METHODIST CIRCUIT Registered Charity No. 1141712

Trustees' Annual Report: 1 September 2016 - 31 August 2017 A Reference and administration details STRUCTURE, GOVERNANCE AND MANAGEMENT Charity name St Austell Methodist Circuit Registered charity number: 1141712

Structure The St Austell Circuit is part of the District, and is accountable to the Methodist Conference. The Circuit functions in accordance with the Constitution, Practice and Discipline (CPD) of the Methodist Church, known often as The Connexion.

Names of the charity trustees: There was an average of 95 trustees listed on the Charity Commission website during this year. They are appointed by local churches and existing trustees; Ministers are automatically trustees. In accordance with the CPD of the Methodist Church, the Chair was Rev Stephen Caddick, the Superintendent Minister of the Circuit, who came to the Circuit on 1 September 2016.

During the year under review, several changes of trustees occurred reflecting the changes of office holders in each of the chapels and circuit office holders.

Names and addresses of advisers: Legal – Coodes Solicitors, St Austell Business Park, Carclaze, St Austell, PL25 4FD Financial – Phillips Frith LLP, 9 Tregarne Terrace, St Austell PL25 4DD Estate Agents – May Whetter Grose, Piran House, 11 Fore Street, St Austell, PL25 5PX.

Description of the charity’s trusts: Type of governing document: Deed of Union (1932) and Methodist Church Act (1976)

Management Circuit trustees meet four times each year (the Circuit Meeting), and a Circuit Leadership Team (CLT) consisting of the Circuit stewards and staff meet between the trustee meetings. There is also a Property Committee, which oversees the management of property in the Circuit, and is responsible to the CLT and Circuit Meeting.

Name of Circuit Administrator: John Keast OBE, 6 Highfield Avenue, St Austell PL25 4SN Section B Structure, governance and management Induction/Training A range of guidance is produced by Methodist Connexion and provided as required. The leaflet ‘The Role of a Trustee in The Methodist Church’ has been given to each trustee. All trustees who are required have undertaken Creating Safer Space Foundation Module training, and many have done the Leadership module. This training is ongoing.

Risks A formal risk assessment for the Circuit has not been undertaken, as the Circuit operates as part of the legal structure of the Methodist Church of Great Britain. Any specific risks are considered by the CLT, who take professional advice as required.

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eves and activities

OBJECTIVES AND ACTIVITIES Summary of the objects of the charity set out in its governing document The purposes of the Methodist Church are and shall be deemed to have been since the Date of Union the advancement of: a) The Christian faith in accordance with the doctrinal standards and discipline of The Methodist Church; b) Any charitable purpose for the time being of any Connexional, District, Circuit, local or other organisation of The Methodist Church; c) Any charitable purpose for the time being of any society or institution subsidiary or ancillary to The Methodist Church; d) Any purpose for the time being of any charity being a charity subsidiary or ancillary to The Methodist Church.

Summary of the main activities undertaken for the public benefit in relation to these objects: • The trustees have had regard to the guidance issued by the Charity Commission on public benefit. • The Circuit produces a quarterly preaching plan to ensure regular acts of worship take place at each of the 21 Methodist Churches in its geographical area. These are open to all. • The Circuit is also directly involved with leading worship at the local hospice, Age UK day care centre and other venues as invited. These include conducting numerous funeral services at local crematoria as well as at churches (over 100 pa), many baptisms and weddings.

ACHIEVEMENTS AND PERFORMANCE Summary of the main achievements of the charity during the year a) Circuit Policy Document –A Circuit mission statement and mission strategy began operating in 2013, and many local churches revised their strategy to bring it into line with that of the Circuit. The strategy has brought a better financial balance to the Circuit, and enabled the appointment, from September 2016, of a number of lay workers – Care Home pastors, pastoral assistants and Children and Families worker, as well as a Youth Development Officer. b) A review of the Circuit Mission Statement and Strategy was planned for the autumn of 2017 onwards when new presbyteral staff were to join the Circuit. This will inform decisions about stationing and staff from 2019. c) Following the sad death in service of Rev F Joan Watson in February 2016, the Circuit sought two new presbyters to join the Circuit in September 2017. This was successful, and the arrival of Rev Dr David Hart and Rev Paul Parker was eagerly anticipated. d) The purchase of Grey Gables as a new manse in was completed in the previous year. The property was renovated and renamed The Manse, Valley Rd, Mevagissey, ready for occupation by Rev Dr David Hart. The manse at Bugle was also renovated in preparation for the arrival of Rev Paul Parker. This work required considerable expenditure above that budgeted for manse maintenance because the Circuit did not expect to succeed in getting two presbyters given the national shortage. e) In the calendar year 2017 total adult attendances at the main services on Sundays exceeded 25,000. f) During the year the contract of the Youth Development Officer came to an end, and was not renewed, due to the ending of funding from the Cornwall Methodist District. New arrangements for the support of youth work were prepared for September 2017. g) A very successful performance of Jesus Christ Superstar was held on Good Friday 2017. h) Churches in the Circuit work with various ecumenical groups such as Churches Together in St Austell, Par, Mevagissey and Roche.

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Section E Financial review

FINANCIAL REVIEW The Circuit benefits from various Model Trust Funds. The main fund (9941) had a balance at the year- end of £382,424 (£450,710 last year). A fund (9941A) was used to buy Grey Gables in the previous year, a new manse in Mevagissey to replace a previous one at Rosemorran. This held £34,818 at the year end (£34,662 last year). The total of all the trust funds was £457,645 at the year end (£525,229 last year). These funds derive from sales of chapels and manses and are restricted by the Conference. This restriction is an internal regulation though the fund can be used for a variety of purposes.

The Circuit Leadership team has drawn up a set of recommendations, which have been accepted by the Circuit Meeting, to ensure grants made from the Circuit Model Trust Fund are used effectively for mission and capital works. Grants and donations amounting to £15,250 (£31,564 last year) were approved for supporting the staff and churches in the Circuit with property schemes. Also £76,097 was paid to the District and Connexion in the form of assessments and levy (£69,904 last year). The churches of the Circuit hold other trust funds. (See separate table)

Brief statement of the charity’s policy on reserves The Reserves Policy for the St Austell Circuit is to hold a sum equivalent to 6 months’ average expenditure. This should be sufficient to meet any unforeseen item of major expenditure on manses and / or to be able to continue, in the short term, funding planned activities in the event of the closure of a large church or an inability to raise the full Circuit Assessment from churches. As part of our forward planning, expenditure forecasts are prepared looking 5 years ahead. It is necessary to hold sufficient working capital to enable the quarterly payment of stipends and business expenses for 4 ministers and various lay staff, and our contribution to the District. For further details see the following annual report and reserves Policy.

Details of any funds materially in deficit: There are none.

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ANNUAL ACCOUNTS AND RESERVES POLICY 2016-7

This document includes all funds held by the Circuit Meeting as trustees of the St Austell Methodist Circuit charity, charity number 1141712.

1. Aims The aim of the Circuit is two fold:

1. To secure the Circuit’s viability and future work 2. To give reassurance to the general public that the Circuit intends to use all of its resources for the purpose of the Charity

2. Mission Policy The Circuit’s Mission Policy is set out in a document accepted by the Circuit Meeting on 27 November 2012, accompanied by a Circuit Mission Strategy. Essentially it provides for a] Ministerial oversight and pastoral care of the 21 churches in the Circuit b] the support of a Ministry team of 4 presbyter Ministers and 5 part-time lay workers c] the maintenance of 7 Circuit manses

3. Financial Plans a) Unrestricted income The Circuit assessment is reviewed annually and is intended to cover the cost of the policy above; the assessment is based on proportionate church membership and attendance. Total general fund unrestricted incoming resources totalled £276,960 (£232.427) and outgoings totalling £333,088 (£314,186), with a deficit over the year of £56,128 (£81,759). The main reason was the costs of renovating the manse at Mevagissey in preparation for the new minister there.

We make provision for our property maintenance programme by designating up to £20,000 per annum.

The Circuit funds (unrestricted general funds) balance at 31 August 2017 was £1,448,811 (£1,459,939 last year), which represents the value of the manses less net current liabilities.

Under Standing Orders, the Circuit must meet its financial obligations in relation to the support of its Ministers and the maintenance of its manses, the total cost of these obligations last year was £208,942 (£182,669 last year).

The Standard form of accounts, the statement of account for the Circuit, the Youth account and the Children’s Work accounts are available for inspection at the Circuit Meetings and at any other time by appointment. b) The Circuit Trust Fund (CTF- formerly known as the Advance Fund) No. 9941 balance at year end was £382,424 (£450,710 last year). The reserve fund (9941A) held £34,818 (£34,662 last year).

This fund derives from the sale of chapels and manses and is restricted by Conference. This restriction is an internal regulation although the fund can be used for a variety of purposes.

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The Circuit also holds:

• Trust fund No 16531 from a closed chapel at Newmills, balance at 31 August 2017 was £3,223 (£3,209 last year) • Trust fund No 15438 from a closed chapel, balance at 31 August 2017 was £14,430 (£14,366 last year) • Trust fund No 3309 from a closed chapel at Boswinger, balance at 31 August 2017 was £4,918 (£4,530 last year) • Trust fund No 18168 from closed chapel at Gorran haven at 31 August 2017 was £17,832 (£17,752 last year)

Total of these holdings is £40,403 (£39,857 last year), and with Trusts No. 9941 totals £457,645 (£525,229 last year).

The Charity Commission has agreed that it is appropriate for the Trustees to set a policy for the management of the CTF, and this is set as follows: Money held in the Circuit Trust Fund has been ear marked by the Trustees for the following purposes:

• £50,000 for Circuit Revenue purposes • £30,000 for District Advance Fund levy [to be confirmed] • £100,000 Request from churches for loans and grants

Total £180,000, with any remaining balance in hand to be held as a general contingency reserve.

The reports and reserves policy was agreed by the St Austell Methodist Circuit Trustees meeting on 22 March 2018

Signed: Sgd Stephen Caddick………..

Rev Stephen Caddick, Chair On behalf of the St Austell Methodist Circuit

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ST AUSTELL METHODIST CIRCUIT STATEMENT OF ACCOUNT 31 AUGUST 2017

PHILLIPS FRITH LLP CHARTERED ACCOUNTANTS 9 TREGARNE TERRACE ST AUSTELL CORNWALL

ST AUSTELL METHODIST CIRCUIT STATEMENT OF ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2017 £ £

Assessments 234,351 Stipends 59,560 Liturgical Fees 5,488 U.R.C. 1,908 Photocopying 1,229 Youth Workers 23,736 C.M.T.F. 45,000 District Assessment 51,044 C.F.B. Interest 27 Travelling 13,573 Rent 30,687 Manses 93,673 Investment Income - Rental agents fees 5,072 Wayleaves 13 Telephone less refunds 2,246 Grant from District 5,000 Postage/Stationery 2,624 Donation – CAF 10 Supernumeraries’ Expenses 991 Donation for Stephen Hatch 55 Quinquennial Inspections 2,351 Donation – Tony Watson 100 L.P. Expenses 137 Resource Centre 2,622 Redundant Chapels - Accountancy fee 3,660 Sundries 1,194 Removal Expenses - Budget 500 Training Fund - Budget 500 Layworker expenses 42,291 Grants 12,850 Legal and professional fees 2,325 Donations 1,000 Staff pensions 1,045 Insurance – Carne Hill 1,118 Deficit 4,139 Apprenticeship levy 79

326,099 326,099

ST AUSTELL METHODIST CIRCUIT

£ £

Balances at 31 August 2017 NatWest Current Account 64,234 C.F.B. Account 3,571 Debtors 20,086 87,891

Creditors (97,387) (9,496)

Brought Forward (1,156)

(10,652)

Per Statement of Accounts (4,139) Less Removal Expenses and Training (7,513) (11,652)

Transfer - Removal Expenses 500 - Training 500

(10,652)

ST AUSTELL METHODIST CIRCUIT

ST AUSTELL METHODIST CIRCUIT YOUTH ACCOUNT

YEAR ENDED 31 AUGUST 2017

£ £

Balance b/fwd 2,051.57

Blaize Cafe 75.11 Resources/Travel/Food 152.79 Donation re: Kayaking trip 19.33 Blaize Café & Cookery Club 413.09 Music group food 88.64 Kayaking trip 142.00 Creationfest 210.00

Balance c/fwd 1,139.49

2,146.01 2,146.01

ST AUSTELL METHODIST CIRCUIT

CHILDREN’S WORK FUND

YEAR ENDED 31 AUGUST 2017

£ £

Balance b/fwd 495.37 Resources 673.94

Grant from St Austell Methodist Gift for Jon Lewis 18.00 Church Circuit 1,000.00 Cinema vouchers 72.00 Donations for Holiday Bible Clubs 187.40 Food and Drink 83.10

Donations for Pentecost Barbecue 35.00

Balance c/fwd 870.73

1,717.77 1,717.77

ST AUSTELL METHODIST CIRCUIT

ST AUSTELL METHODIST CIRCUIT EASTER MUSICAL ACCOUNT

YEAR ENDED 31 AUGUST 2017

£ £

Balance b/fwd – not previously reported 9.18

Light and sound 100.00 Donations/Collection 1,595.06 Accompanist 100.00

Donation – Christian Aid 1,400.00

Balance c/fwd 4.24

1,604.24 1,604.24

FORM C&I (2016-17) - TO BE COMPLETED BY ALL CIRCUIT TREASURERS AND SENT TO DISTRICT TREASURERS APPENDED TO STANDARD FORM OF ACCOUNTS

CIRCUIT NUMBER :- 1141712 CIRCUIT NAME: ST AUSTELL Summary of cash and investments at 31 August 2017 TOTAL 31/08/17 OTHER CHECK SUM BALANCES AT BALANCES AT INVESTMENTS CASH AT TOTAL UNRESTRICTED RESTRICTED ENDOWMENTS should be CHURCH NAME/NUMBER CFB (£) TMCP (£) (£) BANK (£) 31/08/2017 zero Carclaze 49,021 56,027 6,968 112,016 52,513 3,476 56,027 - 5,378 9,124 424 14,926 5,802 9,124 - St Johns 1,834 20,256 -9,500 26,855 39,445 19,189 20,256 - St Mary's 9,154 251 6,476 15,881 15,630 251 - Whitemoor 25,819 3,758 2,806 32,383 28,440 185 3,758 - Carne Hill 540 11,293 11,833 679 10,614 540 - Tywardreath 8,293 1,249 3,811 13,353 11,879 225 1,249 - Roche 20,078 10,162 30,240 25,618 3,982 640 - Nanpean 10,395 7,649 18,044 18,044 - Polgooth 1,810 1,873 3,683 3,683 - Treviscoe 2,529 4,606 7,135 7,135 - Tregrehan 5,520 3,812 9,332 9,332 - Mevagissey 8,785 73,949 7,288 90,022 14,302 1,771 73,949 - Indian Queens 6,569 4,973 11,542 10,345 1,197 - Bugle 2,015 9,333 11,348 9,485 1,863 - Mount Charles 19,738 -4,000 21,169 36,907 35,728 1,179 - Stenalees 5,795 5,795 5,795 - Bethel 14,705 11,639 26,344 19,017 7,327 - Trinity 17,825 2,868 20,693 20,693 - Gunwen 6,840 61,121 67,961 8,257 59,704 - Leekseed 18,600 7,331 25,931 25,931 - SUB - TOTAL 234,908 91,205 60,449 218,252 604,814 347,497 91,523 165,794 - TOTAL 31/08/17 OTHER BALANCES AT BALANCES AT INVESTMENTS CASH AT TOTAL UNRESTRICTED RESTRICTED ENDOWMENTS CFB (£) TMCP (£) (£) BANK (£) 31/08/2017

CIRCUIT MODEL TRUST FUND 457,645 457,645 457,645 - OTHER CASH AND INVESTMENTS HELD BY CIRCUIT 3,571 15,500 66,251 85,322 83,305 2,017 - COMMITTED FUNDS (Including MCF Assessment) - - CIRCUIT GRAND TOTAL 238,479 548,850 75,949 284,503 1,147,781 888,447 93,540 165,794 -

Notes: 1 If the church has made or received loans, these should be shown in Other investments 2 Investment Properties (not used for charitable purposes) should be shown in Other investments 3 All Circuit Treasurers are required to complete the table above each year and submit it to the District Treasurer in compliance with The Methodist Conference directive.