Monthly Report to the Community October 2011

Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

MONTHLY REPORT TO THE COMMUNITY OCTOBER 2011

Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

The Monthly Report to the Community summarises, for the information of the community and other interested stakeholders, all of the many activities of the Shire for the preceding month, ranging from policy development and implementation through to service delivery, the provision of infrastructure, and the Shire’s financial position.

Given the scope of the Shire’s wide ranging activities, there is a great deal to report. Every effort is made to provide information in a readily understandable, easy-to-read form.

Any resident, ratepayer or other stakeholder seeking further information should contact the relevant Shire manager or director, or in the first instance can contact:

Todd Trimble

Manager Communications

Ph. 5950 1200

Monthly Report October 2011 Page 2 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

TABLE OF CONTENTS

CEO’s Introduction Dr Michael Kennedy, OAM 4 Net Cost Statement Geoff Emberson 12 Performance Executive Summary - Strategic Planning Allan Cowley 13 - Statutory Planning Angela Hughes 35 - Environment Protection Claire Smith 39 - Economic Development Shane Murphy 45 - Director Sustainable Environment Stephen Chapple 50 - Infrastructure Strategy Niall McDonagh 52 - Infrastructure Maintenance Barry Pankhurst 62 - Infrastructure Project Management Craig Cinquegrana 73 - Renewable Resources Sophia Schyschow 75 - Director Sustainable Infrastructure Alex Atkins 82 - Child, Youth and Family Care Robin Adams 83 - Aged and Disability Services Jenny Van Riel 88 - Recreation and Leisure Peter Gore 90 - Libraries, Arts and Culture Geoff Carson 97 - Social Planning & Community Development Jenny Macaffer 100 - Director Sustainable Communities Jenny Van Riel 104 - Corporate Planning and Projects Alison Leighton 106 - Communications Todd Trimble 108 - Team Support and Development John Rankine 110 - Governance and Corporate Support Noel Buck 112 - Property & Valuation Yasmin Woods 114 - Information Services Brandon Cheshire 116 - Finance Geoff Emberson 118 - Director Sustainable Organisation Kevin Clarke 119 Capital Works Overview Craig Cinquegrana 120 Priority Works Overview Various 136 Priority Projects Overview Various 141 Asset Conversion Program Yasmin Woods 149 Financial Statements Geoff Emberson 150 - Standard Statement of Financial Performance (Income 153 Statement) - Standard Statement of Cash Flows 155 - Standard Statement of Financial Position (Balance Sheet) 158 - Standard Statement of Capital Works 159 - Corporate Performance Statement 161

Key Financial Status Indicators Geoff Emberson 162 - Borrowings

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CEO’s INTRODUCTION

October was, quite literally, a very ‘event-full’ month, with a total of 46 events being conducted on the Peninsula, some very locally focused, others attracting national and international interest and exposure.

The Jayco Herald Sun Tour stage was televised nationally, and to New Zealand and Asia, with magnificent helicopter coverage of cyclists snaking their way up Arthurs Seat (three times!), presenting wonderful ‘Tour de France’- styled images of the Peninsula to would-be visitors. A wide range of cycling events during the month catered for cyclists of all ages and abilities. Council continues to roll out bike parking ‘hoops’ at shopping locations and other visitor spots, and continues to expand on-road and off-road cycling lanes/paths to improve access to cycling not only for recreation and sport, but as a means of local transport to school, shops or work. (See P.58)

Mornington Township won Tidy Towns in October, winning the Sustainable Communities Award for Victoria, with the win celebrated at 150th Anniversary celebrations in Mornington on 22-23 October. Four other awards were won by Peninsula individuals and groups, reflecting our local communities’ commitment to environmental sustainability.

Paul Hawken - International speaker on Sustainability

The Shire hosted a local presentation (at PCT) by Paul Hawken, renowned US writer and speaker on sustainability.

Childrens Week / Seniors Week / Carers Week

In a busy month of ‘special weeks’, more than 5,000 residents attended local events related to these three national ‘weeks’ (see P.97)

Further commentary on these and other events, including the visit by the Governor of Victoria, is included in my COMMUNITY ENGAGEMENT notes following, and elsewhere in the report.

Given that, apart from the City of Melbourne, the Shire hosts more events than any other local government in Victoria, including major events like Portsea Swim Classic, Pier to Perignon, Bay 2 Bay Ride and many others, there is a strong focus on making the event approvals process as ‘user friendly’, efficient and effective as possible, while ensuring that the wide range of safety and other issues needing to be addressed, are fully covered. The Shire has developed Self Assessment Kits, designed specifically for smaller and larger events. While this may appear a simple (and obvious) thing to do, it isn’t, given the number of authorities whose safety and other concerns need to be satisfied. We are working with a range of agencies including Victoria Police, Parks Victoria, Ambulance Victoria and others, and believe we can streamline the process while addressing all requirements (see P.83)

In what may appear to be totally unrelated subjects, but aren’t, during the month I attended a Metropolitan Planning Strategy Forum, and a Regional Justice (Crime Prevention) Reference Group meeting. At a strategic level, the evidence very clearly indicates that ‘social connectedness’ is a fundamental success factor in building safe, healthy, sustainable communities, where people have a sense of connection and belonging in their local community and, particularly for young people, that they can aspire to achieve their potential.

A focus on cycling in your local community, on pride in local towns, on the needs of children, of seniors, of carers, relate very directly to and underpin a strategic focus on crime prevention, and planning for the future growth of urban Melbourne, of which the Peninsula is not a part, but in relation to which we play a wide range of important roles, from social, economic and environmental perspectives.

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COMMUNITY ENGAGEMENT

The Honourable Alex Chernov, AO, QC, Governor of Victoria Visit The Shire hosted The Honourable Alex Chernov, AO, QC, Governor of Victoria and Mrs Elizabeth Chernov’s visit to the Peninsula on Thursday 27 October. The Governor visited the Shire to mark the commemoration of Hastings/Old Tyabb, Mornington, Dromana and Rye’s 150 years as gazetted townships. During his visit, the Governor unveiled historical markers at the oldest primary school in each township and also toured Mornington Peninsula Regional Gallery. The historical markers consist of an information timeline with historic images depicting significant events and achievements since the towns’ earliest establishment. These special markers are designed to help local children understand and appreciate the early development of their town.

Tidy Town 2011 Awards On 22 October 2011, the Township of Mornington was announced as this year's winner of the Tidy Town - Sustainable Communities Awards for Victoria. The Township of Mornington will now compete in the National Tidy Town Awards. A number of other community groups from the Mornington Peninsula were also recognised for their achievements, including: Dame Phyllis Frost Award: Norm McKinlay. Community Action: Western Port Festival 2011 – Hastings, Pam Keating Environmental Sustainability Award: St Macartan's Parish Primary School and Young Leaders: Wildlife – Hastings.

BushFire Information Sessions The Shire in conjunction with Nepean Conservation Group, Parks Victoria and CFA ran a Bush Fire Information Day for residents living in the Nepean area of the Peninsula on Saturday 22nd October. The purpose of the day was to create an open forum where people could ask questions relating to fire and speak face to face with Shire officers and other representatives regarding the past, future and current fire management works that occur on the Peninsula. The Natural Systems

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Teams summer Fire Walk and Talk program has commenced again, with a big goal of 50 Walk and Talks to complete this summer. This is over double last year’s engagement achievement.

Guest Speaker – Paul Hawken It was the Shire’s pleasure to host an evening with Paul Hawken, on Friday 21st October, during his visit to Australia from the USA. The evening was introduced by Councillor Reade Smith. Paul has dedicated his life to sustainability, and changing the relationship between business and the natural environment. An audience of approximately 150 people attended the event.

Peninsula Festival of Arts and Ideas: arts alive 2011 The biennial Peninsula Festival of Arts and Ideas: arts alive 2011 took place in October. The arts alive program featured over 50 events, offering our community the opportunity to enjoy a rich and diverse series of books, writing, poetry, visual arts, crafts, performing arts, film and music by both local and visiting talent.

Community and Special Events October has been a peak period for events on the Peninsula, with 46 events occurring. Major events such as the Jayco Herald Sun Tour, Around the Bay in a Day and the Mornington Food & Wine Festival all attracted a large amount of community interest and visitors to the region. Events such as Kids Day in the Park, the Ageing Well Expo, Mornington 150th Celebration, Live the Life Fiesta in Sorrento, the Festival of Arts and Ideas and the HMAS Open Day provided the community with a range of diverse, colorful and largely free activities.

Frankston & Mornington Peninsula Excellence in Business Awards The Frankston & Mornington Peninsula Excellence in Business Awards was held in October and attended by over 200 guests. This partnership event between Frankston City and the Mornington Peninsula Shire Councils is another great example of our strong regional co-operation.

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Children’s Week The Shire worked in collaboration with local schools, early childhood services and the Department of Education and Early Childhood Development (DEECD) to host activities during Children's Week that focus community attention on the needs and achievements of children and young people as they thrive, learn and grow. This year, Universal Children's Day (28 October) saw the Hastings foreshore literally filled with colour and movement as hundreds of parents and young children enjoyed entertainment, music and each other's company in joint celebration of children, their precious place in our community and their amazing potential.

Carers Day Carers Day was celebrated again on the 17 October with workshops, activities and entertainment for eighty five carers of people with a disability at Bentons Square Community Centre. This is the third event facilitated by the MetroAccess Program, which has become a model for other Carers Day events throughout the Southern Metro Region. It also showcases a close collaborative partnership with Commonwealth Carers & Respite Service who co funded the day and representatives from Frankston & Peninsula Carers Group Inc. who work on the Committee.

Anti-poverty Week As part of the Shire's Health and Wellbeing agenda, and in support of anti-poverty week, a screening of ‘The Economics of Happiness’ was held at Mornington attended by 80 people. The film was followed by a discussion with Frank-Fitzgerald-Ryan from the Sustainability Street program incorporating local community activities and social action.

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Mornington Bike Ed Skills Facilitating and encouraging cycling is a key program of Peninsula Ridesafe and the educational programs that have been undertaken this month are an important part of ensuring that junior cyclists are introduced to the road system well prepared and alert to the needs for riding safely. Mornington Bike Ed Skills competition day was held at Mornington Park. This year saw 140 Students from 10 Primary schools compete in 13 skills activities in teams for points. The day was hugely successful with members of Vic Police Youth Resources section the Mornington Peninsula Shire Traffic team and RoadSafe SouthEast assisting.

Emergency Management From approximately 2:30 am on the morning of Sunday 23 October, the Municipal Emergency Response Officer was contacted by Victoria Police to assist them with various resources while attending an incident involving a diesel tanker truck rollover at the intersection of Westernport Highway and Frankston / Flinders Road, Hastings. Approximately 8,000 litres of fuel had been spilled on the road surface and was making its way into the drainage system with approximately 12,000 litres remaining in the overturned tanker. During the course of the incident support the Shire provided to the emergencies agencies.

Other Consultation & Engagement Activities • A second stage of public consultation was held in Ocean Beach Road, Sorrento on October 29. Over 50 people visited the information tent. • Environmental Health Team conducted a very successful workshop for Caravan Park proprietors to assist them in developing their Emergency Management Plan. • Mornington Peninsula Tourism is working with industry to develop a 3-year Business Events Strategy for the Mornington Peninsula. 25 industry operators brainstormed through the first of two workshops • A Wetlands workshop was held at the Eco Centre on Saturday 22nd October. The workshop attracted 28 participants. • A community Food Swap was held on 4th October attended by approximately 30 people. Locals came to exchange their excess produce, swap recipes and tips on growing. • Community consultation is in progress for playground upgrades at Civic Court, Balnarring, Karina Street, Mornington, Mount Arthur Reserve, Rosebud and a new playground at Brim Brim Wetlands, Mornington. On-site meetings with residents are organised for Mount Arthur Reserve and Brim Brim Wetlands. Consultation with the primary school and pre-school students is taking place for the Balnarring playground.

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INNOVATION

Interactive Global Leadership Series In a first for Council, we are working in partnership with ICMI’s Global Leadership Series 2012 to bring Dr Alan Greenspan (former US Reserve Bank Governor) and Condoleezza Rice (former US Secretary of State) ‘live’ to the Mornington Peninsula and Frankston. The Shire will be hosting this breakfast event on 24 Feb 2012 and patrons at events will be able to use their smart phones to ask questions of the speakers. These renowned leaders will be able to provide an ‘an intelligent and informed outsiders perspective’ of Australia’s economy and world affairs. The Shire will work with Chambers of Commerce, Local Tourism Associations, industry groups, and community and business leaders to promote the event.

Social Media The Mornington Peninsula Shire Transport Connections team launched the new interactive website http://www.transportconnections-morningtonpeninsula.com

Change over from Winter to Summer Sports The Turf teams have been kept busy with the changeover from winter to summer sports. This year exhibited a particularly smooth changeover with ideal ground conditions allowing for a quick and efficient transition. In general, grounds came out of winter play in exceptional condition with good management and training rotation contributing to this outcome. Improved drainage, turf types and user group education on alternative on and off ground training opportunities has allowed the playing surface to better withstand the rigors of sport.

QuickView CCTV Survey In recent weeks under the Shire’s Safer Local Roads Program, the Shire has undertaken CCTV Survey Services on underground drainage systems under sealed roads (those included in the 11/12 Road Surfacing Program). Using “Quickview” camera system, the condition of the drainage lines is collected allowing the opportunity to repair pipe related defects prior to each road being resurfaced. The main advantage of this system is that footage of up to 70m can collected from a stationary “in pit” survey position using state of the art optics which is a major advantage over generic long line camera techniques therefore improving productivity during survey and ultimately promoting cost saving benefits.

Trial of Induction light at Hastings Hub The Shire has trialled a little-known lighting technology in the stadium at the Hastings Hub. The induction light has no electronic components, which is expected to result in a high level of performance over a longer life. Assessment of the trial light has been positive and the remaining seven stadium lights will now be retrofitted with the induction lamps. The replacement project will save around 2kW of electricity, resulting in an estimated annual reduction of 17 tonnes of greenhouse gas emissions.

No-Charge Green Waste Weekend A no-charge green waste weekend was held on the 22nd and 23rd October 2011. In the past the no-charge green waste weekends have been well utilised by residents. The latest weekend had high

Monthly Report October 2011 Page 9 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011 usage levels. Approximately 3,663 cubic metres of domestic green waste was disposed at waste disposal centres across the Peninsula with around 3,250 residents using this opportunity to clean up their properties. This was a significant increase from October 2010 when the Shire received 1,880 cubic metres of green waste.

Direct Use Geothermal Energy Workshop The Melbourne Institute of Energy held a workshop covering the emerging technology of direct use geothermal energy for heating and cooling purposes. Applications of this technology utilise the relatively constant ground temperature as a heat source or sink, depending on the time of year. It was revealed that the local direct use geothermal industry is still quite immature, resulting in high project costs. This is expected to improve over the coming years. It is important for Mornington Peninsula Shire to remain up to date on emerging energy technologies and opportunities with the expected introduction of a price on carbon and move towards cleaner energy options.

New Pothole Repair Technology Potholes repair technology has improved, with potholes now being levelled into the surrounding road surface and filling with a QPR coldmix (Polymer modified Coldmix product). This emphasis on ensuring the quality of the pothole repair is of a high standard instead of purely filling a pothole and making it safe. It has been proven that spending additional time at each pothole repair has significantly contributed to a reduction in return visits to repair the same pothole.

Streamlining Building and Planning Processes • Due to successful negotiations with building surveyors, in a short space of time, 75% of all building permits will be received electronically, which means there will no longer be a need to manually process and scan them • Council’s Statutory Planning team introduced a new process for Secondary Consent applications (to endorse minor planning application changes to endorsed plans) to essentially streamline the process and reduce the timeframe associated with this process.

Maternal and Child Health National Acknowledgment The Team Leader of Maternal and Child Health presented at the Royal College of Nursing Australia, Primary Health Care and Community Nursing conference in October. The presentation focussed on the work the MCH team have done on increasing participation rates in the MCH Program by delivering outreach services to Child Care Centres and Preschools. The presentation will be formally published in the National Child & Family Health Nurse Association journal.

Youth Program Another new Shire initiative is the Hastings Renewal Street Art Program, a joint initiative between Youth Strategic Planning, Hastings Neighbourhood Renewal and Westernport Secondary College. Students had to research and speak with local community members to see what they would like to have added to the art piece. Over the ten weeks, students then designed a youth outlook on the Hastings Township designed in a street art style piece. The design included local land marks, such as the fresh fish shed on the jetty, BHP, Hastings Marina and the main street.

Rosebud Municipal Offices, Building Services Upgrade The existing 40 year old heating, ventilation and air-conditioning (HVAC) plant is being replaced because it is inefficient, expensive to maintain, unreliable and replacement parts cannot be readily obtained. The offices currently consume 2.5 times the recommended government benchmark for energy consumption. The building works include the replacement of the HVAC system and installation of energy efficient lighting and ceiling insulation. This building upgrade is another example of Council’s strong commitment to reducing its environmental impact and providing staff with a comfortable, energy-efficient and sustainable workplace. It is estimated the works will reduce greenhouse gas emissions by 65 tonnes per annum.

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FINANCIAL

Financially, we have completed our first quarter detailed review based on the quarter-ended September 2011 results. Following our review, no forecast changes affecting the ‘bottom line’ are proposed at this time, although a number of offsetting changes have been made. A number of items have been identified for further review between now and mid year, and in some cases we have foreshadowed the potential for change at that time. Items for specific investigation include - • Legal costs in EPU (and the level of cost recovery available to Council) • The transfer of responsibility for Planning certificates to DPCD • Home and Community Care service levels (and the offsetting availability of growth funding) • Annie Sage closure • SMIS review process

Review of these items over coming months will allow officers to confirm with more certainty the impact (if any) on the year end position. Our objective, and our expectation, is that we will make necessary adjustments and make budget.

Dr Michael Kennedy OAM

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Income Statement (Net Cost) For the period ending October 2011

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance Unit Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 Recurrent Strategic Planning (116) (109) 7 (522) (505) 17 (1,611) (1,611) 0 Statutory Planning (282) (298) (15) (1,258) (1,284) (26) (3,710) (3,710) 0 Environment Protection (115) (244) (129) (1,699) (1,847) (149) (4,874) (4,874) 0 Economic Development (124) (197) (72) (521) (302) 219 (1,480) (1,477) 3 Director Sustainable Environment (35) (35) (0) (146) (139) 6 (439) (439) 0 Infrastructure Strategy (200) (181) 19 (654) (710) (56) (1,859) (1,859) (0) Infrastructure Maintenance (3,647) (2,723) 924 (10,363) (9,558) 805 (35,859) (35,859) (0) Infrastructure Project Management (70) (48) 22 (346) (287) 58 (1,053) (1,053) 0 Renewable Resources (798) (926) (128) (503) (296) 207 (10,782) (10,782) (0) Director Sustainable Infrastructure (39) (41) (2) (165) (179) (13) (502) (502) 0 Child Youth and Family Care (544) (487) 57 (2,035) (2,342) (307) (5,114) (5,114) 0 Aged and Disability Services (363) (306) 58 (1,631) (1,794) (163) (4,029) (4,029) (0) Recreation and Leisure (396) (440) (45) (477) (634) (156) (4,322) (4,322) (0) Libraries Arts and Culture 300 (332) (632) (962) (884) 77 (4,762) (4,762) 0 Director Sustainable Communities (85) (91) (6) (385) (431) (47) (1,159) (1,154) 5 Governance and Corporate Support (313) (322) (9) (1,991) (2,081) (90) (4,502) (4,392) 110 Property and Valuation 314 264 (49) 1,561 1,506 (55) 4,852 4,852 0 Information Services (328) (22) 306 (1,090) (1,076) 14 (2,253) (2,253) (0) Finance (509) (370) 139 (424) (214) 210 (2,134) (2,134) 0 Director Sustainable Organisation (36) (38) (2) (152) (138) 14 (472) (472) 0 Communications (67) (57) 10 (308) (259) 49 (1,048) (1,048) (0) Team Support and Development (105) (74) 31 (411) (373) 37 (1,290) (1,290) 0 Corporate Planning & Projects (80) (67) 13 (295) (300) (5) (868) (868) 0 Internal Audit 1 2 0 1 0 (1) (0) (0) 0 The CEO's Office (39) (50) (11) (178) (186) (8) (550) (550) 0

Unit Budgets (7,674 ) (7,190 ) 485 (24,952 ) (24,311 ) 641 (89,820 ) (89,702 ) 118

Rates 260 76 (184) 113,378 113,485 106 113,378 113,378 0 Grants Commission 0 0 0 1,162 1,171 9 6,084 6,084 0 Depreciation (1,771) (1,771) (0) (7,067) (7,085) (18) (21,255) (21,255) 0 Efficiency Savings 0 0 0 0 0 0 400 400 0 Interest (Net) 99 87 (12) 158 138 (20) (1,261) (1,261) 0 Recurrent Surplus / (Deficit) (9,086 ) (8,798 ) 288 82,678 83,397 719 7,526 7,644 118

Non-Recurrent Capital Grants 631 550 (81) 897 869 (28) 4,309 6,272 1,963 Special Charge Schemes 0 244 244 (130) 115 245 615 615 0 Contributions 252 214 (37) 857 1,606 749 2,520 2,590 70 Profit/(Loss) on Sale of Assets 0 0 0 0 0 0 0 0 0 Priority Projects (Net) (76) (262) (186) (167) (581) (414) (4,535) (4,613) (78) Priority Works (Net) (306) 195 501 (772) (355) 418 (5,631) (5,671) (40)

Non-Recurrent Surplus / (Deficit) 501 942 441 684 1,654 970 (2,723 ) (808 ) 1,915

Surplus / (Deficit) before Adjustments (8,585 ) (7,856 ) 729 83,362 85,051 1,689 4,803 6,836 2,033

New Subdivisions 0 0 0 0 0 0 7,000 7,000 0 Transfers From / To Reserves (Net) 0 (43) 43 0 (43) 43 (211) (211) 0

Surplus / (Deficit) (8,585 ) (7,899 ) 686 83,362 85,008 1,646 11,592 13,625 2,033

Priority Projects (Net) and Priority Works (Net) include internal expenditure.

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STRATEGIC PLANNING

ACTIVITY CENTRE PLANNING

Rosebud Activity Centre Structure Plan The Rosebud Activity Centre structure plan will review and update planning for the Rosebud Major Activity Centre in consultation with the community and stakeholders. The exhibition of the Draft Rosebud Structure Plan has been completed and submissions are currently being considered. Advice from the Design Advisory Panel has also been obtained and has indicated the need for more detailed design concepts in specific locations.

On this basis Council has commissioned the preparation of a complementary Urban Design Framework (see below). The Urban Design Framework (UDF) will focus on the look, feel and function of the Rosebud centre and the way in which decisions relating to both public and private development are linked to the vision of Rosebud as the regional centre for the Southern Peninsula. The UDF will also seek to define the preferred future character for the centre as a whole and for different precincts within the centre.

Update: The preparation of the Rosebud Urban Design Framework has commenced (refer to details below). The Urban Design Framework will be carefully coordinated with the structure planning process.

Rosebud Urban Design Framework Following a review of the Draft Rosebud Activity Centre Structure Plan Council has decided that an Urban Design Framework should be developed and fully integrated with the Structure Plan at an early stage to better implement a vision for the Rosebud Major Activity Centre.

The aims of this project are: 1. to develop a bold and compelling vision for Rosebud as the major activity centre for the Southern Peninsula. 2. to provide Council and the community with a strategy providing short and long term directions for the Rosebud Major Activity Centre; 3. to produce an Urban Design Framework which will support these short and long term directions and guide future decision making. Council has resolved to award the contract to Daryl Jackson Pty Ltd.

The consultants have commenced work on the project with the aim to complete the Draft Urban Design Framework by January 2012.

Update: The consultants have presented preliminary concepts and a draft outline report to the Steering Committee for consideration.

Hastings Activity Centre Structure Plan The Hastings Activity Centre structure plan will review and update planning for the Hastings Major Activity Centre in consultation with the community and stakeholders. Development of the structure plan is being coordinated with preparation of the Hastings South Coastal Management Plan.

A draft structure plan report has been reviewed by the Design Advisory Panel and additional urban design input is to be obtained.

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Update: Both the draft Hastings Activity Centre Structure Plan and draft Coastal Management Plan will be completed for consideration by Council as soon as possible. The Draft Plans may then be placed on public exhibition early in 2012.

Local Parking Plans The Strategic Planning team is collaborating with the Traffic Engineering Team to develop a policy framework and program for achieving Local Parking Plans for activity centres. The State Government has also recently published its response to the Parking Provisions Review and has exhibited draft changes to the car parking provisions contained in the planning scheme. The implementation of these changes will enable officers to proceed with the preparation of Local Parking Plans for Council’s consideration. A response to the Government’s review of parking provisions has been submitted.

Update: A report on the changes proposed by the State government was presented to Council in October. A response to the government’s review has been submitted in accordance with Council’s resolution .

HOUSING, NEIGHBOURHOOD CHARACTER AND SETTLEMENT PLANNING . Melbourne @ 5 Million – Housing Growth Requirements Program The Department of Planning and Community Development (DPCD) has established a new program focusing on Housing Growth Requirements in the context of the higher than anticipated growth rates indicated in the review of Melbourne 2030 (Melbourne @ 5million). The program consists of three main stages (over three years):

• Assessment of housing capacity in each metropolitan municipality. Consultants acting for DPCD (SGS Consultants) are completing a housing capacity assessment for each municipality in accordance with a standard methodology. This includes an analysis of previous housing development patterns, market trends and future opportunities and constraints. The methodology includes a category for townships and rural communities (separate from urban Melbourne) that covers the majority of the Peninsula. Preliminary Housing Development Data (2004 – 2008) was released in April 2011.

• DPCD setting housing growth requirements for each metropolitan municipality based on the capacity assessment.

• Development of a framework to deliver on the requirements, including local housing strategies that facilitate housing development and diversity

This work is intended to be considered in the preparation of municipal housing strategies and any associated planning scheme amendments.

This project has advanced to stage where the DPCD consultants are preparing Housing Capacity Assessment Options. These options will focus on ways to influence future housing supply and will seek to test the influence of alternate planning frameworks and changes to infrastructure provision on future housing capacity and supply. It is understood that this work has been completed to draft stage but is now under review and has not been released.

Update: Awaiting release of data by DPCD.

Review of the Low Density Residential Zone (LDRZ). As part of the Housing requirements project outlined above, DPCD has provided a grant of $35,000 for work on housing related issues. An investigation of the land within the Low Density Residential Zone (LDRZ) has been identified as an appropriate use of this grant.

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Update: Consultants have submitted a final draft which will be reviewed in conjunction with the preparation of the Local Housing and Sustainable Settlement Strategy (see below).

Local Housing and Sustainable Settlement Strategy Following from the Southern Regional Housing Statement (2006) and the State government’s Housing Growth Requirements project (discussed above), the Local Housing and Sustainable Settlement Strategy (LHSSS) is intended to provide a more detailed examination of housing issues, needs and trends at the local level.

The LHSSS will need to address the key issues of housing availability, appropriate design and affordability. In practice it will also need to identify areas with greater and lesser capacity to absorb changes in housing stock.

The intention of the project is to include a coordinated review of housing with other key factors which affect the sustainability and livability of settlements, including access to employment, the availability of transport services, the availability of open space and recreation areas, the demand for community facilities etc. This project needs to be integrated with the Housing Growth Requirements program outlined above, and it has therefore been necessary to extend the timeframe.

Update: The study brief is under review.

Neighbourhood Character Project The neighborhood character project involves a number of elements that are directed towards increasing the recognition of neighbourhood character and giving effect to the local area character policy within the planning scheme. The main elements include: • Pilot character studies, intended to test character study methodologies. Brief pilots have been completed for parts of Mornington and Mt Eliza, with a more extensive report for Mt Eliza Woodland area. Amendment C87, proposing new controls for the Woodland area, was subsequently submitted to the Minister for Planning, but was not approved. The (new) Minister has authorised Council to prepare and exhibit a revised version of Amendment C87 (referred to as Amendment C162) that includes mandatory subdivision controls. The Minister has also indicated that he is also prepared to consider interim controls over the Mount Eliza Woodland area. • A general policy to complement Clause 54, 55 and 56 (Rescode provisions). A draft has been completed and will be considered as part of a future planning scheme amendment. • Gap analysis/cutting red tape – intended to identify areas under development pressure or where current provisions require revision. This is an ongoing process. • Local amendments, subject to strategic justification. Current focus is on the Woodthorpe area, Rosebud (Amendment C109). Council has adopted the amendment and it has been submitted to the Minister for consideration (refer C109 details below). • Coordination with the Local Housing and Settlement Strategy. In assessing future housing capacity attention will be given to the ability of each area to absorb change without significant loss of character.

Update: Amendment C162 for the Mount Eliza woodland area has commenced exhibition with the closing date for all submissions being 7 November 2011. Awaiting the Minister’s decision in relation to the approval of the proposed interim amendment C164.

Sorrento Township Planning Following the formation of the Sorrento Township Planning and Consultative Committee (STPCC), Council officers have provided support for community based planning activities, focused primarily on the development of a vision for the Sorrento township and an action plan to address a range of

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The STPCC is also aware of the demographic and population distribution trends which will shape communities into the future and seeks, in the longer term, to develop policies which will produce a more balanced and sustainable community profile in Sorrento.

Council has expressed support for the work undertaken to date on a draft streetscape concept plan (prepared by Hansen Partnership) and has recommended investigation of available implementation options, emphasising however that there is no commitment to funding capital works outside of the annual budget assessment process.

Update: Funding has been provided for initial streetscape works in the 2011/2012 budget and limited works have already been undertaken within the scope of existing operational funding e.g. upgrading of some paved areas and replacement of bins, street lights and some landscaping.

Crib Point Township Plan

Council has made provision for the preparation of a preliminary structure plan and design framework for the Crib Point Township in the light of:

• possible changes as a result of the Port of Hastings Strategy; • the increasing number of multi-unit applications in the Crib Point area, with the potential to have an adverse impact on the neighbourhood character of the township; • the cumulative loss of vegetation within the township; • the limited range of retail and other services within the town; and • the possible location of the Otama submarine at Crib Point ( Stony Point).

Draft consultant reports by the Hansen Partnership, Barraco Wright Architects and NMBW Architecture Studio have been received.

Update: The draft plan was reported to Council on 10 October 2011, and is being prepared for exhibition.

Mornington North /Racecourse Road Outline Development Plan The objective of this project is to prepare a planning framework that will guide land use, development, transport and public and private investment in the Mornington North area (the Bungower Road/Racecourse Road/Roberts Road area) over the next 15 years.

The ODP is to provide a basis for an amendment to the Mornington Peninsula Planning Scheme that includes a Local Policy for Mornington North and that may also include other changes to existing planning controls.

There has been further investigation of matters raised in submissions and additional consultation with stakeholders.

Update: A report on this matter will be submitted to Council in November 2011.

Tyabb Township Plan The objective of this project is to prepare a strategic planning framework that will guide land use and development, including public and private investment, within the Tyabb Township over the next 15 years.

The Township Plan will provide a basis for statutory and non-statutory implementation, including possible amendments to the Mornington Peninsula Planning Scheme.

Monthly Report October 2011 Page 16 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

The Draft Township Plan was considered by Council on 29 November 2010 and was placed on public exhibition until 8 April 2011.

Update: To date, twenty-five (25) submissions have been received. These are being considered to enable preparation of a report to Council. A peer review of the draft Plan by Hansen consultants has also been completed and is generally supportive of the professional quality of the draft plan. A revised township plan is expected to be submitted to Council early next year.

GREEN WEDGE PLANNING

Green Wedge Management Plan (GWMP)

The Green Wedge Management Plan (GWMP) is intended to provide for the integrated land use planning and land management of the green wedge. The project is supported by a Community Reference Group and a Technical Reference Group of government agencies.

Council considered an interim report on the Green Wedge Management Plan at its meeting on the 20th December 2010 and determined to support a number of draft Action Plans for exhibition as part of the GWMP. The new State government has also established a Peri Urban planning unit which is also responsible for green wedge management plans at state level. Discussions are being held with this unit in regard to the completion of the draft GWMP for exhibition.

Update: Work on the draft plan is progressing. In June, Council adopted an interim policy in relation to Dwellings in Rural Areas which is to be used to guide decision making by officers under delegation.

PORT PLANNING

Port Of Hastings Strategic Land Use and Transport Access Corridor Planning Study

In 2009, the then Minister for Ports and Major Projects, Tim Pallas announced the government response to the Hastings Port Land Use and Transport Strategy (PLUTS), endorsing Hastings as an alternate international container port. At the same time the Minister released “Port Futures”, a state-wide strategy aimed at greater integration in the management of the state’s ports and related infrastructure.

There has been substantial community opposition to elements of the draft port strategy, particularly: • the study assumptions regarding freight growth, and the aspirational targets for rail freight movement; • the limited environmental investigation to date; and • the proposed transport corridors, in terms of both increasing freight volumes on the existing rail network and the proposed Gippsland rail route.

Further planning for port area development is ongoing. The report from an Advisory Panel appointed by the previous government to investigate and report on land use issues in the areas around Victoria’s ports is still to be released. The Shire made a submission to the Panel regarding the Port of Hastings and in relation to the draft Port Zone.

The new State government has also announced the re-establishment of an independent Port of Hastings Development Authority and, more recently, Dr. Denis Napthine, the Minister for Ports, has indicated that due to congestion issues affecting the Port of Melbourne and growing freight demand it will be necessary to bring forward development of the Port of Hastings by approx 10 years, with an estimated cost of approx $9.4 billion.

Monthly Report October 2011 Page 17 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Update: Awaiting the release of the Port and Environs Advisory Committee report and government response.

Peninsula Link (Frankston Bypass)

The Peninsula Link project involves the construction of a freeway standard road from the southern end of the East Link freeway to bypass Frankston and connect to the existing Mornington Peninsula freeway north of Dromana. The proposed route extends through Baxter and the Moorooduc Plain, with major intersections at Bungower Road and Mornington Tyabb Road.

Officers have provided ongoing advice to the Linking Melbourne Authority indicating the need for land consolidation and appropriate access arrangements as per Council’s submission to the EES Advisory Committee. The Southern Way consortium will finance, design, build, maintain and operate the freeway. Peninsula Link will be completed and open to motorists in early 2013.

Update: Land acquisition and access issues are being monitored through contact with the Linking Melbourne Authority and Southern Way group. In addition, a Community Advisory Group has been established to provide a forum for community input into the project. Representatives on the Community Advisory Group include Councillor Anne Shaw. Further information is available on the Peninsula Link website: http://www.peninsulalink.com.au/NewPage.aspx

Impacts of Climate Change – Risks of Inundation and Erosion

In the field of climate change policy, the Shire is working to collect, analyse and understand available data with a view to: • Identifying any gaps and working closely with other Government organisations to ensure that information needs are identified and acted upon in a coordinated fashion. • Adding value to existing data by the development of additional Planning Scheme provisions and more robust assessment of planning permit applications. For example, amendment C150 (see below) applies new information in relation to the management of risks associated flooding in the vicinity of the Tootgarook wetland.

Update: Council has commenced work with consultants and the Association of Bayside Municipalities in relation to the Coastal Adaptation Project for Port Phillip Bay funded by the Commonwealth government which seeks to examine the effect of climate change on both sea level and inland inundation risks.

PLANNING SYSTEM

Review of the Victorian Planning System

The Minister for Planning has established an Advisory Committee to review the planning system in Victoria. The Advisory Committee will consider the whole planning system including: • The provisions of the Planning and Environment Act 1987 (the Act) and how it works (including the appeal process); • The State and local policy provisions; • the operation of zones and overlays; • The use of incorporated and reference documents; • The way permit applications are dealt with; and • The way rezoning requests are dealt with.

Monthly Report October 2011 Page 18 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Initial submissions were requested by 31 August 2011. Update: Council considered a report on this review at its meeting on the 8th August and determined to make a submission. A submission was subsequently lodged with the Advisory Committee. On the 28th September, representatives of the MPSC, along with representatives from other municipalities who are members of the Interface Group of Councils, attended a hearing of the Advisory Committee to discuss the review and the Council submissions. The MPSC emphasized the importance of recognizing the different but complementary role of the Peninsula in maintaining Melbourne’s liveability and the support for a strong Planning Statement to protect the core values of the Peninsula.

New Residential Zones for Victoria The previous Minister for Planning released a paper “New Residential Zones for Victoria: A Discussion Paper and Council lodged a submission in April 2008. Three follow-up community consultation meetings were held in June 2008. A submission was made to the DPCD Consultation Draft of the Residential Zones on 9th April 2009. This submission may be viewed on the Shire’s web site

Update: Awaiting DPCD advice. Further progress appears to be delayed pending the outcome of the Housing Requirements program (see above).

Victorian Competition and Efficiency Commission: Unlocking Victorian Tourism, Inquiry into Victorian Tourism.

In July 2010 the VCEC commenced an inquiry into Victoria's Tourism Industry.

A draft report has been released for public consultation, which identifies a range of barriers to the development of tourism within Victoria's land-use planning, public land and other areas of regulation.

In part, the draft report recommends providing more opportunities for tourism in Victoria’s national parks and greater flexibility for tourism-related investment in the Farming Zone, the Rural Conservation Zone and the Green Wedge Zones e.g. by the removal of the requirement that tourism uses be conducted “in conjunction with” agriculture or conservation activities.

A report was presented to the Council meeting on 27 April 2011 in regard to this Inquiry. A submission has been made to the Commission in respect of this report outlining various concerns.

Update: Awaiting the Commission’s final report.

Future Farms: providing for Victoria’s future rural land use Discussion paper The Rural Planning Group, established by the previous State government, organised regional workshops as part of its consultation program in connection with the above Discussion Paper. The Pakenham workshop was attended by Council officers and a briefing was provided to Council at the DAC meeting on the 20th July 2010. A submission was lodged in accordance with Council’s resolution. The Rural Planning Group has released its report. The report is available on the DPCD website.

Update: Awaiting the Minister’s response.

Monthly Report October 2011 Page 19 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Review of the Victorian Planning Provisions pertaining to fire (Wildfire Management Overlay)

The State Government is committed to implementing the recommendations of the 2009 Victorian Bushfires Royal Commission which involve new Victorian Planning Provisions and overlay mapping for Planning Schemes. As part of this process DPCD, DSE and CFA have been seeking feedback from relevant Shire officers (Strategic, Statutory and Fire Prevention) and the Mornington Peninsula Planning Scheme is the subject of a pilot project.

Update: Awaiting further advice from DPCD

PLANNING SCHEME AMENDMENTS

REQUESTS FOR AMENDMENTS

The Strategic Planning Team maintains a database recording suggestions and proposals for changes to the Planning Scheme that may be put forward by Councillors, officers or the community. A proposal is translated into a formal request for amendment of the Scheme when a first stage fee is paid by a proponent or when a decision is made to prepare an amendment for exhibition.

In summary, the highlights for this month are: • A workload including 20 formal requests by external proponents and 22 active Planning Scheme amendments. • There was one new amendment request by an external proponent which is yet to be formalized by the payment of fees.

CURRENT PLANNING SCHEME AMENDMENTS

Amendment C91 – Hastings Activity Centre This amendment proposes to rezone land north of Elizabeth Street, between Alfred and Queen Streets to a Business 1 Zone and apply a Development Plan Overlay to enable the extension of the K-Mart complex.

The revised amendment was reported to Council on 1 August 2011. Council adopted the amendment and the amendment has been submitted to the Minister for approval

Update: Awaiting the Minister’s decision.

Amendment C100 – General amendment This amendment is proposed to address various matters, including various corrections to the planning scheme maps. A Panel report has supported the amendment.

Update: Council adopted the amendment at its meeting in June. Currently awaiting the Minister’s approval.

Amendment C107 - Mornington Harbour In April 2009, Mornington Boat Haven Limited submitted a request to Council to amend the planning scheme to enable the development of boating facilities within the Mornington Harbour. The proposal comprises two full length concrete wave-screens, a new public jetty, 170 floating pontoon pen berths, 10 short term public berths, 10 emergency/police berths, 10 ‘fore and aft’ moorings, 10 swing moorings, a travel lift with wash down facility, and associated facilities.

MBHL’s proposals are prohibited under the current planning scheme provisions. Council has been requested to rezone the development site to a Public Park and Recreation Zone and to concurrently consider a planning application for the proposal, to avoid duplication of procedure and

Monthly Report October 2011 Page 20 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011 provide for an efficient planning process. This approach also enabled a coordinated exhibition with the Environment Effects Statement (EES).

In November 2009, Council determined to request the Minister for Planning to authorise the preparation of the amendment. This was to enable the concurrent exhibition of the amendment, planning application and a draft planning permit and hence facilitate public input in relation to the proposal. In recommending this course of action, Council emphasized that the purpose of the exhibition was to allow informed public input. A decision as to whether or not Council will support the proposal will be made at a later stage, following the Minister’s decision in relation to the EES.

The amendment, application and draft planning permit have been exhibited, together with the EES, The exhibition process closed on 5 July 2010 with more than 2,000 submissions received. On 2 August 2010 Council referred all submissions to an independent panel for advice.

A recommendation outlining issues which would form the basis of Council’s submission to the Panel was adopted by the Development Assessment Committee on 18 October 2010.

A Panel was subsequently appointed and the Panel Hearing was held in February 2011.

Update: The Independent Panel completed its report in April 2011. Council is currently awaiting the outcome of the Minister’s Assessment of the EES inquiry.

As part of the statutory process, the planning application (which is also deemed to be an application for Coastal Management Act consent) will be referred to the Department of Sustainability and Environment (DSE),

Upon receipt of the Minister’s Assessment and the advice from DSE, Council will be in a position to consider the proposal. This is expected to take place early next year.

Amendment C109 – General amendment Items include Design and Development overlays for Woodthorpe area in Rosebud West and the area North of Tower Road in Mount Eliza and several heritage overlays.

Update: The Council adopted the amendment at its meeting in September. The amendment has been submitted to the Minister for consideration.

Amendment C116 – General amendment Items include changes Special Use Zone 1. Council agreed to support a request for exhibition subject to satisfactory consultation with the Port authority.

Update: The Port authority has decided not to comment before the findings of Port Environs Advisory Committee are considered by the State Government. A further report will be submitted to Council in due course.

Amendment C118 /C122/C156 – McCrae Design and Development Overlay The amendment proposes to introduce a new Design and Development Overlay (DDO16) McCrae Village Centre and apply it to land in the McCrae village shopping centre/ Business 1 Zone.

The proposed DDO will introduce new design guidelines including a mandatory height limit of 8 metres/ two storeys, and interim controls are currently in force. Barraco Wright Architects have submitted a draft Design Statement in support of the amendment. Exhibition of the permanent amendment has recently been completed

Update: Amendment C156 will be reported to Council at its meeting in November.

Monthly Report October 2011 Page 21 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Amendment C121/C147 - Height Control Policy for all Business zones This amendment proposes interim and permanent Planning Scheme changes that would limit the height of development in town centres until such time as township specific planning controls are introduced e.g. following the preparation of Structure Plans.

Update: The Minister for Planning has authorised Council to prepare and exhibit the permanent controls and will consider the need for interim controls at the time of exhibition.

Amendment C126 Part 1 – General Amendment This general amendment consists of items that have not attracted any opposing submissions during the exhibition.

Update: Awaiting the Minister’s approval.

Amendment C126 Part 2 – three items This amendment consists of two items that attracted opposing submissions during the exhibition (rezoning of two lots in John Butler reserve, Mt Eliza and rezoning of 39 Spindrift Avenue, Flinders) and one item that was referred to panel for technical reasons. The Panel report has been received and supports the amendment as exhibited.

Update: Council adopted the amendment at its meeting in September. Currently preparing the documents for the Minister’s approval

Amendment C126 Part 3 – Balnarring land This amendment seeks to rezone Council land in Balnarring. Consideration of this item has been delayed by the need to undetake additional strategic and design investigations. Further exhibition may be required.

Update: To be reported to Council once further investigations are completed.

Amendment C130 – Local Planning Policy Framework This is a Section 20(4) amendment request which provides minor updates in the Local Planning Policy Framework and reformats the local policy section in accordance with the review of the State Planning Policy Framework which was introduced in September 2010.

Update: Awaiting response from the Minister for Planning.

Amendment C133 - Green Wedge camping and caravan park local policy The amendment was exhibited in March 2010 and twenty four submissions were received. These submissions were referred to an Independent Panel that has now made its report.

Update: The amendment has been adopted by Council and there are current discussions with DPCD regarding submission for the Minister’s approval.

Amendment C136/C137 - Heronswood - 105 & 117 Latrobe Parade, Dromana. The proponent is seeking a planning scheme amendment (with a combined planning permit application) to provide for the operation of a 70 seat restaurant at Heronswood (a historic house and garden).

Council has recommended a range of conditions to protect the amenity of adjoining and nearby residents, including more clearly specified hours of operation, provision for ongoing management of access and car parking and the formation of a resident consultative committee.

An Independent Panel hearing in relation to this amendment was held in April 2011 over three days. The Panel released its report on 21 June 2011. The Panel report supports the amendment and planning permit, but with a more limited set of requirements than those proposed by Council.

Monthly Report October 2011 Page 22 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

The Panel’s recommendation and the submissions were reported to Council at the meeting on the 26th September 2011. Council resolved to adopt the amendment generally in accordance with the Panel’s recommendation, subject to additional conditions on the permit to address amenity concerns.

Update: The amendment and recommended permit has been submitted to the Minister for approval.

Amendment C150 – Land Subject to Inundation Overlay (LSIO) This amendment was requested by Melbourne Water to apply the LSIO to new areas within the Chinamans Creek catchment and to correct its application in Balnarring.

Update: Council has resolved to refer all submissions to an Independent Panel.

COASTAL PROJECTS

Victorian Coastal Strategy Review The Victorian Coastal Strategy (VCS) was released in 2008 and is prepared under the Coastal Management Act by the Victorian Coastal Council (VCC). It is presently subject to a mid-term review being led by the VCC. The VCC held a workshop on 22nd of September 2011 as part of the review process.

Update:. The Shire has completed a response to a survey distributed by the VCC and has also provided a written submission in response to the review.

Mt Eliza to Point Nepean Coastal Action Plan (CAP) The Coastal Action Plan was endorsed by the Minister for Environment and gazetted in December 2006. The Shire is working to implement the CAP by the progressive development and review of Coastal Management Plans.

Update: The Central Coastal Board has prepared a CAP Review Report and has sought Council’s response. This response will be separately reported to Councilors in November.

Impacts of Climate Change – Risk of impact of sea level rise on foreshores and coastal communities

The coastal planners are involved in a number of initiatives in this area with a view to: • Improving the information available on the impacts of climate change on our communities, and; • Developing tools and guidelines to inform decision making and strategic planning along the coast.

The key initiatives at present are:

1. Future Coasts

While broad level risk mapping and reports have been made available in recent times from the Federal Government’s “first pass” assessment, more detailed information at the State and local level is needed. Under the Future Coasts program, Western Port is one of four chosen study areas for a local coastal hazard assessment.

Monthly Report October 2011 Page 23 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Update: Shire officers attended a meeting with Future Coasts program representatives from DSE and Melbourne Water on 3 October 2011. The project scope affects four local Government areas and incorporates most of Western Port. Officers have agreed to participate in a project steering committee.

2. Western Port Coastal Adaptation Decision Pathways Project – Deciding for the Coast

This project is being coordinated by the South Eastern Climate Change Councils Alliance (SECCCA), with funding from the Commonwealth government and project management by Marsden Jacob Associates. The objective of this project is to develop a decision-making pathway for Western Port councils to assist in determining a planning response which takes into account projected coastal climate change impacts.

Update: Shire officers attended a planning workshop at the City of Casey, where they provided input into the development of the project methodology. Project outputs were proposed in the form of tools for use in the decision making, as well as criteria for assessing the effectiveness and relevance of these tools. Officers will continue to participate on the project Steering Committee.

3. Port Phillip Coastal Adaptation Decision Pathways Project

This project is funded by the State and Federal government, with in kind support from the other agencies. Partners in this project are the Municipal Association of Victoria, the Association of Bayside Municipalities, the Department of Sustainability and Environment, Central Coastal Board, Department of Planning and Community Development, Melbourne Water, Victorian Centre for Climate Change Adaptation Research, Mornington Peninsula Shire and the Cities of Port Phillip, Melbourne and Kingston.

The project is to include case studies from each of the municipalities with a focus on the risks from climate change, particularly in relation to inland inundation, and the possible adaptation options.

The Murray Anderson Catchment (Rosebud) has been selected as a case study for Mornington Peninsula and aims to: • Improve the information available on the comparative costs and benefits of different adaptation options. • Provide an understanding of the timeframe in which particular adaptation options may become cost-effective and acceptable.

Update: AECOM has been selected as the consultant for the project. Officers have met with AECOM to discuss data requirements and project scope.

Coastal Management Plans (CMP) – General Coastal Management Plans (CMPs) are prepared in accordance with the Coastal Management Act 1995 and set out the vision and land management requirements for specific foreshore areas. CMPs include a three year business plan identifying resources and/or possible sources of income to complete priority actions.

Update: A draft template for MPSC Coastal Management Plans has been developed. The template will be applied in a review of the draft Mornington Coastal Management Plan and reported to Council early next year.

Coastal Management Plan - Mornington The area to be covered by this plan extends from Caraar Creek to Linley Point.

Update: A revised draft is to be completed by January 2012.

Monthly Report October 2011 Page 24 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Coastal Management Plan – Safety Beach Safety Beach is Council freehold land and therefore a coastal management plans is not required to be submitted to the Minister to accord with the Coastal Management Act. However, a draft masterplan was prepared in 1999 for the Safety Beach Foreshore and the community Foreshore Advisory Committee supports the development of a Coastal Management Plan.

Update: Project scoping is currently underway.

Coastal Management Plan - Rosebud The Rosebud CMP is being developed in conjunction with the Rosebud Activity Centre Structure Plan. (see above).

The exhibition of the Draft Coastal Management Plan has been completed and submissions have been considered. Discussions with the Department for Sustainability and Environment have been ongoing, to enable completion of a revised CMP that is suitable for submission for approval.

Update: Council has received advice from the Minister for Environment and Climate Change, which invites and encourages Council to submit a CMP for approval. A revised CMP is to be presented to Council in November, with a recommendation to seek the approval from the Minister.

Rye Recreational Boating Precinct Plan The Shire has received funding for a Boating Precinct Plan for the Rye public boat launching facility through the State government’s Boating Safety and Facilities Program,.

Update: A project brief is currently being developed.

Coastal Management Plan – Hastings South The Hastings South Coastal Management Plan is being developed in conjunction with the Hastings Activity Centre structure plan (see above). Planisphere consultants were appointed to undertake the project. The plan will respond to the previous C69 Panel findings and recommendations. The Shire has also been successful in obtaining a $40K grant from Marine Safety Victoria for a Recreation Boating Precinct Plan, which is being developed in conjunction with the Coastal Management Plan.

Update: It is anticipated that the Draft Hastings South Foreshore Coastal Management Plan will be reported to Council in early 2012. The draft CMP has been rewritten and further consultation undertaken. Work is in progress to finalise the document for Council’s consideration and community consultation.

Major Coastal Works Projects

Mt Eliza - Canadian Bay Car Park Concept designs for the Canadian Bay car park have been completed. Consultation with the Foreshore Advisory Group is continuing.

Update: Expressions of interest have been sought for preparation of a Cultural Heritage Management Plan ,which will be required prior to finalizing the car park redevelopment plans.

Mornington Football Disaster Memorial Park A draft landscape masterplan has been prepared for the picnic/park area at the corner of the Esplanade and Schnapper Point Drive as well as the public spaces surrounding the old post office

Monthly Report October 2011 Page 25 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011 and court house buildings. On 15 March 2011 Council determined to undertake a consultation process to seek community input on the draft landscape master plan.

Update: The Draft Landscape Masterplan has been exhibited and revised based on submissions received. The Masterplan was endorsed by Council at its meeting on 24 October 2011. Funding has also been made available to investigate an upgrade of the pathway from this park down to Scout Hall Beach. This was a priority identified in the stakeholder workshop.

Mornington - Caraar Creek Cliff Walk Caraar Creek Cliff walk was closed at the start of July due to land subsidence mid-way down the track. High priority drainage issues have been investigated. A structural engineer has been engaged to produce designs to reinstate the walkway which involves a 40m boardwalk.

Update: The construction of the walkway has commenced.

Mornington - Life Saving Club Forecourt Plans for improvements to the Life Saving Club forecourt including terraced concrete seating walls and ramps were previously submitted to DSE for discussion. DSE did not support these plans and suggested alternatives which were rejected by the Life Saving Club.

Update: Meetings have taken place to discuss how to progress this project. The LSC has agreed to further discussions/negotiations with DSE.

Mt Martha Life Saving Club/Yacht Club Area The Mt Martha Life Saving Club has provided draft plans for the expansion of the Life Saving Club. Other proposals in the area include the Yacht Club/Life Saving Club carpark redevelopment and a boardwalk from the pedestrian crossing to the YC/LSC carpark.

Update: VicRoads has approved the proposed pedestrian signals on the Esplanade. A proposal to redevelop the car park at the yacht club/life saving club has been in progress for a number of months. Preplanning advice from DSE does not support the current car park proposal.

Boardwalk designs are being finalised and the Shire’s cultural heritage officer has reviewed the cultural heritage requirements.

The design of this project will be progressed as part of this year’s budget for the implementation of coastal management plans.

Safety Beach - Bay Trail Construction of the trail is complete to a location across from Prescott Street (Safety Beach).

Update: The coastal planners will continue to assist officers from the Infrastructure Strategy Team on planning for the development of the missing links of the Bay Trail.

Flinders Foreshore While there have been a number of planned improvements to this area, this area requires some overall consideration. The development of a landscape masterplan for the foreshore area is underway to improve general aesthetics and function.

Update: A workshop of key stakeholders was held on June 3rd 2011. It was determined that some landscaping works would be welcome in the area which will be scoped later this year. Awaiting further discussion with the community regarding the use of the pier shed and recently refurbished historical cargo shed.

Monthly Report October 2011 Page 26 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Hastings - Boat Ramp Pontoon Duplication The Shire has received grant funding ($134,472) for a second floating pontoon jetty adjacent to the (south) side of the Hastings Boat ramp. Detailed design and preparation of Dredge Management Plan has been completed. Works approval is being sought from Parks Victoria.

Update: Further testing has revealed substantial concerns regarding the dredging associated with the original design. An alternative design is being developed which will be subject to additional consultation.

Portsea Foreshore – Restoration Works

The Shire is working closely with DSE and Parks Victoria to address the erosion at Portsea beach. Immediate works underway include the stablisation of the Pier entrance area (which includes the installation of rock revetment) and the placement of large sand bags on the primary dune (eastern side of the Pier). DSE have committed to reinstate the beach at Portsea..

Update: DSE contractors will be returning to Portsea front beach at the end of November to remove the temporary rock protection works in front of the sandbag seawall. The sandbag seawall will also be restored where necessary and the Shire will be installing safety and directional signage along the Portsea foreshore.

Foreshore Advisory Groups The Shire has established seven community-based Foreshore Advisory Groups to provide input to coastal planning for areas where the Shire itself is either the public land manager and/or the delegated Committee of Management. A draft revised Terms of Reference for the operation of Foreshore Advisory Groups has been distributed to the groups for comment..

Update: Initial submissions in regard to the draft Terms of Reference are under consideration and will be reported to Council as soon as possible.

Grant Applications:

Update: The Shire has made applications under the DSE Coastal Risk Mitigation Program. Details of possible projects are the subject of further discussions between Council officers and DSE.

NATURAL SYSTEMS PROJECTS

Development of a Mornington Peninsula Fauna Atlas 2010/11 Priority Project This atlas is the second stage of a Biodiversity Mapping project by Council. The first stage, involving extensive Native Vegetation Mapping, has been completed. The current project involves undertaking a field survey of native fauna on roadside reserves, targeted private land and Council controlled reserves. The project has also established a data base for collection of information associated with native fauna road accidents.

• Over 35,000 fauna records created • Project zoologists have completed field surveys across the shire.

Update: The final field survey has been completed and individual property reports are in preparation. A peer review has been completed of the draft written report and feedback has been provided to project consultant. Two draft reports for Bluescope and HMAS Cerberus have been prepared for comment. Data received from Melbourne Water has identified nationally threatened aquatic fauna on Council managed lands.

Monthly Report October 2011 Page 27 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Shire Pest Plant Brochure This brochure is one of a series that provides “user friendly” information for landowners and residents on environmental management. The weed brochure has been particularly popular and this update will ensure accurate and useful information is available and will “raise the profile” of the need for weed control. The revised brochure includes new information on weed control and reducing fire fuel levels, aquatic weeds, plant diseases and ‘new’ weeds evident on the Peninsula. Assistance in the development of the updated brochure has been provided by the Department of Primary Industries, Melbourne Water, Weed Society of Victoria, DSE, ecological consultants and community groups

Update: Assembling of weed photographs now complete. Anticipate completion of the revised brochure by the end of the year.

Victorian Planning Provisions and Native Vegetation

Exemptions to state wide clearing controls were introduced in September 2008 and require authorities and local government to enter into an agreement with DSE. The aim is to better enable “fast track” approvals for “simple” planning permit applications for native vegetation removal.

A number of draft documents have been prepared: • native vegetation removal guide for permit applicants, • guide for assessment of non-referred vegetation removal applications and • preliminary options for payment of offset contributions arising from permitted vegetation clearance.

More comprehensive consultation will follow.

Update: DSE have convened a meeting for late November 2011.

Mornington Peninsula and Western Port Biosphere Reserve Foundation Research Committee Council is represented on the Biosphere Research Committee that meets quarterly. A recent meeting occurred in March 2011 at Cranbourne. The Reserve Committee is made up of representatives from Melbourne and Monash Universities, Chisholm TAFE, Cranbourne Botanic Gardens, one local government officer and the former CEO of the DPI Frankston Research Institute.

The focus of the Biosphere Research Committee continues to be: • Development of a scoping document for development of sustainability indicators. • Development of revised marketing plan for CSIRO Mass Balance project proposal. • Seeking Federal and state funds for a Recovery project for Southern Brown Bandicoot in the Western Port Catchment. • Development of an Education Policy. • Development of Strategic Plan for the Research Committee. • Development of a Recovery Plan for the Southern Brown Bandicoot (SBB)- The research committee is preparing for a public seminar on the SBB involving researchers, government officers and landholders

Update: Substantial progress has been made on the development of the Biosphere Southern Brown Bandicoot (SBB) Regional Recovery Plan, in conjunction with the Australian Government Department of Environment’s National Bandicoot Recovery Plan. A meeting to coordinate the plans will take place in the second week of November 2011.

Monthly Report October 2011 Page 28 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

MPS officers attended a meeting with Western Port Councils on a new proposal put forward by the Biosphere Research Committee called the LANDSCAPE SPECIES Approach which seeks to identify four animal species as indicators of the state of the environment of the Biosphere. The Biosphere research committee has received funding from the federal government towards the project and the assistance has been provided by Melbourne Water who have funded a research project to identify Landscape Species in aquatic environments.

The annual general meeting of the Biosphere Reserve will take place at Hastings on November 18 2011.

Devilbend Reserve

The Devilbend Natural Features Reserve covers an area of 1005 hectares. The reserve comprises 422 hectares of native vegetation, almost 250 hectares of water surface area associated with Devilbend and Bittern Reservoirs, 328 hectares of non-native vegetation predominantly in the form of cleared grazed land. Existing public reserve access is currently limited to a 5 hectare picnic area known as Devilbend Reservoir Park.

The reserve also includes the largest inland water body on the Mornington Peninsula providing valuable habitat for waterbirds and shorebirds as well as opportunities for recreation. The Devilbend Natural Features Reserve Management Plan 2010 was was adopted by the Minister in May 2010.

Subsequently, the Parks Victoria Devilbend Master Plan for the small component of the park known as Darngaen Point and other visitor nodes was placed on public exhibition in August 2011 for a period of four weeks.

A response was provided to Parks Victoria on behalf of the Shire regarding the draft Master Plan in September 2011. The emphasis of the Shire response related to reserve interface issues including signage, equestrian trail linkages and support for the provision of reserve visitor parking within both Devilbend and Bittern reserve. The Master Plan will have regard to the development of recreational infrastructure in the vicinity of the shoreline at Darngaen Point.

Ongoing reserve management issues include unauthorised public entry to the reserve, continued dumping of hard waste on road reserves around the reserve perimeter and park fire management planning and associated on-ground works. Construction of the Graydens Road main entry to Devilbend Reserve has been delayed in association with construction of Peninsula Link.

Update; The Devilbend Master Plan 2011 has been submitted to the Minister for Environment and Climate Change (Hon. Ryan Smith) for approval. PV is working on detailed designs for the main picnic grounds at Devilbend reservoir and public access to the shoreline and Daarngaen Point. PV anticipates a public opening of the reserve main visitor areas in mid 2012.

Funds for the development of the Bittern Reservoir visitor node are presently unavailable and PV envisages that development proposals for Bittern Reservoir may be several years away from implementation.

PV have received grants for on-ground projects at Devilbend Reserve including for protection of cultural heritage, recreational fishing facilities (including jetties) and environmental protection.

Monthly Report October 2011 Page 29 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Melbourne Peri-urban Strategic Biodiversity Protection Project RMIT has gained Federal funding of $300,000 to improve planning for biodiversity protection in the urban/rural (peri-urban) fringe of Melbourne (which includes the Mornington Peninsula) from the Commonwealth Government.

Update: Final project report due in November 2011.

Community Waterwatch

The 2011 program is underway with 18 participating Peninsula school and community environment groups and five Peninsula Vignerons undertaking environmental sampling in the Western Port and Port Phillip Catchments.

Update: The annual launch of the 2011/12 Mornington Peninsula Waterwatch Program was conducted at Tanti Creek Reserve by the Mayor Graham Pittock, Ward Cr Bev Colomb, Melbourne Water and Shire officers to celebrate National Water Week 2011. Over 40 grade3/4 students were present at the launch. Students of nearby Mornington Primary School and the Mayor took part in water monitoring and stream litter surveys near the Tanti Creek estuary. Very positive feedback and thanks was received from the students and teachers from Mornington Primary School regarding the days’ Waterwatch activities.

Watson Creek Catchment Joint Agency Project (Baxter/Somerville District) The Biosphere is overseeing the development of a Watson Creek Integrated Catchment Action Scheme in association with Melbourne Water, the Shire and the Watson Creek Catchment Community Group. The project is presently funded by Melbourne Water, Parks Victoria and the MP&WP Biosphere Foundation. A Commonwealth Government Grant of $26K was received and a Project Officer was appointed to engage with and increase community awareness in the Watson Creek catchment.

Update: The project officer has taken family leave and will be temporarily replaced. The integrated project scope is under review for the next phase of the project involving the Shire, Melbourne Water, Biosphere, Parks Victoria and the community representatives.

Department of Primary Industry (DPI) Review of Noxious Weeds in Victoria - Phase 3b-Pt Phillip and Western Port CMA region. For the first time in over 30 years the State Government through the DPI are undertaking a comprehensive formal review of unlisted pest plants for inclusion in the list of Noxious Weeds under the provisions of the Catchment and Land Protection Act. 1994.

The process involves the ten Victorian Catchment Management Authorities (CMA’s) nominating 10 weed plant species for addition to the noxious weed schedule. Following nomination an economic impact assessment process will be conducted for each of the proposed new noxious weed species nominated.

As a result of the consultation process, 70 weed species have been put forward by the ten CMA’s for addition to the statewide Noxious Weed schedule. Each proposed noxious weed is required to be placed in one of the four categories of noxious weeds including State Prohibited, Regionally Prohibited, Regionally Controlled and Restricted.

Update: The Minister for Primary Industries has announced an intention to release a position paper on responsibilities for weed management in Victoria and other related matters. Awaiting receipt of the Ministerial Position Paper.

Monthly Report October 2011 Page 30 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

MPS COMMUNITY PARTNERSHIP PROGRAM

Community Partnership projects 2011 - 2012 Work is progressing on the grant projects listed below in collaboration with Shire officers:- • Western Port Ark. Grant towards increasing community awareness of threats to Commonwealth and State significant fauna in the Western Port catchment and the undertaking of targeted predator control works on Council managed land - $5K. A number of community meetings continue to be held with local schools and environment groups. Project complete. • Friends of Tanti Creek.Project. Next project meeting in November 2011.

Strategic Planner Natural Systems Community Consultations – October 2011: o Western Port Feral Alliance Rosebud o Southern Peninsula Indigenous Flora and Fauna Association (SPIFFA)-Tootgarook Swamp Parks Victoria – PV Devilbend Reserve, Point Nepean National Park, Mornington Perninsula National Park for strategic planning purposes.Melbourne Water – Tanti Creek. Main Ck. Tootgarook Swamp, Watson Ck, Balcombe catchment and Dodds Ck Flinders o Department of Sustainability and Environment FFG Act threatened flora/fauna management o Commonwealth Government EPBC matters o DPCD re Native vegetation and net gain gain/permit matters o Devilbend Foundation-matters regarding Devilbend Reserve Master Plan(draft) o Department of Primary Industry(DPI) –Frankston re pest plant and pathogen matters

HERITAGE PROJECTS

Police Point Recreation and Conservation Action Plan

Police Point Shire Park was excised from the former Point Nepean Quarantine Station and transferred from the Commonwealth to Mornington Peninsula Shire Council in 2004, prior to the creation of Point Nepean National Park.

In 2010, Council adopted a Management Plan that identified a vision for the Police Point Shire Park as a place for use and enjoyment by the whole community.

In order to progress the implementation of the Management Plan objectives, Council is to commission a detailed Recreation and Conservation Action Plan for the Park which provides a framework for its recreation use, that respects and builds upon Police Point’s diverse heritage values and provides an interpretation framework to impart the stories of the site to visitors.

Update: A second stage of public consultation, in the form of a community consultation tent, was held in Ocean Beach Road, Sorrento on October 29. Over 50 people visited the tent and took away feedback forms. Information and feedback forms are also available on the Shire website. Community comment will be reviewed and forwarded to the consultants for incorporation in the Plan.

The consultants will brief the Community reference group on their design concepts at a meeting scheduled for 22 November at the Sorrento Mechanics Institute. A draft plan will then be produced for internal comment, leading to the final draft plan which will be presented to Council for consideration in February 2012.

Monthly Report October 2011 Page 31 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Fossil Beach Conservation Management Plan Fossil Beach is a heritage site of State significance, located 3 km south of Mornington. It contains the remnants of a short-lived cement works that operated between 1861 and 1863. There are substantial ruins of kilns, settling pans and boilers hidden under vegetation.

The National Trust has long held concerns over the conservation of the site, and management presents some difficulties for Shire staff due to the archaeological constraints. Council has included funding for the preparation of a Conservation Management Plan in the 2009 /2010 priority projects budget. The CMP will be used to guide the conservation of the site and assist Shire staff in management activities.

Update: The Conservation Management Plan has been adopted. The Plan will be made publicly available and used by Council’s Natural Systems Unit as a guide to management. Strategic Planning have made a request to Heritage Victoria to enlarge the registered heritage area as recommended in the CMP.

Mornington Peninsula Thematic History

In conjunction with the Shire Heritage Review (see below) the ‘thematic environmental histories’ that form part of each existing Shire heritage study (there are 4, one each for the 3 pre- amalgamation Shires plus a portion of Frankston City) are being combined into a new Mornington Peninsula Thematic Environmental History. This is a necessary step in assessment of new heritage places and supporting any new heritage overlays that may be recommended by the Heritage Review.

Two drafts of the combined history were produced by consultant Graeme Butler in 2008, with assistance from community heritage groups. At that stage the consultant recommended that the draft document required further editing and refinement.

Update: The editing process by Context P/L has been completed. The consultants for the Area 1 Heritage Review are now using the document to finalise their recommendation – see below. A further review of the history, including the introductory sections, will be completed in conjunction with future stages of the heritage review

Shire Heritage Review – Area 1 – Mt Eliza, Mornington, Mt Martha A review of the status of the Shire’s heritage studies and their implementation was completed in 2006. This outlined a staged strategy to review and update heritage studies and recommendations for new heritage overlays.

As the first stage of this process, an interim Thematic History for the Shire has been prepared by consultant Graeme Butler & Associates. This is currently being edited and finalized (see above)

Funds were allocated in the 2009-2010 budget to commence area based reviews of the previous heritage studies, with Stage 1 being a review of the Mt Martha, Mornington and Mt Eliza areas (Area1). Consultants Context P/L were engaged to undertake the 1st stage. Community workshops were conducted in December 2010.

Update: The consultant’s recommendations for Heritage Overlays are expected to be finalised by end November 2011. Recommendations for possible planning scheme amendments to introduce new overlays are expected to be reported to Council early in 2012.

Shire Heritage Review – Area 2 – Dromana, Rosebud, Rye The planning for Stage 2, being a review of the Dromana to Rye areas (Area 2) has begun.

Monthly Report October 2011 Page 32 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

The study area has been defined and the two major local heritage groups and the National Trust have been invited to join a new steering committee. These groups have nominated possible new heritage places for review.

Council staff have completed a photographic survey of places on the ‘heritage watch list’ within the area

Update: A draft brief for this project has been prepared and following internal review, it is expected that expressions of interest will be invited during December 2011. This stage of the review is expected to commence in February 2012.

Ranelagh Estate Conservation Management Plan

The CMP has been adopted by Council and is available on the Shire website. An action plan has been prepared with the assistance of the advisory group. Timelines for actions are now being identified with planning scheme amendments proposed for 2010.

Update: Work on a planning scheme amendment to rezone the Ranelagh reserves in line with the CMP recommendations is underway. Heritage Victoria has been provided with information requested for the nomination of additional areas to the State registration.

Significant Tree Register Following a review of trees identified in the Shire’s heritage studies by Lorraine Huddle, Council’s heritage adviser, the Strategic Planning unit and Open Space & Roadsides unit have developed a project to use the Asset Management Database as a register of heritage trees on land managed by Council.

Once this project is established, a second stage, consisting of a register of heritage trees on private land is proposed, and public nominations for both lists will be invited. An outline of the proposed Register has been presented to Council’s Vegetation e-team.

Initial consultation with some stakeholders - National Trust, Mornington & Dist. Historical Society, has occurred.

Update: Initial work on assembling a register for Council owned or managed land has been undertaken by Transfield.

Mornington Main Street Commercial Precinct

Following a number of recommendations for a heritage precinct, (including the Mornington Heritage Study, 1994, and the Mornington Structure Plan, 2005) to protect historic shop fronts and features in part of Main Street, Mornington, a report was prepared on the issue by the Council’s heritage adviser( Ms Lorraine Huddle). Her report recommends a precinct to cover approximately 30 properties as well as a number of individual properties, generally around the Main/Albert/Blake Street intersections. This area has a high proportion of buildings with intact heritage features such as leadlighting and verandas, dating mostly from the inter-war years (1915 – 1940).

Update: A report was considered at Council’s meeting of 12 September and Council has resolved to commence the amendment process. A detailed letter explaining the review process, implications for owners and business operators and opportunities to comment has been sent to all property owners and occupants.

SECTION 29A APPLICATIONS – REPORT AND CONSENT FOR DEMOLITION Section 29A of the Building Act requires Council to be notified of proposed demolitions. This in turn provides an opportunity to assess the heritage significance of the property and to either consent or, if appropriate, call a halt to proposed demolition pending the assessment under the Planning and

Monthly Report October 2011 Page 33 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Environment Act 1987. A request under Section 29A must be determined within 15 working days or there is deemed consent. An average of 30 requests per month has been received over the last 12 months.

In June 2011 – 34 demolition requests were received and 30 were completed. In July 2011 – 24 demolition requests were received and 32 completed. In August 2011 – 28 demolition requests were received and 22 completed. In September 2011 – 23 demolition requests were received and 36 completed. In October 2011 – 26 demolition requests were received and 17 completed.

URBAN DESIGN PROJECTS

Context Analysis & Design Response guide The planning scheme requires developers to submit a Context Analysis & Design Response with their planning applications. Council’s Design Advisory Panel has for some time expressed concern over the quality of the Context Analysis & Design Response information provided by development applicants. This project involves preparation of a guide which clearly and concisely defines the purpose and required content of Context Analysis & Design Response documentation, as a guide for architects, designers and developers. Update: Advice has been received from DPCD urban design unit, that they are considering using the draft guide as the basis for a new state government guide. Negotiations will occur regarding use of the Shire’s material.

Flinders Streetscape Design Framework

Michael Smith and Associates Landscape Architects have been appointed as the consultants for this project. An initial public consultation session to enable community input at an early stage was held on 28 August 2010. The Draft Streetscape Design Framework was subsequently prepared in consultation with key stakeholders and VicRoads.

A report recommending exhibition of the Draft Streetscape Design Framework was presented to Council on 11 October 2010 and Council resolved to exhibit the Draft Streetscape Framework.

Due to the high level of community interest the opportunity for community comment was extended (from 20 December 2010) until 15 February 2011, and approx 45 submissions have been received. Having regard to the submissions, a revised plan has been prepared by the consultant.

Update: A report on the submissions and recommendations in relation to the final plan is scheduled to be presented to Council in December 2011.

STATUTORY PLANNING REFERRALS In October 2011 there were 14 referrals received and 15 responses were completed.

Financially, the year to date favourable variance of $17k is due to more legal recovery income received than budgeted. This will be reviewed further at mid year as it is likely that the increase in income will be offset by an increase in legal expenditure.

Review of budget for the first quarter of 2011/12 indicates that whilst there are some areas to review and re-forecast at mid year, no changes to budget forecasts are proposed at this stage.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (116) (109) 7 (522) (505) 17 (1,611) (1,611) 0

Monthly Report October 2011 Page 34 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

STATUTORY PLANNING

Planning Applications Council received 194 planning applications this month and decided 207 planning applications. This is demonstrated by the below graph, which also shows that the number of planning applications in hand has been trending downward since June 2011. As at the end of October 2011, 806 planning applications remain in hand.

Planning Applications Stocks and Flows

1000

920 916 900 910 913 902 884 872 860 842 828 819 800 806

700

600

500

400 No. Applications No.

300 215 236 242 251 218 275 216 207 210 204 207 207 165 196 190 191 184 194 200 130 205 209 173 184 100 143

0 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11 Aug-11 Sep-11 Oct-11

Received Decided Planning Applications in hand

The graph below shows that of the planning applications decided this month, 47% were done within the statutory timeframe.

Decided - Days - %

70%

61% 60% 58% 56% 55% 53% 53% 52% 50% 50% 47% 47% 44% 41% 41% 40%

33% 31% 30% 30% Percentage 27% 27% 27% 25% 26% 26% 22% 23% 19% 20% 18% 17% 17% 18% 15% 15% 15% 16% 15% 14% 13%13% 12% 12% 11% 11% 12% 11% 10% 9% 9% 10% 10% 10% 8% 6% 6% 7%

0% Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11 Aug-11 Sep-11 Oct-11 Month

within 60 from 60-80 from 80-100 100+

Monthly Report October 2011 Page 35 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

The Unit is aiming to increase the number of applications decided within the statutory timeframe, especially as our number of in hand applications decreases. Since May 2011, the Unit has been implementing a series of changes to our internal processes in an attempt to reduce the time (days) taken to decide planning applications. While these changes to our internal processes have created efficiencies in the time taken between Council receiving a planning application and that application being allocated to a planning officer, the Unit still has improvements to make in the overall time taken to decide a planning application.

Planning Support The Planning Support team received a total of 2919 telephone calls in the month of October. Of these, 79% (target is 80%) of calls were answered within twenty seconds and 97% (target is 95%) of calls were answered within two minutes. The team also serviced approximately 850 planning related counter enquiries in this month.

A new process for registering, processing and recording Secondary Consent applications was launched during the month of October 2011. Secondary consent applications are those that propose to make minor changes to endorsed plans approved as part of a planning permit. As part of this new process, Planning Support will be keeping data to track the ‘front end’ process of all secondary consent applications received by the Shire. This will allow the Unit to understand the delays, if any, that occur between receipt of an application and its allocation to a planning officer for consideration and determination, with an overall goal of reducing the timeframe associated with this ‘front end’ process.

Major Applications Decided Council determined the planning application for the Barragunda Estate in Cape Schanck at the Development Assessment Committee on 17th October 2011. The application involves only a part of the estate, comprising land at 275 Cape Schanck Road, Cape Schanck. Council decided that a Notice of Decision to Grant a Planning Permit should be issued for the application, which proposes the use and development of the land for a restaurant, function centre, rural industry (microbrewery), plant nursery, primary produce sales, caretaker’s dwelling, advertising signage, vegetation trimming and associated works.

Major Applications Received P11/1683 – 31 Driver Street Portsea (Kym Umbers) This planning application proposes the subdivision of the land into ten (10) lots.

P11/1783 – 73 Dromana Parade, Safety Beach (Nicholas Harrison) This planning application proposes to develop the land for fourteen (14) dwellings comprising three (3) single storey dwellings and eleven (11) double storey dwellings.

P11/1788 – 10 William Road Blairgowrie (Emma Wakefield) This planning application proposes the use and development of land for an emergency services facility (fire station).

P11/1840 – 1-17 The Avenue, Flinders (Tanya Duggan) This is a planning application for the former Flinders Caravan Park Site. The application proposes to subdivide the land into twenty six (26) lots and construct a dwelling on each new lot.

P11/1849 – 2-4 Henry Wilson Drive Rosebud West (Emma Wakefield) This planning application proposes the use and development of the land for warehouses to be used for trade supplies and restricted retail.

P11/1888 – 1 & 2 Scotch Court Rosebud West (Emma Wakefield). This planning application proposes the use and development of the land for car parking (in association with adjacent Bunnings warehouse).

Monthly Report October 2011 Page 36 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Recent VCAT decisions Planning Application P10/0947 –12 Lucerne Avenue, Mornington (Adam Stark)

This planning application sought to vary the restrictive covenant applying to 12 Lucerne Avenue, Mornington. The title to the land was encumbered by a restriction limiting development on the land to one (1) dwelling, dating back to a circa 1920 subdivision. This restriction applied to the majority of lots in the surrounding area.

VCAT considered that, over a period of time, many of the neighbouring lots had removed the restriction and developed multiple dwellings. Even though in many cases objections were received from beneficiaries, most decisions were made prior to the Planning and Environment (Restrictive Covenants) Act 2000 coming into operation (13 December 2000). Prior to this, Council had discretion to issue a planning permit to develop any land affected by the covenant for a development that contravened the covenant (i.e. to issue a planning permit to develop land for more than one dwelling).

The Tribunal found that the assessment of "detriment" to beneficiaries of the covenant (i.e. those people living within the original 1920 subdivision) should be one based on the dominant character of the built form of the area. By this, VCAT considered that a person choosing to live in Lucerne Avenue must expect a level of amenity relative to the extent of existing unit development in the area in terms of noise, visual bulk privacy or overshadowing. On this basis, and considering that many of the beneficiaries and objectors to the planning application lived in units themselves, the Tribunal found the beneficiaries were unlikely to suffer detriment of any kind (even perceived detriment) and that the objections to the covenant removal were vexatious.

Amendment to Planning Permit TP97/1029 – 1385 Mornington-Flinders Road, Main Ridge (T’Gallant Winery) (Sotirios Katakouzinos)

This planning application sought to amend planning permit TP97/1029 to increase the number of patrons allowed on site to one hundred and ninety (90) during the day time period (amongst other things).

The planning application was refused by Council on 31st January 2011. VCAT considered the matter over two (2) days in September 2011 and ultimately ordered that an amended planning permit should issue, allowing “the use and development of the land for a restaurant, and for the sale and consumption of liquor, reduction of the associated car parking requirements, alteration of access to a road in a Road Zone Category 1, and construction and carrying out of buildings and works in accordance with the endorsed plans.” The effect of the order is:

• Allows one hundred and fifty (150) patrons in the restaurant use during the day time use and one hundred and ten (110) patrons for night time use; • Limits the number of patrons to forty (40) within the wine sales and tasting area and limits the use of these areas to day time only; • Requires the use of outdoor areas to cease at 8.00pm; • Allows an increase in on-site parking from forty-one (41) car spaces to one hundred and seventeen (117) car spaces and improves the function of the car parking areas and internal access areas; • Requires an upgrade of Mornington-Flinders Road to improve its safety and function; • Undertake various buildings and works; • Upgrade the wastewater disposal system; and • Alter the approved area for the service and consumption of liquor on the subject site

Monthly Report October 2011 Page 37 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Financially, the year to date unfavourable variance is $26k. This is in part due to an unfavourable variance in planning certificate income which are now being provided by the Department of Planning and Community Development. The impact will be more certain at mid year and will be reviewed at this time. In addition, legal expenses will be closely monitored and reviewed at mid year to take into account any impacts of some larger cases currently in progress and changes in processes.

Review of budget for the first quarter of 2011/12 indicates that (as mentioned above) whilst there are some areas to review and re-forecast at mid year, no changes to budget forecasts are proposed at this stage.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (282) (298) (15) (1,258) (1,284) (26) (3,710) (3,710) 0

Monthly Report October 2011 Page 38 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

ENVIRONMENT PROTECTION

FIRE PREVENTION

Annual Fire Prevention Inspection Program The annual fire prevention inspection program began during early October with the proactive inspection of private property for fire hazards. In addition 51 fire prevention inspection requests for officers to inspect properties were received. One hundred and seventy Fire Prevention Notices have been issued to private property to date. With the weather slowly starting to dry up we anticipate an increase in requests from the community to assess properties for fire risk concerns.

Municipal Fire Management Planning Committee (MFMPC) This committee which has now taken over the statutory role of the Municipal Fire Prevention Committee (MFPC) has continued, through its working group, to complete the Mornington Peninsula Municipal Fire Management Plan (6th draft). This committee is working hard to ensure everything is in place to dissolve the MFPC and take over its new obligations by October 2011.

Mornington Peninsula Municipal Fire Management Plan (MFMP) As mentioned this plan is now in its 6th draft and has been sent to the State Government for feedback. The 31 October 2011 deadline required all Municipal Fire Management Planning Committees to submit a draft copy of the plan by that date. Once feedback has been received by the State the working group will be putting together a final draft.

Neighbourhood Safer Places – Places of Last Resort Neighbourhood Safer Places - Places of Last Resort are identified buildings or spaces within the community that may afford some protection from radiant heat, the biggest killer during bushfire. They are a place of last resort in bushfire emergencies only. The Municipal Fire Management Planning Committee (MFMPC) and the Municipal Emergency Management Planning Committee (MEMPC) have endorsed two further sites for final Council designation. The new sites are located in McCrae and Balnarring.

Joint Fire Information Sessions The Country Fire Authority, Mornington Peninsula Shire, Department of Sustainability and Environment and Parks Victoria will be undertaking multi-agency fire education sessions over the summer period. Details are as follows:

Koonya General Store, corner Hughes and Sorrento 29 October 2011 1.00 - 3.00 pm Melbourne Road Red Hill Consolidated Red Hill 26 November 2011 11.30 -1.30 pm School St Andrews Recreation St Andrews Beach 10 December 2011 2.00 - 4.00 pm Club Chairlift Carpark, bottom of Dromana 07 January 2012 10.00 -12.00 pm Arthurs Seat Road Rye Fire Station Rye 07 January 2012 1.30-3.30 pm

Monthly Report October 2011 Page 39 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

There will be a barbecue for participants where fire related materials and presentations will be made available. Below is an example of the flyer that has been sent out to residents.

SPECIAL PROJECTS New Community Education Display Established Officers have entered into discussions with Parks Victoria staff for the purpose of establishing a new ‘responsible pet ownership’ education and awareness display at Coolart Wetlands and Homestead Visitors’ Centre.

COMMUNITY ANIMAL SHELTER Community Volunteers The Community Animal Shelter volunteers program is another means by which the Shire is seeking to actively promote animal welfare and raise awareness and understanding of responsible pet ownership issues in our community. It also provides another activity where the Shire is able to become actively engaged with our community.

Cat Adoption Programme Officers are aware that re-homing unclaimed healthy cats at the Community Animal Shelter in Mornington is a significant problem (a problem that results from the wide spread failure of many people to desex their cats). Most of the healthy unclaimed cats at the Shire’s Community Animal Shelter are currently transferred to the Royal Society for the Prevention of Cruelty to Animals (RSPCA) in Pearcedale. Unfortunately many of these cats are euthanised as there are just so many unwanted cats that new homes cannot be found for them.

Monthly Report October 2011 Page 40 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Following recent successes of re-homing cats during July via vet clinics in Dromana, Rosebud and Rye (whose vets de-sex, vaccinate, and worm the cats) officers are now in the process of approaching other vets in all parts of the Peninsula with a view to involving them all in more cat adoption programs.

ENVIRONMENTAL HEALTH Renewal of Registrations The invitations for Renewal of Registration for the 2012 registration period have been sent out to all proprietors. The businesses that we register include Hairdressers, Beauty Parlours, Tattooists, Caravan Parks and Food Premises such as hospital kitchens, restaurants, delicatessens, take away foods, supermarkets, wineries etc.

All premises must renew their registration before the 31 December 2011.

Food Complaints This month we received six complaints from the public in relation to food or the condition of a food business. These complaints are listed below.

Details of Complaint Result of Investigation Customer is concerned that pigeons are flying The matter is under investigation. around a shopping centre and are in some food businesses. Customer is concerned about the condition of The matter is under investigation the laneway at the rear of a number of food shops including a restaurant and milk bar. The customer claims she has seen large rats. Customer attended a children’s party and Complaint justified. The illness was caused by eight members of the family were ill. Their a virus and was not food related. The doctor is concerned that it is food poisoning. Environmental Health Team have supervised the clean up. Customer is concerned that the bins behind a At the time of inspection the complaint was not chicken shop are continually left open justified, the bin lids were closed. The attracting birds. proprietor has been advised of the complaint. Customer advised that she purchased a pizza Food and faecal samples have been submitted around 9.45 pm, the next morning she woke to the analyst, we are still awaiting results. The up around 8.00 am and had diarrhoea. She premises has been inspected and food hygiene had some left over pizza. practises and temperature control appears satisfactory. Customer advised that she and five friends ate Premises was inspected and the complaint Fish and Mango Salsa at a restaurant. She discussed with the proprietor. The food safety said all had either diarrhoea or felt ill. program was being followed. Some minor food safety issues were identified. A sample of the fish has been submitted to the analyst. We are still awaiting results.

Food Recalls There were four food recalls issued by Food Safety Australia and New Zealand or the Department of Human Services over the month which was followed up by the Environmental Health Team.

• ChiTree Apricot Kernels with no date markings due to potentially toxic levels of naturally occurring hydrocyanic acid. • Devondale UHT Skim Milk with a Best before 05JUN12-3 in the 2 litre tetra pack due to microbial spoilage of product (Bacillus circulans). • Choc Cherry Slice and Choc Chip Flapjack Slice with all best before dates of product purchased between 17 October 2011 and 25 October 2011 due to undeclared allergens (egg and sulphites).

Monthly Report October 2011 Page 41 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

• Bakers Life Multigrain Sandwich sliced bread with a Best Before: OCT 12 due to foreign matter – plastic.

Temporary Food Permits The Environmental Health Team has had a large workload in October due to the number of applications for temporary food permits for events such as the Mornington Food and Wine Festival, the Jayco Herald Sun Ride and Around the Bay in a Day just to highlight a few. The approval process has been complicated by new Department of Health forms that must be used for temporary food approvals. Shire staff are currently reviewing event permit application forms and information with a view of streamlining the administrative processes, to simplify the process for event organiser and Shire staff.

SHIRE RANGERS The Shire Rangers continue to respond to the heightened concern within the community in relation to dogs. A number of properties keeping suspected restricted breed dogs have been reported to the Shire causing Shire Rangers to attend and assess the situation.

At this time two dogs have been declared restricted breed dogs which were not registered prior to the amnesty ending. One other dog has now been declared restricted – this dog was brought to the Shire’s attention by the owner and was registered.

A number of matters were heard this month in the Magistrates Court. The outcomes are summarised below:-

Animal management

Failure to register / Dog at large Dog attack / Rush Penalty range between 4 4 $400 - $2000 + costs

Traffic management

Cases heard Outcome 2 Matters referred back to Infringements Court for enforcement.

Fire Prevention

Cases heard Outcome 1 $2000 + costs.

Case of Interest The accused is the owner of two large The accused failed to appear in Court. unregistered dogs which according to the Consequently, all witnesses, Council and owner are regularly used for pig hunting. Both police officers were present in Court to give dogs were found wandering at large and evidence. The accused was found guilty of entered a residential premise where a pet cat being the owner of two unregistered dogs was being kept. Once on the property the that were found at large and that did attack dogs proceeded to attack and kill the cat in the and kill a cat. In addition the accused was front yard. The attack was witnessed by a nine found guilty of failing to hand over the dogs year old boy who was on his way to school when directed to do so by a Council officer. with his babysitter. The cat had come outside The accused was convicted and fined $2000 to say goodbye to the child as was its routine and ordered to pay Council costs of $69:70. most days. After the attack the dogs remained The whereabouts of the subject dogs is not in the area and were then followed by the known. boys’ father who had returned to the property. The dogs were followed along surrounding streets and also came to the attention of a

Monthly Report October 2011 Page 42 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

police member. The police member followed the main aggressor dog to the attack. During the pursuit of the dog the officer sprayed the dog with capsicum foam as he was concerned for children in the area and other members of the public. The dog was then followed to the premises of the accused. The accused was abusive towards the police member and denied that the dogs would attack a cat. Council officers attended the premises of the accused later the same day. The accused was abusive and unco-operative. The accused also refused to hand over the dogs to the rangers when directed to do so. The accused became more hostile and abusive resulting in the officers leaving the area out of concerns for their safety.

DEVELOPMENT COMPLIANCE Statutory Building Action concerning the swimming pool that has been built on Crown land in Mt Eliza has continued throughout October. Some compliance has been achieved with the Building Act Emergency Order (as amended by the Building Appeals Board) and Shire Officers are working to ensure full compliance is achieved.

The application to purchase the Crown Land that was made to the State government was refused and there has been some indication that the owners of the pool will now apply to lease the land. No formal application has been made to either the Shire or the State Government. Accordingly, Shire Officers are now seeking advice and considering what action is available specifically in relation to the fact that the pool was built on Crown Land.

Planning Compliance During the month of October a significant tree removal occurred on foreshore land at Mt Martha Beach, with three large trees on public land felled in a blatant fashion with little regard for the law. Shire Officers are investigating and are seeking information from anyone who may have observed this destruction of valuable native vegetation.

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COMMUNITY ENGAGEMENT

• The Environmental Health Team presented to members of St Peter’s Mornington Anglican Church. The presentation was to inform the members of the administrative requirements of the new Department of Health Temporary Food Permit System. • The Environmental Health Team conducted a very successful workshop for Caravan Park proprietors to assist them in developing their Emergency Management Plan. • The Environmental Health Team attended the Mornington Main Street Amenity Advisory Group meeting to discuss how we deal with various concerns including noise form licensed premises.

Financially, the year to date unfavourable variance of $149k is due to the unfavourable variation in statutory fees and fines; this however is a budget phasing issue only and will not impact on year end. In addition, budget phasing of boat parking and launching fees needs to updated to reflect seasonality.

Following the first quarter review, legal recovery income and expenses in Environmental Health and Planning Enforcement teams have been identified as items which will need to be reviewed at mid year, when amounts are more certain. Timing of appointments to vacant positions will also need to be taken into account at mid year.

At this stage however, no changes to budget forecasts are proposed until the further review at mid year.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (115) (244) (129) (1,699) (1,847) (149) (4,874) (4,874) 0

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ECONOMIC DEVELOPMENT

Jayco Herald Sun Tour [JHST] The cycle race was televised live into New Zealand and Asia with a 2 hour direct coverage by SBS2. The showcasing of the region as a tourist destination through the cycle race is part of a broader strategy to promote ‘cycling tourism’. Next year will see an expansion of the race to include a mass participation ride, ‘grand fonde’ where 2-3,000 riders will follow the race route.

In developing and implementing the cycling tourism strategy, Bicycle Victoria will work with USM Events and the EDU to promote the JHST and its various rides throughout Australia.

Luminary Speakers EDU is working with Frankston City Council to live telecast global speakers, Dr Alan Greenspan-24 February 2012 and Condoleezza Rice-10 August 2012, in local venues. The live telecasts will be a sit down breakfast arrangement, and patrons to the events will be able to use their smart phones to ask questions of the speakers. These renowned leaders will be able to provide an ‘an intelligent and informed outsiders perspective’ of Australia’s economy and world affairs.

The broadcasts are solely for Australia and New Zealand and the presenters will tailor their speeches accordingly. EDU will be working through Chambers of Commerce, Local Tourism Associations, industry groups and community leaders to promote the event.

Mornington Peninsula Marine Alliance [MPMA] The MPMA has been steadily building its operations charter and membership, whilst also lobbying the State Government about the marine sector’s long term viability. The MPMA will be meeting with the Minister for Ports in the next month to outline the industry sector’s needs and opportunities.

Retirement Lifestyle Villages EDU has met with representatives of a ‘village retirement lifestyle’ concept, who are keen to develop a site on the Mornington Peninsula. EDU is working with several Shire Units to assess the attractiveness and relevance of the concept, and whether the product would meet the market’s needs locally. It may be possible for the concept to help Council achieve some of its Affordable Social Housing Policy objectives.

The concept involves modular housing in high density arrangements combined with shared communal spaces. There is potential to have affordable housing at 50% of current retirement village housing entry costs.

BUSINESS DEVELOPMENT Mornington Peninsula Tourism Traineeship Recruitment is currently underway for the next group of students to undertake the traineeship. This intake will commence early 2012 and will follow the same format as the first program. Each student will be placed in 4 different tourism businesses during their two year participation.

In terms of the current group of trainees, the graduation ceremony is taking place mid November. One of the students has recently been awarded Best School Based Apprentice/Trainee by the Bayside-Kingston Local Learning Employment Network and Youth Connect.

Frankston & Mornington Peninsula Excellence in Business Awards The presentation evening for the Frankston & Mornington Peninsula Excellence in Business Awards was held Thursday 20 October at the Mornington Racing Club. The night was attended by over 200 guests and a great night was had by all.

The Award Winners for the year are: . Hospitality - Stillwater at Crittenden . Manufacturing - Made in the Shade

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. Environmental Sustainability- Polperro Dolphin Swims . Service - Express Virtual Meetings . Tourism - The Enchanted Maze Garden . Community Partnership - Fitted for work . Health & Wellbeing - The Sports Injury Clinic . Retail - Austplant Nursery . Young Entrepreneur - Lachlan Coates: Burst Graphics . Mayoral Special Recognition Awards Frankston City Council – Nicky’s Art Mornington Peninsula Shire – Learn2Jog . Overall Winner - The Sports Injury Clinic

Women in the Workplace A joint luncheon with Women in the Workplace and Women Connect Frankston on 24 November with guest speaker Pippa Hanson, Managing Director, The Sports Injury Clinic the overall winner from the recent Frankston & Mornington Peninsula Excellence in Business Awards.

Agricultural Audit The Rural Business Officer (RBO) was a guest speaker at “On the Edge” Forum on Food sustainability around Australian Cities at Hume City Council Global Learning Centre. The response to the presentation was fantastic, with many people acknowledging the innovative and pro-active approach taken by the Mornington Peninsula Shire Council. Feedback from the event indicated that an agricultural audit is a great asset and should be a mandatory requirement of every Local Government Authority to identify, preserve and protect critical fresh food production zones.

Bunyip Food Belt The RBO has been devolved of collaborative involvement in the Program Steering Committee but will continue to provide relevant local knowledge and support especially in terms of future farmer engagement where needed.

Statutory Planning support The RBO continues to provide input where relevant to farm management plans linked to Green Wedge Zone dwelling applications and has streamlined the farm management information required for future applicants to increase the efficiency and ease of evaluation of plans. The RBO has completed two subjects in the Post Graduate Cert in Environment & Planning to enhance capacity to support this unit as a technical resource.

Extension & Capacity Building The RBO has prepared a strategic planning and community engagement framework for development of the Small Rural Landholder Network (SRLN) across the Mornington Peninsula Shire. Discussions with local industry leaders from the Victorian Farmers Federation (VFF) Landcare and Mornington Peninsula Gourmet has reiterated local networked pathways to best target individuals as well as the broader rural community. A database containing approximately 200 landholder email addresses has been compiled and will be used as a first point of contact to promote the SRLN through an email address created for the network, [email protected] . A call to action was been placed in both the Peninsula Wide (October 2011) and Peninsula Prospects (Nov 2011) publications to utilise distributions network and reach residents / agribusinesses who may have minimal contact with MPS but are keen to be involved.

Healthy Soils Forum The RBO attended the forum in Traralgon, which focused on carbon and how it relates to productivity in the agricultural landscape. The forum included guest speaker Jeff Baldock, CSIRO researcher in soil carbon; and his findings of trial data across Gippsland. The RBO is keen to replicate this forum in the MPS, targeting small rural landholders who are keen to learn more about soil health.

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TOURISM Accommodation bookings and ticketing Despite October’s unseasonable weather, especially for the Cup weekend, accommodation bookings increased 5.7% compared to October 2010 to $57,316. There was a 5% increase in bookings made online.

MPT has been ticketing several events during October: • Eco Living Display Centre workshops - Create Your Own Wetland, Beat the Heat with Wicking Beds; • Festival of Voice; • Music Music Music; • Drawcard Entertainment – Christmas Extravaganza at the Peninsula Community Theatre (Drawcard Entertainment will also be ticketing a further 16 shows with us in 2012); • 2012 REGIS Australia Veteran Golf Union National Championships; this particular event is being ticketed through the Trybooking system and so far 100 tickets for the November 2012 event have been sold. All these tickets have been online and have required minimal staff input. Trybooking is a event specialist system that offers more flexibility than the traditional Bookeasy system. The Trybooking system allows more flexibility to ticket an event, e.g. to enter any ‘field types’ such as ‘tee off times’, ‘cart hire’, ‘dietary requirements’ etc. The system also provides more comprehensive reporting for an event.

Publications MPT completed its annual Mornington Peninsula Official Guide for Visitors with publication and distribution pre Cup weekend. This bumper 108 page edition was fully industry funded. It includes mapping, niche themes, touring itineraries and over 150 advertising tourism businesses.

Industry training and development

(a) Online training - 50% of MPT accommodation members can now be booked instantly on our website by the consumer’ an increase of 15% in recent months. This has led to an increase in online bookings compared to those quoted and then processed manually by the booking staff. The Tourism Team’s proactive approach in helping tourism businesses trade online is prompting increasing membership enquiries. A new system to capitalise on expressions of interest has been introduced to expedite the process of member registration, website upload and training for operators.

(b) Educational tourism - Mornington Peninsula region is perfectly positioned to offer exceptional educational experiences to students from around Australia and overseas. However, in order to tap this market, MPT need to develop suitable student resources (e.g. fact sheets, training materials, and VELS related course content). As a first step, MPT staged a discussion workshop with industry stakeholders to identify key themes, existing interpretative material and to gain a better understanding of what programs are currently being offered by industry. A survey was conducted with industry partners to underpin future work on this initiative. Initial results indicate that whilst the industry was currently working in this field, there was demand for a more cooperative campaign approach in future. MPT is developing a series of workshops to assist industry to develop appropriate course materials and visitor experiences to grow this market segment.

(c) Business Events tourism - MPT is working with industry to develop a 3-year Business Events Strategy for the Mornington Peninsula. 25 industry operators brainstormed through the first of two workshops facilitated by Mary Maddock, as a precursor to the Draft Plan. The group identified three key goals:

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• To grow demand by collaborating to motivate and convert Business Events demand across the region; • To collaborate to generate greater yield and dispersal across our region. • To build on the Mornington Peninsula’s reputation as the preferred business events destination through collaborative customer service.

The next step is to translate this vision into a three year Action Plan with clear priorities for Year 1. To this end, the group will attend a follow up workshop on 9 November.

Trade Mission activity

(a) Corroboree – The Americas 2011 - This trade event was held over 3 days in Melbourne. The Regional Tourism Organisation (RTO) component of the event was on day one and conducted in a group presentation format. RTO’s from around the country presented to the collective group of 175 Aussie Specialist Travel Agents and representatives from Tourism Australia. Several agents travelled to the Mornington Peninsula on a post Corroboree familiarisation tour with Bunyip Tours.

(b) UK Trade Activity - MPT is partnering Tourism Victoria to capitalise on the recent UK/Europe trade mission with targeted promotional activity. A new campaign has been launched with Trailfinders, Emirates and Absolute Radio to run for October. The campaign features some great regional coverage from Trailfinders. As part of the campaign, the Absolute Radio crew visited Mornington Peninsula during their October. Video and audio content were developed throughout the week and will be loaded on Tourism Victoria's UK YouTube Channel (www.youtube.com/visitmelbourne) as well as loaded onto the Mail on Sunday's online site (mail online) and Absolute Radio websites/micro sites. The promotion is also featured currently on visitmelbourne.com with a link to the mail online micro site.

Familiarisations and Niche Market Promotion

Group Media Familiarisation - MPT co-hosted a group media familiarisation with Tourism Victoria for three days in October. Sydney based journalists from The Australian, Madison Magazine, House and Garden travelled across the Peninsula visiting attractions, restaurants and activities. Each journalist sampled a different itinerary according to their readers’ interests. Mornington Peninsula shone and each journalist admitted total surprise at the diversity of our region’s tourism offerings. They all pledged to return with family and some were keen to send follow up journalists to cover additional storylines in coming months. The first articles appeared in the Weekend Australian on 29 October showcasing Mornington Peninsula as a ‘stand out’ food destination.

Golf Promotion –Continuing the promotional activity for the 2012 Golf Tournament as well as Golf Hot Deals, media placements were put into the following publications: Inside Golf November Edition; The Age, All Things Golf Feature; Golf Digest Magazine.

Community Engagement Activities • Guest lecturer, La Trobe University School of Agriculture – Peri-urban agricultural issues and challenges in the landscape; • Food sensitive planning and urban design, Heart Foundation, Darebin City Council, • Multi-sector Roundtable coordinated by the VicHealth funded, Food Alliance, to identify policy solutions to address the barriers that threaten the viability of Victoria’s fruit and vegetable sector at Deakin University's Melbourne City Centre premises; • Shire representative at the National Water Resource Training Facility - Official Launch, Chisholm Institute, Cranbourne; and • Mornington Peninsula River Health Seminar, Coolart Wetlands, Melbourne Water. • Attending meetings of the Mornington Peninsula Marine Alliance • Rype Mobile Phone Applications and applicability for Shire websites

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. Attendance at the Rosebud Chamber of Commerce AGM. . Hosted a 2 hour information lunch for Chamber/Trader groups on successful management of townships with Special Charge Schemes for Promotional Funds.

Financially, the year to date favourable variance is primarily due to timing of the receipt grant income and the raising of membership income in Tourism Projects. In addition, Tourism Projects needs to be adjusted to take into account the $250k surplus remaining at the end of 2010/11. This is a ‘whole of life’ program which means that surpluses or shortfalls are carried over from year to year.

The favourable variance at year end is due to $3k being reallocated to the priority projects towards the Paul Hawken Lecture. Apart from this, no changes to budget forecasts are proposed at this stage.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (124) (197) (72) (521) (302) 219 (1,480) (1,477) 3

Monthly Report October 2011 Page 49 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

DIRECTOR - SUSTAINABLE ENVIRONMENT

Many of our residents and visitors would be aware of the recent Jayco Herald Sun Tour (cycle race) held in our municipality this month. The cycle race was televised live into New Zealand and Asia with a 2 hour direct coverage by SBS2. This provided a fantastic opportunity to showcase our tourist destination to the Asia-Pacific region. This event forms an important component of the broader Victorian government strategy to promote ‘cycling tourism’.

In a first for Council, we are working in partnership with ICMI’s Global Leadership Series 2012 to bring Dr Alan Greenspan (former US Reserve Bank Governor) and Condoleezza Rice (former US Secretary of State) ‘live’ to the Mornington Peninsula and Frankston. We will be hosting this breakfast event on 24 Feb 2012 and working with our Chambers of Commerce, Local Tourism Associations, industry groups, community and business leaders to promote the event.

On 20 October 2011 the Frankston & Mornington Peninsula Excellence in Business Awards was held and attended by over 200 guests. This partnership event between Frankston City and the Mornington Peninsula Shire Councils is another great example of our strong regional co-operation. We congratulate all award winners and finalists – well done!

We encourage you to pick up the industry fully funded just released 2011-12 Mornington Peninsula Official Guide for Visitors – it includes maps, niche themes and touring itineraries.

Council’s Statutory Planning team continues to develop and implement important process and system improvements. Recently, Planning Support introduced a new process for Secondary Consent applications (to endorse minor planning application changes to endorsed plans) to essentially streamline the process and reduce the timeframe associated with this process. Our next Planning Information Session will be held on 30 November 2011.

Preparation of the Rosebud Urban Design Framework has commenced. This will focus on the look, feel and function of the Rosebud centre and the way in which decisions relating to both public and private development are linked to the vision for Rosebud.

The State Government’s Review of the Victorian Planning System Advisory Committee has received a submission from representatives of the Mornington Peninsula Shire Council and members of the Interface Group of Councils. Council emphasised the importance of recognising the different but complementary role of the Mornington Peninsula in maintaining Melbourne’s liveability and the support for a strong Planning Statement to protect the core values of the Mornington Peninsula.

Amendment C162 for the Mount Eliza woodland area has commenced exhibition with 7 November 2011 the closing date for all submissions. Council is awaiting a decision from the Minister for Planning in relation to the approval of the proposed interim amendment C164.

Disappointingly, three large native trees were illegally removed (felled) from the Mount Martha Beach foreshore. If anyone in our community observed this destruction of valuable native vegetation, please contact the Mornington Peninsula Shire Council.

Please note the Joint Fire Information Education Sessions occurring from October 2011 to January 2012 in Sorrento, Red Hill, St Andrews Beach, Dromana and Rye. In one hour you will learn about the bushfire risk in your local area, Fire Danger Ratings and what they mean for you, warnings and how to receive them quickly, personal safety and how to survive a bushfire.

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Financially, the YTD variance of $6k is a result of timing of conferences, seminars and annual leave. No changes to forecasts are proposed at this time.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (35) (35) (0) (146) (139) 6 (439) (439) 0

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INFRASTRUCTURE STRATEGY

During October the Mornington Peninsula Shire Transport Connections team launched the new interactive website and within the Infrastructure Planning Team work commenced on the review of the Shire’s Road Hierarchy.

The Infrastructure Strategy Unit has also been working closely with the Finance Unit to complete the annual MAV scorecard that assesses the Shire’s level of asset management maturity.

Community Engagement Activities 03/10/2011 – Transport Connections Coordinator met with students of Rosebud TAFE about difficulties in reaching TAFE from Hastings.

06/10/2011 – Transport Connections had a display at the Seniors Expo and spoke to many seniors about Transport Connections.

15/10/2011 – Jayco Herald Sun Tour - Stage 4 Sorrento to Arthurs Seat. Peninsula Ridesafe Networked and promoted the Shires Bicycle strategy. See Photo’s below

16/10/2011 – Bicycle Victoria, Around the Bay in a Day. The Shire hosted a rest stop in Mornington for the participating riders. See Photo’s below

27/10/2011 – Mornington Bike Skills Challenge hosted by Peninsula RideSafe in Partnership with RoadSafe SouthEast and Victoria Police Youth Resource officers. See Photo’s below

Transport Connections A new interactive website for Mornington Peninsula Transport Connections was launched see – www.transportconnections-morningtonpeninsula.com

The Department of Planning and Community development ‘Innovation Fund’ released further opportunities for transport innovative funding grants.

Grant applications have been developed for a local and a regional transport project.

Mornington Bus Interchange The Public consultation period has finished for the Mornington Bus interchange. A Section 223 committee meeting is scheduled for 6 December 2011 to hear submissions, to be followed by a Council meeting on 19 December to decide on the Closure of Blamey Place to allow construction to commence.

Public Toilet Strategy The Draft Public Toilet Strategy has been completed following a Council Briefing on 24 October 2011. The changes from the briefing included clarification of a few elements of the Strategy and the addition of a few more proposed sites.

The Strategy is scheduled for the Council Meeting on 14 November 2011 to be endorsed for Public Exhibition for a period of 6 weeks.

Road Hierarchy Review Work has commenced on the review of the Shire’s Road Hierarchy. The key change to the road hierarchy is the addition of a new road classification: Principal Local Road. A principal local road is a local road that feeds a broader residential area directly to an arterial road. It sits between a local road and a collector road in the current hierarchy. The need for a principal local road category was identified during the Contributory Schemes Policy review.

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National Asset Management Assessment Framework The Infrastructure Strategy Unit has been working closely with the Finance Unit to complete the annual scorecard that assesses the Shire’s level of asset management maturity. The scorecard assesses the progress the Shire is making against its goal to improve its asset management outcomes. The Shire’s competency is judged in the following categories: • Strategic Long Term Plan • Annual Budget • Annual Report • Asset Management Policy • Asset Management Strategy • Asset Management Plans • Governance and Management • Levels of Service Data and Systems • Skills and Processes • Evaluation The intention of this program is to bring all Council across the State to a “Core” level of maturity by December 2012.

Safer Local Roads – Pavement Performance Measurement As a measure of performance within the Safer Local Roads contract, a 3 yearly assessment of road pavement condition is undertaken. The next assessment will be performed in early 2012. Due to rapid advances in technology, investigations are continuing with a view to assess future condition utilising digital video as opposed to existing foot and vehicle based visual assessment methodologies. This new methodology will be more cost efficient and results will be more repeatable, however significant data analysis and determination of new jointly acceptable processes will be required. Negotiations are continuing between the Shire and service provider to ensure the ability to measure performance is not compromised by the change in methodology of road defect data capture.

Victoria Grants Commission – Local Roads Grant Work has been finalised and submitted in the compilation of local road data required for use annually by the VGC in determining the allocation of general revenue assistance to local government. The supplied data will be used in calculating the Shire’s local roads grant, and also to provide information to the Australian Bureau of Statistics, Department of Planning and Community Development, Australian Local Government Association and Municipal Association of Victoria.

Hardcourt Data Collection The Asset Management team has continued working with Recreation and Leisure to update our data on Tennis and Netball courts. Recreation and Leisure have developed a draft Consultation Brief for a Tennis and Netball court audit. It is anticipated that the audit will be completed by the end of the year.

Register of Public Roads Update - Subdivisions The asset management team have continued working on updating the register of public roads. The first group of roads that are being looked at are subdivisions that have been constructed since the register was initially developed. Information is currently being compiled on each of the new roads created and reports prepared.

Jetty and Boat Ramp Condition Ratings The development of a standard condition rating system for all Shire owned jetties and boat ramps is being developed to enable Council to more accurately measure the remaining useful life of these assets. Information has been obtained from Parks Victoria on how they inspect and rate the condition of their piers and other marine structures which will assist us greatly. Currently work is being undertaken on separating the structures into suitable components so that the condition can be more accurately recorded based on the individual components rather than the structure as a whole. Hogan Construction are assisting with the development of the condition rating procedure

Monthly Report October 2011 Page 53 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011 given there extensive knowledge of these assets and the defect types associated with marine structures.

UMS Data Exchange The exchange of data between the Asset Management Team and UMS has been reviewed resulting in the further development of existing software to improve both the efficiency and effectiveness of data collection in the field. The Asset Management and GIS Team have been working together with UMS over the past month to test the updated software and have been able to make any required improvements almost instantaneously.

Asset Renewal Funding Analysis Work has commenced on the 2011/12 infrastructure renewal funding analysis, utilising software developed for the Municipal Association of Victoria, known as the Moloney Model. The results will be forwarded to the MAV as part of the MAV Step Asset Management Program. This analysis assists with planning future budgets that reflect the financial requirements for infrastructure maintenance and renewal.

Special Charge Schemes Bayview Avenue Scheme Rosebud Works have been completed.

Jerula Avenue Scheme Mt Eliza Contract has been let to Maw Civil Pty Ltd and works have commenced.

Hendersons Road Scheme Bittern Works are well advanced on this project and weather has delayed finalisation of project. The anticipated completion is mid October.

Cobb Road Scheme Mt Eliza Tender has been awarded to Streetworks Pty Ltd anticipated that works will be largely completed before Christmas.

Green Island Avenue Scheme Mt Martha Project out for public tender for works to be carried out during the 2011/12 financial year

Old Mornington Road (footpath) Scheme, Mt Eliza Planning permit has been issued for removal of one pine tree to facilitate the construction of the shared path, documentation being prepared for public tender.

Walkers Road (footpath) Scheme, Mt Eliza One group application for review (objection) has been lodged with VCAT no date has at this stage been set for a hearing Planning Permit for tree removal has been issued and Cultural Heritage Management Plan (CHMP) yet to be completed.

Weir Street (footpath) Scheme, Rye Works delayed due to quarry unable to supply aggregate due site flooding problems alternative material being investigated.

Wilson Road (footpath) Scheme, Blairgowrie No appeals (objection) lodged with VCAT finalisation of planning permit for removal of a number of street trees required prior to putting project to tender.

Kangerong/Mary (footpath) Scheme, Dromana First step in the statutory process ‘Intention to Declare a Charge’ has been commenced.

McLeod Road Group Scheme, Mt Martha

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Declaration notices have been issued. Owners have 30 days from the issue of the notice to lodge application for review (objection) with VCAT.

Parkmore Road Scheme, Rosebud First step in the statutory process ‘Intention to Declare a Charge’ has commenced.

Shire Road Scheme, Dromana Scheme will go to Council on 14 November to commence the statutory process.

Footpath Construction Strategy Quotations have been received and awarded for the following Footpath Construction Strategy paths that are to be fully funded by Council:-

Boes Road, Tyabb between Mornington –Tyabb Road to Island View Drive Works delayed due to quarry unable to supply aggregate due site flooding problems alternative material being investigated.

Boneo Road, Rosebud between Drum Drum Aloc Creek and Colchester Road Works delayed due to quarry unable to supply aggregate due site flooding problems alternative material being investigated.

Shared Path, Somerville between Benjamin Court and existing path in Reserve Works completed.

Thomas Street, Rosebud from McCombe Street to 55m southerly Works completed.

Safer Speed Limits Project Project implementation is being initiated with action plans being established for the communication, evaluation and signage installation. At this stage the speed limit changes are planned for implementation in January and February in 2012 to allow for an effective communication plan to be undertaken prior to the changes and to involve a Councillor working group for the project.

Pedestrian Operated Signals (POS) for Hastings – Crossing infrastructure works have been completed, but signals are not operational. We are currently awaiting Vic Roads contractors to set up the controller before lights can be activated.

Pedestrian Operated Signals (POS) for Mount Martha – Crossing infrastructure works have commenced on the esplanade in Mount Martha. The signals are expected to be operational before Christmas. A seasonal 50km/hr speed limit will also be put in place from Christmas, as per last year. T&RS are still advocating to Vic Roads for a permanent 50km/hr speed limit.

Bus Shelter Replacement Program – Concreting works have now commenced at several bus stops across the Peninsula where new shelters will be installed. Six of the ten sites are now complete.

AdShel Bus Shelters – 22 new AdShel shelters have recently been installed at sites across the Peninsula. T&RS Officers will meet with AdShel representatives on 11 Nov 11 to discuss the progress of the AdShel shelter roll out. Another 15 shelters are planned for installation in Feb/Mar 2012.

School Crossings – The T&RS Team are currently working closely with the School Crossing Supervisors & Lynn Nankervis to undertake annual pedestrian and traffic counts at a number of school crossing locations. The team are also looking at the possibility of changes to school crossing locations, or introductions of new crossings near Tyabb primary School and Osborne Primary School.

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Taxi Ranks – The T&RS Team are currently working on an application for safe taxi rank funding at two new taxi rank sites, one in Mornington and one in Hastings West Park. Applications close on 11 Nov 11. The proposed works include concreting works to make the rank DDA compliant and lighting and CCTV installation.

Peninsula Link – The construction of the Peninsula Link is continuing at a steady pace despite ongoing wet weather. Abi Group and Shire Officers have been meeting fortnightly to discuss the progress of works and traffic management. Following some concerns with haulage on Shire roads, Abi Group have now agreed to inform the Shire 48 hours prior to any haulage on local roads so that we can undertake more regular surveillance and rehabilitation if required.

Abi Group was planning to close Eramosa Road West for a period of 12 weeks from early October. The closure was supported by the Shire, but not be LMA. As a result, Abi Group is now working on a proposal to close the road for 6-8 weeks from mid January to the end of February 2012.

Shire Officers will meet with Abi Grup & Southern Way in mid November to discuss the process for handover of Shire roads from Abi Group back to the Shire. Bungower Road works have been progressing well and this road is expected to be completed and ready for hand over prior to Christmas. The handover process could take some months depending upon joint inspections and defect rectification periods. There will then be a two year maintenance period. The lease and maintenance boundaries are still to be finalised. Shire Officers are working with LMA and Southern Way to determine and document these boundaries.

Peninsula RideSafe October was safety month for Victoria and there are many activities to promote safe cycling. Wednesday 12 was Ride to Work Day, the Social club and Peninsula RideSafe hosted a healthy breakfast at all three of our offices for all staff and other residents who rode to their workplaces instead of driving. Prizes were on offer and riders were rewarded with a small encouragement prize. 13 Shire staff participated.

Stage 4 of the Jayco Herald Sun Tour visited the Mornington Peninsula Starting at Sorrento and riding across a fair part of the Shire before finally finishing on top of Arthurs Seat. Peninsula RideSafe participated in the children’s activities tent hosted by the shire. Hundreds of children participated in face painting and other fun activities.

Around the bay in a Day, Peninsula RideSafe hosted a rest stop in Mornington providing toilets, water and muesli bars to the 1000’s of riders who passed thru Mornington. Peninsula RideSafe gave the riders all a reusable waterproof phone pouch promoting the Shire’s facebook page. The Peninsula RideSafe facebook page is currently at 580 friends and steadily growing.

See Photo’s Below.

Monthly Report October 2011 Page 56 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Monthly Report October 2011 Page 57 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Mornington Bike Ed Skills competition day was held at Mornington Park. This year saw 140 Students from 10 Primary schools compete in 13 skills activities in teams for points. The day was hugely successful with members of Vic Police Youth Resources section the Mornington Peninsula Shire Traffic team and RoadSafe SouthEast assisting.

See Photo’s below

Monthly Report October 2011 Page 58 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Monthly Report October 2011 Page 59 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Monthly Report October 2011 Page 60 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

The Rosebud Bike Skills Day is booked in for the 30th November on the Rosebud Foreshore Starting at 9am and running through approx 2pm. Interest is again strong from Rosebud based Primary schools.

Peninsula DriveSafe The Arthurs Seat Challenge is scheduled for Sunday the 6th November. This event is a major public awareness raising event to promote the Fit 2 Drive program and bring attention to road trauma and young drivers. The Fit 2 Drive program is a major partnership program of Peninsula DriveSafe the Shire’s road safety strategy that addresses road trauma for young drivers via a half day workshop in all secondary schools for all year 11 students.

Cash Flow 5 Capital Works Program – Proposed New Projects 2012/13 Management Units have been requested to enter any proposed new projects for the 2012/2013 Financial Year in Cash Flow 5. This entails entering information about the project, financial data and answering a series of questions. The projects are ranked with a scoring system and considered by the Capital Works Steering Committee for recommendation to Council. The cut off date for bids is 30 November 2011.

A list of previously entered (for 2011/12) unsuccessful proposals has also been distributed which will be considered for inclusion in the 2012/2013 CW program. These bids can be edited and updated where necessary to increase the chances of them being recommended.

- Cash Flow 5, the future The new version of Cash Flow 5 will be called “Projects Pro” and is part of the recently upgraded Contracts 6 system. It is anticipated that we will be in a position to upgrade to this version commencing in the Financial Year 2012/2013. We are currently working with Open Windows and are migrating Cash Flow 5 data across to Projects Pro Test Database, where appropriate testing will occur. This new program promises an easier method of updating data by project officers / the ability to push forward unsuccessful bids to the next year and greater flexibility in extracting data and reporting. Appropriate training will be provided once we are in a position to move to the new system.

Major Planning Developments -107 Bungower Rd –The new owner of 107 Bungower Rd- Retirement Communities Australia (RCA) has paid the contributions to advance the construction of the proposed roundabout at the Bungower Rd /Racecourse Rd intersection in accordance with the agreement with Council. The Project management team will now commence to organise the power line relocation and the roundabout construction.

Financially, the year to date unfavourable variance of $56k is due in the most part to capital recoveries not yet processed.

There is no bottom line change to report in the first quarter, with only minor offsetting changes made within the Unit. A further review of salaries will be completed at mid year due to a reallocation of positions within the team.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (200) (181) 19 (654) (710) (56) (1,859) (1,859) (0)

Monthly Report October 2011 Page 61 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

INFRASTRUCTURE MAINTENANCE

COMMUNITY ENGAGEMENT

For the month of October in addition to numerous informal engagements onsite with the community (typically 1:1’s which occur whilst delivering customer service as part of managing Objective and MERIT), formally the Infrastructure Maintenance Team and the service providers were involved in the following engagements with the community:

• On the 5th October the Nursery Coordinator presented a talk to the Mornington Rotary Club about the Shire Nursery and springtime gardening.

• On the 6th October the Nursery Coordinator and a Nursery volunteer attended the Ageing Well Expo in Mount Martha to promote volunteer opportunities at the Nursery, gardening and the importance of keeping active during senior years.

• The Natural Systems Team in conjunction with Nepean Conservation Group, Parks Victoria and CFA ran a Bush Fire Information Day for residents living in the Nepean area of the Peninsula on Saturday the 22nd October. The purpose of the day was to create an open forum where people could ask questions relating to fire and speak face to face with Shire officers and other representatives regarding the past, future and current fire management works that occur on the Peninsula. The forum began with a number of short presentations from each of the agencies.

• On the 23rd October the Nursery Coordinator provided a display alongside Mornington Environment Association at the 150th Commemoration of Mornington Township celebrations held at Mornington Park.

• On Sunday 30th October the Mornington Historical Society held their annual cemetery tour at the Mornington Cemetery. The cemetery tour is attended by History enthusiasts and families that have relatives buried within the cemetery. The event usually attracts 20 – 30 attendees. This year all records were broken when more than 60 people attended. The Cemeteries Administration Officer was in attendance on the day to answer any questions regarding the Cemetery and to provide a much appreciated afternoon tea to those who braved the elements on Sunday to complete the tour.

PARKS & ROADSIDES

Jayco Herald Sun Tour 2011 Mindful of the Jayco Herald Sun Tour 2011 passing through the Shire on Stage 4 of the Tour, the Parks and Roadsides team re-organized work activities to showcase the tour route between Sorrento and Arthurs Seat.

Programmed works in the Mowing, Gardening, Roadside Slashing and Vegetation Management areas were re-programmed to ensure that maintenance works along the route were completed prior to the event.

Some additional locations not normally maintained by the Parks and Roadsides team (e.g. Vic Roads locations) were included in the works program so as to not detract from the overall aesthetics of the Shire.

Monthly Report October 2011 Page 62 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Up-lifting works on Rosebud Foreshore The Tree Care teams have been busy in October carrying out major up-lifting of vegetation on the Rosebud Foreshore. These works whilst predominately aimed at uplifting and reinstating line of site for the Bay Trail will also improve access for campers and the overall aesthetics of the foreshore area.

Street Tree Renewal Full advantage has been taken of ideal spring weather with Street Tree Renewal Programs continuing to be carried out throughout the Shire. The recent replanting of Pier Street, Dromana with 49 Drooping She Oaks is an example of the standard of work being carried out.

In general, grounds came out of winter play in exceptional condition with good management and training rotation contributing to this outcome. Improved drainage, turf types and user group education on alternative on and off ground training opportunities is allowing the playing surface to better withstand the rigors of sport.

CLEANSING

The Cleansing team has been busy planning for the upcoming holiday season. After a review of last season the high visibility street presence will again be implemented in those townships with high visitation numbers. The high visibility personnel will be responsible for ensuring that each township is clean, free of litter and that the waste bins don’t overflow. Foreshore camping areas will again be managed in the same (and successful) manner they were last season.

As part of the BBQ upgrades for this year, electric BBQ’s were installed at Civic Reserve Mornington, Hanns Creek in Balnarring, Government Road, Rye and Rotary Park in Mt Eliza, replacing the aged units that were previously at these sites. With improving technologies the new electric BBQ’s are more energy efficient and user friendly than the previous units.

CONSERVATION PARKS & SHIRE NURSERY

The Briars is looking superb. After a relatively dry August the rain returned with 81 mm for October and 748 mm year to date. Visitation, which dropped away during the long drought, is remarkable with 11,303 people recorded for the month, including eight groups, four schools and seven functions. The various buildings hosted Shire workshops, Melbourne Water’s Waterwatch training, Peninsula Bird Observers Club’s “What Bird Is That”, photography classes and a bush flower essence workshop. During school holidays, the Junior Ranger Program and Night Bush Walks were fully subscribed. Staff provided talks to the Mornington Peninsula Herb Society and Dromana Probus.

Liaison occurred with Melbourne Water and agreement reached on the route of the proposed walking track and boardwalk across Harrap Creek to provide access to Craigie Road and shared path network to the north.

Staff continued to be involved with the South East Water Stakeholder Reference Group to provide input on how their forthcoming Sewage Plant upgrade may impact views from The Briars.

A great deal was achieved in October by staff, trainees and volunteers, with continued work on the homestead kitchen garden, maintenance of the Wildlife Reserve electric fence and construction of new stockyards.

Monthly Report October 2011 Page 63 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Two distinctively different visits to The Briars took place during October. The Honourable Alex Chernov AO QC, Governor of Victoria and Mrs Chernov arrived on the 27th October for an inspection of the Homestead and Eco Living Display.

The Hon Alex Chernov Governor and Mrs Chernov with Mornington Peninsula Shire Mayor Cr Graham Pittock and Mrs Pittock

At the same time, RTP Film Productions were shooting for “Kath and Kim The Filum” with a crew of seventy. To add to the mayhem, 100 children from Mt Martha Primary School were visiting too.

The Warringine Park Green Jobs trainees have been catching up on training so despite spending less time in the Park they have completed rabbit proof fencing, planted 2000 trees, checked nesting boxes and helped with weeding. The group has also been assisting Youth Services at Shed 11 in Hastings with the setting up of a garden area and making outdoor furniture.

There was a meeting with staff from Bunjil Warra the Aboriginal Healing Centre in Hastings to catch up and talk about ways of linking with Warringine Park and how Rangers may assist with environmental projects on their site.

Shire Nursery

On the evening of the 5th October the Nursery Coordinator presented a talk to the Mornington Rotary Club about the Shire Nursery and springtime gardening. The presentation was well received and led to an interactive question time.

On the 6th October the Nursery Coordinator and a Nursery volunteer attended the Ageing Well Expo in Mount Martha to promote volunteer opportunities at the Nursery, gardening and the importance of keeping active during senior years. The event was extremely well attended and many enquiries were received about the colourful display which included brochures, photos and plants.

On the 23rd October the Nursery Coordinator provided a display alongside Mornington Environment Association at the 150th Commemoration of Mornington Township celebrations held

Monthly Report October 2011 Page 64 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011 at Mornington Park. The display included a selection of indigenous plants from inland and coastal areas of Mornington and vegetation maps comparing pre-settlement times to present day. Free brochures and plants were available to interested visitors to the Park.

On the 26th the Nursery team hosted a group of eight Green Jobs trainees who were taught how to propagate cuttings and prepare Kangaroo grass seed for sowing. The group did a great job and produced several hundred cuttings of the indigenous shrub, Correa reflexa.

Seed Trial During October, the Nursery team began a trial to prevent genetic contamination of Melaleuca ericifolia (Swamp Paperbark) seed. Insect guards have been placed over flowers on plants at a range of bushland locations to exclude pollinating insects. Swamp Paperbark readily cross pollinates with other Melaleuca species, particularly M. armillaris (Bracelet Honey Myrtle). This often results in offspring that carry genetic characteristics of the two different species, rather than being true to type. It is hoped that by preventing insects that carry Bracelet Honey Myrtle pollen from contacting the Swamp Paperbark flowers, genetic integrity will be maintained in the next generation of seedlings produced at the Shire Nursery.

Training Training undertaken by the Nursery team members this month included CPR refreshers, Integrity in Local Government and Mock Court Simulated Work Health & Safety Prosecution Training.

BUILDINGS

Foreshore Camping - Pre Opening Works:

Works in preparation for the opening of the foreshore camping season have been well underway over the last couple of weeks. These works are conducted to ensure that all Shire assets are in top working order for visitors over the warmer months. Items include:

• Sewer pits emptied • Sewer pumps serviced • Plumbers have completed a pre opening inspection which includes: • checking of all water fixtures such as taps and shower heads • checking that hot water units are operational and set to required temperatures • inspection of internal facility drains • toilets are flushing and clear • pits are clear of any blockages.

• Electricians have inspected all power points, lighting works and light globes are replaced • Camp site powerhead inspections are underway which cover powerhead condition and safety check • Repairs due to vandalism or graffiti over closed winter period.

FURNITURE AND SIGNS

Bike Hoops With the Shire strategy to encourage the use of bike riding across the Peninsula maintenance has been working with the Traffic Team in rolling bike hoops out in Mornington and Rosebud. A total of 70 have been installed together with information signage. A bicycle shelter is due for installation at the end of this month which will be located in Rosebud next to the bus terminal. This has been a successful public relations exercise as the community members have freely discussed their own bike riding experiences with the maintenance teams (installing the bike hoops) and how the hoops will encourage all age groups to exercise.

Monthly Report October 2011 Page 65 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Fire Plug Maintenance

Until recently the maintenance of fire plugs has been performed by South East Water (SEW) at the cost of the Shire. To enhance services routine fire plug maintenance is now provided by the Shire as part of SIMS Furniture and Signs. Under the previous service provided by SEW the inspection cycle for fire plugs was 7 years. For the same cost ($107k), under SIMS F&S the inspection frequency has been increased to 3.5 years with 2,500 plugs inspected per annum. This represents a much enhanced service for no additional cost. The service consists of inspection, maintenance and upgrading of fire plugs and ancillary assets including delineators, posts, blue raised reflective pavement markers (BRRPM’s) and associated markings.

SAFER LOCAL ROADS (SLR)

Grading Program / Routine Maintenance Status:

Please refer to the diagram of the Grading Program Areas below.

Shire Grading Program Areas

Area A is currently 1 week behind the grading program schedule, Area B is being graded on schedule with the grading program and Area C is currently being graded in next week’s program, therefore Area C is being graded ahead of program.

The SLR Team have also been undertaking the annual grading of the foreshore camping ground tracks prior to the holiday period which commences in early November, 2011. An additional 800 tonne of crushed rock material is being applied to these tracks as part of the annual grade to treat the areas that require additional material.

So far this financial year SLR have spent $188,268 in applying 8,428 tonnes of crushed rock to assist with grading of unsealed roads, shoulders and car park network.

We have commenced provisional footpath concrete grinding works for the current financial year with an allowance of one week of concrete grinding works being undertaken each month for the remainder of the financial year.

Monthly Report October 2011 Page 66 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Potholes are now being keyed into the surrounding road surface using a crowbar / jackhammer with potholes being compacted level with the surrounding surface using an appropriate wacker plate and QPR coldmix (Polymer modified Coldmix product). This emphasis on ensuring the quality of the pothole repair is of a high standard instead of purely filling a pothole and making it safe is demonstrated in the before and after photographs provided below. It has been proven that spending additional time at each pothole repair has significantly contributed to a reduction in return visits to repair the same pothole.

Adam’s Avenue, Rosebud:

Pothole squared up in existing road surface QPR Coldmix placed in pothole

Completed pothole repair (compacted and sealed with grit & emulsion)

Capital and Other Works BEFORE Nepean Hwy & Country Club Drive, Safety Beach

Work has commenced on constructing an exposed aggregate footpath along Country Club Dr and Nepean Hwy. The footpath will extend from Marine Drive to Country Club Drive. Pipe work has commenced on site also to improve drainage conditions.

BEFORE Rosebud West Community Centre Carpark (Allambie Ave)

Monthly Report October 2011 Page 67 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Work has been completed for construction of an asphalt carpark and footpath. The project will provide a carpark for the Centre and Eastbourne Primary School.

BEFORE

AFTER Accelerated Works Program BEFORE Construction has reached practical completion on Truemans Rd, Tootgarook. Shoulders have been constructed between Wilkinson St and Sandy Rd. The project provides for: • Sealed shoulders • Minor drainage works • Linemarking.

BEFORE

Monthly Report October 2011 AFTERPage 68 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Road Resurfacing Program Large scale preparation works for the upcoming Road Surfacing Program have continued this month and are now in full operation as weather conditions have now improved and are better suited to Asphalt Patching and Kerb and Channel repairs.

The sprayed seal surfacing will be delivered over 2 stages as follows:

• Stage 1 – Late November to early December, 2011

• Stage 2 – Late February to Early March, 2012

No Spray Seal Surfacing is programmed to take place between 10th December 2011 & 31st January 2012 to avoid disruptions to the community over the busy summer holiday period.

Further Road Surfacing related information can be viewed at: www.mornpen.vic.gov.au / Shire Services / Roads & Maintenance / Road Resurfacing Program / 2011-2012 Road Resurfacing Program

The information found at the above address is updated regularly and will include:

1. Weekly updates of programs highlighting when roads will be surfaced 2. The complete road surfacing program for this 2011/2012 Financial Year 3. Answers to frequently asked Road Surfacing questions.

QuickView CCTV Survey In recent weeks under SLR, a company called Pipe Solutions has been engaged to provide CCTV Survey Services on the Shire’s underground drainage systems under sealed roads included in the 2011/12 Road Surfacing Program. Using their “Quickview” camera system, the condition of the drainage lines is collected allowing the opportunity to repair pipe related defects prior to each road being resurfaced.

The main advantage of this system is that footage of up to 70m can collected from a stationary “in pit” survey position using state of the art optics which is a major advantage over generic long line camera techniques therefore improving productivity during survey and ultimately promoting cost saving benefits. It is envisaged that that process will be ongoing on an annual basis prior to the roll out of each “Committed” Road Surfacing Program.

Monthly Report October 2011 Page 69 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Emergency Management From approximately 2:30 am on the morning of Sunday 23 October, the MERO was contacted by Victoria Police to assist them with various resources while attending an incident involving a diesel tanker truck rollover at the intersection of Westernport Highway and Frankston / Flinders Road, Hastings. Approximately 8,000 litres of fuel had been spilled on the road surface and was making its way into the drainage system with approximately 12,000 litres remaining in the overturned tanker.

During the course of the incident support the Shire provided to the emergencies agencies involved included:

• assistance with signage for detours/road closures • Shire drainage maps of the area (provided by the MERO via remote login to GIS & then via email to VICPOL and CFA) • Portable toilets (provided by the MERO through Coates Hire AH service) • Rubbish & food waste collection (provided by the MERO through Nepean Waste).

BEFORE

AFTER BEFORE AFTER

Monthly Report October 2011 Page 70 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

NATURAL SYSTEMS

The Natural Systems Team in conjunction with Nepean Conservation Group, Parks Victoria and CFA ran a Bush Fire Information Day for residents living in the Nepean area of the Peninsula on the Saturday the 22nd October. The purpose of the day was to create an open forum where people could ask questions relating to fire and speak face to face with Shire officers and other representatives regarding the past, future and current fire management works that occur on the Peninsula. The forum began with a number of short presentations from each of the agencies.

There was opportunity for the public to ask questions and have a debate over many issues and concerns. A key theme regarding the disposal of green waste emerged as a concern in the lead up to summer each year. A range of information stalls from all agencies - Parks Victoria, MPS, CFA and community groups such as the Nepean Conservation Group, the Nepean Historical Society, and SPIFFA ran from 11.00 am until 1.00 pm leaving plenty of time for one on one discussion with shire officers and agency representatives. A free BBQ lunch was also provided to all attendees which allowed for some relaxed conversation and a real feeling of community.

The Natural Systems Teams summer Fire Walk and Talk program has commenced again, with a big goal of 50 Walk and Talks to complete this summer. This is over double last year’s achievement. With 5 complete so far the turnout has been encouraging and some residents even braving rain to come and talk about fire!

Photos taken at the Fire Information Day

Monthly Report October 2011 Page 71 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Officers from the Natural Systems Team and the Parks and Roadsides Team met with staff from Parks Victoria to discuss the implementation of a works program following studies by the Melbourne Bushfire Protection Program. The two organisations will jointly manage works that overlap land managed by Parks Victoria and land managed by the Shire. The Melbourne Bushfire Protection Program has identified works at Woods Reserve, Tuerong; Concept Spur, Arthurs Seat State Park; McLears Break, Arthurs Seat State Park; Truemans Road, approaching Gunnamatta Beach; Franklands Drive, Police Point Shire Park; and Limestone Road and Freemans Road adjacent to Greens Bush. An agreement (possibly an exchange of letters) between the two organisations will details the initial works to be done by each agency and the maintenance requirements thereafter.

The State Government announced the Victorian Local Landcare Facilitators Initiative with the deadline Sunday 23rd October 2011 for submission of Expressions of Interest. The Natural Systems Team organised a meeting with the lead group of a consortium of local landcare groups and the Port Phillip and Westernport Catchment Management Authority to discuss and fine tune the submission. Local landcare groups are keen for support in applying for grants, organising events, and delivering key biolink projects such as revegetation of properties between Greens Bush and Arthurs Seat. If successful a local landcare facilitator would work 2 days a week on the Peninsula with office support from the Shire and would commence early in the New Year.

The Natural Systems Team was represented at the Peninsula Link meeting for environmental agencies held in October. Linking Melbourne Authority revealed that it had made a start on delivering on the net gain required for the project. A 40 hectare property at Nar Nar Goon has been purchased and will enable about 5 habitat hectares of ecological improvement over ten years. Approximately 50 habitat hectares of improvements are still required to be found. Abigroup who are delivering the construction project are contending with the environmental issues of dust suppression and water storage and run-off during rain.

During October the Natural Systems Team erected 66 nest boxes at 3 Shire reserves. The reserves chosen were Sunshine at Mount Martha, Millbank at Mount Eliza, and Peninsula Gardens at Rosebud. Fauna studies have indicated the need for further “living space” for kookaburras, agile antechinus, sugar glider, feather-tail glider, parrots and microbats. Monitoring will occur on a three monthly basis initially to see which species actually take up residence. Following this trial any necessary improvements to the program will be made before further rollout. (The team have already identified that putting up nest boxes in freezing rain is to be avoided for the future!)

Financially, the year to datefavourable variance of $805k is due to the delay in payment for the Parks and Roadsides SIMS program. This payment will ‘catch up’ in the next month.

Although there has been no bottom line change following the first quarter review, SIMS contracts have been revised to take into account CPI whichs has been confirmed at 3.6%, only a small variation from the budget of 3.5%. The increase has been contained within the original budget. In addition, the Price Index for the Safer Local Roads contract has been confirmed at 8.2%, an increase of 0.7% from the original budget of 7.5%. The increase has been contained within the original budget.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (3,647) (2,723) 924 (10,363) (9,558) 805 (35,859) (35,859) (0)

Monthly Report October 2011 Page 72 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

INFRASTRUCTURE PROJECT MANAGEMENT

SUBDIVISIONS

431 Racecourse Road, Mornington Construction of Booker Avenue and reconstruction of part of Racecourse Road associated with private retirement village development. Awaiting completion of defects and omissions before release of Practical Completion.

152 Wooralla Drive, Mt Eliza (Manna Hill) 12 lot residential subdivision. Works recently reached Practical Completion

185 Bayview Road, Rosebud 10 lot residential subdivision. Works nearing completion. Street signage and line marking still to be undertaken.

18 Graf Road, Somerville 40 lot residential subdivision. Drainage works and kerb & channel works complete. Pavement preparation currently in progress.

1 George Avenue, Tyabb Earthworks complete. Drainage works progressing.

COMMUNITY ENGAGEMENT

Somerville Pre School Construction This month there have been two further Project Steering Committee meetings dealing with the development of this new facility.

Norman Road Mt Martha street drainage The second of a number of update newsletters has been issued to the residents advising of the favoured design alternative to their open drainage system.

Cromdale Street Mt Martha, flooding issues This month a meeting was held with affected residents of this local area to listen to their concerns and advise them of what the Shire has planned for the drainage system. The meeting was very well attended by over 40 residents and the interaction proved very helpful for both parties.

OTHER ACTIVITIES

MAV Waste Management Forum There were a number of representatives of the Shire who attended this forum. It provided an opportunity to learn from what other municipalities are doing in this space and to provide input to the State Government from a Local Government perspective.

The presentation by Boroondara on their award winning transfer station was followed up by a visit from Infrastructure Project Management staff to see what could be applied to the Shire’s facilities.

The forum also led to the trial use of new social media opportunities to engage with the State Government and other municipalities, in particular the use of Yammer.

Monthly Report October 2011 Page 73 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Financially, the Unit is reporting a favourable result in October of $22k and a favourable year to date variation of $58k. This is mainly due to the transfer of salary costs to the capital/priority works program for work undertaken on each project (via capital recovery).

Overall the bottom line remains on target, with external professional expenditure and building permit income to be closely monitored prior to the mid year review.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (70) (48) 22 (346) (287) 58 (1,053) (1,053) 0

Monthly Report October 2011 Page 74 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

RENEWABLE RESOURCES

COMMUNITY ENGAGEMENT

Tidy Town 2011 Awards On 22 October 2011, the Township of Mornington was announced as this year's winner of the Tidy Town - Sustainable Communities Awards for Victoria.

The Township of Mornington will now compete in the National Tidy Town Awards. Judging will occur in mid December 2011 with the announcement of Australia’s Tidiest Town to be made at an awards ceremony held at Government House in ACT in 2012.

As the winner of the 2011 Tidy Town of the Year, the township of Mornington will host next year’s awards ceremony.

A number of other community groups from the Mornington Peninsula were also recognised for their achievements, including: • Dame Phyllis Frost Award : Norm McKinlay • Community Action for population > 3000 : Western Port Festival 2011 – Hastings • Pam Keating Environmental Sustainability Award: St Macartan's Parish Primary School • Young Leaders : Wildlife – Hastings.

Everyone involved should be congratulated for their achievements and applauded for their hard work in making the Peninsula the special place that it is.

Pictured above: Mr Norm McKinlay

Monthly Report October 2011 Page 75 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Community Event - Guest Speaker – Paul Hawken It was the Shire’s pleasure to host an evening with Paul Hawken, on Friday 21st October, during his visit to Australia from the USA. The evening was introduced by Councillor Reade Smith.

Paul has dedicated his life to sustainability, and changing the relationship between business and the natural environment. Paul is a best-selling author of six books, including Blessed Unrest and Natural Capitalism, as well as dozens of articles and other papers concerning the responsibility of business to the natural environment and our social and ethical obligations to others around the world.

An audience of approximately 150 people attended the event to hear about how we as individuals can make a difference. The evening started with a moving welcome to country given by Carolyn Briggs and a didge and dance by Djarrin Blow and Jason Knowles.

Paul emphasised that we can never know what the impact of our actions can be (with reference to the person who gave Gandhi his first book on non-violence protest) and the need to overcome our fears to create the world that we want to live in.

Pictured: Carolyn Briggs, Cr Reade Smith and Paul Hawken Paul Hawken, Jason Knowles and Djarrin Blow

Aging Well Expo The Renewable Resource team attended the Aging Well Expo on 6th October 2011, and hosted a recycling display. The day was a huge success with 1,000 people attending.

Monthly Report October 2011 Page 76 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Red Hill held their second Sustainability Street meeting on the 16th October at the Red Hill Consolidated School to develop planning priorities for the group.

West Rosebud Sustainability Street Group held a well attended Plant Swap on Sunday 9th October at Vern Wright Hall.

A Sharing of Stories event is being organised for Sunday 20th November at Mt Martha Community House to allow the three Peninsula Sustainability Street groups to share the experiences, learn from each other and establish a support network.

Eco Living Display Centre - Workshops and events A Wetlands workshop was held at the Eco Centre on Saturday 22nd October. The workshop attracted 28 participants. A total of 103 people visited the Centre this month.

Collaborative Garden Project - The team involved in the Collaborative Garden Project (Renewable Resources, Metro Access, Connections and Kankama) gardened at the Eco House on the 12th and 26th October.

Food Swap A community Food Swap was held on 4th October attended by approximately 30 people. Locals came to exchange their excess produce, swap recipes and tips on growing. The Red Hill Sustainability Street group plans to run a similar Food Swap early in the new year.

Monthly Report October 2011 Page 77 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

No-Charge Green Waste Weekend A no-charge green waste weekend was held on the 22nd and 23rd October 2011. In the past the no- charge green waste weekends have been well utilised by residents. The latest weekend had high usage levels.

Approximately 3,663 cubic metres of domestic green waste was disposed at waste disposal centres across the Peninsula with around 3,250 residents using this opportunity to clean up their properties. This was a significant increase from October 2010 when the Shire received 1,880 cubic metres of green waste.

Additional traffic management measures implemented at Mornington and Rye to improve access to and from the sites proved to be successful, reducing delays at both sites.

The green waste collected over the weekend has been chipped and is in the process of maturing to the final mulch product.

Sustainable Homes Program - Staff from the Renewable Resources team met with representatives from the Hastings and Mornington Community Houses to plan the delivery of the Sustainable Homes Program in these centres for Term 1 in 2012.

Monthly Report October 2011 Page 78 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

WATER MANAGEMENT

Melbourne 2050 – An Integrated Water Management Strategy for the South East The Shire attended the community information session provided by South East Water on their cooperative Integrated Water Strategy for the South East Region. South East Water representatives provided an overview of the strategy and allowed participants to discuss any issues that arose. Over 30 people attended this information session. The Shire participated in the Stakeholder Reference Group. The regional Strategy is consistent with the Shire’s Community Plan.

Groundwater - Customer Information Session Southern Rural Water hosted an information session for its customers and interested local residents in October. With over 20 people attending, Shire officers participated along with several local groundwater users. The group were referred to outcomes of the South East Region Groundwater Appraisal which uses a range of existing data to assess the health of the main groundwater reserves in the region.

More information can be found at www.srw.com.au

Western Port Green Wedge Management Plan – Discussion Paper The Mornington Peninsula Shire was invited to participate in the stakeholder consultation for the developed of the draft Green Wedge Management Plan for the Western Port Region. As the Shire is currently developed a draft Management Plan for the Mornington Peninsula and due to its cooperation on the Bunyip Food Belt project, the Shire was able to learn about the process that the City of Casey and Cardinia Shire have taken to develop the discussion paper.

Many issues such as local food production, soils and water resource management were similar to those faced in the Shire’s Green Wedge. The draft Management Plan is expected to be released in February 2012.

Bunyip Food Belt An assessment of costs has been undertaken for the Tyabb-Somerville area to determine the viability of the project. The pre-feasibility stage of the project has now been completed and the project is at a hold point. Council will need to consider its role and involvement in the next phase of the project.

Mt Martha – Upgrade of the sludge treatment plant Shire officers attended a meeting of the community reference group to discuss the proposed upgrade of sewerage treatment plant. An EPA works approval will be required and work is currently under way to prepare the application for approval by February, 2012. Works would be scheduled during 2012 and 2013.

Additional works will be required to upgrade the waste water to Class A standard during 2013.

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ENERGY MANAGEMENT

Direct Use Geothermal Energy Workshop

The Melbourne Institute of Energy held a workshop covering the emerging technology of direct use geothermal energy for heating and cooling purposes. Applications of this technology utilise the relatively constant ground temperature as a heat source or sink, depending on the time of year. It was revealed that the local direct use geothermal industry is still quite immature, resulting in high project costs. This is expected to improve over the coming years. It is important for Mornington Peninsula Shire to remain up to date on emerging energy technologies and opportunities with the expected introduction of a price on carbon and move towards cleaner energy options.

Energy Saver Incentive Scheme The State Government is currently consulting on the expansion of the Energy Saver Incentive Scheme to the business sector. The team has provided support for this move, which will see the capital cost of energy efficiency products and services reduce, improving business cases. The team also advocated for the Department of Primary Industries to revise its figures relating to street lighting changeovers, potentially saving local government hundreds of thousands of dollars.

Assessment of the trial light has been positive and the remaining seven stadium lights will now be retrofitted with the induction lamps. The replacement project will save around 2kW of electricity, resulting in an estimated annual reduction of 17 tonnes of greenhouse gas emissions.

WASTE MANAGEMENT (Strategic/Operational)

Waste Management Forum Councillors Gibb and Martin and Council officers attended a waste forum organised by the MAV and supported by DSE to discuss strategic directions for waste management over the next five years. Some of the issues discussed included the treatment of food waste and management of green waste.

Public Place Recycling Project 2011 – Sustainability Victoria Grant Planning is continuing for the installation of 22 recycling and rubbish bin stations along the Port Phillip Bay foreshore from Portsea to Mount Eliza. The project involves working closely with local traders and campers, as well as developing educational material to encourage residents to put the right materials in the correct bin.

Green Waste Processing Facility – Gore Cover System A Council officer recently visited a green waste processing facility in Wodonga where the Shire’s service provider Transpacific Cleanaway is undertaking a trial using a Gore Cover Processing System to process green and food waste into a compost product.

The benefits outlined by Transpacific Cleanaway of the Gore Cover system include:

• Has the lowest carbon footprint of any robust enclosed composting systems as it uses very small fans for aeration (and only on demand) and keeps the product fully aerobic. • Requires very little water. • Does not produce offensive odours and any odour is contained under the cover. • Is the lowest cost robust composting system that Transpacific Cleanaway is aware of.

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• Produces excellent quality compost because of the high temperature it reaches and the long processing time (6 weeks under cover and forced aeration followed by 2 weeks of aeration).

Pictured: Trial of gore cover system, Wodonga

Financially, the year to date favourable variance of $207k is due in large part to additional income from the Green Waste Opt In Service; this will be offset in large part by contract payments for those additional services so the year end impact will be relatively minor.

Following the first quarter review, there are no bottom line changes to report. There is a decrease in expected Waste Disposal Tipping Fees, partly due to additional vouchers being used in September from the 2010-11 period. September is the last month that these older vouchers can be presented. Therefore, while volume for this period remained high, income was replaced with the use of vouchers. Income will continue to be monitored, and it is anticipated reduced volumes and income over the financial year should be partially offset with reduced land fill levy charges. The financial impact will become clearer after January/February which are traditionally our busiest months at the transfer stations.

Additional payments for the contract service cost will be reviewed at mid year. No impact on the bottom line is anticipated in the report.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (798) (926) (128) (503) (296) 207 (10,782) (10,782) (0)

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DIRECTOR – SUSTAINABLE INFRASTRUCTURE

A number of successful bicycle events have occurred this month with good participation across many categories of riders. The organisation of these events involves many team members including the Road Safety and Traffic team and the Parks and Roadsides team. Preparing the route for these events involves grass mowing as well as traffic management and the benefits of these preparatory works are seen on the day with the event participants being able to enjoy the ride and enjoy the amenity along the route. Having the route of these events in excellent condition also assists to promote the peninsula as a tourist destination through the media coverage these events attract.

Facilitating and encouraging cycling is of course a key program of Peninsula Ridesafe and the educational programs that have been undertaken this month are an important part of ensuring that junior cyclists are introduced to the road system well prepared and alert to the needs for riding safely.

Flooding and other drainage related matters remain an important issue in the community . Having recently participated in a meeting about stormwater management in the Fishermans Creek catchment of Mount Martha it was made clear to me that there is a continuing need to inform residents about stormwater management and in particular the engineering options available to deal with changing weather patterns. As has been reported in many monthly reports climate change is impacting on weather patterns with the duration and intensity of storms resulting a higher probability of flash flooding. One of the challenges the Shire’s Local Integrated Drainage Strategy is addressing is the need to build resilience into drainage systems and to ensure that overland flow paths are designed and managed to allow free flow of storm water that cannot be accommodated within underground pipe systems. By providing clear overland flow paths the chances of houses being inundated can be significantly reduced and with appropriate on site preparations individual property owners can assist themselves to minimise the potential for damage.

Another important element of drainage management is the fact that solutions need to be carefully thought through to avoid the potential of simply moving the location of a problem from one point higher in the catchment to a lower point. In many instances this means that the long term solution to a drainage issue will involve a coordinated response with many agencies. Part of the Shire’s LIDS program is partnering with Melbourne Water in researching and understanding the performance of drainage catchments and agreeing on a program of works that will addressing these problems in a holistic and planned manner. The comprehensive and systemic approach being taken by the Shire will ensure that the investments made in drainage system upgrades will be both efficient and cost effective.

Financially, the year to date variance of $13k is related to expenditures in salaries arising from the timing of annual leave, which has not been taken. In addition to this, conference expenditure is slightly above year to date forecast. No changes have been made following the first quarter review.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (39) (41) (2) (165) (179) (13) (502) (502) 0

Monthly Report October 2011 Page 82 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

CHILD, YOUTH AND FAMILY CARE

Early Years • Successful negotiations have been held with Mornington Park preschool and we anticipate a formal announcement of a second group to assist with wait lists in the area by early November. • The Early Years project officer that will assist with the implementation of change management projects for the Early Years reform commenced in the team. This position is two days a week for a fixed term of twelve months. • The evaluation limited tender for the Rosebud West Family Access project was finalised with an anticipated release of early November. • The Rosebud West Governance project continues to progress well with strategic planning now close to completion and the Board now legally incorporated. Establishment of bank accounts and finalisation of financial modelling is now underway. A formal position description for the Board has been established and recruitment is about to commence. • Successful agreement around the use of licensed children’s spaces at the Rosebud West Community Hub has been established for 2012. • Phones have been installed in Stage One of the Rosebud West Community Hub. • The Best Start partnership met and received a presentation fro Dr. Tim Gilley on the local government survey and other early years research projects that are currently underway. • Work is underway with the communications team to develop key messages that will assist in informing the community better about both three and four year old kindergarten. • The Universal Access Change Management project action plan and progress has been reviewed by DEECD and positive feedback has been received about progress to date. • Rosebud Kindergarten has been selected to be written up as an example of best practice in an inclusion project being co-ordinated by Noah’s Ark. • A meeting has been held with the community volunteers for the Let’s Read project. The project is currently most successful in Eastbourne Primary and Rosebud Kindergarten with mixed success in child care settings. The project is also being successfully delivered through enhanced Maternal and Child Health and Anglicare Family Services. • Children’s Day in the Park at Hastings was a great success with a theme of early literacy. Feedback from the Mornington Day in the Park has also been extremely positive.

Child Care Services The new National Education and Care Quality Framework commences on 1 January 2012 and will be implemented in all education and care services as of 1 January 2012. The guiding principals of the framework are:

• That the rights and best interests of the child are paramount. • That children are successful, competent and capable learners. • That the principles of equity, inclusion and diversity underlie this law. • That Australia’s Aboriginal and Torres Strait Islander cultures are valued. • That the role of parents and families are respected and supported. • That best practice is expected in the provision of education and care services.

The framework also incorporates the new National Quality Standards (replacing the National Childcare Accreditation Council) and new National Regulations (which replace the current regulations).

Annie Sage Child Care Centre We continue to work towards the Centre closure on Friday, 30 December 2011. Over the past few months, five staff elected to take early redundancy as they have successfully gained alternate employment. We are currently using casuals and agency staff to fill in the staff shortages that this has caused. The current daily average attendance is eleven children a day, with the lowest day (Friday) having eight children and the highest (Tuesday) having fifteen children. A program is being developed to finalise the closure after 30th December which includes archiving of records and moving of equipment which will take a number of weeks to complete.

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Outside School Hours Care During the past School Holiday Programs, the services were visited by the Department of Education and Early Childhood Development for spot checks on compliance with the current Children’s Services Regulations and each service passed without concerns. The next School Holiday Program will commence on Tuesday, 3 January 2012 and end on Friday, 27 January 2012. Details of the Programs and the booking procedure will be on the Shire’s website by mid- November.

Family Day Care Family Day Care welcomed two new staff this month, one as a maternity leave replacement and one in a permanent role, both staff have brought a wealth of knowledge and skills to the roles and have settled in very well. All current Family Day Care Educators have just completed the annual relicensing process and they have been issued with new licences for the next twelve months. Family Day Care received a spot visit from the National Childcare Accreditation Council to ensure that high quality practices are in place. The visit involved both the Coordination Unit and two Educators selected by the validator. The service and the Educators met all the requirements of the validator and were able to demonstrate the quality practices that are provided for children.

Maternal & Child Health Services The resignation of a MCH nurse in September, returning to NSW to grandparent, has once again left the MCH Nurse team short staffed by 0.8 FTE. Additional positions in the 2011/2012 Budget of 1FTE and 0.6FTE are very positive but are unlikely to be fully filled. Positions advertised in early October have attracted new recruits requesting employment only totalling 1.1 FTE. Changes in workforce composition and lifestyle have meant that very few applicants are looking for more than 2-3 days employment. To keep level with retirement attrition MPS has developed the MCH Sponsorship Scheme. This year we have attracted four good candidates and will sponsor them to complete further education in child, family and community health in 2012/2013. Two further MCH sponsorship recipients will complete their studies next year and will be available to work late 2012.

The MCH Service Team Leader, presented at the Royal College of Nursing Australia, Primary Health Care and Community Nursing conference in Hobart 19-21st October. A member of the College, the Team Leader has been a Conference Steering Committee Member, representing community child health, since 2010 and has also chaired concurrent sessions. The presentation focussed on the work the MCH team have done on increasing participation rates in the MCH Program by delivering outreach services to Child Care Centres and Preschools. The presentation was well received and the Team Leader has been asked to write the presentation for publication in the National Child & Family Health Nurse Association journal.

Youth Strategic Planning and Support

Youth Programs

Bright Sparks The Bright Sparks Program is a transitional program for Primary School students transitioning from final primary school years to first year at secondary school

Term 4 has seen the Hastings, Somerville, Crib Point communities taking on the Program. The Youth Programs team are working with Crib Point, Somers, St Mary’s, St Brendan’s, St Joseph’s and Tyabb Primary Schools.

Bright Sparks is an interactive way to engage students in personal development initiatives based around growing up in the community. A new component of the Program this term is the introduction of the Mobile Youth Centre, Beachcomber. The Beachcomber is utilised during the Program as a value add to the outcomes of the Program.

The Youth Programs team continues to be overwhelmed with requests from schools seeking to book the Program in for the next 12 months.

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Backyard Blitz Project The Backyard Blitz Program is an initiative to better utilise the space at the Hastings Youth Centre, Shed 11.

The initiative commenced in Term 4 and is now underway. Youth Programs are in the process of redesigning a usable space out the back of Shed 11. The Program aims to have a space for young people to hang out, as well as a communal veggie patch area with fruit and native trees. We aim to install water tanks as well as a small hot house to help promote and teach young people about sustainable practices.

Some of the tasks that we will be working on include planting vegetables, making our own compost bin garden beds, wood fire pizza oven, enclosed brick BBQ area, tables and chairs for hanging out and a small initiatives area.

Youth Programs are applying for a grant under the Department of Planning and Community Development and if successful we will be building an outdoor classroom to run sessions around nutrition, cooking and environmental practices.

Youth Programs are working alongside Green Corp Environmental Group, Council Rangers and the Westernport Men’s Shed, as well as local young people utilising our Shed 11.

Youth Support The Youth Support Team has seen a steady increase in personal support for young people since the beginning of Term 4. The increase has been generated through the relationships built between Youth Support Team members and community services through the development of a number of Youth Support Program initiatives.

Community engagement in youth support initiatives has increased through the youth centre, Y Lounge in Rosebud, a hub of interagency activity.

Each week the Y Lounge youth centre is used as an outreach facility for Headspace (5 staff), The Oakwood School (4 staff), Peninsula Support Service and YMCA with the intention of more services using the space in the future.

Another Youth Support initiative is the Hastings Renewal Street Art Program, a joint initiative between Youth Strategic Planning, Hastings Neighbourhood Renewal and Westernport Secondary College. The painting stages of the Hastings Neighbourhood Renewal Street Art Program commenced during Term 4. Students from Westernport Secondary College planned and designed a draft for the wall over the ten weeks of Term 3. Students had to research and speak with local community members to see what they would like to have added to the art piece. Over the ten weeks, students then designed a youth outlook on the Hastings Township designed in a street art style piece. The design included local land marks, such as the fresh fish shed on the jetty, BHP, Hastings Marina and the main street with the quirkiness of oversize octopus, fish and pelicans.

Young Parents Group The Young Parents Group was developed due to the increase in young parents engaging with Youth Strategic Planning and Support. The Program is facilitated by a Youth Worker from the Youth Support Team, Maternal Child Health and Anglicare Rosebud. The program has now engaged twelve young parents with an average of six to eight attending each week. This month the group participated in creating meals that were both toddler and family friendly, quick, nutritious and able to be frozen.

Maternal Child and Health Nurses facilitated a session to the group about how to encourage cooperative behaviour from their children, strategies to deal will inappropriate behaviour and sleep settling. This topic was popular with the group as it reinforced that they were doing the right things with their children.

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Visitors to the group this month were a student studying her Masters of Social Work at RMIT and a worker from the MP LLEN who was doing research on transition.

Impakt Freeza The Freeza Program is a State Government funded initiative to engage young people in art and culturally significant projects within their local areas. The Impakt Freeza group is a group of 18 young people aged 15 to 21 based in the Mount Eliza area.

This term the group has been busy locking in bands for the upcoming live music event scheduled for the 10th of December. This live music event is the first to be held on the southern peninsula for the group for this year. The young people are all looking forward to Media and Advertising training with the Shire’s Communications Team. In the New Year we are planning to undertake our routine Freeza training with a number of the Committee wishing to get their Level 2 First Aid and Food Handlers Certificates.

Schoolies – “So Many Choices” – this month Youth Services and a Victoria Police Youth Resource Officer delivered the “So Many Choices” Schoolies Education Package to 502 Year 12 Students from Westernport Secondary College, Padua College, and Rosebud Secondary College.

The Program has clear outcomes within a harm minimisation philosophy, whilst providing evidence based strategies for students. This presentation is always well received by the VCE students and faculty each year and is a great tool to ensure that young people get accurate information to assist them in celebrating safely around the Mornington Peninsula, nationally and now overseas.

Strategic Planning Communities that Care (CTC) has been involved in project development discussions for the Connect You Photovoice Project with Peninsula Health. This program relates to the risk factor of low community attachment and the protective factor of community opportunities for pro-social involvement within various Community Action Plans and has also been included in implementation plans.

CTC continues involvement in project implementation for the Staying Fit Enhanced project with Dromana Secondary College. This program relates to the risk factor of poor nutrition identified in the Two Bays Community Action Plan and implementation plan.

Local Area Group (LAG) meetings occurred with the Rosebud to Portsea, Somerville/Tyabb/Baxter and Two Bays Local Area Groups. These meetings included implementation updates and informed the LAG’s of strategies contained in their Community Action Plans that have been or are currently being implemented.

Community Action Plans for all six Local Areas have been developed and will be presented at the November meeting of the Communities That Care Board.

On 17 October, the School Focused Youth Service Co-Ordinator attended St Macartans Catholic School to present certificates to students who participated in the workshop presentation that the school gave at the Linking and Learning Festival. On this day the school were also presented with certificates from Sustainability Victoria in recognition of the seven nominations that they had received for their sustainability projects including the Kitchen Garden that the Shire helped to fund.

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Financially, the unfavourable year to date variance of $307k is in large part attributed to the budget phasing on third party contracted services; this will correct itself over coming months. Also significant is the costs associated with the closure of the Annie Sage Child Care Centre; a revised forecast will be prepared for the mid year review taking into account the redundancies and changes in income that have occurred since the adoption of the budget. Finally, the timing of the receipt and allocation of grant funding Maternal and Child Health program has impacted on the year to date result.

Review of budget for the first quarter of 2011/12 indicates that there are some areas to review and re-forecast at mid year which will lead to a budget variation (for example Annie Sage). This will be quantified over the next quarter and revised at mid year. With that acknowledgement, no changes to budget forecasts are proposed at this stage.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (544) (487) 57 (2,035) (2,342) (307) (5,114) (5,114) 0

Monthly Report October 2011 Page 87 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

AGED AND DISABILITY SERVICES

LGPro Aged & Disability Services Seminar The LGPro Aged and Disability Services Seminar was held on 19 and 20 October 2011 in Melbourne. Our Unit was able to send 6 team members to this year’s seminar.

The seminar is attended by providers of aged and disability services across Victoria and is a terrific opportunity for networking. The theme for this year’s seminar was “You’ve Got to Have Friends”. Recent research has found that having good social connections is crucial to good health while growing older.

A highlight for Council team members attending was our highly valued Dial-a-Bus Program receiving recognition from our peers and nominated as a finalist in the Aged and Disability Services Awards.

The seminar commenced with keynote speaker Robert Fitzgerald AM, Commissioner, Productivity Commission. Robert provided some valuable insights into the Inquiry into Caring for Older Australians, the process engaged by the Productivity Commission, feedback ascertained and Local Government’s role in an ageing society. Robert presented information on how aged care services may look into the future as an overview, he spoke on Gateway access in the Aged Care system and presented concepts on how residents may access services into the future, however could not provide the detail which service providers were keen to explore.

We were then privileged to watch a presentation by a Living Longer, Living Stronger group which demonstrated the benefits of being actively engaged in fun/exercise - it was amazing to watch a 93 year old do a number of push ups!!

There were facilitated panel discussions on the line between providing services and friendship, technological advances in friendships and some case study presentations on programs such as “Know Your Neighbours”, LINK Community Transport and Active Ageing. The closing keynote speaker was Professor Adrian Franklin, Professor of Sociology, University of Tasmania. Adrian spoke on a recently completed project on loneliness in Australia and provided valuable insight into the emerging crisis of loneliness in our society with a particular emphasis on the effects on people with disabilities and an ageing population.

Ageing Well Expo This year’s Ageing Well Expo was well attended with around 1,100 visitors, a similar amount to people in attendance last year. This year we took the opportunity to launch our new Dial-a-Bus routes.

The Transport Annexe, which was outside the main hall, was busy for the whole day with staff kept on their toes explaining current and proposed new routes. At the Peninsula Advisory Committee for Elders (PACE) table members were kept busy all day with many people interested in their representative group and how it operates.

Seniors Week - 2-9 October 2011 This year 26 seniors clubs and groups providing services to our seniors received funding of $300 each. This provided clubs with the opportunity to provide come and try days, celebration days, days out together as a club and many opportunities for positive fellowship.

Financially, the year to date unfavourable variance of $163k is primarily due to HACC General salaries. Growth funding for grants and subsidies is yet to be announced. When this information has been received grants and subsidies forecast will need to be reviewed and to a large extent, this will offset the increase in service costs. In the interim, an increase of $100k is proposed, which is fully offset by an increase in salaries.

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Delivered Meals fees and charges are unfavourable on a year to date basis. This is in part due to the delay in implementation of the fee increase. There has also been a reduction in the use of the services, due to carers helping clients cook for themselves in their own homes for longer periods. This will be reviewed at mid year when there should be more certainty about the impact of these items. There has also been a large increase in the cost of food, so even though the fees have increased so has the cost of food.

Apart from the offsetting increases in grants and HACC salaries, no other forecast changes that affect the bottom line are proposed at this stage.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (363) (306) 58 (1,631) (1,794) (163) (4,029) (4,029) (0)

Monthly Report October 2011 Page 89 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

RECREATION AND LEISURE

COMMUNITY AND SPECIAL EVENTS

Operations October has been a peak period for events on the Peninsula, with 46 events occurring. Major events such as the Jayco Herald Sun Tour, Around the Bay in a Day and the Mornington Food & Wine Festival all attracted a large amount of community interest and visitors to the region. Events such as Kids Day in the Park, the Ageing Well Expo, Mornington 150th Celebration, Live the Life Fiesta in Sorrento, the Festival of Arts and Ideas and the HMAS Open Day provided the community with a range of diverse, colorful and largely free activities.

New Initiatives In trying to further improve Shire administration processes, the Events E-Team has developed an Event Self Assessment Kit, which will assist the Shire to meet statutory requirements as well as making applications considerably easier for the community to run safe and successful events.

Currently the events E-Team meets every three weeks and includes representatives from Environmental Health, Building, Traffic, Planning and external agencies such as Vic Police, Parks Victoria and Ambulance Victoria. The E-Team assesses and approves event applications and works closely with the organiser to identify and address any potential issues, while supporting the community to stage successful events (ensuring public safety, minimising risk and protecting the local amenity).

The Self Assessment Kit has been developed with two easily defined categories based on risk. A report will be presented to Council in November and primarily focuses on the development of the Category 1 Kit for Events (filming, weddings) an audit of the 550 event applications in 2010/11 indicates that 60% meet the Category 1 Criteria.

Issues The Shire is committed to helping community group’s stage successful and safe events such as the upcoming “Portsea Swim Classic”, “2012 Great Peninsula Paddle” and “Pier to Perignon”. The team has been working closely with Department of Sustainability and Environment (DSE). Maintenance works on the sandbag seawall is scheduled to be carried out in November 2011 and DSE will make temporary improvements to pedestrian access at the eastern end of the seawall. The improvements to pedestrian access will allow swimming events and other planned activities to occur during this summer.

DSE provide signage to ensure that the public risks are clearly articulated. However, it will remain the event organiser’s responsibility to provide marshals along the pedestrian access routes to minimise damage to the sandbag seawall and submit an appropriate risk management plan that has controls to protect participants and spectators.

RECREATION PLANNING

Operations

Playground Strategy Implementation Program Community consultation is in progress for playground upgrades at Civic Court, Balnarring, Karina Street, Mornington, Mount Arthur Reserve, Rosebud and a new playground at Brim Brim Wetlands, Mornington. On-site meetings with residents are organised for Mount Arthur Reserve and Brim Brim Wetlands. Consultation with the primary school and pre-school students is taking place for the Balnarring playground. A new water slide has been ordered for Pelican Park.

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Balnarring/Bittern Skate Facility A preferred site has been identified for the skate park and officers plan to report options to Council on 14th November. If the preferred site is endorsed the Property Team will commence consultation about the possible closure of Civic Court, Balnarring to enable the skate park to be located in the area of highest visibility near the playground and the picnic area near the hall. The area is connected by shared use path to Somers, and the mobile skate ramp is also periodically located in this area.

Bunguyan and Tyabb Central Reserves Master Plan The draft final master plan has been prepared and is scheduled to be presented to Council on 28 November. The plan comprehensively addresses issues raised through consultation and proposes a range of improvements in the two reserves.

Draft Active Sport, Tennis and Soccer Strategies The draft revised Active Sports Strategy has been finalised and will be presented to council in November and the soccer and tennis strategies in December. The strategies will provide a sound basis for future decision making about sporting facility improvements and other support required for clubs.

Equestrian Strategy Update Shire Officers have produced a draft network of trails which generally offer circuit riding opportunities, and riding to equestrian grounds. A draft service standard for the trails is also being prepared. The proposed list of trails will be field checked for safety and environmental issues and then further community workshops held to seek public comment. Liaison continues with Parks Victoria to ensure connectivity of trails between land management agencies.

Mount Martha Parade Grounds The public consultation period closed on 12 September, with 81 submissions received about the proposed additional tennis courts. Shire Officers and the Ward Councillor will be meeting with the Tennis Club to discuss the community feedback and options for the tennis club. The master plan and report will be presented to Council for adoption on 12 December.

Eco Park Pergola Mount Martha Lions have indicated to the Shire that they would like to construct a pergola at Eco Park in Mount Martha. Council officers are working with the Lions group to determine the best location and design for the pergola.

Woolleys Road Equestrian Ground Master Plan The need for a master plan for the reserve was identified in the long term master plan program and budget approved through the budget process. A brief was developed and sent to a number of consultants for quotations for the development of this plan. Land Design Partnership has been appointed to undertake the work and assist officers, user groups and community members. The plan will identify issues and users’ needs for the grounds and identify sustainable and achievable solutions.

SPORT AND LEISURE

Operations

Sport and Leisure Shines at the Ageing Well Expo The 2011 Ageing Well Expo was on Thursday, 6 October at New Peninsula, 370 Craigie Road, Mount Martha. The Expo is a free community event that aims to promote healthy and active living. A range of displays from local non-profit organizations, services and support groups was facilitated and were divided into six categories Keeping Active, Keeping Involved, Living Confidently, The Environment, Getting Around and Looking after your Health.

The All Access team represented the Shire’s - Sport and Leisure at the Ageing Well Expo.

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Sport and Leisure had three displays showcasing the Walking/Cycling and Swim Activities run across the Peninsula. The Expo was well attended with 1,100 visitors.

Tidy Towns - Sustainable Communities Awards The 2011 Tidy Towns - Sustainable Communities Awards recognise and celebrate the many different ways that regional Victorian communities have taken action to protect and enhance their environment. They have grown from being purely an anti-litter campaign to encompass initiatives as diverse as preserving heritage, saving water and energy and community leadership. This year the Hastings Bicycle Users Group (BUGS) that runs from Pelican Park Recreation Centre was nominated in the ‘Sustainable Transport’ category.

The Tidy Towns - Sustainable Communities Awards Weekend is on 21-23 October 2011.

New Initiatives: Sport and Leisure Explores and Embraces the Benefits of Social Media Since July 2011, the Sport and Leisure Team has focussed on understanding the potential of the new world of Social Media and how it relates and improves community engagement for its programs and initiatives.

The Team selected Pelican Park Recreation Centre as a platform to concentrate on increasing:

• Community Awareness. • Community Engagement. • Word of Mouth/ Call to Action referrals.

Pelican Park Recreation Centre – Social Media Facebook information will be further developed and see the introduction intriguing content for users to interact with, new landing pages and tabs and the integration of informative and instructional videos (via Youtube).

Program Updates

The Sport and Leisure Team Assist PENINSULA PELICANS SWIM CLUB Begin the Competitive Campaign for 2011-12 Last month registered swimmers in Peninsula Pelicans Swimming Club competed at the Casey Tiger Sharks Qualifying Meet. This was the club’s first ever qualifying swimming meet and the first time most swimmers had competed in a 50m pool. The swimmers had a huge success all achieving many personal best times. Swimmers from both State and Junior squads attended the Oasis Otters Twilight Encouragement Meet in Dandenong on Saturday, 8 October.

Excellent Feedback Received from All Access Participants and Peninsula Health Regarding Shire All Access Programs The Sport and Leisure Team recently received a Consumer Feedback report produced by Peninsula Health for specific Mornington Peninsula Shire All Access classes. The Team were congratulated by Peninsula Health on such positive results.

Some of these results are listed below:

People have noticed the following improvements as a result of participating in Agestrong: • Improved fitness (19%) • Improved walking / movement / mobility (17%).

People enjoy the following about Agestrong: • The exercises (39%) • Increased strength (35%) • Increased balance (14%) • Improved flexibility (9%) • Increased confidence (8%) • The social aspect (61%). Monthly Report October 2011 Page 92 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Pelican Park Continues to Provide Vital Community Service Opportunities to the Community On Wednesday, 12 October, 17 students for the Peninsula Special Development School commenced a nine week program for the duration of Term 4. This is the fourth group of children who have participated in this program this year. This group consists of seven of the schools high dependency students and ten of their five year old students. Many of the student’s carers are joining the swim instructors in the water to assist with the delivery of a fun, safe and enjoyable experience for these students.

Launch of New Group Fitness Spring/Summer Timetable Pelican Park Recreation Centre’s Group Fitness Team aims to “Spring into Summer” with the launch of a new timetable, introducing Les Mills Body Combat.

Body Combat is a fiercely energetic program inspired by martial arts and draws on a wide array of disciplines such as karate, boxing, taekwondo and mauy thai. Supported by driving music you will kick and box your way through calories to superior cardio fitness.

The Centre has also included on our “Spring into Summer” timetable - Tabata and Fusion.

• Tabata 20:10 originates from an Asian style training which includes 20 seconds of intensity and 10 seconds rest, 8 cycles every 4 minutes. It is expected that this class will be well attended by Recruits from the Boot Camp program.

• Fusion is Total Body Conditioning and Cardio Boxing fused together to create, a new class which delivers an intense full body workout with plenty to gain.

PELICAN PANTRY

Operations

Pelican Pantry featured this month in Good Life magazine as a direct result of the launch of the Best Bites program. The article highlighted the hard work put in by the chefs into Allergen Awareness for staff and customers. Head Chef Jason Butler, with the assistance of the Pantry Team, created an Allergen Matrix for the Pantry menu identifying foods that contain any of the main allergen groups listed in the Australian Food Standards Code. The matrix is available in the kitchen and servery for all staff so that they can answer any customer queries regarding food allergens.

Allergen training is part of the training delivered at Pelican Pantry to all staff and students from Chisholm Institute. Staff are reminded of the importance of Allergen Awareness and the importance of providing of providing accurate Allergen advice to customers.

Training Update

The fifth intake of students from Chisholm Institute has been delayed until the first week of November due to low student numbers. Chisholm will now operate its training program over seven weeks, seeking to have students complete a Certificate II in Hospitality (Operations). It is anticipated that seven new students will commence at Pelican Pantry with five of the students referred from Dromana Special Development School due to the Pantry’s previous successful intake of four students from the School.

Monthly Report October 2011 Page 93 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Recreation Community Partnerships

Recreation Community Liaison:

CoM Meetings Purpose Woollleys Rd Reserve Monthly Meeting Truemans Rd Reserve Monthly Meeting Main Ridge Equestrian Grounds Bimonthly Meeting Rosebud Memorial Hall Bimonthly Meeting Currawong Community Centre Bimonthly Meeting

Project Liaison Purpose Mornington Park Pavilion New pavilion commissioning walks through of the Mornington Park Pavilion with user groups. MPNFL & MPJFL Meeting Meeting to review the season and discuss any improvements for next season Ranelagh Residents Presentation on Mount Eliza Projects Association AGM Mornington FC Meet to discuss building works at their pavilion Currawong Community Centre Pre-commencement of works meeting Settlers Cove Tennis Court Meeting with users to inspect completed court refurbishment works Mornington Peninsula Radio Meeting to discuss the construction of the track and location Control Car Club of infrastructure at Graham Myers Reserve Storm Water Harvesting Meet with consultant and Infrastructure Officers to discuss potential projects at sports reserves Main Ridge Equestrian Grounds Meet with Natural Systems Team to discuss works proposed by the CoM

Community Halls

Mornington Park Pavilion Refurbishment The Mornington Park Pavilion refurbishment recently opened to the community following a full refurbishment of this Heritage listed building.

The refurbishment incorporated a number of important enhancements to the facility to better serve the community. The new facility design incorporates a new front entrance leading into a new foyer area and new environmentally friendly internal toilets (as previously hall users accessed the public toilets within the reserve). The refurbishment also included new roofing, flooring, electrical services, kitchen, heating, cooling, furniture, storage, lighting and structural improvements.

The upgraded facility will ensure community groups can enjoy modern facility standards. The pavilion is well utilised by the community for functions, dancing classes, weddings and social gatherings. The pavilion refurbishment is part of the Shires annual three million dollar Major Building Refurbishment program. The program improves the capacity of our existing facilities and ensures our facilities are appropriate to meet modern day standards.

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Daily Occupancy Comparison Chart

Community Halls Daily Comparison Chart October 2010 - 2011

40 2010 2011 30 Percentage

0 Minor Halls Secondary Halls Township Halls

Community Hall Bookings

Minor Halls

Occupancy numbers continues to be strong.

• Mt Martha house recorded the highest occupancy in the key rooms. • Balnarring Small Hall, Baxter, R W Stone Pavilion Somers and Dromana Room 8 recorded occupancy levels above 80%. • The Mornington Park Pavilion has a 100% daily occupancy after reopening following its refurbishment with several groups on a waiting list for regular bookings.

Secondary Halls:

Occupancy numbers have slightly increased when compared to the previous year.

• Currawong Community hall recorded the highest occupancy in this category at 97%. Regular groups from the stables have been relocated into the hall for the period of the refurbishment, due to commence in October. • Blairgowrie, Boneo and Tyabb halls all recorded occupancy above 80%, due to the increase in casual bookings for private functions. • Flinders hall occupancy rate increased 45% with a new dance school moving into the hall.

Township Halls

Occupancy numbers are slightly less than previous year.

• The Studio@PCT recorded a reduction in daily occupancy from 100% to 93.5% due to the regular groups from Mornington Park pavilion moving back after the completion of the refurbishment. • The Peninsula Community Theatre recently hosted a number of large functions including the Peninsula Festival of Arts and four Music Concerts.

Monthly Report October 2011 Page 95 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Foreshore Camping

During the month of October the Foreshore Camping team has been working to ensure that the 2011/2012 season opening is successful. The key focus has been on the completion of capital works in time for the opening of the season, including start up maintenance and cleansing of all amenities.

The foreshore team has worked with the roads team to ensure that tracks throughout the foreshore grounds have been graded and this will be welcomed by campers.

With final peak season camping payments completed in September booking officers have begun offering cancelled sites to campers on waiting lists. Staff continue to receive bookings for the pre and post seasons, and eagerly await the 2011/2012 peak.

Financially, the year to date unfavourable variance of $156k is primarily due to foreshore camping income due to a transaction completed late in September. This transaction and the bond money taken last year need to be reviewed to determine whether any adjustments are required. In addition, green fees at the Golf Course are unfavourable on a year to date basis and will be reviewed again at mid year.

Review of budget for the first quarter of 2011/12 indicates that a number of income and salary items have been identified as requiring further review and monitoring for the mid year review. At this stage however, no changes to budget forecasts are proposed.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (396) (440) (45) (477) (634) (156) (4,322) (4,322) (0)

Monthly Report October 2011 Page 96 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

LIBRARIES, ARTS AND CULTURE

Peninsula Festival of Arts and Ideas: arts alive 2011 October was a busy month for the Libraries, Arts and Culture (LAC) Unit with the presentation of the month-long Peninsula Festival of Arts and Ideas: arts alive 2011.

The biennial festival is a signature event for the Libraries Arts and Culture Unit and the Shire, along with being a significant highlight for our community to relish a rich and diverse series of books, writing, poetry, visual arts, crafts, performing arts, film and music by both local and visiting talent.

The jam-packed arts alive program featured over 50 events, significant highlights including:

• Music, Music, Music Live @ PCT and the Festival of Voice @ PCT over the weekend of 15/16 October 2011 which attracted enthusiastic audiences • Live @ Balnarring music event at Balnarring Hall featuring Kutcha Edwards, with over 200 people being entertained.

A highlight of the Mornington Main Street Festival was the new theatrical façade for the Shire’s portable truck stage.

Funded as part of the Festival budget, the façade will be used at a range of community events and festivals in future years.

• Local residents enjoyed free talks, readings and workshops with 20 popular and award-winning authors and poets at Our Library. Special presenters included Peter Bakowski, Steph Bowe, Cath Crowley, Joel Deane, Garry Disher, Mark Evans, Peggy Frew, Rosalie Ham, Joan Kilby, Lisa Lang, June Loves, Tim Pegler, Sally Rippin, Candice Lemon-Scott and Michael Wagner – to name just a few.

Mark Evans talks to a capacity crowd at Mornington Library about his memoir Dirty Deeds: my life inside and outside of AC/DC on Saturday 22 October as part of the Peninsula Festival of Arts and Ideas: arts alive 2011

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150th Anniversary Celebrations The LAC team initiated and provided assistance in the planning and hosting of The Honourable Alex Chernov, AO, QC, Governor of Victoria and Mrs Elizabeth Chernov’s visit to the Peninsula on Thursday 27 October. The Governor visited the Shire to mark the commemoration of Hastings/Old Tyabb, Mornington, Dromana and Rye’s 150 years as gazetted townships.

During his visit the Governor unveiled four historical markers at the oldest primary school in each township and also toured Mornington Peninsula Regional Gallery.

The historical markers consist of an information timeline with historic images depicting significant events and achievements since the towns’ earliest establishment. These special markers are designed to help local children understand and appreciate the early development of their town. The historical markers were made possible with a grant from the Victorian Government and Public Records Office.

Mornington Peninsula Regional Gallery Current Gallery exhibitions are Studio: Australian painters photographed by R. Ian Lloyd (An exhibition by R. Ian Lloyd Productions toured by Museums and Galleries NSW); Industrial desire: Detroit concept cars (presented by Artisan in partnership with the College for Creative Studies, Detroit, and toured by Museum and Gallery Services Queensland); Studio artists: Works from the MPRG collection and Peninsula Studio Trail artists photographed.

These exhibitions were launched in mid-October by Dr Shaune Lakin, Director of the Monash Gallery of Art and Nici Louder (aka comedian Evelyn Krape). Cr Colomb gave the official welcome. A celebratory evening to launch the Peninsula Studio Trail photographs was held a few days later with Cr Rogers officiating.

The Gallery has received confirmation of an increase in annual funding from Arts Victoria; ongoing funding from the Tallis Foundation and its funding application under the Strategic Partnerships Program 2012-2014 (Department of Education and Early Childhood Development) for its Message in a Bottle program was successful as well.

October was busy with many of the secondary colleges on the Mornington Peninsula and surrounding areas either visiting the gallery to see the current exhibitions or having MPRG’s Education Officer visit the school. There has also been strong demand for sessions that support Studio Arts Unit 4, Art Industry Issues including ‘looking at behind the scenes’ of the gallery and Art Exam revision. Participating schools included Toorak College, Mt Eliza Secondary College, Dromana Secondary College, Rosebud Secondary College, Monterey Secondary College and Killester College in Springvale. The Peninsula School completed their Year 9 Career sessions with a very interesting session at the gallery, not only focusing on jobs at an art gallery but careers as car designers.

All the local schools have held sensational Art exhibitions which have shown the talent of students and the hard work and dedication of the teachers. The Gallery Director also launched the annual art exhibition at Padua College in Mornington.

A very interested group of eight teachers attended the Education Preview for the current exhibitions, including a teacher from Bayside Christian College who worked as a car designer for GM Holden. He was able to tell us more about car designing and the designers’ skills.

Young at Art with the 0-5 year olds was a very musical and noisy affair as the 20 children with only a little help from their parents and grandparents, made maracas from paper plates and dried pasta, beans and corn. The children decorated the plates with artistically inspired drawings, dinosaur/fairy stickers and colourful streamers. A cacophony of music was heard leaving the gallery at the end of the session.

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This month MPRG also received some excellent print media coverage in The Age newspaper for the exhibition Detroit cars in particular.

STATISTICS AND REPORTING Library Services

Library Membership During October, Our Library signed up 663 new members.

Library Loans Total loans for October 2011 were 123,136 items, an increase of 5,000 items compared to the same period last year.

Library Visits Our Library was visited by 55,585 people.

Library Enquiries A total of 4,046 information enquiries were received.

Library Event Attendance This month 3,406 children and adults attended 84 events.

Financially, the favourable year to date variance of $77k is primarily due to the phasing of grant and donation income at the Gallery. In addition, Gallery grant funding has been revised favourably to offset a reduction in donation income.

Library grant funding is less than the original budget by $17k. This has been offset by a reduction in furniture and fixtures expenditure. In addition, at the Library Branches, some casual staff have been converted to part time under the EBA. A reallocation of salaries between normal and casual will be required at the mid year review. At this stage however, no forecast changes are proposed.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) 300 (332) (632) (962) (884) 77 (4,762) (4,762) 0

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SOCIAL PLANNING AND COMMUNITY DEVELOPMENT

ABORIGINAL SUPPORT AND DEVELOPMENT

Willum Warrain – Gathering Place Power is connected and trades people are working on connecting water, sewage and other utilities to the buildings. A number of submissions have been made to other levels of government seeking funding to further enhance the site and the infrastructure.

Aboriginal Cultural Heritage Desktop Heritage Assessments for Shire: The Shire’s Aboriginal Cultural Heritage Officer attended a recent archaeological dig on the Peninsula for the Shire. This was for a heritage assessment conducted for a footpath running along Back Beach Road, Portsea which is to be constructed by the Shire’s Engineering Unit. So far, four desktop heritage assessments have been completed for Shire by the Aboriginal Cultural Heritage Officer. Another two archaeological digs in Mount Eliza will also be undertaken for Shire footpath construction.

Heritage Protection Project: Ground works have commenced at two registered heritage places during November including a midden site at Mount Martha and an artefact site at Somerville. This is a partnership between Frankston City Council, Port Phillip Eco-Centre, Shire and Boon wurrung Foundation Ltd.

The Shire is supporting the Aboriginal Cultural Heritage Officer though a cadetship program studying archaeology.

ACCESS AND EQUITY

Anti Poverty Week, 16 to 22 October 2011 As part of the Shire's Health and Wellbeing agenda, and in support of anti-poverty week, a screening of ‘The Economics of Happiness’ was held at Mornington with approximately 80 people in attendance. The film was followed by a discussion with Frank-Fitzgerald-Ryan from the Sustainability Street program incorporating local community activities and social action. View the film’s website: http://www.theeconomicsofhappiness.org or see www.sustianbailitystreet.org.au for more details on their program

South East Water Community Care Project

The Shire has commenced the development of a partnership with South East Water to improve support for customers who have difficulty meeting bill payments.

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COMMUNITY DEVELOPMENT

Wildscapes of Warringine A number of the original Wildscapes Earth Blanket (community art project) participants are now meeting each week at the Hastings Hub to create a textile mural for that building. New community members are also involved in developing the new mural. The generosity of spirit and confidence in the participants’ skills continues to inspire them to take on new projects. This project is an excellent example of community empowerment and action. The Wildscapes blanket can be viewed at the Community Health Centre, High Street Hastings.

Rosebud West Steering Committee The Steering Committee of Rosebud West Community Renewal is looking to the future and reviewing how best to continue support the Rosebud West community post the project funding period of June 2013. The establishment of the Rosebud West Community Hub in 2012 will provide a focus for the community in the long term and the group is identifying projects to build community leadership and support ongoing community engagement activities. The Community Renewal budget is expecting a payment of $125k prior to end of year from the State.

DISABILITY AWARENESS AND SOCIAL INCLUSION

Carers Day Carers Day was celebrated again on the 17 October with workshops, activities and entertainment for eighty five carers of people with a disability at Bentons Square Community Centre.

Even the courtyard was utilised with a Marquee for art workshops. The fully booked program offered relaxation and meditation, Salsa dancing, Movement to Music, art in the Activity Room and 15 minute hand massages. Entertainment was provided by Lloyd Smith, a blind violinist who played wonderful music at lunchtime and the catering and staff came from Jobfocus (Focus on Taste), a disability employment service.

This is the third event facilitated by the MetroAccess Program, which has become a model for other Carers Day events throughout the Southern Metro Region. It also showcases a close collaborative partnership with Commonwealth Carers & Respite Service who co funded the day and representatives from Frankston & Peninsula Carers Group Inc. who work on the Committee. Feedback Forms provided new ideas for next years activities.

Over 40 prizes were donated for the lunchtime raffle and minor prizes and show bags for all ensured that each participant left with something special. The most important feedback from Carers was that they had a chance to meet others, make new friends and contacts and have a day of pampering dedicated to them. Many had not experienced this before. This day is one of the highlights of the MetroAccess yearly program.

HEALTH AND WELL BEING

Drug and Alcohol In partnership with the Peninsula Drug and Alcohol Program (PENDAP) and Shire Youth Services, Social Planning & Community Development is holding BRINGING IT ALL TOGETHER: a conference in November for those working with people who have alcohol and other drug issues. This free Conference concludes a project to build capacity across services in Frankston and

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Mornington Peninsula to engage and treat clients with alcohol and other drug issues. It follows on from workshops/case discussions across the Peninsula which commenced in July this year.

Blessed Unrest in a Changing Climate ... Working Toward a Just, Sustainable and Fulfilling Future – an Evening with Paul Hawken

Paul Hawken, an environmentalist, entrepreneur, journalist, and author presented at Peninsula Community Theatre on October 21st to more than 140 participants. For more information see www.paulhawken.com, SP&CD and Renewal Resources collaborated to bring Paul to the Peninsula. The evening included an Indigenous welcome from Aunty Carolyn Briggs and didge and dance from the Sunset Dancers.

HOUSING RIGHTS AND ISSUES

Caravan Parks SP&CD worked collaboratively with the Shire’s Statutory Planning Unit to implement a system for flagging any possible planning applications that might impact on current Caravan Park residents on the Peninsula through Shire’s GIS system. The aim is to minimize hardship caused to permanent residents impacted by change of use of caravan parks. For example where Parks are re-developed into unit accommodation which ultimately displace the permanent residents, many of whom have no alternative housing options. The process results in direct contact with Social Planning Team who will arrange an Emergency Response Plan involving emergency housing workers, Community Health and Support Services

Good Social Housing Outcomes The Housing and Social Justice Officer assisted Peninsula Youth and Family Services (PYFS) to have seven families currently residing in emergency housing on the MP being offered permanent social housing in the new social housing projects being finalised on the Peninsula. This is a great outcome of our partnerships with the Registered Housing Associations and Emergency Housing Providers.

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“Ageing On the Edge” Film Ageing on the Edge The stories of older people and their search for secure housing “The Ageing on the Edge” film produced by the Housing for the Aged Action Group and sponsored by the Mornington Peninsula Shire’s Triple A Housing Committee will be screened as part of a film screening leading up to International Human Rights Day in December (see below). The film shows the human face of the housing and homelessness issue. Alan, an older Peninsula resident, who features in the film, speaks of his experiences of becoming homeless, moving through emergency housing services and eventually obtaining good quality, affordable housing in a new public housing development in Rosebud.

Older Persons Housing Forum Council Officers are investigating opportunities to hold an Older Persons Housing Forum in the future in partnership with Council’s older person’s advisory committee, Peninsula Advisory Committee for Elders (PACE). The purpose of the Forum will be to review the Older Persons Housing Policy and Good Design Guide.

SOCIAL PLANNING

Rosebud Structure Plan Work has commenced with the Strategic Planning Urban Designer and consultant on the social planning component of the structure plan including community needs and infrastructure, social trends, patterns and seasonal variations.

Somerville Community Planning and Development Project The draft options/opportunities paper and background report are currently being finalised to develop recommendations for a future Township Plan for the Somerville area.

UPCOMING EVENTS

For details on SP&CD events and activities see the Shire’s website www.mornpen.vic.gov.au under events or call Erin or Emma on 5950 1685.

• Thursday, 8 December – to support International Human Rights Day – screening of two films at Council Offices Mornington with the theme of home and human rights. The first is ageing on the Edge followed by the internationally acclaimed documentary “There Once Was An Island”. • Friday, 2 December, All Abilities Dinner Dance, Rosebud Italian Club, Rosebud.

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DIRECTOR – SUSTAINABLE COMMUNITIES

October was truly the time for celebration with a number of national "weeks" throughout the month giving our community, supported by the Shire, the opportunity to participate in a range of events to acknowledge Children's Week, Seniors Week and Carers Week. Our community seized the opportunities with gusto and, in fine form, more than 5,000 residents joined the many and varied events across the three special "weeks".

Children's Week Children's Week is an annual festival celebrated during the month of October (this year 22 to 30 October) and includes Universal Children's day which is held always on the fourth Wednesday of October. Children’s Week is a national program recognising the talents, skills, achievements and rights of young people. It is based on the articles expressed in the United Nations Convention on the Right of the Child, highlighting play, wellbeing and protection. The Shire worked in collaboration with local schools, early childhood services and the Department of Education and Early Childhood Development (DEECD) to host activities during Children's Week that focus community attention on the needs and achievements of children and young people as they thrive, learn and grow. This year, Universal Children's Day (28 October) saw the Hastings foreshore literally filled with colour and movement as hundreds of parents and young children enjoyed entertainment, music and each other's company in joint celebration of children, their precious place in our community and their amazing potential.

Seniors Week Seniors Week is a special time of celebrations for seniors which recognises the valuable contributions seniors all over Australia make to our community. The Mornington Peninsula has the unique opportunity of a much higher than average older population which means our community has the benefit of a limitless supply of wisdom, life experience and community members who have the time and motivation to contribute to their community. Seniors Week this year on the peninsula saw some 26 community groups hosting local events providing the opportunity for older people, and indeed all generations, to participate in a wide range of different activities aimed at promoting positive ageing and health/wellbeing principles. A particular emphasis was placed on raising awareness around the importance of social connectedness which is crucial for health and wellbeing at any age, but particularly in older age. Events were co-funded through the Shire and Department of Planning & Community Development. Many peninsula residents also took the opportunity to learn more about positive/active/healthy ageing at the annual Ageing Well Expo hosted on 6 October by Peninsula Health and supported by the Shire. Feedback from some 1100 Expo attendees was overwhelmingly positive.

Carers Week Carers Week, 16 to 22 October, was a wonderful opportunity to celebrate and acknowledge the vital role carers play in our community. Across the Mornington Peninsula thousands of carers are providing unpaid care and support for a family member or friend who is a frail, older person or a person with a disability, mental illness or chronic condition. A number of those carers took up the opportunity offered by the Shire to be "pampered for a day" - an all too often rare experience for these unsung heroes in our community. Carers Week promotes and raises awareness of the valuable role that carers play in our community and generates discussion about carer issues. It also provides an opportunity for carers to come together, support one another and share ideas and information. The Shire works in collaboration with carers associations as well as other stakeholders to promote carer issues to a wide audience during this time. Carers Week has continued to grow each year as a reflection of the increasing recognition of carers in our community.

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Financially, the year to date unfavourable variance of $47k are due to Whole of Life projects carried over from the previous financial year.

The year end favourable variance of $5k relates to funds that have been transferred to offset a Priority Project. No other forecast changes are proposed at this early stage of the year.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (85) (91) (6) (385) (431) (47) (1,159) (1,154) 5

Monthly Report October 2011 Page 105 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

CORPORATE PLANNING AND PROJECTS

Shire Strategic Plan Work has continued on integrating the newly developed strategic themes into the Shire Strategic Plan. The themes include enhancing our ‘Public Places and Spaces’ and ‘Community Facilities’, ‘Leading Change on Climate Change’ and ‘Enhancing the Coastal Experience’ and have proven to be a clear and accessible way in which to describe the many initiatives being delivered by the Shire.

Business Planning, Measuring and Reporting October has seen the team continue to develop the new software product we will use to capture business planning and strategic plan reporting for the organisation. We have also begun work on development of integration of this reporting into our budget process.

Business Units continue to submit their 2011/12 Business Plans to the Corporate Planning & Projects Team.

SMRMF Community Engagement Project The Southern Metropolitan Regional Management Forum (SMRMF) Community Engagement Project continues to make good progress. The SMRMF is comprised of executive level members of all local government authorities and State Government departments and agencies operating within the Southern Metropolitan Region. Mornington Peninsula Shire is leading this project within the SMRMF which will equip the member organisations with a Community Engagement Resource to utilise in their diverse work with the community. The draft document has been reviewed by the working group, with design and publication to take place prior to the launch in February 2012.

Mornington Peninsula Shire Community Engagement Framework This project is intended to produce a framework (Policy and Guidelines) to support the diverse and sometimes complex work that the organisation does in engaging with the community. The framework will be tailored to the unique requirements of our Shire. Capire Consulting have been appointed to assist the team in moving through this process. The next stage will include Internal feedback and consultant review sessions.

Community Partnerships A program review is currently underway to ensure that the benefits of the program to the community are maximised. The Corporate Planning & Projects team propose to make the following changes to streamline the application and assessment process to: • make better use of Councils time; • improve the assessment process; and • ultimately improve the quality of community projects funded by Council:

Grants will be aligned with the newly revised ‘Strategic Themes’ (for example: Liveable Peninsula, Climate Change, Public Places, Healthy & Connected Communities) to ensure the goals of the Council are well reflected in projects and proposals. Funding proposals will continue to be received throughout the year, with no formal opening or closing dates. Proposals will be assessed during two stages for the remainder of 2011/2012. This process will minimise the ad-hoc presentation of grants by Council, streamline governance processes and most importantly enable the comparative assessment of proposals. Flexibility to assess high quality projects that require urgent funding will still be available.

Graffiti Management The team have assisted in developing a coordinated response to graffiti management across the organisation. Corporate Planning and Projects have facilitated discussions between various teams within the Shire to explore how we might better integrate prevention and cleansing activities. This work is now coming to conclusion and will be presented to Council early in the 2011/12 fiscal year.

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The Shire, through a collaborative approach across the organisation that included local laws, youth services, arts and culture, corporate planning and infrastructure maintenance, lodged a strategic grant application under the Department of Justice Graffiti Removal and Prevention Program. This year, the Shire’s grant application provides a focus on community assistance and youth prevention (to the value of $25,000). The Shire is awaiting advice from the Department.

Outer Suburban Interface Services & Development Committee: Parliamentary Inquiry into Growing the Suburbs: Infrastructure and Business Development in Outer Suburban Melbourne. The Outer Suburban Interface Services and Development (OSISD) Parliamentary Committee has called for submissions for their second Inquiry: Growing the Suburbs: Infrastructure and Business Development in Outer Suburban Melbourne. The 'Growing the Suburbs' Inquiry, the Terms of Reference are: 1. Identify existing public and private infrastructure provision, including schools, hospitals, commercial and shopping precincts, transport and roads, telecommunications, water and power; 2. Assess the capacity of existing infrastructure to accommodate increased population growth; 3. Investigate options, based on intrastate, interstate and international evidence, which reduce pressures on infrastructure and essential services; 4. Catalogue the skills mix of outer suburban residents to identify those areas with a skills shortage and provide options for skills training and retention, especially as it relates to both younger and semi retired people; 5. Examine the role of small businesses, local councils and community groups (such as Rotary and Lions clubs) in developing local expertise; 6. Investigate the value of sister city relationships with key trade and innovation markets; and 7. Identify local manufacturing capacity and highlight export development opportunities available for businesses operating in the outer suburbs.

The Corporate Planning & Projects Team will coordinate the Shire’s submissions to the Terms of Reference by 9 December.

Mayor and Councillor Support The Mayor and Councillor Support (MCS) team were preparing for the Governor of Victoria’s visit to the Mornington Peninsula Shire over the last month. The visit occurred on Thursday 27 October and included visits to Primary Schools in Hastings, Mornington, Dromana and Rye as part of the 150th celebrations of the gazettal of these towns. The Governor also visited the Briars and The Mornington Peninsula Regional Gallery. The visit concluded with a Civic Reception held at the Safety Beach Community Club. Overall the tour was a great success.

Two MCS members attended an Executive Secretaries and Personal Assistants Conference on 17 and 18 October. The conference provided them with some valuable tools and advice that will be incorporated into their roles.

MCS are now preparing for the end of the current Mayor’s term, with a new Mayor being announced at the Council meeting being held on 5 December.

Financially, the budget is on track with a small $5k year to date unfavourable variance. Whilst there are some minor variations between actual and budget, no changes to forecast are proposed at this stage..

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (80) (67) 13 (295) (300) (5) (868) (868) 0

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COMMUNICATIONS

The Shire’s 2010-11 Annual Report was officially adopted by Council in the first week of October. As with previous years, the Annual Report was written, designed and produced entirely in-house, producing significant savings for the community.

This 2010-11 Annual Report contains comprehensive information about the Shire’s financial performance, as well as detailed reports from each team within the organisation, and commentary form the Mayor and CEO.

The Annual Report also features a ‘highlights’ section, produced in-line with the revised themes of Council’s community plan: • Livable Peninsula • Enhancing Public Places and Spaces • Improving Community Facilities • Leading Change on Climate Change • Enhancing the Coastal Experience • Healthy, Safe and Connected Communities • Supporting a Sustainable Economy; and • Innovative, Responsive, Value-For-Money Service Delivery

Copies of the Annual Report are available at Shire offies, libraries an online at www.mornpen.vic.gov.au.

Other activities for the month included:

Peninsula-Wide The December edition of Peninsula-Wide is underway with a four-page spread of summer on the peninsula, and message from the Mayor. Distribution is set for Dec 5

Plans for January 2012 edition are in the pipeline with a newly elected mayor announced.

Planning for the upcoming re- tender of Peninsula-Wide is also underway, and will take place in early 2012.

Media Media releases issued in October include: - Mornington Tidy Town - Dromana Community House - Green Waste Weekend - Mornington 150th - Sculpture Competition - October is Safety Month - Rosebud Soccer Grant - Ramsar Wetlands Works - Governors Visit

Fact Files Updated Fact Files: • Boatshed and Bathing Boxes • Lanes Roads Discontinuance • Learning About Planning on the Peninsula • Protecting Vegetation

Monthly Report October 2011 Page 108 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Photography –October • Cr group Christmas photo – all present • Historic Society Mornington – Cr Bev Colomb • Football Park Mornington – Cr Bev Colomb • Archaeological Heritage Dig – Adam Magennis • School Focused Youth Service & Eastbourne PS radio funding – Cr Antonella Celi • Jayco Herald Sun Tour • Somerville Avenue of Honour

External Website A new team member commenced on 17 October to develop a new website for the Shire. Website stats for October: • 39,753 visits • 133,178 page views • 3.35 pages visited

Top content: Foreshore Camping, Building & Planning, Employment, Contact Us, Planning Services, Waste Services.

New areas on the home page of current website include: • Events • Latest news • Quicklinks • Revised Foreshore Camping page

Financially, the year to date favourable variance of $49k consists of savings from vacant position which will has since been filled. Savings are proposed to go towards Project 400. Also contributing to the favourable variance is phasing of Peninsula Wide expenditure of production/postage.

Review of budget for the first quarter of 2011/12 indicates that whilst there are some areas to review and re-forecast at mid year, no changes to budget forecasts are proposed at this stage.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (67) (57) 10 (308) (259) 49 (1,048) (1,048) (0)

Monthly Report October 2011 Page 109 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

TEAM SUPPORT AND DEVELOPMENT

Traineeships Work continues on the implementation of a training program for 8 of our Shire Ranger team members. Participants will undertake a dual certificate (Local Government / Statutory Compliance and Investigations) through Swinburne University. This program is new and will be delivered with City of Casey & Shire of Cardinia staff also. The program delivery will be a co-operative effort, sharing resources such as training rooms and, with the combined numbers of 3 local government entities, training costs will be reduced and training can be delivered locally rather than in Melbourne.

In a departure from the usual work experience program, this month the Shire hosted approximately 100 primary school children for a tour at our Mornington office. The students commenced with an introduction/overview of what Local Government does, then undertook a tour of the library and its services and facilities.

Peninsula Way Best Practice Program Review Final reports have been prepared on the reviews of Fire Prevention and Renewable Resources. Eight further reviews are in progress. The review of the induction program continues, with new team members and their team leaders now being advised of the suite of programs that are included in the induction process and given relevant dates and locations of those programs to help ensure attendance.

Corporate Training and Staff Development This month saw a further rollout of the Ethics at Mornington Peninsula Shire. This training focuses on the standards of ethical conduct that are expected by the Shire. The sessions are critical to our organisation’s commitment to good governance. The sessions have been delivered by our internal experts from Governance and feedback has been positive, with a total of 384 team members across the organisation now having participated.

In addition to the Ethics training, Mornington Peninsula Shire has an ongoing Trade Practices Compliance Awareness program in place which is supported by our annual team member training program. Thirty-four team members from across the Shire, particularly those whose roles involve either tendering, purchasing, selling to resellers, preparing advertising or marketing material or selling directly to the public, attended a training session that addressed consumer protection, anti- competitive conduct, unconscionable conduct and competitive neutrality.

Three team leaders and aspiring team leaders from across the organisation attended the Rotary Achievement Personal Development Program during the month. This program is aimed at young professionals and included a range of workshops with various successful speakers. Feedback from attendees was positive, and who were appreciative of the organisation committing to their future development.

Work Health & Safety (WH&S) The Shire, in recognition of WorkSafe Health and Safety Week conducted a number of activities including: • Workplace OHS inspection training • The delivery of fruit to many of the Shire sites • Team member health checks at Mornington, Rosebud and Hastings

During October we also conducted, with the support of the Health and Wellbeing Committee the pedometer challenge. This year we had 12 teams pounding the footpaths and recording their steps for a range of prizes.

Monthly Report October 2011 Page 110 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Financially, the year to date favourable variance of $37k is a result of vacant position in the Wal Morrison Traineeship program due to two trainees having been appointed to permanent positions within the Shire. Staff training is favourable on a year to date basis, but this is the result of budget phasing only at this stage.

Review of budget for the first quarter of 2011/12 indicates that whilst there are some areas to review and re-forecast at mid year, no changes to budget forecasts are proposed at this stage.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (105) (74) 31 (411) (373) 37 (1,290) (1,290) 0

Monthly Report October 2011 Page 111 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

GOVERNANCE AND CORPORATE SUPPORT

Governance At its meeting on 10 October, Council approved a proposal to formally register the Ranelagh Estate, Mount Eliza, as a neighbourhood with the Office of Geographic Names (OGN). The registration of the Ranelagh Estate as a neighbourhood will enhance public understanding of the significance of the area and is consistent with Council’s adopted Conservation Management Plan for Ranelagh, which recommends improved identification of the estate. The proposal has now been submitted to the OGN for final approval.

As reported last month, the Victorian Electoral Commission (VEC) has released its Preliminary Report in relation to the Electoral Representation Review for the Mornington Peninsula Shire. Council has provided a response submission supporting the VEC's recommended preferred option for the retention of single member Councillor wards. A public hearing was held during October providing an opportunity for submitters to speak in support of their submissions. The VEC will now prepare a Final Report containing recommendations to the Minister of Local Government, which will be released on Thursday, 3 November.

The Federal Government has established an independent Expert Panel on Constitutional Recognition of Local Government to provide recommendations to the Government on specific changes that could be made to the Constitution to bring about such recognition. The Expert Panel has released a public Discussion Paper and invited written submissions on the matter. During October, Council considered this issue and determined to make a submission supporting the recognition of Local Government in the Constitution. The Council’s submission supports amendments to Section 96 of the Constitution to provide both democratic and financial recognition of Local Government, and requests that the referendum question be a stand alone issue and held at the same time as the next Federal election, expected to be held in 2013.

Customer Service The 20 second telephone call answering performance for October was 81%, which was above the target of 80%. The two minute performance was 97%, which was above the target (target 95%), and the customer call abandon rate was satisfactory at 0.8%, which is better than the target of 3.0

The number of calls during October was 20,926, marginally higher than the September call rate (20,825 calls).

Statutory Planning Administration Telephones The call answering performance for both the 20 second (target 80%) and the two minute performance (target 95%) targets were met. The customer abandon rate was an excellent 2.0% (target 7%). These results are consistent with recent months. Calls regarding current applications are directed to the particular planner handling the application and are therefore not included in this report.

Environment Protection Unit Telephones The call answering performance for the 20 second and the two minute performance targets (target 95%) were met. The customer abandon rate was an excellent 2.1% (target 7%).

Extended Hours Call Service Calls during the Shire’s extended telephone hours (before and after normal operating hours) was 29 calls per day and 622 for the month; this is a similar outcome to September. The customer abandon rate during the extended hours was satisfactory at 1.6%. Of those extended hours callers, over 85% were resolved immediately and 99% were judged by Customer Service Officers to be satisfied or very satisfied with the outcome of their call. Most calls were of a routine nature and dealt with by Customer Service staff by the raising of Service Requests or the provision of general information.

Monthly Report October 2011 Page 112 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

After Hours Contact Service This is the call service to the Shire’s external service provider for calls received after 6pm and before 8am. There were 437 calls for the month, an increase of 128 on September.

Service Requests Service requests raised during October numbered 6,030 compared with 6,116 in September. This is a decrease of 86 on September, and a decrease of 1,140 when compared to last October.

The number of overdue requests at the end of October was 141, an increase of 11 when compared with September and a decrease of 11 compared to October of last year.

Community Engagement Activities A local township Council Meeting was held at the Mt Martha House on 24 October with many local residents and representatives from community groups in attendance. Of special significance at that meeting was a presentation to the Mayor, Cr Pittock by Cr Colomb, of the Tidy Towns Award to Mornington township. Mornington was the Victorian State winner, a commendable achievement.

Financially, the year to date unfavourable variance of $90k is in most due to phasing of Customer Service salaries. Hall Keeping casual wages have increased due to a permanent employee being off work. Some minor increases in Animal Registrations have occurred as a result of the changes to the law regarding the keeping of Pit Bull Terriers. Insurance recovery income is also higher than expected, offset by an increase in insurance excess.

The year end favourable variance of $110k is a result of Councillor discretionary funds being reallocated to priority projects. In addition, offsetting changes for the Mayoral Ball have been forecast. No changes to budget forecasts are proposed at this stage.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (313) (322) (9) (1,991) (2,081) (90) (4,502) (4,392) 110

Monthly Report October 2011 Page 113 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

PROPERTY AND VALUATIONS

PROPERTY OPERATIONS

Biala – Mornington Officers recently met on-site with Biala and Councillors Shaw and Colomb to discuss their request to seek an extension to their leased area. The proposed extension of occupancy would allow Biala to construct a new playground for the children at Biala. A report will be brought to Council in early 2012 to consider the request.

Boneo Primary School Boneo Primary School is seeking Council approval to erect a second portable on the Council Reserve adjoining their premises. A report will be presented to Council in November recommending approval.

U3A Hastings The tenant has advised that they will be vacating the Council owned premises in King Street, Hastings and returning to the Hastings Hub.

727 Nepean Hwy, Mornington The emergency housing tenant recently occupying this property has now been allocated permanent public housing and has vacated our property.

Newton Reserve, Portsea Part of the reserve is licensed to the adjoining business for outdoor dining. The operator of the business wishes to extend the area currently occupied. The request will be considered once the works at Newton Reserve are finalised in accordance with the Portsea Village Landscape Masterplan.

PROPERTY STRATEGY

Restructure of Land under Planning and Environment Act 1987 Council is responsible under the Planning and Environment Act 1987 to implement the Mornington Peninsula Planning Scheme. There are areas set aside or "Declared" by the Minister for Planning to be developed only in a configuration that provide the best use, development and planning of all of the land within that designated areas (Restructure Area).

The Minister for Planning in 1988 declared a number of areas in mostly Bittern and Crib Point that were inappropriately subdivided when they were subdivided in the early 1900's. The Minister for Planning determined an alternative subdivision configuration. This "Declaration" by the Minister was made to ensure that current day planning considerations were able to be implemented.

Council has the power under the Planning and Environment Act 1987 to compulsorily acquire land to achieve the objectives of its Planning Scheme, however rarely is required to use such power as most of the land in Declared areas is sold privately between abutting owners to achieve the aggregated land parcel suitable for its future use .

Council recently determined to exercise its compulsory acquisition powers to assist in finalising the aggregation of one of the few remaining parcels of land within an estate known as the "Naval Base Estate" which is located off Davies Road, Bittern. The restructure of the land parcels within the "Naval Base Estate" has provided a rural residential subdivision setting with allotments of up to approximately one hectare which enables the retention of the majority of the indigenous vegetation within the Estate.

Monthly Report October 2011 Page 114 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

VALUATIONS

General Valuation 2012 The Revaluation continues to progress virtually on schedule despite the team operatuing with one establishment position unfilled.

Objections 43 official rating valuation objections were received in the 2010/2011 year with only one appeal to VCAT remaining. This matter has now been resolved between the parties and therefore the formal agreement ratification from VCAT is the only issue outstanding to finalise the matter.

Farm Rate 2011/2012 Action was taken to remove 55 properties from Farm Rate for 2011/2012. At this time, 3 re- applications have been approved and 2 properties have appealed their revocation to VCAT.

Financially, the year to date unfavourable variance of $55K is largely due to budget phasing of rental income and building maintenance expenditure.

Review of budget for the first quarter of 2011/12 indicates that whilst there may some areas to review and possibly re-forecast at mid year, no changes to budget forecasts are proposed at this stage.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) 314 264 (49) 1,561 1,506 (55) 4,852 4,852 0

Monthly Report October 2011 Page 115 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

INFORMATION SERVICES

IT Support The IT Support team (Helpdesk) expected to achieve a range of outcomes during October. The following is a summary - • Provide helpdesk support (661 calls logged) • Community Services Carelink software was upgraded • Community Services Family Day Care software Harmony has been upgraded and has a new scanning solution in place. • A new PABX was installed at West Rosebud Community Hub

Network Administration • Business Continuity Program – Several ‘dry runs’ of system failure and recovery have been completed. Documentation and staff consultation have been progressed in readiness for the forthcoming full-scale test program in November As part of the recovery planning, three superseded Dell servers have been installed at Mornington for running virtual desktops in the event of a DR incident. • Keeping Abreast of New Technologies – Because of the growth in numbers and usage, there is a need to secure and remotely control iPads and smartphones wherever possible. Investigations commenced in October to find solutions to assist with this new ‘growth industry’. • Testing and Development – We have installed an updated test bench for testing of the latest software releases prior to production rollout • The Shire is experiencing performance issues with remote site ADSL connections. We had hoped to improve the performance of 26 remote sites running sub-standard broadband services by now. Progress is slow but we are still confident that improvement can be achieved.

Information Planning • We are working with Objective, Merit and Technology One on the integration of these major modules. Establishing the timelines for the rollout of Merit integration, Objective 8.1 and the Property and Rating Ci upgrade are challenging, very important given the compatibility issues. A planned strategy is critical. • Configuration and setup for Rates to automate the registration of Pension application forms using our scanning software (Kofax) has progressed. This is a key productivity improvement which is allowing the scanning of backlog forms to be registered. • Draft proposals, timelines and budget bids are in place for the second stage of the CIS project • FOI requests for the month included - • On hand at the start of the month = 5 • Received during the month = 1 • Resolved during the month = 3 • On hand at the end of the month = 3.

GIS • Creating maps displaying sites of cultural significance and importance has progressed. • MAPS and GIS data views have been altered to reflect changes in overhauled culverts. • A comprehensive study of assets located inside the Green Wedge zone has been completed. • The fire season is fast approaching and GIS has been completing requests for data. • GIS has completed analysis to create a new Fire Hydrant Maintenance Schedule, revising the previous 7 year program down to a 3 year program. • An extensive study of the current Equestrian Sites and Trails on the Peninsula is being undertaken.

Monthly Report October 2011 Page 116 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

• Contractors are continually asking for data. Some examples this month are: • Data has been provided to contractors about Drainage data (pits and pipes) for the Mt Eliza Drainage Study, • Garden beds, sports ovals and grassed areas for Open Space drainage and irrigation study, • Road Network and labelling for Community flyers for Mornington, Somerville, Tyabb and Baxter and footpaths, and • Property data for Heritage Management Plan in Sorrento

Records Management • Volumes of correspondence are increasing as we go into spring and summer • Due to successful negotiations with building surveyors, in a short space of time 75% of all building permits will be received electronically, which means there will no longer be a need to manually process and scan them • Work continues developing more scanning automation, significantly improving efficiencies over legacy manual processing methods. Particularly, repetitious, mundane tasks like registering high volumes of forms can be automated.

Financially, the year to date favourable variance of $14k is primarily due vacant positions and some extended periods of annual leave. Whilst some of this favourable variance will be utilised for temporary support, it is probable that there we will a small benefit overall.

Apart from the above, review of budget for the first quarter of 2011/12 indicates that whilst there are some areas to review and possibly re-forecast at mid year, no changes to budget forecasts are proposed at this stage.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (328) (22) 306 (1,090) (1,076) 14 (2,253) (2,253) (0)

Monthly Report October 2011 Page 117 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

FINANCE

Revenue Management Rate instalment payments have once again been accepted throughout October in an attempt to benefit as many customers as possible. Many ratepayers have elected to pay by instalments again this year. (40,719 or 42.86%)

To date there have been 780 new pension applications in this financial year.

Despite continuing efforts to reduce the number of returned rate notices each year, there have had just over 400 notices returned already this year. All owners have now been located and notices re- sent. The main reason for returned rate notices this year is that approx 250 of the returned notices have been as a result of non-resident owners moving address but failing to notify Council of their change of address.

October has been a successful month for clearing up a number of old rate and sundry debtor debts. Rates collection for instalments from last year is now 99.5% and the annual overdue 98% collection.

Accounting Services At the completion of the annual audit process, a Closing Audit Report is issued by the Auditor- General’s Office. The report summarises the audit objectives, scope, and audit opinions of the Auditor-General and major audit findings. As would be expected, MPSC received an unqualified opinion.

The Auditor General also prepares a Management Letter / Report raising minor internal control issues to be addressed by Council and Officers. It is pleasing to note that there are no specific issues raised for action as a result of the 2010/11 Audit.

There was only one matter raised to be considered, and it relates to “Awareness of Procurement Practices” which emanated from an Ombudsman's report of June 2011. The Auditor-General advises that this item was included in a Management Letter to all Victorian Councils.

A report was prepared for Audit Committee (10 October 2011) to consider and note the above.

We have completed our first quarter budget review as at the end of September. On a monthly and year to date basis, we continue to adjust for budget phasing issues. We have also reviewed year- end forecasts and made offsetting changes where required throughout individual unit budgets.

There are no net variations to forecasts proposed this stage of the year. Our next major budget review will be at mid-year.

Financially, the year to date favourable variance of $210k is due to the timing of payments for plant leasing contracts and other plant-related costs ($173k). This is also the major impact on the monthly favourable result. At this stage, there is no anticipated impact on the year-end result.

Review of budget for the first quarter of 2011/12 indicates that whilst there are some areas to review and possibly re-forecast at mid year, no changes to budget forecasts are proposed at this stage.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (509) (370) 139 (424) (214) 210 (2,134) (2,134) 0

Monthly Report October 2011 Page 118 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

DIRECTOR – SUSTAINABLE ORGANISATION

Readers have previously been advised that following the 2009 bushfires, the Victorian Bushfires Royal Commission recommended that 'the State replace the fire services levy with a property- based levy and introduce concessions for low-income earners'.

The Options paper was released in June 2011. It outlined a range of levy design and implementation issues, but it was in the opinion of most readers, a simplistic assessment of a complex issue.

Along with other Councils, officers provided the Municipal Association of Victoria with our preliminary assessment, and the MAV subsequently prepared a detailed submission as a ‘whole of Local Government’ response, which contains some quite complex financial modelling (which was not available in the Options Paper). The modelling suggested there will be significant changes to the distribution of the levy, depending on its design, and the potential consequences for the Mornington Peninsula (again depending on the design), are serious.

Officers recently attended the local Community Briefing held by David Morris MP and it is clear that the State Government is supportive of some material change to the funding for fire services. Given that there is still little understanding of local financial impacts, the positive news would appear to be that MAV and State Government are working closely to better determine the impacts at local levels.

At this stage, officers have a ‘watching brief’ on the outcomes of the consultative process.

Financially, the small $14k year to date favourable variance is due to extended annual leave being taken; there will be a small favourable variance however this is likely to be offset by a period of extended sick leave.

There are no other forecast changes proposed at this time.

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance $'000 Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Operating Surplus / (Deficit) (36) (38) (2) (152) (138) 14 (472) (472) 0

Monthly Report October 2011 Page 119 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

CAPITAL WORKS OVERVIEW

7401 - Building Renovations – Major Building Refurbishment Council has budgeted $2.1m for building renovations. Four community building refurbishments will be completed in 2011/12. In addition, works are planned to commence on the replacement of the heating, ventilation and air-conditioning system (HVAC) in the west wing of the Rosebud Municipal Office.

The focus of the building refurbishment program is to raise the standard of buildings to acceptable community standards. Some works may be necessary to comply with regulatory (e.g. building codes), public health and safety requirements. Preventive maintenance and limited visual and aesthetic upgrade works are considered. Energy and water saving measures, elimination of waste and sustainable sources of building materials are a priority. The scope of works for building refurbishments are project specific and may include: • Repainting; • Floor resurfacing and/or replacement of floor coverings; • Toilet and kitchen upgrades including provision of a toilet for persons with a disability; • Window repairs and/or glazing replacement; • Removal of any asbestos materials; • Provision of wheel chair access paths; • New energy efficient lighting, heating, ventilation and cooling systems; • Roof repairs or replacement; and • Installation of water saving fixtures and water tanks for capture of roof water for toilet flushing.

Dromana Senior Citizens Building Works for the refurbishment of the Dromana Senior Citizens Club building commenced on 1 June 2011. The project has now reached practical completion and is on a six month defects liability period as of the 22 August 2011.

Dromana Neighbourhood House Building Works for the refurbishment of the Dromana Senior Citizens Club building commenced on 20 June 2011. The project has now reached practical completion and is on a six month defects liability period as of the 9 September 2011.

Monthly Report October 2011 Page 120 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Mornington Park Pavilion Works have reached the stage of practical completion for the refurbishment of the Band Pavilion in Mornington Park. The works included provision of new toilets, secure storage areas and a kitchenette for the pavilion.

The Stables Building, Currawong Community Centre, Mornington Works have commenced on the refurbishment of The Stables building at Currawong Community Centre. This project includes four community meeting rooms, art room and new toilet and kitchen facilities. The heritage fabric of the original stables building is being preserved within this development.

It is anticipated refurbishment works will be completed in June 2012.

Rosebud Municipal Offices, Building Services Upgrade A contract has been awarded for upgrading of services to the Rosebud Municipal Offices (west wing).

The existing 40 year old heating, ventilation and air-conditioning (HVAC) plant is being replaced because it is inefficient, expensive to maintain, unreliable and replacement parts cannot be readily obtained. The offices currently consume 2.5 times the recommended government benchmark for energy consumption. The current energy bill exceeds $150,000 per annum.

The building works include the replacement of the HVAC system and installation of energy efficient lighting and ceiling insulation. Carpets will be replaced in the reception room, customer service area, meeting rooms and some workstations. Other works include installation of a disability toilet in

Monthly Report October 2011 Page 121 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011 the customer service area, showers in the downstairs toilets, sound proofing of the Councillor’s lounge and a buffet servery in the reception room.

This building upgrade is another example of Council’s strong commitment to reducing its environmental impact and providing staff with a comfortable, energy-efficient and sustainable workplace. It is estimated the works will reduce greenhouse gas emissions by 65 tonnes per annum and annualised operating costs by $25,000.

7444 – Installation of Pedestrian Operated Signals, Frankston-Flinders Road, Hastings The Installation of Pedestrian Operated Signals across the divided carriageway of Frankston- Flinders Road Hasting is currently progressing well. A Contract has been awarded to Citywide Service Solutions Pty Ltd.

The signals are located approximately 50m north of the intersection of High Street, between High Street & Glendale Avenue. The need for Pedestrian Operated Signals to be installed at this location was identified in both the Hastings Commercial Area Parking & Traffic Management Strategy, and in the Hastings Township Ride Safe Linking Shared Paths Strategy.

The installation of Pedestrian Operated Signals (POS) includes the following ancillary works: • Modification to the existing centre median island. • New pedestrian links from POS to existing footpaths. • Removal of redundant pedestrian links and reinstatement to match existing. • Pedestrian fencing along the centre median island. • Pedestrian lighting to AS1158. • Removal of the existing children’s crossing facility approximately 50m south of High Street and reinstatement to match existing. • Installation of a new children’s crossing facility on High Street approximately 100m east Frankston-Flinders Road.

It is anticipated that construction works will take 10 weeks and the works are to be completed by early November 2011.

7552 – NBSP – Construction of Roundabout at Hodgins Road - Boes Road - Henderson Road, Hastings All civil works are now completed for the construction of the new roundabout at Hodgins Road - Boes Road - Henderson Road, Hasting has now reached practical completion. A Contract has been awarded to Downer Edi Works Pty Ltd to complete the project. Landscaping works are now to be undertaken.

Monthly Report October 2011 Page 122 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

The Shire has been successful in obtaining grants through the federal government’s National Blackspot Program through VicRoads for this project. This program gives priority to accident prevention projects which have the highest benefit/cost ratios on a state wide basis.

The roundabout construction includes the following key elements: • Realignment of overhead power lines and poles; • New public street lighting; • Improved delineation; • Improved line of sight • Road drainage; • Consistent approach speed limits to the intersection, and; • Other associated works.

7610 – West Rosebud Family and Children’s Hub Works are continuing for stage 2 building additions as part of the development of a multi-purpose community centre off Allambi Avenue, Rosebud West.

Stage 2 is for the addition of community meeting and activity rooms. It consists of four multi- purpose meeting rooms, two interview rooms, office, kitchenette, toilets and associated store rooms. The building additions are linked to the BER building via a wide passageway. A number of multi-purpose rooms have doors opening to an outdoor courtyard situated between the buildings. This paved courtyard includes outdoor seating and shade trees. One of the multi-purpose rooms is set-up for occasional child care. It includes toilets for children under 5 years old and an outdoor play area. Sealed car parking for 41 vehicles will be constructed.

It is anticipated building works will be completed by the end of February 2012. Planting for the landscape areas will be undertaken during autumn 2012.

7617 – High Street, Reconstruction, Hastings The placement of new asphalt surface has been undertaken for the reconstruction of High Street Hastings, from Frankston- Flinders Road to Hendersons Road. The project is being funded by the Federal Government as part of the Roads to Recovery program. A contract has been awarded to Streetworks Pty. Ltd.

The upgrade will provide for improved safety to motorists and by include following key components: • Traffic lane widths of 3.5m, upgrade from current 2.8m widths • Improved access to abutting roads

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• Formal bus stops • Improved delineation • Improved drainage • Improved street lighting, and • Other associated works

The proposed road upgrade will improve the amenity, access and safety aspects expressed by many of the local residents.

7621 – Dromana Streetscape Works, Pier Car Park Precinct, Dromana Construction works are progressing for the reconstruction of the foreshore car park on Point Nepean Road, Dromana. The works will see the provision of 72 angle parking spaces accessed by service lane off Point Nepean Road.

This development is part of the Dromana Foreshore Landscape Master Plan. It will improve traffic safety, include quality landscaping and water sensitive design of storm water runoff.

It is anticipated the works will be completed by the end of November 2011.

7641 – Elizabeth, Herring & Salmon Street Roundabout, Hastings All works are now completed for the construction of a roundabout at the intersection of Elizabeth Street, Herring Street and Salmon Street Hastings has now reached practical completion. Works were undertaken by Maw Civil Pty Ltd. to complete the project.

The Shire has been successful in obtaining grants through the Federal Government’s National Black Spot Program through Vic Roads to construct the Roundabout. The NBSP gives priority to accident prevention projects which have the highest benefit / cost ratios on a state wide basis.

The upgrade has provided for improved safety to motorists and includes the following key components: • Central island construction • Kerb and channel returns • Splitter islands • Pavement widening • Drainage • Lighting • Other associated works

7642 – Church & Victoria Street Roundabout, Hastings The construction of a roundabout at the intersection of Church Street and Victoria Street Hastings is now completed. Civil works were undertaken by Streetworks Pty. Ltd. to complete the project.

Funding for this project is via grants through the Federal Government’s National Black Spot Program through Vic Roads. The NBSP gives priority to accident prevention projects which have the highest benefit / cost ratios on a state wide basis.

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• Lighting • Other associated works

Construction is currently underway.

Photo of new asphalt works

7643 – Proposed Roundabout Construction High Street & Queen Street, Hastings Detailed design has commenced for the proposed new roundabout at High Street and Queen Street, Hastings. Mornington Peninsula Shire has been successful in obtaining part funding through the Federal Government’s National Black Spot Program (Vic Roads) to construct a roundabout at the intersection of High Street and Queens Street in Hastings. The NBSP gives priority to accident prevention projects which have the highest benefit / cost ratio on a state wide basis.

There have been four, with two seriously injured and two injured over a six year period from the start of 2004 to the end of 2010 at this intersection.

The upgrade will provide for improved safety to motorists and pedestrians and will include the following key components: • Central island construction • Kerb and channel returns • Splitter Islands with pedestrian refuges • Pavement widening • Drainage improvements • Lighting improvements • Other associated works

The relocation of electricity assets has been completed to enable further civil construction. The proposed civil works are currently scheduled to commence early in 2012.

7660 – Pavilion Strategy – Implementation The pavilion strategy aims to bring sports pavilions up to current standards. The contract works may include building additions, alterations or refurbishment.

Crib Point Recreation Reserve Tenders have been received for the partial refurbishment of this building including: • Provision of public toilets including disability access toilet;

Monthly Report October 2011 Page 125 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

• Disability access to the building; • Partial replacement of timber flooring; • Kitchen replacement works (excludes fit-out of appliances which is a club cost); • Roof replacement; • Electrical works including new switchboard, wiring and energy efficient lighting; • Asbestos removal; • Replace existing glazing to building code requirements; • Repainting (externally only); and • New grease interceptor trap.

It is anticipated the refurbishment works will be completed in March 2012.

Dallas Brooks Park (Beleura Junior Football Club) Detailed plans are being developed for building additions to Beleura Junior Football Clubrooms. The building additions include visitor change rooms, umpires room, trainer’s room, store room, scorer’s room and public toilets.

It is anticipated the detailed project specifications will be completed in January 2012.

H028 – Hendersons Road Special Charge Scheme, Bittern Works are now completed for the construction of the unmade section of Hendersons Road, Bittern from Myers Road to the existing constructed section approximately 290 metres north of Myers Road has now reached practical completion. A contract has been awarded to Maw Civil Pty Ltd. to complete the project.

The reconstruction works will formalize the road alignment and provide for improved safety to motorists and significantly reduce dust to local residents.

S600 Cobb Road, Mt. Eliza – Special Charge Scheme The construction of Cobb Road, Nepean Highway to Grant Road, Mt. Eliza will commence shortly. A contract has been awarded to Streetworks Pty. Ltd. to complete the works.

Funding for this project is by a Special Charge Scheme. The property owners together with Council will pay for the cost of these works under the provisions of the Cobb Road Special Charge scheme. Council will contribute 50% of the cost of works and property owners the other 50%. Council resolved to declare the special charge at its meeting on 9th August 2010.

The objective of the works is to improve access, safety, residential amenity and to reduce the impacts of storm water runoff and maintenance costs.

The contract works involve the construction of part of Cobb Road, from Nepean Highway to Grant Road, for a total length of 670 metres.

The proposed new road reconstruction includes the following key elements: • 5.9m wide road (back of kerb to back of kerb). • Four Raised Platforms with 50km/hr speed limit throughout the whole length. • Plain concrete for driveway access. • Rollover kerb and channel on both sides. • 270mm thick crushed rock, primer seal and 30mm Asphalt on top.

Construction works will commence shortly.

S601 Green Island Avenue, Mornington – Special Charge Scheme

Monthly Report October 2011 Page 126 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Public Tenders are currently being called the construction of Green Island Avenue, from Dunns Road to Nepean Highway. The works will include the construction of three raised platforms, along with formalised underground drainage.

Construction works are anticipated to be undertaken from January to April 2012.

D401 The Eyrie Gully Stabilisation, McCrae Civil works have now been put on hold due to unseasonal wet weather over the summer period. This is the first project to roll out under the Integrated Local Flood Management and Drainage Strategy. A contract has been awarded to Maw Civil Pty Ltd ($823k). A dilapidation report for properties adjoining The Eyrie Gully prior to civil works has been undertaken to document the current condition of the properties.

The Eyrie gully is a naturally formed drainage path that collects water from the slopes of Arthurs Seat channelling it down to the foreshore and out to Port Phillip Bay. The gully is subject to erosion, making its slopes unstable and resulting in several minor landslips in recent years. The gully has traditionally been used as an access between The Eyrie and the beach by residents of McCrae. Landslips have made the walking track unsafe; one attempt was made to construct a board walk across a slip to reconnect the track, however another slip rendered the board walk unsafe soon after its completion. The track has since been closed pending further works.

This project involves partial filling of the gully to stabilize its banks reducing the risk of further landslips. A drainage system will be constructed to connect existing pipes and discharge storm water to the outfall channel in the foreshore. The drainage system has been designed to take into account increased pressures from climate change. A timber boardwalk and steps will be constructed to reopen the walking track. Landscaping and wetland works will be conducted under a separate contract at a suitable time immediately following completion of the civil works.

The first stage of the works which involves the beach outfall and the road crossing of Pt Nepean Road have now been completed. Further work is being held off until ground conditions dry out

D403 Peninsula Avenue Flood Alleviation Project, Rye. Drainage works are now completed for Peninsula Avenue Flood alleviation project. Peninsula Avenue has been subject to flooding over many years with the existing stormwater system being connected to a drainage reserve located immediately behind Rattray and Walker timber yard. The reserve was designed to act as a large soak pit; however the presence of Limestone and a shallow ground water table, does not allow stormwater to effectively soak into the ground.

The project begins with enlarging the reserve to act as a soak pit/storage basin for a new pump station. A gravity main will connect the basin to the pump station, which will pump water in a new rising main along Melbourne Rd to a sub-surface storage tank in RJ Rowley Reserve (see attached plan). If the tank is full, water will be pumped to the existing drainage system at the intersection of Melbourne Rd and Dundas St that connects to the bay. Water in the tank will be used for irrigation of RJ Rowley reserve during drier months and other purposes during wetter months, such as street sweeping.

D406 Nepean Highway Drainage Mitigation Works (Marine Drive to Country Club Drive), Dromana Footpath construction works have commenced, further works of underground drainage mitigation are planned to commence shortly along Nepean Highway from Marine Drive to Country Club Drive, Dromana. The works will provide for improved drainage network and footpath access within the area. A contract has been awarded to Downer Edi Works ($443k).

Monthly Report October 2011 Page 127 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

The project is being delivered as part of the Shire’s Integrated Local Flood Management and Drainage Strategy.

It is anticipated works will be completed by November 2011.

E549 – Caraar Creek Rd Coastal Path Boardwalk, Mornington The 40 metre boardwalk will be finished in October. The contract was awarded to GR Design and Construct to span unstable area along the coastal path

E523 – Balcombe Creek Boardwalk Stages 5 and 6 The contract was awarded to Openspace Infrastructure and the work follows on from the previous stages

After delays due to wet weather the construction is underway again. Screw piles are now being used to replace the concrete stumps to avoid further delays.

Works are expected to progress though to December

Monthly Report October 2011 Page 128 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Financially: In the October review, capitals works –

• Has increased by $2.033m • Has been financed by additional capital grants of $1.963m (net) and additional contributions of $70k.

The additional grant funding is for – • Blackspot Projects $1.685m • Mornington Transit Precinct $450k • Dromana Life saving Club $60k • Hastings Community Hub $63k

The additional $70k Contributions was for – • Fruitgrowers Reserve Machinery Shed $20k from Trust account • Playground development $50k

Whilst there are a number of other offsetting variations, there is no overall impact on the Shire bottom line.

The Blacksport works funded include – • Bentons Rd/Balcombe Dr, Mt Martha $331k • Graydens Rd/Stumpy Gully Rd, Hastings $199k • Melbourne Rd Dundas/Canterberry Rd, Rosebud $698k • Shands Rd, Shoreham $456k. • Council contribution to all of these works is $23k

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 Capital Works Area Land 1 5 (4) 6 25 (19) 50 50 0 Buildings 637 440 197 1,282 1,306 (24) 7,416 7,559 (143) Infrastructure - Roads 2,450 1,502 949 4,436 4,023 413 18,034 19,874 (1,840) Infrastructure - Drainage 339 248 90 745 1,294 (549) 4,842 4,842 0 Infrastructure - Other 363 142 221 657 437 220 4,637 4,687 (50) Plant (64) 0 (64) 1 1 0 265 265 0 Furniture and Equipment 36 13 23 40 36 4 432 462 (30) Information Technology 0 76 (76) 0 76 (76) 0 0 0 Artworks 0 0 0 18 18 0 40 40 0 Library Bookstock 373 86 286 373 401 (29) 1,100 1,070 30

Total Capital Works 4,134 2,512 1,623 7,557 7,617 (60) 36,815 38,848 (2,033)

Monthly Report October 2011 Page 129 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Revisions to Program Program Description Activity Description Income Expenditure Net Total No $'000 $'000 $'000 Comment Projects with identified savings 17641 B/Spot Elizabeth St & Herring St 7641 BSpot Elizabeth Street Herring St (36,200) 36,200 Reduced income 17606 B/Spot Tyabb Tooradin Rd Bungower 7606 B/Spot Tyabb Tooradin Rd Bungower (152,700) 152,700 Project deferred 17607 B/Spot Hodgins Road Boes Rd Hender 7607 B/Spot Hodgins/Boes/ Henderson Rd 383,325 (383,325) Additional works undertaken

Total 0 194,425 (194,425)

Projects with additional expenditure 17010 Plant & Equipment Replacement Y519 Minor Plant Mt Martha Golf Cour 1,000 (1,000) Program reprioritised 17010 Plant & Equipment Replacement Y548 Fairway Mower (MMPGC) (1,000) 1,000 Program reprioritised 17028 Replacement of Office Furniture Z108 Library Office Furniture and Equipm 30,000 (30,000) Funding distiribtuted from Library Books 17031 17031 Provision of Library Books/Material 7031 Provision of Library Books/Material (1,100,000) 1,100,000 Program reallocated to specific outcomes 17031 Provision of Library Books/Material L916 Library Processing Materials 383,500 (383,500) Program reallocated to specific outcomes 17031 Provision of Library Books/Material L922 Library Bookstock Print Materials 461,500 (461,500) Program reallocated to specific outcomes 17031 Provision of Library Books/Material L923 Library Book Non Print Materials 225,000 (225,000) Program reallocated to specific outcomes 17053 Drainage Rehabilitation E102 Drainage Rehab Enhancement 30,000 (30,000) Program reallocated to specific outcomes 17053 Drainage Rehabilitation E103 Intersection Drainage and Soak Pit (30,000) 30,000 Program reprioritised 17362 Footpath Strategy - Impl H332 Somerville Railway Crossing 10,200 (10,200) Program reprioritised 17362 Footpath Strategy - Impl H339 Thomas St & McCombe, Rosebud 4,000 (4,000) Program reprioritised 17362 Footpath Strategy - Impl H340 Harold Reid Reserve, Baxter (BMX) 5,000 (5,000) Program reprioritised 17362 Footpath Strategy - Impl H346 Back Beach Rd/Pt Nep Rd Foreshore (19,200) 19,200 Program reprioritised 17593 Integrated Flood Management and Dra D405 Tanti Ave, Mornington 33,900 (33,900) Program reprioritised 17593 Integrated Flood Management and Dra D407 10 Syemour Mt Eliza 10,000 (10,000) Program reprioritised 17593 Integrated Flood Management and Dra D409 Rosebud Minor Upgrades 15,500 (15,500) Program reprioritised 17593 Integrated Flood Management and Dra D417 Nepean Drainage Line (59,400) 59,400 Program reprioritised 17596 RTR - Truemans Rd / Browns Rd - Rou 7596 RTR - Truemans Rd / Browns Rd - Rou (260,900) (260,900) 0 R2R 3 Program reprioritised/Complete 17616 R2R Graydens Rd(Coolart Rd Stumpy) 7616 R2RGraydens Rd (Coolart Road Inter) 26,492 26,492 0 R2R 3 Program reprioritised/Complete 17617 R2R High Street Hastings (F/ston F) 7617 R2R High Street Hastings (FrankF) 309,510 309,510 0 R2R 3 Program reprioritised/Complete 17618 R2R Racecourse Rd M/ton Tyabb 7618 R2R Racecourse Rd M/ton Tyabb Rd 750,210 750,210 0 Combining project funding 17618/17617 17622 R2R 3 Hodgins Road Frankston Flinde 7622 R2R 3 Hodgins Road Frankston Flinde 30,000 30,000 0 Concept project planning 17623 R2R Racecourse Rd - M'ton-Tyabb R 7623 RTR - Racecourse Rd - M'ton-Tyabb R (1,150,000) (1,150,000) 0 Combining project funding 17618/17617

Total (294,688) (294,688) 0

Monthly Report October 2011 Page 130 Revisions to Program Program Description Activity Description Income Expenditure Net Total No $'000 $'000 $'000 Comment Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Revisions to Program Program Description Activity Description Income Expenditure Net Total No $'000 $'000 $'000 Comment Projects reallocated to/from other capital projects 17381 Skate Park Facility - Mt Eliza 7381 Skate Park Facility - Mt Eliza 366,500 (366,500) Combining project 17361/17554 Skate& BMX Strategy

17552 Blackspot Program (Council contribu 7552 B/Spot Program Council Contribution (400,000) 400,000 Council contribution to Road Projects 17554 Skate & BMX Strategy 7554 Skate & BMX Strategy (366,500) 366,500 Combining project 17361/17554 Skate& BMX Strategy

17642 B/Spot Church St & Victoria St 7642 BSpot Church St and Victoria St 14,692 (14,692) Additional tender cost 17643 B/Spot High St and Queen St 7643 BSpot High St and Queen St 175,803 (175,803) Additional tender cost/additional works 17644 B/Spot Melb Rd and Hughes Rd 7644 BSpot Melbourne Rd and Hughes (7,600) 7,600 Reduced income Road Total 0 (217,105) 217,105 Projects with additional income 17187 Fruitgrowers Reserve Machinery Shed 7187 Fruitgrowers Reserve Machinery Shed 20,000 20,000 0 Project scoping funded from reserve funding

17260 Playground developments S111 St Mitchell/BrimBrim Reserve 50,000 50,000 0 Developer funding received. 17604 Community Hub Hastings 7604 Community Hub Hastings 62,900 62,900 0 Finalisation of funding. 17656 Somerville Needs Strategy - Impl 7656 Dromana Lifesaving Clubrooms 60,000 60,000 0 Funding Received 17662 B/Spot Bentons Rd Balcombe Dr Mt Ma 7662 B/Spot Bentons Rd Balcombe Dr Mt 331,170 348,600 (17,430) Funding Received Ma 17663 B/Spot Graydens Rd Stumpy Gully Rd 7663 B/Spot Graydens Rd Stumpy Gully Rd 199,500 204,750 (5,250) Funding Received

17664 B/Spot MelbRd Dundas-Canterbury RD 7664 B/Spot MelbRd Dundas-Canterbury 698,250 698,250 0 Funding Received RD 17665 B/Spot Shands- Mton Flind Shoreham 7665 B/Spot Shands- Mton Flind Shoreham 456,000 456,000 0 Funding Received

17666 Mornington Transit Precinct 7666 Mornington Transit Precinct 450,000 450,000 0 Funding Received from Department of Sustainability

Total 2,327,820 2,350,500 (22,680)

2,033,132 2,033,132 0

Monthly Report October 2011 Page 131 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Capital Works

Forecast Actual Variance Budget Forecast Variance Program Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. 17010. Plant & Equipment Replacement 1,000 909 91 225,000 225,000 0 17012. Acquisition (splays, easements & sm 5,627 6,238 (611) 50,000 50,000 0 17016. Oval Rehab - Drainage & Sprinklers 5,000 6,390 (1,390) 142,800 142,800 0 17027. Implementation of Toilet Strategy 0 0 0 200,000 200,000 0 17028. Replacement of Office Furniture 24,636 26,844 (2,208) 20,000 50,000 (30,000) 17030. Corporate IT System 0 76,016 (76,016) 0 0 0 17031. Provision of Library Books/Material 372,629 401,425 (28,796) 1,100,000 1,070,000 30,000 17032. Acquisitions - M'ton Pen Reg Galler 18,200 18,182 18 40,000 40,000 0 17038. Traffic Mgt Treatments 16,000 18,272 (2,272) 314,700 314,700 0 17042. Unsealed Rds - Intersection Safety 10,455 0 10,455 30,000 30,000 0 17050. Rehab - Walkways/bike paths/footpat 601,293 522,816 78,477 2,005,000 2,005,000 0 17053. Drainage Rehabilitation 32,455 246,773 (214,318) 500,000 500,000 0 17054. Drainage Upgrades 0 99,939 (99,939) 400,000 400,000 0 17062. Signage - Traffic/Parking Areas 2,000 1,210 790 15,000 15,000 0 17063. Signage - General 4,105 0 4,105 20,000 20,000 0 17065. Rehab-Foreshore Fac/Boat Ramps/Jett 25,000 23,186 1,814 50,000 50,000 0 17066. Signage - safety warning on Res & F 0 0 0 5,000 5,000 0 17067. Signage - Local Laws on Reserves 2,000 4,375 (2,375) 15,000 15,000 0 17082. Sale of Roads 0 18,322 (18,322) 0 0 0 17187. Fruitgrowers Reserve Machinery Shed 5,000 5,726 (726) 0 20,000 (20,000) 17260. Playground developments 73,500 58,209 15,291 452,900 502,900 (50,000) 17263. Implementation of Recreation Master 345,300 133,431 211,869 1,582,500 1,582,500 0 17272. Hall Improvements Asset Replacement 15,000 11,721 3,279 79,400 79,400 0 17273. Reserve Improvements/ Asset Replace 62,000 72,420 (10,420) 90,000 90,000 0 17362. Footpath Strategy - Impl 215,554 127,358 88,196 1,580,000 1,580,000 0 17363. Photocopier Replacement 0 0 0 17,700 17,700 0 17368. Sorrento Strategy - Boardwalk 0 500 (500) 100,000 100,000 0 17371. Portsea Strategy - Impl Stage 1 236,109 303,074 (66,965) 223,000 223,000 0 17381. Skate Park Facility - Mt Eliza 8,000 19,993 (11,993) 70,000 436,500 (366,500)

Monthly Report October 2011 Page 132 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Forecast Actual Variance Budget Forecast Variance Program Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. 17385. SCS-Wonderland Terrace Mt Martha 0 0 0 23,000 23,000 0 17400. BBQ Upgrade Program 20,000 21,489 (1,489) 40,000 40,000 0 17401. Building Renovations - Major Build 602,828 643,312 (40,484) 2,579,700 2,579,700 0 17402. Recreation Building Imp 0 52,854 (52,854) 100,000 100,000 0 17403. Municipal Building Imp 0 0 0 75,000 75,000 0 17444. Hastings Com Area Parking & TMT Imp 118,924 19,657 99,267 238,200 238,200 0 17463. Plant & Equip Replace't Pelican Pan 0 0 0 25,000 25,000 0 17464. Plant & Equip Replace't Rec Facil 0 0 0 15,000 15,000 0 17465. LT - Coastal Mgt/Master Plan Impl 3,000 4,345 (1,345) 54,900 54,900 0 17473. St Mitchell Circuit, M'ton Railway 2,000 4,897 (2,897) 119,200 119,200 0 17482. Safer Local Roads Program 0 0 0 4,000,000 4,000,000 0 17483. Signage Directional 0 0 0 25,000 25,000 0 17486. Southern Penisnula Aquatic Recreati 2,000 585 1,415 456,900 456,900 0 17489. Rye Traffic Man Strategy Implementa 14,053 9,351 4,702 431,700 431,700 0 17490. Police Point Park Improvements 4,000 0 4,000 64,200 64,200 0 17496. LATM Shire Wide 107,000 97,427 9,573 227,000 227,000 0 17504. Signage Township Corporate 0 0 0 50,000 50,000 0 17522. Enterprise Content Management Syste 0 (2,891) 2,891 314,800 314,800 0 17533. Bus Bay Construction 2,000 3,377 (1,377) 20,088 20,088 0 17548. Dromana Community Hall - Extension 0 0 0 37,500 37,500 0 17549. Bicycle Strategy 36,658 36,080 578 300,000 300,000 0 17551. Mornington North Precinct - Road & 140,000 136,023 3,978 352,400 352,400 0 17552. Blackspot Program (Council contribu 0 0 0 400,000 0 400,000 17553. Boneo Road - Footbridge (near Hisco 0 101 (101) 0 0 0 17554. Skate & BMX Strategy 15,000 2,136 12,864 631,500 265,000 366,500 17558. Kerb and Channel - Rehabilitation 0 0 0 300,000 300,000 0 17559. Drainage - Soak Pit Refurbishment 0 0 0 100,000 100,000 0 17570. Emil Madsen Res Pavillion Upgrade 0 1,061 (1,061) 27,900 27,900 0 17584. Activity Centre Structure Plan - Im 479,238 469,006 10,232 895,000 895,000 0 17585. SCS - Tintagel / Freemans, Mt.Eliza 101,000 90,048 10,952 101,000 101,000 0 17586. Bus Shelter Rehabilitation 61,200 60,406 794 231,200 231,200 0

Monthly Report October 2011 Page 133 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Forecast Actual Variance Budget Forecast Variance Program Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. 17592. SCS - Jerula Ave, Mount Eliza 250,020 15,494 234,526 470,700 470,700 0 17593. Integrated Flood Management and Dra 712,154 946,979 (234,825) 3,842,100 3,842,100 0 17594. Dromana Visitors Centre - Major Upg 0 3,180 (3,180) 12,900 12,900 0 17596. RTR - Truemans Rd / Browns Rd - Rou 0 15,217 (15,217) 280,900 20,000 260,900 17604. Community Hub Hastings 62,900 56,683 6,217 0 62,900 (62,900) 17606. B/Spot Tyabb Tooradin Rd Bungower 0 0 0 172,700 20,000 152,700 17607. B/Spot Hodgins Road Boes Rd Hender 400,000 401,726 (1,726) 168,100 551,425 (383,325) 17610. Rosebud West Community Centre Desig 442,005 351,831 90,174 1,964,700 1,964,700 0 17611. SCS - Bayview Ave, R'bud 86,000 88,561 (2,561) 179,400 179,400 0 17613. Hastings Boat Ramp Floating Pontoon 0 0 0 121,900 121,900 0 17615. Moorooduc Pavilion (SRV) 0 0 0 48,000 48,000 0 17616. R2R Graydens Rd(Coolart Rd Stumpy) 74,392 74,392 (0) 47,900 74,392 (26,492) 17617. R2R High Street Hastings (F/ston F) 520,000 431,154 88,846 862,900 1,172,410 (309,510) 17618. R2R Racecourse Rd M/ton Tyabb 30,000 29,218 782 74,300 824,510 (750,210) 17621. Dromana Pier Project 30,000 40,073 (10,073) 350,000 350,000 0 17622. R2R 3 Hodgins Road Frankston Flinde 0 0 0 0 30,000 (30,000) 17623. R2R Racecourse Rd - M'ton-Tyabb R 0 2,115 (2,115) 1,150,000 0 1,150,000 17626. Foreshore Camping Areas - Amenity B 10,000 10,450 (450) 200,000 200,000 0 17628. Rye Waste Disp Centre-LT Slip Lane 0 3,899 (3,899) 0 0 0 17629. Safety Beach CC - Path to Lift Acce 0 960 (960) 29,800 29,800 0 17630. Peninsula DriveSafe 0 0 0 51,800 51,800 0 17631. SCS - St.Johns Wood Rd Blairgowrie 30,000 21,965 8,035 31,400 31,400 0 17638. Building Renovations Minor Refurb 0 17,925 (17,925) 0 0 0 17641. B/Spot Elizabeth St & Herring St 320,000 318,594 1,406 599,500 563,300 36,200 17642. B/Spot Church St & Victoria St 300,000 339,025 (39,025) 285,308 300,000 (14,692) 17643. B/Spot High St and Queen St 173,000 251,888 (78,888) 455,300 631,103 (175,803) 17644. B/Spot Melb Rd and Hughes Rd 0 13,245 (13,245) 175,359 167,759 7,600 17646. Sorrento Mechanic Hall RCLIP 14,000 13,806 194 48,900 48,900 0 17647. Hasting Pontoon Jetty RCLIP 0 0 0 50,000 50,000 0 17648. Dromana Community House RCLIP 132,000 135,519 (3,519) 132,000 132,000 0 17649. Bus Shelters School Routes RCLIP 25,000 25,000 0 120,000 120,000 0

Monthly Report October 2011 Page 134 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Forecast Actual Variance Budget Forecast Variance Program Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. 17650. SCS - Hendersons Road Hastings 112,300 112,491 (191) 340,300 340,300 0 17652. Sporting Facilities Lighting Progra 0 0 0 100,000 100,000 0 17653. Somerville Netball Courts - Upgrade 0 0 0 250,000 250,000 0 17654. Balnarring Sports Clubs - Cont 0 0 0 300,000 300,000 0 17655. Balnarring Sports Clubs - Cont 0 0 0 100,000 100,000 0 17656. Dromana Lifesaving Clubrooms 0 888 (888) 260,000 320,000 (60,000) 17657. Former M'ton Sec.College Classrooms 0 0 0 350,000 350,000 0 17658. Gateway Park Development 0 0 0 55,000 55,000 0 17659. Urban Rd Contibutory Scheme Strateg 2,000 1,613 387 720,000 720,000 0 17660. Pavillion Strategy Implementation 11,000 13,423 (2,423) 850,000 850,000 0 17662. B/Spot Bentons Rd Balcombe Dr Mt Ma 0 376 (376) 0 348,600 (348,600) 17663. B/Spot Graydens Rd Stumpy Gully Rd 10,000 9,600 400 0 204,750 (204,750) 17664. B/Spot MelbRd Dundas-Canterbury RD 0 0 0 0 698,250 (698,250) 17665. B/Spot Shands- Mton Flind Shoreham 0 0 0 0 456,000 (456,000) 17666. Morington Transit Precinct 20,000 16,958 3,042 0 450,000 (450,000)

7,556,535 7,616,841 (60,306) 36,815,355 38,848,487 (2,033,132)

Monthly Report October 2011 Page 135 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

PRIORITY WORKS OVERVIEW

6292 Somerville Pre-School - Relocation

The Shire has been working with stakeholders to develop detailed plans for the building of a new pre-school on the site of Somerville Primary School, Eramosa Road East, Somerville. This project will deliver a modern pre-school facility which is closely integrated with the local primary school.

Project specifications are being co-ordinated by project steering group consists of representatives from Somerville Pre-School, Somerville Primary School, Department of Education and Early Childhood Development and the Shire. Mornington based firm Williams Kaye Hofer Architects is preparing the documentation. Layout plans have been adopted and detailed elevations are currently being developed.

It is anticipated the building works will be undertaken in 2012.

Monthly Report October 2011 Page 136 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Financially: In the October review, priority works –

• Has increased by $40k • Has been financed by a reallocation from Priority Projects (matching funding grant allocation)

The following projects received an allocation of funding from the grant contribution fund – • Balcombe Ck Project $10k • Merricks Crk $20k • Peninsula Gardens Restoration $10k.

Melbourne Water has partnered with the Shire in each of the projects, the funding agreement requires matching funding

With all of the above, there is no change to the Shire bottom line.

Forecast Actual Variance Budget Forecast Variance Program Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. 772 355 418 5,231 5,271 (40)

Priority Works Budget Amendments Revisions to Income Expenditure Net Total Comment $ $ $ Projects reallocated to/from operating, priority projects or capital works 56067 Coastal Reserves Biodiversity Cons. X070 Balcombe Ck Rest Project 3629 0 (10,000) (10,000) Council Contribution offset by reduction in priority projects matching funding. X092 Merricks Crk-5472 0 (20,000) (20,000) Council Contribution offset by reduction in priority projects matching funding. X093 Peninsula Gardens Restoration-5471 0 (10,000) (10,000) Council Contribution offset by reduction in priority projects matching funding.

0 (40,000) (40,000)

Projects with additional income 56004 Upgrade Disabled Fac - Rds Res & Ca 10,000 (10,000) 0 Developer Contribution towards 610 Esplanade Mt Martha 56064 Minor Streetscape Works- Commer Cnt 15,000 (15,000) 0 Program funding received towards litter bin project 56067 Coastal Reserves Biodiversity Cons. X094 Purves Rd Purple Eyebright Protect 2,000 (2,000) 0 58304 St Mitchell Circuit Retarding Basin 117,448 (117,448) 0 Melbourne Water funding received.

144,448 (144,448) 0

144,448 (184,448) (40,000)

Monthly Report October 2011 Page 137 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Priority Works

Forecast Actual Variance Budget Forecast Variance Program Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. 56001. Installation of New Fire Plugs. 0 0 0 10,000 10,000 0 56002. Resurfacing of Cricket Pitches. 15,000 0 15,000 15,000 15,000 0 56003. Developer Wks - Drainage Upgrades. 5,000 12,289 (7,289) 20,000 20,000 0 56004. Upgrade Disabled Fac - Rds Res & Ca (Inc) 0 (10,000) 10,000 0 (10,000) 10,000 56004. Upgrade Disabled Fac - Rds Res & Ca 35,000 26,539 8,461 50,000 60,000 (10,000) 56006. Rehab - Foreshore Facilities. 42,000 42,995 (995) 50,000 50,000 0 56007. N/Ball Crt Resurf (Sport Club Fund) 5,128 5,670 (542) 25,000 25,000 0 56009. Conservation Works-MPRG. 4,662 1,995 2,667 25,000 25,000 0 56012. Building Demolition. 4,500 18,133 (13,633) 20,000 20,000 0 56013. Street Lighting Improvements. (Inc) 0 (177) 177 0 0 0 56013. Street Lighting Improvements. 53,806 11,059 42,747 94,600 94,600 0 56015. Half Cost Fencing 5,144 1,700 3,444 20,000 20,000 0 56028. Watsons Ck Catchment Program Partne 6,000 1,906 4,094 10,000 10,000 0 56030. Implement Dog free & leash areas 1,000 602 398 58,000 58,000 0 56036. Office Renovations (3 Offices) 1,000 506 494 50,000 50,000 0 56039. Disabled Facilities Council Buildin (Inc) 0 (41,800) 41,800 0 0 0 56039. Disabled Facilities Council Buildin 0 1,313 (1,313) 30,000 30,000 0 56044. Dredging of Boatramp at Hastings 22,488 1,761 20,727 50,000 50,000 0 56064. Minor Streetscape Works- Commer Cnt (Inc) 0 (15,000) 15,000 0 (15,000) 15,000 56064. Minor Streetscape Works- Commer Cnt 49,453 13,924 35,529 200,000 215,000 (15,000) 56065. Sewerage Connection- Council Buildi 8,572 2,696 5,876 20,000 20,000 0 56067. Coastal Reserves Biodiversity Cons. (Inc) 0 (85,955) 85,955 (70,000) (72,000) 2,000 56067. Coastal Reserves Biodiversity Cons. 38,000 56,858 (18,858) 267,800 309,800 (42,000) 56105. Tree Removal Program 10,263 6,374 3,889 50,000 50,000 0 56107. Building Renovations Misc. 8,000 18,068 (10,068) 105,000 105,000 0 56108. Street Furniture. 10,267 0 10,267 70,000 70,000 0 56109. Minor Traffic Improvements. 16,618 6,710 9,908 50,000 50,000 0 56112. Risk Mgt Initiatives former Landfil 20,000 5,030 14,970 268,500 268,500 0 56123. Sustainable Energy Funds Initiative (Inc) 0 (43,454) 43,454 (140,000) (140,000) 0 56123. Sustainable Energy Funds Initiative 42,249 43,454 (1,205) 140,000 140,000 0

Monthly Report October 2011 Page 138 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Forecast Actual Variance Budget Forecast Variance Program Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. 56146. Infrastructure Upgrades - Landfills 0 3,628 (3,628) 220,000 220,000 0 56147. Infrastructure Invest/Studies/Analy 5,000 110 4,890 40,000 40,000 0 56149. Signage - Bushland/Roadside Reserve 4,077 1,886 2,191 20,000 20,000 0 56151. Main Roads - Improvement Works 0 4,375 (4,375) 30,000 30,000 0 56152. Parks & Reserves (Passive) Rehab Pr 10,263 11,822 (1,559) 50,000 50,000 0 56167. Special Charge Schemes Design. 6,330 12,902 (6,572) 30,000 30,000 0 56170. Open Space Strategy - Implmentation 20,353 14,395 5,958 71,000 71,000 0 56171. IT Systems Upgrades and Development 45,000 26,601 18,399 265,800 265,800 0 56172. Asbestos Removal Program. 0 0 0 200,000 200,000 0 56189. Sorrento Mechanics Institute Restor 0 483 (483) 0 0 0 56226. Landfill Cell Capping Provision 0 0 0 200,000 200,000 0 56228. Corporate Water Conservation Progra 16,006 10,168 5,838 150,000 150,000 0 56230. Rosebud Foreshore Camp Site Markers 0 (20,788) 20,788 0 0 0 56236. Flinders Foreshore Jetty Shed 0 101 (101) 0 0 0 56261. Telecommunications Tower Projects 6,000 0 6,000 41,000 41,000 0 56262. Community Support & Information Cen (Inc) 0 0 0 (400,000) (400,000) 0 56273. Arthurs Seat Rd Shared Pathway 9,753 9,753 0 9,753 9,753 0 56274. Bungower Road Offset Plan Constibut 48,603 48,603 0 48,603 48,603 0 56275. Long Term Coastal Management Master 7,000 24,830 (17,830) 468,000 468,000 0 56277. Martha Cove Fish Ladder (Inc) 0 0 0 (114,626) (114,626) 0 56277. Martha Cove Fish Ladder 0 0 0 114,626 114,626 0 56278. Investigation of catchments (Inc) 0 (117,448) 117,448 0 (117,448) 117,448 56278. Investigation of catchments 142,840 179,772 (36,932) 1,256,000 1,373,448 (117,448) 56281. Hall Works 0 2,108 (2,108) 0 0 0 56283. Vic Roads Wilson Rd Contribution 0 5,188 (5,188) 0 0 0 56289. Mt Martha North Beach Renourishment 0 0 0 67,200 67,200 0 56292. Somerville Pre-School-Relocation 27,093 47,432 (20,339) 400,000 400,000 0 56293. WOL Balcombe Miltary Heritary Area 0 0 0 10,000 10,000 0 56295. Bittern Township Plan-Impl 10,000 0 10,000 25,000 25,000 0 56296. Crib Point Township Plan - Impl 0 0 0 25,000 25,000 0 56297. Somerville Township-Amentity Works 0 0 0 20,000 20,000 0 56298. Baxter Township-Amentity Wrks 0 0 0 20,000 20,000 0

Monthly Report October 2011 Page 139 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Forecast Actual Variance Budget Forecast Variance Program Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. 56299. Tyabb Township - Amentity Wks 0 0 0 20,000 20,000 0 58301. Eco Living Display Ctre - Upgrade 5,000 2,253 2,747 25,000 25,000 0 58302. Library Buildings Furn & Fittings 5,000 3,515 1,485 30,000 30,000 0 58303. Pavilion Strategy - Priority Works 0 0 0 400,000 400,000 0

772,468 354,882 417,586 5,231,256 5,271,256 (40,000)

Monthly Report October 2011 Page 140 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

PRIORITY PROJECTS OVERVIEW

Financially: In the October review, priority projects –

• Has increased by $78k • Has been financed by a reallocation from Operating Expenses $118k and a reduction in Matching Grant funding (refer to Priority Works for details)

The reallocations from operating expenses included – • Ward Discretionary Fund $110k • Contributions to Paul Hawkens Lecture $3k • Contribution to Koories in the Kitchen $5k.

Forecast Actual Variance Budget Forecast Variance Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. Priority Projects 167 581 (414) 4,535 4,613 (78)

Priority Projects Budget Amendments Revisions to Income Expenditure Net Total $ $ $ Comment

Projects reallocated to/from operating, priority projects or capital works 6674 Health & Well Being Plan 0 3,000 3,000 Funding provided to Paul Hawken Lecture. Implementation 8646 Provision matching grant funding 0 40,000 40,000 Funding reallocated to capital works. 8732 Climate Change Community 0 3,000 3,000 Funding provided to Paul Hawken Lecture. Engagement 8812-8822 Ward discretionary funds (110,000) (110,000) Funding reallocated from operating.

Total 0 (64,000) (64,000)

New Projects for 2011/12 8824 Koorie Women Taking Charge 10,000 (10,000) 0 Funded by the Department of Health as part of the 'Gathering Place' activities for aboriginal women, developing leadership 8825 Koories in the Kitchen 9,520 (14,560) (5,040) The program is aimed at providing a relaxed and welcoming environment where Indigenous attendees will gather on a weekly basis to learn how to prepare healthy foods and exchange information on how to make the changes needed to live healthier lives. The program is funded by the Department of Health. NOTE the remainder is offset in operating. 8826 Faces in Our Mob 9,650 (9,650) 0 This project, funded by the Department of Health, is designed to allow members in our community to share and tell their stories as part of the process of establishing our new Gathering Place in Hastings, 'Willum Warrain'. 8827 Paul Hawken Lecture 0 (9,000) (9,000) Fee for an international speaker on sustainability. Offsets have been provided from Renewable Resources, Economic Development and Social Planning.

Total 29,170 (43,210) (14,040)

Total Changes 29,170 - 107,210 - 78,040

Monthly Report October 2011 Page 141 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Priority Projects

Forecast Actual Variance Budget Forecast Variance Program Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. 6459. Hastings Promotional Fund (Inc) 0 (56,058) 56,058 0 0 0 6459. Hastings Promotional Fund 0 15,395 (15,395) 0 0 0 6482. Rosebud Activity Centre Struct Plan 0 3,770 (3,770) 31,200 31,200 0 6483. Hasting Activity Centre Struct Plan 0 0 0 22,200 22,200 0 6496. Business Development Plan for Morni 0 0 0 11,000 11,000 0 6502. Community Partnerships 0 3,200 (3,200) 65,000 65,000 0 6581. Events (Inc) 0 (6,129) 6,129 0 0 0 6581. Events 23,000 76,350 (53,350) 180,000 180,000 0 6588. Music for Life (Musica Viva Aus) (Inc) 0 (4,800) 4,800 0 0 0 6588. Music for Life (Musica Viva Aus) 0 2,828 (2,828) 0 0 0 6664. Disability Action Plan 0 200 (200) 0 0 0 6674. Health & Well Being Plan Implementa 0 3,301 (3,301) 30,000 27,000 3,000 6679. Rosebud Promotional Fund (Inc) 0 (76,303) 76,303 0 0 0 6679. Rosebud Promotional Fund 0 0 0 22,550 22,550 0 6680. Mt Eliza Promotional Fund (Inc) 0 (51,825) 51,825 0 0 0 6680. Mt Eliza Promotional Fund 0 12,956 (12,956) 12,100 12,100 0 6716. Interface Research Project (Inc) 0 1,362 (1,362) 0 0 0 6717. Mton Coastal Mgt Plan incl Mton Pk 0 0 0 20,000 20,000 0 6718. Green Wedge Action Plan 0 0 0 19,500 19,500 0 6736. Careers Expo 30,000 30,867 (867) 30,000 30,000 0 6742. Prep of Conservation Master Plans 0 0 0 4,700 4,700 0 6766. Geotechnical Investigations 0 0 0 50,000 50,000 0 6770. Domestic Wastewater Management Impl 0 255 (255) 8,000 8,000 0 6774. M'ton Pen Sustainable Water Initiat 0 0 0 12,000 12,000 0 6779. Flinders Village Landscape Masterpl 0 0 0 3,000 3,000 0 6794. Responsible Gaming Policy 0 1,067 (1,067) 5,000 5,000 0 6795. Drug and Alcohol Strategy 0 174 (174) 10,000 10,000 0

Monthly Report October 2011 Page 142 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Forecast Actual Variance Budget Forecast Variance Program Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. 6797. Positive Ageing Strategy for Mornin 0 5,298 (5,298) 11,600 11,600 0 6901. Crib Point Investigation Area Study 0 0 0 6,200 6,200 0 6910. Reconciliation Action Plan 0 220 (220) 1,550 1,550 0 6911. Somerville Community Needs Assessme 0 4,470 (4,470) 33,000 33,000 0 6923. Red Hill Character Assessment and D 0 0 0 41,000 41,000 0 6926. Parking Precinct Plans 0 0 0 39,900 39,900 0 6927. Port Phillip Urban Design Framework 0 0 0 43,000 43,000 0 6930. Stream Watch/Water Watch Program 0 25,000 (25,000) 0 0 0 6931. Contract Document Review 42,000 150,357 (108,357) 50,000 50,000 0 6935. Long Point Reserve Legal 0 13,944 (13,944) 0 0 0 6938. Community Arts-Metro Access Project 0 0 0 10,000 10,000 0 8010. ZEN Feasibility Study (Inc) 0 (6,763) 6,763 0 0 0 8010. ZEN Feasibility Study 0 13,525 (13,525) 0 0 0 8603. Local Housing and Settlement Strate 0 0 0 32,250 32,250 0 8605. Tyabb Structure Plan 0 9,203 (9,203) 19,100 19,100 0 8606. Character Assessment and Design Gui 0 0 0 50,000 50,000 0 8619. Triple Housing Policy 0 205 (205) 25,000 25,000 0 8621. Contrib - Colchester Rd Pool 0 7,146 (7,146) 0 0 0 8630. Contr-Esta.Balnarring Pony Club CoM 0 900 (900) 35,000 35,000 0 8641. Road Safety Program Shire Wide 0 5,800 (5,800) 0 0 0 8642. Sorrento Promotional Fund SCS 0 19,282 (19,282) 0 0 0 8646. Provision - Matching Grant Applicat 0 0 0 400,000 360,000 40,000 8649. Parking Precinct Plan Mornington To 0 0 0 36,750 36,750 0 8653. Friends Group Training and Support 0 69 (69) 0 0 0 8654. Early Home Learning P'ship (PRC) (Inc) 0 (4,400) 4,400 0 0 0 8654. Early Home Learning P'ship (PRC) 0 0 0 24,550 24,550 0 8666. Climate Change and Social Justice P 0 0 0 3,100 3,100 0 8669. Spatial Employment Strategy 0 0 0 40,000 40,000 0 8670. Mount Eliza Town Centre Plan 0 0 0 30,000 30,000 0

Monthly Report October 2011 Page 143 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Forecast Actual Variance Budget Forecast Variance Program Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. 8671. Somerville Town Centre Plan 0 0 0 2,050 2,050 0 8672. Local Law Review and Rewrite 0 5,000 (5,000) 10,000 10,000 0 8674. Biodiversity Action Plan Modelling 0 0 0 27,350 27,350 0 8675. Stony Point Coastal Management/Fram 0 0 0 10,000 10,000 0 8676. Hastings Port Land Use and Transpor 0 0 0 15,000 15,000 0 8678. Township Design Guideline Brochures 0 0 0 14,900 14,900 0 8679. Heritage Review - Stage 2 Analysis 0 1,440 (1,440) 4,300 4,300 0 8680. Green Wedge Management Plan consult 0 0 0 20,000 20,000 0 8681. 3D Visualisation computer model upd 0 0 0 17,750 17,750 0 8692. Sorrento Recreational Boating Prec 0 0 0 42,500 42,500 0 8700. Equestrian Strategy 0 11,700 (11,700) 40,000 40,000 0 8701. Bittern Traffic Management Strategy 0 0 0 23,850 23,850 0 8703. Arts & Culture Strategy - Implement 0 2,357 (2,357) 0 0 0 8705. MPS Sustainable Food Project 0 267 (267) 5,500 5,500 0 8706. Land Management Overlay Implementat 0 0 0 15,000 15,000 0 8707. Opt-in Green Waste Kerbside Collect (Inc) 0 (4,611) 4,611 0 0 0 8708. Implementation of Food Act Amendmen 0 13,827 (13,827) 42,050 42,050 0 8709. Community Animal Shelter - 2nd Stag 0 0 0 7,300 7,300 0 8710. South East Council Climate Change P 0 12,500 (12,500) 15,000 15,000 0 8711. Validation of Infrastructure Assets 0 11,696 (11,696) 0 0 0 8712. Sustainable Management of Community 0 0 0 5,000 5,000 0 8713. Library on Legs Project 0 998 (998) 9,100 9,100 0 8714. Disability Action Plan 0 0 0 15,000 15,000 0 8715. Community Network of welfare servic 0 683 (683) 3,000 3,000 0 8716. Warrenda - Oral History project 0 1,896 (1,896) 8,000 8,000 0 8717. Library Services to Older Residents 0 90 (90) 4,350 4,350 0 8721. Rooming House Policy development 3,000 4,087 (1,087) 8,650 8,650 0 8722. Tanti Park Active Community project 0 104 (104) 4,950 4,950 0 8724. Public Recreation Space Strategy 0 0 0 70,000 70,000 0

Monthly Report October 2011 Page 144 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Forecast Actual Variance Budget Forecast Variance Program Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. 8725. Police Point Conservation Managemen 0 0 0 45,000 45,000 0 8726. Dromana Activity Centre Structure P 0 0 0 50,000 50,000 0 8728. Review of Coastal Mgt Plans S/Beach 0 0 0 15,000 15,000 0 8731. Local Coastal Vulnerability Assessm 0 0 0 40,000 40,000 0 8732. Climate Change Community Engagement 4,000 9,493 (5,493) 18,400 15,400 3,000 8733. Waste Strategy Impl - Education Pro 4,000 2,855 1,145 8,500 8,500 0 8734. Waste Strategy Impl - Resource Reco 0 0 0 35,000 35,000 0 8735. Bunyip Food Belt - Feasibility Stud 0 0 0 25,000 25,000 0 8736. Soil Mapping - Various Locations 0 123 (123) 43,750 43,750 0 8737. Signage Policy Review 0 0 0 22,700 22,700 0 8741. Reading of Inclinometers and report 0 1,800 (1,800) 0 0 0 8742. Community Engagement Policy & Guide 0 0 0 25,000 25,000 0 8744. WOL Volunteering Community Capacity (Inc) 0 (2,000) 2,000 0 0 0 8744. WOL Volunteering Community Capacity 0 23,749 (23,749) 0 0 0 8747. Environmental Weed Control Brochure 0 (9,400) 9,400 0 0 0 8748. Rye Coastal Process Study 0 0 0 35,000 35,000 0 8749. WOL WildLife Program (DHS) 0 102 (102) 0 0 0 8751. Rosebud West Family Access Project 0 0 0 575,000 575,000 0 8752. WOL 150th Anniversary Celebrations 0 0 0 10,000 10,000 0 8753. Refurb Former Mton Sec Classrooms 14,000 143,000 (129,000) 70,000 70,000 0 8754. SMRMF Community Engagement Tool Kit (Inc) 0 (52,800) 52,800 (57,600) (57,600) 0 8754. SMRMF Community Engagement Tool Kit 7,000 36,497 (29,497) 71,600 71,600 0 8755. Mornington S/Centre Promotional Sch (Inc) 0 0 (0) 0 0 0 8755. Mornington S/Centre Promotional Sch 0 24,000 (24,000) 72,200 72,200 0 8756. Community Infrastructure Project 0 0 0 11,000 11,000 0 8757. Iron Bar Project 5,000 4,491 509 10,000 10,000 0 8758. Peninsula Link Implications Study 0 28,940 (28,940) 20,000 20,000 0 8759. WOL Equipment Pilot 0 0 0 15,000 15,000 0 8760. Visitor Information Ctre Staffing 45,000 45,000 0 50,000 50,000 0

Monthly Report October 2011 Page 145 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Forecast Actual Variance Budget Forecast Variance Program Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. 8761. M/ton Peninsula Branded Produce (Inc) 0 (9,952) 9,952 0 0 0 8761. M/ton Peninsula Branded Produce 0 0 0 50,000 50,000 0 8762. Police Point Houses 0 0 0 30,000 30,000 0 8763. Interface Muni Comm Support Group 0 0 0 10,000 10,000 0 8764. Mobility Maps 0 0 0 30,000 30,000 0 8766. Opening Hasting Community Hub 0 0 0 5,000 5,000 0 8767. Review Ticket Machines 0 0 0 15,000 15,000 0 8768. Implementation Positive Ageing 0 0 0 40,000 40,000 0 8769. Peninsula for Parents Publication 0 0 0 10,000 10,000 0 8770. Mapping Early Yrs Service System 0 0 0 5,000 5,000 0 8771. Indigenous Playgroups 0 180 (180) 10,000 10,000 0 8772. Conduct Conference for Early Yrs Pr 0 491 (491) 10,000 10,000 0 8773. Defibrillator Staff Training 0 0 0 10,500 10,500 0 8774. Field/Based S/tem Enhance Health 0 6,602 (6,602) 30,000 30,000 0 8775. Continuation of Animal Shelter Up 0 0 0 10,000 10,000 0 8776. Community Ed Local Laws 0 0 0 10,000 10,000 0 8777. Arts & Culture Strat Project 0 1,447 (1,447) 40,000 40,000 0 8778. Literacy Villages Project 0 3,449 (3,449) 64,000 64,000 0 8779. Radio Frequency Feability Study 0 0 0 12,000 12,000 0 8780. Local History Digitisation Project 0 0 0 18,000 18,000 0 8782. Reconciliation Action Plan 0 0 0 30,000 30,000 0 8783. Food Access Plan 0 8,709 (8,709) 20,000 20,000 0 8784. Neighbour Day Rosebud West 0 0 0 6,000 6,000 0 8785. Music & Social Change Workshops 0 0 0 20,000 20,000 0 8786. Rosebud Design Strategy 0 0 0 60,000 60,000 0 8787. Legal Advice-Waste Contract Develop 0 6,969 (6,969) 30,000 30,000 0 8788. Heritage Review-Stg 2 0 0 0 60,000 60,000 0 8789. Biodiversity Action Plan 0 0 0 65,000 65,000 0 8790. Music Bursary Program 0 0 0 15,000 15,000 0

Monthly Report October 2011 Page 146 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Forecast Actual Variance Budget Forecast Variance Program Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. 8791. Foreshore Camping Fire Strategy 0 0 0 60,000 60,000 0 8792. Stream Watch/Water Watch Program 0 0 0 25,000 25,000 0 8793. Land Subject to Inundations Overlay 0 0 0 15,000 15,000 0 8794. Maintain 3D Visualisation Model 0 0 0 20,000 20,000 0 8795. Heart of R/Bud Precinct Plan 0 0 0 45,000 45,000 0 8796. Community Engagement Guidelines 0 0 0 45,000 45,000 0 8798. Impl Performance Manager Software 0 8,000 (8,000) 22,000 22,000 0 8799. Ranelagh Conservation Man Plan Impl 0 0 0 18,000 18,000 0 8800. Best Practice Review MPS Com Engage 0 31,277 (31,277) 35,000 35,000 0 8801. Intergrted Facility Man Building 0 0 0 50,000 50,000 0 8802. Develop New Web Site MPS 0 0 0 60,000 60,000 0 8804. Communities That Care Student Surve 0 0 0 35,000 35,000 0 8805. Youth Services Replace Internet 0 0 0 25,000 25,000 0 8806. Community Grant-ArtsStream 0 0 0 25,000 25,000 0 8807. Electoral Review 0 0 0 45,000 45,000 0 8808. Shire Strategic Plan 0 0 0 25,000 25,000 0 8809. Marketing MPS to Nat Conference 0 3,000 (3,000) 50,000 50,000 0 8810. WOL Bushfire Planning Provision 0 0 0 20,000 20,000 0 8811. WOL Universal Access Planning & Cha 0 20,428 (20,428) 20,000 20,000 0 8812. Ward Discretionary Fund - Balcombe 0 0 0 2,800 12,800 (10,000) 8813. Ward Discretionary Fund - Cerberus 0 0 0 7,807 17,807 (10,000) 8814. Ward Discretionary Fund - Kangerong 0 0 0 5,131 15,131 (10,000) 8815. Ward Discretionary Fund - M/ton 0 0 0 10,000 20,000 (10,000) 8816. Ward Discretionary Fund - Mt Eliza 0 0 0 10,000 20,000 (10,000) 8817. Ward Discretionary Fund - Red Hill 0 0 0 1,583 11,583 (10,000) 8818. Ward Discretionary Fund - Rye 0 0 0 5,000 15,000 (10,000) 8819. Ward Discretionary Fund - Truemans 0 0 0 8,000 18,000 (10,000) 8820. Ward Discretionary Fund - Watson 0 0 0 10,000 20,000 (10,000) 8821. Ward Discretionary Fund - Rosebud 0 0 0 0 10,000 (10,000)

Monthly Report October 2011 Page 147 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Forecast Actual Variance Budget Forecast Variance Program Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. 8822. Ward Discretionary Fund - Nepean 0 0 0 0 10,000 (10,000) 8823. Clean Up Australia Day Project 0 1,449 (1,449) 0 0 0 8824. WOL Koorie Women Taking Charge (Inc) (10,000) (10,000) 0 0 (10,000) 10,000 8824. WOL Koorie Women Taking Charge 0 51 (51) 0 10,000 (10,000) 8825. WOL Koories in the Kitchen (Inc) 0 (9,520) 9,520 0 (9,520) 9,520 8825. WOL Koories in the Kitchen 0 0 0 0 14,560 (14,560) 8826. WOL Faces in Our Mob (Inc) 0 (9,650) 9,650 0 (9,650) 9,650 8826. WOL Faces in Our Mob 0 0 0 0 9,650 (9,650) 8827. Paul Hawken Lecture 0 9,180 (9,180) 0 9,000 (9,000)

167,000 580,861 (413,861) 4,535,221 4,613,261 (78,040)

Monthly Report October 2011 Page 148 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

ASSET CONVERSION PROGRAM

2011/2012 Approved Asset Sales

Net Sale Property Type of Sale Status Date of Sale Proceeds $'000

3052 Frankston-Flinders Rd, Balnarring Road Completed 29 Jul 2011 1 16 Marchington Avenue, Mornington Road Deposit 18 Aug 2011 1 2956 Frankston-Flinders Road, Balnarring Road Completed 18 Aug 2011 5 223 Eastbourne Road, Rosebud Road Completed 4 Aug 2011 2 16 Marchington Avenue, Mornington Road Completed 30 Sep 2011 14

Total 23

Monthly Report October 2011 Page 149 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

STANDARD FINANCIAL STATEMENTS

INCOME STATEMENT COMMENTARY

We have completed our first quarter review and made a number of offsetting changes. It should be noted, however, that as the income statement does not include capital works expenditure, a favourable year end variance is shown. A number of items have been identified to be reviewed again at mid year at which time a more accurate assessment of any year end impact can be made.

REVENUE

Rates and Charges • Year end - no changes to the year end forecast.

Statutory Fees and Fines • Year end - no changes to the year end forecast.

User Fees • Year end revised favourably by $81k primarily due to: Item Year End Fav / Unf Reason Variance

Mayoral Ball external sales + $45k Fav Income received for the Mayorall Ball, fully offset by expenditure. HACC General workcover reimbursements + $25k Fav Fully offset by salaries. Insurance recovery income + $17k Fav Increase in income fully offset by an increase in insurance excess and small claims. Mornington Peninsula Regional Gallery - $12.5k Unf Reduction in donation from the Tallis Foundation, fully offset donations by an increase in grant funding and shop sales.

Contributions • Year end revised favourably by $81k primarily due to: Item Year End Fav / Unf Reason Variance

Capital Works contributions + $70k Fav $20k for the Fruitgrowers reserve machinery shed, fully offset by an increase in expenditure. $50k for St Mitchell/Brim Brim Reserve, fully offset by an increase in expenditure.

Priority Works contributions + $10k Fav For 610 The Esplanade, fully offset by expenditure.

Contributed Assets • Year end - no changes to the year end forecast.

Monthly Report October 2011 Page 150 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Grants - Recurrent • Year end revised favourably by $81k primarily due to Item Year End Fav / Unf Reason Variance

Priority Works grants + $134k Fav Melbourne Water have pledged $117k towards works on retarding basin. The project is on MPS property, however the drainage network will be reported as Melbourne Water Assets. Other minor offsetting grants. Refer to the Priority Works section of this report. HACC Growth funding + $100k Fav Although growth funding is yet to be announced, it is likely to be more than $100k. This has been forecast now to assist in offsetting HACC general salaries. Priority Projects grants + $29k Fav A small number of grants fully offset by expenditure. Refer to the Priority Projects section of this report. Mornington Peninsula Regional Gallery grant + $10k Fav Increase in funding from the original budget, fully offset by a reduction in donations from the Tallis Foundation. Library General Administration grant - $17k Unf Grant funding from State Government less than budgeted.

Grants - Capital • Year end revised favourably by $1.963m primarily due to Item Year End Fav / Unf Reason Variance

Vic Roads Black Spot funding + $1.685m Fav Vic Roads funding received 2011-12 additional funding provided from Council matching contributions funds. Income fully offset by an increase in expenditure. Mornington Transit Precinct + $450k Fav Department of Transport Funding for Transit works, project to be commenced in the current year and finished Community Hub Hastings + $63k Fav Funding from the DPCD, fully off set by expenditure. Dromana Lifesaving Clubrooms + $60k Fav Additional funding received from Department of Planning and Development RCTI Upfront payment of 90% final payment to be received on completion of project. Fully offset by expenditure. Roads to Recovery - $294k Unf Adjustments to program, fully offset by expenditure.

Interest • Year end - no changes to the year end forecast.

Monthly Report October 2011 Page 151 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

EXPENDITURE

Employee Costs • Year end revised unfavourably by $85k primarily due to:

Item Year End Fav / Unf Reason Variance

Normal salaries + $144k Fav A number of favourable revisions across the organisation taking into account vacancies and long term leave. Noting that the favourable variation has been fully offset by increases in casual salaries, external professional services and other accounts as required. In addition, an increase in HACC general salaries as been offset by grant income.

Casual salaries - $184k Unf Casual salaries adjusted across the organisatio in the most part to take into account the use of casuals to cover vacant positions and periods of long term leave. Agency Labour + $17k Fav Agency labour reallocated to casual salaries Agreed Extra Hours - $61k Unf Offset by favourable variances in normal and casual salaries.

Materials and Services • Year end revised unfavourably by $283k primarily due to: Item Year End Fav / Unf Reason Variance

Priority Works projects - $184k Unf Refer to the priority works section of this report. Noting that this is primarily due to additional funding received for projects.

Priority Works projects - $107k Unf Refer to the priority works section of this report. Noting that $110k was reallocated from operating materials to priority projects for Ward discretionary funds. External professional services - $58k Unf Increase in external professional services offset by reduction in normal salaries and increase in income. Mayoral Ball - $28k Unf Offset by income Ward discretionary funds + $110k Fav Reallocated to Priority Projects.

Depreciation and Amortisation • Year end - no changes to the year end forecast.

Finance Costs • Year end - no changes to the year end forecast.

Other • Year end revised unfavourably by $36k primarily due to: Item Year End Fav / Unf Reason Variance

Mayoral Ball - $19k Unf Offset by income received. Insurance recovery income - $17k Unf Increase in income fully offset by an increase in insurance excess and small claims.

Monthly Report October 2011 Page 152 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Standard Statement of Financial Performance (Income Statement) For the period ending October 2011

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 Revenue from ordinary activities Rates and Charges 260 76 (184) 114,483 114,820 337 114,483 114,483 0 Statutory Fees and Fines 364 271 (93) 1,196 1,062 (135) 3,760 3,760 (0) User Fees 1,745 1,851 107 8,276 8,373 97 25,185 25,266 81 Contributions 253 272 19 863 1,913 1,051 2,653 2,738 85 Contributed Assets 0 0 0 0 0 0 7,000 7,000 0 Grants - Recurrent 1,527 952 (575) 5,745 5,862 117 18,393 18,656 263 Grants - Capital 631 550 (81) 897 869 (28) 4,309 6,272 1,963 Interest 199 187 (12) 484 464 (20) 1,400 1,400 0

Total revenues 4,979 4,159 (820) 131,944 133,365 1,421 177,183 179,575 2,392

Expenses from ordinary activities Employee Costs 4,446 4,618 (172) 18,381 18,786 (405) 56,306 56,392 (85) Materials and Services 6,691 5,264 1,427 21,039 20,569 469 80,976 81,214 (238) Depreciation and Amortisation 1,771 1,771 (0) 7,067 7,085 (18) 21,255 21,255 0 Finance Costs 108 108 0 359 359 0 2,756 2,756 0 Other Expenses 547 296 251 1,736 1,557 178 4,297 4,333 (36) Asset Revaluations and Adjustments 0 0 0 0 0 0 0 0 0

Total expenses 13,564 12,058 1,506 48,582 48,357 225 165,591 165,950 (359)

Net Gain/(Loss) on Sale/Disp Assets 0 0 0 0 0 0 0 0 0

Surplus/(deficit) for the year 8,585 7,899 686 83,362 85,008 1,646 11,592 13,625 2,033

Other comprehensive income Other Total comprehensive income for the year (8,585) (7,899) 686 83,362 85,008 1,646 11,592 13,625 2,033

Monthly Report October 2011 Page 153 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

CASH FLOW STATEMENT COMMENTARY

In Summary, total cash used on a year to date basis for Operating Activities is $1,662k favourable to forecast. This is primarily as a result of a favourable variation in net cash flows from operating activities, due to more income received and less payments made than anticipated. Further detail can be found in the Standard Statement of Financial Performance Section (operating result) of this report.

A number of variances between Year to Date forecast and actual have arisen as a result of:

General Rates Year to date General Rates is $337k more than year to date target, primarily due to more rate revenue being received than anticipated.

User Charges and Other Year to date user charges is on target with a small unfavourable variance of $37k.

Cash Contributions The year to date favourable $1,050k variance is primarily due to monies being received for subdivider contributions and various priority works earlier than anticipated.

Government Grants Year to date government grants is more than target with a $90k favourable variance.

Employee Costs Actual payments made to employees is $405k unfavourable to forecast.

Materials and Contracts Payments to suppliers is less than anticipated by $470k.

Other Expenses Payments to suppliers is less than anticipated by $177k.

CASH FLOWS FROM INVESTING ACTIVITIES In summary, total cash used on a year to date basis for investing activities is $78k unfavourable to forecast. Expenditure on some capital works projects proceeded earlier than anticipated.

For the period ending 31st October 2011, the reported cash/investments balance was $19.762M. Refer to the Balance Sheet Section Commentary of this report for more detail. It is anticipated that at year end cash and investments will total $21.27M.

Monthly Report October 2011 Page 154 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Standard Statement of Cash Flows for the period ending 31 October 2011

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance Oct Oct Oct Y.T.D. Y.T.D. Y.T.D. Y.E. Y.E. Y.E. $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000

Cash Flows from Operating Activities Receipts (inclusive of GST, wherever applicable) General Rates 7,518 7,333 (185) 23,988 24,325 337 114,483 114,483 - User Charges and Other 1,966 1,981 15 10,335 10,298 (37) 28,945 29,026 81 Cash Contributions 253 271 18 863 1,913 1,050 2,653 2,738 85 Government Grants 1,620 1,527 (93) 8,373 8,463 90 23,302 25,528 2,226 Interest 165 152 (13) 595 575 (20) 1,400 1,400 - Net GST Refund 1,083 1,083 - 2,934 2,934 - 4,628 4,628 - 12,605 12,347 (258) 47,088 48,508 1,420 175,411 177,803 2,392 Payments(inclusive of GST, wherever applicable) Employee Costs 4,682 4,929 (247) 20,242 20,647 (405) 56,306 56,391 (85) Materials and Contracts 6,293 5,233 1,060 29,394 28,924 470 80,977 81,215 (238) Other Expenses 506 293 213 1,720 1,543 177 4,897 4,933 (36) 11,481 10,455 1,026 51,356 51,114 242 142,180 142,539 (359)

Net Cash Inflows / (Outflows) from Operating Activities 1,124 1,892 768 (4,268) (2,606) 1,662 33,231 35,264 2,033

Cash Flows from Investing Activities Payments for Land and Buildings 637 443 194 1,066 1,109 (43) 7,466 7,609 (143) Infrastructure Assets 2,041 1,892 149 5,838 5,754 84 27,513 29,403 (1,890) Plant, Furniture and Equipment 47 193 (146) 485 604 (119) 1,837 1,837 - Sundry Payables 3 3 - (38) (38) - - 2,728 2,531 197 7,351 7,429 (78) 36,816 38,849 (2,033)

Proceeds from Sale of Land and Buildings (71) 16 87 60 60 - 1,850 1,850 - Sale of Plant, Furniture and Equipment 1 1 - 1 1 - 95 95 - Sundry Receivables - (1) (1) - - - - (70) 16 86 61 61 - 1,945 1,945 -

Net Cash Inflows / (Outflows) from Investing Activities (2,798) (2,515) 283 (7,290) (7,368) (78) (34,871) (36,904) (2,033)

Cash Flows from Financing Activities Finance Costs (108) (108) - (1,053) (1,053) - (2,756) (2,756) - Proceeds from Borrowings ------600 600 - Repayment of Borrowings (69) (69) - (1,714) (1,714) - (3,913) (3,913) - Repayment of Finance Leases (37) (37) - (145) (145) - (445) (445) - Movement in Deposits and Bonds (187) (187) - 287 287 - (530) (530) -

Net Cash Inflows / (Outflows) from Financing Activities (401) (401) - (2,625) (2,625) - (7,044) (7,044) -

Net Increase / (Decrease) in Cash Held (2,075) (1,024) 1,051 (14,183) (12,599) 1,584 (8,684) (8,684) -

Cash at Beginning of Period 32,361 32,361 - 29,955 29,955 -

Cash at End of Period 18,178 19,762 1,584 21,270 21,270 -

Monthly Report October 2011 Page 155 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

BALANCE SHEET COMMENTARY

Current Assets As at the end of October the balance of current assets was $123M including:

• Cash/Investments $19.8M and includes:

Item Balance Reason

Investments $17M General $10M,Long Service Leave $6.6M and Hillview Quarries $477K. Cash $2.7K Cash $2.7M Cash Floats and Petty Cash $17.7K.

Total Cash/Investments has declined by $7.3M during October.

• Receivables $98M and includes:

Item Balance Reason

Rates Debtors $92M Rates. Other Debtors $3.8M Perin Court $862K less provision for doubtful debts $710K, Annie Sage Child Care $30K, and Pensioner Rates $2.9M Special Charge Schemes $572K Various Special Charge Schemes. Sundry Debtors $1.6M Grants & Subsidies $97K, Tipping $195K, Aged Care $167K, General $185K and Recreation and Culture $160K. GST $611K G.S.T. Land Sales $11K Various Property Sales. Refer to Asset Conversion Program for more detail.

Total Receivables have decreased by $7.3M during October, primarily due to the receipt of rate revenue.

• Other Current Assets $5.9M and includes:

Item Balance Reason Inventories $196K Delivered Meals $35K, Nursery $116K, Golf Course $29K, and Pelican Pantry $14K. Other $518K Accrued Tipping Income $180K, 2010/2011 Valuation Sales $360K, other $9K, accrued interest $34K and prepaid expenditure $34K Assets Held for Sale $5.2M Properties ready for sale.

Total other has increased $23K during October.

Monthly Report October 2011 Page 156 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Non-Current Assets As at the end of October the balance of Non Current Assets was $1,728M and includes:

Item Balance Reason Investments - Non-Cash $8K Shares in MAPS $2K and Rye Community Bank $5.5K Receivables $727K Special Charge Schemes. Land and Buildings $803M Land and Buildings. Plant Furniture and Equipment $7.2M Plant, furniture, library bookstock, Artworks and IT equipment. Infrastructure $917M Roads, Drains and Other Infrastructure Assets.

Intangibles $1.1M Information Technology.

Current Liabilities As at the end of October the balance of current liabilities was $20M including:

Item Balance Reason Payables $6.2M Creditors Control $1.9M, Deposits and Bonds $3.6M, Employee Costs $546K and Retentions $139K. Interest - Bearing Liabilities $3M Borrowings Loans $2.2M, Waste Leases $300K and Unfunded Superannuation $530K Provisions $10.9M Long Service Leave $6.7M, Annual Leave $3.6M and other Provisions $684K.

Non-Current Liabilities As at the end of October the balance of non-current liabilities was $40M. This amount represents Council’s long term liabilities including borrowings, leases and employee provisions that are not required to be repaid during 2011/2012.

Item Balance Reason Interest Bearing Liabilities $37M Borrowings $34.6M, and Bins Lease $1.1M, Unfunded Superannuation $1.6M Provisions $2.4M Long Service Leave $1.2M, Cell Capping $1.1M.

Equity As at the end of October the balance of equity was $1,792M. This amount is represented by:

Item Balance Reason Accumulated Surplus $936M Accumulated Surplus. Asset Revaluation Reserve $853M Asset Revaluation Reserve. Other Reserves $2.2M Recreation Land Reserve $1,603K, Sustainable Energy Fund $174K and Municipal Emergency Fund $400K

Monthly Report October 2011 Page 157 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Standard Statement of Financial Position (Balance Sheet) as at 31st October 2011

as at as at as at as at as at as at Month Budget Forecast Jun 10 Jun 11 Jul 11 Aug 11 Sep 11 Oct 11 Movement Y.E. Y.E. $ '000 $ '000 $ '000 $ '000 $ '000 $ '000 $'000 $'000 $'000

Current Assets Cash and Cash Equivalents 24,871 32,362 26,045 21,529 20,789 19,762 (1,027) 21,270 21,270 Receivables 11,071 9,899 6,755 117,584 105,200 97,817 (7,383) 9,241 9,241 Inventories 199 194 195 195 196 195 (1) 196 196 Other 1,113 1,085 758 460 594 618 24 1,099 1,099 Assets Held for sale 3,068 5,160 5,160 5,160 5,160 5,160 - 4,000 4,000 Total Current Assets 40,322 48,700 38,913 144,928 131,939 123,552 (8,387) 35,806 35,806

Non-Current Assets Other Financial Assets 8 8 8 8 8 8 - 8 8

Receivables 349 887 819 819 727 727 - 526 526 Land and Buildings 801,609 802,993 802,662 802,332 802,866 803,002 136 825,000 825,000 Plant, Furniture and Equipment 7,767 7,653 7,518 7,384 7,607 7,209 (398) 8,000 8,000 Infrastructure 914,626 916,358 915,060 913,760 916,322 916,913 591 918,779 918,779 Intangibles 1,159 1,099 1,092 1,085 1,078 1,071 (7) 1,200 1,200 Total Non-Current Assets 1,725,518 1,728,998 1,727,159 1,725,388 1,728,608 1,728,930 322 1,753,513 1,753,513

Total Assets 1,765,840 1,777,698 1,766,072 1,870,316 1,860,547 1,852,482 (8,065) 1,789,319 1,789,319

Current Liabilities Payables 13,151 14,061 4,873 4,969 5,814 6,267 453 13,099 13,099 Interest-bearing Liabilities 3,980 4,902 5,879 4,261 3,150 3,043 (107) 5,326 5,326 Provisions 10,187 10,904 11,065 11,197 11,176 10,995 (181) 10,955 10,955 Total Current Liabilities 27,318 29,867 21,817 20,427 20,140 20,305 165 29,380 29,380

Non-Current Liabilities Interest-bearing Liabilities 37,043 37,323 37,323 37,323 37,323 37,323 - 32,548 32,548 Provisions 2,382 2,699 2,428 2,521 2,367 2,455 88 2,562 2,562 Total Non-Current Liabilities 39,425 40,022 39,751 39,844 39,690 39,778 88 35,110 35,110

Total Liabilities 66,743 69,889 61,568 60,271 59,830 60,083 253 64,490 64,490

Equity Accumulated Surplus 842,359 852,116 848,811 954,352 945,024 936,749 (8,275) 869,635 869,635 Asset Revaluation Reserve 854,694 853,473 853,473 853,473 853,473 853,473 - 854,694 854,694 Other Reserves 2,044 2,220 2,220 2,220 2,220 2,177 (43) 500 500 Total Equity 1,699,097 1,707,809 1,704,504 1,810,045 1,800,717 1,792,399 (8,318) 1,724,829 1,724,829

Total Liabilites and Equity 1,765,840 1,777,698 1,766,072 1,870,316 1,860,547 1,852,482 (8,065) 1,789,319 1,789,319

Monthly Report October 2011 Page 158 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Standard Statement of Capital Works For the period ending October 2011

Total Capital Works 4,134 2,512 1,623 7,557 7,617 (60) 36,815 38,848 (2,033)

Types of Capital Works Expansion 116 10 106 317 270 46 1,781 1,781 0 Upgrade 1,569 908 661 2,421 2,562 (141) 10,203 12,137 (1,934) New 717 524 193 1,058 888 170 4,885 4,915 (30) Renewal 1,732 1,070 662 3,761 3,896 (135) 19,946 20,015 (69)

Total Capital Works 4,134 2,512 1,623 7,557 7,617 (60) 36,815 38,848 (2,033)

Fixed Assets Movement Reconciliation Worksheet

Total Capital Works 4,134 2,512 1,623 7,557 7,617 (60) 36,815 38,848 (2,033) Assets revaluations and adjustments 0 0 0 0 0 0 0 0 0 Granted Assetss 0 0 0 0 0 0 7,000 7,000 0 Depreciation and Amortisation (1,771) (1,771) (0) (7,067) (7,085) (18) (21,255) (21,255) 0 Assets Recognised 0 0 0 0 0 0 0 0 0 Assets Derecognised 0 0 0 0 0 0 0 0 0 Net Movement (5,905) (4,283) (1,623) (14,624) (14,702) 42 (51,071) (53,104) (2,033)

Monthly Report October 2011 Page 159 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

CORPORATE PERFORMANCE STATEMENT COMMENTARY

The Corporate Performance Statement is a hybrid of the Standard Operating and Cash Flow Statements.

This statement is designed to assist in understanding the cash implications of budget decisions, and therefore excludes non-cash items such as depreciation and new subdivision assets.

The results of the normal operations of Council are shown as Funds Available.

This statement shows the cash forecast position of Council as at 30 June 2012 to be $21.270M.

From a budget perspective:

• Income revised favourably by $185k, primarily due to an anticipated increase for HACC growth funding $185k and a number of increases in user charges as detailed in the operating statement section of this report.

• Expenditure revised unfavourably by $67K taking into account an increase in HACC general salaries (offset by income). In addition a number of other items as listed in the operating statement section of this report have contributed to the variance.

• Capital and Priority Works and services details can be found in the most part in the project sections of this report and the operating statement section, but the unfavourable variance $118k is offset by reductions in operating expenditure – including the reallocation of ward discretionary funds from operating to priority projects..

• There is no impact to our Result.

Monthly Report October 2011 Page 160 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

Corporate Performance Statement For the period ending October 2011

Forecast Actual Variance Forecast Actual Variance Budget Forecast Variance Month Month Month Y.T.D Y.T.D. Y.T.D Y.E. Y.E. Y.E. $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 $'000 Income Rates 260 76 (184) 114,483 114,820 337 114,483 114,483 0 Grants and Subsidies 1,517 787 (729) 4,573 4,418 (155) 12,182 12,281 99 User Charges 2,110 1,875 (235) 9,609 9,327 (282) 28,348 28,434 86 Grants Commission 0 0 0 1,162 1,171 9 6,084 6,084 0 Interest Income 199 187 (12) 484 464 (20) 1,400 1,400 0

4,086 2,925 (1,161) 130,310 130,201 (110) 162,497 162,682 185

Expenses Sustainable Environment 1,152 1,303 (151) 5,163 5,298 (135) 15,630 15,641 (11) Sustainable Infrastructure 5,281 4,315 966 15,467 14,523 944 58,519 58,519 0 Sustainable Communities 2,640 2,474 166 11,652 11,788 (136) 34,066 34,169 (103) Sustainable Organisation 1,829 1,428 401 6,332 6,288 44 18,185 18,137 47 The CEO's Office 390 339 51 1,593 1,522 71 4,960 4,960 0 Efficiency Savings 0 0 0 0 0 0 (400) (400) 0 Interest Expense 108 108 0 359 359 0 2,756 2,756 0

11,401 9,968 1,433 40,565 39,777 788 133,716 133,783 (67)

Funds available (7,315) (7,043) (272) 89,745 90,424 (679) 28,781 28,899 118

Capital and priority works and services New Borrowings 0 0 0 0 0 0 600 600 0 Debt Servicing Principal (69) (69) (0) (1,714) (1,714) (0) (3,913) (3,913) 0 Lease Payments (37) (37) 0 (145) (145) (0) (445) (445) 0 Unfunded Superannuation Liability 0 0 0 0 0 0 (530) (530) 0 Priority Projects (Net) (76) (262) (186) (167) (578) (411) (4,535) (4,613) (78) Priority Works (Net) (306) 167 472 (772) (344) 429 (5,771) (5,811) (40) Capital Expenditure (4,134) (2,512) 1,623 (7,557) (7,617) (60) (36,815) (38,848) (2,033) Capital Grants 631 550 (81) 897 869 (28) 4,309 6,272 1,963 Capital Contributions 252 214 (37) 857 1,606 749 2,520 2,590 70 Special Charge Schemes 0 244 244 (130) 115 245 615 615 0 Special Charge Schemes 0 0 0 0 0 0 0 0 0 Transfers from reserves 0 43 43 0 43 43 1,711 1,711 0

(3,739) (1,661) 2,078 (8,731) (7,764) 967 (42,256) (42,374) (118)

Operating Result (11,054) (8,703) 2,351 81,014 82,659 1,646 (13,474) (13,474) 0

Non-operating Asset Sales (110) 0 110 0 25 25 1,945 1,945 0 Transfer to land acquisition reserve 0 0 0 0 0 0 0 0 0

Projects funded in previous years 484 484

Result (11,164) (8,703) 2,461 81,014 82,684 1,670 (11,045) (11,045) 0

Transfers from reserves 0 0 0 0 0 0 (1,782) (1,782) 0 Other non-cash adjustments (81,660) (84,914) (3,254) 4,143 4,143 0

Cash surplus/(deficit) (11,164) (8,703) 2,461 (646) (2,230) (1,584) (8,684) (8,684) 0

Cash at beginning of period 32,361 32,361 0 29,955 29,955 0 Cash at end of period 18,178 19,762 1,584 21,270 21,270 0

Monthly Report October 2011 Page 161 Council Meeting - Item 2.1 Attachment 1 Monday, 28 November, 2011

KEY FINANCIAL STATUS INDICATORS

BORROWINGS

Debt Principal Debt Loan Financial Principal New Paid Principal No. Institution 1 July 2011 Borrowings 2011/2012 31 October 2011 $'000 $'000 $'000 $'000 5 National Australia Bank 4,398 - 609 3,789 6 National Australia Bank 773 - 80 693 7 National Australia Bank 549 - - 549 8 National Australia Bank 1,809 - 125 1,684 9 National Australia Bank 1,906 - 120 1,786 10 Commonwealth Bank 1,849 - - 1,849 11 Commonwealth Bank 6,331 - 270 6,061 12 Commonwealth Bank 6,088 - 227 5,861 13 Commonwealth Bank 3,958 - 134 3,824 14 Commonwealth Bank 2,461 - 79 2,382 15 Bendigo Bank 2,680 - 69 2,611 16 Bendigo Bank 2,788 - - 2,788 17 National Australia Bank 3,000 - - 3,000 38,590 - 1,713 36,877

LEASES

Debt Principal Debt Lease Financial Principal New Paid Principal No. Institution 1 July 2011 Leases 2011/2012 31 October 2011 $'000 $'000 $'000 $'000 North CBFC 554 - 54 500 South1 CBFC 305 - 30 275 South2 CBFC 312 - 29 283 South3 CBFC 343 - 32 311

1,514 - 145 1,369

Monthly Report October 2011 Page 162