YAMPA VALLEY AIRPORT COMMISSION MEETING AGENDA December 14, 2017

Meeting at Yampa Valley Regional Airport, Hayden, Colorado Light Meal starts at 5:30 PM; Meeting starts at 6:00 PM

Meeting Ground Rules: Meeting Objectives:

 Start on time, end early Airport & Capital Project Update  Participate fully  Listen to understand  Air Service Update  Honesty required  Committee Reports  Be respectful of each other  Honor diversity of opinions  Identify February 2018 Agenda  Use humor Items  One person speaks at a time Total Time: 1 Hour, 31 Minutes

Agenda Items:

Time Allotted

I. Organizational Matters: 5 Min 1. Roll Call 2. Approval of the October 25, 2017 Regular Meeting Minutes

II. Non-Agenda Public Comments 5 Min

III. Comments from Board Members 5 Min

IV. New Business:

1. Airport, Capital & Infrastructure Update - Kevin Booth, YVRA 15 Min 2. Airport, Capital & Infrastructure Update - Stacie Fain, SS Airport 15 Min 3. Air Service Update - Kevin Booth/Janet Fischer 10 Min 4. Atlantic Aviation Update - Pat Burke 10 Min 5. Other Discussion 3 Min

NOTE: All programs, services and activities of Routt County are operated in compliance with the Americans with Disabilities Act. If you need a special accommodation as a result of a disability, please call the Commissioners’ Office at (970) 879-0108 to assure that we can meet your needs. Please notify us of your request at least seven business days prior to the scheduled event. Routt County uses the Relay Colorado service. Dial 711 or TDD (970) 870-5444. VI. Reports from YVAC Committees: 1. Community Outreach and Education: Robin Crossan/Walter Magill, 3 Min David Franzel, Stacie Fain and Hayden Town Council rep 2. Marketing and Planning: Janet Fisher/Rob Perlman, Kevin Booth and 3 Min Randy Rudasics (SSCRA representative) 3. Infrastructure and Finance: Doug Monger and Steve Frasier 3 Min

VII. Manager’s Reports - provided via email. No verbal presentation will be made, except to answer questions pertaining to those reports. 1. Yampa Valley Regional Airport – Kevin Booth 3 Min 2. Steamboat Springs Airport – Stacie Fain 3 Min

VIII. Set new date for next YVAC meeting: 3 Min 1. Regularly scheduled meeting on February 8, 2017 at Steamboat Springs Airport/Bob Adams Field

IX. Discuss preliminary agenda items for the February 2018 meeting 5 Min

X. Adjourn meeting

YAMPA VALLEY REGIONAL AIRPORT UPDATE 14 December 2017

ENGINEERING & CONSTRUCTION: 2017 Review:  AIP-43 projects (SRE bldg., Old Admin Bldg decommis- sioning, Rwy 28 PAPI lighting & wind cone remove & replace) PNCI completed as of Fri 15 Dec  FAA moved power source box from Rwy 10 safety area and replaced some bad wiring  FAA removed and replaced Automated Weather Observing System  YVRA took delivery of new M-B broom and blower  YVRA installed new parking lot exit plaza credit card pay- ment machine and moved cash & credit card “pay-on-foot” 5,000 SF Heated SRE Storage Building machine to curbside check-in  YVRA continued fencing and completed LED ltg projects  YVRA re-opened Gate 1 and expanded seating (80 seats) in Gate 1 & 4; added video & signage capability for Via Air  YVRA added digital video for advertising (Steamboat Pilot) and info (TSA)

2018 Outlook:  Paladin arrives 5 Jan to remove & replace problem gearbox on Sweepster broom  AIP-44 pre-design conference completed with FAA on Thu 7 Dec; project cost estimated at $5.2M; includes demoli- tion of Old Admin Building, construction of addition to commercial aircraft apron (0ne additional Cat IV/767- capable aircraft parking spot; 71,100 sf); rehabilitation of commercial apron at spot #2 (rutting issue).  Complete landside fencing project  Design and build rental car wash facility

1 New Pay-on-Foot Location OPS AND ADMIN UPDATE:

New air service provided by Via Airlines; direct flights

to Austin (AUS) and Kansas City (KCI) on 50-seat E145 three times to each city per week (Wed, Sat, Sun) start Wed 13 Dec. Minneapolis daily flight upgraded from E175 (76 seats) to B717 (MD-80 with 110 seats)

Denver flights increased frequency this season from 2- 3 daily flights up to 3-4 daily flights. San Diego flights increased from 2 to 3 days per wk. Washington Dulles reduced frequency from 2 per wk down to 1 per wk. Some mainline flights reduced equipment size from 737-8 or A320 down to A319. Horizon has replaced SkyWest for our E175 service from Seattle.

Paid parking lot system issues resolved with T2 Via Air (E145—50 Seats) (vendor); new machine provided for exit plaza and exit Started AUS & KCI Service 13 Dec 17 plaza cash or credit card machine moved to protected area on west side of terminal.

YVRA successfully executed new contracts with rental cars (Avis, Budget and Hertz), limos & courtesy vehicles, Uber, and Steamboat Pilot & Today (advertising).

YVRA will operate the “Tailwinds General Store” (gift shop) for at least one year. Three new staff members hired and store will feature local manufacturers. Tail- winds opened for business Wed 13 Dec ICW Via Air first flight service.

YVRA hosted Steamboat Ski & Resort Corporation and Delta B717 (MD-80—110 Seats) Steamboat Chamber for annual update and service ex- Daily Service to Minneapolis cellence training on 7 Dec. Also hosted all ground transportation providers for annual update on 6 Dec.

FAA approved reallocation of authorized snow removal equipment for YVRA which authorizes funding for a second large front end loader for increased apron snow removal operations.

FBO contract amendment in final coordination and signing to document changed construction completion date of 31 Oct 19 and confirm County will not pave the vehicle service road between fuel farm/existing FBO apron and new 2019 FBO location in Bravo area.

Completed negotiations with Paladin Attachments on long standing issues with Sweepster Broom; Paladin Gate 1—Via Air (60 Seats) agreed to send team and replace problem gearbox with higher than normal operating temperatures. 2 August Operations Comparison 2017 vs. 2016

Oct 2017 Oct 2016 Change Up/Down

All Aircraft Up/Down 680 788 -108 Operations Operations

Air Carrier Up/Down 118 110 +8 Operations Operations

Up/Down Cargo Operations 129 124 +5 Operations

General Aviation Up/Down 433 554 -121 Operations Operations

Military Up/Down 0 0 0 Operations Operations

Passengers Up/Down 5,691 5,314 +377 Operations (from load sheets)

GA Landing Weight Up/Down $12,534 $11,982 +$552 Fees (100%) Operations

3 September Operations Comparison 2017 vs. 2016

Nov 2017 Nov 2016 Change Up/Down

All Aircraft Up/Down 527 642 -115 Operations Operations

Air Carrier Up/Down 66 62 +4 Operations Operations

Up/Down Cargo Operations 122 122 0 Operations

General Aviation Up/Down 339 452 -113 Operations Operations

Military Up/Down 0 6 -6 Operations Operations

Passengers Up/Down 3,908 3,838 +70 Operations (from load sheets)

GA Landing Weight Up/Down $8,605 $11,393 -$2,788 Fees (100%) Operations

Spring, Summer and Fall 2017 included at page 5

Winter 2017/18 included at page 6

Kevin Booth Airport Director Yampa Valley Regional Airport 11005 RCR 51A (P.O. Box 1060) Hayden, Colorado 81639 Phone 970-276-5001 Fax 970-276-5030 [email protected]

Tinneal Gerber Assistant Airport Director/Business Manager Phone 970 276-5021 [email protected]

YVRA Website: www.yampavalleyregionalairport.com YVRA Facebook: Yampa Valley Regional Airport-HDN YVRA Twitter: YVRA-HDN@HDNCo

Steamboat Springs Airport/ Bob Adams Field Manager’s Report December 2, 2017

Operations

 Flight operations recorded 571 operations in October 2017. This compares to 839 operations in October, 2016.  4,258 gals of 100LL were pumped and 5,663 gals of Jet A were pumped for a total of 9,921 gallons of fuel sold in October 2017. This compares to 3,880 gals of 100LL and 6,989 of Jet A for a total of 10,869 gals of fuel sold in October, 2016.  Flight operations recorded 552 operations in November 2017. This compares to 712 operations in November, 2016.  2,388 gals of 100LL were pumped and 3,735 gals of Jet A were pumped for a total of 6,123 gallons of fuel sold in November 2017. This compares to 3,718 gals of 100LL and 2,696 of Jet A for a total of 6,414 gals of fuel sold in November 2016.  A pilot/airplane broker with an Italian Jet Trainer visited one of his customers at the Airport (see cover photo). The airplane was featured on the cover of the Steamboat Today.  The Colorado Department of Wildlife conducted moose tagging operations from the airport (see photo below). They were able to tag 10 moose in the vicinity of the Steamboat Ski Resort.  A Stemme motorglider based at the airport that had been down the past year for maintenance resumed operations (see photo below).  Military helicopters continue to frequent KSBS for training flights.

Events

 Airport Manager and City Grant Writer attended the FAA/CDOT CIP Kickoff Workshop at Front Range Airport. They had a meeting with the FAA Area District Officer representative, FAA Planner and CDOT Planner after the Workshop and received advice on how to proceed with requests for future CIP projects and the consulting hiring process.  Airport Manager and City Grant Writer completed FAA/CDOT CIP annual update.  Airport Manager continues to hold Tenant and User meetings quarterly. On November 9th tenants and users gathered for discussion about airport topics. They were trained by Scott Slamal on the City’s MS4 Permit and the Airport’s Stormwater Plan and permit. Bob Zibell and his daughter gave a short presentation on the plan for the Airpark. Randall Hannaway also provided a short presentation as the new AOPA ASN.  The Airport Manager hosted the Yampa Valley Airport Commission (YVAC) October meeting at KSBS.  Airport Manager received her Commercial Driver’s License (CDL).  Airport Manager became a Certified Member (C.M.) of the American Association of Airport Executives (AAAE).  Airport Manager updated winter fee structure met with City Manager. Winter rates began on November 16th.  The ADG Hangar drain has been replaced and is working well. Final inspection was completed on October 23rd and a two warranty was issued.  Airport Manager met with Aircraft Owners and Pilots Association (AOPA) Airport Support Network (ASN) volunteer, Randall Hannaway.  Airport Manager met with Airpark developer, Bob Zibell, and received an update on the project.  Airport Manager attended and participated in the City Council Budget Retreat.  Airport staff completed repairs the concrete portion of the ramp in front of the FBO until more large scale rehabilitation can be completed. We are using new polymer product and documenting how well it works over the winter season (see photo below).

 Senior Maintenance Technician repaired two ground faults in the airport lighting system that repaired 16 lights that were out along the runway.  Senior Maintenance Technician completed parking lot painting and new signage projects (see photos below)

 FBO staff replaced all fuel filters on fuel farm and two refueling trucks. This is an annual requirement.  Senior Maintenance Technician replaced all taxiway markers with new ones (see photo below), making them much more visible for taxiing aircraft.

Training  Airport Manager continued to conduct Staff Meetings twice a month. Airport Manager continued with safety training during these meetings and the implementation of Safety Management Systems (SMS) at the Airport.  The Airport staff completed Wildlife Hazard Identification and Management and pyro annual training and recertification with Dr. Emily Blizzard from the USDA.  Airport staff attended City All Hands meetings.  Airport staff is working to set up training with County and City Police Departments this winter.

Airport Manager Initiatives  Airport Manager is completing the annual requirement to report based aircraft to the FAA. There are currently 74 (including 11 part-time) aircraft based at the Airport. This is up from 61 in 2016.  The Airport Manager, AOPA Airport Support Network Representative (ASN), and stakeholders are working with the FAA to improve the current Instrument Flight Rules (IFR) routing to/from SBS and HDN. The routing was changed through a FAA TRACON LOA that was not well socialized with GA pilots. This is a safety issue for GA pilots.  Large hangars for transient aircraft continues to be an issue and the staff is doing the best to accommodate large transient aircraft during the winter season. The Airport Manager is working with a user to develop a Public Private Partnership to build a large hangar. She is also evaluating a remodel with the Facilities Department for the City owned B Hangars.  The Airport continues to provide a good service for small transient aircraft.  Long term rental hangar demand continues to be a problem at the Airport as well. The Airport Manager currently has six pilots on a waiting list to rent hangars at KSBS. Investors are interested in building hangars at the airport, but there must be flat ground to build upon and fill is needed.  The Airport Manager is working with the Finance Department to assist the Steamboat Flying Club with checking out their aircraft for a service fee that would be paid to the FBO.  Airport Manager is leading a project team for the purchase of a FBO software package. The team has received two demos and is waiting for the Total Aviation software to become certified. Software purchase and installation is planned for early spring.  Airport Manager continues to work with the Director of Fleet Operations and other staff to incorporate all airport vehicles into a maintenance program as well is develop a solid fleet replacement plan.  Airport Manager worked with Legal to create agreement with the two rental car companies servicing the airport that will be finalized by December 15th. She is also finalizing contracts with UBER and Lyft. A contract for a prototype sock vending machine operated by Smartwool and a rider to the B hangars is being developed so tenants can have airplane jacks to store two aircraft in each hangar (sublease capability).  Airport Manager and the City will release RFPs for the 2018 Master Plan within the next few weeks. The Engineering RFP for the runway rehabilitation that will be completed in 2021-2022 will be released in 2019 so that good estimates can be provided to the FAA/CDOT.  There is a cell tower proposed to be built on County property at the approach end of runway 32. Airport Manager is working with City Planning and the FAA to ensure it is not going to be problematic for the Airport now and in the future.  Land needed to extend the runway was sold at auction on July 25th. It appears the new owner is willing to work with the Airport Manager and City for the easements to reroute Hwy 44 required by the FAA/CDOT. The Airport Manger will set up a meeting with the new owner to discuss.  An attorney for Patricia Ann Scott notified the Air Manager that she will be selling six parcels of land adjacent to the airport and wanted to ensure they were marketed appropriately to be compatible with the airport. The Airport Manager is working with the Planning Department and attorney prior to the sale of the land.  Airport Manager continues to work on revising the Airport Standards Manual and Standard Operating Procedures (SOP), to include the Airport Emergency Plan. Approval will be sought from City Council once documents are completed.

General Information  There is a great deal of discussion about the privatization of the FAA Air Traffic Control (ATC) system that would impact General Aviation (GA) greatly. It appears that AOPA, EAA, and NBAA are making an impact in their discussions with elected officials. KSBS is a member of NBAA and AOPA.

YAMPA VALLEY AIRPORT COMMISSION October 25, 2017 Meeting

MINUTES

The regular meeting of the Yampa Valley Airport Commission (YVAC) was called to order at 6:00 p.m. on Wednesday October 25, 2017 at Bob Adams Field, Steamboat Springs, CO

YVAC members present: Doug Monger – Routt County Commissioner Robin Crossan – Steamboat Springs City Council member Rob Perlman– Steamboat Ski & Resort Corp Janet Fisher – Steamboat Ski & Resort Corp Steve Frasier – Resident of Routt County Randy Rudasics – Steamboat Chamber Resorts David Franzel – Resident of Routt County (via phone)

YVAC members absent: Dallas Robinson – Representing the Town of Hayden Chris Nichols – Moffatt County/City of Craig John Centner – Representing the aviation community Charles Forrest – Representing the Town of Hayden

Others present: Kevin Booth –YVRA Stacie Fain – Bob Adams Field Pat Burke – Atlantic Aviation

I. ORGANIZATIONAL MATTERS

1. Approval of Minutes – August 10, 2017 Randy moved to approve the minutes of the June 1, 2017 regular YVAC meeting as written. Doug seconded the motion. The motion carried unanimously.

II. PUBLIC COMMENT There was no public comment.

III. COMMENTS FROM BOARD MEMBERS Steve asked about the 2017 Wild West Air Fest. Stacie reported that the event went very well, but that she does not yet have the final attendance numbers. She estimated that there were approximately 3,000 participants.

David asked about the C-17 fly-over. Stacie said she never received any official information about the fly-over by the large military transport aircraft. David asked Stacie about drone policy. Stacie said that drone operators are advised to contact the airport if they are going to be flying within five miles of an airport. She said she worked with the FAA on developing a checklist to ensure that she is collecting the correct information from drone operators. Stacie said that she then contacts local helicopter pilots, files a NOTAM and tags the AWOS. She said that she had put an article in the paper informing 1 drone operators of this protocol. She said that she would consider requesting regulations if the protocol proves insufficient. Kevin said that a similar protocol is in place for YVRA. Robin suggested that it might be beneficial to put out another round of educational articles near the holidays.

IV. NEW BUSINESS

1. YVRA 2018 Budget and CIP Kevin reviewed the highlights of the budget. He noted that 2018 enplanements are projected to increase over 2017 by about 12%. Airline partner costs per enplaned passenger are also going down slightly due to the addition of Via Airlines. Security fees and landing fees are expected to be flat. Kevin said that reserves are healthy and will increase to cover the match on future planned projects.

Kevin reviewed the details of the expected increase in enplanements. Rob noted that the winter season capacity for 2017-18 is expected to be up only 8%. Kevin explained that this and other factors were used to determine the projected increase. Steve said that Janet and Kevin had discussed the disparity in the projections at the budget retreat. Kevin noted that it will all be reconciled with the actual numbers at year-end.

Kevin said that landside revenue is expected to be about flat. He expressed some disappointment that the rental car lot improvements had not resulted in a larger increase in revenue, but offered that the coming year would provide a baseline for comparison. He added that the budgeting process for the rental car income was changed, and should be more accurate moving forward.

Kevin reviewed the detail of revenue sources going back to 2014. He noted that the restaurant is doing much better than the restaurants in comparable airports. He reviewed that the County operates the restaurant (and gift shop!).

Kevin noted that YVRA is currently projecting positive net income for 2017 of approximately $25,000, including depreciation, and approximately the same for 2018.

Kevin discussed some of the capital expenditures associated with accommodating Via Air. The total number of seats in the secure area will be increased by about 20%.

Kevin noted that the industry is moving toward smaller aircraft, which results in a reduction in landing fees.

Regarding operating costs, the only major change is at the restaurant. He explained that personnel costs will be up, primarily due to healthcare costs. Doug reviewed the County’s step + CPI increase system. Kevin stated that in hiring a good Assistant Manager, YVRA has saved money by doing work in-house that previously was contracted out. Kevin discussed the charter plane and outside catering operation, which is expanding.

Kevin stated that all 2017 improvement projects are on schedule and on budget, with the apron expansion scheduled for 2018. He said that the CDOT will be resuming its payments to airports like YVRA to $250,000 in 2019.

2 There was a discussion of the failure of Enterprise to bid on a spot at YVRA. Kevin added that no qualified bids were submitted for the gift shop, so YVRA will be operating it for this season.

Kevin reported that he had met several times with the FAA and had received a confirmation that the vehicle service road to the new Atlantic facility does not have to be paved. This item has been taken off the books. He added that the secure area will be expanded in 2021, which will add a seventh gate next to the snack bar. He said that the de-ice pad will be tested in 2019, and built by 2022 at the latest. He reviewed the conflict between the push-back area for spot #7 and the current de-ice pad. Kevin said that a complete review of all CIP commitments is underway.

Kevin reported on the joint YVAC and LMD meeting, which was quite successful.

Kevin presented photos of the new heated SRE building, the PAPI lighting system and the de-ice pad.

Randy asked about the published financials. Kevin reviewed the statements that are published and noted that they are audited. There was a brief review of the water tank project and how it was financed.

2. SBS 2018 Budget and CIP Stacie stated that the full budget book will be available through the City website following City Council’s second reading in two weeks. She noted that this was her first experience going through the City budgeting process, and noted that the airport was one of only two departments in the City with increased staffing for 2018. She reviewed the staffing increases for a total of 4.75 FTEs.

Stacie reviewed the list of items that had been cut from her budget. She stated that although the business plan was cut, Scott Ford offered help from SCORE for this project. She said that she should be able to use some operating funds to make up the difference in what was cut from the budget for the GPU. She noted that this is a very important piece of equipment.

Stacie reviewed the CIP, which includes the Airport Master Plan in 2018. Approval and funding for the Master Plan has been secured. She said that the runway rehabilitation and design to be done 2020 – 2022 are also included on the CIP. She said that she hopes to need only a $90,000 - $150,000 subsidy from the City next year. She said as soon as the airport can reach self-sustainability it will not have to compete with the other departments for the CIP. Stacie said that the FAA and CDOT would like to do some additional work in conjunction with the runway rehabilitation, but that she is having trouble securing the funding from the City for the airport’s contribution to the projects. Kevin offered that if the FAA and CDOT are willing to do the extra work, the City should find a way to get it done. There was a discussion of the possibility of borrowing funds from CIB. Stacie reviewed the projects that could be accomplished. She said that the fuel truck storage area must be redesigned and moved farther away from the building. The parking area will then also need to be reconfigured. Stacie said that a parking garage on the site could be a revenue generator for the airport. She also noted that the concrete ramp is degrading. In addition, the area for the self-service fuel pump and the parallel taxiway need to be

3 constructed. Stacie said that all of these items will be put on the list of un-funded projects on the CIP.

Stacie reported that the City reduced the overhead charge to the airport this year, noting that without the overhead charge, the airport operation would be self-sustaining and profitable. She presented an overview of the budget, which totals approximately $1.28 million, up from $1.2 million in 2017. She noted that she had requested some additional funds to maintain the pavement and perform vehicle maintenance. She said that she will do a thorough study of all vehicles and equipment in order to develop a good replacement and maintenance plan. She stated that the Avgas truck would be replaced in 2018.

Stacie reviewed the airport staffing plan, noting the increase in cost associated with benefits. She said that although her staff does a great job, she really could use an additional ½ FTE in order to improve customer service.

3. Air Service Update Janet noted that a thorough air service update had been provided at the joint LMD/YVAC meeting. She said that for the first time YVRA would have direct flights to 14 different cities. She reviewed a list of the cities, highlighting the new additions of Austin and Kansas City through Via Air. She said that seat capacity will be up 8% over last year. Janet reviewed the flights have added days of the week and others that have been upgraded to larger aircraft. She noted that United is making a push to be the lead carrier for skiing. Janet presented the air map, promotional materials and described upcoming promotional events.

In response to a question from Robin, Janet said that the Houston market has not really changed in the aftermath of the hurricane. David noted that YVRA prices are currently very competitive.

4. Atlantic Aviation Update Pat reported that the plans for construction and relocation have been narrowed down to four. The options will be reviewed by the Board of Directors in November. He said he hopes to have a plan to present to YVAC in December.

V. REPORTS FROM YVAC COMMITTEES

1. Community Outreach and Education Steve said that a final version of the video presentation was almost complete. David said that November 16th would be the next joint meeting between the LMD and YVAC. He said that the presentation slides would be reviewed at the meeting to lay the groundwork for an air service ballot initiative, if it is needed.

2. Marketing and Planning Janet presented a draft of a plan for the open house to be held on November 10th at CMC. The open house will include a presentation about the air service program and the airport. The goal of the event is to provide information and materials that businesses can use in their marketing and their service to their customers. Janet reviewed the materials that will be presented and made available. The target audience is the local service industry, but anyone in the community is welcome to attend.

4 3. Infrastructure and Finance No further report.

VI. MANAGERS’ REPORTS – provided via email

1. Steamboat Springs Airport Stacie highlighted that she is looking for new revenue and service opportunities. She described her efforts to establish partnerships with hotels that could provide discounts for customers, as well as a commission to the airport for referrals. She said that she is also working on rental car contracts. Stacie stated that the air park is moving forward, albeit slowly. Once the project enters the planning process with the City, she will seek a formal “through the fence” agreement from the FAA. She said that the park would provide an opportunity for the airport to be self-sustaining.

Stacie reported that the lack of a large hangar continues to be an issue. She said that someone has expressed interest in building a 100’x100’ hangar that he would use 10% of the time. The remainder of the use would be managed by the City in lieu of the land lease on the space.

Stacie said that the fill contract is not working, but that she would like to make an arrangement so that when the nearby land is developed, the fill will go to the airport.

Steve asked about getting the runway extension back into the pipeline. Stacie said that project will not be included in the 2020 – 2022 rehabilitation, but it will be included in the list of un-funded projects for the FAA and CDOT. Getting the fill project completed is the first step.

2. Yampa Valley Regional Airport No questions.

VII. SET DATE FOR NEXT MEETING

The next regularly scheduled meeting will be held on December 14th at YVRA.

VIII. PRELIMINARY AGENDA ITEMS FOR THE AUGUST 2017 YVAC MEETING

IX. ADJOURN MEETING

The YVAC meeting was adjourned at approximately 8:15 p.m.

Minutes Approved: ______, 2017

By: ______Steve Frasier, Chairman Yampa Valley Airport Commission