THE BARBADOS OLYMPIC ASSOCIATION INC. ANNUAL REPORT Kimberly Gittens versus Sarita Devi of India in the round of 16 of the 2018 Gold Coast Commonwealth Games. 2 THE BARBADOS OLYMPIC ASSOCIATION INC. Meagan Best versus Charlotte Knaggs of Trinidad & Tobago at the 2018 Gold Coast Commonwealth Games. ANNUAL REPORT 2018 3 TABLE OF CONTENTS TABLE OF CONTENTS NOTICE OF 2019 GENERAL ASSEMBLY 6 SOCIAL MEDIA ANALYSIS 45 NOMINEES FOR ELECTION 7 PRESIDENT’S STATEMENT 12 FINANCIAL REVIEW 48 BOARD OF DIRECTORS 15 Financal Performance 49 COMMISSION MEMBERS AND MANDATES 17 Sources of Revenue 49 BOA SECRETARIAT 21 Allocation of Funds Spent 50 MINUTES OF 2018 ANNUAL GENERAL ASSEMBLY 22 Disbursements to National Federations 51 DIRECTORS’ REPORT 31 Value-in-kind Contributions 52 Overview 32 Commonwealth Games 33 Central American and Caribbean Games 33 AUDITED FINANCIAL STATEMENTS AND AUDITOR’S Youth Olympic Games 34 REPORT BOA Independence Invitational Games 34 Auditor’s Report to the Members 1 Annual Awards 36 APPENDIX 1 NATIONAL OLYMPIC ACADEMY REPORT 38 2018 General Assembly Members’ Roll 1 Education & Training 40 Museum Tours 40 Annual Events 41 Delivery & Engagement 42 WOMEN IN SPORT COMMISSION REPORT 43 Advancing Women in Leadership 44 4 THE BARBADOS OLYMPIC ASSOCIATION INC. The Barbados Olympic Association Inc. Annual Report 2018 ANNUAL REPORT 2018 5 NOTICE OF 2019 GENERAL ASSEMBLY NOTICE OF 2019 GENERAL ASSEMBLY NOTICE IS HEREBY GIVEN that the Annual General Assembly of The Barbados Olympic Association Inc. (Company No. 14311) will be held on Wednesday September 18, 2019 at 5:00 p.m. in the Flamboyant Room, Lloyd Erskine Sandiford Centre, Two Mile Hill, St. Michael, Barbados. A G E N D A 1. Reading of Notice convening the meeting. 2. Confirmation of Delegates Credentials and Proxies and Roll Call. 3. Minutes: 3.1 Confirmation of the minutes of the Annual General Meeting held on October 23, 2018. 3.2 Matters arising. 4. Consideration and adoption of Directors’ Report and Financial Review for the year ended December 31, 2018. 5. Consideration and acceptance of the Audited Financial Statements and the Auditor’s Report for the financial year ended December 31, 2018. 7. Election of the following Officers and Directors: 7.1 President 7.2 Assistant Secretary General 7.3 Three Directors. 8 Reappointment of the incumbent Auditor. 9 Ratification of membership of Barbados Sport Karate-Do Federation. 10 General Business. BY ORDER OF THE BOARD OF DIRECTORS Erskine S. Simmons, BSM Secretary General Dated this August 26, 2019. NOTE: Short biographical profiles of all nominees for election are attached to this notice. 6 THE BARBADOS OLYMPIC ASSOCIATION INC. NOMINEES FOR ELECTION NOMINEES FOR ELECTION TO OFFICE OR TO OTHER MEMBERSHIP OF THE BOARD OF THE BARBADOS OLYMPIC ASSOCIATION INC. The following nominations have been received and reviewed by the Company’s Auditors who have advised that the nominations submitted are in accordance with the By-Law 9 of the Company’s By-laws. Nominations - President Nominee Proposer Seconder Membership SANDRA OSBORNE BARBADOS TENNIS ASSOCIATION INC BARBADOS FOOTBALL ASSOCIATION BTA Sandra Osborne Sandra Osborne, SCM, Appeals. Prior to assuming the role of BOA President, SCM, QC QC, was elected President she was a Member of that organization’s Arbitration, of the Barbados Olympic Disciplinary and Governance Commissions. Ms Osborne Association Inc (BOA) in is a former Vice President of the Barbados Tennis 2017, having previously Association Inc (2001-2017). She is an experienced Sport served as a Board Administrator and Tournament Director and a former Member since 2012. She Deputy Chair of the Barbados National Anti-Doping is active in Sport at the Commission Appeals Panel and a former Secretary of the international level as Chair Barbados Aquatics Sports Association. of the Ethics Commission of the International Professionally, Ms Osborne is a Queen’s Counsel of Tennis Federation (ITF), Barbados (2007) having been called to the Bar in 1978 Legal Adviser to the and is a Governance Professional (ICSA Fellow, 2001). Commonwealth Games With 40 years’ experience in the legal and governance Federation, Chair of its field, she worked in the financial services industry in an Governance and Integrity Committee, a member of its Executive role for 25 years. Currently she is a director of Gender Equality Task Force and a director of its subsidiary private and public sector companies and chairs the Human CGF Partnerships Ltd. Ms Osborne is a Member of the Resources Committee of one, and Corporate Governance Women in Sport Commission of the International Olympic and Conduct Review Committee of two of these entities. Committee. She was awarded the Barbados National Honour of Silver Crown of Merit in 2006 in recognition of her contribution She formerly served as a member of the ITF’s Women to the development of electronic trading and settlement in Sport Committee and as Legal Adviser to the Central for the Barbados capital market. American and Tennis Confederation’s Committee of ANNUAL REPORT 2018 7 NOMINEES FOR ELECTION Nominations - Assistant Secretary General Nominee Proposer Seconder Membership CAMERON BURKE BARBADOS HOCKEY FEDERATION INC ATHLETICS ASSOCIATION OF BARBADOS BHF Cameron Burke Mr. Cameron Burke is Pan Am Sports programs, is the long serving chairman the Assistant Secretary of the organization’s Olympic Solidarity and Panam General of the Barbados Sports Organisation Commission. An experienced Chef Olympic Association Inc. de Mission since 2002, he will continue to serve in this He was first elected to capacity at the Tokyo 2020 Olympic Games. the Executive Committee of the Association in 1996 The Assistant Secretary General is well known for his as a Director. contribution to the development of hockey both locally and internationally. He was an international umpire Mr. Burke was Honorary during the period 1982 – 2002 before retiring as a Grade Secretary of the Barbados 1 international umpire at the 2002 Commonwealth Hockey Federation for Games. Mr. Burke, who at the end of his umpiring fourteen consecutive career, went on the serve the sport as an International years. He relinquished Technical Official and recently retired at the level of an that position in 2004 on International Elite Technical Official. In 2020, he will serve his election to the position of Assistant Secretary General, the International Hockey Federation Academy as one of a position which he continues to maintain with the BOA. its Educational Officers. Currently, he is a member of the Appointments Committee of the Pan American Hockey Apart from serving the Barbados Olympic Association Federation, having also been a member of its Umpiring as it Assistant Secretary General, Mr. Burke, who is well and Competitions Committees. versed in the operations of the Olympic Solidarity and 8 THE BARBADOS OLYMPIC ASSOCIATION INC. NOMINEES FOR ELECTION Nominations - Directors Nominees Proposer Seconder Membership MONA ALLEYNE BARBADOS NETBALL ASSOCIATION ATHLETICS ASSOCIATION OF BARBADOS BNA SHELLEY-ANN BARBADOS AMATEUR WEIGHTLIFTING BARBADOS JUDO ASSOCIATION BAWA GRIFFITH ASSOCIATION INC DR. ADRIAN LORDE BARBDOS TENNIS ASSOCIATION INC ATHLETICS ASSOCIATION OF BARBADOS BTA ESTHER MAYNARD ATHLETICS ASSOCIATION OF BARBADOS BARBADOS BOXING ASSOCIATION AAB Mona Alleyne Always looking for areas to Council, I look forward to continuing in that vein to ensure assist National Federations, more platforms for development are created. The seed has working with the Barbados now grown on many fronts. Olympic Association has allowed me to channel With my varied experiences and training in Sport Disability, my energies in interacting I have embarked on a course to assist the Paralympic with the personnel in Association and to enlighten all National Federations that Olympic sports in addition there are members of that Association and should be to developing an effective attending meetings and participating in their activities. As I network. look into the mirror of sport I realize that guidance and advice are usually requested from elected officers to assist them with I am Mona Alleyne and their operational exercises. I am more than willing to continue I want to re-introduce sharing my knowledge in this area and look to the future with myself to you as a inspiration, enthusiasm and commitment. director of the Barbados Olympic Association. My professional experience ranges from being a Physical Having assisted with planting the seed for Women in Sport, Education teacher to currently a Sports Administrator. I I subsequently pushed to spread some tubers to women in have worked with regional organizations in Netball and leadership. That process reaped much success and we can Sport Administration in the Organization of Caribbean now boast of increased numbers of females in leadership Administrators of Sport and Physical Education (OCASPE), positions. Jointly with activities through the National Sports and the Americas Council of Sport (ACS). Shelley-Ann Griffith Professionally, over the friends and the practice of tai chi, I have observed and been years, I have worked in involved in the administration at various levels of schools, CPA, CGA Canada and Barbados clubs and associations for cricket, taekwondo, football, chess providing audit and and weightlifting. I have obtained the Barbados Olympic accounting services, first Association’s Basic Sports Administration certification. I have in public accounting firms travelled with junior taekwondo teams as well as managed and then in the private football teams locally and national weightlifting teams when sector, in a number of they travel to international competitions. I am also the event industries ranging from manager for the Phillips & Springer Classic, the weightlifting mining and manufacturing competition which is in its 4th year of being a part of the to ship building, hospitality B.i.i.G. Games. and sporting organisations. I currently sit on Boards I am absolutely convinced that Barbados has untapped of four regional/external capabilities in sport from grassroot to elite; in traditional companies. and not so traditional sports; for not only the athletes, but also the coaches, technical and administrative officials.