Convening Circular of the One Hundred and Thirty-first Session of the Synod of the Diocese of Fredericton 28-29 October 2011 TABLE OF CONTENTS Convening Circular 131th Session of the Synod of the Diocese of Fredericton Section A Notice of Meeting .....................................A-01 Prayer for Synod .....................................A-02 Registration Information .....................................A-03 Responsibilities of a Member of Synod B-2 ............................A-04 Rules for the Preservation of Order (Canon Two) .......................A-05 In Memoriam .....................................A-12 Agenda Overview .....................................A-15 Section B - Membership Officers and Bishop’s Appointments .................................B-01 Licensed Clergy and Church Army .........................B-06 Parish Lay Delegates and Substitutes .........................B-09 Section C - Draft Minutes of the 130th Session of Diocesan Synod ..............C-01 Status of Resolutions from the 130th Session of Synod (2009) ...............C-34 Section D - Notices of Motion Getting a Motion before the Synod................................. D-01 Regulation 2-1 Resolutions Committee Mandate........................ D-02 Notices of Motion 01 Embryonic Stem Cell Research............................... D-03 02 The Anglican Covenant.................................... D-03 03 Greater Chapter Effectiveness............................... D-04 Section E - Diocesan Officer Reports The Diocesan Registrar .....................................E-01 The Secretary of Synod (Affixing the Seal) ............................E-06 The Diocesan Treasurer .....................................E-09 Section F - Diocesan Council Report Introduction ..................................... F-01 Expectations of a Member of Diocesan Council.......................... F-02 Resolutions of Diocesan Council .................................... F-03 Attendance ..................................... F-10 Committees, Groups and Organizations............................... F-11 Roles, Elections and Appointments Summary........................... F-14 ADMINISTRATION ..................................... F-23 Constitution and Canons (standing) Committee....................... F-24 Human Resources (standing) Committee ........................... F-25 Finance (standing) Committee................................... F-27 Nominating (standing) Committee................................ F-30 Diocesan Archives ..................................... F-30 Communications Committee.................................... F-31 Delegates to Provincial Synod................................... F-32 Delegates to General Synod .................................... F-34 Synod Office ..................................... F-35 EPISCOPAL MINISTRIES ..................................... F-36 Atlantic School of Theology..................................... F-37 Commission on the Diaconate................................... F-38 Ecumenical Officer ..................................... F-40 Kings College ..................................... F-40 Rothesay Netherwood School ................................... F-41 Saint John Hospitals Chaplain................................... F-41 MISSION AND OUTREACH ..................................... F-43 Anglican Church Women ..................................... F-44 Companion Diocese Committee.................................. F-45 Coverdale ..................................... F-45 Parish Nursing ..................................... F-46 Primates World Relief and Development Fund........................ F-47 Saint John Seafarers’ Mission ................................... F-48 PARISH DEVELOPMENT AND SUPPORT ................................. F-48 Clergy College ..................................... F-50 SPIRITUAL DEVELOPMENT ..................................... F-50 Diocesan Choir School ..................................... F-52 Diocesan Resource Centre ..................................... F-52 STEWARDSHIP AND FINANCIAL DEVELOPMENT ............................ F-53 YOUTH MINISTRIES ..................................... F-55 Camp Medley ..................................... F-55 St. Michael’s Youth Conference.................................. F-57 Camp Brookwood ..................................... F-57 Diocesan Youth Action Director.................................. F-57 Section G - Other Reports Re: Church Panting .................................... G-01 Evaluation Task Group .................................... G-12 Appendices Clergy Resident and/or Associated ............................. Appendix 1 Parish Statistical and Financial Information 2009 and 2010 ............ Appendix 2 Parish Investment Accounts 2010 .............................. Appendix 3 The 2011 Diocesan Shared Ministry Budget ....................... Appendix 4 Parish Support of the Diocesan Budget 2009 and 2010 .............. Appendix 5 Financial Statements as at December 31, 2010 ................... Appendix 6 Diocese of Fredericton Investment Holding Summary (30 June 2011) ..... Appendix 7 131st Session of the Synod of the Diocese of Fredericton Notice The One Hundred and thirty-first Session of the Diocesan Synod of Fredericton will convene on Friday, 28 October 2011 at 2:00 p.m. at the Fredericton Inn, Fredericton. Membership The Credentials Committee advises that it is important for those who intend to exercise membership of the Synod confirm that their name appears on either the list of licensed clergy or elected lay delegates. PLEASE REFER TO SECTION B. Those who feel the lists are in error need to take steps, prior to registration, to clarify their status. Clergy not listed should contact the Bishop’s Secretary prior to registration or lay delegates not listed should assure the completion of the form of Certification of a Synod Delegate; either prior to attempting to register at Synod. Convening Circular If lay delegates are unable to attend the session of synod, this circular must be passed to the substitute from the same parish attending in their place. Please become as familiar as possible with the contents of the circular and bring it to the meeting of Synod. Additional copies will not be available. Other Information Please visit anglican.nb.ca/synod/2011 for additional information about: contacting members of the Synod Planning Team, accommodations or the billeting process (17 October deadline for billet requests). Section A - 1 of 15 131st Session of the Synod of the Diocese of Fredericton Prayer for Synod For a Synod lmighty and everliving God, source of all wisdom and understanding, be present with those Awho take counsel in this Synod for the renewal and mission of your Church. Teach us in all things to seek first your honour and glory. Guide us to perceive what is right, and grant us both the courage to pursue it and grace to accomplish it; through Jesus Christ our Lord. For the mission of the Church raw your Church together, O Lord, into one great company of disciples, together following Dour Lord Jesus Christ into every walk of life, together serving him in his mission to the world, and together witnessing to his love on every continent and island. We ask this in his name and for his sake. For the ministry of the Church lmighty God, the giver of all good gifts, in your divine providence you have appointed Avarious orders in your Church. Give your grace, we humbly pray, to all who are (now) called to any office and ministry for your people; and so fill them with the truth of your doctrine and clothe them with holiness of life, that they may faithfully serve before you, to the glory of your great name and for the benefit of your holy Church; through Jesus Christ our Lord, who lives and reigns with you, in the unity of the Holy Spirit, one God, now and for ever. In memorial God of the spirits of all flesh, we praise and magnify your holy name for all your servants Owho have finished their course in faith and fear, especially those past members of Diocesan Synod ... [silence]; ... and we ask that encouraged by their examples and strengthened by their fellowship, we with them may share in the inheritance of the saints in light; through the merits of your Son Jesus Christ our Lord. Eternal rest grant to them, O Lord, R. And let perpetual light shine upon them. May they rest in peace. R. Amen. Section A - 2 of 15 131st Session of the Synod of the Diocese of Fredericton REGISTRATION INFORMATION No application for registration in advance is required for the 131st Session of Diocesan Synod. Parish submission of delegate information by way of parish returns makes that application on behalf of delegates. The Credentials Committee asks that you register as soon as possible upon arrival as a quorum will be required to convene the Session. In accordance with Canon Two, clergy and lay delegates are to register upon their arrival at Synod. Registration will take place at the Fredericton Inn beginning at 11:00 a.m. Please be sure your name appears in Section B - Membership of this circular prior to arriving at Synod. The billet coordinator, a member of the Arrangements Committee, is Carolyn Turney. <catwetid at nbnet.nb.ca> (506) 455 8878 or a phone message can be left at the Synod Office (506) 459 1801. Those requiring accommodations are asked to request a billet via the form on the diocesan web site or by otherwise contacting the Coordinator by 17 October 2011 or reserving a room at the Fredericton Inn (800) 561-8777 / http://www.frederictoninn.nb.ca/ before 15 October.