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City of Jacksonville, Florida Lenny Curry, Mayor Procurement Division Ed Ball Building 214 N

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City of Jacksonville, Florida Lenny Curry, Mayor Procurement Division Ed Ball Building 214 N City of Jacksonville, Florida Lenny Curry, Mayor Procurement Division Ed Ball Building 214 N. Hogan Street, Suite 800 Jacksonville, Florida 32202 ONE CITY. ONE JACKSONVILLE. July 19, 2017 Ref: P-65-17 Guaranteed Energy Performance Contracting Services Dear Consultant: The Department of Public Works of the City of Jacksonville, Florida, will require the professional services of a consultant/firm to provide the referenced services. Attached is a copy of the Request for Proposal. In order to establish a list of qualified, interested and available people, this letter is being directed to you. If interested in providing the specific services, please provide the City with the following: A) ONE (1) MANUALLY SIGNED ORIGINAL, TWO (2) HARD COPIES, AND SIX (6) EXACT COPIES on CD Rom/USB Flash Drives (in pdf format excluding your financials) of your proposal, unless additional copies are otherwise requested in the Request for Proposals, specifically stating your interest and any other specific information or statements called for in the enclosed Request for Proposals. B) Complete information about your firm and staff qualifications. C) A list of projects which indicate specific background and experience in the program area being considered. D) A quotation of proposed rates, fees or charges and other detailed cost proposal or cost breakdown information, if applicable. E) Please note: THREE (3) copies of the firm’s financial statement (if required), may be submitted in sealed envelopes, each envelope clearly labeled “Pursuant to Section 119.071(1)(c), Florida Statutes, the document contained herein is exempt from the mandatory disclosure requirements of the Florida Public records Law. Accordingly it is not Subject to Public Inspection.” Include your firm's name and the number of the project as shown above. In certain cases (roads and public works projects) may not be subject to the Public Records Law. Please note: 1) Section 126.110 of the Purchasing Code requires that a public official who has a financial interest in a bid or contract make a disclosure at the time that the bid or contract is submitted or at the time that the public official acquires a financial interest in the bid or contract, including but not limited to the public official's name, public office or position held, bid or proposal number, and the position or relationship of the public official with the bidder or proposer. 2) A person or affiliate who has been placed on the State of Florida convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity for a period of 36 months from the date of being placed on the convicted vendor list. 3) Collusion: The Proposer, by affixing his signature to this proposal agrees to the following: “Proposer certifies that this proposal is made without any previous understanding, agreement or connection with any person, firm, or corporation making a bid for the same service; and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action.” Any questions regarding this RFP should be submitted via e-mail to Alex Baker at [email protected] no later than 11:00 a.m., Wednesday, August 2, 2017. The answers to the questions received will be distributed in the form of an addendum shortly thereafter. The addendum will be located on the same website as the RFP at the following address: http://www2.coj.net/rfp/rfp/rfpdefault.asp If any addenda are issued to this RFP, a good faith attempt will be made to deliver a copy to each of those Proposers who, according to the records of the Division of Procurement, has requested a copy of this RFP, and it will be posted on the Procurement website. However, prior to submitting a proposal, it shall be the responsibility of the Proposer to contact the City’s Division of Procurement at [email protected] to determine if addenda were issued and, if so, to obtain such addenda for attachment to their proposal. Pay close attention to Grading Requirements (Attachment B) and Indemnifications and Insurance portions of the RFP and the newly added Errors & Omissions language. Your proposal must clearly bear the RFP number (P-65-17) and must be received no later than 2:00 P.M. ET Wednesday, August 23, 2017, and directed to: City of Jacksonville Procurement Division Attn: Professional Services Specialist 214 N. Hogan Street, Suite 105 Jacksonville, FL 32202 Your package/proposal must be date and time stamped upon receipt. If it "appears" in our offices after the deadline and there is no date/time stamp, it will be rejected. Yours very truly, Gregory Pease Chief, Procurement Division Chairman, Professional Services Evaluation Committee GP: cc: Subcommittee Members Council Auditor Jeff Close, OGC Melba Gray GAD Subcommittee Members P-65-17 Guaranteed Energy Performance Contracting Services Page 2 Request for Proposals For Guaranteed Energy Performance Contracting Services July, 2017 ONE CITY. ONE JACKSONVILLE. CITY OF JACKSONVILLE Procurement Division Ed Ball Building 214 North Hogan Street, Suite 800 (8th Floor) Jacksonville, Florida 32202 Phone: (904) 255-8800 Fax: (904) 255-8837 REQUEST FOR PROPOSALS Guaranteed Energy Performance Contracting Services RFP #: P-65-17 For City of Jacksonville, Florida SECTION 1 (Specific Information Regarding this RFP) 1.1 Introduction The City of Jacksonville (“Buyer” or “City”) intends to hire a “Guaranteed Energy, Water, and Wastewater Performance Savings Contractor” as defined in the Guaranteed Energy, Water and Wastewater Performance Savings Contracting Act (“Act”), which the Florida Legislature created in Section 489.145, Florida Statutes (“ESCO” or “Contractor”), to: • conduct an Investment Grade Energy Audit, as defined in the Act (“IGA”) pursuant to an Investment Grade Energy Audit Agreement (“IGAA”), of facilities; and • implement a Guaranteed Energy, Water, Wastewater, and Performance Savings Contract (“EPC”), as also defined in the Act.. Pursuant to the Act and City Ordinance Code Chapter 126, the City of Jacksonville, FL is seeking proposals from interested ESCOs capable of providing the professional services described in Section 1.2 and Section 4 of this Request for Proposal (“RFP”) to identify and implement capital improvements to reduce energy and related costs in facilities such that annual cost savings are applied to annual payments for improvements and the financing of the improvements, all of which are subject to the limitations of this RFP and City Council approval. Persons interested in submitting a response to this RFP (a “Response”) should carefully review this RFP for instructions on how to respond and for the applicable contractual terms. This RFP is divided into the following sections: Section 1 Specific Information Regarding This RFP Section 2 General Instructions Section 3 General Terms and Conditions of Agreement Section 4 Description of Services (as referenced in Section 1.2 below) Attachment A Response Format Attachment B Evaluation Matrix Attachment C Equal Business Opportunity Program Requirements EBO Form 1 – Consultant/Contractor Monthly Report EBO Form 2 - Good Faith Effort Documentation Attachment D Accuracy of Work Attachment E Sample Master Contract (“Contract”) Attachment F Investment Grade Energy Audit Agreement (“IGAA”) Attachment G Guaranteed Energy, Water, Wastewater Performance Savings Contract (“EPC”) Attachment H Financing Agreement (which is to be attached as Ex. L to the EPC) Attachment I Indemnification Attachment J Insurance Requirements Form 1 - Price Sheet – (To be used in negotiation of fees) Form 2 - Conflict of Interest Certificate In the event of conflicting provisions, the following sections of this RFP will have priority in the order listed: Section 1, Section 4, Section 2, Section 3, the Attachments, and the Forms. 1 P-65-17 Guaranteed Energy Performance Contracting Services 1.2 Scope of Services. The City of Jacksonville is seeking proposals from ESCOs to enter into a master contract (“Contract”) to perform an IGA for Energy, Water, Wastewater Cost Savings, as defined in the Act, which are also guaranteed by the ESCO (“Guaranteed Energy Savings”). The selected ESCO must perform an IGA and prepare a detailed engineering and economic report (“Report”) which specifically identifies the energy, water, wastewater efficiency and conservation measures, as defined in the Act (“ECM”), which are recommended to be installed or implemented at facility(s) identified by Buyer (“Facility(s)”). The Report shall contain detailed projections of Guaranteed Energy Savings to be obtained at the Facility(s) as a result of the installation of the recommended ECMs, which are also all financially guaranteed by the ESCO. The results form the basis for negotiating a subsequent EPC and Financing Agreement, if applicable, under which the ESCO shall design, procure, install, implement, maintain and monitor such ECMs. The approval to enter into subsequent EPC and Financing Agreement are contingent on City Council approval. For a complete description of the scope of services required under this RFP, please see Section 4. 1.3 Term of Agreement. The initial term of the Contract commences upon execution of the Contract and continues for a three (3) year period. Buyer has the option to renew such agreement for up to two (2) additional one (1) year periods upon satisfactory performance by ESCO. The Contract is subject to early termination as set forth elsewhere in this RFP. 1.4 Minimum Requirements for Contractors. Contractors must satisfy the following mandatory minimum requirements in order to have their Responses evaluated.
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