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Instructions for Submitting a Debris and Ash Removal Plan

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Instructions for Submitting a Debris and Ash Removal Plan Planning, Building & Environmental Services 1195 Third Street, Suite 210 Napa, CA 94559 www.countyofnapa.org David Morrison Director Instructions for Submitting a Debris and Ash Removal Plan Please review the instruction steps and requirements provided in their entirety to ensure you can prepare and submit a complete Debris and Ash Removal (DAR) Application and Plan for approval by Napa County Planning, Building and Environmental Services (PBES). 1. Review the DAR Application and Plan requirements and compile all the required information. Visit: countyofnapa.org/2074/Fire-Debris-Information for documents, resources, and FAQ’s. (Note: be sure you are familiar with all the requirements and approved debris cleanup options for your property.) 2. Once your DAR Application and Plan are completed and ready for a review, please follow the steps (a-c, below) to use our online scheduling system to schedule a phone appointment with PBES (due to COVID social distancing protocols, in-person appointments are limited to submittal appointments only). The phone appointment will allow PBES to help ensure your DAR Application and Plan is complete and avoid any unnecessary visits to the PBES Office. For general questions about the debris removal processes, please call 707-299-1350 before scheduling an appointment. a. From the PBES Site you can click the “Appointment Requests” button and follow the system prompts to enter your property information, contact information, then review and confirm. b. Once completed, click the “Schedule Date/Time” button and follow the prompts to select a date/time, and confirm the contact information and appointment time. c. Once you have finished and successfully scheduled your appointment, you will receive an email confirmation. If you cannot schedule online, please call (707) 299-1350 for assistance. 3. During your over-the-phone DAR Application and Plan review appointment, PBES staff will walk you through the application, and go over the required DAR Plan submittal documents so you will be ready to submit your fully completed documents. Following your phone appointment, compile all the required documents listed below, and then submit the fully completed, signed DAR Application and Plan either by email to [email protected] or in-person (by appointment, using steps a-c above for our online system). ✓ Fully completed DAR Application and Plan, including site plan(s), Stormwater Pollution Prevention Plan, and signed by the authorized property owner (a signed Authorized Agent Form may be necessary if a property owner is designating another party to act on their behalf or for instances when a property is owned by a Trust, LLC or other legal entity or there are multiple owners needing to designate one authorized agent) 4. Upon submission of the DAR Application and Plan (either by email or in-person by appointment), PBES staff will conduct a final completeness review, verify owner/agent information for property, finish the intake processes, and approve the application. Staff will provide you a hardcopy (and/or email) of your entire approved DAR Plan for your records. NAPA COUNTY David Morrison Director, PBES PLANNING, BUILDING, AND Christine Secheli ENVIRONMENTAL SERVICES Environmental Health Director Division of Environmental Health Dr. Karen Relucio 1195 Third Street, Suite 210, Napa CA 94559 Health Officer Telephone 707-253-4417 PRIVATELY CONDUCTED HAZARDOUS WASTE/ASBESTOS & DEBRIS AND ASH REMOVAL (DAR) RELATED TO WILDFIRES (under the authority of a declared local emergency and public health emergency*) There are two phases needed to complete the debris and ash removal process: Phase I Household Hazardous Waste (HHW) and Asbestos Removal and Phase II Debris and Ash Removal. PHASE I – Household Hazardous Waste (HHW) and Asbestos Removal Debris and ash from residential structure fires may contain hazardous substances. Exposure to hazardous substances may lead to acute and chronic health effects, and may potentially cause long- term public health and environmental impacts. For structures built before 1990, it is critical to identify and properly handle certain building materials such as siding, roofing titles, and insulation that may contain asbestos. Household hazardous waste such as paint, gasoline, cleaning products, pesticides, compressed gas cylinders and chemicals may have been stored in homes, garages, or sheds that may have burned in the fire must also be removed. For large wildfire events, the initial Phase I process is generally overseen by a government agency that will remove visible hazardous waste and bulk asbestos containing materials. The removal of residual asbestos containing materials is the responsibility of the property owner. If Phase I is not handled by a government agency the homeowner is responsible for completing all of Phase I prior to moving on to Phase II. Who is Responsible for Phase I Material Removal? If there is a Phase I If there is NO Phase I Government Program Government Program Notes: Materials: Government Owner Owner * Debris and Ash Removal (DAR) Plan Bulk Asbestos Yes No Yes** will address any hazardous materials Hazardous Waste Yes No* Yes found during phase II. ** Additional Asbestos requirements for Residual Asbestos No Yes** Yes** homes/structures built before 1990. Page 1 of 20 Owners and their consultants shall refer to the Department of Toxics Substances Control (DTSC) Phase I Field Procedures for Disaster Response (2020) for guidance on Phase I requirements. This document is incorporated as applicable, to the Private Debris and Ash Removal Plan requirements. To manage bulk and/or residual asbestos, owners must have the property assessed by a Certified Asbestos Consultant. Any asbestos identified by the consultant must be removed by a licensed Asbestos Abatement Contractor. If the owner is responsible for Phase I, they are also responsible for the identification and legal disposal of all hazardous waste, bulk asbestos and residual asbestos. Such operation must be handled by appropriately licensed and certified individuals including but not limited to, certification pursuant to HAZWOPER Title 8, California Code of Regulations (CCR) Section 5192 (8 CCR 5192); and Title 29, Code of Federal Regulations (CFR) Section 1910.120 (29 CFR 1910.120), as applicable. An environmental consulting firm may be able to assist with both hazardous waste and asbestos identification and removal. Questions about certifications should be directed to Environmental Health at (707) 299-1350. Prior to moving on to Phase II, the owner must obtain a report from the asbestos consultant that summarizes the quantity and type of asbestos that was removed and the manner in which it was legally disposed. If the owner was responsible for Phase I removal of hazardous waste they must submit evidence of where and how those materials were disposed of along with copies of disposal receipts. PHASE II – DEBRIS AND ASH REMOVAL Owners and their qualified contractors with a valid class A-General Engineering, Class B or C-21 Building Moving, Demolition license (including but not limited to, certrification pursuant to HAZWOPER Title 8, California Code of Regulations (CCR) Section 5192 (8 CCR 5192); and Title 29, Code of Federal Regulations (CFR) Section 1910.120 (29 CFR 1910.120), as applicable) may perform debris and ash removal. Before any debris and ash removal work may begin, owners must submit verification that all hazardous materials and asbestos containing materials have been removed and must obtain approval of a Debris and Ash Removal (DAR) Application (Attachment A) and Debris and Ash Removal Plan. Information regarding DAR Plan requirements is provided in the application. If an owner or their contractor has further questions about a DAR Plan, please contact PBES by phone at 707-253-4417. The DAR Plan must include the information: Descriptions of the property, including the structures, improvements, vehicles, debris areas, and other site features proposed for cleanup. Procedures for removal of any residual HHW and/or asbestos discovered during the cleanup of debris and ash. Agreement that required notifications will be made to utility companies, as applicable to the property, before work begins. Proposals for controlling dust during removal and transport. Procedures for disposal of all debris, ash, recycled materials, and green waste. Identification and protection of any on-site wells, water tanks, and septic systems. Proposed measures for storm water pollution prevention. Page 2 of 20 Soil sampling and testing plan, including the name of the qualified professional who will be conducting the collection and testing. Once the DAR Plan has been approved by the County and verification of Phase I has been submitted, debris removal work can begin. It is strongly recommended that you or your contractor contact the landfill you will be using for the disposal of fire related debris and ash beforehand and make sure they are allowed to take such waste. If you have questions, you may call PBES staff at 707-253-4417. After debris and ash, removal is complete and soil testing shows that the site has been cleaned to meet the local standard (See “Soil Confirmation Sampling” in the Instructions for Attachment A below), the owner must complete and submit a Debris and Ash Removal Self-Certification of Completion (Attachment B) to PBES. Foundation: Please be advised that prior to issuance of any building permit to reuse an existing foundation for a property where a structure fire occurred, PBES will require
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