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Ordinary Council 5 March 2015

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Ordinary Council 5 March 2015 COUNCIL MEETING THURSDAY, 5 MARCH 2015 AGENDA Meeting to be held in the Council Chamber, Civic Centre, Commerce Street, Whakatāne commencing at 1:00 pm Marty Grenfell CHIEF EXECUTIVE 24 February 2015 WHAKATĀNE DISTRICT COUNCIL THURSDAY, 5 MARCH 2015 COUNCIL - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Membership .............................................................................................. 5 2 Prayer ....................................................................................................... 5 3 Apologies .................................................................................................. 5 4 Announcements ........................................................................................ 5 5 Public Forum ............................................................................................. 5 6 Presentations ............................................................................................ 6 7 Confirmation of Minutes ........................................................................... 7 7.1 Minutes - Whakatane District Council 18 December 2014 .......................................................... 7 7.2 Minutes – Extraordinary Council Meeting 27 January 2015 ...................................................... 16 8 Committee Recommendations ................................................................ 19 8.1 General Manager Community and Corporate Services Report - Wharaurangi ........................... 19 9 Standing and Joint Committee Minutes ................................................... 21 9.1 Minutes - Hearings Committee 12 December 2014 .................................................................. 21 9.2 Minutes - Policy Committee 27 January 2015 ........................................................................... 29 9.3 Minutes - Eastern Bay Road Safety Committee 9 February 2015 ............................................... 33 10 Mayoral and Chief Executive Reports ....................................................... 40 10.1 Chief Executive Report: March 2015 ........................................................................................ 40 10.2 Mayor’s Report ........................................................................................................................ 47 10.2.1 Minutes of the Rangitaiki Fishing Track meeting - 3 February 2015 ................................ 51 11 Resolution to Exclude the Public .............................................................. 53 11.1 Resolution to Exclude the Public .............................................................................................. 53 12 Public Excluded Business ......................................................................... 55 WHAKATĀNE DISTRICT COUNCIL THURSDAY, 5 MARCH 2015 COUNCIL - AGENDA 12.1 Public Excluded Minutes - Extraordinary Council Meeting 27 January 2015 .............................. 55 12.2 Public Excluded Minutes - Hearings Committee 12 December 2014 ......................................... 56 12.3 Public Excluded Minutes - Grow Whakatāne Advisory Board 22 December 2014 ..................... 57 12.4 Chief Executive Six Month Performance Review ....................................................................... 58 WHAKATĀNE DISTRICT COUNCIL THURSDAY, 5 MARCH 2015 COUNCIL - AGENDA 1 Membership Mayor A A Bonne Deputy Mayor J A Turner Councillor A V Iles Councillor S Jarrett Councillor G V Johnston Councillor J C Jukes Councillor R N Orr Councillor J W Pullar Councillor D W Sheaff Councillor A R Silcock Councillor G F van Beek 2 Prayer The Prayer will be given by Councillor Iles 3 Apologies No apologies have been received at the time of compiling this agenda. 4 Announcements 5 Public Forum The Council has set aside time for members of the public to speak in the public forum at the commencement of each Council, Committee, Sub-committee and Community Board meeting (up to 30 minutes) when these meetings are open to the public. Each speaker during the public forum section of a meeting, may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak at the public forum. The public forum procedure does not apply in respect of any hearing, including the hearing of submissions where the local authority, committee or subcommittee sits in a quasi-judicial capacity. With the permission of the chairperson, members may ask questions of speakers during the period reserved for public forum. If permitted by the chairperson, questions by members are to be confined to obtaining information or clarification on matters raised by the speaker. Page 5 WHAKATĀNE DISTRICT COUNCIL THURSDAY, 5 MARCH 2015 COUNCIL - AGENDA 6 Presentations 6 Presentations Presentations for the meeting are: 1. Doctor J Scott-Jones - Rural Health Alliance 2. Superintendent McGregor and Area Commander Taylor - NZ Police 3. Councillors P Thompson and T Marr, Chief Executive Mary-Anne McLeod and General Manager Technical Services K Tarboton - Bay of Plenty Regional Council Long Term Plan Page 6 WHAKATĀNE DISTRICT COUNCIL THURSDAY, 5 MARCH 2015 COUNCIL - AGENDA 7 Confirmation of Minutes 7 Confirmation of Minutes 7.1 Minutes - Whakatane District Council 18 December 2014 Details of WHAKATĀNE DISTRICT COUNCIL MEETING HELD IN THE Meeting: COUNCIL CHAMBERS, CIVIC CENTRE, WHAKATĀNE ON THURSDAY, 18 DECEMBER 2014 COMMENCING AT 11.00 AM Present: His Worship the Mayor A A Bonne, Councillors A V Iles, S Jarrett, G V Johnston, , R N Orr, J W Pullar, D W Sheaff, A R Silcock, J A Turner and G F van Beek In Attendance: M Grenfell (Chief Executive), D C Bewley (General Manager Planning and Regulatory Services), H Barnes (General Manager Finance), T Krawczyk (General Manager Infrastructure), J Reweti (General Manager Community and Corporate Services), J Gardyne (General Manager Strategy and Economic Development) and Janie Storey (Administration Officer Community) Visitors: Dr M Noble – Waiariki Institute of Technology Apologies: Councillor J C Jukes The meeting was opened with a prayer from Deputy Mayor J Turner 1. CONFIRMATION OF MINUTES 1.1. Whakatane District Council: 6 November 2014 Refer to pages 7-18 of the agenda. RESOLVED: THAT the minutes of the Whakatane District Council meeting held on Thursday, 6 November 2014 be confirmed as a true and correct record. Iles/Jarrett CARRIED 1.2. Extraordinary Council: 10 October 2014 Refer to pages 19-20 of the agenda. RESOLVED: THAT the minutes of the Extraordinary Whakatane District Council meeting held on Friday 10 October 2014 be confirmed as a true and correct record. Turner/Johnson CARRIED Page 7 WHAKATĀNE DISTRICT COUNCIL THURSDAY, 5 MARCH 2015 COUNCIL - AGENDA 7.1 Minutes - Whakatane District Council 18 December 2014 (Cont.) 1.3. Extraordinary Council: 13 November 2014 Refer to pages 21-22 of the agenda. RESOLVED: THAT the minutes of the Extraordinary Whakatane District Council meeting held on Thursday, 13 November 2014 be confirmed as a true and correct record. Iles/Jarrett CARRIED 2. RESOLUTION TO EXCLUDE THE PUBLIC RESOLVED: THAT the public be excluded from the following parts of the proceedings of this meeting, namely: 1. Public Excluded Minutes –Council 6 November 2014 2. Public Excluded Minutes – Extraordinary Council 10 October 2014 3. Public Excluded Minutes – Extraordinary Council 13 November 2014 4. Public Excluded Minutes – Grow Whakatāne Advisory Board 17 November 2014 The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of Reason for passing Ground(s) under section 48(1) for the passing each matter to be this resolution in of this resolution considered relation to each matter 1 Public Excluded Good reason to That the public conduct of the relevant part of Minutes – Council withhold exists the proceedings of the meeting would be likely under Section 7. to result in the disclosure of information for 6 November 2014 which good reason for withholding exists. Section 48(1)(a) 2 Public Excluded Good reason to That the public conduct of the relevant part of Minutes – withhold exists the proceedings of the meeting would be likely Extraordinary under Section 7. to result in the disclosure of information for Council 10 October which good reason for withholding exists. 2014 Section 48(1)(a) 3 Public Excluded Good reason to That the public conduct of the relevant part of Minutes – withhold exists the proceedings of the meeting would be likely Extraordinary under Section 7. to result in the disclosure of information for Council which good reason for withholding exists. Page 8 WHAKATĀNE DISTRICT COUNCIL THURSDAY, 5 MARCH 2015 COUNCIL - AGENDA 7.1 Minutes - Whakatane District Council 18 December 2014 (Cont.) 13 November 2014 Section 48(1)(a) 4 Public Excluded Good reason to That the public conduct of the relevant part of Minutes – Grow withhold exists the proceedings of the meeting would be likely Whakatāne Advisory under Section 7. to result in the disclosure of information for Board 17 November which good reason for withholding exists. 2014 Section 48(1)(a) This resolution is made in reliance on sections 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 7 of that Act, which would be prejudiced by the holding
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