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Thursday, September 27, 2018 1:00 P.M. Eagle River Water & Sanitation

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Thursday, September 27, 2018 1:00 P.M. Eagle River Water & Sanitation MEMORANDUM TO: Board of Directors FROM: Catherine Hayes, Board Secretary DATE: September 19, 2018 RE: September 27, 2018, Special Board Meeting This memorandum shall serve as notice of the Special Board of Directors Meeting of the Eagle River Water & Sanitation District: Thursday, September 27, 2018 1:00 p.m. Eagle River Water & Sanitation District Office Walter Kirch Room 846 Forest Road Vail, CO 81657 Cc: Board Materials via Email: ERWSD Managers Bob Armour, Vail resident Ken Marchetti, Marchetti & Weaver, PC Caroline Bradford, Independent Consultant Dan Clayton, Brown & Caldwell Amy Greer, Stan Bernstein & Associates, Inc. Jonathan Heroux, Piper Jaffray & Co Tambi Katieb, Land Planning Collaborative, Inc. Jim Lamont, Vail Homeowners Association Lee Leavenworth, Loyal E. Leavenworth, PC Holly Loff, Eagle River Watershed Council Melissa Macdonald Nelson, Independent Consultant Rick Sackbauer, Vail resident Cliff Thompson, IKS Consulting Bob Weaver, Leonard Rice Engineers BOARD OF DIRECTORS REGULAR MEETING September 27, 2018, 1:00 p.m. 1. Consultant/Guest Introduction 2. Public Comment• 3. Strategy Items 3.1. Eagle River Watershed Council Updat e -- Holly Loff and Larissa Read☼ 3.2. Board Member Input 4. Action Items 4.1. Meeting Minutes of August 23, 2018, Regular Meeting☼ 4.2. Cash in Lieu of Water Rights Request – Ski and Snowboard Club Vail Clubhouse Redevelopment☼ 4.3. Cash in Lieu of Water Rights Request – Solar Vail Redevelopment☼ 4.4. Consent Agenda: Contract Log☼ 5. General Manager Report – Linn Brooks* 5.1. General Manager Information Items 5.1.1. Drought Update 5.2. Operations Report* 5.3. Engineering Report – Jason Cowles 5.4. Public Affairs Report – Diane Johnson* 5.5. Monthly Reports 5.5.1. Development Report* 5.5.2. Authority July Meeting Summary – draft* 5.5.3. District and Authority Committees* 6. General Counsel Report – Jim Collins† 7. Water Counsel Report – Glenn Porzak ☼ Action Item Attachment * Informational Attachment † Confidential Attachment • Public comment of items not on the agenda is limited to three minutes per person on any particular subject for which public comment is accommodated, pursuant to § 18-9-108, C.R.S. 8. Executive Session pursuant to § 24-6-402(a)(b) and (e), C.R.S. 8.1. General Counsel Review of Matters in Negotiation – Jim Collins 8.2. Water Counsel Review of Matters in Negotiation – Glenn Porzak 8.2.1. Bolts Lake† 8.2.2. Minturn Water Service† 8.2.3. Minturn Water Lease† 8.2.4. CRCA Matters 9. Adjournment 330 Broadway, Unit D 970-827-5406 PO Box 5740 [email protected] Eagle, Colorado 81631 www.erwc.org Advocates for our rivers Stephen Friedman, Chair Eagle River Water & Sanitation District 846 Forest Road Vail, CO 81657-5075 September 10, 2018 Dear Mr. Friedman, The funding support that Eagle River Watershed Council received from Eagle River Water & Sanitation District (ERWSD) made it possible for us to continue our watershed- wide work protecting water quality and overall stream health in the Eagle River basin in 2018. Eagle River Watershed Council respectfully requests this same level of funding in 2019: $50,000 from ERWSD to be used as outlined below. Other regular funding partners are listed, as well, to further demonstrate the breadth of collaboration necessary to accomplish great things. Water Quality Monitoring & Assessment Program ($25,000). This program coordinates water quality and biological data collection by numerous entities in the Eagle River watershed. The program provides a central and easily-accessible repository for the data and insures that data collection is not duplicative nor that there are gaps in the monitoring effort. Funding supports coordination of data collectors, data analysis, annual reporting to stakeholders and the community, a shared database, and the production of an interactive online annual report card that gives a graphical interpretation of the data. Additional support comes from US Geological Survey (USGS), Eagle County, Upper Eagle Regional Water Authority, Homestake Partners (Aurora and Colorado Springs), Climax Mine, the Denver Water Board, Vail Resorts Management Company, Crave Real Estate, the Towns of Gypsum, Eagle, Avon, Minturn and Vail, and the Colorado River Water Conservation District. General Administration ($25,000). Projects can develop or grow unexpectedly during the year due to an emerging threat to water quality or a new opportunity. General administration funds allow the Watershed Council board and staff to shift funds at our discretion to the most pressing projects throughout the year. Page 1 Currently, we anticipate using these funds to continue working on the following projects and programs. More details will be provided during Eagle River Watershed Council’s presentation at the September 27th board meeting: • Education & outreach programs • Riparian enhancement/restoration projects • Eagle Mine Superfund cleanup • Vail Pass/Black Gore Creek highway traction sand removal General Administration support also comes from private foundations, the Town of Vail, Eagle County, Upper Eagle Regional Water Authority, the Town of Avon, corporations, local businesses, individuals, and the new 1% for Land & Rivers program. Your support of Eagle River Watershed Council is recognized at our events (Community Pride Highway Cleanup (April) and Eagle River Cleanup (September)) through live mentions, banners, and logo placement in event promotions and on tshirts. Additionally, we will recognize your support on specific project collateral as appropriate. In recent years ERWC has put a focus on our business and individual fundraising efforts. Your support has made up 10% of our overall giving in years past, this year we anticipate it to be 8%, a sign of the community’s growing awareness and support of our work. We feel that you are part of that success, as your financial support provides evidence to the community of the value of our programs and projects. Thank you for your past support and for consideration of continued funding of Eagle River Watershed Council. I look forward to talking about our continued partnership on September 27th. Sincerely, Holly Loff Executive Director Page 2 BOARD ACTION REQUEST TO: District Board of Directors FROM: Micah Schuette DATE: September 27, 2018 RE: Ski and Snowboard Club Vail 2018 Expansion Water Dedication Summary of Subject: Staff is requesting Board approval of a $8,978 cash payment in lieu of a 0.34208 acre-feet water rights dedication to cover the increase in density for Ski and Snowboard Club Vail (SSCV) 2018 Expansion Project. Discussion and Background: The SSCV clubhouse expansion project is located just east of the Vail Resorts Golden Peak Base Area at 598 Vail Valley Drive in Vail. Figure 1. Location of SSCV The project has received approval from the Town of Vail to tear down an existing 6,000 square foot building and redevelop in-situ, a 28,514 square-foot clubhouse facility building that includes 2 penthouse residential units averaging 5,517 square feet, and 2 employee housing units averaging 754 square feet. Approximately 500 athletes and 100 coaches will use the facility for club related activities. Staff has made the following assumptions in calculating the water demands for the project: Ski and Snowboard Club Vail 2018 Expansion Water Dedication Page 2 of 2 1. Staff is projecting the project’s employee housing units based on 200 gallons per day rather than the customary 300 gallons per day assumed in the water demand worksheet based on observed use in other workforce rental housing. 2. Penthouse unit water demand is based on 300 gallons per day per single family equivalent (SFE). The penthouse square footage contributes 3.7 SFE’s to the facility expansion, total SFE count. 3. Irrigated area on the project is very limited due to the large building footprint on the parcel. Existing irrigated area will be removed and replaced with an updated system. While we will be requiring a separate irrigation meter, we do not anticipate in changes in irrigation demand, and will therefore, not be requiring additional outdoor irrigation dedication. 4. The dedication amount is calculated based on the change in use, given a credit for the previous 6,000 square-foot clubhouse dedication, and the anticipated demand of the facility as described above. Alternatives: The waiver of the 120% dedication requirement, exclusion of the temporary irrigation system demands to restore native vegetation, and reductions in the indoor and outdoor demand factors are all subject to Board approval. A number of other alternatives could be considered based on input from the Board. Legal Issues: Legal Counsel will be present at the Board meeting to discuss any potential legal questions. Budget Implication: The proposed water dedication will have a positive impact to revenues equal to the fee collected. Recommendation: Staff recommends approval of the proposed dedication amount of $8,978 cash payment in lieu of a 0.34208 acre-feet water. Suggested Resolution and Motion: I move to adopt the acceptance of a cash in lieu of water rights dedication of $8,978 to cover the 0.34208 acre-feet needed to satisfy the water dedication requirement balance due for the redevelopment of the Ski and Snowboard Club Vail parcel. Attached Supporting Documentation: Ski and Snowboard Club Vail - 2018 Expansion – Water Demand Worksheet Ski and Snowboard Club Vail - 2018 Expansion - Cash in Lieu of Water Rights Calculator WATER DEMAND WORKSHEET Note to Applicant: Please complete all information highlighted in blue. Additional comments to be entered
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