Murray-Waroona Resource Sharing Alliance Strategy

Contents

Introduction 03 About the Murray-Waroona Alliance Strategy 05 Vision and Mission 05 Organisational Structure 07 Murray-Waroona Resource Sharing Alliance Actions and Projects: Focus Area: Corporate Services 09 Focus Area: Place, Community Development, Tourism, Recreation Centres and Libraries 10 Focus Area: Governance and Emergency Services 11 Focus Area: Communications, Marketing and Customer Service 12 Focus Area: Planning, Building, Environmental Health and Economic Development 13 Focus Area: Technical Services 14 Focus Area: Office of the CEO 15 Reviewing and Reporting 16

Page 2 Murray-Waroona Alliance Strategy Murray and Waroona Share Many Similarities and Challenges in the Dynamic Climate of Local Government

The ageing population, changing economy and increasing expectations of services has meant that local governments must find innovative ways to remain sustainable. The Shires of Murray and Waroona believe this is achievable through a voluntary Resource Sharing Alliance.

Shire of Murray 104km south of 80km south of Perth Population 4,169 Population As at 30 June 2018 18,667 As at 30 June 2019, forecast.id Covering 835km2 Covering 2 1,821km Employs 42 Employs FTE employees 116 FTE employees

Page 3 Murray-Waroona Alliance Strategy Benefits of Resource Sharing

Identity Services Economies of Scale Allows each Council to maintain their Improved service provision Enabling more cost-effective services individual identity at a local level to be provided

Economies of Scope Development Regional Benefits Enabling both Shires to increase Improved career paths, succession Enables collaboration on regional services offered and provide more planning and continuity of resources projects and funding partnerships specialised services to the community

History of Resource Sharing Arrangements In September 2019, the Shires of Murray and Waroona saw an opportunity to extend their The intent of the resource sharing agreement is to improve service provision for both existing Information Technology, Environmental Health and Ranger Services resource Murray and Waroona communities by working collaboratively to further identify sharing arrangement by employing a shared Chief Executive Officer. Each council initially opportunities to share costs and resources. The Murray-Waroona Resource Sharing resolved to proceed with the agreement for a trial period of one year, however in February Alliance Strategy has been developed to outline the specific initiatives that will be 2020 the agreement was extended for five years, now expiring in February 2025. implemented over the next five years to achieve this. About the Murray-Waroona Alliance Strategy Integrated Planning Framework

The framework, introduced by the State Government in 2010, requires each local government to This document, the Murray-Waroona Resource Sharing Alliance Strategy, have a Strategic Community Plan, a Corporate Business Plan and other informing strategies in place compliments each aspect of the integrated planning process, encouraging to ensure the future provision of services is sustainable. the integration of resource sharing efficiencies at each aspect.

Vision and Mission Strategic 10 year Community Plans Informing Strategies Shared Vision • Long Term Financial Plans Working in partnership to strengthen the environmental, economic and Corporate social futures of the Shires of Murray and Waroona. 4 year • Workforce Plans Business Plans • Asset Management Plans Shared Mission • Issue specific strategies • Community/Place Plans We will work collaboratively by sharing resources and services to achieve service excellence, continued improvement and a commitment to outcomes. Annual Budgets 1 year Sharing Strategy Alliance Murray-Waroona Resource Murray-Waroona

The Strategic Community Plan for each individual Shire expresses long-term, community aspirations that have been developed through extensive consultation. It is an overarching document, spanning a 10 year period. The Corporate Business Plans, which are four year planning documents, activate the objectives of the Strategic Community Plans and inform the annual budget process to ensure the priorities of the community are strategically aligned and affordable.

Page 5 Murray-Waroona Alliance Strategy

Murray Organisational Structure

Joint Murray-Waroona Chief Executive Officer

Office of the CEO

• Governance • Ranger and Emergency Services • Investment Attraction • Communications and Marketing • Economic Development • CEO Strategic Liaison • Councillor Services • Administration Support • Customer Service

Corporate Services Planning and Sustainability Place and Community Infrastructure Services

• Information Technology • Planning and Sustainability • Placemaking • Design and Survey • Rates • Strategic Development • Tourism • Operations Centre • Asset Management • Building Services • Events • Parks and Gardens • Records • Environmental Health • Murray Library • Civil Works • HR and OHS • Environmental Services • Community Development • Waste and Fleet • Murray Aquatic and • Administration Support • Sport and Recreation • Administration Support Leisure Centre • Youth • Edenvale Liaison

Page 7 Murray-Waroona Alliance Strategy Waroona Organisational Structure

Joint Murray-Waroona Chief Executive Officer

Office of the CEO

• Communications and Marketing • CEO Strategic Liaison • Emergency Management • Councillor Services

Corporate Services Planning and Economic Development Technical Services

Corporate Services • Town Planning • Infrastructure Services • Strategic Planning • Operations • Finance • Asset Management • Building Services and Cleaners • Parks and Gardens • Human Resources • Governance • Environmental Health • Waste Services • Records • Library Services • Recreation and Aquatic Centre • Environmental Services • Customer Service • Ranger Services • Economic Development • Information Technology • Licensing Services • Public Halls and Buildings • Corporate Planning • Place and Community Development • Visitor Centre

Page 8 Murray-Waroona Alliance Strategy Actions And Projects

Focus Area: Corporate Services

Project and Actions Lead Department 2020/2021 2021/22 2022/23 2023/24 2024/2025

Maintain existing Information Technology resource sharing arrangements Information Services X X X X X

Review the Information Technology Resource Sharing Memorandum of Understanding Information Services X

Investigate and implement Information Technology resource sharing efficiencies Information Services X X X X X

Implement Records and Rates training resource sharing arrangements Corporate Services X X X X X

Align Occupational Safety and Health and Risk Management practices Corporate Services X X X X X

Page 9 Murray-Waroona Alliance Strategy Focus Area: Place, Community Development, Tourism, Recreation and Libraries

Project and Actions Lead Department 2020/2021 2021/22 2022/23 2023/24 2024/2025

Maintain a shared Coordinator Sport and Recreation Place and Community X X X X X

Develop a Sport and Recreation Strategy Place and Community X X

Implement a Programme Development Officer Leisure/Recreation W: $25,000 Centres M: $25,000

Create and implement a shared equipment asset register Place and Community, X Leisure/Recreation Centres

Implement mentoring and training program for Place, Community Development and Place and Community X Tourism staff

Page 10 Murray-Waroona Alliance Strategy Focus Area: Governance, Emergency Services and Rangers

Project and Actions Lead Department 2020/2021 2021/22 2022/23 2023/24 2024/2025

Maintain existing Ranger Services resource sharing arrangements Ranger and Emergency X X X X X Services

Maintain a shared Community Emergency Services Coordinator in collaboration with the Ranger and Emergency X X X X X Department of Fire and Emergency Services (DFES) Services

Maintain a shared Bushfire Risk Planning Coordinator in collaboration with DFES and the Ranger and Emergency X X Services

Implement the Attain Integrity Management System Governance W: $5,000 W: $7,000 W: $7,140 W: $7,280 W: $7,420 M: $7,200 M: $9,200 M: $9,380 M: $9,570 M: $9,760

Review, develop and align local laws Governance W: $9,381 W: $4,840 M: $9,381 M: $4,840

Review, develop and align council policies Governance X X X X X

Review, develop and align leases Governance X X X X

Amalgamate the Murray and Waroona Local Emergency Management Committees Ranger and Emergency X X X X X Services

Page 11 Murray-Waroona Alliance Strategy Focus Area: Communications, Marketing and Customer Service

Project and Actions Lead Department 2020/2021 2021/22 2022/23 2023/24 2024/2025

Engage a Digital Communications Officer Communications and W: $63,700 W: $63,700 W: $63,700 W: $63,700 Marketing M: $27,300 M: $27,300 M: $27,300 M: $27,300

Elevate the Communications and Marketing Coordinator to Manager Communications and X X X X Corporate Communications Murray and Waroona Marketing

Uplift the current Communications and Marketing Officer role Communications and X X X X Marketing

Develop and Implement the Waroona Communications and Engagement Strategy Communications and W: $22,000 W: $23,100 W: $23,450 W: $23,800 Marketing

Page 12 Murray-Waroona Alliance Strategy Focus Area: Planning, Building, Environmental Health and Economic Development

Project and Actions Lead Department 2020/2021 2021/22 2022/23 2023/24 2024/2025

Maintain existing Environmental Health Services resource sharing arrangements Environmental Health X X X X X

Provide Environmental Services capability to Shire of Waroona Environmental Services W: $45,000 W: $46,125 W: $47,280 W: $48,500

Progress the Preston Beach Foreshore Management Plan Environmental Services X X X X X

Prepare an environmental audit report to outline the Waroona State of Environment Environmental Services X X X X X

Prepare Local Land Use Planning Strategy and Local Planning Scheme Planning and M: $200,000 W: $50,000 Sustainability

Provide a shared land use planning service Planning and X X X X X Sustainability

Expand economic partnerships with other local governments and state agencies Economic Development X X X X X

Progress the Harvest Highway initiative Economic Development X X

Progress the water initiative Economic Development X X

Page 13 Murray-Waroona Alliance Strategy Focus Area: Technical Services

Project and Actions Lead Department 2020/2021 2021/22 2022/23 2023/24 2024/2025

Align the Murray and Waroona Plant Replacement Programs Operations X X X X X

Align the Infrastructure Civil Maintenance teams Operations X X X X X

Align Infrastructure Civil Construction Programs Infrastructure Services/ X X X X X Operations

Review and align short and long term contracts Infrastructure Services/ X X X X Operations

Consolidate cemetery operations Infrastructure Services X X X X

Undertake a review of infrastructure planning and asset management Infrastructure Services X X X X

Align the delivery of a parks strategy Infrastructure Services X X X X

Align the management of traffic classifiers Infrastructure Services X X X X

Implement synergies for use of common local contractors Infrastructure Services X X X X

Investigate option of aligning the waste contract across boundaries Infrastructure Services X X X X

Implement a reticulation inspection program for Waroona Operations X X X X

Page 14 Murray-Waroona Alliance Strategy Focus Area: Office of the CEO

Project and Actions Lead Department 2020/2021 2021/22 2022/23 2023/24 2024/2025

Maintain a shared Chief Executive Officer Office of the CEO X X X X X

Maintain a shared CEO Strategic Liaison Manager Office of the CEO X X X X X

Shire of of Waroona Executive Leadership Team Executive Leadership Team Reviewing and Reporting

The Murray-Waroona Resource Sharing Alliance will be primarily be monitored and reviewed by the CEO Resource Sharing Committee. The Committee comprises of the Shire President, Deputy Shire President and one councillor from each local government, and aims to identify opportunities for resource sharing that will improve the effectiveness and efficiency of service delivery provided by the two Councils. In addition to the CEO Resource Sharing Committee, the success of the Murray-Waroona Resource Sharing Alliance Strategy will be measured through: • Internal staff perception survey undertaken each year • Delivery of projects on time and on budget • Regular progress reporting to Council and the community • Progress on the delivery of the Plan will be reported in the Shire’s Annual Report The Murray-Waroona Resource Sharing Alliance Strategy will be reviewed annually in conjunction with each organisation’s Corporate Business Plan.

Shire of Murray Council Shire of Waroona Council T: 08 9733 7800 T: 08 9531 7777 /ShireofMurray /ShireofWaroona F: 08 9531 1981 F: 08 9733 1883 @ShireofMurray [email protected] [email protected] www.murray.wa.gov.au ShireofMurray www.waroona.wa.gov.au

Photography: Front/back covers and pages 2, 3, 6, 9, 10 | Visit and Russell Ord Photography Pages 11, 13, 15 | Josh Cowling Photography