The University of Wyoming Minutes of the Trustees
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THE UNIVERSITY OF WYOMING MINUTES OF THE TRUSTEES August 3-5, 2016 The final minutes can be found on the University of Wyoming Board of Trustees website at http://www.uwyo.edu/trustees/ TRUSTEES OF THE UNIVERSITY OF WYOMING AGENDA Wednesday, August 3 – Friday, August 5, 2016 WORK SESSIONS Buildings (Status/Plans), Mai [removed during meeting] Statewide Engagement with K-12, Community Colleges, UW-Casper, Extension, and Outreach, Nichols/Hagy ................................................................................................................................... 1 • Community College Score Card – Status of Credit Transfers • Feedback from Community College Visits • What Steps Can Be Taken to Improve Relationships Wyoming Business Council Plan to Help Diversity Wyoming Economy, Boswell ....................... 2 Medical Education – Budget Update, Asay [removed during meeting] Committee Appointments and Reappointments and Executive Committee Reinstatement, MacPherson...................................................................................................................................... 3 Meeting with Legislators, MacPherson ........................................................................................... 4 Budget, Nichols/Mai ........................................................................................................................ 14 • FY17 Budget • FY18 Budget o Budget Grant Reduction $15 M (FCAC Report), Steve Bieber . Program Elimination, Consolidation, Reduction, or Modification . Restructuring and Reorganization . Huron Group Report, Andrew Laws o Revenue Enhancement, Nichols/Rod Godby . Tuition, Nichols . Academic Program Fee Plan for STEM and Other High Cost Academic Programs, Godby o FY18 Budget Process and Trustee Approval of Timeline, Mai o Long-Term Budget Vision for UW, Mai UW Foundation, Blalock/Brimmer Kunz ........................................................................................ 47 • Matching Funds from the Small Pool Appropriation Made in 2016 Session, Stark/Boswell • Establishment of Fundraising Priorities for FY17 and Future Years • Establishment of a Strategic Fundraising Plan • Maximum Use of Available Funding • Discussion of Fundraising Priorities for UW for FY17 by Board of Trustees, UW Foundation, and Administration [Incorporated into Discussion of Other Bullet Points] • Capital Campaign [Incorporated into Discussion of Other Bullet Points] • Appointment of Committee to Deal with Matters Going Forward Based on Board/Foundation Discussion and Direction [Incorporated into Discussion of Other Bullet Points] • Other [Incorporated into Discussion of Other Bullet Points] Enrollment – Should UW Grow Its Enrollment, Axelson/Alexander ............................................. 53 • Proper Student/Faculty Ratio • Cost to Educate a Student: Cost analysis to be provided to trustees prior to retreat which includes a marginal revenue/marginal cost analysis of adding a student • Maximum UW Student Efficiency Ratio • Costs/Savings by Adding Students • Tuition v. State Funding Ratio • Enrollment Plan/Target for 2017 • What Can Be Done to Increase Student Enrollment o Recruitment o Calling Prospective Students o Tuition Concessions o Tuition and Scholarships o Improved Community College Relationships and Credit Transfers Professor of Practice Update, Bostrom/Readdy [Originally listed under ITEMS FOR FURTHER DISCUSSION] ................................................................................................................................. 60 Diversity Program Update, Nichols Readdy [Originally listed under ITEMS FOR FURTHER DISCUSSION] ................................................................................................................................. 61 Development of a Strategic Plan for UW, Nichols .......................................................................... 63 • Leadership – Team Composition • Timeline • Process to be Used • Selection of Peer Institutions and Initial Benchmark Data, Brian Scheuler • Board Role • Other BUSINESS MEETING .................................................................................................................. 71 Roll Call Approval of Board of Trustees Meeting Minutes • May 2016 (regular meeting) • June 15, 2016 (face-to-face; was conference call) Approval of Executive Session Meeting Minutes • May 2016 (regular meeting) • June 15, 2016 (face-to-face; was conference call) • July 13, 2016 (conference call) Reports ASUW Staff Senate Faculty Senate Public Testimony [Scheduled for Friday, August 5, at 8:00 a.m.] Committee of the Whole REGULAR BUSINESS Board Committee Reports [Note - committees of the Board were discussed during a regular work session of the meeting. Those listed below provided reports during the regular Business meeting.] Trustee Standing Committees Audit and Fiscal Integrity Committee Jeff Marsh (Chair) Financial Management and Reporting Committee (“Financial Committee”) Dave True (Chair) Facilities Contracting Committee (“Facilities Committee”) John MacPherson (Chair) Budget Committee John McKinley (Chair) Honorary Degrees and Awards Committee (“Honorary Degree Committee”) UW President Laurie Nichols (Chair) Note: Ad Hoc Committees will present as needed Liaison to Other Boards • UW Alumni Association Board – Wava Tully • Foundation Board – Jeff Marsh & Dave Bostrom • Haub School of Environment & Natural Resources – Michelle Sullivan • Cowboy Joe Club– John McKinley • Energy Resources Council – Dave True ITEMS FOR ACTION: 1. Consultant for Arena Auditorium and McMurry High Altitude Performance Center Landscaping Master Plan 2. Arena Auditorium Phase II Bid 3. BSL 3 – Authority to Negotiate Contract Amendment – Miller 4. Financial System Vendor Contract Update – Mai 5. Amendments to Regulations – Clarify College Department – Miller ITEMS FOR FURTHER DISCUSSION: 1. Professor of Practice Update – Bostrom/Readdy [Moved to Work Session] 2. Diversity Program Update – Nichols [Moved to Work Session] New Business Date of Next Meeting – August 24, 2016 (conference call) Adjournment THE UNIVERSITY OF WYOMING MINUTES OF THE BOARD OF TRUSTEES Wednesday, August 3 – Friday, August 5, 2016 Platte Valley Community Center Saratoga, Wyoming As will be reflected in the public session and executive session meeting minutes, the Board of Trustees of the University of Wyoming met in Saratoga, Wyoming at the Platte Valley Community Center on Wednesday, August 3, through Friday, August 5, 2016. The meeting began on Wednesday, August 3, with the Board meeting in executive session for most of the morning and early afternoon. The Board then discussed a few topics in public session before having a meeting with legislators that afternoon. At the conclusion of the day’s meeting, the Board had dinner with the legislators. The Board of Trustees convened at 8:12 a.m. on Thursday, August 4, and discussed various topics such as the FY17 and FY18 budgets, revenue enhancement, UW Foundation, and enrollment. The Board hosted a community event that evening at the Platte Valley Convention Center. On Friday, August 5, the Board began with their business meeting. After the business meeting, the Board had work sessions regarding the developing of a strategic plan for UW and discussed peer benchmarking data. The University of Wyoming Board of Trustees’ Meeting Minutes August 3-5, 2016 Page 1 AGENDA ITEM TITLE: Statewide Engagement with K-12, Community Colleges, UW- Casper, Extension, and Outreach, Nichols/Hagy CHECK THE APPROPRIATE BOX(ES): Work Session Education Session Information Item Other Specify: MINUTES OF THE MEETING: Special Advisor Alyson Hagy shared the articulation scorecard with the Board and updated the Board on the progress being made, as well as areas of concern. She also discussed the progress being made on the articulation website and the four-year degree plans. She discussed some challenges, such as getting names of potential students from community colleges in order to reach out to them, due to privacy issues. Trustee Sullivan asked how dual and concurrent enrollment fit into the articulation process. Special Advisor Hagy noted that the 2+2 plans have been shared with counselors, so students know why they are taking certain courses. University of Wyoming President Laurie Nichols shared her experiences visiting Wyoming’s community colleges, noting that she had visited six colleges and would visit the final college next week. She noted that there were some common positive themes, such as the good relationship between UW and the community colleges, transfer students, outreach degree offerings, and if UW could offer more online degrees, among others. She shared common negative themes such as budget cuts affecting outreach, a belief that outreach could be better, transfer issues, and issues of diversity. Trustee McKinley noted that when it was mentioned that community colleges would not give UW student names, and that UW was trying to reach students electronically. He noted that these meetings should be done in person. Special Advisor Hagy responded that the previous year there was a transfer recruiter who visited the community colleges and was very visible. She further noted that UW wanted the student names to send them electronic invitations to meet with the transfer advisor when he traveled to their college. She noted that UW was working on a detailed recruiting plan. There was further discussion about traveling and recruiting around the state. The University of Wyoming Board of Trustees’