Postsecondary Student Information System (PSIS) PSIS Data Dictionary

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3 Postsecondary Student Information System (PSIS) PSIS Data Dictionary Table of Contents

Section 1. Introduction 6 CourWork 20 CredenTyp 20 Section 2. Confidentiality 7 CurrCMA_D 20 CurrCntry 20 Section 3. PSIS Overview 7 CurrSGC_D 21 3.1 PSIS Survey 7 DelOther 21 3.2 PSIS File (Extract) Structure 8 Disab 21 Table 3.2 PSIS Extract Structure and Components 9 DistEd 21 3.3 PSIS Extracts 10 EdEntry 21 3.3.1 Student 10 ElSecCntry 21 3.3.2 Program 10 ElSecComp 21 3.3.3 Program Enrolment 11 ElSecInst 22 3.3.4 Course Enrolment 12 ElSecProv 22 3.3.5 Graduate 13 Excel 22 ExpEntry 22 Section 4. Geography 14 FeeCategory 22 GradMonth 22 Section 5. Field of Study 14 GradStatApr1 23 Section 6. PSIS Variable Definitions 15 GradStatAug1 23 AborVisMin 15 GradStatJun1 23 Age_D 15 ImmStat 23 AptEntry 15 Instit 23 AudioConf 15 InstitCMA_D 23 Citiz 16 InstitSGC_D 24 Classroom 16 Internet 24 ContEdInd 16 JCredenTyp 24 Co-op 16 JProgLevel 24 Corresp 16 LabDurHr_D 24 CourBroker 16 LabDurSem_D 25 CourCampus 17 LastAttElSec_D 25 CourCanInst 17 LegalEntry 25 CourCode 17 LgthInPgm_D 25 CourCont 17 LgthToCompl_D 25 CourCostRec 17 ManPaid 26 CourDurHr_D 17 ManPdDurHr_D 26 CourDurSem_D 18 ManPdDurSem_D 26 CourEndStat 18 ManUnpaid 26 CourInstCMA_D 18 ManUpDurHr_D 27 CourInstDistC_D 18 ManUpDurSem_D 27 CourInstDistP_D 18 MedEntry 27 CourInstSGC_D 18 NormEnt 27 CourOJTDurHr_D 19 OpPaid 27 CourOJTDurSem_D 19 OpPdDurHr_D 28 CourOther 19 OpPdDurSem_D 28 CourOtherFee 19 OpUnpaid 28 CourRetrain 19 OpUpDurHr_D 28 CourStudRes 20 OpUpDurSem_D 29 CourTuit 20 OthEntry 29

4 Postsecondary Student Information System (PSIS) PSIS Data Dictionary Table of Contents

Outside 29 StudTuit 36 PerFall_D 29 Tongue 36 PerFullYr_D 29 TotCred 36 PermCMA_D 39 TotTranCred 36 PermCntry 30 TV 37 PermProv1st 30 VideoConf 37 PermSGC_D 30 Section 7. Generic PSIS Code Sets 37 PerSnapshot_D 30 Brokered Program Indicator 37 PerSpSum_D 30 Census Metropolitan Area PerWinter_D 30 or Census Agglomeration 37 PrevCntry 30 Credential Type 38 PrevCredenTyp 31 EDI and PSIS Country Codes 39 PrevEdAct 31 EDI Province and State Codes 41 PrgCodeCCTV_D 31 Educational entrance requirements 41 PrgCodeCIP_D 31 Elementary or secondary PrgCodeCIPPG_D 31 education completed 42 PrgCodeUSIS_D 32 PSIS Elementary-secondary ProgArtic 32 Institution Codes 42 ProgBroker 32 PSIS Mother Tongue Codes 182 ProgCap 32 PSIS Postsecondary Institution ProgCode 32 Codes 183 ProgCollab 33 Fee Category 192 ProgCont 33 Field of Study-CCSIS and ProgCostRec 33 TVOC Codes 192 ProgDurSem_D 33 Field of Study-CIP Codes 196 ProgEndStat 33 Field of Study-CIP Primary ProgFullPart 33 Grouping Codes 216 ProgHour 34 Field of Study-USIS Codes 216 ProgLevel 34 Immigration status 218 ProgLimited 34 Normal entrance requirements 218 ProgOtherFee 34 Previous educational activity 218 ProgTuit 34 Program delivered full-time, Radio 35 part-time or both 219 RegStat 35 Program Enrolment Limits 219 RepStartYear 35 Program Level 219 ResStat 35 Standard Geographical Scholarship 35 Classification 219 Sex 36 Status in course 222 StudOtherFee 36 Status in program 222

5 Postsecondary Student Information System (PSIS) PSIS Data Dictionary

Section 1 survey, the PSIS file (extract) structure and outlines the contents of the five (5) PSIS extracts. Section 4 (Geography) identifies the geographic levels available Introduction for PSIS data. Section 5 (Field of Study) describes the new coding structure used for field of study - The PSIS Data Dictionary (PSIS DD) provides a detailed Classification of Instructional Programs (CIP). Section 6 description of each variable included in, or derived from (PSIS Variable Definitions) contains the variable the PSIS files. These descriptions comprise the name, descriptions, the specific extracts comprising the acronym, definition, extract type, and code set of each variables, the data type and length, as well as code sets. variable. Lastly, Section 7 (Generic PSIS Code Sets) provides The PSIS DD has been created to assist users and detailed content of code sets used in many variables such researchers in identifying the type of information that is as country codes and PSIS institution codes. available from PSIS database. Primarily, it assists them in identifying the type of information that is available For additional detailed documentation on PSIS, users can from the PSIS database, to define or select the desired also: variables as well as to manipulate and correctly interpret their data. ƒ Consult the PSIS Web site at www.statcan.ca/english/concepts/PSIS/ This document is divided into seven (7) sections. index.htm; The first section (this Introduction) provides general information about the PSIS DD, an essential tool for data ƒ Contact Client Services at 1-800-307-3382 processing, data manipulation and data certification. or e-mail to [email protected]; or Section 2 (Confidentiality) contains information on the ƒ Contact the PSIS HelpLine at 1-613-951- confidentiality measures taken to protect individual 1666 or e-mail to esis- student data. Section 3 (PSIS Overview) provides a brief [email protected]. overview of PSIS including a description of the PSIS

6 Postsecondary Student Information System (PSIS) PSIS Data Dictionary

Section 2 Section 3

Confidentiality PSIS Overview The PSIS database resides within Statistics Canada’s facilities in Ottawa. It can only be accessed by 3.1 PSIS Survey staff from the Centre for Education Statistics (CES). Users must provide their data requirements to authorized PSIS annually collects administrative data from all public personnel who, in turn, will carry out the retrievals. Data universities and colleges (and not from the requests should be sent to Client Services at individual student). [email protected]. Only aggregate data Implemented in the year 2000, PSIS has begun to conforming to the confidentiality provisions of the replace the three postsecondary enrolment and graduate Statistics Act will be released outside of Statistics surveys with a single survey. For the 2001-2002 Canada. Additional information on confidentiality can collection years, PSIS covered 80% of public institutions. be obtained from the PSIS Web site at http:// Upon full implementation, PSIS will capture annually, www.statcan.ca/english/concepts/PSIS/privacy.htm. enrolment and graduate information from all Canadian public postsecondary institutions. PSIS collects information pertaining to the programs and courses offered at an institution, as well as information regarding the students themselves and the program(s) and courses in which they were registered, or from which they have graduated. PSIS is also designed to collect continuing education data. This information is available from the PSIS Cross-sectional Files. In addition, PSIS has been designed to provide longitudinal data. It creates a unique longitudinal record for each postsecondary student in Canada which will, in turn, provide a history of flows taken by a student as he/ she progresses through the education system. Upon commitment from all postsecondary education institutions, PSIS will become a means of following students throughout their academic careers in order to build a comprehensive picture of student flows - that is, their mobility and pathways within Canadian postsecondary education institutions. Mobility refers to geographic movement. Pathways refer to movement among fields of study, levels of education, and registration status (full-time and part-time). This information will be available from the PSIS Longitudinal Files.

7 Postsecondary Student Information System (PSIS) PSIS Data Dictionary

The PSIS reporting period covers the academic 2. Program Extract year starting on the day after the end of the previous year’s winter session, and ends on the last day of the Provides counts on the program offered at an institution, current winter session. city, region or province/territory along with their characteristics. Each program offered is counted once, Validated electronic administrative data files are independently of the number of students enrolled in each returned annually to Statistics Canada on July 15th by program. the institutions. Subsequently, the additional data validation, standardization and imputation tasks are Information on this population is extracted from performed by Statistics Canada. Prior to publication, the the Institution Program (IP) and Student Program (SP) final data is returned to the institution(s) for final data input files. certification. 3. Program Enrolment Extract Based on PSIS data, Statistics Canada publishes information on enrolments and graduates of Canadian Provides counts on the number of enrolments within each public postsecondary education institutions in the form program offered at an institution, city, region or province/ of standard statistical tables made available in Statistics territory, along with the socio-demographic Canada publications or on client demand and research characteristics of the student, and the characteristics of papers. the program(s) in which he/she is enrolled. Each student enrolled within each program is counted. If a student is enrolled in two (2) programs, then this is counted as two 3.2 PSIS File (Extract) Structure (2) program enrolments. The PSIS data is gathered into five (5) files (extracts) Information on this population is extracted from providing statistical information on five (5) specific the Student Description (SD), Student Program (SP) and populations. These are namely: Institution Program (IP) input files. 1. Students enrolled at the institution (Student 4. Course Enrolment Extract Extract); 2. Programs offered by the institution Provides counts on the number of enrolments within each (Program Extract); course offered at an institution, city, region or province/ territory, along with the socio-demographic 3. Enrolments within programs (Program characteristics of the student, and the characteristics of Enrolment Extract); the course(s) in which he/she is enrolled. Each student 4. Enrolments within courses (Course enrolled within each course is counted. If a student is Enrolment Extract); and enrolled in five (5) courses, then this is counted as five (5) course enrolments. 5. Graduates (Graduate Extract). Information on this population is extracted from Historically, Statistics Canada had only provided the Student Description (SD), Student Course (SC) and information on the number of enrolments within the Institution Course (IC) input files. program (Program Enrolment) and graduates (Graduate). The three (3) additional files (extracts) are new types of 5. Graduate Extract information provided by PSIS. Provides counts on the number of graduates within each Specifically, the populations covered are the following: program offered at an institution, city, region or province/ territory, along with the socio-demographic 1. Student Extract characteristics of the student, and the characteristics of the program from which he/she has graduated. Each Provides counts on the number of students enrolled at student that has graduated from each program is counted. an institution, city, region or province/territory along with If a student has graduated in two (2) programs, then this their socio-demographic characteristics. Each student is counted as two (2) graduates. enrolled is counted once, independently of the number of programs in which he/she is enrolled. Information on this population is extracted from the Student Description (SD), Student Program (SP) and Information on this population is extracted from the Institution Program (IP) input files. Student Description (SD) input file.

8 Postsecondary Student Information System (PSIS) PSIS Data Dictionary Table 3.2

PSIS EXTRACT STRUCTURE AND COMPONENTS

Variables (including Derived Variables and Extract Geographic Name Description Content Variables) • Student • Provides counts on the number of students • Student socio- • Variables (36) Extract enrolled at an institution, city, region or demographic - Regular (23) province/territory along with their socio- characteristics - Derived (13) demographic characteristics. Each student enrolled is counted once, independently of the number of programs in which he/she is enrolled. • Source file(s): SD • Program • Provides counts on the program offered • Institution program(s) • Variables (38) Extract at an institution, city, region or province/ characteristics - Regular (19) territory along with their characteristics. - Derived (19) Each program offered is counted once, independently of the number of students enrolled in each program. • Source file(s): IP-SP • Program • Provides counts on the number of enrolments • Student socio-demographic • Variables (86) Enrolment within each program offered at an institution, characteristics - Regular (59) Extract city, region or province/territory, along with the - Derived (27) socio-demographic characteristics of the • Student Program student, and the characteristics of the characteristics program(s) in which he/she is enrolled. Each student enrolled within each program is counted. If a student is enrolled in two (2) programs, then this is counted as two (2) program enrolments. • Source file(s): SD-SP-IP • Course • Provides counts on the number of enrolments • Student socio-demographic • Variables (66) Enrolment within each course offered at an institution, characteristics - Regular (43) Extract city, region or province/territory, along with the • Students course(s) - Derived (23) socio-demographic characteristics of the characteristics student, and the characteristics of the course(s) in which he/she is enrolled. Each student enrolled within each course is counted. If a student is enrolled in five (5) courses, then this is counted as five (5) course enrolments. • Source file(s): SD-SC-IC • Graduate • Provides counts on the number of graduates • Student socio- demographic • Variables (71) Program within each program offered at an institution, characteristics - Regular (49) Extract city, region or province/territory, along with the - Derived (22) socio-demographic characteristics of the • Student Program student, and the characteristics of the program characteristics from which he/she has graduated. Each student that has graduated from each program is counted. If a student has graduated in two (2) programs, then this is counted as two (2) graduates. • Source file(s): SD-SP-IP

9 Postsecondary Student Information System (PSIS) PSIS Data Dictionary

3.3 PSIS Extracts 3.3.2 Program RepStartYear Year of start of report cycle PerSpSum_D Spring and summer period 3.3.1 Student PerFall_D Fall period RepStartYear Year of start of report cycle PerWinter_D Winter period PerSnapshot_D Snapshot period PerFullYr_D Full year period PerSpSum_D Spring and summer period Instit Reporting institution PerFall_D Fall period InstitCMA_D Census Metropolitan Area (CMA) or PerWinter_D Winter period Census Agglomeration (CA) of PerFullYr_D Full year period reporting institution Instit Reporting institution InstitSGC_D Province and Census Division (CD) of InstitCMA_D Census Metropolitan Area (CMA) or reporting institution Census Agglomeration (CA) of PrgCodeCIPPG_D Field of Study - Classification of reporting institution Instructional Programs (CIP) primary InstitSGC_D Province and Census Division (CD) of grouping codes reporting institution PrgCodeCIP_D Field of Study – Classification of Age_D Age Instructional Programs (CIP) codes Sex Sex PrgCodeUSIS_D Field of Study – University Student Information System (USIS ) codes Tongue Mother tongue PrgCodeCCTV_D Field of Study – Community Colleges AborVisMin Aboriginal or visible minority Student Information System (CCSIS) Disab Activity limitations or Trade/Vocational Student Survey CurrCntry Current country of residence (TVOC) codes CurrCMA_D Current Census Metropolitan Area ProgCode Field of Study - Reported by institution (CMA) or Census Agglomeration (CA) ProgLevel Program level of residence CredenTyp Credential type CurrSGC_D Current province and Census Division JProgLevel Joint or second program level (CD) of residence JCredenTyp Joint or second credential type PermProv1st Permanent province of residence upon admission ContEdInd Continuing education indicator PermCntry Country of permanent address - ProgHour Program duration (hours) updated ProgDurSem_D Program duration (semesters) PermCMA_D Census Metropolitan Area (CMA ) or EdEntry Educational entrance requirements Census Agglomeration (CA) of LegalEntry Legal entrance requirements permanent residence - updated MedEntry Medical or psychological entrance PermSGC_D Province and Census Division (CD) of requirements permanent residence - updated AptEntry Aptitude or proficiency entrance ResStat Residence status requirements ImmStat Immigration status ExpEntry Related experience entrance Citiz Country of citizenship requirements PrevCntry Previous country OthEntry Other program entrance requirements Outside Student studying outside Canada ProgFullPart Program delivered full-time, part-time PrevEdAct Previous educational activity or both PrevCredenTyp Previous postsecondary credential ProgCont Program delivered under contract type ProgLimited Program enrolment limits ElSecComp Elementary or secondary education ProgCap Program capacity if limited LastAttElSec_D Number of years since last attended ManPdDurHr_D Mandatory paid On Job Training (OJT) elementary or duration (hours) ElSecCntry Country where last attended ManPdDurSem_D Mandatory paid On Job Training (OJT) elementary or secondary school duration (semesters) ElSecProv Province or state of elementary or OpPdDurHr_D Optional paid On Job Training (OJT) secondary school last attended duration (hours) ElSecInst Canadian elementary or secondary OpPdDurSem_D Optional paid On Job Training (OJT) school last attended duration (semesters) StudTuit Tuition fees billed to student ManUpDurHr_D Mandatory unpaid On Job Training StudOtherFee Other fees billed to student (OJT) duration (hours) FeeCategory Student tuition fee category ManUpDurSem_D Mandatory unpaid On Job Training (OJT) duration (semesters) OpUpDurHr_D Optional unpaid On Job Training (OJT) duration (hours) OpUpDurSem_D Optional unpaid On Job Training (OJT) duration (semesters) 10 Postsecondary Student Information System (PSIS) PSIS Data Dictionary

3.3.3 Program Enrolment ResStat Residence status ImmStat Immigration status RepStartYear Year of start of report cycle Citiz Country of citizenship PerSnapshot_D Snapshot period PrevCntry Previous country PerSpSum_D Spring and summer period Outside Student studying outside Canada PerFall_D Fall period PrevEdAct Previous educational activity PerWinter_D Winter period PrevCredenTyp Previous postsecondary credential PerFullYr_D Full year period type Instit Reporting institution ElSecComp Elementary or secondary education InstitCMA_D Census Metropolitan Area (CMA) or LastAttElSec_D Number of years since last attended Census Agglomeration (CA) of elementary or secondary school reporting institution ElSecCntry Country where last attended InstitSGC_D Province and Census Division (CD) of elementary or secondary school reporting institution ElSecProv Province or state of elementary or RegStat Student registration status - Snapshop secondary school last attended period ElSecInst Canadian elementary or secondary GradStatApr1 Grad student registration status on school last attended April 1st ProgHour Program duration (hours) GradStatJun1 Grad student registration status on ProgDurSem_D Program duration (semesters) June 1st LgthInPgm_D Number of months since start of GradStatAug1 Grad student registration status on program August 1st TotCred Number of cumulative credits for ProgEndStat Status in program at end of report program cycle TotTranCred Total transfer credits PrgCodeCIPPG_D Field of Study - Classification of Excel Indicator of academic excellence Instructional Programs (CIP) primary ProgTuit Tuition fees billed for program grouping codes ProgOtherFee Other compulsory fees billed for PrgCodeCIP_D Field of Study – Classification of program Instructional Programs (CIP) codes ProgCostRec Cost recovery program PrgCodeUSIS_D Field of Study – University Student FeeCategory Student tuition fee category Information System (USIS ) codes Scholarship Scholarship or bursary total amount PrgCodeCCTV_D Field of Study – Community Colleges NormEnt Student met normal entrance Student Information System (CCSIS) requirements or Trade/Vocational Student Survey EdEntry Educational entrance requirements (TVOC) codes LegalEntry Legal entrance requirements ProgCode Field of Study - Reported by institution MedEntry Medical or psychological entrance ProgLevel Program level requirements CredenTyp Credential type AptEntry Aptitude or proficiency entrance JProgLevel Joint or second program level requirements JCredenTyp Joint or second credential type ExpEntry Related experience entrance ContEdInd Continuing education indicator requirements Age_D Age OthEntry Other program entrance requirements Sex Sex ProgFullPart Program delivered full-time, part-time Tongue Mother tongue or both AborVisMin Aboriginal or visible minority ProgCont Program delivered under contract Disab Activity limitations ProgLimited Program enrolment limits CurrCntry Current country of residence ProgCap Program capacity if limited CurrCMA_D Current Census Metropolitan Area ProgArtic Articulated program indicator (CMA) or Census Agglomeration (CA) ProgBroker Brokered program indicator of residence ProgCollab Collaborative program indicator CurrSGC_D Current province and Census Division Co-op Co-op program indicator (CD) of residence ManPdDurHr_D Mandatory paid On Job Training (OJT) PermProv1st Permanent province of residence upon duration (hours) admission ManPdDurSem_D Mandatory paid On Job Training (OJT) PermCntry Country of permanent address - duration (semesters) updated OpPdDurHr_D Optional paid On Job Training (OJT) PermCMA_D Census Metropolitan Area (CMA ) or duration (hours) Census Agglomeration (CA) of OpPdDurSem_D Optional paid On Job Training (OJT) permanent residence - updated duration (semesters) PermSGC_D Province and Census Division (CD) of ManUpDurHr_D Mandatory unpaid On Job Training permanent residence - updated (OJT) duration (hours)

11 Postsecondary Student Information System (PSIS) PSIS Data Dictionary

ManUpDurSem_D Mandatory unpaid On Job Training PermCMA_D Census Metropolitan Area (CMA) or (OJT) duration (semesters) Census Agglomeration (CA) OpUpDurHr_D Optional unpaid On Job Training (OJT) of permanent residence - updated duration (hours) PermSGC_D Province and Census Division (CD) of OpUpDurSem_D Optional unpaid On Job Training (OJT) permanent residence - duration (semesters) updated ManPaid Student completed mandatory paid On ResStat Residence status Job Training (OJT) ImmStat Immigration status OpPaid Student completed optional paid On Citiz Country of citizenship Job Training (OJT) PrevCntry Previous country ManUnpaid Student completed mandatory unpaid Outside Student studying outside Canada OJT PrevEdAct Previous educational activity OpUnpaid Student completed optional unpaid On PrevCredenTyp Previous postsecondary credential Job Training (OJT) type ElSecComp Elementary or secondary education 3.3.4 Course Enrolment LastAttElSec_D Number of years since last attended elementary or secondary RepStartYear Year of start of report cycle school PerSnapshot_D Snapshot period ElSecCntry Country where last attended PerSpSum_D Spring and summer period elementary or secondary school PerFall_D Fall period ElSecProv Province or state of elementary or PerWinter_D Winter period secondary school last PerFullYr_D Full year period attended Instit Reporting institution ElSecInst Canadian elementary or secondary InstitCMA_D Census Metropolitan Area (CMA) or school last attended Census Agglomeration CourEndStat Status in course at end of report cycle (CA) of reporting institution CourDurHr_D Course duration (hours) InstitSGC_D Province and Census Division (CD) CourDurSem_D Course duration (semesters) of reporting institution LabDurHr_D Laboratory duration (hours) CourCode Course Code - Reported by institution LabDurSem_D Laboratory duration (semesters) ContEdInd Continuing Education Indicator CourBroker Brokered course indicator CourRetrain Course intended for the purpose of DistEd Student’s course identified distance workplace retraining or skills education upgrading Classroom Course delivered to student by CourCanInst Canadian institution where student classroom instruction received course instruction Corresp Course delivered to student by CourInstCMA_D Census Metropolitan Area (CMA) or correspondence Census Agglomeration (CA) Internet Course delivered to student by of canadian institution of study Internet CourInstSGC_D Province and Census Division (CD) of VideoConf Course delivered to student by video the canadian institution of study conferencing CourInstDistC_D Distance from current residence (km) AudioConf Course delivered to student by audio CourInstDistP_D Distance from permanent residence conferencing (km) TV Course delivered to student by Age_D Age television Sex Sex Radio Course delivered to student by radio Tongue Mother tongue DelOther Course delivered to student by some AborVisMin Aboriginal or visible minority other method Disab Activity limitations CourCont Course delivered under contract CurrCntry Current country of residence CourCampus Instruction on-campus CurrCMA_D Current Census Metropolitan Area CourStudRes Instruction at student’s home (CMA) or Census CourWork Instruction at work place Agglomeration (CA) of residence CourOther Instruction at another location CurrSGC_D Current province and Census Division CourOJTDurHr_D On Job Training (OJT) duration (hours) (CD) of residence CourOJTDurSem_D On Job Training OJT duration PermProv1st Permanent province of residence upon (semesters) admission CourTuit Course fees billed for course PermCntry Country of permanent address - CourOtherFee Course compulsory fees billed for updated course CourCostRec Student took course on cost recovery

12 Postsecondary Student Information System (PSIS) PSIS Data Dictionary

3.3.5 Graduate ElSecCntry Country where last attended elementary or secondary school RepStartYear Year of start of report cycle ElSecProv Province or state of elementary or GradMonth Graduate - Graduation month secondary school last attended Instit Reporting institution ElSecInst Canadian elementary or secondary InstitCMA_D Census Metropolitan Area (CMA) or school last attended Census Agglomeration (CA) ProgHour Program duration (hours) of reporting institution ProgDurSem_D Program duration (semesters) InstitSGC_D Province and Census Division (CD) of LgthToCompl_D Number of months taken by student to reporting institution complete program PrgCodeCIPPG_D Field of Study - Classification of TotCred Number of cumulative credits for Instructional Programs (CIP) program primary grouping codes TotTranCred Total transfer credits PrgCodeCIP_D Field of Study – Classification of Excel Indicator of academic excellence Instructional Programs (CIP) codes NormEnt Student met normal entrance PrgCodeUSIS_D Field of Study – University Student requirements Information System (USIS ) codes EdEntry Educational entrance requirements PrgCodeCCTV_D Field of Study – Community Colleges LegalEntry Legal entrance requirements Student Information System (CCSIS) MedEntry Medical or psychological entrance or Trade/Vocational Student Survey requirements (TVOC) codes AptEntry Aptitude or proficiency entrance ProgCode Field of Study - Reported by institution requirements ProgLevel Program level ExpEntry Related experience entrance CredenTyp Credential type requirements JProgLevel Joint or second program level OthEntry Other program entrance requirements JCredenTyp Joint or second credential type ProgFullPart Program delivered full-time, part-time Age_D Age or both Sex Sex ProgCont Program delivered under contract Tongue Mother tongue ProgLimited Program enrolment limits AborVisMin Aboriginal or visible minority ProgCap Program capacity if limited Disab Activity limitations ProgArtic Articulated program indicator CurrCntry Current country of residence ProgBroker Brokered program indicator CurrCMA_D Current Census Metropolitan Area ProgCollab Collaborative program indicator (CMA) or Census Agglomeration (CA) Co-op Co-op program indicator of residence ManPdDurHr_D Mandatory paid On Job Training (OJT) CurrSGC_D Current province and Census Division duration (hours) (CD) of residence ManPdDurSem_D Mandatory paid On Job Training (OJT) PermProv1st Permanent province of residence upon duration (semesters) admission OpPdDurHr_D Optional paid On Job Training (OJT) PermCntry Country of permanent address - duration (hours) updated OpPdDurSem_D Optional paid On Job Training (OJT) PermCMA_D Census Metropolitan Area (CMA ) or duration (semesters) Census Agglomeration (CA) of ManUpDurHr_D Mandatory unpaid On Job Training permanent residence - updated (OJT) duration (hours) PermSGC_D Province and Census Division (CD) of ManUpDurSem_D Mandatory unpaid On Job Training permanent residence - updated (OJT) duration (semesters) ResStat Residence status OpUpDurHr_D Optional unpaid On Job Training (OJT) ImmStat Immigration status duration (hours) Citiz Country of citizenship OpUpDurSem_D Optional unpaid On Job Training (OJT) PrevCntry Previous country duration (semesters) Outside Student studying outside Canada ManPaid Student completed mandatory paid On PrevEdAct Previous educational activity Job Training (OJT) PrevCredenTyp Previous postsecondary credential OpPaid Student completed optional paid On type Job Training (OJT) ElSecComp Elementary or secondary education ManUnpaid Student completed mandatory unpaid LastAttElSec_D Number of years since last attended OJT elementary or secondary school OpUnpaid Student completed optional unpaid On Job Training (OJT)

13 Postsecondary Student Information System (PSIS) PSIS Data Dictionary

Section 4 Section 5

Geography Field of Study Data from PSIS are available for various levels of The field of study information was coded using the new geography including Canada, the provinces and Classification of Instructional Programs (CIP). CIP was territories, regions, cities (first three (3) characters of originally developed in 1980 by the U.S. Department of the postal code) and postsecondary institution(s). The Education’s National Centre for Education Statistics amount of data available for each level of geography (NCES). It is a taxonomic coding scheme of educational depends on the sub-categories being examined. Statistics instructional program data of all educational levels. In Canada’s Standard Geographical Classification, 1996 1998, Statistics Canada decided to adopt CIP as its (which includes changes implemented for Nunavut in education-coding standard in an effort to enhance data 1999) has been used to categorize the geographic comparability/exchange between the U.S. and Canada. locations pertaining to students and institutions. Statistics Canada is now publishing data using the new Classification of Instructional Programs (CIP). It is also being adapted as the standard for and will be the standard among the North American Free Trade Agreement (NAFTA) countries. Prior to the implementation of PSIS, the Postsecondary Education and Adult Learning Section of the Centre for Education Statistics (CES) used survey specific coding structures, namely the University Student Information System (USIS), the Community College Student Information System (CCSIS) and the Trade and Vocational Student Survey (TVOC). At this time, conversion tables from USIS to CIP and CIP to USIS are available. Conversion tables from CCSIS/TVOC to CIP and from CIP to CCSIS/TVOC will be finalized at a later date. More detailed information on the CIP classification system can be obtained from the Statistics Canada web site.

14 Postsecondary Student Information System (PSIS) PSIS Data Dictionary

Section 6 Codes / Values: Not reported 15 to 17 years PSIS Variable Definitions 18 to 21 years 22 to 24 years AborVisMin 25 to 29 years Aboriginal or visible minority 30 to 34 years 35 to 39 years Description: Indicates whether or not the student is an Aboriginal person or a member of a visible minority 40 years and over group, as reported by the student. A visible minority is AptEntry defined as someone (other than an Aboriginal person as defined below) who is non-white in colour/race, Aptitude or proficiency entrance requirements regardless of place of birth. An aboriginal person is Description: defined as someone who is a North American Indian or Indicates whether successful completion of an aptitude and/or proficiency test or interview is an a member of a First Nation, a Métis or an Inuit. North entrance requirement for the program. American Indians or members of a First Nation include status, treaty and registered Indians, as well as non-status Included in the following extract(s): Program, Program and non-registered Indians. Enrolment, Graduate Included in the following extract(s): Student, Program Data Type and Length: Character (1) Enrolment, Course Enrolment, Graduate Codes / Values: Data Type and Length: Character (1) 1- Yes Codes / Values: 2- No 1 - Visible minority 8 - Not applicable (non-program) 2 - North American Aboriginal person 9 - Unknown 3 - Not a member of a visible minority or AudioConf Aboriginal group 9 - Unknown if student is a member of a visible Course delivered to student by audio conferencing minority or Aboriginal group Description: Indicates whether the student received Age_D instruction in this course in whole or in part by audio conferencing. Age Included in the following extract(s): Course Enrolment Description: Age of student as of December 31st of the Data Type and Length: Character (1) start year of the report cycle. Codes / Values: Included in the following extract(s): Student, Program Enrolment, Course Enrolment, Graduate 1- Yes Data Type and Length: Numeric (3) 2- No 9 - Unknown

15 Postsecondary Student Information System (PSIS) PSIS Data Dictionary

Citiz Co-op

Country of citizenship Co-op program indicator Description: Country of citizenship as of the end of the Description: Indicates whether the student was classified report cycle (end of winter term for the Final report). as a Co-op student in this program as of the end of the report cycle (end of winter term for the Final report). Included in the following extract(s): Student, Program Enrolment, Course Enrolment, Graduate Included in the following extract(s): Program Enrolment, Graduate Data Type and Length: Character (2) Data Type and Length: Character (1) Codes / Values: Codes / Values: Please refer to Section VII - Generic PSIS Code Sets - EDI and PSIS Country Codes 1- Yes 2- No Classroom 8 - Not applicable (non-program) Course delivered to student by classroom instruction 9 - Unknown Description: Indicates whether the student received Corresp instruction in this course in whole or in part by classroom instruction (including labs), in which the instructor is Course delivered to student by physically located in the same room or lecture hall as correspondence the student. Description: Indicates whether the student received Included in the following extract(s): Course Enrolment instruction in this course in whole or in part by postal Data Type and Length: Character (1) correspondence, including tapes, CDs, etc., sent by mail. Codes / Values: Included in the following extract(s): Course Enrolment 1- Yes Data Type and Length: Character (1) 2- No Codes / Values: 9 - Unknown 1- Yes ContEdInd 2- No 9 - Unknown Continuing education indicator CourBroker Description: Indicates whether the student was registered in continuing education, adult training or Brokered course indicator extension faculties, departments or divisions. Continuing Description: education is defined as courses or programs that are Indicates whether the student is taking the formally structured educational and/or training course under a brokering agreement (or “study experiences for personal and professional development. agreement”). A brokered course is a course that is owned by one postsecondary institution and delivered either in They are usually part-time and are geared towards adult whole or in part by another postsecondary institution. or non-traditional learners, and they may or may not count for credits used in obtaining a degree, diploma, Included in the following extract(s): Course Enrolment certificate, or other formal qualification. Data Type and Length: Character (1) Included in the following extract(s): Program, Program Codes / Values: Enrolment, Course Enrolment 1 - Yes, and the reporting postsecondary institution Data Type and Length: Character (1) is the sponsor Codes / Values: 2 - Yes, and the reporting postsecondary institution 1- Yes is the host 2- No 3- No 9 - Unknown 9 - Unknown 16 Postsecondary Student Information System (PSIS) PSIS Data Dictionary

CourCampus Included in the following extract(s): Course Enrolment

Instruction on-campus Data Type and Length: Character (1) Description: Indicates whether the student received Codes / Values: instruction for this course on-campus. “On-campus” 1- Yes means any physical site owned by this or another 2- No postsecondary institution, at which instruction is 9 - Unknown normally given. Excludes temporary space such as High Schools or church basements. CourCostRec Included in the following extract(s): Course Enrolment Student took course on cost recovery Data Type and Length: Character (1) Description: Indicates whether the student took the Codes / Values: course on a cost recovery basis. 1- Yes Included in the following extract(s): Course Enrolment 2- No Data Type and Length: Character (1) 9 - Unknown Codes / Values: CourCanInst 1- Yes Canadian institution where student received course 2- No instruction 9 - Unknown Description: The Canadian postsecondary institution CourDurHr_D where the student received instruction in this course. In most cases this will be the reporting postsecondary Course duration (hours) institution. Description: The normal time to complete the course Included in the following extract(s): Course Enrolment for a full-time student by traditional course delivery Data Type and Length: Character (8) expressed in hours. Include the duration of labs or on- the-job training (OJT) components that are an integral Codes / Values: part of the course. If the course is delivered Please refer to Section VII - Generic PSIS Code Sets - untraditionally, such as Distance Education, include the PSIS Postsecondary Institution Codes normal duration required for a full-time student to complete the course by traditional course delivery. Do CourCode not include any duration for courses without a specific period of time, such as a thesis, nor for courses where Course Code - Reported by institution they are taken by students to attain a certain masters level and for which a duration has not been established. It Description: Indicates the course code as defined by excludes the length of courses completed during other the postsecondary institution or other provider. The periods reported in variable CourDurSem_D - Course course code length is limited to sixteen (16) characters. duration (semesters). Included in the following extract(s): Course Enrolment Included in the following extract(s): Course Enrolment Data Type and Length: Character (16) Data Type and Length: Numeric (5) Codes / Values: Codes / Values: The data for this variable should be used as stored 0 or not reported CourCont 1-37.4 hours 37.5-39 hours Course delivered under contract 40-59 hours Description: Indicates whether the postsecondary 60 hours and over institution under contract specifically offers the course to an outside party.

17 Postsecondary Student Information System (PSIS) PSIS Data Dictionary

CourDurSem_D Codes / Values:

Course duration (semesters) Please refer to Section VII - Generic PSIS Code Sets - Census Metropolitan Area or Census Agglomeration Description: The normal time to complete the course for a full-time student by traditional course delivery CourInstDistC_D expressed in semesters. Include the duration of labs or on-the-job training (OJT) components that are an integral Distance from current residence (km) part of the course. If the course is delivered Description: Distance between the Canadian institution untraditionally, such as Distance Education training, of study where the student received course instruction, include the normal duration required for a full-time and the current residence of the student as declared by student to complete the course by traditional course the institution. Distance is expressed in kilometers (km). delivery. Do not include any length of courses without a specific period of time, such as a thesis, nor for courses Included in the following extract(s): Course Enrolment where they are taken by students for the purpose of Data Type and Length: Numeric (5) attaining a certain masters level and for which a length has not been established. It excludes the length of courses Codes / Values: specifically in hours or in days reported in variable 0 or not reported CourDurHr_D - Course duration (hours). 1-4 kilometers Included in the following extract(s): Course Enrolment 5-10 kilometers Data Type and Length: Numeric (5) 11-21 kilometers Codes / Values: 22-215 kilometers 216 kilometers and over 0 or not reported 1 semester CourInstDistP_D 2 semesters Distance from permanent residence (km) 3 semesters and over Description: Distance between the Canadian institution CourEndStat of study where the student received course instruction, and the permanent residence of the student as declared Status in course at end of report cycle by the institution. Distance is expressed in kilometers Description: The student’s status in the course at the (km). end of the report cycle. Included in the following extract(s): Course Enrolment Included in the following extract(s): Course Enrolment Data Type and Length: Numeric (5) Data Type and Length: Character (2) Codes / Values: Codes / Values: 0 or not reported Please refer to Section VII - Generic PSIS Code Sets - 1-4 kilometers Status in course 5-10 kilometers CourInstCMA_D 11-21 kilometers 22-215 kilometers Census Metropolitan Area (CMA) or Census 216 kilometers and over Agglomeration (CA) of Canadian institution of study CourInstSGC_D Description: The census metropolitan area or census agglomeration of the Canadian institution where the Province and Census Division (CD) of the student received course instruction. Canadian institution of study Included in the following extract(s): Course Enrolment Description: The province and census division of the Data Type and Length: Character (3) Canadian institution where the student received course instruction.

18 Postsecondary Student Information System (PSIS) PSIS Data Dictionary

Included in the following extract(s): Course Enrolment CourOther

Data Type and Length: Character (4) Instruction at another location Codes / Values: Description: Indicates whether the student received Please refer to Section VII - Generic PSIS Code Sets - instruction for this course at another location. Standard Geographical Classification Included in the following extract(s): Course Enrolment CourOJTDurHr_D Data Type and Length: Character (1) Codes / Values: On Job Training (OJT) duration (hours) 1- Yes Description: Duration of on-the-job training (OJT) activities that are a regular part of the course expressed 2- No in hours. OJT includes practicum/field placement, co- 9 - Unknown op work term and any other formal work experience activities. It excludes the length of on-the-job training CourOtherFee (OJT) completed during other periods reported in Course compulsory fees billed for course variable CourOJTDurSem_D - Course OJT duration (semesters). Description: Total other compulsory fees, excluding tuition and living fees, billed to the student specifically Included in the following extract(s): Course Enrolment for this course during the report cycle. Data Type and Length: Numeric (5) Included in the following extract(s): Course Enrolment Codes / Values: Data Type and Length: Numeric (9) 0 or not reported Codes / Values: 1-39 hours 0 or not reported 40-129 hours $1-$19 130-199 hours $20-$39 200 hours and over $40-$59 CourOJTDurSem_D $60-$79 On Job Training (OJT) duration (semesters) $80-$99 $100-$119 Description: Duration of on-the-job training (OJT) activities that are a regular part of the course expressed $120 and over in semesters. OJT includes practicum/field placement, CourRetrain co-op work term and any other formal work experience activities. It excludes the length of on-the-job training Course intended for the purpose of workplace (OJT), specifically in hours or in days, reported in retraining or skills upgrading variable CourOJTDurHr_D - Course OJT duration Description: Indicates whether the course is intended (hours). for the purpose of workplace retraining or skills Included in the following extract(s): Course Enrolment upgrading. These courses are specially designed for persons already working in, or planning to return to, a Data Type and Length: Numeric (5) specific occupational group. The objective of these Codes / Values: courses is instruction in new occupational methods and 0 or not reported techniques. Students engaged in skills upgrading have usually had prior training and work experience in their 1 semester occupation, but have fallen behind in their qualifications 2 semesters and over due to technological changes or other developments.Such courses are usually not offered as part of the postsecondary institution’s regular programs. E.g.: refresher or updating courses for nurses, tradespersons, paramedics.

19 Postsecondary Student Information System (PSIS) PSIS Data Dictionary

Included in the following extract(s): Course Enrolment Codes / Values: Data Type and Length: Character (1) 1- Yes Codes / Values: 2- No 9 - Unknown 1- Yes 2- No CredenTyp 9 - Unknown Credential type CourStudRes Description: Indicates the type of formal qualification awarded for successful completion of the program, Instruction at student’s home excluding certificates of attendance. Description: Indicates whether the student received Included in the following extract(s): Program, Program instruction for this course at their home Enrolment, Graduate Included in the following extract(s): Course Enrolment Data Type and Length: Character (2) Data Type and Length: Character (1) Codes / Values: Codes / Values: Please refer to Section VII - Generic PSIS Code Sets - 1- Yes Credential type 2- No CurrCMA_D 9 - Unknown CourTuit Current Census Metropolitan Area (CMA) or Census Agglomeration (CA) of Course fees billed for course residence Description: Tuition fees, including lab fees and Description: The student’s census metropolitan area or excluding living fees, billed to the student for this course census agglomeration of current residence while enrolled during the report cycle. in the program or course(s). Included in the following extract(s): Course Enrolment Included in the following extract(s): Student, Program Enrolment, Course Enrolment, Graduate Data Type and Length: Numeric (9) Data Type and Length: Codes / Values: Character (3) Codes / Values: 0 or not reported $1-$99 Please refer to Section VII - Generic PSIS Code Sets - Census Metropolitan Area or Census Agglomeration $100-$199 $200-$299 CurrCntry $300-$399 $400-$499 Current Country of residence $500-$999 Description: The student’s country of residence (where $1,000 and over the student is living) while enrolled in the program or course(s). CourWork Included in the following extract(s): Student, Program Instruction at work place Enrolment, Course Enrolment, Graduate Data Type and Length: Character (2) Description: Indicates whether the student received instruction for this course at his workplace. Codes / Values: Included in the following extract(s): Course Enrolment Please refer to Section VII - Generic PSIS Code Sets - EDI and PSIS Country Codes Data Type and Length: Character (1)

20 Postsecondary Student Information System (PSIS) PSIS Data Dictionary

CurrSGC_D education usually means the geographic separation of instructor and student and the use of non-traditional mean Current Province and Census Division (CD) of of communication such as the Internet, TV, residence correspondence, etc to overcome constraints due to Description: The student’s province and census division geographic separation. of current residence while enrolled in the program or Included in the following extract(s): Course Enrolment course(s). Data Type and Length: Character (1) Included in the following extract(s): Student, Program Enrolment, Course Enrolment, Graduate Codes / Values: Data Type and Length: Character (4) 1- Yes 2- No Codes / Values: 9 - Unknown Please refer to Section VII - Generic PSIS Code Sets - Standard Geographical Classification EdEntry

DelOther Educational entrance requirements Description: The normal educational entrance Course delivered to student by some other method requirements to begin the program. Description: Indicates whether the student received Included in the following extract(s): Program, Program instruction in this course in whole or in part by some Enrolment, Graduate other method of instruction not listed above. Data Type and Length: Character (2) Included in the following extract(s): Course Enrolment Codes / Values: Data Type and Length: Character (1) Please refer to Section VII - Generic PSIS Code Sets - Codes / Values: Educational entrance requirements 1- Yes 2- No ElSecCntry 9 - Unknown Country where last attended elementary or secondary Disab school Description: The country in which the student last Activity limitations attended elementary/secondary school. Description: Indicates whether the student is a person Included in the following extract(s): Student, Program with activity limitations, as reported by the student. Enrolment, Course Enrolment, Graduate Included in the following extract(s): Student, Program Data Type and Length: Character (2) Enrolment, Course Enrolment, Graduate Codes / Values: Data Type and Length: Character (1) Please refer to Section VII - Generic PSIS Code Sets - Codes / Values: EDI and PSIS Country Codes 1- Yes ElSecComp 2- No 9 - Unknown Elementary or secondary education completed DistEd Description: The highest level of elementary or secondary education completed by the student as of the Student’s course identified as distance educatio