MEMORANDUM

TO: Board of Directors FROM: Catherine Hayes, Board Secretary DATE: April 18, 2018 RE: April 26, 2018, Regular Board Meeting

This memorandum shall serve as notice of the Regular Board of Directors Meeting of the Eagle River Water & Sanitation District:

Thursday, April 26, 2018 11:30 a.m.

Eagle River Water & Sanitation District Office Walter Kirch Room 846 Forest Road Vail, CO 81657

Cc: Board Materials via Email: ERWSD Managers Caroline Bradford, Independent Consultant Ken Marchetti, Marchetti & Weaver, PC Dan Clayton, Brown & Caldwell Virginia Egger, Town of Avon Amy Greer, Stan Bernstein & Associates, Inc. Jonathan Heroux, Piper Jaffray & Co Tambi Katieb, Land Planning Collaborative, Inc. Jim Lamont, Vail Homeowners Association Lee Leavenworth, Loyal E. Leavenworth, PC Holly Loff, Eagle River Watershed Council Melissa Macdonald Nelson, Independent Consultant Timm Paxson, Eagle River Watershed Council Cliff Thompson, IKS Consulting Bob Weaver, Leonard Rice Engineers

BOARD OF DIRECTORS REGULAR MEETING April 26, 2018, 11:30 a.m.

1. Consultant/Guest Introduction 2. Public Comment• 3. Action Items

3.1. Meeting Minutes of March 22, 2018, Regular Meeting☼ 3.2. Inclusion Resolutions – Tug Birk☼ 3.2.1. 6 West in Edwards 3.2.2. Jack’s House (Edwards Medical Center, Lot 1) 3.3. West Vail Sewer Main Improvements – Jeff Schneider☼ 3.4. Resolution to Purchase Property – 703 Crazy Horse Circle, Edwards – James Wilkins☼ 3.5. Consent Agenda: Contract Log☼ 4. Strategy Items 4.1. Board member input

5. General Manager Report – Linn Brooks*

5.1. General Manager Information Items

5.2. Operations Report*

5.3. Engineering Report – Jason Cowles 5.4. Public Affairs Report – Diane Johnson* 5.4.1. Snowpack Update 5.5. Monthly Reports 5.5.1. Development Report* 5.5.2. Authority March Meeting Summary – draft* 5.5.3. District and Authority Committees*

6. General Counsel Report – Jim Collins†

6.1. HB 18-1181 Update 7. Water Counsel Report – Glenn Porzak

☼ Action Item Attachment * Informational Attachment † Confidential Attachment • Public comment of items not on the agenda is limited to three minutes per person on any particular subject for which public comment is accommodated, pursuant to § 18-9-108, C.R.S.

8. Executive Session pursuant to § 24-6-402(a)(b) and (e), C.R.S.

8.1. General Counsel Review of Matters in Negotiation – Jim Collins 8.1.1. Real Estate Update 8.2. Water Counsel Review of Matters in Negotiation – Glenn Porzak 8.2.1. Bolts Lake† 8.2.2. CRCA Matters† 9. Adjournment BOARD ACTION REQUEST

TO: Eagle River Water and Sanitation District Board of Directors FROM: Tug Birk, Development Review Coordinator DATE: April 26, 2018 RE: Inclusion into District Boundaries for Wastewater Purposes

Summary of Subject: This matter involves the inclusion of the 6 West Apartments Subdivision Lot 1 located at 32532 Hwy 6 for wastewater services.

Discussion and Background: The District has been working with the developers of the 6 West Apartments Subdivision in Edwards since 2016. This property has never been included in the District Boundaries and is currently not receiving wastewater services. The District required the developer to petition for inclusion of the property into District Boundaries for Wastewater service. The property is included in the Edwards Metro District and will be served by UERWA. This property is currently being developed with 120 residential apartment units.

Alternatives: Do not include the property in the District Boundaries.

Legal Issues: The District follows the statutory inclusion process with legal counsel’s approved forms. Notice of this public hearing to consider the approval of this inclusion was published in the Eagle Valley Enterprise.

Budget Implication: The Petitioner paid $1,000 to cover all administrative costs, in accordance with the terms of the Petition.

Recommendation: We respectfully request that the Board approve the attached Certified Copy of Resolution, which includes the names and address of the owners and the legal description of the property, thereby including the 6 West Apartment Subdivision Lot 1 into the District boundaries for wastewater services.

Suggested Resolution and Motion: To approve the Certified Copy of Resolution approving the inclusion of the 6 West Apartments Subdivision Lot 1 into the District boundaries, for wastewater services, as presented.

Attached Supporting Documentation:

 Petition for Inclusion  The Certified Copy of Resolution is attached.  Map of the property

Clean Water. Quality Life. ™ 846 Forest Road Vail, Colorado 81657 Tel (970) 476-7480 Fax (970) 476-4089 erwsd.org

Inclusion into District Boundaries for Wastewater Purposes P a g e | 2

IN THE DISTRICT COURT IN AND FOR THE

COUNTY OF EAGLE

STATE OF COLORADO

Civil Action No. 84CV472

IN THE MATTER OF ) EAGLE RIVER ) CERTIFIED COPY OF RESOLUTION WATER & SANITATION ) DISTRICT )

COMES NOW, Frederick Sackbauer, the President of the EAGLE RIVER WATER & SANITATION DISTRICT (District), and certifies that at a (regular or special) meeting of the Board of Directors of the District, held on April 26, 2018 at 11:30a.m. at the District Offices, 846 Forest Road, Vail, Eagle County, Colorado, the following resolution was adopted, to-wit:

WHEREAS, Petitioner whose name is attached hereto as Exhibit A, have petitioned the District for the inclusion in said District for wastewater purposes of the land hereinafter described; and

WHEREAS, Public Notice has been published in accordance with law, calling for a public hearing on the prayer of said Petition; and

WHEREAS, the District is not required to enlarge or extend its facilities beyond those currently existing and all such enlargements or extensions are undertaken in the exercise of discretion as a governmental function in the interest of public health, safety and welfare;

NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the District shall, and hereby does order the inclusion of the land described herein within the boundaries of the EAGLE RIVER WATER & SANITATION DISTRICT for wastewater purposes. The name and address of the owner and the description of said property is listed in Exhibit A, attached hereto and incorporated herein by this reference.

EAGLE RIVER WATER & SANITATION DISTRICT

President

ATTEST:

Secretary

P:\15WSD\1admin\Board\Inclusn\2018\6 West\RESOLUTION.doc

BOARD ACTION REQUEST

TO: Eagle River Water and Sanitation District Board of Directors FROM: Tug Birk, Development Review Coordinator DATE: April 26, 2018 RE: Inclusion into District Boundaries for Wastewater Purposes

Summary of Subject: This matter involves the inclusion of the Edwards Medical Center, Lot 1 property located at 332 Beard Creek Road for wastewater services.

Discussion and Background: The Jack’s House Parcel was not included into the Districts Boundaries with the rest of the Edwards Medical Center Campus. This inclusion is a cleanup inclusion to include a property that is currently receiving wastewater services from the District.

Alternatives: Do not include the property in the District Boundaries.

Legal Issues: The District follows the statutory inclusion process with legal counsel’s approved forms. Notice of this public hearing to consider the approval of this inclusion was published in the Eagle Valley Enterprise.

Budget Implication: None

Recommendation: We respectfully request that the Board approve the attached Certified Copy of Resolution, which includes the names and address of the owners and the legal description of the property, thereby including the Edwards Medical Center, Lot 1 into the District boundaries for wastewater services.

Suggested Resolution and Motion: To approve the Certified Copy of Resolution approving the inclusion of the Edwards Medical Center Lot 1, Jacks House into the District boundaries, for wastewater services, as presented.

Attached Supporting Documentation:

 Petition for Inclusion  The Certified Copy of Resolution is attached.  Map of the Property

Clean Water. Quality Life. ™ 846 Forest Road Vail, Colorado 81657 Tel (970) 476-7480 Fax (970) 476-4089 erwsd.org

EXHIBIT A

LEGAL DESCRIPTION OF INCLUSION PROPERTY

Owner:

Vail Clinic Inc. Name(s)

Jack’s Place

332 Beard Creek Road Address

Edwards, CO 81632 City, State Zip

Legal Description:

A parcel of land described as Edwards Medical Center, Lot 1. According to the plat recorded May 15, 2000 as NE ¼ of Section 5, Township 5 South, Range 82 West of the 6th P.M. County of Eagle, State of Colorado

P:\15WSD\1ADMIN\BOARD\INCLUSN\2017\EDWARDS MEDICAL CENTER, LOT 1\PETITIONEXB.DOC IN THE DISTRICT COURT IN AND FOR THE

COUNTY OF EAGLE

STATE OF COLORADO

Civil Action No. 84CV472

IN THE MATTER OF ) EAGLE RIVER ) CERTIFIED COPY OF RESOLUTION WATER & SANITATION ) DISTRICT )

COMES NOW, Frederick Sackbauer, the President of the EAGLE RIVER WATER & SANITATION DISTRICT (District), and certifies that at a (regular or special) meeting of the Board of Directors of the District, held on April 26, 2018 at 11:30a.m. at the District Offices, 846 Forest Road, Vail, Eagle County, Colorado, the following resolution was adopted, to-wit:

WHEREAS, Petitioner whose name is attached hereto as Exhibit A, have petitioned the District for the inclusion in said District for wastewater purposes of the land hereinafter described; and

WHEREAS, Public Notice has been published in accordance with law, calling for a public hearing on the prayer of said Petition; and

WHEREAS, the District is not required to enlarge or extend its facilities beyond those currently existing and all such enlargements or extensions are undertaken in the exercise of discretion as a governmental function in the interest of public health, safety and welfare;

NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the District shall, and hereby does order the inclusion of the land described herein within the boundaries of the EAGLE RIVER WATER & SANITATION DISTRICT for wastewater purposes. The name and address of the owner and the description of said property is listed in Exhibit A, attached hereto and incorporated herein by this reference.

EAGLE RIVER WATER & SANITATION DISTRICT

President

ATTEST:

Secretary

P:\15WSD\1admin\Board\Inclusn\2017\Edwards Medical Center, Lot 1\RESOLUTION.doc

BOARD ACTION REQUEST

TO: Board of Directors

FROM: Jeffrey Schneider, PE

DATE: April 18, 2018

RE: West Vail Sewer Main Improvements and Town of Vail/Holy Cross Energy Electrical Undergrounding – Request for Intergovernmental Agreement (IGA) with Town of Vail.

Summary of Subject: Staff is requesting that the Board approve an Intergovernmental Agreement (IGA) between the Eagle River Water and Sanitation District (ERWSD) and the Town of Vail (Town) to collaboratively construct the West Vail Sewer Main Improvements and the Town of Vail/Holy Cross Energy Electrical Undergrounding project. The IGA is attached as Exhibit A.

Discussion and Background: ERWSD, as part of its Wastewater Master Plan effort, is installing portions of new sanitary sewer main in two locations in West Vail: South Frontage Road east of Stephens Park and South Frontage Road and an easement in private property between Conoco and West Gore Creek Drive. The Town of Vail, in coordination with Holy Cross Energy, is installing vaults and conduit to remove the existing aerial power lines along the South Frontage Road and Gore Creek near Stephens Park.

ERWSD and the Town wish to combine their construction efforts to achieve cost sharing and cost savings benefits, minimize disruption to the neighborhood and to allow the installation of infrastructure projects to be phased in logical sequence. It was determined that it would be beneficial to each entity that the Sewer Main installation and the Holy Cross Energy Undergrounding be administered, constructed and installed as one project to economize trenching, traffic control, and paving operations, for example. ERWSD is considered the ‘lead agency’ and administered the bidding and award process, and will administer the construction contract. The Town will reimburse ERWSD for monthly progress payments pursuant to the tabulation attached as Attachment A to the IGA.

Each entity provided for its own design for the sewer main and electrical work, respectively. Based on the construction bid received by Western Pipeway, the Town will reimburse the District approximately $317,193. The actual payment may differ based on changes during construction.

Alternatives:  Take the requested action to approve IGA  Amend the requested action  Take no action and this project will proceed with only District funds

Legal Issues: Per Colorado Revised Statutes, a Board Motion is required to execute this IGA. The Town may have non-substantive changes to this document; they have not offered feedback on the IGA to date. Any changes will be approved by General Counsel prior to execution.

Budget Implication: The lowest responsive bid was submitted by Western Pipeway in the amount of $1.808M. This includes work on private property under separate contract with a homeowners’ association, sewer main improvements for ERWSD, and the Town of Vail work. ERWSD is awarding a construction West Vail Sewer Main Improvements and Town of Vail/Holy Cross Energy Electrical Undergrounding – Request for Intergovernmental Agreement (IGA) with Town of Vail. Page 2 of 2 contract to Western Pipeway in the amount of $1,557,334.31, including all ERWSD and TOV work. The total reimbursement from Vail to ERWSD is estimated to be $317,193. It should be noted that a budget transfer request is pending to fully fund the project; the current 2018 Capital Budget did not have adequate funds to complete the work.

Recommendation: Staff recommends that the District execute the Intergovernmental Agreement for the West Vail Sewer Main Improvements and Town of Vail/Holy Cross Energy Electrical Undergrounding projects, subject to non-substantive changes approved by General Counsel.

Suggested Motion: Move to Approve Execution of an Intergovernmental Agreement for the West Vail Sewer Main Improvements and Town of Vail/Holy Cross Energy Electric Utility Undergrounding projects in substantially the form of the IGA attached.

Attached Supporting Documentation:  Exhibit A: Intergovernmental Agreement for the West Vail Sewer Main Improvements and Town of Vail/Holy Cross Energy Electric Utility Undergrounding

Please let me know if you have any questions or would like additional information. Thank you for your attention to this matter.

Exhibit A

INTERGOVERNMENTAL AGREEMENT

FOR THE

WEST VAIL SEWER MAIN IMPROVEMENTS AND TOWN OF VAIL/HOLY CROSS ENERGY ELECTRIC UTILITY UNDERGROUNDING

THIS AGREEMENT is made and entered into this ______day of ______2018, by EAGLE RIVER WATER AND SANITATION DISTRICT, a quasi- municipal corporation and political subdivision of the State of Colorado, (“District”) and the TOWN OF VAIL, a political subdivision of the State of Colorado (“Town”). Collectively these entities are also referred to as the “Parties”.

RECITALS

WHEREAS, Eagle River Water and Sanitation District is a water and sewer District organized and existing under the Colorado Special District Act; and

WHEREAS, the District is empowered to provide water and sewer service to its customers and constituents within and without its boundaries, within Eagle County, Colorado, on such terms and conditions as the District may decide; and

WHEREAS, the Town of Vail is a Colorado municipality organized and operated pursuant to its home rule charter and Colorado law; and

WHEREAS, Section 18(2)(a) and (b), Article XIV of the Colorado Constitution, Section 29-1-203, C.R.S., and Section 32-1-1001, C.R.S., provide for the ability of the Parties to enter into contracts and agreements with one another to provide intergovernmental services and facilities, when so authorized by their governing bodies; and

WHEREAS, the Constitution and statutes of the State of Colorado permit and encourage agreements between political subdivisions of the State, in order that the inhabitants of such political subdivisions may thereby secure high quality governmental services; and

WHEREAS, it is recognized by the Parties, that the public health, safety and welfare of their inhabitants is best served by providing high quality utility infrastructure; and

WHEREAS, the District desires to install a new sanitary sewer main along the South Frontage Road in West Vail and the Town desires to provide for the underground installation of Holy Cross Energy electrical lines within the same utility corridor (the “Electrical Undergrounding”); and

{00574996.DOC / 2 } WHEREAS, the Parties wish to combine their construction efforts to achieve coordination, cost sharing and cost savings benefits, minimize disruption to the neighborhood and to allow the installation of infrastructure projects to be phased in logical sequence. The Parties desire for the proposed sewer main installation and electrical utility undergrounding to be administered, constructed and installed, to the extent provided for herein, as one project (collectively, the “Project”); and

WHEREAS, each of the Parties hereto desires to work together to authorize and accomplish the construction of the Project; and

WHEREAS, each of the Parties hereto has determined it to be in the best interests of their respective taxpayers, residents, property owners, and constituents to enter into this Agreement.

NOW, THEREFORE, in consideration of the mutual performance of the covenants, agreements, and stipulations contained herein, and for other good and valuable consideration, the Parties hereto agree as follows:

1. Cooperation. The Parties agree to cooperate in the planning, design, construction, inspection, cost and expense sharing, administration and warrantee phases of the Project referenced in this Agreement and to cooperate and facilitate the combined efforts including, but not limited to the execution of any additional agreements, easements, and rights-of-way necessary to implement the purposes of this Agreement.

2. Design Costs. The District and the Town provided for the design of the project separately, and combined the work into one package for bidding and construction administration.

3. Project Management: The District will provide a construction management representative (“District Construction Manager”) to coordinate the construction work, provide clarifications to the Contractor and review and approve proposed field changes, cost changes and time changes in a timely manner. The Town will provide a construction management representative (“Town Construction Manager”) to coordinate execution of the Town’s portion of the Project with the District Construction Manager as required herein. With respect to communications with Project Contractor, suppliers and consultants, the Town Construction Manager shall not have authority to bind, or otherwise affect the obligations of, the District.

4. Construction Contract. The District administered a competitive bid process for the construction of this Project under the title “West Vail Sewer Main Improvements”. The bid documents included items designed for and approved by the District and items designed for and approved by the Town. {00574996.DOC / 2 } 2 Western Pipeway (the “Contractor”) was the lowest responsive, responsible bidder, and the District has entered into a contract with Contractor for the Project. A copy of Contractor’s bid tabulation dated April 3, 2018 is included as Attachment A. The District will coordinate and supervise the Project, and will be the Owner as defined in the construction contract. The District will coordinate the construction work, provide clarifications to the Contractor, and work with the Parties regarding any change orders or modifications to the construction contract. No work for the Town outside of the construction contract will be commenced without approval by the Town Construction Manager.

5. Construction Inspection. The District Construction Manager will be responsible for construction inspection of its portion of the Project.

6. Geotechnical Testing. The District will pay for geotechnical testing costs associated with its portion of the Project. The Town will either reimburse the District for geotechnical testing associated with its portion of the Project, or contract directly with a Geotechnical testing firm.

7. Cost Sharing. The District agrees to pay all costs to the Contractor for the Project. The District will invoice the Town on a monthly basis for the Town’s portion of the work based on work accomplished per the Contractor’s invoices and the value of the work listed in Attachment A. The Town will reimburse the District for the invoiced work within 30 days. The Town represents that it has appropriated sufficient funds to pay in full its obligations hereunder. The Town agrees to pay 100% of the construction costs of the Electrical Undergrounding work as defined in Attachment A.

8. Change Orders. Any change orders that arise during construction related to the District portion of the Project will be negotiated between the District and the Contractor.

Neither the District nor its Contractor will commence any work outside of the contracted items for which it expects reimbursement from the Town without the prior approval of the Town’s Construction Manager.

9. Project Meetings. The District will make a good faith effort to invite a representative of the Town to meetings concerning the Project, and otherwise provide open communications throughout the Project.

10. Warranties. For any work that the Town determines does not conform to the Project or Town specifications set forth therein, or needs to be completed under warranty conditions, the Town shall notify the District and

{00574996.DOC / 2 } 3 the District will notify the Contractor under the terms of the District’s agreement with the Contractor. District will obtain requisite warranties of at least a TWO-YEAR period from Contractor for workmanship and/or materials for facilities, infrastructure, and appurtenances constructed for the Project.

11. Enforcement. The Parties agree that this Agreement may be enforced in law or in equity for specific performance, injunctive, or other appropriate relief, including damages, as may be available according to the laws and statutes of the State of Colorado. It is specifically understood that by executing this Agreement each Party commits itself to perform pursuant to the terms contained herein, and that any breach hereof which results in any recoverable damages shall not cause the termination of any obligations created by this Agreement unless such termination is declared by the Party not in breach hereof.

12. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of Colorado.

13. Venue. Venue for the trial of any action arising out of any dispute hereunder shall be in the District Court for Eagle County, State of Colorado, pursuant to the appropriate rules of civil procedures.

14. Captions. The headings and sections and paragraphs are included only for convenience and reference. If any conflict between any heading and the text of this Agreement exists, the text shall control.

15. Binding Agreement upon Successors and Assigns. This Agreement and the rights and obligations created hereby shall be binding upon and inure to the benefit of the Parties hereto and their respective successors and assigns.

16. Interested Persons. Nothing herein expressed or implied is intended or should be construed to confer or give to any person or corporation or governmental entity other than the District and the Town, any right, remedy or claim under or by reason hereof or by reason of any covenant or condition herein contained, nor limit in any way the powers and responsibilities of the Town, the District, or any other entity not a party hereto.

17. Notices. All notices, requests, demands, consents and other communications hereunder shall be transmitted in writing and shall be deemed to have been duly given when hand-delivered or sent by certified,

{00574996.DOC / 2 } 4 United States mail, postage prepaid, with return receipt requested, addressed to the parties as follows:

Greg Clifton, Town Manager Town of Vail 75 South Frontage Road Vail, Colorado 81657

With a Copy to:

Matt Mire, Town Attorney Town of Vail 75 South Frontage Road Vail, Colorado 81657

Eagle River Water and Sanitation District Linn Brooks, General Manager 846 Forest Road Vail, Colorado 81657

With a Copy to:

James P. Collins, Esq. Collins Cockrel & Cole 390 Union Boulevard, Suite 400 Denver, Colorado 80228-1556

Either party may change the address at which it receives written notice, by notifying the other party in writing in the manner provided herein.

18. Severability. If any portion of this Agreement is held invalid or unenforceable for any reason by a court of competent jurisdiction as to either Party or as to both Parties, such portion shall be deemed severable and its invalidity or its unenforceability shall not affect the remaining provisions; such remaining provisions shall be fully severable and this Agreement shall be construed and enforced as if such invalid provisions had never been inserted into this Agreement.

19. Waiver. The waiver of any breach of any of the provisions of this Agreement, by any party, shall not constitute a continuing waiver of any subsequent breach by that party, either of the same, or of another provision of this Agreement.

{00574996.DOC / 2 } 5 20. Amendment. This Agreement may be amended, modified, changed, or terminated in whole or in part only by written agreement duly authorized and executed by the Parties hereto.

21. Duplicate Originals. This Agreement may be executed in counterparts, each of which shall be an original, but all of which together, shall constitute one and the same agreement.

22. Separate Entity Status. In no event shall either party, its employees or its representatives, be considered or authorized to act as employees or agents of the other party.

23. Indemnification. Each party, to the extent permitted by law and subject to all of the immunities, defenses and protections afforded to that party by the Colorado Governmental Immunity Act, shall indemnify and hold harmless, the other party, its officers, directors, employees and agents from and against any claims including attorneys fees, arising out of the negligence of the officers, employees or agents of the indemnifying party and rising out of the performance of services under this Agreement.

24. Force Majeure. No party shall be liable for any failure to perform as required by this Agreement to the extent such failure to perform is caused by any reason beyond the control of that party or by reason of any of the following occurrences, whether or not caused by such party: strikes, labor disturbances or labor disputes of any character, accidents, riots, civil disorders or commotions, war, acts of aggression, floods, earthquakes, acts of God, explosion or similar occurrences; provided, such party shall exercise its best efforts to provide the best possible alternative performance and to prevent the foregoing occurrence from obstructing full performance. Such occurrences shall not terminate this Agreement and shall not affect this Agreement except as provided in this Section.

25. Entire Agreement of the Parties. This Agreement represents the full and complete understanding of Parties, and supersedes any prior agreements, discussions, negotiations, representations or understandings of Parties with respect to the subject matter contained herein.

{00574996.DOC / 2 } 6 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be effective as of the date and year first above written.

EAGLE RIVER WATER AND SANITATION DISTRICT

By: Linn Brooks, General Manager

Attest:

Leslie Isom, Administration Manager

TOWN OF VAIL

By: Greg Clifton, Town Manager

Attest:

Patty McKenny, Town Clerk

APPROVED AS TO FORM

Matt Mire, Town Attorney

{00574996.DOC / 2 } 7 ATTACHMENT A

(CONTRACTOR’S BID TABULATION DATED APRIL 3, 2018)

{00574996.DOC / 2 } Attachment A ‐ Page 1 of 3

West Vail Sewer Improvements High Country Engineering, Inc. HCE Project No. 2171025.00 Prepared By: Romeo Baylosis Exhibit A ‐ IGA Cost Sharing April 17, 2018 Western Pipeway ERWSD TOV Casa Del Sol Item No. Item Description Quantity Unit Unit Cost Item Cost Subtotal %res $res %res $res %res $res General $ 297,021 1 Mobilization and Demobilization 1 L S$ 76, 125 $ 76,125.00 100.0%$ 76,125 0.0% $ ‐ 1A Mobilization and Demobilization (Electric) 1 LS$ 3,104 $ 3,104.00 0.0% $ ‐ 100.0%$ 3,104 2 Traffic Control 1 LS$ 159,090 $ 159,090.00 100.0%$ 159,090 0.0% $ ‐ 2A Traffic Control (Electric) 1 LS$ 35,550 $ 35,550.00 0.0% $ ‐ 100.0%$ 35,550 3Erosion Control 1 LS$ 11,875 $ 11,875.00 78.3%$ 9,298 21.7%$ 2,577 4Construction Surveying 1 LS$ 11,277 $ 11,277.00 78.3%$ 8,830 21.7%$ 2,447 4A Construction Surveying (Electric) 1 LS $ ‐ $ ‐ 78.3% $ ‐ 21.7% $ ‐ Sewer $ 456,633 5 16" C905 PVC Sewer Main 1578 LF$ 177.80 $ 280,568.40 100.0%$ 280,568 0.0% $ ‐ 6 12" C900 PVC Sewer Main 0 LF $ ‐ $ ‐ 100.0% $ ‐ 0.0% $ ‐ 78" C900 PVC Sewer Main 284 LF$ 60.00 $ 17,040.00 100.0%$ 17,040 0.0% $ ‐ 84' Dia. Sewer Manhole 11 EA$ 8,654.00 $ 95,194.00 100.0%$ 95,194 0.0% $ ‐ 94' Dia. Sewer Drop Manhole 1 EA$ 9,682.00 $ 9,682.00 100.0%$ 9,682 0.0% $ ‐ 10 6' Dia. Sewer Manhole 1 LS$ 40,867.00 $ 40,867.00 100.0%$ 40,867 0.0% $ ‐ 11 Remove/Dispose or Abandon Ex. Sewer 1 LS$ 6,852.00 $ 6,852.00 100.0%$ 6,852 0.0% $ ‐ 12 Sanitary Sewer Service Installation 4 EA$ 345.00 $ 1,380.00 100.0%$ 1,380 0.0% $ ‐ 13 Sewage Bypass Pumping 15 DAY$ 170.00 $ 2,550.00 100.0%$ 2,550 0.0% $ ‐ 14 Modify Existing Water Service 16 LF$ 156.25 $ 2,500.00 100.0%$ 2,500 0.0% $ ‐ Earthwork $ 346,735 15 Removal Asphalt Mat (5" thick) 2597 SY$ 2.40 $ 6,232.80 100.0%$ 6,233 0.0% $ ‐ SFRdInt 16 Unc lassified Excavation and Disposal 1808 CY$ 30.75 $ 55,596.00 80.0%$ 44,477 20.0%$ 11,119 17 Suitable Bac kfill Material Import 3117 TON$ 22.60 $ 70,444.20 80.0% $ 56,355 20.0% $ 14,089 CasaCo 16 Unc lassified Excavation 2949 CY$ 30.75 $ 90,681.75 100.0%$ 90,682 0.0% $ ‐ 17 Suitable Bac kfill Material Import 4777 TON$ 22.60 $ 107,960.20 100.0% $ 107,960 0.0% $ ‐ 18 Structure Bac kfill (Flowfill CLSM) 100 CY$ 158.20 $ 15,820.00 100.0%$ 15,820 0.0% $ ‐ Roadway Bases and Pavement $ 170,792 SFRdInt 19 Hot Bituminous Pavement 319 TON$ 151.00 $ 48,169.00 80.0%$ 38,535 20.0%$ 9,634 20 Hot Bituminous Pavement Overlay 129 TON$ 130.00 $ 16,770.00 80.0%$ 13,416 20.0%$ 3,354 21 Aggregate Base Course (Class 6) 506 TON$ 26.60 $ 13,459.60 80.0% $ 10,768 20.0% $ 2,692 SFRdE 19 Hot Bituminous Pavement 174 TON$ 151.00 $ 26,274.00 100.0%$ 26,274 0.0% $ ‐ 20 Hot Bituminous Pavement Overlay 10 TON$ 130.00 $ 1,300.00 100.0%$ 1,300 0.0% $ ‐ 21 Aggregate Base Course (Class 6) 275 TON$ 26.60 $ 7,315.00 100.0% $ 7,315 0.0% $ ‐ Conoco 19 Hot Bituminous Pavement 146 TON$ 151.00 $ 22,046.00 100.0%$ 22,046 0.0% $ ‐ 21 Aggregate Base Course (Class 6) 288 TON$ 26.60 $ 7,660.80 100.0% $ 7,661 0.0% $ ‐ WGCDr 19 Hot Bituminous Pavement 48 TON$ 151.00 $ 7,248.00 100.0%$ 7,248 0.0% $ ‐ 20 Hot Bituminous Pavement Overlay 1 TON$ 130.00 $ 130.00 100.0%$ 130 0.0% $ ‐ 21 Aggregate Base Course (Class 6) 90 TON$ 26.60 $ 2,394.00 100.0% $ 2,394 0.0% $ ‐ GVTrail 19 Hot Bituminous Pavement 27 TON$ 151.00 $ 4,077.00 0.0% $ ‐ 100.0%$ 4,077 21 Aggregate Base Course (Class 6) 54 TON$ 26.60 $ 1,436.40 0.0% $ ‐ 100.0% $ 1,436 22 Infrared Seam 368 LF$ 34.00 $ 12,512.00 100.0%$ 12,512 0.0% $ ‐ Misc ellaneous $ 59,040 23 Pavement Markings 1287 SF$ 1.20 $ 1,544.40 100.0%$ 1,544 0.0% $ ‐ 24 Reset Existing Traffic Sign 1 EA$ 125.00 $ 125.00 100.0%$ 125 0.0% $ ‐ Attachment A ‐ Page 2 of 3

Western Pipeway ERWSD TOV Casa Del Sol Item No. Item Description Quantity Unit Unit Cost Item Cost Subtotal %res $res %res $res %res $res 25 Seeding 0.0062 AC$ 24,193.00 $ 150.00 100.0%$ 150 0.0% $ ‐ 26 Sod 5489 SF$ 2.75 $ 15,094.75 100.0%$ 15,095 0.0% $ ‐ 27 Irrigation 550 LF$ 1.00 $ 550.00 100.0%$ 550 0.0% $ ‐ 28 Tree Protection 1 LS$ 500.00 $ 500.00 100.0%$ 500 0.0% $ ‐ 29 Landscaping 1 LS$ 5,076.00 $ 5,076.00 100.0%$ 5,076 0.0% $ ‐ 30 Construction Dewatering 30 DAY$ 740.00 $ 22,200.00 100.0%$ 22,200 0.0% $ ‐ 31 Rock Excavation 100 CY$ 15.00 $ 1,500.00 100.0%$ 1,500 0.0% $ ‐ 32 Pothole Utilities 36 HR $ 335.00 $ 12,060.00 100.0%$ 12,060 0.0% $ ‐ 33 Relocate Shallow Utility Line 400 LF$ 0.60 $ 240.00 100.0%$ 240 0.0% $ ‐ Casa Del Sol Drainage, Grading, & Paving Improvements $ 253,614 General 34 Mobilization and Demobilization 1 L S$ 6, 980.00 $ 6,980.00 57.4%$ 4,007 42.6%$ 2,973 35 Traffic Control 1 LS$ 13,552.00 $ 13,552.00 57.4%$ 7,780 42.6%$ 5,772 36 Erosion Control 1 LS$ 5,111.00 $ 5,111.00 57.4%$ 2,934 42.6%$ 2,177 37 Construction Surveying 1 LS$ 4,368.00 $ 4,368.00 57.4%$ 2,507 42.6%$ 1,861 38 Geotechnical and Material Testing 1 LS$ 9,789.00 $ 9,789.00 57.4%$ 5,619 42.6%$ 4,170 Earthwork 39 Removal Asphalt Mat (3" thick) 3111 SY$ 4.80 $ 14,932.80 57.4%$ 8,572 42.6%$ 6,360 40 Unc lassified Excavation & Disposal 399 CY$ 34.60 $ 13,805.40 57.4%$ 7,925 42.6%$ 5,880 41 Remove & Dispose Unsuitable/Exc ess Trench Material 124 CY$ 41.75 $ 5,177.00 0.0% $ ‐ 100.0%$ 5,177 42 Suitable Bac kfill Material Import 408 TON$ 28.60 $ 11,668.80 0.0% $ ‐ 100.0% $ 11,669 43 Subgrade Preparation 3111 SY$ 0.50 $ 1,555.50 57.4%$ 893 42.6%$ 663 Roadway Bases and Pavement 0 44 Hot Bituminous Pavement 616 TON$ 124.25 $ 76,538.00 57.4%$ 43,937 42.6%$ 32,601 45 Aggregate Base Course (Class 6) 1176 TON$ 26.90 $ 31,634.40 57.4% $ 18,160 42.6% $ 13,474 46 Concrete Pan 2' wide (6" thick) 1010 SF$ 14.70 $ 14,847.00 0.0% $ ‐ 100.0%$ 14,847 Storm Drainage 47 8" ADS N‐12 Storm Main 70 LF$ 50.00 $ 3,500.00 0.0% $ ‐ 100.0%$ 3,500 48 4" ADS N‐12 Storm Lateral 434 LF$ 37.00 $ 16,058.00 0.0% $ ‐ 100.0%$ 16,058 49 Type 13 Inlet 1 EA$ 1,702.00 $ 1,702.00 0.0% $ ‐ 100.0%$ 1,702 50 Modify Existing Inlet 1 EA$ 280.00 $ 280.00 0.0% $ ‐ 100.0%$ 280 Misc ellaneous 51 Signing and Pavement Marking 1 LS$ 672.00 $ 672.00 57.4%$ 386 42.6%$ 286 52 Landscape Planters 400 SF$ 9.20 $ 3,680.00 0.0% $ ‐ 100.0%$ 3,680 53 Irrigation Allowance 100 LF$ 8.40 $ 840.00 0.0% $ ‐ 100.0%$ 840 54 Heat Trace Storm Allowanc e (by others) 500 LF$ 8.20 $ 4,100.00 0.0% $ ‐ 100.0%$ 4,100 71 Conduit Trenching 302 LF$ 35.00 $ 10,570.00 0.0% $ ‐ 100.0%$ 10,570 72 4" SCH 40 PVC Conduit 302 LF$ 1.65 $ 498.30 0.0% $ ‐ 100.0%$ 498 73 Trash Enclosure Paving 1 LS$ 1,755.00 $ 1,755.00 0.0% $ ‐ 100.0%$ 1,755 Electric Utility Undergrounding ‐ South Frontage Road (Phase 1) Elliot Road to Stephens Park $ 227,113 26 ‐ Electrical $ 15,937 55 Set Electric Vault 3 EA$ 2,145.00 $ 6,435.00 0.0% $ ‐ 100.0%$ 6,435 56 Connect to Existing Vault 1 EA$ 3,214.00 $ 3,214.00 0.0% $ ‐ 100.0%$ 3,214 57 6" PVC Conduit (Install Only) 3930 LF$ 0.80 $ 3,144.00 0.0% $ ‐ 100.0%$ 3,144 58 4" PVC Conduit (Install Only) 3930 LF$ 0.80 $ 3,144.00 0.0% $ ‐ 100.0%$ 3,144 31 ‐ Earthwork $ ‐ $ 165,969 59 Utility Trenching and Bac kfilling 1965 LF$ 28.60 $ 56,199.00 0.0% $ ‐ 100.0%$ 56,199 60 Conduit Bedding Material (CDOT Class 6 Base) 406 TN$ 25.50 $ 10,353.00 0.0% $ ‐ 100.0%$ 10,353 61 Export Trench Spoils 582 CY$ 20.00 $ 11,640.00 0.0% $ ‐ 100.0%$ 11,640 62 Flowfill (CLSM) Backfill 364 CY$ 190.00 $ 69,160.00 0.0% $ ‐ 100.0%$ 69,160 63 Overexcavate Unsatisfac tory Trench Sub‐Base Material 10 CY$ 77.00 $ 770.00 0.0% $ ‐ 100.0%$ 770 64 Sawcut Asphalt Pavement 1898 LF$ 1.25 $ 2,372.50 0.0% $ ‐ 100.0%$ 2,373 65 Remove Pavement (Asphalt and Concrete) 2870 SF$ 2.50 $ 7,175.00 0.0% $ ‐ 100.0%$ 7,175 66 Erosion Control 1 LS$ 8,299.81 $ 8,299.81 0.0% $ ‐ 100.0%$ 8,300 Attachment A ‐ Page 3 of 3

Western Pipeway ERWSD TOV Casa Del Sol Item No. Item Description Quantity Unit Unit Cost Item Cost Subtotal %res $res %res $res %res $res 32 ‐ Exterior Improvements $ 45,207 67 Asphalt Paving (Patching 2" lower lift) 36 TN$ 377.40 $ 13,586.40 0.0% $ ‐ 100.0%$ 13,586 68 Asphalt Overlay 2" 163 TN$ 134.50 $ 21,923.50 0.0% $ ‐ 100.0%$ 21,924 69 Class 6 Aggregate Base Course 99 TN$ 35.70 $ 3,534.30 0.0% $ ‐ 100.0%$ 3,534 70 2" Asphalt Mill 1450 SY$ 4.25 $ 6,162.50 0.0% $ ‐ 100.0%$ 6,163 Subtotal $ 1,810,948.51 74.2% $ 1,342,863 17.5% $ 317,193 8.3% $ 150,893

BOARD ACTION REQUEST

TO: The Board of Directors of Eagle River Water & Sanitation District

FROM: James Wilkins, Director of Finance

DATE: April 26, 2018

RE: Request for Repurchase 703 Crazy Horse Circle aka 703 Villas at Brett Ranch, Edwards, CO 81632

Summary of Subject: The owner of 703 Crazy Horse Circle aka Unit 703 Villas at Brett Ranch, Edwards, CO 81632 a District employee, has decided to sell her unit effective April 30, 2018. She has requested that the District repurchase her Unit in accordance with the Supplement to the Master Deed Restriction for the Occupancy and Resale of Red Sandstone Creek.

Discussion and Background: We have calculated the Maximum Sales Price in accordance with the Master Deed Restriction which applies to 703 Crazy Horse Circle aka 703 Villas at Brett Ranch, Edwards, CO 81632. The Maximum Sales Price is $201,941.05, through April 30, 2018. Seller has requested that the closing date be April 30, 2018. Upon the repurchase of the unit the District will offer it for sale or for rent to our employees.

Legal Issues: The District, as Buyer, and the employee, as Seller, are following the purchase/sale process in accordance with the Master Deed Restriction and Supplement to the Master Deed Restriction., and are using the Purchase and Sale Contract and other documents approved by our legal counsel. The Resolution to Authorize the Purchase of Real Property is attached.

Budget Implication: The funds to repurchase the unit will be appropriated from the General Fund balance.

Recommendation: The Housing Committee recommends that the Board approve the attached Resolution Authorizing the Purchase of Real Property thereby approving the repurchase of 703 Crazy Horse Circle aka Unit 703 Villas at Brett Ranch, Edwards, CO 81632.

Suggested Resolution and Motion: To approve the Resolution Authorizing the Purchase of Real Property.

Attached Supporting Documentation: The Resolution Authorizing the Purchase of Real Property is attached.

EAGLE RIVER WATER AND SANITATION DISTRICT

RESOLUTION AUTHORIZING THE PURCHASE OF REAL PROPERTY

WHEREAS, the Eagle River Water and Sanitation District is a quasi-municipal corporation and political subdivision of the State of Colorado, formed and operated pursuant to Article 1, Title 32, Colorado Revised Statutes; and

WHEREAS, the Board of Directors of the District is empowered to acquire real and personal property pursuant to Section 32-1-1001(1)(f), C.R.S., and to authorize its designees to act on its behalf; and

WHEREAS, the Board of Directors of the District has determined that the acquisition of the real property described on Exhibit A attached hereto and incorporated herein by this reference (“Property”) is to the public benefit, health, safety, and welfare.

NOW, THEREFORE, be it resolved by the Board of Directors of the Eagle River Water and Sanitation District that the Property described hereinabove shall be acquired for good and valuable consideration, and hereby authorizes Linn Brooks, General Manager, or in her absence, James Wilkins, Director of Finance to execute any and all documents required to affect such conveyance.

RESOLVED this 26th day of April, 2018.

EAGLE RIVER WATER AND SANITATION DISTRICT

By: Frederick P. Sackbauer IV, President

ATTEST:

By: George Gregory, Secretary

EXHIBIT A

LEGAL DESCRIPTION OF PROPERTY TO BE ACQUIRED

CONDOMINIUM UNIT 703, VILLAS AT BRETT RANCH PHASE 1, ACCORDING TO THE CONDOMINIUM MAP RECORDED DECEMBER 14, 1998 UNDER RECEPTION NO. 679881, AND AS DEFINED AND DESCRIBED IN THE CONDOMINIUM DECLARATION RECORDED DECEMBER 14, 1998 UNDER RECEPTION NO. 679882, COUNTY OF EAGLE STATE OF COLORADO.

Also known as: 703 Crazy Horse Circle, Edwards, CO 81632

2

EAGLE RIVER WATER & SANITATION DISTRICT 2018 CONTRACT LOG

Contract Date Change Order Contract Project Account Statue and Number Executed signed on Project Name Contractor Amount Manager Number Notes

Booth Falls WTP 18.15.025 design Improvements Construction TBD B. Peterson 10.3.2.20.30.124 20.1.2.00.00.131 Aerial Imagery Service Area & 18.15.026 03/30/18 Mapping Merrick & Company $99,928.00 L. Rector 10.1.2.00.45.303 Open/Contract Expires 7/2/18

18.15.027 Bid Process Avon WWTF Demo Project TBD M. Marts WaterSmart customer Engagement and Analytics 18.15.028 03/28/18 Software WaterSmart Software, Inc. $87,400.00 M. Mulcahy 2018 Lawn & Yard Maintenance Avon and 18.15.029 04/10/18 Edwards WWTFs SHC Landscape Co. $21,408.00 M. McClintock 10.3.9.10.20.500 Open/Contract Expires 10/15/18

Vail Admin/WW Landscaping 18.15.030 Bid Process Improvements - Construction TBD B. Peterson 10.1.2.00.05.074

Vail Admin/WW River Bank 18.15.031 Bid Process Restoration - Construction TBD B. Peterson 10.3.2.10.03.337

Advanced Utilities Ongoing 18.15.032 pending Maintenance Advanced Utilities Systems $68,800.00 J. McCaulley 10.1.9.00.45.300 Open/Contract NTE $68,800.00

West Vail Sewer Main 18.15.033 04/17/18 Improvements HP Kumar $20,000.00 J. Schneider 10.3.2.10.01.004 Open/Contract Expires 11/2/18

Horizon 7 Virtual Desktop 18.15.034 pending Solution Spadafy, LLC $9,990.00 J. Sica 10.1.2.00.45.300 Open/Contract Expires 6/1/18

MEMORANDUM

TO: Boards of Directors

FROM: Linn Brooks, General Manager

DATE: April 18, 2018

RE: GM Report

Ford Park Raw Water After a review of the operations, billing and customer feed back from the Vail Irrigation System Recreation District (VRD), I spoke with Mike Ortiz, Executive Director of the VRD, about either scrapping the system or further investing in it to ensure it meets the original intent of the project. As background, the system was proposed by the District to benefit stream flows, removed peak irrigation demand from the Vail water distribution infrastructure and reduce costs of treating water. The District added a new point of diversion to its water rights decree (which entailed going to trial with the state who opposed the change), and fronted the capital cost to the Town of Vail and VRD to construct the raw water intake and pump on Gore Creek. The Town and VRD have since paid the District back for the capital cost through the usage water rate for the raw water delivered to their irrigation systems. The raw water system has been difficult to operate, has frequent failures, and has been a disproportionate burden on District staff. VRD in particular has not been happy with the system and in fact has not used it much in the last few years. VRD would like to see the system succeed. Mike and I discussed various potential alternatives to improve the functionality of the system. We further discussed that investments in water efficiency measures at the ball fields could help the District meet its goals of reducing outdoor water use in Vail. I propose that District staff recommend a blended water rate that would be less than our regular irrigation rate, to reflect that they paid for a raw water system that should have lowered their costs, and furnish them with water from the potable system for the next two years. In the meantime, District, VRD and Town of Vail staff will investigate potential solutions to the raw water diversion operations issues and water efficiency measures.

Red Sandstone Attached to this report is a template agreement that staff has proposed to the Board Employee Housing Housing Subcommittee be executed by the District and its employee upon sale of a Reverter deed restricted housing unit in the Red Sandstone development to the employee. Currently, the District uses the Town of Vail’s deed restriction, which does not require our employees to sell the unit back to us. Although this works from the town’s perspective because their housing mission is to provide housing to the local work force, it does not work for the District because its housing mission is to provide housing specifically to its employees. Between the time of this report and the board meeting, James Wilkins will be working with the Board Housing Subcommittee (Rick Sackbauer and Steve Coyer) to get its approval on the document. GM Report Page 2 of 3

Stillwater Employee All required submissions have been made to the county to begin construction. Staff Housing Development and our contractor, RA Nelson, are awaiting the grading permit. Demolition of the Update existing units on site has begun and is nearly complete. A groundbreaking ceremony is being planned and Diane Johnson will be issuing invitations and event information to board members shortly. Insurance Service As reported in the Operations Report this month, District staff have been assisting Office area fire rating the Eagle River Fire Protection District in gathering information to submit to the ISO for its periodic fire rating exercise. This year the ISO rating for the fire protection district service area was reduced from 5 to 3, which is a rating improvement, and will result in lower insurance rates for fire protection district constituents. The rating is based to a large extent on the integrity of the water system. Congratulations to our staff who participated in this effort to lower costs for our customers! Arsenic Limits at The Eagle Mine Water Treatment Plant (WTP) discharge permit was renewed on Eagle Mine March 30, 2018, by the Clean Water Permits section of the Colorado Department of Public Health and Environment (CDPHE). In this permit, CBS Operations received an arsenic effluent limit of 0.02 ug/L beginning Jan. 1, 2027. The current Colorado Surface Water Quality Standard (CSWQS) for arsenic is 0.02 ug/L.

In March 2016, Wendy Naugle, the Hazardous Materials and Waste Management Division (HMWMD) project manager of the Eagle Mine Superfund Site, drafted a Technical Impracticability (TI) Evaluation Report to assess the technical impracticability of remediating contaminant sources at the Eagle Mine site to achieve the CSWQS for arsenic. This report concluded that it was technically infeasible to remove arsenic to levels below the background concentration of 0.35 ug/L and requested an alternate remedial goal for arsenic in surface water of 3.0 ug/L. The District strongly objected to this proposal because it would establish a water quality standard in Eagle River segments 5a, 5b, and 5c that would be nearly an order of magnitude higher than current ambient conditions and thus would allow significant degradation which could further degrade water quality downstream. In addition, it would not be as protective of human health as maintaining arsenic concentration at existing levels.

The Eagle Mine Record of Decision of Operable Unit 1, issued in June 2017, stated that the “agencies are proposing an alternate remedial goal for arsenic of 3.0 ug/L” based on Technical Impracticability (TI). Upon further clarification with Wendy, this goal was to be applied as an effluent permit limit, not an alternate water quality standard. We have requested written documentation that the TI waiver approved by EPA applies only to the effluent and not to the Eagle River segments listed above.

On April 12, 2018, Wendy hosted an Eagle Mine Stakeholders meeting. Initially she stated that the Eagle Mine WTP would have an arsenic effluent limit of 3.0 ug/L, designed to meet the specific Applicable or Relevant and Appropriate Requirements (ARAR). When District staff asked about the new permit limit of 0.02 ug/L (effective 2027), Wendy stated that the Clean Water Permits section felt that they did not have the authority to take the TI Waiver into consideration when developing the discharge permit. She then went on to explain that the Superfund law should exempt the Eagle Mine from a discharge permit; however, since the treatment plant is located off of the Superfund site, it is subject to the CDPHE permitting system. She mentioned that only one other Superfund site in the State of Colorado has a CDPHE discharge permit, the Broderick Wood Products Superfund Site. Wendy said that when the enforcement order is written, it will state that the arsenic effluent limit is 3.0 ug/L. It was not clear how these conflicting limits will be addressed moving forward.

OPERATIONS MONTHLY REPORT April 2018

INFORMATION ONLY

WATER SUPPLY RESERVOIR UPDATES: 4/16/18 Physical Previous Month Capacity Current Discharge Change in Reservoir (AF) Storage (AF) (CFS) Storage (AF) Comments Eagle Park 3,301 2141 0.2 +10 Steady Black Lake 1 527 177 0.1 0 Steady Black Lake 2 98 25 0.1 -20 Steady Homestake 42,881 41,020 4 +82 Steady Green Mountain 153,639 62,075 86 net -5,825 Releasing Wolford 65,993 54,090 1 net -90 Steady

On March 13, the water release rate from Eagle Park Reservoir (EPR) was reduced from 0.3 cfs to 0.2 cfs, so outflow would match inflow. Contracts will allow us to use water from Green Mountain Reservoir and Wolford Mountain Reservoir for augmentation. A 2.5 cfs release from Black Lake 1 was completed Feb. 27, at which time a 2 cfs release was started from Black Lake 2. Black Lake 2 reached its minimum pool around March 16, and its flow was adjusted so outflow would match inflow.

SNOW WATER EQUIVALENT (SWE) “Normal” = 30-year median (1981-2010) Normal SWE (in SWE (in % of Normal Peak Date of Normal SNOTEL Site inches) inches) for normal SWE (inches) Peak 4/16/18 April 16 Vail Mountain 14.4 21.3 68% 22.6 April 25 Copper Mountain 14.0 15.1 93% 15.4 April 28 Fremont Pass 19.2 17.1 112% 18.6 May 6

STREAMFLOW (CFS) Daily Mean Record Discharge Streamflow Instream Flow (CFS) Low/High Water Right Gage Location 4/16/18 April 12 Level (CFS) ISF Season 21 (2013) Gore Creek above Red Sandstone 28 6 Oct - April 111 (2017) 61 (2013) Eagle River below AWWTP 168 35 Oct - April 570 (2006) 137 (1983) Eagle River below Gypsum 214 50 Oct - April 970 (1971)

Page 2 of 7

March streamflows were slightly below normal. Precipitation has been below normal and air temperatures have been above normal.

COLORADO RIVER DATA Lake Powell water level is at 3,611 feet elevations of April 17, and is at 53% of its storage capacity. Lake Mead water level is at 1086 feet as of April 14, and is at 41% of its storage capacity.

Page 3 of 7

RIVER CALLS The junior Shoshone Call remains in effect on the main stem of the Colorado River. The Shoshone Call was removed for two days starting April 10, and the junior Shoshone Call was placed on April 12.

WATER

The water department initiated the spring runoff plan, which reduces the production of surface water plants and increases the production of groundwater sources. The benefits of this plan are twofold: using groundwater maintains high quality drinking water in our service area and allows us to protect public health, while operating efficiently; also, the planned downtime at the surface water plants allows staff to perform predictive maintenance that is difficult to perform during normal operations. The spring runoff plan is typically initiated around April 1, coincides with the closing of Vail and Beaver Creek, and continues until summer demand increases, typically late May or early June. During the planned downtime, water staff work collaboratively with other operations departments and the CIP group to ensure successful and timely completion of planned capital improvement projects involving the plants, wells, pump stations, and tanks.

Water staff kicked off a corrosion study at our drinking water sources and several key locations in the distribution system. The one-year study will quantify the corrosivity of our water over time. This data will help maintain long-term compliance with the ever-evolving Lead & Copper Rule, which was targeted for reform since the lead crisis in Flint, MI. In addition to monitoring water chemistry over time, the corrosion study measures the weight loss and microscopically observes pitting of a credit card sized piece of metal, which is inserted into the water column over time.

The Operations Technology (OT) group continues to troubleshoot and reconfigure SCADA alarming and associated tags and inputs. Year-to-date tracking shows a 70% decrease in after-hours callouts during Q1 (January – March) when comparing 2017 to 2018. This translates into a savings of roughly $4,300 Page 4 of 7 and a reduction of about 123 hours of overtime costs. We attribute the improved efficiency to better staffing levels within the OT team, and a higher degree of training and familiarity with our system.

WASTEWATER & LABORATORY

The Colorado Department of Public Health and Environment (CDPHE) is currently going through a stakeholder process to update the classification sections of Regulation 100 for facilities, collection and distribution systems. In the current proposal, the classifications for the Vail and Edwards’s wastewater treatment facilities (WWTF) would both change from ‘B’ facilities to ‘A’ facilities based on the level of complexity of the treatment processes. The Colorado Revised Statutes require that “every treatment facility…be under the supervision of a certified operator, holding a certificate in a class equal to or higher than the class of the facility or system.” The supervisors of the Vail and Edwards WWTFs have their ‘A’ certifications so this change will not directly affect the District. The Avon WWTF is currently classified as an ‘A’ plant due to its hydraulic flow (>4 MGD); this classification will not change.

District staff and our consultant, Carollo Engineers, submitted an abstract entitled Process Optimization and Integrated Planning between WRRFs Provides a Cost Effective Road Map for Nutrient Removal, which was accepted for the 2018 Water Environment Federation Technical Exhibition and Conference (WEFTEC). WEFTEC is the largest water quality event in the world and will be held in New Orleans this fall.

FIELD OPERATIONS

Field Operations Crews completed flowing fire hydrants down valley to gather data for their Insurance Service Office (ISO) requirements. A report was sent to ISO and the results may lower the Eagle River Fire Protection District’s (ERFPD) fire protection rating, which could reduce homeowners’ insurance costs.

Fields Ops assisted the Town of Avon and the ERFPD with troubleshooting issues with the wildland pumper truck. ERWSD supplied its scope camera to help detect interior piping and pump problems.

Field Ops on-call staff was dispatched to the April 1 wildland fire in Edwards south of Hwy 6 to repair a leaking hydrant during the fire event. Staff quickly repaired the hydrant and had it back online and available to ERFPD.

Distribution Field Ops is ahead of schedule with its annual fire hydrant and fire hydrant guard valve maintenance program. Field Ops determined that this was a high priority due to the potential drought and the mild weather.

Collection Collection staff assisted the town of Avon with cleaning out a storm water containment vault that was hard to access. These efforts mitigated potential water quality issues on the river.

Staff utilized closed circuit television (CCTV) system to assess the condition of sewer mains in preparation for several large construction projects.

Page 5 of 7

Mechanical/Electrical (M/E) ERFPD assisted the M/E staff with a pump-around truck during the upgrade of the Bachelor Gulch BPS. The M/E team will be pumping several times a week over the next six weeks to keep tank levels adequately filled.

Staff completed rebuilding Strawberry Park & Cresta booster pump station valves.

Fleet/Buildings & Grounds All fleet vehicles are prepared (tires, preventative maintenance, etc.) for the peak construction and maintenance season, which is upcoming.

ENGINEERING

WATER FACILITY PROJECTS

Avon Drinking Water Facility (ADWF) Concrete and Fluoride Improvements Mark Mantua

General Project Scope: The ADWF Concrete and Fluoride Improvements consist of evaluation and repair of concrete, masonry, piping, and other equipment in the ADWF. The project also consists of replacement of the existing fluoride feed system, electrical improvements and HVAC work.

Project Update: Phase II of the project is underway. The scope of Phase II includes a new fluoride system, HVAC improvements, coatings, and other miscellaneous improvements. Mechanical installation of new fluoride equipment is complete. This includes an industrial water softener, pumps, mixer, fluoride grinder, and piping. Fluoride electrical improvements are underway which includes a new PLC cabinet, controls and power feeds. Controls for new exhaust fans and existing louvers are complete and balanced. The new HVAC controls improve heating and circulation in lower levels of the plant and fluoride room.

Bachelor Gulch Booster Pump Station 1 Improvements Debbie Hoffman

General Project Scope: The Bachelor Gulch booster pump station (BPS) 1 improvements project consists of station rehabilitation including new pumps, motors, piping, valves, and electrical equipment. Pump- around connections will also be installed to aid in minimizing station downtime. This project also allows downloading to the distribution system on the valley floor, supporting new development in the absence of the Traer Creek tank.

Project Update: Construction crews mobilized on April 9. Demolition of existing equipment and HVAC modifications have been completed. Several electrical conflicts have been identified once the conduit was demolished and wiring exposed. Coordination efforts have been successful with the Bachelor Gulch Metro District to investigate the loads supported by existing panels. Additional loads to support the tennis center were not identified within the pump station and therefore were not allocated for within the design. Some electrical breakers and wiring require upsizing to support the additional loads.

Radio Telemetry Unit (RTU) System Upgrades Debbie Hoffman

General Project Scope: This project is a systematic approach to install standardized communication equipment to increase the reliability of the telemetry system throughout the distribution system (82 sites) and develop a standard (i.e., non-proprietary) telemetry platform to allow for competitive pricing for upgrades, replacement, and system maintenance. Implementation is anticipated to occur over a three- year period with a highly detailed sequence and schedule to limit distribution system disruptions. Page 6 of 7

Project Update: District staff is negotiating a guaranteed maximum price (GMP) with our general contractor, Filanc, to begin the installation work. Meetings will continue with operations departments to coordinate a well-executed project and maintain system operations during switchover and startup of the new technology. It is anticipated that the work will commence in mid-May.

Mountain Star Water Storage Tank (WST) Overflow and Venting Improvements Mark Mantua

General Project Scope: A major project was completed in Spring of 2017 to rehabilitate five pump stations in the Mountain Star Subdivision. This allowed for increased pumping rates and increased downloading through the pump stations to address fire flow limitations. A portion of the pump stations are located directly above the tanks. It was discovered that in the unlikely event of a control failure, the existing tank overflows were undersized and could potentially flood the pump stations. Tank venting was also determined to be inadequate for current CDPHE criteria. The remaining budget from the pump station project was carried forward to design improvements for vents, overflows, and drainage infrastructure at each site.

Project Update: SGM recently competed 90% level plans, specifications, and cost estimates for improvements at each of the five pump station sites. The deliverables are undergoing internal review. Staff will meet shortly to determine whether or not to bid the project in 2018 or postpone the project until 2019. Such improvements are not budgeted for 2018, but completing the project in fall 2018 may be the best value for the Authority, as construction costs continue to rise and contractor availability decreases. A detailed sequencing plan to bypass tanks during construction has been coordinated carefully with the engineering and operations staff as well as and Mountain Star stakeholders.

WASTEWATER FACILITY PROJECTS

Edwards Wastewater Treatment Facility Aeration Basin Channel and HVAC Mark Mantua

General Project Scope: The project consists of installation of a channel to reroute flow in the aeration basins, which will address short-circuiting and improve nutrient removal. It also includes installation of new make-up air units (MAUs) and miscellaneous electrical and instrumentation improvements.

Project Update: New aeration basin channel excavation is complete, as is installation of new drain pipe layout. The contractor installed and compacted structural subgrade material. Rebar installation and concrete pours for bottom slab and wall slabs of new aeration basin channel are completed, and the contractor is currently working on installation of rebar for top slab. Owner-supplied sluice gate and stop plate manufacturing is complete and equipment is on-site.

Dowd Junction Collection System Improvements Debbie Hoffman

General Project Scope: The Dowd Junction Collection System handles wastewater flow from the town of Minturn and intercepts wastewater flows from Vail prior to proceeding to the Avon Wastewater Treatment Facility for treatment. District assets are approximately 50 years old, deemed in poor condition, and have reached the end of their useful life. The improvements include replacement of an existing 0.68 million gallons per day (MGD) lift station and associated force mains, influent gravity sewer, an aerial gravity sewer, and structural column repairs. The facilities will be designed to accommodate future development build-out wastewater flows as well as current wastewater flows.

Project Update: The design team met with CDOT on April 6 and 11 to discuss future projects occurring at the Dowd Junction interchange. The right-of-way delineation throughout the area is not clear with CDOT and USFS and has delayed an opportunity to install a groundwater monitoring well prior to runoff. A meeting with the Forest Service has been scheduled for April 30 to discuss the District’s existing special Page 7 of 7 use permit, potential permit modifications for investigative design work, and future permits and/or modifications for the lift station replacement.

Bridge Road Sanitary Sewer Relocation Melissa Marts

General Project Scope: This project consists of installation of sanitary sewer main and manholes adjacent to Bighorn Road and Interstate 70 in East Vail. Town of Vail is replacing the Bridge Road bridge using federal grant monies and anticipates starting construction in summer 2018. The existing sewer main runs within the bridge and needs to be replaced. The project is a 50/50 cost-sharing project with town of Vail. A portion of the existing bike trail in this vicinity will be demolished to allow for the sewer main installation, and the alignment will be relocated away from the riparian area. Bike trail subgrade will be included in this project to prepare for the final asphalt bike path, which will be constructed by others later.

Project Update: A preconstruction meeting is scheduled for April 19, and the awarded contractor, United Companies, is scheduled to mobilize to the site on May 1 to begin work. The IGA with town of Vail was approved by the board at the March meeting, and subsequently approved by Vail Town Council. Typical preconstruction activities are underway, including submittals and interagency coordination, and the project is anticipated to be complete by July 2018.

West Vail Sewer Main Improvements Jeffrey Schneider

General Project Scope: This project involves the installation of approximately 1,900 linear feet (LF) of sewer mainline piping, manholes, and appurtenances in two areas in West Vail along the South Frontage Road and in easements within adjacent private property. The project is necessary to implement the operational strategy contemplated in the Wastewater Master Plan, which involves bypassing peak winter flows to the Avon WWTF from the Vail WWTF. In addition, the District is partnering with the town of Vail to install Holy Cross Energy underground electric conduit within the South Frontage Road right of way and replace a small portion of the Gore Valley Trail recreation path.

Project Update: Bids for the project were opened on April 3, with bids were received from United Companies and Western Pipeway. The bid package was unique in that it contained plans for multiple projects: the sewer main installation, a private drainage/parking lot project, and a project for the town of Vail to install underground electric lines along the south frontage road. Western Pipeway was the low bidder, with their bid (for all work) totaling approximately $1.81M. The contractor will enter into a separate contract with the townhome association for the private work, and an IGA is on the Agenda for consideration with the town of Vail. Town of Vail will reimburse ERWSD approximately $317,000 for its share of the project, which is trenching, asphalt removal, vault and conduit installation, and pavement replacement. The project will have severe impacts to the South Frontage Road. The CDOT permit for the work has been executed, and ERWSD and the contractor have been coordinating heavily with Town of Vail and other stakeholders. Construction mobilization is scheduled for approximately May 21.

Vail Office Landscaping/Riverbank Restoration Becky Peterson

General Project Scope: The District is working with Zehren Architects and River Restoration to implement landscaping improvements at the Vail Office campus and along Gore Creek south of the office. The goal is to install low water use plantings that can serve as a demonstration of efficient landscaping to the public, and to improve the riparian habitat along Gore Creek. Numerous stakeholders are involved, comprising design professionals, town of Vail, Vail Resorts, and many ERWSD departments.

Project Update: The plans and specifications for the riverbank restoration work are complete and will be solicited to select contractors in late April/May 2018 for construction during optimum planting season in June/July. The Vail Office landscaping project design is nearly complete, with a landscaping master plan completed which addresses improvements at the front office entry, the area near Forest Road and Gore Creek, the west parking lot, and other areas on the property. Some of the improvements will be implemented in 2018, while some will be phased to occur during the next Vail WWTF project.

MEMORANDUM

TO: Boards of Directors

FROM: Diane Johnson, Communications & Public Affairs Manager

DATE: April 26, 2018

RE: Communications and Public Affairs Report

Legislative The Mussel-free Colorado Act (HB18-1008) passed through the legislature April 6 and was signed April 16 by Gov. John Hickenlooper. It creates a more stable funding source for Colorado Parks and Wildlife to administer the aquatic nuisance program that has been operating since 2009.

A bill to allow the Colorado Water Quality Control Commission to continue work on rules to use reclaimed water for toilet flushing (HB18-1069) and one that codifies WQCC rules concerning the allowable use of reclaimed domestic wastewater to irrigate food crops (HB18-1093; Reclaimed water use for edible crops) were sent to the governor on April 17. A short news report is attached (note the headline is inaccurate).

Gov. Hickenlooper announced three nominations on April 11 to serve as directors on the Colorado Water Conservation Board for terms expiring Feb. 12, 2021, as follows:  Steven A. Anderson of Olathe, to serve as a representative of the Gunnison-Uncompahgre drainage basin and as a Republican, appointed;  Curran A. Trick of Cowdrey, to serve as a representative of the North Platte drainage basin and as a Republican, appointed;  James Thomas Yahn of Sterling, to serve as a representative of the South Platte drainage basin and as a Republican, reappointed.

They were expected to be confirmed April 18, along with three appointments made last year (Jack Goble, representing the Arkansas; Heather Dutton, representing the Rio Grande, and Celene Hawkins, representing the San Miguel, Dolores, Animas, and San Juan) who were awaiting confirmation.

Eagle River Valley State of the River meeting Eagle River Water & Sanitation District, along with Eagle River Watershed Council, will again host the Eagle River Valley version of the Colorado River Water Conservation District’s “State of the River” meetings that occur annually throughout their 15-county service area. We worked with the River District in 2011 to create this forum in the Eagle River valley and have led its coordination since.

The meeting will be held at 5:15 p.m., Wednesday, May 9, at Colorado Mountain College in Edwards. The format will follow previous ones, with information tables and food available at 5:15 p.m. to be followed by a variety of speakers from 6 to 8 p.m.

The River District annually organizes the State of the River series to engage residents throughout the broad Colorado River Basin (within Colorado). Local hosts like ERWC and the district create the link from local water issues to regional or statewide ones. We are working together on the agenda to plan a variety of topics and speakers to provide a cohesive program. Communications and Public Affairs Report Page 2 of 3

Town of Vail Gore Creek Strategic Action Plan As part of the town of Vail’s “Restore the Gore” campaign, the town hosted a free “sustainable landscape workshop” on April 12 for any interested person. It was a technical 7-hour class and was well attended, primarily by landscaping representatives. Amy Schweig, Maureen Mulcahy, and I collaborated on the district presentation, which Amy delivered. The workshop agenda is attached to this report.

The March 21 TOV lunch with the locals program (featuring Holly Loff of Eagle River Watershed Council) can be viewed on the High Five Access Media website. The next program takes place at noon April 25 in the Lionshead Welcome Center and features town of Vail watershed education coordinator Pete Wadden discussing the history and ongoing controversy surrounding the philosophies of conservation and preservation in the U.S. Maureen and Amy will present the district and authority’s Water Efficiency Plan at the May 23 program – also at the Lionshead Welcome Center.

Snowpack Early April storms added significantly to the snow water equivalent at the Vail Mountain SNOTEL site. Both the Copper and Fremont Pass sites are close to normal, though we still need to wait and see how the snowpack will melt and what levels local streams will reach.

Statewide SNOTEL snow water equivalent is at 69 percent of normal as of April 18. The Colorado basin is at 87% of normal; other basins range from 31 to 104 percent of normal. This link gives you a snapshot of statewide conditions and updates daily.

Below is the snow water equivalent in the upper Colorado River basin, as of April 18, in comparison to water years 2015, 2016, 2017, and the 30-year median and average.

Communications and Public Affairs Report Page 3 of 3

Colorado River Compact interim operating guidelines issue The Central Arizona Project developed the infographic below and published it in various online forms, which set off a major online conversation among upper and lower basin state representatives, culminating in many media stories, a letter from the Upper Colorado River Commission, and one from Denver Water. The attached news stories describe the issue.

Attachments: 1. April 18 Colorado Politics story about House Bill 18-1069 2. Town of Vail sustainable landscaping workshop agenda 3. April 13 Upper Colorado River Commission letter to AZ Dept. of Water Resources 4. April 16 Denver Water letter to the Central Arizona Water Conservancy District 5. April 17 Arizona Daily Star story: Four states that also get Colorado River water say CAP keeps too much for Arizona 6. April 17 Nevada Independent story: States accuse Arizona water agency of gaming Lake Mead, undermining Colorado River drought plans

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April 12, 2018 at Donovan Pavilion

8:30 Start

8:40-9:05 Pete Wadden-The State of Gore Creek

 Why is Gore Creek considered impaired?  How TOV plans to improve water quality

9:05-9:30 Nicola Ripley- The importance of Wetlands and Riparian Buffers

 What is the riparian zone - definitions  Important functions of these areas for wildlife, fisheries, filtration, water storage, slowing run off etc.  Distinction between riparian areas and wetlands and why that matters (federal protections)  Showing good riparian buffers and poor streamside landscaping

9:30 -10:00 Gregg Barrie- Integrated Pest Management

 What is IPM?  Four methods of IPM a. Mechanical b. Cultural c. Biological d. Chemical

10:00-10:30 Paul Cada-Fire Mitigation and bark beetle outlook: The TOV Approach

10:30- 10:40 Break

10:40-11:10 Rick Herwehe- Tree Pests

 Common tree insect and disease problems  Treatment options and timing

11:10- 12:00 Matt Schlitz- CO Forest Service-

Unintended Consequences- How Spraying may benefit needle scale

12-12:40 Lunch

2018 Restore the Gore Sustainable Landscaping Workshop

April 12, 2018 at Donovan Pavilion

12:45-1:00 Maureen Mulcahy – Efficient Outdoor Water Use

 Understanding water demand management  Water Efficiency Plan preview: Opportunities for input and partnership  Landscape plans and water budgets  Water use regulations refresher and general updates

1:00-1:45 Shawn Bruckman- Soil Science

 Properties of soil: physical, chemical, biological  Soil food web  Nitrogen cycle  Cation exchange capacity  Using compost and compost tea to feed the soil food web to support healthy soil functions

1:45-2:15 Paul Schreiner- Noxious Weeds

 What is a Noxious Weed  What harm noxious Weeds do to our ecosystem  Identifying Vail’s primary Noxious weeds  What can we do about them

2:15-2:25Break

2:30-3:00 Randy Mandel- Revegetation

 Soil Preparation and Amendments  Plant Materials Choices and Availability  Fabric vs. Mulches  Hydromulches  Colorado DNR Water Conservation Board Revegetation Matrix

3:00-3:30 Rick Roehm-Pesticides and Herbicides

 Characteristics of soil applied pesticides  Herbicides that are appropriate for riparian areas  Licensing that is pertinent to applying pesticides  Labeling of riparian herbicides

3:30 – Prize Drawing and Wrap-up

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Construction Development Approval Process Approval Process

Project Name

Year Submitted Year Use Typeof SFEsProposed Location Anticipated Start Construction Status Project Development Typeof ConnectionApplication Submitted Inclusion Demand Water Submitted Worksheet CapacityAnalysis System Conditional Capacityto Letter Serve Rights Water Dedication/Cash-inLieu ServiceAgreement Water Completed Letter Serve Ability to Plan Construction Review Plan Construction Approval Acceptance Construction Period Warranty FinalAcceptance Strata aka:The Lion 2014 Mixed Use 85.4 Vail 2014 Warranty Redevelopment x x x x n/a n/a x x x x x Chamonix Residential Development 2015 Residential 32 Vail 2016 Warranty Infill x x n/a n/a x n/a n/a n/a x x x x Thompson Commercial Building 2015 Commercial Eagle-Vail 2016 In Construction Infill x x n/a n/a n/a n/a n/a x x Avon Medical Office Building 2015 Commercial 10.3 Avon 2015 Warranty Infill x x n/a n/a n/a n/a n/a x x x x x Edwards Fire Station 2015 Commercial Edwards 2017 In Construction Redevelopment x x n/a n/a n/a n/a n/a n/a x x Marriot Residence Inn 2015 Mixed Use 198 Vail Conceptual Redevelopment x x x x x Anglers PUD 2015 Residential 12.9 Edwards 2017 Warranty PUD x x x x x x x x x x x 6 West Apartments (formerly Via) 2016 Residential 120 Edwards 2018 Plan Review Upzoning x x x x x x x x 5040 Wildridge Road East 2016 Residential 2 Avon 2016 Warranty Infill x x n/a n/a n/a n/a n/a n/a x x x x Cross Creek Properties 2016 Residential 3 Minturn 2016 Warranty Infill x x n/a n/a n/a n/a n/a n/a x x x x Avon Public Safety Facility 2016 Commercial 10.3 Avon 2017 Warranty Infill x x n/a n/a n/a n/a n/a n/a x x x x VVMC Phase II-East Wing 2016 Commercial Vail 2017 In Construction Redevelopment x x n/a n/a n/a n/a n/a n/a x x Bridge Rd Sewer Main Project 2016 Infrastructure N/A Vail 2017 Plan Review Infrastructure x n/a n/a n/a n/a n/a n/a n/a x BaseCamp 2016 Residential 15 Avon 2016 Warranty PUD x x x x x x x x x x x x 3010 Basingdale (Phase 1) 2016 Residential 6 Vail 2016 In Construction Infill x x n/a n/a n/a n/a n/a n/a x x x x Avon Hotel 2016 Mixed Use 77 Avon 2018? Conceptual Infill x Stillwater 2017 Residential 21 Edwards 2018 Plan Review PUD n/a x x x x x x x x x Fox Hollow Amended PUD 2017 Mixed Use 110 Edwards 2018? Plan Review PUD x x x x River Park PUD 2017 Mixed Use 594+com Edwards 2019? Conceptual PUD x x x Vail Mountain View Phase II 2017 Mixed Use 37 Vail 2018? Plan Review Redevelopment x n/a n/a n/a n/a n/a n/a x VVMC-Edwards Campus Addition 2017 Commercial Edwards 2017 In Construction Redevelopment x n/a n/a n/a n/a n/a n/a n/a x x Red Sandstone Parking Garage 2017 Infrastructure N/A Vail 2018 In Construction Infill x n/a n/a n/a n/a n/a n/a n/a x x S. Frontage Rd Roundabout 2017 Infrastructure N/A Vail 2018 Conceptual Infill n/a n/a n/a n/a n/a n/a n/a x Solar Vail 2017 Residential 65 Vail 2018 Plan Review Redevelopment x x x n/a n/a n/a n/a n/a n/a n/a 185 Elk Track 2018 Residential Avon 2018 Plan Review Redevelopment x x x SSCV Club House Expansion 2018 Mixed Use 4 + com Vail 2018 Plan Review Redevelopment x x n/a n/a n/a n/a n/a n/a n/a Colorado World Resort 2018 Mixed Use Avon Conceptual Upzoning x

COMMITTEES DISTRICT AUDIT/BUDGET HAHNEWALD BARN RETIREMENT PLANS Steve Coyer Steve Coyer Steve Friedman Steve Friedman Bill Simmons Linn Brooks Linn Brooks Melissa Mills McLoota James Wilkins

REAL ESTATE AND NEW EMPLOYEE HOUSING ORGANIZATIONAL DEVELOPMENT DEVELOPMENT George Gregory Steve Coyer Bill Simmons Rick Sackbauer Bob Armour

AUTHORITY AUDIT/BUDGET NEW DEVELOPMENT UNALLOCATED WATER Geoff Dreyer Geoff Dreyer Geoff Dreyer George Gregory Mick Woodworth Sarah Smith Hymes

TRAER CREEK TANK George Gregory Sarah Smith Hymes

JOINT WATER QUALITY RULES AND REGULATIONS WATER DEMAND MANAGEMENT Sarah Smith Hymes (A) Kim Bell Williams (A) Mick Woodworth (A) Steve Friedman (D) Bill Simmons (D) Steve Coyer (D)

WILDERNESS POLICY EAGLE RIVER MOU CLIMATE ACTION PLAN (DORMANT) George Gregory (A) Sarah Smith Hymes (A) Sarah Smith Hymes (A) Mick Woodworth (A) George Gregory (D) Bob Armour (D) Vacancy (D) (A) = Authority (D) = District

MEMORANDUM

TO: Board of Directors

FROM: Catherine Hayes, Board Secretary

DATE: April 9, 2018

RE: Summary of Authority’s March 22, 2018, Board Meeting

The following is a summary of items discussed at the March 22, 2018, Authority Board Meeting: Board members present and acting included: Chair George Gregory, Vice-Chair Sarah Smith Hymes (via Skype), Secretary Kim Bell Williams, Treasurer Geoff Dreyer, and directors Pam Elsner and Mick Woodworth. Resolutions to The board considered resolutions encouraging the boards of Arrowhead, Berry Encourage Director Creek, and EagleVail Metropolitan Districts to consider allowing continued Continuity appointment of the current appointees, Directors Dreyer, Gregory, and Williams, respectively. Discussion and public comment ensued. The board unanimously approved the resolutions, which will be passed along to the respective Authority member districts. Chair Gregory abstained. Water Efficiency Plan Maureen Mulcahy, water demand management coordinator, presented the draft regional water efficiency plan for the Authority and District. The plan’s creation was partially funded by a Colorado Water Conservation Board (CWCB) grant; a regional plan is now a statutory requirement for entities that sell over 2,000 acre feet of water annually. A regional plan will also create efficiencies, prioritize both entities for future CWCB grant considerations, and provide ease of required updating in seven years. Highlights from the plan included that water use per single family equivalent decreased during the study period (2008 – 2017); staff expects a decrease in future demand/SFE based on plan suggestions; and the plan accounted for public input gathered during outreach efforts, including presentations to local organizations. IT Security Practices Chair Gregory asked about staff’s preparedness for ransomware attacks. Linn Brooks said the IT department and safety coordinator are currently undergoing a Department of Homeland Security audit on District IT systems as an industry best practice. Staff will implement any suggestions that result from the audit. Additionally, IT staff has attended DHS trainings on this topic in the past and has a robust program to protect against such attacks. Eagle River Valley Jason Cowles briefly updated on the ongoing water quality issues in the ERV (ERV) Mobile Home mobile home park’s private water system. He discussed the possibility of the Park Update Authority providing water service to the park’s residents via a master connection. There are several issues that staff will investigate prior to making a recommendation on a potential connection. Staff will keep the board apprised of any developments. Lunch with Locals Diane Johnson discussed the town of Vail’s “Lunch with the Locals” program, which the District now sponsors by funding the filming of the monthly presentations to air locally on Channel 5; the videos are also available online on-demand. Presentation topics relate to the town’s Gore Creek action plan, and District staff will present the draft regional water efficiency plan at an upcoming event.

Summary of Authority’s March 22, 2018, Board Meeting Page 2 of 2

Snowpack Conditions Diane Johnson discussed local snowpack conditions, which staff continues to monitor. She said normal operations continue, though staff has reviewed the drought management plan that was compiled after the 2012 drought. Diane discussed improvements to technology and increased staffing levels since 2012, which would help with any needed drought-related efforts for this year. Linn Brooks discussed the long-term forecast and said a lot could still happen to improve the water supply outlook for the spring and summer. State Publication of Kathryn Winn discussed a letter from Jim Collins to the state engineer regarding the Well Sites state’s publication of well locations, which presents security issues for the state’s many drinking water suppliers. The Special District Association of Colorado and many other entities want to keep such information confidential, and legislation to that end may be introduced. Water Rights Glenn Porzak said he received favorable rulings of the referee for the diligence Diligence cases for the Cordillera conditional water rights and the Lake Creek diversion conditional water rights. He does not expect opposition, at which time the referee can sign the final decrees.