DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 1! ! Table of Contents Delta Kappa Epsilon Fraternity Organization ...... 4 Delta Kappa Epsilon Expansion Overview...... 7 Expansion Policy ...... 7 Requirements for Colony Recognition...... 7 Petition, Application and Requirements for Receiving a Delta Kappa Epsilon Charter ...... 8 Expectations of a Colony of ∆KE ...... 10 Chapter Management ...... 12 Election of Chapter Officers ...... 12 Election of Chairmen Positions ...... 12 Duties of Chapter Officers and Chairmen ...... 13 President...... 13 Vice President...... 15 Vice President, Risk Management...... 15 Recording Secretary ...... 15 Corresponding Secretary...... 16 Treasurer...... 16 New Member Educator ...... 17 Scholarship Chair ...... 18 Community Service Chair...... 18 Social Chair ...... 19 House Manager ...... 19 Inter-fraternity Council/Greek Council Representative...... 20 Athletic Chairman...... 20 Chapter Sergeant-At-Arms...... 21 Chapter Executive Committee ...... 22 How to Run a Meeting ...... 23 Order of Business ...... 23 Parliamentary Procedure...... 26 Definitions ...... 27 Risk Management Education and Social Responsibility...... 30 Risk Management Policy...... 30 FIPG Risk Management ...... 30 Alcohol and Drugs...... 30 Hazing ...... 31 Delta Kappa Epsilon’s Statement on Hazing...... 31 How to Eliminate Hazing...... 32 Sexual Abuse and Harassment...... 34 Fire, Health and Safety...... 34 Education ...... 34 Dues Structure ...... 35 Questions Concerning ∆KE Dues...... 35 Scholarship...... 37 Rush...... 38 Rushing (in an “ideal” Chapter ...... 38 Chapter Development ...... 40 Indications of Fraternity Leadership...... 41 Methods for Developing Chapter Unity ...... 41

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Why people “drift” away from the Fraternity ...... 42 Causes of Chapter “slumps” ...... 42 Long and Short Range Planning...... 42 Chapter Activities Calendar ...... 43 Annual Check-off List ...... 43 Dealing With a Difficult Brother ...... 44 New Member Education...... 45 Big Brother Program ...... 46 Initiation...... 49 Alumni Relations ...... 50 Philanthropy ...... 51 Chapter Obligations ...... 52 Delta Kappa Epsilon Fraternity – An Introduction...... 53 New Criteria ...... 53 The Second Chapter...... 53 Early Growth...... 55 “The Southerners’ Fraternity”...... 55 Harvard and the West...... 55 Confusing Conventions...... 56 The Civil War ...... 56 Brothers in ∆KE ...... 57 Awards & Scholarship Information...... 59 Undergraduate Awards ...... 59 The Lion Trophy...... 59 ∆KE Leadership Award ...... 61 Alumni Awards ...... 62 William M. Henderson Alumni Award...... 62 Honorary President...... 63 Outstanding Alumni Association Award ...... 63 The President’s Award ...... 64 Henry H. Michaels, Jr. Alumni Service Award...... 65 Appendix ...... 66 A. Sample Petition and Mission Statement ...... 66 B. Chapter Officers Reporting Form ...... 67 C. Sample Order of Business for Executive Committee Meetings ...... 70 D. Sample Monthly Check-Off List ...... 71 E. Sample New Member Education Program ...... 72 F. Sample President’s Agenda Sheet...... 74 G. Sample Committee Report Form ...... 75 H. Sample Chapter By-Laws...... 76 Chapters of ∆KE ...... 78 ! ! ! ! ! ! !

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 3! ! DELTA KAPPA EPSILON! FRATERNITY ORGANIZATION! ! MISSION STATEMENT

The Objects of Delta Kappa Epsilon are the Cultivation of General Literature and Social Culture, the Advancement and Encouragement of Intellectual Excellence, the Promotion of Honorable Friendship and Useful Citizenship, the Development of a Spirit of Tolerance and Respect for the Rights and Views of Others, the Maintenance of Gentlemanly Dignity, Self-Respect, and Morality in All Circumstances, and the Union of Stout Hearts and Kindred Interests to Secure to Merit its Due Reward.! ! The structure of Delta Kappa Epsilon is composed of three elements: the International Fraternity, the Rampant Lion Foundation, and the ∆KE Club of New York.

THE INTERNATIONAL FRATERNITY

The International Fraternity consists (as this is written) of 48 chapters in 27 U.S. states and Canadian Provinces, virtually all with their chapter alumni associations, and the International headquarters, comprising the officers, directors and staff of ∆KE. One advantage of being a relatively small fraternity is that ∆KE does not have, or need, elaborate layers of authority between headquarters and the chapters-any undergraduate or alumnus can pick up the phone and talk to anyone from the Chairman of the Board on down. (In fact, we wish they’d do so more often!)

∆KE is divided into seven regions: North, Northeast, Mid-Atlantic, Southeast, South, Mid-America, and West. Each region has a Regional Director who sits on the ∆KE Board of Directors, and it is hoped that one day each region will have its own chapter consultant, although this has not yet been implemented.

The governing body of the Fraternity is the Board of Directors. This is comprised of the seven Regional Directors, and seven Directors at Large, each of whom is responsible for some functional aspect of the Fraternity: Publications, Alumni Relations, etc. Also on the Board, bringing the total to fifteen, is the Undergraduate Director, who is elected by the delegates from among their number at each Convention. The Undergraduate Director serves until the next Convention or educational conference. The ∆KE Directors serve two-year overlapping terms, and may be reelected, although this is by no means automatic. The Board elects its officers from among its members; they serve a two-year term and may be re-elected. None of the officers or directors receives any compensation from the Fraternity; not only do they serve without pay, many of them incur considerable expenses in coming to New York for Board meetings, which are held quarterly. If a man has served as Chairman of the Board of ∆KE, at the end of his service he becomes an ex-officio member of the Board and can attend its meetings and participate in Board affairs, although he does not have a vote. At Board meetings it is customary to have the staff, and representatives of both the Rampant Lion Foundation and the ∆KE Club present as guests of the Board.

THE RAMPANT LION FOUNDATION

The Rampant Lion Foundation was created to fund scholarships for deserving members of the fraternity, to make grants to assist in providing safer housing through installation of smoke and fire alarms, better study facilities and so forth, in ∆KE houses is in North America, and it can invest its funds in the loans to assist in the purchase or improvement of local ∆KE houses.!

The foundation owns a historic building in Ann Arbor Michigan, known as the Shant. Built in the 1870s as a temple and meeting place for local Dekes, the Shant has been continuously owned and occupied for ∆KE purposes ever since. Today it functions as the headquarters of both the foundation and the fraternity, and its historic second floor 4& DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL! !

is used for ceremonial purposes as well as housing the Gerald R. Ford Library. The library includes in its collection a complete set of the ∆KE quarterly. Also included are books by and about famous Dekes including Theodore Roosevelt, Nathaniel Hawthorne and Gerald R. Ford. A prized portion of the collection is Gerald Ford’s book, and inscribed by the former president to the Omicron chapter.

The proprietary programs offered by the RLF are made possible through the support from undergraduates, alumni, parents, and friends of ∆KE. The Rampant Lion Foundation is a charitable foundation under section 501©(3) of the Internal Revenue Code. All gifts to the RLF are tax-deductible to the maximum amount permitted by law.

Foundation Scholarships

Each year the Rampant Lion Foundation awards a number of scholarships to deserving undergraduate Dekes. These scholarships are awarded on the basis of financial need, academic merit, and contribution to university and chapter activities.

The Rampant Lion Foundation is the owner of the Shant, Omicron’s historic meeting hall, which now houses the ∆KE Archives and is used by the Foundation for educational and cultural activities. Thanks to the efforts of the late Detroit industrialist Wilfred V Casgrain, the Shant, an 1879 neo-Gothic brick structure designed by William Jenny, known as “the father of the skyscraper” for his use of steel in Chicago’s Home Life Insurance Building, was restored and refurbished in the early 1970s; it is the site of the ∆KE Leadership Conferences, held in off-Convention years under the aegis of the Foundation.

The Foundation, not so incidentally, funded publication of this Manual, and publishes a newsletter “Forever Deke.”

The Foundation is administered by a volunteer Board of Trustees, which meets quarterly.

The Yale Club of New York City. The Shant in Ann Arbor, Michigan Home of the ∆KE Club of New York

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 5! ! THE ∆KE CLUB

Although essentially a private organization, the Deke Club of New York is a very real part of Delta Kappa Epsilon. Founded in 1885, the club is a rare survivor of the fraternity clubs, which proliferated at the turn of the century and then folded as their members deserted them for the wider membership and more extensive facilities of the new university clubs. The club moved seven times in its first 50 years, but is now happily ensconced in the Yale Club, 50 Vanderbilt Avenue, New York, N.Y. where ∆KE Club members have full use of all facilities (the Yale Club also houses the Dartmouth Club). These facilities, unrivaled by any other university club, include squash courts, a gym, pool, library, meeting rooms, several restaurants and bars, including a roof garden, a lounge that would be a credit to the most elegant London club, and a wide range of services, from bootblack and barber shop to theatre tickets and limousines. Ten of the Club’s 23 floors are given over to bedrooms, where members or guests can stay at less than the going rate for comparable hotels, and there are a wide range of Club-sponsored events, from wine tastings to wild game dinners.

Membership in the ∆KE Club is not automatic; you have to be proposed by a member and seconded by another member before you can be elected to membership, as in any other private club. Unlike most such clubs there is not (at the moment, anyway) a waiting list for Club vacancies, so that membership applications get processed rapidly (if you don’t happen to know any members to propose and second you, ∆KE International can assist you in meeting some.) Club dues are modest and membership fees are on a sliding scale, so that the younger you are, the less it costs; resident and non-resident memberships are available.

Though full membership is available only to those whose class has graduated, temporary guest memberships are available, and can be arranged through ∆KE International. No other fraternity offers its members access to such an organization with such advantages and facilities. The ∆KE Club is unique; but then, so is ∆KE.

The Club is administered by an eleven-man Board of Governors.

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DELTA KAPPA EPSILON EXPANSION OVERVIEW

3. EXPANSION POLICY

Delta Kappa Epsilon will expand at an institution if we are confident that we can become among the best fraternities on campus in the areas of scholarship, membership, community service, and leadership in athletics, as well as student organizations. We have determined three keys to the success of any expansion process. These three elements must be in place for Delta Kappa Epsilon to consider an institution for expansion:

a. Strong local graduate support b. Healthy university and Greek system that is supportive of new fraternity chapters c. Administration that supports the Greek system and ∆KE

Delta Kappa Epsilon employs a recommendation-based expansion program. We believe that the faculty, administration, staff, campus leaders, sorority women, and local graduates of an institution can best help us identify men who meet our high standards.

We conduct meetings and presentations with all of the groups listed above and ask them to recommend men who they feel exemplify the qualities of the “Gentleman, Scholar and Jolly Good Fellow”.

2. REQUIREMENTS FOR COLONY RECOGNITION

The Board of Directors affirmed its recognition of three levels of branch organizations: an Interest Group, a Colony, and an Undergraduate Chapter. In order for an Interest Group to receive Colony recognition by the International Fraternity, the Board of Directors stated that the following requirements must be fulfilled:

a. The interested men must establish a campus organization recognized by the university to establish the Interest Group. The Interest Group should not have a name that uses Delta Kappa Epsilons as part of its formal name. The Interest Group must submit a formal Petition Statement and Colony Mission Statement to ∆KE. (See Example of Petition Introduction- Appendix A) b. The petitioning Interest Group must have a minimum of 20 members (unless local conditions dictate otherwise), and should have the realistic potential to be at or above the All Fraternity Average in membership size within two years. c. The Interest Group shall begin to develop goals and objectives for the future with ∆KE’s Objects and philosophy in mind. d. The Interest Group should seek to have an alumni and faculty advisor and meet with this person on a regular basis. e. The Interest Group must conduct weekly business meetings and must develop a regular dues system and budget. f. Individual members should become familiar with Delta Kappa Epsilon’s principles, philosophy, and history by way of the colonization packet and any other supplied materials. g. The Interest Group should develop a positive working relationship with the Greek Advisor or related Student Affairs personnel. h. If permitted, the Interest Group should participate in IFC meetings and activities, and should uphold all IFC, university, and college standards and regulations i. If necessary and desirable, a strong existing near by Chapter of Delta Kappa Epsilon will assume the role of the pending Colony’s Mentor Chapter.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 7! ! j. The Interest Group must complete the Colony Application supplied by the International Fraternity. (See Charter Application Process Below)

3. PETITION, APPLICATION AND REQUIREMENTS FOR RECEIVING A DELTA KAPPA EPSILON CHARTER

While the Installation of a new Undergraduate Chapter is subject to many factors, the Delta Kappa Epsilon Board of Directors established the following requirements for a Colony to receive a Charter. These requirements are consistent with the Fraternity’s Mandatory Chapter Standards.

For a Colony to receive a Delta Kappa Epsilon Charter, it must complete a formal petition and receive the approval of the Board of Directors. The petition must include accurate documentation that lends evidence that the noted prerequisite has been fulfilled. The petition should not only show evidence that every objective has been met, but how the colony plans to develop and improve in each area on its way to potentially becoming a chapter of ∆KE.

a. The Colony’s GPA must be at or above the requirement as established by the recommended institution. A minimum GPA must be established for membership, initiation, and to hold office.

 A membership roster must be included in the petition and shall identify the following: full name, home and school addresses, major field of study, expected year of graduation, and previous term GPA and cumulative GPA. Include GPA rankings provided by the university/college, which details the All Men’s Average, and the All Fraternity Average.

b. The Colony membership size (members and new members) must be a minimum of 20 members and will be carefully tracked throughout the expansion/colonization process. Factors to consider will include the median fraternity size on campus, past recruitment results of the Colony, alumni support, and strength and cohesiveness of the Colony. The Colony is expected to design and implement a written recruitment plan that includes dates, events, and objectives for recruitment activities.

 Include documentation from the university/college of the average fraternity size. Include a written recruitment plan that outlines dates, types of events, and objectives and goals for the colony’s recruitment activities.

c. The Colony must implement sound fiscal practices and remain current on all financial obligations to the Fraternity, local vendors, and the college/university. The colony shall provide the Fraternity with a copy of its annual, semester, or quarterly budget, and monthly financial statements/records.

 Include a copy of your most recent budget in the petition. The budget should include sufficient funds for Installation and Initiation ceremonies.

d. The Colony must strictly observe the Fraternity’s Loss Prevention Policies and implement a written loss prevention program.

 Include a copy of the written loss prevention program.

e. Each academic term, the Colony must complete the necessary administrative requirements for the Fraternity. These include annual and semester goal reports, financial reports, membership records, monthly colony evaluations, and other critical information and data. Written By-Laws must be submitted to Fraternity Headquarters by the end of the first term of the Colony’s existence.

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 Include a copy of the Colony’s By-Laws in the petition.

f. The Colony’s Executive Council shall conduct at least one organizational retreat each academic year. The function of the retreat is to facilitate the colony/officer goal setting process. The colony officers must also develop and maintain notebooks to document and support their officer duties.

 Include colony and officer goals for the upcoming semester.

g. The Colony must have at least one alumni and one faculty advisor. The Colony must meet at least once a month with its advisors.

 Provide names, addresses, and phone numbers of all alumni and faculty advisors to the Colony. Include letters of recommendation for Installation from the alumni/faculty advisor and Greek Advisor.

h. The Colony must plan and execute at least two alumni/parent events each academic year and produce and distribute at least two alumni/parent newsletters each academic year.

 Provide documentation of alumni/parent events and schedules for future events.

i. The Colony must sponsor and/or be involved in at least two service/philanthropic projects each academic year. At least one event must be sponsored solely by the Colony.

 Provide documentation of philanthropic events completed, money raised and to whom it was donated, community service hours by members and by the Colony, and any positive publicity gained by these events.

j. The Colony must develop and implement a new member/membership education program that meets the vital needs of its members and supports the Fraternity’s principles. The written membership education program shall include a weekly agenda of activities, scholarship-programming activities, culturally enriching seminars, education on risk management and loss prevention, and shall be devoid of inappropriate activities.

 Include a copy of the written new member education program. Include a written outline of membership education activities and speakers for the members beyond pledging.

k. It is intended that a Colony will fulfill the Fraternity’s Chartering requirements within a reasonable timeframe. The Fraternity will work aggressively to ensure the Colony is prepared to petition for Chapter status within six months of the formal Colonization ceremony. This timeframe is designed to capitalize on the momentum of a new group and to maximize the resources dedicated to a new Colony and a new Chapter.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 9! !

EXPECTATIONS OF A COLONY OF ∆KE a. Financial solvency and meeting all financial obligations are critical not just for a chapter but the Fraternity as a whole. The Colony must meet all financial obligations to ∆KE International. This includes dues, Chapter Building Fund, national liability and property (if applicable) insurance, and pledging and initiation fees. The Colony shall not have any significant, burdensome indebtedness to any third party. b. Communications and reporting within ∆KE is important. The Colony must submit all required paperwork (including that for each of its members) to ∆KE International on a timely basis.

c. All Dekes must be familiar with the basic traditions and history of the Fraternity, and as a ∆KE is a gentleman, scholar and jolly good fellow, all Colony members must complete the New Member Education Program.

d. Recruitment is the lifeblood of the Fraternity. The Colony must submit detailed plans for Recruitment to ∆KE International by the end of each semester. This includes formal (“Rush”) and informal (summer and ongoing) recruitment plans for the following semester and future terms.

e. A chapter must have sufficient membership to support the chapter’s activities and finances. The Colony membership must reach a viable size before petitioning for a chapter charter. Factors that determine a “viable size” include: 1) Membership sufficient to be able to sustain successful operation for the foreseeable future, taking into account expected membership attrition and graduating seniors; 2) Membership (present and projected) sufficient to meet all financial obligations; 3) The size of other established fraternities at the institution; 4) Consistency, improvement, historical success, and justifiable future expectations in recruitment; 5) Local campus policies that may place colonies at a notable and significant disadvantage in the recruitment process (e.g., unchartered colonies not being allowed to participate in Formal Rush); 6) The strength of the Colony as a whole. It is strongly recommended that Colonies at smaller institutions have at least 20 members, and those at larger institutions have at least 25-30 members, prior to chartering; however, attaining these numbers does not constitute automatic satisfaction of this requirement, nor does not attaining these numbers constitute automatic failure.

f. All chapters must operate in accordance with the governance of ∆KE and their locally duly established governance. The Colony must operate according to the By-laws established for the Colony, in accordance with the Uniform By-Laws for Colonies.

g. Financial solvency and reporting is critical for all chapters, and each Colony must achieve the requirements for being a chapter in a steady and timely basis. The Colony must submit monthly financial reports and monthly status reports to ∆KE. The financial reports shall include a balance sheet including, among other appropriate items, accounts payable and receivable; as well as an income statement detailing income and expenses. The status reports shall also include updates on the progress made on each of the items in this list.

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h. Accountable, quantifiable, and ongoing planning is critical for a successful chapter. The Colony must submit a list of short and long-term goals with dates, action items with responsible parties, and checkpoints/milestones to ∆KE International by the end of its second semester of operation. This list shall be updated on at least a semester basis, including statuses on the previous list’s action items.

i. Every chapter is dependent on the support of its local alumni, and the most successful chapters have the greatest amount of alumni support. The Colony must work with local alumni and ∆KE International to maintain the Alumni Association already in existence. It is not necessary for the Alumni Association to incorporate prior to chartering, but incorporation is required immediately after chartering.

j. Communications with local alumni is critical for obtaining alumni support. The Colony must prepare at least two alumni newsletters during each year of its operation. This newsletter is to be mailed to all ∆KE alumni living within a 300-mile radius plus all active chapters of ∆KE and all national officers.

k. Personal contact with local alumni is also critical for obtaining alumni support. The Colony must have at least one alumni social event in the fall and spring of each year of its operation. All ∆KE alumni that have been active and supportive of the colony shall be invited to these events. ∆KE International will provide funding for direct mailings and solicitations for the first two years of the Colony’s existence. “Once a Deke, always a Deke.”

l. Support from the host institution’s administration is necessary for a chapter’s success. The Colony must elect an active that meets periodically to establish a positive relationship with the faculty and administration. The individual elected should also maintain constant communication with Faculty Advisor. The Faculty Advisor must be invited to give a presentation to the entire Colony at least once a year, and preferably once a semester.

m. Chapters play an important role in their host community by hosting and/or participating in various community service events throughout the academic year. The Colony must conduct at least one community service project each semester during each year of its operation. The Colony is also required to participate in “Big Event” and any other campus-wide community service projects.

n. The safe operation of a chapter is dependent on the contributions of all of its members. The Colony must participate in the required Risk Management opportunities provided by the institution.

o. Exceptional scholarship is the primary goal of the collegiate experience and the hallmark of a successful chapter. The Colony must attain a grade point average that meets or exceeds the all men’s GPA on campus. In addition, the Colony must agree on a minimum GPA requirement for both new members and actives and adopt the requirement(s) in its by-laws. This rule must be at or above the National requirement of a 2.5 GPA.

p. The ∆KE Convention provides a unique, unequalled opportunity for each chapter’s membership to learn more about ∆KE, other chapters, and other Dekes. It also provides a Colony a unique opportunity to introduce itself to the rest of ∆KE. Representatives of the Colony (preferably the Colony’s President, Treasurer, and Rush Chairman) must attend the ∆KE Annual Convention each year it is held.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 11! ! CHAPTER MANAGEMENT

3. ELECTION OF CHAPTER OFFICERS*

Delta Kappa Epsilon has adopted several policies regarding chapter management as per the Rampant Lion Chapter Excellence Program to facilitate the success of a chapter. The first step requires the election of chapter officers consistent with the positions outlined by the Program.

The following structure of chapter officers, as is laid down in the ∆KE Book of Ritual and Rules, should be enforced in chapters new and old.

a. Brother Beta: Presiding or Executive Officer, President b. Brother Sigma: Vice-President c. Brother Mu: Vice-President, Risk Management d. Brother Rho: Recording Secretary e. Brother Iota: Corresponding Secretary f. Brother Kappa: Treasurer g. Brother Pi: Master of Ceremonies/New Member Educator

*Elections will be held at a time consistent with all other chapters of ∆KE: at the final chapter meeting of the fall semester. After chapter elections, officers and chairmen will fill in the appropriate information forms (See Chapter Officers Reporting Form – Appendix B) and send them to ∆KE International (either electronically or by mail) so that International can contact each officer. The term for each chapter officer is one full year. In the case of a change in Chapter Officer mid-term, forms must also be submitting reflecting the adjustment.

2. ELECTION OF CHAIRMEN POSITIONS

Each chapter must have at least the following chairmen to supplement the Chapter Officers. An individual chapter may add additional positions to their board as they see fit.

a. Scholarship Chair b. Community Service Chair c. Social Chair d. Alumni Chair e. House Management Chair (where applicable) f. Inter-fraternity Council/Greek Council Representative

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3. DUTIES OF CHAPTER OFFICERS AND CHAIRMEN

In order for a chapter to run smoothly and successfully, chapter officers and chairmen alike must perform their duties as outlined by the following guidelines. In case of discrepancies, the full version of the Responsibilities of the Chapter President: A comprehensive guide to chapter leadership, including long/short term planning, duties of chapter officers, and recommended by-laws can be obtained from ∆KE International.

The President

The president is the face of the chapter, and everything he does reflects on the chapter and the fraternity, it goes without saying that “as the president goes, so does the chapter.” Every new president will do well to keep this adage in mind. The president essentially accepts the following duties when he takes office:

a. Preside over meetings (See Sec. 5: How to run a meeting) b. Appoint all committees  All standing and special committees are to be appointed by the president. He then becomes an ex-officio member of all the committees, with the right to sit in on any and all committee members (who all are directly responsible to the president for their assigned duties). c. Maintain good relations with the college administration  Communication with the institution is important because fraternities are on campus for one basic reason – because the school wants them there. The president must make sure the chapter abides by the rules and regulations of the school to ensure our continued existence on campus. d. Appoint all non-elective officers  Non-elective officers are positions often difficult to fill due to the triviality of their duties. The president must keep in mind to appoint a brother based on qualifications and not simply by popularity. Each appointed officer should be monitored during the year and removed if he has not accepted his responsibility. e. Be responsible for all International obligations, including reports and dues  The president will oversee the submission of all reports and dues as assembled and gathered by each respective committee and it is ultimately his responsibility to make sure that the report are filled out and properly signed before being sent to International Office. (See Sec. 16: Chapter Obligations, and Sec. 7: Dues Structure) f. Coordinate all general and specific fraternity activities  Coordinating also means being responsible for. The president’s duties in this case are to ensure that chapter activities are conducted in the best interests of the fraternity and not as a result of the will of the majority. g. Be an impartial leader with the interest of the fraternity at heart  A successful chapter president does not allow himself to become embroiled in personal matters involving chapter members. Issues involving the violation of rules by members WILL come up and the president must take the prescribed action.

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A successful president does not rely on a preset checklist to fulfill his duties. Rather, he uses his leadership abilities and ability to motivate others to get the best ability out of all of his committee chairmen and members alike. The president is always at work, even during the summer vacation, where he should be doing the follows:

1. Keep in contact with the rush chairman and the summer rush plans he has scheduled. You as well as the other brothers should try to visit or call up as many incoming freshmen living within your home area as possible. 2. Send a letter to each of your chairmen reminding them to get busy and plan their agendas for the coming semester. A few hours work during this period can save them time in the fall, when everybody is busy with class registration, rushing, etc. They can all get information and ideas from their friends going to other colleges. 3. A reminder should be sent to the house manager to see that he contacts the proper individuals who are to return to school before registration and get the house in order for the new semester.

The Vice President

The Chapter Vice President’s position is second only in importance to the Chapter President. The Vice President’s prime responsibility is to serve in the President’s behalf during any absence, but his involvement in chapter operation should not end there. His role should be that of an executive assistant to the President and he should be actively involved in all chapter activity. The Vice President should be an ex-officio member of all committees, and should be responsible for prompt, proper committee action, and should be the Chairman of the Chapter Council.

The Vice President should be thoroughly familiar with Robert’s Rules of Order. The Vice President should review all specified presidential responsibilities because he may be called upon to fulfill presidential responsibility at any time.

The Vice President is also the chair of the Cabinet (sometimes referred to as the Executive Council since it serves as a counseling agency to the Executive Committee). After the Vice President, it is composed of the committee chairmen: New Member educator, rush chairman, scholarship chairman, and chairmen of all special committees that may be appointed (ex: float chairman, athletics chairman, etc.). The functions of the cabinet are as follows:

a. To coordinate all chapter activities to ensure there is no conflict between various chapter programs and functions b. To allow all chapter leaders to analyze the chapter programs and carefully select those programs and areas of emphasis that will achieve the desired results, prior to the regular presentation for chapter approval. c. To serve as a selective chapter sounding board for the introduction of new policies and programs. The Executive Committee can use the Cabinet as a preliminary discussion group to present the most effectively complete and carefully screened programs for acceptance by the chapter d. To serve as a communications network carrying information from the Executive Committee and Cabinet to the general membership, returning reactions and comments of the members to these administrative bodies.

To function effectively, the cabinet must:

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b. Have an established order of business composed of each committee chairmen presenting a report on the activities and plans of his committee for discussion. One copy of this is presented to the Cabinet Chairman (Vice President) and one copy retained by the committee chairman to be read in chapter meeting. c. All committee chairmen must attend the Cabinet meeting regularly, this being a prerequisite for appointment. When a chairman cannot attend, there must be some member of his committee present. d. The Vice President should prepare a report of scheduled activities and programs for presentation to the Executive Committee weekly.

Vice President, Risk Management

The Vice President, Risk Management’s first, primary and foremost duty is to ensure that the knowledge of ∆KE’s Risk management policy is known and followed by all members of the chapter. (See Section 6). He is in charge of reinforcing these ideas before any chapter events, especially those of the social kind. The Risk Management Director should also:

a. Develop and adhere to his own risk management plan b. Develop and make all aware of a Chapter Crisis Management Plan. 1. Include how the chapter will address major alcohol violations, drugs, sexual assault allegations, death, suicide, serious injuries, etc. 2. Include chain of command and contact list of advisors, association, university officials, ∆KE International, parents, all brothers’ information, police, fire, university counseling services, churches in the area, etc. c. Create and oversee a risk management committee that will help prepare for events, review plans/actions of the chapter and members and holds people accountable to policy. This committee may double as a Standards/Disciplinary Board. d. Provide seminars on risk management and alcohol awareness for the Brothers of the chapter. e. Review T-shirt designs prior to them being printed and the review/approval of party themes.

Recording Secretary

The recording secretary is in charge of the creation and management of a system for recording and filing information during meetings. In addition to this, the minutes of the meetings will also be recorded and filed by this officer. Find a system that works best for you and the chapter that is easily understandable for those with whom you will be working on a day-to-day basis. You must keep your files up-to-date, legible and complete for future Recording Secretaries. You will soon realize how important your job is in maintaining and ensuring the continuity of information within the chapter for years to come. This officer’s duties are as follows:

a. Record the minutes of all chapter meetings. Minutes do not have to include every word spoken. However, to be complete, they should include these essential elements:

1. The time, place and date of the meeting and name of the presiding officer should be recorded 2. All topics of discussion should be noted according to officers, committee chairmen, or items of business 3. Action taken or recommended should be noted fully 4. The main points of committee reports should be included

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 15! ! 5. Names of the persons making and seconding motions should be stated with the exact working of the motions and the results of votes on the motions and any elections 6. The main points of any guest speaker and the chapter advisor should be recorded 7. The time of adjournment should be noted 8. Ensure that the writing of authorized letters is done correctly and promptly • Be accurate – check names and titles carefully • Give precise information, with exact copy of recommendations, resolutions or motions and reasons for action taken • Refer to any one of many reference books on writing business letters for suggestions as to form and style. 9. Keep file of all letters received and copies of replies written

b. Record the minutes of the administrative committee (Follow guidelines above) c. Maintain full and complete records of the membership register (roll book), suspensions and expulsions, and the alumni address file. d. Organization of all chapter files e. Sending of notices of meetings to executive board members and/or association members as directed

Corresponding Secretary

The Corresponding Secretary offers an avenue of support for the President in his contacts with ∆KE International. His duties are as follows:

a. Correspondence of activities between other fraternities and sororities 1. Gifts/letters/messages/etc. b. Submission of the chapter’s Lion Report submission c. Submission of chapter content for the Deke Quarterly d. Maintaining and upkeeping contact with chapter Alumni to forewarn them of upcoming events e. Maintenance of Alumni Records f. Help monitor and ensure the submission of the correct forms to ∆KE International 1. New member reporting form 2. Chapter Officer reporting form (See Chapter Officers Reporting Form – Appendix B) g. Aid the President in the ordering of ∆KE materials from ∆KE International

Treasurer

The Chapter Treasurer is elected annually by undergraduates and is subject to approval or removal by Alumni Advisors. His duties are as follows:

a. Keeps all chapter books and handles all monies. b. Is responsible for prompt collection of all accounts receivable and payment of all accounts payable. c. Bills members on first day of each month. d. Supervises budgets of steward, house manager and chapter committees (ex: social, rush, etc.) e. Serves on chapter executive committee. f. In charge of putting budget together, maintaining and updating the chapter’s budget and allocating funds to each committee as needed 1. Each member must have a copy of the annual budget before presented at meeting 2. Chapter should try to operate within budget and achieve a reserve of 10% annually

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New Member Educator

The New Member Educator’s goal is to introduce new members into our Brotherhood via the new member handbook provided by ∆KE International. The New Member Educator shall work with chapter consultants to conduct new member orientations to continuously improve the program for the benefit of better new member training. Along with the Recruitment Chairman, the New Member Educator shall also oversee the development of a successful Big-Little Brother Program to help facilitate the success of a New Member Program. The formal duties of a New Member Educator are as follows:

a. Organize a program to acquaint new members with the rules and policies of the Chapter, how business is handled and various facilities available at the House. b. Provide each new member with the Fraternity’s New Member Handbook. c. Assume responsibility for providing the new members with knowledge of ∆KE – locally and internationally – and of the University. d. Assume responsibility for the conduct of the new members. Set the exemplary example e. Serve as an intermediary between members and new members. f. Seek ways to make membership education a stimulating learning experience. g. Assist each new member in personal growth and development. h. Aid and maintain the Big Brother Program 1. With the help of other Officers, to effectively match new members up with Big Brothers which will help the new member excel in all aspects of his undergraduate career  Factors to keep in mind: Academics, dependability, attitude, personality, graduation date, interests, and hometowns.

Suggestions to make the project more effective:

a. Invite speakers from the University and community. b. Invite outstanding alumni to visit with and speak to the new members. c. Help plan, in conjunction with house manager or social chairmen, social activities. d. Be informed of time and scope of all planned activities by the new members. e. It must be clearly understood that hazing is not a part of the art of building men. f. Provide successor with a complete report of the activities.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 17! ! Scholarship Chairman

The Scholarship Chairman has a duty to develop an atmosphere conductive to study within the Chapter House. He can do this by creating or improving study facilities, enforcing quiet hours, establishing a quiz file, etc. His primary job is to promote a general awareness of the importance of scholarship to individuals in the Chapter and to the Chapter as a whole. Here is a list of what the Scholarship Chairman can do to get things started:

a. Early in the year, discuss the various scholarships available through ∆KE b. Have application materials for said scholarships on hand c. At the beginning of a semester/quarter, make arrangements for a Speaker Series d. Develop a library within the Chapter House that will make all the Brothers proud e. Integrate yourself within the New Member Education Program by speaking to them about the scholarship and academic responsibilities of a Deke f. If desired by the Chapter, help establish and enforce quiet hours g. Periodically make comments at Chapter meetings relative to scholarship h. Generally encourage good scholarship, and be ready to enforce measures when members don’t meet Chapter or Institutional requirements

Community Service Chairman

The Community Service Chairman is in charge of organizing chapter efforts in philanthropy. ∆KE International encourages every Chapter to create unique campus-wide philanthropy events to raise money for a worthy cause, yet we also encourage that Chapters participate in meaningful community service initiatives that have a lasting impact on the members and those you serve.

Coordination of a philanthropy or community service project is by no means a simple task, but it is one that gives the Community Service Chairman an unbelievable opportunity to establish himself as a leader within the Chapter as his programs and activities generate participation within the Chapter and goodwill within the community as well.

Duties of the Community Service Chairman:

a. Encourage, coordinate and track hours of community service efforts of individual Chapter members. b. Coordinates at least two chapter-wide community service projects annually. c. Helps coordinate and organize the Chapters’ local Philanthropy to benefit an outside charitable organization of the chapters’ choosing. d. Coordinates the chapter’s participation in other fraternities and sororities philanthropy projects.

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Social Chairman

The social events of any fraternity are the frontline of the Chapter’s image to their fellow students and other members of the college community. Internally, social activities are an opportunity for camaraderie and group enjoyment. Successful social events can greatly improve the external image of the Chapter as well.

The Social Chairman is responsible for the planning, organization, and most importantly the effect of the social program. An unorganized social program or an irresponsible Social Chairman can be disastrous to a Chapter’s finances and its campus reputation.

The choice of a Social Chairman should revolve around the following criteria:

a. An upperclassman knowledgeable about the social likes and dislikes of the Chapter b. A self-disciplined Brother with a strong sense of organization and financial management c. A responsible Brother who is cognizant of the legal liabilities inherent in all fraternity activities d. A respected Brother capable of uniting the various Chapter personalities around the social event e. A creating thinker who is willing to make a social function more than a “beer and tunes” party

Duties of the Social Chairman:

a. To oversee all social activities with the help of a Social Policy Review Committee b. Schedule all social events such as exchange dinners and dessert exchanges c. Keep the Chapter posted on all college social events d. Encourage participation in social activities e. Represent the Chapter at social council meetings (at the IFC or some other level) f. Take all social problems of the Chapter to the office of Fraternity affairs, other responsible officials in the University or the IFC g. Help keep social events running smoothly h. Assist prospective members and members with social problems which occur

A successful Social Chairman is able to familiarize himself with campus and local social regulations. Factors like permits, age restrictions, alternative beverage and food choices, etc, all need to be considered. He must also be motivated and able to be a leader to get Brothers to help him with the planning, assembling and cleanup of social events.

House Manager (If applicable)

a. Utilizes house capacity, encourages responsible attitudes, and whenever possible, selects superior members for house occupancy. b. Establishes, publishes and enforces house discipline in cooperation with president and Executive Committee. c. Supervises house conditions and upkeep: 1. Chapter house is clean and well kept 2. Common areas are always neat 3. Kitchen is clean, well-equipped and meets health standards 4. Dining room is orderly and neat 5. Waiters and cooks wear clean uniforms and have health certificates 6. Plans and directs the house repairs and improvements such as remodeling, painting and landscaping in cooperation with Executive Committee and Chapter Corporation.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 19! ! Inter-Fraternity Council Representative

The Inter-Fraternity Council (IFC) Representative will represent the Chapter on the Inter-Fraternity Council, and also in the Chapter’s relations with other fraternities and campus organizations. The IFC Representative is urged to:

a. Attend all IFC meetings; report the outcome and events that transpire at these meetings to the Chapter; and maintain on file copies of the minutes of all IFC meetings. b. Ensure that all Chapter functions, activities, and legislation conform to the rules and regulations set down by the university and IFC. c. Set up a program that will provide for periodic visits by university officials, campus leaders, and IFC officers to the Chapter house, in hopes that these officials, officers, and Chapter members can become better acquainted, and so, work more closely together on mutual problems. d. The IFC Representative should search out interested Chapter members and aid them in gaining membership on IFC committees. The Chapter ought to encourage each representative IFC to join a standing committee.

Athletic Chairman (If Applicable)

The Athletic Chairman shall be responsible for entering the Chapter in every intramural athletic contest and tournament, organizing and managing teams (individuals) for these contests, and stimulating Chapter support of teams in competition, through the attendance of the entire Chapter at athletic events. In pursuing these objectives he might:

a. Select Chapter members to captain and manage teams of sport activities. b. Inform all teams, well in advance, as to the time and place each team is to play, and insure that the teams arrive for the contests ON TIME with required equipment and uniforms. c. Arrange for an adequate number of practice sessions by all participating teams and individuals. d. Investigate the athletic background of Chapter members participating on the teams to ensure that each member is eligible for his respective sport in accordance with university and IFC regulations. e. Publicize to the Chapter, and to the campus through the PR Director, the results of games, standings, and championships in all athletic activities. f. Store, inventory, and maintain an adequate stock of athletic equipment for use by the Chapter. In conjunction with this duty, the Athletic Chairman should also purchase, clean, and store athletic uniforms. The Treasurer will assist the Athletic Chairman in budgeting expenditures for equipment and uniforms.

If the athletic activities of the Chapter do not justify the need to appoint an Athletic Chairman, the Treasurer will assume responsibility for the administration of athletics.

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Chapter Sergeant-At-Arms

The Sergeant-At-Arms shall be responsible for guarding from non-members all paraphernalia, secret rituals, and Chapter meetings. In addition to this primary duty it is proposed that he:

a. Serve to maintain order during Chapter meetings, song practices, and such other Chapter functions as required. b. Establish a program for the proper maintenance, cleaning, repair, and periodic replacement of all ritual paraphernalia and equipment. c. Assisted by the House Manager, ensure that the Chapter house and all rooms are secured and locked during periods when the house is closed (ex: summer vacations and holidays)

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 21! ! 4. CHAPTER EXECUTIVE COMMITTEE

The Executive Committee is composed of the president, vice president, treasurer, recording secretary, and corresponding secretary; their functions are as follows:

a. Holding Preliminary discussions on important matters and major problems is one of the Executive Committee’s most important duties. It is much easier to reach important decisions through discussion and consideration by a small, informal and qualified group rather than by individual or Chapter action. Issues that come up on the Chapter floor (such as the Chapter’s stand on proposed IFC changes, political participation, etc) are easier to deal with if the pros and cons have already been discussed. The committee will then be able to bring the best answers to meeting in order to SAVE TIME that could be lost from drawn out discussions on minor issues which could go on to cause loss of interest in overall Chapter operations.

b. Planning of all Chapter activities for the school year after consultation with the Chapter and committee chairmen. Chapter activity must be reviewed to judge how many times its enthusiasm is taken to the breaking point. For example, a week in which there are two exchanges, a rush function, dinner speaker, six intramural matches, a political meeting and a house function is far beyond the realm of possibility. It is the job of the executive committee to make sure too much does not happen in too short of a period of time.

c. Discipline – to maintain a high level of Chapter conduct. Although the Chapter is the final disciplinary body, it cannot handle every disciplinary problem. The New Member Education Committee is used for New Member discipline and the Executive Committee handles all other disciplinary actions.

d. Maintaining Chapter integrity by:

1. Ensuring that the laws of the fraternity are understood and followed 2. Making sure that the Chapter’s by-laws are understood, correctly interpreted and legal within the framework of the ∆KE Constitution and bylaws. 3. Following the rulings of the administration and IFC

To be effective, the Executive Committee must:

a. Meet prior to every Chapter meeting, preferably the night before b. Have an established order of business (See Sample Order of Business for Executive Committee Meetings – Appendix C) c. Report to the Chapter via its own meetings being read by the Vice President. In addition to reporting the minutes, the Vice President has to ready those motions the Executive Committee wishes to present to the Chapter and does so under New Business. d. Maintain files on each office for the benefit of future officers to form a “guide” for generations of officers to come.

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5. HOW TO RUN A MEETING

The Chapter meeting is one of the, if not the most important tool in fraternity life. A well-run, interesting and fun meeting week-in week-out will greatly enhance the brotherhood. Drawing up the agenda for a meeting, assuring attendance at a meeting and maintaining order during the meeting are all part of the presidential duties. Meeting Ritual should be followed without fail at all regular meeting and at special meetings if feasible.

Handling meetings: Follow a prepared agenda, give minority voices a full hearing – avoid power plays, don’t refuse to recognize a man who rises to nominate or amend, after vote is taken, emphasize necessity for minority to support the measure until it has been given a full test

Handling people: Don’t criticize, condemn or complain, give honest, sincere appreciation for input, arouse in the others an eager desire

Checklist for running an effective meeting:

a. Setting up and sticking to an agenda b. Utilizing Parliamentary procedure and making sure that you know it c. Limiting discussion and keeping it under control d. Timely Start e. Having an efficient committee set-up that is autonomous, has power to take and defend its actions f. Ensuring Committee officials are ready prior to the meeting by having officers and chairmen arrive early. g. Avoiding duplications and circular arguments h. Keeping discussions on the subject at hand i. Using ballots to upkeep and maintain attendance j. Calling special meetings if necessary k. Keeping thorough records that are electronic and written if necessary l. Fully define problems m. Keeping Reports short and Concise n. Have an organized personal or Chapter criticism period o. Tabling some motions p. MEMORIZE RITUAL q. Engaging the Chapter to make the crowd feel interested

Order of Business

The order of business at each regular meeting as set forth in the Chapter Meeting Ritual of the Fraternity is that which is observed in most organizations and is as follows: (See Sample President’s Agenda Sheet – Appendix F)

a. Opening Ceremony  There should be no interruptions at this point. If a member is late, he must stay outside until the opening ceremony is complete. If a member is consistently late, a fine or probation of some sort is recommended to bring to his attention that meeting was announced for a specific time. There should also be no telephone interruptions and no early departures. All formal meetings, remember, are opened in the form as prescribed in the ritual of the fraternity.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 23! ! b. Roll Call  An accurate record should be kept of the attendance at each meeting. Read the names of absentees and call attention to the frequency of their absence. c. Reading of minutes of previous meeting and of all other meetings, the minutes of which have not been approved

 After the minutes have been read by the Recording Secretary, the President asks,

“Are there any corrections to the minutes?”

 If there are none, he adds

“There being none, the minutes stand approved as read”

 The secretary should make any corrections that might be suggested if they meet with the general approval of the Chapter. If there is any opposition, a vote is necessary to substantiate the corrections. Then if there are no further changes suggested after the President has again inquired, he states,

“There being no further corrections, the minutes stand approved as corrected”

d. Reading of official communications and important correspondence

 The President is the liaison between the Council Office, Council Officers and the Regional Governor. It is vital, therefore, that the Chapter be kept well informed of all communications of interest to the members, that come to the attention of the president. Be sure to read all Council Office letters and Official letters from the Fraternity President. Some communications need only a comment, others should be posted on the bulletin board for further emphasis. All other important correspondence (from alumni, other Chapters) should also be read at your weekly meetings.

e. Reports of committees (See Sample Committee Report form – Appendix G)

1. Officers: Reports of officers, such as Treasurer, Social Chairman, New Member Educators, Intramural Chairman, and House Manger are given at this time. In most instances, officer reports, particularly that of the treasurer, are received but not adopted. 2. Standing Committees: one chosen to function over an extended, though fixed, period of time. Typical standing committees in the Chapter are:

 Membership (Rush)  Scholarship  Social  Intramural  New Member Education  House  Finance  Alumni  Public Relations  By-Laws  Judicial

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It is unnecessary to vote for the adoption of committee reports unless they contain a certain plan of action the Committee Chairman would like to see approved. In that case, the report is open for debate as well as for amendments (as soon as the Committee Chairman moves for its adoption and it is seconded)

The President should remind his Committee Chairmen to submit their reports in writing every week, or as often as a report is made. A few Chapters use regular Committee Report forms that your Chapter can have made up if you wish.

c. Special Committees: Special Committees are those chosen to perform some particular task and they dissolve automatically when their task is completed. Typical Special Committees are:

1. Help Week 3. Mom or Dads Day 2. Homecoming 4. Founder’s Day

d. Disposing of Committee Reports: The reports of committees may be disposed of in one of the following manners:

1. Report may be filed. 2. The report may be referred back to committee if additional work is required. 3. Action on the report, after it is presented, may be postponed. 4. The report may be rejected, in whole or in part. 5. If the Chapter does not want to be bound to the entire report, it may adopt a portion of it 6. The report may be referred to another committee, such as the Treasurer’s report to the finance committee. 7. The entire report may be adopted. Once this action is taken, however, the Chapter is committed to findings of the committee.

f. Unfinished business  This heading refers to any business that has been postponed from an earlier meeting or that was pending when the last Chapter meeting adjourned and recorded in the Chapter meetings. The President introduced this phase of the meeting by saying:

“We shall now move into unfinished business,” or “Unfinished business, is now in order.”

In dealing with unfinished business, try to cover the subject in brief and distinct statements. Attempt to avoid “rehash.” If there is nothing new to add, entertain a motion for the disposition of the matter, then move on to something else.

g. New business

 Whenever all unfinished business is completed or otherwise disposed of, the floor is clear for new business. The President will say:

“New Business is now in order.”

It is well to review again some of the essentials for effective Chapter meetings. As is mentioned elsewhere, most of the success of the meeting will depend upon how you conduct it.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 25! ! a. Have a thorough knowledge of parliamentary procedure. Urge your officers and members to be instructed likewise. b. Come prepared and with a knowledge of the important matters to be discussed. Your Chapter will be impressed with your effectiveness by intelligent decisions and prompt disposition of matters that come on the floor. c. Keep things moving, avoid pauses, but don’t rush through all the issues. d. If necessary, limit debate on some issues. This is a time saver; it will eliminate the wisecrackers, hold down the first year law students and the Chapter wits. e. Cover the most important matters first. f. Keep things simple. g. Keep personalities out of it if at all possible. h. Make your rulings final.

h. Sessions for criticism, comment, or suggestions  This is an important segment of each meeting. The president calls on each member in the room. The member may make whatever comment he deems to be the “good of the order.” This may well include comments on an individual or individual’s behavior, good and bad, or a job well done or poorly done; he may briefly discuss observance of house rules, tidiness or sloppiness, New Member class performances, congratulations for campus honors, pinning’s, etc. This should never be abused as a “get even” session. Always make it constructive and try to have something good to say. i. Closing Ceremony  This is always done in accord with the ritual of the Fraternity.

• When you leave the meeting, do not stand in the halls to rehash matters that should have had the attention in the regular meeting**********

Parliamentary Procedure

Following is a very brief summary of parliamentary procedure and some of the basic principles you should know before taking control of a Chapter meeting.

a. The object of parliamentary procedure is to provide a formula or guide for conducting business meetings. It provides a set of rules and principles for an orderly method of conducting these meetings and for the oral discussion of matters of controversy.

Parliamentary procedure is not the technical or difficult body of principles that some persons believe it to be. It provides free and open debate, which should assure a fair hearing for all persons.

b. Basic Principles: These are four basic principles of parliamentary procedure: 1. The principles of equality. 2. The right of free and full debate: This right must be safeguarded and it should be curtailed only when the group’s welfare is thus furthered. 3. The principle of rule by the majority without tyranny to the minority. 4. One question or proposal at a time. Although there may be several proposals pending, only one should be “immediately pending” or in the immediate focus of attention and subject to vote.

c. Some duties and Rights of a Member: 1. The primary duties of a member of an assembly are:  He should properly obtain the floor before speaking by raising his hand and receiving recognition from the chair. 26& DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL! !

 He should avoid speaking upon any matter until it has been properly presented.  He should never interrupt another member unless the motion that is about to be made permits it.  He should remain silent while another member has the floor.  He should abstain from all personalities in debate.  He should abide by the spirit, as well as by the letter of parliamentary procedure. 2. The primary rights of a member of an assembly are:  He has the right to offer any motion that he may consider wise.  He has the right to debate or explain a motion or other subject unless the parliamentary rules prohibit.  He has the right to call for a “point of order.”  He has the right to hold the floor, when legally obtained, until he finishes speaking (unless time limits prevail.)  He has the right to appeal form the decision of the chair to that assembly.

Definitions

Accepting a Committee Report: A motion is made as follows: “I move we accept the Committee’s report.” By This motion, the Chapter supports the action of the Committee. Most Committee Reports need not be accepted because they require no action: They should be received, not accepted. Sometimes “adopt” is use instead of accepted.

ACCLAMATION – A voice vote made by stating, “Yes” or “No”.

ADOPT – To pass or carry a motion; to approve a committee report.

APPEAL FROM THE DECISION OF THE CHAIR – An incidental motion (See MOTIONS below). Any member disagreeing with the chairman’s decision may thus put the matter to a vote of the Chapter. It is in order when another member has the floor, and often arises out of a point of order. The member arises, saying, “ I appeal from the decision of the Chair.” If it is seconded, the chairman states his decision and allows limited debate. He then says, “All those in favor of the chair’s decision, say Aye.” etc. A tie vote sustains the chair.

ARE YOU REDY FOR THE QUESTION? – “Are you read to vote on the motion?”

CARRY A MOTION – To pass, approve or adopt a motion.

CONVENE – To call the meeting to order.

DEATE AND DISCUSSION – Debating or talking about a motion or question.

DIVISION – Count the vote again. It may be requested by any member, without recognition or rising, after the chairman has announced the outcome of a vote when the count is not definite, generally after a voice vote.

HAS THE FLOOR – When a member has been recognized but the chair, he has the floor. He should only in rare instances be interrupted; he may yield the floor (see below) to another if he so desired.

MAJORITY – More than half the votes cast.

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METHOD OF VOTHING – An incidental motion (see MOTIONS below). It provides for the type of vote desired on a motion, such as a vote by rising, show of hands, acclamation, secret ballot, roll call vote, or secret roll call vote (members sign names).

MOTIONS – Proposals looking to action; a formal proposal made in a deliberative assembly; a request that something be done or that something is the opinion or wish of the group.

INCIDENTAL MOTIONS – Must be disposed of before action is taken on the motion out of which it arises. Example: Motion to close nominations, point of order, method of voting.

MAIN MOTION – Introduces an action to the group for its consideration. Only one main motion should be placed before the group at one time. It is always debatable and amendable, and it ranks below all other motions.

PENDING MOTION – On the floor, but not as yet disposed of. Several motions may be on the floor at one time, providing they were made in order of ascending rank. When several motions are pending, the one made last is always disposed of first.

PRIVILEGED MOTION – Refers to the action of the group as a whole (Recess, adjourn, question of privilege, fix time of next meeting), outranks all other motions.

RENEWAL MOTION – Brings back to the floor a motion once considered, but which the group wishes to consider again (to reconsider, take from table, discharge a committee, etc.).

SUBSUDUARY MOTION –Applied to other motions, usually the main motion, to alter, postpone, or temporarily dispose of them; ranks right below privileged motions, and above the main motion (An AMENDMENT is a subsidiary motion.

OBJECTION TO CONSIDERATION OF MOTION – A incidental motion, the purpose of which is to avoid consideration of a motion that is undesirable or impractical. It is usually applied to a main motion and must be made immediately after the main motion is opened for discussion, and before any amendments are made to it. It can be made when another has the floor, does not require a second; no debate; no amendments. The chairman says, “an objection has been made to the motion; shall we consider the motion?” The Vote must be two-thirds in the negative to dismiss the main motion and sustain the objection.

ON THE FLOOR – A motion is on the floor when it is being considered by the group.

OUT OF ORDER – Discussion, motions or interjections, which are contrary to parliamentary procedure, fact, recognition, administrative procedure, or good taste.

PLURALITY – More votes than any other candidate.

POINT OF ORDER – A member may rise to a point of order without waiting to be recognized, to call the attention of the chair to a breach of parliamentary procedure. The chairman will then reply that the member’s point is (or is not) well taken and continue accordingly.

PREVIOUS QUESTION – A subsidiary motion which means, “to close debate.” If it passes, it stops discussion and puts the pending motion to a vote. It is not debatable or amendable and requires a two-third vote.

PUTTING THE MOTION – To vote on the motion.

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QUESTION – When a member calls “question,” he means, “I am ready o vote on the motion.” It does not close discussion, but expedites it.

QUESTIONS OF PRIVILEGE - A privileged motion is more accurately called a point of privilege and is concerned with the welfare of the group. A member states, “I rise to a question of privilege.” The chair asks him to state his point, which he does. The chair then makes a decision on the point (subject to the appeal of the group). It requires no second, is in order when another has the floor, is not debatable or amendable, and requires not vote.

QUORUM – The number of members required to be present to transact business. The number is usually a majority of the membership unless otherwise specified in the By-Laws.

RECEIVE A REPORT – To hear or listen to a report. It does not mean that the group approves the report or takes any official action on it. Since most reports are reports of information, it is reasonable “To receive the report as read,” instead of adopting or accepting it. Receiving the report also recognizes work done.

RECOGNITION – A Member is recognized by the chairman when the latter announces the member’s name. A member obtains recognition by raising his hand, rising, and in some cases calling “Brother (President)”. No member should speak or make a motion until the presiding officer recognizes him, except in the case of a Point of Order, parliamentary inquiry, or information.

REPEAL – When the group desires to change a former action, the motion to repeal is in order. It must be made when the floor is clear, is debatable, amendable, and requires a two-thirds vote.

RISE FOR INFORMATION – A member without being recognized, may rise and say “Brother (President)”, I rise for information” or “I should like to ask the member a question.”

SUSPEND THE RULES – An incidental motion used in urgent cases to save time. It is not debatable or amendable, and requires a two-thirds vote.

TABLE – To lay on the table, to set aside a motion temporarily for further consideration or committee action. Takes precedence of all other subsidiary motions; cannot be debated or amended. To bring a tabled motion back to the floor, a member moves to take such motion from the table.

UNANIMOUS BALLOT – A ballot cast by the secretary for a candidate who is the only person nominated for an office, and no objection is made. This method should not be used when the constitution requires an office to be filled by ballot, since it does not permit any negative votes to be cast.

WITHDRAW A MOTION – An incidental motion permitting a previous motion to be withdrawn. If the maker of a motion refuses to withdraw his motion, that motion cannot be withdrawn. If the motion to withdraw is made before the chairman states the motion for the group, only the maker and seconder need agree upon the withdrawal. If after the chairman takes the motion for the group, the maker and the entire group must be consulted for its withdrawal.

YIELD THE FLOOR – A member who has the floor may yield the floor to another member; in so doing the former surrenders his right to continue speaking at that time.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 29! ! 6. RISK MANAGEMENT EDUCATION AND SOCIAL RESPONSIBILITY

Risk management is a critical part of fraternity operations and it is no different at ∆KE. We have a long history of addressing these issues in a pro-active and firm manner. Our risk management policy is made to cover any of these issues in addition to being a guide in new member education. We insist upon Alumni involvement with initiation rituals in order to avoid any hazing activities. Being a small fraternity, we generally become aware of any emerging hazing-related activities before they become problematic, and seek an immediate end to those activities

RISK MANAGEMENT POLICY

Since 2002, ∆KE has been a member of the Fraternal Information and Programming Group (FIPG.) In the past, ∆KE has held the policy that each Chapter should adopt and enforce its own risk management policy, with the caveat that each campus that has a campus or IFC policy in place, that becomes the risk management policy. Since most of our Chapters are on campuses with the FIPG risk management policy already in place and due to an alarming increase in claims and the failure of many Chapters to develop their own risk management policy coupled with the current state of the insurance coverage available to a fraternity, we have chosen to join FIPG. As a result of this change, all Chapters must follow FIPG Guidelines and Policy. Any violation of these guidelines could result in loss of insurance coverage.

FIPG RISK MANAGEMENT

The Risk Management Policy of FIPG, Inc. includes the provisions, which follow and shall apply to all fraternity entities and all levels of fraternity membership.

ALCOHOL AND DRUGS

a. The possession, sale, use or consumption of ALCOHOLIC BEVERAGES, while on Chapter premises or during a fraternity event, in any situation sponsored or endorsed by the Chapter, or at any event an observer would associate with the fraternity, must be in compliance with any and all applicable laws of the state, province, county, city and institution of higher education, and must comply with either the BYOB or Third Party Vendor Guidelines.

b. No alcoholic beverages may be purchased through or with Chapter funds nor may the purchase of same for members or guests be undertaken or coordinated by any member in the name of or on behalf of the Chapter. The purchase or use of a bulk quantity or common source(s) of alcoholic beverage, for example, kegs or cases, is prohibited.

c. OPEN PARTIES, meaning those with unrestricted access by non-members of the fraternity, without specific invitation, where alcohol is present, are prohibited.

d. No members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under legal drinking age).

e. The possession, sale or use of any ILLEGAL DRUGS or CONTROLLED SUBSTANCES while on Chapter premises or during a fraternity event or at any event that an observer would associate with the fraternity is strictly prohibited.

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f. No Chapter may co-sponsor an event with an alcohol distributor or tavern (tavern defined as an establishment generating more than half of annual gross sales from alcohol) at which alcohol is given away, sold or otherwise provided to those present. This includes any event held in, at or on the property of a tavern as defined above for purposes of fundraising. However, a Chapter may rent or use a room or area in a tavern as defined above for a closed event held within the provisions of this policy, including the use of a third party vendor and guest list. An event at which alcohol is present may be conducted or co-sponsored with a charitable organization if the event is held within the provisions of this policy.

g. No Chapter may co-sponsor, co-finance or attend or participate in a function at which alcohol is purchased by any of the host Chapters, groups or organizations.

h. All recruitment or rush activities associated with any Chapter will be non-alcoholic. No recruitment or rush activities associated with any Chapter may be held at or in conjunction with a tavern or alcohol distributor as defined in this policy.

i. No member or New Member, associate/new member or novice shall permit, tolerate, encourage or participate in "drinking games.” The definition of drinking games includes but is not limited to the consumption of shots of alcohol, liquor or alcoholic beverages, the practice of consuming shots equating to one’s age, “beer pong,” “century club,” “dares” or any other activity involving the consumption of alcohol which involves duress or encouragement related to the consumption of alcohol.

j. No alcohol shall be present at any New Member/associate member/new member/novice program, activity or ritual of the Chapter. This includes but is not limited to activities associated with “bid night,” “big brother – little brother” events or activities, / “big sister - little sister” events or activities, “family” events or activities and initiation.

HAZING

No Chapter, colony, student or alumnus shall conduct nor condone hazing activities. Permission or approval by a person being hazed is not a defense. Hazing activities are defined as:

"Any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the following: use of alcohol, paddling in any form, creation of excessive fatigue, physical and psychological shocks, quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside of the confines of the Chapter house; wearing of public apparel which is conspicuous and not normally in good taste, engaging in public stunts and buffoonery, morally degrading or humiliating games and activities, and any other activities which are not consistent with academic achievement, fraternal law, ritual or policy or the regulations and policies of the educational institution or applicable state law."

DELTA KAPPA EPSILON STATEMENT ON HAZING

There is nothing that brings more adverse judgment on a fraternity Chapter and the fraternity system as a whole than hazing. It is a relic of the past and has no place in modern fraternity life. During the past few years a number of fraternities have lost Chapters due to hazing, and rightly so: it is a violation of the very concept of brotherhood we all seek to promote.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 31! ! Delta Kappa Epsilon prohibits hazing with or without the consent of a student, and a violation of that prohibition renders both the person inflicting the hazing and the person submitting to the hazing subject to discipline.

Initiations by individual Chapters may include no feature that is dangerous, harmful, or degrading to the student, and a violation of the prohibition renders the organization subject to discipline.

Activities that under certain conditions constitute acts that are dangerous, harmful, or degrading include but are not limited to:

--Calisthenics, such as sit-ups, push-ups, or any other form of physical exercise; --Total or partial nudity at any time; --The eating or ingestion of any unwanted substance; --The wearing or carrying of any obscene or physically burdensome article; --Paddle swats, including the trading of swats; --Pushing, shoving, tackling, or any other physical contact; --Throwing oil, syrup, flour, or any harmful substance on a person; --Rat court, kangaroo court, or other individual interrogation; --Forced consumption of any beverages whether by threats or peer pressure; --Lineups intended to demean or intimidate; --Transportation and abandonment (road trips, kidnaps, walks, rides, drops); --Confusing individuals in an area which in uncomfortable or dangerous (hot box effect, high temperature, too small); --Any type of personal servitude that is demeaning or of personal benefit to the individual members; --Wearing of embarrassing or uncomfortable clothing; --Assigning pranks such as stealing, painting objects, harassing other organizations; --Intentionally messing up the house or a room for clean-up; --Demeaning names; --Yelling and screaming; and --Requiring boxing matches or fights for entertainment.

We believe that Dekes are gentlemen, and that such activities are childish and unnecessary. The are wrong and they are potentially dangerous. THEY ARE ILLEGAL. They have no place on our Fraternity.

When hazing occurs, it seldom occurs in a vacuum. Usually it’s associated with alcohol abuse, unsocial attitudes, irresponsible behavior in other areas, and, most commonly a simple lack of leadership and individual responsibility.

Don’t let this happen to your Chapter.

HOW TO ELIMINATE HAZING

The following are some specific means to eliminate hazing and make new membership a challenging, positive experience.

a. PROMOTE SCHOLARSHIP: Invite university speakers to discuss test-taking skills, study methods, how to succeed in college; designate quiet hours; take advantage of university academic and tutoring services.

b. AID CAREER GOALS: Use college resources for seminar on resume writing, job interview skills; invite different alumni to speak on various careers. 32& DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL! !

c. DEVELOP PROBLEM-SOLVING ABILITIES: Have New Members discuss Chapter weaknesses such as poor rush, apathy, and poor scholarship, and plan solutions that the active Chapter might then adopt.

d. FOSTER NEW MEMBER CLASS UNITY: New Members challenge another fraternity New Member class to a football or basketball game; New Member class plans and implements a house improvement project; New Members plan and implement a rush party, community service project, or a social event.

e. DEVELOP CHAPTER UNITY OF BOTH NEW MEMBERS AND ACTIVES: Involve New Members on Chapter committees; hold New Member-big brother sports events with mixed teams of New Members and actives have an active Chapter-New Member class retreat; big brothers help New Members with assigned house duties (better attitudes toward the house result when the entire Chapter is concerned about its appearance); invite New Members to sit in on Chapter business meetings.

f. INSTILL A SENSE OF BROTHERHOOD: Plan special nights when entire Chapter gets together to watch Monday night football, attend a movie, or see a concert.

g. DEVELOP SOCIAL SKILLS: Hold a seminar on table etiquette and other social skills; plan a seminar with college resources on effective communication skills, body language, eye contact, and other aspects of communicating.

h. BUILD AWARENESS OF CHAPTER HISTORY: Invite an older alumnus to talk about the Chapter’s early days, its founding, and the high and low points of its history, special Chapter traditions, and Chapter alumni.

i. PROMOTE KNOWLEDGE OF THE GREEK SYSTEM: Invite campus fraternity dean or IFC president to address the New Member class on the system, its background, its purposes and activities, and its regulations and sanctions.

j. INVOLVE NEW MEMBERS IN THE COMMUNITY: Visit a nursing home or youth center to sing, play games, coach or just talk; get involved with local Boy Scouts or Cub Scouts, Big Brothers of America or other community groups (such involvement might will continue after initiation): New Members plan their own campus or community service project, such as Red cross blood bank or Kidney Foundation organ bank.

k. DEVELOP GOOD RUSH SKILLS: Have one of the Chapter’s best rushers hold a seminar on recruitment skills; how to approach a person, what to talk about, what to look for in a man, what positive opportunities your Chapter offers; have each New Member invite prospective members to various Chapter functions.

l. IMPROVE RELATIONS WITH OTHER GREEKS: Have New Members plan an intramural event with another fraternity New Member class; New Member classes get together to plan joint fraternity social or service activities; New Member class plans social or mixer with sorority New Member class; have New Members recognize sorority founding date with a serenade and flowers.

m. IN ALL NEW MEMBER CLASS ACTIVITES keep these objectives in mind: mutual respect, honesty, organization, determination, and strong and real leadership.

n. OTHER IDEAS: Have New Members hold a “wallet toss” at first New Member class meting: Each New Member tosses his wallet into a pile, retrieves one, and finds its owner (breaks ice and builds trust); “Income tax work seminar” with a representative of the IRS; have a speed reading instruction firm hold free first DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 33! ! session at the Chapter house; invite candidates running for public office to speak to the Chapter; recognize an outstanding New Member each week (a little recognition goes a long way towards motivation).

Have a city police officer discuss house, apartment, and automobile security. Invite experts to give presentations on backpacking, hiking, canoeing or rafting and then do it one weekend as a New Member class or Chapter trip.

Eliminate the “grace week” after rush and start the New Member program immediately. The New Members are fired up after rush and the grace week leaves them inactive and isolated. Besides, the term “grace week” implies to the New Member that he is to dread rather than look forward to the new membership ahead. Get the big brother program working early, within the first week of new membership when the new New Member most needs someone to help him adjust.

Encourage New Members to participate in intramural sports. Have songfests where the New Members learn new songs from the brothers… but be sure it is a combined effort instead of a humiliating sing-along under severe, dictatorial choir directors.

SEXUAL ABUSE AND HARASSMENT

The fraternity will not tolerate or condone any form of sexist or sexually abusive behavior on the part of its members, whether physical, mental or emotional. This is to include any actions, activities or events, whether on Chapter premises or an off-site location which are demeaning to women or men, including but not limited to verbal harassment, sexual assault by individuals or members acting together. The employment or use of strippers, exotic dancers or similar, whether professional or amateur, at a fraternity event as defined in this policy is prohibited.

FIRE, HEALTH AND SAFETY

a. All Chapter houses should meet all local fire and health codes and standards.

b. All Chapters should post by common phones and in other locations emergency numbers for fire, police and ambulance and should have posted evacuation routes on the back of the door of each sleeping room.

c. All Chapters should comply with engineering recommendations as reported by the insurance company or municipal authorities.

d. The possession and/or use of firearms or explosive or incendiary devices of any kind within the confines and premises of the Chapter house is prohibited.

e. Candles should not be used in Chapter houses or individual rooms except under controlled circumstances such as initiation.

EDUCATION

Each fraternity shall annually instruct its students and alumni/alumnae in the Risk Management Policy of FIPG, Inc. Additionally, all students and key volunteers shall annually receive a copy of the Risk Management Policy and a copy of the policy shall be available on the fraternity website.

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7. DUES STRUCTURE

We have an executive director, two administrators, two full-time Chapter consultants and three assistants employed at headquarters. Dues pay for their time and efforts as well as the operational expenses of maintaining and up keeping the office, printing and editing the New Member manuals, ordering pins and scrolls, maintaining an inventory of ∆KE merchandise, interacting with colleges, universities, the North American Inter-fraternity Conference and the Fraternity Executives Association.

Headquarters handles risk management and insurance issues; maintain membership in two associations and training in this area as well. We are members of a captive insurance company with 26 other organizations and we maintain coverage for the Chapters and some of the houses. We operate a handful of Chapter houses as well.

We maintain the website, keep the trademarks current and handle legal and other issues. We deal with disciplinary and problem situations on campus, handle expansion initiatives, and organize and staff conventions and other meetings. We handle the mailing of over 100,000 pieces of mail annually, receiving and accounting for all income and expenses, filing governmental reports, tax returns and other administrative items. We attend Chapter and regional events, etc.

As of 2010, the ∆KE International Dues Structure is as follows:

Pledge Fee: $25 per man Initiation Fee1 : $275 per man Risk Management Assessment2: $150 per man Membership Dues3: $100 per man

1: This money covers the administrative costs of registering a new brother including the costs of a pin and a scroll. 2: This money is used for member accident and liability insurance that protects the member, the Chapter and the entire fraternity. 3: This money covers the operating costs of the fraternity.

QUESTIONS CONCERNING DKE DUES

What are the fees for an undergraduate brother who is off-campus studying abroad or not a full-time student on-campus for a specified amount of time?

We first need a letter from the Chapter president and the student indicating that he is going abroad or will not be on-campus as a fulltime student for a specified period of time. If it is for one semester, we ask that he still pay his membership dues, just like we would for an alumnus, and 1/2 of the Risk Management Assessment which for next year would be $75 or a total of $175. If it is for the entire academic year, this should be indicated in the letter and he should pay only his $100 membership dues.

We rely on the Chapter to keep good records and report information to us regularly. We count on the Chapter leaders and members to show great integrity in their communication.

In terms of liability insurance, is the brother uninsured until payment has been received or is he automatically enrolled in the Risk Management Assessment plan if he is listed as an active member of the fraternity?

All undergraduate members and New Members are covered. The cost of the policy is spread out on a per man basis, but not paid to the insurer on a per man basis. In other words, we pay the premium, but when Chapters or individuals pay us late or not at all our cash flow and/or our budget is impacted. DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 35! !

They are all covered, as it is too great a risk for us not to have them covered. However we will not issue additional certificates of insurance coverage to the school or the Chapter if they do not pay. Presumably if a Chapter absolutely refused to pay we would have to revoke its charter. The policy requires that all Chapters participate in our coverage or that they acquire their own coverage equal to ours. It is imperative that we have on record reasonably accurate numbers as the Risk Management Insurance provider can audit the number of members in any Chapter by going to the school.

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8. SCHOLARSHIP

In order to establish Delta Kappa Epsilon as a premier international fraternity and to be congruent with our own value of being a scholar, our Chapters must expect to attain academic excellence during their undergraduate experience. To achieve this standard of excellence, ∆KE International requires, as a minimum, the following standards.

a. Each New Member/new member has a minimum high school GPA that is consistent with the requirement recognized by the university/college. b. A minimum of three hours of study hall, with an adequate, quiet studying environment, must be provided for new members each week. c. Chapter members must have and maintain the GPA minimum to run for, and hold office within the Chapter, this includes chairman positions. d. Scholarship chairmen within Chapters will establish regular study table for members who are below the required minimum GPA. e. Scholarship matters must be discussed each week as part of the Chapter meeting agenda. f. Scholarship chairman trains one or more lower-classmen to take over his duties and provide for continuity or program.

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9. RUSH

All ∆KE Chapters/colonies are to make use of ∆KE’s recruitment manual.

Rushing is the first and most basic program that every Chapter must engage in to perpetuate itself. If your Chapter has specific problems in rushing not included in this handbook or have further questions, please contact ∆KE Headquarters.

Chapter Size

a. Ideally, you would like the total roster of members and New Members equaling or exceeding the size of top size Chapters. b. Look for an ideal class distribution, with larger New Member and sophomore classes to allow for school’s four-year attrition rate.

Rushing (in an “ideal” Chapter)

a. Select rush chairman for willingness to work; ability to organize and motivate members to achieve most productive results. b. Rush program is well organized with emphasis on prospects’ academic records, motivation, and ability to stay in school to receive degree. c. Members are rush-conscious all year around. d. Chapters should be using these organizational techniques in rushing:  Enthusiastic, capable rush chairman is named within one month after preceding rush period.  Rush chairman names assistant chairman and rush committee with approval of Executive Committee  Detailed screening and card file system set up for all rush prospects. Each rush prospect assigned to one or more members.  Members contact all prospects well before rush week, in their homes, if possible. Rush committee evaluates reports.  Rush chairman conducts rush school for all before rush begins. Includes briefing on ∆KE facts, Chapter sales points, rush rules, bidding techniques, etc.  Brothers should know facts of Chapter operations, including cost comparison, most effect use of ∆KE traditions and principles IN TERMS RUSHEES WILL UNDERSTAND.  Whenever allowed, summer rush parties are scheduled and all brothers in area attend. These are well organized with planned activity and adequate advance notice to all concerned.  Bidding teams are always used, and are composed of members who are most fluent, logical and convincing. Teams include one younger member who is learning bid techniques.  Members approve men quickly enough so that bid teams can extend rush schedule. This is possible because all members are well briefed in advance, memorize names and are alert during rush.  All members participate in rushing events.  Alumni are invited to help during some rushing events.  If rush publications are required, the rush committee and Chapter relations secretary well in advance of need develop these. Copies are always sent to alumni, bids are taken before printing contract is signed.  If rush system does not permit use of these techniques, officers work on IFC to change rules. e. Chapter establishes and maintains alumni recommendation system by acting well in advance of rush. f. All recommendations are promptly acknowledge with follow-up letters or cards mailed after rush period indicating what happened to prospect. g. Rush Chairman checks inventory of pledge pins, rush publications, bids before rush begins.

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h. Legacies get particular consideration through a standard policy agreed upon in advance by Chapter and most interested alumni. Chapter assists all in securing a bid from a fraternity whenever possible. i. At least 30 bids are extended by Chapter, or one bid per initiated member. At least 75% of bids are accepted. j. Members are aggressive. Bids are extended as early as possible in competitive situations. k. All members know and obey rush rules. l. Prospects are kept at ease with informal, friendly atmosphere utilizing appropriate entertainment. m. One brother is assigned each prospect to assure his interest is maintained at all times. When a bid is extended he (the Brother) involved with contact joins bidding team; when prospect accepts; Brother keeps him occupied until rush is over. n. When rules allow, committed New Members are utilized in rushing for their own New Member class, a technique which helps keep their spirit up by reselling values of ∆KE. o. When bid is accepted; prospect signs New Member roll book to confirm commitment; he is offered a chance to contact home, and steps are taken to avoid letdown in interest, enthusiasm before rush ends. p. A prospect that is “balled” or will not be considered is treated with cordiality and respect, but given the facts in a tactful, straightforward manner. Such a person can influence others not to pledge. q. After formal rush period, assistant rush chairman moves up to rush chairman; new file cards are prepared for informal rush and budget is evaluated in terms of results. r. Immediately following rush, New Members are quizzed concerning rush techniques successfully employed by others, phases of ∆KE Rush which were effective as well as those needing improvement. s. Alumni are advised of rushing success through special newsletter or bulletin that contains names and hometowns of all New Members. t. Chapter and Executive Committee evaluate rush performance and plan needed improvements. u. Rush chairman receives recognition and appreciation of Chapter for rush success.

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10. CHAPTER DEVELOPMENT

Chapters are encouraged to abide by the following guidelines to encourage internal development.

a. Chapters must maintain a minimum totally of 20 men (five men per year.) Chapters who fall under that number are subject to review, suspension and/or closure. b. Chapters will establish an academic advisor who will be a member of the University/College faculty. c. Chapters are required to follow Inter-fraternity Council/Greek Council/President’s Council guidelines and policy and are expected to attend IFC/GC/PC meetings regularly. d. Chapters are encouraged to provide leadership to sit on the IFC/GC/PC executive board each year. e. ∆KE International will provide yearly education in recruitment for Chapters via International Convention and Educational Conferences. f. Establish regular Chapter elections, once a year, at the last Chapter meeting before winter break. g. Officer terms will be communicated to International, and notification of elections of new officers will be promptly transmitted. h. Full Chapter rosters will be sent to ∆KE International at the beginning of each semester, including all members, active and inactive and members studying abroad. i. Chapters are strongly encouraged to submit Lion Trophy Applications. j. Have Rush chairman give a rush workshop to involve the New Members immediately in the Rush process. k. Invite Fraternity Advisor/Dean of Students/IFC president/alumnus to address the New Member class. l. Stand and read aloud the “Objects of Delta Kappa Epsilon” at the inclusion of every Chapter and New Member meeting. m. Organize Inter-Deke events with other Chapters (formals, regional conclaves, barbecues, etc.). n. Hold a “Non-Alcoholic Brotherhood Retreat” once per semester. o. Set goals for the semesterly retreat. p. Create a cabinet position of “Brotherhood Chairman” so that events can be organized that solely promote the development of the spirit of Deke Brotherhood. q. Start an “Active Education “ Program similar to the New Member Program by educating the Chapter on items such as the DKE Constitution, Chapter By-Laws (See Sample Chapter By-Laws – Appendix H), Risk Management, Hazing, Racism, DKE International Operations, The Rampant Lion Foundation, and the DKE Club at a designated meeting once per month. r. Require members/New Members to be on at least one Chapter standing committee. s. Publish a Chapter Operation Manual for the Chapters operations (sections submitted by current and former Chairmen of their respective section). t. Launch a Public Relations campaign aimed at the sororities on campus. u. Reward outstanding achievements by brothers (plaques, trophy, gag gift, Deke of the Week certificate, etc.) v. Founders Week/Parents Weekend /Homecoming events w. Compile a semesterly calendar at the beginning of the term with social, intramural, alumni, and all other important events listed on it. Also include school information such as test schedules, holidays, and withdraw deadlines. x. Give brothers/New Members incentives for outstanding scholastic achievement (free formal for anyone that gets over a 3.75 GPA) y. Make Philanthropic events interesting so that members will want to participate. z. Buy a glass covered lockable bulletin board to post all important information. aa. Develop a “Sober Brother Program” in which one brother each night is designated to be sober and available to provide transportation to any drunk brother in need. bb. Hold “Dinner Exchanges” with sororities at the house or a restaurant. cc. Hold a Car Wash with a sorority and donate the profits to a local charity.

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dd. Set up a list of the classes that brothers have received an “A” in so that a brother who is taking the same class can receive help if needed.

Indications of Fraternity leadership a. Discipline: Fraternity discipline is a state of order and cooperation existing within a Chapter. It involves the subordination of the individual to the group, and requires habitual but reasoned obedience to the Chapter that preserves initiative and function unfalteringly even in the absence of the Chapter President. Discipline is created in a Chapter through training, judicious use of punishment and reward, and by instilling the sense of confidence and responsibility in each individual. Discipline demands correct performance of duty, and the need for discipline is best made apparent to an individual by an appeal to reason. If an appeal to reason is ineffective, punishment can be effective in making the individual conform and possibly see the need for discipline. Commendation for a job well done is also important in strengthening discipline. b. Morale: Morale is a mental and emotional state, which is a great contributing factor to the efficiency of the Chapter. Good Moral is indicated by (1) the voluntary effort which men give to their tasks over and beyond the required obedience to rules and regulation; (2) a basic sense of personal worth founded on confidence in leaders, training and the Chapter house; (3) Satisfaction, or the pride of the individual in the accomplishment of an assigned goal. c. Esprit De Corps: Esprit De Corps is the mental and emotional state if the Chapter, whereas moral is the mental and emotional state of the individual. It is not a merely a sum of individuals’ morale, but results from the total interaction of the personnel of the Chapter towards one another and with the circumstances in which they are placed. When Chapter spirit is high, collective goals overshadow those of individual members. In such instances, the personal dissatisfactions of some individuals are overshadowed by the prevailing Chapter spirit. Chapter achievement, both past and present, helps to raise esprit de corps, and high esprit de corps can help a Chapter accomplish its goals in spite of difficulties. Esprit De Corps is enhanced when the group identification is increased and, conversely, is lowered when it is decreased. d. Efficiency: Efficiency is the ability to successfully accomplish an assigned tasks in the shortest possible time, with the minimum expenditure of means, and with the least possible confusion. Food training and an effective administration build efficiency in a Chapter; it is enhanced by good discipline, high morale, and Esprit De Corps

Methods for Developing Chapter Unity

Better communications Inter-fraternity relations Chapter projects Good New Member training Spreading responsibility and leadership Use new men on committees Campus activities Include New Members in active affairs when possible Social program Chapter retreats Rushing Traditions Alumni relations Intramural sports Give New Members part of work Change roommates Have positive attitude Mixers and smokers Avoid small inter-groups Good officers Group discussion Attain goals Homecoming displays Chapter pride Brainstorming sessions Work parties – summer newsletters Good parent relations Pledge/active cooperation on projects and programs Central eating and living Clean, well kept house

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Why people “drift” away from the Fraternity

Lack of social functions Poor relations with officers Dissention within the Chapter Poor rush program Cliques Poor food Refusal to follow Study conditions Poor living facilities Lack of leadership Lack of brotherhood Not enough attention Poor active/New Member relations Not suited for fraternity life Too much socializing Expect more than willing to give Too small of a Chapter Other interests Congenial atmosphere lacking Work not appreciated Activity requirements Too much conformity Distance from campus Too many fines Cost No responsibility Alumni relations Personality conflicts Poor standing on campus Poor scholarship

Causes of Chapter “slumps”

Senior apathy Lack of foresight Excess of activities Poor rushing Too few activities Lack of money Unorganized activities Scholarship (good or bad) Fads Poor choice of officers Termination of office Lack of recognition of merit Lack of cooperation Lack of followers Lack of definite goals Contagious poor attitude Outside interests Poor New Member training Poor communications Poor alumni relations Poor living conditions Poor active/New Member relations

Long and Short Range Planning

Long Range Planning

a. The first step in long-range planning is to set forth the goals and objectives of the Chapter. These objectives ought not be fancy words tossed around in a discussion, but should be specific, set down on paper, and made known to all members, New Members, and alumni. b. The second step is to look ahead three to five years and set up the general framework for future actions that will bring about the attainment of stated objectives. Included in this step are the functions of: 1. Forecasting future Chapter needs 2. Forecasting future school enrollments 3. Studying trends in university and IFC regulation 4. Studying and projecting needs for expansion and major repairs of physical facilities of physical facilities 42& DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL! !

5. Revising Chapter standards in all phases of functional operation to meet current and future demands c. The third step is to investigate and gather information, through standing and temporary committees, relating to projects uncovered by the forecasting and predicting step. Tentative dates for completing these projects, and dates for achieving stated goals should be set up at this time. d. The final step is to follow up on all long-range planning projects to ensure that prescribed completion dates will be met. e. The knowledge and experience of alumni members are indispensable sources for consulting advice in the formulating of long-range plans. f. Committees are encouraged to hold joint sessions to ensure that plans in all functional areas mesh together in a master long-range plan for the Chapter.

Short Range Planning

a. As projects in the long-range plan come into immediate view, the projects should be given a firm completion date, and steps taken to ensure completion ON TIME. b. Review the progress on long-range projects to date, and adjust the work as necessary to meet the current conditions under which short-range plans must be put into action. c. Promulgate the final phase of all plans in order to have the collective support of members and New Members when the time comes to put plans into action.

Chapter Activities Calendar

a. All meetings, social activities, athletic functions, New Member meetings, civic projects, and other activities affecting the Chapter and New Member class should be scheduled on a calendar. b. The scheduling of events should take place during the first week of school, and the entire school year’s list of activities should be scheduled. When definite dates are not available, use tentative dates until a definite time for an event can be established.

Annual Check-off List

a. The president should create a page for each month of the calendar year. Under each month will be listed the events that will take place that month and also what you, as President, will have to check-up on during that month. Remember: you have committees and chairmen and other officers to do the work, or see to it that your chairmen are doing the right job at the right time. b. See Sample Monthly Check-off List – Appendix D

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11. DEALING WITH A DIFFICULT BROTHER

a. Identify the difficult Brother 1. Is he a leader in the Chapter? 2. Is he a formal (Executive/Committee Chair) or informal leader? b. Isolate the Brother 1. Talk to the Brother one on one. 2. Do not bring the confrontation in front of the Chapter so that uninformed members will not be choosing sides as the problem is discussed. 3. Talk to him on his level and in a neutral area so he does not feel threatened. c. Confrontation 1. Disarm the Brother  Say, “The Chapter has a problem and I need your help. Will you help me?” When someone is asked to help it’s hard for him to say no.  While saying this put your hand on his shoulder and look him directly in the eye. Be as personal as possible. 2. Objection Handling  You will probably hear from the Brother that everything would be fine if it were not for ‘X’. The symbol ‘X’ could be anything from a rule that states you can’t throw TV’s from the roof to the pledging of someone deemed unworthy by this brother.  Respond by saying “I know how you feel but ‘X’ has already happened or need to be done.”  Find out what it will take to get him on ‘The Team.’ 3. Consensus Building  Ask the Brother what “WE’ can do to improve the situation. Stress the ‘We’ part of the sentence.  Make the Brother feel that he is an important part of the Chapter and a valued member.  Make him come up with a solution to the problem. His solution will hopefully be a variation of you solution or it may be a better one.  Get the brother involved in the implementation of the solution so that he cannot refute the solution later. 4. Personal Appeal  Ask the Brother to help ‘YOU’ to resolve this situation.  If you do not get along with the Brother then talk to someone that is close to him and have that Brother go mediate for you or with you  Offer your help to resolve the situation

Keys to making this model Work

a. Do not lose your temper under any circumstances. b. Get the difficult brother involved in the resolution of the situation. c. Understand the Brother’s problem and work to solve it. d. If the situation is a reoccurring disciplinary problem refer it to the Chapter’s Standards/Judicial/Review Board. e. Get the Brother on your side.

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12. PLEDGE EDUCATION

∆KE implements a Pledge education program at its Chapters to bridge the gap between recruitment and initiation. A certain amount of development must take place to complete this process and bring new Brothers into our bonds. The objectives of the Pledge education program are to:

a. Instill an understanding of ∆KE’s values and a commitment to uphold them b. Teach the fraternity’s poignant history that supports those values c. Develop close, personal relationships that compose the foundation of our order.

The way in which you prepare your Pledges for the responsibilities they will soon assume as members will affect the success of your Chapter for years to come. ∆KE policy insists that Pledge education programs used by each Chapter be constructive in nature, that all pre-initiation activities take place in the Chapter house, and that no Pledge activity be potentially physically injurious or morally degrading to the Pledge or member. Sample Pledge programs are available from the fraternity headquarters (See Sample Pledge Education Program – Appendix E), as well as standard tests and other materials that will be helpful to your Pledge Education Chairman in developing a program that should have the approval of the Chapter Executive Committee and the Chapter before it is implemented.

∆KE recommends that you provide each Pledge with a written outline of his responsibilities while pledging, an outline of the study material, and assignments, in advance of beginning the program. In addition to this, ∆KE also makes the following recommendations:

a. Chapter uses a formal Pledge induction ritual. b. Chapter sends to parents of each Pledge a letter explaining fraternity policy, their son’s financial obligations, and other expectations such as scholarship achievement. c. Positive achievement code governs discipline and conduct of Pledges during entire Pledge education period. d. International Fraternity policy on constructive Pledge education, including non-hazing policy, is explained to each Pledge class. e. Each Pledge knows the achievement standards required of him in scholarship, fiscal responsibility, Fraternity activities, house upkeep, conduct or decorum, social orientation and other activities. f. Pledge class elects officers, and models its organization after that of the Chapter. g. Pledge trainer system is used effectively: a. Pledge Education Committee holds orientation meeting for Pledge fathers. Periodic follow-up meetings are held throughout the Pledge period. b. Pledge Educator writes to parents of Pledges c. Pledge Educators are matched to curriculum similarities. Only members in good standing are permitted to be Pledge educators. d. Pledge Educator is responsible for supervising Pledge scholastic program. h. Pledge education program involves alumni counselors, corporation officers, and uses faculty advisors as resource people. University officials, IFC President, sorority president and others present lectures as part of the program. i. Pledge class undertakes at least one constructive project for benefit of Chapter. j. Formal Orientation Meeting is held prior to initiation so that each Pledge knows his responsibilities as a member. k. System of discipline is positive, rather than negative. Emphasis is on Pledge’s ability to achieve. l. Conference with Pledge Educator and Chapter President always precedes any decision to depledge an individual. DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 45! ! m. Pledge class officers understudy officers of Chapter and report to class on the duties and responsibilities of elected officers. n. Pledge class treasurer and assistant collect money from Pledge class and transmit it promptly to Chapter treasurer. Bills are payable on same schedule as is used for Chapter in order to prepare Pledges for fiscal responsibilities. o. Housekeeping responsibilities are shared equally between Pledges and members. p. Pledges are never to be used for the personal convenience of an individual member. q. Pledges are not to steal anything. They should be made aware of rules regarding removal of object from the Chapter house at the first meeting, and should know the laws regarding kidnapping, which is a serious criminal offense. r. Every Pledge program should include orientation to college study methods, reviewing, note taking, and the like. Tutorial assistance should be made available to Pledges requiring it. s. Pledges not eligible for initiation for reason of academic failure should be depledged immediately. They are a membership liability and are unsuccessful in most subsequent attempts to achieve scholastic requirements.

Big Brother Program

A very important part of the Pledge Education Program is the Big Brother. Regardless of what name your Chapter uses for these Brothers, who have a very special interest in a particular pledge during his participation in the Pledge Program, the goals of the program are the same. The relationship between a Big Brother and a Little Brother often lasts much longer than the pledge education period. It becomes meaningful to each during both undergraduate and graduate years. The Big Brother should not only see that his Little Brother becomes an initiated member, but that he experiences a strong collegiate experience, receives his degree, and lives a healthy and happy life. The Brothers in the Chapter who are not Big Brothers also have a very important responsibility. Pledge education is the concern of the entire Chapter, not only the Director of Pledge Education, the committee, and the Big Brothers. Every Brother should have an interest in every pledge.

Goals of the Big Brother Program:

a. To develop good members of the Fraternity. b. To assist in the academic transition between high school and college. c. To help orient the pledges to fraternity and college life. d. To enhance fraternity education for both Actives and pledges. e. To provide a communication link between the Chapter and the pledge. 1. Communication with Actives. 2. Provide a role model for behavior and socialization. 3. Provide a positive avenue for discipline. f. To ensure the initiation of each pledge.

A Big Brother has daily responsibilities to fulfill with his Little Brother. He must provide counsel, help with schoolwork, urge participation and be a friend. It is crucial that the Pledge Education Committee establish specific goals for the Big Brother Program, so that all the Big Brothers are aware of the level of expectation they must maintain to have a Little Brother. Ideally, it is hoped that each Big Brother and Little Brother will develop a close personal relationship. This is the very essence of fraternity, the basis for lifelong friendship and the true meaning of fraternity.

The selection process for Big Brothers should not be hasty or random. The Big Brother and its intent should be 46& DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL! !

reviewed during the first week of the program. After a full understanding and a conscious decision, Big Brother selection should take place during the second week. Each pledge should list his first three preferences for a Big Brother. The Pledge Educator and his committee will match the Big Brothers with Little Brothers using proper judgment. Prior to the Big Brother announcement, to be given during the third week, all members selected to be Big Brothers should be asked if they are willing to participate.

There are a number of criteria that should be taken into account in the selection process. These criteria should be reviewed with the pledges prior to their listing of Big Brother preferences. The Director of Pledge Education and his committee should also use these criteria during the matching process. The following is a list of criteria to be used as a guide in formulating your chapter’s own list. It is by no means exhaustive, but it should help in making a better decision.

a. The same or similar majors or curriculums should be matched in order to help foster a relationship that will allow the Big Brother to assist the Little Brother in his studies. b. Academics: Select Big Brothers who will have a positive influence academically on the pledges. c. Dependability: Select Big Brothers who have proven themselves dependable in fraternal and academic endeavors. Use past Little Brother results as possible indicators. d. Attitude: Strong role models with the proper attitude should be selected for the Big Brother positions. Poor and negative attitudes have a strong possibility of being transferred to Little Brothers. e. Personality: Big Brothers and Little Brothers should have complementing personalities. Communication, style, and sense of humor should be matched. f. Graduation date: No Members who are expecting to graduate in the coming few months should be allowed to be Big Brothers, as this would not allow for the proper amount of exposure to the Big Brother program. g. Interests: Similar hobbies and interests should be used as a criterion, as they can automatically stimulate a strong friendship. h. Home towns: Brothers and pledges from the same hometown or who are currently very good friends should not be matched. The Big Brother program is designed to promote diversity and create new friendships.

Big Brother Responsibilities:

In order to make the Big Brother an effective part of the Pledge Education Program, he must have specific responsibilities. They should be written and included in the chapter’s Big Brother resources. The following is a list of expectations and responsibilities that should serve as a guide in helping you developing the chapter’s own list.

A Big Brother should:

a. Be in good standing with the Chapter. b. Serve as a positive role model for the Little Brother. c. Have similar fraternal and personal interests. d. Monitor academic performance. e. Monitor fraternal progress and involvement. f. Assist in the Little Brother’s social adjustment. g. Establish a relationship with the parents of the Little Brother. h. Act as a sounding board when needed. i. Help the Little Brother adjust to the new collegiate environment. j. Help the Little Brother in making decisions without doing it for him. k. Give introduction and explanation for Chapter customs. l. Hold weekly meetings with the Little Brother. DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 47! ! m. Assist his Little Brother with learning all pledge materials. n. Help his Little Brother develop an appreciation for the fraternity’s ritual.

A Little Brother should:

a. Choose a Big Brother who will serve as a good role model.! b. Not select a best friend, but an ideal person to emulate.! c. Demand continual involvement from his Big Brother.! d. Be able to turn to his Big Brother with difficulties.! e. Use his Big Brother as a link for fraternal, academic, and social issues.! f. Expect to receive all responsibilities listed above from his Big Brother!

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Initiation is the culmination of Pledge education. Your Pledge education program should build to a climax, and initiation should be the high point. All of your preparation during the Pledge education program is designed to orient and to educate the man to accept the responsibilities that he will assume when he takes the Initiation Vows. The Ritual of the Fraternity is meaningful when it is properly performed. Ritual will be meaningless to the Pledge if he has not received a thorough foundation from the Pledge education program.

Chapter officers who prepare properly for the Ritual consistently come from superior Chapters in the fraternity. There is a high correlation between poor ritual presentation and poor interest in ∆KE. Here are guidelines to help plan and keep your Initiation organized:

a. Initiation time and place is selected at least one month prior to event. President selects Vice President or major officer as Initiation Chairman to be responsible for the planning of it. b. Alumni are invited to attend and participate in the ceremonies at least three weeks ahead of time. c. Initiation ceremony is formal: a. Robes are worn by officers. b. Ritual is carefully rehearsed prior to its presentation. c. All members must attend. d. When possible, participants memorize their parts. d. Ritual books and Roll Book are kept neatly and in good condition under lock and key. e. Initiation report, jewelry order and Initiation Fee is submitted for each man at least 10 days after Initiation. f. Chapter Relations Secretary writes thank you notes to alumni participants. g. Checklist is made to use for next ceremony. h. Secretary inventories Ritual Books, Roll Book, and other supplies before and after every initiation. i. Initiation Chairman files a formal, written report with the Chapter President. j. Initiation fees are collected at the time a man is PLEDGED and forwarded to headquarters with the Personal Record Forms

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 49! ! 14. ALUMNI RELATIONS

In addition to being graduates of the Chapter and institution, Alumni are essential to the start of new Chapters as well as the day-to-day operations of a Chapter. Regular contact must be thus conducted with Chapter and local alumni. The following are criteria that should be followed in order for Chapters to have a positive Alumni Relations program and make their Chapter successful.

a. Form alumni associations b. Provide the alumni advisor with a schedule of Chapter meetings and encourage his participation c. Schedule meetings between Chapter executive board and Alumni Association Executive Board d. If you are a new Chapter, schedule meetings with local alumni advisory board, ∆KE International will help you with organizing that. e. Report to ∆KE International as to when alumni/Chapter meetings are held and send reports to ∆KE International. f. Create a quarterly Chapter newsletter to send to alumni and ∆KE International. g. Keeping alumni informed of their class members h. Request rushee recommendations and inform alumni of the results i. Hold an annual alumni reception to keep alumni involved, interested in the Chapter and knowledgeable of what is going on within the Chapter (ex: Founder’s Day celebrations) j. Utilize local and Chapter alumni for recommendations for recruitment and legacies k. Maintain and upkeep a regular contact spreadsheet or database of Chapter and local alumni. l. Christmas, Birthday, and greeting cards to alumni. m. AVOID CONSTANT REQUESTS FOR MONEY n. Regularly invite alumni to Chapter functions, i.e.: Chapter meetings, initiation, ritual, formals, community service events, fundraisers, philanthropies, rush, Chapter dinners, etc. o. When actives are traveling they should make it a point to call on some of the alumni, if it is possible. Personal contacts are always very beneficial, not only to the Chapter but also to the individual later in business. p. When an alumnus comes to the house, make him feel at home. Always make sure someone is with him, and introduce him to everyone present. q. Maintain good relations with wives of alumni. They can be important in influencing an alumnus’ level of participation in the fraternity. r. Emphasize Chapter accomplishments, not failures, when talking to alumni. s. Show alumni that your Chapter is operated with sound financial management.

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15. PHILANTHROPY

So that ∆KE International and its Chapters can live up to the objects stated in its constitution, “the promotion of honorable friendship and useful citizenship,” it is essential that Chapters develop and maintain a certain level of service in their community. The following criteria have been established so that Chapters can, at the very minimum, maintain a decent community service program

a. Chapter Community Service Chair will establish a Chapter event at least once a semester. At least 80% of the Chapter must be in attendance of these events and no alcohol can be present. b. Each Chapter member will participate in at least 5 hours of community service for the entire school year. This includes the events sponsored by the Chapter. c. Chapters will establish one philanthropy event a year, raising money for a local charity or one suggested by ∆KE International. Chapter Community Service Chair will report on each event held by the Chapter. Attendance for the event will be reported and how many hours put in by each member will be and submitted to ∆KE International and the University/College Greek Advisor. A report will also be submitted at the end of each semester reporting the number of hours completed by each member in the Chapter. d. Chapter Community Service Chairs will report and provide documentations (if applicable) on events either hosted or attended by the Chapter, money raised, cause or organization that the donations went to, members in attendance and any publicity received by the event.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 51! ! 16. CHAPTER OBLIGATIONS

Delta Kappa Epsilon International Fraternity is striving to strengthen your Chapter through regular communication, annual visits, consultation on Chapter improvement, and strong leadership for fraternities at international levels. ∆KE International needs to receive the following:

i. __ Fall Chapter Roster due September 20th Include names and status (active, inactive, or studying abroad) of each member

ii. __ Insurance/Pledge Fees Invoice Payment due September 20th International will bill the Chapter for any actives who have not yet paid their insurance and any previous Pledges who have not paid their Pledge fees. *Insurance and Pledge fees that are more than 30 days overdue will be assessed late fees of $25.

iii. __ Chapter Officers Reporting Form due October 1st This form is included in the ∆KE Colony Operations Manual Appendix

iv. __ Fall Pledge Class Roster due immediately after Pinning Ceremony v. __ Fall Pledge Fees and Personal Record Forms due immediately upon pledging Please have Pledges use the www.dke.org website to fill out the Personal Record Forms and pay the Pledge fees. The Chapter Pledge Trainer or Treasurer should contact International to verify that the entire Pledge class has completed their information and paid their fees. The order for Pins and Scrolls can be placed once the Pledge Fees and Personal Records are received from the entire Pledge class. It will take 4-6 weeks to fill the order. We must have an accurate mailing address (no PO Boxes) to deliver the pins and scrolls. *Any Pledges not paid within 30 days will be assessed a late fee of $25

vi. __ Report for North American Inter-fraternity Conference due at the end of Fall Semester Include number of members involved in campus leadership positions, number of community service hours donated, and number of dollars raised for charitable causes vii. __ New Initiates List (from Fall Pledge Class) due at the beginning of Winter/Spring Semester viii. __ Winter/Spring Chapter Roster due March 1st ix. __ Winter/Spring Pledge Class Roster due immediately after the Pinning Ceremony x. __ Winter/Spring Pledge fees and Personal Record Forms due immediately upon pledging xi. __ Chapter Officers Reporting Form due immediately after any election or changes in the Chapter Officers xii. __ New Initiates List (from Winter Pledge Class) due at the end of Winter/Spring Semester xiii. __ Report for North American Inter-fraternity Conference due at the end of Winter/Spring Semester If you have any questions, please contact Sarah Christensen, Administrative Director, ∆KE International at (734) 302-4210 or [email protected]. Copies of any forms that you need can be emailed from International. Please contact International immediately if your Chapter needs special arrangements regarding the deadlines

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DELTA KAPPA EPSILON FRATERNITY – AN INTRODUCTION

Delta Kappa Epsilon was founded at Yale in 1844, and is the oldest international secret college fraternity of New England origin.

In the 1840s there were two Junior societies at Yale: Alpha Delta Phi, which had been founded at Hamilton College in 1832, and Psi Upsilon, founded at Union College a year later. In those days at Yale certain members of the sophomore class were elected each spring into these exclusive groups on the basis of good scholarship and personal character, and the societies functioned largely as private debating groups in a day when literary and oratorical skills were an undergraduate’s highest goals. There was a social aspect, too, but Alpha Delt and Psi U had less of a fraternal spirit than they do today—they were primarily selective organizations honoring men of academic merit.

NEW CRITERIA

In the spring of 1844, due to undergraduate politics and a division in the sophomore class, a number of men of high character and scholastic attainment did not receive bids from the two societies. So unfair, in fact, were the selections that some men who did receive bids promptly rejected them. There arose a feeling of such injustice that fifteen men resolved to form their own society, one which would be more fraternal in nature and less restricted to the limited (and, as they saw it, unfair) membership criteria of their rivals.

On Saturday, June 22, 1844 these men met in No. 12, Old South Hall, and established a new society which they called Delta Kappa Epsilon. At this meeting, which must have been a long one, the Fraternity’s secret and open Greek mottoes—the latter, “ Friends from the Heart, Forever” in translation—were adopted, the ∆KE pin was designed, showing ∆KE on a scroll, upon a diamond shape bearing a star in each corner, and the secret grip was devised.

Very quickly ∆KE became more than just another Junior society. Its predecessors’ criterion of academic distinction, while still highly respected, was expanded to include the qualities of good fellowship and compatible tastes and interests and thus attracted a wider range of prospective members. Dr. Edward G. Bartlett, a founder, wrote that, in taking men from the following classes, “the candidate most favored was he who combined in the most equal proportion the gentleman, the scholar, and the jolly good fellow,” and these criteria have remained unchanged to this day.

It was originally presumed that ∆KE would be a purely local group at Yale, although both Psi U and Alpha Delt had Chapters elsewhere. However, Elisha Shapleigh, a founder, wrote a stirring account of ∆KE’s beginnings to a hometown friend in Maine, John Fogg, and Fogg became so imbued with the spirit of the new movement that he suggested to his fellow undergraduates at Bowdoin College that a ∆KE Chapter be established there.

THE SECOND CHAPTER

John Fogg’s suggestion met with instant favor: Brothers Bartlett and Shapleigh visited Bowdoin in September 1844, and were so impressed with the caliber and interest of his friends that they immediately arranged for a charter for the group, changing the Yale practice to selecting members from all three upper classes, rather than from the Junior class alone. The Yale Chapter, which had taken the name Phi, issued a charter on November 1, 1844, and five days later Theta was installed. A pledge’s Initiation fee was set at $1.50 (a not in- considerable sum at the time), and ∆KE, unexpectedly but enthusiastically, found itself an intercollegiate fraternity.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 53! ! The next Chapter was Zeta, Princeton, 1845, but it lasted only a year in the face of intense faculty anti-fraternity sentiment. (In those days there was very little in the way of college administrators—the faculty ran the show.) Six years later Zeta was revived, and struggled valiantly until 1857 when it gave up the ghost, though not before initiating Philip Brent Spence ’59, who was destined to be the last Confederate commander to surrender, six weeks after Appomattox. (By 1882 all of Princeton’s fraternities were gone; they returned only in the mid-1980s, and Zeta was triumphantly revived in November, 1987 in a ceremony attended by representatives of eight ∆KE charters.)

THE FOUNDERS OF ∆KE William Woodruff Atwater William Boyd Jacobs Edward Griffin Bartlett Edward VanSchoonhoven Kingsley Frederic Peter Bellinger, Jr. Chester Newell Righter Henry Case Elisha Bacon Shapleigh George Foote Chester Thomas DuBois Sherwood John Butler Conyngham Orson William Stow Thomas Isaac Franklin Albert Everett Stetson William Walter Horton

∆KE’s next expansion effort was at Colby College, prompted by Theta, Colby’s nearest neighbor. But Phi, wary after the Princeton experience, was reluctant to proceed against faculty opposition. Faculties had little use for fraternities, and on many campuses the wearing of a Greek letter pin was ground for instant expulsion (secret fraternities stayed secret for more than ritualistic reasons). Theta persisted, however, and finally in June of 1846 Xi Chapter was born. (It perished in 1984 when Colby abolished fraternities). Colby was followed by Amherst; in November 1846 Sigma was installed, lasted until 1980, and was revived in 1986.

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EARLY GROWTH

∆KE’s growth during the first decade of its existence was so rapid—by 1854 Phi had granted 18 charters—and, except for Princeton, so successful, that it might seem to have been the result of a carefully devised and energetically executed plan. Yet, according to the early members who were most active in promoting this development, it was not the result of any systematic program at all, but was, rather, a spontaneous growth. The men of Phi were enthusiastic about their new organization, it was the great topic of conversation among themselves, and they naturally communicated this enthusiasm to friends at home, some of whom were students in other colleges who recognized the value of the new Fraternity and were attracted to the combination of scholarship and good fellowship by which its members were selected. These were the early days of national fraternity expansion and there were a lot of good prospective campuses around, despite faculty opposition and public distrust of secret societies in general.

“THE SOUTHERNERS’ FRATERNITY”

Part of ∆KE’s growth was due to the fact that Yale was a more national college than most others, attracting students from all parts of the country. It also drew many sons of Southern planters, many of whom were attracted to ∆KE: “Warm-hearted, enthusiastic, brilliant in oratory and debate, firm in their friendships, skilled in political strategy as well as scholarship, leaders in every branch of college activity,” it was natural that the new Fraternity would have a strong appeal to them—so much so that ∆KE became known at Yale as the Southerners’ Fraternity and was the first Northern fraternity to colonize heavily in the South. Two ∆KE founders, Franklin of Maryland and Horton of Alabama were from below the Mason-Dixon Line, and from the two following classes 13 out of 38 members were from the South.

It was therefore natural that these ardent members would seek to establish ∆KE at home. Gamma, Vanderbilt, was established in 1847, as was Psi, Alabama, which was to become one of the leaders in building ∆KE’s southern network; by the time of the Civil War fully a dozen Chapters flourished in the South.

HARVARD AND THE WEST

In the meantime, expansion in New England and the Mid-Atlantic states continued, including the establishment of Alpha, Harvard in 1851. Alpha differed from other ∆KE Chapters in that it was a Sophomore society and it was possible for Harvard men to join ∆KE as Sophomores and Alpha Delta Phi, a Junior society, as Juniors. This duality meant that some members, notably Theodore Roosevelt, maintained an allegiance to both groups, but there is no doubt that in those early days Alpha men were as loyal Dekes as those of any other Chapter.

In 1852 the Fraternity moved “West” (across the Alleghenies) and established Chapters at Miami University in Oxford, and Kenyon College in Gambier, Ohio. In 1854, wasting no time, the Kenyon Chapter, Lambda, built the first fraternity lodge in America, a log structure forty by twenty by ten feet high, in a woods about a mile from campus. (In 1861 Phi, Yale, constructed the first college fraternity “tomb,” which remained in use for over half a century; Omicron at Michigan and Mu at Colgate later built their own unique meeting halls, the "Shant", and the "Temple", respectively.)

Just two years after ∆KE was founded, Phi called for a convention “for the purpose of promoting the more intimate acquaintance between the members of different Chapters and to consult upon other interests.” The only Chapters on the roll besides Phi were Theta, Xi and Sigma, but they flocked to the convention, which was duly held at Yale on December 23, 1846, the last day of the fall session. No records of this first gathering have survived, yet it was the beginning of the conventions which have been the backbone of the government and progress of ∆KE and the focal point of its history. The following year Sigma recommended the issuing of a Fraternity magazine—a suggestion as excellent as it was premature (the magazine, The Delta Kappa Epsilon Quarterly, finally appeared, after DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 55! ! the formation of the ∆KE Council, in 1883). In 1851 the first ∆KE alumni directory appeared, and, in 1857, the first songbook; ∆KE has been known as a singing fraternity since its earliest days, and its songs are unmatched in their spirit, beauty and variety.

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CONFUSING CONVENTIONS

During the years before the Civil War, ∆KE conventions changed from social occasions featuring literary exercises, orations, and the reading of poems, to more businesslike meetings where the obligations of the Chapters and their individual responsibilities were fixed, and methods of financial organization were established. Somewhat to the confusion of succeeding generations, the 1858 convention changed the conventions’ nomenclature: although it was the seventh such assembly to be held, the fact that it occurred in the thirteenth year of the Fraternity caused it to be called the Thirteenth Convention, and subsequent conventions have been numbered accordingly. The 1994 convention, for example, was the 150th Convention, although fewer than 150 have actually taken place.

At the convention of 1860, the first of many to meet in New York City, the conflict between the North and the South was uppermost in the delegates’ mind, and found expression in the resolution “that it is the unanimous wish of the delegates present that the convention for 1862 shall be held with some southern Chapter of the Fraternity.” It was not to be.

THE CIVIL WAR

The horror and heroism of the Civil War was for ∆KE, as for the nation, a profound and searing experience. The first Union officer killed (and, so far as records show, the first soldier to give his life on either side) was Theodore Winthrop of Phi, who fell leading Northern troops in a charge at Great Bethel; and, as has been noted, Philip Spence of Zeta was the last Confederate commander to surrender. Out of a total membership of about 2500, 725 Dekes fought for the South and 817 for the North—a total of 1542,162 more than the next two fraternities combined. No Chapter was unrepresented in the war, there was no battle of importance in which Dekes did not win laurels, and there was no Chapter North or South that did not long bear the scars of that terrible conflict. No

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better example can be shown of the Fraternity spirit that prevailed among Dekes than the following poem, written by John Clair Minot, Theta, ’96:

BROTHERS IN ∆KE

(The story told in the following verses is a true incident of the Civil War. The Northern soldier was Lieutenant Edwin S. Rogers of the 3 1st (Maine) Regiment of Volunteers. He was a native of Patten, Maine, and entered Bowdoin College in the Class of 1865, becoming at once a member of ∆KE. When a Junior he enlisted in the Union army, and at Cold Harbor, June 8, 1864, received a wound from which he died a few hours later. The name of the Southern Deke is unknown to the writer.)

Upon a southern battlefield the twilight shadows fall; “Brothers from the heart forever”—nothing more was left to say The clash and roar are ended, and the evening bugles call. Though one was clad in Northern blue and one in Southern The wearied hosts are resting where the ground is stained with gray. red, And o’er the plain between them lie the wounded and the dead. But the wounded lad was dying; his voice was faint at best, As he murmured out his message for “Mother and the rest.” Then out upon the sodden field where the armies fought all day And as the Rebel soothed him with his head upon his knee, There came a group of soldiers who wore the Rebel gray. He heard him whisper “Bowdoin” and “Dear old ∆KE.” But peaceful was their mission upon the darkened plain; And he bandaged up the bosom that was torn by cruel shot, They came to save their wounded and lay at rest the slain. And bathed the brow with water where the fever fires were hot And kissed him for his mother and breathed a gentle prayer And tenderly their hands performed the work they had to do; While angels’ wings were fluttering above them in the air And one among them paused beside a wounded boy in blue, A Northern lad with curly hair and eyes of softest brown, Then to a lonely country home far in the heart of Maine Whose coat of blue was red with blood that trickled slowly A letter made the journey from that Southern battle plain; down. It told about the conflict and how he bravely fell Who was the son and brother in that home beloved so well. A bullet hole was in his breast, and there alone he lay At night upon the battlefield and moaned his life away. It told the simple story of that night when he had died, The Rebel paused beside him and in the lantern’s light All written by the Southern Deke who God sent to his side. He saw upon the Yankee’s breast a fair, familiar sight. And when it all was written the writer sent within A little lock of curly hair and a battered diamond pin. It was the pin of ∆KE, the diamond, stars and scroll— The emblem of a Brotherhood that bound them soul to soul. A simple tale and simply told, but true; and I thought it might He raised his hand and quickly tore his coat of gray apart Well stir the hearts of loyal Dekes, so l tell it here tonight. To show the dying soldier a Deke pin on his heart! The Northern soldier’s name is found on Bowdoin’s honor roll; The names of both are blazoned fair on Delta Kappa’s scroll. Then close beside the Yankee dropped the Rebel to his knee And their hands were clasped together in the grip of ∆KE. God bless our noble Brotherhood; its past is sweet to hear, “I’m from Theta,” said the Yankee, as he tried to raise his And its grandeur and its glory grow with each succeeding year head, And the story of its heroes shall an inspiration be “I’m from Psi in Alabama,” were the words the other said, To us who proudly wear today the Pin of ∆KE.

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Mount "Dekemore" U.S. Presidents Hayes, Bush, Bush, Roosevelt and Ford.

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AWARDS & SCHOLARSHIP INFORMATION

Unlike most fraternities, Delta Kappa Epsilon has very few awards, either at the undergraduate or alumni level. This is nothing new—until recently, the Fraternity had none at all. Over the years the feeling has been that to serve DKE is not only a duty but a reward in itself, undertaken not as a means to recognition, but as a source of fulfilled responsibility and personal satisfaction. At interfraternal gatherings, among men decked out like Christmas trees with their fraternities’ medals, medallions, officers’ badges, chains, ornaments, ribbons, and service buttons, Dekes sport only the Diamond Pin—but make no mistake, one knows who the achievers are.

This philosophy hasn’t changed. But in recent years has come a desire to honor the accomplishments of alumni Brothers who toil for DKE, often in difficult and time-consuming roles without any expectation of International kudos or, frequently, even local thanks; and to provide the stimulus of recognition to chanters outstanding in certain fields.

UNDERGRADUATE AWARDS

The Lion Trophy

The Lion Trophy is the highest honor that can be achieved by a DKE Chapter and is awarded annually to the Chapter judged to be best in overall performance. The original silver cup was a gift of the Fraternity in 1894 to William Boyd Jacobs, Phi ’46, the last surviving founder of DKE. It was returned to the Fraternity after his death in 1905 by Brother Jacob’s daughter, and is now symbolically presented each year to the group excelling in Chapter operations. Application is by written report submitted by the individual Chapter covering the four areas of Chapter Improvement, Alumni Relations, Scholarship, and Community Service. A Chapter must submit an application in order to be considered. Presentation of the trophy is made at the International Convention or other suitable occasion, and is accompanied by an engrossed certificate.

Lion Trophy Achievement Awards

The achievement awards collectively represent the four major areas on which the judging of the Lion Trophy is based, but individually they signify the achievement of a Chapter in a given area of operations. A bronze plaque, suitably engraved, is awarded to the Chapter ranking first in each of the following areas.

Chapter Improvement

Awarded to the Chapter which has exhibited the greatest all-around improvement in such areas as rushing, finances, community service, campus activities and involvement, scholarship, community service, and Headquarters relations

Alumni Relations

Awarded to the Chapter which has done the most to foster improved relations with Chapter and area alumni.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 59! ! Scholarship

Awarded to the Chapter which has excelled in the development of programs which have improved the Chapter’s over-all scholastic performance.

Community Service

Awarded for outstanding creation, development, and execution of one or more public service projects during the year.

Past Lion Trophy Winners

1955: Delta Phi – Alberta 1966: Beta – North Carolina 1956: Delta Kappa – Pennsylvania 1967: Alpha Phi – Toronto 1957: Beta Phi – Rochester 1968: Alpha Phi – Toronto 1958: Theta Zeta – California 1969: Phi Alpha – British Columbia 1959: Omicron – Michigan 1970: Phi Alpha – Britsh Columbia / Psi – 1960: Phi Gamma – Syracuse Alabama (Tie) 1961: Alpha Alpha – Middlebury 1971: Theta – Bowdoin 1962: Beta – North Carolina 1972: Tau Lambda – Tulane 1963: Gamma Phi – Wesleyan 1973: Tau – Hamilton / Theta – 1964: Beta – North Carolina Bowdoin (Tie) 1965: Psi – Alabama 1974:Psi – Alabama

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1975: Iota – Centre / Mu – Colgate (Tie) 1997: Delta Kappa – Pennsylvania / Psi – 1978: Gamma Phi – Wesleyan Alabama (Tie) 1979: Phi Alpha – British Columbia 1998: Zeta Zeta – LSU 1980: Lambda – Kenyon 1999: Phi Chi – Rutgers / Theta Zeta – 1981 Theta Zeta – California Berkeley (Tie) 1984: Theta Zeta – California 2000: Delta Chi – Cornell 1985: Sigma Rho – Stanford 2001: Beta – North Carolina / Chi – 1986: Omicron – Michigan Texas (Tie) 1987: Psi Delta – Wake Forest 2002: Delta Chi – Cornell / Psi – Alabama 1988: Beta Phi – Rochester (Tie) 1989: Beta Phi – Rochester 2003: Gamma Phi – Wesleyan 1990: Theta Upsilon – ASU 2004: Psi – Alabama 1992: Kappa – Miami of Ohio 2005: Phi Alpha – British Columbia 1993: Phi Gamma – Syracuse 2006: Gamma Beta – NYU 1994: Kappa Epsilon – Washington 2007: Psi – Alabama 1995: Beta – North Carolina / Mu – 2008: Psi – Alabama Colgate (Tie) 2009: Theta Zeta – California / Delta Chi 1996: Kappa Epsilon – Washington / Tau – Cornell (Tie) – Hamilton (Tie) 2010: Beta – North Carolina

∆KE Leadership Award

This award, an engraved plaque, is presented annually to the undergraduate who is judged to be the best all-around Deke in the previous academic year on the basis of character, scholarship, and contribution to his school and to ∆KE. The 2010 and current winner of the award is James Cleveland Fowler, Psi ’11.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 61! !

ALUMNI AWARDS

The William M. Henderson Alumni Award

This is ∆KE’s top alumni award, and is named for the Fraternity’s beloved long-time Executive Director, Bill Henderson, Zeta Zeta ’39. It is unique among major interfraternal awards in being presented not for work done at the top administrative level of the Fraternity but solely for exceptional service to an individual Chapter of ∆KE, not necessarily the recipient’s own. The award was established in 1975, and consists of an engraved silver cup which remains the property of the recipient.

Bill Henderson presents Henderson Award.

PAST WINNERS OF THE HENDERSON AWARD

1975: Albert J. Hettinger, Jr., Sigma Rho ’16 Beverly Smith, Delta Pi ’11 1976: John C. Drake, Lambda ’24 1977: Norman P. Hager, Sigma Rho ’38 1978: Milton R. Underwood, Gamma ’28 1979: Robert M. Tuller, Theta Zeta ’56 1980: Henry H. Michaels, Jr., Rho ’31 1984: Homer B. Vernon, Psi Delta ’73 1985: David K. Easlick, Jr., Omicron ’69

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1986: William M. Henderson, Zeta Zeta ’39 1987: Mark B. Duffield, Omicron ’25 1988: Lloyd O’Hara, Kappa ’39 1989: Phineas Sprague, Theta ’50 1990: Jefferson Davis Robinson, Lambda ’50 1992: P. Albert Bienvenu, Zeta Zeta ‘70 1993: Carmen Davoli, Phi Gamma ‘62 1994: Robert T. Johnson, Zeta Zeta ‘57 1995: Robert J. Bilbrough, Jr. Psi Delta ‘78 1996: William Enefer, Phi Alpha ‘68 1997: John Krieger, Delta Chi ‘49 1998: John Newcomb, Delta Kappa ’61 1999: William S. Hays, Psi '64/Kappa Epsilon (Hon) 2001: Donald A. Weadon, Jr., Delta Chi ‘67 2002: Thomas P. Halley, Mu ‘73 2003: James B. Young, Gamma Phi ‘55 2006: Robert R. Barkerding, Jr., Zeta Zeta ‘63 2007: John R. McNeil, Psi ‘79 2008: James D. Bishop, Phi ‘56 2009: Cory Crenshaw, Tau Lambda ‘01

Honorary President

While ∆KE does not have a President (the top volunteer officer being the Chairman of the Board) the traditional title of Honorary President is still in use, and is awarded at each International Convention to an alumnus who has exhibited long-standing devotion to the Fraternity and its ideals. The Honorary President presides at all public Fraternity functions and becomes an ex-officio member of the ∆KE Board. Billy Treadway, Zeta Zeta ’74 is the current Honorary President.

The Outstanding Alumni Association Award

This new award is presented each year to an outstanding alumni association of a ∆KE Chapter, and acknowledges excellence of alumni participation in alumni and Chapter affairs, not necessarily covering any stated period of time. Phi Chi Rutgers is the current holder of the award.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 63! !

David K. Easlick, Jr. visits Brother Gerald Ford and presents autographed photo of Brother Theodore Roosevelt.

The President’s Award

Named for the Dekes who have served as U.S. President, this award is presented from time to time in recognition of the personal achievements of an alumnus outside the sphere of Fraternity activities. In writing to the recipient of the 1979 award. The Awards Committee said:

“The President’s Award was established to honor achievement, but it is an interesting fact that its recipients have all been “early” achievers, with the climax of their careers still ahead of them. (It was not necessarily intended this way, but that’s how it seems to be working out.) We don’t have to tell you that you are no exception, and that we look forward with the utmost confidence to seeing the luster of your name shine even more brightly in the days to come....”

The Committee’s confidence was justified: the winner that year was George H. W. Bush, Phi ’48. In 1990 we were pleased to present the award to Dan Quayle, Psi Phi ’69, Vice President of the United States.

PRESIDENT'S AWARD RECIPIENTS

William E. Simon Donald S. MacDonald George H. W. Bush J. Danforth Quayle Benno C. Schmidt, Jr. Robert L. Livingston Russell B. Long Gerald R. Ford Herbert D. Kelleher George W. Bush

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Former Executive Director, David K. Easlick, Jr., Omicron '69, President's Award Winner George W. Bush, Phi '68, Administrative Director Susan B. Easlick

The Henry H. Michaels, Jr. Alumni Service Award

Named for Mike Michaels, Rho ’31, who truly is Mr. ∆KE International, this award is presented to an individual who has performed outstanding service to ∆KE International. The most recent recipient is William T. Diana, Phi Chi ’83, Treasurer of ∆KE International.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 65! ! APPENDIX

A. SAMPLE PETITION AND MISSION STATEMENT

Sample Petition:

Petition for Charter Alpha Beta Colony of Delta Kappa Epsilon University of XYZ

We, the brothers of the Alpha Colony of Delta Kappa Epsilon at the University of XYZ do hereby submit our petition for charter. With this petition, we vow to continue to uphold the noble traditions and values that Delta Kappa Epsilon was founded upon in a continuing effort to become better men. Since our inception we have committed ourselves to building the foundation for a successful organization populated with men of upstanding character. From this, we ask to be granted full membership into the ranks of Delta Kappa Epsilon.

Respectfully,

(Printed name and signatures of the interest group members)

Sample Mission Statement:

UCSD Mission Statement

The word “fraternity” has been obfuscated by American culture because of fraternities at various institutions failing to uphold the values of community, scholarship, and social responsibility. On the contrary, the University of California, San Diego Chapter of Delta Kappa Epsilon shall adhere to the “Deke” founders’ 1844 vision of establishing a fellowship where the candidate most favored is he who combines “in the most equal proportions the gentleman, the scholar, and the jolly good fellow.”

Delta Kappa Epsilon is a prestigious fraternity with an unparalleled legacy of molding societal leaders for over a century. Theodore Roosevelt, Rutherford B. Hayes, Gerald Ford, US Supreme Court Justice Harold H. Burton, and George H. W. Bush are among Delta Kappa Epsilon alumni that have influenced the course of history with their salient leadership, intelligence, and prudence in the face of adversity. It is the mission of Delta Kappa Epsilon—University of California, San Diego Chapter—to nurture the scholarly and chivalrous qualities of exceptional young men, so that they too may ascend to the highest ranks of government, science, business, law, and medicine.

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B. CHAPTER OFFICERS REPORTING FORM

DELTA KAPPA EPSILON CHAPTER OFFICERS REPORTING FORM Due October 1st and following and elections/changes in officers

Term of Office (mm/dd/yyyy – mm/dd/yyyy): ______

Chapter: ______

Mailing Address (No PO Box):

______

______

Brother Beta (President): ______

 Mailing Address: __ ∆KE House (If Applicable)

______

______

 Phone: ______

 Email: ______

Brother Sigma (Vice-President): ______

 Mailing Address: __ ∆KE House (If Applicable)

______

______

 Phone: ______

 Email: ______

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 67! ! Brother Mu (VP, Risk Management)______

 Mailing Address: __ ∆KE House (If Applicable)

______

______

 Phone: ______

 Email: ______

Brother Rho (Recording Secretary): ______

 Mailing Address: __ ∆KE House (If Applicable)

______

______

 Phone: ______

 Email: ______

Brother Iota (Corresponding Secretary): ______

 Mailing Address: __ ∆KE House (If Applicable)

______

______

 Phone: ______

 Email: ______

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Brother Kappa (Treasurer): ______

 Mailing Address: __ ∆KE House (If Applicable)

______

______

 Phone: ______

 Email: ______

Brother Alpha (Registrar): ______

 Mailing Address: __ ∆KE House (If Applicable)

______

______

 Phone: ______

 Email: ______

Brother Pi (Master of Ceremonies/Pledge Educator):

______

 Mailing Address: __ ∆KE House (If Applicable)

______

______

 Phone: ______

 Email: ______

Please return to Delta Kappa Epsilon International:

 611 ½ East William Street, Ann Arbor, MI 48103  Phone: (734) 302-4210  Fax: (734) 302-4213  Email: sarah.christensen@∆KEhq.org

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 69! ! C. SAMPLE ORDER OF BUSINESS FOR EXECUTIVE COMMITTEE MEETINGS

i. Vice President call to order ii. Recording Secretary read roll iii. Recording Secretary read minutes of previous Executive Committee Meeting iv. Recording Secretary read names of unexcused absences from previous Chapter meeting. (Meeting attendance is vital to fulfilling membership obligations, and the Chapter must be aware of those men who are neglecting this duty.) v. Read Old Business and New Business section of previous Chapter meeting vi. Vice President report on the Cabinet meeting vii. Review Chapter activities calendar – any changes needed in light of Cabinet report? viii. Interview two or three committee chairmen. Review their files individually, varying committees weekly ix. Agenda for forthcoming meeting planned and reviewed. What is your stand on old business? What legislation is the Executive Committee going to propose? x. President or Chapter Advisor report highlights of their weekly discussion xi. Disciplinary situations reviewed xii. Remarks by Chapter Advisor and each officer

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D. SAMPLE MONTHLY CHECK-OFF LIST

OCTOBER

i. Have personal letters sent to the parents of each Pledge. Have templates set up and keep them on file to make the process easier for future usage. ii. Send out a combination newsletter and invitation for homecoming. List activities that you have planned, also the names and hometowns of new Pledges, etc. iii. Plan for initiation of Pledges that were pledged in the spring. iv. With homecoming approaching, check on plans for the house decoration contest with IFC. v. Try to meet or invite for dinner as many of the pledges of the faculty as possible. Revise your faculty mailing list. vi. About the last week in October, check and see how your Pledge-training program is coming along. Are the Pledges measuring up or not? Check on ”problem Pledges”, with their big brothers, and also with the Pledge educator.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 71! ! E. SAMPLE PLEDGE EDUCATION PROGRAM

The Pledge Education Program:

The Pledge education program will constitute 6 meetings in the fall and 7 in the spring, with a week off for Spring Break. It is our desire to complete the Pledge period and initiate the men before Thanksgiving break in the fall and before Easter in the spring.

*As per our risk management policy, no alcohol shall be present at any Pledge programs

At least one representative of the Alumni Executive Committee will be present at each colony meeting. A member of ∆KE International intends to attend at least one or more meetings and will be present to preside over the initiation ritual and final examination.

Briefly the Schedule is as follows:

Meeting 1.

Collect personal record forms and Pledge fees, sign Chapter roster, receive official Pledge oath, discuss organization, identify candidates for Pledge class officers. Listen to discussion of international history from alumni representative, and select Community Service Project.

Reading Assignment: The Objects of ∆KE, The Meaning of Fraternity, American College Fraternities. Learn “Phi Marching Song”. Learn the Chapter location and Greek Letter designation of the first 10 Chapters currently on the Chapter roll.

Meeting 2.

Elect Pledge class officers. Select community service project. Review reading assignment. Sing Phi Marching Song.

Reading Assignment: The Heritage of ∆KE, ∆KE Traditions, ∆KE Insignia, ∆KE Organization, ∆KE Talk, ∆KE Policies, ∆KE awards. Learn the Chapter location and Greek Letter designation of the next 10 Chapters. Learn “We Hail Thee, Holy Goddess”. Assign each Pledge 2 alumni to contact.

Meeting 3.

Reports on status of community service project. Reports of officers, status of initiation activities. Report to alumni and international on Chapter activities. Sing ∆KE songs learned so far. Report on the responses of the alumni to telephone contact. Receive further names to contact.

Reading Assignment: Some Prominent Dekes, The ∆KE Gentlemen. Learn “Oh The Red Hot Spot”. Learn the next 10 Chapters.

Meeting 4.

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Community Service project should be well underway, possibly completed. Reports of Officers, etc., same as meeting 3. Sing ∆KE songs learned so far.

Review ∆KE Educational Manual. Learn the next 10 Chapters. Learn “The Son of a ∆KE”.

Meeting 5.

Verbal Quiz on topics in ∆KE Educational Manual. Community Service project should be completed. Reports etc, as in meetings 3-4.

Learn balance of active Chapters. Learn “Vive La ∆KE”.

Meeting 6.

Official International ∆KE Exam. Preparation for Initiation.

Initiation.

The Director of Operations or another representative of ∆KE International will conduct initiation with the assistance of various members of the Alumni Council. There will be no activities that constitute “hazing” permitted in any fashion. Depending on the number of men initiated and based on prior experience with start-ups, the initiation may last from 4-6 hours. It is planned that it be followed by an initiation banquet to which alumni will be invited.

∆KE is confident in the ability of the Pledge Education Program to provide pledges with a productive and meaningful introduction to ∆KE Fraternity.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 73! ! F. SAMPLE PRESIDENT’S AGENDA SHEET

Agenda

Meeting of ______Chapter

Held: ______

1. Opening Ceremony

2. Roll Call

3. Minutes from previous meeting

4. Correspondence (Report of the Corresponding Secretary)

5. Committee Reports:

 Treasurer:  Pledge Educator:  Rush  Scholarship:  Social:  Athletics:  House:  Alumni  Public Relations:  By-Laws:  Judicial:  IFC:  Other:

6. Unfinished Business:

7. New Business:

8. Session for criticisms, comments, or suggestions

9. Closing Ceremony

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G. SAMPLE COMMITTEE REPORT FORM

Delta Kappa Epsilon Fraternity

COMMITTEE REPORT

______Chapter

______Committee Date______

Activities and Announcements:

Resolutions or Recommendations:

Fraternally submitted,

______Chairman

______! !!!!!!!!!!Date!!!!!!!

Action of the Chapter:

__ Referred back to the Committee __ Report rejected

__ Action Postponed __ Report referred to ______Committee __ Report filed __ Report adopted

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 75! ! H. SAMPLE CHAPTER BY-LAWS

PREAMBLE Whereas (Chapter) Chapter of Delta Kappa Epsilon Fraternity exists by virtue of a charter granted on (Date) by the International Fraternity of Delta Kappa Epsilon; and

Whereas (Chapter) Chapter desires to develop a spirit of loyalty to the Fraternity, and to promote the social, education, cultural, and spiritual development of its members; and

Now, therefore, for the better accomplishment of its objective, the following Constitution and By-Laws are hereby established by (Chapter) Chapter of Delta Kappa Epsilon.

ARTICLE I: GENERAL Section 1: All provision of the CONSTITUTION OF FELTA KAPPA EPSILON form p-art of these by-laws as if attached, and are included herein by reference.

Section 2: These by-laws replace and supersede all prior existing bylaws of the (Chapter) Chapter of Delta Kappa Epsilon Fraternity.

ARTICLE II: MEMBERSHIP

Section 1: Election to membership shall be in accordance with Article V of the Constitution of Delta Kappa Epsilon International Fraternity.

Section 2: No prospective member shall be denied pledgeship or membership solely on account of race, creed, color, or national origin.

ARTICLE III: ELECTION OF OFFICERS

Section 1: Only active members whose financial indebtedness for the (Chapter) Chapter or to ∆KE international is not more than thirty days delinquent shall be eligible for election to office.

Section 2: Wherever a vacancy shall occur in any elective office, and election shall be called within seven days and the elected officer shall fill the unexpired term of his predecessor.

ARTICLE IV: OFFICERS

Section 1: The president shall: --Be responsible for all action of the Chapter; --Live in the Chapter house.

Section 2: The Treasurer shall: --be the financial officer of the Chapter; --chair the Finance Committee. 76& DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL! !

ARICLE V: OTHER OFFICERS

Section 1: The following officers of the Chapter shall be appointed by the President with the approval of the Executive Committee, and will serve at the will of the President.

Section 2: The Sergeant at Arms shall: --be the messenger of the presiding officer; --guard the entrance

ARTICLE VI: MEETINGS

Section 1: Chapter meetings shall be held weekly, at a time and day to be determined by the Chapter.

Section 2: A majority of the undergraduate members of (Chapter) shall constitute a quorum at any regular or special meeting.

ARTICLE VII: STANDING COMITTEES

Section 1: The Standing committees of (Chapter) Chapter shall be: Executive; Finance; Rush; Pledge Education; Scholarship; Alumni Relations; Social; and House Management.

Section 2: The President shall have the power to remove a committee member for just cause, subject to ratification by a two-thirds vote of the Executive committee.

ARTICLE VII: DISCIPLINE

Section 1: The discipline of the members and Pledges of (Chapter) shall be the responsibility of the Chapter, under the provision of Article XV, Sections 1 and 2, of the Constitution of Delta Kappa Epsilon International Fraternity.

Section 2: It shall be the responsibility of the President and the Executive Committee to propose, and the Chapter to ratify, a written list of infractions, and the penalties applying thereto for first, and subsequent, offenses, and this list shall be communicated to each member and Pledge.

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 77! ! CHAPTERS OF ∆KE

1. PHI, Yale College, New Haven, was withdrawn in 1982 over the Connecticut (renamed Yale issue of female membership. University in 1887). Established Following an unsuccessful attempt June 22, 1844 as a protest against on the part of the college to the unjust selections of the two suppress fraternities, the chapter fraternities then present (Alpha was revived February 1, 1986. Delta Phi and Psi Upsilon). Phi of ΔKE is the only fraternity chapter 6. GAMMA, University of Nashville, at Yale which has never gone Nashville, Tennessee. Chartered inactive. April 19, 1847 as the first fraternity. Inactive 1850-55 when 2. THETA, Bowdoin College, university activities were Brunswick, Maine, Chartered suspended. Chapter name November 4, 1844 as the fourth “Gamma” was given to Harvard fraternity. Founded through the in 1851 but restored to Nashville efforts of Elisha B. Shapleigh and in 1855. Inactive 1861-89, revived Thomas D. Sherwood of Yale, at Vanderbilt University, who worked with John S. H. Fogg, Nashville, Tennessee, on Oct. 16, Bowdoin ’46 to recruit the original 1889. men. Presently inactive. 7. PSI, University of Alabama, 3. ZETA, College of New Jersey Tuscaloosa, Alabama. Chartered (Princeton), Princeton, New June 20, 1847 as the first fraternity Jersey. Chartered September 15, there. Inactive October 1856 to 1845 as the third fraternity there. 1885 due to faculty opposition and Inactive from 1846 to March 17, the Civil War, and revived 1852 because of anti-fraternity November 19, 1885. pressures; revived but then became inactive again in 1857. 8. CHI, University of Mississippi, Fraternities returned to Princeton Oxford, Mississippi. Chartered in the mid-1980s, and Zeta was April 14, 1850 as the first revived on November 6, 1987. fraternity there. Due to the Civil War, was inactive 1861-65 and 4. XI, Waterville College, Waterville, revived January 6, 1865. Inactive Maine (after 1867 it was known as 1912-28 because of a state Colby University, and after 1899 antifraternity law. It became as Colby College). Chartered June inactive in 2009. 25, 1846 as the first fraternity at Colby. Currently inactive. 9. UPSILON, Brown University, Providence, Rhode island. 5. SIGMA, Amherst College, Chartered July 25, 1850 as the fifth Amherst, Massachusetts. fraternity there. Charter Chartered November 1, 1846 as withdrawn in 1963. the third fraternity there. Charter

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10. BETA, University of North second fraternity there. Inactive Carolina, Chapel Hill, North since the Civil War (1861). Carolina. Chartered April 5, 1851 as the first fraternity there. 14. LAMBDA, Kenyon College, Inactive between 1861 and 1887, Gambier, Ohio. Chartered June 5, and revived March 19, 1887. 1852 as the first fraternity at During this period of inactivity, a Kenyon. In 1854 Lambda chapter chapter at Columbia University built the first fraternity lodge in had been given the name Beta so America on a wooded site away the North Carolina chapter was from the campus. named Beta Alpha until after the 1887 convention when the 15. OMEGA, Oakland College, Columbia chapter took the name Oakland, Mississippi. Chartered in Gamma Beta. 1852 as the first fraternity at the college. Inactive since 1861. 11. ALPHA, Harvard University, Cambridge, Massachusetts. 16. ETA, University of Virginia, Chartered October 15, 1851 as a Charlottesville, Virginia. Chartered sophomore society, originally with November 26, 1852 as the first the name “Gamma” since fraternity. Nashville was inactive. Renamed Alpha in 1855 upon Nashville’s 17. PI, Dartmouth College, Hanover, reactivation; inactive 1857-60. New Hampshire. Chartered July Charter withdrawn in 1891 14, 1853 as the fourth fraternity because of duplication of there. Charter withdrawn in 1970. membership with other fraternal societies at Harvard. Alpha was 18. IOTA, chartered in 1854 at revived on April 28, 1991. Kentucky Military Institute, Presently inactive. Frankfort, Kentucky as the second fraternity there. Inactive from 12. KAPPA, Miami University, 1861-84. Revived at Central Oxford, Ohio. Chartered on University of Kentucky in March 8, 1852 as the fourth Richmond, Kentucky. Central fraternity there. Inactive 1856-59 University merged with Centre after the chapter was split when College of Kentucky in 1901 and six Dekes broke from the chapter the chapter is now located at to found Sigma Chi; inactive Centre College in Danville, 1873-1889 when the school was Kentucky. closed due to financial difficulties and revived October 16, 1889. In 19. ALPHA ALPHA, Middlebury 1985 university recognition was College, Middlebury, Vermont. withdrawn as the result of alcohol Chartered September 19, 1854 as violations, and the chapter was the second fraternity there. reactivated on April 15, 1989. Originally named Alpha, the chapter was named Alpha’ (prime) 13. DELTA, South Carolina College, with the revival of the Harvard Columbia, South Carolina. chapter, and was renamed Alpha Chartered on May 5, 1852 as the Alpha at the 1887 Convention. DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 79! ! Inactive 1969-1985. Reactivated 26. BETA PHI, University of on April 27, 1985. Presently Rochester, Rochester, New York. inactive. Chartered November 1, 1856 as the fourth fraternity. 20. OMICRON, University of Michigan, Ann Arbor, Michigan. 27. THETA CHI, Union College Chartered February 24, 1855 as (Union University since 1873), the fourth fraternity there. One of Schenectady, New York. three chapters with a separate Chartered November 25, 1856 as meeting hall, “The Shant,” a brick the ninth fraternity. Charter structure built in 1878, now used withdrawn in 1869 when Civil War to house the ΔKE International left the chapter too weak. Charter and The Rampant Lion renewed in the Winter of 2004- Foundation. 2005.

21. EPSILON, Williams, 28. KAPPA PSI, Cumberland Williamstown, Massachusetts. University, Lebanon, Tennessee. Chartered on March 25, 1855 as Chartered March 16, 1857 as the the ninth fraternity. Inactive since first fraternity there. Inactive 1961 when college banned 1862-66, and although revived fraternities. after the Civil War it was so weakened that it became inactive 22. RHO, Lafayette College, Easton, in 1874. Pennsylvania. Chartered October 15, 1855 as the second (and oldest 29. ZETA ZETA, chartered January surviving) fraternity there. 30, 1858 at Centenary College of Louisiana, Jackson, Louisiana as 23. TAU, Hamilton College, Clinton, the second fraternity there. New York. Chartered January 15, Inactive from April 7, 1861 to 1856 as the sixth fraternity there. April 7, 1923 when it was revived at Louisiana State University, 24. MU, Madison University Baton Rouge, Louisiana. The (renamed Colgate University in Friars Club, a local society, 1890), Hamilton, New York. petitioned 14 years for the revival, Chartered March 1, 1856 as the and members of Zeta Zeta, in second fraternity there. Mu testament of this continuing maintains a separate structure for endeavor, are permitted to wear meetings—the Mu Temple. the Friars’ pin in addition to the Currently inactive. standard ΔKE badge.

25. NU, College of the City of New 30. ALPHA DELTA, Jefferson York (C.C.N.Y.), New York, New College, Canonsburg, York (formerly known as the Free Pennsylvania. Chartered June 10, Academy). Chartered August 1, 1858 as the first fraternity. Inactive 1856 as the second fraternity since 1862 as a result of the Civil there. Inactive since 1973. War. Chapter name taken by Northwestern in 2000.

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37. PSI OMEGA, Rensselaer 31. TAU DELTA, Union University, Polytechnic Institute, Troy, New Murfreesboro, Tennessee. York. Chartered on November 14, Chartered in February 1861 as the 1867. Presently inactive. third fraternity there. Made inactive by the Civil War in the 38. BETA CHI, chartered on spring of that year. Name, “Tau November 17, 1868 as the fourth Delta” transferred to the chapter fraternity at Western Reserve at University of the South upon its College in Hudson, Ohio. The chartering in 1969. charter members of the chapter had been members of Beta 32. PHI CHI, Rutgers College (Now chapter of Beta Theta Pi but broke Rutgers—the State University), away to form the new ΔKE New Brunswick, New Jersey. chapter. The college moved to Chartered February 14, 1861 as Cleveland, Ohio in 1882 and the fourth fraternity there. became a university, and in 1967 Presently inactive. joined with Case Institute of Technology to become Case 33. KAPPA PHI, Troy University, Western Reserve. Troy, New York. Chartered in May 1861 as the first fraternity 39. DELTA CHI, Cornell University, there. Both college and chapter Ithaca, New York. Chartered did not survive the Civil War. January 10, 1870, as the eighth fraternity. 34. PSI PHI, chartered at Indiana Asbury University (renamed 40. DELTA DELTA, University of DePauw University in 1884) on Chicago, Chicago, Illinois. November 8, 1866 as the fifth Chartered on May 22, 1870 as fraternity there. Presently inactive. Delta chapter and as the fourth fraternity at the old University of 35. GAMMA PHI, Wesleyan Chicago which closed in 1885. University, Middletown, Inactive from 1885 to 1893, the Connecticut. Chartered on chapter was revived as Delta Delta January 18, 1867 as the sixth chapter at the new University of fraternity. Some members of the Chicago, which had opened the charter group had been members previous year. Inactive since 1951, of the Owl & Wand Chapter of the chapter was revived on April the Mystic Seven which 22, 1989. disbanded the same year. 41. PHI GAMMA, Syracuse 36. ETA ALPHA, chartered at University, Syracuse, New York. Washington College in Lexington, Chartered November 17, 1871 as Virginia (renamed Washington the first fraternity at Syracuse, the and Lee University in 1871) on chapter had its origins with a June 4, 1867 as the sixth fraternity group at Genesee College in Lima, on campus. Inactive since 1876. New York, which preceded Syracuse. The charter was granted

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 81! ! to a group which had been part of Founders were members of local the Pen and Scroll Chapter of the society Alpha Gamma Kappa, Mystic Seven, a fraternity which which had been established to merged with Beta Theta Pi in petition for a ΔKE charter. 1890. 47. TAU LAMBDA, Tulane 42. GAMMA BETA, Columbia University, New Orleans, University, New York, New York. Louisiana. Chartered November Chartered in 1874 as the Beta 17, 1898 as the eleventh fraternity chapter and the ninth fraternity at at Tulane. Presently inactive. Columbia. Name changed to Gamma Beta at the 1887 48. ALPHA PHI, University of Convention, after the revival of Toronto, Toronto, Ontario, Beta chapter at North Carolina. Canada. Chartered November 17, Inactive since 1935. 1898 as the sixth fraternity there, this made ΔKE an international 43. THETA ZETA, University of fraternity. The charter was California, Berkeley, California. granted to the “Caduccus Club,” Chartered December 8, 1876 as formed to petition the Fraternity. ΔKE’s first West Coast chapter and as the fourth fraternity at 49. DELTA KAPPA, University of Berkeley. Pennsylvania, Philadelphia, Pennsylvania. Chartered 44. ALPHA CHI, Trinity College, November 16. 1899 as the Hartford, New York. Chartered seventeenth fraternity there. on May 5, 1879 as the fourth fraternity at Trinity; the founding 50. TAU ALPHA, McGill group were members of the local University, Montreal, Quebec, “Clio” society. Inactive since 1990. Canada. Chartered November 15, 1900 as the fifth fraternity there. 45. PHI EPSILON, University of A local society, Alpha Phi Minnesota, Minneapolis, Epsilon, and another local group Minnesota. Chartered October combined under the name of Tau 16, 1889 as the seventh fraternity Alpha Society to receive the on campus. Twelve of the 20 charter. Presently inactive. charter members had been members of the local chapter of 51. SIGMA RHO, Stanford Phi Delta Theta and had broken University, Stanford, California. away from that fraternity when Chartered December 12, 1901 as the chance to form a ΔKE the thirteenth fraternity. chapter became a possibility. Founding members had originally been part of the Lambda Epsilon 46. SIGMA TAU, Massachusetts chapter of Phi Gamma Delta Institute of Technology, which had given up its charter in a Cambridge, Massachusetts. dispute with the national Chartered November 14, 1890 as fraternity. the tenth fraternity there.

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52. DELTA PI, University of Illinois, 1932 as the fourth fraternity Champaign, Illinois. Chartered there. November 17, 1904 as the thirteenth fraternity there. Inactive 59. DELTA EPSILON, 1965-69, revived on May 17, 1969; Northwestern University, inactive again since 1986. Evanston, Illinois. Chartered as the twenty-fifth fraternity there. 53. RHO DELTA, University of Inactive since 1959. Re- Wisconsin, Madison, Wisconsin. established as Alpha Delta in Chartered November 15, 1906 as 2000. Inactive. the twenty-fourth fraternity there. Currently inactive. 60. LAMBDA DELTA, Southern Methodist University, Dallas, 54. KAPPA EPSILON, University of Texas. Chartered March 27, 1948 Washington, Seattle, Washington. as the twelfth fraternity there. Chartered November 18, 1910 as Inactive since 1961. the thirteenth fraternity there. Inactive 1965-1991. Was 61. PHI ALPHA, University of reactivated after 1991, but British Columbia, Vancouver, presently inactive. British Columbia, Canada. Chartered February 26, 1949 as 55. OMEGA CHI, University of the thirteenth fraternity there. Texas, Austin, Texas. Chartered December 6, 1912 as the 62. KAPPA DELTA, University of fifteenth fraternity there. A local Maryland, College Park, Maryland. group, the Capital Club, which Chartered February 16, 1952 as had been in existence for ten the twenty-fourth fraternity there. years, received the charter. Currently inactive.

56. ALPHA TAU, University of 63. RHO LAMBDA, University of Manitoba, Winnipeg, Manitoba, Oklahoma, Norman, Oklahoma. Canada. Chartered March 27, Chartered February 21, 1954 as 1925 as the second fraternity the twenty third fraternity there. there. Inactive since 1971, the chapter was revived in 1990, but is 57. THETA RHO, University of currently inactive. California at Los Angeles, Los Angeles, California. Chartered 64. TAU DELTA, University of the February 13, 1932 as the South, Sewanee, Tennessee. twenty-eighth fraternity there. Chartered February 22, 1969 as Lack of membership caused the the twelfth fraternity there and chapter to go inactive in 1950. given the chapter name formerly Currently active. used by Union University in 1861 (the only example of a duplication 58. DELTA PHI, University of in the ΔKE Chapter Roll). Alberta, Edmonton, Alberta, Canada. Chartered December 30,

DELTA&KAPPA&EPSILON&COLONY&OPERATIONS&MANUAL& 83! ! 65. PSI DELTA, Wake Forest whose alumni were instrumental in University, Winston-Salem, North establishing the chapter. Carolina. Chartered March 18, 1970 as the eleventh fraternity 73. ALPHA OMEGA, Louisiana there. Tech University, Ruston, Louisiana. Chartered on May 19, 66. SIGMA ALPHA, Virginia 1984. Operations suspended in Polytechnic Institute, Blacksburg, September 1997. Virginia. Chartered February 6, 1971; the charter members had 74. THETA UPSILON, Arizona belonged to Delta Kappa Sigma State University, Tempe, Arizona. local fraternity, founded in 1941. Chartered April 13, 1985. Reactivated in the Spring of 2010. 67. PHI DELTA, University of Western Ontario, London, 75. IOTA MU, Fordham University, Ontario, Canada. Chartered June New York, New York. Chartered 1, 1972 as the ninth fraternity December 1, 1990 as the second there. Inactive. fraternity there, this was ΔKE’s second chapter in a Catholic 68. SIGMA PHI, Villanova university. Inactive. University, Villanova, Pennsylvania. Chartered Jan. 23, 76. ALPHA RHO, Temple 1973 as the first ΔKE chapter at a University, Philadelphia, Catholic university. Efforts are Pennsylvania. Chartered underway to restore this chapter. December 1, 1990. Inactive.

69. PI BETA, Troy State University, 77. ZETA UPSILON, University of Troy, Alabama. Chartered April 8, California at Davis, Davis, 1976. The chapter’s charter was California. Chartered January 12, withdrawn by the ΔKE Board in 1991. Inactive since 2007. 1986. 78. PHI SIGMA, Bryant College, 70. ALPHA MU, Rowan College of Smithfield, Rhode Island. New Jersey, Glassboro, New Chartered January 26, 1991. Jersey. Chartered May 4, 1982. 71. EPSILON RHO, Duke 79. PHI RHO, Pennsylvania State University, Durham, North University, State College, Carolina. Chartered April 17, Pennsylvania. Chartered February 1983. The chapter letters are those 16, 1991. of Duke’s motto, “Eruditio et Religio”. 80. CHI RHO, Bloomsburg University, Bloomsburg, 72. NU ZETA, Pace University, Pennsylvania. Chartered February Pleasantville, New York. 16, 1991. Chartered April 24, 1983 as the first fraternity there, and named in part for Nu chapter (C.C.N.Y.)

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81. ZETA CHI, Bentley College, 91. MU CHI, Maryville, TN. Waltham, Massachusetts. Chartered February 2001. Chartered April 28, 1991. 92. UPSILON OMEGA, University 82. OMEGA OMEGA, University of of South Alabama, Mobile, AL. Arizona, Tucson, Arizona. Chartered April 2001. Inactive. Chartered June 26, 1993. Inactive. 93. KAPPA OMEGA, Lake Forest 83. SIGMA BETA, University of College, Lake Forest IL Chartered California, Santa Barbara, in 2002. Charter suspended California. Chartered June 26, August, 2007. 1993. Inactive. 94. RHO BETA, University of 84. BETA GAMMA, New York Richmond, Richmond, VA University, New York, New York. Chartered in 2002. Chartered June 12, 1994. Currently inactive. 95. ALPHA GAMMA, Hudson River Chapter. Members attend the 85. BETA DELTA, University of United States Military Academy at Georgia, Athens, Georgia. West Point. There is no official Chartered February 25, 1995. connection to West Point. Inactive since 1996. Chartered in 2002. Inactive.

86. ALPHA BETA, DePaul 96. PHI BETA, Stephen F. Austin University of Chicago, Chicago, State University, Nacogdoches, Illinois. Chartered August 9, 1998. TX 2004. Inactive since 2007. Inactive. 97. TAU CHI, Texas A&M 87. SIGMA KAPPA, Michigan State University. Colonized on March University, East Lansing, 24, 2010 as the twenty-seventh Michigan. Chartered August fraternity on campus. This was 9,1998. the first colonization effort in history to have two former U.S. 88. DELTA TAU, Ohio State Presidents (George H.W. Bush University, Columbus, Ohio. and George W. Bush) personally Chartered July 29, 2000. Inactive. support the endeavor.

89. ALPHA DELTA, Northwestern 98. BETA TAU, University of University, Evanston, Illinois. Victoria, British Columbia. Began Chartered July 29, 2000. Inactive. as an interest group in January of 2010 and chartered March 27, 90. DELTA PSI, Indiana University, 2010 as the first fraternity on Bloomington, Indiana. Chartered campus and the seventh Canadian January 2001. chapter of ΔKE.

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