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 235,269 258,437 258,437 246,500 266,690 8,253 3.2% 501 01 Overtime Wages 20,230 25,000 25,000 22,200 24,000 (1,000) 0.0% 502 01 Temporary Wages 71,685 75,000 75,000 54,300 56,400 (18,600) ‐24.8% 505 00 Payroll Taxes 25,030 29,000 27,500 24,700 26,600 (2,400) ‐8.3% 506 00 Pension 46,756 47,300 47,300 46,300 48,300 1,000 2.1% 507 00 Insurance Benefits‐Health/Life 82,485 96,200 97,700 97,700 101,400 5,200 5.4% 507 30 Insurance Benefits‐Workers Comp 27,775 31,600 31,600 27,800 34,500 2,900 9.2% 508 00 Other Benefits 4,700 7,500 7,500 7,500 7,500 ‐ 0.0% 509 03 Allowances‐PW Clothing 418 1,375 1,375 1,375 1,375 ‐ 0.0% 509 08 Allowances‐Medical Expenses 600 413 413 413 413 ‐ 0.0% Personnel Services and Benefits 514,948 571,825 571,825 528,788 567,178 (4,647) ‐0.8%
Supplies 510 02 Operating Supplies 6,370 3,000 3,000 3,000 3,000 ‐ 0.0% 501 03 Safety Program Supplies 1,129 1,300 1,300 1,300 1,300 ‐ 0.0% 510 05 Small Tools & Equipment 497 1,000 1,000 1,000 1,000 ‐ 0.0% 510 08 Inventory for Resale 21,000 21,000 21,000 20,000 (1,000) ‐4.8% 515 01 Vehicle Maintenance Materials 1,516 39,000 39,000 37,500 38,000 (1,000) ‐2.6% 515 04 Machinery & Equip Maint Materials 2,500 2,500 2,400 2,450 (50) ‐2.0% 525 04 Vehicle Motor Fuel & Lubricants 39,756 38,200 38,200 37,500 38,200 ‐ 0.0% 535 08 Allowances‐Other 577 ‐ NA Supplies 49,845 106,000 106,000 103,700 103,950 (2,050) ‐1.9%
Contract/Purchased Services 600 03 Training and Education 1,200 1,200 1,200 1,200 ‐ 0.0% 605 01 Ads and Public Announcements 500 500 300 300 (200) ‐40.0% 615 01 Professional and Technical Licenses 1,000 1,000 400 600 (400) ‐40.0% 630 02 Vehicle Licenses 10 150 150 120 150 ‐ 0.0% 630 03 Bank and Merchant Charges 4,532 3,600 3,600 2,800 3,000 (600) ‐16.7% 635 03 Vehicle Maintenance Services 42,414 ‐ NA Contract/Purchased Services 46,956 6,450 6,450 4,820 5,250 (1,200) ‐18.6%
Minor Capital 725 00 Machinery and Equipment 6,483 7,150 7,150 7,000 7,000 (150) ‐2.1% Minor Capital Outlay 6,483 7,150 7,150 7,000 7,000 (150) ‐2.1%
Interdepartmental Charges/ Reimbursable Credits 800 00 Interdepartmental‐Administrative 19,389 19,603 19,603 19,350 18,840 (763) ‐3.9% 801 01 Interdepartmental‐Human Resources 6,373 6,943 7,843 7,835 7,950 1,007 14.5% 802 00 Interdepartmental‐Finance 30,438 32,040 32,040 31,160 32,630 590 1.8% 803 01 Interdepartmental‐Info Technology 19,745 19,615 19,615 19,235 19,920 305 1.6% 804 01 Interdepartmental‐Engineering 56,335 60,000 59,100 58,000 58,000 (2,000) ‐3.3% 805 01 Interdepartmental‐KPU Billing Services 22,374 22,374 22,374 22,374 25,170 2,796 12.5% 825 01 Interdepartmental‐Insurance 9,220 10,800 10,800 10,800 11,100 300 2.8% 850 01 Interdepartmental‐Garage 5,000 5,000 5,000 5,000 ‐ 0.0% Interdepartmental Charges 163,874 176,375 176,375 173,754 178,610 2,235 1.3%
Total Expenditures by Type 782,106 867,800 867,800 818,062 861,988 (5,812) ‐0.7%
V-15 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Collection Division 1560‐272
NARRATIVE
500‐01 Regular Salaries and Wages: $266,690 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
501‐01 Overtime Wages: $24,000 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle.
502‐01 Temporary Wages: $56,400 ‐ This account provides for compensation paid to salaried and hourly employees for temporary personnel services.
505‐00 Payroll Taxes: $26,600 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $48,300 – This account provides for employer contributions to retirement systems.
507‐00 Insurance Benefits – Health and Life Insurance: $101,400 – Employer contributions to employee health and life insurance plans. Included are contributions to health plans administered by the Blue Cross and IBEW Alaska Health and Welfare Trust and employee life insurance plans.
507‐30 Workers Compensation: $34,500 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $7,500 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐03 Allowances – Public Works Clothing: $1,375 – This account provides for employer provided protective clothing allowances paid directly to represented employees of Public Works pursuant to collective bargaining agreements or the Personnel Rules.
509‐08 Allowances‐ Medical Expenses: $413 ‐ This account provides for employee medical exams.
510‐02 Operating Supplies: $3,000 ‐ This account provides for the purchase of departmental supplies such as gloves, safety vests, safety glasses, back braces and first aid equipment used during the course of the year.
510‐03 Safety Program Supplies: $1,300 – This account provides for the City safety program. This account is traditionally used to purchase materials and supplies necessary to conduct an ongoing safety program within the division. Included are safety information brochures, safety training audio and video programs, safety equipment, etc.
510‐05 Small Tools and Equipment: $1,000 – This account provides for the purchase and or replacement of small tools and equipment used by the division during the course of the year.
510‐08 Inventory for Resale: $20,000 ‐ This account provides for the purchase of equipment such as solid waste dumpsters and drop boxes that are utilized by both the Recycling and Collection Divisions. These in turn are sold to commercial customers of the Solid Waste Collection Division or placed in areas for the collection of recyclable materials from the general public.
515‐01 Vehicle Maintenance Materials: $38,000 ‐ This account provides for the cost of operating and maintaining vehicles operated by the division. This account will also be used to maintain drop boxes and the additional hardware required.
515 ‐04 Machinery and Equipment Maintenance Materials: $2,450 – This account provides for the cost of supplies and materials such as shovels, fastening hardware, brooms, wheel cart parts, vehicle wash and brushes that are used by the division through the course of the year.
$
V-16 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Collection Division 1560‐272
525‐04 Vehicle Motor Fuel and Lubricants: $38,200 ‐ This account provides for the purchase of gasoline, diesel fuel and lubricants associated with the division’s use of vehicles.
600‐03 Training and Education: $1,200 – This account provides for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or third‐parties.
605‐01 Ads and Public Announcements: $300 ‐ This account provides for advertising and announcements in newspapers or broadcasts over radio. This account also provides for educating the public about waste collection requirements, which includes notification and education to help manage bear problems within the City Limits.
615‐01 Professional and Technical Licenses: $600 – This account provides for cost of commercial driver’s licenses and other certificates required for operating equipment.
630‐02 Vehicle Licenses: $150 – This account provides for the cost of various licenses and fees associated with the permitting of the division’s vehicles.
630‐03 Bank and Merchant Charges: $3,000 ‐ This account provides for merchant fees for use of credit and debit cards.
725‐00 Machinery and Equipment: $7,000 ‐ This account provides for the purchase of replacement equipment such as cart tippers and other miscellaneous items for the collection vehicles.
800‐00 Interdepartmental Charges – Administrative: $18,840 ‐ This account provides for administrative and management services provided by the departments of the City Council, City Clerk and City Attorney, and the administrative office of the City Manager.
801‐01 Interdepartmental Charges – Human Resources: $7,950 ‐ This account provides for human resource services provided by the Human Resources Division
802‐00 Interdepartmental Charges ‐ Finance: $32,630 ‐ This account provides for financial, accounting, payroll, accounts payable, billing, customer service and budgeting services provided by the Finance Department.
803‐01 Interdepartmental Charges – Information Technology: $19,920 ‐ This account provides for information technology services provided by the Information Technology Department.
804‐01 Interdepartmental Charges – Engineering: $58,000 ‐ This account provides for engineering services provided by the Public Works Department‐Engineering Division.
805‐01 Interdepartmental Charges – KPU Billing Services: $25,170 – This account provides for billing and collection services provided by the KPU Sales, Marketing and Customer Service Division.
825‐01 Interdepartmental Charges – Insurance: $11,100 ‐ This account provides for risk management services and claims.
850‐01 Interdepartmental Charges – Garage: $5,000 ‐ This account provides for fleet maintenance services provided by the Public Works Department‐Garage Division.
V-17 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
705‐00 Buildings 26,633 238,400 238,400 104,400 221,000 (17,400) ‐7.3% 710‐00 Improvements to Land 44,950 85,000 85,000 9,000 75,000 (10,000) ‐11.8% 720‐00 Vehicles and Moving Equipment 224,133 72,000 82,000 77,000 40,000 (32,000) ‐44.4% 725‐00 Machinery and Equipment 72,000 72,000 New 730‐00 Infrastructure and Plant 960 100,000 100,000 10,000 100,000 ‐ 0.0%
Total Major Capital Outlay 296,676 495,400 505,400 200,400 508,000 12,600 2.5%
2014 Capital Improvement Projects Funding Sources
Solid Waste Project #Project Fund Grants Total
705‐00 Buildings Transfer Floor Overlay 30,000 ‐ ‐ 30,000 Transfer Station Building Repair 9,000 ‐ ‐ 9,000 SWRHF Building Extension & Design 182,000 ‐ ‐ 182,000 Total Buildings 221,000 ‐ ‐ 221,000
710‐00 Improvements to Land Drainage and Sludge Improvements 65,000 ‐ ‐ 65,000 L3 & L2 Drainage Improvements 10,000 ‐ ‐ 10,000 Total Improvements to Land 75,000 ‐ ‐ 75,000
720‐00 Vehicles and Moving Equipment Dump Truck Bed Replacement 40,000 ‐ ‐ 40,000 Total Vehicles and Moving Equipment 40,000 ‐ ‐ 40,000
725‐00 Machinery and Equipment Conveyor Belt Replacement 47,000 ‐ ‐ 47,000 Oil Centrifuge Installation 25,000 ‐ ‐ 25,000 Total Machinery and Equipment 72,000 ‐ ‐ 72,000
730‐00 Infrastructure and Plant Cover Generation 100,000 ‐ ‐ 100,000 Total Infrastructure and Plant 100,000 ‐ ‐ 100,000
Total 2014 Capital Budget 508,000 ‐ ‐ 508,000
V-18 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Solid Waste Capital Budget
Expenditures by Type Expenditures by Funding Source
19.7%
14.2% 43.4%
Solid Waste Fund
7.9% Buildings 14.8% Improvements to Land 100% Vehicles and Moving Equipment Machinery and Equipment Infrastructure and Plant
V-19 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Wastewater Summary
The Wastewater Division manages, operates and maintains the municipal sanitary wastewater system. The system consists of a secondary treatment plant, a collection system and seven pump stations located throughout its service area. The service area is limited to providing services to businesses and residents living within the boundaries of the City and the Ketchikan International Airport. Wastewater is a division of the Public Works Department.
Public Works Department
Wastewater Division
The Wasetewater Division is comprised of one operating division and oversees a Capital Improvement Program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Operations 2,067,821 2,301,889 2,301,889 2,213,619 2,323,629 21,740 0.9% Capital Improvement Program 5,243,819 929,500 1,576,673 734,873 1,499,800 570,300 61.4% Total 7,311,640 3,231,389 3,878,562 2,948,492 3,823,429 592,040 18.3%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 762,591 810,422 810,422 789,922 824,283 13,861 1.7% Supplies 364,139 388,200 388,200 379,800 372,500 (15,700) ‐4.0% Contract/Purchased Services 303,897 339,480 358,480 356,875 319,500 (19,980) ‐5.9% Minor Capital Outlay 53,108 71,500 52,500 43,500 53,500 (18,000) ‐25.2% Interdepartmental Charges 491,260 523,040 523,040 511,075 554,060 31,020 5.9% Debt Service 18,826 89,247 89,247 52,447 119,786 30,539 34.2% Payment in Lieu of Taxes 74,000 80,000 80,000 80,000 80,000 ‐ 0.0% Major Capital Outlay 5,243,819 929,500 1,576,673 734,873 1,499,800 570,300 61.4% Total 7,311,640 3,231,389 3,878,562 2,948,492 3,823,429 592,040 18.3%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
Wastewater Fund 2,805,895 3,231,389 3,236,562 2,306,492 3,823,429 592,040 18.3% Grants 3,187,513 96,000 96,000 ‐ ‐ NCM Bonds 1,318,232 546,000 546,000 ‐ ‐ NCM Total 7,311,640 3,231,389 3,878,562 2,948,492 3,823,429 592,040 18.3%
W-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Wastewater Operations Division 3000‐110
MISSION STATEMENT
It is the mission of the Wastewater Division to protect the environment through effective management, operation and maintenance of the sanitary wastewater system. Management’s primary concern is for the health and safety of the citizens and employees. The division strives to provide the citizens of the City of Ketchikan with quality service using experienced, well‐ trained personnel and by continuing to upgrade the existing treatment plant, equipment and collection system components.
Public Works Department
Wastewater Division Supervisor
Wastewater Lab Analyst
Senior Wastewater Wastewater Operator (4.0) Operator (2.0)
GOALS FOR 2014
• Maintain the sewer system as efficiently as possible within the constraints of the Wastewater Division’s budget. • Continue to meet EPA parameters without exceeding limits for BOD, fecal coliform, chlorine residual, pH, dissolved oxygen, copper and zinc. • Continue the small pump station upgrade program as time and personnel allow. • Work with Engineering Division to implement the energy studies recommendations. • Reduce chemical cost by working with suppliers and wastewater crew. ACCOMPLISHMENTS FOR 2013
• Replaced and upgraded numerous manhole lids and rings around town to reduce the sound of clanking lids. • Stayed below EPA limit parameters without exceeding limits for biological oxygen demand (BOD), chlorine residual, dissolved oxygen, copper and zinc. • Consistently achieved over thirty percent removal of BOD and suspended solids. • Continued public awareness program of wastewater ordinance violations. • Provided cost effective service, which meets the federally mandated provision of the City's 301H waiver of secondary treatment. • Worked with contractors to complete on‐going sewer upgrades. • Completed the Tunnel to Tatsuda camera surveys for upcoming State of Alaska road project. • Completed upgrade and replacement of flights, chains, rails, and effluent valves in four settling tanks and replaced drive bar in tank 3 in Treatment Plant B. • Work with engineer and contractors to replace or repair 14 manholes.
W-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Wastewater Operations Division 3000‐110
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 762,591 810,422 810,422 789,922 824,283 13,861 1.7% Supplies 364,139 388,200 388,200 379,800 372,500 (15,700) ‐4.0% Contract/Purchased Services 303,897 339,480 358,480 356,875 319,500 (19,980) ‐5.9% Minor Capital Outlay 53,108 71,500 52,500 43,500 53,500 (18,000) ‐25.2% Interdepartmental Charges 491,260 523,040 523,040 511,075 554,060 31,020 5.9% Debt Service 18,826 89,247 89,247 52,447 119,786 30,539 34.2% Payment in‐Lieu of Taxes 74,000 80,000 80,000 80,000 80,000 ‐ 0.0%
Total Expenditures 2,067,821 2,301,889 2,301,889 2,213,619 2,323,629 21,740 0.9%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
Wastewater Fund 2,067,821 2,301,889 2,301,889 2,213,619 2,323,629 21,740 0.9%
Total Funding 2,067,821 2,301,889 2,301,889 2,213,619 2,323,629 21,740 0.9%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Wastewater Supervisor 1.00 1.00 1.00 1.00 76,961 ‐ 0.0% Senior Wastewater Operator 2.00 2.00 2.00 2.00 104,733 ‐ 0.0% Wastewater Operator 4.00 4.00 4.00 4.00 190,580 ‐ 0.0% Wastewater Lab Analyst 1.00 1.00 1.00 1.00 60,609 ‐ 0.0%
Total 8.00 8.00 8.00 8.00 432,883 ‐ 0.0%
2014 Expenditures by Type
6.4% 4.3% 19.9% Personnel Services and Benefits Supplies Contract/Purchased Services 29.6% Minor Capital Outlay 19.9% Interdepartmental Charges Debt Service Payment in‐Lieu of Taxes 2.9% 17.7%
W-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Wastewater Operations Division 3000‐110
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $13,861, or 1.7% due to annual employee step increases, a one percent (1%) cost of living adjustment, a ten percent (10%) increase in health insurance premiums and a five percent (5%) increase in workers compensation premiums effective July 1, 2014. • Operating Supplies (Account No. 510‐02) increased $5,000 to reflect appropriate coding of items previously coded to Small Tools and Equipment and Infrastructure Maintenance Materials. • Machinery & Equipment Maintenance Materials (Account No. 515‐04) increased $10,000 because aging equipment is requiring more services from the Public Works Garage Division and to reflect appropriate coding of items previously charged to Infrastructure Maintenance Materials. • Infrastructure Maintenance Materials (Account No. 515‐05) has decreased $40,000, or 25%, to reflect the current year's decrease in actual expenses. • Infrastructure Maintenance Services (Account No. 635‐08) has decreased $6,000, or 14.3%, also reflecting the current year's decrease in actual expenses. • Management & Consulting Services (Account No. 640‐04) shows a decrease in the amount of $37,500, or 55.6% because there have been no outside studies contracted. • Electric, Water, Sewer & Solid Waste Services (Account No. 650‐02) increases by $16,000 or 10% based on actual utility costs for the Wastewater Division for 2011 and 2012. • Machinery and Equipment (Account No. 725.00) has decreased $20,000, or 28.6%, keeping in line with actual equipment
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 417,433 430,758 430,758 430,758 432,883 2,125 0.5% 501 01 Overtime Wages 40,974 50,000 50,000 44,500 50,000 ‐ 0.0% 502 01 Temporary Wages 19,570 38,000 37,000 24,800 42,000 4,000 10.5% 505 00 Payroll Taxes 36,565 39,700 39,700 38,200 40,200 500 1.3% 506 00 Pension 76,390 78,700 78,700 77,900 79,000 300 0.4% 507 00 Health and Life Insurance 137,424 141,800 142,700 142,700 149,600 7,800 5.5% 507 30 Workers Compensation 15,821 16,600 16,700 16,700 16,500 (100) ‐0.6% 508 00 Other Benefits 17,734 11,364 11,364 11,364 11,500 136 1.2% 509 03 Allowances‐Public Works Clothing 530 2,000 2,000 2,000 1,700 (300) ‐15.0% 509 08 Allowances‐Medical Expenses 150 1,500 1,500 1,000 900 (600) ‐40.0% Personnel Services and Benefits 762,591 810,422 810,422 789,922 824,283 13,861 1.7%
Supplies 510 01 Office Supplies 3,036 2,000 2,000 2,000 2,500 500 25.0% 510 02 Operating Supplies 7,024 2,000 6,500 6,500 7,000 5,000 250.0% 510 03 Safety Program Supplies 11,788 7,000 7,000 6,800 7,000 ‐ 0.0% 510 04 Janitorial Supplies 443 8,000 8,000 7,500 8,000 ‐ 0.0% 510 05 Small Tools & Equipment 13,503 12,000 12,000 12,000 10,000 (2,000) ‐16.7% 510 06 Chemicals 29,665 120,000 120,000 120,000 120,000 ‐ 0.0% 515 01 Vehicle Maintenance Materials 2,368 ‐ NA 515 02 Bldg & Grounds Maint Materials 2,233 ‐ NA 515 04 Machinery & Equip Maint Materials 32,098 20,000 25,000 25,000 30,000 10,000 50.0% 515 05 Infrastructure Maint Materials 196,291 160,000 147,600 140,000 120,000 (40,000) ‐25.0% 520 02 Postage 2,938 2,000 3,000 3,000 5,000 3,000 150.0% 525 03 Heating Fuel 48,989 40,000 40,000 40,000 44,000 4,000 10.0% 525 04 Vehicle Motor Fuel & Lubricants 12,345 9,100 11,000 11,000 12,000 2,900 31.9% 530 03 Professional & Technical Publications 500 500 500 500 ‐ 0.0% 535 02 Business and Meal Expenses 1,418 600 600 500 500 (100) ‐16.7% 535 04 Uniforms/Badges/Clothing 5,000 5,000 5,000 6,000 1,000 20.0% Supplies 364,139 388,200 388,200 379,800 372,500 (15,700) ‐4.0%
W-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Wastewater Operations Division 3000‐110
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Contract/Purchased Services 600 02 Travel‐Training 3,088 10,000 10,000 10,000 10,000 ‐ 0.0% 600 03 Training and Education 1,115 5,000 5,000 5,000 5,000 ‐ 0.0% 605 01 Ads & Public Announcements 2,645 2,500 2,500 2,500 2,500 ‐ 0.0% 615 01 Professional & Technical Licenses 500 500 275 500 ‐ 0.0% 615 02 Assn. Membership Dues & Fees 256 500 500 400 500 ‐ 0.0% 630 01 Building & Operating Permits 2,500 2,800 2,800 2,700 2,800 ‐ 0.0% 630 02 Vehicle Licenses 20 500 500 300 500 ‐ 0.0% 630 03 Bank and Merchant Charges 6,472 6,200 6,200 6,200 6,200 ‐ 0.0% 635 03 Vehicle Maintenance Services 22,309 4,000 4,000 4,000 3,000 (1,000) ‐25.0% 635 04 Software Maintenance Services 3,500 4,500 4,500 4,500 1,000 28.6% 635 06 Bldg. & Grounds Maint Services 8,000 8,000 8,000 8,000 ‐ 0.0% 635 07 Machinery & Equip Maint Services 43,880 4,000 8,000 8,000 8,000 4,000 100.0% 635 08 Infrastructure Maint Services 10,186 42,000 36,000 35,500 36,000 (6,000) ‐14.3% 635 12 Technical Services 7,241 2,500 5,000 5,000 5,000 2,500 100.0% 640 02 Engineering & Architectural Services 5,000 5,000 5,000 5,000 ‐ 0.0% 640 04 Management & Consulting Services 14,570 67,500 67,980 67,500 30,000 (37,500) ‐55.6% 645 02 Rents & Leases‐Machinery & Equip 1,024 1,000 1,000 1,000 1,000 ‐ 0.0% 650 01 Telecommunications 12,501 13,980 15,000 15,000 15,000 1,020 7.3% 650 02 Electric, Water, Sewer & Solid Waste 176,090 160,000 176,000 176,000 176,000 16,000 10.0% Contract/Purchased Services 303,897 339,480 358,480 356,875 319,500 (19,980) ‐5.9%
Minor Capital 715 00 Furniture and Fixtures 680 1,500 1,500 1,500 1,500 ‐ 0.0% 725 00 Machinery and Equipment 38,424 70,000 49,000 40,000 50,000 (20,000) ‐28.6% 725 01 Computers, Printers & Copiers 14,004 2,000 2,000 2,000 2,000 0.0% Minor Capital Outlay 53,108 71,500 52,500 43,500 53,500 (18,000) ‐25.2%
Interdepartmental Charges 800 00 Interdepartmental‐Administrative 28,696 29,420 29,420 29,020 28,260 (1,160) ‐3.9% 801 01 Interdepartmental‐Human Resources 9,432 10,425 12,425 11,750 11,930 1,505 14.4% 802 00 Interdepartmental‐Finance 45,048 48,065 48,065 46,745 48,940 875 1.8% 803 01 Interdepartmental‐Info Technology 29,223 29,420 29,420 28,850 29,880 460 1.6% 804 01 Interdepartmental‐Engineering 296,430 285,000 283,000 274,000 308,000 23,000 8.1% 805 01 Interdepartmental‐KPU Billing Services 42,710 42,710 42,710 42,710 48,050 5,340 12.5% 825 01 Interdepartmental‐Insurance 24,598 33,000 33,000 33,000 34,000 1,000 3.0% 850 01 Interdepartmental‐Garage 123 30,000 30,000 30,000 30,000 ‐ 0.0% 851 01 Interdepartmental‐Equipment 15,000 15,000 15,000 15,000 15,000 ‐ 0.0% Interdepartmental Charges 491,260 523,040 523,040 511,075 554,060 31,020 5.9%
Debt Service 931 00 Debt Service‐Principal 16,592 66,636 66,636 39,336 79,430 12,794 19.2% 932 00 Debt Service‐Interest 2,234 22,611 22,611 13,111 40,356 17,745 78.5% Debt Service 18,826 89,247 89,247 52,447 119,786 30,539 34.2%
Other Costs 970 00 Payment in Lieu of Taxes 74,000 80,000 80,000 80,000 80,000 ‐ 0.0% Other Costs 74,000 80,000 80,000 80,000 80,000 ‐ 0.0%
Total Expenditures by Type 2,067,821 2,301,889 2,301,889 2,213,619 2,323,629 21,740 0.9%
W-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Wastewater Operations Division 3000‐110
NARRATIVE
500‐01 Regular Salaries and Wages: $432,883 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
501‐01 Overtime Wages: $50,000 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle.
502‐01 Temporary Wages: $42,000 ‐ This account provides for compensation paid to salaried and hourly employees for temporary personnel services.
505‐00 Payroll Taxes: $40,200 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $79,000 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $149,600 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $16,500 – This account provides for employer contributions to workers compensation insurance.
508‐00 Other Benefits: $11,500 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
509‐03 Allowances – Public Works Clothing: $1,700 – This account provides for employer provided protective clothing allowances paid directly to represented employees of Public Works pursuant to collective bargaining agreements or the Personnel Rules.
509‐08 Allowances‐Medical Expenses: $900 – This account provides for employer provided medical exams paid directly to employees.
510‐01 Office Supplies: $2,500 ‐ This account provides for paper, pens, pencils, adding machine ribbons and tape, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers, and tape dispensers.
510‐02 Operating Supplies: $7,000 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as laboratory supplies, general materials for public programs and bottled water.
510‐03 Safety Program Supplies: $7,000 ‐ This account provides for safety training audio and video programs, safety equipment, City required hearing tests, specialized hazardous materials handling and disposal information, specialized protective safety clothing, traffic control equipment, confined space related equipment for air sampling, calibration, and man lifting.
510‐04 Janitorial Supplies: $8,000 – This account provides for cleaning and sanitation supplies used by the in‐house janitor.
510‐05 Small Tools and Equipment: $10,000 ‐ This account provides for minor tools, operating and office equipment with a value of less than $1,000. Included are hand tools, chain saws, blow torches, hydraulic jacks, sump pumps, computer accessories, space heaters, radios, calculators, file cabinets and similar types of minor tools and equipment.
510‐06 Chemicals: $120,000 ‐ This account provides for chemicals used for wastewater treatment and testing.
515‐04 Machinery and Equipment Maintenance Materials: $30,000 – This account provides for materials required for the repair and maintenance of machinery and equipment operated by the division. Included are office equipment, operating equipment, computer networks and computers, and pump station and treatment plan equipment.
W-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Wastewater Operations Division 3000‐110
515‐05 Infrastructure Maintenance Materials: $120,000 ‐ This account provides for materials required for the repair and maintenance of infrastructure operated by the division. Included are, sewer mains, sewer pump stations, generators, treatment plant and SCADA communications.
520‐01 Postage: $5,000 ‐ This account provides for postal related services such as postage, express delivery and mailing materials.
525‐03 Heating Fuel: $44,000 ‐ This account provides for heating fuel to heat the wastewater treatment plants.
525‐04 Vehicle Motor Fuel and Lubricants: $12,000 ‐ This account provides for gasoline, diesel fuel, propane and lubricants for vehicles and the 14 foot sampling skiff.
530‐03 Professional and Technical Publications: $500 ‐ This account provides for professional and technical publications. Included are professional handbooks and technical journals and wastewater operator manuals.
535‐02 Business and Meal Expenses: $500 ‐ This account provides for reimbursements to employees for business and job related meals, and other business related expenses.
535‐04 Allowances‐Uniforms/Badges/Clothing: $6,000 ‐ This account provides for direct purchases of or reimbursements to employees for work related clothing required by department policies. Included are work clothes, raingear, hats, steel toed boots and gloves.
600‐02 Travel‐Training: $10,000 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training.
600‐03 Training and Education: $5,000 – This account provides for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or third‐parties.
605‐01 Advertising and Public Announcements: $2,500 ‐ This account provides for advertising and announcements in publications, newspapers, trade journals, Internet or broadcasts over radio and television. Included are legal notices, public service announcements, public awareness brochure, community issues, recruiting, requests for proposals, contracts and sales of property and equipment.
615‐01 Professional and Technical Licenses: $500 – This account provides for fees paid for technical certifications required by collection system and treatment plant operators, lab technicians, operators of special equipment and commercial driver’s licenses.
615‐02 Assn. Membership Dues and Fees: $500 – This account provides for memberships in professional and trade associations such as American Water Works Association, Water Environment Federation and Alaska Rural Water Association.
630‐01 Building and Operating Permits: $2,800 ‐ This account provides for permits required for construction, right‐ of‐ways, easements, environmental, occupancy and operations.
630‐02 Vehicle Licenses: $500 – This account provides for licensing City vehicles for operations on public highways.
630‐03 Bank and Merchant Charges: $6,200 – This account provides for monthly bank account service charges, merchant fees for use of credit and debit cards, wire transfer fees and other fees for banking services.
635‐03 Vehicle Maintenance Services: $3,000 – This account provides for expenditure for the repair and maintenance of City vehicles by outside maintenance facilities. Included are licensed and unlicensed rolling stock and boats. This account includes contract labor and materials required to provide the service.
635‐04 Software Maintenance Services: $4,500 ‐ This account provides for maintenance agreements to support licensed software systems.
W-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Wastewater Operations Division 3000‐110
635‐06 Buildings and Grounds Maintenance Services: $8,000 ‐ This account provides contractual services for the repair and maintenance of buildings and the upkeep of grounds owned or leased by the City. This account includes contract labor and materials required to provide the service.
635‐07 Machinery and Equipment Maintenance Services: $8,000 ‐ This account provides contractual services for the repair and maintenance of office equipment, laboratory equipment, machinery and other operating equipment used by the division. This account includes contract labor and materials required to provide the service. It also includes maintenance service agreements.
635‐08 Infrastructure Maintenance Services: $36,000 ‐ This account provides contractual services for the repair and maintenance of infrastructure owned or leased by the City. This account includes contract labor and materials required to provide the service. Included are sewer mains, sewer pump stations, generators and SCADA systems.
635‐12 Technical Services: $5,000 ‐ This account provides for services that are not regarded as professional but require technical or special knowledge. Included are, wastewater testing, data base management, video camera operators, pest control and security.
640‐02 Engineering and Architectural Services: $5,000 ‐ This account provides for engineering and architectural services outside the scope of available services with internal staff.
640‐04 Management and Consulting Services: $30,000 ‐ This account provides for management and consulting services. Included are project management, rate studies, management studies and other management and consulting engagement requiring persons or firms with specialized skills and knowledge.
645‐02 Rents and Leases ‐ Machinery & Equipment: $1,000 ‐ This account provides for the rent and lease of machinery and equipment.
650‐01 Telecommunications: $15,000 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services, cell phones, pagers, Internet, long distance and toll‐free numbers.
650‐02 Electric, Water, Sewer & Solid Waste: $176,000 ‐ This account provides for electric, water, sewer and solid waste utility services.
715‐00 Furniture and Fixtures: $1,500 ‐ This account provides for acquisition of furniture and fixtures. Included are desks, chairs, tables, workstations, file cabinets, storage cabinets and building fixtures.
725‐00 Machinery and Equipment: $50,000 ‐ This account provides for the acquisition of machinery and equipment usually composed of a complex combination of parts. Included are office equipment, laboratory equipment, pumps, motors, fittings valves and operating equipment required to provide services or maintain capital assets.
725‐01 Computers, Printers and Copiers: $2,000 – This account provides for desktop, laptops, and tablet computers; computer printers and scanners, photocopiers and fax machines.
800‐00 Interdepartmental Charges – Administrative: $28,260 ‐ This account provides for administrative and management services provided by the departments of the City Council, City Clerk and City Attorney, and the administrative office of the City Manager.
801‐01 Interdepartmental Charges – Human Resources: $11,930 ‐ This account provides for human resource services provided by the Human Resources Division.
802‐00 Interdepartmental Charges ‐ Finance: $48,940 ‐ This account provides for financial, accounting, payroll, accounts payable, billing, customer service and budgeting services provided by the Finance Department.
803‐01 Interdepartmental Charges – Information Technology: $29,880 ‐ This account provides for information technology services provided by the Information Technology Department.
W-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Wastewater Operations Division 3000‐110
804‐01 Interdepartmental Charges – Engineering: $308,000 ‐ This account provides for engineering services provided by the Public Works Department‐Engineering Division.
805‐01 Interdepartmental Charges – KPU Billing Services: $48,050 ‐ This account provides for billing and collection services provided by the KPU Sales, Marketing and Customer Service Division.
825‐01 Interdepartmental Charges – Insurance: $34,000 ‐ This account provides for risk management services and claims.
850‐01 Interdepartmental Charges – Garage: $30,000 ‐ This account provides for fleet maintenance services provided by the Public Works Department‐Garage Division.
851‐01 Equipment Charges: $15,000 ‐ This account provides for the expenditure for use of equipment owned by another department of the City.
931‐00 Debt Service‐Principal: $79,430 ‐ This account provides for principal on Alaska Clean Water Loans for the Wastewater Division.
932‐00 Debt Service‐Interest: $40,356 ‐ This account provides for interest on Alaska Clean Water Loans for the Wastewater Division.
975‐00 Payments in Lieu of Taxes: $80,000 ‐ This account provides for payments in lieu of taxes assessed against the enterprise funds of the City.
W-9 CITY OF KETCHIKAN 2014 Operating and Capital Budget Public Works‐Wastewater Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
725‐00 Machinery and Equipment 8,286 ‐ ‐ ‐ NA 730‐00 Infrastructure and Plant 5,235,533 929,500 1,576,673 734,873 1,499,800 570,300 61.4%
Total Major Capital Outlay 5,243,819 929,500 1,576,673 734,873 1,499,800 570,300 61.4%
2014 Capital Improvement Projects Funding Sources Wastewater Project #Project Fund Grants Bonds Total
730‐00 Infrastructure and Plant Sewer Main & Manhole Repair/Replacement 100,000 100,000 Upgrade Sewer Laterals 30,000 30,000 Small Pump Station Upgrades 40,000 40,000 Front, Mill & Stedman Streets Sewer Replacement 14,500 14,500 West Fairy Chasm Sewer Replacement 35,000 35,000 Water St. Trestle No.2 Sewer Replacement 100,000 100,000 Energy Upgrade‐ WWTP‐B Lighting Upgrade 10,000 10,000 Energy Upgrade ‐ Pump Station Control Optimization 50,000 50,000 Dunton St. Viaduct and Utility Reconstruction 12,000 12,000 Sayles Gorge Bridge & Utility Reconstruction 8,000 8,000 CIPP Sewer Lining 600,000 600,000 WWTP Force Main Replacement Phase II 50,000 50,000 Revetment Way Sewer Replacement 348,000 348,000 Jackson/Monrose & 4th/7th Sewer Replacement 102,300 102,300 Total Insfrastructure and Plant 1,499,800 ‐ ‐ 1,499,800
Total 2014 Capital Budget 1,499,800 ‐ ‐ 1,499,800
Expenditures by Type Expenditures by Funding Source
100% Infrastructure and Plant 100% Wastewater Fund
W-10 CITY OF KETCHIKAN 2014 Operating and Capital Budget Harbors Summary
The Port & Harbors Department operates and maintains six boat harbors: Bar Harbor South, Bar Harbor North, Thomas Basin, Casey Moran, Knudson Cove and Hole‐In‐The‐Wall; three launch ramps; and the Port of Ketchikan.
Port & Harbors
Harbors Port
The Harbors Division of the Port & Harbors Department is comprised of one operating division and oversees one Capital Improvement
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Operations 1,094,137 1,134,909 1,132,509 1,118,285 1,164,415 29,506 2.6% Capital Improvement Program 2,028,180 10,402,372 11,251,927 5,976,312 5,520,615 (4,881,757) ‐46.9% Total 3,122,317 11,537,281 12,384,436 7,094,597 6,685,030 (4,852,251) ‐42.1%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 563,128 570,034 567,934 559,600 570,525 491 0.1% Supplies 61,940 72,240 71,940 70,400 72,240 ‐ 0.0% Contract/Purchased Services 251,908 274,600 274,600 272,930 274,600 ‐ 0.0% Minor Capital Outlay 6,431 19,000 19,000 19,000 19,000 ‐ 0.0% Interdepartmental Charges 210,730 199,035 199,035 196,355 228,050 29,015 14.6% Major Capital Outlay 2,028,180 10,402,372 11,251,927 5,976,312 5,520,615 (4,881,757) ‐46.9% Total 3,122,317 11,537,281 12,384,436 7,094,597 6,685,030 (4,852,251) ‐42.1%
2012 2013 2014 2013 Adopted/2014 Expenditures by Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
Harbor Fund 1,075,266 1,162,409 1,162,409 1,148,185 1,494,415 332,006 28.6% Grants 1,445,426 6,571,507 7,418,662 4,643,047 2,598,878 (3,972,629) ‐60.5% Raw Fish Tax 601,625 53,365 53,365 53,365 91,737 38,372 71.9% Bonds 2,500,000 2,500,000 ‐ 2,500,000 ‐ 0.0% Interfund Loan 1,250,000 1,250,000 1,250,000 (1,250,000) ‐100.0% Total 3,122,317 11,537,281 12,384,436 7,094,597 6,685,030 (4,852,251) ‐42.1%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Operations 5.40 5.40 5.40 5.20 299,625 (0.20) ‐3.7%
Total 5.40 5.40 5.40 5.20 299,625 (0.20) ‐3.7%
X-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Harbors Operations Division 1710‐110
MISSION STATEMENT
The mission of the Harbor Division is to maintain and operate the City‐owned public boat harbors to provide safe and convenient use of the harbors by the commercial fishing fleet, charter boat fleet, pleasure vessels and the general public. The harbors are operated in accordance with the State Boat Harbor Management Agreement and Title 14 of the Ketchikan Municipal Code. The Harbor Division will, with the aid of the City Council, the City Manager’s Office, the Port & Harbors Advisory Board and the State of Alaska, identify and pursue construction of new facilities and maintain existing facilities. The Harbor Division will promote the City of Ketchikan and assist the community in maintaining economic growth and prosperity.
Port & Harbors Director (.25)
Customer Service Senior Assistant Administrative Representative (.60) Harbormaster (.75) Assistant (.60)
Assistant Temporary Customer Maintenance Harbormasters Service Workers (1.20) (1.80) Representative (.60)
Temporary Temporary Assistant Maintenance Harbormasters Harbormasters (1.80) (1.20)
GOALS FOR 2014
• Complete construction of the Bar Harbor Drive Down Float Project. • Complete construction of the Bar Harbor Net Float Refurbishment and Relocation Project. • Complete design, advertise for bids, award contract and begin construction of the Bar Harbor South Floats 1N & 9 Replacement Project. • Begin design of the Hole‐In‐The‐Wall Replacement Project. • Apply for a State Municipal Harbor 50/50 construction grant for Hole In The Wall Replacement Project.
ACCOMPLISHMENTS FOR 2013
• Completed construction of the Bar Harbor Launch Ramp Replacement Project. • Obtained a State Municipal Harbor 50/50 construction grant for Bar Harbor Drive Down Float Project and Bar Harbor South Floats 1N & 9 Replacement Project. • Completed design, advertised for bids, awarded a contract and began construction of the Bar Harbor Drive Down Float Project. • Began construction of the Bar Harbor Net Float Refurbishment and Relocation Project. • Began design of the Bar Harbor South Floats 1N & 9 Replacement Project. • Completed a project to re‐stain the Harbormaster Building.
X-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Harbors Operations Division 1710‐110
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 563,128 570,034 567,934 559,600 570,525 Supplies 61,940 72,240 71,940 70,400 72,240 ‐ 0.0% Contract/Purchased Services 251,908 274,600 274,600 272,930 274,600 ‐ 0.0% Minor Capital Outlay 6,431 19,000 19,000 19,000 19,000 ‐ 0.0% Interdepartmental Charges 210,730 199,035 199,035 196,355 228,050 29,015 14.6%
Total Expenditures 1,094,137 1,134,909 1,132,509 1,118,285 1,164,415 29,506 2.6%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
Harbor Fund 1,094,137 1,134,909 1,132,509 1,118,285 1,164,415 29,506 2.6%
Total Funding 1,094,137 1,134,909 1,132,509 1,118,285 1,164,415 29,506 2.6%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Director of Port & Harbors 0.25 0.25 0.25 0.25 27,325 ‐ 0.0% Senior Assistant Harbormaster 0.75 0.75 0.75 0.75 53,526 ‐ 0.0% Port Operations Coordinator 0.20 0.20 0.20 (0.20) ‐100.0% Assistant Harbormasters 1.80 1.80 1.80 1.80 99,603 ‐ 0.0% Maintenance Worker 1.20 1.20 1.20 1.20 62,980 ‐ 0.0% Administrative Assistant 0.60 0.60 0.60 0.60 31,188 ‐ 0.0% Customer Service Rep I0 .60 0.60 0.60 0.60 25,003 ‐ 0.0%
Total 5.40 5.40 5.40 5.20 299,625 (0.20) ‐3.7%
2014 Expenditures by Type
10.8% 34.2% 10.8% Personnel Services and Benefits Supplies Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges 2.9%
43.2%
X-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Harbors Operations Division 1710‐110
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $491, or 0.1%, due to converting the Port Operations Coordinator position to being funded 0% from the Harbors and 100% from the Port instead of the previous 20/80 split, annual employee step increases, a one percent (1%) cost of living adjustment effective January 1, 2014, and an increase in workers compensation premiums. • Interdepartmental Charges ‐ Engineering (Account 804‐01) increased by $26,000 due to the additional engineering support that will be required for the Harbor Department's 2014 Capital Budget.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 295,219 302,534 298,234 290,900 299,625 (2,909) ‐1.0% 501 01 Overtime Wages 10,784 8,000 12,300 12,300 8,000 ‐ 0.0% 502 01 Temporary Wages 58,254 69,000 68,800 68,800 69,000 ‐ 0.0% 505 00 Payroll Taxes 27,866 29,000 29,000 28,500 28,800 (200) ‐0.7% 506 00 Pension 64,948 66,900 65,000 65,000 66,200 (700) ‐1.0% 507 00 Health and Life Insurance 73,748 72,600 72,600 72,600 72,400 (200) ‐0.3% 507 30 Workers Compensation 15,053 13,800 13,800 13,300 18,400 4,600 33.3% 508 00 Other Benefits 17,256 8,200 8,200 8,200 8,100 (100) ‐1.2% Personnel Services and Benefits 563,128 570,034 567,934 559,600 570,525 491 0.1%
Supplies 510 01 Office Supplies 2,417 4,450 4,450 4,450 4,450 ‐ 0.0% 510 02 Operating Supplies 2,832 3,300 3,300 3,300 3,300 ‐ 0.0% 510 03 Safety Program Supplies 94 300 300 300 300 ‐ 0.0% 510 04 Janitorial Supplies 1,227 1,850 1,850 1,800 1,850 ‐ 0.0% 510 05 Small Tools & Equipment 4,920 4,150 4,900 4,900 4,150 ‐ 0.0% 515 01 Vehicle Maint Materials 211 1,100 1,100 ‐ NA 515 02 Building & Grounds Maint Materials 30 ‐ NA 515 03 Furniture & Fixtures Maint Materials 97 ‐ NA 515 04 Machinery & Equip Maint Materials 59 50 50 ‐ NA 515 05 Infrastructure Maint Materials 31,027 35,500 33,100 32,100 35,500 ‐ 0.0% 520 02 Postage 2,496 2,940 2,940 2,900 2,940 ‐ 0.0% 520 04 Freight‐Materials and Supplies 47 NA 525 03 Heating Fuel 5,337 5,700 5,700 5,600 5,700 ‐ 0.0% 525 04 Vehicle Motor Fuel & Lubricants 9,074 11,850 11,850 11,500 11,850 ‐ 0.0% 530 02 Periodicals 100 100 100 100 ‐ 0.0% 535 04 Uniforms/Badges/Clothing 2,072 2,100 2,300 2,300 2,100 ‐ 0.0% Supplies 61,940 72,240 71,940 70,400 72,240 ‐ 0.0%
X-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Harbors Operations Division 1710‐110
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Contract/Purchased Services 600 01 Travel‐Business 851 1,000 1,000 ‐ New 600 02 Travel‐Training 1,846 2,800 1,800 1,800 2,800 ‐ 0.0% 600 03 Training and Education 1,100 1,100 1,100 1,100 ‐ 0.0% 605 01 Ads and Public Announcements 6,446 1,550 1,550 1,050 1,550 ‐ 0.0% 605 02 Marketing 1,500 1,000 1,000 1,500 ‐ 0.0% 605 03 Printing and Binding 500 500 ‐ New 615 02 Assn Membership Dues & Fees 202 200 250 250 200 ‐ 0.0% 620 01 Salvage & Disposal of Impounded Prop 4,525 20,000 17,500 17,000 20,000 ‐ 0.0% 620 02 Towing of Impounded Property 500 500 500 500 ‐ 0.0% 630 01 Building & Operating Permits 900 770 100 900 ‐ 0.0% 630 02 Vehicle Licenses 20 20 100 100 20 ‐ 0.0% 630 03 Bank and Merchant Charges 11,934 9,630 9,630 9,630 9,630 ‐ 0.0% 635 02 Janitorial and Cleaning Services 3,268 3,600 3,600 3,600 3,600 ‐ 0.0% 635 03 Vehicle Maintenance Services 16,988 5,000 5,000 5,000 5,000 ‐ 0.0% 635 04 Software Maintenance Services 1,029 3,900 3,900 3,900 3,900 ‐ 0.0% 635 06 Bldg & Grounds Maint Services 1,024 3,600 6,100 6,100 3,600 ‐ 0.0% 635 07 Machinery & Equip Maint Services 703 4,100 4,100 4,100 4,100 ‐ 0.0% 635 08 Infrastructure Maint Services 11,205 9,100 9,100 9,100 9,100 ‐ 0.0% 645 02 Rents & Leases‐Machinery & Equip 391 900 900 900 900 ‐ 0.0% 650 01 Telecommunications 21,978 26,500 26,500 26,500 26,500 ‐ 0.0% 650 02 Electric, Water, Sewer & Solid Waste 169,498 179,700 179,700 179,700 179,700 ‐ 0.0% Contract/Purchased Services 251,908 274,600 274,600 272,930 274,600 ‐ 0.0%
Minor Capital 715 00 Furniture and Fixtures 502 4,000 4,000 4,000 4,000 ‐ 0.0% 725 00 Machinery and Equipment 4,226 12,200 11,200 11,200 12,200 ‐ 0.0% 725 01 Computers, Printers & Copiers 1,703 1,000 1,000 ‐ New 735 00 Software 2,800 2,800 2,800 2,800 ‐ 0.0% Minor Capital Outlay 6,431 19,000 19,000 19,000 19,000 ‐ 0.0%
Interdepartmental Charges 800 00 Interdepartmental‐Administrative 21,052 21,055 21,055 20,775 20,230 (825) ‐3.9% 801 01 Interdepartmental‐Human Resources 6,919 7,460 7,460 8,410 8,540 1,080 14.5% 802 00 Interdepartmental‐Finance 33,047 34,410 34,410 33,465 35,040 630 1.8% 803 01 Interdepartmental‐Info Technology 21,438 21,060 21,060 20,655 21,390 330 1.6% 804 01 Interdepartmental‐Engineering 69,748 46,000 46,000 44,000 72,000 26,000 56.5% 825 01 Interdepartmental‐Insurance 58,509 60,200 60,200 60,200 62,000 1,800 3.0% 850 01 Interdepartmental‐Garage 17 8,850 8,850 8,850 8,850 ‐ 0.0% Interdepartmental Charges 210,730 199,035 199,035 196,355 228,050 29,015 14.6%
Total Expenditures by Type 1,094,137 1,134,909 1,132,509 1,118,285 1,164,415 29,506 2.6%
NARRATIVE
500‐01 Regular Salaries and Wages: $299,625 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
501‐01 Overtime Wages: $8,000 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle.
502‐01 Temporary Wages: $69,000 ‐ This account provides for compensation paid to salaried and hourly employees for temporary personnel services.
X-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Harbors Operations Division 1710‐110
505‐00 Payroll Taxes: $28,800 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $66,200 – This account provides for employer contributions to retirement plans.
507‐00 Health and Life Insurance: $72,400 – This account provides for employer contributions to employee health and life insurance plans.
507‐30 Workers Compensation: $18,400 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $8,100 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
510‐01 Office Supplies: $4,450 ‐ This account provides for paper, pens, pencils, adding machine ribbons and tape, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, calculators, staplers, comb binding machines and tape dispensers.
510‐02 Operating Supplies: $3,300 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as medical supplies, coffee, creamer, disposable cups, paper plates, plastic utensils, public trash cans, public benches, keys and locksets.
510‐03 Safety Program Supplies: $300 ‐ This account provides for the City safety program. Included are safety information brochures, safety training audio and video programs, safety equipment, OSHA required medical exams, specialized hazardous materials handling and disposal information, specialized protective safety clothing and traffic control.
510‐04 Janitorial Supplies: $1,850 – This account provides for cleaning and sanitation supplies used by contracted janitors.
510‐05 Small Tools and Equipment: $4,150 ‐ This account provides for minor tools and operating & office equipment with a value of less than $1,000. Included are hand‐held radios, hand tools, chain saws, torches, hydraulic jacks, de‐watering pumps, computer accessories, portable heaters, radios, welders, and similar types of minor tools and equipment.
515‐05 Infrastructure Maintenance Materials: $35,500 ‐ This account provides for the materials required for the repair and maintenance of infrastructure owned or leased and operated by the Harbor Department. Included are launch ramps, access ramps, floats, piles, lighting, water lines and other items associated with the harbor facilities.
520‐02 Postage: $2,940 ‐ This account provides for postal related services such as postage, express delivery, mailing materials, etc.
525‐03 Heating Fuel: $5,700 ‐ This account provides for heating fuel to heat facilities owned or leased by the City and operated by the Harbors Department.
525‐04 Vehicle Motor Fuel and Lubricants: $11,850 ‐ This account provides for gasoline, diesel fuel, propane and lubricants used in the operations of the Harbor Department.
530‐02 Periodicals: $100 ‐ This account provides for the newspapers, magazines and trade journals.
535‐04 Allowances‐Uniforms/Badges/Clothing: $2,100 ‐ This account provides for direct purchases of or reimbursements to employees for work related clothing required by department policies. Included are work shirts, jackets, float suits, raingear, hats, boots and gloves.
600‐02 Travel‐Training: $2,800 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training.
X-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Harbors Operations Division 1710‐110
600‐03 Training and Education: $1,100 – This account provides for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or third‐parties.
605‐01 Advertising and Public Announcements: $1,550 ‐ This account provides for advertising and announcements in publications, newspapers, trade journals, Internet or broadcasts over radio and television. Included are public service announcements, community issues, recruiting, requests for proposals, contracts and sales of property and equipment.
605‐02 Marketing: $1,500 ‐ This account provides for announcements in publications, newspapers, trade journals, Internet or broadcasts over radioandtelevision.
615‐02 Dues and Membership Fees: $200 – This account provides for memberships in professional and trade associations.
620‐01 Salvage and Disposal of Impounded Property: $20,000 ‐ This account provides for salvaging and/or disposing of junked marine vessels.
620‐02 Towing of Impounded Property: $500 – This account provides for towing and/or storing of impounded vehicles and marine vessels.
630‐01 Building and Operating Permits: $900 ‐ This account provides for permits required for construction, right‐of‐ways, easements, environmental, occupancy and operations.
630‐02 Vehicle Licenses: $20 – This account provides for licensing City vehicles for operations on public highways.
630‐03 Bank and Merchant Charges: $9,630 – This account provides for monthly bank account service charges, merchant fees for use of credit and debit cards, wire transfer fees and other fees for banking services.
635‐02 Janitorial and Cleaning Services: $3,600 ‐ This account provides for services to clean Harbor Department facilities and equipment owned or leased by the City. Included are janitorial, carpet cleaning and laundry services.
635‐03 Vehicle Maintenance Services: $5,000 – This account provides for services required for the repair and maintenance of Harbor Department vehicles by outside maintenance facilities. Included are licensed and unlicensed rolling stock and boats. This account includes contract labor and materials required to provide the service.
635‐04 Software Maintenance Services: $3,900 ‐ This account provides for maintenance agreements to support licensed software systems.
635‐06 Buildings and Grounds Maintenance Services: $3,600 ‐ This account provides for services required for the repair and maintenance of buildings and the upkeep of grounds owned or leased by the Harbors Department. This account includes contract labor and materials required to provide the service.
635‐07 Machinery and Equipment Maintenance Services: $4,100 ‐ This account provides for services required for the repair and maintenance of office equipment, machinery and other operating equipment owned or leased by the Harbor Department. This account includes contract labor and materials required to provide the service. It also includes maintenance service agreements.
635‐08 Infrastructure Maintenance Services: $9,100 ‐ This account provides for the services required for repair and maintenance of infrastructure owned or leased by the Harbors Department. This account includes contract labor and materials required to provide the service. Included are maintenance to ramps, floats, docks, walkways, pavement and utilities.
645‐02 Rents and Leases ‐ Machinery & Equipment: $900 ‐ This account provides for the rent and lease of machinery and equipment.
650‐01 Telecommunications: $26,500 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services, cell phones, Internet, long distance and data‐streaming for security cameras.
X-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Harbors Operations Division 1710‐110
650‐02 Electric, Water, Sewer & Solid Waste: $179,700 ‐ This account provides for electric, water, sewer and solid waste utility services.
715‐00 Furniture and Fixtures: $4,000 ‐ This account provides for acquisition of furniture and fixtures. Included are desks, chairs, tables, workstations, file cabinets, storage cabinets and building fixtures.
725‐00 Machinery and Equipment: $12,200 ‐ This account provides for the acquisition of machinery and equipment usually composed of a complex combination of parts. Included are office equipment, computer equipment and operating equipment required to provide services or maintain capital assets.
735‐00 Software: $2,800 ‐ This account provides for acquisition of software systems and upgrades not covered by maintenance agreements.
800‐00 Interdepartmental Charges – Administrative: $20,230 ‐ This account provides for administrative and management services provided by the departments of the City Council, City Clerk and City Attorney, and the administrative office of the City Manager.
801‐01 Interdepartmental Charges – Human Resources: $8,540 ‐ This account provides for human resource services provided by the Human Resources Division.
802‐00 Interdepartmental Charges ‐ Finance: $35,040 ‐ This account provides for financial, accounting, payroll, accounts payable, billing, customer service and budgeting services provided by the Finance Department.
803‐01 Interdepartmental Charges – Information Technology: $21,390 ‐ This account provides for information technology services provided by the Information Technology Department.
804‐01 Interdepartmental Charges – Engineering: $72,000 ‐ This account provides for engineering services provided by the Public Works Department‐Engineering Division.
825‐01 Interdepartmental Charges – Insurance: $62,000 ‐ This account provides for risk management services and claims.
850‐01 Interdepartmental Charges – Garage: $8,850 ‐ This account provides for fleet maintenance services provided by the Public Works Department‐Garage Division.
X-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Harbors Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
705‐00 Buildings 7,500 10,100 10,100 ‐ (7,500) ‐100.0% 720‐00 Vehicles and Moving Equipment 20,000 19,800 19,800 ‐ (20,000) ‐100.0% 730‐00 Infrastructure and Plant 2,019,878 10,374,872 11,222,027 5,946,412 5,520,615 (4,854,257) ‐46.8% 735‐00 Software 8,302 ‐ ‐ NA
Total Major Capital Outlay 2,028,180 10,402,372 11,251,927 5,976,312 5,520,615 (4,881,757) ‐46.9%
2014 Capital Improvement Projects Funding Sources
Grants & Bonds & Project #Project Harbor Fund Raw Fish Tax Advances Total
730‐00 Infrastructure and Plant Hole In The Wall Reconstruction 150,000 ‐ 150,000 Thomas Basin‐Thomas Street Ramp Replacement 55,000 ‐ 55,000 Bar Harbor North Dredging 100,000 100,000 Bar Harbor South Drive Down Float 183,473 183,473 Bar Harbor South Net Float Repairs 7,142 7,142 Replacement of Bar Harbor South Floats 9 & 1N 2,500,000 2,500,000 5,000,000 Bar Harbor North Replacement Water Service Connection 25,000 25,000 Total Instrastructure and Plant 330,000 2,690,615 2,500,000 5,520,615
Total 2014 Capital Budget 330,000 2,690,615 2,500,000 5,520,615
Expenditures by Type Expenditures by Funding Source 5.98%
48.74%
45.28%
Infrastructure and Plant Grants & Raw Fish Tax 100% Bonds & Advances Harbor Fund
X-9 CITY OF KETCHIKAN 2014 Operating and Capital Budget Port Summary
The Port & Harbors Department operates and maintains the Port of Ketchikan; six boat harbors: Bar Harbor South, Bar Harbor North, Thomas Basin, Casey Moran, Knudson Cove, and Hole‐In‐The‐Wall; and three launch ramps.
Port & Harbors
Harbors Port
The Port Division of the Port & Harbors Department is comprised of one operating division and oversees a Capital Improvement Program.
DEPARTMENT EXECUTIVE SUMMARY
2012 2013 2014 2013 Adopted/2014 Divisions/Cost Center/Programs Actual Adopted Amended Estimate Budget Incr(Decr) % Operations 9,196,604 8,309,921 8,309,921 8,302,429 8,181,978 (127,943) ‐1.5% Capital Improvement Program 8,238,228 8,860,500 10,374,448 9,883,265 3,100,105 (5,760,395) ‐65.0% Total 17,434,832 17,170,421 18,684,369 18,185,694 11,282,083 (5,888,338) ‐34.3%
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Personnel Services and Benefits 939,411 1,019,446 1,006,446 1,004,514 1,072,998 53,552 5.3% Supplies 67,584 69,595 69,595 69,595 69,595 ‐ 0.0% Contract/Purchased Services 2,599,459 2,940,290 2,940,830 2,940,290 3,026,790 86,500 2.9% Minor Capital Outlay 3,598 8,500 7,960 5,500 8,500 ‐ 0.0% Interdepartmental Charges 428,976 415,565 415,565 413,005 420,870 5,305 1.3% Debt Service 2,877,250 2,862,525 2,862,525 2,862,525 2,576,225 (286,300) ‐10.0% Other Costs 2,280,326 994,000 1,007,000 1,007,000 1,007,000 13,000 1.3% Major Capital Outlay 8,238,228 8,860,500 10,374,448 9,883,265 3,100,105 (5,760,395) ‐65.0% Total 17,434,832 17,170,421 18,684,369 18,185,694 11,282,083 (5,888,338) ‐34.3%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
Port Enterprise Fund 9,706,839 9,045,421 9,102,667 8,783,682 8,682,083 (363,338) ‐4.0% Grants 7,727,993 8,125,000 9,581,702 9,402,012 2,600,000 (5,525,000) NA Total 17,434,832 17,170,421 18,684,369 18,185,694 11,282,083 (5,888,338) ‐34.3%
Y-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Port Operations 4000‐110
MISSION STATEMENT
The mission of the Port Division is to maintain and operate the Port of Ketchikan in a manner that provides for the safe and convenient use of the Port facilities by the cruise industry, commercial fishing fleet, charter boat fleet and the general public. The Port is operated in accordance with Title 13 of the Ketchikan Municipal Code. The Port Division will, with the aid of the City Council, City Manager’s Office, the Port & Harbors Advisory Board and the Cruise Ship Industry, identify and pursue construction of new facilities and maintain existing facilities. The Port Division will promote the City of Ketchikan and assist the community in maintaining economic growth and prosperity.
Port & Harbors Director (.75)
Customer Service Senior Assistant Port Operations Administrative Representative (.40) Harbormaster (.25) Coordinator (1.0) Assistant (.40)
Assistant Temporary Port Temporary Maintenance Harbormasters Assistant Customer Service Workers (.80) (1.20) Harbormaster (3.0) Representative (.40)
Temporary Assistant Temporary Temporary Port Harbormasters Maintenance Security/Crossing (1.20) Harbormasters (.80) Guards (30.0)
GOALS FOR 2014
• Complete construction of Phase III of the Berths I & II Rehabilitation Project. • Complete construction of the project to construct canopies adjacent to Berth III. • Complete construction of the project to construct Port Security Building on Berth II. • Complete design, advertise for bids, award contract and begin construction of Phase IV of the Berths I & II Rehabilitation Project.
ACCOMPLISHMENTS FOR 2013
• Completed construction of Phase II of the Berths I & II Rehabilitation Project including replacement of the KVB Building. • Completed design, advertised for bids, awarded contract and began construction of Phase III of the Berths I & II Rehabilitation Project. • Completed design, advertised for bids, awarded contract and began construction of a project to construct canopies adjacent to Berth III. • Completed design, advertised for bids, awarded contract and began construction of the project to construct a Port Security Building on Berth II. • Began design of Phase IV of the Berths I & II Rehabilitation Project.
Y-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Port Operations 4000‐110
• Completed design, advertised for bids, awarded contract and began construction of the Berths IC & ID Fender Pile Replacement Project. • Completed construction of Berths IC & ID Fender Pile Replacement Project. • Completed replacement of damaged fender piles on Berth III.
DIVISION SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 939,411 1,019,446 1,006,446 1,004,514 1,072,998 53,552 5.3% Supplies 67,584 69,595 69,595 69,595 69,595 ‐ 0.0% Contract/Purchased Services 2,599,459 2,940,290 2,940,830 2,940,290 3,026,790 86,500 2.9% Minor Capital Outlay 3,598 8,500 7,960 5,500 8,500 ‐ 0.0% Interdepartmental Charges 428,976 415,565 415,565 413,005 420,870 5,305 1.3% Debt Service 2,877,250 2,862,525 2,862,525 2,862,525 2,576,225 (286,300) ‐10.0% Payment in‐Lieu of Taxes 2,280,326 994,000 1,007,000 1,007,000 1,007,000 13,000 1.3%
Total Expenditures 9,196,604 8,309,921 8,309,921 8,302,429 8,181,978 (127,943) ‐1.5%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
Port Fund 9,196,604 8,309,921 8,309,921 8,302,429 8,181,978 (127,943) ‐1.5%
Total Funding 9,196,604 8,309,921 8,309,921 8,302,429 8,181,978 (127,943) ‐1.5%
2012 2013 2014 2013 Adopted/2014 Full‐time Equivalent Personnel Actual Adopted Amended Budget Salary Incr(Decr) %
Director of Port & Harbors 0.75 0.75 0.75 0.75 81,974 ‐ 0.0% Senior Assistant Harbormaster 0.25 0.25 0.25 0.25 17,842 ‐ 0.0% Port Operations Coordinator 0.80 0.80 0.80 1.00 67,245 0.20 25.0% Assistant Harbormasters 1.20 1.20 1.20 1.20 65,991 ‐ 0.0% Maintenance Worker 0.80 0.80 0.80 0.80 41,985 ‐ 0.0% Administrative Assistant 0.40 0.40 0.40 0.40 20,792 ‐ 0.0% Customer Service Rep I0 .40 0.40 0.40 0.40 16,669 ‐ 0.0%
Total 4.60 4.60 4.60 4.80 312,498 0.20 4.3%
2014 Expenditures by Type 1.0% 14.0% 1.0% Personnel Services and Benefits Supplies 41.4% Contract/Purchased Services Minor Capital Outlay Interdepartmental Charges 35.9% Debt Service Payment in‐Lieu of Taxes 0.1% 5.9%
Y-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Port Operations 4000‐110
OPERATING BUDGET CHANGES FOR 2014
Changes between the adopted operating budget for 2013 and the proposed operating budget for 2014 that are greater than 5% and $5,000 are discussed below.
• Personnel Services and Benefits increased by $53,552, or 5.3%, due to annual employee step increases and a one percent (1%) cost of living adjustment effective January 1, 2014. Regular Salaries and Wages (Account 500‐01) increased by $13,449 or .04% due to converting the Port Operations Coordinator position to being funded 100% from the Port instead of the previous 20% from Harbors and 80% from Port. • Debt Service Principal and Interest (Accounts 931‐00 and 932‐00) have decreased by $286,300, or 10%, because the final payment on the Port 1994 General Obligation Bonds was made in 2013. • Payments in Lieu of Taxes (Account 975‐00) increased by $13,000, or 1.3%, due to an increase in property tax paid by the City of Ketchikan for Berth IV.
DIVISION OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Personnel Services and Benefits 500 01 Regular Salaries and Wages 269,268 289,046 281,833 281,000 312,498 23,452 8.1% 501 01 Overtime Wages 43,826 45,000 46,775 46,775 45,000 ‐ 0.0% 502 01 Temporary Wages 392,458 436,300 426,901 426,901 436,600 300 0.1% 505 00 Payroll Taxes 53,975 59,000 58,788 57,700 60,700 1,700 2.9% 506 00 Pension 63,749 72,500 66,800 66,800 77,600 5,100 7.0% 507 00 Health and Life Insurance 71,264 76,200 82,300 82,300 86,400 10,200 13.4% 507 30 Workers Compensation 29,563 30,400 32,049 32,038 42,700 12,300 40.5% 508 00 Other Benefits 15,308 11,000 11,000 11,000 11,500 500 4.5% Personnel Services and Benefits 939,411 1,019,446 1,006,446 1,004,514 1,072,998 53,552 5.3%
Supplies 510 01 Office Supplies 1,885 3,500 3,500 3,500 3,500 ‐ 0.0% 510 02 Operating Supplies 5,430 5,000 5,000 5,000 5,000 ‐ 0.0% 510 03 Safety Program Supplies 108 400 400 400 400 ‐ 0.0% 510 04 Janitorial Supplies 8,066 8,100 8,100 8,100 8,100 ‐ 0.0% 510 05 Small Tools & Equipment 4,236 8,000 8,000 8,000 8,000 ‐ 0.0% 515 03 Furniture & Fixtures Maint Materials 127 ‐ NA 515 05 Infrastructure Maint Materials 29,794 23,000 23,000 23,000 23,000 ‐ 0.0% 520 02 Postage 95 95 95 95 ‐ 0.0% 520 03 Bulk Mailing 83 ‐ NA 520 04 Freight‐Materials and Supplies 44 ‐ NA 525 03 Heating Fuel 5,337 5,900 5,900 5,900 5,900 ‐ 0.0% 525 04 Vehicle Motor Fuel & Lubricants 7,832 8,900 8,900 8,900 8,900 ‐ 0.0% 530 02 Periodicals 4,642 200 200 200 200 ‐ 0.0% 535 04 Uniforms/Badges/Clothing 6,500 6,500 6,500 6,500 ‐ 0.0% Supplies 67,584 69,595 69,595 69,595 69,595 ‐ 0.0%
Y-4 CITY OF KETCHIKAN 2014 Operating and Capital Budget Port Operations 4000‐110
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Contract/Purchased Services 600 01 Travel‐Business 440 ‐ NA 600 02 Travel‐Training 3,814 3,550 3,550 3,550 3,550 ‐ 0.0% 600 03 Training and Education 3,700 3,700 3,700 3,700 ‐ 0.0% 605 01 Ads and Public Announcements 500 500 500 500 ‐ 0.0% 605 02 Marketing 1,335 2,000 2,000 2,000 2,000 ‐ 0.0% 615 02 Assn Membership Dues & Fees 777 300 300 300 300 ‐ 0.0% 620 01 Salvage & Disposal of Impounded Prop 2,000 2,000 2,000 2,000 ‐ 0.0% 620 02 Towing of Impounded Property 500 500 500 500 ‐ 0.0% 630 01 Building & Operating Permits 100 100 100 100 ‐ 0.0% 630 02 Vehicle Licenses 117 100 100 100 100 ‐ 0.0% 630 03 Bank and Merchant Charges 800 800 800 800 ‐ 0.0% 630 06 Service Charges and Fees 540 ‐ ‐ ‐ NA 635 02 Janitorial and Cleaning Services 13,023 15,000 15,000 15,000 15,000 ‐ 0.0% 635 03 Vehicle Maintenance Services 7,480 3,000 3,000 3,000 3,000 ‐ 0.0% 635 04 Software Maintenance Services 2,000 2,000 2,000 2,000 ‐ 0.0% 635 06 Bldg & Grounds Maint Services 558 8,500 8,500 8,500 8,500 ‐ 0.0% 635 07 Machinery & Equip Maint Services 13,758 12,000 12,000 12,000 12,000 ‐ 0.0% 635 08 Infrastructure Maint Services 20,918 12,000 12,000 12,000 12,000 ‐ 0.0% 635 12 Technical Services 5,000 5,000 5,000 5,000 ‐ 0.0% 635 13 Marketing Services 171,000 171,490 171,490 171,490 171,490 ‐ 0.0% 640 01 Legal and Accounting Services 5,000 5,000 5,000 5,000 17,500 12,500 250.0% 640 02 Engineering and Architectural Services 26,114 14,500 14,500 14,500 14,500 ‐ 0.0% 645 01 Rents & Leases‐Land & Buildings 2,000 2,000 2,000 2,000 ‐ 0.0% 645 02 Rents & Leases‐Machinery & Equip 169 750 750 750 750 ‐ 0.0% 645 04 Rents & Leases‐Infrastructure 2,107,200 2,431,000 2,431,000 2,431,000 2,505,000 74,000 3.0% 650 01 Telecommunications 20,719 24,500 24,500 24,500 24,500 ‐ 0.0% 650 02 Electric, Water, Sewer & Solid Waste 207,037 220,000 220,000 220,000 220,000 ‐ 0.0% Contract/Purchased Services 2,599,459 2,940,290 2,940,830 2,940,290 3,026,790 86,500 2.9%
Minor Capital 715 00 Furniture and Fixtures 335 3,000 2,460 3,000 ‐ 0.0% 725 00 Machinery and Equipment 1,852 4,000 4,000 4,000 4,000 ‐ 0.0% 725 01 Computers, Printers & Copiers 1,411 ‐ 0.0% 735 00 Software 1,500 1,500 1,500 1,500 ‐ 0.0% Minor Capital Outlay 3,598 8,500 7,960 5,500 8,500 ‐ 0.0%
Interdepartmental Charges 800 00 Interdepartmental‐Administrative 31,355 31,990 31,990 31,550 30,720 (1,270) ‐4.0% 801 01 Interdepartmental‐Human Resources 10,306 11,340 13,040 12,775 12,970 1,630 14.4% 802 00 Interdepartmental‐Finance 49,223 52,250 51,750 50,815 53,200 950 1.8% 803 01 Interdepartmental‐Info Technology 31,931 31,985 31,985 31,365 32,480 495 1.5% 804 01 Interdepartmental‐Engineering 45,605 49,000 47,300 47,000 46,000 (3,000) ‐6.1% 825 01 Interdepartmental‐Insurance 260,505 236,000 236,000 236,000 242,000 6,000 2.5% 850 01 Interdepartmental‐Garage 51 3,000 3,500 3,500 3,500 500 16.7% Interdepartmental Charges 428,976 415,565 415,565 413,005 420,870 5,305 1.3%
Debt Service 931 01 Debt Service‐Principal 1,045,000 1,080,000 1,080,000 1,080,000 845,000 (235,000) ‐21.8% 932 01 Debt Service‐Interest 1,832,250 1,782,525 1,782,525 1,782,525 1,731,225 (51,300) ‐2.9% Debt Service 2,877,250 2,862,525 2,862,525 2,862,525 2,576,225 (286,300) ‐10.0%
Y-5 CITY OF KETCHIKAN 2014 Operating and Capital Budget Port Operations 4000‐110
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Other Costs 910 118 Transfer to Economic Dev & Parking 8,178 ‐ NA 910 511 Transfer to Port R&R Fund 522,000 522,000 522,000 522,000 522,000 ‐ 0.0% 975 00 Payment in Lieu of Taxes 448,000 472,000 485,000 485,000 485,000 13,000 2.8% 999 00 Interfund Advance 1,302,148 ‐ NA Other Costs 2,280,326 994,000 1,007,000 1,007,000 1,007,000 13,000 1.3%
Total Expenditures by Type 9,196,604 8,309,921 8,309,921 8,302,429 8,181,978 (127,943) ‐1.5%
NARRATIVE
500‐01 Regular Salaries and Wages: $312,498 – This account provides for compensation paid to all regular salaried and hourly employees for personnel services.
501‐01 Overtime Wages: $45,000 ‐ This account provides for compensation paid to all regular and temporary hourly employees for hours worked in excess of a regular working cycle.
502‐01 Temporary Wages: $436,600 ‐ This account provides for compensation paid to salaried and hourly employees for temporary personnel services.
505‐00 Payroll Taxes: $60,700 – This account provides for employer contributions for Social Security and Medicare and other similar payroll related taxes.
506‐00 Pension: $77,600 – This account provides for employer contributions to retirement plans.
507‐00 Insurance Benefits: $86,400 – This account provides for employer contributions to employee health and life insurance plans, workers compensation and unemployment insurance.
507‐30 Workers Compensation: $42,700 – This account provides for employer contributions to workers compensation.
508‐00 Other Benefits: $11,500 – This account provides for expenditures for direct claims from former employees for unemployment benefits paid by the State of Alaska and accrued vacation and sick leave.
510‐01 Office Supplies: $3,500 ‐ This account provides for paper, pens, pencils, adding machine ribbons and tape, note pads, file folders, scotch tape, toner, ink cartridges, photocopy charges, small desk accessories and minor office equipment such as adding machines, staplers and tape dispensers.
510‐02 Operating Supplies: $5,000 ‐ This account provides for supplies that are normally not of a maintenance nature and are required to support department operations. Included are supplies such as medical supplies, coffee, creamer, disposable cups, paper plates, plastic utensils, public trash cans, public benches, keys and locksets.
510‐03 Safety Program Supplies: $400 ‐ This account provides for the City safety program. Included are safety information brochures, safety training audio and video programs, safety equipment, OSHA required medical exams, specialized hazardous materials handling and disposal information, specialized protective safety clothing and traffic control.
510‐04 Janitorial Supplies: $8,100 – This account provides for cleaning and sanitation supplies used at the Harbormaster Building and public restrooms including Berths III and IV, by in‐house and contracted janitors.
Y-6 CITY OF KETCHIKAN 2014 Operating and Capital Budget Port Operations 4000‐110
510‐05 Small Tools and Equipment: $8,000 ‐ This account provides for minor tools and operating & office equipment with a value of less than $1,000. Included are hand held radios, hand tools, chain saws, torches, hydraulic jacks, de‐watering pumps, computer accessories, portable heaters, radios, welders, cabinets and similar types of minor tools and equipment.
515‐05 Infrastructure Maintenance Materials: $23,000 ‐ This account provides for the materials required for the repair and maintenance of infrastructure owned or leased and operated by the Port. Included are sidewalks, parking lots, promenades, and Port & Harbor berthing facilities.
520‐02 Postage: $95 ‐ This account provides for postal related services such as postage, express delivery, mailing materials and the rent of post office boxes and postage machines.
525‐03 Heating Fuel: $5,900 ‐ This account provides for heating fuel to heat the Harbormaster Building, shop and other facilities operated by the Port.
525‐04 Vehicle Motor Fuel and Lubricants: $8,900 ‐ This account provides for gasoline, diesel fuel, propane and lubricants used in the operations of Port vehicles and vessels.
530‐02 Periodicals: $200 ‐ This account provides for the newspapers, magazines and trade journals.
535‐04 Allowances‐Uniforms/Badges/Clothing: $6,500 ‐ This account provides for direct purchases of or reimbursements to employees for work related clothing required by department policies. Included are work shirts, jackets, float suits, raingear, hats, boots and gloves.
600‐02 Travel‐Training: $3,550 ‐ This account provides for transportation, lodging, meals, per diems and other incidental expenses associated with travel for training.
600‐03 Training and Education: $3,700 – This account provides for registration fees, training fees, training materials, tuition reimbursements and other incidental expenses associated with training and educating employees; and on‐premises training programs provided by staff or third‐parties.
605‐01 Advertising and Public Announcements: $500 ‐ This account provides for advertising and announcements in publications, newspapers, trade journals, Internet, or broadcasts over radio and television. Included are public service announcements, community issues, recruiting, requests for proposals, contracts, and sales of property and equipment.
605‐02 Marketing: $2,000 ‐ This account provides for announcements in publications, newspapers, trade journals, Internet, or broadcasts over radio and television.
615‐02 Assn. Membership Dues and Fees: $300 – This account provides for memberships in professional and trade associations.
620‐01 Salvage and Disposal of Impounded Property: $2,000 ‐ This account provides for salvaging and/or disposing of junked marine vessels.
620‐02 Towing of Impounded Property : $500 – This account provides for towing and/or storing of impounded vehicles and marine vessels.
630‐01 Building and Operating Permits: $100 ‐ This account provides for permits required for construction, right‐of‐ways, easements, environmental, occupancy and operations.
630‐02 Vehicle Licenses: $100 – This account provides for licensing Port vehicles for operations on public highways.
630‐03 Bank and Merchant Charges: $800 – This account provides for monthly bank account service charges, merchant fees for use of credit and debit cards, wire transfer fees and other fees for banking services.
635‐02 Janitorial and Cleaning Services: $15,000 ‐ This account provides for services to clean facilities and equipment owned or
Y-7 CITY OF KETCHIKAN 2014 Operating and Capital Budget Port Operations 4000‐110 g p qp leased by the City. Included are janitorial and carpet cleaning for the Harbormaster Building and public restrooms including Berths III and IV.
635‐03 Vehicle Maintenance Services: $3,000 – This account provides for the services required for the repair and maintenance of Port vehicles and vessels by outside maintenance facilities. Included are licensed and unlicensed rolling stock and boats. This account includes contract labor and materials required to provide the service.
635‐04 Software Maintenance Services: $2,000 ‐ This account provides for maintenance agreements to support licensed software systems.
635‐06 Buildings and Grounds Maintenance Services: $8,500 ‐ This account provides for the services required for the repair and maintenance of buildings and the upkeep of the security planters on the Port. This account includes contract labor and materials required to provide the service.
635‐07 Machinery and Equipment Maintenance Services: $12,000 ‐ This account provides for the services required for the repair and maintenance of office equipment, machinery and other operating equipment owned or leased by the City. This account includes contract labor and materials required to provide the service. It also includes maintenance service agreements.
635‐08 Infrastructure Maintenance Services: $12,000 ‐ This account provides for the services required for the repair and maintenance of infrastructure owned or leased by the Port. This account includes contract labor and materials required to provide the service. Included are maintenance to ramps, floats, docks, walkways, pavement and utilities. Repairs by qualified electricians to electrical circuits, lighting and capstans account for the majority of this category.
635‐12 Technical Services: $5,000 ‐ This account provides for services that are not regarded as professional but require technical or special knowledge. Included are , data base management, video monitoring, website maintenance, and pest control.
635‐13 Marketing Services: $171,490 ‐ This account provides for services to market, improve and promote competitive services offered by the Port. Included are consulting services for developing marketing strategies, customer surveys and direct marketing services offered by third‐parties such as the Ketchikan Visitors Bureau.
640‐01 Legal and Accounting Services: $17,500 ‐ This account provides for legal and accounting services. Included are contract attorney services, public defender services, audit services, accounting and financial services, arbitration services, specialized legal services for complex issues that cannot be addressed by the City’s legal department and other legal services.
640‐02 Engineering and Architectural Services: $14,500 ‐ This account provides for engineering and architectural services.
645‐01 Rents and Leases ‐ Land and Buildings: $2,000 ‐ This account provides for the rent and lease of land and buildings. Included are offices, space rental for events, storage yards and covered storage facilities. Both operating and capital leases are accounted for in this account.
645‐02 Rents and Leases ‐ Machinery & Equipment: $750 ‐ This account provides for the rent and lease of machinery and equipment.
645‐04 Rents and Leases – Infrastructure: $2,505,000 ‐ This account provides for the lease of Berth IV. The annual lease payment includes a fixed amount of $1.8 million plus a variable amount if the number of passengers arriving by cruise ship exceeds 820,000.
650‐01 Telecommunications: $24,500 ‐ This account provides for telecommunication services. Included are charges for wired and wireless telecommunications services, cell phones, Internet, long distance and data‐streaming for security cameras.
650‐02 Electric, Water, Sewer & Solid Waste: $220,000 ‐ This account provides for electric, water, sewer, and solid waste utility services.
715‐00 Furniture and Fixtures: $3,000 ‐ This account provides for acquisition of furniture and fixtures. Included are desks, chairs, tables, workstations, file cabinets, storage cabinets and building fixtures.
Y-8 CITY OF KETCHIKAN 2014 Operating and Capital Budget Port Operations 4000‐110
725‐00 Machinery and Equipment: $4,000 ‐ This account provides for the acquisition of machinery and equipment usually composed of a complex combination of parts. Included are office equipment, computer equipment and operating equipment required to provide services or maintain capital assets.
735‐00 Software: $1,500 ‐ This account provides for acquisition of software systems and upgrades not covered by maintenance agreements.
800‐00 Interdepartmental Charges – Administrative: $30,720 ‐ This account provides for administrative and management services provided by the departments of the City Council, City Clerk and City Attorney, and the administrative office of the City Manager.
801‐01 Interdepartmental Charges – Human Resources: $12,970 ‐ This account provides for human resource services provided by the Human Resources Division
802‐00 Interdepartmental Charges ‐ Finance: $53,200 ‐ This account provides for financial, accounting, payroll, accounts payable, billing, customer service, and budgeting services provided by the Finance Department.
803‐01 Interdepartmental Charges – Information Technology: $32,480 ‐ This account provides for information technology services provided by the Information Technology Department.
804‐01 Interdepartmental Charges – Engineering: $46,000 ‐ This account provides for engineering services provided by the Public Works Department‐Engineering Division.
825‐01 Interdepartmental Charges – Insurance: $242,000 ‐ This account provides for risk management services and claims.
850‐01 Interdepartmental Charges – Garage: $3,500 ‐ This account provides for fleet maintenance services provided by the Public Works Department‐Garage Division.
910‐511 Transfer to Port R & R Fund: $522,000 – This accounts for the funding of Port Repair and Replacement Fund pursuant to the terms of the City’s bond covenants for the 2006 Port Revenue Bonds and the Berth IV lease agreement between the City and Ketchikan Dock Company.
931‐00 Debt Service‐Principal: $845,000 ‐ This account provides for principal payment on the 2006 Port Revenue Bonds.
932‐00 Debt Service‐Interest: $1,731,225 ‐ This account provides for interest on the 2006 Port Revenue Bonds.
975‐00 Payments in Lieu of Taxes: $485,000 ‐ This account provides for payments in lieu of taxes in the amount of $319,000 assessed against the Port by the City of Ketchikan and $166,000 in taxes assessed against Berth IV by the City and the Ketchikan Gateway Borough. Berth IV is privately‐owned and is subject to both City and Borough property taxes.
Y-9 CITY OF KETCHIKAN 2014 Operating and Capital Budget Port Capital Budget
2012 2013 Budget 2014 2013 Adopted/2014 Major Capital Projects Actual Adopted Amended Estimate Budget Incr(Decr) %
705‐00 Buildings 206,188 27,500 32,395 157,395 ‐ (27,500) ‐100.0% 720‐00 Vehicles and Moving Equipment 20,000 20,000 20,000 ‐ (20,000) ‐100.0% 730‐00 Infrastructure and Plant 7,955,740 8,299,000 9,808,053 9,552,258 2,955,105 (5,343,895) ‐64.4% 735‐00 Software 8,300 ‐ ‐ NA 740‐00 Other Capital Assets 68,000 514,000 514,000 153,612 145,000 (369,000) ‐71.8%
Total Major Capital Outlay 8,238,228 8,860,500 10,374,448 9,883,265 3,100,105 (5,760,395) ‐65.0%
2014 Capital Improvement Projects Funding Sources Port Project #Project Fund/CPV Grants Total
730‐00 Infrastructure and Plant Berth III Replacement of Arch Fenders 30,105 30,105 Berth I & II Replacement Phase IV 2,600,000 2,600,000 Berth III & IV Capstan Electrical Upgrade 50,000 50,000 Berth III Expansion Joint Replacement 275,000 275,000 Total Insfrastructure and Plant 355,105 ‐2,600,000 2,955,105
740‐00 Other Capital Assets Public Art‐Waterfront Promenade Phase II 25,000 25,000 Public Art‐Timber & Wood Products Interpretive 15,000 15,000 Public Art‐Stamp Mill Interpretive Exhibit 25,000 25,000 Public Art‐Interpretive & Wayfinding Signage 80,000 80,000 Total Other Capital Assets 145,000 ‐ ‐ 145,000
Total 2014 Capital Budget 500,105 ‐2,600,000 3,100,105
Expenditures by Type Expenditures by Funding Source 5%
Infrastructure and Plant 95% 100% Port Fund/CPV Other Capital Assets
Y-10 CITY OF KETCHIKAN 2014 Operating and Capital Budget Risk Management
Risk management covers the insurance program developed to protect the City from the risk of incurring a substantial financial loss due to damage to its property and equipment and claims arising from third parties for damages to their property or personal injury. Risk management also includes a workers compensation insurance program to protect the City employees in the event that they are injured while performing their duties.
The insurance programs are accounted for in the Self‐Insurance Fund. Each department of the City is assessed an interdepartmental charge that is based on the same method used by the insurance company to develop the premiums charged to the City. Liability insurance is based on the department’s personnel costs and property insurance is based on the facilities and equipment used by the department. The amounts paid by the departments for property and liability are accounted for in Account 825‐01, Interdepartmental Charges – Insurance.
The interdepartmental charge for workers compensation insurance is based on rates developed by the National Council on Compensation Insurance, adjusted for the City’s experience modifier and other discounts offered by the insurance company. The rates developed by the NCCI vary between worker classes. For example, the City pays $5.46 per $100 of compensation to insure its firefighters and 41 cents per $100 of compensation to insure its clerical workers. The amount paid by a department depends on the demographics of its work force and its total compensation. The amounts paid by the departments for workers compensation insurance are accounted for in Account 507‐30, Workers Compensation.
RISK MANAGEMENT SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Contract/Purchased Services 1,290,158 1,347,213 1,381,213 1,378,906 1,469,600 122,387 9.1% Total 1,290,158 1,347,213 1,381,213 1,378,906 1,469,600 122,387 9.1%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) % Interdepartmental Charges 1,290,158 1,347,213 1,381,213 1,378,906 1,469,600 122,387 9.1% Total 1,290,158 1,347,213 1,381,213 1,378,906 1,469,600 122,387 9.1%
OPERATING BUDGET CHANGES FOR 2014
• Overall, the total cost of the City’s insurance programs is projected to increase by $122,387, or 9.1%. There are significant variances between the various programs. This is due to changing market conditions. The insurance market is beginning to tighten and premiums are beginning to rise. Our insurance broker is expecting insurance premiums to increase on average by about 9 percent effective July 1, 2014. The cost of the City’s insurance programs peaked at $1.99 million during the 2005‐06 policy year.
Z-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Risk Management
OPERATING BUDGET DETAIL 2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) % Contract/Purchased Services 625 01 Property Insurance Premiums 280,462 291,290 305,290 304,686 333,300 42,010 14.4% 625 02 Comm. Auto Insurance Premiums 53,294 52,612 52,612 52,347 54,800 2,188 4.2% 625 03 Liability Insurance Premiums 89,818 91,213 90,213 89,616 90,900 (313) ‐0.3% 625 04 Workers Compensation Premiums 521,071 545,846 565,846 565,112 618,000 72,154 13.2% 625 05 Wharfage and Marine Premiums 86,844 91,252 92,252 92,145 97,600 6,348 7.0% 625 50 Self‐ Insured Claims‐Property 20,967 70,000 40,000 40,000 40,000 (30,000) ‐42.9% 625 51 Self‐Insured Claims‐Auto 12,006 20,000 20,000 20,000 20,000 ‐ 0.0% 625 52 Self‐Insured Claims‐Liability 150,696 110,000 140,000 140,000 140,000 30,000 27.3% 625 04 Management & Consulting Services 75,000 75,000 75,000 75,000 75,000 ‐ 0.0% Contract/Purchased Services 1,290,158 1,347,213 1,381,213 1,378,906 1,469,600 122,387 9.1%
NARRATIVE
625‐01 Property Insurance Premiums: $333,300 – This account provides for premiums paid for property, casualty and fire insurance for the City’s buildings and equipment.
625‐02 Commercial Auto Insurance Premiums: $54,800 – This account provides for premiums paid for auto insurance for the City’s fleet.
625‐03 Liability Insurance Premiums: $90,900 ‐ This account provides for premiums paid for commercial general, public officials and law enforcement and other liability insurance.
625‐04 Workers Compensation Insurance Premiums: $618,000 ‐ This account provides for premiums paid for workers compensation insurance for all City employees.
625‐05 Wharfage and Marine Premiums: $97,600 – This account provides for premiums paid for wharfingers and marine insurance.
625‐50 Self‐Insured Claims – Property: $40,000 ‐ This account provides for property claims not covered by insurance. Included are deductibles and self–insured claims.
625‐51 Self‐Insured Claims – Auto: $20,000 ‐ This account provides for auto claims not covered by insurance. Included are deductibles and self–insured claims.
625‐52 Self‐Insured Claims – Liability: $140,000 ‐ This account provides for liability claims not covered by insurance. Included are deductibles and self–insured claims.
640‐04 Management and Consulting Services: $75,000 – This account provides for risk management services provided by an insurance broker.
Z-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Debt Service
Debt service for all tax‐supported general obligation bond indebtedness is paid by the GO Bond Debt Service Fund. It is from this fund that the City makes principal and interest payments on general obligation bonds and other types of loan obligations for which the City has pledged its full faith and credit. General obligation bonds issued to finance enterprise activities are accounted for in enterprise funds. Revenue bonds are paid for exclusively by enterprise funds and would not be accounted for in the GO Bond Debt Service Fund.
There are four revenue sources that fund the City’s GO Bond Debt Service Fund. The first source is a transfer from the City’s General Fund. This transfer represents a transfer of resources of the General Fund, primarily property taxes, which have been designated by the City Council for the payment of general obligation debt. The second source is a transfer of sales tax from the Hospital Sales Tax Fund. The third source is derived from the Economic Recovery Zone rebates from the federal government. The fourth source is from bond proceeds remaining in the bond construction funds.
DEBT SERVICE SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Debt Service 1,528,625 1,837,857 1,837,857 1,837,857 2,588,007 750,150 40.8%
Total Expenditures 1,528,625 1,837,857 1,837,857 1,837,857 2,588,007 750,150 40.8%
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
Property Taxes 534,059 359,544 359,544 359,544 361,044 1,500 0.4% Bond Proceeds 4,999 486,947 486,947 493,423 488,730 1,783 0.4% Hospital Sales Tax 838,750 842,500 842,500 842,500 1,592,000 749,500 89.0% Economic Recovery Zone Rebate 150,817 148,866 148,866 142,390 146,233 (2,633) ‐1.8%
Total Funding 1,528,625 1,837,857 1,837,857 1,837,857 2,588,007 750,150 40.8%
OPERATING BUDGET CHANGES FOR 2014
• Debt service in 2014 will incease due to the anticpated issuance of general obligation bonds in July 2014 to finance the improvements planned to the Kethikan Medical Center.
OPERATING BUDGET DETAIL 2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Debt Service 931 00 Debt Service‐Principal 930,000 1,140,000 1,140,000 1,140,000 1,180,000 40,000 3.5% 932 01 Debt Service‐Interest 598,625 697,857 697,857 697,857 1,408,007 710,150 101.8% Debt Service 1,528,625 1,837,857 1,837,857 1,837,857 2,588,007 750,150 40.8%
Total Expenditures 1,528,625 1,837,857 1,837,857 1,837,857 2,588,007 750,150 40.8%
AA-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Debt Service
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Debt Instrument 1997 Hospital General Obligation Bonds 838,750 842,500 842,500 842,500 839,500 (3,000) ‐0.4% 2010 Fire Station General Obligation Bonds 640,150 635,813 635,813 635,813 634,963 (850) ‐0.1% 2012 Library General Obligation Bonds 49,725 359,544 359,544 359,544 361,044 1,500 0.4% 2014 Hospital General Obligation Bonds 752,500 752,500 New
Total Debt 1,528,625 1,837,857 1,837,857 1,837,857 2,588,007 750,150 40.8%
2014 Expenditures by Bond Issue
29.08% 32.44%
13.95%
24.53% 1997 Hospital General Obligation Bonds 2010 Fire Station General Obligation Bonds 2012 Library General Obligation Bonds 2014 Hospital General Obligation Bonds
NARRATIVE
931‐00 Debt Service‐Principal: $1,180,000 – This account provides for principal payments required for tax‐supported general obligation bonds.
932‐00 Debt Service‐Interest: $1,408,007 – This account provides for interest payments required for tax‐supported general obligation bonds.
AA-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Transfers and Advances
Transfers are necessitated when revenues earned and accounted for in one fund are earmarked for expenditures that are accounted for in another fund. For example, the Ketchikan Municipal Code requires that the City’s 1% Hospital Sales Tax be accounted for in the Hospital Sales Tax Fund. The 1% Hospital Sales Tax can be used for improvements to the Ketchikan Medical Center, debt service for bonds issued to finance improvements to the Ketchikan Medical Center or any other general government purpose designated by the City Council. Transfers are made from the Hospital Sales Tax Fund to a capital improvement fund, the General Obligation Bond Debt Service Fund or the General Fund. These are the funds where the actual expenditures occur.
Some transfers occur frequently and other transfers occur infrequently. Transfers to fund operating costs and debt service occur frequently and are generally consistent from year to year. Transfers to fund capital improvements occur infrequently and can vary from year to year depending on the nature of the capital improvements.
The major transfers of funds for operating costs are as follows: • Hospital Sales Tax fund to the General Fund for the operating costs of the General Fund. • Public Works Sales Tax Fund to the General Fund for the operating costs of the Public Works Department. • Transient Sales Tax Fund to the General Fund for the operating costs of the Civic Center.
The major transfers of funds for debt service are as follows: • Hospital Sales Tax Fund to the General Obligation Bond Debt Service Fund for debt issued to finance a patient wing and an addition for the Ketchikan Medical Center. • General Fund to the General Obligation Bond Debt Service Fund for debt issued to finance a fire station and a library facility.
Advances are temporary or short‐term loans from one fund to another fund. Advances are usually made to address temporary short‐term cash flow issues or finance improvements or capital projects with short payback periods. It is the policy of the City to charge a market rate of interest on all advances.
TRANSFERS AND ADVANCES SUMMARY
2012 2013 2014 2013 Adopted/2014 Expenditures by Category Actual Adopted Amended Estimate Budget Incr(Decr) %
Transfers Out 5,142,364 5,141,484 5,141,484 5,147,960 5,554,983 413,499 8.0% Advances to Other Funds ‐ 6,250,000 6,250,000 5,250,000 312,500 (5,937,500) ‐95.0%
Total Expenditures 5,142,364 11,391,484 11,391,484 10,397,960 5,867,483 (5,524,001) ‐48.5%
2014 Expenditures by Type
5.3%
Transfers Out Advances to Other Funds
94.7%
AB-1 CITY OF KETCHIKAN 2014 Operating and Capital Budget Transfers and Advances
2012 2013 2014 2013 Adopted/2014 Funding Source Actual Adopted Amended Estimate Budget Incr(Decr) %
General Fund 631,039 406,293 406,293 406,293 412,191 5,898 1.5% Hospital Sales Taxes 1,328,230 1,309,249 1,309,249 1,309,249 2,063,147 753,898 57.6% Public Works Sales Taxes 2,104,220 2,478,422 2,478,422 2,478,422 2,076,706 (401,716) ‐16.2% Shoreline Fund 6,374 6,374 6,374 6,374 6,374 ‐ 0.0% US Marshal Fund 20,000 5,000 5,000 5,000 ‐ (5,000) ‐100.0% Cemetery O & M Fund 5,000 5,000 5,000 5,000 5,000 ‐ 0.0% Special Assessment Guarantee Fund 406,343 ‐ ‐ ‐ ‐ ‐ NA Transient Tax Fund 364,000 364,000 364,000 364,000 364,000 ‐ 0.0% Econ & Parking Development Fund ‐ 1,250,000 1,250,000 1,250,000 ‐ Harbor Construction Fund 312,500 (1,250,000) New Community Facilities Development Fund ‐ 1,986,947 1,986,947 1,193,423 488,730 (1,498,217) ‐75.4% Port Enterprise Fund ‐ 2,780,199 2,780,199 2,780,199 138,835 (2,641,364) ‐95.0% Self Insurance Fund ‐ 800,000 800,000 600,000 ‐ (800,000) ‐100.0% Harbor Fund 277,158 ‐ ‐ ‐ ‐ ‐ NA
Total Funding 5,142,364 11,391,484 11,391,484 10,397,960 5,867,483 (5,524,001) ‐48.5% OPERATING BUDGET CHANGES FOR 2014
• Transfers in total increased $227,536 or 4.4% from 2013. The transfer from the Public Works Sales Tax Fund was reduced from $2,408,300 to $2,000,000. The transfer was increased temporarily by $408,300 in 2013 as a one‐time only measure to balance the General Fund. Transfers from the Hospital Sales Tax Fund to the General Obligation Debt Service Fund increased to $752,500 for the interest payment on the 2014 Hospital General Obligation Bonds.
• Advances to other funds decreased $5,937,500 because the loans to the Harbor Construction Fund and the KPU Enterprise Fund in 2013 were one‐ time only loans. The loan to the Harbor Construction Fund was for the drive down float. The loan to KPU Enterprise Fund was for purpose of financing the deployment of 4G/LTE and the construction of a microwave radio link between Ketchikan and Prince Rupert, BC. The Harbor Construction Fund will repay the advance in four equal annual installments of $312,500 beginning in 2014.
OPERATING BUDGET DETAIL
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Transfers Out 910 101 Transfers to General Fund 3,221,717 3,288,873 3,288,873 3,288,873 2,934,209 (354,664) ‐10.8% 910 117 Transfers to Community Grant Fund 270,680 163,620 163,620 163,620 179,000 15,380 9.4% 910 320 Transfers to Harbor Const Fund 277,158 ‐ ‐ ‐ ‐ ‐ NA 910 410 Transfers to Debt Service Fund 1,372,809 1,688,991 1,688,991 1,695,467 2,441,774 752,783 44.6% Transfers Out 5,142,364 5,141,484 5,141,484 5,147,960 5,554,983 413,499 8.0%
Advances to Other Funds 913 320 Advances to Harbor Construction Fund ‐ 1,250,000 1,250,000 1,250,000 ‐ (1,250,000) ‐100.0% 913 118 Advances to Economic and Parking Development Fund ‐ ‐ ‐ ‐ 312,500 (1,250,000) New 913 520 Advances to KPU ‐ 5,000,000 5,000,000 4,000,000 ‐ (5,000,000) ‐100.0% Transfers Out ‐ 6,250,000 6,250,000 5,250,000 312,500 (5,937,500) ‐95.0%
Total Expenditures 5,142,364 11,391,484 11,391,484 10,397,960 5,867,483 (5,524,001) ‐48.5%
AB-2 CITY OF KETCHIKAN 2014 Operating and Capital Budget Transfers and Advances
2012 2013 Budget 2014 2013 Adopted/2014 Operating Expenditures Actual Adopted Amended Estimate Budget Incr(Decr) %
Transfers Out and Advances ‐ Detail 910‐101 Transfers to General Fund from: Fund Purpose Hospital Sales Tax Fund General Fund Support 420,000 420,000 420,000 420,000 420,000 ‐ 0.0% Public Works Sales Tax Fund Public Works Department 2,000,000 2,408,300 2,408,300 2,408,300 2,000,000 (408,300) ‐17.0% Shoreline Fund Public Works‐Bldg Maintenance 6,374 6,374 6,374 6,374 6,374 ‐ 0.0% Transient Tax Fund Civic Center 364,000 364,000 364,000 364,000 364,000 ‐ 0.0% Special Assessment Guarantee Fund General Fund Support 406,343 ‐ ‐ ‐ ‐ ‐ NA US Marshall Fund Police Department 20,000 5,000 5,000 5,000 ‐ (5,000) ‐100.0% Bayview Cemetery O&M Fund Cemetery Operations 5,000 5,000 5,000 5,000 5,000 ‐ 0.0% Port Enterprise Fund ‐ CPV Streets Seasonal Litter Crew 80,199 80,199 80,199 84,300 4,101 5.1% Port Enterprise Fund ‐ CPV Museum Tour Guides 54,535 54,535 #DIV/0! Transfers to General Fund 3,221,717 3,288,873 3,288,873 3,288,873 2,934,209 (354,664) ‐10.8%
910‐117 Transfers to Community Grant Fund from: Fund Purpose General Fund Community Grant Program 96,980 46,749 46,749 46,749 51,147 4,398 9.4% Hospital Sales Tax Community Grant Program 69,480 46,749 46,749 46,749 51,147 4,398 9.4% Public Works Sales Tax Community Grant Program 104,220 70,122 70,122 70,122 76,706 6,584 9.4% Transfers to Community Grant Fund 270,680 163,620 163,620 163,620 179,000 15,380 9.4%
910‐320 Transfers to Harbor Construction Fund from: Fund Purpose Harbor Fund Transfer Raw Fish Tax 277,158 ‐ ‐ ‐ ‐ ‐ NA Transfers to Harbor Construction Fund 277,158 ‐ ‐ ‐ ‐ ‐ NA
910‐410 Transfers to Debt Service Fund from: Fund Purpose Community Facilities Development 2010 Fire Station GO Bonds ‐ 486,947 486,947 493,423 488,730 1,783 0.4% General Fund 2010 Fire Station GO Bonds 489,333 ‐ ‐ ‐ ‐ ‐ NA General Fund 2012 Library GO Bonds 44,726 359,544 359,544 359,544 361,044 1,500 0.4% Hospital Sales Tax 2014 Hospital GO Bonds ‐ ‐ ‐ ‐ 752,500 752,500 New Hospital Sales Tax 1997 Hospital GO Bonds 838,750 842,500 842,500 842,500 839,500 (3,000) ‐0.4% Transfers to Debt Service Fund 1,372,809 1,688,991 1,688,991 1,695,467 2,441,774 752,783 44.6%
913‐320 Advances to Harbor Construction Fund from: Fund Purpose Economic & Parking Development Loan for Drive Down Ramp ‐ 1,250,000 1,250,000 1,250,000 ‐ (1,250,000) ‐100.0% Advances to Harbor Construction Fund ‐ 1,250,000 1,250,000 1,250,000 ‐ (1,250,000) ‐100.0%
913‐118 Advances & Economic and Prkng Dvlpmnt Fund from: Fund Purpose Harbor Construction Fund Payment of Advance ‐ ‐ ‐ ‐ 312,500 312,500 New Advances to Economic and Parking Development Fund ‐ ‐ ‐ ‐ 312,500 312,500 New
913‐520 Advances to KPU from: Fund Purpose Community Facilities Development Loan to KPU Telecom ‐ 1,500,000 1,500,000 700,000 ‐ (1,500,000) ‐100.0% Port Enterprise Fund Loan to KPU Telecom ‐ 2,700,000 2,700,000 2,700,000 ‐ (2,700,000) ‐100.0% Self Insurance Fund Loan to KPU Telecom ‐ 800,000 800,000 600,000 ‐ (800,000) ‐100.0% Advances to KPU ‐ 5,000,000 5,000,000 4,000,000 ‐ (5,000,000) ‐100.0%
Total Expenditures 5,142,364 11,391,484 11,391,484 10,397,960 5,867,483 (5,524,001) ‐48.5%
AB-3 CITY OF KETCHIKAN 2014 Operating and Capital Budget Transfers and Advances
NARRATIVE
910‐101 Transfers Out to the General Fund: $2,934,209 – This account provides for transfers to the General Fund from various funds of the City to fund operating expenditures incurred by the General Fund.
910‐117 Transfers Out to the Community Grant Fund: $179,000 – This account provides for transfers to the Community Grant Fund from the Hospital Sales Tax Fund to fund the Community Grant Program.
910‐410 Transfers Out to the Debt Service Fund: $2,441,774 – This account provides for transfers to the Debt Service Fund from various funds of the City to fund debt service on the City’s tax‐supported general obligation debt.
913‐118 Advances to Economic and Parking Development Fund: $312,500 ‐ The account provides for the repayment of the $1,250,000 advance from the Economic and Parking Development Fund to the Harbor Construction Fund that was made in 2013. The advance will be repaid in four equal annual installments of $312,500 beginning in 2014.
AB-4