UMC DATA DEFINITIONS

THE UNITED METHODIST CHURCH

DATA DEFINITIONS

The United Methodist Church Data Definitions Version 3 - 2016

UMC DATA DEFINITIONS

The UMC Data Definitions were authored by members of the United Methodist Information Technology Association’s Data Advisory Team (UMITA DAT), comprised of representatives from six general agencies and eight annual conferences. The DAT was charged with defining standards and practices for sharing key data on people and churches among the annual conferences and the general agencies receiving church funds (see BOD¶ 810.2). This manual was created to assist conferences and agencies in understanding each data element and how it should be reported in order to increase data accuracy during the reporting process.

The information contained within is primarily correlated from information provided by the UMC’s General Agencies and combined with additional information and clarifications related to Annual Conference reporting.

TWO OPTIONS: Annual conferences have two reporting options and are given the choice to decide which option works best for their needs.  Option 1 is denormalized data consisting of fewer data sets, but more data fields than Option 2. For example, each person has a separate field for Home Address, Work Address, and Mailing Address, and you can enter only one address for each of those.  Option 2 contains normalized data sets providing more flexibility for submissions. For example, other address types such as Office Address may be submitted in addition to Home Address, Work Address, and Mailing Address. However, only one of each type may be submitted.

For New People or New Churches, you must submit a separate file, regardless of which Data Option you choose for your sync.

Each Element Attribute will address: • Data fields • Data requirements • Special issues related to Data Definitions requirements • Current edits of the Data Definitions

Identified below are items contained in the Data Definitions.

Data Element Field Name Data Element Name

Definition of Element

Note: Additional information Information regarding entry regarding the requested data requirements of the element, revision date and data format.

Key: A/N = Alpha-numeric (aka varchar) INT = Integers only

Page 2 UMC DATA DEFINITIONS

For questions or comments, please contact the GCFA Data Services Department at [email protected].

TABLE OF CONTENTS

DATA OPTION 1: ...... 6 CHURCH ENTITIES ...... 6 ENTITY RELATIONSHIPS ...... 15 CHURCH MERGER INFORMATION ...... 16 PEOPLE ...... 17 APPOINTMENTS (Church level appointments) ...... 27 LEADERSHIP ASSIGNMENTS ...... 29 SPECIALIZED MINISTRY CERTIFICATION INFORMATION...... 30 DATA OPTION 2: ...... 31 CHURCH ENTITIES ...... 31 ENTITY RELATIONSHIPS ...... 37 CHURCH ADDRESSES ...... 38 CHURCH PHONE NUMBERS ...... 40 CHURCH EMAIL ADDRESSES ...... 41 CHURCH WEBSITES ...... 42 CHARGE CHURCHES ...... 43 PARISH CHURCH...... 44 CHURCH LOCATION ...... 45 CHURCH MERGERS ...... 46 PEOPLE ...... 47 PEOPLE ADDRESSES ...... 54 PEOPLE PHONE NUMBERS ...... 56 PEOPLE EMAIL ADDRESSES ...... 58 PEOPLE WEBSITES ...... 59 APPOINTMENTS ...... 60 LEADERSHIP ASSIGNMENTS ...... 62 SPECIALIZED MINISTRY CERTIFICATION ...... 63 NEW PEOPLE/CHURCHES: ...... 64 NEW PEOPLE ...... 64 NEW CHURCHES ...... 69 NEW PEOPLE PROCESS ...... 63 NEW ENTITY PROCESS ...... 64 SUPPORTING TABLES ...... 73 APPOINTMENT POSITIONS ...... 73 CLERGY STATUS ...... 74 REQUIRED LEADERSHIP POSITIONS ...... 75 LEADERSHIP ROLES ...... 76 LEADERSHIP POSITIONS ...... 76 LEADERSHIP ENTITIES ...... 81

Page 3 UMC DATA DEFINITIONS

COUNTRIES ...... 83 STATES ...... 88 SHARED MINISTRY FORMS ...... 90 SPECIALIZED MINISTRY TYPES ...... 90 ENTITY CATEGORIES...... 90 ENTITY CATEGORY TYPES ...... 91 CHURCH EMAIL TYPES ...... 92 CHURCH ADDRESS TYPES ...... 92 CHURCH WEBSITE TYPES ...... 92 CHURCH PHONE TYPES ...... 92 PEOPLE ADDRESS TYPES ...... 92 PEOPLE PHONE LOCATIONS/DESIGNATIONS ...... 93 PEOPLE PHONE TYPES ...... 93 PEOPLE WEBSITE TYPES ...... 93 PEOPLE EMAIL TYPES ...... 93 ETHNIC TABLE ...... 93 LANGUAGE TABLE ...... 94 DENOMINATIONS ...... 94 PREFIX/TITLE ...... 96 CONFERENCES...... 97 EXTENSION MINISTRIES and STATUSES ...... 107

DOCUMENT REVISIONS

Revision Date Significant Changes Name Revised Beta2 1/30/2013 New People and New Church processes added Beta2 2/15/2013 Conference ID added to People fields. Beta3 2/27/2013 Changed Title to UMC Data Definitions and edited intro text Beta4 7/11/2013 Inserted page breaks between sections for print; Updated all 2008 Book of Discipline references to reflect 2012 edition. Other minor tweaks from test syncs. Beta5 9/24/2013 Added Record Type to New People/Churches. Version 1 9/05/2014 Small editorial changes. Updated the leadership positions table and removed the Pension Address rows. Version 1 10/1/2014 Revised language for the Data Defs introductory paragraph and modified the Leadership Entities, Conference, Extension Ministries and Statuses, and People Phone Locations support tables. Version 1 10/1/2014 Removed Transitional Leave for Deacons per the General Council meeting of 2012 Version 2 5/22/2015 Added Preferred Name, Entity Category Type, Description, to Data Option 1 and Data Option 2. Version 2 7/5/2015 Removed New Church, Mission Church, New Church Start from Data Option 1 and Data Option 2 Version 2 7/8/2015 Updated Conference ID notes for both Data Option 1 and Data Option 2. Page 4 UMC DATA DEFINITIONS

Added SY, AL and HL to Clergy Status supporting table. Set default appointments for Associate Pastor, Pastor. Added lay pastor to the Appointment Position Supporting Table. Added None to Leadership Roles supporting table. Updated Denominations table and added a Methodist column. Added Church Categories supporting table. Version 2.5 8/20/2015 Added Entity Relationships file, mass replaced all instances of church/district with entity, church or district with entity, and churches/districts with entities, added International number to Data Option 1, updated consistency of references to Id number or table code Version 3 8/17/2016 Changed the format to 500 for Charge Name, Charge SortName, and Parish Name. Version 3 09/29/16 Added Worship Languages to Data Options 1 and 2, added an ethnicity table and a language table. Version 3 8/17/2016 Changed the format to 500 for Charge Name, Charge SortName, and Parish Name. Version 3 09/29/16 Added Primary Worship Language, Alternate Worship Language, Affiliated Conference Date, Charge Conference Membership, and Vote/ No Vote field to Data Option 1. Added Worship Language 1, Worship Language 2, Worship Language 3, Worship Language 4, Affiliated Conference Date, and Vote/ No Vote field to both Data Option 2. Version 3 02/08/2017 Updated the Leadership Entities and Conference Supporting Tables, added additional Entity Categories and Entity Category Types. Version 3 02/13/2017 Updated the Book of Discipline references for Approved Appointed Time and Readmission.

Page 5 UMC DATA DEFINITIONS

DATA OPTION 1: CHURCH ENTITIES

DATA FIELD DATA FIELD - DESCRIPTION & ATTRIBUTES GCNO GCNO - GENERAL CHURCH NUMBER Definition: The six (6)-digit General Church Number assigned by GCFA Required: Yes Revised: 8/31/12 Format: 6 A/N

Notes: Only include entities with a valid GCNO. If the number is unknown, the entity must be submitted through the New Church Process.

Name ENTITY NAME Definition: Name of the entity Required: Yes Revised: 8/31/12 Format: 100 A/N

Preferred Name PREFERRED NAME Definition: Name the entity prefers to be referred by Required: No Revised: 5/22/15 Format: 100 A/N

PrimWorshipLang PRIMARY WORSHIP LANGUAGE Definition: The primary worship language available at the church Required: No Revised: 09/29/16 Format: Int

Notes: Refer to the Language Table. AltWorshipLang ALTERNATE WORSHIP LANGUAGE Definition: The alternate language available at the church Required: No Revised: 09/29/16 Format: Int

Notes: Refer to the Language Table.

Page 6 UMC DATA DEFINITIONS – Data Option 1

ConfNo CONFERENCE NUMBER Definition: The three (3)-digit conference number Required: Yes Revised: 8/31/12 Format: 3 A/N

Notes: Refer to Conferences Table.

DistNo DISTRICT NUMBER Definition: The two (2)-digit district number assigned by GCFA Required: Yes Revised: 9/05/14 Format: 2 A/N

Notes: This is the last two digits of the district’s GCNO.

Status ENTITY STATUS Definition: Active/Closed status of the entity Required: Yes Revised: 8/31/12 Format: 1 A/N

Notes: Only two accepted values:  A = Active  C = Closed

ChargeNo CHARGE CHURCH NUMBER Definition: Six (6)-digit General Church Number of the Charge Church. Every chartered church needs to belong to a charge. Every charge needs to have a "Charge" church. The GCNO of this charge church will be used to identify the charge. Typically, the largest church in the charge is considered the "Charge" church.

Required: Yes, for chartered churches; optional for Mission and New Church starts Revised: 9/4/12 Format: 6 A/N

Notes: Report satellite churches with the parent church’s charge number or no charge number, using the “000000”. Satellite churches cannot be a stand-alone charge. ChargeName CHARGE NAME Definition: Name of the charge church, or name given to charge by the conference Required: Yes, for churches Revised: 9/05/14 Format: 500 A/N

Page 7 UMC DATA DEFINITIONS – Data Option 1

ParishNo PARISH NUMBER Definition: Six (6)-digit General Church Number of the Parish Church. Every parish needs to have a "Parish" church. The GCNO of this parish church will be used to identify the parish. Typically the largest church in the parish is considered the “Parish” church.

Required: If applicable, for churches Revised: 9/4/12 Format: 6 A/N

Notes: This identifier is not used by every church. ParishName PARISH NAME Definition: Name of the parish church, or name given to parish by conference Required: Yes, if parish number provided Revised: 9/05/14 Format: 500 A/N Location LOCATION Definition Geographic grouping of churches as designated by conference Required: If applicable, for churches Revised: 8/31/12 Format: 50 A/N AlignNo ALIGNMENT NUMBER Definition: The entity’s conference-assigned number Required: If applicable Revised: 8/31/12 Format: 10 A/N EthnicID CHURCH ETHNICITY Definition: Ethnic code of the church’s congregation Required: Yes, for churches Revised: 9/05/14 Format: INT

Notes: Refer to the Ethnic Table for the ID of each ethnicity. If the church’s congregation’s majority (70%) is one race or ethnicity, identify this group. In the case of no majority, the congregation should be defined as multi-racial. ClosedDate ENTITY CLOSING DATE Definition: Date the entity was closed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy) ReopenedDate REOPENED DATE Definition: Date the entity was reopened after previously being closed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy) Church_CD CHURCH CODE Definition: ID number for the entity Required: Yes Revised: 8/31/12 Format: INT Notes: Refer to the Entity Category table. Page 8 UMC DATA DEFINITIONS – Data Option 1

EntityCatType ENTITY CATEGORY TYPE Definition: This field is the ID of the Category Type. If the entity has no type, the field can be blank or Null Required: Required for churches Revised: 07/08/2015 Format: INT

Notes: Refer to the Entity Category Types table. Description DESCRIPTION Definition: A text description of the entity. Required: No Revised: 07/08/2015 Format: Text

FEIN FEDERAL EMPLOYER ID NUMBER Definition: The ten (10)-digit number assigned to the entity by the IRS Required: If available Revised: 8/31/12 Format: 10 A/N

Notes: This is used by GCFA’s Legal Team when assigning tax-exempt certificates. Please include the dash (XX-XXXXXXX)

DateFounded DATE FOUNDED Definition: Date the entity was founded Required: If known Revised: 8/31/12 Format: Date (mm/dd/yyyy)

DateChartered DATE CHARTERED Definition: The date the entity was chartered (same as founded date) Required: If known Revised: 8/31/12 Format: Date (mm/dd/yyyy)

PreviousName PREVIOUS/FORMER CHURCH NAME Definition: Previous/former name of entity Required: If applicable Revised: 8/31/12 Format: 100 A/N

Page 9 UMC DATA DEFINITIONS – Data Option 1

NameChangeDate NAME CHANGE DATE Definition: Date the entity’s name changed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)

PrevConf PREVIOUS CONFERENCE Definition: The three (3)-digit number assigned to entity’s previous conference Required: If applicable Revised: 8/31/12 Format: 3 A/N

Notes: Refer to Conference Table.

ConfChangeDate CONFERENCE CHANGE DATE Definition: Date the entity changed conferences. Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)

SharedMinistries ECUMENICAL SHARED MINISTRIES Definition: Is this church involved in shared ministries? Ecumenical shared ministries are ecumenical congregations formed by a local United Methodist church and one or more local congregations of other Christian traditions. Required: Yes, for churches Revised: 9/4/12 Format: INT

Notes: Only two accepted values:  0 = No  1= Yes SharedMinistriesFor SHARED MINISTRIES FORM m Definition: ID of the correct type of Shared Ministries Required: If applicable, for churches Revised: 9/4/12 Format: INT

Notes: Refer to ¶208 in the 2012 Book of Discipline for clarification. Only four accepted values:  1 = Federated  2 = Union  3 = Merged  4 = Yoked

Page 10 UMC DATA DEFINITIONS – Data Option 1

Denomination CURRENT DENOMINATION Definition: The denomination ID number of the entity Required: Yes Revised: 8/31/12 Format: INT

Notes: Refer to Denominations Table. PhysicalAddress1 PHYSICAL ADDRESS (STREET LINE 1) Definition: Physical street address (number and name) of entity Required: If applicable Revised: 8/31/12 Format: 100 A/N

Notes: Physical address for location purposes, not mailing. If no address available, please refer to Physical Driving field. PhysicalCity PHYSICAL ADDRESS (CITY) Definition: City where entity is physically located Required: If applicable Revised: 8/31/12 Format: 50 A/N

Notes: Physical address for location purposes, not mailing.

PhysicalState PHYSICAL ADDRESS (STATE) Definition: State code where entity is physically located Required: If applicable Revised: 8/31/12 Format: 2 A/N

Notes: Physical address for location purposes, not mailing. Use code from State Table. Not applicable for entities outside of the US. PhysicalProvince PHYSICAL ADDRESS (PROVINCE) Definition: Province where entity is physically located Required: If applicable Revised: 8/31/12 Format: 100 A/N

Notes: Physical address for location purposes, not mailing. Applicable only if outside of US.

Page 11 UMC DATA DEFINITIONS – Data Option 1

PhysicalZIP PHYSICAL ADDRESS (ZIP) Definition: ZIP code where entity is physically located Required: If applicable Revised: 8/31/12 Format: 15 A/N

Notes: Physical address for location purposes, not mailing. If in US, include extended ZIP (+4, including dash) if information is available.

PhysicalCountry PHYSICAL ADDRESS (COUNTRY) Definition: Country code where entity is physically located Required: If applicable Revised: 8/31/12 Format: 3 A/N

Notes: Physical address for location purposes, not mailing. Refer to Countries Table. PhysicalDriving DRIVING DIRECTIONS Definition: Driving directions to physical location of entity office Required: If applicable Revised: 8/31/12 Format: 1,000 A/N

Notes: Open text for driving directions in the case of no physical location address.

MailingAddress1 MAILING ADDRESS (STREET LINE 1) Definition: Mailing address (number and name) of entity Required: Yes Revised: 8/31/12 Format: 100 A/N MailingAddress2 MAILING ADDRESS (STREET LINE 2) Definition: Second line of entity’s mailing address Required: If applicable Revised: 8/31/12 Format: 100 A/N MailingCity MAILING ADDRESS (CITY) Definition: City of entity mailing’s address Required: Yes Revised: 8/31/12 Format: 50 A/N

MailingState MAILING ADDRESS (STATE) Definition: State code of entity’s mailing address Required: Yes, if in US Revised: 8/31/12 Format: 2 A/N

Notes: Use code from State Table. Not applicable for entities outside of the US. Page 12 UMC DATA DEFINITIONS – Data Option 1

MailingProvince MAILING ADDRESS (PROVINCE) Definition: Province of entity’s mailing address Required: If applicable Revised: 8/31/12 Format: 100 A/N

Notes: Applicable only if outside of US. MailingZIP MAILING ADDRESS (ZIP) Definition: ZIP code of entity’s mailing address Required: Yes Revised: 8/31/12 Format: 15 A/N

Notes: If in US, include extended ZIP (+4, including dash) if information is available. MailingCountry MAILING ADDRESS (COUNTRY) Definition: Country code of entity’s mailing address Required: Yes Revised: 8/31/12 Format: 3 A/N

Notes: Refer to Countries Table. PhoneNumber PHONE Definition: Phone number of entity Required: Yes Revised: 10/16/12 Format: 20 A/N

Notes: Please submit complete phone number, including any area or international codes. InternationalNumber INTERNATIONAL PHONE NUMBER Definition: Phone number of entity (if not US) Required: If applicable Revised: 9/05/14 Format: 20 A/N

Notes: Digits only. PhoneExtension PHONE EXTENSION Definition: Phone extension of entity Required: If applicable Revised: 8/31/12 Format: INT

Notes: Digits only.

Page 13 UMC DATA DEFINITIONS – Data Option 1

FaxNumber FAX Definition: Fax number of entity Required: If applicable Revised: 10/16/12 Format: 20 A/N

Notes: Please submit complete phone number, including any area or international codes. EmailAddress EMAIL Definition: Primary email address for entity Required: If applicable Revised: 8/31/12 Format: 100 A/N Website WEBSITE Definition: Website of entity Required: If applicable Revised: 8/31/12 Format: 100 A/N

Notes: Please include http:// as part of address. Latitude LATITUDE Definition: Geographic latitude coordinate of entity Required: No Revised: 8/31/12 Format: 20 A/N Longitude LONGITUDE Definition: Geographic longitude coordinate of entity Required: No Revised: 8/31/12 Format: 20 A/N WorshipTimes WORSHIP TIMES Definition: Church’s worship times Required: No Revised: 8/31/12 Format: 500 A/N

Back to Table of Contents

Page 14 UMC DATA DEFINITIONS – Data Option 1

ENTITY RELATIONSHIPS

DATA FIELD DESCRIPTION & ATTRIBUTES Parent PARENT Definition: The ID of the parent entity. If this is a church or district use the GCNO, otherwise refer to the Leadership Entities Table. Required: Yes Revised: Format: 6 A/N

Child CHILD Definition: The GCNO of the child entity Required: Yes Revised: Format: 6 A/N StartDate START DATE Definition: The date in which the relationship began Required: Yes Revised: Format: Date (mm/dd/yyyy) EndDate END DATE Definition: The date in which the relationship ended Required: If applicable Revised: Format: Date (mm/dd/yyyy) Comments COMMENTS Definition: Open text field for any notes Required: No Revised: Format: Text

Back to Table of Contents

Page 15 UMC DATA DEFINITIONS – Data Option 1

CHURCH MERGER INFORMATION

DATA FIELD DESCRIPTION & ATTRIBUTES ClosingChurch CLOSING CHURCH GCNO Definition: GCNO of the closing church Required: Yes Revised: 9/05/14 Format: 6 A/N

NewChurch NEW CHURCH GCNO Definition: GCNO of the church into which the “Closing Church” merged Required: Yes Revised: 9/05/14 Format: 6 A/N MergeDate MERGER DATE Definition: Date the church merger was effective Required: Yes Revised: 9/05/14 Format: Date (mm/dd/yyyy)

Back to Table of Contents

Page 16 UMC DATA DEFINITIONS – Data Option 1

PEOPLE

DATA FIELD DESCRIPTION & ATTRIBUTES GCFA_ID GCFA ID Definition: Seven (7)-digit Identification Number assigned by GCFA Required: Yes, if clergy or conference officer, not required for church lay leadership only records Revised: 9/05/14 Format: 7 A/N

Notes: Only include people with a valid GCFA ID. If the number is unknown, the person must be submitted through the New People Process.

ConfID CONFERENCE ID Definition: Unique identifier from the Annual Conference Database Required: Required Revised: 9/05/14 Format: 25 A/N Notes: This is used to return data to the conference.

PartNo PENSION PARTICIPATION NUMBER Definition: Seven (7)-digit participation number assigned by the General Board of Pensions Required: If applicable Revised: 9/05/14 Format: 7 A/N Title NAME PREFIX Definition: Prefix or title before person’s name Required: No Revised: 7/9/13 Format: 20 A/N

Notes: Refer to Prefix Table. Do not include punctuation. LastName LAST NAME Definition: Person’s last name Required: Yes Revised: 8/31/12 Format: 50 A/N FirstName FIRST NAME Definition: Person’s first name Required: Yes Revised: 8/31/12 Format: 50 A/N MiddleName MIDDLE NAME Definition: Person’s middle name Required: If applicable Revised: 8/31/12 Format: 50 A/N Page 17 UMC DATA DEFINITIONS – Data Option 1

Suffix NAME SUFFIX Definition: Suffix following person’s name Required: If applicable Revised: 9/05/14 Format: 5 A/N

Notes: Only six accepted values: Jr, Sr, II, III, IV,V Do not include punctuation. Clergy_Lay CLERGY OR LAY Definition: Is this person clergy or laity? Required: Yes Revised: 8/31/12 Format: 1 A/N

Notes: Only two accepted values:  C = Clergy  L = Laity Status CLERGY STATUS Definition: Code for Clergy Status Required: Yes for clergy, if applicable for Lay Revised: 9/05/14 Format: 2 A/N

Notes: Refer to Clergy Status Table.

StatusDate STATUS DATE Definition: Date person’s status was achieved Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)

AcctStatus ACCOUNT STATUS Definition: Person’s status Required: Yes Revised: 9/4/12 Format: 8 A/N

Notes: Only four accepted values:  Active  Inactive  Retired  Deceased

AcctStatusDate ACCOUNT STATUS DATE Definition: Date person’s status became effective Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)

Page 18 UMC DATA DEFINITIONS – Data Option 1

ConfNo CONFERENCE NUMBER Definition: Three (3)-digit conference number of person’s membership conference Required: Yes Revised: 8/31/12 Format: 3 A/N

Notes: Refer to the Conferences Table.

Gender GENDER Definition: Gender of the person Required: Yes Revised: 8/31/12 Format: 1 A/N

Notes: Only two accepted values:  M = Male  F = Female

Ethnic ETHNICITY Definition: Ethnic code for the person’s ethnicity Required: Yes Revised: 8/31/12 Format: INT

Notes: Refer to the Ethnic Table.

PrimWorshipLang PRIMARY WORSHIP LANGUAGE Definition: The person’s primary worship language Required: No Revised: 09/29/16 Format: Int

Notes: Refer to the Language Table.

PreviousName PREVIOUS NAME Definition: Person’s previous name Required: If applicable Revised: 8/31/12 Format: 50 A/N

Notes: Include full previous name.

NameChngDate NAME CHANGE DATE Definition: Date the person’s name changed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)

Page 19 UMC DATA DEFINITIONS – Data Option 1

BDay DATE OF BIRTH Definition: Date of person’s birth Required: Yes, for clergy Revised: 8/31/12 Format: Date (mm/dd/yyyy)

Notes: Full date only. MaritalStatus MARITAL STATUS Definition: Person’s marital status Required: No Revised: 8/31/12 Format: 1 A/N

Notes: Only three accepted values:  M = Married  S = Single  W = Widowed  AffCon AFFILIATED CONFERENCE Definition: Three (3)-digit number of conference in which person is an affiliate member Required: If applicable Revised: 8/31/12 Format: INT

Notes: Three (3)-digit number of conference affiliation. Refer to Conferences Table. AffConDate AFFILIATED CONFERENCE DATE Definition: Date person joined the affiliated conference Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)

Denomination CURRENT DENOMINATION Definition: The ID number of the Person’s current denominational membership Required: Yes, for clergy Revised: 8/31/12 Format: INT

Notes: Refer to Denominations Table.

PrevDenom PREVIOUS DENOMINATION Definition: The ID number of the Person’s previous denominational membership Required: If applicable Revised: 8/31/12 Format: INT

Notes: Refer to Denominations Table.

Page 20 UMC DATA DEFINITIONS – Data Option 1

DenomChngDate DENOMINATION CHANGE DATE Definition: Date of denominational membership change Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy) PrevConf PREVIOUS CONFERENCE Definition: Three (3)-digit number assigned to person’s previous membership conference Required: If applicable Revised: 8/31/12 Format: 3 A/N

Notes: Refer to Conference Table. ConfChangeDate CONFERENCE CHANGE DATE Definition: Date the person changed conferences. Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy) HomeAddress1 HOME ADDRESS (STREET LINE 1) Definition: Home address (number and name) of person Required: No Revised: 8/31/12 Format: 100 A/N HomeAddress2 HOME ADDRESS (STREET LINE 2) Definition: Second line of person’s home address Required: No Revised: 8/31/12 Format: 100 A/N HomeCity HOME ADDRESS (CITY) Definition: City of person’s home address Required: No Revised: 8/31/12 Format: 50 A/N HomeState HOME ADDRESS (STATE) Definition: Code for State of person’s home address Required: No Revised: 8/31/12 Format: 2 A/N

Notes: Use code from States Table. Not applicable for people outside of the US HomeProvince HOME ADDRESS (PROVINCE) Definition: Province of person’s home address Required: No Revised: 8/31/12 Format: 100 A/N

Notes: Applicable only if outside of US

Page 21 UMC DATA DEFINITIONS – Data Option 1

HomeZIP HOME ADDRESS (ZIP) Definition: ZIP code of person’s home address Required: No Revised: 8/31/12 Format: 15 A/N

Notes: If in US, include extended ZIP (+4, including dash) if information is available.

HomeCountry HOME ADDRESS (COUNTRY) Definition: Country code of person’s home address Required: No Revised: 8/31/12 Format: 50 A/N

Notes: Refer to Countries Table. MailingAddress1 MAILING ADDRESS (STREET LINE 1) Definition: Person’s mailing address (number and name) Required: Yes Revised: 8/31/12 Format: 100 A/N

MailingAddress2 MAILING ADDRESS (STREET LINE 2) Definition: Second line of person’s mailing address Required: If applicable Revised: 1/30/13 Format: 100 A/N

MailingCity MAILING ADDRESS (CITY) Definition: City of person’s mailing address Required: Yes Revised: 8/31/12 Format: 50 A/N

MailingState MAILING ADDRESS (STATE) Definition: State of person’s mailing address Required: Yes, if in US Revised: 1/30/13 Format: 2 A/N

Notes: Use code from States Table. Not applicable for people outside of the US MailingProvince MAILING ADDRESS (PROVINCE) Definition: Province of person’s mailing address Required: If applicable Revised: 1/30/13 Format: 100 A/N

Notes: Applicable only if outside of US

Page 22 UMC DATA DEFINITIONS – Data Option 1

MailingZIP MAILING ADDRESS (ZIP) Definition: ZIP code of person’s mailing address Required: Yes Revised: 1/30/13 Format: 15 A/N

Notes: If in US, include extended ZIP (+4, including dash) if information is available.

MailingCountry MAILING ADDRESS (COUNTRY) Definition: Country code of person’s mailing address Required: Yes Revised: 1/30/13 Format: 3 A/N

Notes: Refer to Countries Table.

HomePhoneNumber HOME PHONE Definition: Phone number of person Required: No Revised: 9/05/14 Format: 20 A/N

Notes: Please submit complete phone number, including any area or international codes.

WorkPhoneNumber WORK PHONE Definition: Work phone number of person Required: Yes, for clergy Revised: 9/05/14 Format: 20 A/N

Notes: Please submit complete phone number, including any area or international codes.

WorkPhoneExtension WORK PHONE EXTENSION Definition: Phone extension of person Required: If applicable Revised: 8/31/12 Format: 10 A/N

Notes: Digits only MobilePhoneNumber MOBILE PHONE Definition: Mobile/cell phone number of person Required: No Revised: 9/05/14 Format: 20 A/N

Notes: Please submit complete phone number, including any area or international codes.

Page 23 UMC DATA DEFINITIONS – Data Option 1

FaxNumber FAX Definition: Fax number of Person Required: No Revised: 9/05/14 Format: 20 A/N

Notes: Please submit complete phone fax number, including any area or international codes.

EmailAddress EMAIL Definition: Primary email address for person Required: If applicable Revised: 8/31/12 Format: 100 A/N

Website WEBSITE Definition: Personal website Required: If applicable Revised: 8/31/12 Format: 100 A/N

CCDate CERTIFICATION DATE Definition: Date candidate was certified Required: Required for certified candidates Revised: 9/05/14 Format: Date (mm/dd/yyyy)

InternationalNumber INTERNATIONAL PHONE NUMBER Definition: Phone number of person (if not US) Required: If applicable Revised: 9/05/14 Format: 20 A/N

Notes: Digits only. CCDistNo DISTRICT NUMBER Definition: Two (2)-digit district number of the district in which the candidate was certified. Required: Required for certified candidates Revised: 9/05/14 Format: INT

Notes: This is the last two digits of the district’s GCNO designated by GCFA. CCConfNo CONFERENCE NUMBER Definition: Three (3)-digit Conference number of the conference in which the candidate was certified Required: Required for certified candidates Revised: 9/05/14 Format: 3 A/N

Notes: Refer to Conferences Table. Page 24 UMC DATA DEFINITIONS – Data Option 1

CCRenewalAction CERTIFICATION RENEWAL ACTION Definition: Update to candidate’s certification status Required: Required for certified candidates Revised: 9/05/14 Format: 20 A/N

Notes: Only three accepted values:  Continued  Discontinued  Approved CCRenewalDate CERTIFICATION RENEWAL DATE Definition: Most recent date the candidate’s certification was renewed Required: Required for certified candidates Revised: 9/05/14 Format: Date (mm/dd/yyyy)

LPDate LOCAL PASTOR LICENSE DATE Definition: Date local pastor first licensed Required: Required local pastors Revised: 9/05/14 Format: Date (mm/dd/yyyy) Seminary SEMINARY ATTENDED Definition: Name of seminary or school of theology attended Required: If applicable Revised: 9/05/14 Format: 100 A/N Mdiv MASTER OF DIVINITY Definition: Date person completed a Master of Divinity Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy) COS COURSE OF STUDY Definition: Date person completed the course of study Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy) SeekReadmission READMISSION Definition: Is this person seeking readmission under ¶365.4, 366, and 368.3 of the 2012 Book of Discipline? Required: If applicable Revised: 9/4/12 Format: INT

Notes: Only two accepted values:  0 = No  1= Yes LMCertDate LAY MINISTER CERTIFICATION DATE Definition: Date person was certified as a Certified Lay Minister Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy) Page 25 UMC DATA DEFINITIONS – Data Option 1

LMDistrict DISTRICT NUMBER Definition: Two (2)-digit district number of the district in which the person was certified as a lay minister Required: If applicable Revised: 8/31/12 Format: INT

Notes: This is the last two digits of the district’s GCNO designated by GCFA. LMRenewal LAY MINISTER CERTIFICATION RENEWAL Definition: Date person’s Lay Minister Certification was renewed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)

Notes: This is the last two digits of the district’s GCNO designated by GCFA. AppApptTime APPROVED APPOINTED TIME Definition: Time the person is approved for service. Required for all clergy. If not full time ("FT") please indicate for what fraction of full-time served (in one-quarter increments) is approval granted according to the 2016 Book of Discipline ¶¶ 338.2, 342.2 and 1506.1d Required: If applicable Revised: 8/31/12 Format: 10 A/N

Notes: Only four accepted values:  ¼  ½  ¾  FT AppApptTimeDate APPROVED APPOINTED TIME DATE Definition: What date was the person’s appointed time approved? Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)

Back to Table of Contents

Page 26 UMC DATA DEFINITIONS – Data Option 1

APPOINTMENTS (Church level appointments)

DATA FIELD DESCRIPTION & ATTRIBUTES GCNO GENERAL CHURCH NUMBER Definition: Six (6)-digit identification number of church, extension ministry, or status Required: Yes Revised: 8/31/12 Format: 6 A/N

Notes: See Extension Ministry and Statuses Table for extension ministry or status appointments.

GCFA_ID GCFA ID Definition: Seven (7)-digit identification number of person assigned by GCFA Required: Yes Revised: 8/31/12 Format: 7 A/N

DistNo DISTRICT NUMBER Definition: Two (2)-digit district number assigned by GCFA Required: Required for district superintendent appointments, optional for church appointments, extension ministries and other status appointments. Revised: 9/7/12 Format: 2 A/N

Notes: This is the last two digits of the district’s GCNO.

Position POSITION Definition: ID number of the position to which person is appointed Required: Yes Revised: 9/05/14 Format: INT

Notes: Refer to Appointment Positions Table.

Title TITLE Definition: This is a more descriptive title for the appointment, not generally needed for local church appointments. Primarily for Extension Ministry. Required: If applicable Revised: 9/05/14 Format: 50 A/N

ClergyStatus CLERGY STATUS Definition: Code for person’s status at this appointment Required: Yes Revised: 9/05/14 Format: 5 A/N

Notes: See Clergy Status Table. Page 27 UMC DATA DEFINITIONS – Data Option 1

ServiceTime SERVICE TIME Definition: Time person is appointed to service Required: Yes, for active appointments Revised: 8/31/12 Format: 3 A/N

Notes: Only five accepted values:  FT  PT  ¼  ½  ¾

ServiceSplit SERVICE SPLIT Definition: Split of service time if conference needs or uses additional detail Required: No Revised: 8/31/12 Format: 10 A/N

StartDate APPOINTMENT START DATE Definition: Date the appointment became effective Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)

EndDate APPOINTMENT END DATE Definition: Date the appointment was ended Required: Yes, if appointment is ending Revised: 9/05/14 Format: Date (mm/dd/yyyy)

ChargeConfMem CHARGE CONFERENCE MEMBERSHIP Definition: Three (3)-digit conference number of person’s membership conference Required: Yes Revised: 8/31/12 Format: 3 A/N

Notes: Refer to the Conferences Table. Interim INTERIM Definition: Is the appointment designated as interim Required: Yes Revised: 02/15/2017 Format: Y/N

Back to Table of Contents

Page 28 UMC DATA DEFINITIONS – Data Option 1

LEADERSHIP ASSIGNMENTS

DATA FIELD DESCRIPTION & ATTRIBUTES GCFA_ID GCFA ID Definition: Seven (7)-digit identification number of person assigned by GCFA Required: Yes, for clergy and conference officers. Optional for local church leadership. Revised: 9/05/14 Format: 7 A/N ConfID CONFERENCE ID Definition: Unique identifier from the Annual Conference Database Required: Yes Revised: 7/8/2015 Format: 25 A/N

Notes: This is used to return data to the conference. EntityID ENTITY ID Definition: ID of the entity to which the person is assigned. Required: Yes Revised: 8/31/12 Format: 6 A/N

Notes: If the entity has a GCNO, use the number. Otherwise refer to the Leadership Entities Table. PositionID POSITION ID Definition: ID number of the position to which the person is assigned Required: Yes Revised: 8/31/12 Format: INT

Notes: Refer to the Leadership Positions Table. RoleID ROLE ID Definition: ID number of the role for the position to which the person is assigned Required: Yes Revised: 9/05/14 Format: INT

Notes: Refer to the Leadership Roles Table. If the position is not part of a board or committee, then please use “none” (0). StartDate POSITION START DATE Definition: Date the position became effective Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy) EndDate POSITION END DATE Definition: Date the position was ended Required: Yes, if ending assignment Revised: 9/05/14 Format: Date (mm/dd/yyyy) Page 29 UMC DATA DEFINITIONS – Data Option 1

SPECIALIZED MINISTRY CERTIFICATION INFORMATION

DATA FIELD DESCRIPTION & ATTRIBUTES GCFA_ID GCFA ID Definition: Seven (7)-digit identification number of person assigned by GCFA Required: Yes Revised: 8/31/12 Format: 7 A/N

SpMinID SPECIALIZED MINISTRY ID Definition: Identification number of specialized ministry Required: Yes Revised: 9/5/12 Format: INT

Notes: Refer to Specialized Ministry Types Table.

CertStatus CERTIFICATION STATUS Definition: Status of specialized ministry certification Required: Yes Revised: 9/5/12 Format: 10 A/N

Notes: Only two accepted values: In Process Completed

CertifiedDate CERTIFICATION DATE Definition: Date of specialized ministry certification Required: Yes Revised: 9/5/12 Format: Date (mm/dd/yyyy)

Back to Table of Contents

Page 30 UMC DATA DEFINITIONS – Data Option 2

DATA OPTION 2: CHURCH ENTITIES

DATA FIELD DESCRIPTION & ATTRIBUTES GCNO GENERAL CHURCH NUMBER Definition: The six (6)-digit General Church Number assigned by GCFA Required: Yes Revised: 9/10/12 Format: 6 A/N

Notes: Only include entities with a valid GCNO. If the number is unknown, the entity must be submitted through the New Church Process. Name ENTITY NAME Definition: Name of the entity Required: Yes Revised: 8/31/12 Format: 100 A/N Preferred Name PREFERRED NAME Definition: Name the entity prefers to be referred by Required: No Revised: 5/22/15 Format: 100 A/N

Notes: Only include entities with a valid GCNO. If the number is unknown, the entity must be submitted through the New Church Process. ConfNo CONFERENCE NUMBER Definition: Three (3)-digit conference number Required: Yes Revised: 8/31/12 Format: 3 A/N

Notes: Refer to Conferences Table. DistNo DISTRICT NUMBER Definition: Two (2)-digit district number assigned by GCFA Required: Yes Revised: 8/31/12 Format: 2 A/N

Notes: This is the last two digits of the district’s GCNO.

Page 31 UMC DATA DEFINITIONS – Data Option 2

Status ENTITY STATUS Definition: Active/closed status of the entity Required: Yes Revised: 8/31/12 Format: 1 A/N

Notes: Only two accepted values:  A = Active  C = Closed

ChargeNo CHARGE CHURCH NUMBER Definition: Six (6)-digit General Church Number of the Charge Church. Every chartered church needs to belong to a charge. Every charge needs to have a "Charge" church. The GCNO of this charge church will be used to identify the charge. Typically, the largest church in the charge is considered the "Charge" church. Required: Yes, for chartered churches; optional for Mission and New Church starts Revised: 8/31/12 Format: 6 A/N

Notes: Report satellite churches with the parent church’s charge number or no charge number, using the “000000”. Satellite churches cannot be a stand-alone charge.

ParishNo PARISH NUMBER Definition: Six (6)-digit General Church Number of the Parish Church. Every parish needs to have a "Parish" church. The GCNO of this parish church will be used to identify the parish. Typically, the largest church in the parish is considered the “Parish” church. Required: If applicable, for churches Revised: 8/31/12 Format: 6 A/N

Notes: This identifier is not used by every church.

Location LOCATION Definition Geographic grouping of church as designated by conference Required: If applicable, for churches Revised: 7/17/12 Format: 50 A/N

AlignNo ALIGNMENT NUMBER Definition: The entity’s conference-assigned number Required: If applicable Revised: 8/31/12 Format: 10 A/N

Page 32 UMC DATA DEFINITIONS – Data Option 2

EthnicID CHURCH ETHNICITY Definition: Ethnic code of the church’s congregation. Required: Yes, for churches Revised: 8/31/12 Format: INT

Notes: Refer to the Ethnic Table for the ID of each ethnicity. If the church’s congregation’s majority (70%) is one race or ethnicity, identify this group. In the case of no majority, the congregation should be defined as multi-racial. ClosedDate CHURCH CLOSING DATE Definition: Date the entity was closed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy) ReopenedDate CHURCH REOPENED DATE Definition: Date the entity was reopened after previously being closed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy) Church_CD CHURCH CODE Definition: ID number for the entity Required: Yes Revised: 8/31/12 Format: INT

Notes: Refer to the Entity Category Table. EntityCatType ENTITY CATEGORY TYPE Definition: This field is the ID of the Category Type. If the entity has no type, the field can be blank or Null Required: Required for churches Revised: 07/08/2015 Format: INT

Notes: Refer to the Entity Category Types Table. Description DESCRIPTION Definition: A text description of the entity. Required: No Revised: 07/08/2015 Format: Text

FEIN FEDERAL EMPLOYER ID NUMBER Definition: Ten (10)-digit number assigned to the entity by the IRS Required: If available Revised: 8/31/12 Format: 10 A/N

Notes: This is used by GCFA’s Legal Team when assigning tax-exempt certificates. Please include dash (XX-XXXXXXX)

Page 33 UMC DATA DEFINITIONS – Data Option 2

DateFounded DATE FOUNDED Definition: Date the entity was founded Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)

DateChartered DATE CHARTERED Definition: The date the entity was chartered (same as founded date) Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)

PreviousName PREVIOUS/FORMER CHURCH NAME Definition: Previous/Former name of entity Required: If applicable Revised: 8/31/12 Format: 100 A/N

NameChangeDate NAME CHANGE DATE Definition: Date the entity name changed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)

PrevConf PREVIOUS CONFERENCE Definition: Three (3)-digit number assigned to entity’s previous membership conference Required: If applicable Revised: 8/31/12 Format: 3 A/N

Notes: Refer to Conferences Table.

ConfChangeDate CONFERENCE CHANGE DATE Definition: Date the entity changed conferences Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)

SharedMinistries ECUMENICAL SHARED MINISTRIES Definition: Is this church involved in shared ministries? Ecumenical shared ministries are ecumenical congregations formed by a local United Methodist church and one or more local congregations of other Christian traditions. Required: Yes, for churches Revised: 8/31/12 Format: INT

Notes: Only two accepted values:  0 = No  1= Yes Page 34 UMC DATA DEFINITIONS – Data Option 2

SharedMinistriesFor MINISTRIES FORM m Definition: ID of the correct type of Shared Ministries Required: If applicable, for churches Revised: 8/31/12 Format: INT

Notes: Refer to ¶208 in the 2012 Book of Discipline for clarification. Only four accepted values:  1 = Federated  2 = Union  3 = Merged  4 = Yoked Denomination CURRENT DENOMINATION Definition: What is the current denomination of the entity? Required: Yes Revised: 8/31/12 Format: INT

Notes: Refer to Denomination Table PhysicalDriving DRIVING DIRECTIONS Definition: Driving Directions to physical location of church Required: If applicable Revised: 8/31/12 Format: 1,000 A/N

Notes: Required if physical location is not available. Latitude LATITUDE Definition: Geographic latitude coordinate of entity Required: No Revised: 8/31/12 Format: 20 A/N Longitude LONGITUDE Definition: Geographic longitude coordinate of entity Required: No Revised: 8/31/12 Format: 20 A/N WorshipTimes WORSHIP TIMES Definition: Church’s worship times Required: No Revised: 8/31/12 Format: 500 A/N

PrimWorshipLang PRIMARY WORSHIP LANGUAGE Definition: The primary worship language available at the church Required: No Revised: 09/29/16 Format: Int

Notes: Refer to the Language Table. Page 35 UMC DATA DEFINITIONS – Data Option 2

WorshipLang1 WORSHIP LANGUAGE 1 Definition: The primary worship language available at the church Required: No Revised: 09/29/16 Format: Int

Notes: Refer to the Language Table. WorshipLang2 WORSHIP LANGUAGE 2 Definition: The primary worship language available at the church Required: No Revised: 09/29/16 Format: Int

Notes: Refer to the Language Table. WorshipLang3 WORSHIP LANGUAGE 3 Definition: The primary worship language available at the church Required: No Revised: 09/29/16 Format: Int

Notes: Refer to the Language Table. WorshipLang4 WORSHIP LANGUAGE 4 Definition: The languages spoken at the church Required: No Revised: 09/29/16 Format: Int

Notes: Refer to the Language Table.

Back to Table of Contents

Page 36 UMC DATA DEFINITIONS – Data Option 2

ENTITY RELATIONSHIPS

DATA FIELD DESCRIPTION & ATTRIBUTES Parent PARENT Definition: The ID of the parent entity. If this is a church or district use the GCNO, otherwise refer to the Leadership Entities Table. Required: Yes Revised: Format: 6 A/N Child CHILD Definition: The GCNO of the child entity Required: Yes Revised: Format: 6 A/N StartDate START DATE Definition: The date in which the relationship began Required: Yes Revised: Format: Date (mm/dd/yyyy) EndDate END DATE Definition: The date in which the relationship ended Required: If applicable Revised: Format: Date (mm/dd/yyyy) Comments COMMENTS Definition: Open text field for any notes Required: No Revised: Format: Text

Back to Table of Contents

Page 37 UMC DATA DEFINITIONS – Data Option 2

CHURCH ADDRESSES

DATA FIELD DESCRIPTION & ATTRIBUTES GCNO GENERAL CHURCH NUMBER Definition: The six (6)-digit General Church Number assigned by GCFA Required: Yes Revised: 8/31/12 Format: 6 A/N

Notes: Only include entities with a valid GCNO.

Type ADDRESS TYPE Definition: Type of Address Required: Yes Revised: 9/05/14

Format: INT

Notes: Refer to the Church Address Types Table. Every church is required to have a mailing address.

Address1 ADDRESS (STREET LINE 1) Definition: Street address (number and name) of entity Required: Yes Revised: 8/31/12 Format: 100 A/N

Address2 ADDRESS (STREET LINE 2) Definition: Second line of entity street address Required: If applicable Revised: 8/31/12 Format: 100 A/N

City ADDRESS (CITY) Definition: City where entity is located Required: Yes Revised: 8/31/12 Format: 50 A/N

State ADDRESS (STATE) Definition: State where entity is located Required: Yes Revised: 8/31/12 Format: 2 A/N

Notes: Use code from States Table. Not applicable for entities outside of the US.

Page 38 UMC DATA DEFINITIONS – Data Option 2

Province ADDRESS (PROVINCE) Definition: Province where entity is located Required: If applicable Revised: 8/31/12 Format: 100 A/N

Notes: Applicable only if outside of US.

ZIP ADDRESS (ZIP) Definition: ZIP Code where entity is located Required: Yes Revised: 8/31/12 Format: 15 A/N

Notes: If in US, include extended ZIP (+4, including dash) if information is available.

Country ADDRESS (COUNTRY) Definition: Country code where entity is located Required: Yes Revised: 8/31/12 Format: 3 A/N

Notes: Refer to Countries Table.

Back to Table of Contents

Page 39 UMC DATA DEFINITIONS – Data Option 2

CHURCH PHONE NUMBERS

DATA FIELD DESCRIPTION & ATTRIBUTES GCNO GENERAL CHURCH NUMBER Definition: The six (6)-digit General Church Number assigned by GCFA Required: Yes Revised: 8/31/12 Format: 6 A/N

Notes: Only include entities with a valid GCNO. Type PHONE NUMBER TYPE Definition: Type of Phone Number Required: Yes Revised: 9/10/12 Format: INT

Notes: Refer to the Church Phone Types Table. USPhoneNumber US PHONE NUMBER Definition: Phone number of entity Required: Yes, unless international number Revised: 10/16/12 Format: 20 A/N

Notes: Please submit complete 10-digit phone number. For non-US numbers, please use the international phone number field. USPhoneExtension US PHONE EXTENSION Definition: Phone extension of entity Required: If applicable Revised: 9/05/14 Format: 10 A/N

Notes: Digits only. InternationalNumber INTERNATIONAL PHONE NUMBER Definition: Phone number of entity (if not US) Required: If applicable Revised: 9/05/14 Format: 20 A/N

Notes: Digits only. Location PHONE LOCATION Definition: Physical location of phone Required: If applicable Revised: 8/31/12 Format: 100 A/N

Back to Table of Contents Page 40 UMC DATA DEFINITIONS – Data Option 2

CHURCH EMAIL ADDRESSES

DATA FIELD DESCRIPTION & ATTRIBUTES GCNO GENERAL CHURCH NUMBER Definition: The six (6)-digit General Church Number assigned by GCFA Required: Yes Revised: 8/31/12 Format: 6 A/N

Notes: Only include entities with a valid GCNO.

Type EMAIL ADDRESS TYPE Definition: Type of Email Address Required: Yes Revised: 9/10/12 Format: INT

Notes: Refer to the Church Email Types Table.

EmailAddress EMAIL Definition: Email address for entity Required: Yes Revised: 8/31/12 Format: 100 A/N

Prime PRIMARY EMAIL Definition: Is this the primary/general email address for the church? Required: Yes Revised: 9/6/12 Format: INT

Notes: You may only submit one primary/general email address. Only two accepted values:  0 = No  1 = Yes

Back to Table of Contents

Page 41 UMC DATA DEFINITIONS – Data Option 2

CHURCH WEBSITES

DATA FIELD DESCRIPTION & ATTRIBUTES GCNO GENERAL CHURCH NUMBER Definition: The six (6)-digit General Church Number assigned by GCFA Required: Yes Revised: 8/31/12 Format: 6 A/N

Notes: Only include entities with a valid GCNO.

Type WEBSITE TYPE Definition: Type of website Required: Yes Revised: 9/05/14 Format: INT

Notes: Refer to the Church Website Types Table.

Website WEBSITE Definition: Website of entity Required: Yes Revised: 9/05/14 Format: 100 A/N

Back to Table of Contents

Page 42 UMC DATA DEFINITIONS – Data Option 2

CHARGE CHURCHES

DATA FIELD DESCRIPTION & ATTRIBUTES ChargeNo CHARGE CHURCH NUMBER Definition: Six (6)-digit General Church Number of the Charge Church. Every church needs to belong to a charge. Every charge needs to have a "Charge" church. The GCNO of this charge church will be used to identify the charge. Typically, the largest church in the charge is considered the "Charge" church. Required: Yes, for churches Revised: 8/31/12 Format: 6 A/N

ChargeName CHARGE NAME Definition: Name of the charge church, or name given to charge by the conference Required: Yes, for churches Revised: 9/05/14 Format: 100 A/N

SortName ALTERNATIVE CHARGE NAME Definition: Alternative name of the charge church for use in reports Required: Yes, for churches Revised: 9/05/14 Format: 500 A/N

Notes: If no alternative name is used, submit the original charge name.

DistNo DISTRICT NUMBER Definition: Two (2)-digit district number assigned by GCFA Required: Yes, for churches Revised: 8/31/12 Format: 2 A/N

Notes: This is the last two digits of the district’s GCNO.

Status CHURCH STATUS Definition: Active/closed status of the church Required: Yes, for churches Revised: 8/31/12 Format: 1 A/N

Notes: Only two accepted values:  A = Active  C = Closed

Back to Table of Contents

Page 43 UMC DATA DEFINITIONS – Data Option 2

PARISH CHURCH

DATA FIELD DESCRIPTION & ATTRIBUTES ParishNo PARISH NUMBER Definition: Six (6)-digit General Church Number of the Parish Church. Every parish needs to have a "Parish" church. The GCNO of this parish church will be used to identify the parish. Typically, the largest church in the parish is considered the “Parish” church. Required: If applicable, for churches Revised: 8/31/12 Format: 6 A/N

Notes: This identifier is not used by every church.

ParishName PARISH NAME Definition: Name of the parish church, or name given to parish by conference Required: Yes, for churches, if parish number provided Revised: 9/05/14 Format: 100 A/N SortName ALTERNATIVE PARISH NAME Definition: Alternative name of the parish church for use in reports Required: Yes, for churches Revised: 9/05/14 Format: 500 A/N

Notes: If no alternative name is used, submit the original parish name.

Status CHURCH STATUS Definition: Active/Closed status of the church Required: Yes, for churches Revised: 8/31/12 Format: 1 A/N

Notes: Only two accepted values:  A = Active  C = Closed

Back to Table of Contents

Page 44 UMC DATA DEFINITIONS – Data Option 2

CHURCH LOCATION

DATA FIELD DESCRIPTION & ATTRIBUTES Name LOCATION Definition Geographic grouping of churches as designated by conference Required: Yes, for churches, if locations submitted Revised: 9/4/12 Format: 50 A/N

Notes: This is required only if location information was submitted in the Church Entities File.

SortName SORT NAME Definition: Alternative name of the location for use in reports Required: Yes, for churches, if locations submitted Revised: 9/4/12 Format: 50 A/N

Notes: If no alternative name is used, submit the original location name.

ConfNo CONFERENCE NUMBER Definition: Three (3)-digit conference number Required: Yes, for churches, if locations submitted Revised: 8/31/12 Format: 3 A/N

Notes: Refer to Conferences Table.

Status ENTITY STATUS Definition: Active/Closed status of the entity Required: Yes, for churches, if locations submitted Revised: 8/31/12 Format: 1 A/N

Notes: Only two accepted values:  A = Active  C = Closed

Back to Table of Contents

Page 45 UMC DATA DEFINITIONS – Data Option 2

CHURCH MERGERS

DATA FIELD DESCRIPTION & ATTRIBUTES ClosingChurch CLOSING CHURCH GCNO Definition: GCNO of the closing entity Required: Yes Revised: 8/31/12 Format: 6 A/N

NewChurch NEW CHURCH GCNO Definition: GCNO of the entity into which the “Closing Church” merged Required: Yes Revised: 8/31/12 Format: 6 A/N

MergeDate MERGER DATE Definition: Date the entity merger was effective Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)

Back to Table of Contents

Page 46 UMC DATA DEFINITIONS – Data Option 2

PEOPLE DATA FIELD DESCRIPTION & ATTRIBUTES GCFA_ID GCFA ID Definition: Seven (7)-digit Identification Number assigned by GCFA Required: Yes for clergy and conference officers. Optional for church lay leaders. Revised: 9/05/14 Format: 7 A/N

Notes: Only include people with a valid GCFA ID. If the number is unknown, the person must be submitted through the New People Process. ConfID CONFERENCE ID Definition: Unique identifier from the Annual Conference Database Required: Yes Revised: 7/08/15 Format: 25 A/N

Notes: This is used to return data to the conference.

PartNo PENSION PARTICIPATION NUMBER Definition: Seven (7)-digit participation number assigned by the General Board of Pensions Required: If applicable Revised: 7/9/13 Format: 7 A/N Title NAME PREFIX Definition: Prefix or title before person’s name Required: No Revised: 7/9/13 Format: 20 A/N

Notes: Refer to Prefix Table. Do not include punctuation. LastName LAST NAME Definition: Person’s last name Required: Yes Revised: 8/31/12 Format: 50 A/N FirstName FIRST NAME Definition: Person’s first name Required: Yes Revised: 8/31/12 Format: 50 A/N MiddleName MIDDLE NAME Definition: Person’s middle name Required: If applicable Revised: 8/31/12 Format: 50 A/N

Page 47 UMC DATA DEFINITIONS – Data Option 2

Suffix NAME SUFFIX Definition: Suffix following person’s name Required: If applicable Revised: 9/05/14 Format: 5 A/N

Notes: Only six accepted values: Jr, Sr, II, III, IV, V Do not include punctuation. Clergy_Lay CLERGY OR LAY Definition: Is this person clergy or laity? Required: Yes Revised: 8/31/12 Format: 1 A/N

Notes: Only two accepted values:  C = Clergy  L = Laity Status STATUS Definition: Code for Clergy Status Required: Yes, for clergy Revised: 9/05/14 Format: 2 A/N

Notes: See Clergy Status Table. StatusDate STATUS DATE Definition: Date person’s status was achieved Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy) AcctStatus ACCOUNT STATUS Definition: Person’s Status Required: Yes Revised: 9/4/12 Format: 8 A/N

Notes: Only four accepted values:  Active  Inactive  Retired  Deceased AcctStatusDate ACCOUNT STATUS DATE Definition: Date person’s status became effective Required: Yes Revised: 8/31/12 Format: Date (MM/DD/YYYY)

Page 48 UMC DATA DEFINITIONS – Data Option 2

ConfNo CONFERENCE NUMBER Definition: Three (3)-digit conference number of person’s membership conference Required: Yes Revised: 8/31/12 Format: 3 A/N

Notes: Refer to the Conferences Table. Gender GENDER Definition: Gender of the person Required: Yes for clergy Revised: 9/05/14 Format: 1 A/N

Notes: Only two accepted values:  M = Male  F = Female Ethnic ETHNICITY Definition: Ethnic code for the person’s ethnicity. Required: Yes, for clergy Revised: 9/05/14 Format: INT

Notes: Refer to the Ethnic Table. PreviousName PREVIOUS NAME Definition: Person’s previous name Required: If applicable Revised: 8/31/12 Format: 50 A/N

Notes: Include full previous name.

NameChngDate NAME CHANGE DATE Definition: Date the person’s name changed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)

BDay DATE OF BIRTH Definition: Date of person’s birth Required: Yes, for clergy Revised: 8/31/12 Format: Date (mm/dd/yyyy)

Notes: Full date only. MaritalStatus MARITAL STATUS Definition: Person’s marital status Required: No Revised: 8/31/12 Page 49 UMC DATA DEFINITIONS – Data Option 2

Format: 1 A/N

Notes: Only three accepted values:  M = Married  S = Single  W = Widowed AffCon AFFILIATED CONFERENCE Definition: Three (3) digit number of conference in which person is an affiliate member Required: If applicable Revised: 9/05/14 Format: 3 A/N

Notes: Three (3)-digit number of conference affiliation. AffConDate AFFILIATED CONFERENCE DATE Definition: Date person joined the affiliated conference Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)

Denomination CURRENT DENOMINATION Definition: The ID number of the Person’s current denominational membership Required: Yes, for Clergy Revised: 8/31/12 Format: INT

Notes: Refer to Denominations Table.

PrevDenom PREVIOUS DENOMINATION Definition: The ID number of the Person’s previous denominational membership Required: If applicable Revised: 8/31/12 Format: INT

Notes: Refer to Denominations Table.

DenomChngDate DENOMINATION CHANGE DATE Definition: Date of denominational membership change Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy) PrevConf PREVIOUS CONFERENCE Definition: Three (3)-digit number assigned to person’s previous conference Required: If applicable Revised: 8/31/12 Format: 3 A/N

Notes: Refer to Conference Table. Page 50 UMC DATA DEFINITIONS – Data Option 2

ConfChangeDate CONFERENCE CHANGE DATE Definition: Date the person changed conferences. Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy) CCDate CERTIFICATION DATE Definition: Date candidate was certified Required: Yes, for certified candidates Revised: 9/05/14 Format: Date (mm/dd/yyyy) CCDistNo DISTRICT NUMBER Definition: Two (2)-digit district number of the district in which the candidate was certified Required: Yes, for certified candidates Revised: 9/05/14 Format: 2 A/N

Notes: This is the last two digits of the district’s GCNO designated by GCFA. CCConfNo CONFERENCE NUMBER Definition: Three (3)-digit Conference number of the conference in which the candidate was certified Required: Yes, for certified candidates Revised: 9/05/14 Format: 3 A/N

Notes: Refer to Conferences Table.

CCRenewalAction CERTIFICATION RENEWAL ACTION Definition: Update to candidate’s certification status Required: If applicable Revised: 8/31/12 Format: 20 A/N

Notes: Only three accepted values:  Continued  Discontinued  Approved

CCRenewalDate CERTIFICATION RENEWAL DATE Definition: Most recent date the candidate’s certification was renewed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)

LPDate LOCAL PASTOR LICENSE DATE Definition: Date local pastor first licensed Required: Yes, for local pastors Revised: 9/05/14 Format: Date (mm/dd/yyyy)

Page 51 UMC DATA DEFINITIONS – Data Option 2

Seminary SEMINARY ATTENDED Definition: Name of Seminary or School of Theology attended Required: If applicable Revised: 8/31/12 Format: 100 A/N

Mdiv MASTER OF DIVINITY Definition: Date person completed a Master of Divinity Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)

COS COURSE OF STUDY Definition: Date person completed the course of study Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)

SeekReadmission READMISSION Definition: Is this person seeking readmission under 2016 Book of Discipline ¶¶ 338.2, 342.2 and 1506.1d? Required: If applicable Revised: 8/31/12 Format: INT

Notes: Only two accepted values:  0 = No  1= Yes

LMCertDate LAY MINISTER CERTIFICATION DATE Definition: Date person was certified as a Certified Lay Minister Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy) LMDistrict DISTRICT NUMBER Definition: Two (2)-digit district number of the district in which the person was certified as a Lay Minister Required: If applicable Revised: 8/31/12 Format: INT

Notes: This is the last two digits of the district’s GCNO designated by GCFA.

LMRenewal LAY MINISTER CERTIFICATION RENEWAL Definition: Date person’s Lay Minister Certification was renewed Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)

Notes: This is the last two digits of the district’s GCNO designated by GCFA. Page 52 UMC DATA DEFINITIONS – Data Option 2

AppApptTime APPROVED APPOINTED TIME Definition: Time the person is approved for service. If not full time ("FT") please indicate for what fraction of full-time served (in one-quarter increments) is approval granted according to the 2016 Book of Discipline ¶¶ 338.2, 342.2 and 1506.1d. Required: Yes, for clergy Revised: 8/31/12 Format: 10 A/N

Notes: Only four accepted values:  ¼  ½  ¾  FT AppApptTimeDate APPROVED APPOINTED TIME DATE Definition: What date was the person’s appointed time approved? Required: If applicable Revised: 8/31/12 Format: Date (mm/dd/yyyy)

AffMemVoting AFFILIATE MEMBER VOTING RIGHTS Definition: The voting rights assigned to this person Required: If applicable Revised: 09/30/16 Format: INT

Notes: Only two accepted values:  0 = With voting rights  1= Without voting rights

Back to Table of Contents

Page 53 UMC DATA DEFINITIONS – Data Option 2

PEOPLE ADDRESSES

DATA FIELD DESCRIPTION & ATTRIBUTES GCFA_ID GCFA ID Definition: Seven (7)-digit Identification Number assigned by GCFA Required: Yes Revised: 9/10/12 Format: 7 A/N

Notes: Only include people with a valid GCFA ID. If the number is unknown, the person must be submitted through the New People Process. ConfID CONFERENCE ID Definition: Unique Identifier from the Annual Conference Database Required: Yes Revised: 7/8/15 Format: 25 A/N

Notes: This is used to return data to the conference. Type ADDRESS TYPE Definition: Type of Address Required: Yes Revised: 9/10/12 Format: INT

Notes: Refer to People Address Types Table. Address1 ADDRESS (STREET LINE 1) Definition: Address (Number and Name) of person Required: Yes Revised: 8/31/12 Format: 100 A/N

Address2 ADDRESS (STREET LINE 2) Definition: Second line of person’s address Required: If applicable Revised: 9/05/14 Format: 100 A/N

City ADDRESS (CITY) Definition: City of person’s address Required: Yes Revised: 8/31/12 Format: 50 A/N

Page 54 UMC DATA DEFINITIONS – Data Option 2

State ADDRESS (STATE) Definition: Code for the state of person’s address Required: Yes Revised: 8/31/12 Format: 2 A/N

Notes: Refer to States Table. Not applicable for people outside of the US.

Province ADDRESS (PROVINCE) Definition: Province of person’s address Required: If applicable Revised: 9/05/14 Format: 100 A/N

Notes: Applicable only if outside of the US.

ZIP ADDRESS (ZIP) Definition: ZIP Code of person’s address Required: Yes Revised: 8/31/12 Format: 15 A/N

Notes: If in US, include extended ZIP (+4, including dash) if information is available.

Country ADDRESS (COUNTRY) Definition: Country code of person’s home address Required: Yes Revised: 8/31/12 Format: 50 A/N

Notes: Refer to Countries Table.

Back to Table of Contents

Page 55 UMC DATA DEFINITIONS – Data Option 2

PEOPLE PHONE NUMBERS

DATA FIELD DESCRIPTION & ATTRIBUTES GCFA_ID GCFA ID Definition: Seven (7)-digit Identification Number assigned by GCFA Required: Yes Revised: 9/10/12 Format: 7 A/N

Notes: Only include people with a valid GCFA ID. If the number is unknown, the person must be submitted through the New People Process.

ConfID CONFERENCE ID Definition: Unique Identifier from the Annual Conference Database Required: Yes Revised: 9/05/14 Format: 25 A/N

Notes: This is used to return data to the conference. Location PHONE LOCATION/DESIGNATION Definition: Phone location or designation Required: Yes Revised: 9/4/12 Format: INT

Notes: This refers to phone location (i.e., work, home, etc.) or any other designations such as alternative toll-free number, mobile number, etc. Refer to People Phone Locations/Designations Table.

Type PHONE NUMBER TYPE Definition: Type of Phone Number Required: Yes Revised: 9/10/12 Format: INT

Notes: Refer to People Phone Types Table.

USPhoneNumber US PHONE Definition: Phone number of person Required: Yes, unless international number Revised: 10/16/12 Format: 20 A/N

Notes: If US number, please submit complete 10-digit phone number. For non-US numbers, please use the International Phone Number field.

Page 56 UMC DATA DEFINITIONS – Data Option 2

USPhoneExtension US PHONE EXTENSION Definition: Phone extension of person Required: If applicable Revised: 10/16/12 Format: 10 A/N

Notes: Digits only.

InternationalNumber INTERNATIONAL PHONE NUMBER Definition: Phone number of person (if not US) Required: If applicable Revised: 9/05/14 Format: 20 A/N

Notes: Digits only.

Back to Table of Contents

Page 57 UMC DATA DEFINITIONS – Data Option 2

PEOPLE EMAIL ADDRESSES

Note: Items are required if reporting a record, but not required for every person.

DATA FIELD DESCRIPTION & ATTRIBUTES GCFA_ID GCFA ID Definition: Seven (7)-digit Identification Number assigned by GCFA Required: Yes Revised: 9/10/12 Format: 7 A/N

Notes: Only include people with a valid GCFA ID. If the number is unknown, the person must be submitted through the New People Process.

ConfID CONFERENCE ID Definition: Unique Identifier from the Annual Conference Database Required: Yes Revised: 7/8/15 Format: 25 A/N

Notes: This is used to return data to the conference. Type EMAIL ADDRESS TYPE Definition: ID number of email address Required: Yes Revised: 9/10/12 Format: 100 A/N

Notes: Refer to People Email Types Table.

EmailAddress EMAIL Definition: Email address for person Required: Yes Revised: 9/05/14 Format: 100 A/N

Prime PRIMARY EMAIL ADDRESS Definition: Is this the primary email address for the person? Required: Yes Revised: 9/6/12 Format: INT

Notes: You may only submit one primary email address. Only two accepted values:  0 = No  1 = Yes

Back to Table of Contents

Page 58 UMC DATA DEFINITIONS – Data Option 2

PEOPLE WEBSITES

DATA FIELD DESCRIPTION & ATTRIBUTES GCFA_ID GCFA ID Definition: Seven (7)-digit Identification Number assigned by GCFA Required: Yes Revised: 9/10/12 Format: 7 A/N

Notes: Only include people with a valid GCFA ID. If the number is unknown, the person must be submitted through the New People Process.

ConfID CONFERENCE ID Definition: Unique Identifier from the Annual Conference Database Required: Yes Revised: 7/8/15 Format: 25 A/N

Notes: This is used to return data to the conference. Type WEBSITE TYPE Definition: Type of Website Required: Yes Revised: 9/05/14 Format: INT

Notes: Refer to People Website Types Table.

Website WEBSITE Definition: Website Address Required: Yes Revised: 9/05/14 Format: 100 A/N

Back to Table of Contents

Page 59 UMC DATA DEFINITIONS – Data Option 2

APPOINTMENTS

DATA FIELD DESCRIPTION & ATTRIBUTES GCNO GENERAL CHURCH NUMBER Definition: Six (6)-digit identification number of church, extension ministry, or status Required: Yes Revised: 8/31/12 Format: 6 A/N

Notes: Refer to Extension Ministry and Statuses Table for extension ministry or status appointments

GCFA_ID GCFA ID Definition: Seven (7)-digit identification number of person assigned by GCFA Required: Yes Revised: 8/31/12 Format: 7 A/N

DistNo DISTRICT NUMBER Definition: Two (2)-digit district number assigned by GCFA Required: Yes Revised: 9/7/12 Format: 2 A/N

Notes: This is the last two digits of the district’s GCNO.

Position POSITION Definition: ID number of the position to which person is appointed Required: Yes Revised: 8/31/12 Format: 3 A/N

Notes: Refer to Appointment Positions Table.

Title TITLE Definition: This is a more descriptive title for the appointment, not generally needed for local church appointments. Primarily for Extension Ministry. Required: Yes Revised: 8/31/12 Format: 50 A/N

ClergyStatus CLERGY STATUS Definition: Code for the person’s status at this appointment Required: Yes Revised: 9/05/14 Format: 2 A/N

Notes: See Clergy Status Table.

Page 60 UMC DATA DEFINITIONS – Data Option 2

ChargeConfMem CHARGE CONFERENCE MEMBERSHIP Definition: Three (3)-digit conference number of person’s membership conference Required: Yes Revised: 8/31/12 Format: 3 A/N

Notes: Refer to the Conferences Table. Interim INTERIM Definition: Is the appointment designated as interim Required: Yes Revised: 02/15/2017 Format: Y/N ServiceTime SERVICE TIME Definition: Time person is appointed to service Required: Yes, for active appointments Revised: 8/31/12 Format: 3 A/N

Notes: Only Accepted Values:  FT  PT  1/4  1/2  3/4

ServiceSplit SERVICE SPLIT Definition: Split of service time if conference needs or uses additional detail Required: No Revised: 8/31/12 Format: 10 A/N

StartDate APPOINTMENT START DATE Definition: Date the appointment became effective Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)

EndDate APPOINTMENT END DATE Definition: Date the appointment was ended Required: Yes, if the appointment is ending Revised: 8/31/12 Format: Date (mm/dd/yyyy)

Back to Table of Contents

Page 61 UMC DATA DEFINITIONS – Data Option 2

LEADERSHIP ASSIGNMENTS

DATA FIELD DESCRIPTION & ATTRIBUTES GCFA_ID GCFA ID Definition: Seven (7)-digit identification number of person assigned by GCFA Required: Yes Revised: 8/31/12 Format: 7 A/N ConfID CONFERENCE ID Definition: Unique Identifier from the Annual Conference Database Required: If applicable (Required for any lay people with no GCFA_ID) Revised: 7/8/15 Format: 25 A/N

Notes: This is used to return data to the conference. EntityID ENTITY ID Definition: ID of the entity to which the person is assigned Required: Yes Revised: 8/31/12 Format: 6 A/N

Notes: If the entity has a GCNO, use the number. Otherwise, refer to the Leadership Entities Table. PositionID POSITION ID Definition: ID of the position to which the person is assigned Required: Yes Revised: 8/31/12 Format: 2 INT

Notes: Refer to the Leadership Positions Table. RoleID ROLE ID Definition: Role for the position to which the person is assigned Required: Yes Revised: 8/31/12 Format: 7 A/N

Notes: Refer to the Leadership Roles Table. If the position is not part of a board or committee, then please use “none” (0). StartDate POSITION START DATE Definition: Date the position became effective Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy) EndDate POSITION END DATE Definition: Date the position was ended Required: Yes Revised: 8/31/12 Format: Date (mm/dd/yyyy)

Page 62 UMC DATA DEFINITIONS – Data Option 2

SPECIALIZED MINISTRY CERTIFICATION

DATA FIELD DESCRIPTION & ATTRIBUTES GCFA_ID GCFA ID Definition: Seven (7)-digit identification number of person assigned by GCFA Required: Yes Revised: 8/31/12 Format: 7 A/N

SpMinID SPECIALIZED MINISTRY ID Definition: Identification number of specialized ministry Required: Yes Revised: 9/5/12 Format: INT

Notes: Refer to Specialized Ministry Types Table.

CertStatus CERTIFICATION STATUS Definition: Status of specialized ministry certification Required: Yes Revised: 9/5/12 Format: 10 A/N

Notes: Two Accepted Values:  In Process  Completed

CertifiedDate CERTIFICATION DATE Definition: Date of specialized ministry certification Required: Yes Revised: 9/5/12 Format: Date (mm/dd/yyyy)

Back to Table of Contents

NEW PEOPLE PROCESS Page 63 UMC DATA DEFINITIONS – New People/New Churches

Any person, who needs to be added to a conference’s Ezra database, but not forwarded to the General Agencies, should be added using your normal data sync using whichever you option chosen. These people will NOT be given a GCFA ID, but rather their unique identifier will be the ConfID.

If a person needs to be added to both the conference’s database, as well as forwarded to the General Agencies, conferences must submit a separate New People file. For those submitted as New People, the following processes will occur:  Any person marked as “Clergy” will be processed by the GCFA Records Department.  Any person who is marked as “Lay” and has a “ChurchLeadershipOnly” value of “No” will be processed by the GCFA Records Department.  Any person who is marked as “Lay” and has a “ChurchLeadershipOnly” value of “Yes” will automatically be given a GCFAID. There will then be a test to determine if the person’s ConfID exists in the conference database (to prevent duplication). If it does exist, the record will be updated to include the GCFAID. If not, the record will be added. All records will then be added to the enterprise database. NEW ENTITY PROCESS New entities will be submitted using the “New Church File.” Each request will be processed by the GCFA Records department. Once the church has received a General Church Number (GCNO), the information will be returned to the conference via the data sync process, and a record will be added to both the conference database and the Ezra enterprise database. The conference can then include the new church in the normal data sync process. NEW PEOPLE/CHURCHES: NEW PEOPLE

DATA FIELD DATA FIELD - DESCRIPTION & ATTRIBUTES ConfID CONFERENCE ID Definition: Unique Identifier from the Annual Conference Database Required: Yes Revised: 7/08/15 Format: 25 A/N

Notes: This is used to return data to the conference.

Title NAME PREFIX Definition: Prefix or title before person’s name Required: No Revised: 7/9/13 Format: 20 A/N

Notes: Refer to Prefix Table. Do not include punctuation.

LastName LAST NAME

Page 64 UMC DATA DEFINITIONS – New People/New Churches

Definition: Person’s last name Required: Yes Revised: 1/30/13 Format: 50 A/N

FirstName FIRST NAME Definition: Person’s first name Required: Yes Revised: 1/30/13 Format: 50 A/N

MiddleName MIDDLE NAME Definition: Person’s middle name Revised: 1/30/13 Required: If applicable Format: 50 A/N

Suffix NAME SUFFIX Definition: Suffix following person’s name Required: If applicable Revised: 9/05/14 Format: 5 A/N

Notes: Only six accepted values: Jr, Sr, II, III, IV,V Do not include punctuation. Clergy_Lay CLERGY OR LAY Definition: Is this person clergy or laity? Required: Yes Revised: 1/30/13 Format: 1 A/N

Notes: Only two accepted values:  C = Clergy  L = Laity

ClergyStatus CLERGY STATUS Definition: Code for the Clergy Status Required: Yes, for Clergy Revised: 1/30/13 Format: 2 A/N

Notes: Refer to Clergy Status Table.

PartNo PENSION PARTICIPATION NUMBER Definition: Seven(7)-digit Participation Number assigned by the General Board of Pensions Required: If applicable Revised: 7/9/13 Format: 7 A/N MailingAddress1 MAILING ADDRESS (STREET LINE 1) Page 65 UMC DATA DEFINITIONS – New People/New Churches

Definition: Person’s mailing address (number and name) Required: Yes Revised: 1/30/13 Format: 100 A/N

MailingAddress2 MAILING ADDRESS (STREET LINE 2) Definition: Second line of person’s mailing address Required: If applicable Revised: 1/30/13 Format: 100 A/N

MailingCity MAILING ADDRESS (CITY) Definition: City of person’s mailing address Required: Yes Revised: 1/30/13 Format: 50 A/N

MailingState MAILING ADDRESS (STATE) Definition: State of person’s mailing address Required: Yes, if in US Revised: 1/30/13 Format: 2 A/N

Notes: Use code from States Table. Not applicable for people outside of the US MailingZIP MAILING ADDRESS (ZIP) Definition: ZIP code of person’s mailing address Required: Yes Revised: 1/30/13 Format: 15 A/N

Notes: If in US, include extended ZIP (+4, including dash) if information is available. MailingCountry MAILING ADDRESS (COUNTRY) Definition: Country code of person’s mailing address Required: Yes Revised: 1/30/13 Format: 3 A/N

Notes: Refer to Countries Table.

Phone PRIMARY PHONE Definition: Primary phone number of person Required: Yes Revised: 1/30/13 Format: 20 A/N

Notes: Please submit complete phone number, including any area or international codes.

Fax FAX Page 66 UMC DATA DEFINITIONS – New People/New Churches

Definition: Fax number of Person Required: If applicable Revised: 1/30/13 Format: 20 A/N

Notes: Please submit complete fax number, including any area or international codes.

Email EMAIL Definition: Primary email address for person Required: If applicable Revised: 1/30/13 Format: 100 A/N

EthnicID ETHNICITY Definition: Ethnic code for the person’s ethnicity. Required: Yes for clergy Revised: 9/05/14 Format: INT

Notes: Refer to the Ethnic Table.

Gender GENDER Definition: Gender of the person Required: Yes, for clergy Revised: 9/05/14 Format: 1 A/N

Notes: Only two accepted values:  M = Male  F = Female

AppointmentName APPOINTMENT INFORMATION Definition: Name of Church, Extension Ministry or Status person is appointed to Required: Yes, if Clergy with Appointment Revised: 9/05/14 Format: 100 A/N

Notes: If Extension Ministry, refer to Extension Ministries and Statuses Table

ApptStartDate APPOINTMENT START DATE Definition: Date the appointment became effective Required: Yes, if Clergy with Appointment Revised: 1/30/13 Format: Date (mm/dd/yyyy)

Page 67 UMC DATA DEFINITIONS – New People/New Churches

MemConf MEMBERSHIP CONFERENCE Definition: Three (3)-digit ID number of conference of which person is a member Required: Yes Revised: 1/31/13 Format: 3 A/N

Notes: Refer to Conferences Table.

GCNO GCNO - GENERAL CHURCH NUMBER Definition: Six (6)-digit General Church Number assigned by GCFA to the church to which person is appointed Required: Yes, if clergy with appointment Revised: 9/05/14 Format: 6 A/N

Notes: Only include entities with a valid GCNO. This is used to assist GCFA’s Records Department in finding duplications of people. If this is truly a “new” person. No appointments will be made based off this information. If multiple-point charge, include number of any church in charge, though Charge Church is recommended.

PrevConf PREVIOUS CONFERENCE Definition: Three (3)-digit ID number of conference of which person was previously a member Required: If applicable Revised: 2/19/13 Format: 3 A/N

Notes: Refer to Conferences Table.

ChurchLeadOnly CHURCH LEADERSHIP ONLY Definition: Is this person serving in a leadership role only (not to be given a GCFAID)? Required: Yes Revised: 1/30/13 Format: 3 A/N

Notes: Only two accepted values: Yes or No

Page 68 UMC DATA DEFINITIONS – New People/New Churches

NEW CHURCHES ConfID CONFERENCE ID Definition: Unique Identifier from the Annual Conference Database Required: Yes Revised: 9/05/14 Format: 25 A/N

Name ENTITY NAME Definition: Name of the church Required: Yes Revised: 1/30/13 Format: 100 A/N

ChargeName CHARGE NAME Definition: Name of the charge church, or name given to charge by the conference Required: Yes Revised: 9/05/14 Format: 100 A/N

Notes: Every active church must be in a charge. If a new church is requested and is not assigned a valid charge, GCFA will create the church as a single point charge.

ChargeNo CHARGE CHURCH NUMBER Definition: Six (6)-digit General Church Number of the Charge Church. Every chartered church needs to belong to a charge. Every charge needs to have a "Charge" church. The GCNO of this charge church will be used to identify the charge. Typically the largest church in the charge is considered the "Charge" church.

Required: Yes, for chartered churches; optional for Mission and New Church starts Revised: 8/14/15 Format: 6 A/N

ParishName PARISH NAME Definition: Name of the parish church, or name given to parish by conference Required: Yes, if Parish Number provided Revised: 9/05/14 Format: 500 A/N

ParishNo PARISH NUMBER Definition: Six (6)-digit General Church Number of the Parish Church. Every parish needs to have a "Parish" church. The GCNO of this parish church will be used to identify the parish. Typically, the largest church in the parish is considered the “Parish” church. Required: If applicable Revised: 1/30/13 Format: 6 A/N

Notes: This identifier is not used by every church. Page 69 UMC DATA DEFINITIONS – New People/New Churches

DistrictName DISTRICT NAME Definition: Name of the church’s district Required: Yes Revised: 9/05/14Format: 100 A/N

DistNo DISTRICT NUMBER Definition: Two (2)-digit district number assigned by GCFA Required: Yes Revised: 9/05/14 Format: 2 A/N (include leading zeros)

Notes: This is the last two digits of the district’s GCNO.

ConferenceName CONFERENCE NAME Definition: Name of the church’s conference Required: Yes Revised: 1/30/13 Format: 50 A/N

ConfNo CONFERENCE NUMBER Definition: Three (3)-digit conference number Required: Yes Revised: 1/30/13 Format: 3 A/N

Notes: Refer to Conferences Table.

MailingAddress1 MAILING ADDRESS (STREET LINE 1) Definition: Mailing address (number and name) of entity Required: Yes Revised: 1/30/13 Format: 100 A/N

MailingAddress2 MAILING ADDRESS (STREET LINE 2) Definition: Second line of church mailing address Required: If applicable Revised: 1/30/13 Format: 100 A/N

MailingCity MAILING ADDRESS (CITY) Definition: City of church mailing address Required: Yes Revised: 1/30/13 Format: 50 A/N

Page 70 UMC DATA DEFINITIONS – New People/New Churches

MailingState MAILING ADDRESS (STATE) Definition: State code of church mailing address Required: Yes, if in US Revised: 1/30/13 Format: 2 A/N

Notes: Use code from State Table. Not applicable for entities outside of the US.

MailingZIP MAILING ADDRESS (ZIP) Definition: ZIP Code of church mailing address Required: Yes Revised: 1/30/13 Format: 15 A/N

Notes: If in US, include extended ZIP (+4, including dash) if information is available.

MailingCountry MAILING ADDRESS (COUNTRY) Definition: Country code of church mailing address Required: Yes Revised: 1/30/13 Format: 3 A/N

Notes: Refer to Countries Table.

Phone PHONE Definition: Phone number of church Required: Yes Revised: 1/30/13 Format: 20 A/N

Notes: Please submit complete phone number, including any area or international codes.

Fax FAX Definition: Fax number of church Required: If applicable Revised: 1/30/13 Format: 20 A/N

Notes: Please submit complete phone number, including any area or international codes.

Email EMAIL Definition: Primary email address for church Required: If applicable Revised: 1/30/13 Format: 100 A/N

Page 71 UMC DATA DEFINITIONS – New People/New Churches

EthnicID CHURCH ETHNICITY Definition: Ethnic code of the church’s congregation Required: Yes Revised: 9/05/14 Format: INT

Notes: Refer to the Ethnic Table for the ID of each ethnicity. If the church’s congregation’s majority (70%) is one race or ethnicity, identify this group. In the case of no majority, the congregation should be defined as multi-racial. DateFounded DATE FOUNDED Definition: Date the church was founded Required: If known Revised: 1/30/13 Format: Date (mm/dd/yyyy)

DateChartered DATE CHARTERED Definition: The date the church was chartered Required: If known Revised: 1/30/13 Format: Date (mm/dd/yyyy)

PastorName PASTOR NAME Definition: Full name of church’s appointed pastor Required: If Known Revised: 1/30/13 Format: 50 A/N

PastorGCFA_ID GCFA ID Definition: Seven (7)-digit Identification Number assigned by GCFA Required: If Known Revised: 1/30/13 Format: 7 A/N

RecordType RECORD TYPE Definition: Is this record for a new entity? Required: Yes Revised: 9/24/2013 Format: 10 A/N

Notes: Only accepted entries are “church” or “district.”

Parent PARENT Definition: Is this record for a new entity? Required: Yes Revised: 8/14/2015 Format: 10 A/N

Notes: Only accepted entries are “church” or “district.”

Page 72 UMC DATA DEFINITIONS – Supporting Tables

SUPPORTING TABLES

APPOINTMENT POSITIONS ID Position 37 Ambassador 40 Assistant 32 Associate Director of Ministerial Relations 29 Associate Pastor 30 Associate Pastor 31 Associate Pastor 10 Associate Pastor (default if only using single code) 11 Associate Pastor 12 Associate Pastor 13 Associate Pastor 14 Associate Pastor 15 Associate Pastor 16 Associate Pastor 17 Associate Pastor 18 Associate Pastor 19 Associate Pastor 20 Associate Pastor 36 Associate Professor 41 Bishop 25 CEO 21 Chaplain 43 Co-Pastor 39 Counselor 38 Dean 28 Director 33 Director of Connectional Ministries 35 Director of Ministerial Relations 24 District Superintendent 23 None 42 Parish Director 1 Pastor 2 Pastor 3 Pastor 4 Pastor 5 Pastor (default if only using single code) 6 Pastor 7 Pastor 8 Pastor

Page 73 UMC DATA DEFINITIONS – Supporting Tables

9 Pastor 45 Pastoral Counselor 26 President 22 Professor 27 Vice President 44 Other 46 Deacon 47 Lay Pastor

Back to Table of Contents

CLERGY STATUS Code STATUS AF AFFIL MEMB AM ASSOC MEMB BH BISHOP CC CERTIFIED CANDIDATE DC DEACONESS DM DIACONAL MIN DR RETIRED DIACONAL MINISTER FD DEACON IN FULL CONN FE ELDER IN FULL CONN FL FULL TIME LOCAL PASTOR LM CERTIFIED LAY MINISTER NL LOCAL PASTOR (Approved, but not Appointed) OA ASSOC OTHER CONFERENCE OD DEACON MEMBER OF OTHER CONFERENCE OR METHODIST DENOMINATION OE ELDER MEMBER OF OTHER CONFERENCE OR METHODIST DENOMINATION OF OTHER NON-METHODIST DENOMINATION OP PM SERVING OTHER CONFER OR RETIRED MEMBER OTHER CONFERENCE PD PROVISIONAL DEACON PE PROVISIONAL ELDER PL PART TIME LOCAL PASTOR RA RETIRED ASSOC MEMBER (AM) RD RETIRED DEACON IN FULL CONNECTION RE RETIRED ELDER RL RETIRED LOCAL PASTOR (LP) RP RETIRED PROVISIONAL MEMBER (PM) SY SUPPLIED/HIRED/ASSIGNED HL HONORABLE LOCATION AL ADMINISTRATIVE LOCATION

Back to Table of Contents Page 74 UMC DATA DEFINITIONS – Supporting Tables

REQUIRED LEADERSHIP POSITIONS

ID Position Level 107 AC Chancellor Conference 108 AC Communicator (¶ 609) Conference 62 AC Journal Editors Conference 76 AC Secretaries Conference 79 AC Statisticians Conference 80 AC Treasurers Conference 44 Administrative Review Committee (¶ 636) Conference 28 Board of Church and Society (¶ 629) Conference 192 Board of Discipleship (¶ 630) Conference 86 Board of Global Ministries (¶ 633) Conference 193 Board of Higher Education and Campus Ministry (¶ 634) Conference 202 Board of Laity (¶ 631) Conference 29 Board of Ordained Ministry (¶ 635) Conference 31 Board of Pensions (¶ 639) Conference 73 Board of Trustees (¶ 2512) Conference 194 Christian Unity and Interreligious Concerns (¶ 642) Conference 105 Commission on Archives and History (¶ 641) Conference 59 Commission on Equitable Compensation (¶ 625) Conference 49 Commission on Religion and Race (¶ 643) Conference 201 Commission on Small Church Membership (¶ 645) Conference 94 Commission on the Status and Role of Women (¶ 644) Conference 199 Committee on Criminal Justice and Mercy Ministries (¶ 657) Conference 200 Committee on Disability Concerns (¶ 653) Conference 54 Committee on Episcopacy (¶ 637) Conference 167 Committee on Native American Ministry (¶ 654) Conference 74 Council on Finance and Administration (¶ 611) Conference 58 Council on Ministries Conference 151 Council on Young Adult Ministry (¶ 650) Conference 99 Council on Youth Ministry (¶ 649) Conference 64 Director of Connectional Ministries (¶ 608) Conference 40 Lay Leader (¶ 607) Conference 196 Commission on Communications (¶646) Conference 97 United Methodist Men (¶ 648) Conference 98 United Methodist Women (¶ 647) Conference

Back to Table of Contents

Page 75 UMC DATA DEFINITIONS – Supporting Tables

LEADERSHIP ROLES ID Role 5 Alternate 21 Archivist 9 Asst. General Secretary 7 Board Member 1 Chair 3 Clergy 18 Consultant 10 Contact 24 Coordinator 17 Director 23 Editor 11 Enlistment Chair 19 Finance Persons 8 General Secretary 26 Head 22 Historian 4 Lay 25 Manager 2 Member 14 President 12 Registrar 13 Secretary 6 Staff 16 Treasurer 20 Vice Chair 15 Vice-President 0 None

LEADERSHIP POSITIONS Jurisdiction

ID Position Level 174 Committee on Episcopacy Jurisdiction 81 Juris Comm on Episcopacy Chair Jurisdiction 126 Jurisdictional Conference Delegation Member Jurisdiction 104 Jurisdictional Executive Director Jurisdiction 70 Jurisdictional Secretaries Jurisdiction 103 Jurisdictional UMM Jurisdiction 197 Jurisdictional/Central Conference Delegate 2016 Jurisdiction Back to Table of Contents

Page 76 UMC DATA DEFINITIONS – Supporting Tables

Agency

ID Position Level 172 Adult Ministries Agency 147 Age Level Ministries Agency 47 Board Member Agency 173 Board of Pensions Agency 163 Camps and Retreat Ministries Agency 140 Central Conference Relationships Agency 166 Children's Ministries Agency 143 Christian Education Agency 61 Colleges, Universities and Seminaries Agency 50 Commission on General Conference Agency 164 Congregational Development Agency 85 Connectional Table Members Agency 48 Council Member Agency 177 Deputy Genl Secretary Agency 189 Ecumenical Officer Agency 187 Executive Secretary Agency 188 Executive Secretary AA Agency 149 Faith Formation Agency 138 Family Ministries Agency 67 Gen Agency Finance Persons Agency 68 General Agency: Genl. and Assoc Genl Secys/ Treas/ P Agency 69 General Secretaries of UMC Agencies Agency 159 Hispanic/Latino Ministries Agency 170 Human Resource Agency 95 Judicial Council Members Agency 145 Leadership Development Agency 191 NACEC Exec Comm Agency 168 Native American Ministries Agency 71 Nat'l Association. of UM Foundation Agency 161 New Church Starts Agency 185 non-voting members Agency 130 Older Adult Ministries Agency 179 PAUMCS Member Agency 162 Peace with Justice Agency 72 President and GS of Boards and Commissions Agency 156 Racial/Ethnic Ministries Agency 136 Safe Sanctuaries Agency 78 Seminary Pres Sch of Theology Agency 133 Spiritual Formation Agency 46 Staff Agency Page 77 UMC DATA DEFINITIONS – Supporting Tables

96 Stand Comm Central Conf Matters Roster Agency 154 Worship Agency 152 Young Adult Ministries Agency 127 Youth Ministries Agency

Back to Table of Contents

Conference

ID Position Level 180 AC Ezra Contacts Conference 55 AC Statistical Contacts Conference 171 Adult Ministries Conference 84 African American Ministries Conference 146 Age Level Ministries Conference 75 Bishops: All Retired Bishops of UMC Conference 183 Bishops: Assistants to the Central Conf Bishops Conference 56 Bishops: Assistants to the Juris Bishops Conference 65 Bishops: Effective CENTRAL Conf Bishops Conference 178 Bishops: Effective US Bishops (2012-2016)Current Conference 66 Bishops: Effective US Bishops(2008-2012) Conference 53 Bishops: Episcopal Secretaries Central Conf Conference 77 Bishops: Episcopal Secretaries Juris Conference 87 Board of Trustees Conference 33 Camps and Retreat Ministries Conference 106 Camps and Retreats Center Conference 57 Caucuses and Ecumenical Groups Conference 182 Central Conf:Treasurers Conference 139 Central Conference Relationships Conference 165 Children's Ministries Conference 142 Christian Education Conference 43 Clergy Committee on Investigation Conference 60 Committee on Communications, Chairperson Conference 82 Communications Commission Conference 63 Conference Newspaper Editors Conference 100 Congregational Development Conference 190 Data Sync Contacts Conference 27 DCM Assistant Conference 37 Dean of the Cabinet Conference 45 Diaconal Committee on Investigation Conference 110 Disaster Response Conference 176 Donor Conference 148 Faith Formation Conference

Page 78 UMC DATA DEFINITIONS – Supporting Tables

137 Family Ministries Conference 111 Fellowship of Local Pastors Conference 157 Foundation Board Conference 112 General Conference Delegate 2016 Conference 109 Global Ministries Conference 113 Health Insurance Committee Conference 89 Hispanic/Latino Ministries Conference 90 Historical Society Conference 169 Human Resource Conference 91 Information Technology Conference 41 Lay Leader (Associate) Conference 92 Lay Speaking Ministries Conference 144 Leadership Development Conference 160 New Church Starts Conference 129 Older Adult Ministries Conference 114 Order of Deacons Conference 115 Order of Elders Conference 116 Peace with Justice Conference 155 Racial/Ethnic Ministries Conference 35 Registrar Conference 93 Resource Center Conference 135 Safe Sanctuaries Conference 132 Spiritual Formation Conference 117 Wellness Ministries Conference 153 Worship Conference

Back to Table of Contents

District Level

ID Position Level 198 Administrative Assistant District 101 Committee on Ministry District 30 District Superintendent District 32 Lay Leader District 42 Lay Leader (Associate) District 102 Lay Servant Ministries District

Back to Table of Contents

Page 79 UMC DATA DEFINITIONS – Supporting Tables

Church Level

ID Position Level 52 Administrative Board Church 12 Adult Ministries Church 18 Advocates for Inclusiveness Church 2 Age Level Ministries Church 13 Children's Ministries Church 11 Christian Education Church 19 Church and Society Church 1 Church Council Church 20 Church Historian Church 51 Church Staff Church 141 Committee on Religion and Race Church 21 Communications Church 38 Council on Ministry Church 186 Donor Direct Contact Church 16 Evangelism Church 14 Family Ministries Church 4 Finance Committee Church 118 Health and Welfare Ministries Church 7 Lay Leader Church 120 Lay Leadership Committee Church 119 Lay Member Annual Conference Church 8 Leader Selection and Development Church 23 Mission Church 121 Nurture and Membership Care Church 128 Older Adult Ministries Church 122 Outreach Church 123 Parish Nurse Church 3 Pastor Parish Relations Church 134 Safe Sanctuaries Church 26 Scouting and Civic Youth-Serving Ministry Church 9 Small Group Ministries Church 10 Small Membership Church Church 5 Stewardship Church 124 Treasurer Church 6 Trustees Church 24 UMM Church 25 UMW Church 125 United Methodist Youth Foundation Church 131 Wellness Ministries Church 17 Worship Church Page 80 UMC DATA DEFINITIONS – Supporting Tables

150 Young Adult Ministries Church 15 Youth Ministries Church

Back to Table of Contents

LEADERSHIP ENTITIES ID Name C721 Alabama-West Florida C931 Alaska C510 Arkansas C381 Baltimore-Washington C940 California-Nevada C922 California-Pacific C521 Central Texas C123 Dakotas C927 Desert Southwest C161 Detroit C180 East Ohio C350 Eastern Pennsylvania C751 Florida C540 Great Plains C336 Greater New Jersey C781 Holston C133 Illinois Great Rivers C143 Indiana C150 Iowa C770 Kentucky C550 Louisiana C782 Memphis C171 Minnesota C760 Mississippi C560 Missouri C315 New England C581 New Mexico C341 New York C722 North Alabama C791 North Carolina C711 North Georgia C522 North Texas C110 Northern Illinois C591 Northwest Texas C582 Oklahoma C583 Oklahoma Indian Missionary Page 81 UMC DATA DEFINITIONS – Supporting Tables

C933 Oregon-Idaho C951 Pacific Northwest C382 Peninsula-Delaware C773 Red Bird Missionary C535 Rio Texas C912 Rocky Mountain C741 South Carolina C712 South Georgia C321 Susquehanna C783 Tennessee C532 Texas C374 Upper New York C803 Virginia C162 West Michigan C194 West Ohio C391 West Virginia C731 Western North Carolina C360 Western Pennsylvania C200 Wisconsin C910 Yellowstone J2 North Central J3 Northeastern J4 South Central J5 Southeastern J6 Western A25 Commission on General Conference A27 Committee on Faith and Order A19 Connectional Table A26 Council of Bishops A22 Division on Ministries with Young People A2 General Board of Church and Society A3 General Board of Discipleship Ministries A4 General Board of Global Ministries A5 General Board of Higher Education and Ministry A17 General Church A8 General Commission on Archives and History A10 General Commission on Communication A11 General Commission on Religion and Race A12 General Commission on Status and Role of Women A13 General Commission on United Methodist Men A1 General Council on Finance and Administration A21 Office on Christian Unity and Interreligious Relations A24 United Methodist Church Foundation A28 United Methodist Insurance Page 82 UMC DATA DEFINITIONS – Supporting Tables

A7 United Methodist Publishing House A23 United Methodist Women A6 Wespath Benefits and Investments

Back to Table of Contents

COUNTRIES Code Country AFG Afghanistan AX Åland Islands ALB Albania DZA Algeria ASM American Samoa AND Andorra AGO Angola AIA Anguilla ATA Antarctica ATG Antigua And Barbuda ARG Argentina ARM Armenia ABW Aruba AUS Australia AUT Austria AZE Azerbaijan BHS Bahamas BHR Bahrain BGD Bangladesh BRB Barbados BLR Belarus BEL Belgium BLZ Belize BEN Benin BMU Bermuda BTN Bhutan BOL Bolivia BIH Bosnia And Herzegovina BWA Botswana BVT Bouvet Island BRA Brazil IOT British Indian Ocean Territory BRN Brunei Darussalam BGR Bulgaria BFA Burkina Faso Page 83 UMC DATA DEFINITIONS – Supporting Tables

BDI Burundi KHM Cambodia CMR Cameroon CAN Canada CPV Cape Verde CYM Cayman Islands CAF Central African Republic TCD Chad CHL Chile CHN China CXR Christmas Island CCK Cocos (Keeling) Islands COL Colombia COM Comoros COG Congo COD Congo, The Democratic Republic Of The COK Cook Islands CRI Costa Rica CIV Cote D'ivoire HRV Croatia CUB Cuba CYP Cyprus CZE Czech Republic DNK Denmark DJI Djibouti DMA Dominica DOM Dominican Republic ECU Ecuador EGY Egypt SLV El Salvador GNQ Equatorial Guinea ERI Eritrea EST Estonia ETH Ethiopia FLK Falkland Islands (Malvinas) FRO Faroe Islands FJI Fiji FIN Finland FRA France GUF French Guiana PYF French Polynesia ATF French Southern Territories GAB Gabon GMB Gambia Page 84 UMC DATA DEFINITIONS – Supporting Tables

GEO Georgia DEU Germany GHA Ghana GIB Gibraltar GRC Greece GRL Greenland GRD Grenada GLP Guadeloupe GUM Guam GTM Guatemala GIN Guinea GNB Guinea-Bissau GUY Guyana HTI Haiti HMD Heard Island And McDonald Islands VAT Holy See (Vatican City State) HND Honduras HKG Hong Kong HUN Hungary ISL Iceland IND India IDN Indonesia IRN Iran, Islamic Republic Of IRQ Iraq IRL Ireland ISR Israel ITA Italy JAM Jamaica JPN Japan JOR Jordan KAZ Kazakhstan KEN Kenya KIR Kiribati KOR Korea PRK Korea, Democratic People's Republic Of KWT Kuwait KGZ Kyrgyzstan LAO Lao People's Democratic Republic LVA Latvia LBN Lebanon LSO Lesotho LBR Liberia LBY Libyan Arab Jamahiriya LIE Liechtenstein Page 85 UMC DATA DEFINITIONS – Supporting Tables

LTU Lithuania LUX Luxembourg MAC Macao MKD Macedonia, The Former Yugoslav Republic Of MDG Madagascar MWI Malawi MYS Malaysia MDV Maldives MLI Mali MLT Malta MHL Marshall Islands MTQ Martinique MRT Mauritania MUS Mauritius MYT Mayotte MEX Mexico FSM Micronesia, Federated States Of MDA Moldova, Republic Of MCO Monaco MNG Mongolia MSR Montserrat MAR Morocco MOZ Mozambique MMR Myanmar NAM Namibia NRU Nauru NPL Nepal NLD Netherlands ANT Netherlands Antilles NCL New Caledonia NZL New Zealand NIC Nicaragua NER Niger NGA Nigeria NIU Niue NFK Norfolk Island MNP Northern Mariana Islands NOR Norway OMN Oman PAK Pakistan PLW Palau PSE Palestinian Territory, Occupied PAN Panama PNG Papua New Guinea Page 86 UMC DATA DEFINITIONS – Supporting Tables

PRY Paraguay PER Peru PHL Philippines PCN Pitcairn POL Poland PRT Portugal PRI Puerto Rico QAT Qatar REU Reunion ROU Romania RUS Russia RWA Rwanda SHN Saint Helena KNA Saint Kitts And Nevis LCA Saint Lucia SPM Saint Pierre And Miquelon VCT Saint Vincent And The Grenadines WSM Samoa SMR San Marino STP Sao Tome And Principe SAU Saudi Arabia SEN Senegal SCG Serbia And Montenegro SYC Seychelles SLE Sierra Leone SGP Singapore SVK Slovakia SVN Slovenia SLB Solomon Islands SOM Somalia ZAF South Africa SSD South Sudan SGS South Georgia And The South Sandwich Islands ESP Spain LKA Sri Lanka SDN Sudan SUR Suriname SJM Svalbard And Jan Mayen SWZ Swaziland SWE Sweden CHE Switzerland SYR Syrian Arab Republic TWN Taiwan TJK Tajikistan Page 87 UMC DATA DEFINITIONS – Supporting Tables

TZA Tanzania, United Republic Of THA Thailand TLS Timor-Leste TGO Togo TKL Tokelau TON Tonga TTO Trinidad And Tobago TUN Tunisia TUR Turkey TKM Turkmenistan TCA Turks And Caicos Islands TUV Tuvalu UGA Uganda UKR Ukraine ARE United Arab Emirates GBR United Kingdom USA United States UMI United States Minor Outlying Islands URY Uruguay UZB Uzbekistan VUT Vanuatu VEN Venezuela VNM Vietnam VGB Virgin Islands, British VIR Virgin Islands, U.S. WLF Wallis And Futuna ESH Western Sahara YEM Yemen YUG Yugoslavia ZMB Zambia ZWE Zimbabwe

Back to Table of Contents

STATES Code State AL Alabama AK Alaska AS American Samoa AZ Arizona AR Arkansas CA California CO Colorado CT Connecticut Page 88 UMC DATA DEFINITIONS – Supporting Tables

DE Delaware DC District of Columbia FL Florida GA Georgia GU Guam HI Hawaii ID Idaho IL Illinois IN Indiana IA Iowa KS Kansas KY Kentucky LA Louisiana ME Maine MH Marshall Islands MD Maryland MA Massachusetts MI Michigan MN Minnesota MS Mississippi MO Missouri MT Montana NE Nebraska NV Nevada NH New Hampshire NJ New Jersey NM New Mexico NY New York NC North Carolina ND North Dakota OH Ohio OK Oklahoma OR Oregon PW Palau PA Pennsylvania PR Puerto Rico RI Rhode Island SC South Carolina SD South Dakota TN Tennessee TX Texas UT Utah VT Vermont VI Virgin Islands Page 89 UMC DATA DEFINITIONS – Supporting Tables

VA Virginia WA Washington WV West Virginia WI Wisconsin WY Wyoming

SHARED MINISTRY FORMS ID Form Definition 1 Federated A federated church, in which one congregation is related to two or more denominations, with persons choosing to hold membership in one or the other of the denominations. 2 Union A union church, in which a congregation, with one unified membership rolls, is related to two denominations.

3 Merged A merged church, in which two or more congregations of different denominations form one congregation that relates to only one of the constituent denominations. 4 Yoked A yoked parish, in which congregations of different denominations share a pastor.

Back to Table of Contents

SPECIALIZED MINISTRY TYPES ID Ministry 1 Christian Education 2 Youth Ministries 3 Music 4 Spiritual Formation 5 Older Adult Ministries 6 Evangelism 7 Camping/Retreat Ministries 8 Children's Ministries 9 Communications 10 Business Administration

Back to Table of Contents ENTITY CATEGORIES ID Category 1 District 7 Church 10 Camp 11 Education 12 Other 13 Military 14 Health Services Page 90 UMC DATA DEFINITIONS – Supporting Tables

ENTITY CATEGORY TYPES ID CategoryID Type Description 1 7 Chartered A chartered local church is a freestanding, fully operational, congregation that has been appointed a pastor, and is expected to give an annual financial and participatory report to its annual conference. Organization of the local church is defined in the BOD ¶ 244. A chartered church is not in “New Church Start” status, nor is it a mission church or attached to another congregation, unless as the parent to a satellite. 2 7 New Church A New Church Start is a church that has been established with the Start consent of the Bishop, but has not yet reached a level of organization to garner it a “chartered” church. A New Church Start may be appointed a pastor or submit statistics, but it is considered new (and given considerations associated with any newcomer) until the conference authorizes its charter. More information can be found in the BOD ¶ 259.2.

3 7 Satellite When authorized by the district superintendent and the district board of church location and building, chartered local churches may sponsor or serve as “parent” to a satellite church. The satellite is often a separate site or campus of a larger local church congregation. 4 7 Mission Congregations are designated as “Missions” when membership opportunities and resources place limits on the church’s abilities to obtain charter status. These churches often are created strategically in order to serve a limited population such as those of a minority demographic or to cater to other cultures or languages. Missions are often funded by sources outside of the congregation and rarely support the UMC connection through apportionments or other income, and the annual conference usually provides long-term administrative guidance of the congregation. The mission congregation may be organized in the same manner of any local church and can have the same rights and powers, as such submitting statistics to GCFA, as decided by the annual conference. The BOD ¶ 259.1a provides further detail. 5 11 Campus Ministry 6 11 Seminary 7 11 College/ University 8 14 Hospital 9 14 Nursing Home

Back to Table of Contents

Page 91 UMC DATA DEFINITIONS – Supporting Tables

CHURCH EMAIL TYPES ID Name 1 Work 2 Home 3 General

CHURCH ADDRESS TYPES ID Name 1 Mail 2 Physical 3 Church 4 Pastor 5 Other 6 Pension

CHURCH WEBSITE TYPES ID Name 1 Main 2 Twitter Handle 3 Facebook Page 4 Other

Back to Table of Contents

CHURCH PHONE TYPES ID Name 1 Voice 2 Fax

Back to Table of Contents

PEOPLE ADDRESS TYPES ID Name 1 Preferred 2 Label 3 Mail 4 Church 5 Home 6 Other 7 Delegate 8 Physical

Page 92 UMC DATA DEFINITIONS – Supporting Tables

PEOPLE PHONE LOCATIONS/DESIGNATIONS ID Name 1 Home 2 Cell 4 Church 5 Office 6 Toll Free 9 Other

PEOPLE PHONE TYPES ID Name 1 Fax 2 Voice

PEOPLE WEBSITE TYPES ID Name 1 Main 2 Twitter Handle 3 Facebook Page 4 Other

Back to Table of Contents PEOPLE EMAIL TYPES ID Name 1 Home 2 Business 3 Parsonage 4 Secretary 5 Church 6 DS 7 Other 8 Delegate

Back to Table of Contents ETHNIC TABLE ID Ethnicity 0 White 1 Asian 2 African American/Black 3 Hispanic/Latino 4 Native American 5 Pacific Islander 6 Multi-Racial

Page 93 UMC DATA DEFINITIONS – Supporting Tables

LANGUAGE TABLE ID Language 1 English 2 Spanish 3 Russian 4 French 5 Kiswahili 6 Korean 7 Portuguese 8 German 9 ASL

DENOMINATIONS ID Denomination Methodist 46 African Methodist Episcopal Yes 43 African Methodist Episcopal Zion Yes 32 British Methodist Church Yes 60 Christian Methodist Episcopal Yes 56 Church of South India Yes 11 Church of the Nazarene Yes 38 Congregational Methodist Yes 91 Evangelical Church of Ecuador Yes 71 Evangelical Methodist Yes 42 Free Methodist Church of North America Yes 29 Korean Methodist Church Yes 92 Methodist Church in Cuba Yes 74 Methodist Church in India Yes 79 Methodist Church in the Caribbean & the Americas Yes 93 Methodist Church of Brazil Yes 30 Methodist Church of Colombia Yes 31 Methodist Church of Mexico Yes 59 Methodist Episcopal Church of the South Yes 85 Methodist Protestant Yes 1 United Methodist Yes 57 Waldensian Methodist Church Yes 17 Wesleyan Yes 8 Alliance Baptist 14 American Baptist 100 American Evangelical Christian Church 27 Assemblies of God 2 Baptist 64 Baptist General Conference 78 Brazil 44 Brethren Church

Page 94 UMC DATA DEFINITIONS – Supporting Tables

24 Brethren in Christ 65 Bulgaria 66 Christian Church 67 Christian Crusade 63 Christian Missionary Alliance 21 Christian Union 19 Church of Christ 68 Church of God 55 Church of God of Prophecy 25 Church of God, Anderson 69 Church of God, Haiti 23 Churches of Christ in Christian Union 101 Congregational 47 Congregational Church of Samoa 80 Cuba 39 Cumberland Presbyterian 70 Deeper Life Church 37 Disciples of Christ 81 Dom. Rep. Evang. 16 Dutch Reformed 20 East Cumberland Baptist 12 Episcopal 96 Evangelical Church Alliance 54 Evangelical Congregational 13 Evangelical Friends 50 Evangelical Lutheran Church of America 45 Evangelical Covenant 22 Free Will Baptist 72 Harvest Network Int 73 Holiness 18 Independent Christian Churches of Christ 95 Korean Assoc. Independent Churches/Missions 41 Korean Presbyterian 3 Lutheran 82 Madhya Pradesh 83 MCCA 84 ME Madhya 48 Missionary Baptist 49 National Baptist 6 Other 51 Pentecostal 4 Presbyterian 53 Presbyterian PCA 52 Presbyterian USA Page 95 UMC DATA DEFINITIONS – Supporting Tables

75 Primitive Baptist Church 62 Progressive Baptist 97 Reformed Church in America 99 Reformed Presbyterian Church of North America 98 Religious Society of Friends (Quaker) 86 River of Life Ministries 87 Rock River 61 Roman Catholic 15 Shakal Global Ministries 7 Southern Baptist 88 SW Ger 89 Taiwan 10 The Evangelical Church 76 United Biblical 5 United Church of Christ 77 Venezuela 28 Vineyard 26 Volunteers of America 40 World Evangelical Mission Alliance Back to Table of Contents

PREFIX/TITLE Prefix Title Mr Formal male title Mrs Formal title for married females Ms Formal female title Miss Formal title for unmarried females Rev Reverend Bishop Bishop Rev Dr Reverend Doctor The Hon The Honorable Dr Doctor Chpln Chaplain Atty Attorney Col Colonel Col Ret Colonel Retired Dean Dean Judge Judge Justice Justice LtCol Lieutenant Colonel Pres President Sen Senator Gen General

Page 96 UMC DATA DEFINITIONS – Supporting Tables

CONFERENCES Please contact GCFA to get information on closed conferences. ConfNo PreferredName Area Jurisdiction Region Status 721 Alabama-West Florida Alabama-West Florida Southeastern United States A 931 Alaska Greater Northwest Western United States A 510 Arkansas Arkansas South Central United States A 381 Baltimore-Washington Washington Northeastern United States A 940 California-Nevada San Francisco Western United States A 922 California-Pacific Los Angeles Western United States A 131 Central Illinois None None United States C 521 Central Texas Fort Worth South Central United States A 123 Dakotas Dakotas-Minnesota North Central United States A 927 Desert Southwest Phoenix Western United States A 161 Detroit Michigan North Central United States A 180 East Ohio Ohio East North Central United States A 350 Eastern Pennsylvania Philadelphia Northeastern United States A 751 Florida Florida Southeastern United States A 540 Great Plains Great Plains South Central United States A 336 Greater New Jersey New Jersey Northeastern United States A 781 Holston Holston Southeastern United States A 133 Illinois Great Rivers Illinois North Central United States A 143 Indiana Indiana North Central United States A 150 Iowa Iowa North Central United States A 542 Kansas East Great Plains South Central United States C 541 Kansas West Great Plains South Central United States C 770 Kentucky Louisville Southeastern United States A 771 Kentucky None None United States C 511 Little Rock Arkansas South Central United States C 550 Louisiana Louisiana South Central United States A 772 Louisville None None United States C 311 Maine None None United States C 782 Memphis Nashville Southeastern United States A 171 Minnesota Dakotas-Minnesota North Central United States A 760 Mississippi Mississippi Southeastern United States A 560 Missouri Missouri South Central United States A 561 Missouri East Missouri South Central United States C 562 Missouri West Missouri South Central United States C 571 Nebraska Great Plains South Central United States C 315 New England Boston Northeastern United States A 314 New Hampshire None None United States C 581 New Mexico Northwest Texas-New Mexico South Central United States A 341 New York New York Northeastern United States A 722 North Alabama Birmingham Southeastern United States A

Page 97 UMC DATA DEFINITIONS – Supporting Tables

512 North Arkansas Arkansas South Central United States C 791 North Carolina Raleigh Southeastern United States A 370 North Central New York New York West Northeastern United States C 121 North Dakota None None United States C 711 North Georgia North Georgia Southeastern United States A 140 North Indiana Indiana North Central United States C 522 North Texas Dallas South Central United States A 110 Northern Illinois Chicago North Central United States A 331 Northern New Jersey New Jersey Northeastern United States C 591 Northwest Texas Northwest Texas-New Mexico South Central United States A 582 Oklahoma Oklahoma South Central United States A Oklahoma Indian 583 Oklahoma South Central United States A Missionary 933 Oregon-Idaho Greater Northwest Western United States A 951 Pacific Northwest Greater Northwest Western United States A 382 Peninsula-Delaware Philadelphia Northeastern United States A 773 Red Bird Missionary Louisville Southeastern United States A 531 Rio Grande San Antonio South Central United States C 535 Rio Texas San Antonio South Central United States A 912 Rocky Mountain Mountain Sky Western United States A 741 South Carolina Columbia Southeastern United States A 122 South Dakota None None United States C 712 South Georgia South Georgia Southeastern United States A 146 South Indiana Indiana North Central United States C 132 Southern Illinois None None United States C 310 Southern New England None None United States C 332 Southern New Jersey New Jersey Northeastern United States C 592 Southwest Texas San Antonio South Central United States C 321 Susquehanna Harrisburg Northeastern United States A 783 Tennessee Nashville Southeastern United States A 532 Texas Houston South Central United States A 342 Troy Albany Northeastern United States C 374 Upper New York Upper New York Northeastern United States A 803 Virginia Richmond Southeastern United States A 162 West Michigan Michigan North Central United States A 194 West Ohio Ohio West North Central United States A 391 West Virginia West Virginia Northeastern United States A 373 Western New York New York West Northeastern United States C 731 Western North Carolina Charlotte Southeastern United States A 360 Western Pennsylvania Pittsburgh Northeastern United States A 200 Wisconsin Wisconsin North Central United States A 353 Wyoming Albany Northeastern United States C 910 Yellowstone Mountain Sky Western United States A E30 Austria Provisional Central and Southern Europe Central and Southern Europe A Page 98 UMC DATA DEFINITIONS – Supporting Tables

Europe Central Conference Region Basel Christian Church of N86 None None None A Malaysia Philippines Central H34 Bicol Philippines Provisional Davao Philippines A Conference Region Philippines Central H38 Bulacan Philippines Manila Philippines A Conference Region Europe Bulgaria-Romania Central and Southern Central E35 Central and Southern Europe A Provisional Europe Conference Region Burma Methodist Church N08 None None None A of the Union Africa Central A34 Burundi East Africa Africa Conference A Region Africa Central C20 Central Congo Central Congo Congo Conference A Region Philippines Central H10 Central Luzon Philippines Baguio Philippines A Conference Region Africa Central D46 Central Nigeria Nigeria West Africa Conference A Region Europe Northern Europe and Central G55 Central Russia Moscow A Eurasia Conference Region N92 China Christian Council None None None A N78 Church of Bangladesh None None None A Africa Central D35 Cote D'Ivoire Côte D'Ivoire West Africa Conference A Region Europe Central and Southern Central E40 Czech & Slovak Republics Central and Southern Europe A Europe Conference Region Europe Northern Europe and Central G20 Denmark Nordic-Baltic A Eurasia Conference Region Dominican Evangelical N38 None None None A Church Africa Central A30 East Africa East Africa Africa Conference C Region Page 99 UMC DATA DEFINITIONS – Supporting Tables

Africa Central Eastern Congo (French: Congo C36 East Congo Congo Conference A East) Region Philippines Central H62 East Mindanao Philippines Davao Philippines A Conference Region Africa Central A60 East Zimbabwe Zimbabwe Africa Conference A Region Africa Central A40 Eastern Angola Angola East Africa Conference A Region Europe Eastern Russia-Central Asia Northern Europe and Central G60 Moscow A Provisional Eurasia Conference Region Eglise Protestante Unie de N04 None None None A Belgique Europe Northern Europe and Central G25 Estonia Nordic-Baltic A Eurasia Conference Region Evangelical Methodist N05 None None None A Church in Bolivia Evangelical Methodist N30 None None None A Church in the Philippines Evangelical Methodist N02 None None None A Church of Argentina Evangelical Methodist N14 None None None A Church of Costa Rica Evangelical Methodist N52 None None None A Church of Nicaragua Evangelical Methodist N54 None None None A Church of Panama Evangelical United Church N40 None None None A of Ecuador Europe Northern Europe and Central G30 Finland-Finnish Provisional Nordic-Baltic A Eurasia Conference Region Europe Northern Europe and Central G35 Finland-Swedish Provisional Nordic-Baltic A Eurasia Conference Region Europe Central F40 Germany East Germany Germany A Conference Region Europe Central F45 Germany North Germany Germany A Conference Region Europe F50 Germany South Germany Germany A Central Page 100 UMC DATA DEFINITIONS – Supporting Tables

Conference Region Europe Central F55 Germany Southwest Germany Germany C Conference Region Guatemala Evangelical N84 National Primitive None None None A Methodist Church Europe Central and Southern Central E45 Hungary Provisional Central and Southern Europe A Europe Conference Region Igreja Evangélica Metodista N56 None None None A Portuguesa Japan Methodist Church of N46 None None None A Christ Karo Batak Protestant N68 None None None A Church Africa Central C26 Kasai Central Congo Congo Conference A Region Africa Central A35 Kenya-Ethiopia East Africa Africa Conference A Region Africa Central Eastern Congo (French: Congo C38 Kivu Congo Conference A East) Region Korean Christian Church in N80 None None None A Japan N24 Korean Methodist Church None None None A Africa Central D40 Liberia Liberia West Africa Conference A Region Africa Central C60 Lukoshi Southern Congo Congo Conference A Region Africa Central A65 Malawi Provisional Zimbabwe Africa Conference A Region Malta Joint Church of N76 None None None A Scotland/Methodist N06 Methodist Church in Brazil None None None A N16 Methodist Church in Cuba None None None A N20 Methodist Church in India None None None A N70 Methodist Church in Ireland None None None A N48 Methodist Church in Kenya None None None A Methodist Church in N26 None None None A Malaysia N58 Methodist Church in Samoa None None None A Methodist Church in N34 None None None A Singapore N72 Methodist Church in Sri None None None A Page 101 UMC DATA DEFINITIONS – Supporting Tables

Lanka Methodist Church in the N12 None None None A Republic of China Methodist Church in N36 None None None A Uruguay N10 Methodist Church of Chile None None None A Methodist Church of Fiji N42 None None None A and Rotuma N82 Methodist Church of Ghana None None None A Methodist Church of Hong N18 None None None A Kong Methodist Church of N22 None None None A Indonesia N28 Methodist Church of Peru None None None A Methodist Church of N74 None None None A Southern Africa Methodist Church of the N50 None None None A Union of Myanmar Methodist Evangelical N44 None None None A Church in Italy Philippines Central H42 Middle Philippines Manila Philippines A Conference Region Philippines Central H66 Mindanao Philippines Davao Philippines A Conference Region Africa Central A88 Mozambique Mozambique Africa Conference C Region Africa Central A90 Mozambique North Mozambique Africa Conference A Region Africa Central A95 Mozambique South Mozambique Africa Conference A Region Africa Central D45 Nigeria Nigeria West Africa Conference C Region Philippines Central H14 North Central Philippines Baguio Philippines A Conference Region Africa Central C45 North Katanga North Katanga Congo Conference A Region Africa Central C70 North-West Katanga Southern Congo Congo Conference A Region Philippines Central H16 Northeast Luzon Philippines Baguio Philippines A Conference Region Page 102 UMC DATA DEFINITIONS – Supporting Tables

Philippines Central H18 Northeast Philippines Baguio Philippines A Conference Region A80 Northern Mozambique None None None C Africa Central D47 Northern Nigeria Nigeria West Africa Conference A Region Philippines Central H22 Northern Philippines Baguio Philippines A Conference Region Philippines Northwest Mindanao Central H72 Davao Philippines A Philippines Conference Region Philippines Central H26 Northwest Philippines Baguio Philippines A Conference Region Europe Northwest Russia Northern Europe and Central G65 Moscow A Provisional Eurasia Conference Region Europe Northern Europe and Central G40 Norway Nordic-Baltic A Eurasia Conference Region Africa Central Eastern Congo (French: Congo C40 Oriental and Equator Congo Conference A East) Region N27 Pakistan Methodist Church None None None A Philippines Central H76 Palawan Philippines Manila Philippines A Conference Region Philippines Central H46 Pampanga Philippines Manila Philippines A Conference Region Philippines Central H30 Pangasinan Philippines Baguio Philippines A Conference Region Philippines Central H50 Philippines Manila Philippines A Conference Region Philippines Central H54 Philippines East Manila Philippines C Conference Region Philippines H52 Philippines-Cavite (PACC) Manila Philippines A Central

Page 103 UMC DATA DEFINITIONS – Supporting Tables

Conference Region Europe Central and Southern Central E50 Poland Central and Southern Europe A Europe Conference Region Philippines Quezon City Philippines Central H56 Manila Philippines A East Conference Region Philippines Central H57 Rizal Philippines East Manila Philippines A Conference Region Africa Central A36 Rwanda Provisional East Africa Africa Conference A Region Europe Serbia-Macedonia Central and Southern Central E60 Central and Southern Europe A Provisional Europe Conference Region Africa Central D50 Sierra Leone Sierra Leone West Africa Conference A Region Sierra Leone United N88 None None None A Methodist Church Africa Central A82 South Africa Provisional Mozambique Africa Conference A Region Africa Central C80 South Congo Southern Congo Congo Conference A Region Philippines South Nueva Ecija Central H81 Manila Philippines A Philippines Conference Region Africa Central C85 South-West Katanga Southern Congo Congo Conference A Region A85 Southern Mozambique None None None C Africa Central D48 Southern Nigeria Nigeria West Africa Conference A Region Europe Northern Europe and Central G70 Southern Russia Provisional Moscow A Eurasia Conference Region Philippines Southern Tagalog Central H78 Manila Philippines A Provisional Philippines Conference Region Philippines H80 Southwest Philippines Manila Philippines Central A Conference

Page 104 UMC DATA DEFINITIONS – Supporting Tables

Region N60 Spanish Evangelical Church None None None A Europe EMK Schweiz-Frankreich- Central and Southern Central E55 Central and Southern Europe A Nordafrika Europe Conference Region Taiwan The Methodist N64 Church of the Republic of None None None A China Africa Central C50 Tanganyika North Katanga Congo Conference A Region Africa Central C52 Tanzania North Katanga Congo Conference A Region Philippines Central H32 Tarlac Philippines Baguio Philippines A Conference Region The Hong Kong Council of N62 the Church of Christ in None None None A China The Methodist Church in L04 None None None A Great Britain The Methodist Church in L02 the Caribbean and the None None None A Americas The Methodist Church of L06 None None None A Mexico The Methodist Church of L15 None None None A Puerto Rico The Uniting Church in G45 None None NULL A Sweden Africa Central A37 Uganda-South Sudan East Africa Africa Conference A Region Europe Ukraine-Moldava Northern Europe and Central G75 Moscow A Provisional Eurasia Conference Region N66 United Church of Canada None None None A United Church of Christ in N32 None None None A the Philippines Philippines Central H84 Visayas Philippines Davao Philippines A Conference Region West African Methodist N90 None None None A Church Africa Central C35 West Congo Central Congo Congo Conference A Region Philippines H58 West Middle Philippines Manila Philippines A Central Page 105 UMC DATA DEFINITIONS – Supporting Tables

Conference Region Africa Central A70 West Zimbabwe Zimbabwe Africa Conference A Region Africa Central A50 Western Angola Angola West Africa Conference A Region Africa Central C90 Zambia Southern Congo Congo Conference A Region A66 Zimbabwe None None None C

Back to Table of Contents

Page 106 UMC DATA DEFINITIONS – Supporting Tables

EXTENSION MINISTRIES and STATUSES

GCNO Name Description E00001 Diaconal Ministers Ex Ministry E00009 Deacons Appointed Beyond the Local Through agencies and settings beyond the local church, Church(¶331.1a) including ecumenical agencies, that extend the witness and service of Christ's love and justice in the world and connect the church with the most needy, neglected, and marginalized. (¶331.1a) E00002 Deacons Appointed within UM Through United Methodist Church-related agencies, schools, Connectional Structure (¶331.1b) colleges, theological schools, and within the connectional structures of The United Methodist Church. (¶331.1b) E00003 UM Connectional Structures Appointed within United Methodist connectional structures, (¶344.1a,c) including district superintendents, or to an ecumenical agency. (¶344.1a,c) E00004 Appointed to Extension Ministries Appointed to extension ministries, under endorsement by (¶344.1b,c) the Division of Chaplains and Related Ministries of the General Board of Higher Education and Ministry.(¶344.1b,c) E00005 Other Valid Ministries (¶344.1d) Appointed to other valid ministries, confirmed by a two- thirds vote of the clergy members of the annual conference. (¶344.1d) E00006 Appointed in other Annual Clergy Appointed in other Annual Conferences (¶331.8, Conferences (¶331.8, ¶346.1) ¶341.1) E00007 Deaconesses and Home Missionaries Deaconesses and Home Missionaries (¶416.3) (¶416.3) E00008 Assignment of Bishops (¶ 406) The jurisdictional committee on episcopacy, after consultation with the College of Bishops, shall recommend the assignment of the bishops to their respective residences for final action by the jurisdictional conference; it shall not reach any conclusion concerning residential assignments until all elections of bishops for that session are completed and all bishops have been consulted. ¶ 406 S00001 Discontinued Probationary members may request discontinuance of this relationship or may be discontinued by the annual conference upon recommendation of the BOM. ¶327.6 S00002 Honorable Location Clergy who are placed on location at their own request. ¶ 358.1 S00003 Honorable Location - Retired Clergy who are placed on location and request retirement. ¶ 358.3 S00028 Terminated From Honorable Location Failure to submit the report for two consecutive years may result in termination of order upon recommendation of the BOM and vote of the clergy session. ¶ 358.2 S00004 Administrative Location Clergy member placed on location because it has been determined that the member has demonstrated a pattern of being unable effectively and competently to perform the duties of itinerant ministry. ¶ 359.1 S00005 Withdrawn to Another Denomination Clergy members in good standing withdraw to unite with another denomination or to terminate their membership in the denomination. ¶ 360.1 Page 107 UMC DATA DEFINITIONS – Supporting Tables

S00006 Withdrawn From Ministerial Office Clergy members in good standing who desire to leave their ministerial office and withdraw from the conference. ¶ 360.2 S00007 Withdrawn Under Complaint Clergy members are named as respondents to a complaint and desire to withdraw from the membership of the annual conference. ¶ 360.3, ; 2719.2 S00008 Terminated by B.O.M. Failure to submit the annual report for two consecutive Recommendation years may result in termination of orders upon recommendation of the board of ordained ministry and vote of the clergy session. ¶353.4 S00009 Terminated by Trial The trial court shall have the power to remove the respondent from professing membership, terminate the conference membership and / or revoke the credentials of ordination or consecration of the respondent… ¶ 2711 S00010 Suspended When deemed appropriate a clergy member may be suspend from all clergy responsibilities. ¶ 362.1d; 2704.2c; 2711.3 S00011 Deceased S00012 Involuntary Leave of Absence Cleargy placed onleave on absence by the request pf the bishop and the district superintendents. ¶ 354 S00013 Family Leave Clergy who, because of an immediate family member's need for full-time care, are temporarily unable to continue in a ministry appointment. ¶ 353.2.b S00014 Sabbatical Leave A sabbatical leave should be allowed for a program of study or travel approved by the conference board of ordained ministry.¶351 S00015 Medical Leave Clergy who are unable to perform their duties because of incapacity due to health matters. ¶356 S00016 Transitional Leave Clergy who are temporarily between appointments. ¶353.2.c S00017 Diaconal Minister Extended Leave In exceptional circumstances an extended leave may be granted upon the approval of the conference Board of diaconal Ministry. ¶ 313.1e (1992) S00018 Terminated Diaconal Minister A diaconal minister whose relationship to the conference has been terminated. (Voluntary or Involuntary) ¶ 313.1e (1992) S00019 Personal Leave Clergy who self-determine for personal reasons that they are temporarily unable or unwilling to continue in a ministry appointment. ¶353.2.a S00020 Maternity or Paternity Leave Clergy who so requests with the birth or arrival of a child into the home for purposes of adoption. ¶ 355 S00029 Retired Clergy who have retired. This can be used as a general appointment to retirement when the specific retirement category is not known. S00022 Mandatory Retirement Clergy who will have attained age seventy-two on or before July 1 in the year in which the conference is held. ¶357.1 S00023 Voluntary Retirement (20yrs) Any clergy member who has completed twenty years or more of service under appointment. ¶357.2.a S00024 Voluntary Retirement (30Yrs, Age 62) Clergy who will have attained age sixty-two on or before July 1 in the year in which the conference is held or will have

Page 108 UMC DATA DEFINITIONS – Supporting Tables

completed thirty years of service under appointment. ¶357.2.b S00025 Voluntary Retirement (40 Yrs, Age 65) Clergy who will have attained age sixty-five on or before July 1 in the year in which the conference is held or will have completed forty years of service under appointment. ¶357.2.c S00026 Involuntary Retirement Clergy placed in retired relation by a two-thirds vote of the board of ordained ministry and the cabinet. ¶ 357.3 S00027 Clergy Appointed to Attend School Clergy appointed to attend any school, college, or theological seminary listed by the University Senate. ¶ 416.6 S00030 Vocational Retirement (¶ 408.2b) A bishop who has served at least eight years in the episcopacy may seek retirement for vocational reasons and may be so retired by the jurisdictional or central conference committee on episcopacy on recommendatioin by the involved College of Bishops. ¶ 408.2b S00031 Resignation (¶ 408.4) A bishop may voluntarily resign from the episcopacy at any time. A bishop may resign from the office by submitting his or her resignation to the Council of Bishops. ¶ 408.4 S00032 Not Appointed S00034 Inactive S00033 Approved S00035 Leave of Absence Historical BAC leave of absence where specific leave type is unknown.

Back to Table of Contents

Page 109