2016 Event Guide

TOWN GREEN INN BEACH TO BROTHER

RUNNING FESTIVAL

2016 EVENT GUIDE

Sunday 25th September 2016

Percival Property Marathon Enriched Health Care Team Relay Coastal Sports and Fitness Half Marathon Higgins & Dix 10km Dash

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VO2 Performance, in partnership with Town Green Inn, would like to welcome all runners, family, and friends to the beautiful Hastings region on the Mid North Coast of NSW.

Firstly, thank you for entering the 2016 Inaugural Beach to Brother Event. We hope you enjoy your experience racing in the beautiful locations this course is set to run through. From the man-made coastal pathways through to the rugged untouched coastline we are sure you will experience wonderful views at all times. Please take the time to enjoy such views along the way. And, although this may be one of the most challenging finish lines you might experience in a running event, we are sure you will reap the rewards as you look over the beautiful Camden Haven coastline whilst resting atop North Brother Mountain in Dooragan National Park.

Second, we are very fortunate to be running through many of the locations on the course, especially Sea Acres National Park in Port Macquarie and Dooragan National Park in Laurieton. We would like to take this opportunity to please remind everyone not to litter along this course. We are proud to say you will be hard to sight any litter along this course and we would like to leave it that way. If you have any litter from nutrition you might carry or consume during the event please utilise the bins provided at the Aid Stations along the course.

Let’s not destroy what we’ve come to enjoy!

Thank you

The Beach to Brother Team

The following event guide provides all of the information you need for race weekend.

It is you responsibility to know the information, so please ensure you read the guide thoroughly.

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COMPULSORY REGISTRATION

Where: Town Green Inn (Upper Level), 6 Horton Street, Port Macquarie, NSW 2444. VIEW MAP

When: Saturday, September 24th

What time: 2:00pm to 6:00pm

Please bring: PHOTO IDENTIFICATION Photo ID is required to be presented at registration so officials can confirm your identity and check you off the registered participant list. Once confirmed you will be issued with your Race Pack, which includes your RACE BIB and attached TIMING CHIP.

Whilst at registration, why not enjoy a drink or a bite to eat from Town Green Inn’s beautiful menu. As competitors of the Beach to Brother Event you will receive 5% discount from food and beverages.

ALL PARTICIPANTS MUST ATTEND COMPULSORY REGISTRATION TO BE ABLE TO RACE

EVENT TEES

If you have purchased an Event Tee during the registration process, you will need to collect this during the compulsory registration.

If there are spare event tees they will be available for purchase on this day at the cost of $25.00; this will be on a first-come first- served basis.

Please note that no card payments can be accepted on the day.

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IF YOU KNOW SOMEONE WHO IS ABLE TO VOLUNTEER, PLEASE EMAIL US [email protected] BUS TICKETS

If, during the registration process, you have purchased a return bus ticket from the finish line to your relative start, you will need to collect it during the compulsory registration.

If there are spare bus tickets they will be available for purchase on this day at a cost of $10.00; this will be on a first-come first- served basis.

Please note that no card payments can be accepted on the day.

RACE BIBS & ELECTRONIC TIMING

Your race bib number is specific to you. On the reverse of the bib is a MYLAPS timing chip. Please do not bend or fold your race bib as it could cause damage to the timing chip. Wear your race bib on the front of your chest where it is clearly visible, or by using a race number belt on your front if preferred. The timing chip will automatically record your START and FINISH time if it is worn correctly. Race winners will be determined using NET time not GUN time. Results will be published on the Beach to Brother Website within 24hrs of the event finish.

Note: If you damage your timing chip or wear your race number incorrectly, you may not receive a recorded time for the event. Beach to Brother will not accept responsibility for unrecorded times, prizes will only be awarded to those with recorded times. Beach to Brother Running Festival – Event Guide 10th September 2016 4

RESULTS AND PRIZES

Preliminary race results will be made available, at intervals, close to the finish line. Full and official net results will be available on the Beach to Brother Website within 24hrs of event finish.

All finishers will receive the Inaugural Beach to Brother 2016 medal.

Prizes will be awarded to 1st, 2nd, and 3rd place male and female for the Marathon, Half Marathon, and 10km Dash only.

Winners must be at the prize giving to receive their prize; nothing will be posted out to, or collected by another person on behalf of, the prize winner.

COURSE SIGNAGE

Pink surveyors tape and course direction markers will be placed along the course to help ensure you run in the correct direction and to ensure your safety. Critical sections of the course, including sections where road crossings are required, will be manned by course Marshal’s wearing fluorescent-yellow safety vests. Please follow their direction at all times. If a Course Marshal requires you to stop for traffic you must adhere to their decision. Failure to stop if requested will guarantee your disqualification from the event.

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FIRST AID

First aid staff will be located at each aid station and at the finish line of the event. A roving medic will be on the course to ensure competitor safety.

If you need first aid please see one of the race Marshals for assistance (wearing fluorescent yellow vest).

If you see another competitor that needs first aid attention, please provide assistance if you can, and ask a fellow competitor to notify a race Marshal of the incident and location.

SAFETY ON COURSE

 There are sections of the course that can be deemed a hazard, please use caution at all times.  Do not take any unnecessary risks or place you or others in any danger at any time.  Follow signage at all times.  Follow the Marshal’s directions at all times.  Do not deviate from the marked course.  Do not cross a road unless safe to do so.  Give way to pedestrian traffic – this is not a closed course.

In the event of an emergency, When you see the below sign, run in Hazardous sections ahead – use Marshals will direct you to the single file, do not overtake unless safe extreme caution and DO NOT closest emergency evacuation to do so, and always give way to public OVERTAKE point and assembly area. pedestrians

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START PROCEDURES

For the purpose of ensuring participants are spread out along the start of the course, competitors for the Marathon and the Team- Relay Events will head-off at 5 second intervals - four competitors at a time. This will be self-seeded. The first few kilometres of the marathon distance runs along the Coastal Pathway in Port Macquarie and will require single file in certain sections. This is not a closed course, so please give way to pedestrians at all times.

EVENT SCHEDULE

SATURDAY 24TH 2:00PM TO 6:00PM - REGISTRATION OPEN

SUNDAY 25TH 6:15AM - MARATHON RACE BRIEFING 6:30AM - MARATHON EVENT START

6:40AM - TEAM RELAY RACE BRIEFING 6:45AM - TEAM RELAY EVENT START

7:45AM - HALF MARATHON RACE BRIEFING 8:00AM - HALF MARATHON EVENT START

8:45AM - 10KM DASH RACE BRIEFING 9:00AM - 10KM DASH EVENT START

11:30AM - RESULTS AND PRESENTATION

12:00PM - HALF MARATHON AND 10KM DASH COURSE CUT-OFF TIME 1:00PM - MARATHON AND TEAM RELAY COURSE CUT-OFF TIME

3:00PM - AFTER RACE DRINKS AT TOWN GREEN INN

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AID STATIONS

**It is compulsory for competitors to be able to carry a minimum of 500ml of fluids at all times on the course**

***There will be NO cups on the course; self-fill stations only***

Aid stations are limited on the course; therefore, it is compulsory that all runners (marathon, team-relay, half marathon, and 10km) carry either a bottle or hydration pack with the ability to carry a minimum of 500ml fluids. The ability to carry fluids is essential, and the only mandatory item required on the course. For 2016 the race day fluids available will include supplies from our sponsor Hammer Nutrition, and water. September can get quite hot and humid in the Port Macquarie region; therefore, carbohydrate free electrolytes will be provided as the main fluid source on the course. This will be in the form of Hammer Nutrition Fizz http://www.hammernutrition.com/products/endurolytes-fizz-reg-.elf.html in various flavours. In addition to the on-course nutrition, it is strongly advised that runners have a race plan prepared. If you feel you have a need for a specific brand/flavour/strength of sports nutrition then plan to be self-sufficient to satisfy these needs while also knowing what is available in general along the course to draw upon or supplement as needed. In addition to the fluids provided at aid-stations, there will also be a limited supply of fruit and/or snakes/lollies.

Each aid-station will have the following: WATER FIZZ FRUIT LOLLIES SUNSCREEN

APPROX. LOCATIONS OF AID STATIONS:

Location Marathon Half-Marathon 10km Position Amenities Position Position

Lighthouse Beach Surf Club 8KM YES

Lighthouse Beach Trail 12.5KM NO

Lake Cathie 21KM START YES

Bonny Hills Surf Club 27.5KM 6.5KM YES

Camden Haven Surf Club 32KM 11KM START YES

Laurie Street Reserve 38KM 17KM 6KM NO

North Brother Mountain FINISH FINISH FINISH YES

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EVENT PARKING

Due to the number of people involved with the event, and the various starting locations, parking will be very limited at all points on the course. We encourage participants and spectators to use common sense when locating somewhere to park their vehicle. If possible, please consider car-sharing as an option to reduce traffic during the event. Please do whatever you can as participants and spectators to limit the number of cars associated with the event. Please think about parking safely and consider residents in the area.

START – MARATHON and TEAM-RELAY MARATHON The Marathon and Team Relay Marathon both start from the northern end of Town Beach, close to the Breakwall. Parking is available in several locations, and within very minimal walking distance to the Start. Locations include Town Beach Car Park, Owen Street, Stewart Street, William Street, and Owen Street.

START – HALF MARATHON The Half Marathon starts on the southern side of Lake Cathie. To enter the start line you will enter the beach at the reserve on Bundella Avenue, adjacent to Saltwater Apartments. This is a residential area so please restrict parking in this area. The best parking option is on the northern side of the Lake, approx. 400m from the start, in the carpark off Ocean Drive. There is also a children’s play park located at this point.

START – 10KM DASH The 10km Dash starts on the beach in front of the Camden Haven SLSC. Parking is available directly to the side of the SLSC on The Parade. There are also other parking opportunities available in several of the roads that turn off The Parade close to the SLSC.

FINISH LINE Access to the finish line is via Captain Cook Bicentennial Drive; parking will be very limited at the top of North Brother Mountain, Dooragan National Park, at the following times: • ALL DAY Sunday 25th September We do not wish to impede normal traffic from entering the park and limit recreational parking options; therefore, a courtesy shuttle bus will be provided to assist spectators on and off the mountain. These will operate from the base of Captain Cook Bicentennial Drive to the top on 30 minute intervals between 9:30am and 12:30pm.

START TIMES AND CUT-OFF TIMES

EVENT START FINISH HOURS TO COMPLETE Percival Property Individual Marathon 0630 1400 6.5 Enriched Health Team Relay Marathon 0645 1400 6.25 Coastal Sports & Fitness Individual Half-Marathon 0800 1200 4 Higgins & Nix 10km Dash 0900 1200 3

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RACE CANCELLATION Given the nature of the Beach to Brother course there might be certain situations whereas the event is deemed unsafe to proceed, such as bushfire, floods, or extreme weather. Under these circumstances the event may need to be cancelled for the safety of all. Due to the uncertain nature of such situations, it is difficult to make advance decisions. As much advance notice as possible will be given to entrants; however, the nature of the crisis might allow for no more than 12 hours. If this situation seems that it may occur organisers will provide updates via: http://www.beachtobrother.com.au Facebook If there is any reason why the race is cancelled, entrants agree that all race entry fees will be put towards costs already accrued for the race, plus a small dividend for the SLSC’s. Any remaining balance can then be distributed to the entrants. Clothing orders and bus tickets cannot be cancelled or refunded and clothing will be posted if the race is cancelled.

FINISH LINE LOGISTICS All runners and spectators should carefully read the following information. The dramatic ascent to the finish line at North Brother Mountain will make for a spectacular finish line experience. We believe that both runners and spectators will enjoy relaxing at the finish line and enjoying the spectacular view from atop the mountain. However, there is only one narrow steep winding road (for 5km) and very limited parking on top of the mountain. Getting people out of Dooragan National Park (North Brother Mountain), safely and in a timely manner, presents a very significant safety and logistical challenge. As there is very limited parking space atop North Brother Mountain, and given the narrow steep winding road that provides access in and out, we encourage people using the road to drive with caution at all times. We would encourage that if you are going to use your vehicle that you consider car- pooling with others. BUSES: Bus 1: Departs at 12:00PM from atop North Brother Bus 2: Departs at 1:00PM from atop North Brother Courtesy Shuttle Bus: 9:30AM to 1:30PM. (This 29 seater bus will take spectators up and down the mountain and will take competitors to the base of the mountain after the race, if required).

MEDIA

NashysPix Photography and Vantage Point UAV Photography will be at various locations on the course and are the official on-course media for the event. Please make sure you smile for the cameras! Vantage point will be using an Aerial Drone on the course to generate some video footage for you to view after the event; whilst NashysPix will be taking all of the still images.

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TEAM RELAY SPECIAL ADVICE

The Enriched Health Care Team Relay Marathon is exactly what it suggests, a team relay. At no point must two runners from the same team be running at the same time. At each Aid Station on the course, it is compulsory that team relay members swap over. At this time they must also transfer across the Race Bib with Timing Chip to the new team runner. Aid Station Marshals will be recording team members swap overs which will be relayed back to the timing system.

Note:

 Maximum number of team members is FIVE.  A runner can complete more than one section, but not consecutively.  Runners MUST swap at EVERY Aid Station location (recorded by Marshal’s)  No more than ONE team runner running on the course at any time.  Race bib MUST be transferred to next team runner for timing and photography.  Race bib MUST be visible, on the front, at all times.

Please complete in full and bring the following form along to registration for safety purposes. This is compulsory.

TEAM-RELAY NAME:

SECTION TEAM RUNNER - NAME EMERGENCY CONTACT NAME/NUMBER

START TO AID STATION 1 Approx. 8km Beach, Paths, Trails

AID STATION 1 TO AID STATION 2 Approx. 4.5km Beach, Trails

AID STATION 2 TO AID STATION 3 Approx. 8.5km Beach, Trails

AID STATION 3 TO AID STATION 4 Approx. 6km Beach

AID STATION 4 TO AID STATION 5 Approx. 5km Paths, Trails, Beach

AID STATION 5 TO AID STATION 6 Approx. 6km Paths

AID STATION 6 TO FINISH Approx. 4km Paths, Roads, Trail (hilly)

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RACE RULES

For reasons of fairness, safety and responsibility for your own actions and of those around you, you are expected to abide by the following rules. Please be aware, we will not accept ignorance as an excuse; therefore, failure to comply with the race rules and conditions may lead to penalties or disqualification.

 Runners are not allowed to transfer or sell their entry.  No person may start the event assuming the identity of another or without being properly entered. Any such act will result in the respective entry being cancelled and all details removed from the official results.  All runners agreeing to the terms and conditions as part of their entry must have read and understood the specific race rules listed here in addition to the information contained within this website. Information may be changed at any time up to the start of the event(s).  This is a physically arduous and mentally challenging event and no responsibility will be taken for any accidents/injuries. Runners are strongly advised to have their own medical insurance covering the costs of medical evacuation if required.  The Race Management Team may prevent any runner from starting, even after their entry has been accepted, or retire a runner during the event, if it is decided that the runner may be placing themselves or others at any risk whatsoever, or for any other reason.  All runners shall obey directions from Race Officials, Race Marshals, Police, Medical, Ambulance, Rural Fire Service personnel and Pacers/Sweepers. Failure to adhere to these rules or directions on the day may result in disqualification.  All runners must be 17 years or over on race day (14 for the 10km dash).  Runners are to show respect for the environment, landowners, local communities, other recreational users, and fellow competitors at all times. As this course is on public lands and National Parks, recreational users are to be offered right of way at all times. Failure to comply with this will result in not being allowed to participate in future events.  Runners will not intentionally prevent fellow competitors from overtaking if it is safe for them to do so without causing harm to others.  Runners must carry a water bottle or hydration pack (or similar), with a minimum capacity of 500ml, to refill at aid-stations. To be environmentally friendly, no cups will be provided at the aid stations.  Runners must ensure race numbers are worn on the front of the torso, or shorts, at all times. This has your MYLAPS timing chip attached to it.  Runners must dispose of all litter in the bins provided on the course.  Runners must remain on the officially designated course at all times. The course will be manned by volunteers and marshals, and will be marked or signposted where necessary.  Runners must co-operate with all safety signage and marshal direction on the course. There are sections of the course where it is not safe to overtake, and where you need to cross a main road - clearly displayed signage will be in place at these locations.  Runners must notify the Event Medical Team of any significant medical history (e.g. asthma, diabetes…) or any new information that was not added to your registration form at the time of your online registration.  Runners must assist fellow competitors who have injured themselves during the event. If you come across an injured runner, please assist and ask a fellow runner to inform the next available race official of the situation. Times for assisting fellow competitors with an injury will be adjusted to compensate for any losses.  Runners must not accept, or organise, any outside assistance during the event.  Runners must wear clothing on their upper and lower body appropriate to running.  Winners will be determined by the fastest time recorded on the MYLAPS timing system.  The Race Director’s decision is final.  NOTE: A runner will not be eligible for an award, medallion, certificate or other prize unless completing the course as provided in these rules, within the official time limit and wearing the official race number, attached to the front of their clothes, preferably on his or her chest, so the words "Beach to Brother" and the allotted race number can be seen throughout the duration of the event. Please do not cut or fold the race number. Aid station personnel will log race numbers for the safety of runners and they must have a clear view of every race number. Beach to Brother Running Festival – Event Guide 10th September 2016 12