Council 14 February 2018

Council

Open Minutes

Minutes of a meeting of -Piako District Council held in the Council Chambers, 35 Kenrick Street, on Wednesday 14 February 2018 at 9:15am.

Minutes Page 1

Council 14 February 2018

Present

Mayor Jan Barnes, JP Councillors Donna Arnold James Sainsbury Paul Cronin Ash Tanner Neil Goodger Kevin Tappin Brian Hunter Adrienne Wilcock Peter Jager

Apologies

Councillor Teena Cornes Councillor James Thomas, JP

Also Present

Don McLeod Chief Executive Officer Vicky Oosthoek Committee Secretary Michelle Staines-Hawthorne Corporate Strategy Manager Item 10.1, 10.6 Niall Baker Policy Planner Item 10.2 Tania Scott Customer Services Supervisor Item 10.5 Manaia Te Wiata Group Manager Business Item 10.5 Support Dennis Bellamy Group Manager Community Item 10.5 Development Jennie Bethell Customer Service Supervisor Item 10.5 Michele Morrow Senior Customer Services Item 10.5 Advisor Sheree O’Brien Customer Services Manager Item 10.5 Norm Barton Building Control Manager Item 10.5 Mark Naude Parks and Property Planner Item 10.6 Ally van Kuijk District Planner Item 10.7, 10.8, 10.9 and 10.10 Mark Hamilton Environmental Policy Planner Item 10.7, 10.8, 10.9 and 10.10 Susanne Kampshof Asset Manager Strategy and Item 11 Policy Fiona Vessey Group Manager Service Item 11 Delivery

In Attendance

Claire Ashton Community In at 9.15am Out at 9.48am Rexine Hawes Press – Fairfax Media In at 9.33am Out at 11.50

Minutes Page 2

Council 14 February 2018

1 Meeting Opening Mayor Jan Barnes welcomed everyone and declared the meeting open at 9.15am.

2 Apologies That the apologies from Cr Teena Cornes and Cr James Thomas be accepted and leave of absence from the meeting be granted. Moved by: Cr Donna Arnold Seconded by: Cr Ash Tanner CARRIED

3 Leave of absence No leave of absence was requested.

4 Notification of Urgent Additional Business To consider, and if thought fit, to pass a resolution to permit the Council to consider any further items which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded. Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, and the Chairperson must advise: (i) The reason why the item was not on the Agenda, and (ii) The reason why the discussion of this item cannot be delayed until a subsequent meeting.

Item 11.1 Transport Agency - Highway issues Moved by: Cr Paul Cronin Seconded by: Cr Ash Tanner CARRIED

5 Declaration of interest Members are reminded of their obligation to declare any conflicts of interest they might have in respect of the items on this Agenda.

6 Confirmation of minutes COUNCIL RESOLUTION That the minutes of the meeting of the Ordinary Meeting of Matamata-Piako District Council held on Wednesday, 13 December 2017, be confirmed as a true and correct record of the meeting.

Moved by: Cr Adrienne Wilcock Seconded by: Cr Donna Arnold CARRIED

Minutes Page 3

Council 14 February 2018

7 Matters Arising There were no matters arising.

8 Announcements There were no announcements.

9 Notices of Motion There were no notices of motion.

Minutes Page 4

Council 14 February 2018

DECISION MAKING

10 Executive

10.1 Hauraki Rail Trail - Funding Agreement Executive Summary

This report is to update Council on the progress made in developing a new Hauraki Rail Trail funding agreement between the Hauraki Rail Trail Charitable Trust and the settlor councils (Hauraki District, Thames-Coromandel District and Matamata-Piako District councils). The Trust will present its three year business case to the Council at a future meeting.

Council is a stakeholder and funder for the Hauraki Rail Tra