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Minutes of the Transportation Policy Committee Lubbock Metropolitan Planning Organization September 17, 2019

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Minutes of the Transportation Policy Committee Lubbock Metropolitan Planning Organization September 17, 2019 Minutes of the Transportation Policy Committee Lubbock Metropolitan Planning Organization September 17, 2019 The meeting of the Transportation Policy Committee of the Lubbock Metropolitan Planning Organization was held in Room 103 at 1625 13th Street, at 8:30 a.m. on September 19, 2019. Required notices were given to the members of the Policy Committee and the public. The following Transportation Policy Committee members were present: TPC Members: Jeff Griffith, Chairperson, Councilman, City of Lubbock Shelia Patterson-Harris, Vice Chair, Councilwoman, City of Lubbock Jarrett Atkinson, City Manager, City of Lubbock Bill McCay, County Commissioner, Lubbock County Curtis Parrish, Lubbock County Judge Chris Mandrell, General Manager, Citibus Steve Warren, District Engineer, TxDOT, Lubbock Dr. Charles Addington, Mayor, City of Wolfforth Daniel M. Pope, Mayor, City of Lubbock Staff/Guests: David Jones, Lubbock MPO Darrell Westmoreland, Lubbock MPO Tammy Walker, Lubbock MPO Matt Wade, Underwood Law Firm Wood Franklin, TAC Vice-Chairperson, Division Director of Public Works, City of Lubbock Kylan Francis, Director of Planning and Development TxDOT, Lubbock Theresa Drewell, Vice-Chancellor for Facilities Management, Texas Tech University Jessica McEachern, City of Lubbock, Assistant City Manager Michael Keenum, City Engineer, City of Lubbock Brianna Girardi, City of Lubbock, Business Development Director Phillip Tindall, TxDOT MPO Field Representative David Green, Parkhill, Smith and Cooper Call to Order: Chairperson Jeff Griffith called the Transportation Policy Committee Meeting to order at 8:33 a.m. The Committee moved to the next item. Acknowledgment of the Quorum by Chairperson: Chairperson Jeff Griffith acknowledged the quorum of the Transportation Policy Committee and welcomed everyone. The Committee moved to the next item. Safety Procedures: Chairperson Jeff Griffith reminded everyone to review the safety procedures. The Committee moved to the next item. Public comment period/Acknowledgement of Guests of the Transportation Policy Committee: Chairperson Jeff Griffith welcomed guests, which included representatives from City of Lubbock, Lubbock County and TxDOT and local agencies. The Committee moved to the next item. Approval of the August 20, 2019 meeting minutes of the Transportation Policy Committee. Chairperson Jeff Griffith asked if there were any questions, concerns or comments regarding the meeting minutes of August 20. There were none. Steve Warren made a motion to approve the August 20, 2019 meeting minutes. Curtis Parrish seconded the motion and it was approved unanimously. The Committee moved to the next agenda item. Discuss and take appropriate action regarding Resolution 2019-12 to adopt Decision Lens as the Metropolitan Planning Organization’s (MPO’s) project selection tool. David Jones stated that for the last few months, the Transportation Advisory Committee has been working hard to reach a consensus conclusion on subheadings, adult, children, definitions and weights to recommend to the Transportation Policy Committee regarding a tool that will help with project selection process with projects. He stated that the attached resolution and exhibits is that conclusion. Steve Warren asked if the Decision Lens was just a tool to help the TAC select projects. Kylan Francis answered yes it is just a tool and the TAC and TPC can change the projects listing depending on outside factors. That nothing is set. Sheila Patterson-Harris just reconfirmed what Kylan Francis stated, that it is Just a tool, nothing is set and that it can be changed by many different factors. Curtis Parrish asked what the difference was between the TAC and the TPC weight suggestions. Kylan Francis answered that the Decision Lens is based on the TAC’s recommendations for percentages and then rounded. She stated this is the first step. We just confirmed the parents, children, definitions and weights. There is no priority list. Jarrett Atkinson stated if I understand this correctly we have/are establishing just the parents, children, criteria weights and we answered yes/no questions., so is it fair to say that this is just a tool that the Advisory Committee will use to produce a priority list to recommend to the Policy Committee? Kylan Francis stated Correct. Jarrett Atkinson continued, then as the Policy Committee we can make any changes that we want, as they see it? Kylan Francis stated yes. There was discussion regarding the resolution and changes that should be made to the resolution. Matt Wade will make those changes and forward the Resolution for signatures. Jarrett Atkinson made a motion to approve Resolution 2019-12 with appropriate changes that Matt Wade will make to the Resolution. Mayor Dan Pope seconded the motion and it was approved unanimously. The Committee moved to the next item. Work Session: Conduct the annual performance evaluation of the Executive Director. Jeff Griffith stated that the Policy Committee is now in work session. He stated that at each of the members places there is a copy of the Letter of Intent from David Jones to extend his contract for FY 2019-2020, a copy of the supplemental information for the 2018-2019 accomplishments and a copy of David Jones’ contract. Jeff Griffith stated that he has met with David Jones in length and did a performance review regarding his position as a sub-contractor. He stated that he is satisfied with the performance that Mr. Jones has done and thanked him for the work he does. Dan Pope asked why this evaluation wasn’t being performed as an executive session. Matt Wade replied that as an independent contractor David Jones is not a city employee so this doesn’t apply to him. Dan Pope continued that he appreciates what Mr. Jones does and his efforts to keep us ahead on projects, that he has done an exemplary job and his pleased he is continuing and committed to another year. Steve Warren stated that on behalf of TxDOT it is nice working with David Jones. He is always positive, and correct in the timeliness of processing all reports. Bill McCay stated that he had been on both Committees, the Advisory and Policy and he has seen results, actions, and involvement that Mr. Jones does. He stated that Mr. Jones is always ready for all projects, is always busy working on those and that his work always shows quality. Curtis Parrish asked about the Planning and Training. David Jones stated that he is working closely with HR on implementation of a succession plan and other required documents and will bring that result to a future Policy Committee meeting. Curtis Parrish thanked Mr. Jones for all his dedication and work and for continuing his contract for another year. Chris Mandrell stated that Citibus relies on the MPO for planning. He stated with the MPO’s help they always pass FTA’s evaluations and audit reviews every time and the partnership with the MPO is phenomenal. It is a definite welcome partnership. Dr. Charles Addington stated that he concurs with all the previous statements from the other Policy Committee members and he thanked Mr. Jones for an excelling job and committing to another year. Steve Warren stated that over the years he has worked with many Executive Directors and that it could be worse. Dan Pope replied “You should make greeting cards”. Everyone laughed. Jarrett Atkinson stated Thank you for what you do. Mr. Jones thanked everyone for their positive comments. Jeff Griffith concluded the work session and moved the Policy Committee into regular session. Discuss and take appropriate action regarding Resolution 2019-13 authorizing a one year extension of the Professional Services Agreement for the Executive Director. Jeff Griffith stated that as previously stated the Letter of Intent from Mr. David Jones to extend his contract for another year is at each of their places. He asked if there were any questions for further discussion. There were none. Curtis Parrish made a motion that the Transportation Policy Committee of the LMPO direct and extend the contract of Mr. Houston David Jones for one year dated October 2019 to September 2020. Sheila Patterson-Harris seconded the motion and it was approved unanimously. The Committee moved to the next item. Discuss and take appropriate action regarding Resolution 2019-04 authorized the Fourteenth Amendment of Contract to the Professional Services Agreement regarding a compensation adjustment for the Executive Director. Jeff Griffith stated that a copy of the contract was at each of the Policy Committees members seat. Dan Pope asked if the compensation package was in line with the 2.5% increase for employees. David Jones asked yes. There was no further discussion. Steve Warren made a motion to approve Resolution 2019-14 authorizing the Fourteenth Amendment of Contract and Compensation adjustment for the Executive Director. Dr. Charles Addington seconded the motion and it was approved unanimously. The Committee moved to the next item. Reports: Status report on the 2020 Unified Transportation Program (UTP) TxDOT Annual Cash Flow Forecast Key District projects 2021/2024 TIP schedule David Jones stated that the 2020 UTP was approved by the Commission on August 29, 2019. The Committee discussed Categories 2, 4, 7, 9 and 12. Kylan Francis stated that the Texas Commission has supported the Committee’s efforts by adding Cat 12 funding in the amount of $33,540,000 to the Loop 88, 3D segment. Dan Pope stated this is exciting news and is a legacy for the transportation for Lubbock. There was discussion about a media event regarding the extra funding and the MPO will take lead on this working with the PIO office for the event. David Jones discussed the timeline regarding the upcoming call for projects for the 2021/2024 TIP and that there is an available $27.9 million for those projects. National Association of Homebuilders report on smaller housing. David Jones reported that the American Housing Industry is changing course on neighborhoods and communities over time by providing different choices in housing.
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