Public Document Pack

Cabinet

Wednesday, 30 August 2017 at 10.00 am, Scaitcliffe House, Ormerod Street, Accrington

Membership

Chair: Councillor Miles Parkinson (in the Chair)

Councillors Clare Cleary, Paul Cox, Munsif Dad, Gareth Molineux and Ken Moss

This Agenda gives notice of an item to be considered in private, as required by Regulation 5 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012.

A G E N D A

PART A: PROCEDURAL AND INFORMATION ITEMS

1. Apologies for Absence

2. Declarations of Interest and Dispensations

3. Minutes of Cabinet (Pages 5 - 12)

To approve the Minutes of the last meeting of Cabinet held on 19th July 2017.

Telephone Enquiries: Monica Bell, Democratic Services (01254) 380114 Email: [email protected] Published on Monday, 21 August 2017 Page 1 of 3

4. Minutes of Boards, Panels and Working Groups (Pages 13 - 26)

To receive the Minutes of the following meetings:-

a) Regeneration and Housing Panel - 27th March and 22nd May 2017 b) Leader’s Policy Development Board - 14th June 2017

5. Report of Urgent Cabinet Decision - Risks Associated with the THI and Public Realm Schemes (Pages 27 - 40)

Report attached.

PART B: PORTFOLIO ITEMS

6. Reports of Cabinet Members

To receive reports from Cabinet Members.

Deputy Leader of the Council (Councillor Paul Cox)

7. Food Service Plan 2017-18 (Pages 41 - 66)

Report attached.

Portfolio Holder for Education, Leisure and Arts (Councillor Ken Moss)

8. Declaration of Local Nature Reserves - Formal Resolutions (Pages 67 - 82)

Report attached.

PART C: EXEMPT ITEMS

9. Exclusion of the Public

Recommended - That, in accordance with Section 100A(4) Local Government Act 1972, the public be excluded from the meeting during the following item, when it is likely, in view of the nature of the proceedings that there will otherwise be disclosure of exempt information within the Paragraphs of Schedule 12A of the Act specified at the item.

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Details of any representations received by the Executive about why the following report should be considered in public - none received.

Statement in response to any representations - not required.

Portfolio Holder for Housing and Regeneration (Councillor Clare Cleary)

10. Sale of Freehold Reversionary Interest in Plot 12B, Metcalf Drive, Altham Industrial Estate (Pages 83 - 86)

(The report will contain exempt information under the Local Government Act 1972, Schedule 12A, Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Report attached.

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This page is intentionally left blank Agenda Item 3.

CABINET

Wednesday, 19th July, 2017

Present: Councillor Miles Parkinson (in the Chair), Councillors Clare Cleary, Paul Cox, Munsif Dad, Gareth Molineux and Ken Moss

In Attendance: Councillors Tony Dobson, Glen Harrison, Terry Hurn and Paul Thompson

1 Apologies for Absence

There were no apologies for absence.

2 Declarations of Interest and Dispensations

There were no declarations of interest or dispensations.

3 Minutes of Cabinet

The Minutes of the meeting of Cabinet held on 14th June 2017 were submitted for approval as a correct record.

Resolved - That the Minutes be received and approved as a correct record.

4 Minutes of Boards, Panels and Working Groups

The Minutes of the meeting of the Local Plan Member Working Group held on 19th June 2017 were submitted.

Resolved - That the Minutes be received and noted.

The following item was submitted as urgent business with the Chair’s agreement in accordance with Section 100B(4) of the Local Government Act 1972, the reason being to provide information as soon as possible.

5 Report of Urgent Cabinet Decision - Proposal to Designate a Private Landlord Selective Licensing Scheme (Parts of Accrington and Church)

A copy of a signed Urgent Cabinet Decision form and accompanying report relating to the Propoasl to Designate a Private Landlord Selective Licensing Scheme (Parts of Accrington and Church) was submitted for information.

Resolved - That the use of the Urgent Cabinet Decision Procedure be noted.

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6 Reports of Cabinet Members

There were no reports.

7 National Non Domestic Rates Revaluation Support Scheme Consultation

The Leader of the Council (Councillor Miles Parkinson) submitted a report seeking approval to commence a public consultation on plans for Hyndburn Borough Council’s National Non Domestic Rates Discretionary Revaluation Relief Scheme. The draft scheme was appended to the report. Approval of the report was not deemed a key decision.

Reasons for Decision

1) National Non Domestic Rates (NNDR), or Business Rates are a tax on organisations or companies using a building or office space for business purposes and the calculation of a NNDR bill is based on a ‘rateable value’ which is determined by the Valuation Office Agency. In April 2017, a new valuation list was implemented nationally with the intention of bringing rateable values in line with property market changes which had occurred since the last valuation list was published in 2010. Nationally, with the exception of London, average NNDR bills have reduced as a result of the 2017 revaluation. Across the North West here has been an average 10% reduction and in Hyndburn a 9.3% reduction.

2) In the Spring 2017 Budget, the Government announced a series of temporary financial support schemes for businesses affected by the 2017 revaluation, which included Discretionary Revaluation Relief Scheme (DRRS). To support DRRS, the Government announced £300 million for local councils to finance such a scheme. The extra funding could only support relief schemes targeted at businesses facing an increase in their business rates bill following the revaluation and that was a condition of the grant. Currently, unallocated grant had to be repaid to the Government.

3) Whilst the policy was fully funded by central government, Billing Authorities had to design their own revaluation relief schemes to fit their own circumstances and to also satisfy criteria set by the Government. 28% of Hyndburn businesses had seen an increase in their rateable value as a result of the 2017 revaluation. It was the Council’s intention to design and implement a fair, equitable and streamlined scheme which would provide support for small and medium businesses in Hyndburn. The initial proposal, which would be presented for consultation alongside alternative schemes, would provide a percentage rate of support to businesses that had seen a significant increase in their bills, with the exception of a number of businesses who fell into the categories listed in Paragraph 3.11 of the report. Businesses that had seen no change or a reduction in their rateable values would not be eligible for the scheme.

Alternative Options Considered and Reasons for Rejection

A failure to design and implement a Discretionary Revaluation Relief Scheme would most likely result in the scheme funding being returned to central government and local businesses missing out on vital financial support. Resolved (1) That the Deputy Chief Executive be authorised to commence a public consultation on plans for a National Non Domestic Rates Revaluation Relief Scheme;

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(2) That it be noted that the consultation would run for four weeks from 20th July 2017 to 19th August 2017 and that the final recommendations would be placed before Full Council on 21st September 2017; (3) That it be noted that final detail of funding constraints for the scheme were still to be released by the Government (having been delayed by the election) and that the proposed scheme for Hyndburn might be subject to change; and, (4) That it be noted that the proposed Discretionary Revaluation Relief Scheme would initially apply to the financial year 2017-18 but that it would be proposed that the Deputy Chief Executive be given power to continue the scheme in subsequent years, subject to the availability of government funding with power to make minor changes without further approval.

8 Overview and Scrutiny Work Programmes 2017-18

The Chair of the Communities and Wellbeing Overview and Scrutiny Committee (Councillor Glen Harrison) submitted a report seeking consideration of and comment on the draft 2017/18 Overview and Scrutiny Work Programmes. The Work Programmes and the Criteria for selecting items were appended to the report. Approval of the report was not deemed a key decision.

Reasons for Decision

At the beginning of each Municipal Year, the Council’s Overview and Scrutiny Committees agreed their respective work programme for the year, the process for which was set out in the Council’s Overview and Scrutiny Procedure Rule C6(a).

Alternative Options Considered and Reasons for Rejection

Cabinet was the relevant body to consider the work programmes, pursuant to the Council’s Overview and Scrutiny Procedure Rule C6(a).

Resolved - That the Work Programmes for the Overview and Scrutiny Committees, as appended to the report, be noted.

The following item was submitted as urgent business with the Chair’s agreement in accordance with Section 100B(4) of the Local Government Act 1972, the reason being to allow the renewal of the Environmental Liability Insurance within the renewal timescale.

9 Waiver of Council Contract Procedure Rules - Environmental Liabilities Insurance

The Leader of the Council submitted a report seeking the waiver of the Council’s Contract Procedure Rules in respect of the renewal of the Environmental Liabilities Insurance. Approval of the report was not deemed a key decision.

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Reasons for Decision

1) In March 2006, the Council’s Housing Stock transferred to Hyndburn Homes and as part of the Transfer Agreement the Council had agreed to provide environmental warranties for 20 years. The current 10 year insurance policy which provided cover against any pollution liability risks associated with the stock transfer was due to expire on 24th July 2017.

2) Environmental Liability Insurance was a highly specialised niche market and the Council had used an insurance broker to assist in finding the appropriate insurance cover. The existing insurance company had indicated it would provide cover again and one other potential company had been identified as potentially willing to provide cover. However, the new company had requested significant additional information ahead of quoting for the business and that had effectively removed them from the process. The Council had therefore been left with only one possible bidder for the insurance cover and Cabinet approval was required to waive the Council’s Contract Procedure Rules to allow a quote to be sought from one company.

Alternative Options Considered and Reasons for Rejection

The Council could decide not to renew the Environmental Liability Insurance but that would expose it to risk of liability of up to £20 million, the amount that would be covered by the insurance if renewed.

Resolved - That the waiver of the Council’s Contract Procedure Rules on seeking more than one bid to renew the Environmental Liability Insurance be agreed.

The following item was submitted as urgent business with the Chair’s agreement in accordance with Section 100B(4) of the Local Government Act 1972, the reason being to ensure the most up to date information available was provided.

10 Financial Position - June 2017 - Report for the Year Ending 31st March 2018

The Portfolio Holder for Resources (Councillor Gareth Molineux) submitted a report on the financial spending of the Council for the Accounting Year 2017/18. The financial detail of the report was shown as a table at the end of the report. The spend for the first quarter of the financial year was £2,474,354 compared to a Budget for June of £2,444,855 giving a small adverse variance of £29,499. The current forecast spend to the end of the financial year in March 2018 was £11,209,000 compared to a Budget of £11,197,000. That forecast produced a small annual adverse variance of £12,000. The main areas of financial pressure were Parks and Cemeteries, Planning and Transportation and Regeneration and Property Services. Approval of the report was not deemed a key decision.

Reasons for Decision

To inform Cabinet of the financial spending of the Council at the end of June 2017 and the prediction of the outturn position to the end of the financial year in March 2018.

There were no alternative options for consideration or reasons for rejection.

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Resolved - That the report be noted and Corporate Management Team be requested to look to reduce costs and increase income over the remainder of the year to improve the Council’s overall financial position.

11 Exclusion of the Public

Recommended - That, in accordance with Section 100A(4) Local Government Act 1972, the public be excluded from the meeting during the following items, when it was likely, in view of the nature of the proceedings that there would otherwise be disclosure of exempt information within the Paragraph at Schedule 12A of the Act specified at the items.

The following item was submitted as urgent business with the Chair’s agreement in accordance with Section 100B(4) of the Local Government Act 1972, the reason being to allow the sale of the land to proceed.

12 Disposal of Land at the Junction of Hermitage Street and Parker Street, Rishton

Exempt information under the Local Government Act 1972, Schedule 12A, Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information).

The Portfolio Holder for Housing and Regeneration (Councillor Clare Cleary) submitted an exempt report seeking approval to a revision of the terms for the sale of Council-owned public open space at the junction of Parker Street and Hermitage Street, Rishton. Approval of the report was not deemed a key decision.

Reasons for Decision

The reasons for the decision were set out in the exempt report.

Alternative Options Considered and Reasons for Rejection

The alternative options considered and the reasons for rejection were set out in the exempt report.

Resolved - That the disposal of the Council’s land at the Junction of Hermitage Street and Parker Street, Rishton on the revised terms set out in Paragraph 3.6 of the report be approved.

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The following item was submitted as urgent business with the Chair’s agreement in accordance with Section 100B(4) of the Local Government Act 1972, the reason being to allow the sale of the property to proceed.

13 Sale of 302 Burnley Road, Accrington, BB5 6HG

Exempt information under the Local Government Act 1972, Schedule 12A, Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information).

The Portfolio Holder for Housing and Regeneration submitted an exempt report seeking approval to the sale of 302 Burnley Road, Accrington (shown edged red on the plan appended to the report and to the acquisition and subsequent disposal of the freehold reversion of the two 999 year ground leases relating to the property. Approval of the decision was not deemed a key decision.

Reasons for Decision

The reasons for the decision were set out in the exempt report.

Alternative Options Considered and Reasons for Rejection

The alternative options considered and reasons for rejection were set out in the exempt report. Resolved (1) That the sale of the Council’s interests in the property 302 Burnley Road, Accrington (shown edged red on the plan attached to the report) be approved; (2) That the Head of Regeneration and Housing be delegated authority to agree terms for and completion of the sale of 302 Burnley Road, Accrington; and, (3) That the Head of Regeneration and Housing be delegated authority to facilitate the sale of 302 Burnley Road, Accrington and following consultation with the Portfolio Holder for Housing and Regeneration as to the purchase price, to agree terms for and completion of the purchase of the freehold ground lease reversionary interests in the property.

The following item was submitted as urgent business with the Chair’s agreement in accordance with Section 100B(4) of the Local Government Act 1972, the reason being to seek delegated authority to finalise legal and financial terms for disposal.

14 Disposal of Lyndon Playing Fields, Great Harwood

Exempt information under the Local Government Act 1972, Schedule 12A, Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information).

The Leader of the Council submitted an exempt report relating to proposals for the disposal of Lyndon Playing Fields for residential development and seeking delegated authority to finalise legal and financial terms for the disposal. Approval of the report was deemed a key decision.

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Reasons for Decision

The reasons for the decision were set out in the exempt report.

Alternative Options Considered and Reasons for Rejection

The alternative options considered and reasons for rejection were set out in the exempt report. Resolved (1) That the progress described in the report for the proposed disposal of Lyndon Playing Fields for residential development be noted; (2) That the Head of Regeneration and Housing be delegated authority to conclude negotiations with the preferred bidder and to finalise terms for disposal of Lyndon Playing Fields in consultation with the Executive Director (Legal and Democratic Services), the Deputy Chief Executive and the Leader of the Council; (3) That following agreement of terms for the disposal of Lyndon Playing Fields, the Executive Director (Legal and Democratic Services) be authorised to finalise and execute all legal documents and arrangements to secure the disposal of Lyndon Playing Fields for residential development to the preferred bidder; and, (4) That the costs that the Council would incur to achieve the disposal of the land (Paragraphs 3.10 to 3.13 of the report refers), together with the financial risk to the Council should the sale fail to materialise (Paragraph 2.4 of the report refers) be noted.

Signed:……………………………………………

Date: …………….…………………………………………

Chair of the meeting At which the minutes were confirmed

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REGENERATION AND HOUSING PANEL

Monday, 27th March, 2017

Present: Councillor Clare Cleary (in the Chair), Councillors Jean Battle, Tony Dobson, Stewart Eaves and June Harrison

Apologies Mohammad Ayub and Joyce Plummer

119 Apologies for Absence and Substitutions

Apologies for absence were submitted on behalf of Councillors Ayub and Plummer.

120 Declarations of Interest

There were no declarations of interest of dispensations submitted at the meeting.

121 Minutes of Last Meeting held on 23rd January 2017

The Minutes of the last meeting of the Regeneration and Housing Panel held on 23rd January 2017 were submitted for approval as a correct record.

Resolved - That the Minutes be received and approved as a correct record.

122 Housing Renewal Funding

The HMR Programme Monitoring Officer submitted a report to inform the Panel of progress with the 2016/17 Housing Renewal Programme. She indicated that there was adequate funding available to finance commitments within the financial year 2016/17 and outlined details of spend and overspend within the housing renewal programme. She referred to the need to make compulsory purchase orders and the progress being made with this. The Panel was informed that the Council’s capital programme for housing renewal for 2017/18 had been approved with estimated carry forward amounts which included new funding for lower Woodnook.

Resolved - That the report be noted.

123 Woodnook Update

The HMR Programme Monitoring Officer submitted a report on progress with the Woodnook regeneration project. She reported:

 on Phase 1 which involved bringing back a number of properties into use with 62 of the 64 dwellings being complete.  that 17 properties had been transferred over to the Woodnook Joint Venture Company (JVCO) on 10th March with works to the two remaining properties to follow on within the next few months.  works on 22 out of the 60 dwellings in Phase 2 were almost complete and that PlaceFirst would be renting these out as they have with the previous 10.

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 work on the final phase in the Lower Woodnook area would follow in the next financial year including refurbishing 26 properties and facelifting 78 properties.  works on the public realm in the Booth Street and Priestly Nook area had been completed and PlaceFirst were looking at holding a celebratory opening event.  phase 1 and 2 of the facelifting works had been completed.  the pedestrian crossing consultation phase had finished and that they were liaising with Lancashire County Council to complete works. The pedestrian crossing should be installed during this financial year.

Members expressed concerns about the use of alleygates again because of the problems with them in the past. It was suggested that the Council used the funding for alleygates to enforce the prevention of littering.

The HMR Programme Monitoring Officer reported that public space protection orders were powers used for installing alleygates. She pointed out that alleygates would be used in three areas and that residents would be made aware of them. She also pointed out that the alleygates would be located in selective licensing areas and therefore the area would be monitored and incidents of littering would be enforced.

Resolved - That the report be noted.

124 Town Centre Update

The Town Centre Manager submitted a report to provide the Panel with an update of issues surrounding Accrington Town Centre and Markets. She reported on the success of the events that had been held in the town centre but pointed out that the organisers of the Dickensian Event and the Beach Party would not be organising any events in 2017. She reported that as these events had been successful the Council may organise these in the future. She reported that they were working with the Town Centre Team to discourage crime and that the town centre radio link had been very successful. She indicated that possible funding was available from the Community Safety Partnership for additional radios.

She reported that there had been four new tenants in the Market Hall but reported on efforts to further increase footfall in the market by promoting the market at the Great Harwood Show. She indicated that if this proved successful they would consider continuing this at other Shows.

The Regeneration and Property Manager reported that the THI plans had been approved by Planning in February and the trees outside of the market had been cut down. She reported that plans for Blackburn Road and Peel Street had been completed but did not require formal planning permission. She reported that current estimates reflected costs that would exceed the budget which could result in a reduction of works. Works should start on the THI Square in July 2017 and end in July 2018. She pointed out that there had only been one business, Bet Fred, from the area on the plan marked red requesting a grant to upgrade their shop front. Businesses in the next priority zone had been offered grants and 6 out of 20 businesses had expressed interest. She referred to the third part of THI being activities and referred to the project ‘Amazing Accrington Film’ and to the contribution, made by local schools, to the film.

Resolved - That the report be noted.

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125 Housing and Environmental Standards

The Environmental Protection Manager submitted a report to update the Panel on actions taken by the Environmental Protection Team in relation to the land and buildings detrimental to the amenity of the area during the period 1st January to 29 February 2017. He reported that 37 sites had been restored through intervention and that there had been 23 new cases within the last two months.

Members commented on the success of the enforcement work and requested further information on a property on Blackburn Road which had been burnt out and the vacant former tax office on Castle Street. The Head of Regeneration and Housing reported that the HMRC was still the tenant of the former tax office building and they had continued to maintain the building. He reported that the lease on this building was coming to an end and that discussions were taking place between HMRC and the Council on its future.

Councillor Dobson referred to the 23 new referrals to the Enforcement Team and queried if this was a comparably low or high figure within the last 2 months. The Environmental Protection Manager reported that there had been a slight increase in the number of properties being referred to the Team but suggested that pro-active work in Rishton, Spring Street and the Woodnook areas may account for this.

Members requested information on the progress of the Working Mens Club, and the Printers Arms, Oswaldtwistle and the Pioneer Works. The Environmental Protection Manager provided a progress report on both properties. The Head of Regeneration and Housing indicated that a table of all properties and the outcome of Enforcement Procedures since enforcement action started would be produced in a report for the next meeting.

The Panel held a discussion on the Church Canal Gateway site and Members referred to the urgency of making improvements to the site and taking enforcement action if necessary. The Head of Regeneration and Housing explained the complexities of making improvements to the site but pointed out that they were liaising with the owners of the site, Sykes International, to promote the area and indicated that there had been some commercial interest. He also informed the Panel that the Council had taken some enforcement action but pointed out that they had to be careful what interventions were put in place or there could be significant costs to the taxpayer.

Resolved (1) That the Head of Regeneration and Housing submits a report showing a table of all properties and the outcome using the enforced sales procedures since the procedure had been introduced for the next meeting; and

(2) That the Head of Regeneration and Housing submits a progress report on the Church Canal Gateway site to a future meeting.

126 Hyndburn Homes Annual Report - Year End 31st March 2016

The Head of Regeneration and Housing submitted a report to provide the Panel with an update on Hyndburn Homes in compliance with the terms of the Housing Stock Transfer Agreement, produced after the transfer of housing stock in 2006; and that Cabinet would be updated on the performance of Hyndburn Homes. He provided the Panel with a summary of the report and drew Members’ attention to Section 4 which set out the key issues that Hyndburn Homes would have to deal with in the future due to the financial pressures on the company which had arisen due to the welfare reforms implemented by the Government. The Head of Regeneration and Housing reported that consideration of these constraints

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had resulted in a review of the senior management structure which had resulted in the current Managing Director function of Hyndburn Homes being deleted. He reported that Hyndburn Homes would still being governed by the Board of Management and operationally it would be managed by a new post, the Operations Director for Lancashire. Annual reports would continue to be submitted by Hyndburn Homes to the Council and the new Regional Director would continue to meet with the Head of Regeneration and Housing and the Cabinet Portfolio for Housing.

Members referred to the new management structure and questions were raised about the impact of this. The Head of Regeneration and Housing indicated that he would submit a report illustrating the changes to senior management at Hyndburn Homes to the next meeting of the Panel.

Councillor Harrison requested that the Head of Regeneration and Housing asked that Hyndburn Homes continued to enforce tenancy conditions to ensure that the newly improved properties in the Woodnook area maintained their new standard. The Head of Regeneration and Housing indicated that he would raise this issue with the new Operations Manager. Resolved (1) That the report be approved; and (2) That the Head of Regeneration and Housing submit a report illustrating the changes to the senior management structure at Hyndburn Homes to the next meeting of the Panel.

127 Home Energy Conservation Act (HECA) Report

The Head of Regeneration and Housing presented the Panel on behalf of the Housing Strategy and Policy Manager, to Cabinet to seek their approval for the Home Energy Conservation Act (HECA) Report for submission to the Department for Business, Energy and Industrial Strategy (BEIS) and to update on energy efficiency activity being undertaken in the borough. He informed the Panel that Councils were required to report on home energy conservation to the Government every two years and referred Members to page 4 of the report which referred to key activity in the borough. He reported that twenty households were benefitting from good funding in the borough and explained how Hyndburn continued to work to assist in the delivery of energy efficiency measures to fuel poor households in Hyndburn. Resolved - That the report be noted

128 Increasing Housing Supply

The Head of Regeneration and Housing submitted a report to update the Panel on progress with new housing development across the Borough. He reported that the Council’s application for funding for the new ‘Housing Zone and Large site: enabling and development fund’ to finance a masterplan and delivery strategy had been successful. He provided further detail on proposed new homes for the following areas:

 Lyndon Park, Great Harwood  Parker Place, Rishton  Church Bank Works, Kirk Road, Church  West Accrington

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He reported that a housing developer event at been held at the Dunkenhalgh Hotel aimed at getting smaller house developers interested in small developments and that Hyndburn had promoted seven sites for which there had been interest from some of the approximately 60 organisations that attended.

Councillor Dobson referred to 3.7 of the report and pointed out that although nearly all the properties in Phoenix Phase 2 had been completed there was significant gap funding for the final phase. The Head of Regeneration and Housing explained why the work has stalled on the final phase. Resolved - That the report be noted.

129 Urgent Business

There was no urgent business.

130 The Time and Date of Future Meetings:

Monday 22nd May at 10 am

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REGENERATION AND HOUSING PANEL

Monday, 22nd May, 2017

Present: Councillor Clare Cleary (in the Chair), Councillors June Harrison

Apologies Jean Battle, Tony Dobson, Stewart Eaves and Joyce Plummer

131 Apologies for Absence and Substitutions

Apologies for absence were submitted from Councillors Eaves, Battle, Dobson and Plummer.

132 Declarations of Interest

No declarations of interest were submitted at the meeting.

133 Minutes of Last Meeting held on 27th March 2017

The Minutes of the last meeting of the Regeneration and Housing Panel held on 27th March 2017 were submitted for approval as a correct record.

Resolved - That the Minutes be received and approved as a correct record.

134 Housing Renewal Funding

The HMR Programme Monitoring Officer submitted a report to provide the Panel with details of the outturn of the 2016/17 Housing Renewal Programme and to report on the progress and funding to be carried forward for the Housing Renewal Programme for 2016/17 which forms the programme for 2017/18. She reported on the amount spent and the budget carried forward and referred Members to 3.2 of the report which showed a break-down of spend on projects. She also pointed out that details of individual projects could be found on page 6 of the report and that the Lower Woodnook project was currently going out to tender.

The Head of Regeneration and Housing reported that negotiations had started with the owners of a property on Pendle Street. Resolved (1) That the report on the outturn of the 2016/17 Housing Renewal Programme be noted; (2) That the Panel noted that funding would be carried forward for the Housing Renewal Programme for 2016/17 which formed the programme for 2017/18; and (3) That progress with the 2017/18 Housing Renewal Programme be noted.

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135 Woodnook Update

The HMR Programme Monitoring Officer submitted a report to update the Panel on progress with the Woodnook regeneration project. She reported that PlaceFirst were in the process of renting out most properties and that legal issues had been resolved in respect of the two remaining properties on Royds Street and Augusta Street. She reported that PlaceFirst were now renting out properties and pointed out that a show home was now available.

Members requested that she contacted PlaceFirst to request an analysis of tenancy turnovers.

The HMR Programme Monitoring Officer reported that works were now completed on the public realm on the Booth Street Gardens and Priestley Nook. She informed the Panel that funding had been approved for improvement works to Lower Woodnook which included face lifting works on the front elevations. She reported on a number of other improvements planned for the area. Resolved (1) That the report be noted; and (2) That the HMR Programme Monitoring Officer contacts PlaceFirst to request an analysis of tenancy turnovers.

136 Town Centre and Markets

The Town Centre Manager submitted a report to update the Panel on issues surrounding Accrington Town Centre and Markets. She informed the Panel that the Markets and Town Centre Team had passed on their condolences to the partner of Evonne Harwood who had passed away suddenly. She reported that the Council intended to continue with the Dickensian Evening and gave details of progress with the former M & S unit which had employed nine staff and was popular with customers. She reported that there had been discussions about changing the route of the Accrington Carnival but pointed out that nothing had yet been agreed. The Panel were informed that they had planned a ‘Love Market’ campaign stand at the Great Harwood cultural show and if successful would use this strategy at future shows. She explained that the campaign was to encourage young people to take up market stalls. Discussions were held regarding the best way to encourage young people to become market traders including promotions in schools/colleges and holding youth markets.

The Regeneration and Property Manager reported that planning permission had been granted in February for the Town Heritage Initiative and pointed out that the trees, located adjacent to the Market, had been felled. She referred to the feedback from the consultation and reported that they would be working with Lancashire County Council on the procurement and project management of the town square. She reported that Heritage Lottery funding would be used to fund the public realm and that a legal agreement had been obtained with Lancashire County Council to enable the Council to carry out works on the highways. She indicated that a report would be submitted to Cabinet detailing this agreement. She reported that works should begin in July 2017 but pointed out that there were still a number of issues to be resolved including encouraging more shops to use the grants on offer and holding the second phase of the Amazing Accrington film. She informed the Panel that once everything was in place the project would commence. Resolved - That the report be noted.

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137 Housing and Environmental Standards

The Environmental Protection Manager submitted a report to update the Panel on actions taken by the Environmental Protection Team in relation to the land and buildings detrimental to the amenity of the area during the period 1 March to 30 April 2017. He reported that 37 sites had been restored through interventions and provided an update on actions to date on 39 sites and pointed out that 28 new cases had been reported during this period. He informed the Panel that two prosecution cases for non-compliance with enforcement notices had been heard by the court. He gave details of several cases which had resulted in a positive impact on the amenity including improvements to St. James’ Church and the removal of litter at the bottom of Manchester Road with the subsequent replacement of a litter bin for a larger bin.

Members acknowledged the success of the improvements on the amenity of the area. Resolved - That the report be noted.

138 Enforced Sales

The Environmental Protection Manager submitted a report to inform the Panel of the work undertaken by the Environmental Protection Team to improve derelict empty properties by works in default. He also outlined how the Enforces Sales Procedure could be used to recover debts and force a change in ownership and provided an update on specific cases where the procedure had been used. He explained that the Council do take action and recover costs when required. He referred Members to the table in the report which gave examples of empty properties where the Enforced Sales Procedure had been used to recover debts arising from works in default.

The Head of Regeneration and Housing explained that the legal process for recovering costs for works in default was complex but a valuable tool which the Council would continue to use. He pointed out that issues often arose because properties were not registered by their owners and changed hands regularly.

The Environmental Protection Manager referred to the problems of long term empty properties and explained that these were referred to Council Tax as a sale could be enforced if no Council Tax payments were received by the Council. Resolved - That the report be noted.

139 Housing Enforcement Policy

The Environmental Protection Manager submitted a report to inform the Panel about a proposal to introduce a new Enforcement Policy for Private Sector Housing. He explained that the old Policy was seven years old and out of date and outlined the benefits of the new Policy for the Council. He also referred to how the report set out how the council would implement new enforcement powers including the use of civil penalties for private housing offences and other regulatory functions.

He reported that the Policy would relate to private sector housing only and mainly rented accommodation and informed the Panel that there was now a national database of landlords which could be shared and used to eliminate rogue landlords. Resolved - That the report be noted.

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140 Increasing Housing Supply

The Head of Regeneration and Housing submitted a report to update the Panel on progress with new housing development across the Borough. He reported that they had been successful in securing funding for a masterplan and delivery strategy for the Huncoat Housing Zone which would enable the site to be developed with a mix of employment and housing. He reported that a Steering Group made up of representatives from Hyndburn Borough Council, Lancashire County Council and the Homes and Communities Agency had been established to manage the development of a masterplan. The masterplan would then go out to consultation.

The Head of Regeneration and Housing informed the Panel that Keepmoat had submitted a reserved matters planning application for new homes on Lyndon Park, Great Harwood to be considered by the Planning Committee in June 2107. Details of developments were also given in respect of the Church Bank works and West Accrington. He informed the Panel that the recent Pennine Lancashire Housing Developer Breakfast had generated interest in a number of sites although there had been no firm proposals. Progress would be reported at future meetings.

Councillor Harrison requested that consideration should also be given to schools and medical centres when developing a masterplan. The Head of Regeneration and Housing reported that the Steering Group would take this into consideration. Resolved - That the report be noted.

141 New Selective Licensing Designation

The Head of Regeneration and Housing reported on the proposed designated area for selective licensing. He circulated a map of the proposed area for selective licensing including an outline of the existing area and additional areas. He informed the Panel that a report would be submitted to Cabinet on 14th June followed by consultation work with the people most affected and reported on two key parts to the consultation; residents and businesses and landlords and agents. He indicated that 10,000 questionnaires had been sent out with 759 responses from residents and businesses and 175 responses from landlords and agents. He reported that 66% of residents and businesses had agreed with the proposed licensing area but only 13% of landlords and agents and that there had been no specific reasons given for objection to the proposal. He pointed out that a housing market study had been commissioned which would make a comparison of the area with five years ago but pointed out that the number of long term empty properties had reduced and that there was evidence of improvement in the current licensing area. He reported that subject to the Cabinet decision, final approval would have to be sought from the Secretary of State, and it was hoped that the new scheme would commence in December 2017. Resolved - That the report be noted.

142 The Time and Date of Future Meetings:

Monday 24th July 2017

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LEADER'S POLICY DEVELOPMENT BOARD

Wednesday, 14th June, 2017

Present: Councillors Miles Parkinson (in the Chair), Councillors Paul Cox, Clare Cleary, Tony Dobson, Terry Hurn and Paul Thompson

In Attendance Councillor Ken Moss, Portfolio Holder for Education, Leisure and Art David Welsby, Chief Executive Jane Ellis, Executive Director (Legal and Democratic Services) Mark Hoyle, Head of Regeneration and Housing Michael Walker, Head of Corporate Support

1 Apologies for Absence

There were no apologies for absence.

2 Minutes of the Last Meeting

The Minutes of the meeting of the Leader’s Policy Development Board held on 20th February 2017 were submitted for approval as a correct record.

Agreed - That the Minutes be received and approved as a correct record.

3 Matters Arising From Minutes (if not already included on the Agenda)

(i) Lancashire Combined Authority

David Welsby, Chief Executive and Councillor Miles Parkinson, Leader of the Council, provided an update on the plans for a Combined Authority for Lancashire. It was reported that plans would not be progressed but County Councillor Geoff Driver, Leader of Lancashire County Council, would be meeting with District Councils to discuss future joint working arrangements.

(ii) Accrington Town Square

Councillor Tony Dobson, Leader of the Conservative Group, asked about plans for promoting the Town Square. Councillor Miles Parkinson said plans would be announced at the Accrington Town Team meeting taking place that evening.

(iii) Accrington Victoria Hospital

David Welsby reported on a meeting with the Chief Executive of Blackburn with Darwen Clinical Commissioning Group. At the meeting David had informed the Chief Executive of what he felt was an acceptable model for the future use of Accrington Victoria Hospital that would provide a long term beneficial use for the facility.

(iv) Whalley Road, Clayton-le-Moors

Councillor Miles Parkinson reported on the ongoing traffic problems on Whalley Road, Clayton-le-Moors.

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Agreed - That the Chief Executive and the Executive Director (Legal and Democratic Services) raise the issue of traffic flow on Whalley Road with Lancashire County Council to see if anything could be done to resolve the problems.

4 Nominations for Honorary Aldermen of the Borough Award

The Board considered nominations from Councillor Tony Dobson, Leader of the Main Opposition Group, for the award of the title of Honorary Alderman of the Borough to Mrs. Marlene Haworth and Mrs. Janet Storey. Marlene met the selection criteria having been a former councillor for 12 years and a past Mayor of the Borough. Janet met the selection criteria having been a past Mayor of the Borough.

Following Councillor Bernard Dawson’s announcement not to seek re-election in 2018, Councillor Miles Parkinson asked that Councillor Dawson be nominated for the award of Honorary Freeman in recognition of 37 years’ service on the council. Agreed (1) That the nominations for the award of the title of Honorary Alderman to Mrs. Marlene Haworth and Mrs. Janet Storey be supported and full Council be requested to agree conferment of the award; and, (2) That the nomination for the award of the title of Honorary Freeman to Councillor Bernard Dawson be supported and full Council be requested to agree conferment of the award.

5 Any Other Business

(i) One-way System Accrington Town Centre

Councillor Terry Hurn, Deputy Leader of the Main Opposition Group, indicated that he thought the new one-way system in Accrington Town Centre had been introduced under a temporary traffic order which was now subject to review. Councillor Hurn asked if a review was planned or had taken place. Councillor Tony Dobson expressed concerns about parking problems on Church Street and traffic going the wrong way down St. James’ Street to get from Holme Street to Willow Street.

Agreed - That the Leader of the Council speak to the relevant Portfolio Holder at Lancashire County Council about the traffic issues in Accrington Town Centre and the review of the temporary traffic order.

(ii) Modern.gov

Councillor Tony Dobson stated that through Modern.gov he was only able to access those committees, working groups etc he sat on and as Leader of the Conservative Group he would like access to all committees etc.

Agreed - That the Head of Corporate Support speak to the Modern.gov system administrator to enable Councillor Dobson to access agendas, reports and minutes for all committees, working groups, etc.

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(iii) Grass cutting and Weeding around the Borough

Councillor Tony Dobson raised concerns over the impact the reduction in grass cutting and weedkilling was having on the Borough. Councillor Miles Parkinson stated that the Leader of Lancashire County Council was looking to reinstate some of the funding for that work. Councillor Ken Moss, Portfolio Holder for Education, Leisure and Arts, reported that some low priority areas had stopped being treated due to budgetary constraints.

Agreed - That Councillor Moss request that local councillors be notified of any areas in their Wards where grass cutting and weedkilling had stopped and was unlikely to be resumed.

(iv) Banners at Haworth Art Gallery

Councillor Terry Hurn expressed concern that he had not been made of aware of the banners that had been put up to promote the Haworth Art Gallery. Councillors Miles Parkinson and Ken Moss explained that a consultation exercise had taken place.

(v) Bus Lane, Clayton-le-Moors

Councillor Tony Dobson asked if the proposed bus lane through Clayton-le-Moors would still be going ahead. Councillor Miles Parkinson said that it was going ahead and he would request an update from Lancashire County Council.

Agreed - That the Leader of the Council seek an update from Lancashire County Council on the proposed bus lane through Clayton-le-Moors.

6 Date and Time of Next Meeting

Agreed - That the next meeting of the Leader’s Policy Development Board be arranged for September 2017 on a date to be confirmed.

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Page 27 Page 28 Page 29 Page 30 Page 31 Page 32 Page 33 Page 34 Page 35 Page 36 Page 37 Page 38 Page 39 Page 40 Agenda Item 7.

REPORT TO: Cabinet

DATE: 30 August 2017

PORTFOLIO: Cllr Paul Cox - Deputy Leader - Environmental Services

REPORT AUTHOR: Steve Riley – Head of Environmental Services Helen Dodds – Food and Safety Manager

TITLE OF REPORT: Food Service Plan 2017/18

EXEMPT REPORT No Not applicable (Local Government Act 1972, Schedule 12A)

KEY DECISION: No If yes, date of publication:

1. Purpose of Report

1.1 To present the 2017/18 food service plan to Cabinet for consideration and approval.

2. Recommendations

2.1 That Cabinet approve the proposed food service plan attached to this report.

3. Reasons for Recommendations and Background

3.1 The food service plan is a document that is reviewed annually to ensure the service can meet the demands and set out priorities for the coming year.

3.2 The plan has been updated to include inspection targets for 2017/18 and includes a number of Performance Indicators;  To complete all inspections due in 2017/18 in the required timeframes  To improve the % number of premises who have a food hygiene rating of zero, 1 or 2 within 6 months of the initial inspection  To visit all new premises within 28 days of registration

3.3 The plan details a project that will commence in September 2017 until March 2018 which will target non-compliant premises to improve compliance across the borough

3.4 The plan provides focus to the team, Councillors, food business operators and consumers.

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4. Alternative Options considered and Reasons for Rejection

4.1 Without a food service plan the team cannot demonstrate the demands of the service against current resources nor can they meet their statutory requirements which may result in further action by the FSA.

5. Consultations

5.1 Existing Food and Safety Officers in Food and Safety Team, Head of Service for Environmental Services, Portfolio Holder for Environmental Services and Hyndburn Councils Legal Team.

6. Implications

Financial implications (including None any future financial commitments for the Council)

Legal and human rights None. The policy will be applied consistently implications to Food Business Operators and Employers /businesses within the Borough of Hyndburn.

Assessment of risk The plan clearly details demands of the service and current recourses. Focus for officers and details work that will be completed this financial year with measurable performance indicators. Therefore meeting statutory requirements. The risk of not implementing the food service plan is that Hyndburn BC is deemed not to be able to meet statutory requirements by the Food Standards Agency (FSA) which could potentially result in a full audit by the FSA and the threat of ‘special measures’ which would have a negative impact on the Food and Safety Team and Hyndburn Council.

Equality and diversity implications See attached A Customer First Analysis should be completed in relation to policy decisions and should be attached as an appendix to the report.

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7. Local Government (Access to Information) Act 1985: List of Background Papers

N/A

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HYNDBURN BOROUGH COUNCIL

FOOD AND SAFETY TEAM

FOOD SERVICE PLAN

2017/18

Page 1 Page 45 CONTENTS

Page 1.0 INTRODUCTION 3

1.1 Hyndburn Food Service plan

2.0 SERVICE AIMS AND OBJECTIVES 3 2.1 Service aims

3.0 BACKGROUND 4 3.1 Profile of the Local Authority 3.2 Organisational Structure 3.3 Political arrangements 3.4 Scope of the Food, Health and Safety Section 3.5 Demands on the Food Service 3.6 Service Delivery arrangements 3.7 Policies and Standards

4.0 SERVICE DELIVERY 8 4.1 Interventions at Food establishments 4.2 Food and Food Premises Complaints 4.3 Home Authority Principle and Primary Authority Scheme 4.4 Advice to Businesses 4.5 Food Sampling 4.6 Control and Investigation of Outbreaks and Food Related Infectious Disease 4.7 Food Safety Incidents 4.8 Liaison With Other Organisations 4.9 Health Inequalities and Health Promotion.

5.0 RESOURCES 14 5.1 Financial allocation 5.2 Staffing allocation 5.3 Staff Development

6.0 QUALITY ASSESSMENT AND SERVICE REVIEW 16 6.1 Quality Assessment and internal monitoring 6.2 Review against Service Plan 6.3 Variance from the Service Plan 6.4 Areas for Development 6.5 Review of 2016/17 Service Plan

Page 2 Page 46 1.0 INTRODUCTION

1.1 Hyndburn Food Service Plan This document is the Hyndburn Food and Safety Service Plan and includes reference to other relevant documents. It sets out:

 Links with corporate priorities

 A profile of the Borough including the political and managerial arrangements

 The demands on the service

 Summary of service activity in relation to premises inspection, complaints investigation, advice, sampling, food safety incidents, liaison arrangements and promotional activities

 The resources deployed to meet these demands

 Relevant performance indicators

2.0 SERVICE AIMS AND OBJECTIVES

2.1 Service Aims To contribute to Hyndburn Borough Council’s corporate objectives identified in the Corporate Strategy 2008 to 2018:

1. To create a place with a thriving economy and sustainable market towns.  Supporting local food businesses and Small and Medium Enterprises to grow and flourish.

2. To create a place with high levels of educational attainment.  Directing businesses to the necessary training, e.g. training centres, on line etc.

3. To create a place where everyone has the opportunity for a healthier and longer life.  Inspecting food businesses to ensure that food is produced in a safe and hygienic manner  Providing food hygiene ratings for public access so consumers can make informed choices  Controlling premises where an imminent risk to health exists, thereby protecting the general public  Supporting the withdrawal of food identified by way of the Food Standards Agency Food Alert scheme  Contributing to the wider public health agenda including working with external bodies

Page 3 Page 47 4. To create a place where people are safe, confident and proud to live  Liaison with other Council departments and external agencies over any matters of concern

5. To provide easy access for all to good quality services and facilities.  Signposting council services  Providing quality services in line with Council policies  Directing businesses to appropriate bodies for training and information

3.0 BACKGROUND.

3.1 Profile of the Local Authority Hyndburn Borough Council was formed in 1974 by the amalgamation of the Borough of Accrington, the Urban Districts of Church, Clayton-le-Moors, Great Harwood, Oswaldtwistle and Rishton, and part of the Burnley Rural District. The name Accrington is quite commonly known to derive from "acorn town" or "town where acorns are found". As well as Accrington, Hyndburn consists of the following townships Great Harwood, Clayton-le-Moors, Rishton and Oswaldtwistle.

The Council is one of 12 District Councils, 1 County Council and 2 Unitary Authorities within the County of Lancashire. Within the Borough, some functions relating to food safety are the responsibility of Lancashire County Council e.g. Trading Standards and Food Standards inspections.

In terms of land area, Hyndburn is the smallest of the 14 authorities in the broader Lancashire area. In common with some of the other districts in East Lancashire, there are significant issues with regard to the quality and price of housing, net population migration, health, job creation and areas of severe deprivation.

The authority has a tendency towards a younger population and fewer people of pensionable age than is the average for England and Wales. The ethnic mix is similar to other authorities in East Lancashire, predominantly white and the largest minority ethnic group is Pakistani. The population in Hyndburn had remained almost static in the decade to the 2011 Census.

The district has around 36,500 dwellings, 86% are owner occupied or private rented. Hyndburn, like other East Lancashire authorities, has a very high proportion of its housing stock in council tax band A. The authority also has a high percentage of vacant dwellings.

In Hyndburn there still continues to be a bias towards a larger proportion of employees in the manufacturing sector than is the national norm and a lower proportion of jobs in the service sector. There is a diverse range of food businesses within Hyndburn from single run operations to large scale food manufacturers. The 2015 Indices of Deprivation reveals that Hyndburn was the 28th most deprived area out of 326 districts and unitary authorities in England, by the rank of average rank measure. In total. 25% of the lower super output areas in the authority were in the 10% most deprived in the country.

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3.2 Organisational Structure. Chief Executive

Head of Environmental Services

Food and Safety Manager

Food and Safety Team

Within Environmental Services, Food Controls are delivered by the Food and Safety Team. This section comprises:

 Food and Safety Manager  Food and Safety Officers (3.5 FTE)

The Food and Safety Section is responsible for food safety, occupational health and safety, infectious disease control, public health licensing and street trading consents.

3.3 Political arrangements The political arrangements for the Borough are:

35 Local District Councillors 1 Parish Council 1 Member of Parliament

The political composition of the Council is currently Labour 26, Conservative 7, UKIP 2.

The service comes under the Environmental Services Portfolio

3.4 Scope of the Food and Safety Section As a Borough Council, the Authority is responsible for a range of food safety duties under the Food Safety Act 1990 and the Food Safety and Hygiene (England) Regulations 2013. Food Standards and Animal Feeding Stuffs are the responsibility of the Lancashire County Council Trading Standards Division.

Page 5 Page 49 The Food and Safety Section also delivers the following services alongside food safety:  Occupational Health and Safety  Communicable Diseases Control  Public Health licensing  Street Trading Consents 3.5 Demands on the Food Service In relation to food safety, the area contains a mix of manufacturing, retail and catering premises. Catering and retail are the dominant sectors within this mix. The businesses are predominantly small to medium sized establishments. The Borough has a traditional cross- section of food businesses:

No. of premises at 1st April 2017 Total number of Food Premises 767 Categories A-C (High Risk) 194 Categories D-E (Others) 560 Non Rated 13 Caring Premises 111 Distributor/Transporter 9 Hotel/Guest House 6 Manufacturer/Packer 25 Mobile Food Unit 33 New Premises – not yet open 5 Pub/Club 100 Restaurant/café/canteen 107 Restaurants and Caterers – other 24 Retailer/other 28 School/college 54 Small Retailer 125 Supermarket/Hypermarket 19 Take Away 108

External factors impacting on Food Safety enforcement service delivery:

 Seven day local economy  Transition from manufacturing to service industry economy  Turn-over of occupancy/use  High number of fast food outlets  Cross boundary/Cross County nature of food crime issues  Nationally set priorities and initiatives, programmes etc.

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The Council had adopted the following Performance Indicators in relation to food premises interventions:

PI for 2017/18

To undertake all scheduled food hygiene inspections for 2017/18

Food premises (Cat A-D) that scored 0, 1, or 2 in the Food Hygiene Rating Scheme are improved to a minimum rating of 3 within a 6 month period from the date of inspection. Overall total of non-complaint premises is reduced across the borough from 136 premises as of 1/4/17 to less than 20 premises

Initial inspections should take place within 28 days of registration or from when the authority becomes aware that the establishment is in operation

3.6 Service Delivery arrangements

Address:

Environmental Services Willows Lane Depot Willows Lane Accrington BB5 0RT

Telephone: 01254 388 111 Web: www.Hyndburnbc.gov.uk

Telephone Contact Centre Opening Hours: 09.00 – 17.00 Monday – Friday

3.7 Policy and standards Delivery of Food Controls is carried out in accordance with national procedures and guidance including:

 Regulators’ Code  Food Law Code of Practice  Food Law Practice Guidance  Food Standards Agency Guidance

Page 7 Page 51 In addition, the council has adopted the following relevant policies;

 Compliance and Enforcement Policy  Food Complaint Policy  Sampling Policy  Procedure for Internal Monitoring of Food Safety Operations  Inspections and re-visit policy

Copies of the documents are available upon request and will be available on the Council’s new website from mid-2017 (currently under review/redesigned).

4.0 SERVICE DELIVERY

4.1 Interventions at Food establishments The Service will undertake a programme of comprehensive and targeted interventions at food premises in accordance with the Food Law Code of Practice, to ensure compliance with relevant legislation and the promotion of best practice.

Civica APP is used to maintain the premises database. The following is a summary of the current Food Business risk rating profile for Hyndburn:

Number of active Food Businesses 1st April 2017 A 6 (at least every 6 months) B 49 (at least every 12 months) C 139 Risk Category (at least (Inspection every18 frequency) months)

D 304 (at least every 24 months) E 256 (at least every 36 months)

Unrated * 13

TOTAL 767

Page 8 Page 52 *Unrated premises are logged on the system on receipt of a food registration form but may not yet be trading. If this is the case it highlighted on APP. A proportion of the unrated premises noted above are not yet trading (5).

The following table outlines the provisional intervention programme for the financial year 2017/18:

Risk Category No. interventions due between 1st April 2017 – 31st March 18 A 6 B 49 C 97 D 109 E 23

Food hygiene rating & non-complaint premises

The Council has adopted the National Food Hygiene Rating Scheme. The rating profile is as follows: Rating Number of premises 1st April 2017

0 17 1 80 2 39 3 20 4 126 5 363 Awaiting inspection 13 Exempt 36

A total of 136 premises were recorded as non-compliant (food hygiene rating of 0-2) on the 1st April 2017 and therefore the focus moving forward will be reviewing these premises in line with the new performance indicator.

Revisits will be limited to non-compliant premises (Food Hygiene Rating 0 – 2 inclusive), to follow up formal action and to premises with a Food Hygiene Rating of 3 with a poor compliance history. Enforcement action will be taken on a graduated basis in accordance with current guidance.

A project will commence in September 2017 running through to March 2018 which will include targeted workshops, mentoring and coaching for non-compliant premises in order to improve compliance.

Re-visits will be carried out free of charge until March 2018 after which charging for re-visits will be considered.

Page 9 Page 53 Competency

Officer competencies are managed by means of the Corporate Performance Development Review process with individual training and development records being maintained. Officers are currently working through the lead officer and authorised officer competency matrix following the Food Law Code of Practice review. Specialised training previously undertaken within the section includes:

 Lead auditor training in compliance with ISO 9001  HACCP Evaluation  Dairy hygiene  Sous-vide and low temperature cooking or processing  Vacuum and modified atmosphere packing  Evidence Gathering and Investigation skills  Regulatory and legal skill competencies  E coli/control of cross contamination  Annex 5 risk rating consistency  Microbiological Criteria for Food with an emphasis on Listeria monocytogenes  Approved establishments  Food Allergens

4.2 Food and Food Premises Complaints It is the policy of Hyndburn Borough Council to give a first response within 6 working days to all food and food premises complaints/service requests.

Estimated

Estimated number of food 100 premises complaints for 2017/18

Complaints shall be investigated in accordance with the above.

4.3 Primary Authority Scheme The Authority is committed to supporting local businesses. Currently, Hyndburn Borough Council does not have any Primary Authority Partnerships, consideration would be given on a case by case basis should a company wish to enter into a partnership with Hyndburn Borough Council.

4.4 Advice to Businesses The Authority has a policy of offering advice to any business which has trading premises within our area unless the trader has entered into a Primary Authority or Home Authority arrangement with another Local Authority. Initial advice will be normally limited to telephone advice, provision of advisory material or sign-posting to relevant sources of information. Advisory visits will be undertaken at the discretion of the officers.

Page 10 Page 54 4.5 Food Sampling Programmed food sampling will be considered a low priority and only carried out where resources permit. Where such sampling is carried out, this will be in liaison and co-ordination with other Lancashire Environmental Health Services and Public Health England in accordance with an agreed sampling programme.

Other sampling which may be carried out includes:

 Sampling as part of an official control intervention  In response to complaints  Where local intelligence indicates a potential risk to health, and sampling forms part of the service’s response

All formal food samples will be submitted to the Lancashire County Public Analyst for compositional analysis or to the Public Health England Food, Water and Environmental Laboratory Service for microbiological examination.

4.6. Control and Investigation of Outbreaks and Food Related Infectious Disease Hyndburn Council aims to ensure the efficient investigation of notified infectious diseases or suspected infectious diseases in order to minimise the risk of spread and if possible to locate the source of a disease. Notifications may arise as formal notifications from Public Health England, GPs or laboratory notifications. Investigations are carried out by either the Council or Public Health England depending on the nature of the specific disease notification.

Hyndburn Council will take a risk-based approach to suspected viral outbreaks. Environmental Health will only carry out intervention or further investigations where:

1. The risk assessment indicates that there is a suspected food/food handler link in the source of the outbreak or significant fur