AUGUST 10, 2021
BOARD OF DIRECTORS REGULAR MEETING 7:00 PM
Newberg School District Board Room · 714 E 6th St. · Newberg, Oregon 97132
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Page 2 NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS SPECIAL MEETING—EXECUTIVE SESSION
Newberg School District 29J • August 10, 2021 Special Board Meeting – Executive Session ORS 192.660 (2)(e) • 6:30 PM
The Board of Directors of the Newberg School District 29J will hold a Special Meeting in Executive Session via Zoom conference call on Tuesday, August 10, 2021 at 6:30 pm, just before the regular session. The Board will move into Executive Session in accordance with ORS 192.660 (2)(e): Real Estate Transactions. The public cannot observe Executive Sessions of the Board. Executive Session business items may include:
I. Special Session Call to Order ...... 6:30 pm II. Executive Session: ORS 192.660 (2)(e) Real Estate Transactions ...... 6:30 pm III. Adjourn Special Session ...... 7:00 pm
Newberg School District is an equal opportunity educator and employer. Persons having questions about or requests for special needs and accommodations should contact the Board Secretary; Phone: 503‐554‐5036; or the Newberg School District Business Office, 714 East Sixth Street, Newberg, Oregon, 503‐554‐5000.
Posted: August 6, 2021
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Newberg School District 29J • August 10, 2021 Regular Board Meeting • 7:00 PM
The Board of Directors of the Newberg School District 29J will meet at 7:00 pm on Tuesday, August 10, 2021 for a Regular Board Session via Zoom conference call to discuss and take action on minutes, personnel and donations. Business items may include:
I. Call to Order ...... 7:00 pm II. Flag Salute III. Review Agenda (Chair David Brown) ...... 7:05 pm IV. Public Comment (fill out online form below by August 10, 2021 at 6:00 pm) ...... 7:10 pm V. Board & Superintendent Comments ...... 7:50 pm a. Board Comments b. Superintendent Comments c. Break...... 8:05 pm VI. Consent Agenda ...... 8:10 pm VII. Reports and Presentations a. Monthly Financial Report (Nikki Fowler) ...... 8:20 pm b. Ready Schools Safe Learners Update (including masks) (Asst. Superintendent Derek Brown) .. 8:30 pm VIII. Old Business a. Remove BLM/Pride signs, flags, placards, symbols from school (Vice-Chair Brian Shannon) ..... 8:40 pm b. Direct Policy Committee to Replace Language in Anti-Racism Resolution (Brian Shannon) ...... 8:55 pm c. Rescind Policy ACB-All Students Belong & Refer to Policy Committee (Brian Shannon) ...... 9:10 pm IX. New Business a. Designate Board Committees (Chair Brown) ...... 9:25 pm X. Future Agenda Items (Chair Brown) ...... 9:35 pm XI. Adjourn Regular Session
To make a Public Comment, fill out this online form before 6:00 pm on August 10, 2021 http://bit.ly/NPSPublicComment
To listen to the meeting, call one of these numbers and follow the prompts: 1-253-215-8782 or 1-301-715-8592 Meeting ID: 874 1297 9847; Passcode: 391506 Or login via Zoom, using Meeting ID: 874 1297 9847; Password: 391506 https://us02web.zoom.us/j/87412979847?pwd=YjNXa28xT0dhbDNIWWJkYVhWUjhqdz09
Newberg School District is an equal opportunity educator and employer. Persons having questions about or requests for special needs and accommodations should contact the Board Secretary; Phone: 503-554-5036; Newberg School District, 714 East Sixth Street, Newberg, Oregon. ______Posted: July 9, 2021
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Distrito Escolar de Newberg 29J • 10 de agosto, 2021 Sesió Ordinaria de la Junta Directiva Escolar • 7:00 PM
La Junta Directiva del Distrito Escolar de Newberg se reunirá para una Sesión Ordinaria a las 7:00 pm el martes, 10 de agosto, 2021 a través conferencia Telefónica de Zoom para discutir y tomar medidas sobre las actas, el personal y donativos. Los temas de negocios pueden incluir:
I. Llamado al Orden ...... 7:00 pm II. Saludo a la Bandera III. Revisión de la Agenda (Presidente de la junta Directiva – David Brown) …………………………………………7:05 pm IV. Comentario Público (llenar la forma en línea (online) antes del 10 de agosto, 2021 a las 6:30pm).7:10pm V. Comentarios de la Junta Directiva y el Superintendente…………………………………………………………. 7:50 pm a. Comentarios de la Junta Directiva b. Comentarios del Superintendente c. Descanso ...... 8:05 pm VI. Agenda de Consentimiento ...... 8:10 pm VII. Reportes y Presentaciones a. Reporte mensual de Presupuesto (Nikki Fowler) ...... 8:20 pm b. Actualización de Ready Schools Safe Learner (incluyendo cubre bocas) (Asist. Superintendente Derek Brown)…………………………………………………………………………………………………………… 8:30 pm VIII. Temas Anteriores a. Retirar los carteles, banderas, pancartas y símbolos de BLM/Pride de las escuelas (Vicepresidente Brian Shannon) ...... 8:40 pm b. Dirigir al Comité de Política para que sustituya el lenguaje de la resolución contra el racismo (Brian Shannon) ...... 8:55 pm c. Anular la Política ACB-Todos los estudiantes pertenecen y remitirla al Comité de Políticas (Brian Shannon) ...... 9:10 pm IX. Nuevos Temas a Tratar: a. Designar los comités de la Junta Directiva (Presidente Brown) ...... 9:25 pm X. Temas Futuros de la Agenda (Presidente Brown) ...... 9:35 pm XI. Cierre de la Sesión Ordinaria
Para hacer un comentario público, complete este formulario en línea antes de las 6:30 pm el 10 de agosto, 2021 http://bit.ly/NPSPublicComment
Para escuchar la junta, llame a uno de estos números y siga las instrucciones: 1-253-215-8782 o 1-301-715-8592 identificación de la junta: 874 1297 9847; Contraseña: 391506 O inicie sesión a través de Zoom, utilizando la identificación de reunión: 874 1297 9847; Contraseña: 391506 https://us02web.zoom.us/j/87412979847?pwd=YjNXa28xT0dhbDNIWWJkYVhWUjhqdz09
El Distrito Escolar de Newberg es un educador y empleador que ofrece igualdad de oportunidades. Las personas que tengan preguntas o solicitudes de necesidades especiales y adaptaciones deben comunicarse con la Secretaria de la Junta; Phone: 503-554-5014; Newberg School District, 714 East Sixth Street, Newberg, Oregon. ______Publicado: 6 de agosto, 2021
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Newberg School District 29J Board Meeting Date: August 10, 2021
ITEM: Consent Agenda PRESENTER: Chair Penner ACTION
A. 2021 Minutes Approve the minutes from the July 13, 2021 Board Meeting.
B. Personnel Recommendations Accept Licensed Probationary Contracts: Effective August 30, 2021 Maia Barnes—Teacher, Edwards Elementary School Veronica Burgos—Teacher, Mountain View Middle School Jennifer Burke—Teacher, Mabel Rush Elementary School Ashtyn Butler—Teacher, Antonia Crater Elementary Jennifer Cowlthorp—Teacher, Antonia Crater Elementary Eve Hannah—Teacher, Chehalem Valley Middle School Jeremy Johnson—Teacher, Newberg High School Keith Keating—Teacher, Newberg High School Leah Kelly—Teacher, Mabel Rush Elementary Karen Koliadko—Teacher, Mabel Rush Elementary School Nathaniel Martin—Teacher, Chehalem Valley Middle School Joel Matykowski—Teacher, Newberg High School Kristina Mayorga—Counselor, Mabel Rush Elementary School Zeila Medina Martinez—Teacher, Mountain View Middle School Brittany Olson—Teacher, Chehalem Valley Middle School Samantha Villa Aguilar—Teacher, Mabel Rush Elementary School Martin Welch—Teacher, Mountain View Middle School
Accept Licensed Temporary Contracts: Effective August 30, 2021 Connie Kaiser—Teacher, Newberg High School Kelly Voigt—Teacher, Mabel Rush Elementary
Accept Licensed Resignation: Effective June 19, 2021 Rebecca Boyd—Teacher, Mountain View Middle School
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Megan Huitt—Teacher, Mountain View Middle School Melissa Love—Teacher, Joan Austin Elementary School Matthew McCloud—Teacher, Newberg High School Jerad Reinhardt—Teacher, Newberg High School
Accept Licensed Retirement: Effective June 19, 2021 Mary Reohr—Teacher, Ewing Young Elementary
RECOMMENDATION: Move that the Newberg School District Board of Directors approve the consent agenda as presented.
Page 8 NEWBERG SCHOOL DISTRICT 29J Regular Board Meeting, July 13, 2021 Virtual via Zoom Session
MINUTES
BOARD MEMBERS PRESENT STAFF PRESENT Dave Brown Dr. Joe Morelock, Superintendent Trevor DeHart Dr. Derek Brown, Assistant Superintendent Ines Peña Nikki Fowler, Director of Operations & Finance Brandy Penner Shanna Andres, Exec. Assistant to the Rebecca Piros Superintendent Renee Powell Ann Ziehl, Director of Special Programs Brian Shannon Gregg Koskela, Communications Coordinator and Bond Manager Shiloh Ficek, Director of Nutrition Services & Transportation Jennifer Nelson, Board Secretary
I. REGULAR SESSION CALL TO ORDER: A duly called and noticed Regular Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Acting Chair Brandy Penner at 7:00 pm on Tuesday, July 13, 2021 via Zoom Session. This video session was also recorded and posted.
II. FLAG SALUTE Rebecca Piros led the Board in the Pledge of Allegiance.
III. REVIEW AGENDA Acting Chair Penner reviewed the agenda. Director Shannon requested some amendments to agenda. Acting Chair Penner replied those items may be brought up at the end of the meeting under Future Agenda Items. Director Shannon stated he wished for the items to be included on this evening’s agenda for discussion and will move to reopen the discussion after the new chair is elected.
IV. OATHS OF OFFICE 07min:08sec Board members Renee Powell, Trevor DeHart, and Ines Peña took the Oaths of Office after being elected on May 18, 2021.
V. ELECT CHAIRPERSON 10min:30sec ORS 332.040 Officers; term. No later than at the next regular meeting following July 1, the district school board shall meet and organize by electing a chairperson and a vice chairperson from its members. No member shall serve as chairperson for more than four years in succession.
Acting Chair Penner invited nominations for Board Chairperson. • Director Peña nominated Rebecca Piros; she is willing to serve. • Director Shannon nominated Dave Brown; he is willing to serve. Acting Chair Penner closed the nominations for Board Chair.
Page 9 Director Peña and Acting Chair Penner provided comments in support for Director Piros for Board Chair.
Director Piros offered her own comments about what she would bring to the Board as Chair.
Director Shannon called a point of order and said the Board is not to be campaigning during the voting. He provided comments in support for Director Brown for Board Chair.
Acting Chair Penner provided comments for why she did not believe Director Brown was suited to serve as Chair. Director Shannon interrupted to call the question and end debate. He stated the entire demonstration was out of order and moved the question. The move to question failed for lack of recognition by the Chair and lack of a second to prompt a required two-thirds majority vote for adoption to close debate.
MOTION 1: To elect nominee Rebecca Piros as the Newberg School District Board of Directors Board Chairperson for 2021-22 school year.
Motion passed: 3 Yes [Penner, Peña, Piros]- 4 No [Brown, DeHart, Powell, Shannon]
MOTION 2: To elect nominee Dave Brown as the Newberg School District Board of Directors Board Chairperson for 2021-22 school year
Motion passed: 4 Yes [Brown, DeHart, Powell, Shannon]- 3 No [Penner, Peña, Piros]
Chair Brown assumed his new role as Board Chair, commented on the interesting transition, and offered thanks to Director Penner for her service as Chair. He spoke of change, the need for civility, correcting divisiveness in the community and on the Board, and setting aside politics and focus on education for every single student. He spoke of working together with Director Piros to focus on the people. He congratulated the new members and re-elected members sworn in tonight and thanked previous Board members Ron Mock and Bob Woodruff for their years of service.
VI. ELECT VICE-CHAIRPERSON 29min:28sec
Board Chair Brown invited nominations for Board Vice-Chairperson. • Director Renee Powell nominated Brian Shannon; he accepted. • Director Penner nominated Rebecca Piros; she accepted.
Chair Brown asked if there were any other nominations and hearing none he invited Director Powell to provide comments regarding her nomination.
Director Powell questioned on the professionalism of the comments during the Chair election and said they weren’t very nice and she hoped that the Board can move forward and pull together to represent our students. She said she read all the emails in support of Director Piros and Director Brown and that helped her make her decision, stating there were around 54 for Director Brown and 31 for Director Piros (see official meeting record for referenced emails). She wished to ensure she was listening to the majority of the community would want for our Board and schools.
Page 10 Director Shannon called a point of order stating his belief that the Board is not to be doing speeches about nominations, they are only to nominate and vote. Chair Brown said he would continue as they have tonight and allow Director Penner to speak about her nomination of Director Piros.
Director Penner provided comments in support for Director Piros for Board Vice-Chair, noting she would create a balanced chair team and bridge contention on the Board.
MOTION 3: To elect nominee Brian Shannon as the Newberg School District Board of Directors Board Vice-Chairperson for 2021-22 school year
Motion passed: 4 Yes [Brown, DeHart, Powell, Shannon]- 3 No [Penner, Peña, Piros]
III. REVIEW AGENDA (continued) 33min:42sec
MOTION 4: Brian Shannon/Renee Powell moved that Board reopen the discussion of the Agenda.
Vice-Chair Shannon cited policy on meeting agendas and said a list of items was sent to the former chair last week and none of the items made it on the agenda despite the language that any board member or community member can ask to have items added to the agenda (see District’s website for the complete policy).
MOTION 5: Brian Shannon moved to amend the motion to reopen the discussion of the Agenda and add discussions on BLM signs in District facilities, the Anti-Racism Resolution, and Policy ACB to tonight’s agenda.
Director Piros asked if he wants the Board to discuss these items in tonight’s meeting without any preparation. Vice-Chair Shannon replied she could ask Director Penner why it was not placed on the agenda. Director Piros added that the agenda needs to be noticed to the public… Vice-Chair Shannon said this was out of order and asked the Chair to call for a second on his motion.
Director Renee Powell seconded the motion to amend.
Director Piros continued the agenda needs to notify the public that these issues are to be discussed and these are issues that I don’t feel able to discuss tonight in a thoughtful way or to do good work on it. I feel like this is being pushed through and previously, if we had done this, you would have been very upset about us not being very transparent.
Vice-Chair Shannon responded that he attempted to be transparent and get these items on the agenda by following proper procedures but was thwarted, but I want to discuss these things and I’m not going to be stopped by one member abusing their power over the agenda.
Director Penner clarified that Director Shannon sent an email and was told that one Board member cannot demand to have items added to the agenda - that is something to be decided as a Board. The proper procedure is to bring the item up during the Future Agenda Items section at the end of the meeting so the Board may decide and then it will be added to a future agenda. She agreed the discussions are important and need to happen, but not without giving notice to allow staff and Board members time to prepare.
Page 11 Director Peña added these are topics of great importance to the community who will want to give their public comment as seen in the past and we want to hear from our constituents.
Vice-Chair Shannon said he did want to hear from constituents and these items are just for discussion and he quoted the Newberg School District Policy BDDC – Board Meeting Agenda (see District’s website for the complete policy).
Chair Brown reminded everyone to speak through the Chair for the remainder of the meeting.
VOTE on MOTION 4: To reopen the discussion of the Agenda.
Motion passed: 4 Yes [Brown, DeHart, Powell, Shannon]- 3 No [Penner, Peña, Piros]
VOTE on MOTION 5: To amend the Agenda and add discussions on BLM signs in District facilities, the Anti- Racism Resolution, and Policy ACB to tonight’s agenda after New Business.
Motion passed: 4 Yes [Brown, DeHart, Powell, Shannon]- 3 No [Penner, Peña, Piros]
VII. PUBLIC COMMENT 43min:05sec Chair Brown gave statements regarding public comment procedure. Public comment was given as follows:
Resident Brandon Casey congratulated the new members, offered positive support for Chair Brown’s character and his stand on the anti-racist bill, and said the anti-racist bill needs to be thrown out. He cited a study on children and the harmful effects of masks from the Journal of American Medical Associations (see official meeting record for referenced study).
Resident Marie Sellke spoke of transparency in Newberg School District decision making about masks and block scheduling. She spoke in favor of recommending masks over mandating.
Newberg Mayor Rick Rogers thanked the previous board members for their service and welcomed the new board members. He spoke of the community, asked the Board to remember their decisions are not made in a silo and encouraged a welcoming approach to help our community prosper.
Resident Robyn Wheatley provided reasons she is opposed to requiring kids to wear masks and asked the Board to vote against requiring them and against medical discrimination for vaccine status.
Resident Brianna Dodson asked about the Board’s plans for lifting mask mandates and making masks optional for the fall like other districts have done and gave reasons why she is opposed to children wearing masks.
Resident Zephyr Bizeau shared his thoughts and several references for why kids should not be wearing masks when they return to school in the fall (see official meeting record for sources cited on video recording).
Resident Melissa Tindall shared why she hoped masks for children would be optional, not mandated.
Page 12 VIII. BOARD AND SUPERINTENDENT COMMENTS 1hr:12min:02sec a. Board Comments Chair Brown reminded board members of their operating agreement and to refrain from personal or character attacks.
Director DeHart thanked the directors and staff attending and shared his experience so far joining the Board. He sees the history, hard feelings, and concerns in emails and prays we can heal the hurts and come together to find solutions for kids, parents, teachers, schools, and community.
Director Powell offered thanks for help, support, and prayers from others and said she looks forward to serving and building positive and productive relationships with all. She assured all parents and children their voices will be heard and said when working together can accomplish great things for our children and schools.
Director Penner welcomed new members, spoke of her experience on the board, and hope of collaboration. She spoke of the recent inundation in board communications and mentioned 96 emails were received sharing perspectives on the District’s efforts to ensure all students feel safe and that they belong with 87% in support. She read one of the emails from a student that she felt was impactful (see official meeting record for referenced emails).
Director Peña welcomed the new directors, thanked supporters in her reelection, shared her experience on the Board and desires to not be personally attacked or have hate towards her as she tries to represent the often unheard and unseen part of the community.
Director Shannon welcomed the new members to the Board and congratulated Director Brown for his election as Chair. He said Chair Brown will do an excellent job fairly administering the meetings and centering this team on what is best for students.
Director Piros congratulated and welcomed the new members, said she looked forward to working with Chair Brown and Vice-Chair Shannon and doing all she can to serve the students, staff, and community she was elected to serve. She also thanked all those that wrote in regarding the chair selections and those that supported her.
Chair Brown maybe through a tough meeting our differences could be our strength and our challenges can bring us together rather than focusing on perceived weaknesses. He encouraged the Board to think about the unique skills and perspectives to unify them before they come together for the board retreat.
b. Superintendent Comments Superintendent Morelock welcomed the new members and Director Peña’s continuation on the board, and thanked all the public commenters. He acknowledged the high interest of masks, different opinions, and next steps. He reflected back on what several members said tonight being off to a rough start and encouraged all to pull back and focus on civility, remembering kids are watching and student representatives will be on the Board this year. He spoke of the need to support all kids and that diverse opinions make the best decisions.
IX. CONSENT AGENDA The consent agenda included minutes for approval from the June 22, 2021 Board meeting, donations, and personnel items (see board packet for full report).
Page 13 MOTION 6: Brian Shannon/Rebecca Piros moved that the Newberg School District Board of Directors approve the consent agenda as presented. Motion passed: 7 Yes- 0 No Chair Brown read and acknowledged all donations.
X. REPORTS AND PRESENTATIONS 1hr:26min:57sec a. Ready Learners Safe Schools Update Superintendent Joe Morelock and Assistant Superintendent Derek Brown provided an update from the Oregon Department of Education (ODE) regarding the new Ready Schools Safe Learners Resiliency Framework for the 2021-22 School Year released on June 25, 2021 including Guidance for COVID-19 Prevention in Kindergarten (K)-12 Schools, an Order from the Centers for Disease Control and Prevention Department of Health and Human Services, and a slideshow on the 2021-2022 School Opening Plan for the Newberg School District (see board packet & official meeting record for full report). In order to prepare for decisions that may need bring forth a plan by the next meeting, they polled the Board to see where they stand with addressing masks and vaccinations.
Director Piros thought rather than mandating vaccines and masks they could allow choice and have people sign a liability waiver to take on the risk.
Director Penner agreed with Director Piros’ solution and added she would really like to hear from staff, teachers, and principals who will be in the buildings with unmasked and unvaccinated people. She would also like to see more research about a liability waiver.
Director Powell agreed it should be a choice with a signed consent so no liability with the schools. She said masks and vaccines are a choice and should not be mandated and that it is a health privacy act violation to even ask. Superintendent Morelock asked her to clarify if it was a violation to ask staff or students. Director Powell replied we should not be asking students their vaccination status or having teachers condemning kids for their choice to vaccinate or wear masks or not. She said she heard from parents in certain schools that teachers are already not bullying, but ostracizing kids that don’t want to wear masks to the point they come home crying.
Vice-Chair Shannon asked questions about the metrics being tracked to decide when it is okay to lift the mask mandates. He is concerned with delaying the decision as parents start to look for other accommodations for next year if have to wear masks. He wishes to make a motion to lift the mask mandates and revisit if needed.
MOTION 7: Brian Shannon/Renee Powell moved that the Newberg School District lift the face mask mandate in district facilities.
Director Peña asked why the Board is moving so quickly to vote on this when not all of the Board members have given their opinion yet. Chair Brown tabled the motion until the rest of the directors’ opinions are heard.
Director Peña shared she dislikes masks too but safety is her top concern since she got COVID as a part of the essential workforce which impacted her family in so many ways. She a signed waiver would be needed if folks don’t want to wear masks but if we are asking our educators to put themselves on the line we need to ask their opinion and we need to figure out how we are keeping our students and employees safe because kids are super spreaders.
Page 14 Assistant Superintendent Derek Brown asked for a clarification of the motion on the table and if that includes lifting the mask mandates for active summer school going on right now.
Director DeHart asked about the waiver being discussed. Superintendent Morelock discussed different policies for various vaccination requirements, that it is not a HIPPA violation to ask our employees for vaccination status, and the waiver would be signed to release the District of liability and assuming that risk on your own if you choose not to get vaccinated. The same goes could go for parents choosing to send their children to school either unvaccinated or unmasked to sign a waiver to acknowledge the risk of going against recommendations for safety and releasing the District of liability if they get COVID. He noted the District’s insurance carrier does not have any coverage for the coronavirus so we need to figure out what our liability is and our comfort level of the risk. Director DeHart continued by discussing his research on masks and younger kids being twice more likely to die of flu than COVID19 and asked if we ever asked to sign waivers for other vaccinations. Superintendent Morelock replied we have not for those diseases, this is new and different and it is interesting to see the liability insurance carriers go back and forth on this. Director DeHart concluded that he would prefer to make masks optional and really press education for hand-washing and awareness. He does not think the District should mandate it based on conflicting evidence. Superintendent Morelock said they are always tracking metrics, especially since this is a respiratory disease, and if it is a choice then some will wear and some won’t and there will be a similar amount of folks look for options and maybe choose to not send their kids to school either way.
Chair Brown asked about the dates for summer school. Assistant Superintendent Derek Brown replied there are two more weeks to go and there is also C.A.R.E. through CPRD throughout the summer. Chair Brown said the public seems to want us to go back to no masks and he would like to see it as an option. Parents should still have a choice with everything and he doesn’t want to see kids or staff treated differently based on their choices. He would like to see more information on the liability. He wondered if the rules were different for staff than students. Superintendent Morelock replied that some employers are requiring vaccines to return to work, but we would need to check in with labor associations. The Board will need to decide if they wish to require staff to mask or not as well.
MOTION 8: Brian Shannon/Trevor DeHart moved to amend the motion lift the face mask mandate in district facilities to be effective on the first day of school for the 2021-22 school year.
Vice-Chair Shannon said the amendment would be to allow staff to conduct more research on liability issues.
Director Piros asked if this if for all staff and students. Vice-Chair Shannon said it would be for everybody.
Director Penner stated her intent to abstain from the vote because she does not feel like she has enough information to say yes or no at this point. She doesn’t know what staff would prefer and the Board only heard from 10-12 parents which is not representative of our thousands of families in the District.
Director Piros asked for the Superintendent’s opinion. Superintendent Morelock noted the challenge and his tendency to be more protective of the people in his charge and he has been very cautious about this because we still do not know enough. He appreciates the amendment to allow more time to watch data and gather information. The District has had some small shutdowns and he is concerned with the long-haul COVID effects on people. The District has work to do on liability part of this and insurance to keep us safe from lawsuits.
Page 15 Director Peña asked to clarify if lifting the mandate in schools will the law requiring masks on busses still be in effect. Staff replied that masks will still be required on busses by law.
Chair Brown spoke of mental health issues and learning process being weakened by wearing masks. With the amendment we have time and if we get towards the end of August and things took a turn then we could have an emergency meeting and switch directions to protect the kids.
VOTE on MOTION 8: To amend the motion lift the face mask mandate in district facilities to be effective on the first day of school for the 2021-22 school year.
Motion passed: 5 Yes- 0 No- 2 Abstain [Brandy Penner, Ines Peña]
VOTE on Amended MOTION 7: To lift the face mask mandate in district facilities, effective on the first day of school for the 2021-22 school year. Motion passed: 5 Yes- 0 No- 2 Abstain [Brandy Penner, Ines Peña]
Chair Brown called for a break for five minutes at 9:17 pm and reconvened at 9:23 pm.
XI. OLD BUSINESS 2hr:28min:04sec a. Finalize the Board Retreat Plan – continued Chair Brown discussed the two best dates for the Board Retreat and decided on August 24 from 6:00-10:00 pm Attendance will be in-person in the Board Room at the District Office with technology set up for virtual attendance for those Board members that cannot attend in person.
XII. NEW BUSINESS 2hr:34min:40sec a. Designate Signatories for Buildings Nikki Fowler, Director of Operations & Finance, provided updates as to who is allowed to sign on the Columbia Bank and Wells Fargo Bank accounts at the individual building level and presented two attachments show who continues to be able to sign, who must be removed, and who must be added in each building (see board packet for full report). MOTION 9: Brian Shannon/Rebecca Piros moved that the Newberg School District Board of Directors approve and designate the depository signatures for fiscal years 2021-22 as listed. Motion passed: 7 Yes- 0 No
b. Resolution 2021-01: Authorizing Deposit and Withdrawal of Funds Nikki Fowler, Director of Operations & Finance, presented and recommended adoption of Resolution 2021-01 to establish depositories and set a borrowing limit for the deputy clerk (see board packet for full report). MOTION 10: Brandy Penner/Rebecca Piros moved that the Newberg School District Board of Directors adopt Resolution 2021-01: A Resolution Authorizing Deposit, Withdrawal, and Borrowing of Funds, by title only. Motion passed: 7 Yes- 0 No
Page 16 c. Resolution 2021-02: Authorizing Deposit and Withdrawal of Funds Nikki Fowler, Director of Operations & Finance, presented and recommended adoption of Resolution 2021-02 for the deposit and withdrawal of funds for the Local Government Investment Pool (see board packet for full report). MOTION 11: Brian Shannon/Rebecca Piros moved that the Newberg School District Board of Directors adopt Resolution 2021-02: A Resolution Authorizing Deposit and Withdrawal of Funds, by title only. Motion passed: 7 Yes- 0 No d. Resolution 2021-03: Designating Auditors and Counsel Nikki Fowler, Director of Operations & Finance, presented and recommended adoption of Resolution 2021-03 to designated the school district appointments, financial auditors, and legal counsel for the 2021- 22 school year (see board packet for full report). MOTION 12: Brandy Penner/Brian Shannon moved that the Newberg School District Board of Directors adopt Resolution 2021-03: A Resolution Establishing Designated School District Appointments, Financial Auditors, and Legal Counsel, by title only. Motion passed: 7 Yes- 0 No
ADDITIONAL NEW BUSINESS 2hr:41min:45sec a. BLM signs/"Pride" flags in District facilities Director Shannon said he would like to address the posting of Black Lives Matter (BLM) and pride flag displays in district facilities. He feels they are inherently political symbols and posting them in a taxpayer funded facility equates to indoctrination of students into certain ideological beliefs which is not appropriate and we need to refocus our district on education not indoctrination.
MOTION 13: Brian Shannon/Renee Powell moved that the Newberg Dundee School District Board of Directors direct the Superintendent to remove all Black Lives Matter (a.k.a. BLM) signs, flags, placards, and all instances of the symbol known as the Pride flag from district facilities immediately and direct the policy committee to draft policy language prohibiting the display of political signs, flags, and placards, in district facilities with the sole exception of the American flag and the Oregon state flag.
Director Penner said she believed the Board needs to table this item as we are over schedule and these are heavy topics that deserve our full attention.
MOTION 14: Brandy Penner/Rebecca Piros moved to table the motion.
Director Piros agreed the item needed to be tabled to allow constituents to give input, so staff can determine if we can legally do this, and so the Board may consider this more thoughtfully.
Director Peña said the Board already received a ton of emails about this with the majority supporting the principal that supported students and faculty expressing themselves and feel welcome. She would love to hear more if those emails were not enough (see official meeting record for the June 22, 2021 Board meeting for referenced communications).
Director Powell said she would like to hear more from community and she heard concerns from parents from other side that children are scared with flags in classroom because they have police officer in their
Page 17 families and this represents a different thing for different sides. If we want to make all safe and welcome then we have to for everybody on both sides. It would be good to hear from everyone, staff, parents, and kids.
Director DeHart agreed and said these symbols or political or social movements are not black and white, they’re gray and we need to discuss if there is a happy medium. Asked if the motion is saying as a government entity we shouldn’t be supporting one cause over another or are we saying that kids cannot express themselves.
Vice-Chair Shannon said he is for students to wear what clothes they want, to express themselves, but there is a big difference between that and government paid employees using that public trust to instill their own political values and morays and that crosses the line to propagandizing.
Chair Brown said it is a tough issue and that we keep losing focus on the public charge to be a school and educate our kids. Some of these things are important to some and it has divided us. Agreed on tabling.
VOTE on MOTION 14: To table the motion to direct the Superintendent to remove all Black Lives Matter (a.k.a. BLM) signs, flags, placards, and all instances of the symbol known as the Pride flag from district facilities immediately and direct the policy committee to draft policy language prohibiting the display of political signs, flags, and placards, in district facilities with the sole exception of the American flag and the Oregon state flag to August 10, 2021. Motion passed: 7 Yes- 0 No
b. The District's Anti-Racism Resolution Vice-Chair Shannon said he wished to address the anti-racism resolution that was passed last year during a tumultuous time and we adopted boilerplate language given to us by the Oregon School Boards Association (OSBA) (see District website for complete resolution and video recording from December 8, 2020). Now that things have calmed down and we’ve heard a lot from our community about it, it had some language in there that concerned a lot of people.
MOTION 15: Brian Shannon/Renee Powell moved that the Newberg Dundee School District Board of Directors to direct the policy committee to draft replacement language for the Anti-Racism Resolution 2020- 04.
Board Secretary Jennifer Nelson informed the Chair of a procedural need to table all decisions on the three items added to the agenda this evening to allow for proper notification to the public according to public meeting laws. It was also noted that Spanish interpreters were only contracted until 10:00 pm.
Director Piros also noted that the Board does not have a Policy Committee established yet for these items to be referred to.
MOTION 16: Dave Brown/Trevor DeHart moved to table the motion to the August 10, 2021 Board meeting.
Motion passed: 7 Yes- 0 No
Page 18 c. Policy ACB – All Students Belong Vice-Chair Shannon said he would like to discuss Newberg School District Policy ACB (All Students Belong) which was passed outside of the normal order of business and in contravention of our rules last December. He urged everyone to look at the video of how that went because members were not allowed to propose amendments, the vote normal order of business per Roberts rules was not followed, a vote was not taken to end discussion, so it was illegally passed. So at the next meeting he will be moving to rescind the policy ACB and refer it back to the policy committee for further review.
Chair Brown tabled the discussion to the next meeting as no motion was formally made.
XIII. FUTURE AGENDA ITEMS The next meeting will be August 10, 2021, at 7:00 pm.
XIV. ADJOURNMENT No further matters appearing to come before the Board, Chair Brown adjourned the meeting at 9:56 pm.
ATTEST: APPROVED:
Superintendent Board Chair
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Newberg School District 29J Board Meeting Date: August 10, 2021
ITEM: Monthly Financials INFORMATION PRESENTER: Nikki Fowler, Director of Finance
BACKGROUND:
Nikki Fowler, Director of Finance, will present the monthly financials and cash flow for the month of June. The reports are attached.
INFORMATION
Page 21 Board Meeting Notes June 22, 2021 For Month Ended 6/30/2021
Cash-Flow & Ending Fund Balance The current EFB estimate is $11,078,128. At this time I estimate that we will owe back to the state $740,000 for FY2021. There may be some additional adjustments to this as we go through the audit process as they reclass tax revenues.
We are not gaining as much as I was hoping in regards to the ending fund balance but are still ahead of the budgeted amount going into 2021-22.
2021-22 Fiscal Year Since this board meeting is early this month we do not have all of July’s data in yet. We will get up-to-date for 2021-22 at the late September meeting.
Page 22 Federal & State Grants 2020-2021 June 30, 2021 **Preliminary
Adopted Budget Working Actual Projected Projected Available Actual % Revenues BUDGET Adjustments Budget June Year-to-Date Revenue June 30th Balance of Budget Local Sources (1000) $2,587,350 $2,587,350 $13,067 $397,010 $397,010 $2,190,340 84.66% Intermediate Sources (2000) $253,243 $253,243 -$1,500 $384,679 $384,679 -$131,436 -51.90% State Sources (3000) $5,370,424 $5,370,424 $1,919,004 $2,897,540 $2,897,540 $2,472,884 46.05% Federal Sources (4000) $3,450,159 $70,500 $3,520,659 $760,219 $5,160,083 $5,160,083 -$1,639,424 -46.57% Other Sources (5000) $1,912,000 $1,912,000 $300,000 $300,000 $1,612,000 84.31% $0 $0 $13,573,176 $70,500 $13,643,676 $2,690,790 $9,139,312 $0 $9,139,312 $4,504,364 Budget Working Actual Year-to- Encumbered Projected June Available Actual % Expenditures Adopted Budget Adjustments Budget June Date Expenditures 30th Balance of Budget Instruction (1000) $7,293,949.00 -$650,000.00 $6,643,949.00 $769,051.46 $3,153,455.68 $81,856.94 $3,235,312.62 $3,408,636.38 46.73% Support Services (2000) $2,677,739.00 $650,000.00 $3,327,739.00 $467,655.30 $3,127,567.04 $45,987.29 $3,173,554.33 $154,184.67 5.76% Community Services (3000) $2,264,888.00 $70,500.00 $2,335,388.00 $249,375.61 $1,867,161.07 $142.09 $1,867,303.16 $468,084.84 20.67% Other Uses (4000) $0.00 $0.00 $0.00 $0.00 0.00% Contingency & Trans (5000) $0.00 $0.00 $0.00 $0.00 0.00% Uappropriated $1,336,600.00 $1,336,600.00 $0.00 $1,336,600.00 100.00% Total $13,573,176 $70,500 $13,643,676 $1,486,082 $8,148,184 $127,986 $8,276,170 $5,367,506 Beginning Fund Balance $1,819,210 Ending Fund Balance $2,810,338
Debt Services 2020-2021 June 30, 2021
Adopted Budget Working Actual Projected Projected Available Actual % Revenues BUDGET Adjustments Budget June Year-to-Date Revenue June 30th Balance of Budget Local Sources(1000) $5,842,400.00 $5,842,400.00 $987,142.61 $6,088,621.59 $6,088,621.59 -$246,221.59 104.21% Other Sources (5000) $1,260,000.00 $1,260,000.00 $0.00 $1,260,000.00 0.00% Total $7,102,400.00 $0.00 $7,102,400.00 $987,142.61 $6,088,621.59 $0.00 $6,088,621.59 $1,013,778.41 Budget Working Actual Year-to- Encumbered Projected June Available Actual % Expenditures Adopted Budget Adjustments Budget June Date Expenditures 30th Balance of Budget Contengency & Trans (5000) $6,926,740.00 $6,926,740.00 $3,355,809.75 $6,926,714.50 $6,926,714.50 $25.50 0.00% Uappropriated $175,660.00 $175,660.00 $0.00 $175,660.00 100.00% Total $7,102,400 $0 $7,102,400 $3,355,810 $6,926,715 $0 $6,926,715 $175,686 Beginning Fund Balance $2,221,901 Ending Fund Balance $1,383,808
Capital Projects Fund 2020-2021 June 30, 2021
Adopted Budget Working Actual Projected Projected Available Actual % Revenues BUDGET Adjustments Budget June Year-to-Date Revenue June 30th Balance of Budget Local Sources (1000) $297,000 $297,000 $4,498,353 $5,204,238 $5,204,238 -$4,907,238 -1652.27% Intermediate Sources (2000) $0 $0 $0 0.00% State Sources (3000) $0 $0 $0 0.00% Federal Sources (4000) $0 $0 $0 0.00% Other Sources (5000) $1,200,000 $163,763,132 $164,963,132 $163,763,130 $163,763,130 $1,200,002 0.73% $0 $0 0.00% $1,497,000 $163,763,132 $165,260,132 $4,498,353 $168,967,368 $0 $168,967,368 -$3,707,236 Budget Working Actual Year-to- Encumbered Projected June Available Actual % Expenditures Adopted Budget Adjustments Budget June Date Expenditures 30th Balance of Budget Instruction (1000) $0 $0 $0 0.00% Support Services (2000) $495,000 $1,500,000 $1,995,000 $5,491 $644,426 $644,426 $1,350,574 67.70% Community Services (3000) $0 $0 $0 Other Uses (4000) $166,263,132 $166,263,132 $486,872 $781,338 $554,530 $1,335,868 $164,927,264 99.20% Contengency & Trans (5000) $1,000,000 $1,000,000 $806,416 $806,416 $193,584 19.36% Uappropriated $1,002,000 $1,002,000 $0 $1,002,000 100.00% Total $1,497,000 $168,763,132 $170,260,132 $492,363 $2,232,179 $554,530 $2,786,709 $167,473,423 Beginning Fund Balance $1,248,245 Ending Fund Balance $167,983,434
Page 23 General Fund Revenue 2020-2021 June 30, 2021 ***Preliminary
Current Year 2020-2021 Prior Year Comparison 2019-20 Adopted Budget Working Actual Projected Add'l Projected Actual % Prior Year Increase % DESCRIPTION BUDGET Adjustments Budget June Year-to-Date Revenue June 30th of Budget Actual (Decrease) Change
REVENUE R1111 Current Year Taxes $16,750,000 $16,750,000 $276,520 $17,754,094 $ 17,754,094 106% $17,023,967 $730,127 4% R1112 Prior Year Taxes $250,000 $250,000 $11,595 $202,047 $ 202,047 81% $229,587 -$27,540 -14% R1312 Other Dist. Tuition $0 $0 $0 $0 $ - $50,234 -$50,234 #DIV/0! R1423 Trans Fee out of Distr $0 $0 $0 $0 $ - 0% $3,724 -$3,724 #DIV/0! R1510 Investment Interest $250,000 $250,000 $4,814 $136,247 $ 136,247 54% $335,747 -$199,500 -146% R1512 Taxes Interest $55,000 $55,000 $4,912 $58,768 $ 58,768 107% $61,886 -$3,118 -5% R1740 Participation Fees $90,000 $90,000 $19,570 $19,570 $ 19,570 22% $74,149 -$54,579 -279% R1815 Child Care Prvt Pay $0 $0 $0 $0 $ - 0% $3,310 -$3,310 #DIV/0! R1910 Rentals $50,000 $50,000 $0 $0 $ - 0% $46,695 -$46,695 #DIV/0! R1941 Svcs Oth Dist within St. $125,000 $125,000 $0 $71,207 $ 71,207 57% $87,777 -$16,570 -23% R1960 Recover Prior Yrs Exp $6,000 $6,000 $0 $46,031 $ 46,031 767% $52,354 -$6,323 -14% R1980 Indirect Charges $100,000 $100,000 $112,153 $118,944 $ 118,944 119% $65,168 $53,777 45% R1990 Misc. Revenue $75,000 $75,000 $7,262 $233,171 $ 233,171 311% $231,088 $2,082 1% R1991 E-rate $40,000 $40,000 $0 $67,389 $ 67,389 168% $40,489 $26,899 40% R2101 County School Fund $10,000 $10,000 $13,929 $14,820 $ 14,820 148% $15,340 -$520 -4% R2102 ESD Apportionment $1,760,000 $1,760,000 $435,000 $1,749,196 $ 1,749,196 99% $1,623,817 $125,379 7% R3101 BSSF $33,592,310 $33,592,310 $0 $32,980,433 $0$ 32,980,433 98% $33,198,181 -$217,748 -1% R3103 Common School Fund $455,690 $455,690 $276,815 $553,630 $ 553,630 121% $501,598 $52,032 9% R3299 Restr Grants Other(HCD) $100,000 $100,000 $0 $270,959 $0$ 270,959 $175,736 $95,223 35% R4500 Federal Programs $0 $0 $0 $0 $0$ - $0 $0 R5400 BEG. FUND BALANCE $ 7,500,000 $ 7,500,000 $0 $9,341,450 $0 $ 9,341,450 $7,469,678 $1,871,772 TOTAL ALL REVENUE $61,209,000 $0 $61,209,000 $1,162,569 $63,043,224 $0 $63,043,224 $61,394,645 $1,648,579
Adopted Budget Working Actual Encumbered Projected Expenditures BUDGET Adjustments Budget June Year-to-Date Expenditures June 30th Instruction Services (1XXX) $35,689,590 $35,689,590 $8,333,306 $33,962,525 $0 $32,417,502 Support Services (2XXX) $21,243,760 $21,243,760 $3,397,565 $19,610,151 $0 $19,247,593 Community Services (3XXX) $2,500 $2,500 $0 $0 $0 $0 Debt Service/Transfers (5XXX) $513,500 $513,500 $300,000 $300,000 $0 $300,000 Net Expenditures Less Contingency $57,449,350 $0 $57,449,350 $12,030,871 $53,872,676 $0 $51,965,095 Net Revenues (Expenditures) -$3,740,350 $0 -$3,740,350 -$10,868,302 -$170,902 $0 $1,736,678 Beginning Fund Balance $7,500,000 $0 $7,500,000 $0 $9,341,450 $0 $9,341,450 Ending Fund Balance $3,759,650 $0 $3,759,650 -$10,868,302 $9,170,548 $0 $11,078,128
Page 24 General Fund Expenditures 2020-2021 June 30, 2021 ***Preliminary
Adopted Budget Working Actual Encumbered Projected Available Actual % DESCRIPTION BUDGET Adjustments Budget June Year-to-Date Expenditures June 30th Balance of Budget
EXPENDITURES 1111 Elementary K-5 $13,124,110 $0 $13,124,110 $3,097,746 $12,735,926 $12,735,926 $388,184 3% 1121 Middle 6-8 $5,672,270 $0 $5,672,270 $1,397,836 $5,624,016 $5,624,016 $48,254 1% 1122 Middle Extracurricular $24,230 $0 $24,230 $3,968 $15,869 $15,869 $8,361 35% 1131 High School (HS) $6,483,410 $0 $6,483,410 $1,470,140 $5,937,852 $5,937,852 $545,558 8% 1132 HS Extracurricular $788,920 $0 $788,920 $174,091 $640,829 $640,829 $148,091 19% 1210 Talented & Gifted $8,500 $0 $8,500 $0 $2,650 $2,650 $5,850 69% 1220 Life Skills $1,488,185 $0 $1,488,185 $319,716 $1,310,267 $1,310,267 $177,918 12% 1250 Resource Rooms $5,315,650 $0 $5,315,650 $1,234,446 $5,022,064 $5,022,064 $293,586 6% 1260 Early Intervention $502,590 $0 $502,590 $105,822 $450,175 $450,175 $52,415 10% 1270 Educationally Disadvantaged $0 $0 $0 $0 $0 $0 $0 #DIV/0! 1280 Alternative Education $982,435 $0 $982,435 $202,423 $958,890 $958,890 $23,545 2% 1290 ELL/Migrant Ed/Teen Parent $1,299,290 $0 $1,299,290 $327,119 $1,263,986 $1,263,986 $35,304 3% TOTAL INSTRUCTIONAL SERVICES $35,689,590 $0 $35,689,590 $8,333,306 $33,962,525 $0 $33,962,525 $1,727,065 5% 2110 Attendance/Student Safety $474,460 $0 $474,460 $82,698 $363,368 $363,368 $111,092 23% 2122 Counseling Services $1,856,785 $0 $1,856,785 $472,301 $1,845,274 $1,845,274 $11,511 1% 2130 Health Services $113,085 $0 $113,085 $36,761 $131,187 $131,187 -$18,102 -16% 2140 Psychological Services $15,000 $0 $15,000 $96,588 $132,187 $132,187 -$117,187 -781% 2152 Speech/Audiology Services $872,500 $0 $872,500 $208,019 $844,987 $844,987 $27,513 3% 2160 Other Student Treatment Svs $238,390 $0 $238,390 $33,106 $132,344 $132,344 $106,046 44% 2190 Service Direction $213,795 $0 $213,795 $17,323 $205,087 $205,087 $8,708 4% 2210 Improve Instructional Svs $378,060 $0 $378,060 $63,424 $299,940 $299,940 $78,120 21% 2222 Library/Media Services $584,515 $0 $584,515 $125,200 $489,550 $489,550 $94,965 16% 2230 Assessment & Testing $234,660 $0 $234,660 $25,495 $244,147 $244,147 -$9,487 -4% 2240 Staff Development $115,940 $0 $115,940 $47,719 $191,537 $191,537 -$75,597 -65% 2310 Board Services $592,350 $0 $592,350 $21,546 $440,362 $440,362 $151,988 26% 2320 Office of Superintendent $505,855 $0 $505,855 $56,611 $534,616 $534,616 -$28,761 -6% 2410 Office of Principal $4,279,040 $0 $4,279,040 $748,862 $4,282,786 $4,282,786 -$3,746 0% 2520 Fiscal Services $671,430 $0 $671,430 $49,323 $503,824 $503,824 $167,606 25% 2540 Custodial/Maint/Grounds $5,152,740 $0 $5,152,740 $503,545 $4,818,559 $4,818,559 $334,181 6% 2550 Transportation Services $2,747,515 $0 $2,747,515 $448,300 $1,754,417 $1,754,417 $993,098 36% 2570 Warehouse Services $169,950 $0 $169,950 $9,179 $139,138 $139,138 $30,812 18% 2620 Planning, Research, Develop $109,860 $0 $109,860 $9,075 $107,527 $107,527 $2,333 2% 2633 Public Information Services $169,615 $0 $169,615 $6,984 $170,835 $170,835 -$1,220 -1% 2640 Staff Services $420,825 $0 $420,825 $122,127 $460,555 $460,555 -$39,730 -9% 2660 Technology Services $1,327,390 $0 $1,327,390 $213,378 $1,517,924 $1,517,924 -$190,534 -14% TOTAL SUPPORT SERVICES $21,243,760 $0 $21,243,760 $3,397,565 $19,610,151 $0 $19,610,151 $1,633,609 8% 3300 Community Services $2,500 $0 $2,500 $0 $0 $0 $2,500 100% 5110 Debt Services $13,500 $0 $13,500 $0 $0 $0 $13,500 100% 5200 Transfers $500,000 $0 $500,000 $300,000 $300,000 $300,000 $200,000 40% 6000 Contingency $1,074,200 $0 $1,074,200 $0 $0 $0 $1,074,200 100% 7000 Unappropriated EFB $2,685,450 $0 $2,685,450 $0 $0 $0 $2,685,450 100% TOTAL OTHER FUNCTIONS $4,275,650 $0 $4,275,650 $300,000 $300,000 $0 $300,000 $3,975,650 93% TOTAL EXPENSES $61,209,000 $0 $61,209,000 $12,030,871 $53,872,676 $0 $53,872,676 $7,336,324
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Newberg School District 29J Board Meeting Date: August 10, 2021
ITEM: Ready Schools Safe Learners Update INFORMATION PRESENTER: Dr. Derek Brown, Assistant Superintendent
BACKGROUND:
Assistant Superintendent Brown will provide another update from the Oregon Department of Education (ODE) regarding the new Ready Schools Safe Learners Resiliency Framework for the 2021-22 School Year released on June 25, 2021, including discussions on recent mask mandates.
INFORMATION
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Ready Schools, Safe Learners Resiliency Framework for the 2021-22 School Year
June 25, 2021
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Table of Contents
Overview ...... 2 Authority and Effective Dates ...... 2 Local Decision Making ...... 2 COVID-19 Health and Safety ...... 3 Equity ...... 4 Safeguarding Student Opportunity ...... 5 Requirements in Federal and State Statute and Rule ...... 6 2021 Additions to Existing Rules ...... 6 Submit an Operational Plan ...... 6 COVID-19 Recovery Services ...... 6 Oregon Revised Statute and Oregon Administrative Rule ...... 7 Communicable Disease Management in School Settings ...... 7 Instruction, Attendance and Enrollment ...... 7 Planning Mental Health Supports ...... 9 ODE’s Integrated Model of Mental Health ...... 9 Promoting and Supporting Mental Health and Well-being ...... 10 School Safety and Prevention ...... 10 Access to Mental Health Services and Crisis Services ...... 10 Advisory Health and Safety Strategies...... 11 COVID-19 Vaccination ...... 11 Face Coverings and Respiratory Etiquette ...... 12 Physical Distancing ...... 13 Cohorting ...... 13 Ventilation and Airflow ...... 14 Handwashing ...... 16 OHA Sponsored COVID-19 Testing in Schools ...... 17 Communicable Disease Management Plan for COVID-19 Required by OAR 581-022-2220 .... 18 Isolation and Quarantine Protocols Required by OAR 581-022-2220 and Response to Outbreak ...... 19
Oregon Department of Education 1
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For the 2021-2022 school year, schools must plan to provide full-time, in-person education for all students every school day.1 Districts will make decisions with their boards to determine local implementation of COVID-19 mitigation measures, as laid out in this document.
Overview
Authority and Effective Dates This Ready Schools, Safe Learners Resiliency Framework for the 2021-22 School Year replaces Ready Schools, Safe Learners: Guidance for School Year 2020-21 version 7.5.2 issued on May 28, 2021. The Ready Schools, Safe Learners Resiliency Framework for the 2021-22 School Year becomes effective on June 30, 2021. The Resiliency Framework may be used for summer school 2021 as well as school year 2021-22.
In July, the Resiliency Framework will be updated with additional links and resources to support schools during the upcoming school year. What happens with COVID-19 during the school year may require changes in our state’s response efforts, and the Resiliency Framework will be periodically updated to reflect any changes.
The vast majority of health and safety measures in this Resiliency Framework are advisory, and are offered to schools to support successful full-time, in-person instruction for the 2021-22 school year. Where this framework does not require a specific action by a school district, a district may choose whether to consider or implement advisory information or recommendations.
Prior to the COVID-19 pandemic, state law and rules included several components related to managing communicable disease in schools, including required isolation, quarantine and school exclusion for certain diseases. These requirements continue to exist in state law and rule.
Nothing in this framework is intended to provide legal advice. ODE encourages districts to consult with their own legal counsel and to consider other state and federal guidance and laws when implementing any recommendations.
Local Decision Making This Resiliency Framework was developed jointly by the Oregon Department of Education (ODE) and the Oregon Health Authority (OHA) and is informed by U.S. Department of Education and CDC guidance along with information from many other sources. Except where compliance is mandated by existing state law, this Resiliency Framework is advisory. Requirements are followed by the rule reference for ease of identification.
1 Schools that are virtual or online schools are not required to provide daily in-person instruction.
Oregon Department of Education 2
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Decisions about when or how schools respond to an outbreak of COVID-19 involve collaboration across multiple actors. If part of or an entire school needs to close to in-person instruction as a matter of public health, it is important that educators, students, families, and the general public have a clear understanding of how decisions are made and who makes those decisions.
When determining how to best support in-person learning during the 2021-22 school year, schools should work in a collaborative manner with local public health authorities (LPHAs). LPHAs are vital partners to advise and consult on health and safety in schools with school officials. In general decisions of school health and safety reside with school and district officials. There can be exceptions within local law and any additional authorities should be clarified by schools and LPHAs at the local level. Additionally, the authority of an educational governing body or school leader to close a school facility may vary depending on what governance structure is in place and the type of school.
If a local public health authority has concerns about public health in a given school in response to an outbreak and the school or district disagree, these concerns may be elevated to the State Public Health Director or the Director of the Oregon Department of Education.
The State Public Health Director at the Oregon Health Authority has broad authority to close a facility that presents a public health risk.
The Director of ODE has authority to close a school facility within existing state laws.
Oregon OSHA enforces workplace safety rules and statutes. Oregon OSHA will address employee and other inquiries and complaints, and provide advice to employers related to any potential violation of existing Oregon OSHA rules if they involve potential workplace exposure. If you believe a school is not in compliance with the RSSL guidance you can file a named or confidential complaint with Oregon OSHA at 1-833-604-0884 or online.
COVID-19 Health and Safety
The Resiliency Framework focuses on advisory health and safety recommendations that provide for flexibility to:
Return to full-time, in-person instruction for all students, Honor and recognize the uniqueness of communities across Oregon, and Support schools in health and safety planning to meet community-specific needs and strengths.
As schools plan for the fall 2021 in-person school year, it is important to remember:
Oregon Department of Education 3
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Our communities will be living with the virus until there is widespread immunity. COVID-19 continues to change with new variants, our knowledge of mitigation efforts grows over time. For these reasons the guidance for responding to COVID-19 also changes. Right now, the best tools to protect individuals are vaccination for those eligible, physical distancing, face coverings, ventilation and airflow, hand hygiene, and staying home if ill or exposed to someone with COVID-19. Opportunity for transmission decreases with each mitigation effort that is implemented.
As districts plan and implement the recommendations included in this document, they will necessarily need to consider a continuum of risk levels when all recommendations cannot be fully implemented. For example, maintaining physical distance between people is one of the most effective preventive measures. However, there will be times when this is not possible based on a specific interaction or a physical space limitation. It will be necessary to consider and balance the mitigation strategies described in these recommendations to best protect health and safety while ensuring full time in person learning.
Equity
The Oregon Department of Education is committed to promoting educational systems that support every child’s identity, health and well-being, beauty, and strengths. As such, equity must not be a standalone consideration and should inform every decision. Much of this document is technical in nature; however, every decision has the potential to disproportionately impact those whom existing systems most marginalize and historically underserved communities by exacerbating existing conditions of inequity. ODE and OHA sought to apply an equity-informed, anti-racist, and anti-oppressive lens across all sections of the Resiliency Framework.
ODE remains committed to the guiding principles introduced in spring 2020 to generate collective action and leadership for efforts to respond to COVID-19 across Oregon. These principles are updated to reflect the current context:
Ensure safety and wellness. Prioritizing basic needs such as food, shelter, wellness, supportive relationships and support for mental, social, and emotional health of students and staff. Center health and well-being. Acknowledging the health and mental health impacts of this past year, commit to creating learning opportunities that foster creative expression, make space for reflection and connection, and center on the needs of the whole child rather than solely emphasizing academic achievement.
Oregon Department of Education 4
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Cultivate connection and relationship. Reconnecting with one another after a year of separation can occur through quality learning experiences and deep interpersonal relationships among families, students and staff. Prioritize equity. Recognize the disproportionate impact of COVID-19 on Black, American Indian/Alaska Native, and Latino/a/x, Pacific Islander communities; students experiencing disabilities; students living in rural areas; and students and families navigating poverty and houselessness. Apply an equity-informed, anti-racist, and anti- oppressive lens to promote culturally sustaining and revitalizing educational systems that support every child. Innovate. Returning to school is an opportunity to improve teaching and learning by iterating on new instructional strategies, rethinking learning environments, and investing in creative approaches to address unfinished learning.
Safeguarding Student Opportunity Maintaining rigorous expectations and support to accelerate learning for all students is part of providing an equitable education. As such, any decision for students related to progression within a course sequence; grade entry, grade promotion or retention; placement in advanced courses, dual credit courses or accelerated learning; or participation in extra-curricular activities should include the following:
A priority for the student to enter school at the grade level associated with their age (compulsory attendance does not begin until age 6 in Oregon) and to be promoted to the next grade level regardless of opportunity to access and fully participate in school during the pandemic and any impact that had on the student’s attendance and academic performance. A priority for the student to be included in every possible A student’s academic educational and school opportunity (advanced courses, performance and/or extra-curricular activities, etc.) regardless of opportunity attendance during to access and fully participate in school during the the spring of 2020 or pandemic and any impact that had on the student’s the 2020-21 school attendance and academic performance. year should not be Review of multiple data sources. the sole determinant Meaningful engagement with families, educators/staff for decision making. that considers: o Short- and long-term unintended consequences of retention or exclusion on the student’s social-emotional well-being, academic success, and status. o Cultural implications and stigma associated with retention or exclusion for the student and family. o Student voice and input.
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Requirements in Federal and State Statute and Rule
Existing federal law includes the following requirements for school districts:
The Centers for Disease Control and Prevention (CDC) issued an Order on January 29, 2021 requiring the wearing of masks by people on public transportation conveyances or on the premises of transportation hubs to prevent spread of the virus that causes COVID-19. This Order was effective as of 11:59 p.m. February 1, 2021 and was published in the Federal Register on February 3, 2021. The CDC order for mandatory use of face coverings on public transit applies to school buses until lifted by the federal government and cannot be waived by state or local authorities. The text of the federal order and the CDC guidance is available on the CDC website. In addition, the CDC has provided clarity through these FAQs. Please note that this federal law applies to both private schools.
Existing state law and rule include the following requirements for schools and districts: 2021 Additions to Existing Rules At the June 17, 2021 meeting, the State Board of Education took action on two rules: Submit an Operational Plan School districts and public charter schools must periodically submit to ODE a plan for operation during the 2021-22 school year. The plan must be submitted on a timeline and in a form to be determined by ODE. (OAR 581-022-0105).
This plan should be informed by community engagement and be posted on the school district or charter school website. This plan is similar, but smaller in scale, to the Operational Blueprint for Reentry used in the 2020-21 school year. This plan will also fulfill plan requirements for eligibility for American Rescue Plan (ARP) Act Elementary and Secondary School Emergency Relief (ESSER III) funds. More information will be available on or before July 22, 2021.
COVID-19 Recovery Services Oregon’s Resiliency Framework for the 2021-22 School Year shifts away from the requirements in Ensuring Equity and Access: Aligning Federal and State Requirements2. That guidance document was intended to support schools and districts in ensuring that requirements related to specific federal programs continued to be met in the varied instructional models that existed in the 2020-21 school year. As we return to an educational context where in-person instruction is nearly universally available, the expectations in Ensuring Equity and Access are no longer applicable and any information from that document returns to pre-COVID-19 expectations and requirements.
2 https://www.oregon.gov/ode/students-and- family/healthsafety/Documents/Ensuring%20Equity%20and%20Access%20Aligning%20State%20and%20Federal% 20Requirements.pdf
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As schools plan for the 2021-22 school year, it is important that they fully consider how to appropriately support all students in light of their circumstances, including those experiencing disability. For students experiencing disability who are eligible for special education, IEP teams must consider the need for individualized COVID-19 recovery services. Districts are required to:
Notify parents of the opportunity for the IEP team to consider Individualized COVID-19 Recovery Services and seek their input related to those services. Consider the need for Individualized COVID-19 Recovery Services at each initial IEP or annual review meeting through the 2022-23 school year. Proactively make decisions about Individualized COVID-19 Recovery Services earlier than the initial IEP or annual review meeting, where appropriate. Document district decisions related to these services using the Individualized COVID-19 Recovery Services Review sample form developed by the Department or a form developed by the school district that contains the same content. Notify ODE when the district and the parent wish to participate in a Facilitated IEP meeting about Individualized COVID-19 Recovery Services.
Oregon Revised Statute and Oregon Administrative Rule For the 2021-22 school year, schools and districts will be returning to the existing requirements listed below. The following information is intended to serve as a reminder, and highlight of some of those existing standards that districts need to be aware of as the state transitions away from previous guidance. ODE is finalizing more detailed information about COVID-19 Recovery Services to be released no later than July 22, 2021.
Communicable Disease Management in School Settings Maintain a communicable disease management plan to describe measures put in place to limit the spread of COVID-19 within the school setting. (OAR 581-022-2220)
School administrators are required to exclude staff or students from school whom they have reason to suspect have been exposed to COVID-19. (OAR 333-019-0010; OAR 333- 019-0010)
School administrators should plan for and maintain health care and space that is appropriately supervised and adequately equipped for providing first aid, and isolates the sick or injured child. (OAR 581-022-2220.)
Instruction, Attendance and Enrollment Districts must meet all standard instructional time requirements in Division 22 (OAR 581-022-0102(30) and OAR 581-022-2320).
Districts must ensure that all instructional time, regardless of the program model, meets the definition of instructional time in OAR 581-022-0102(30) and is under the direction or supervision of a licensed or registered teacher, licensed CTE instructor, licensed practitioner, or
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appropriately assigned Educational Assistant.
During the 2020-21 school year, districts were allowed to include in the calculation of required instructional time of up to an additional 60 hours for staff professional development and up to an additional 60 hours for parent teacher communication to facilitate student learning, including parent teacher conferences, training, and support for distance learning. This flexibility will not continue into 2021-22 in an effort to maximize time students are directly engaged in classroom learning. It is still appropriate to provide additional professional learning time and additional family engagement time, but not more than 30 hours of each may be counted as instructional time. (OAR 581-022-2320(6))
Instructional Materials Districts that use digital content as core curriculum for a course of study or any part thereof must complete an independent adoption of the digital instructional materials. (OAR 581-022- 2350) If districts did not do this process last year, they will need to indicate this in their Division 22 reporting in fall 2021, and complete the process to resolve this non-compliance. Districts must provide their local school board with the information in sections 1 through 7 of OAR 581- 022-2350 to inform the local school board’s review and independent adoption of instructional materials.
All adopted materials must comply with the most current National Instructional Materials Accessibility Standard specifications regarding accessible instructional materials. Adopted materials must provide equitable access to all learners, including Emergent Bilingual students, students identified as Talented and Gifted, and students who experience disability. (OAR 581- 022-2350; 581-022-2355; 581-015-2060)
State Assessments School districts are responsible for having a plan for and administering the state assessments to its students as required by state and federal law. (ORS 329.485; OAR 581-022-2100)
Attendance and Enrollment The 10-day drop rule will be reinstated and schools and districts must use the active and inactive roll as required under OAR 581-023-0006(4). For virtual schools, there is a requirement to provide notice of a student’s withdrawal to the sponsoring district. (ORS 338.120(1)(n)) Students who may be gone for more than 10-days and return to school should be easily re- engaged and re-entered without a full re-enrollment process.
For On-Site Instructional Models, ODE’s pre-pandemic attendance and reporting practices are unchanged. A "Day in session" means a scheduled day of instruction during which students are under the guidance and direction of teachers (OAR 581-023-0006(1)(f)) Session day requirements described in the cumulative ADM manual are unchanged; session days may not be claimed for weekends or holidays or any other day during which a licensed or registered teacher is not available to students. (OAR 581-023-0006(f); ORS 336.010; ORS 187.010)
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For remote instructional models, schools and districts must take daily attendance. Attendance should be demonstrated in a set 24 hour window that the school establishes and communicates to families prior to the school year. The 24 hour window is not required to be from 12:00 a.m. to 11:59 p.m.
Attendance for all instructional models will be defined to include both participation in class activities and substantive interaction with a licensed or registered teacher during a school day or substantive interactions with educational assistants, paraprofessionals, and TAPP family advocates that support meaningful learning and/or attend to student mental health and well- being.
Substantive interactions can be evidenced by any of the following or reasonable equivalents:
Active participation in a video class; A meaningful series of two-way communications between student and teacher via chat, text message, communication app or email; A sustained phone call between the teacher or educational assistants/paraprofessionals and the student, or, for younger students, with the parent or guardian of the student.
Schools have a foundational responsibility to notify parents and families of their student’s attendance. ORS 339.071 remains in place in both in-person and distance learning/online instruction to inform parents and families if a student is unexpectedly absent (not pre-excused) by the end of the school day to verify safety of the student. Schools should design systems for both in-person and distance learning that allow the end of the school day to fall at a reasonable time for this notification.
Planning Mental Health Supports
ODE’s Integrated Model of Mental Health ODE recognizes that mental health, which encompasses emotional, social, cognitive and behavioral functioning, is one of the cornerstones of public education, and central to building school cultures and climates where every student, and all who serve them, thrive.
Research has convincingly shown that children and teens do better in school when student and school staff mental health and well-being needs are being met. ODE’s Integrated Model of Mental Health, Mental Health Toolkit and Mental Health website were designed to assist districts, schools and ESDs in promoting the mental health and well-being of their school communities.
ODE’s Model centers health and well-being in the confluence of four interconnected pillars of practice: 1) trauma informed care, 2) social emotional learning, 3) racial equity, and 4) strengths-based, culturally relevant prevention and intervention programs within a system of care.
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Central to this effort is a commitment to focus on health rather than “fixing what is broken.” This means recognizing the inherent strengths, agency, voice, courage and determination of individuals, families, and communities, and asking what strategies they use to thrive in the face of difficult challenges, and how we can celebrate that resilience.
Promoting and Supporting Mental Health and Well-being Prioritize student and staff health and well-being. Devote several days of time and space at the beginning of the school year, and ample opportunities throughout the year for students and staff to connect and build relationships in and out of the classroom. Provide ample class time at the beginning of the school year, as well as ongoing time, space, and creative opportunities and outlets (art, music, movement/dance, creative writing, clubs and interest groups etc.) for students and staff to make sense of their experiences, and to process personal and professional stresses, emotions, trauma, and grief. Prioritize linking students and families with culturally responsive mental health services and supports. Foster peer/student led initiatives on social-emotional well-being and mental health.
School Safety and Prevention The School Safety and Prevention System (SSPS) is designed to provide school districts with a multi-tiered system of supports ranging from curriculum-based universal prevention programs, to safety-based crisis interventions. These offerings include suicide prevention services, behavioral safety assessments, access to the SafeOregon Tip Line, and positive school culture and climate support that includes programs to prevent bullying, cyberbullying, harassment, and intimidation, and to promote mental health and well-being in school districts statewide.
All of these services and supports align with ODE’s Integrated Model of Mental Health in that they are equity and racial equity-centered, trauma and SEL-informed, and strengths-centered.
Create welcoming schools, recognizing that students, families and staff of color may not feel safe in school settings at this time. Recognize that the current culture of polarization may increase incidents of bullying, harassment, racism, victimization, and violence within schools. Contact your regional ESD School Safety and Prevention System (SSPS) Specialist for assistance with SSPS services or supports.
Access to Mental Health Services and Crisis Services Strengthen communication throughout communities and school networks via newsletters, district website, social media, etc.
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Ensure school community members have full information regarding available local services including contact information. Develop strong relationships, partnerships and contracts (as applicable) with local/county systems of care, coordinated care organizations (CCOs), SBHCs community-based mental health providers, community health workers and others to ensure access to a comprehensive array of culturally-responsive services for students and families.
Advisory Health and Safety Strategies
Everyone in our communities shares in the responsibility to keep our communities safe and healthy. In order to return to full-time, in-person instruction, this responsibility asks each person to both maintain their own health and take actions to protect the health of those they come in contact with. All staff need encouragement, training, support and clear guidelines to meet the health and safety expectations set out by the district, charter school, or private school.
Vaccination – The most powerful tool available to stop the spread of COVID-19.
– – Protective Equipment – Use of face Cohorts – Conducting all activities in coverings, barriers and face shields. small groups that remain together over time with minimal mixing of groups.
Physical Distancing – At least three feet Isolation & Quarantine – Isolation with other people. separates sick people from people who are not sick. Quarantine separates and Hand Hygiene – Frequent washing with restricts the movement of people who soap and water or using hand sanitizer. were exposed to a contagious disease to see if they become sick. Airflow & Circulation – Outdoor activities Environmental Cleaning & are safer than indoor activities; maximize Disinfection – Especially of high touch airflow in closed spaces. surfaces.
COVID-19 Vaccination Getting vaccinated against COVID-19 is the best way to stop the pandemic, and return society to more typical functioning. Many communities are offering vaccination at school. Everyone age
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12 and up is eligible for a free COVID-19 vaccine.
Under Oregon law, minors 15 and older may give consent to receive medical treatment, including vaccinations, when provided by a physician, physician assistant, naturopath, nurse practitioner, dentist or optometrist, or other professionals operating under the license of these providers. Under OHA guidance, these COVID-19 vaccine registered providers may not require consent from a parent or guardian to vaccinate someone age 15, 16, or 17. With the exception of pharmacies, most locations where COVID-19 vaccinations are provided have oversight by a medical provider on this list.
Parental or guardian consent is required to vaccinate people 12-14 years old, but the parental or guardian consent requirement does not necessarily mean a parent or guardian must go with the youth to receive the vaccination. Written consent may be obtained in advance.
If you are interested in offering a COVID-19 vaccine clinic or event for your school, please contact your LPHA to discuss options for the kind of event you’d like to host.
OHA and ODE are ready to support schools and districts to offer vaccination clinics through the summer, and into the fall.
Face Coverings and Respiratory Etiquette For the purposes of this Framework, please refer to these OHA definitions and specifications.
OHA and ODE strongly advise face coverings for all students in grades kindergarten and up, and all staff when students are inside the building. Certain accommodations for medical needs or disability may be necessary.
When students falter in adhering to your district’s or school’s face covering policy, center grace and patience and reteach the expectation. Refrain from implementing consequences that deny access to instruction as a result of these challenges. Schools and teams should continually provide instruction and positive reinforcement to help all students adapt to the changes in school facilities while ensuring punitive measures are not the methodology to remind, motivate and reinforce healthy practices.
Per OHA guidance, it is acceptable for both fully vaccinated and unvaccinated people to be outdoors without a face covering.
In general, face coverings are preferred over face shields, as they provide better containment of small aerosols that can be produced while talking.
A face covering is NOT a substitute for physical distancing. Face coverings remain strongly recommended in addition to maintaining at least 3 feet of physical distancing to the extent
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possible, especially when indoors around people from different households.
Group mask breaks or full classroom mask breaks are best done outdoors where ventilation and physical distancing are maximized.
Remind students (with signage and regular verbal reminders from staff) of the importance of respiratory etiquette. Respiratory etiquette means covering coughs and sneezes with an elbow or a tissue. Tissues should be disposed of in a garbage can, then hands washed or sanitized immediately.
Physical Distancing Many students, like adults, love to embrace, give high-fives, fist bumps, and receive positive adult attention. When students falter in adhering to the new operating procedures, center grace and patience and reteach the expectation. Refrain from implementing consequences that deny access to instruction as a result of these challenges. Schools and teams should continually provide instruction and positive reinforcement to help all students adapt to the changes in school facilities while ensuring punitive measures are not the methodology to remind, motivate and reinforce healthy practices.
OHA and ODE strongly advise that schools support and promote physical distancing as described below:
Support physical distancing in all daily activities and instruction, maintaining at least 3 feet between students to the extent possible. Consider physical distancing requirements when setting up learning and other spaces, arranging spaces and groups to allow and encourage at least 3 feet of physical distance. Minimize time standing in lines and take steps to ensure that required distance between students is maintained, including marking spacing on floor, one-way traffic flow in constrained spaces, etc.
Cohorting Cohorting is a significant strategy to reduce COVID-19 spread. Cohorting refers to establishing a consistent group of students that stays together for a significant portion of the school day.
OHA and ODE strongly advise that schools design cohorts for students to the extent possible.
Cohorts help manage risks in the potential spread of COVID-19. In particular, the size of the cohort matters for risk management. Student cohorting: (1) limits the number of exposed people when a COVID-19 case is identified in the school, (2) quickly identifies exposed individuals when a COVID-19 case is identified, (3) minimizes the number of people who may need to be quarantined as well as school-wide disruptions in student learning.
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An exposure is defined as an individual who has close contact (less than 6 feet) for longer than 15 cumulative minutes in a day with a person who has COVID-19 case. If a student or staff member is diagnosed with COVID-19, then the LPHA should be consulted to review the situation. If a school cannot confirm that 6 feet of distancing was consistently maintained during the school day, then each person the confirmed case was in contact with will need to quarantine – this could include all members of a stable cohort. The clear documentation of the cohort members will allow for the LPHA to rapidly initiate contact tracing. Note that 6 feet continues to be the threshold of close contact for exposure determination by public health, even for students for whom at least 3 feet of physical distance from other students is recommended as a preventive measure. Students should not be placed into full-time cohort groups based on any demographic or disability criteria (e.g., students with complex medical needs, students with IEPs, students receiving language services, etc.). Schools should consider creating small groups within cohorts around skills and instructional needs. For example, a small instructional math group can be organized that is diverse by demographics, any disability criteria, speech/language services, or English language development.
Ventilation and Airflow Ventilation is a primary tool to reduce viral spread indoors and promote a healthy learning environment. Indoor air spaces need special consideration because of potential COVID-19 transmission from the buildup in air of smaller particles and aerosols that are generated from breathing, talking, laughing, shouting, singing, coughing, and sneezing. While a properly fitting face covering or mask can limit the release of most respiratory droplets and aerosols, smaller particles or aerosols that pass through can remain airborne for minutes to hours, depending on ventilation, humidity, and other factors.
ODE and OHA strongly advise schools to ensure effective ventilation and improve the indoor air quality in schools by:
1. Increasing the amount of fresh outside air that is introduced into the system; 2. Exhausting air from indoors to the outdoors; and 3. Cleaning the air that is recirculated indoors with effective filtration methods (e.g., HEPA filters) to remove virus-containing particles from the air.
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All ventilation strategies should include safety and health precautions Poor ventilation of including restricting the amount a window is open, putting screens in indoor settings, windows and covers on fans, and adjusting the thermostat to maintain particularly those a comfortable temperature. with larger numbers of people, In addition, improved indoor air quality is associated with better significantly student and staff attendance, engagement, and well-being, as well as increases other health outcomes, including reduced asthma and allergies. transmission risk of Optimization of school indoor air quality can provide benefits COVID-19. extending beyond mitigating communicable disease transmission. CDC Guidance on Ventilation in schools.
Ventilation Increase outdoor ventilation of clean air into indoor spaces. Open windows and doors unless doing so creates a health or safety risk. Consider conducting some activities, meals, and classes outside when reasonable. Use fans to help move indoor air out open windows. o Consider placing a fan securely in a window to efficiently move air from the indoors to the outdoors. o Do not place fans so that air is moved directly from one person toward others. If a window air conditioner is installed, operate it to increase outdoor air intake. Ensure the vent is open if outdoor air quality is good. Always operate restroom exhaust fans when the building is occupied. Operate and maintain local exhaust ventilation systems in kitchens or cooking areas when these spaces are occupied. Consider operating local exhaust ventilation even when these spaces are not occupied to supplement ventilation for the building when other areas are occupied. If there will be changes in occupancy throughout the day, allow for breaks in between groups when possible so that the space can be “flushed” to remove pathogens in the air. Flushing can be best achieved by providing outdoor air (or equivalent clean air) by mechanical means, such as the fan in the HVAC system or a fan in an open window. Providing equivalent outdoor air can be done with a HEPA air cleaner. Open doors and windows when possible. Aim for fewer people in larger rooms if feasible. This will allow more distance between people and more space for air movement and dilution.
Air Purifiers to Improve Indoor Air Quality One or more air filtering devices equipped with a HEPA filter can be used indoors. These would trap most particles they encounter. This would reduce exposure to viruses and other airborne microbes.
Use portable HEPA filtering devices to supplement HVAC systems or in places where there is no HVAC system. This is especially valuable for higher risk areas such as a
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nurse’s office or areas frequently occupied by persons with higher likelihood of COVID- 19 and/or increased risk of getting COVID-19. Carefully locate air cleaning devices so the intake is unobstructed and the exhaust can move air as far away as possible before it is drawn into any HVAC system in the space. o The American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE) has issued the following resource: In-Room Air Cleaner Guidance for Reducing Covid-19 In Air In Your Space/Room o The Association of Home Appliance Manufacturers (AHAM) provides a list of Certified Room Air Cleaners. Check the clean air delivery rate (CADR) to see if it is suitable for the area of the room you are trying to clean. o Avoid air cleaners that generate ozone or use devices that have been certified by the California Air Resources Board (CARB): List of CARB-Certified Air Cleaning Devices o Unless air mixing patterns have been determined in an indoor space, place the cleaner in the center of the room/space or close to a person who might be talking rather than listening (e.g., a teacher in a classroom).
Heating, Ventilation, and Air Conditioning (HVAC) Systems Ensure HVAC systems operate properly and provide acceptable indoor air quality for the current occupancy level for each space. ASHRAE Standard 62.1 “specifies both minimum and recommended outdoor airflow rates to obtain acceptable indoor air quality for a variety of indoor spaces.” Use the services of HVAC professionals to achieve the best performance from the existing HVAC system. Increase air filtration in HVAC systems to MERV 13 or better. Otherwise, aim for the highest possible rating that the system allows. HVAC professionals can help evaluate the potential to increase filtering efficiency. Additional steps include: o Inspecting filter housing and racks to ensure good fit of filters. o Ensuring air cannot flow around the filter and sealing gaps between filters and housing. o Replacing filters as recommended by manufacturer. Turn off any demand-controlled ventilation (DCV) that reduces air supply based on occupancy or temperature during occupied hours. Set the fan to the “on” position instead of “auto,” which will operate the fan continuously, even when heating or air- conditioning is not required.
For additional resources, see OHA’s guidance on indoor air considerations for COVID-19.
Handwashing Regular handwashing is one of the best ways to remove germs, avoid getting sick, and prevent the spread of germs to others. Washing hands can keep you healthy and prevent the spread of respiratory and diarrheal infections from one person to the next.
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OHA and ODE strongly advise that schools create protocols and systems to ensure access to soap, water and alcohol-based hand sanitizer with at least 60% alcohol at the key times named below and that schools prioritize handwashing with soap and water after students or staff use the restroom.
Germs can spread from other people or surfaces when you:
Touch your eyes, nose, and mouth with unwashed hands. Prepare or eat food and drinks with unwashed hands. Touch a contaminated surface or objects. Blow your nose, cough, or sneeze into hands and then touch other people’s hands or common objects.
You can help your school and community stay healthy by ensuring that students and staff have access to soap, water and alcohol-based hand sanitizer with 60-96% alcohol and are encouraged and reminded to use these items. There are key times when you are likely to get and spread germs, and handwashing after these times is essential:
Before, during, and after preparing food. Before and after eating food. Before and after caring for someone at home who is sick with COVID-19 symptoms, vomiting or diarrhea. Before and after treating a cut or wound. After using the toilet. After changing diapers or cleaning up a child who has used the toilet. After blowing your nose, coughing, or sneezing. After touching an animal, animal feed, or animal waste. After handling pet food or pet treats. After touching garbage.
All people on campus should be advised and encouraged to frequently wash their hands or use hand sanitizer. Remind students with signage and regular verbal reminders from staff of the critical nature of hand hygiene.
OHA Sponsored COVID-19 Testing in Schools This program is available to all schools, and students and staff opt in to participate in testing. For some students, COVID-19 testing in K-12 schools may represent their only access to a COVID-19 test and the importance of this access cannot be overstated. Testing will help to quickly identify COVID-19 cases in K-12 schools, interrupt viral spread through households and in classrooms, reduce the risk for students and staff during in-person learning, and may be used to shorten the length of quarantine for exposed individuals who test negative when this is recommended by the local public health authority.
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OHA and ODE strongly recommend that schools implement COVID-19 testing.
Public Health Communication and Training for School Staff OHA and ODE strongly advise that school districts, charter schools, and private schools develop plans for communicating health and safety protocols to students, families and communities. Protocols may differ from school-to school. A strong communication plan that includes protocols for communicating potential COVID-19 cases to the school community and other stakeholders is critical. Provide clarity and supporting materials for communication to community members (in their preferred language) about the specific health and safety protocols in place at the school, and why these might differ from those of nearby schools or be different across school districts.
OHA and ODE strongly advise that school districts, charter schools, and private schools develop plans for training all staff in their health and safety protocols and jointly develop lesson plans for instruction to students.
Consider forming a school committee to oversee the implementation of the health and safety protocols that is inclusive of represented and unrepresented staff. Ensure that all staff have a safe place to bring implementation questions and suggestions forward.
Communicable Disease Management Plan for COVID-19 Required by OAR 581-022-2220 FERPA allows schools to share personally identifiable information The communicable with local public health authorities (LPHAs) without consent when disease management needed to respond to a health emergency. Schools should work plan exists to describe with their local public health authority to ensure they are able to measures put in place effectively respond to and control outbreaks through sharing of to limit the spread of information, even without parental consent, when appropriate. COVID-19 within the Consult with district legal counsel for more clarification. school setting.
Communicable disease management plans are required by OAR 581-022-2220.
OHA and ODE strongly advise that school communicable disease management plans include the following sections and information specific to COVID-19 control measures:
Conduct a risk assessment as required by OSHA administrative rule OAR 437-001- 0744(3)(g). OSHA has developed a risk assessment template. Update the written communicable disease management plan to specifically address prevention of the spread of COVID-19. Examples are located in the Oregon School Nurses Association (OSNA) COVID-19 Toolkit.
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o Review OSHA requirements for infection control plans to ensure that all required elements are covered by your communicable disease management plan, including making the plan available to employees at their workplace. Requirements are listed in OSHA administrative rule OAR 437-001-0744(3)(h). OSHA has developed a sample infection control plan. Designate a single point-person at each school to establish, implement, support and enforce COVID-19 health and safety measures. This role should be known to all staff in the building with consistent ways for licensed and classified staff to access and voice concerns or needs. Include names of the LPHA staff, school nurses, and other medical experts who provided support and resources to the district/school policies and plans. Review relevant local, state, and national evidence to inform the plan. A system for maintaining daily logs for each student/cohort for the purposes of contact tracing. This system needs to be made in consultation with a school/district nurse or an LPHA official. Sample logs are available as a part of the Oregon School Nurses Association COVID-19 Toolkit. Protocol to notify and provide logs to the local public health authority (LPHA Directory by County) of any confirmed COVID-19 cases among students or staff, or when notified of a confirmed COVID-19 case among students or staff. Process to report to the LPHA any cluster of any illness among staff or students. Protocol to cooperate with the LPHA recommendations related to COVID-19 health protections and quarantine timelines.
o Protocol to isolate any ill or exposed persons from physical contact with others. Required by OAR 581-022-2220. o Process to ensure that all itinerant and all district staff (maintenance, administrative, delivery, nutrition, and any other staff) who move between buildings keep a log or calendar with a running four-week history of their time in each school building and who they were in contact with at each site.
Additional information on communicable disease management in schools is available in Communicable Disease Guidance for Schools.
Isolation and Quarantine Protocols Required by OAR 581-022-2220 and Response to Outbreak Definitions:
Isolation separates people who have a contagious disease from people who are not sick.
Quarantine separates and restricts the movement of people who were exposed to a contagious disease and could become infectious themselves to limit further spread of the disease.
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Health care and a designated space that is appropriately supervised and adequately equipped for providing first aid and isolating the sick or injured child are required by OAR 581-022-2220.
Isolation and quarantine are core components under the authority of public health (LPHAs and OHA) as described in ORS 431A.010, 433.004, 433.441, and 433.443. Schools and districts must cooperate with any LPHA investigations and requirements to protect the public health. LPHAs follow statewide Investigative Guidelines for COVID-19 and other diseases.
OHA and ODE strongly advise that isolation and quarantine protocols include the following:
Exclusion and isolation protocols for sick students and staff identified at the time of arrival or during the school day. See the COVID-19 Exclusion Summary Guide. Offer free, on-site COVID-19 testing to students and staff with COVID-19 symptoms or exposure via OHA’s K-12 school testing program. Protocols for safely transporting anyone who is sick to their home or to a healthcare facility. Adherence to school exclusion processes as laid out in Communicable Disease Guidance for Schools. Involvement of school nurses, School Based Health Centers, or staff with related experience (occupational or physical therapists) in development of protocols and assessment of symptoms (where staffing exists). Recording and monitoring the students and staff being isolated or sent home for the LPHA review.
OHA and ODE strongly advise that Response to Outbreak protocols include the following:
Reviewing and using the “Planning for COVID-19 Scenarios in Schools” toolkit. Coordination with local public health authority (LPHA) to establish communication channels related to current transmission level. Means by which school will ensure continuous education services for students and supports for staff. Means by which school will continue to provide meals for students. Cleaning surfaces (e.g. door handles, sink handles, drinking fountains, transport vehicles) following CDC guidance.
If you have any questions about the Resiliency Framework, please email the ODE COVID-19 inbox at [email protected].
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Newberg School District 29J Board Meeting Date: August 10, 2021
ITEM: Remove BLM/Pride signs, flags, placards, symbols from schools PRESENTER: Vice-Chair Brian Shannon ACTION
BACKGROUND:
At the July 13, 2021 Board meeting, the Board tabled a motion made by Vice-Chair Brian Shannon and seconded by Director Renee Powell to remove all Black Lives Matter (a.k.a. BLM) signs, flags, placards, and all instances of the symbol known as the Pride flag from district facilities immediately and direct the policy committee to draft policy language prohibiting the display of political signs, flags, and placards, in district facilities with the sole exception of the American flag and the Oregon state flag to the August 10, 2021 Board Meeting.
Prior to the July 13, 2021 Board meeting, the Board received a large number of communications and public comments shared at the June 22, 2021 Board meeting addressing a poster displayed at Dundee Elementary School with the words “Black students; Black dreams; Black Futures; Black lives; Matter” and the principal’s explanation for why it was displayed on social media.
At the August 10, 2021 Board meeting, discussions will continue and actions made on the tabled motion.
MOTION 13: Move that the Newberg Dundee School District Board of Directors direct the Superintendent to remove all Black Lives Matter (a.k.a. BLM) signs, flags, placards, and all instances of the symbol known as the Pride flag from district facilities immediately and direct the policy committee to draft policy language prohibiting the display of political signs, flags, and placards, in district facilities with the sole exception of the American flag and the Oregon state flag.
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Newberg School District 29J Board Meeting Date: August 10, 2021
ITEM: Direct the Policy Committee to Replace Language in the Anti-Racism Resolution PRESENTER: Vice-Chair Brian Shannon ACTION
BACKGROUND:
At the July 13, 2021 Board meeting, the Board tabled a motion made by Vice-Chair Brian Shannon and seconded by Director Renee Powell to direct the policy committee to draft replacement language for the Anti-Racism Resolution 2020-04 to the August 10, 2021 Board Meeting.
Resolution 2020-04 was adopted on June 23, 2020 and is attached below.
At the August 10, 2021 Board meeting, discussions will continue and actions made on the tabled motion.
MOTION 15: Move that the Newberg School District Board of Directors direct the policy committee to draft replacement language for the Anti-Racism Resolution 2020-04.
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Page 54 Newberg School District 29J Board Meeting Date: August 10, 2021
ITEM: Rescind Policy ACB – All Students Belong & Refer to Policy Committee PRESENTER: Vice-Chair Brian Shannon ACTION
BACKGROUND:
At the July 13, 2021 Board meeting, the Board tabled a discussion on Policy ACB – All Students Belong to the August 10, 2021 Board Meeting. Vice-Chair Shannon stated the policy was passed outside of the normal order of business and in contravention of the Board’s rules last December. He said he intends to make a motion at the August 10, 2021 Board meeting to rescind the Policy ACB and refer it back to the policy committee for further review.
Policy ACB – All Students Belong was approved at the December 8, 2020 Board Meeting and is attached below along with the Oregon Department of Education (ODE) Division 22 Standards.
At the August 10, 2021 Board meeting, the tabled discussions will continue and recommendations for action given.
RECOMMENDATION: Move that the Newberg School District Board of Directors rescind Policy ACB – All Students Belong and refer it back to the Policy Committee for further review.
Page 55 Newberg School District 29J
Code: ACB Adopted: 12/08/20 Orig. Code: ACB
All Students Belong
All students are entitled to a high quality educational experience, free from discrimination or harassment based on perceived race, color, religion, gender identity, sexual orientation, disability or national origin.
All employees are entitled to work in an environment that is free from discrimination or harassment based on perceived race, color, religion, gender identity, sexual orientation, disability or national origin.
All visitors are entitled to participate in an environment that is free from discrimination or harassment based on perceived race, color, religion, gender identity, sexual orientation, disability or national origin.
“Bias incident” means a person’s hostile expression of animus toward another person, relating to the other person’s perceived race, color, religion, gender identity, sexual orientation, disability or national origin, of which criminal investigation or prosecution is impossible or inappropriate. Bias incidents may include derogatory language or behavior directed at or about any of the preceding demographic groups.
“Symbol of hate” means a symbol, image, or object that expresses animus on the basis of race, color, religion, gender identity, sexual orientation, disability or national origin including, the noose, swastika, or confederate flag1, and whose display:
1. Is reasonably likely to cause a substantial disruption of or material interference with school activities; or
2. Is reasonably likely to interfere with the rights of students by denying them full access to the services, activities, and opportunities offered by a school.
The district prohibits the use or display of any symbols of hate on district grounds or in any district- or school-sponsored program, service, school or activity that is funded in whole or in part by monies appropriated by the Oregon Legislative Assembly, except where used in teaching curriculum that is aligned to the Oregon State Standards.
In responding to the use of any symbols of hate, the district will use non-disciplinary remedial action whenever appropriate.
The district prohibits retaliation against an individual because that person has filed a charge, testified, assisted or participated in an investigation, proceeding or hearing; and further prohibits anyone from coercing, intimidating, threatening or interfering with an individual for exercising any rights guaranteed under state and federal law.
1 While commonly referred to as the “confederate flag,” the official name of the prohibited flag is the Battle Flag of the Armies of Northern Virginia. All Students Belong – ACB 1-2
Page 56 Nothing in this policy is intended to interfere with the lawful use of district facilities pursuant to a lease or license.
The district will use administrative regulation ACB-AR - Bias Incident Complaint Procedure to process reports or complaints of bias incidents.
END OF POLICY
Legal Reference(s):
ORS 659.850 OAR 581-002-0005 OAR 581-022-2370 ORS 659.852 OAR 581-022-2312
Tinker v. Des Moines Indep. Cmty. Sch. Dist., 393 U.S. 503 (1969). Dariano v. Morgan Hill Unified Sch. Dist., 767 F.3d 764 (9th Cir. 2014). State v. Robertson, 293 Or. 402 (1982).
Cross Reference(s):
AC - Nondiscrimination GBNA - Hazing/Harassment/Intimidation/Menacing/Bullying Cyberbullying – Staff and Third Party GBN/JBA - Sexual Harassment JBA/GBN - Sexual Harassment
JFCF - Hazing/Harassment/Intimidation/Menacing/Dating Violence/Domestic Violence/Bullying/Cyberbullying – Student JFCF - Hazing/Harassment/Intimidation/Menacing/Dating Violence/Domestic Violence/Bullying/Cyberbullying – Student
All Students Belong – ACB 2-2
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Page 60 Newberg School District 29J Board Meeting Date: August 10, 2021
ITEM: Designate Board Committees PRESENTER: Dave Brown, Chair ACTION
BACKGROUND:
Each school year we establish three committees to accomplish the work of the Board: Policy, Facilities/Property, and the Personnel Committee. Members will be assigned to each committee.
In addition, the Board will continue with the established Ad Hoc Committee moving forward with anti-racism and equity work in the district. Members will be assigned to the Equity Ad Hoc Committee to develop recommendations to come to the full Board for approval.
See attachment for the descriptions of each committee and the proposed member assignments.
RECOMMENDATION: Move that the Newberg School District Board of Directors approve the membership of each committee as designated.
Page 61 Board Committees 2021-22
Policy Committee Review, update, analyze, and recommend Board policy to the whole Board. This committee meets a minimum of three times per year to review, update and develop policy. Suggested timeframes: September, November, January, March, and May. However, for 2021-22, this committee will continue to meet at least monthly for the complete policy review process.
2021-2022 Proposed Members: Rebecca Piros, Trevor DeHart, Renee Powell
Facilities/Property Committee Provide direction and recommendation on properties and facilities owned by the district and/ or long range planning for a question of new property and other capital projects. This group would likely meet in the spring per strategic plan to look long-range at upcoming needs based on enrollment trends. Timeframes: December, February, April.
2021-2022 Proposed Members: Dave Brown, Trevor DeHart, Brandy Penner
Personnel Committee Organize the processes around the Superintendent’s evaluation and the interviewing of student representatives to the Board. This group will meet as needed in the fall, winter, and spring.
2021-2022 Proposed Members: Dave Brown, Ines Peña, Renee Powell
Ad Hoc –Equity 2021-2022 Proposed Members: Brian Shannon, Trevor DeHart, Renee Powell
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