VIKES STUDENT-ATHLETE HANDBOOK

UNIVERSITY OF VICTORIA | GOVIKESGO.COM

Contents Vikes Student-Athlete Handbook ...... 1 Message from Senior Director, Vikes Athletics and Recreation ...... 4 Message from Director, Varsity Performance Sport ...... 4 Overall Vision ...... 5 Vikes Championship History ...... 6 Department Information ...... 6 1. Vikes Student-Athlete Guidelines for Behaviour ...... 8 A. Vikes Student Athlete Code of Conduct ...... 8 B. Academic Matters...... 9 C. Vikes Student-Athletes Must: ...... 9 D. Other relevant policies ...... 11 2. Equity, Diversity and Inclusion ...... 11 3. Harassment and Hazing ...... 12 4. Anti-Doping ...... 12 5. All Vikes Student-Athletes follow the rules for Drug Free Sport ...... 13 6. Cannabis and Alcohol Use...... 13 7. Team Selection...... 14 8. Eligibility ...... 15 9. Safe Sport ...... 15 10. Student-Athlete Concern and Complaint Process ...... 16 11. Vikes Fundraising ...... 17 12. Social Media Policy ...... 17 13. Media Interviews ...... 18 14. Vikes Student-Athlete Support Services ...... 18 Varsity Student Athlete Support Coordinator ...... 19 Academic Support ...... 20 General Tips ...... 20 Missing Exams and Assignments ...... 20 Academic Advising Centre ...... 20 General Academic Advising Centre ...... 21 Centre for Accessible Learning ...... 21

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Financial Aid and Scholarships/Financial Awards ...... 22 Athletic Financial Awards (AFA) ...... 22 Who is eligible for Athletic Financial Awards? ...... 23 Student Awards and Financial Aid ...... 23 Student-Athlete Health and Wellness ...... 23 Office of Student Life ...... 24 Office of the Ombudsperson ...... 24 Mental Health ...... 25 Student Support Coordination...... 25 Nutrition...... 26 University Food Services, Campus Dietician ...... 26 Supplements ...... 26 Eating Disorders ...... 26 Campus Security Services ...... 27 Sexualized Violence (Prevention and Support) ...... 27 Sport Medicine and Vikes Sports Injury Clinic ...... 29 Concussion policy...... 30 Injury and Illness Protocol: ...... 30 Strength and Conditioning ...... 31 Expectations ...... 31 Summer Program ...... 32 Strength & Conditioning Student Pathway ...... 32 UVic Varsity Council and Vikes Varsity Leadership Council ...... 33 Varsity Council ...... 33 Vikes Varsity Leadership Council ...... 34 Department Key Contacts ...... 34 Acknowledgements ...... 35

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We acknowledge with respect the Lekwungen peoples on whose traditional territory the university stands and the Songhees, Esquimalt and WSÁNEĆ peoples whose historical relationships with the land continue to this day.

Message from Senior Director, Vikes Athletics and Recreation UVic is committed to affirming, educating and supporting a culture of excellence for the Vikes Athletics program. It is also imperative that we provide a supportive, safe environment for student-athletes to pursue high standards of national and international sport performance in order to carry on our rich athletic history. We foster an environment where everyone is valued, quality of life is enhanced, individual aspirations are fulfilled, and our cultural values and service to our communities are strengthened. We welcome all new student-athletes to our Vikes family and welcome back our returning student-athletes to the upcoming year. This manual will serve to support your work and be a guide in executing your jobs successfully. Thank you for your dedication in pursuit of sport excellence for all our student-athletes. Clint Hamilton

Message from Director, Varsity Performance Sport Success for Vikes is defined as giving 100% and being committed to getting better every day in all facets of your student-athlete life. The emphasis being on improving and reaching your true potential over winning. Belonging and connection is the one of the most powerful and enticing motives for being part of a team. Over the course of your season and time within the Vikes family, you will experience glorious highs and disappointing lows. It is at these times that I encourage you to reflect as an individual and with your teammates as to “why you love sport?” and “why you made the choice to become part of the Vikes?”

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This handbook is your guide to the all the information that is important in order to be a Vike. More notably, this handbook outlines the vast support resources that will help you manage the highs and lows of being student-athlete as well as help guide your transformative Vike journey to becoming a better student, athlete, teammate and leader. Vikes are better together. Go Vikes! Dr. Nick Clarke

Overall Vision The University of Victoria’s Vikes Athletics program is committed to establishing practices that foster positive learning and competitive environments for student- athletes, as well as creating an inclusive, safe environment, that promotes respect and sensitivity for all in the pursuit of academic and athletic excellence. Vikes Athletics has a long history of successful student-athletes who have left their impact as leaders in our community, as national team athletes and as builders and supporters of the University of Victoria. The coaches at the University of Victoria play an instrumental role in this success. Vikes’ coaches are some of the most talented, acclaimed and experienced coaches in North America, with many having experience coaching at national and international levels, World Championships, Olympic and Paralympic Games. The Vikes Athletics program is one of the best in and student-athletes, who earn the privilege of competing on one of the teams, will have all the tools and resources at their disposal to achieve both academic and athletic success. Cultural Statement As a leader in the Victoria community, the University of Victoria Vikes Athletics program is committed to advancement of a high-level performance sport culture in an environment that is healthy, challenging and free of bullying, discrimination, harassment and sexualized violence and is inclusive of all gender, ethnic, religious, sexual orientation, political status and economic backgrounds.

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Vikes Championship History Vikes Athletics has a rich history of student-athletes who have reached the pinnacle of high performance through qualifying for Canadian Olympic and Paralympic National Teams, competing in World Championships and creating lasting legacies in the Vikes community. Since the inception of the athletics program in 1970, the Vikes have been crowned Canadian University Champions 81 times in both -designated sports and non-U SPORTS designated sports. Success has been exhibited across the board with 12 different sports raising championship banners.

The Vikes have won a total of 81 national titles (50 U SPORTS National Championships and 31 Canadian University Championships in , , women's rugby 7s and men's rugby). For more information on the Vikes history see the following links:

UVic Sports Hall of Fame Vikes Celebration of Champions

Department Information Vikes Athletics and Recreation is part of the Division of Student Affairs at the University of Victoria. Student Affairs helps to transform students’ lives by supporting and inspiring the highest standards of student learning and success, community engagement and staff development. The Division is comprised of over 30 reporting units in four departments: Athletics and Recreation, Campus Services, Office of the Registrar, and Student Services. The comprehensive and integrated range of services we provide make Student Affairs one of the most dynamic and diverse divisions on campus. Together, we support UVic’s vision to be a university of choice for outstanding students, faculty, and staff from BC, Canada and around the world. One of four units in the Division of Student Affairs, Vikes Athletics and Recreation offers varsity performance sport programs, competitive intramural and sport clubs, and a broad array of health and wellness programs to university student, staff, faculty, and the broader community. As a sub-brand of the University, Vikes

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programs have a high profile in the community, through partnerships, community programming, alumni outreach and events. Vikes Athletics and Recreation’s commitment to excellence in sport, health and wellness, and customer service make it a key contributor to student success on campus, and the department plays a critical role in student recruitment and retention. Varsity Performance Sport is a unit within Vikes Athletics and Recreation. Varsity Performance Sport seeks to build on the Vikes rich athletic tradition of excellence and an ongoing and deep commitment to providing a supportive high- performance environment for student-athletes pursuing athletic excellence and academic distinction. This is reflected in varsity performance sport program and cultural goals allowing student-athletes and coaches to aspire to the highest levels of national and international sport standards in a safe, nurturing environment. In this regard, Vikes and UVic are committed to evolve the varsity performance sport program to reflect the growing change across Canada to better support students pursuing both athletic and academic distinction, and to meet the evolving complexities of the student-athlete experience. Specifically, the varsity program is committed to advancement of a high-level performance sport culture in an environment that is healthy and challenging and free of bullying, discrimination, harassment and sexualized violence.

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1. Vikes Student-Athlete Guidelines for Behaviour Membership on a Vikes varsity team is a privilege and with that honour there are responsibilities and expectations. As a varsity athlete, you are expected to be a positive role model and demonstrate the highest pursuit of ethical and drug-free sport, fair play, integrity, inclusion and respect for others at all times. As a student-athlete at the University of Victoria, you are to abide by all University of Victoria, Canada West, National Association of Intercollegiate Athletics (NAIA) and U SPORTS policies and procedures. Infractions of any of these policies may result in consequences to your academic and athletic standing. A. Vikes Student-Athlete Code of Conduct Every student-athlete must read, understand and sign the Vikes Student- Athlete Core Code of Conduct annually (govikesgo.com/athleteresources). All students must also understand the University of Victoria’s policies for conduct listed below “other polices”.

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The following statements are meant to enhance your understanding of these expectations and responsibilities: B. Academic Matters o Pursue academic success, being a responsible member of each class, which includes attending, being prepared, completing requirements and participating at the level expected of all University of Victoria students. o Understand and abide by the eligibility rules of U Sports, Canada West, NAIA and the Vikes Athletics and Recreation. o Identify and review, with your coach or department staff, any issue of academic/eligibility concern (including course changes or drops) as soon as possible. o Discuss your competitive schedule with your instructors to ensure provisions are in place for missed labs, exams, or coursework. o Attend class and treat your instructors and classmates with dignity and respect. Academic Supports are available through Academic Advising, the Centre for Accessible Learning and other campus resources. More information is available in the Student-Athlete Support Services Section F. C. Vikes Student-Athletes Must: o Act as an “ambassador” for the University of Victoria. o Not engage in any conduct or activity that might be considered unsporting, unethical, disrespectful, or that might bring your own reputation, the reputation of the team, the Vikes program, the Athletics & Recreation Department, the University or their sport into disrepute. o Conduct all team activities (welcoming, social, team parties, etc.) in a manner that respects the individual’s rights, integrity, dignity, safety and well-being, including the right to participate voluntarily without any pressure. Activities that have forced participation, or are demeaning, humiliating or disrespectful, are unacceptable. o Refrain from engaging in online behaviour (i.e. social media), or other communication technology in a public medium that reflects negatively on the reputation of your team, teammates, coaches, staff, opponents, the

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Vikes program, the Athletics & Recreation Department and/or the University. o Fulfill all department and team commitments throughout the year, including all eligibility and athletic education requirements as well as all activities required by your respective sport and must notify the appropriate department representative and/or your coach regarding any conflict or problem which might reasonably interfere with the fulfillment of these commitments. o Exhibit conduct at all times which compliments and enhances the University and team’s reputation, reflecting the highest standards of honour, integrity and dignity that should characterize participation in competitive University sport. Not engaging, or being tolerant of, any violent acts (i.e. verbal abuse, physical or sexual violence, etc.). o Treat everyone with dignity and respect. Contribute to a positive campus, athletic and team culture that embraces the values of diversity, equity and inclusion. Not to engage in any behavior that is known, or ought to be reasonably known, to be harassing, hostile, intimidating and/or discriminatory. o Avoid any negative interaction or conflict with members of the opposing team (including fans, event staff, officials). o Respect team rules and guidelines. o Abide by the rules and regulations of your sport as set out by Canada West, NAIA, U SPORTS and/or the respective sport-governing body. o Student-athletes are reminded that while participating in provincial and/or national sport organization and/or other sports sanctioned activities they remain subject to the Canadian Centre for Ethics in Sport (CCES) anti- doping code requirements during their involvement with these programs (i.e. summer months).

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D. Other relevant policies • UVic Non-Academic Misconduct Policy • UVic Sexualized Violence Prevention and Response Policy • UVic Discrimination and Harassment Policy • Canada West – Conduct, Discipline and Appeals Policy • U Sports (Harassment and Discrimination Policy and Complaints, Investigation and Discipline Policy and Code of Ethics) If you witness and or experience behavior that is concerning to you, support is available. You can speak with a teammate, coach, athletics staff member and or / other for advice, support and / or information on next steps available to you depending on the nature of the concern. The Student-Athlete Complaint (concern) process is also available and more information can be found in the Student-Athlete Support Services Section 10.

2. Equity, Diversity and Inclusion The University of Victoria promotes a safe, respectful and supportive learning and working environment for all members of the university community and fosters an environment characterized by fairness, openness, equity, and respect for the dignity and diversity of all of its members. The Vikes Athletics Department has a goal to be a place that is free of discrimination and harassment. Vikes Athletics recognizes the rights of all student-athletes and follows the U SPORTS policy outlined for those who identify with either gender. All student- athletes will be eligible to compete on the team that corresponds with either their sex assigned at birth or their gender identity, provided that the student- athlete complies with the Canadian Anti-Doping Program. Visit the following policies for further information: • UVic Policy on Human Rights, Equity and Fairness • Canadian Centre for Ethics in Sport - Gender Inclusivity The University of Victoria has a Human Rights and Equity Office that where any member of the university community can get support for sexualized violence, discrimination, harassment or workplace bullying. Access help

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implementing equity and inclusion work and education across campus. More information is available here: https://www.uvic.ca/equity/

3. Harassment and Hazing Vikes Athletics supports team building activities which are constructive, educational and contribute to the intellectual and personal development of student-athletes. It unequivocally opposes hazing and any situation created intentionally to produce mental or physical discomfort, embarrassment, harassment or ridicule. The Vikes program follows the Vikes Student-Athlete Code of Conduct for all reported incidents of hazing. If you are aware of, or have experienced a hazing incident, support is available. The Office of Equity and Human Rights can offer both support and information an next steps. The Student Health and Wellness Centre has Counselling and or Medical support available. You can also choose to report any hazing incidents you have experienced or are aware of to your head coach, the Director, Varsity Performance Sport, Associate Director, Sport, or any Varsity staff member who will provide confidential guidance and information about possible steps to initiate a follow up process.

4. Anti-Doping The Vikes varsity program adheres to the U SPORTS, CCES (Canadian Centre for Ethics in Sport) and WADA (World Anti-Doping Association) regulations for drug education, use and policy including: o A mandatory online drug education session “True Sport Clean” for all student-athletes participating in the Vikes varsity program. o Strict opposition to the use of any banned or restricted substance or methods in contravention of U SPORTS rules and the rules of the National and/or International Sport Federations and the International Olympic Committee. o Strongly discouraging the use of such substances and/or methods by individuals in positions of leadership in university sport (coaches, athletic

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staff, medical practitioners, sport scientists, administrators) or by the student-athletes themselves. o Random testing of Vikes student-athletes in U SPORTS sports during the competitive season.

5. All Vikes Student-Athletes follow the rules for Drug Free Sport o By avoiding the use of any performance-enhancing drugs, (i.e. anabolic steroids) and/or techniques (i.e. blood doping), as outlined by the Canadian Centre for Ethics in Sport (www.cces.ca). Student-athletes who engage in or observe the use of such substance or techniques by another student- athlete are required to report the conduct to the Head Athletic Therapist or to Vikes leadership staff. o By accepting responsibility to ensure that any medication taken is not a prohibited substance. Information to assist is available from: • World Anti-Doping Agency (WADA) – see “What is Prohibited” www.wada-ama.org • Canadian Centre for Ethics in Sport (CCES) – see “Anti-Doping” https://cces.ca o By participating in the required drug education programs from U SPORTS or Vikes Athletics. o Consult your doctor and/or the Athletic Therapist if you are unsure about the use of prescriptions or over-the-counter medications.

6. Cannabis and Alcohol Use The use of cannabis for all Vikes Varsity student-athletes is prohibited during the competitive season from the start of any training camp to the end of the sport championships or while representing Vikes Athletics. On and off the field of play, research suggests cannabis can negatively impact sport performance, jeopardize athlete health and wellbeing, negatively impact relationships, and put the safety of others at risk (sirc.ca)

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The Government of Canada legalized cannabis on October 17, 2018. Vikes varsity athletes are subject to the Canadian Anti-Doping Program (CADP) and must be aware that legalization does not affect the status of cannabis in sport. Cannabis continues to be a prohibited substance and a positive test can still result in a sanction. For more information visit Cannabis in Sport Education Kit The legal age for consumption of alcohol in is 19 years of age. Vikes student-athletes are expected to refrain from alcohol consumption at practices and competitions as well as in hotel rooms, airports, public transportation and vehicles transporting athletes to and from events while representing your Vikes athletics team. As a Vikes student-athlete, you are an ambassador for the University and a role model for others in the community. Please respect this privilege as a member of the Vikes community. If you are concerned about yourself or someone else’s substance use, confidential support and information is available at the Student Health and Wellness Centre.

7. Team Selection Membership on a varsity team at the University of Victoria is a privilege that creates unique opportunities to be a role model, peer supporter, mentor and spokesperson. A Vikes student-athlete is expected to demonstrate the highest pursuit of ethical and drug free sport, fair play, integrity, inclusion and respect for others at all times. Vikes Athletics is committed to selecting student-athletes who are positive role models and ambassadors for the University and who demonstrate the potential to be successful academically, athletically and contribute to the community, when representing UVic at all levels of competitive sport within their respective governing bodies, including Canada West, NAIA and U SPORTS. It is important that every potential varsity athlete becomes familiar with the team selection process for each individual sport. The head coach has the final authority on decisions for each team.

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If a student-athlete has a question or concern about any aspect of team operations, they are encouraged to speak directly with the head coach, outlining their concerns in an appropriate manner and time.

8. Eligibility Specific eligibility requirements vary between Canada West/U SPORTS and NAIA, but at a minimum Vikes student-athletes must adhere to U SPORTS requirements and be enrolled in a minimum 4.5 units (3 “normal” half year courses) in the term in which they are competing. In addition, student-athletes must maintain full-time status throughout the year and complete a minimum of 9 units (3 full year courses, or 6 half year courses) during the academic year. Golf athletes must follow NAIA eligibility requirements and enroll in a minimum 6.0 units per term and complete 12 units per year. In order for a student-athlete to compete in Canada West/U Sports or NAIA, each student must comply with the eligibility requirements. Each student-athlete has five years of eligibility (Golfers have 4 years as per NAIA regulations) and must disclose any previous play or competitions at a previous institution. It is the student-athlete’s responsibility to obtain copies of the regulations from their coach or from the varsity office. Relevant information may be found online by visiting the websites listed below. Student-athletes must ensure that they inform themselves as to how these regulations relate to their particular circumstances. Complete versions can be found on the U SPORTS website (www.usports.ca).

9. Safe Sport All Vikes Varsity Program Leaders and coaches are required to abide by the UVic Professional Code for Coaches (govikesgo.com/coachescode). This code is appropriately aligned with the new Universal Code of Conduct to Prevent and Address Maltreatment in Sport (UCCMS), with UVic employee labour law and policy, along with the collective bargaining agreements, which binds all Vikes coaches.

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Vikes coaches are expected to adhere to the Vikes Professional Code for Coaches. At the same time, coaches are expected to comply with existing policies within Canada West, NAIA, U SPORTS, their respective National Sport Organizations and the University of Victoria. The Vikes Professional Code for Coaches applies to conduct during University activities and Vikes Athletics business, coaching activities, and events including, but not limited to, competitions, tournaments, games, matches, practices, tryouts, training camps, and travel associated with coaching. The coach/student-athlete relationship is a privileged one and plays a critical role in the academic, athletic and personal development of student-athletes. Coaches are expected to understand and respect the inherent power imbalance that exists in this relationship and must not abuse it in any manner. Coaches should always display high personal standards and act with integrity towards their student- athletes, fellow coaches, administrators, officials, parents and families, spectators, community members, media and themselves. Through collaboration and harmonization across the sport sector, a universal program administered by an independent body that includes sanctions will make sport safer for all athletes, coaches, officials, administrators and support staff, at all levels of sport in Canada.

10. Student-Athlete Concern and Complaint Process If a student-athlete has a question or concern about any aspect of team operations or Athletics programming, they are encouraged to speak directly with the Head Coach, outlining their concerns in an appropriate manner and time. The Head Coach will listen to concerns and where possible will provide rationale or clarify information that led to their decision making. The Head Coach does not discuss team operation or team personnel issue with parents/guardians and/or other Third Parties. If a student-athlete feels that they have been treated unfairly and/or has questions as it relates to their participation in a sport-related program, the procedure for initiating a conversation/complaint is outlined here in the Student-Athlete Process for Reporting Concerns.

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11. Vikes Fundraising Vikes Championship Breakfast: The Vikes Championship Breakfast is the largest annual fundraising event for Vikes Athletics and Recreation and has raised over $5 million since 2008. The support generated by the event helps with both recruitment and retention, allowing Vikes varsity athletes the opportunity to compete at the highest level year in and year out. All varsity teams are required to support the hosting of the Vikes Championship Breakfast by volunteering with various tasks including event set-up and take-down, meal service, and customer service. All proceeds from the breakfast support student-athlete scholarships, with 75% directed to the current fiscal year and 25% dedicated to Vikes endowments. Support can be directed to specific varsity programs or to the Vikes General Fund. The University of Victoria generously provides $200,000 in matching funds in support of Vikes student-athletes. Additionally, each team may have fundraising commitments and team members are expected to assist in those efforts.

12. Social Media Policy Your presence on social media while a varsity student-athlete should reflect the values Vikes Athletics represents. As a member, you represent the University, your team, family and the Vikes Athletics Department. Please follow and remember these points when on social media: o In all instances, student-athletes should be leaders and ambassadors on social media and represent your own brand. o Everything you post is public information. o Once you post a photo or comment on a social networking site, that photo or comment becomes the property of the site and may be searchable even after you remove it. o Employers, college admissions officers, athletic recruiters, other teams review social media sites for evaluation.

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o Your comments, likes, who you follow, what you respond to retweet or share are all reflections of you. o Use it effectively to help build your brand, our brand and the community, our teams and our school. o Key Rules for Social Media use: • Refrain from using any sort of derogatory, foul, offensive, or rude language. • Refrain from posting any comments to your social media accounts regarding alcohol or drugs. • Do not tweet at fans, opposing teams, teammates, other Vikes teams/players, referees, coaches, host institutions, sponsors, community organizations and students in a negative light. Tweets should always be reflected positively on your accounts. • Decisions or headline news made by the department, referees and Canada West/U SPORTS that you do not necessarily agree with, should not be protested online. • As representatives of the Vikes program your social media accounts are a reflection of the department and the University as a whole. If the department deems the messages are inappropriate, then the department through your coach will take disciplinary actions.

13. Media Interviews As a Vikes student-athlete, your team may be covered by local and national media before, during or outside competitions. If media approach you directly, please direct all media enquiries to the UVIC Communications and Marketing Team (UC+M) before commenting. When an opportunity with a specific media outlet is secured, the media team will let you know if you are required to do an interview.

14. Vikes Student-Athlete Support Services Supporting Vikes varsity athlete health and wellbeing is an important part of the Vikes Varsity program’s commitment to advancement of a high-level performance sport culture in an environment that is healthy.

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Creating an environment where athlete health and wellbeing is a priority means creating an environment where varsity athletes feel informed about the support resources available to them and supported to connect with those resources. As a student-athlete at the University of Victoria, you have access to a wide variety of Support Services. Vikes Athletics is here to support you both academically and athletically by helping you connect with the resources that best fit your needs. Varsity Student-Athlete Support Coordinator A new position that will be starting in 2020 is the Varsity Student-Athlete Support Coordinator. This person will serve the university and its students by coordinating education, prevention, intervention, and support efforts across campus and community systems for student-athletes in general and specifically student-athletes at risk and those facing crises. The Varsity Student-Athlete Support Coordinator plays a key role in the management of complex/high-risk student athlete issues including: o providing ongoing support and guidance for student-athletes impacted by physical, sexual or self-directed violence in understanding reporting options, and accessing campus/community support resources; o gathering information on complex and multi-dimensional student matters in order to help identify support/resource options for student- athletes; o serving as the university’s central point of contact for liaising with students/families in complex student matters; and o coordinating care, implementing referrals and following-up on student issues requiring case management support. The Varsity Student-Athlete Support Coordinator can be contacted directly through the Office of Student Life (250-472-5617, [email protected]) or by referral from your Head Coach or other Varsity program staff (Director, Associate Director, Athletics Administration officer, Athletic Therapist or Sports Physician).

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Academic Support Meeting the expectations of academic course work and varsity sport can be challenging. Various academic supports are available to help you meet your academic goals:

General Tips o Introduce yourself to your instructors/professors on the first day of classes. o Be involved, visible and active in class. o Be on time. o Be prepared for class. o Be pro-active regarding travel schedules, missed exams and assignments. o Seek assistance from our Vikes team or your coach if you require support. Missing Exams and Assignments o If you need to miss an exam or assignment, you will need a letter from athletics confirming your absence that you will send to your instructor. o To request a letter from athletics, please email: [email protected] with the following information: • Course and section, travel dates, sport, name and student number. It takes time to create a letter, please allow sufficient time between the date of your request and the date you need the letter.

Academic Advising Centre At the Academic Advising Centre students can meet with an academic advisor who can help them create and academic plan to meet the requirements of their degree and determine steps to navigate various academic processes.

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Varsity Student-Athlete Academic Advising at CARSA (Humanities, Sciences and Social Sciences) o Academic Advising appointments are available through CARSA for varsity student-athletes. o Email [email protected] to schedule an appointment. o Appointments available on Wednesdays 10:00 a.m. to 12:00 p.m. (30 mins.) For those student-athletes in a faculty other than Tri-Faculties noted above, contact the advising office within your faculty: https://www.uvic.ca/current-students/home/academic-advising/index.php

General Academic Advising Centre o Appointments are available for all students, including athletes at the Academic Advising Centre located on the 2nd floor of the University Centre. o Same-day in-person bookings available o Monday, Wednesday & Thursday 8:30 am – 4:00 pm. o Tuesday & Friday 8:30 am – 12:00 pm.

Centre for Accessible Learning The Centre for Accessible Learning (CAL) is responsible for leading the coordination of student focused accessible learning model and delivers training and education to further the University’s commitment to provide equal access to all academic programs. CAL is a core academic support unit for students and faculty. If you are a student-athlete who has a diagnosed learning disability, ADHD, mental health challenge, long-term recurring physical or sensory disability, or chronic health challenge you can choose to register with the Centre for Accessible learning. After registering, you can access academic accommodations to address barriers to your education and be a part of CAL run programs. CAL will work

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with you, your instructors and others to create learning environments that are equitable, inclusive and usable. To register with CAL you need to complete an online pre-intake prior to the registration deadline each term. Information can be found at: https://www.uvic.ca/services/cal/onlineservices/register/index.php

Financial Aid and Scholarships/Financial Awards The Vikes and the University of Victoria are committed to supporting student-athletes on and off the field. The commitment required to compete in high-performance sport and succeed in the classroom is significant and can limit time for part-time employment.

UVic offers scholarships and athletic financial awards (AFAs) to help support our student-athletes. Vikes student-athletes are eligible for a variety of sport-specific and general awards that are distributed based upon athletic, academic and leadership criteria. Funds for these awards are provided through the generosity of department and university sponsors, the provincial government, and department fundraising initiatives.

Athletic Financial Awards (AFA) AFAs are funded through proceeds from annual alumni chapter events and fundraisers such as the UVic Vikes Golf Classic, the Vikes Championship Breakfast as well as donations from our alumni, parents and the corporate community.

AFAs are awarded to Vikes varsity athletes on the basis of work ethic, commitment and performance by the Senior Director of Athletics and Recreation in consultation with the Varsity Head Coach and the Director, Varsity Performance Sport. Student-athletes will be notified by their head coaches if they have been selected to receive AFAs.

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Athletic awards are distributed in January, prior to the spring term fee deadline. The funds are deposited directly to your tuition fee account by Student Awards and Financial Aid.

Who is eligible for Athletic Financial Awards? o Entering students who have an 80% minimum entering GPA from High School (otherwise you must pass 9.0 units and earn 65% average in your first two terms of university and you can receive your award in May). o Returning students and transfer students who satisfy U SPORTS academic requirements by passing 9.0 units with a minimum 65% sessional GPA in the preceding year AND have a minimum 65% GPA in the preceding year. o All student-athletes must qualify for AFAs as per U SPORTS Athletic Financial Awards Policy, regardless of whether you compete on a U SPORTS team or a non-U SPORTS team.

Student Awards and Financial Aid The Student Awards and Financial Aid Office has detailed information and budgeting support for a wide variety of financial options (student loans, emergency loans, scholarships, bursaries, etc.). They also offer one on one meetings with students to discuss their individual circumstances. The Student Award and Financial Aid Office is located on the 2nd floor of the University Centre. They can be reached via email at [email protected].

Student-Athlete Health and Wellness Supporting student-athlete health and wellbeing is an important part of the Athletics and commitment to fostering a safe and welcoming sport environment. Mental and physical health are intrinsically linked and a wide variety of resources are available to support your overall health and wellbeing. The Student Wellness Centre (SWC) is made up of Counselling, Health and Multi-faith. The SWC aims to provide holistic care to support UVic students’ wellbeing: emotionally, physically and spiritually. The SWC team includes

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counsellors, doctors, nurses, psychiatrists, administrative staff, chaplains and other practitioners. The SWC just opened in July 2020 and is conveniently located across the street from CARSA. SWC can be accessed by any UVic student through phone, video and/or in-person appointments. Full details on the services provided by Health Services, Counselling Services and Multi-faith, including hours of operation and how to schedule appointments, can be found through the link above.

Office of Student Life The Office of Student Life at the University of Victoria is dedicated to promoting a safe and inclusive campus community in support of fairness, responsibility and respect for all. To reach this goal, the OSL investigates and responds to student non-academic conduct matters, and provides one on one support to students through a student support coordination program. OSL also collaborates with a number of university offices and student groups to offer preventative and educational programming intended to support the well-being and development of UVic students.

Office of the Ombudsperson (https://uvicombudsperson.ca/) The Office of the Ombudsperson is an independent, impartial, and confidential resource for undergraduate and graduate students and other members of the University of Victoria community. The ombudsperson helps resolve student problems or disputes fairly. They can:

o help you understand your options, rights and responsibilities; o coach you in constructive ways of raising an issue or complaint; o facilitate communication or problem-solve; o assist in the use of appeal procedures; o investigate and make recommendations.

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The Office of the Ombudsperson is located on the 2nd floor of the Student Union Building. (SUB). Office hours are Monday to Friday 8:30 am – 3:30 pm and appointments can be made by emailing [email protected].

Mental Health It is very normal for any person, including varsity-athletes, to experience variation in their mental health. Student athletes may experience personal difficulties related to a wide range of life experiences. These can include but are not limited to: academic stress; physical injury/illness, mental health challenges; personal tragedy or crisis; witnessing a distressing event; experiencing loss etc.

Mental wellbeing can range from optimal high performance; to healthy and adaptive coping; to mild and reversible distress, to more severe and persistence difficulties with day to day functioning; to illness that may require concentrated or on-going intervention.

Varsity athletes, coaches and staff all play an important role in noticing student-athletes who may be struggling. When an athlete, coach or staff member have concerns for a student-athlete’s wellbeing, they have options. They can begin a conversation with the athlete themselves, help the athlete connect with support resources directly and/or consult with resources to refer the athlete to appropriate support services.

There are a wide variety of resources available to students to support your mental health.

Student Support Coordination When an athlete’s situation or support needs are particularly complex, an athlete may be referred to Student Support Coordination program within the Office of Student Life. Referrals to the Student Support Coordination are made by any Student Support Services unit (Student Wellness Centre, Academic Advising, Athletics Staff etc.). More information on the Student

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Support Coordination can be found by contacting the Office of Student Life at: [email protected]. Once referred, Vikes athletes may work directly with the Student Support Coordinator, Varsity Specialist.

Nutrition Healthy eating and proper nutrition helps support overall health and wellbeing and is helpful when striving to achieve academic and athletic goals. Nutritional needs will vary by athlete and support is available from a variety of sources student-athletes can consult with their coaches, schedule an appointment with a Physician or other medical practitioner at the Student Wellness Centre and / or contact the campus dietician. University Food Services, Campus Dietician Students can make appointments with Leanne Halligey, RD, the Campus Dietician and Coordinator, Nutrition, Programming and Services with the University Food Services Department. Leanne can be reached at [email protected] or by phone at 250-853-3607.

Supplements The Canadian Centre for Ethics in Sport does not recommend the use of supplements and advises to use them at your own risk. They may contain prohibited substances or may inadvertently be contaminated with prohibited substances which can jeopardize your varsity status. Athletes have a personal responsibility to evaluate all the risks associated with supplements before using them. The NSF Certified for Sport program can help athletes identify products that have been tested for purity banned substances, and help minimize the risk of doping (www.nsfsport.com).

Eating Disorders Disordered eating can occur - primary types of eating disorders are anorexia nervosa and bulimia; both are characterized by fear of weight gain, feelings

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of ineffectiveness and low self-esteem. Anorexia is identified as drastic weight loss from dieting and is often accompanied by intense exercise. Bulimia is distinguished fluctuations in weight and cycles of binge eating followed by purging or ridding the body of unwanted food. Researchers and physicians have recognized that eating disorders among highly active, competitive athletes are often accompanied by additional medical and physical complications. It is for this reason that coaches, staff and our medical team take these situations seriously.

Campus Security Services UVic Campus Security officers are on duty 24 hours a day, seven days a week, and are available to respond to health and safety concerns. 24 Hours Line / Safe Walk Line: 250-721-7599 They also run several programs to promote campus safety: o The SafeWalk program is available to members of the University Community 24 hours a day, 7 days a week. The escort service is provided from building to building, building to vehicle, and vice versa within the boundaries of the campus, including the Ian Stewart Complex. If you want to access SafeWalk call: 250-721-7599. o The Campus Alone program is a UVic program initiated and provided by Campus Security Services and is available to all members of the campus community who work or study on campus during the quiet hours of evenings, weekends, holidays, etc. Individuals concerned for their personal safety while working/studying alone at night may telephone Campus Security Services at: 250-721-6683.

Sexualized Violence (Prevention and Support) We all play a role in preventing sexualized violence at UVic. This begins with conversations about how to practice respect and consent in our daily lives. This is important because we all have the right to live, learn and work in a safe and inclusive environment. Whether it’s with our friends, classmates,

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coworkers, colleagues, teammates or service providers, it’s up to us to respect other people and their boundaries, and to practice consent in all of our interactions. This includes everything from seemingly little things, like taking someone’s photo, to the bigger things that involve asking someone for a kiss or out on a date. Find out how to start the conversation, where to get support, and what you can do to prevent sexualized violence. The Sexualized Violence Resource Office in EQHR offers information, support, and education for all UVic community members. The Office is the place to go to get confidential advice, access support options, and find out more about UVic’s policy. Located in Sedgewick C119, you can reach the office in person, by phone at 250-721-8021 or by email to [email protected]. For all other instances of sexualized violence, the sexualized violence resource office in Equity and Human Rights (EQHR) is the support office for all students, staff and faculty members at UVic. The office: 1. provides information about support options on- and off- campus as well as direct referrals. 2. provides information and advice about options under the Sexualized Violence Prevention and Response Policy (GV0245). 3. receives disclosures. 4. coordinates on- and off-campus supports. 5. is the place on campus to file a formal report that could lead to an investigation under the Sexualized Violence Prevention and Response Policy (GV0245). 6. coordinates education and prevention efforts on campus for students, faculty and staff. 7. creates and delivers prevention workshops and presentations.

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Other important contacts: Sexualized Violence Resource Office: 250 721 8786 Victoria Sexual Assault Centre and Sexual Assault Clinic: 250-383-3232 Anti-Violence Project: 250-472-4388 Counselling Services: 250-721-8341

Sport Medicine and Vikes Sports Injury Clinic Traci Vander Byl is the Head Athletic Therapist in the Vikes Varsity Sports Injury Clinic. She is joined by Allison Rodway (Assistant Athletic Therapist); Dr. Steve Martin (Sports Physician); Darla MacIver and Shannon Nielsen (Clinic clerks); field and clinical athletic therapy students and chiropractor Dr. Simon Pearson . The Vikes Varsity Sports Injury Clinic is located at CARSA room B165g • To book an appointment with Dr. Martin or the Varsity Athletic Therapists, call 250-472-4057 or email [email protected]. Please LEAVE A DETAILED MESSAGE! • Contact information: Dr. Steve Martin – [email protected] Traci Vander Byl - [email protected], 250-588-1902 or 250-721- 6130 (Office line) Allison Rodway – [email protected] , 250-721-6130 Illness/Sickness: Call 911 if it is a medical emergency. Contact Dr. Martin for advice and next steps on any illness related signs and symptoms including COVID 19. • Weekend Injuries: Please email the reception desk ([email protected]) the day that the injury occurs explaining who you need to follow up with. The email will be read when the clinic opens the next business day or after hours. The athlete will follow up by calling at 8am MONDAY morning to ensure the injury is evaluated that day with a modified plan outlined for the week and any further follow up appointments are organized.

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• All injuries must be looked at in a timely manner in the UVic Varsity Sports Injury Clinic. Coaches will need to be advised if a modification to the athlete’s playing status is to be made for practices, games and travel rosters. If athletes are using a local therapist/practitioner for care, that practitioner must keep the UVic sports medicine staff informed of the treatment plan. All injuries are cleared by UVIC medical staff regardless. Concussion policy All varsity student-athletes in high-risk sports or who have a history of concussion must undergo annual baseline concussion testing with the Vikes Sports Injury Clinic. Athletes with a concussion can contact [email protected] to arrange a follow up assessment and to determine next steps to return to academics and physical activity. Further information on the Vikes Concussion policy and protocols can be found on the Vikes Website at govikesgo.com/athleteresources.

Injury and Illness Protocol:

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Strength and Conditioning The Strength and Conditioning (S&C) team at UVic provide a systematic approach to training designed to maximize the physical talent of all Vikes. As a highly dedicated and passionate team, Vikes S&C team oversee all facets of physical preparation including warm-up, cool-down, mobility, strength and power training, conditioning workouts and speed development. We are committed to help Vikes improve upon both the physical and mental aspects of sport performance. Combing evidence- based training with humility and hunger allows our team to remain dynamic, consistently challenging and adapting in order ensure that all Vikes progress and honour their talent.

The Vikes Way - Our S&C Philosophy o Honouring Vikes talent is a process o Honouring Vikes talent cannot be achieved in one session or one day o Honouring Vikes talent cannot be accomplished at random o Honouring Vikes talent demands discipline, hunger and humility Our S&C team purpose is simple… o Always assist and support performance o Deliver evidence-based training programs o Measure where possible o Simple yet Significant Expectations Vikes Strength & Conditioning is embedded in all varsity programs for 12 months of the year. As a Vikes member you too are invited to embed and fully engage in all assigned S&C training tasks. Leadership of veteran athletes is heavily relied upon to lead the way in creating a successful Vikes S&C culture. Similar to all sport specific practices, the expectation is for all Vikes to attend S&C sessions during your team time slots. As student-

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athletes there will always be an understanding and flexibility to allow for classes. o Be Respectful o Respect others time (Be punctual) o Respect the coaches and your teammates (No headphones) o Respect the facilities and our community (No swearing) o Be Proud o Take pride in trying to achieve something unique, as a Vike. Wear Vikes gear o Take pride that out of ~22,000 student on campus only 350 are Vikes. Wear Vikes gear. o Be Hungry, Stay Humble o Get after it! But remember no one knows everything o Walk with pride, speak with humility

Summer Program Vikes S&C team are committed to help you reach your potential 12 months of the year. During the summer Vikes are invited to stay and train daily together (May 1st through to Sept 1st). Training will use all the university’s sports facilities and include regular sport specific conditioning, speed, agility, mobility and resistance sessions. Our S&C coaches will support you through a minimum of three supervised “drop-in” weights session a week (Mon, Wed, Fri 1730-1930 in CARSA). While we highly recommend that athletes accept our invitation to stay in Victoria during the summer, we recognize that sometimes this may not be possible. If that is the case Vikes will be provided a comprehensive S&C program to be complete at-home and fully supported remotely as best as possible. Strength & Conditioning Student Pathway This experiential pathway is where the journey of Canada’s future S&C coaches begins. Borne from a partnership with the Canadian Sports Institute Pacific (CSIP), this unique and highly competitive opportunity is a class-credited 5 academic term (2.5 year) experiential pathway open to EHPE students. Through exposure to UVic’s Varsity sports program and

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working with current Vikes, the intention is to fast track the applied knowledge, coaching and leaderships skills of Canada’s future world-class sport practitioners. For more information regarding this pathway, please email: [email protected] Main Contact: Vacant Head Strength & Conditioning Coach Office: CARSA A255 https://govikesgo.com/sc

UVic Varsity Council and Vikes Varsity Leadership Council University of Victoria Varsity Council The goal of the UVic Varsity Council is to embrace the entire University as if they were part of the Vikes team. The goal is to engage the University community to increase attendance at Vikes events and activities. Additionally, varsity teams will maintain a strong presence in the community through volunteer work, and these commitments will be the shared responsibility of all teams. Furthermore, varsity teams will consistently support each other, by attending games, events and participating in seasonal inter‐varsity events. Lastly, being a member of the varsity council will be a respected position, encouraged and promoted within the team and on campus. It is the Council’s responsibility to represent the interests of varsity athletes at UVIC by being a legitimate and recognizable organization on campus and within the community. The Council acts as a social coordinator for athletes, facilitates community involvement, and promotes Vikes athletics on campus – it is central to the success of the Athletics department by acting as a strong voice for Vikes student-athletes.

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Vikes Varsity Leadership Council The role of Vikes Varsity Leadership Council is to provide advice and recommendations to Vikes Athletics and Recreation senior leadership regarding the enhancement of the student-athlete experience and overall culture and operations of the varsity athletics program. Comprised of senior members of each Vikes varsity team, the Vikes Varsity Leadership Council will share critical information and successes, offer feedback and ideas around new initiatives and projects, and provide input on important operational priorities, opportunities and challenges specific to the varsity program.

Department Key Contacts Name Title Email Phone Office # Clint Hamilton Senior Director [email protected] 250-721-6519 A243a

Dr. Nick Clarke Director, Varsity [email protected] 250-721-8411 A252 Performance Sport Michelle Peterson Associate Director, [email protected] 250-721-8412 A238 Finance & Operations Melissa Keil Associate Director, [email protected] 250-721-7590 A228 Marketing, Engagement & Programs Colleen Lewis Varsity Student-Athlete [email protected] UVC B202d Support Coordinator Christine Corr Assist. to Senior Director [email protected] 250-721-6519 A243 Gail Milliken Supervisor of [email protected] 250-721-8409 A249 Administration Nancy Duncan Athletics Administration [email protected] 250-721-8719 A248 Officer Vacant Strength & Conditioning TBD TBD A255 Head Coach Traci Vander Byl Athletic Therapist [email protected] 250-721-6130 B165d Allison Rodway Assistant Athletic [email protected] 250-472-4057 B165d Therapist a

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Acknowledgements Vikes Athletics would like to acknowledge all its partners, sponsors, suppliers and volunteers who have helped support our Vikes student-athletes. Their contributions help with scholarships, financial support and services needed by Vikes Athletics and student-athletes. We would ask that all student-athletes find the time to thank our supporters in a positive manner.

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