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Executive Board Agenda To: Leader and Members of the Executive Board (Councillors Hayfield, Bowden, Fox, Lewis, May, Moore, Morson, B Moss, Phillips, Simpson, Smith, Swann, Sweet and Zgraja). For the information of other Members of the Council For general enquiries please contact David Harris, Democratic Services Manager, on 01827 719222 or via e-mail - [email protected] . For enquiries about spec ific reports please contact the officer named in the reports. The agenda and reports are available in large print if requested. EXECUTIVE BOARD AGENDA 14 SEPTEMBER 2010 The Executive Board will meet in the Council Chamber at The Council House, South Street, Atherstone, Warwickshire on Tuesday 14 September 2010 at 6.30 pm. AGENDA 1 Evacuation Procedure. 2 Apologies for Absence / Members away on official Council business. 3 Declarations of Personal or Prejudicial Interests (Any personal interests arising from the membership of Warwickshire County Council of Councillors Hayfield, Fox, May, B Moss and Sweet and membership of the various Town/Parish Councils of Councillors Fox (Shustoke), Lewis (Kingsbury), Moore (Baddesley Ensor), B Moss (Kingsbury), Phillips (Kingsbury) and Zgraja (Over Whitacre) are deemed to be declared at this meeting). 4 Requests for discussion of En Bloc items. PART A – ITEMS FOR DISCUSSION AND DECISION (WHITE PAPERS) 5 External Auditors’ Report – Report of the Deputy Chief Executive. – To follow. Summary The purpose of this report is to inform Members of changes to the 2009/10 Statement of Accounts following the audit and the External Auditors’ report to those charged with governance. In addition, there is a report from the External Auditors on grant work undertaken relating to 2008/09. The Contact Officer for this report is Sue Garner (719374). 6 Corporate Plan 2011/12 – Key Corporate Issues – Report of the Chief Executive Summary The purpose of this report is to draw Members’ attention to the key corporate issues facing the Council over the next 18 months. It seeks Members’ agreement to addressing these issues during the formulation of the 2011/12 Budget and Corporate Plan. The Contact Officer for this report is Jerry Hutchinson (719200). 7 Consultation on Formula Grant Distribution - Report of the Deputy Chief Executive Summary The Department of Communities and Local Government (DCLG) has issued a consultation paper regarding how formula grant is distributed to Local Authorities. This report identifies the proposals that apply to North Warwickshire and provides a draft response for consideration. The Contact Officer for this report is Chris Brewer (719259). 8 Financial Strategy 2011–15 – Report of the Deputy Chief Executive Summary This report summarises the Authority’s Financial Strategy, projects forward the Authority’s General Fund budgets to 2014/15, and suggests a detailed budget approach for the 2011/12 General Fund Budget. The Contact Officer for this report is Sue Garner (719374). 9 Progress Report on Achievement of Corporate Plan and Performance Indicator Targets – April 2010 to June 2010 – Report of the Chief Executive and the Deputy Chief Executive Summary This report informs Members of the progress with the achievement of the Corporate Plan and Performance Indicator targets relevant to the Executive Board for April to June 2010. The Contact Officer for this report is Robert Beggs (719238). 10 Policing in the 21st Century: Reconnecting Police and the People – Report of the Chief Executive Summary This report informs members of a national consultation by the Coalition Government on plans for policing reform. The Contact Officer for this report is Robert Beggs (719238). 11 Interim Planning Policy Statement - Report of the Assistant Chief Executive and Solicitor to the Council Summary This report outlines the recent changes to the Planning system and sets out the Borough Council’s planning policy stance in order to give clarity to residents, landowners, developers and other stakeholders on how the Council will consider development proposals. A Draft Interim Planning Policy Statement has been prepared and will be taken into account as a relevant material consideration in determining planning applications. The Contact Officer for this report is Dorothy Barratt (719250) 12 Review of Area Forum Working - Report of the Assistant Chief Executive and Solicitor to the Council Summary This report informs Members of a review of Locality/Area Forum working conducted by Warwickshire County Council. The County Council has asked for comments and this report suggests a draft response. The Contact Officer for this report is Steve Maxey (719438) PART B – ITEMS FOR EN BLOC DECISIONS (YELLOW PAPERS) 13 Local Enterprise Partnerships - Report of the Assistant Chief Executive and Solicitor to the Council Summary This report seeks to inform the Executive Board of the abolition of Regional Development Agencies (RDA) and proposals for their replacement. The Contact Officer for this report is Steve Maxey (719438) 14 Reviews of Polling Districts, Polling Places and Polling Stations – Report of the Chief Executive Summary To agree a process for the review of polling districts and polling places in accordance with the Electoral Administration Act 2006 (EAA). The Contact Officer for this report is David Harris (719222). 15 Value For Money and Efficiency Update - Report of the Deputy Chief Executive Summary This report details the Council’s Value for Money (VFM) efficiency achievements to date in 2010/11. The Contact Officer for this report is Sara Haslam (719489). 16 Budgetary Control Report 2010/11 Period Ending 31 August 2010 - Report of the Assistant Director (Finance and Human Resources) Summary The report covers revenue expenditure and income for the period from 1 April 2010 to 31 August 2010. The 2010/2011 budget and the actual position for the period, compared with the estimate at that date, are given, together with an estimate of the out-turn position for services reporting to this Board. The Contact Officer for this report is Nigel Lane (719371). 17 Warwickshire County Council Overview and Scrutiny Board – Co-Opted Member – Report of the Chief Executive Summary To consider a replacement for Councillor Davis as the co-opted Member on the County Council’s Overview and Scrutiny Board. The Contact Officer for this report is David Harris (719222). PART C - EXEMPT INFORMATION (GOLD PAPERS) 18 Exclusion of the Public and Press Recommendation: That under Section 100A(4) of the Local Government Act 1972, the public and press be excluded from the meeting for the following items of business, on the grounds that they involve the likely disclosure of exempt information as defined by Schedule 12A to the Act. 19 Minutes of the meetings of the Special Sub-Group held on 5 July and 9 August 2010 – copies herewith to be received and noted. JERRY HUTCHINSON Chief Executive Agenda Item No 5 Executive Board 14 September 2010 Report of the External Auditors’ Report Deputy Chief Executive 1 Summary 1.1 The main purpose of this report is to inform Members of changes to the 2009/10 Statement of Accounts following the audit and the External Auditors’ report to those charged with governance. In addition, there is a report from the External Auditors on grant work undertaken relating to 2008/09. Recommendation to Council That the contents of the External Auditors’ reports be noted. 2 Report on the Financial Statements 2.1 The Council’s appointed auditors, PricewaterhouseCoopers LLP, have now completed their audit of the 2009/10 financial statements. A small number of adjustments have been made to the statements that were presented to the June meeting of this Board, following the audit. 2.2 The main changes that have been made to the statements are: • Grant of £1.11 million awarded to the Council for Housing New Build and Play Builder was included in the 2009/10 accounts. It was incorrectly included in the movement in the net worth of the Council, and was taken through the Income and Expenditure Account. As the receipt and retention of this grant is conditional on the successful completion of the schemes involved, this should not have affected the financial position of the Council at this stage, and so has been taken out of the Income and Expenditure Account. It is instead shown in the top half of the balance sheet as a Capital Grant Unapplied. • A capital receipt of £262,339 which was actually received in 2010/11, had been included within the 2009/10 accounts. This has now been corrected. As the receipt had been used to fund some Housing Revenue Account spending in 2009/10, this will now be financed on a temporary basis through unsupported borrowing. • A reduction in the Pension Fund liability. The actuary used estimates for the last three months of the year, in producing the pension figures 5/1 2009/BR/001992 for the accounts. These have been updated to reflect more recent information, resulting in a reduction of £206,000 in the pension fund liability on the balance sheet. • Some NDR revaluations carried out after the closure of the NDR accounts required refunds to be made to some local businesses, which related to 2009/10 and prior years. These totalled £249,632 and have since been made in 2010/11. Their inclusion in the 2009/10 accounts has increased the amount owed to sundry creditors, but has reduced the figure owed to the National Pool. The overall position on creditors is therefore unaffected. • The Council spent £87,604 on the construction of new council housing during the year, and included this spend within the asset valuation for council housing. As these are ‘assets under construction’, they should be included within non operational assets, so an adjustment between the asset categories has been made. In addition, there were some minor amendments and presentational changes made to the explanatory notes within the financial statements. 2.3 Given the small number of adjustments required, the revised statements have not been represented in full.
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