Library: Departments of Premier & Cabinet Treasury & Finance munication GPO Box 4379 . I Melbourne Victoria 3001 flf? Vic If) DX 210759 ' Ph: 03 9651 5660 Fax: 03 9651 5659 Email: [email protected]
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Letter to the Premier '^-'fjj-?'^' M
The Hon J G Kennett Premier of Victoria 1 Treasury Place Melbourne Victoria 3002
Dear Premier
I am pleased to provide you with the Annual Report of the Department of Premier and Cabinet for the year ending 30 June 1997. The Report has been prepared in line with the requirements for public sector reporting set out in the Directions relating to the Financial Management Act 1994.
The responsibilities and achievements of the various divisions and units of the Department during 1996-97 and the plans for the coming year are reported. Reports also are provided for the Office of the Governor and the Office of the Chief Parliamentary Counsel. The highlights reported indicate that a great deal of important work was done during the year.
The Report relates to the responsibilities held by you as Premier and also spans your responsibilities as Minister for the Arts and Minister for Multicultural Affairs. I take this opportunity to express thanks to you for your leadership and commitment in these areas, including the support provided by Mrs Lorraine Elliott as Parliamentary Secretary to you as Minister for the Arts and The Hon Phil Honeywood as Minister assisting with Multicultural Affairs.
I also wish to formally recognise the very important contribution made by Mr Tim Jacobs as Director Arts Victoria, particularly for his work on Arts 21 before he took up his new position as Chief Executive Officer of the Sydney Opera House.
My thanks for your leadership during the year, to the Executive and executive officers for their significant contribution to the achievements of the Department during the year and to all of our staff who made this success possible.
Yours sincerely
Elizabeth Proust SECRETARY The Year in Review
The year has seen significant and continuing change for initiatives is amply demonstrated by the Legislation Document the Department. Accommodating this change provided new Management System, developed by the Special Projects Unit, challenges, as well as the impetus to again successfully lead which received two major awards. the Victorian Public Sector in achieving the Government's objective of a vibrant, well-governed and soundly managed The improvement theme also has a key focus at the local level, Victoria. and is critical to the major reform under way within Arts Victoria and the Arts Agencies. The National Gallery, the The leadership role is shown most clearly through the Museum, the State Library and the Geelong Performing Arts Secretary's leadership of the State Coordination and Centre have all begun organisational self assessments using Management Council. This body involves the Heads of the Australian Quality Awards Criteria. Significant capital Departments, the Chief Commissioner of Police and the Public investment has been provided to redevelop the National Gallery, Service Commissioner and its work has been vital in the State Library and the new Melbourne Museum. Government's management and financial reforms. A major task has been to identify future public sector leaders, and plan for Arts Victoria has further driven the improvement theme through their leadership training and development. the Arts 21 Strategy to start a range of other initiatives including a new contemporary dance company, inaugurating The Cabinet Office has continued its whole-of-government the Contempora5 prize for modern art, expanded touring to policy work on behalf of the Premier and the Cabinet. This has regional Victoria and the continuing program to develop included significant issues such as critical government reform improved leadership for non-government arts organisations. in the areas of National Competition Policy, Council of Australian Governments, the long-term economic development A new unit, the Government Information and Communication of the State and major infrastructure projects such as Branch, was formed within the Office of State Administration Federation Square, Steam Packet Place and the Docklands to focus on whole-of-government marketing and information. redevelopment. The Branch's trading arm, Information Victoria, commenced operations from its new shop in Collins Street, with improved A critical new direction for the Cabinet Office resulted in the services for the legal and business communities. establishment of a new unit, the Strategic Policy and Research Branch, which is tackling issues related to longer-term The work of the Community Support Fund Unit has continued to strategic directions for Victoria. expand, with significant increases in the numbers of applications. Committed grants amounted to $192 000 000 of which A major focus across the Department has been to develop and $69 000 000 was allocated to the 'Turning the Tide' Drug Strategy. implement systems which will allow it to continue improving The Unit introduced improvements in areas such as application the quality of its core businesses. This has included changing procedures and by developing the basis for comprehensive the emphasis in business planning for the whole Portfolio by benchmarking to commence in the next financial year. moving from input to output based budgeting and developing a collection of associated performance measures. Integral to this The Multicultural Affairs Unit has continued to support the new direction in planning is the consideration of risk management Premier as Minister for Multicultural Affairs. It played an across all areas of the Portfolio. instrumental role in releasing the Pledge, bringing the Government's commitment to all Victorians that it would protect The importance of continuous improvement has gained their rights, its affirmation of the importance of a diverse increasing significance for the Department. The Improvement society and intention to deliver culturally appropriate services. Model is its central tenet and forms the core of the Strategic Plan, guiding the Department into the 21st Century as a All of these changes and developments set the stage for 1997-98 dynamic, flexible, knowledge-based organisation. The cutting which in all likelihood will be another year of dramatic and L edge nature of many of these major corporate improvement significant change. CORPORATE OBJECTIVES RESULTS
1. Lead, coordinate and take part in action to • helped plan and develop key projects such as Docklands, Federation Square and Steam Packet Place reform and revitalise Victoria's public sector • assisted in implementing National Competition Policy commitments and economy and improve the quality • issued the Pledge, protecting the rights of all Victorians of community life
2. Provide policy advice from a 'whole-of- • coordinated approaches across range of issues including sustainable development for food industry,
government' perspective covering all areas national greenhouse strategy and sustainable land management
of political and administrative concern • developed advice on longer-term strategic directions for Victoria • progressively implemented the Legislation Document Management System
3. Provide advice and other administrative • provided effective support to Cabinet, Cabinet Committees and the Executive Council and support services to the Premier and • managed the Australia Day program, with attendances up 50 per cent
Government • attracted 125 000 people to the Open Weekend • supported the Premier in administering the Premier's Award for Medical Research
4. Improve communication and promote • supported the Premier in hosting a successful Leaders' Forum of all State Premiers and Chief Ministers cooperation within the VPS and between • arranged the Local Diversity: Local Solutions forum for local government all levels of government • worked towards an electronic communications network, Parlynet, for all Members of Parliament • assisted the Premier in gaining Commonwealth agreement to a greater role for States in appointing High Court judges
5. Demonstrate a commitment to quality • developed the Department's Improvement Model for continuous improvement in the portfolio management, customer service and • introduced a major risk management initiative continuous improvement principles • participated in a pilot organisational self-assessment as part of a Gold Partnership agreement with the Australian Quality Council
6. Foster the productivity and capability of the • implemented a more strategic approach to recruiting and equipping a workforce with the skills to meet Department's resources changing priorities • introduced an output-based planning and budgeting system • improved the performance management system for staff
7. Deliver the Government s Arts 21 strategy selected a consortium to redevelop the National Gallery of Victoria and removed entry fees into the 21st Century began construction of the new Melbourne Museum. opened a major reference centre at the State Library of Victoria announced new contemporary dance company and inaugural Contempora5 winner set up a process to benchmark and monitor Arts data and trends
8. Promote public awareness of the Community • Fund committed to $192 000 000 in grants, including $69 000 000 allocated for the Turning the Tide' Support Fund and ensure benefit to the drug strategy Victorian community • Selection of range of innovative projects for support • Improved data base and guidelines developed to assist with increasing numbers of applications Organisation
The Department of Premier and Cabinet is a Department specified in Schedule 1 of the Public Sector Management Act 1992.
The Department Head is the Secretary to the Department of Premier and Cabinet and is responsible to the Premier of Victoria.
Organisation of the Department and the range of responsibilities held by the Premier of Victoria as the relevant Minister are shown in the adjacent organisation chart. ELIZABETH PROUST, BA (Hons), LL.B., has had 10 years experience as a chief executive. Prior to taking up her V current position in mid-1995, she was Chief Executive Officer for the City of Melbourne, and Secretary to the Department of Premier & Cabinet Attorney-General's Department. She is immediate past 1 Treasury Place president of the Institute of Public Administration Australia. Melbourne Victoria 3002 Tel 9651 5111 The Internal Audit Committee of the Department is chaired by Mr Fax 9651 5298 Gordon Bryant and comprises the Secretary, Elizabeth Proust Email feedback @dpc.vic.gov.au and the three heads of Divisions - Meredith Sussex, Greg Hyams Home Page www.dpc.vic.gov.au/stategov/premierb.html and Lesley Alway.
The Department's Senior Executive: Seated (L to R) Greg Hyams, Ann Duffield,
Elizabeth Proust and Meredith Sussex. Standing (L to R) Mike Harrington and
Lesley Alway PREMIER OF VICTORIA OFFICE OF THE GOVERNOR " Official Secretary MINISTER FOR MULTICULTURAL AFFAIRS Charles Curwen and MINISTER FOR THE ARTS OFFICE OF THE PREMIER Hon J G Kennett, MLA Chief of Staff CABINET — CHIEF PARLIAMENTARY Ms A Cronin " COUNSEL Rowena Armstrong, QC
OMBUDSMAN " Barry Perry DEPARTMENT OF PREMIER AND CABINET
PUBLIC SERVICE Parliamentary " COMMISSIONER Secretary of Peter Salway Secretary to the Department the Cabinet Elizabeth Proust Hon R Varty MLC VICTORIAN AUDITOR ' GENERAL Ches Baragwanath
VICTORIAN MULTICULTURAL COMMISSION ... - , pr ^ Chair Director >* ; Head of is- First Assistant Assistant Secretary ; Minister Assisting Trang Thomas Arts 3 r Cabinet = » Secretary Office of Multicultural the Premier on (Stefan Romaniw appt. 1.9.97) Victoria i. Office i i State Administration Affairs Unit Multicultural Affairs Lesley Alway Meredith Sussex Greg Hyams Ann Duffield Hon PN Honeywood MLA
I Deputy Director First Assistant Secretary1 ,r Chief of Protocol - - - Arts Agencies & Legal & Secretariat t l: Protocol & Special MUSEUM OF VICTORIA : Major Projects Fiona Hanlon Events Chief Executive Officer 1 Dennis Carmody David Ford Graham Morris First Assistant Secretary Deputy Director Economic Development s Assistant Secretary Parliamentary Director Special Secretary to NATIONAL GALLERY Organisations lamie Carstairs Executive Services Projects the Premier, Minister OF VICTORIA LesMengoni Andrea Heyward Mike Harrington for the Arts Director Assistant Secretaiy . Mrs L Elliott MLA Timothy Potts Deputy Director Resources & Director Industry Development, Infrastructure Government Information PUBLIC RECORD OFFICE Research Kevin Love & Communication Director & Information Joanne Duffy Ross Gibbs Vacant Assistant Secretary Social Policy Manager STATE LIBRARY OF VICTORIA Deputy Director, Heather Butow Community Support Fund Chief Executive Officer Programs & Events Anne Kiewiet Helen Tait Alison Fraser Assistant Secretary (Fran Awcock appt. 8.9.97) Government Michonne van Rees VICTORIAN ARTS CENTRE Chief Executive Officer Assistant Secretary Brett Randall Strategic Policy and Research GEELONG PERFORMING ARTS John Sullivan A/g CENTRE General Manager Sue Hunt This Annual Report, and the accompanying set of Financial The Department provides financial and administrative support Statements, presents a year's work within the Department of to these bodies and coordinates advice to the Premier in Premier and Cabinet. relation to their budgets and monitoring.
The Department coordinates and implements Government Some bodies, like the Victorian Auditor-General's Office, the policy. This involves monitoring the translation of Government Victorian Relief Committee and agencies within the Ministry for policies into operational plans and their implementation, and the Arts, report to Parliament in their own right or are not coordinating the activities of Government departments and required to report. Their operations are not formally reported agencies. Advice is provided to the Premier and Cabinet. here. This Annual Report, however, profiles each agency and sets out its areas of responsibility, achievements of the past The role involves offices and agencies whose responsibilities year and plans for the coming year, in an attempt to underline touch almost every facet of life in Victoria. Areas of interest both the diversity of the Department and its similarities. include multiculturalism, the arts, State development and long-term planning, disaster relief, vice-regal representation, The common theme is the Department's emphasis on relations with other governments, our laws and their performance of the highest quality and its determination, interpretation, social policy, information technology (as it wherever appropriate, to give advice and support that takes a applies to the work of the Department), financial grants to 'whole-of-government' approach to the issues and options community groups and for community development and that affect the life and business of Victoria. A further priority support and the right of public appeal. is the desire to ensure that its staff is flexible, motivated and multi-skilled. The Premier's overall portfolio comprises: • offices that support his role and responsibilities - This broad, far-reaching perspective and emphasis on quality the Cabinet Office, the Office of State Administration, the typifies the work of all sections of the Department of Premier Special Projects Unit, Arts Victoria, and the Multicultural and Cabinet. Affairs Unit • 'portfolio agencies' - the offices of the Governor, the Chief Parliamentary Counsel, the Ombudsman, the Public Service Commissioner and the Auditor-General, as well as the Arts agencies, the Victorian Multicultural Commission and the Victorian Relief Committee.
Departmental Listing
CABINET OFFICE OFFICE OF STATE ARTS VICTORIA SPECIAL ADMINISTRATION PROJECTS UNIT
Head of Cabinet Office First Assistant Secretary Director Director Ms Meredith Sussex Mr Greg Hyams Ms Lesley Alway Mr Mike Harrington
1 Treasury Place 1 Treasury Place Level 6 1 Treasury Place Melbourne 3002 Melbourne 3002 2 Kavanagh Street Melbourne 3002 Tel 9651 5104 Tel 9651 5092 South Melbourne 3205 Tel 9651 5139 Fax 9651 5115 Fax 9651 5115 Tel 9684 8888 Fax 9651 5148 Fax 9686 6186 Legal & Secretariat Protocol and Special First Assistant Secretary Events Arts Agencies and Ms Fiona Hanlon Chief of Protocol Major Projects MULTICULTURAL Legal Mr David Ford Deputy Director AFFAIRS UNIT Assistant Secretary Mr Dennis Carmody Mr Ian Killey Government Information Assistant Secretary Cabinet Secretariat and Communications Organisations Ms Anne Duffield Manager Director Deputy Director Ms Barbara Poland Ms Joanne Duffy Mr Les Mengoni Level 3 1 Macarthur Street Economic Development Executive Services Industry Development, Melbourne 3002 First Assistant Secretary Assistant Secretary Research and Information Tel 9651 6465 Mr Jamie Carstairs Ms Andrea Heyward Deputy Director Fax 9651 5944 vacant Resources and Community Support Infrastructure Fund Programs and Events Assistant Secretary Manager Deputy Director Mr Kevin Love Ms Anne Kiewiet Ms Alison Fraser
Social Policy Assistant Secretary Ms Heather Butow
Government Assistant Secretary Ms Michonne van Rees
Strategic Policy and Research Assistant Secretary Mr John Sullivan (a/g)
THE CABINET OFFICE Through the Secretary, the Office assists the Premier, as Chair of Cabinet, in leading the Government, managing the Cabinet agenda, and coordinating the development and implementation of Government policy.
It provides the Premier with policy analysis and advice on all matters affecting his role as head of government. It provides administrative support for the operation of the Cabinet, Cabinet committees and the Executive Council, and for the Government's relationship with the Parliament.
It helps identify emerging issues. It carries out practical Head of Cabinet Office forward planning, reviews policy and assesses the impact of Ms Meredith Sussex Government decisions and actions.
1 Treasury Place On behalf of the Premier and the Secretary, it leads and takes Melbourne 3002 part in policy development, and it coordinates action to reform Tel 9651 5104 and revitalise the Government of Victoria and the economy of Fax 9651 5115 the State.
MEREDITH SUSSEX is a career public servant who began her During the year the Office built on the restructuring which took working life in local government posts. She moved to the place in 1995-96. The Strategic Policy and Research Branch State Government in the early 1980s, undertaking a range of was established for added emphasis on strategic outcomes management jobs - with an interlude as Chief Executive and coordination between branches and portfolios. The Officer of the Bicentennial Authority in Victoria - before Government Branch assumed responsibility for coordinating joining the Department of Premier and Cabinet late in 1994. intergovernmental issues within the Cabinet Office and She became Head of Cabinet Office in August 1995. between government departments and agencies. The Resources and Infrastructure Branch took over as advisor on local government issues from the former Intergovernmental Relations and Strategic Planning Branch.
Each refinement was designed to enable the Cabinet Office to focus on longer-term strategic issues from a whole-of- government perspective, in partnership with other State Government departments and agencies.
The Cabinet Office comprises six policy branches - Legal and Secretariat, Economic Development, Resources and Infrastructure, Government, Social Policy, and Strategic Policy and Research. LEGAL & SECRETARIAT Management of the Premier's legislative program involved responsibility for six Bills as well as contributions to Bills First Assistant Secretary for other Ministers. The Section began developing drafting Ms Fiona Hanlon instructions for a statute l