CITY COUNCIL
Council Chambers, 2nd Floor, City Hall
Monday, May 13, 2019 at 5:30 p.m.
1. CALL TO ORDER
2. PUBLIC ACKNOWLEDGEMENTS
3. ADOPTION OF MINUTES
4. MOTION TO GO INTO THE COMMITTEE OF THE WHOLE
#31 – Report dated April 30, 2019 from the Department of Planning and Development Services – Economic Development Services, re: Offer to Purchase Land for Industrial Development.
#32 – Report dated May 2, 2019 from the City Manager, re: City Department Quarterly Reports.
#33 – Report dated April 24, 2019 from the Department of Planning and Development Services, re: Street and Neighborhood Naming Policy.
#34 – Report dated May 3, 2019 from the Department of Parks and Recreation Services, re: Saskatchewan Airshow Partnership Proposal.
#35 – Report dated May 2, 2019 from the Secretary, Development Appeals Board, re: Notice of Meeting of the Development Appeals Board.
#36 – Report dated May 2, 2019 from the Department of Parks and Recreation Services, re: Main Street Adopt a Bench Program.
#37 – Report dated April 30, 2019 from the Department of Financial Services, re: First Quarter 2019 Financial Report Summary.
#38 – Report dated May 2, 2019 from the City Manager, re: AED Replacement for Mosaic Place.
Page 2 AGENDA May 13, 2019
#39 – Report dated May 6, 2019 from the City Clerk/Solicitor’s Department, re: Request to Address – M. Labonte.
#40 – Report dated May 8, 2019 from the City Manager, re: Bond Opportunity.
5. ADOPTION OF THE REPORT OF THE COMMITTEE OF THE WHOLE
6. REPORTS OF THE STANDING COMMITTEES OF CITY COUNCIL
a. Executive Committee – April 22, 2019 b. Personnel Committee – May 6, 2019
7. MATTERS ARISING FROM REPORTS OF STANDING COMMITTEES
a. Executive Committee – April 22, 2019 b. Personnel Committee – May 6, 2019
8. REPORTS OF ADVISORY AND OTHER COMMITTEES
a. Special Needs Advisory Committee – April 11, 2019 b. Transportation Services Advisory Committee – March 20 & April 17, 2019 (TSAC matters to be referred to Executive Committee to be considered in conjunction with report re: 2019 Traffic Bylaw Amendment.) c. Heritage Advisory Committee – April 17, 2019 d. Municipal Planning Commission – April 23, 2019
9. GIVING NOTICE
10. MOTIONS
11. BYLAWS
Consideration of Bylaws (3rd Reading):
Bylaw No. 5577 – Property Tax Bylaw, 2019
Introduction of Bylaws
Bylaw No. 5578 – City Administration Bylaw Amendment, 2019 (2) Bylaw No. 5579 – Sewer and Water Utility Bylaw Amendment, 2019 (2)
12. ENQUIRIES
Page 3 AGENDA May 13, 2019
13. RESPONSE TO WRITTEN “ANSWERS TO ENQUIRIES”
Answer to Verbal Enquiry – Letter to Provincial Government re: Change of Election Date (Councillor Swanson) Answer to Verbal Enquiry – Dog Park Maintenance (Councillor Eby)
14. PUBLIC FORUM
Executive Committee to follow.
The next regular meeting of City Council is scheduled for Monday, May 27, 2019.
MINUTES
REGULAR MEETING OF CITY COUNCIL
Monday, April 22, 2019, 5:30 p.m. Council Chambers, City Hall
PRESENT: Mayor Tolmie Councillor D. Luhning Councillor C. Warren Councillor B. Swanson Councillor C. Froese Councillor S. McMann Councillor H. Eby
CALL TO ORDER
Mayor Tolmie called the meeting to order at 5:30 p.m.
PUBLIC ACKNOWLEDGEMENTS – Nil.
ADOPTION OF MINUTES
Re: Adoption of Regular City Council Meeting Minutes – April 8, 2019
Moved by Councillor Luhning, seconded by Councillor McMann 145 THAT the minutes of the regular meeting of City Council held on Monday, April 8, 2019 be approved and adopted. Carried.
Regular Council Minutes, April 22, 2019
MOTION TO GO INTO COMMITTEE OF THE WHOLE
Moved by Councillor McMann, seconded by Councillor Luhning 146 THAT we now go into the Committee of the Whole under the Chairmanship of Deputy Mayor, Councillor Eby to deal with original communications, delegations and petitions. Carried.
Deputy Mayor, Councillor Eby reported that the Committee of the Whole considered the following communications, delegations and petitions:
Communication #25 – Advertising and Sponsorship Policy
Considered was a report (Communication #25) dated April 10, 2019 from the Department of Parks and Recreation Services requesting approval for the Advertising and Sponsorship Policy.
Moved by Mayor Tolmie 147 THAT City Council approve the Advertising and Sponsorship Policy substantially in the form attached to this report as Schedule “A”.
Vote Delayed by Procedure.
Moved by Councillor Swanson THAT the motion be amended by deleting “parks” from Section 1.1 of the Advertising and Sponsorship Policy. Defeated.
The Main Motion was Carried.
Communication #26 – Municipal Naming Policy
Considered was a report (Communication #26) dated April 10, 2019 from the Department of Parks and Recreation Services requesting approval for the Municipal Naming Policy.
Moved by Councillor Warren 148 THAT City Council approve the amended Municipal Naming Policy substantially in the form attached to this report as Schedule “A”.
Carried.
Communication #27 – Investing in Canada Infrastructure Program
Considered was a report (Communication #27) dated April 9, 2019 from the City Manager requesting approval for projects to be submitted for the 2019 Investing in Canada Infrastructure Program.
2 Regular Council Minutes, April 22, 2019
Moved by Mayor Tolmie 149 THAT City Council approve the following Projects to be submitted for the 2019 Investing in Canada Infrastructure Program:
• High Service Reservoir and Pump House - $16,000,000 • Outdoor Aquatic Facility - $3,750,000 • Transit Buses and Shelters, broken down as follows: o Paratransit buses, conventional buses and bus shelters - $2,075,000 o Cast Iron Water Main Replacement Project - $2,954,150 o Solar Power Initiative - $1,000,000 Vote Delayed by Procedure.
Moved by Councillor Swanson THAT the motion be amended by deleting $1,000,000 for the Solar Power Initiative and adding $1,000,000 to the Cast Iron Water Main Replacement Project. Defeated.
The Main Motion was Carried.
Communication #28 – Alcohol Use Event Request in Crescent Park – Moose Jaw Pride
Considered was a report (Communication #28) dated April 16, 2019 from the Department of Parks and Recreation Services presenting a request from Moose Jaw Pride to operate a beer garden in Crescent park on June 1, 2019.
Moved by Mayor Tolmie 150 THAT representatives from Moose Jaw Pride be allowed to address City Council.
Carried.
Mr. Joe Wickenhauser, Executive Director of Moose Jaw Pride, addressed members of City Council.
Moved by Mayor Tolmie 151 THAT City Council approve the request from Moose Jaw Pride to operate a beer garden in Crescent Park on Saturday, June 1, 2019 from 2:00 – 5:00 p.m. subject to conditions outlined in the City of Moose Jaw Alcohol Use Events Policy – City Owned Parks/Open Space and Facilities.
Carried.
3 Regular Council Minutes, April 22, 2019
Communication #29 – Landfill – Free Landfill Service
Considered was a report (Communication #29) dated April 16, 2019 from the Department of Engineering Services providing information on the solid waste “free dump” weeks and recommendations to shift to diversion-based activities.
Moved by Councillor Luhning 152 THAT City Council waive fees for residents hauling organic waste, further clarified as leaf and/or grass waste in vehicles and/or trailers, for one (1) weekend in the Spring and one (1) weekend in the Fall, to encourage diversion-based activities; and
THAT City Council discontinue the prior practice of two (2) free weeks of landfill use in the Spring and two (2) free weeks of landfill use in the fall.
Vote Delayed by Procedure.
On the request of Mayor Tolmie, the presiding officer being satisfied that the motion contained distinct propositions, directed that a separate vote take place on the motion as follows:
153 THAT City Council waive fees for residents hauling organic waste, further clarified as leaf and/or grass waste in vehicles and/or trailers, for one (1) weekend in the Spring and one (1) weekend in the Fall, to encourage diversion-based activities. Carried.
154 THAT City Council discontinue the prior practice of two (2) free weeks of landfill use in the Spring and two (2) free weeks of landfill use in the fall.
Carried.
Communication #30 – Change Order Approvals
Considered was a report (Communication #30) dated April 17, 2019 from the City Manager requesting approval for an extension of services to the WW9 East Feeder Main Replacement Phase IV project and a change order for additional engineering services of the detailed design and contract specification of liquid fluorosilicic acid system for the WW-16 Buffalo Pound to Moose Jaw Water Supply Transmission Line project.
4 Regular Council Minutes, April 22, 2019
Moved by Councillor McMann 155 THAT the extension of services for ISL Engineering and Land Services Ltd. be approved in the amount of $91,030.00 plus taxes and that the additional charges be funded from WW9 East Feeder Main Replacement Phase IV; and
THAT Change Order No. 12 for Stantec Consulting Ltd. be approved in the amount of $98,488.00 plus taxes and that the additional charges be funded from WW-16 BPWTP Transmission Line Project. Carried.
ADOPTION OF THE REPORT OF THE COMMITTEE OF THE WHOLE
Moved by Councillor Froese, seconded by Councillor Warren 156 THAT the report of the Committee of the Whole be taken as read, received and adopted. Carried.
REPORTS OF STANDING COMMITTEES OF CITY COUNCIL
a. Executive Committee – April 8 and 15, 2019
Moved by Councillor Eby, seconded by Councillor Froese 157 THAT the report of the Executive Committee meeting dated April 8 and 15, 2019 be taken as read. Carried.
MATTERS ARISING FROM REPORTS OF STANDING COMMITTEES
a. Executive Committee – April 8 and 15, 2019
Councillor Swanson requested a second vote on the following motion from the Executive Committee meeting held April 8 and 15, 2019:
158 THAT Council appoint a three-member panel to make recommendations with respect to Council remuneration and expenses to be effective for elected members to be elected November, 2020. The three-member panel would consist of the City Clerk/Solicitor as Chair, a representative nominated by the Moose Jaw and District Chamber of Commerce and a representative nominated by the Moose Jaw and District Labour Council. Carried.
Disposition of report:
Moved by Councillor Luhning, seconded by Councillor Warren 159 THAT the report of the Executive Committee meeting dated April 8 and 15, 2019 be received and adopted. Carried.
5 Regular Council Minutes, April 22, 2019
REPORTS OF ADVISORY AND OTHER COMMITTEES
a. Investment Committee – March 29, 2019
Councillor Luhning reported on the minutes of the Investment Committee meeting held March 29, 2019.
Moved by Councillor Luhning, seconded by Councillor Eby 160 THAT the minutes of the Investment Committee meeting held March 29, 2019 be received and adopted.
Carried.
Councillor Warren rose on a Point of Order regarding revisiting previously approved Council motions and direction. The Chair ruled on the Point of Order.
b. Youth Advisory Committee – April 11, 2019
Mayor Tolmie reported on the minutes of the Youth Advisory Committee meeting held April 11, 2019.
Moved by Mayor Tolmie, seconded by Councillor Luhning 161 THAT the minutes of Youth Advisory Committee meeting held April 11, 2019 be received and adopted.
Carried.
GIVING NOTICE – Nil.
MOTIONS
Appointment of Deputy Mayor
Moved by Councillor Luhning, seconded by Councillor Eby 162 THAT Councillor Warren be appointed Deputy Mayor for the ensuing two (2) months effective May 1, 2019 to June 30, 2019 and/or until a successor is appointed. Carried.
Appointment of Chairperson, Executive Committee
Moved by Councillor Warren, seconded by Councillor Froese 163 THAT Councillor Luhning be appointed Chairperson of the Executive Committee for the ensuing two (2) months effective May 1, 2019 to June 30, 2019 and/or until a successor is appointed. Carried.
6 Regular Council Minutes, April 22, 2019
Appointment of Chairperson, Personnel Committee
Moved by Councillor Froese, seconded by Councillor Luhning 164 THAT Councillor Eby be appointed Chairperson of the Personnel Committee for the ensuing two (2) months effective May 1, 2019 to June 30, 2019 and/or until a successor is appointed. Carried.
Proposed Sale of Moose Jaw Exhibition Company Lands
Moved by Councillor Swanson, seconded by THAT the proposed sale of Moose Jaw Exhibition Company Lands along Thatcher Drive be finalized with full payment made by April 30 or the subject land be offered for public sale subject to a property plan approved by City Council. No Seconder, Motion Failed.
BYLAWS
Consideration of Bylaws:
#5576 – Commercial and Industrial Tax Phase In Bylaw Amendment, 2019
Moved by Councillor Warren, seconded by Councillor Froese 165 THAT Bylaw No. 5576 be now read a third time, adopted, signed by the Mayor and City Clerk, dated and sealed. Carried.
#5567 – Fire Safety Bylaw
Moved by Councillor Eby, seconded by Councillor Warren 166 THAT Bylaw No. 5567 be now read a third time, adopted, signed by the Mayor and City Clerk, dated and sealed. Carried.
Introduction of Bylaws:
#5577 – Property Tax Bylaw 2019
Moved by Councillor Froese, seconded by Councillor Warren 167a THAT Deputy Mayor Councillor Eby be allowed to introduce Bylaw No. 5577, PROPERTY TAX BYLAW 2019.
Carried.
7 Regular Council Minutes, April 22, 2019
Moved by Councillor Warren, seconded by Councillor Froese 167b THAT Bylaw No. 5577 be now read a first time. Carried.
Moved by Councillor Warren, seconded by Councillor Froese 167c THAT Bylaw No. 5577 be now read a second time. Carried.
Moved by Councillor McMann, seconded by Councillor Luhning 167d THAT we now go into Committee of the Whole under the Chairmanship of Deputy Mayor, Councillor Eby to consider Bylaw No. 5577. Carried.
Moved by Councillor Froese 167e THAT clause by clause consideration of the Bylaw be and is hereby dispensed with and that the said Bylaw be approved in its entirety. Carried.
Your Committee of the Whole to consider Bylaw No. 5577, Property Tax Bylaw 2019, begs to report that the Bylaw passed this Committee without amendment. (Sgd). Coun. Eby Chairperson
Moved by Councillor McMann, seconded by Councillor Luhning 167f THAT the report of the Committee of the Whole be received and adopted.
Carried.
Moved by Councillor Froese, seconded by Councillor Warren 167g THAT Bylaw No. 5577 be submitted for Third reading forthwith.
Carried But Not Unanimously.
ENQUIRIES
Councillor Swanson asked a verbal enquiry regarding whether a letter had been sent to the provincial government expressing opposition to the revised municipal election date as per his Motion; Administration undertook to follow up and circulate a copy of the correspondence.
Councillor Eby asked a verbal enquiry regarding whether the jersey blocks at 7th Avenue SW, Keith Crescent and Valleyview Drive would be taken care of, which was answered by Administration.
8 Regular Council Minutes, April 22, 2019
RESPONSES TO WRITTEN “ANSWERS TO ENQUIRIES”
Councillor McMann acknowledged the Answer to Enquiry #3 – 2019: Alternative to Cash Payments.
Councillor Swanson acknowledged the Answer to Enquiry #5 – 2019: Multiplex Pledges/Donations.
Councillor McMann acknowledged the Additional Information to Answer to Enquiry #6 – 2019: 2018 Direct Award Contract Occurrences.
Councillor Swanson acknowledged the Answer to Enquiry #7 – 2019: WW-17 Cast Iron Water Main Replacement Tender Specifications.
PUBLIC FORUM – Nil.
The meeting adjourned at 7:30 p.m.
MAYOR
CITY CLERK
https://citymj.sharepoint.com/sites/Depts/clerks/Shared Documents/2. City Council/400 - CITY COUNCIL/Minutes/Regular Meeting/2019/04.22.2019 Minutes Regular Council Meeting.docx
9 City of Moose Jaw
COMMUNICATION #31
TITLE: Offer to Purchase Land for Industrial Development
TO: City Council
FROM: Department of Planning and Development Services – Economic Development Services
DATE: April 30, 2019
PUBLIC: This is a public document.
IN-CAMERA: Not applicable to this report.
RECOMMENDATION
1. THAT representatives from Carpere Canada be allowed to address Executive Committee.
2. THAT City Administration be authorized to draft Purchase and Development Agreement with Carpere Canada for the purchase of approximately 780 acres of South East Industrial Park lands for industrial development, for the sum of $10,000 per acre, and further that the Development Levies be established at $49,600 per acre and be held at this price for a 10-year period.
TOPIC AND PURPOSE
The purpose of this report is to consider the Offer to Purchase (Attachment #1) from Carpere Canada to acquire South East Industrial Park lands to establish an industrial park, and further develop a comprehensive Purchase and Development Agreement between the City of Moose Jaw and Carpere Canada.
BACKGROUND
On June 29, 2018 Members of Executive Committee passed the following motion:
“THAT City Administration be authorized to proceed with the development of a detailed design and tender for servicing of the Moose Jaw Industrial Park using previously allocated funding of $260,000. Seventy-five percent of this cost is an eligible cost under the CWWF Project funding with a net cost to the City of $65,000 (25%).”
The City took a first step in creating an investment ready status in the Moose Jaw Industrial Park by proceeding with the concept plan for the servicing of the Industrial Park. The City is positioning itself as investment and shovel ready for opportunities to secure investment and projects to our City. The opportunity to sell Industrial Park lands to a private developer will reduce the City of Moose Jaw’s risk in servicing costs that might otherwise be incurred.
Subsequently, Administration began discussions with Carpere Canada officials on July 24, 2018 regarding developing value-added agriculture related initiatives in the Industrial Park. Several meetings took place over the next several months to discuss opportunities and interest in the Moose Jaw Industrial Park. Carpere Canada indicated it has experience in commercial and industrial developments and is interested in taking the lead in developing the Moose Jaw Industrial Park.
An overview was provided to the investors with details of the Industrial Park highlighting the City’s phased-in plans and infrastructure/servicing plans. Moose Jaw’s competitive advantages were highlighted, and The Moose Jaw Advantage and Relocation Guide were provided over the course of various meetings. Subsequently on August 8, 2018, a proposal was received from the Proponents outlining their strategy and needs. The initial offer included a request to purchase 755 acres of serviced land with options to purchase additional lands as available. The Carpere Canada Group believes there is great potential for its investment in Moose Jaw because of location, competitive advantages and availability of industrial lands with expansion opportunities.
In a related matter, at a special meeting of City Council on December 21, 2018, City Council ratified the signing of the Option to Purchase and Right of Entry Agreement and the sale of 109.82 acres of the Industrial Park lands for the development of a SaskPower Combined Cycle Gas Facility. As the Developer, and in accordance with Developer pay principals, SaskPower will provide all aspects of servicing, including, natural gas, power, water and road upgrades, to accommodate the project in exchange for off-site development levies. It will impact the Industrial Park very positively, and the remainder of the servicing costs for the Industrial Park as a whole, if a development/servicing agreement can be reached, would be paid by Carpere.
The Carpere Canada proposal is the first private industrial development proposal the City has received and provides an opportunity to have both private and City led industrial land development in the City. There is a need in the province for competitively priced serviced industrial land.
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DISCUSSION
By proceeding with the concept plan for the servicing of the Moose Jaw Industrial Park, the City has positioned itself as investment ready for opportunities. The concept plan has initiated interest in the Industrial Park, in this case with Carpere Canada. The timing of the development of the concept plan is excellent in light of the SaskPower Combined Cycle Gas Facility and the offer to purchase from Carpere Canada. The opportunity to sell Industrial Park lands to Carpere will reduce the City of Moose Jaw’s risk in servicing costs that might otherwise be incurred.
Over the course of the past few months Carpere Canada officials and City of Moose Jaw officials have had regular dialogue and meetings. A strong relationship has been established and there is desire from both parties to move forward with a significant project that will benefit the City of Moose Jaw and the Province of Saskatchewan in terms of export opportunities and economic impact.
Carpere Canada’s vision is to seek opportunities through its vast network of investors in Canada and Asia to develop agriculture processing related initiatives including a research component. Its industrial park model includes partnerships with producers, various levels of government and various processing opportunities developed through private investment. The proponents would like to create a Moose Jaw Industrial Park model that can be successfully implemented in other locations. Details of Carpere’s model will be clearly articulated in the Purchase Agreement and Servicing Plan.
An Offer to Purchase has been put forward by Carpere Canada and the City of Moose Jaw (Attachment 1) subject to Council approval, with the next step being the completion of a formal Purchase and Servicing Agreement, which is currently under negotiation. The Proponents have agreed to the price of land, offsite levies and will service the Industrial Park lands. The Proponents have also agreed to the inclusion of milestones (to be determined) to ensure development occurs at a reasonable rate. Carpere is anxious to begin planning and development in 2019.
Carpere Canada is proposing to purchase all available City of Moose Jaw owned Industrial Park lands (map attached). It is expected that there would be short and long- term benefits derived from a sizeable project of this nature, including investment, new business and new jobs, processing and manufacturing spinoff growth, increase in personal income, GDP growth through exports to foreign markets, and net new property taxes. There are various economic impact measurements, including direct, indirect, and induced economic impacts associated with a development of this magnitude, including:
• Direct impacts: purchases of goods and services, raw materials, payroll and operating expenditures, and spending on construction initiated by firms locating in the Moose Jaw Industrial Park; • Indirect impacts: direct spending creates additional economic activity, including business-to-business spending throughout the economy; and
3
• Induced benefits: increased personal income caused by the direct and indirect effects, increasing payroll hours, hiring more staff, and increased household spending at local businesses. The sale of Industrial Park lands is an important investment attraction strategy. Sale and development of the Industrial Park would contribute to growth opportunities for Moose Jaw. It is be expected that the City would experience increased interest in Grayson Business Park and other industrial areas of the City as the Industrial Park becomes fully occupied.
Carpere Canada has indicated that it will service the Industrial Park lands and are prepared to agree to milestones as part of the final servicing agreement in order to ensure development and servicing occurs at an agreed rate. The Company is prepared to pay full development levies of $49,600 per acre for a 10-year term, with no yearly 2% increase as per Bylaw No. 5568.
As a component of the proposal, Carpere is proposing residential housing that would help to buffer Industrial Park development with existing residences on the west side of the lands. Carpere proposes to begin planning and development in 2019-20, which will positively impact the local economy immediately. This development gives the City an opportunity to partner with a company that can bring industry to our City.
OPTIONS TO RECOMMENDATION
1. THAT the City of Moose Jaw not accept the Offer to Purchase from Carpere Canada.
STRATEGIC PLAN
This report supports the Guiding Principles to be an Attractive and Welcoming City of Choice and a Balanced and Well Supported Economy through the priority of Sustainable Community Growth.
OFFICIAL COMMUNITY PLAN
According to Section 15 of the Official Community Plan, Bylaw No. 5345, the proposal meets the following objective:
15.1 OBJECTIVES
a) To develop and promote a positive employment environment in Moose Jaw which will retain and increase the numbers of young residents in the work force.
FINANCIAL IMPLICATIONS
1. The City of Moose Jaw will generate $7,800,000 in proceeds from the sale of 780 acres in the South East Industrial Park. A 10% down payment of $780,000 would be received on signing of the final Purchase Agreement and the balance due on closure of the deal, required within 90 days.
4
2. Development Levies would be generated as development occurs at the newly approved rate of $49,600 per acre. This rate is being proposed to be held for a 10-year period, with no annual 2% escalation factor. Potential income with all 780 acres developed and applying the development levies would amount to $38,688,000.
PUBLIC NOTICE
Public Notice pursuant to the Public Notice Policy is not required.
PRESENTATION
VERBAL: X AUDIO/VISUAL: NONE:
Jim Dixon, Manager of Economic Development will be speaking to this report.
ATTACHMENTS
1. Offer to Purchase dated March 26, 2019. 2. Map of Industrial Park Parcels.
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Respectfully Submitted By,
Jim Dixon ______Jim Dixon, MBA, Ec.D. (F), CEcD, Manager of Economic Development
JD/
Michelle Sanson ______Michelle Sanson, MCIP, RPP, Director of Planning and Development
MS/
APPROVAL OF REPORT RECEIVED COMMENTS RECEIVED
Jim Puffalt ______Jim Puffalt, City Manager
Fraser Tolmie ______Fraser Tolmie, Mayor
To be completed by the Clerk’s Department only.
Presented to Regular Council or Executive Committee on ______.
No. ______Resolution No. ______
6
Attachment #1
OFFER TO PURCHASE
This Offer to Purchase is for approximately 780 acres of land in the Moose Jaw Industrial Park
Submitted this 26th day of March 2019
BETWEEN:
CITY OF MOOSE JAW (the "City")
AND:
CARPERE CANADA INDUSTRIAL PARK CORP. (the "Purchaser")
WHEREAS the City is the registered owner of the Property situated within the City of Moose Jaw;
AND WHEREAS the Purchaser desires to set out certain general business terms with respect to the proposed purchase of the said Property, as set forth herein.
This Offer to Purchase is a non-binding expression of the Purchaser's interest, and completion of the transaction is subject to the negotiation and execution of a definitive agreement or agreements by the City and the Purchaser. This Offer to Purchase shall not be construed ss a binding agreement on either the Purchaser or the City to proceed with the proposed transaction.
1. DEFINITIONS AND SCHEDULES 1.1 In this Agreement, in any supplemental or amending agreements, and in any schedules attached hereto the following words and terms shall have the following meaning unless there is something in the subject matter or context inconsistent therewith;
(a) the term "Adverse Conditions" means that, in the reasonable opinion of the City or the Purchaser, the results of the concept plan, including but not limited to/ the geotechnical report, environmental site assessment, biophysica! assessment or heritage screening, all to be prepared by the City, are not satisfactory; and
(b) the term "Property" means certain land situated within the City of Moose Jaw Industrial Park owned by the City of Moose Jaw, comprising of approximately 780 acres.
2. PURCHASE AND SALE 2.1 The Purchaser hereby agrees to purchase un-serviced land, being the Property, upon the terms and subject to the conditions provided for herein.
17813833v10 3. TERMS AND CONDITIONS OF SALE 3.1 The Purchaser hereby agrees to purchase the Property subject to the following terms and conditions:
(a) That the Property contains approximately 780 acres/ and which final measured area shall not have a variance of more than five (5%) percent of such approximate area;
(b) That the Purchaser will provide all required infrastructure services to and within the Property in accordance with a servicing agreement, to be mutually agreed upon by no later than one hundred and eighty (180) daysof acceptance of this Offer to Purchase by the City;
(c) The City will endeavour to rezone approximately 100 acres for residential use;
(d) The City will assist in promoting and attracting future investors and business entities to the Property;
(e) The City and the Purchaser shall agree to a Development Levy cost of $49,600 per acre of developable land of the Property including 100 acres for residential for a period of 10 years following the closing date;
(f) The Purchaser and City shall, in good faith/ agree to mutually agreeable and reasonable milestones for the development of the Property and to discuss potential cost-sharing of capital projects required to service the Property in the future;
(g) The Purchaser shall agree to a Letter of Credit in an amount to be mutually agreed upon as a genuine pre-estimate of the liquidated damages the City will experience should the development on the Property not ensue as required by the agreed upon milestones;
(h) The Purchaser agrees that the City will retain the right to reacquire all remaining property for the Purchase Price plus the costs incurred by the Purchaser to improve the property should the development not proceed as required by the agreed upon milestones,
(i) The City will adhere to its rezoning policy and assist the Purchaser through the process of rezoning, if and where required.
(j) The Purchaser and the City shall, in good faith/ negotiate and execute mutually agreeable forms of the Land Purchase and Development Agreement and the Servicing Agreement within one hundred and eighty (180) days of acceptance of this Offer to Purchase by the City; and
(k) Upon consent and approval of the City, which will not be unreasonably withheld, conditioned or delayed the Purchaser shal! have the ability to assign this Offer to Purchase, the Land Purchase and Development Agreement, and the Servicing Agreement/ and any other ancillary agreements between the City and the Purchaser to an affiliate, subsidiary/
17K13i{33v10 nominee, partnership, limited partnership, or other related entity of the Purchaser. Upon the assignee becoming bound by and obligated to observe and perform the covenants and obligations of the Purchaser thereunder, the Purchaser (including, without limitation, its directors, officers, agents/ employees, members/ and shareholders) shall, without further agreement, be released on an absolute and irrevocable basis from any and all liability of any kind whatsoever upon such covenants and obligations. For greater clarity, this restriction only applies to the Offer, Purchase/ Development and Servicing Agreements and not to any transfers of land following the closing date.
4. PURCHASE PRICE, PAYMENT AND CLOSING 4.1 | The Purchase Price payable for the Property shall be the sum of TEN THOUSAND DOLLARS ! (Canadian) ($10/000), per acre, subject to usual adjustments for commercial transactions of this nature in the Province of Saskatchewan. On closing, the Purchaser shall also pay Goods and Services Tax on the Purchase Price or provide proof of registration for GST purposes along with indemnity in respect to GST, on terms acceptable to the City, acting reasonably.
4.2 The Purchase Price shall be payable by the Purchaser to the City as follows:
(a) A SEVEN HUNDRED EIGHTY THOUSAND DOLLAR (Canadian) ($780/000) refundable deposit (the "Deposit"), payable thirty (30) days following approval of this Offer to Purchase by the City of Moose Jaw. The Deposit shall be held in trust by the City's legal counsel, with interest/ and maintained in trust by the City's legal counsel until the closing date, and upon closing the Deposit and any interest accrued thereupon is to be released to the City and credited towards the Purchase Price payable by the Purchaser;
(b) Of the Deposit described in subsection (a), TWO HUNDRED THOUSAND DOLLARS (Canadian) ($200/000) shall be non-refundable (the "Non-Refundable Deposit") following the removal of conditions by the Purchaser.
(c) The balance of the Purchase Price of TEN THOUSAND DOLLARS (Canadian) ($10,000) per acre, subject to adjustments provided for herein and customary to transactions of this nature and which shall be more specifically detailed in the Land Purchase and Development Agreement, shall be paid to the City on the closing date. The closing date shall be defined in the Land Purchase and Development Agreement.
5. RIGHT TO TERMINATE 5.1 Should any of the Terms and Conditions of Sale identified in Part 3 not be fulfilled by either party, the other party may unifaterally terminate this Offer to Purchase.
5.2 Should there be Adverse Conditions found on the Property, either party may unilateraily terminate this Offer to Purchase without liability to either the City or the Purchaser, as the case may be.
^^^ 17S13833v10 5.3 if there are any legal and/or physical encumbrances that will prohibit or limit the use of the Property that cannot be removed or discharged prior to the closing date, either party may unilaterally terminate this Offer to Purchase without liability to either the City or the Purchaser, as the case maybe.
5.4 This Offer to Purchase is subject to the following conditions for the benefit of the Purchaser;
5.4.1 Satisfactory completion by the Purchaser of its due diligence investigations with respect to the Property and the surrounding lands within one hundred and eighty (180) days of the execution of this Letter; 5.4.2 Approval of financing for the purchase price on terms satisfactory to the Purchaser; 5.4.3 Approval of the proposed purchase of the Property and the agreements reiated thereto by the directors of the Purchaser; 5.4.4 Approval of the Land purchase, Development and Servicing Agreements by the directors of the Purchaser.
5.5 The Deposit, less the Non-Refundable Deposit if the Purchaser fails to complete the purchase after removing conditions outlined in 5.4, shall forthwith be refunded to the Purchaser iftitle(s) to the Property is not transferred to the Purchaser on the closing date.
6. ACCEPTANCE AND FORMATION OF CONTRACT
6.1 The City's acceptance of this Offer to Purchase is subject to approvai by the Council for the City of Moose Jaw by no later than June 30, 2019, failing which this Offer to Purchaser shall be of no further force or effect.
6.2 The City's acceptance of this Offer to Purchase does not create legally binding obligations on either party. It shall however form the basis for entering into a Land Purchase and Development Agreement and the Servicing Agreement in relation to the purchase and sale of the Property and the completion of such other agreements as may be necessary to more fully delineate and formalize the terms outlined in this Offer to Purchase.
6.3 In the event the parties are unable to negotiate a mutually agreeable forms of the Land Purchase and Development Agreement and the Servicing Agreement within one hundred eighty (180) days of acceptance of this Offer to Purchase, or such later date as may be agreed upon by the City and the Purchaser, then this Offer to Purchase shall be of no further force and effect,
7. GENERAL TERMS 7.1 The City acknowledges that the Purchaser will be incurring costs/ directly and indirectly, in completing its due diligence investigations and other efforts relating to the proposed transaction (collectively, the "Costs"). In consideration of such Costs and execution of this Offer to Purchase by the Purchaser, the City agrees that/ from the date of execution of this Offer to Purchase by the City up to and including the date of execution of the Land Purchase and Development Agreement (or the expiry of the period provided for the negotiation and execution of such Agreement), the City will not, directly or indirectly: (a) solicit/ initiate, seek/ entertain/ ^
17K13833vlO ^ consider, encourage, discuss, negotiate or accept any expression of interest, inquiry, proposal or offer, whether oral, written or otherwise/ from any person (other than the Purchaser or any person acting on its behalf) with respect to any sale of the Property (or any part thereof); or (b) participate in or continue any discussions or negotiations or enter into any oral or written agreement or understanding with/ or provide any confidential/ proprietary or non-public information to, any person (other than the Purchaser or any person acting on its behalf) with respect to any safe of the Property. The City shall immediately cease and cause to be terminated any existing discussions, negotiations or other activities with any parties with respect to any competing offer for the Property.
7.2 From the date of execution of this Offer to Purchase by the City, the City and their representatives will co-operate with the Purchaser in the performance by the Purchaser of its due diligence investigation of the Property and grant to the Purchaser, its authorized agents and representatives/ access to the Property to conduct environmental and operational site assessments. Any investigations, site visits, consultations/ inspections and audits to be performed by the Purchaser; (a) will be subject to prior notice to and co-ordination with the City; (b) will proceed at a time, place and manner such as to minimize any interruption or interference with the Property; and (c) will proceed at the Purchasers risk and at a time, place and in a manner the City reasonably determines is prudent for the purpose of maintaining the confidentiality of this Offer to Purchase and the proposed transaction.
7.3 All costs and expenses incurred in connection with the negotiation, execution and delivery of this Offer to Purchase/ the Land Purchase and Development Agreement, the Servicing Agreement, and any related agreements, and the consummation of the purchase, will be paid by the party incurring such costs and expenses.
7.4 This Offer to Purchase will be governed by and construed in accordance with the laws of the Province of Saskatchewan, without giving effect to principles of conflicts of laws.
7.5 This Offer to Purchase may be signed and delivered via email or facsimile and may be signed in one or more counterparts, each of which taken together will constitute one and the same agreement
[Signatures follow on the next page]
17K13833v10 CARPERE CANADA INDUSTRIAL PARK CORP.
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Per:
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Per:
The foregoing terms are acknowledged and agreed to this _ day of 20
CITY OF MOOSE JAW
Per:
Per:
17K13833vtO •V a'.v'
.."» .F*''.»i; -f F^l Municipal Boundaries C3 City Owned less Wakamow Agreements [Z—l Wakamow Valley Authority \_—\ Section C_| Quarter Section
' ^^s^"^^ J Total City Owned Acres: Approximately 780 ^'•^r^S%r:L'^a,?ll ^ ^ ?^j!W^Tl .^t^^S^; ;?^, e,^^ jgMc^^s^TTp, !L^'^ uss ^^^11 ^ 3K"- . ¥ —t '- r.^. —^.yL^H JJ - - - —• — -— - - ~- - - - City of Moose Jaw COMMUNICATION #33 TITLE: Street and Neighbourhood Naming Policy TO: City Council FROM: Department of Planning and Development Services DATE: April 24, 2019 PUBLIC: This is a Public Document IN-CAMERA: Not applicable to this report RECOMMENDATION THAT City Council approve the Street and Neighbourhood Naming Policy substantially in the form attached to this report as Schedule “A”. TOPIC AND PURPOSE The purpose of this report is to submit for approval the Street and Neighbourhood Naming Policy that was considered by Executive Committee on March 25, 2019. BACKGROUND Executive Committee, at its meeting held on March 25, 2019, considered the report from Planning and Development Services dated March 18, 2019 and the following motion was adopted (and ratified at the April 8, 2019 regular meeting of City Council): “THAT the Street and Neighbourhood Naming Policy that is substantially in the form attached to this report be submitted to the next City Council meeting for approval.” Therefore, it is recommended that City Council approve the Policy as attached. ATTACHMENTS I. Schedule “A” – Street and Neighbourhood Naming Policy II. Schedule “B” – Report to Executive Committee dated March 18, 2019 Respectfully Submitted By, Michelle Sanson Michelle Sanson Director of Planning and Development Services APPROVAL OF REPORT RECEIVED COMMENTS RECEIVED Jim Puffalt Jim Puffalt, City Manager Fraser Tolmie Fraser Tolmie, Mayor To be completed by the Clerk’s Department only. Presented to Regular Council or Executive Committee on ______. No. ______Resolution No. ______ 2 Schedule "AII A •• Street and Neighbourhood Naming Policy for the City of Moose Jaw CITY OF MOOSE JAW POLICY: EFFECTIVE DATE: STREET AND NEIGHBOURHOOD NAMING SECTION: APPROVED BY PLANNING AND DEVELOPMENT SERVICES Council Resolution # 1. Purpose: 1.1 The purpose of this Policy is +o provide guidelines and procedures for the naming and re-naming of all City of Moose Jaw streets and neighbourhoods. 2. Definitions: 2.1 Street - for the purpose of this Policy, a street is any roadway [excluding ianeways and unimproved right-of-ways) under the direct control of the Ci+y of Moose Jaw. 2.2 Neighbourhood - for the purposes of this Policy, a neighbourhood is any development area which has been recognized by the City of Moose Jaw as a neighbourhood. 2.3 Naming Master List - a master list, kept by Planning and Development Services, containing all screened and approved name suggestions for naming streets and neighbourhoods. The Naming Master List is divided into two categories: Assigned Names and Unassigned Names. 3. Policy: 3.1 All s+ree+s and neighbourhoods shall be named at the time of subdivision/ unless an application has been received for the re-naming of the street or neighbourhood. 3.2 All streets shall be named using one of two methods: a) Numbered Street Naming - where appropriate, a new or existing street will be assigned a number based on the existing street numbering system; b] Naming Master List - a name may be chosen from the approved Naming List. 3.3 The naming must not result in/ or be perceived to confer, any competitive advantage, benefit or preferential treatment to the named por+y. 3.4 Names may only be assigned +o one street or neighbourhood at a time and may not be duplicated on the Naming Master List unless the name is no longer in use. 3.5 When a name has been assigned/ it will be removed from the Unassigned Names category of the Naming Master List and placed in the Assigned Names category. 3.6 Names which have been placed in the Unassigned Names category due to re-naming or decommissioning will be marked with a high priority for re- use. 3.7 If a name is re-used it must be assigned with a different suffix to avoid confusion. 3.8 Surnames aione will be used in the naming of streets and roads. 3.9 The suffix "Street" shall be reserved for streets that are aligned east +o west and the suffix "Avenue" shall be reserved for streets that are aligned north to south. 3.10 The re-namlng of a street or neighbourhood shall only be undertaken under the following circumstances: a) An application is received requesting the re-naming of a street or neighbourhood, including a proposed al+erna+ive; b) Family of the suggested name is contacted to provide approval; c) Affected property owners are consulted and given the opportunity to comment on the re-naming; d) The re-naming request is screened by Executive Committee; e) Ci+y Council has approved of the request; and f) All affec+ed property owners have been no+itied of the decision of Ci+y Council. 4. Criteria 4.1 The screening of new names to be added to the Naming Master List shall be done in consideration of, but not limited to, the following criteria: a) Outstanding con+ribu+ion by any indivicfuai from the public at large/ in any of the following ways: i) A person who has demons+ra+ed excellence, courage/ or exceptional dedication to service in ways that bring speciai credit to the Ci+y of Moose Jaw/ Province of SaskatchewQn, or Canada; ii) A person who has volunteered significant amounts of time/ effort and/or resources to support communi+y services or humanitarian causes; iii) A person who has risked his/her life +o save or protect others; or iv) A person who has achieved a deed or ac+ivi+y performed in an outstanding professionai manner or of an uncommonly high standard that brings considerable benefit to the Ci+y of Moose Jaw, Province of Sasko+chewan/ or Canada; b] Former Elected Officials/ Ci+y Managers/ Department Heads, Fire Chiefs, or Police Chiefs of the Ci+y of Moose Jaw; c) Historical names celebrating an historical event or figure; d] Names which possess cultural significance; e) Names which recognize the flora and fauna of the local area or the geographical or topographical features of the local area; and f) Names that are not covered by a section in this policy may be added when unique or ex+enua+ing circumstances warrant. 5. Screening Process 5.1 Public applications for the naming or re-naming of streets and neighbourhoods are received on an on-going basis for consideration on the Naming Master List. 5.2 Applications are reviewed by Executive Committee for consistency wi+h this Policy. a) Deliberations regarding the screening of names may be carried out In-Camera at the discretion of the Chair; however/ the outcome of all Executive Committee related decisions is public information. 5.3 The Executive Committee shall provide reports +o Ci+y Council as new requests and suggestions are screened and recommended for addition on the Naming Master List. 5.4 When necessary Planning and Deveiopment Services shall seEect a name from the Naming Master List +o be assigned to the street or neighbourhood. 6. Responsibilities: 6.1 Department of Planning and DeveloDmentSery.i.ces: a) Assign a street number based on the existing numbering system; b) Receive public naming applications for consideration on the Naming List; c] Review applications for consistency with this Policy and provide recommendations to the Commi+tee; d] Select names from the Naming Master List to be assigned to streets and neighbourhoods; and e) Notify the nominator and/or family when a name is selected for use. 6.2 Executive Committee: a) Review name applications and provide recommendations +o City Council. 6.3 City Council: a) Approve names to be added to the Naming List for future need; and b] Approve applications for the re-naming of a street or neighbourhood. Schedule "B"nr-»r City of Moose Jaw LETTER OF COMMUNICATION TITLE: Street and Neighbourhood Naming Policy TO: Executive Committee FROM: Department of Planning and Development Services DATE: March 18,2019 PUBLIC: Public Document RECOMMENDATION THAT the Street and Neighbourhood Naming Policy that is substantially in the form attached be submitted to the next Ci+y Council meeting for approval. TOPIC AND PURPOSE The purpose of this report is to request that the Executive Committee review and provide feedback on the new Street and Neighbourhood Naming Policy prior to forwarding to Ci+y Council for approval. BACKGROUND Discussion regarding civic naming was originally brought forward with a request +o re- name the 7th Avenue bridge. The Department of Parks and Recreation presented an amendment to the Park & Facility Naming Policy which addressed bridge naming. It was then decided that an additional policy was required for the naming of streets and neighbourhoods. DISCUSSION In accordance with Section 16(1) of The Clfies Acf/ the Ci+y of Moose Jaw may name streets or areas within its boundaries and may assign a number or other means of identification +o buildings or parcels of land. The attached policy was adopted from the Ci+y of Saska+oon's Naming of Civic Property and Development Areas Policy. The following is a summary of the proposed policy: • Applications from the public will be received on an on-going basis for consideration. » A Naming Master List will be established to maintain a record of all Council approved names. • The addition of names +o the approved list will be based on set criteria and shall be reviewed by Executive Committee prior to a decision of City Council. • When a new name is required for a street or neighbourhood, the Department of Planning and Development Services shall suggest a name from the approved list. • The re-naming of s+ree+s or neighbourhoods shall follow a process which involves public consultation. • The naming must not result in, or be perceived to confer, any competitive advantage/ benefit or preferential trea+ment to the named party. At this time. Administration does not have a formal list of eligible names for the naming of streets or neighbourhoods. There is a record of previous requests from citizens for the specific naming of areas/ but nothing formally documented. Citizens who previously submitted a name for consideration shall be contacted and given the oppor+uni+y to submit that name through the new policy process. OPTIONS TO RECOMMENDATION 1. The Executive Committee may request changes be made to the proposed Street and Neighbourhood Naming Policy prior to submitting the revised Policy to Ci+y Council for final approval. 2. The Executive Committee may decide not to pursue the Street and Neighbourhood Naming Policy at this time. PUBLIC AND/OR STAKEHOLDER INVOLVEMENT Administration reviewed similar policies from other communities as part of the development of the Street and Neighbourhood Naming Policy. COMMUNICATION PLAN Once approved, the updated Policy will be uploaded to the City's websi+e. STRATEGIC PLAN This Policy supports the long-term s+ra+egic priori+y of Progressive Civic Administra+Jon as the policy is being developed to reflect the current expertise and capabilities of a d+y Moose Jaw's size and character. BYLAW OR POLICY IMPLICATIONS The new Street and Neighbourhood NamJnQ Policy will come in+o effect following a decision by Ci+y Council. OTHER CONSIDERATIONS/IMPLICATIONS There are no OCP implementation strategies which are applicable to the report. There are no financial implications, privacy implications or other considerations associated with the report. PUBLIC NOTICE Public Notice is not required pursuant to the Public Notice Policy as incorporated into the Ci+v Administra+ion Bylaw No. 5175 of 2016. However, this new policy will be communicated to the public and remain on the City website. PRESENTATION VERBAL: X AUDIO/VISUAL: NONE: The Director of Planning and Development Services shall be available to answer any questions related to the report. ATTACHMENTS i. Draft of the City of Moose Jaw Street and Neighbourhood Naming Policy ii. Draft public application form Respectfully Submitted By, Veronica Wallace Veronica Wallace, Planner vw/ APPROVAL OF REPORT RECEIVED COMMENTS RECEIVED M/che//e Sanson Michelle Sanson, Director of Planning and Development Services J/m Puffatt Jim Puffalt, Ci+y Manager Fraser Jofm'te FraserTolmie, Mayor To be completed b/ the Clerk's Department only. Presented to Regular Council or Executive Committee on No.__. ___ Resolution No. Street and Neighbourhood Naming Policy for the City of Moose Jaw CITY OF MOOSE JAW POLICY: EFFECTIVE DATE: STREET AND NEIGHBOURHOOD NAMING SECTION: APPROVED BY PLANNING AND DEVELOPMENT SERVICES Council Resolution # 1. Purpose: 1.1 The purpose of this Policy is +o provide guidelines and procedures for the naming and re-naming of all City of Moose Jaw streets and neighbourhoods. 2. Definitions: 2J Street - for the purpose of this Policy, a street is any roadway (excluding laneways and unimproved righf-of-ways] under the direct control of the City of Moose Jaw. 2.2 Neighbourhood - for the purposes of this Policy, a neighbourhood is any development area which has been recognized by the Ci+y of Moose Jaw as a neighbourhood. 2.3 Naming Master List - a master list kept in the Mayor's Office, containing all screened and approved name suggestions for naming streets and neighbourhoods. The Naming Master List is divided in+o two ca+egories: Assigned Names and Unassigned Names. 3. Policy: 3.1 All streets and neighbourhoods shall be named at the time of subdivision, unless an application has been received for the re-naming of the street or neighbourhood. 3.2 All streets shall be named using one of two methods: a) Numbered Street Naming - where appropriate/ a new or existing street wil! be assigned a number based on the existing street numbering system; b) Naming Master List ~ a name may be chosen from the approved Naming List. 3.3 The naming must not result in, or be perceived to confer, any compe+i+ive advantage/ benefit or preferential treatment to the named party. 3.4 Names may only be assigned to one street or neighbourhood at a time and may not be duplicated on the Naming Master List unless the name is no longer in use. 3.5 When a name has been assigned, it will be removed from the Unassigned Names category of the Naming Master List and placed in the Assigned Names ca+egor/. 3.6 Names which have been placed in the Unassigned Names category due +o re-naming or decommissioning will be marked with a high priority for re- use. 3.7 If a name is re-used, it must be assigned with a different suffix to avoid confusion. 3.8 Surnames alone will be used in the naming of streets and roads. 3.9 The suffix "Street" shall be reserved for streets that are aligned east +o west and the suffix "Avenue" shall be reserved for streets that are aligned north to south. 3.10 The re-naming of a street or neighbourhood shall only be undertaken under the following circumstances: a) An application is received requesting the re-namfng of a street or neighbourhood, including a proposed al+erna+ive; b) Affected property owners are consulted and given the opportunity +o comment on the re-naming; c) The re-naming request is screened by Executive Committee; d} Ci+y Council has approved of the request; and e) All affected property owners have been notified of the decision of Ci+y Council. 4. Criteria 4.1 The screening of new names to be added to the Naming Master List shall be done in consideration of, but not limited +o, the following criteria: a) Outstanding contribution by any individual from the public at large, in any of the following ways: i) A person who has demonstro+ed excellence, courage, or exceptional dedication to service in ways that bring special credit +o the Ci+y of Moose Jaw, Province of Saska+chewan, or Canada; H) A person who has volunteered significant amounts of time, effort, and/or resources to support community services or humani+arian causes; iii] A person who has risked his/her life to save or protect others; or iv) A person who has achieved a deed or ac+ivi+y performed in an outstanding professional manner or of an uncommonly high standard that brings considerable benefit to the Ci+y of Moose Jaw, Province of Saska+chewan/ or Canada; b) Former Department Heads/ City Managers, Fire Chiefs, or Elected Officials of the City of Moose Jaw; 70 C?s (D Cn Ln en Cn u* -fc- GO 1^) 0' Q 0 Q a> Q. 0 D 0 ZT 0 CD —! > ~0 (D 3 —h ~0 =r ~0 ^T CD —h .Q CD CD 0) c 70 D w 0 "0 0- > D- 0 c "u CQ 0 t/a 3 3 x ~z. ^~ z; (Q z: z ^L o-i —I 0 ro 0 m [ 0 D =5- CD x 0 0 0 Q 0~ Q CD Q Q <^s 0 CQ CD 0 Q CD 0 0 3 ro (D D Q CT D 0 3 3 3 0 3 fp 0 c -< ^ Q 3 (Q —^ < ^ v> -Q Q ^ c ~( Q c —^ 0 3 ~t ~0 Q 0 ro CD Q 3 ? a c D 3 =T c t/1 Q t/1 t/) d •"t" CD < 0 0 CQ '0 3 '0 Q •o t/> Q. < (D —^ 0 D- 3 3 ro ZT ^ $ c —h Ln Q 0 Q s 6 Q n Q =3 CD c&. ^ CQ -t 0- ~D c 0 Q :3 Q CL Q c n 0 Q a> CQ 6 (Q 0 0 (D a> Q 0 n 2 3- 0 0 Q =r zr 3 •3 (Q c 0 t/> Q Q ~< —h ^ s- Q co Q =T z; Q- -< LO 0 0 0 Q (D (D ~^ n 0' Q ~-v (D (/> 0 Q CD CD CQ- Q 3 0 D recommendations to the Commi+tee; d) Request names from the Naming Master List +o be assigned to streets and neighbourhoods; and e) Notify the nominator and/or family when a name is selected for use. 6.2 Executive Committee: a) Review name applications and provide recommendations to Ci+y Council. 6.3 City Council; a] Approve names to be added to the Naming List for future need; and b) Approve applications for the Re-naming of a street or neighbourhood. 6.4 Mayor's Office: a) When required, select a name from the approved Naming List +o be used for new or existing street or neighbourhood. APPLICATION FORM - NAMING OF STREETS & NEIGHBOURHOODS ______^^^ Information Applicant Name: Mailing Address: Ci+y: Postal Code: Phone: Cell: Fax: Email: 0 New Name Submission 0 Renaming Request Requested Name(s): Requested Use of Name: 0 S+reet/Road 0 Neighbourhood 0 Other If this is a request for re-naming an existing street/road/neighbourhood, please indicate the current name: Please include the following information as part of your application: 1. Background Information (reason for request) 2. Short Biography [Given name, date of birth/dea+h, place of bir+h, contributions, awards, achievements, or other relevant information] Do you wish to speak to the Committee or City Council? 0 Yes 0 No Signature of Applicant Date Return to: City of Moose Jaw, Planning & Development Services, 3rd Floor, 228 Main Street North, Moose law, S6H 3J8 Phone: (306) 694-4443 Website: www.moosejaw.ca City of Moose Jaw COMMUNICATION # 34 TITLE: Saskatchewan Airshow Partnership Proposal TO: City Council FROM: Parks and Recreation Department DATE: May 3, 2019 PUBLIC: This is a public document. IN-CAMERA: Not applicable to this report. RECOMMENDATION THAT the request to support the 2019 Saskatchewan Airshow, both financially and with in-kind services, be a decision of City Council. TOPIC AND PURPOSE The purpose of this report is to introduce a request from 15 Wing Moose Jaw regarding financial and in-kind support from the City of Moose Jaw for the 2019 Saskatchewan Airshow. BACKGROUND The City Clerk/Solicitor’s Department received the attached letter of request and partner proposal on April 3, 2019 from Mr. Dave Lyons, Corporate Services Coordinator with 15 Wing Moose Jaw. Mr. Lyons also presented the proposal at the In-Camera Executive Committee meeting on April 22, 2019. 15 Wing Moose Jaw is hosting the 2019 Saskatchewan Airshow on July 6 and 7, 2019. Prior to 2004, the Airshow was hosted every 2 years and attracted an average of 20,000 – 25,000 visitors. The 2-day show was one of Saskatchewan’s premier events and the event organizers hope to partner with the City of Moose Jaw to return this event to its previous cycle. The theme of the 2019 event will recognize three perspectives: ▪ Celebrating the rich history between the City and the Royal Canadian Air Force/15 Wing Moose Jaw. ▪ Recognizing 78 years of Royal Canadian Air Force training excellence in the province. ▪ Showcasing the Royal Canadian Air Force capabilities and professionalism. The event will also include: ▪ Family/children play space ▪ A performers booth ▪ Food/beverage retail services ▪ Beer gardens DISCUSSION The request includes a financial contribution of $45,000 from the City of Moose Jaw and the following in-kind contributions: ▪ Policing services - assist with traffic control and sniffer dog on site ▪ Firefighting services – one vehicle on site ▪ Bussing services – transporting spectators between parking lots and main venue ▪ One electrical generator and cables ▪ Provision and installation of 6,000 feet of snow fencing ▪ Provision of traffic barriers and traffic cones Implications of Financial Request The Saskatchewan Airshow did not come forward to request funding as part of the 2019 budget process; therefore, the City does not have any readily identifiable source of funding other than the following: ▪ DFFH Inc Surplus. There are excess funds available that the City originally identified for the DFFH in the form of a subsidy. ▪ Contingency Account. The City budgeted a $25,000 contingency in 2019, which could be drawn from to support the request. Implications of In-Kind Requests ▪ The Saskatchewan Airshow would have to submit their request directly to the Police Commission regarding the request for Police Services as the City is not directly involved in their day to day operations and resource allocations. ▪ The Fire Department has indicated that they will have a truck on-site for both days. The estimated cost to provide this service is $4,000. ▪ The Engineering Department can provide up to 3 transit buses to assist with transporting spectators between the parking lots and main venues. The routes and schedules will need to be confirmed and approved by the City’s Transportation Division. The estimated cost to provide 3 buses for 2 days at 10 hours per day is $7,200. ▪ The Engineering Department can also provide the 30 traffic barricades and traffic cones as requested. The estimated cost to deliver and pick-up the barricades is $1,000. It is important to note that this does not include assistance with the development of a traffic plan or on-site traffic control; it is simply providing 2 barricades and cones. It is recommended that the event organizers schedule a meeting with the City’s Transportation Manager soon to finalize their traffic control plans. ▪ All City generators are expected to be in use at that time and unfortunately we cannot assist with that request. ▪ The City no longer has a provision of snow fencing and unfortunately cannot assist with that request. The total financial implications for the in-kind requests is approximately $12,200. Pros of Supporting the Event ▪ The 2019 Saskatchewan Airshow is estimating the attendance to be 25,000 – 30,000 over 2 days, which will result in a significant economic impact for the City. ▪ The City has an opportunity to brand and align itself with a premier event in Western Canada. ▪ The event will bring pride to the residents of the community as Moose Jaw will once again be known for their Airshow. Cons of Supporting the Event ▪ If last minute financial support is provided, the City may be setting a precedence for future events. OPTIONS TO RECOMMENDATION 1. The City can provide the entire $45,000 or an amount of City Council’s choosing through the DFFH surplus and provide the $12,200 of in-kind services through the 2019 City Operating Budget. 2. The City can provide a financial contribution of $25,000 or less through the City’s Contingency Account and provide the $12,200 of in-kind services through the 2019 City Operating Budget. 3. The City may choose to only provide the requested in-kind services at a value of $12,200 through the 2019 City Operating Budget. 4. The City may choose not to provide a financial or in-kind contribution to the event. PRESENTATION VERBAL: X The Director of Parks and Recreation will provide a verbal presentation regarding the request. Representatives of 15 Wing Moose Jaw will be available to address City Council. 3 ATTACHMENTS i. City of Moose Jaw Proposal Letter & Business Case dated April 2, 2019 ii. Official Saskatchewan Airshow Partner “Performer Sponsor” Proposal Respectfully Submitted By, Derek Blais Derek Blais, Director of Parks & Recreation APPROVAL OF REPORT RECEIVED COMMENTS RECEIVED Jim Puffalt ______Jim Puffalt, City Manager Fraser Tolmie ______Fraser Tolmie, Mayor To be completed by the Clerk’s Department only. Presented to Regular Council or Executive Committee on ______. No. ______Resolution No. ______ 4 ATTACHMENT i ATTACHMENT ii Official Saskatchewan Airshow Partner “Performer Sponsor” Proposal July 6th and 7th 2019 15 Wing Moose Jaw OFFICIAL SASKATCHEWAN AIRSHOW PARTNER - PROPOSAL Official Saskatchewan Airshow Partner “Performer Sponsor” Rights and Benefits SPONSORSHIP LEVEL NAMING RIGHTS AND EXCLUSIVITY THE CITY OF MOOSE JAW will be recognized as an official event partner and provided the standalone designation “Official Saskatchewan Airshow Performer Sponsor”. THE CITY OF MOOSE JAW will receive positive image association in line with the Performer Sponsor category the Saskatchewan Airshow is a province wide premiere event that hosts dynamic and exhilarating aerobatic performances and military and civilian interactive entertainment for the entire family and aviation enthusiasts of all ages. THE CITY OF MOOSE JAW will have the right to engage in any advertising and promotional activities it may determine appropriate with respect to its being the “official Saskatchewan Airshow Operations Sponsor” of the Saskatchewan Airshow with approval from the Saskatchewan Airshow Marketing Coordinator. ADVERTISING AND PROMOTIONAL BENEFITS The Saskatchewan Airshow will coordinate with THE CITY OF MOOSE JAW plans and activities to derive the maximum public exposure and benefit of this sponsorship. Cross promotional concepts can be developed to provide customer appreciation, or other activities they deem appropriate to promote THE CITY OF MOOSE JAW’s image. ONSITE EXPOSURE AND BENEFITS The Saskatchewan Airshow promotional materials and adverts1 will include THE CITY OF MOOSE JAW’s logo in the event’s newsprint adverts, electronic and static bill board adverts including airport display adverts (Winnipeg, Regina, Saskatoon, Calgary and Edmonton); The Saskatchewan Airshow will provide THE CITY OF MOOSE JAW one (1) full page colour display ad in the Saskatchewan Airshow Collectable souvenir program. Camera-ready art (separations for four colour) to be provided by THE CITY OF MOOSE JAW; The Saskatchewan Airshow will provide daily mentions by the Airshow narrator referencing THE CITY OF MOOSE JAW as the airshow’s official Media Sponsor; and 1 The Saskatchewan Airshow has contracted Pattison Group to support event marketing requirements. The estimated impressions created through this campaign is 15,000,000. The marketing area includes Manitoba, Saskatchewan and Alberta (Prairies). Social marketing includes all the above and the northern states along the Prairies border. OFFICIAL SASKATCHEWAN AIRSHOW PARTNER - PROPOSAL Official Saskatchewan Airshow Partner “Performer Sponsor” Rights and Benefits ONSITE EXPOSURE AND BENEFITS (CONT’D) The Saskatchewan Airshow will provide space for three (3) pull-up banners and two (1) landscape banners (maximum 3’ wide x 10’ long) on the flight line. The production of the banners is the responsibility of THE CITY OF MOOSE JAW. The Saskatchewan Airshow will provide THE CITY OF MOOSE JAW onsite activation opportunities as they deem appropriate. HOSPITALITY The Saskatchewan Airshow will provide THE CITY OF MOOSE JAW the following tickets for their use as they deem appropriate: o Twenty (20) WComd VIP Chalet2 (10 tickets per day), o One hundred General Admission tickets for distribution by THE CITY OF MOOSE JAW as they deem appropriate (50 tickets per day or other arrangement that is more suitable for distribution purposes) ; The Saskatchewan Airshow will provide THE CITY OF MOOSE JAW with Six (6) tickets to the Pre- show practice, a VIP tour of the Snowbirds Hanger, the Tower, and luncheon with the Wing Commander, available performers, and event dignitaries. THE CITY OF MOOSE JAW will be provided Six (6) Flight Suit Party Tickets (exclusive event for sponsors, dignitaries and performers)3 The Saskatchewan Airshow will provide THE CITY OF MOOSE JAW with Six (6) tickets to the Sponsor and Volunteer recognition banquet (held in September at the 15 Wing All Ranks Mess). 2 WComd Chalet includes two buffet meals (breakfast and lunch), open bar, souvenir program, and Airshow coin. 3 Flight suit party is a private event and will take place on Thursday, 4 July 2019 in the Chateau Room. OFFICIAL SASKATCHEWAN AIRSHOW PARTNER - PROPOSAL Official Saskatchewan Airshow Partner “Performer Sponsor” Rights and Benefits SPONSORSHIP FEE AND TERMS SPONSOR SUPPORT VALUE SOUGHT (CASH): Forty Five Thousand Dollars ($45,000) SPONSOR SUPPORT VALUE SOUGHT (IN-KIND): To be costed in conjunction with city of Moose Jaw officials OPTION FOR 2019: The Saskatchewan Airshow will provide THE CITY OF MOOSE JAW exclusivity and name them as the “Official Airshow Performer Sponsor” for 2019 FIRST REFUSAL: This proposal includes a First Right of Refusal option for the 2021 Saskatchewan Airshow IMPLEMENTATION: Immediately Upon Signed Agreement IN-KIND SUPPORT LIST: ONE GENERATOR AND CABLES TO RESPECTIVE AREAS THAT NEED POWER4 POLICING SERVICES (I.E. TRAFFIC CONTROL WITHIN CITY LIMITS, SNIFFER DOG ON SITE) FIRE FIGHTING SERVICES – ONE TRUCK ON THE RAMP TO SUPPORT EMERGENCY RESPONSE (I.E. GRASS FIREs VEHICLE FIRES, AND UNFORESEEN MILITARY COMMUNITY FIRES) PROVISION & INSTALLATION OF SNOW FENCING (APPROXAMATELY 6,000 FEET) PROVISION BARRIERS (FOR TRAFFIC CONTROL) PROVISION OF TRAFFIC CONES (FOR TRAFFIC CONTROL) 4 Generator will be required to support the sound and radio system, and Kids Zone tent (for inflatables). There may be other areas; these will be confirmed with CITY OF MOOSE JAW point of contact (POC) OFFICIAL SASKATCHEWAN AIRSHOW PARTNER - PROPOSAL City of Moose Jaw COMMUNICATION #35 TITLE: Notice of Meeting of the Development Appeals Board TO: City Council FROM: Secretary, Development Appeals Board DATE: May 6, 2019 PUBLIC: This is a public document. IN-CAMERA: Not applicable to this report. RECOMMENDATION THAT Communication #35 dated April 24, 2019 from the Secretary, Development Appeals Board, being a Notice of Development Appeals Board meeting, be received and filed. JUSTIFICATION FOR IN-CAMERA There is no confidential information with respect to this report. TOPIC AND PURPOSE The purpose of this report is to provide City Council with notice that a Development Appeals Board Meeting is scheduled for May 21, 2019. BACKGROUND The following applications have been received for consideration by the Development Appeals Board at the May 21, 2019 meeting: 1. The appellant, Jason Edwards, has filed an appeal requesting a variance under Bylaw No. 5346, Zoning Bylaw to permit the construction of a 6-foot fence on the property described as Lot 1, Block 21, Plan 66MJ08278 EXT 0, civically known as 1205- 12th Avenue South West, Moose Jaw, SK. The proposal provides for the construction of a residential fence with a: • Height of 1.8 meters (6.0 ft) in the front yard, greater than the maximum height of 1 meter (3.3 ft) as stated in the Zoning Bylaw of the City of Moose Jaw. 2. The appellant, Randy Hanson, has filed an appeal under Bylaw No. 5346, Zoning Bylaw to permit the construction of a detached garage on the property described as Lot 25, Block 9, Plan No. 65MJ03211, civically known as 901 Normandy Drive, Moose Jaw, SK. The proposal provides for the construction of an accessory building with a: • Combined accessory building floor area of 191.6 m2 (2063 ft2), contrary to the 83.61 m2 (900 ft2) prescribed by the Zoning Bylaw of the City of Moose Jaw; and • Overall accessory building height of 5.48 m (18 ft), contrary to the 4.5 m (14.8 ft) prescribed by the Zoning Bylaw of the City of Moose Jaw. DISCUSSION NOTICE IS HEREBY GIVEN THAT the Development Appeals Board for the City of Moose Jaw will hear the following appeals at a public meeting to be held in the Mayor’s Conference Room, 2nd Floor, City Hall at 5:15 p.m. on Tuesday, May 21, 2019 in accordance with the requirements of Sections 213 to 227 of The Planning and Development Act, 2007 and the City of Moose Jaw’s Zoning Bylaw, being Bylaw No. 5346: APPEAL NO. 3 of 2019: Jason Edwards, 1205-12th Avenue South West, Moose Jaw, SK APPEAL NO. 4 of 2019: Randy Hanson, 901 Normandy Drive, Moose Jaw, SK PUBLIC NOTICE Not applicable to this report. PRESENTATION NONE: X Respectfully Submitted by, Maureen Latta ______Acting Secretary, Development Appeals Board 2 APPROVAL OF REPORT RECEIVED COMMENTS RECEIVED Jim Puffalt _____ Jim Puffalt, City Manager Fraser Tolmie Fraser Tolmie, Mayor To be completed by the Clerk’s Department only. Presented to Regular Council or Executive Committee on ______. No. ______Resolution No. ______ https://citymj.sharepoint.com/sites/Depts/clerks/Shared Documents/5. Boards & Committees/BOARDS & COMMITTEES - 2000/-04 Development Appeals Board/Notices/Council Notices/2019/Notice of Meeting/05.21.2019 Notice of DAB meeting.docx 3 City of Moose Jaw COMMUNICATION #36 TITLE: Main Street Adopt a Bench Program TO: City Council FROM: Department of Parks and Recreation DATE: May 2, 2019 PUBLIC: Public Document IN-CAMERA: Not applicable to this report. RECOMMENDATION THAT City Council approve the Main Street Adopt a Bench Program substantially in the form attached to this report as Schedule “A”. TOPIC AND PURPOSE The purpose of this report is to submit for approval the Main Street Adopt a Bench Program considered at the Executive Committee meeting held on April 8, 2019. BACKGROUND Executive Committee, at its meeting held on April 8, 2019, considered the report from the Department of Parks and Recreation dated March 27, 2019, which requested feedback on a proposed Main Street Adopt a Bench Program prior to forwarding it to City Council for approval. Executive Committee adopted the following motion: “THAT the Main Street Adopt a Bench Program that is substantially in the form attached be submitted to the next City Council meeting for approval.” DISCUSSION The feedback received by City Council resulted in Administration making an amendment to the originally proposed program by adding a 1 bench limit per organization/individual. This change is reflected in the updated program attached to this report. There was also discussion as to whether groups should be permitted to put their logo on the benches, but it was ultimately decided that there are other creative and artistic means of displaying their brand without having to place their logo on the bench. ATTACHMENTS I. Schedule “A” – Main Street Adopt a Bench Program II. Main Street Adopt a Bench Program Executive Committee Report dated March 27, 2019 Respectfully Submitted By, Derek Blais Derek Blais Director of Parks and Recreation APPROVAL OF REPORT RECEIVED COMMENTS RECEIVED Jim Puffalt Jim Puffalt, City Manager Fraser Tolmie Fraser Tolmie, Mayor To be completed by the Clerk’s Department only. Presented to Regular Council or Executive Committee on ______. No. ______Resolution No. ______ 2 ATTACHMENT I Main Street SCHEDULE A Adopt a Bench Program Help us Continue to Beautify the City of Moose Jaw by Adopting a Main Street Bench!! Please complete and sign this application form and return it to: Parks and Recreation Department, City Hall c/o Director of Parks & Recreation 228 Main Street North Moose Jaw, SK S6H 3J8 Email: [email protected] Name of Organization/Individual: ______ Address: ______ Contact Person: ______ Phone Number: ______Email: ______ Bench Requested (see attached map) ______ *Please attach a detailed description of your bench painting plan. This plan is to include colours and designs you would like to paint on the bench. Plans will be subject to approval by the Parks and Recreation Department prior to acceptance of this application. The City of Moose Jaw does not guarantee permanency of the adopted bench. If the bench must be replaced or relocated, the Parks and Recreation Department will notify the organization at the contact information listed above. By authorizing this form, the organization also agrees to have read the program guidelines on page 2 of this application and fully understands and agrees with the conditions set forth. Name: ______Title: ______ Signature: ______Date: ______ If you have any questions, please contact the Parks and Recreation Department at 306-694-4447. Office Use Only: Application Received: Date: ______Time: ______ Approved: ______Bench #: ______ Program Guidelines • Applications are open to local businesses, schools, artists and non-profit organizations and will be processed on a first come, first serve basis. • A maximum of 1 bench will be allotted per organization/individual. • Organizations/individuals are responsible for covering the full costs including design, supplies, installation and annual maintenance. The Parks and Recreation Department will specify the type of paint required to be used. • The City reserves the right to inspect the painting of the bench upon completion and require the bench or an area of the bench be re-painted if it does not meet the approved painting criteria as agreed upon by the organization/individual prior to work commencing. • The City will conduct annual maintenance inspections of adopted benches and will notify the organizations/individuals when maintenance is required. Organizations/individuals will be responsible for completing the required maintenance within an agreed upon time frame. Organizations/individuals that do not complete regular maintenance may be invoiced by the City for any costs incurred for maintenance on the organization/individual’s behalf. • Large logos and advertising are not permitted but organizations may install a small plaque on the bench they have adopted. Size and design of the plaques must be approved by the Parks and Recreation Department prior to installation. • The City will replace the benches as per the regular life cycle replacement plan with the organization being responsible for re-painting any benches that may be replaced. • Organizations are responsible for re-painting benches that are damaged or vandalized. • Organizations agree to hold the City harmless from any and all liability that may arise from adopting a bench. ATTACHMENT II City of Moose Jaw LETTER OF COMMUNICATION TITLE: Main Street Adopt a Bench Program TO: Executive Committee FROM: Parks & Recreation Department DATE: March 27, 2019 PUBLIC: This is a Public Document. IN-CAMERA: Not applicable to this report. RECOMMENDATION THAT the Main Street Adopt a Bench Program that is substantially in the form attached be submitted to the next City Council meeting for approval. TOPIC AND PURPOSE The purpose of this report is to allow the Executive Committee to provide feedback on the new Main Street Adopt a Bench Program prior to forwarding to City Council for approval. BACKGROUND At the June 25, 2018 City Council meeting, Mr. Joe Wickenhauser, Executive Director of Moose Jaw Pride, addressed City Council and requested permission to paint the City bench located at 345 Main Street North. The following motion was carried as a result of the request: “THAT permission be granted for Moose Jaw Pride to adopt the City bench at 345 Main Street North and allow Moose Jaw Pride to paint the bench in rainbow colours, subject to the conditions established by the Department of Engineering Services.” This request prompted the City to investigate options for a formal “Adopt a Bench” program as there was no such policy or program in place which addressed the request that was made. The City of Moose Jaw’s Parks & Recreation Department currently offers the “Bench in Memory” program, which provides benches in City parks, along trails, and in green spaces including Crescent Park and both City Cemeteries. The type of bench is determined by the City and is intended for the memorialization of deceased loved ones. This program does not allow organizations or individuals to customize a bench. DISCUSSION Administration is proposing a new program be implemented called the “Main Street Adopt a Bench Program”. This program would address some of the recommendations from the “13 Ways to Kill a Community” summary report that was completed in June of 2018 through City Council, Administration and Community engagement. ▪ Aesthetics and Charm – More colour can be added to the downtown, from colourful park benches to flowers and planters on streetscapes. ▪ Profile and Celebrate Culture – Our cultures must be celebrated and appreciated, not just behind the walls of museums, but in the streets and public spaces. ▪ Core Amenities and Services – Paint benches, pressure wash the sidewalks, clean the globes on lights. ▪ People and Culture – Press the need for citizen engagement and ownership in growing the community. There are 16 sidewalk benches along each side of Main Street between Oxford Street and Manitoba Street that would be eligible for the “Main Street Adopt a Bench Program”. Transit benches or plastic benches along Main Street would not be included in the program. The proposed guidelines to the new program are summarized below: ▪ Applications are open to local businesses, schools, artists and non-profit organizations and will be processed on a first come, first serve basis. ▪ Organizations/individuals are responsible for covering the full costs and the Parks and Recreation Department will specify the type of paint required to be used. ▪ The City reserves the right to inspect the painting of the bench upon completion and to request the bench or an area of the bench be re-painted if it does not meet the approved painting criteria. ▪ The City will conduct annual maintenance inspections and will notify the organizations/individuals when maintenance is required. Organizations/individuals will be responsible for completing the required maintenance within an agreed upon time frame. Organizations/individuals that do not complete regular maintenance may be invoiced by the City for any costs incurred by the City for maintaining on their behalf. 2 ▪ Logos and advertising are not permitted, but organizations/individuals may install a small plaque which would be approved by the Parks and Recreation Department prior to installation. ▪ The City will replace the benches as per the regular life cycle replacement plan with the organization/individual being responsible for re-painting any benches that may be replaced. ▪ Organizations/individuals are responsible for re-painting benches that are damaged or vandalized. ▪ Organizations/individuals agree to hold the City harmless from any and all liability that may arise from adopting a bench. *The full program application and guidelines are attached to the report. OPTIONS TO RECOMMENDATION The Executive Committee may choose to not create an “Adopt a Bench” program at this time. PUBLIC AND/OR STAKEHOLDER INVOLVEMENT Administration considered the comments made in the media in June of 2018 by City Council and members of the public when formalizing the proposed program. Administration also considered the community feedback that was provided in the “City of Moose Jaw – June 6 & 7 2018 – Summary Report” prepared by 13 Ways Inc. COMMUNICATION PLAN Once approved, Administration will work on a media release and will advertise the new program in the Recreation Program Guide, through social media and on the City’s website STRATEGIC PLAN This program change aligns with the Strategic Priority of Community Pride as it allows an opportunity to add to our “small city charm”. OTHER CONSIDERATIONS/IMPLICATIONS There is no official community plan, bylaw or policy implications, privacy implications, financial implications or other considerations. PRESENTATION VERBAL: X 3 The Director of Parks & Recreation will provide a brief verbal presentation and will be available to answer any questions regarding the report. ATTACHMENTS i. Proposed Main Street Adopt a Bench Program Respectfully Submitted By, Derek Blais Derek Blais, Director of Parks & Recreation APPROVAL OF REPORT RECEIVED COMMENTS RECEIVED Jim Puffalt ______Jim Puffalt, City Manager Fraser Tolmie ______Fraser Tolmie, Mayor To be completed by the Clerk’s Department only. Presented to Regular Council or Executive Committee on ______. No. ______Resolution No. ______ 4 ATTACHMENT i Main Street Adopt a Bench Program Help us Continue to Beautify the City of Moose Jaw by Adopting a Main Street Bench!! Please complete and sign this application form and return it to: Parks and Recreation Department, City Hall c/o Director of Parks & Recreation 228 Main Street North Moose Jaw, SK S6H 3J8 Email: [email protected] Name of Organization/Individual: ______ Address: ______ Contact Person: ______ Phone Number: ______Email: ______ Bench Requested (see attached map) ______ *Please attach a detailed description of your bench painting plan. This plan is to include colours and designs you would like to paint on the bench. Plans will be subject to approval by the Parks and Recreation Department prior to acceptance of this application. The City of Moose Jaw does not guarantee permanency of the adopted bench. If the bench must be replaced or relocated, the Parks and Recreation Department will notify the organization at the contact information listed above. By authorizing this form, the organization also agrees to have read the program guidelines on page 2 of this application and fully understands and agrees with the conditions set forth. Name: ______Title: ______ Signature: ______Date: ______ If you have any questions, please contact the Parks and Recreation Department at 306-694-4447. Office Use Only: Application Received: Date: ______Time: ______ Approved: ______Bench #: ______ Program Guidelines • Applications are open to local businesses, schools, artists and non-profit organizations and will be processed on a first come, first serve basis. • Organizations/individuals are responsible for covering the full costs including design, supplies, installation and annual maintenance. The Parks and Recreation Department will specify the type of paint required to be used. • The City reserves the right to inspect the painting of the bench upon completion and requires the bench or an area of the bench be re-painted if it does not meet the approved painting criteria as agreed upon by the organization/individual prior to work commencing. • The City will conduct annual maintenance inspections of adopted benches and will notify the organizations/individuals when maintenance is required. Organizations/individuals will be responsible for completing the required maintenance within an agreed upon time frame. Organizations/individuals that do not complete regular maintenance may be invoiced by the City for any costs incurred for maintenance on the organization/individual’s behalf. • Large logos and advertising are not permitted but organizations may install a small plaque on the bench they have adopted. Size and design of the plaques must be approved by the Parks and Recreation Department prior to installation. • The City will replace the benches as per the regular life cycle replacement plan with the organization being responsible for re-painting any benches that may be replaced. • Organizations are responsible for re-painting benches that are damaged or vandalized. • Organizations agree to hold the City harmless from any and all liability that may arise from adopting a bench. City of Moose Jaw COMMUNICATION #37 TITLE: First Quarter 2019 Financial Report Summary TO: City Council FROM: Department of Financial Services DATE: April 30, 2019 PUBLIC: Public Document RECOMMENDATION THAT the City of Moose Jaw Financial Report Summary for the January 1, 2019 to March 31, 2019 period be received and filed. TOPIC AND PURPOSE The purpose of this communication is to provide City Council with information respecting the first quarter of 2019 including financial condition indicators, summarized Revenue & Expenditure report, summarized report on Capital Expenditures and statistical information for the period January 1, 2019 to March 31, 2019. BACKGROUND The City’s summarized financial information is presented to City Council on a quarterly basis. DISCUSSION Financial Condition Indicators: The Financial Condition Indicators provide an easy and convenient way to see an overview of the City’s key financial indicators. Those presented are an initial group of indicators and will be refined over time to meet the City’s needs as they change in the future. Revenue & Expenditure Summary: The following analysis of the first quarter report is provided to clarify specific items in the financial reports. Revenues (Page 1): Fines & Penalties – Revenue is up as compared to the same point in 2018 due to increased funds from automatic speed enforcement being received. There is some uncertainty as to whether those additional revenues will remain with the City or if they are to be split with other municipalities. Recreation Services Revenues – The revenues in this area are up $251,956 over 2018 due to the inclusion of Yara Centre in the City’s operations. Total Revenues – As of March 31, the City has received $3,329,239 in revenue or approximately 7% of annual revenues which is in line with expectations. Expenditures (Page 2): General Government – Expenditures are up approximately $250,000 as compared to 2018 in a number of departments, but overall expenditures are 22% expended after one quarter which is within expectations. Public Works – Expenditures in this area are up about $290,000 in the City Engineering Department, Streets & Roads and Workshop areas. The overall area is at 23% of budgeted costs after the first quarter. Parks & Recreation – This area’s expenditures are down approximately $215,000 as no subsidy payment has been made to DFFH Inc. for 2019. Miscellaneous – This area’s expenditures are down significantly due to a difference in the timing of the appropriation of tax dollars to other funds. Total Expenditures – Overall expenditures are down approximately $3.1 million due primarily to the timing difference of the annual appropriation of tax dollars to other funds. In 2018 this occurred in quarter 1, in 2019 it will occur in quarter 2. Summary of Functional Areas (Page 3 & 4): These pages provide some additional detail by department. City Clerks – Expenditures are up approximately $84,000 over 2018 levels. This is due to a credit entry in 2018 for a term Solicitor position that was credited in full January 1. City Engineer’s Department – Expenditures are up approximately $83,000 due to delayed overhead calculation. This will be corrected in the second quarter. 2 Streets & Roads – Expenditures are up compared to 2018 due to increased sanding and snow operations costs. Workshop – Expenditures are up due to a timing change for vehicle registration costs. Mosaic Place – There has not been any subsidy provided to Mosaic Place yet this year. Yara Centre – This facility now shows as part of the City with revenues of $272,937 and expenditures of $143,659. It should be noted that many of the first quarter revenues relate to the full year such as sponsorships and memberships. Miscellaneous – This area’s expenditures are down significantly due to a difference in the timing of the appropriation of tax dollars to other funds. Capital Project Status Report: This report provides an overview of the status of the City’s capital projects. Statistical Information: This section contains info on the City’s investments, portfolio compliance, bond ladder, statement of property tax arrears, property taxes receivable, borrowing and tenders/RFPs awarded by the Financial Services Department. OPTIONS TO RECOMMENDATION 1) THAT City Council provide alternative direction. PRESENTATION VERBAL: X AUDIO/VISUAL: NONE: ATTACHMENTS 1) Financial Condition Indicators. 2) Summarized Revenue & Expenditure Report. 3) Capital Project Status Report. 4) Statistical Information Respectfully Submitted By, Brian Acker Brian Acker, B.Comm, CPA, CMA Director of Financial Services BA/sp 3 APPROVAL OF REPORT RECEIVED COMMENTS RECEIVED Jim Puffalt Jim Puffalt, City Manager Fraser Tolmie Fraser Tolmie, Mayor To be completed by the Clerk’s Department only. Presented to Regular Council or Executive Committee on ______. No. ______Resolution No. ______ \\cmjvm1\private$\sharlene\documents\2019 Files\Quarterly Reports\Comm #37- First Quarter 2019 Financial Report Summary.docx 4 ATTACHMENT 1 ATTACHMENT 2 ATTACHMENT 3 ATTACHMENT 4 City of Moose Jaw COMMUNICATION #38 TITLE: AED Replacement for Mosaic Place TO: City Council FROM: City Manager DATE: May 2, 2019 PUBLIC: Public Document IN-CAMERA: Not applicable to this report RECOMMENDATION THAT approval be granted for the purchase of six (6) Automated External Defibrillator’s (AED’s) for Mosaic Place; and THAT the source of funding be the accumulated depreciation on these items. TOPIC AND PURPOSE The purpose of this report is to request City Council’s approval for the purchase of six AED’s for Mosaic Place. DISCUSSION Mosaic Place currently has six AED’s in the building, all of which are nearing their recommended ten-year life expectancy period. Two of the six units in the building fall under a recall and the remainder still qualify for a warranty rebate. The options to replacing the AED’s would be to receive a rebate and replace new or through warranty replacement. The warranty replacement option would see the existing machines replaced by refurbished machines with only one-year additional warranty. It is recommended the machines be replaced with the rebate and replace new option. The replacement of these machines is a high priority as it is a safety concern for staff and clientele of Mosaic Place. PRESENTATION VERBAL: X AUDIO/VISUAL: NONE: 1 FINANCIAL IMPLICATIONS The purchase of six new FRX AED’s will cost: Six (6) FRX AED’s with eight years warranty new battery and pads included. 4 @ $1,800.00 each = $7,200.00 2 @ $1,700.00 each = $3,400.00 = $10,600.00 + GST: $530.00 + GST: $636.00 = $11,766.00 - $4,350.00 = $7,416.00 The accumulated depreciation total $10,457 which will be sufficient to cover the funding for these new AED units. Respectfully Submitted By, Jim Puffalt Jim Puffalt, City Manager APPROVAL OF REPORT RECEIVED COMMENTS RECEIVED Fraser Tolmie Fraser Tolmie, Mayor To be completed by the Clerk’s Department only. Presented to Regular Council or Executive Committee on ______. No. ______Resolution No. ______ 2 City of Moose Jaw COMMUNICATION #39 TITLE: Request to Address City Council Re: Advertising and Sponsorship Policy – Mr. Michel Labonte TO: City Council FROM: City Clerk/Solicitor’s Department DATE: May 6, 2019 PUBLIC: This is a public document. IN-CAMERA: Not applicable to this report. RECOMMENDATION THAT Mr. Michel Labonte, citizen, be allowed to address members of City Council. THAT Communication #39, being a letter dated May 3, 2019 from Mr. Michel Labonte, citizen, be received and filed. TOPIC AND PURPOSE The purpose of this report is to introduce Communication #39 and Mr. Labonte’s request to address City Council dated May 3, 2019 regarding the Advertising and Sponsorship Policy. BACKGROUND The City Clerk/Solicitor’s Department received the attached letter on May 3, 2019 from Mr. Labonte, citizen, requesting permission to address members of City Council with respect to the Advertising and Sponsorship Policy approved by Council at the regular meeting of City Council held April 22, 2019. As there was no request for a reconsideration by any Council members, as allowed for in Section 28 of Bylaw No. 5176, Procedure Bylaw, the decision previously made by Council is considered final. PRESENTATION VERBAL: Mr. Labonte will be in attendance to address City Council. ATTACHMENTS i. Letter dated May 3, 2019 from Mr. Michel Labonte. Respectfully Submitted By, Tracy Wittke Tracy Wittke, Assistant City Clerk APPROVAL OF REPORT RECEIVED COMMENTS RECEIVED Myron Gulka-Tiechko Myron Gulka-Tiechko, City Clerk/Solicitor Jim Puffalt ______Jim Puffalt, City Manager Fraser Tolmie ______Fraser Tolmie, Mayor To be completed by the Clerk’s Department only. Presented to Regular Council or Executive Committee on ______. No. ______Resolution No. ______ 2 ATTACHMENT i May 3-2019 Moose Jaw, SK. To: Mr. Myron Gulka-Tiechko City Clerk / Solicitor City of Moose Jaw. Re: Request to present at our council meeting of May 13 – 2019 at the community as a whole. I will be asking City Council to consider re-voting on the issue of advertising & sponsorship policy relating to our Park that went before council on April 22 -2019. I believe there should be no “sponsorship advertising” in all our Parks .------. Dear Members of Council, In the hold Webster dictionary of 1941 it say that Park come from the Latin word “parcere”, meaning, to “ spare “ . It describe a Park as a piece of public ground, in or near a town, laid out and kept for the sole purpose of pleasure and recreation. We are blessed here in Moose Jaw to live in a such beautiful Environment. We don't have too many forested acreage of land. We don't have too many acreage of water and not too many land fill with all kind of vegetation and with many type of animals. All those Natural (Park) environment we have inherited is there for us to enjoy, to appreciate & to care for very, very wisely. That's all we got. Place like Wakamow Valley & Tatawa Park and all the others natural & homemade park we have are some of the greatest jewel that we have. How do we want our park to look like in two years or in 40 years. How do we want our grant children to experience those place. Do we truly want to implant in our Public Park “things like sponsorship ads that will keep distracting us from the enjoyment of interacting with the simple beauty of nature itself in our park. Those ads will even in some degree even distract from appreciating the precious history that those special Park contain in regard to First Nations & Metis life. This is a precious heritage to respect, celebrate, honour & care for. Let's not use the environment of our park to acknowledge the generosity of our donor. Let's find others way to thanks them. Let's protect our visual and audio environment in our park & city to make sure that we and our grand children and our visitor continue to have pleasant experience in our park and in our town. Let's keep our environment free of things like unnecessary information that will one way or the others distract our mind from it's own state and from simply enjoying the natural beauty that our park offer us. Here are an example of sponsorship advertisement that already exist in our park that I believe do distract our mind in an unpleasant way. Some years ago a business in town made a donation to Wakamow Valley. In exchange for the donation they we're allowed to identify a certain pathway in the park with their business name on a plaque glue on an object at each end of the trail. I wasn't very happy the days I saw those sign. I don't go to our public park to be distracted by ads. I don't appreciate having my mind invaded and influenced by stuff that I believe don't belong there at all in the the first place. PUBLIC MINUTES OF EXECUTIVE COMMITTEE Monday, April 22, 2019, 7:37 p.m. Council Chambers, (Public) Scoop Lewry Room (In-Camera) 2nd Floor, City Hall PRESENT: Councillor C. Warren, Chairperson Mayor F. Tolmie Councillor B. Swanson Councillor C. Froese Councillor D. Luhning Councillor H. Eby Councillor S. McMann ADMIN: J. Puffalt, City Manager M. Gulka-Tiechko, City Clerk/Solicitor B. Hendrickson, City Treasurer/Acting City Assessor J. Mickleborough, Director of Engineering Services D. Blais, Director of Parks and Recreation Services M. Sanson, Director of Planning and Development Services T. Wittke, Assistant City Clerk C. Hemingway, Communications Manager MEDIA: CHAB Daily Jaw Moose Jaw Express/Today Public Executive Committee Minutes, April 22, 2019 The April 22, 2019 meeting of the Executive Committee was called in order to deal with the following: 1. Report dated April 10, 2019 from the Department of Planning and Development Services, re: Replacement Housing Incentive Program (RHIP) Lot 7 & 8, Blk/Par 6, Plan S1896, Ext 0. 2. Report dated April 11, 2019 from the Department of Parks and Recreation Services, re: Street Light Banner Policy. 3. Report dated April 15, 2019 from the Department of Planning and Development Services, re: Amendments to Noise and Building Bylaws. 4. Confidential Matter. The confidential matter may be considered in closed session pursuant to section 94(2) of The Cities Act as it contains information that is within one or more of the exemptions in Part III of The Local Authority Freedom of Information and Protection of Privacy Act, in particular section 18(1)(c). 5. Confidential Matter. The confidential matter may be considered in closed session pursuant to section 94(2) of The Cities Act as it contains information that is within one or more of the exemptions in Part III of The Local Authority Freedom of Information and Protection of Privacy Act, in particular section 16. 6. Confidential Procedural Matter. The confidential procedural matter may be considered in closed session pursuant to section 94(2) of The Cities Act as it contains information that is within one or more of the exemptions in Part III of The Local Authority Freedom of Information and Protection of Privacy Act, in particular section 15. Call to Order Councillor Warren, Chairperson, called the meeting to order at 7:37 p.m. Moved by Councillor Luhning THAT the agenda be amended by moving Item #4 Confidential Matter to the public session as Item #1 - Report dated April 10, 2019 from the Department of Planning and Development Services, re: Replacement Housing Incentive Program (RHIP) – Lot 7 & 8, Block/Par 6, Plan S1896, Ext 0 and subsequently adopted as presented. Carried. 2 Public Executive Committee Minutes, April 22, 2019 Re: Replacement Housing Incentive Program (RHIP); Lot 7 & 8, Block/Par 6, Plan S1896, Ext 0 Considered was a report dated April 10, 2019 from the Department of Planning & Development Services regarding a letter received from Mr. Gordon Murdock of Atwork Construction Inc. and the eligibility for the Replacement Housing Incentive Program (RHIP)for Lot 7 & 8, Block/Parcel 6, Plan S1896, Ext 0. Moved by Mayor Tolmie THAT Mr. Gordon Murdock of Atwork Construction Inc. or any other members representing Atwork Construction Inc., be allowed to address members of Executive Committee. Carried. Mr. Murdock addressed Executive Committee. Moved by Councillor Swanson THAT an extension to May 31, 2019 be granted to Mr. Gordon Murdock on behalf of Atwork Construction Inc. for an exemption to the Replacement Housing Incentive Program (RHIP) at 1161 – 3rd Avenue North East. Carried. Mr. Murdock left the meeting at 7:51 p.m. Re: Amendments to Noise and Building Bylaws Considered was a report dated April 15, 2019 from the Department of Planning and Development Services providing an update on the consultation progress, and to present bylaw amendment proposals for Council’s consideration. Moved by Mayor Tolmie THAT City Administration be directed to prepare amendments to Bylaw No. 5488, Noise Bylaw and Bylaw No. 5524, Building Bylaw as substantially in the form attached to this report. Vote Delayed by Procedure. Amendment moved by Councillor McMann THAT Bylaw No. 5488, Noise Bylaw, Section 15(1) Outdoor Public Event be amended by changing the time from 11:00 p.m. to 10:00 p.m. Amending Motion Carried. Main Motion, as Amended, Carried. 3 Public Executive Committee Minutes, April 22, 2019 The motion in its entirety reads as follows: THAT City Administration be directed to prepare amendments to Bylaw No. 5488, Noise Bylaw and Bylaw No. 5524, Building Bylaw as substantially in the form attached to this report; and THAT Bylaw No. 5488, Noise Bylaw, Section 15(1) Outdoor Public Event be amended by amending the time from 11:00 p.m. to 10:00 p.m. Re: Street Light Banner Policy Considered was a report dated April 11, 2019 from the Parks and Recreation Department requesting the Executive Committee to provide feedback and approval on the new Street Light Banner Policy. Moved by Councillor Luhning THAT the Street Light Banner Policy be approved substantially in the form attached to this report as Schedule “A”. Carried. Moved by Mayor Tolmie THAT the Executive Committee close the meeting to the public and proceed in- camera pursuant to Section 94(2) of The Cities Act as confidential information is contained within one or more of the exemptions in Part III of The Local Authority Freedom of Information and Protection of Privacy Act, in particular, section 18, 16, and section 15. Carried. The Executive Committee closed the meeting at 8:26 p.m. to the public with the following persons in attendance: Councillor Warren; Mayor Tolmie; Councillor Froese; Councillor McMann; Councillor Luhning; Councillor Swanson; Councillor Eby; Jim Puffalt; Myron Gulka-Tiechko; Tracy Wittke; Josh Mickleborough; Derek Blais; Michelle Sanson; Craig Hemingway; Brenda Hendrickson and Mr. Dave Lyons. Moved by Councillor Froese THAT the Executive Committee go out of in-camera. Carried. The Executive Committee opened the meeting to the public at 9:41 p.m. 4 Public Executive Committee Minutes, April 22, 2019 Moved by Mayor Tolmie THAT the City be authorized to reissue the RFP for management services for Mosaic Place due to a change in scope by amending the following clauses: THAT the $100,000 USD Stabilization Fund be removed; and THAT the status of advertising and marketing for the building and the existing agreement with EMJ be clarified. Carried. Moved by Mayor Tolmie THAT the Executive Committee meeting be adjourned. Carried. The Executive Committee meeting adjourned at 9:42 p.m. Respectfully submitted, (Sgd.) Councillor Warren Chairperson /tw https://citymj.sharepoint.com/sites/Depts/clerks/Shared Documents/2. City Council/400 - CITY COUNCIL/Minutes/Executive Committee/2019/04.22.2019 Executive Committee Minutes PUBLIC.docx 5 PUBLIC MINUTES OF PERSONNEL COMMITTEE Monday, May 6, 2019, 5:30 p.m. Scoop Lewry Room, 2nd Floor, City Hall PRESENT: Councillor H. Eby, Chairperson Mayor F. Tolmie Councillor B. Swanson Councillor C. Warren Councillor D. Luhning Councillor C. Froese (via telephone) ABSENT: Councillor S. McMann ADMIN: J. Puffalt, City Manager M. Gulka-Tiechko, City Clerk/Solicitor A. Bromley, Human Resource Services Director M. Russell, Acting Fire Chief T. Wittke, Assistant City Clerk Call to Order Councillor Eby, Chairperson, called the meeting to order at 5:31p.m. Moved by Mayor Tolmie THAT the Personnel Committee go in-camera to discuss confidential personnel matters pursuant to Part III, Section 16 and 15 of The Local Authority Freedom of Information and Protection of Privacy Act. Carried. The Personnel Committee closed the meeting to the public at 5:32 p.m. with the following persons in attendance: Councillor Eby; Mayor Tolmie; Councillor Swanson; Councillor Warren; Councillor Luhning; Councillor Froese; Jim Puffalt; Myron Gulka-Tiechko; Al Bromley; Mike Russell; and Tracy Wittke. Personnel Committee Public Minutes, May 6, 2019 Moved by Councillor Froese THAT the Personnel Committee reconvene in open session. Carried. The Personnel Committee reconvened in open session at 6:02 p.m. Moved by Councillor Warren THAT the Personnel Committee meeting adjourn. Carried. The Personnel Committee meeting adjourned at 6:02 p.m. Respectfully submitted, (Sgd.) Councillor Eby, Chair /tw 2 PUBLIC MINUTES SPECIAL NEEDS ADVISORY COMMITTEE Thursday, April 11, 2019, 7:00 p.m. Scoop Lewry Room, 2nd Floor, City Hall PRESENT: Dorreen Gane-Mowrey, Citizen-at-Large Councillor Scott McMann, Council Representative Daryl New, Citizen-at-Large James Allonby, Citizen-at-Large Steve Seida, Citizen-at-Large ABSENT: Michael Bachiu, Chairperson, Citizen-at-Large Angela Sereda, Citiizen-at-Large Erin Hidlebaugh, Citizen-at-Large ALSO PRESENT: Steven Loptson, Transit Manager Maureen Latta, Recording Secretary Reg Forbes, Sask. Polytech Architectural Technologies School of Construction PART 1 - NO APPROVAL OF COUNCIL REQUIRED Re: Call to Order Dorreen Gane-Mowrey, Acting Chairperson, called the meeting to order at 7:00 p.m. PART 2 - NO APPROVAL OF COUNCIL REQUIRED Re: Adoption of Agenda Moved by James Allonby THAT the agenda be adopted with the following amendments: • 5.1 New Business – Advisory Committees • Remove Item 4.5, Vital Community Conversations, from agenda Carried. 1 PART 3 – NO APPROVAL OF COUNCIL REQUIRED Re: Adoption of the Minutes – March 14, 2019 Moved by Steve Seida THAT the minutes of the Special Needs Advisory Committee dated March 14, 2019 be received as presented. Carried. PART 4 – NO APPROVAL OF COUNCIL REQUIRED Re: Business Arising from the Minutes 4.1 NO APPROVAL OF COUNCIL REQUIRED Re: Licensing of Vehicles for Hire The committee was informed that the motion recommended by the Special Needs Advisory Committee at its meeting of March 14, 2019 regarding a proposed accessibility fee charged to taxis and rideshares was defeated at the City Council meeting held on March 25, 2019. 4.2 NO APPROVAL OF COUNCIL REQUIRED Re: Champions of Transit Initiative Moved by Dorreen Gane-Mowrey THAT the matter of the Champions of Transit Initiative be tabled to the next meeting. Carried. 4.3 NO APPROVAL OF COUNCIL REQUIRED Re: Sask. Polytechnic Ramp Project Reg Forbes, Instructor with the Sask. Polytech Architectural Technologies School of Construction, spoke about StopGap, a Toronto-based Foundation that provides small ramps for businesses. The idea of a list of businesses and a donation was discussed. Reg Forbes left the meeting at 7:15 p.m. Moved by Steve Seida THAT the matter of the Sask. Polytechnic Ramp Project be tabled to the next meeting. Carried. 2 4.4 NO APPROVAL OF COUNCIL REQUIRED Re: Special Needs Parking Moved by James Allonby THAT the matter of special needs parking be tabled to the next meeting. Carried. PART 5 – NO APPROVAL OF COUNCIL REQUIRED Re: New Business 5.1 NO APPROVAL OF COUNCIL REQUIRED Re: Advisory Committees Councillor Scott McMann advised that City Administration reviewed the City’s Advisory Committees and has made recommendations to eliminate some and combine others. Executive Committee will be reviewing the recommendations, including one to combine the Special Needs Advisory Committee and the Transportation Services Advisory Committee into a single committee. Re: Payment to Sask. Polytech Students Moved by Steve Seida THAT Maureen Latta, Recording Secretary, investigate whether the $600 payment was made to the Sask. Polytech Architectural School of Construction graduation program as per the motion made at the June 7, 2018 meeting of the Special Needs Advisory Committee. Carried. PART 6 – NO APPROVAL OF COUNCIL REQUIRED Re: Next Meeting and Adjournment The next regular meeting of the Special Needs Advisory Committee is scheduled for Thursday, May 2, 2019 at 7:00 p.m. or at the call of the Chair. Moved by James Allonby THAT the meeting now adjourn. Carried. The meeting adjourned at 7:54 p.m. Approved by email April 22/19 Acting Chairperson 3 CITY MANAGER’S COMMENTS: Jim Puffalt City Manager MAYOR’S COMMENTS: Fraser Tolmie Mayor https://citymj.sharepoint.com/sites/Depts/clerks/Shared Documents/5. Boards & Committees/BOARDS & COMMITTEES - 2000/-12 Special Needs Advisory Committee/2019 SNAC/Minutes/04.11.19 SNAC Minutes.docx 4 PUBLIC MINUTES TRANSPORTATION SERVICES ADVISORY COMMITTEE Wednesday, March 20 and April 17, 2019, 3:00 p.m. Scoop Lewry Room, 2nd Floor, City Hall PRESENT: Rece Allen, Chairperson, Citizen-at-Large Councillor Chris Warren, Council Representative Barry Stewart, PSSD Representative Gerry Turcotte, HTCSD Representative Daryl New, SNAC Representative Katrina Howick, Citizen-at-Large ABSENT: James Allonby, Citizen-at-Large ALSO: Josh Mickleborough, Director of Engineering Services Myron Gulka-Tiechko, City Clerk/Solicitor Katelyn Soltys, Assistant City Solicitor Steven Loptson, Transit Manager Pearl Anderson, Committee Secretary PART 1 – NO APPROVAL OF COUNCIL REQUIRED Re: Call to Order Rece Allen, Chairperson, called the meeting to order at 3:12 p.m. PART 2 - NO APPROVAL OF COUNCIL REQUIRED Re: Adoption of Agenda Moved by Barry Stewart THAT the agenda be adopted as presented. Carried. PART 3 – NO APPROVAL OF COUNCIL REQUIRED Re: Adoption of the Minutes – January 9, 2019 Moved by Councillor Warren THAT the minutes of the Transportation Services Advisory Committee dated January 9, 2019 be received as presented. Carried. PART 4 – APPROVAL OF COUNCIL REQUIRED Re: Business Arising from the Minutes 4.1 Traffic Bylaw Amendments Special Needs Placard Parking in Metered Areas Moved by Daryl New THAT the Transportation Services Advisory Committee recommend to City Council that the current City of Moose Jaw Traffic Bylaw be amended to allow individuals with a valid disability placard to park at metered parking areas at no cost for a maximum of 3 hours. Carried. Steven Loptson entered the meeting at 3:40 p.m. Veteran Parking in Metered Arears Moved by Barry Stewart THAT the Transportation Services Advisory Committee recommend to City Council that the current City of Moose Jaw Traffic Bylaw be amended to allow individuals with a valid veteran design license plate issued by the Government of Saskatchewan to park at metered parking areas at no cost for a maximum of 2 hours or whatever the parking meter prescribes. Carried. Josh Mickleborough and Michelle Sanson entered the meeting at 3:55 p.m. Myron Gulka-Tiechko entered the meeting at 3:56 p.m. Other Possible Parking Permits in Metered Areas Moved by Katrina Howick THAT the Transportation Services Advisory Committee recommend to City Council that Section 53 of the City of Moose Jaw Traffic Bylaw be amended to allow parking permits in metered zones for a time limit prescribed by the parking meter as follows: 1. Privilege permits for a fee of $120/annum to: a. Taxi vehicles; b. Vehicles used for commercial delivery; c. Government owned vehicles. 2. Chief of Police may issue a permit for a fee of twenty-five cents ($0.25) per permit for a convention/seminar/organized City event; and 2 THAT the Transportation Services Advisory Committee recommend to City Council that the City of Moose Jaw Traffic Bylaw be amended to allow the following individuals to park at metered parking zones at no cost for a time limit prescribed by the parking meter for the following: 3. Members of City Council. 4. Mayor may issue free parking permits for members of: a. Parliament of Canada; b. Legislative Assembly of Saskatchewan; c. Visiting dignitaries the Mayor deems appropriate; d. Moose Jaw Police Service Victim Services volunteer workers; e. Any non-profit volunteer Health Care and Continuous Care organization; f. Eligible City of Moose Jaw employees; and g. Day long passes to anyone at the Mayor’s discretion. Carried. Myron Gulka-Tiechko left the meeting at 4:20 p.m. Traffic Safety Act Fines Moved by Katrina Howick THAT the Transportation Services Advisory Committee recommend to City Council that the current City of Moose Jaw Traffic Bylaw be amended by removing Schedule “H” – Fines for Moving Offences and replacing it with Schedule “H” attached to the Transportation Services Advisory Committee minutes dated March 20, 2019. Carried. Myron Gulka-Tiechko returned to the meeting at 4:25 p.m. Voluntary Fines for Bicycle Helmets Moved by Councillor Warren THAT the Transportation Services Advisory Committee recommend to City Council that Bylaw Section 46(2) in Schedule “G” – Voluntary Payment for operating a bicycle without a helmet be amended to $20 in Column “A”, $30 in Column “B” and $50 in Column “C”. Carried. Stop Arms/Lights on School Buses Moved by Barry Stewart THAT the matter respecting Stop Arms/Lights on School Buses be tabled to an upcoming meeting of the Transportation Services Advisory Committee. Carried. 3 Steven Loptson left the meeting at 4:50 p.m. Moved by Councillor Warren THAT the report dated March 20, 2019 from the City Clerk/Solicitor’s Department respecting Traffic Bylaw Amendments be tabled for continued discussion at the next Transportation Services Advisory Committee meeting. Carried. Moved by Rece Allen THAT the remainder of the items on the March 20, 2019 Transportation Services Advisory Committee meeting agenda be tabled to the next meeting. Carried. PART 5 – NO APPROVAL OF COUNCIL REQUIRED Re: Next Meeting and Adjournment The continuation of the meeting is scheduled for April 17, 2019 at 3:00 p.m. Moved by Rece Allen THAT the meeting now recess. Carried. The meeting recessed at 5:07 p.m. Meeting reconvened Wednesday, April 17, 2019 The meeting reconvened at 3:00 p.m. on Wednesday, April 17, 2019. PRESENT: Rece Allen, Chairperson, Citizen-at-Large Councillor Chris Warren, Council Representative Gerry Turcotte, HTCSD Representative Daryl New, SNAC Representative Katrina Howick, Citizen-at-Large ABSENT: James Allonby, Citizen-at-Large Barry Stewart, PSSD Representative ALSO: Josh Mickleborough, Director of Engineering Services Myron Gulka-Tiechko, City Clerk/Solicitor Katelyn Soltys, Assistant City Solicitor Stacey Landin, Bylaw Enforcement Officer Sgt. Kevin Pilsworth, Moose Jaw Police Service Maureen Latta, Recording Secretary 4 PART 1 – NO APPROVAL OF COUNCIL REQUIRED Re: Call to Order Rece Allen, Chairperson, reconvened the meeting at 3:09 p.m. PART 4 – APPROVAL OF COUNCIL REQUIRED Re: Business Arising from the Minutes 4.1 Traffic Bylaw Amendments (continued) Josh Mickleborough arrived at the meeting at 3:15 p.m. Sgt. Kevin Pilsworth left the meeting at 3:30 p.m. Moved by Rece Allen THAT the Transportation Services Advisory Committee recommend to City Council that Section 53.1(5) of the proposed 2019 Traffic Bylaw Amendment be amended to delete “$0.25” and replace it with “$10.00”. Carried. Moved by Katrina Howick THAT the Transportation Services Advisory Committee recommend that the Traffic Bylaw amendments be presented to City Council with amendments as presented. Carried. 4.2 Licensing of Vehicles for Hire Moved by Katrina Howick THAT the Transportation Services Advisory Committee recommend to City Council that the proposed Rideshare Bylaw and Taxi Bylaw be endorsed substantially in the form presented. Carried. Stacey Landin left the meeting at 4:32 p.m. 5 4.3 Request for Pedestrian Crossing – Thatcher Drive to Iron Bridge Moved by Councillor Warren THAT the verbal update from Josh Mickleborough, Director of Engineering Services, regarding Pedestrian Crossing - Thatcher Drive to Iron Bridge be received and filed. Carried. Josh Mickleborough left the meeting at 4:39 p.m. 4.4 Outstanding Items List Moved by Councillor Warren THAT the Transportation Services Advisory Committee receive an update on the Outstanding Items List for the next meeting. Carried. Gerry Turcotte left the meeting at 4:40 p.m. Gerry Turcotte returned to the meeting at 4:49 p.m. Tabled Matter: Stop Arms/Lights on School Buses Moved by Daryl New THAT the Transportation Services Advisory Committee recommend that City Council direct Administration to coordinate a community campaign with the Moose Jaw Police Service, City of Moose Jaw, Prairie South School Division, Holy Trinity Catholic School Division, and Cornerstone School regarding safety around school buses. Carried. PART 5 – NO APPROVAL OF COUNCIL REQUIRED Re: Next Meeting and Adjournment The next regular meeting is scheduled for June 26, 2019 at 3:00 p.m. or at the call of the Chair. Moved by Councillor Warren THAT the meeting now adjourn. Carried. 6 The meeting adjourned at 5:03 p.m. Rece Allen Chairperson CITY MANAGER’S COMMENTS: Jim Puffalt City Manager MAYOR’S COMMENTS: Fraser Tolmie Mayor https://citymj.sharepoint.com/sites/Depts/clerks/Shared Documents/5. Boards & Committees/BOARDS & COMMITTEES - 2000/-13 Transportation Services Advisory Committee/2019/Agendas TSAC/04.17.2019 TSAC Agenda pkg/03.20.19 Minutes (2 sessions).docx 7 PUBLIC MINUTES HERITAGE ADVISORY COMMITTEE MEETING Wednesday, April 17, 5:15 p.m. Scoop Lewry Room 2 2nd Floor, City Hall PRESENT: Scott Hellings, Chairperson, Citizen-at-Large Councillor Crystal Froese, Council Representative Larry Hellings, Citizen-at-Large Karla Rasmussen, Citizen-at-Large Dana Bushko, Citizen-at-Large ABSENT: Yvette Moore, Chamber of Commerce Representative ALSO PRESENT: Veronica Wallace, Planner 1 Maureen Latta, Recording Secretary PART 1 - NO APPROVAL OF COUNCIL REQUIRED Re: Call to Order Scott Hellings, Committee Chairperson, called the meeting to order at 5:17 p.m. PART 2 - NO APPROVAL OF COUNCIL REQUIRED Re: Adoption of Agenda Moved by Karla Rasmussen THAT the agenda be approved with the following additions: • Part 5.2 – Chapel in Moose Jaw Cemetery • Part 5.3 – 436 Langdon Crescent Carried. PART 3 – NO APPROVAL OF COUNCIL REQUIRED Re: Adoption of the Minutes – March 20, 2019 Moved by Councillor Froese THAT the minutes of the Heritage Advisory Committee meeting dated March 20, 2019 be received as presented. Carried. 1 PART 4 – NO APPROVAL OF COUNCIL REQUIRED Re: Business Arising from Minutes 4.1 Heritage Properties on the City’s Website The Committee discussed adding properties that should be listed on the City website. Veronica Wallace, Planner 1, offered to bring to a future meeting some Statements of Significance for non-designated buildings. The need for more information regarding time and costs involved in preparing Statements of Significance was discussed. 4.2 Heritage Plaques The Departments of Parks and Recreation and Planning and Development will discuss the process regarding new and replacement Heritage Plaques and the Heritage Advisory Committee will provide any information needed. PART 5 – APPROVAL OF COUNCIL REQUIRED Re: New Business 5.1 Downtown Façade Improvement Grant Applications 303 High Street West: Consideration was given to a report dated April 10, 2019 from the Department of Planning and Development Services regarding the Downtown Façade Improvement Grant application for 303 High Street West. Moved by Larry Hellings THAT the Municipal Heritage Advisory Committee recommend to City Council that the application for a Downtown Façade Improvement Grant at 303 High Street West be denied for the following reasons: 1. The property is located outside the Downtown Local Area Plan boundary; 2. The proposed façade improvements do not rehabilitate any of the historical architectural elements on the façade. Carried. Moved by Councillor Froese THAT the Municipal Heritage Advisory Committee recommend to City Council that the following alterations be approved at 303 High Street West: 1. Installation of flowerboxes; 2. Renewal of front doors; 3. Removal and replacement of parging. Carried. 2 5 Manitoba Street East: Consideration was given to a report dated April 10, 2019 from the Department of Planning and Development Services regarding the Downtown Façade Improvement Grant application for 5 Manitoba Street East. Moved by Dana Bushko THAT the Municipal Heritage Advisory Committee recommend to City Council that approval for the alterations be granted, and that a maximum reimbursement of $1,915.00 be provided to the owner(s) of 5 Manitoba Street East for the referenced façade improvements listed in Attachment 3 to the report dated April 10, 2019. Carried. 5.2 Chapel in Moose Jaw Cemetery The Committee discussed the need for funds to improve the chapel and open it for tours. 5.3 436 Langdon Crescent Larry Hellings and Dana Bushko will investigate the ownership history of the marble arch at 436 Langdon Crescent. PART 6 – NO APPROVAL OF COUNCIL REQUIRED Re: Next Meeting and Adjournment The next regular meeting is scheduled for May 15, 2019 at 5:15 p.m. in the Scoop Lewry Room, 2nd Floor, City Hall. Moved by Scott Hellings THAT the meeting now adjourn. Carried. The meeting adjourned at 6:36 p.m. Email confirmation April 26/19 Chairperson 3 CITY MANAGER’S COMMENTS: Administration had recommended approval on 303 High Street as the building, while not in the area, is just across the street. It is a municipal designated Heritage Building and the oldest building in Moose Jaw. There may be rationale to make a policy amendment to cover municipal designated Heritage Buildings. Jim Puffalt City Manager MAYOR’S COMMENTS: Fraser Tolmie Mayor https://citymj.sharepoint.com/sites/Depts/clerks/Shared Documents/5. Boards & Committees/BOARDS & COMMITTEES - 2000/-07 Heritage Advisory Committee/2019/Minutes/04.17.19 Heritage Minutes.docx 4 PART 5 - 303 High St. W. City of Moose Jaw TITLE: Downtown Façade Improvement Grant Application TO: Heritage Advisory Committee FROM: Department of Planning and Development Services DATE: April 10, 2019 PUBLIC: This is a public document RECOMMENDATION THAT the Municipal Heritage Advisory Committee recommend to City Council that approval for the alterations be granted, and that a maximum reimbursement of $4,157.50 be provided to the owner(s) of 303 High Street West for the referenced façade improvements listed in Attachment 3. TOPIC AND PURPOSE The purpose of this report is to consider a grant application from Gary Power for the improvement of façade elements on the Chinese United Church. BACKGROUND The Chinese United Church, civically known as 303 High Street West, is the oldest recorded building in Moose Jaw. It was constructed in 1883, and designated as a Municipal Heritage Building in 1984. The building is currently used by several commercial businesses. DISCUSSION The Downtown Façade Improvement Grant was ratified by City Council in December 2018 as a pilot project. The grant has a maximum contribution amount of $20,000 with an individual application limit of $5,000. If the application is approved, the owner(s) shall receive a matching grant for the listed eligible improvements. Eligibility of the improvements is based on the design guidelines provided in the Downtown Local Area Plan, and the contribution of the improvements to the heritage value of the property. If approved, the applicant will be asked to enter into a Reimbursement Agreement with the City, to establish specific requirements for the proposed improvements. The grant will be awarded upon completion of the work, and confirmation that the requirements have been met. 303 High Street West is a corner lot that has two eligible street-facing facades. The building is located just outside of the Downtown Local Area Plan boundary, which was used as a reference for determining grant eligibility. Despite being outside of the area, Administration is recommending that the application be reviewed based on the heritage value of the building. One of the primary goals of the grant is to improve the heritage features of Moose Jaw, and to incentivize projects that enhance heritage value. Being the oldest building in the community, the Chinese United Church is considered a heritage asset. Administration believes that the building’s designation and proximity to the downtown should justify consideration. Administration has reviewed the budgeted items for compatibility with the Grant Policy and Design Guidelines. Most of the proposed work is considered eligible, with the exception of the sidewalk replacement and landscaping items. While these items could technically be considered under accessibility improvements, and improving the aesthetic value of the property, these items are not a part of the building façade and are not included in the recommended matching contribution breakdown (Attachment 3). The landscaping and sidewalk could be considered under future applications if this program is continued. OPTIONS TO RECOMMENDATION 1. City Council may determine an alternate level of reimbursement. 2. City Council may decide not to contribute to the proposed improvements. PUBLIC AND/OR STAKEHOLDER INVOLVEMENT There is no public or stakeholder involvement at this time, other than the Heritage Advisory Committee. COMMUNICATION PLAN Not applicable to this report. STRATEGIC PLAN Vision: A progressive and sustainable ‘City of choice’ building promising futures upon proud traditions. Guiding Principles: A Distinctive Identity and Rich Heritage Strategic Priorities: Community Pride OFFICIAL COMMUNITY PLAN Section 12 CULTURAL HERITAGE 12.1 OBJECTIVES 2 a) To identify and protect important archaeological sites and ensure appropriate mitigation of impacts to archaeological resources that may occur as part of the land development process b) To identify, conserve and interpret the built heritage of Moose Jaw in a planned, selective and economically feasible manner for the benefit of present and future generations of Moose Jaw residents and visitors. c) To consult, and work in cooperation, with the Moose Jaw Art Gallery and Museum, Western Development Museum, appropriate City Committees and other groups to preserve and enhance the City’s historical / tourism sector. BYLAW OR POLICY IMPLICATIONS Not applicable to this report. FINANCIAL IMPLICATIONS City Administration recommends that a maximum of $4,157.50 be provided to the owner(s) upon completion of the improvements. PRIVACY IMPLICATIONS Not applicable to this report. OTHER CONSIDERATIONS/IMPLICATIONS Not applicable to this report. PUBLIC NOTICE Not applicable to this report. PRESENTATION VERBAL: X AUDIO/VISUAL: NONE: ATTACHMENTS 1. Grant Application Package 2. Downtown Local Area Plan Map – Heritage Resources 3. Eligible Façade Improvements 4. Statement of Significance 3 Respectfully Submitted By, Veronica Wallace ______Veronica Wallace, Planner 1 vw/eb APPROVAL OF REPORT RECEIVED COMMENTS RECEIVED Michelle Sanson ______Michelle Sanson, MCIP, RPP, Director of Planning & Development Services 4 ATTACHMENT 1 ATTACHMENT 2 ATTACHMENT 3 ATTACHMENT 4 PART 5 - Manitoba St. E. City of Moose Jaw TITLE: Downtown Façade Improvement Grant Application TO: Heritage Advisory Committee FROM: Department of Planning and Development Services DATE: April 10, 2019 PUBLIC: This is a public document RECOMMENDATION THAT the Municipal Heritage Advisory Committee recommend to City Council that approval for the alterations be granted, and that a maximum reimbursement of $1,915.00 be provided to the owner(s) of 5 Manitoba Street East for the referenced façade improvements listed in Attachment 3. TOPIC AND PURPOSE The purpose of this report is to consider a grant application from ICR Commercial Real Estate for façade improvements to the former Canadian Pacific Railway Station. BACKGROUND The CPR Station was constructed in 1922 and was designated a Municipal Heritage Property in 1999. The building is currently used by several commercial businesses as a multi-use building. DISCUSSION The Downtown Façade Improvement Grant was ratified by City Council in December 2018 as a pilot project. The grant has a maximum contribution amount of $20,000 with an individual application limit of $5,000. If the application is approved, the owner(s) shall receive a matching grant for the listed eligible improvements. Eligibility of the improvements is based on the design guidelines provided in the Downtown Local Area Plan, and the contribution of the improvements to the heritage value of the property. If approved, the applicant will be asked to enter into a Reimbursement Agreement with the City, to establish specific requirements for the proposed improvements. The grant will be awarded upon completion of the work, and confirmation that the requirements have been met. The CPR Station is a significant heritage feature of the downtown, and is located at the head of Main Street. The building is recognized for its architectural style and historical importance to the community. Since the building is a designated Municipal Heritage Property, the owners are under a legislative responsibility to maintain the heritage value of the building. The proposed improvements are entirely repair and replacement elements. Providing funding for the proposed improvements will be a contribution to the maintenance of the building façade. Administration has reviewed the budgeted items for compatibility with the Grant Policy and Design Guidelines. Since the property contains significance for the area, it is Administration’s opinion that all of the proposed improvements are eligible for the matching grant. OPTIONS TO RECOMMENDATION 1. City Council may determine an alternate level of reimbursement. 2. City Council may decide not to contribute to the proposed improvements. PUBLIC AND/OR STAKEHOLDER INVOLVEMENT There is no public or stakeholder involvement at this time, other than the Heritage Advisory Committee. COMMUNICATION PLAN Not applicable to this report. STRATEGIC PLAN Vision: A progressive and sustainable ‘City of choice’ building promising futures upon proud traditions. Guiding Principles: A Distinctive Identity and Rich Heritage Strategic Priorities: Community Pride OFFICIAL COMMUNITY PLAN Section 12 CULTURAL HERITAGE 12.1 OBJECTIVES a) To identify and protect important archaeological sites and ensure appropriate mitigation of impacts to archaeological resources that may occur as part of the land development process b) To identify, conserve and interpret the built heritage of Moose Jaw in a planned, selective and economically feasible manner for the benefit of present and future generations of Moose Jaw residents and visitors. 2 c) To consult, and work in cooperation, with the Moose Jaw Art Gallery and Museum, Western Development Museum, appropriate City Committees and other groups to preserve and enhance the City’s historical / tourism sector. BYLAW OR POLICY IMPLICATIONS Not applicable to this report. FINANCIAL IMPLICATIONS City Administration recommends that a maximum of $1,915 be provided to the owner(s) upon completion of the improvements. PRIVACY IMPLICATIONS Not applicable to this report. OTHER CONSIDERATIONS/IMPLICATIONS Not applicable to this report. PUBLIC NOTICE Not applicable to this report. PRESENTATION VERBAL: X AUDIO/VISUAL: NONE: ATTACHMENTS 1. Grant Application Package 2. Aerial View of the Property 3. Eligible Façade Improvements 4. Statement of Significance Respectfully Submitted By, Veronica Wallace ______Veronica Wallace, Planner 1 vw/eb 3 APPROVAL OF REPORT RECEIVED COMMENTS RECEIVED Michelle Sanson ______Michelle Sanson, MCIP, RPP, Director of Planning & Development Services 4 ATTACHMENT 2 ATTACHMENT 3 ATTACHMENT 4 PUBLIC MINUTES MUNICIPAL PLANNING COMMISSION Tuesday, April 23, 2019, 4:00 p.m. Scoop Lewry Room 2nd Floor, City Hall PRESENT: Heather Eby, Chairperson, Council Representative Roy Dickinson, Citizen-at-Large Brian Sykora, Citizen-at-Large Dana Bushko, Citizen-at-Large Joel Gritzfeld, Citizen-at-Large ABSENT: Dawn Luhning, Acting Chairperson, Council Representative John Parsons, Citizen-at-Large ALSO PRESENT: Michelle Sanson, Director of Planning and Development Services Veronica Wallace, Planner 1 Eric Bjorge, Assistant City Planner Maureen Latta, Recording Secretary Brent Boechler, Gold Key Investments Inc. Michael Kotschorek, Gold Key Investments Inc. PART 1 – NO APPROVAL OF COUNCIL REQUIRED Re: Call to Order Councillor Eby, Chairperson, called the meeting to order at 4:03 p.m. PART 2 – NO APPROVAL OF COUNCIL REQUIRED Re: Approval of the Agenda Moved by Roy Dickinson THAT the agenda be approved as presented. Carried. PART 3 – NO APPROVAL OF COUNCIL REQUIRED Re: Adoption of Minutes – March 26, 2019 Moved by Brian Sykora THAT the minutes of the March 26, 2019 regular meeting of the Municipal Planning Commission be approved as presented. Carried. 1 PART 4 – APPROVAL OF COUNCIL REQUIRED Re: Discretionary Use – 402 Athabasca Street East Considered was a report dated April 10, 2019 from the Department of Planning and Development Services to review a request to use 402 Athabasca Street East for a Parking Area. Moved by Roy Dickinson THAT the Municipal Planning Commission recommend to City Council that the Discretionary Use Application for a “Parking Area” on Lot 20, Block 23, Plan No. OLD 96 Ext 0, civically known as 402 Athabasca Street East, be approved subject to the issuance of a development permit outlining conditions regarding fencing and landscaping. Carried. Mr. Brent Boechler and Mr. Michael Kotschorek, of Gold Key Investments Inc., left the meeting at 4:12. PART 5 – APPROVAL OF COUNCIL REQUIRED Re: Discretionary Use – 21 Lancaster Road Considered was a report dated April 10, 2019 from the Department of Planning and Development Services to review a request to use 21 Lancaster road as a Contractor’s Office and Associated Yards. Moved by Brian Sykora THAT the Municipal Planning Commission recommend to City Council that the Discretionary Use Application for a “Contractor’s Office and Yards” on Lot 5, Block 5, Plan No. 81MJ08260 Ext 0, civically known as 21 Lancaster Road, be approved subject to the issuance of a Development Permit. Carried. PART 6 – NO APPROVAL OF COUNCIL REQUIRED Re: Adjournment Moved by Dana Bushko THAT the meeting now adjourn. Carried. 2 The meeting adjourned at 4:14 p.m. Email confirmation on April 25/19 Chairperson CITY MANAGER’S COMMENTS: Jim Puffalt City Manager MAYOR’S COMMENTS: Fraser Tolmie Mayor https://citymj.sharepoint.com/sites/Depts/clerks/Shared Documents/5. Boards & Committees/BOARDS & COMMITTEES - 2000/-09 Municipal Planning Commission/2019/Minutes/04.23.19 MPC minutes.docx 3 PART 4 City of Moose Jaw TITLE: Discretionary Use – 402 Athabasca Street East TO: Municipal Planning Commission FROM: Department of Planning and Development Services DATE: April 10th, 2019 PUBLIC: This is a public document RECOMMENDATION THAT the Discretionary Use Application for a “Parking Area” on Lot 20, Block 23, Plan No. OLD 96 Ext 0, civically known as 402 Athabasca Street East, be approved subject to the issuance of a development permit outlining conditions regarding fencing and landscaping. TOPIC AND PURPOSE The purpose of this report is to consider a request by Gold Key Investments Inc. to use 402 Athabasca Street East for a Parking Area. Parking Areas are a Discretionary use in the R4 – Core Mixed Residential District. BACKGROUND The subject property is located on the corner of 4th Avenue North East and Athabasca Street East. The property is a single lot measuring 50 feet by 125 feet. The zoning of the property is R4 – Core Mixed Residential District, which lists Parking Areas as a discretionary use. The lot was previously occupied by a Multiple Unit Dwelling that was structurally damaged in a fire in 2006. The building was demolished in 2008, and the property has since been vacant. DISCUSSION The purpose of the Core Mixed Residential District is to provide the opportunity for commercial and residential developments to co-exist in a non-intrusive fashion. This district is commonly present around the downtown area. Parking areas are discretionary in this district to allow for higher density developments to exist. In this case, the property is across the street from a large multi-tenant light industrial complex. The applicant’s intention is to use the parking area to accommodate the traffic generated by this development and limit the use of on-street parking. The parking area is not likely to cause substantial nuisance to surrounding properties. The applicant is proposing 24 parking spaces and will be required to obtain a development permit to ensure proper drainage and access is provided. OPTIONS TO RECOMMENDATION Other options include denying the application or permitting the use with predetermined conditions. PUBLIC AND/OR STAKEHOLDER INVOLVEMENT In accordance with the Public Notice requirements in The Planning and Development Act, 2007, and City practice, the Discretionary Use application must be advertised for two consecutive weeks. Property owners within 90 metres have been notified by mail of the application. Public comments will be collected by City Administration, or directly presented to Council at the Public Hearing. OFFICIAL COMMUNITY PLAN The Official Community Plan (OCP) provides the framework to guide the physical, economic, social, environmental and cultural development of the City. According to the Planning and Development Act, 2007, no development shall be carried out which is contrary to the Plan. Relevant sections of the OCP are listed below: 9.2.5 Parking a) In general, developments shall provide adequate off-street parking. The Zoning Bylaw shall contain appropriate parking standards for all forms of development. b) The Zoning Bylaw shall contain standards addressing the design of parking areas, including but not limited to, aspects of visibility, lighting, landscaping and screening, maximum frontage along streets, dimensions of parking spaces and aisles, parking for disabled persons, drainage and storm water storage, pedestrian and vehicle circulation, personal safety, the location and grading of parking ramps, and other factors that may be required. c) Required parking spaces shall normally be placed on the same site as the proposed development. Where, however, there is a clear public interest, the Zoning Bylaw may facilitate required parking on nearby sites. FINANCIAL IMPLICATIONS Advertising costs are billed directly to the applicant, on top of the application fee of $500. OTHER CONSIDERATIONS/IMPLICATIONS All recommendations of the Municipal Planning Commission require approval of City Council. 2 PRESENTATION VERBAL: X AUDIO/VISUAL: NONE: ATTACHMENTS 1. Application package for Discretionary Use. 2. Aerial View of the Property. 3. Zoning Map. 4. Excerpt from the Zoning Bylaw. Respectfully Submitted By, Veronica Wallace Michelle Sanson ______Veronica Wallace Michelle Sanson, MCIP, RPP Planner 1 Director of Planning & Development Services /vw 3 83/14/2019 18:00 13666924798 GOLDKEV INVESThEMTS PAGE 01 Gold Key Investments Inc- 100C Fairford Street West Moose jaw, SK S6H1V3 PhS 306-693-525:1 FSIK: 306.69M708 Toll Free: 1-888-693-3Z51 Email: [email protected] IFACSHmTRANSMmALSHEOT To: From; ~wfWsfud~ ^W&tL3^AA <:S(mi"!laA -BA^LA^AO Fw NumbsiT Date; M ?oxi -AffiLMQB Re; Wnmber of pages indudtng cover sheet; ^ yfMO^Ultr^ 7^ o^ra^ui. ^ ^ 4^ ^ c^. a^j^o^ fi^W^-. °|- ^u^ pi3ia^^ ^tirf^A.^ ^ j^./^ ^A) ^o ^)^<^/ ^ L^kftid <^a^toJ)- (/ /olilM s'U^t. t.L A-ft 101118806 SASKATCHEWAN LTD, 0/A ATHABASCA HEATED STORAGE 100 C FAtRFORD ST W, MOOSE JAW, S6G 1V3 306-693-5251 (t) 306-692-4708 (f) March 14, 2019 Re: Initial parking lot proposal, 402 Athabasca Street East To the Planning Division of the City of Moose Jaw, 101118806 Sask Ltd. currently owns the property at 461 Athabasca Street East, which is operating as Athabasca Heated Storage, and was formerly known for many years as Moose Jaw Sash and Door. We formerly present the foilowing points and facts to the City of Moose Jaw Planning and Development Services in pursuance with the City of Moose Jav/s Zoning Bylaw, in the hopes of acquiring proper zoning approval to develop an empty lot into a parking lot. Should we purchase the lot legally described as L: 20, B: 23, P: OLD 96, with civic address of 402 Athabasca Street East in Moose Jaw, Saskatchewan, we believe both the commercial and residential properties of the surrounding areas will benefit The purpose of this proposed parking lot Is mainly to address to an increase in employment activity at 461 Athabasca Street East, which would result in the reduction of the use of street parking along the 400 block ofAthabasca Street East. We propose to [ay down a new gravel base on the iotto promote a tidy visual for the neighborhood. This may involve temporary use of a bobcat and/or other smaller equipment to level the ground and remove the grass efficiently to lay down the gravel base. We will only require alley access, so no curbs require cutting and no additional entrance or egress directly to Athabasca Street East. We plan for a total of 24 parking spots for use by light vehicle. Please find attached site plans/$500 application fee, street view picture and overhead map of the area with site circled. We look forward to discussing any concerns that you may have, and are prepared to adjust our plans accordingly. Please reply at your earliest convenience. Thank you, /'^J^^~-^^^^£^C^r> Brent Boechler 306-631-8034 President, 10118806 Saskatchewan Ltd. w - I ^ra^-sa '"^•^ i i—-'r I I I i I ! .._ I I i . ' . i I 1 I ! -0 i 1 ^TC m I I I T i I I :L 1 r i I I 1 i ! I 3: I ni \ ( T 1 I ~-S€j ^ ~WTW^ ^ ~w~^ %T^T sra A FS: 7 ~\ ^ -Q® f s^ ^ 7: ~1 I rL ~T I I t! ~5ei ^ •TV -I I • I * I - • ^ ^ "^; \-T"? '^f.^TI^F'k'-' -Ls. -M^J^M^^^ * \: 1SV3 133^15 n9?"aVH!V N J- "uiujus^ '3U3H IU93 'epsue^ u^ 'Mgfasoo^ 10 AQ niiiEii tSE- 3 IS VOSVQV^V l? ':t^ 'GP t+r i^rt- hd' iZI- flth .( ! i TH .CSf w eyi tiHr «"fr 2S1. ^ btr aill- w TH^ m 6.9 R4 CORE MDCED RESIDENTIAL DISTRICT 6.9.1 PURPOSE The purpose of the R4 Core Mixed Residential District is to provide the opportunity for commercial and residential developments to co-exist in a non-intmsive fashion. Minimum Development Standards and Site Regulations (unless indicated otherwise) R4 T3 -P.S CORE MIXED 4». C3 It '§ 60 Dwellings, Group 15 675 6 7.5 6 1.24 45 40%3 Dwellings, Multiple Unit 23 835 7.5, 7.5i 4.5 1.24 45 50% Dwellings, Townhouse 6 450 3fi 7.5 7.5 2.39 11 40% Dwelling Umts7 15 450 7.5 1.2 4.5 1.2 45 40% Family Day Care Homes Refer to General Regulation Section 4.11 Independent Living Refer to General Regulation Section 4.15 Suites Medical Clinics 30 900 9 7.5i 4.5 1.22 11 50% Keeping of up to five boarders in a OUD Keeping of two boarders in each unit Offices 15 450 7.5 1.2 4.5 1.2 45 40% Outdoor Recreation N/A N/A 9 6 6 9 8.5 10% Facilities Personal Service 15 450 7.5 1.2 4.5 L2 11 40% Establishments Public Parks N/A N/A 9 6 6 9 8.5 10% RestaurantS5 30 900 9 7.5i 4.5 1.22 11 50% Retail Stores 15 450 7.5 1.2 4.5 1.2 11 40% Secondary Suites 15 Refer to General Regulation Section 4.23 Type 1 Supportive Housing 23 835 7.55 7.5i 4.5 1.22 15 40% Type 1 Residential Care 15 450 6 7.5 4.5 1.2 11 40% Homes Type 1 Custodial Care 15 450 6 7.5 4.5 1.2 11 40% Homes Type 2 Custodial Care 15 450 6 7.5 4.5 1.2 11 40% Homes Type 2 Residential Care 15 450 6 7.5 4.5 1.2 11 40% Homes Type 3 Residential Care 21 630 7.5 7.5 4.5 1.2 11 40% Homes Type 3 Custodial Care 21 630 7.5 7.5 4.5 1.2 11 40% Homes Minimum Development Standards and Site Regulations R4 (unless indicated otherwise) T3 Parking Areas 30 900 9 7.5i 4.5 1.22 11 40% Places of Worship 30 900 9 7.5i 4.5 1.22 11 40% Private schools Secondary Suites 15 Refer to General Regulation Section 4.23 Type 2 (Bylaw No. 5377. s. 8, 2011) 90 6.9.2 NOTES TO DEVELOPMENT STANDARDS 1. or 25% of the rear yard depth, whichever is less. 2. or 10% of the site width whichever is less, 3, Site coverage for dwellings in dwelling groups may be increased for attached covered patios or decks by the percentage of the area covered by such patio or deck but the total site coverage shall not exceed 70% for rectangular sites or 60% for comer sites. 4. A side yard of not less than 1.5m in width throughout and a rear yard of not less than 3m in width throughout shall be provided for dwellings in dwelling groups with an attached covered patio or deck. 5. A maximum of 50 seats is allowed. 6. In some cases a smaller front yard may be allowed, subject to Section 3.12.2. 7. Permitted in conjunction with any permitted or approved discretionary use and located in the same building. 8. In the case of a rear lane being provided no parking or vehicular access will be allowed in the front yard. 9. No side yards are required for interior units, which are connected by a common wall or in between buildings situated on one site. PART 5 City of Moose Jaw TITLE: Discretionary Use – 21 Lancaster Road TO: Municipal Planning Commission FROM: Department of Planning and Development Services DATE: April 10th, 2019 PUBLIC: This is a public document RECOMMENDATION THAT the Discretionary Use Application for a “Contractor’s Office and Yards” on Lot 5, Block 5, Plan No. 81MJ08260 Ext 0, civically known as 21 Lancaster Road, be approved subject to the issuance of a Development Permit. TOPIC AND PURPOSE The purpose of this report is to consider a request by Arnil Construction Ltd. to use 21 Lancaster Road as a Contractor’s Office and associated Yards. This is a discretionary use in the C3 – Vehicle-Oriented Commercial District. BACKGROUND The subject property is a single lot measuring approximately 148 feet by 278 feet. The zoning of the property is C3 – Vehicle-Oriented Commercial District, which lists Contractor’s Offices and Yards as a discretionary use. The lot has not been previously developed. DISCUSSION The purpose of the Vehicle-Oriented Commercial District is to provide an area with a wide range of Commercial uses that serve automobile-oriented customers. Most light industrial uses such as Contractor’s Offices and Yards are discretionary in this district to prevent potential nuisance to surrounding commercial uses. In this case, the area contains offices and other light industrial uses which are unlikely to be negatively impacted by the proposed development. The applicant is required to obtain a Development Permit prior to construction. The attached plans were submitted with a different legal description and civic address than the proposed location. The applicant has clarified that the intention is to have the building constructed on 21 Lancaster Road, and that the plans will be updated with the correct address for the permit application. OPTIONS TO RECOMMENDATION Other options include denying the application or permitting the use with predetermined conditions. PUBLIC AND/OR STAKEHOLDER INVOLVEMENT In accordance with the Public Notice requirements in The Planning and Development Act, 2007, and City practice, the Discretionary Use application must be advertised for two consecutive weeks. Property owners within 90 metres have been notified by mail of the application. Public comments will be collected by City Administration, or directly presented to Council at the Public Hearing. OFFICIAL COMMUNITY PLAN The Official Community Plan (OCP) provides the framework to guide the physical, economic, social, environmental and cultural development of the City. According to the Planning and Development Act, 2007, no development shall be carried out which is contrary to the Plan. Relevant sections of the OCP are listed below: 6.2.2 Location of Industrial Uses c) The Light Industrial classification is intended for industrial activities which also depend on full services but either do not create serious land use conflicts or can have potential conflicts mitigated by using specific regulations or development standards in the implementing Zoning District. FINANCIAL IMPLICATIONS Advertising costs are billed directly to the applicant, on top of the application fee of $500. OTHER CONSIDERATIONS/IMPLICATIONS All recommendations of the Municipal Planning Commission require approval of City Council. PRESENTATION VERBAL: X AUDIO/VISUAL: NONE: ATTACHMENTS 1. Application package for Discretionary Use. 2. Aerial View of the Property. 2 3. Zoning Map. 4. Excerpt from the Zoning Bylaw. Respectfully Submitted By, Veronica Wallace Michelle Sanson ______Veronica Wallace Michelle Sanson, MCIP, RPP Planner 1 Director of Planning & Development Services /vw 3 6" FBR6LAS5 &R i-750tOQOFft 5001800 F ; ovEftAU-WKW 7501CUOFR OVEMLL6(Tx^ 36'_SU INSUL'DOORk1' lft.0. by 5rffiaR ii![[1 '; j«Hy 1.1 •'' '± 36" 5'TgEL INSULbSOR- SIbE ELEVATCON n.o.sysuifUER SCALE: l/fl°=;l'-0° REAR ELEVATCON SCALE: 1/8-=1'-0- SIbE ELEVATION SCALE: l/a'=l'-0" NOTE: OUNM IN SLOCE fIiOMWBLETOSWnnOOF SCALE bftAWINSNO, tUSIuBHEH ASSHOHW ^1 rtnJthnl ™iF*w*rt< tatcatBd INSIDE bESIGN AL ryM *f fhBto^^ri nn(H h -^ -a _r' r fr-IWO. -e fvi "'.„-• Hi ^ ar-.. ivi ^ /J' 0- :1^1a. -'!.- 4 Ill sii i5 ^ll J?3 '^ !"fl.n •^ m s&u m t^> 1-1 y II s •r j, <••«• s-;^ -sl^ >•" i£n §5> 9§N i^ Cn IU^te 11=1m 1^ og ^;unai ijffl lltlllili ,^- 0 !£sSsSil -^ ? s ^&^ -14- ilCn 'v m'»» ^§i^t 10) s 3. • avweenSD MWO Lima ova SiuutE boon (CfcsrGN ty su-FUEn) tNl/li Ml 4/12 3—C s li.a' -'Mmstaxi\ zi ROOF PLAN SCALE; l/8"sl'.0" NOTES: NOOV81HW6 WAWE IN 5LOFE FROU 6^816 TO SWb KOOF we.MMBt ?K) LounoHOf Ftoof- iiarrs TO K COnftDUUTTO WTTH l>OOnN6 AND (ENBttL (ONIMOTOfiS SCALE DRAWIN6NO. ASSHOttH » nnchnl t—f—dl htutid^ INSIDE DESIGN Ihilu ptoa rt"*u •trii l-UHTtri—ri bATE OF EnU; bum Ihnfn Artnhn bf*9wrfff^rw 4:7 nx.van TCU(306)A9Z-iZ4B tt irdribrtd mthht hN^ttd < Intto Otrignfmn) M*T]f [306)*3f-t(»3 58 LANCASTER Rt). bftAWNBV WIAWIN6 TTTLE L Omngf^*n»rttb**cdud. LOT #24, Bi-OCK #4, LOT 81MJOgz60 K3%f'S3tH%w SSWtOU tv ROOF PLAN MOOSE MW, SASKATCHEWAN •I ij-cnlmi, (ir7wt bdUig a»)u. BASE PLAN It CTUTCTN PHASE ONE ^ I \ ^ wo1?w MonGN ,iLs-l \ _iEiLsmsoa sENSon_AA n V7 V IS?•»*li^sls ^>.> ?i?i3 ^ I^ IIIsil M II I "N*g Z- BWl?lTOBtSUOETH SyNTHCTKCOVBt 9/tS- dSB SHSTIW ewtf-aips I 1/U ROOFTHUSSES C;4'OA I RW FSSeifHSS JHfUL MEZZAMINE/ STOSA6E TVVEK STVHMW. WOSISHKTWNS 1CTBUN Pit' WOOt) STUBS, HEATCb SHOP 1 w fuse SIC Q£. rnosas urn lATTmsw. ; E-iiy&f.sTiuwei AMILfOtVOB : rn.vwmii&i& i/ywfEXsyrsuuBt) (WcncKiaenasE ui' n-ywb mssi BlESUH (Y &16MBI) ttJWSHMW tS'CtWSIUMHMFHi BUILDING SECTCON A SCALE; 1/8'=1'-0" L^ SLAB EDGE DETAIL SCALE; 1/2°=1'-0' ME2ZANINE 12' HUH WB ItUUNfi •in- TU OiB SUBfLOOS ritV fu fsn pit-OjC. ^ aSOCTTIVE *UTB>UL WEUUtOiUU) SEATED SHOP BATH MECH ROOM 5TJ BCWRD ROOM COUMONWiUl;- h—OFFICE WMiS: Vf OS> SUM THINS CONCSUICW METlU. StCETmi; z'xf WOOD snss IH-fUXMtCAT TyVK eivof. 6 MB. pay tiuwioofiw 3/B' OSfl SHEATHIW MOB^TTINSUL ;• RISID tHSUUTIOH Z-ri- WOOO STUIiS tHSLPOLYAVt iE-COAVHUHUURHU. Ctt'OjC. l/i'TVfEXSH'SUNBb MOIAmMSUl tUJLfWMt we/pamtd BUIL&IN& SECTION B SCALE; l/8"sl'-0" ' SCALE ASSHmvw At ItniCtTrri t^jnnH htcntnl INSIDE &ESI6N (. CtfiT*aM tf tbu* ptan ru^ri™ • '•ml hererinrtd MTE 6"o;7 TCL; (306) WHW 1hBnfv»A»knfl rtifd by kuK«f U^feun- JULftCHT 58 LANCASTER RD. U pAUld •ittut MlHu A. twUt bu^nuuNi m U*ty (306) 631-6063 tKafOWisWae iTijysqu (niasfiFT) ?ATttt STCHIA6E (FUWRE1 17t.I7SqM tlWOSqFT) UW&tTEd STO»W£6 CFUTUHE) 17Bi7SQ>( (UUSqFT) OFFUt Wjosqw (lOMsqn) tiansqw (M*5sqFri -4- UHEoetSmlV-UI UNECf(n(U'-«l/4-) UNHEATE& 5TO&. fUTVRE) HEATED 5TOM6E (FUTURE) w-s^ '-5 SHOP AREA: 1920 SQ FT UNE Of 9 Hi (»•-«•) JIUMTMUUHiONT vAWserua; tme of tm W-a !/<•) UWMUHSOX VAftt) SETUCK 34m (111'.6.5") LANCASTER ROAt> © SITE PLAN SCALE: l/32"=r^}" LEGAL DESCRIPTION LOT #u. BUKK #1. FWH MinuuaaM UOOSE JAW, S^SMTChEWAN CIVIC ADMtESS- «S& LWMSVBI. M>. 5CAL6 OttAWIWNO. Ati+TUCftinrf (mpontirii krfariuJ ^asnoms INSIOE bESISN "ight «f then pfcrt r 8" x 24" concrete grade beam rAnf2-15M top and bottom 10MsSmjps@20'o.e. SHOP 6" void form under (between piles) c/w Grade Beam Section Ati mezzanine piles €> 12" Concrete: ZS-day compressive strength 25 MPa; Type MS, sutphate-resistant cement Reinforcing steel; CSA G30.18-400R All tap spiices to be 40 bar diameters. Anchor bolts; ASTM ASS orA307 OFFICE Steel beams: CSA G40.21 - 350W primed If construction deviates from this drawing, the Engineer must be notified immediately. 5" concrete floor slab on grade c/w In-floor heating 6 mil poty 2" rigid foam Insulation 8" compacted granular fill Vem Corbott, P. Ens. (308) 630-0055 Consulting Engineer vemcorbettfSshaw.ea Arnil Construction AMociNion rfProfcirional EniinwnA GenacicmitU ofi 58 Lancaster Dr. CERTtFICATC OF AVmOMZATHW Moose Jaw, SK 101211704 Sukrtdwan Ltd. Foundation Plan NmbCTKTW Foundation Plan ire"-r PenniaiontoConmItticUjby: Builder must check aft dimensions. Discipline (^/^ £SNi_^as^ scale as Sept. 13,2017 noted S1of2 one row of blocking stair framing ledger Joist hanger-' 4 ply 2x10 beam Beneath jobts 2x'[2Joists@ie"o.c. c/w jolsl hangers to Telepost or wood post 2x12 Isdgw board Section Wood baam 3 ply LVL W x 9% 4 ply 2x10 All dimension lumber: S-P-F No. 2 or better Splices In accordance wi? MBCC 9.23.8,3. 2x12 ledger board fastened LVL: Microilam 2.0E or equivalent to wall studs with 5 - 3?;" common wire nails per stud Columns (3 req'd) 4x4 wood or teteposts with 8.000 ib minimum working load capadty Bulltup column In wal A ply 2x8 Vern.Cprbett, P. Eng, (306) 630-0055 Consulting Engineer [email protected] Awoculion ofProfctrional Enjineen A Gwacientidi Arnil Construction ofSutatdwmo 58 Lancaster Dr. Plan View CERTIFICATE OF AUTHORI2ATTON Moose Jaw, SK 10I2I1704 S—katdmna Ltd. NBnbu2CT60 Pcnnlahn to Comuh bcMi Mezzanine Framing Plan Oisaptine Sk. Reg. Not. fii^fe.: ^c?J {/^^F^/^ scale as Sept. 13,2017 noted S2 of 2 • 1 1— ^^^^SS5»»t^? ^^.^^^^•ff^i^S.^'^I r- •»'--.-'^:--:-'-v'^t^-^f--^ B I il St •» -»1 'UIUUBQ ^y3H 'yag 'epeue^ ysg 'MSf esoo^io /3JQ 95 7.4 C3 VEHICLE-OmENTED COMMERCIAL DISTICT 7.4.1 PURPOSE The purpose of the C3 Commercial District is to provide an area with a wide range of Commercial uses that serve automobile oriented consumers. PERMITTED USES Minimum Development Standards & Site Regulations (unless indicated otherwise) C3 Accessory Buildings Refer to General Regulations Section 4.2 and Uses i Car/Truck Washing Establishment Catering Halls and Kitchens Commercial Recreation Establishments 30 930 6 3 7.5 15 95 40% Community Services/Institutional Convenience Stores Cultural Institutions Personal Service 15 450 7.5 1.2 7.5 15 35 40% Establishments Financial Institutions Grocery Stores 30 930 6 3 7.5 15 95 40% Hotels Medical Clinics 7.5 230 15 7.5 4.5 15 55 50% Major Shopping 45 2800 0 7.5 9 18.5 N/A 100% Centresi Minor Shopping 7.5 230 0 1.2 0 18.5 55 100% Centresi Motels 30 930 6 3 7.5 15 95 40% Municipal Facilities N/A N/A N/A N/A N/A N/A N/A N/A Offices 30 930 15 3 7.5 15 35 40% Parking Areas and Refer to Table 5-5, Required Parking and Loading Spaces Structures Outdoor Recreation N/A N/A 6 1.2 6 11 8.5 40% Facilities Public Parks N/A N/A 6 1.2 6 15 N/A 10% Recycling and 30 930 15 3 7.5 15 35 40% Collection Depots 96 Restaurants 7.5 230 6 1.2 7.5 15 35 40% Retail Stores 30 930 6 3 7.5 15 95 40% Service Stations and 30 930 6 6 15 18.5 95 50% Gas Bars Theatres 30 930 15 3 7.5 15 95 40% Vehicle Rentals, Sales 30 930 15 3 7.5 15 95 40% and Service Centres (Bylaw No. 5438, s. 7.4, 2013) DISCRETIONARY USES Minimum Development Standards & Site Regulations (unless indicated otherwise) C3 •<-> r-1 VEHICLE- •u. ^ 'X Auction Centres 60 930 9 6 1.5 15 95 50% Autobody Shops 15 465 15 1.2 7.5 15 35 40% Building Supply Establishment 60 8,360 6 6 15 18.5 95 50% Bus Terminals Contractor's Offices 30 930 9 6 1.5 15 95 50% and Yards Day Care Centres/Pre- Refer to General Regulations Section 4.9 Schools Dwelling One Unit4 15 465 15 1.2 7.5 11 35 40% Farm Supply Stores 30 930 9 1.5 7.5 15 N/A 50% Fertilizer Supply Plants 60 8,360 6 6 15 18.5 95 50% Funeral Homes 30 930 6 3 15 18.5 95 50% Existing Junk, Salvage, Auto Wrecking Yards 60 8,360 6 6 15 18.5 95 50% Lot 9, Block 268 Plan 61MJ02787 Industrial Lights 30 930 7.5 1.2 7.5 15 95 50% Licensed Facility 30 930 6 3 7.5 15 55 40% Mobile Home Parks Refer to General Regulations Section 4.18 Night Clubs 30 930 15 3 7.5 15 95 40% 97 Pet Grooming & 15 450 7.5 1.2 4.5 15 35 50% Training Places of Worship Plumbing / Electrical 30 930 15 3 7.5 15 95 40% Supplies and Service Private Clubs 30 930 9 1.5 7.5 15 N/A 50% Radio and Television 30 930 15 3 7.5 15 95 40% Stations Trailer and Tourist 60 8,360 6 6 15 18.5 95 50% Camps Truck Terminals & 60 8,360 6 6 7.5 15 55 50% Warehousine Petroleum Storage and 60 8,360 6 6 7.5 15 55 50% Distributine Stations Indoor Storage Rental 30 930 15 3 7.5 15 95 40% Facilities Type 1 Veterinary 15 465 15 1.2 7.5 15 35 40% Clinics (Bylaw No. 5438, 2013) (Bylaw No. 5443, 2013) 7.4.2 NOTES TO DEVELOPMENT STANDARDS 1. Accessory Buildings and Uses are subject to the following provisions: a. No accessory building shall be located closer than 1.5m to any side or rear property line If the site is located adjacent to a residential district without the inter/ention of a street or lane. b. No accessory building erected on a comer site shall be nearer than 1.5m to the flanking street or lane. (Bylaw No. 5553, 2018) 2. The uses contained in Shopping Centres (Major and Minor) shall be limited to the Permitted and approved Discretionary Uses allowed in this District. 3. Subject also to Section 4.16. 4. One Unit dwelling accessory to the principal use of the site. 5. A light or heavy industrial use that: a. abuts a residential, commercial or Community Servlce/Institutkmal District or lots without the intervention of a street or lane, shall have an abutting side yard of not less than 3m in width. b. is on a comer site where the side yard adjoins the street, shall have a side yard setback of not less than 1.5m. City of Moose Jaw LETTER OF COMMUNICATION TITLE: Bylaw No. 5577– Property Tax Bylaw 2019 (3rd Reading) TO: City Council FROM: Department of Financial Services DATE: April 24, 2019 PUBLIC: This is a public document IN-CAMERA: N/A RECOMMENDATION It is recommended that City Council give 3rd readings to Bylaw No. 5577, Property Tax Bylaw, 2019. TOPIC AND PURPOSE The purpose of the attached proposed Bylaw is to: (1) establish the municipal rates of taxation for the year 2019; (2) define the classes and subclasses to be used for taxation purposes; (3) enumerate the mill rate factors to be applied to each subclass; (4) exclude assessments that generate less than $100 in municipal tax revenue from the Supplemental roll for 2019; (5) set a uniform base tax for the purposes of contributing to the Hospital Fund Reserve; and. (6) indicate the taxation rates for the School Divisions as determined by the Lieutenant Governor in Council. BACKGROUND The bylaw was submitted to the regular meeting of City Council on April 22, 2019 where it received 1st and 2nd reading. Therefore, the proposed bylaw is now recommended for 3rd reading. Respectfully Submitted By, Brenda Hendrickson Brenda Hendrickson A/Director of Financial Services /sp APPROVAL OF REPORT RECEIVED COMMENTS RECEIVED Jim Puffalt Jim Puffalt, City Manager Fraser Tolmie Fraser Tolmie, Mayor To be completed by the Clerk’s Department only. Presented to Regular Council or Executive Committee on ______. No. ______Resolution No. ______ \\cmjvm1\private$\sharlene\documents\2019 Files\Brian Acker\Communications\City Council\Bylaw #5577 - Property Tax Bylaw 2019, THIRD READING.docx 2 BYLAW NO. 5577 PROPERTY TAX BYLAW, 2019 ====== WHEREAS section 253 of The Cities Act authorizes Council to annually pass a Property Tax Bylaw to impose a tax on all taxable assessments in the City of Moose Jaw: (a) at a uniform rate considered sufficient to raise the amount of taxes required to meet the estimated expenditures and transfers, having regard to estimated revenues from other sources, set out in the City’s budget; and (b) at any other rates required by The Cities Act or any other Act; AND WHEREAS subsection 254(1) of The Cities Act authorizes Council to establish classes and sub-classes of property for the purposes of establishing tax rates; AND WHEREAS section 255 of The Cities Act authorizes Council to set mill rate factors, which factors, when multiplied by the uniform rate determined by Council, establish a tax rate for each class or sub-class of property established by Council, which tax rates may be different for each class or sub-class of property; AND WHEREAS section 259 of The Cities Act provides that the annual Property Tax Bylaw may provide for: (a) a uniform base amount of base tax payable as property tax; (b) either a base amount of tax or a method of calculating the amount of base tax; and (c) different amounts of base tax or different methods of calculating base tax for different classes or sub-classes of property; AND WHEREAS subsection 259(6) of The Cities Act authorizes Council to impose a tax with respect to property in addition to any amount collected as base tax; AND WHEREAS section 290 of The Education Act, 1995 requires the City to levy against the properties in the school divisions within the City, the tax rates determined under section 288 of that Act by the Lieutenant Governor in Council for the different property classes and/or different property tiers as set out in section 288 of that Act; AND WHEREAS the City has not received notice pursuant to section 288.1 of The Education Act, 1995 that the Holy Trinity Roman Catholic Separate School Division No. 22 intends to determine its own tax rates pursuant to section 288.1 of that Act; 2 NOW THEREFORE THE COUNCIL OF THE CITY OF MOOSE JAW ENACTS AS FOLLOWS: Definitions 1 In this Bylaw “taxable properties” means properties that are not fully exempt from taxation pursuant to The Cities Act (the “CAct”) or any other Act. City Mill Rates 2 Pursuant to section 253 CAct, the City levies a tax rate of 9.2872 mills per dollar on all taxable properties within the City of Moose Jaw to, in addition to the base tax payable under section 5, raise the amount of money required in the year 2019 to meet the City's estimated expenditures and transfers having regard to the estimated revenues from other sources. Property Class and Subclasses 3 Pursuant to subsection 254(1) CAct, for the purposes of establishing tax rates, Council: (a) adopts the classes of property set out in section 12 The Cities Regulations; (b) establishes the following sub-classes of property: (i) Golf Courses as a subclass of the Commercial and Industrial Class of property, which subclass includes land and improvements used for the playing of golf on standard or short courses; (ii) Resource Properties as a subclass of the Railway Rights of Way and Pipeline, which subclass includes pipelines and land and improvements used in conjunction with a pipeline; (iii) Condominium Properties as a subclass of the Multi-unit Residential property class, which subclass includes any condominium unit within the meaning of The Condominium Property Act, 1993 that is used for residential purposes; and 3 Mill Rate Factors 4 Pursuant to section 255 CAct, the following mill rate factors are established by Council, to be multiplied by the uniform rate established by Council under section 2, respecting the following classes and subclasses of property: Property Classification Subclass Mill Rate Factor Residential 0.7636 Multi-Unit Residential 0.7636 Multi-Unit Residential Condominium Properties 0.7636 Commercial and Industrial 1.4435 Commercial and Industrial Golf Courses 0.4882 Elevators 1.3240 Railway Rights of Way and Pipeline 1.3240 Railway Rights of Way and Pipeline Resource Properties 1.3240 Other Agricultural Land and Improvements 0.2782 Non-Arable (Range) Land and Improvements 0.2782 Base Tax 5(1) Pursuant to section 259 CAct, a uniform base tax shall be payable as property tax with respect to all taxable properties within the City of Moose Jaw to, in addition to the taxes levied under section 2, raise the amount of money required in the year 2019 to meet the City's estimated expenditures having regard to the estimated revenues from other sources. (2) The base tax payable under subsection (1) is $15.00 per: (a) taxable property for all classes and subclasses of property excluding Multi-Unit Residential properties; and (b) taxable residential dwelling unit for Multi-Unit Residential properties. (3) Partially exempt properties shall pay the full amount of the base tax in accordance with subsection (2). (4) All monies raised by the base tax in section 5 shall be credited to the Hospital Fund. Supplemental Assessment Exclusion 6 Pursuant to section 189(4) CAct, a property shall generate a minimum of $100 in municipal tax revenue to be included in the 2019 Supplemental Roll. 4 School Division Mill Rates 7 Pursuant to section 290 of The Education At, 1995, on behalf of the school divisions within the City of Moose Jaw, for the year 2019, the City levies the following tax rates on all taxable properties within each school division using the property classes and property tiers as established by the Lieutenant Governor in Council pursuant to section 288 of that Act: Property Classification Mill Rate Agricultural Property 1.43 Residential Property 4.12 Commercial and Industrial Property 6.27 Resource Property 9.68 Severability 8 If any section, subsection or other portion of this bylaw is, for any reason, found to be invalid or unconstitutional by any Court of competent jurisdiction, that portion of the bylaw shall be deemed to be a separate, distinct and independent provision and such finding of the Court shall not affect the validity of the remaining portions of the Bylaw. Coming into Force 9 This Bylaw comes into force on the day of passage but shall be deemed retroactive to January 1, 2019. ______MAYOR ______CITY CLERK READ A FIRST TIME the 22 day of APRIL, 2019. READ A SECOND TIME the 22 day of APRIL, 2019. READ A THIRD TIME the day of May, 2019. \\cmjvm1\private$\sharlene\documents\2019 Files\Brian Acker\Communications\City Council\Bylaw #5577 - Property Tax Bylaw 2019 - BYLAW.docx City of Moose Jaw LETTER OF COMMUNICATION TITLE: Bylaw No. 5578 – City Administration Bylaw Amendment, 2019 (2) TO: City Council FROM: Department of Financial Services DATE: April 11, 2019 PUBLIC: This is a public document IN-CAMERA: N/A RECOMMENDATION It is recommended that City Council give 1st, 2nd, and 3rd readings to Bylaw No. 5578, City Administration Bylaw Amendment, 2019 (2). TOPIC AND PURPOSE The purpose of the attached Bylaw is amend Bylaw No,5175, A Bylaw of the City of Moose Jaw to provide for the Administration of the Municipal Corporation and to set forth the Duties and Powers of Designated Officers, (the City Administration Bylaw) to incorporate revisions to Schedule “B” City of Moose Jaw Purchasing Policy as adopted by resolution of City Council on March 11, 2019. BACKGROUND At its regular meeting on March 11, 2019, City Council considered amendments to the City’s Purchasing Policy and the following resolution was adopted: “THAT City Administration be directed to amend the City of Moose Jaw Purchasing Policy substantially in the form attached to this report; and THAT the amendments be made to the City Administration Bylaw and brought back for City Council approval.” With respect to the above resolution, City Administration has prepared the attached proposed Bylaw to amend Schedule “B” City of Moose Jaw Purchasing Policy. DISCUSSION The amendments presented in the revised City of Moose Jaw Purchasing Policy include: • Change Orders – Change orders have been defined and authority limits for approval established. • Tender and Bid Disclosure – The successful bidder and bid value will be disclosed for tenders and RFPs. • Awarding of Contracts - Some minor wording changes were made to this section to clarify the authority levels of Department Heads and the City Manager. • Trade Agreement Nomenclature - A number of the trade agreements have changed their names and the Canada-European Union Comprehensive Economic and Trade Agreement (CETA) is new. There was also a best value determination procedure developed which will form part of the procedures as provided by section 1.1 of the Policy. COMMUNICATION PLAN Once the Bylaw is approved, the amended Policy will be put on the City’s website and as well, City staff involved in purchasing will be educated on the changes. BYLAW OR POLICY IMPLICATIONS Once the Bylaw has received 3rd reading and comes into force, the City of Moose Jaw Purchasing Policy, as amended, will come into effect. FINANCIAL IMPLICATIONS The proposed changes to the City of Moose Jaw Purchasing Policy do not have any direct financial implications. Respectfully Submitted By, Brian Acker Brian Acker, B.Comm, CPA, CMA Director of Financial Services BA/sp 2 APPROVAL OF REPORT RECEIVED COMMENTS RECEIVED Jim Puffalt Jim Puffalt, City Manager Fraser Tolmie Fraser Tolmie, Mayor To be completed by the Clerk’s Department only. Presented to Regular Council or Executive Committee on ______. No. ______Resolution No. ______ \\cmjvm1\private$\sharlene\documents\2019 Files\Brian Acker\Communications\City Council\BYLAW NO. 5578 - City Administration Bylaw AMENDMENT 2019(2) - COMM.docx 3 BYLAW NO. 5578 CITY ADMINISTRATION BYLAW AMENDMENT, 2019 (2) THE MUNICIPAL CORPORATION OF THE CITY OF MOOSE JAW ENACTS AS FOLLOWS: Amendments 1. Bylaw No. 5175, City Administration Bylaw is amended in the manner set forth in the attached Schedule “B” City of Moose Jaw Purchasing Policy of this Bylaw. Coming into Force 2. This Bylaw comes into force on the day of passage. ______MAYOR ______CITY CLERK READ A FIRST TIME the 13th day of May, 2019. READ A SECOND TIME the 13th day of May, 2019. READ A THIRD TIME the day of , 2019. CITY OF MOOSE JAW PURCHASING POLICY POLICY TITLE ADOPTED BY: EFFECTIVE DATE Purchasing Policy City Council ORIGIN RESOLUTION # PAGE NUMBER Financial Services 1 of 9 1. PURPOSE & OBJECTIVE 1.1 The purpose of this policy is to establish the parameters for the procurement of goods and services by the City of Moose Jaw. The policy establishes the direction, philosophies, climate and values upon which the purchasing function must operate. The Purchasing Policy will be supported by Purchasing Procedures as necessary to provide detailed direction on purchasing practices that support this policy. 1.2 The objective of the City’s Purchasing Policy is to ensure that goods and services are acquired through a fair, open, transparent and competitive process that is effective and efficient, safeguards public funds, ensures Public and Supplier confidence and complies with all Federal and Provincial Trade Agreements while allowing the City of Moose Jaw to receive the best value in the goods and services it acquires. 2. DEFINITIONS 2.1 Best Value – This is determined by looking at the factors that determine value such as quality, expertise, life cycle costs, aesthetics, past performance, schedule, vision, adequate resources and price to determine the proponent offering the best value to the City. Best value will be used to evaluate and award all RFPs and the best value will be determined by setting out the evaluation criteria which will be used to determine the proposal with the best overall value to the City. 2.2 Qualified – Qualified means that the bidder has the expertise and ability, physically and financially, to supply or perform the goods or services tendered, bid or proposed, and whose past performance or references are satisfactory to the City. 2.3 Consulting and Professional Services – These are services provided by architects, engineers, designers, planners, accountants, auditors, appraisers, software and financial consultants and any similar types of services not specifically detailed above. 2.4 Direct Award Contract – An agreement entered into by the City for the purchase of goods or services which has not been publicly advertised or for which written, telephone or electronic quotations have not been received from more than one vendor. 1. CITY OF MOOSE JAW PURCHASING POLICY POLICY TITLE ADOPTED BY: EFFECTIVE DATE Purchasing Policy City Council ORIGIN RESOLUTION # PAGE NUMBER Financial Services 2 of 9 2.5 Emergency Purchase – This means a purchase contract entered into by the City when the procurement is being conducted in circumstances of emergency or unforeseeable urgency and could not have been predicted in advance. 2.6 Request for Proposals (RFP) – A request for proposals to vendors is more flexible in terms of a vendor’s response to the required goods and services and evaluation criteria. Requests for proposals do not necessarily tie firms to existing processes or rigid specifications, but rather may encourage new approaches, techniques and methods for meeting the City’s requirements. RFPs will be awarded based upon a best value analysis of the proposals. An RFP does not create a bid contract and does not establish irrevocable requirements. Rather, a performance contract between the City and successful proponent will be established in accordance with the RFP. 2.7 Request for Quotations (RFQ) – This method of purchase is a competitive process where specifications for the goods and services and terms of purchase are established in sufficient detail to allow the comparison of quotations from suppliers. Request for quotations shall involve obtaining quotations by invitation of three vendors where practical. 2.8 Tender – A tender is a request to vendors with detailed specifications of the product or service requirement. Tenders are used for products and services that lend themselves to detailed and specific specifications which permits the evaluation against clearly stated criteria. The lowest qualified bidder meeting those specifications/criteria will be awarded the contract for the supply of those goods and services without negotiation. A tender is intended to create a bid contract. All tenders will be opened publicly. 2.9 Change Order – A change order is work that is added or deleted from the original scope of work of an existing contract. 3. ACQUISITION POLICY 3.1 Methods of Acquisition – When the City acquires goods or services it shall do so through one of the processes outlined below: a) Direct Purchases – In the general course of City business, Direct Purchases may be awarded if the acquisition is expected to be less than $10,000 unless it is deemed by the Department Head to be in the best interest of the City to obtain quotations from a number of suppliers. This method of purchase is intended to be utilized for low 2. CITY OF MOOSE JAW PURCHASING POLICY POLICY TITLE ADOPTED BY: EFFECTIVE DATE Purchasing Policy City Council ORIGIN RESOLUTION # PAGE NUMBER Financial Services 3 of 9 value goods where the cost and administrative burden of other methods of purchase are not practical. b) Request for Quotations – A Request for Quotations may be used for the acquisition of goods or services expected to be less than $50,000. This method of purchase is a competitive process and shall be completed by obtaining quotations by invitation from a minimum of three vendors where practical and will generally be awarded to the lowest qualified bidder. c) Public Tender or RFP with Public Advertising – A tender or RFP that is publicly advertised is required when the amount of the purchase is expected to exceed $50,000 or if it is deemed by the Department Head to be in the best interest of the City. Wherever possible, competitive bids on tendered specifications shall be utilized. d) Direct Award Contracts – The City retains the right to use a Direct Award contract for the following: Threshold of less than $75,000 for Goods & Services and less than $200,000 for Construction Contracts: • Where only one vendor for the good or service exists. • Only one vendor can supply the compatible good or service. • For the extension of work on an existing contract. • In the instance where a program or service will be interrupted due to the immediate need for a good or service. • When goods or services are in short supply. • Sourcing of goods for emergent situations. Thresholds greater than $75,000 for Goods & Services and greater than $200,000 for Construction Contracts: • Where only one vendor for the good or service exists. • Only one vendor can supply the compatible good or service. • Sourcing of goods for emergent situations. 3. CITY OF MOOSE JAW PURCHASING POLICY POLICY TITLE ADOPTED BY: EFFECTIVE DATE Purchasing Policy City Council ORIGIN RESOLUTION # PAGE NUMBER Financial Services 4 of 9 e) Change Orders – The City retains the right to add, delete or otherwise revise an existing contract by issuance of a change order. The change order will detail the change in work and any associated changes in costs. 3.2 Advertising of Tenders and Requests for proposals a) SaskTenders – SaskTenders is a Provincial Public tendering system and all public tenders and RFPs must be posted on this website. b) City of Moose Jaw Website – All public tenders and RFPs must be posted on the City of Moose Jaw website. c) MERX – MERX is a Canadian Public tendering system and all public tenders and RFPs may be posted on this website if deemed to be in the best interest of the City by the Department Head. 3.3 Environmental Purchasing – The City may, when possible and economically feasible, include tender specifications and RFP requirements that provide for the consideration of environmentally friendly goods and services. 3.4 Trade Agreements – Municipalities are subject to the Canadian Free Trade Agreement (CFTA), the New West Partnership Trade Agreement (NWPTA) and the Canada- European Union Comprehensive Economic and Trade Agreement (CETA) and all subsequent amendments. All municipal purchases except for those identified under exceptions and those below the prescribed dollar thresholds are subject to the rules and procedures required under these trade agreements and any amendments that may occur in the future. Purchasing procedures outline the major components of these trade agreements that must be complied with and should be referenced in applying this policy. 4. CITY OF MOOSE JAW PURCHASING POLICY POLICY TITLE ADOPTED BY: EFFECTIVE DATE Purchasing Policy City Council ORIGIN RESOLUTION # PAGE NUMBER Financial Services 5 of 9 4. TENDER AND PROPOSAL ACCEPTANCE CRITERIA 4.1 The City reserves the right to refuse any or all tenders, bids or proposals if: i) The bid does not meet with the tender requirements or the proposal does not provide the best value to the City based upon the City’s evaluation criteria regardless of the price bid for the good or service. ii) The award price exceeds the approved budget. iii) The tender, RFP documents or specifications contain errors. iv) The City decides to cancel the tender or RFP and not proceed with award. These rights must be included in the tender/RFP documents. 4.2 Subject to the rights and reservations contained in the City’s Purchasing Policies, Purchasing Procedures and tender documents, the City shall accept the lowest qualified tender or bid meeting the City’s specifications for all tenders. 4.3 An RFP bid or proposal will be awarded to the successful proponent at the City’s sole discretion if it demonstrates that the City is receiving the best value based upon the evaluation criteria. In determining best value, City Administration will adhere to the City of Moose Jaw’s Best Value Determination purchasing procedure and the definition of best value as defined in Section 2.1. 4.4 The City Manager has the authority to award any tender or RFP which is over budget to a maximum of 10% above the approved budget subject to a funding source being identified from other approved budget provisions per the authorities granted the City Manager in the City’s Administration Bylaw in respect to budget reallocations. 5. AWARDING OF CONTRACTS 5.1 The Department Head has the authority to award Requests for Quotations, Tenders, Direct Purchases (under $10,000) and, Requests for Proposals if all of the following conditions have been met: a) Sufficient funding has been provided for in the approved budget or the budget as amended pursuant to the City Administration Bylaw. b) The award of the contract is not of a controversial nature. 5. CITY OF MOOSE JAW PURCHASING POLICY POLICY TITLE ADOPTED BY: EFFECTIVE DATE Purchasing Policy City Council ORIGIN RESOLUTION # PAGE NUMBER Financial Services 6 of 9 5.2 The City Manager has the authority to award any request for quotations, tender or request for proposal provided that the conditions in 5.1 (a) and (b) have been met. 5.3 All tenders, direct awards and RFP awards over $50,000 must be reported four times per year to City Council for the information of Council by the respective Department Head responsible for the tender or RFP. The report shall confirm that the City’s Purchasing Policy and Purchasing Procedures have been uniformly applied for each award or inform Council of any deficiencies. 5.4 City Council shall award contracts if any of the following conditions exist: a) Sufficient funding has not been provided for in the budget. b) In the case of Direct Award Contracts, the contract is in excess of $150,000. c) The award of the contract is of a controversial nature. d) The City Manager, for any reason, refers the award of the contract to City Council. 5.5 The award of Direct Award Contracts are subject to the limitations of sections 3.1 (d) and shall be subject to the following: • The award does not exceed the approved budget or the budget as amended pursuant to the City Administration Bylaw. • Department Heads have authority to award up to $25,000 • City Manager has authority to award up to $150,000 • City Council will award all Direct Award contracts over $150,000 • In cases of emergency, the City Manager or Department Head can award any quantum. 5.6 The issuance of Change Orders are subject to the limitations of sections 3.1 (e) and shall be subject to the following: • The award does not exceed the approved budget or the budget as amended pursuant to the City Administration Bylaw. • Department Heads have authority to award change orders of up to $10,000. For change orders above this value Department Heads have the authority to award a change order which is up to 3% of the contract value to a maximum of $25,000. 6. CITY OF MOOSE JAW PURCHASING POLICY POLICY TITLE ADOPTED BY: EFFECTIVE DATE Purchasing Policy City Council ORIGIN RESOLUTION # PAGE NUMBER Financial Services 7 of 9 • The City Manager has the authority to award change orders of up to $50,000. For change orders above this value the City Manager has the authority to award a change order which is up to 5% of the contract value to a maximum of $150,000. • City Council has the authority to award all change orders which exceed the City Manager’s Authority. • In cases of emergency, the City Manager or Department Head can award any quantum. 5.7 The Department Head or his/her designate will ensure compliance to the City’s Purchasing Policies and Procedures. 6. CONSULTING AND PROFESSIONAL SERVICES Consulting and Professional service engagements by their nature do not lend themselves to the standard tender or RFP processes in many instances. Therefore, direct appointment of consulting and professional service engagements is permitted. Subject to the following conditions: • Department Heads can make direct appointments of consulting and professional services contracts up to where the fees are expected to be less than $75,000. • Subject to the exceptions set forth in the NWPTA, CFTA and CETA trade agreements, all consulting and professional services contracts over the limits established in these agreements will be sourced utilizing Tender or RFP processes as described in this policy. 7. EXCEPTIONS 7.1 The requirement for a tender or RFP does not apply to the purchase of the following goods or services: a) Utility contracts (e.g. telephone, power, etc.) b) Contracts or agreements relating to employee compensation, reimbursements, training, education, etc. c) Goods available for resale to the public d) Contracts with public body or non-profit organizations 7. CITY OF MOOSE JAW PURCHASING POLICY POLICY TITLE ADOPTED BY: EFFECTIVE DATE Purchasing Policy City Council ORIGIN RESOLUTION # PAGE NUMBER Financial Services 8 of 9 e) Cultural Goods and Services f) Land g) Legal Services h) Treasury Services or Products (borrowing, lending, investing, managing money, securities or other property). 7.2 Purchase of goods and services for longer terms than normal budget approvals is permitted as long as the budgeted funding source is expected to continue and the total contract award does not exceed the expected budget over that period of time. 7.3 Cooperative purchasing arrangements with other organizations such as SUMA, Saskatchewan Government, or other municipalities will be allowed to occur as long as the City expects to receive a benefit from participation in the cooperative purchasing endeavour. The Purchasing Policy and Procedures of the organization managing the cooperative purchasing process will apply. 8. DISCLOSURE OF INFORMATION 8.1 The awarding of tenders and associated winning bid will be public information. The CFTA Trade Agreement provides the specific information that must be disclosed, that information is reproduced below: No later than 72 days after the award of each contract covered by this Chapter, a procuring entity shall publish a notice on one of the tendering websites or systems designated by its Party. The information shall remain readily accessible for a reasonable period of time. The notice shall include at least the following: (a) a description of the goods or services procured; (b) the name and address of the procuring entity; (c) the name and address of the successful supplier; (d) the value of the successful tender; (e) the date of award; and (f) if limited tendering was used, the conditions and circumstances described in Article 513 that justified its use. The City will disclose this information on the Sask Tender website and each Department will report the successful bidder and award amount in their quarterly reports to City Council for both tenders and RFPs. 8. CITY OF MOOSE JAW PURCHASING POLICY POLICY TITLE ADOPTED BY: EFFECTIVE DATE Purchasing Policy City Council ORIGIN RESOLUTION # PAGE NUMBER Financial Services 9 of 9 8.2 The City shall not provide any supplier or contract information that would disclose proprietary information. 8.3 Where the Department Head deems it appropriate, a debriefing session will be held for unsuccessful bidders/proponents after the contract award has occurred. The purpose of this debriefing session is to aid unsuccessful bidders/proponents in presenting a better bid or proposal for future submissions. 9. PURCHASING PROCEDURES 9.1 The Financial Services Department shall develop and maintain Purchasing Procedures that provide City personnel with the guidelines and, where appropriate, the specific action sequences to assist with the uniformity, compliance and control of purchasing activities based upon the Purchasing Policy. 10. DISPOSAL OF SURPLUS ITEMS 10.1 The Department Head shall dispose of all valuable surplus items in a manner that sees the City receive the best value for that item. 11. CONFLICT OF INTEREST 11.1 No City employee shall place himself/herself or another in a position of advantage or conflict when acquiring goods or services on behalf of the City or from the City. Accepting gifts or favors from suppliers is prohibited except promotional items such as caps, pens, golf shirts, etc. with a value of under $100 and entertainment (excluding alcohol) for the strict purpose of business discussions. 9. City of Moose Jaw LETTER OF COMMUNICATION TITLE: Bylaw No. 5579, Sewer and Water Utility Bylaw Amendment, 2019 (2) TO: City Council FROM: Department of Financial Services DATE: April 17, 2019 PUBLIC: Public Document IN-CAMERA: Not applicable to this report RECOMMENDATION THAT City Council give 1st, 2nd and 3rd reading to Bylaw No. 5579, Sewer and Water Utility Bylaw Amendment, 2019(2). Note: If City Council is inclined to support the Bylaw and clause-by-clause debate is not required, the following motion would be in order, while in Committee of the Whole (Bylaws): “THAT clause-by-clause consideration of the Bylaw be and is hereby dispensed with and that the said Bylaw be approved in its entirety.” TOPIC AND PURPOSE The purpose of the proposed Bylaw is to make amendments to Schedule “A” of the City of Moose Jaw’s Bylaw No. 5152, Sewer and Water Utility Bylaw. The Bylaw is recommended for 1st, 2nd and 3rd readings. BACKGROUND At the Budget Committee meeting of Council on January 21, 2019, Council passed the following motion: “THAT City Administration be directed to provide notice to external water users, such as water co-ops and SaskWater, advising the rate will be increased by 50% to 2.25 the in-City rate to recognize the contribution from the operating fund covered by the citizens of Moose Jaw; and THAT the revenue from the rate increase will be directed to water infrastructure upgrades effective June 2019.” “THAT in accordance with Council’s previous decision, an agreement with 15 Wing be drafted to reflect a 50% rate increase for out of City water rates, 1.5 times the City rate, effective June 1, 2019.” The purpose of the proposed Bylaw is to amend Schedule “A” of Bylaw No. 5152, Sewer and Water Utility Bylaw to reflect changes in the Waterworks Utility Rate Schedule and the Sanitary Sewer Utility Rate Schedule made during the Budget Committee meeting of Council on January 21, 2019 and subsequently adopted at the City Council meeting of February 25, 2019. The rate increases have been applied only to the water supplied and not to the fixed monthly service fee per past practices. The recommendation is to proceed with the Bylaw reading. Attachments 1. Bylaw No. 5579, Sewer and Water Utility Bylaw Amendment, 2019 (2) Respectfully Submitted By, Brenda Hendrickson Brian Acker Brenda Hendrickson, B.Comm. Brian Acker, B.Comm., CPA, CMA City Treasurer/City Assessor (A) Director of Financial Services BH/sp APPROVAL OF REPORT RECEIVED COMMENTS RECEIVED Jim Puffalt Jim Puffalt, City Manager Fraser Tolmie Fraser Tolmie, Mayor To be completed by the Clerk’s Department only. Presented to Regular Council or Executive Committee on ______. No. ______Resolution No. ______ \\cmjvm1\private$\sharlene\documents\2019 Files\Brian Acker\Communications\City Council\Bylaw #5579 - Sewer and Water Utility Bylaw Amendment, 2019 (2).docx 2 BYLAW NO. 5579 SEWER AND WATER UTILITY BYLAW AMENDMENT, 2019 (2) THE MUNICIPAL CORPORATION OF THE CITY OF MOOSE JAW ENACTS AS FOLLOWS: Amendments 1. Bylaw No. 5152, Sewer and Water Utility Bylaw is amended in the manner set forth in the attached Schedule “A” of this Bylaw. Coming into Force 2. This Bylaw comes into force on the day of passage. ______MAYOR ______CITY CLERK READ A FIRST TIME the 13th day of May, 2019. READ A SECOND TIME the 13th day of May, 2019. READ A THIRD TIME the day of , 2019. Schedule “A” Bylaw No. 5152, Sewer and Water Utility Bylaw 1. Application fees and deposits, re sewer and /or water service: 1.1 Connection Fee – Sewer and /or Water Service: $ 45.00 1.2 Deposit – Sewer and/or Water Service $140.00 2. Fees, rates and charges for water service: 2.1 Consumers with a service connection to the City’s Water Work shall pay a monthly water service connection fee calculated as follows: (a) Commencing April 1, 2019: Meter Size Monthly Service Fee: 15 - 20 mm 31.36$ 21 - 30 mm 47.04$ 31 - 40 mm 94.08$ 41 - 50 mm 156.82$ 51 - 75 mm 313.63$ 76 - 100 mm 627.29$ 101 - 150 mm $ 1,881.81 151 - 200 mm $ 2,509.07 Greater than 200mm $ 3,763.61 2.2 Consumers supplied with water through a metered service connection from the City’s Water Works, other than Out-of-City Consumers, shall pay the fee calculated as follows for all water supplied through that service connection: Per cubic meter of water consumed (a) Commencing April 1, 2019 $1.3164 2.3 Out-of-City consumers with a service connection to the City’s Water Works, excluding Canadian Forces Base Moose Jaw known as 15 Wing, shall pay the fee calculated as follows for all water supplied through that service connection: Per cubic meter of water consumed (a) Commencing June 1, 2019 $ 2.9619 2.4 Canadian Forces Base Moose Jaw, known as 15 Wing, with a service connection to the City Water Works, shall pay the fee calculated as follows for all water supplied through that service connection: Per cubic meter of water consumed (a) Commencing June 1, 2019 $ 1.9746 2.5 Consumers receiving water from the City’s water dispensing devices shall pay the fee calculated as follows for all water supplied through such devices: Per cubic meter of water consumed (a) Commencing April 1, 2019 $3.8265 3. Temporary water service 3.1 Connection Fee – Temporary Water Service: $100.00 3.2 Deposit – Temporary Water Service: $300.00 4. Fees, rates and charges for sewer service 4.1 Consumers with a service connection to the City’s Sanitary Sewer System shall pay a monthly service connection fee calculated as follows: (a) Commencing April 1, 2019: Meter Size Monthly Service Fee: 15 - 20 mm 17.31$ 21 - 30 mm 25.99$ 31 - 40 mm 51.97$ 41 - 50 mm 86.63$ 51 - 75 mm 173.21$ 76 - 100 mm 346.44$ 101 - 150 mm $ 1,039.29 151 - 200 mm $ 1,385.72 Greater than 200mm $ 2,078.57 4.2 Consumers supplied with water through a metered water service connection from the City’s Water Works other than Out-of-City Consumers, shall pay sewage fees calculated as follows for all water supplied through that service connection: Per cubic meter of water consumed (a) Commencing April 1, 2019 $1.3878 5. Concentrated and Saturated Sewage Waste 5.1 Surcharge for discharging concentrated sewage waste: NIL 5.2 Surcharge for discharging saturated sewage waste: NIL 6. Testing of water meters 6.1 Deposit – Water Meter Testing: $50.00 7. Additional Charges, Sewer and Water Connection 7.1 Reinstatement /Disconnect Fee $40.00 7.2 Call-out Fee for attendance after regular working hours $85.00 CITY OF MOOSE JAW ANSWER TO ENQUIRY DATE: April 25, 2019 File No. 400-3 TO: Members of City Council FROM: City Clerk/Solicitor’s Department SUBJECT: Answer to Verbal Enquiry from April 22, 2019 City Council meeting Letter to Provincial Government re: Opposition to Change of Election Date At the regular meeting of City Council held on April 22, 2019, Councillor Swanson asked a verbal enquiry regarding whether a letter had been sent to the provincial government expressing opposition to the proposed change to the municipal election date, as per the Motion adopted at the November 26, 2018 meeting of City Council. Administration undertook to follow up and circulate a copy of the correspondence. A copy of the letter dated December 19, 2018 from the City Clerk/Solicitor’s Department to Hon. Warren Kaeding, Minister of Government Relations, is attached in answer to the verbal enquiry. Respectfully submitted, Myron Gulka-Tiechko ______Myron Gulka-Tiechko City Clerk/Solicitor /ml Attachment https://citymj.sharepoint.com/sites/Depts/clerks/Shared Documents/2. City Council/400 - CITY COUNCIL/-2 Agendas (Regular & Standing)/Regular Meeting/2019/05.13.2019 Agenda pages/Answer to Verbal Enquiry_Swanson.doc CITY <^F MOOSE JAW OFFICE OF THE CITY CLERK/SOLICITOR 228 Main Street North . Saskatchewan . Canada . S6H 3J8 Phone: (306) 694-4465 www.moosejaw.ca Fax: (306) 694-4528 Email: [email protected] December 19/2018 File #400-10 Mr. Warren Kaeding Minister of Government Relations Legislative Building Regina, SK S4S OB3 Dear Mr. Kaeding: Re: 2020 Municipal Elections This letter is to inform you that Moose Jaw Ci+y Counci! adopted the following resolution at the regular meeting of Ci+y Council held on November 26,2018: "THAT the City of Moose Jaw communicate to the provincsa! government our opposition to the recently announced proposed changes to the date of municipal elections." This is provided for your informct+ion. Should you require any further information/ please feel free to contact me. Yours truly, Tracy Wi+tke Assistant Ci+y Clerk /ml CITY OF MOOSE JAW ANSWER TO ENQUIRY DATE: May 2, 2019 File No. 400-3 TO: City Council FROM: Department of Parks and Recreation Services SUBJECT: Answer to Verbal Enquiry Dog Park’s Maintenance Policy – Spring Clean-up At the regular meeting of City Council held on April 8, 2019, Councillor Eby asked a verbal enquiry: “What is the dog park’s maintenance policy, and will there be a spring cleanup?” The Parks and Recreation Department relies on public compliance with The Dog Bylaw and puts the ownness of cleaning up after your pet on users of the dog park. Section 17 (1) and (2) of Bylaw #4495, City of Moose Jaw Dog Bylaw states, “If a dog defecates on any public or private property other than the property of its owner, the owner or keeper shall cause such defecation to be removed immediately. Where, under Subsection (1) of this Section, the owner of a dog fails to remove such defecation immediately, the owner shall be in violation of this Bylaw. To assist with public compliance and awareness, the dog park rules reflect The Dog Bylaw and are installed at the entrance of both dog parks. The City also installs “doggy bag” stations at the dog parks, and throughout the City trail systems. (see pictures below) Similar to other municipalities such as Regina, the City maintenance of the dog parks consists of mowing, scheduled garbage removal, snow removal to the gate and minor site repairs while users are also expected to help maintain and look after the space by picking up after themselves and their pets. Respectfully submitted, Derek Blais ______Derek Blais Director of Parks and Recreation DB/ OUTSTANDING ITEMS FOR FOLLOW-UP BY CITY ADMINISTRATION FROM CITY COUNCIL & STANDING COMMITTEES May 13, 2019 FROM DATE & SUBJECT MATTER DEPT. STATUS/ RES. # Communication # etc. ASSIGNED COMMENTS 2014-2019: City Council Feb. 13/17 Service Connections Bylaw/Policy Clerk/Solicitor Amend Bylaw 5152 Exec. Comm. Jan. 30/17 Supplementary Information Info coming from Eng (Darrin) In progress. City Council Sept. 10/18 Bylaw No. 5564, Sewer & Water Utility Engineering Referred to ARO for Amendment 2018, (2) (3rd Reading) Ruling Decision re: Phase 1 Cast Iron Replacement. Exec Comm March 11/19 Rideshare Bylaw & Taxi Bylaw Planning Report to Council in Q2 of 2019. ______ Exec Comm April 22/19 Noise/Building Bylaw Amendments Planning Bylaws to Council May 27, 2019. ______ Exec Comm March 25/19 Smoking Bylaw Amendments Clerk/Solicitor Public Consultations. Report to Council May 27/19. ______ TABLED MATTERS: City Council June 23/14 TSAC – Traffic Safety Concern at Engineering STATUS: Res. #457 Maintenance Vehicle Entrance to Parks & Recreation Engineering to Crescent Park and 3rd Ave. N.E. Parking on 3rd Ave. N.E. install signage in Q2 of 2019. Exec Comm Oct. 22/18 Governance Requirements for City Manager Report submitted to 3rd Party Boards EC April 8/15 Tabled pending further Information. OUTSTANDING ITEMS FOR FOLLOW-UP BY CITY ADMINISTRATION FROM CITY COUNCIL & STANDING COMMITTEES May 13, 2019 REFERRED MATTERS: Budget Comm Jan. 7/19 Outdoor Rinks Parks & Rec Report to P&R Advisory Comm; then Council Q2 City Council Nov. 26/18 Special Needs Parking Placards Engineering Recommendation of SNAC Further background needed Q2. Budget Comm Dec. 17/18 Advanced Water Metering Infrastructure Engineering Report to Executive/Council Options Q2 of 2019. City Council July 9/18 Policies: - Winter Maintenance Engineering STATUS: - Road Repair Water/Sewer Capital Construction Division 2019 ENQUIRIES: None outstanding.