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Fixed Route Coaches Are to Be Purchased Now for Delivery in 2019

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Fixed Route Coaches Are to Be Purchased Now for Delivery in 2019 Spokane Transit Authority 1230 West Boone Avenue Spokane, WA 99201-2686 (509) 325-6000 PERFORMANCE MONITORING AND EXTERNAL RELATIONS COMMITTEE MEETING Wednesday, January 31, 2018, 1:30 p.m. (February Meeting) Spokane Transit Southside Conference Room AGENDA Estimated meeting time: 90 minutes 1. Call to Order and Roll Call 2. Public Expressions 3. Committee Chair Report (5 minutes) 4. Committee Action (20 minutes) A. Minutes of the November 29, 2017, Committee Meeting – Corrections/Approval B. Approval of Scope of Work for 2018 Energy Savings Project (Watkins) 5. Committee Action (15 minutes) A. Board Consent Agenda 1. Award of Contract Fluid Management System (Watkins) B. Board Discussion Agenda 1. (No Items being presented this month) 6. Reports to Committee (30 minutes) A. September 2018 Service Revision (Draft Recommendation) (Otterstrom) B. 2017 Communications Plan Recap and 2018 Communications Plan Review (Bousley) 7. CEO Report (10 minutes) 8. Committee Information – no discussion/staff available for questions A. January Sales Tax Revenue Information (Warren) B. December 2017 Operating Indicators (Watkins) C. STA Outreach Update (Bousley) 9. February 28, 2018, Committee Packet Draft Agenda Review 10. New Business (5 minutes) 11. Committee Members' Expressions (5 minutes) 12. Adjourn 13. Next Committee Meeting: February 28, 2018, 1:30 p.m. (March meeting) (STA Southside Conference Room, 1230 West Boone Avenue, Spokane, Washington) Agendas of regular Committee and Board meetings are posted the Friday afternoon preceding each meeting on STA’s website: www.spokanetransit.com. Discussions concerning matters to be brought to the Board are held in Committee meetings. The public is welcome to attend and participate. Spokane Transit assures nondiscrimination in accordance with Title VI of the Civil Rights Act of 1964. For more information, see www.spokanetransit.com. Upon request, alternative formats of this information will be produced for people who are disabled. The meeting facility is accessible for people using wheelchairs. For other accommodations, please call 325-6094 (TTY Relay 711) at least forty-eight (48) hours in advance. SPOKANE TRANSIT AUTHORITY PERFORMANCE MONITORING AND EXTERNAL RELATIONS COMMITTEE MEETING January 31, 2018 AGENDA ITEM 2 : PUBLIC EXPRESSIONS REFERRAL COMMITTEE: N/A SUBMITTED BY: N/A SUMMARY: At this time, the Performance Monitoring and External Relations Committee will give the public an opportunity to express comments or opinions. Anyone wishing to speak should sign in on the sheet provided and indicate the subject of interest. RECOMMENDATION TO COMMITTEE: N/A FINAL REVIEW FOR BOARD BY: Division Head Chief Executive Officer Legal Counsel SPOKANE TRANSIT AUTHORITY PERFORMANCE MONITORING AND EXTERNAL RELATIONS COMMITTEE MEETING January 31, 2018 AGENDA ITEM 3 : COMMITTEE CHAIR REPORT REFERRAL COMMITTEE: N/A SUBMITTED BY: Pamela Haley, Chair, Performance Monitoring and External Relations SUMMARY: At this time, the Committee Chair will have an opportunity to comment on various topics of interest regarding Spokane Transit. RECOMMENDATION TO COMMITTEE: N/A FINAL REVIEW FOR BOARD BY: Division Head Chief Executive Officer Legal Counsel SPOKANE TRANSIT AUTHORITY PERFORMANCE MONITORING AND EXTERNAL RELATIONS COMMITTEE MEETING January 31, 2018 AGENDA ITEM 4A : MINUTES OF THE NOVEMBER 29, 2017, (DECEMBER MEETING) PERFORMANCE MONITORING AND EXTERNAL RELATIONS COMMITTEE MEETING – CORRECTIONS OR APPROVAL REFERRAL COMMITTEE: N/A SUBMITTED BY: Dana Infalt, Executive Assistant SUMMARY: Minutes of the meeting are attached for corrections or approval. RECOMMENDATION TO COMMITTEE: Corrections or approval. FINAL REVIEW FOR BOARD BY: Division Head Chief Executive Officer Legal Counsel Spokane Transit Authority 1230 West Boone Avenue Spokane, Washington 99201-2686 (509) 325-6000 PERFORMANCE MONITORING AND EXTERNAL RELATIONS COMMITTEE Draft Minutes of the November 29, 2017, (December) Meeting Southside Conference Room MEMBERS PRESENT STAFF PRESENT Odin Langford, City of Liberty Lake Steve Blaska, Director of Operations Josh Kerns, Spokane County Roger Watkins, Chief Operations Officer Tom Trulove, City of Cheney (Ex-Officio) Karl Otterstrom, Director of Planning and Development Rhonda Bowers, Labor Representative Beth Bousley, Director of Communications and Customer Service E. Susan Meyer, CEO (Ex-Officio) Nancy Williams, Director of Human Resources Emily Arneson, Community Ombudsman & Accessibility Officer MEMBERS ABSENT Ralph Wilder, Manager Maintenance / Facilities & Grounds Amber Waldref, City of Spokane* John Higgins, City of Medical Lake GUESTS Charles Hansen, Citizen Advisory Committee Member * Chair Mike Kunder, AFSME 3939 President 1. CALL TO ORDER AND ROLL CALL Acting Chair Langford called the meeting to order at 1:33 p.m. Introductions were made. 2. PUBLIC EXPRESSIONS None. 3. COMMITTEE CHAIR REPORT Mr. Langford reported there was no Chair Report. Ms. Meyer offered a few words about Mr. Watkins’ attendance. She advised that Chief Operations Officer is the new title for the position of Director of Operations. She reported that Mr. Watkins started November 27, 2017, and will be working with Mr. Blaska for approximately one month prior to his retirement. Ms. Meyer noted she had sent out a message earlier in the week telling a bit about Mr. Watkins, including the fact that he retired from the Air Force with the rank of Brigadier General and that his responsibility for assets, both human and capital, make him a perfect fit for this position. Mr. Langford thanked Ms. Meyer for her overview. 4. COMMITTEE APPROVAL A. MINUTES OF NOVEMBER 1, 2017 COMMITTEE MEETING Mr. Kerns moved to recommend approval of the November 1, 2017, Committee meeting minutes; the motion was seconded by Mr. Langford and passed unanimously. 5. COMMITTEE ACTION A. Board Consent Agenda 1. ADJUSTMENT TO BUS PROCUREMENT STRATEGY 2017 Mr. Blaska reported this item is for information only and is being presented to set the stage for Item 2, which requires recommendation to forward for Board approval of an adjustment to the bus purchase strategy. He continued to provide the overview of the current bus procurement strategy, informing of what has worked in STAs favor and how things are progressing to date. He provided an update on battery-electric technology and said that in accordance with the Fleet Replacement Strategy staff will not be pursuing battery-electric buses until some federal grant assistance is obtained. However, he noted that staff is developing a strategy to propose in the CIP process next year that does not require the next investment in battery-electric buses be contingent on federal grants. Performance Monitoring and External Relations Committee Meeting Minutes November 29, 2017 Page | 2 Mr. Blaska reported there might be an opportunity for the ten buses currently programmed for 2020 to be battery-electric. Staff could consider accelerating the replacement buses to arrive late 2019. The reason staff are talking to the committee about this now is because they are asking for approval of six diesel buses and wanted to clarify where that fits in the whole strategy and how staff are looking forward with battery electric investments based on what has been learned in the last eight months or so. Discussion ensued. 2. PURCHASE OF SIX (6) 40’ DIESEL COACHES Mr. Blaska advised that in accordance with the current CIP, six fixed route coaches are to be purchased now for delivery in 2019. They are available from the Washington State Cooperative Contract (WSCC). Purchasing from the WSCC ensures competitive pricing and saves significant time over the development of specifications, release of a request for proposals, and the awarding of a contract. He reiterated the 2019 coach requirements of six additional coaches in the fleet in order to meet the additional service requirements. Mr. Blaska noted that staff is recommending Gillig buses. He said STA’s current fleet of 121 buses (with the exception of the 60’ New Flyer buses) are Gillig. Mr. Blaska reported on the quoted pricing as outlined in the agenda item. He noted the total cost exceeded the budget by $38,168 (1.3%) over the CIP projected cost and said the 2019 Capital Budget would be updated accordingly. Staff is asking the Committee to recommend the Board approve the purchase of six (6) 40-foot diesel powered coaches through the Washington State Cooperative Contract, from Gillig Corporation, for the contract amount of $3,091,193. Discussion ensued regarding warranty of the computer aided dispatch/automatic vehicle location (CAD/AVL) when installed at the bus manufacturer. Mr. Blaska reported it does not invalidate the warranty for either the video or CAD/AVL systems provided by the manufacturer. Prior to accepting the buses, employees ensure all wiring and systems work. Mr. Blaska confirmed with Mr. Wilder that he had corrected represented the information. Mr. Wilder also informed that when staff install internally, STA pays the system manufacturer to travel to our facility to inspect and validate the installation. Mr. Wilder said it actually saves STA money having it installed at the bus manufacturer. Mr. Langford asked if there were any questions. None were forthcoming. Mr. Kerns moved to approve the Purchase of six (6) 40’ diesel coaches as presented. Mr. Langford seconded and the motion passed unanimously. 3. AWARD OF CONTRACT LAUNDERED UNIFORM SUPPLIES SERVICE Mr. Blaska advised members this contract expires in February 2018. He reported that staff met with vendors to develop a Scope
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