The Connecticut General Assembly

Joint Committee on Legislative Management

Martin M. Looney Joe Aresimowicz Senate President Pro Tempore Speaker of the House

Bob Duff, Senate Majority Leader Matthew Ritter, House Majority Leader Leonard Fasano, Senate Republican Themis Klarides, House Republican Leader President Pro Tempore

James P. Tracy Executive Director

4/21/17

TO: All Respondents of Record

FROM: Tina Nadeau Mohr

RE: Responses to Questions and Clarifications Engineering, Production and Distribution for the Connecticut Network – JCLM18REG0008

The following Request for Proposal (RFP) questions, answers and clarifications are provided to those who have received the Connecticut General Assembly’s RFP for the above referenced Request for Proposal.

Thank you for your continued interest in the Connecticut General Assembly procurements.

JOINT COMMITTEE ON LEGISLATIVE MANAGEMENT

QUESTIONS AND ANSWERS

1. Please provide a copy of the current contract for the engineering, production and distribution of the CT-Network and the corresponding RFP?

Please see the attached documentation. Exhibit 1: RFP for the Engineering, Production and Distribution of CT-Network dated 8/31/11. Exhibit 2: Q&A for the Engineering, Production and Distribution of CT-Network dated 9/16/11. Exhibit 3: Contract for the Engineering, Production and Distribution of CT-Network dated 11/1/11 - 10/31/16. Exhibit 4: Contract Amendment for the Engineering, Production and Distribution of CT-Network dated 8/8/16.

1 The Connecticut General Assembly

Joint Committee on Legislative Management

Donald E. Williams, Jr. Christopher G. Donovan Senate President Pro Tempore Speaker of the House

Martin M. Looney, Senate Majority Leader J. Brendan Sharkey, House Majority Leader John McKinney, Senate Minority Leader Lawrence F. Cafero, Jr., House Republican Leader

D’Ann Mazzocca, Ph.D. Executive Director

REQUEST FOR PROPOSAL FOR THE JOINT COMMITTEE ON LEGISLATIVE MANAGEMENT ENGINEERING, PRODUCTION, AND DISTRIBUTION FOR THE CONNECTICUT NETWORK

CONTRACT #: JCLM11REG0038

RFP ISSUANCE DATE: August 31, 2011

PROPOSAL DUE DATE: September 30, 2011 TIME: 12:00 pm (noon)

Attention A non-mandatory meeting and walk-through meeting will be held on Thursday, September 8, 2011, in Public Hearing Room 1C at the Legislative Office Building at 2 PM. Attention Please affix the following label to the front of the envelope containing your Proposal to this Request For Proposal.

SEALED PROPOSAL TITLE - REQUEST ENGINEERING, PRODUCTION, AND DISTRIBUTION FOR PROPOSAL SERVICES FOR THE CONNECTICUT NETWORK

CONTRACT ID: JCLM11REG0038

DEADLINE FOR RECEIPT: September 30, 2011 @ 12:00 pm (noon)

CONTACT NAME: Tina Nadeau Mohr

Suite 5100 * Legislative Office Building * Hartford, CT 06106-1591 * (860) 240-0100 * fax (860) 240-0122 * [email protected]

TABLE OF CONTENTS

PART 1 GENERAL INFORMATION ...... 1 1.1 Executive Summary ...... 1 1.2 Terminology ...... 1 1.3 Official Agency Contact Information...... 2 1.4 Portal Website...... 2 PART 2 PROJECT SCOPE ...... 2 2.1 Overview...... 2 2.2 Current Operational Details ...... 3 2.3 Proposal Requirements ...... 12 PART 3 PROPOSAL REQUIREMENTS...... 30 3.1 Administrative Documentation ...... 30 3.2 Technical Documentation ...... 31 PART 4 EVALUATION OF PROPOSALS ...... 40 4.1 Mandatory Requirements...... 40 4.2 Qualitative Elements...... 40 4.3 Presentation...... 40 4.4 Debriefing Procedure...... 40 PART 5 CONTRACTUAL PROVISIONS ...... 41 5.1 Contract Conditions ...... 41 5.2 Formation of a Contract...... 51 5.3 Contract Breach ...... 52 5.4 Accounting Records...... 53 5.5 Work Product ...... 53 5.6 Renewal of Contract ...... 53 5.7 Contractor Guarantees ...... 53 5.8 Freedom of Information...... 54 5.9 Human Rights and Opportunities...... 55 5.10 Restrictions on Communications ...... 62 5.11 Executive Orders...... 63 PART 6 PROCUREMENT SCHEDULE ...... 63 6.1 Issue the RFP ...... 63 6.2 Meeting and Walk-Through...... 63 6.3 Deadline for Questions ...... 64 6.4 Amendments to Request for Proposal...... 64 6.5 Proposal Delivery...... 64 6.6 Presentations ...... 64 6.7 Contract Award and Process ...... 64 PART 7 RESERVED RIGHTS...... 64 7.1 Rights ...... 64 7.2 Disqualification for submitting Proposals ...... 65

ATTACHMENTS

Attachment A Corporate Resolution and Proof of Authorization Form

Attachment B Certification Form

Attachment C Pricing Page

Attachment D Gift and Campaign Contribution Ban Acknowledgement Form

Attachment E Proposal Checklist

Attachment F CHRO Notification Bidder / Contract Compliance Monitoring Report

Attachment G Vendor Profile Form

Attachment H W-9 Form

Attachment I Insurance Certificate

Attachment J Nondiscrimination Certification

Attachment K Legislative Operating Agreement

SCHEDULES

Schedule A List of Current Job Positions

Schedule B Current Job Position Descriptions

Schedule C Summary of Videotape/DVD Sales

Schedule D Video Content Distribution Policy

Schedule E Chart Detailing Breakdown of CT-N Programming

Schedule F CT-N Coverage Map

Schedule G List of Towns and Cable Systems CT-N is Aired On

Schedule H List of CGA-Owned CT-N Equipment

Schedule I List of CPAN-Owned CT-N Equipment

Schedule J CPAN Equipment Repair Costs by Year

iii

PART 1 GENERAL INFORMATION

1.1 Executive Summary

The Connecticut General Assembly (CGA) is the legislative branch of government of the State of Connecticut. Through statutory enactments, the Joint Committee on Legislative Management is responsible for the coordination and management of legislative affairs and the supervision and approval of any and all legislative expenditures.

The Joint Committee on Legislative Management is comprised of the top legislative leaders from each political party and works through a subcommittee system. The Personnel Policies Subcommittee is comprised of the President Pro Tempore of the Senate, the Speaker of the House of Representatives, and the Majority and Minority Leaders of each chamber. The Subcommittee is responsible for establishing legislative personnel policies, guidelines, regulations, and salary schedules, and also approves legislative expenditures exceeding $50,000.

The Joint Committee on Legislative Management on behalf of the Connecticut General Assembly (CGA) is seeking Proposals for a Respondent to provide engineering, production, and distribution services for the Connecticut Network (CT-N). CT-N’s coverage encompasses gavel-to-gavel coverage of House and Senate Legislative Sessions, public hearings, committee meetings, as well as coverage of Judicial Hearings, Executive Branch events, and other events of statewide interest.

1.2 Terminology

As used herein, the following terms shall have the following meanings unless otherwise required by the context:

(a) “CGA” - Connecticut General Assembly;

(b) “Commission” - Commission on Human Rights and Opportunities;

(c) “Contract” - Agreement signed by parties to formalize the acceptance by the CGA of an offer of a Respondent to furnish the services described herein at the stated prices in response to the Request for Proposals;

(d) “CPAN” - Connecticut Public Affairs Network; current Contractor providing engineering, production, and distribution services for CT-N;

(e) “CT-N” - Connecticut Television Network;

(f) “Guardian” - Guardian Service Industries, Inc., the CGA’s maintenance Contractor;

(g) “JCLM” - Joint Committee on Legislative Management;

(h) “LOB” - Legislative Office Building;

(i) “OLM” - Office of Legislative Management;

(j) “Proposal” - Offer submitted in response to this Request for Proposals, to furnish the services described herein to the CGA, under the prescribed conditions at the stated prices;

(k) “Respondent” - Person, firm or corporation submitting a Proposal in response to a request for Proposals;

(l) “RFP” - Request for Proposal;

(m) “State” - The Connecticut General Assembly acting by and through the Executive Director of the Office of Legislative Management.

1.3 Official Agency Contact Information

Mail: Attention: Tina Nadeau Mohr CGA Contracting Group Office of Legislative Management Legislative Office Building; Room 5100 300 Capitol Avenue Hartford, CT 06106

Email: [email protected]

Telephone: (860) 240 – 0100 Fax: (860) 240 – 0122

1.4 Portal Website

This Request for Proposal (RFP) is posted on the portal website which can be found at the following address: http://www.biznet.ct.gov/scp_search/BidResults.aspx?groupid=128.

PART 2 PROJECT SCOPE

2.1 Overview

The CGA provides a broadcast quality digital television production and distribution system in the State Capitol and Legislative Office Building for CT-N. The engineering, production, and distribution goals of the CGA include the following: timely coverage of state government deliberations geared toward engaging citizens in the government process; enhanced promotion of CT-N to continually increase public awareness of the service; increased availability on digital and mobile platforms; and educational initiatives to foster a greater understanding of the process of state government.

The Joint Committee on Legislative Management on behalf of the Connecticut General Assembly (CGA) is seeking Proposals for the engineering, production, and distribution of the Connecticut Network (CT-N) for a five year period.

2.2 Current Operational Details

Below are details regarding the current CT-N operation:

(a) Current Contractor

(1) The Connecticut Public Affairs Network (CPAN) currently manages the engineering, production, and distribution for CT-N.

(2) CPAN is a not-for-profit organization that was founded in 1998.

(3) Staffing

i. A list of current staff positions is provided in Schedule A.

ii. A description of non-managerial positions is provided. See Schedule B.

iii. Currently, all CT-N staff report to the project manager who is the designated primary individual for the operator.

iv. The control room is not staffed 24 hours a day. In the case of a malfunction, (which have been extremely rare) an individual responds either remotely or on- site to correct the problem.

(4) CT-N Control Room and CPAN Offices

i. CT-N Control Room

1. The CT-N Control Room is located in Room 1702 of the Legislative Office Building.

2. The Control Room houses Master Control, as well as all of the permanent production equipment. Editing of programming is performed in the Control Room.

3. The available space within the Control Room is currently shared with the Guardian Audio/Visual Engineer and Audio/Visual Technician.

ii. CPAN Offices

1. CPAN rents its own office space on Oak Street, in addition to the control room space that is provided by the CGA on the first floor of the LOB.

2. The closed captioning booths are located in the CPAN offices.

3. DVD order fulfillment is located in the CPAN offices, as well as some editing stations and offices for CPAN staff.

iii. Storage Space

1. Some duplicate CT-N equipment is stored in a small A/V control room that is located in the back of Hearing Room 2C.

2. This storage space can only be accessed when no one is in Hearing Room 2C, which during session is not very often.

(5) Videotape and DVD Sales

i. CPAN offers programs for sale on DVD or VHS.

ii. A summary of videotape and DVD sales since 2006 is provided in Schedule C.

iii. CPAN provides complimentary copies of programming videos to qualifying individuals and organizations. A copy of the video content distribution policy is provided in Schedule D.

(b) Programming

(1) The weekly programming schedule is provided in a weekly e-mail to the members of the Television Committee in advance of the actual programming. These committee members comment on the proposed schedule and make suggestions for events to be covered that are not listed.

(2) A sample of the current coverage is available online at: http://www.ctn.state.ct.us/daily_schedule.asp. Past schedules can be viewed by selecting a date on the calendar. Weekly programming highlights are available online at: http://www.ctn.state.ct.us/press.asp.

(3) Schedules for the House and Senate are published daily during the sessional period and weekly during the interim in the “Bulletin.” Meetings can be scheduled with as little notice as one day and schedules change often.

(4) A breakdown of the percentage of time CT-N’s coverage was devoted to each branch is provided in Schedule E. In fiscal year 2010, approximately 1,900 hours of new programming was developed using three main production scenarios:

i. Events within the Capitol campus are recorded directly into one of three video servers using one of two production consoles. Each console is equipped with

robotic camera joystick controls, a switcher, character generator, and audio mixer. These events are covered in a live or live-to-tape scenario, with shots selected CG graphics added and closed captions encoded in real-time by a 2-3 person production crew and a 1-2 person closed captioning crew.

ii. The network employs multiple ENG camera packages, which may be dispatched throughout the state. P2 cards are used for recording. Raw shooter’s tapes and/or media are then returned to the Control Room where they are played back or transcoded/ingested into a video server. Graphics and closed captions are added using either one of the “live” production consoles or through a third non-live- capable console dedicated to post-production.

iii. Multi-camera shoots off-site are done with a portable production package, which includes three tripod-mounted robotic cameras and controls, a switcher character generator, and audio mixer. This package records to P2 decks, and in most cases, shots are switched and CG graphics are added in real-time. The program must then be played in or transcoded/ingested into a Control Room video server, with closed captions added in post production.

(5) Off-Site Shots/Remote Locations

i. To cover off-site shots, the current vendor uses a CPAN-owned van that holds the three robotic cameras and by single camera utilizing the ENG cameras and portable recorders. The equipment is housed in road cases, with cable interconnections case to case.

ii. For off-site events, the current provider tapes the events for broadcast at a later time. Major events have been covered live using leased fiber and phone lines, leased satellite, or leased microwave equipment. The current provider has made the arrangements and paid for these live connections and rented a satellite/microwave truck, when needed.

iii. When on location, occasionally specialized equipment is rented; however, normally all required equipment is available.

iv. For setup and wrap when on remote location, it takes a couple of hours to set up and breakdown the remote system depending on the location and accessibility.

v. Most of the time, it is necessary for the Contractor to bring equipment to the room that the event is taking place in or an adjoining room. CPAN is not permitted to run cables without obtaining prior authorization.

(6) Coordination and access arrangements for the events that are held in the courts, municipal facilities, and other venues are made by the operator.

i. Agreements need to be negotiated on an ongoing basis for specific events and with individual agencies.

ii. CT-N has provided 3-camera coverage of Supreme Court oral arguments since 2007. This coverage is provided as a pool feed to other broadcast media.

(7) Programming Highlights

Respondents are not required to offer the following programs that CPAN has developed for CT-N. Rather, the programming highlights are listed to give Respondents an idea of the types of programming that were developed for CPAN and currently air on the channel.

i. Capitol News Briefing

1. The Capitol News Briefing segments provide coverage of public policy developments that occur outside of the purview of official proceedings.

2. The briefings aim to provide the public with a more complete view of the policy making process.

ii. Capitol Report

1. Capitol Report is a thirty (30) to sixty (60) minute week-in-review program that highlights legislative and other government activity.

2. Capitol Report is broadcast at the following times: Fridays 7 pm; Saturdays 6 am, noon & 7 pm; Sundays 6 am & 8 pm; and Mondays 6 am.

iii. Capitol Report: Morning Update

1. Capitol Report: Morning Update was a program piloted by CPAN from May 2, 2011 to June 10, 2011 that was hosted by Diane Smith.

2. Live episodes of Capitol Report: Morning Update ranged from fifteen (15) to thirty (30) minutes and provided daily updates on the legislative and public policy process. The program also previewed the day and week ahead for the legislature and provided updates on the legislative and public policy process.

3. Previous episodes of Capitol Report: Morning Update are available for the public to view on-demand on CT-N’s website and YouTube.

iv. CPAN airs a “Public Hearing Schedule,” which is a 30-to 60-second bulletin board between programs that provides the public with dates, times, locations, and subject matter for upcoming legislative public hearings.

v. “Around the State” are 60-second segments that disseminate public service information provided by legislative commissions, state agencies, and similar entities.

vi. “State Agency Close-up” segments are three to four minute vignettes that explore the histories, roles, and structures of Executive Branch agencies. These short segments air on CT-N immediately before coverage of one of the corresponding agency’s proceedings.

vii. CPAN created hosted broadcast days for high-profile, non-election related events at the Capitol, such as Inauguration/Legislative Opening Day and Budget Address Day.

1. In 2006, CPAN partnered with WTIC News/Talk 1080 for live, anchored telecasts on Primary and Election Night.

2. In 2010, CT-N independently anchored the Republican and Democratic state conventions, primary night, and election night. Diane Smith served as CT-N’s on-air facilitator.

(8) Program Archive

i. All of the network’s programming is currently stored on DVD.

ii. CPAN creates multiple DVD copies of each event for additional archive security and a redundant archive is held by the Connecticut State Library.

(1) Streaming Content

i. CT-N provides three live webstreams. During official sessions of the General Assembly, viewers can watch deliberations of the House of Representatives on “Live Stream 1” and the State Senate on “Live Stream 2.” When the House and Senate are not in session, “Live Stream 1” and “Live Stream 2” offer a variety of live hearings and meetings taking place in or around the State Capitol. The “CT-N Stream” offers CT-N’s regularly scheduled programming.

ii. Previously recorded CT-N programs are available for viewers to watch on- demand.

iii. Viewers can subscribe to podcasts of CT-N Capitol Report: Week in Review, Connecticut House of Representatives Sessions, and Connecticut State Senate Sessions.

(2) Computer Hardware and Software

i. The web streaming hardware and software are provided and maintained by the CGA’s Office of Information Technology. Connections to the internet are maintained by the Connecticut Department of Administrative Services.

ii. There are two media servers, one is located in the computer room at the Capitol Building, and the other is located at the State Data Center in East Hartford.

iii. The media server located in the Capitol is unicast and multicast to the employees of the Connecticut General Assembly. It runs Windows 2008 Enterprise (x86), 2Gb memory, DualCore Intel E5300 CPU (single processor) @ 2.6Ghz, network attached at 1Gb, 1Tb of media storage, Windows Media Services v9.5.

iv. The media server located in the State Data Center is used for public broadcast (unicast). It runs Windows 2008 r2 Enterprise (64bit), 12Gb memory, QuadCore Intel X5560 CPU (dual processor) @ 2.8Ghz, network attached at 100Mb, 1Tb of media storage, Windows Media Services v9.6. This server has 100Mb network access to the Internet.

v. There are two encoder workstations with Windows 7 Professional (x86), QuadCore Intel W330 CPU (single processor) @ 2.8Ghz, 3Gb memory, 512Gb disk, Osprey 450e, Microsoft Expression Encoder 4.

(d) Operating Plans

Upon request, CPAN provides clean pool feeds of CT-N programs at no charge to other TV outlets in the state which it has reciprocal collaborations with, including WFSB-3, WVIT (NBC 30), WTNH (News Channel 8), WTIC (Fox 61), and News 12 Connecticut.

(e) Network Carriage and Channel Use Agreements

(1) Currently CT-N is carried on all cable systems in the State and AT&T U-verse. CT-N is not available on satellite television. A coverage map is provided in Schedule F, and a list of Connecticut towns and the cable system CT-N is provided on is provided in Schedule G.

(2) The Office of Legislative Management is the customer of record on a network carriage agreement with AT&T Services, Inc. to carry CT-N over its IPTV System (U-verse) in Connecticut until 2015.

i. OLM delegated its management authority on the account to CPAN, which allows CPAN to make daily changes, such as ordering and terminating fiber circuits.

ii. CPAN is responsible for the monthly U-verse fiber interconnection charge in the amount of $1,644.00.

(3) CPAN does not have any Contracts or formal agreements with cable systems to carry CT- N, there is only a channel use agreement and letters of commitment regarding carriage of the network.

i. CPAN currently has a channel use agreement in place with the University of Connecticut to exclusively use a channel in the Charter Communications cable television system in Willimantic twenty-four hours each day when the channel is not in use by the University.

ii. Letters of commitment were written to the Leaders of the Energy & Technology Committee from Comcast Cable Communications, Inc., Charter Communications, Cox Communications, Adelphia Company of Western Connecticut – Waterbury, Adelphia Company of Western Connecticut – Seymour, Century Communications Corporation (d/b/a Adelphia/Norwich), Century Cable Management Corporation (d/b/a Adelphia/Lyme), Cablevision of Connecticut, L.P., Cablevision of Southern Connecticut, L.P., and A-R Cable Investments, Inc. that they will carry CT-N on their respective networks.

(f) Equipment

(1) A list of CGA-owned equipment is provided in Schedule H. (Schedule H may be subject to update upon Contract award.) This list is intended to give Respondents an idea of the type of equipment the CGA owns that is utilized in operating CT-N.

(2) The current vendor owns editing equipment that is used at their off-site office for the development of educational materials. Some equipment in the LOB control room, such as televisions and office equipment are owned by the current operator. The DVD duplication equipment is at CPAN’s Oak Street office. A complete list of CPAN-owned equipment is provided in Schedule I.

(3) In each hearing room, there are three pan/tilt units with quick release camera mounts. There are twenty-one (21) cameras available for use in the hearing rooms and they are switched between rooms as needed. There are enough cameras so cameras do not need to be constantly switched between the rooms. The other cameras are used for ENG and the remote system. There are permanent cameras that remain in the Senate and House chambers at all times. All cameras are fundamentally the same, but with minor differences, as the result of purchase date.

(4) A full-sized van, provided by the current vendor, is used to transport the mobile production system to locations outside the Capitol Complex. The system consists of a self-contained three-robot camera production and recording system with a digital/analog video switcher and character generator.

(5) The CT-N control room is connected to the LOB’s back-up generator. Equipment within the room is on battery back-up uninterrupted power systems. The LOB’s power is

partially backed up by the building generator. The Capitol power is 100% backed by its back-up generator. In the event of a power failure, events in the LOB would adjourn and events in the Capitol may continue.

(6) There should be no equipment failure because the existing equipment provides for adequate redundancy to prevent such failure. If a robotic pan/tilt unit were to fail, there is a spare. As a fall back, there are tie lines in each public hearing room to which an ENG camera could be connected.

(7) Under the current contract, the vendor is responsible for repairing equipment and the CGA is responsible for replacement. For fiscal year 2006 through fiscal year 2011, CPAN’s equipment repair costs totaled $23,560. A breakdown by fiscal year is provided in Schedule J.

(g) Fiber

(1) Fiber carries the signal from the State Capitol and the Legislative Office Building to the cable operators.

(2) CPAN also maintains a fiber line to the Hartford Video Switch, which allows CT-N to feed and receive video signals to and from the local network affiliates.

(3) The signal from the Control Room to the cable operators’ head-ends around the state is carried primarily on fiber leased from AT&T. Some of the fiber is owned and donated by cable operators. The fiber between the LOB and the Emergency Operation Center in the State Armory is owned by the State of Connecticut.

(4) The State Capitol and the Legislative Office Building have permanent fiber and there is plenty of spare fiber if some needs to be replaced. There are currently 144 strands of single mode and 144 strands of multimode fiber from the LOB to the Capitol Building, which is maintained by the CGA’s Office of Information Technology Services. Approximately 36 strands of multimode fiber are terminated and in use and approximately 72 strands of single mode fiber are terminated and in use. The remaining fiber has not been terminated and would need to be terminated and tested prior to being used.

(5) The current cost for use of the fiber to communicate signal to the providers is paid for by the current operator and is based on their distribution plan.

(6) The fiber and encoders donated by the cable companies are maintained by them. The leased fiber, encoders and decoders are maintained by the lessors. The fiber between the LOB and Armory (Emergency Operations Center) is maintained by the State’s Department of Information Technology. The encoders and decoders for the Armory connection and all connections in the LOB and Capitol are maintained by the Operator.

(h) Emergency Briefings

(1) A control facility with a robotic camera is located in the Emergency Operations Center in the State Armory. It is connected by a fiber optic link to the CT-N control room.

(2) This facility provides CT-N with the ability to cover briefings from the Office of Emergency Management any time of the day or night and make video feeds available to broadcast affiliates.

(i) Audio

(1) The audio from the hearing rooms is output from a Taiden 4100 Series Digital Conferencing System located in each room. The systems are tied together on a data network to each other. They are also tied to touch screen control computers in each hearing room and each video console in the CT-N Control Room.

(2) In each hearing room, there is a custom “delegate” unit at each legislator desk, witness desk, staff desk, and the Clerk’s desk. The “delegate” unit consists of a microphone, speaker, and request to speak button. When the request to speak button is pushed, the microphone becomes active and a halo around the microphone tip lights up. The microphones can also be turned on and off from the touch screen control computers in the hearing room and from the video consoles in the CT-N Control Room.

(3) The conferencing system is programmed to automatically activate the microphone when the request to speak button is pushed and to allow no more than five microphones to be active at any one time. When the sixth request to speak button is pushed, that microphone becomes active and the microphone that has been active the longest amount of time is turned off.

(4) The audio from each hearing room is sent to the CT-N Control Room where it feeds the CT-N audio inputs. The hearing room audio is also fed to amplifiers for loud speakers that are located above the public seating in each hearing room.

(j) Closed Captioning

(1) Closed captioning is being performed utilizing three Caption Mic “echo” systems with equipment purchased from Ultech. All equipment is owned by the CGA.

(2) Currently 100% of CT-N’s on-air programming is closed captioned, and some live webstreams are closed captioned.

(3) CPAN works with the Board of Education Services for the Blind to help identify closed captioning technicians for CT-N.

(4) Half of the regular captioning staff (two full-time positions) positions are filled by low- visioned closed captioning technicians.

(k) Educational Materials

(1) CPAN has a library of civics educational content, which is available to the general public, but is specifically targeted to Social Studies teachers at the High School and Middle School levels.

(2) The CT-N State Civics Toolbox is a nationally acclaimed, comprehensive set of interactive, video-enhanced lesson plans that utilize CT-N coverage to serve as a resource for teaching state government.

(3) Examples of the educational materials are available online at: http://www.ctn.state.ct.us/education.asp.

(l) Promotion, Website, & Social Media

(1) Promotions are done through network television, radio, and public relations that CPAN has developed.

(2) All promotion costs are paid for by the operator and promotion is limited to CT-N. Cable companies are not required to carry promotions for CT-N on their other channels.

(3) CPAN is responsible for updating and providing the content that is available on the CT-N website, which is accessible at: http://www.ctn.state.ct.us/

(4) CPAN established a Twitter and Facebook account for CT-N. CT-N has over 700 followers on Twitter and over 500 Facebook fans.

2.3 Proposal Requirements

Proposals shall include an acknowledgement or detailed approach to the following requirements outlined in this section.

2.3.1 Respondent Demonstrated Experience and References

Proposal shall include:

(a) Description of the Respondent’s company, including:

i. Size of company (number of employees); ii. Resources; iii. Number of employees; iv. Years in business; v. Location; vi. Current arrangements with Subcontractors;

vii. Indicate the percentage of annual sales this engagement would represent.

(b) Detailed description of the company’s technical experience in providing broadcast television engineering, production, and distribution services;

(c) Corporate references shall be provided for projects similar to that described in this RFP and shall include the following:

i. Name, title, address and telephone number of reference; ii. Overview of the project; iii. Length of the project; iv. Total fees associated with the project.

(d) There is no requirement that the Respondent be a not-for-profit organization.

2.3.2 Staffing

(a) The Proposal shall include a proposed staffing plan which shall include, but not be limited to:

i. Detailed plan of staff organization, including the title of each position and a comprehensive description of that position’s major responsibilities. Also indicate staffing organization when sessions and hearings run over “normal working hours;”

ii. The minimum qualifications for each position, including a description of the educational qualifications required;

iii. List the proposed salary and benefit levels for each position in the Staffing Table included in Attachment C;

iv. A recruitment plan and hiring criteria that will be used to select personnel for each position or a list of proposed personnel who could provide the services described in this RFP. For each person assigned to provide these services, include:

1. Evidence of their experience in providing broadcast television engineering, production, and/or distribution services, including a list of projects they worked on;

2. A list of their educational qualifications and professional association memberships;

3. Resumes and summaries of contacts with references.

v. Acknowledgement that the Awarded Respondent shall provide a full-time Project Manager and Producer for CT-N throughout the duration of the Contract.

vi. Acknowledgement that the Awarded Respondent shall provide a full-time, qualified Broadcast Engineer on-site at the Capitol Complex throughout the duration of the Contract. This individual shall be dedicated to CT-N for the duration of the Contract.

vii. Acknowledgement that the Awarded Respondent is responsible for providing all additional operations personnel that may be required to meet the requirements of running CT-N, including but not limited to, additional, qualified engineering staff and a replacement Broadcast Engineer when the full-time broadcast engineer is absent.

viii. Acknowledgement that the Awarded Respondent shall provide an Electronic Communications Specialist for CT-N throughout the duration of the Contract. This individual will be responsible for the daily maintenance of the CT-N website, http://www.ctn.state.ct.us, creating and editing HTML documents, encoding streaming video content, and distributing press releases by fax and e-mail that have been created by the Respondent’s promotional staff. Respondents should include in their Proposal a description of how they would fulfill this need.

ix. Provide a description of the training, if any, that will be provided to operations personnel.

(b) Respondents must provide 24 hour programming; however, personnel do not need to man the master control 24 hours a day. It is required that personnel be available or on-call 24 hours a day to resolve problems that may occur.

(c) While there are no specific requirements for a staffing level to produce live programming, the Awarded Respondent will be required to maintain a minimum staffing level that will be agreed upon between the CGA and the Awarded Respondent during Contract negotiations.

(d) The Awarded Respondent must offer a right of first refusal for jobs to existing staff employees of the previous Contractor. The Awarded Respondent is not required to offer a right of first refusal to management.

2.3.3 Subcontractor Experience and Knowledge

Subcontractors must be acceptable to the CGA and be approved in writing by representatives of the JCLM prior to the Subcontractor starting any work on this project. The Awarded Respondent is required to assume responsibility for all services offered in its Proposal. The Awarded Respondent shall be the sole point of contact with regards to all matters, including Subcontractor performance.

The Proposal must include:

(a) A complete list of Subcontractors to be used, including a detailed description of the services to be provided by each Subcontractor;

(b) The Subcontractor’s experience with projects similar to that described in this RFP;

i. Name, title, address and telephone number of reference; ii. Overview of the project; iii. Length of the project; iv. Total fees associated with the project.

(d) Description of the Subcontracting company, including:

i. Size of firm (number of employees); ii. Resources; iii. Years in business; iv. Location; v. Current arrangements with Subcontractors.

2.3.4 Programming Requirements

(a) Acknowledgement that a minimum of thirty (30) hours of live, same day, or as close to same day coverage, is to be produced and aired weekly.

(b) Acknowledgement that the weekly programming schedule will be provided in a weekly e-mail to members of the Television Committee, membership of which includes but is not limited to representatives from the four caucus offices and OLM, in advance of the actual programming.

(c) Acknowledgement that each and every session of both the House and Senate is to be covered “gavel to gavel.” Legislative sessions can and do run outside normal business hours and on weekends, and the Awarded Respondent is expected to adjust staff schedules to meet this requirement.

(d) Acknowledgement that during the 2012, 2013, 2014, 2015, and 2016 legislative sessions, the Awarded Respondent must air, at minimum, one full hearing of each legislative committee gavel-to-gavel during each session. There are currently twenty-eight (28) committees.

(e) Acknowledgement that if a new legislative committee is formed, the Awarded Respondent must air, at minimum, one full hearing of that committee during each session.

(f) Proposal shall include a detailed description of programming the Respondent plans to air, in addition to gavel-to-gavel coverage. The Awarded Respondent may also submit Proposals for additional programming to OLM for its review and consideration during the Contract period.

(g) Acknowledgement that the Awarded Respondent must request in writing and be granted approval in writing from OLM before beginning a new television program that is not outlined in the Contract between the CGA and the Awarded Respondent.

(h) Program Archive

i. Acknowledgement that the Awarded Respondent will create a permanent DVD video archive, or use an alternative permanent archiving process, for all covered events, raw and produced.

ii. Describe the process that will be used to create a permanent DVD video archive of all covered events, raw and produced. Respondents may also recommend a permanent archive utilizing a medium other than DVD discs, so long as the medium provides equal or better quality over a longer time period.

2.3.5 Streaming Video and Video on Demand

(a) Respondents shall detail their plans for providing streaming video, on-demand video, including mobile on-demand video, and mobile download (podcast) video services.

(b) Acknowledgement that the Awarded Respondent will continue to provide multiple webstreams on the CT-N website. The webstreams shall include, at minimum, live streams of both the House of Representatives and the Senate when they are in session.

(c) Acknowledgement that the Awarded Respondent is responsible for providing the “Web A” and “Web B” feeds to the servers.

2.3.6 Operating Plans and Network Carriage Agreements

(a) The Legislative Operating Agreement, which outlines the operating procedures that must be followed when General Assembly proceedings are being taped and rebroadcast, is provided in Attachment K.

(b) There are no formal agreements with the Executive or Judicial branch for coverage. The Awarded Respondent shall acknowledge that it will be required to negotiate Operating Plans with the Executive and Judicial branches.

(c) Acknowledgement that the Awarded Respondent is responsible for coordination and access arrangements for the events that are held in the courts, municipal facilities, and other venues.

(d) Acknowledgement that the Connecticut General Assembly will be listed as the customer of record on any future carriage agreements that are entered into on behalf of CT-N or any current agreements that are renewed. The CGA will be responsible for paying any fiber or carriage expenses associated with carrying CT-N.

(e) Respondents shall provide Coverage Plans for coverage for the Legislative, Executive, and Judicial branches:

i. Legislative Branch

1. Detail the plan to provide live and taped coverage of Legislative proceedings, including public and committee hearings, and sessions of the House and Senate in accordance with the attached Legislative Operating Agreement regarding legislative coverage. See Attachment K.

2. Acknowledgement that every legislative session of both the House and Senate will be covered gavel-to-gavel.

3. Acknowledgement that the public and committee hearings of legislative committees that are selected for coverage by the Awarded Respondent will be covered gavel-to-gavel. Each committee must be covered at least once during each legislative session.

4. Acknowledgement that legislative sessions will be covered live. If both chambers are in session at the same time, one chamber is to be covered live immediately followed by the taped coverage of the other chamber.

5. Provide a detailed plan of how public and committee hearings, which can run outside normal business hours, and legislative sessions, which can run outside normal business hours and on weekends, will be covered.

ii. Executive Branch

1. Detail the plan to provide live and taped coverage of Executive branch proceedings, including public and committee hearings, informational meetings, and events of public interest.

2. Acknowledgement that events that are covered will be covered gavel-to- gavel.

3. Executive branch events may take place at locations away from the Capitol Complex and can run outside normal business hours, provide a detailed plan of how these events will be covered.

iii. Judicial Branch

1. Detail the plan to provide live and taped coverage of Judicial branch proceedings, including sessions of the Connecticut Supreme Court.

2. Acknowledgement that events that are covered will be covered gavel-to- gavel.

3. Judicial branch events will take place at locations away from the Capitol Complex and may run outside normal business hours. Respondents should provide a detailed plan of how these events will be covered.

(f) Other Events

Detail the plan to provide live and taped television coverage of other events of public interest.

(g) Acknowledgement that the Awarded Respondent will provide clean pool feeds of CT-N programs to other TV outlets in the state at no charge.

(h) Acknowledgement that the Awarded Respondent will not run cables within buildings without prior authorization from a CGA Representative.

2.3.7 Distribution

(a) An output signal is to be provided from the Master Control Room twenty-four (24) hours per day. The signal feed is to be the live or most recent block of programming repeated as many times as necessary until a new block of programming is available. When the House of Representatives and the Senate are in session, a live signal feed from each of the chambers is to be provided.

(b) Acknowledgement that the Awarded Respondent shall work towards expanding the Connecticut Network’s distribution beyond cable television, to other available technologies.

(c) Proposals shall include a proposed distribution plan detailing what cable or other television system CT-N will be carried on and a list of each cable or other television systems’ ability to distribute the output signal in real-time.

i. In 2012, cable systems will be required to complete the full conversion to high- definition. Proposals should include a detailed plan outlining how the Respondent plans transition CT-N to high-definition.

ii. The distribution plan should also address how CT-N will be distributed in high- definition.

(d) For any cable system not able to receive and distribute the output signal in real-time, at minimum, the distribution plan is to include the following:

i. Every cable system head end not carrying the output signal real-time under the Respondent’s distribution plan is to receive, at minimum, once a week, a videotape copy of one block (four hours) of programming. The cost to provide, duplicate, and distribute these copies is to be included in the “Operating Expenses” section of the Proposal Pricing Page. (Attachment C)

ii. Every cable system head end not carrying the output signal in real-time under the Respondent’s distribution plan, their “access” channel operator(s) are to be contacted and offered daily videotape copies of the programming block (four hours). Any cable system head end or “access” channel operator that requests daily videotape copies of the programming blocks (four hours) is to be provided with these daily videotape copies. Provide a per cable system cost for these additional videotapes.

iii. The Respondent shall submit an outline of the plan to expand distribution of programming to meet the goal of making the output signal available real-time to every cable system head end or their “access” channel operator. Such detailed plan is to be submitted within sixty (60) days of award of the Contract. The plan shall detail how the distribution will be made, along with a breakdown of costs for the distribution.

(e) Acknowledgement that the live television signal of any legislative sessions, committee meetings, public hearings, and other events being covered that are held in the Legislative Office Building and Capitol will be fed to the appropriate channel on the State Capitol and Legislative Office Building closed circuit television system.

2.3.8 Engineering and Maintenance Services

(a) Acknowledgement that engineering services shall be provided to oversee the installation of any new or replacement equipment purchased by the General Assembly through OLM for any expansion or upgrade of the CT-N production or distribution system(s).

(b) Acknowledgement that the Awarded Respondent will design and implement appropriate testing procedures to ensure all systems are working at specified levels.

(c) Acknowledgement that the Awarded Respondent will provide training in the design, operation, and maintenance of the broadcast television production and distribution system to designated representatives of OLM and Guardian, the CGA’s current maintenance Contractor.

(d) Acknowledgement that the Awarded Respondent will submit requests for equipment repair approval. Upon approval the Awarded Respondent will then arrange for the equipment repair. OLM will be responsible for paying any equipment repair or replacement costs for CGA-owned equipment.

(e) The Awarded Respondent shall provide assistance in coordinating the interconnection of the CT-N broadcast television production and distribution system and the General Assembly’s in-house audio/visual systems.

2.3.9 Equipment and Allocation of Space

(a) Equipment

i. The Awarded Respondent is responsible for ensuring that it will have all equipment that is necessary to meet the requirements of this RFP and for providing OLM with a list of equipment that requires replacement or upgrade within sixty (60) days of the Contract award. The Awarded Respondent shall also indicate whether it owns equipment that is necessary to meet the requirements that is not provided by the CGA (such as duplication equipment, etc.).

ii. Acknowledgement that within sixty (60) days of the Contract award, the Awarded Respondent shall provide OLM with recommendations for any proposed upgrades to the existing system and corresponding priority list of equipment that, at the time of the Contract award, may require replacement or upgrade. The Awarded Respondent will not be required to purchase new equipment. OLM will fund these upgrades and replacements to the extent possible with appropriated funds. See Schedule H for a list of the existing CGA-owned equipment.

iii. Acknowledgement that the Awarded Respondent must ask OLM to purchase appropriate equipment if the Respondent determines that the existing equipment is not sufficient to provide a redundancy to prevent equipment failure.

iv. Acknowledgment that the Awarded Respondent will be responsible for providing a van or alternative vehicle of sufficient size to transport the mobile production equipment to remote locations. The cost of the van/vehicle must be included in the first two Proposed Annual Operating Budgets which are requested in Section 2.3.16, Financial and Budget Information.

v. The CGA will provide the equipment necessary to transition to high-definition (HD). The ENG cameras are already capable of recording in HD and most equipment in the Control Room is set up for high-definition production, with the exception of pulling wiring and downloading updates for some software. The CGA will pay for the expenses associated with transitioning CT-N to a high- definition channel.

(b) Control Room and Office Space

i. Acknowledgement that the existing Control Room space is to be utilized for the Awarded Respondent’s production staff.

ii. Acknowledgement that the available space within the Control Room shall be shared with the CGA’s Building Maintenance Contractor’s Audio/Visual Engineer and Audio/Visual Technician.

iii. Acknowledgement that the Awarded Respondent shall provide additional office space for staff and functions required by this Request for Proposal that the CGA cannot provide space for in the Capitol or LOB. These functions include, but are not limited to, closed captioning, scheduling, and DVD duplication. The cost of this space shall be included in the “Operating Expenses” section of the Proposal Pricing Page. (Attachment C)

i. The Awarded Respondent may store duplicate equipment in the designated CT-N storage area located in the back of Hearing Room 2C. This storage area can only be accessed when no one is in Hearing Room 2C.

ii. Due to limited on-site storage availability, the Awarded Respondent shall acknowledge that it will confine its on-site storage to the area designated by the CGA.

iii. The Awarded Respondent shall acknowledge that it is responsible for restoring the designated on-site storage area to its original condition.

2.3.10 Fiber

(a) Provide a breakdown of the cost, based on your proposed distribution plan, of fiber that is necessary to communicate a signal to cable providers. The CGA will be responsible for paying the cost of fiber to communicate the CT-N signal to cable providers.

(b) Acknowledgement that if the Awarded Respondent wants to use additional CGA-owned fiber, it must receive prior approval from the CGA and notify the CGA Office of Information Technology.

2.3.11 Emergency Briefings

Acknowledgement that the Awarded Respondent will cover briefings from the Office of Emergency Management that are held in the Emergency Operations Center in the State Armory.

2.3.12 Closed Captioning

(a) Acknowledgement that the Awarded Respondent shall provide 100% closed captioning for all programs during the contract period and will provide all the necessary equipment space and staff to operate the closed captioning equipment.

(b) The Awarded Respondent shall utilize the CGA-owned “echo” closed captioning system equipment. If a Respondent already has a closed captioning system in place that it plans to use to caption CT-N programming, the Respondent shall detail what closed captioning system it currently utilizes.

2.3.13 Educational Materials

(a) Acknowledgement that the Awarded Respondent shall develop civics educational content, which will be available to the general public. Respondents shall provide a plan within six months of Contract award that addresses how this content will be developed.

(b) Acknowledgement that the Awarded Respondent shall provide a new educational module, consisting of three (3) hours of programming and one (1) accompanying lesson plan, within one year of signing the Contract and then one (1) module in each subsequent year. Alternative proposals to meet this educational requirement will be considered.

2.3.14 Promotion, Website, & Social Media

(a) Acknowledgement that the Awarded Respondent will be responsible for promoting CT-N and disseminating information on a daily basis.

(b) Provide an outline of the proposed promotional plan for CT-N. The promotional plan should include what the Respondent plans to do for promotion of CT-N, what information the Respondent plans to disseminate, and how they plan to do so. The promotion plan shall include, but not be limited to, print and broadcast advertising, press releases, etc.

(c) Acknowledgement that any e-mail communication to the CGA “All Legislators” and “All Staff” lists will be pre-approved by OLM before it is sent.

(d) Provide a website redesign plan and a policy for updating the CT-N website (http://www.ctn.state.ct.us).

(e) Respondent shall acknowledge that the CT-N website shall be updated as necessary to reflect current programming schedules and other pertinent information. The website should be maintained daily, including updating the schedules (Now Showing on CT-N, Live Events Scheduled for Today, and Regular Schedule for Today) so they reflect the actual programming being distributed.

(f) The Awarded Respondent shall acknowledge that it will ensure that any information posted on the CT-N website has been proofread and is accurate.

(g) Acknowledgement that the Awarded Respondent will provide OLM with a Proposal to redesign the website every two years.

(h) The Awarded Respondent shall acknowledge that it will continue to promote CT-N through various social media outlets such as, but not limited to, Facebook and Twitter.

2.3.15 CGA Ownership Rights

(a) Acknowledgement that all programming produced and/or developed by the Awarded Respondent shall be considered a work made for hire and that the CGA retains ownership of all programming produced by the Awarded Respondent.

(b) Acknowledgement that all archival footage is owned by the CGA and thus the copyright is also owned by the CGA.

(c) Acknowledgement that the CGA reserves the right of approval of the use of and retains ownership to all names, logos, bugs, etc. associated with CT-N.

(d) Acknowledgement that any educational materials developed as part of the Contract shall be considered a work made for hire and be owned by the CGA.

2.3.16 Financial and Budget Information

(a) Provide two years of the most recent financial statements.

(b) Respondents shall provide the first two (2) proposed annual operating budgets, that include, but are not limited to the following categories:

i. Operating income, broken down by: 1. Grants; 2. Donations; 3. CGA Contract Revenue; 4. Videotape/DVD sales.

ii. Operating expenses, broken down by: 1. Salaries; 2. Wages; 3. Benefits; 4. Development and production of educational materials; 5. Van or alternative vehicle to transport equipment to remote locations.

The first two proposed annual operating budgets should be as of an anticipated start date of November 1, 2011. If a different twelve month period is used for tax or operational purposes, Respondents should clearly indicate the time period and include two, twelve- month periods.

(c) Acknowledgement that upon Contract award, the Awarded Respondent shall within ninety days (90) following the close of their fiscal year, submit a statement of their annual operating budget to the Office of Legislative Management.

(d) Acknowledgement that financial records, which shall include the detail listed above in Subsection (b), must be submitted to OLM on a quarterly basis for OLM to audit.

(e) Upon Contract award, the CGA reserves the right to conduct additional financial investigations as it deems appropriate.

(f) If Subcontractors are to be utilized, provide budgets for the program elements they will be responsible for with the same level of information detail.

2.3.17 Protection/Safety Measures

The Awarded Respondent shall acknowledge that they will abide by the following protection/safety measures:

(a) The Awarded Respondent will exercise caution at all times for the protection of persons and property, and all safety regulations and other provisions of applicable Federal, State and local laws must be observed. Building and construction codes, including the requirements of the Occupational Safety and Health Administration, shall be observed.

(b) The Awarded Respondent shall be responsible for the safe prosecution of the work. The Awarded Respondent shall assume full and complete responsibility for safe prosecution of the work at all times, and for obtaining satisfactory results.

(c) The Awarded Respondent shall pay the cost of repair or replacement resulting from theft or damage to existing equipment due to negligence by the Awarded Respondent in securing equipment.

2.3.18 Additional Furniture and Equipment

(a) Respondents shall provide a list of equipment and additional furniture they would like to be added to the Control Room. The CGA will provide the requested additional equipment and furniture at its discretion and when there are available funds. A current list of furniture and equipment acquired and owned by the CGA is available in Schedule H.

(b) The CGA will be responsible for the purchase of any additional furniture or equipment for the Control Room. The Awarded Respondent shall acknowledge that the CGA will retain ownership of all CGA-purchased furniture and equipment for the Control Room at the conclusion of the Contract period.

(c) Acknowledgement that the Awarded Respondent will be responsible for purchasing all furniture and fixtures for its leased or owned space. The CGA will be responsible for purchasing all equipment to support CT-N operations in the Awarded Respondent’s leased

or awarded space, and the Awarded Respondent shall acknowledge that the CGA will retain ownership of CGA-purchased equipment at the conclusion of the Contract period.

(d) The Awarded Respondent shall provide an annual physical inventory list of furniture and equipment for review and approval by the CGA. The CGA shall have the right to verify and inspect said furniture and equipment.

2.3.19 Capital Improvements

(a) Respondents should indicate in their Proposal any capital improvements they would like to make to the CT-N Control Room. The CGA will, contingent upon available funds, provide funding for approved capital improvements in the Control Room.

(b) Upon Contract award, the Awarded Respondent shall present specific capital improvement requests to the Office of Legislative Management for review and written approval by the CGA.

(c) Any capital improvements are subject to review and approval of the CGA and subject to compliance with all applicable building, fire, and other governing codes, laws, and regulations.

2.3.20 Reporting Requirements

(a) Acknowledgement that the Awarded Respondent must submit a written monthly management report to the CGA. Items to be contained in the written management report include, but are not limited to:

i. Information regarding CT-N’s programming, viewership, and operations; ii. Updates on educational programming development; iii. Updates on the ways social media is being leveraged to promote awareness of CT- N: iv. Updates on the CT-N website, including any website issues and plans for the bi- annual refresh; v. Staffing issues; and vi. Equipment problems.

(b) Acknowledgement that Board of Directors meeting minutes that pertain to CT-N will be submitted to OLM within one (1) week of the meeting being held.

(d) As outlined in Section 2.3.16 Financial and Budget Information, the Awarded Respondent must provide financial records to OLM on a quarterly basis.

2.3.21 Quarterly Meetings

The Awarded Respondent acknowledges that it will attend regular, quarterly meetings that will be set up by the CGA. Meeting attendees shall include staff members from OLM and the Awarded Respondent, and Caucus leaders or staff. The CGA or the Awarded Respondent may request additional meetings. The items to be discussed include, but are not limited to:

a. A discussion of the monthly management reports (the management report shall include, but not be limited to a breakdown regarding the number of programs the Awarded Respondent has produced (broken down by type)); b. Updates on educational programming development; c. Updates on the ways social media is being leveraged to promote awareness of CT-N; d. Updates on the CT-N website, discussion of any website issues, and plans for the bi- annual refresh; e. Staffing issues; f. Equipment problems; g. Discussion of reports due under the Contract; h. Quarterly financial records; i. Review program objectives, facilitate better communication; and j. Monitor contract performance; k. Acknowledgement that there will be a quarterly reconciliation of the monthly expenses to the actual expenses incurred by the Awarded Respondent. Based on the reconciliation, either an extra payment or a credit will be calculated. All expenses that would generate an extra payment to be made must be pre-approved prior to being incurred.

2.3.22 Removal and Disposal of Surplus Equipment

Any and all equipment that is the property of the CGA can only be disposed of by following the State of Connecticut Surplus Property Procedures. For any surplus equipment, the Awarded Respondent is to notify the CGA to determine whether or not the CGA desires to keep the respective piece of equipment. Equipment desired by the CGA shall be moved by the Contractor to a designated site in building. Equipment that is no longer required shall be moved by the Contractor to a designated surplus items staging location in building.

2.3.23 Work Schedules

The Proposal shall include a sample work schedule based on the staffing plan the Respondent is submitting pursuant to Section 2.3.2, Staffing.

2.3.24 Use of Premises

(a) Respondent shall acknowledge that its actions must not hinder the normal operation and use of the Capitol and LOB.

(b) Nothing contained in the specifications shall be interpreted as giving the Contractor exclusive use of the premises.

(c) Acknowledgement of the following details regarding the use of the LOB and Capitol facility. All employees of CT-N shall abide at all times by the same rules that apply to CGA employees including, but not limited to: no smoking in or on the grounds of the facility; wearing of photographic identification security credentials; adherence to policies regarding emergency evacuations; and other policies addressing the health and welfare of persons working in and being served by the facility.

(d) Acknowledgment that all equipment will be returned to CT-N’s designated storage area, the Control Room, or the Awarded Respondent’s office upon the completion of daily taping. The Awarded Respondent may not store equipment in the Capitol’s or LOB’s common areas.

2.3.25 Security

Acknowledgement that the Awarded Respondent must adhere to established security and property entrance policies and procedures. It is the responsibility of the Awarded Respondent to understand and adhere to those policies and procedures prior to any attempt to enter the premises.

2.3.26 Accounting System

Acknowledgement that the Awarded Respondent:

i. Shall maintain an accounting system that is adequate to segregate and accumulate reasonable allocable costs and maintain accounts and records in accordance with the Generally Accepted Accounting Principles (GAAP);

ii. Shall keep accounting and management records of their operations under this agreement separate from its records relating to other company transactions or easily accessible;

iii. Records of Respondent’s operation shall be kept in a form and manner satisfactory to the CGA and available to the CGA or State Auditors of Public Accounts for review upon request.

While it is the intention of the State generally to audit only the record of items constituting Gross Receipts and Expenses, the State reserves the right to audit any records of the Awarded Respondent, including, but not limited to, payrolls and operating expenses that are related to CT- N.

2.3.27 Record Retention

The Awarded Respondent shall acknowledge that it must preserve all of its records and accounts pertaining to the engineering, production, and distribution services for the Connecticut Network including, but not limited to, audited financial statements, any records, books or other documents relative to charges, alleged breaches of agreement, settlement of claims, or any other matters

involving the selected vendor for a period of not less than five (5) years from the date of the termination of this contract. If any litigation, claim or audit is started before the expiration of the five (5) year period, the records shall be retained until all litigations, claims or audit findings involving the records have been resolved.

2.3.28 Record Keeping and State Access to Records

The Awarded Respondent shall establish and maintain complete and accurate working papers and other evidence, including but not limited to, documents, statements, plans, books, computations, drawings, notes, reports, records and correspondence directly pertinent to performance under the Contract, kept or stored in any form (collectively, the “Records”). During the term of the Contract, the Awarded Respondent shall afford the officers, attorneys, accountants, auditors, and other authorized representatives of the CGA and OLM free and full access to the Records during normal business hours.

2.4 Compensation

Respondents shall include the costs associated with (1) Staffing Salaries Total; (2) Staffing Benefits Total; (3) Operating Expenses; (4) Profit, and (5) Total Cost. The Proposal shall also include an annual inflationary percentage increase for the life of the Contract.

Proposals shall include a breakdown of the salary and benefits associated with personnel assigned to each aspect of the CT-N project, as outlined in the Staffing Table on Attachment C, page 2. Required staff positions have already been included in the chart. Respondents shall fill-in the title, salary, and benefits for each position that is outlined in the Respondent’s Proposed Staffing Plan. The Respondent shall provide a detailed line item breakdown of what expenses (i.e. rent, supplies etc.) are included in Operating Expenses and the amount allocated to each.

The compensation for services will be based on the Pricing Page and Staffing Table provided on pages 1 and 2 of Attachment C, except as negotiated and amended in writing by both the CGA and the Awarded Respondent. Payments will be limited to an amount that will cover the costs and expenses submitted in the Respondent’s Proposal and an agreed upon profit amount. Payments will be made on a fixed monthly amount. Payments will then be reconciled on a quarterly basis based on the financial records that are required to be submitted under the Contract. Based on the reconciliation, either an extra payment or a credit will be calculated. All expenses that would generate an extra payment to be made must be pre-approved prior to being incurred.

The Awarded Respondent shall agree to a specific, minimum staffing level that will be agreed upon between the CGA and the Awarded Respondent during Contract negotiations. If that minimum level of staffing is not maintained, a credit will be due equal to the value of the salary and benefits of the open staff position(s).

When staff members on the CT-N project change, the Awarded Respondent shall notify OLM, and a Contract Amendment that includes an updated Staffing Table will be executed. If the salary amount of the replacement employee differs from that of the original employee outlined in the Staffing Table, monthly payments from the CGA to the Awarded Respondent may be adjusted.

Any prompt payment discounts shall be itemized in the RFP. Other discounts will not be considered when determining which Respondent has the lowest price. Discounts must be reflected in the base price in the RFP and on the attached Pricing Page. (Attachment C)

Payments shall be made by the CGA in arrears within forty-five days (45) of receipt of a properly prepared invoice. A properly prepared invoice is defined as a billing that is dated subsequent to the date the good or services have been received.

2.5 Commission on Human Rights and Opportunities Requirements

The Connecticut Commission on Human Rights and Opportunities (CHRO) is responsible for the enforcement of the state’s affirmative action statute, Conn. Gen. Stat. Sections 46a-68 and 46a- 68a. Included in this request for Proposal are the following forms, utilized by CHRO to aid in monitoring Contract compliance:

(a) Nondiscrimination Form (Attachment J); (b) Notification to Bidders/Contract Compliance Monitoring Report (Attachment F).

2.6 Examination of Documents and Work Site

(a) Questions regarding any aspects of this RFP may be submitted by the date specified in Section 6 of this RFP.

(b) Proposals will be posted on the portal by the date also specified in Section 6 of this RFP.

(c) Prior to submitting a Proposal, each Respondent shall examine the RFP and may visit the site of the work. Each Respondent shall fully inform himself prior to submitting the Proposal as to the existing conditions and limitations under which the work is to be performed, and shall included in his Proposal a sum to cover the cost of items necessary to perform the work as set forth in this RFP. No allowance will be made to a Respondent because of lack of such examination or knowledge. The submission of a Proposal will be considered conclusive evidence that the Respondent has made such an examination.

PART 3 PROPOSAL REQUIREMENTS

Respondents shall submit the following documentation. The CGA reserves the right to disqualify any Proposal which does not include the following documentation. Please note only written Proposals will be accepted.

3.1 Administrative Documentation

Proposals shall adhere to the following administrative documentation requirements:

(a) Copies: Submit one (1) original and five (5) copies of your Proposal.

(b) Proposals: Proposals shall be mailed in a sealed envelope with the label provided on the cover page of this Request For Proposal to the following address:

Attention: Tina Nadeau Mohr Contracting Group Office of Legislative Management Legislative Office Building, Room 5100 300 Capitol Avenue Hartford, Connecticut 06106

(d) Individual Experience and Knowledge: Provide list of personnel, discussion of experience and resumes for personnel assigned to the project;

(e) Subcontractor Experience and Knowledge: List of Subcontractors to be used, evidence of Subcontractor’s experience, references, and a description of the Subcontracting firm;

(f) Corporate Resolution and Proof of Authorization: Proposals shall include a completed notarized corporate resolution and proof of authorization form. The Respondent has the option of satisfying this requirement by either submitting a corporate resolution or proof of authorization. The Respondent is not required to use the wording provided in the attachment but must ensure that all the information is included with the document meant to satisfy this requirement as indicated. The person listed as the officer or member/manager cannot be the same as the person giving the authorization by signing the Proof of Authorization form. (Attachment A)

(g) Certification Form: This completed form shall be included in all Proposals. (Attachment B)

(h) Pricing Page: This completed form and the Staffing Table shall be included in all Proposals. (Attachment C)

(i) Gift and Campaign Contribution Ban Acknowledgement Form (CCBA): Proposals shall include this completed from in their Proposal pursuant to Public Act 07-1 and Conn. Gen. Stat. Sec. 4-252. The planning date which should be referenced in the affidavit is February 25, 2011. (Attachment D). Please refer to the following website for additional information: http://www.cga.ct.gov/olm/bids2.asp (Attachment D)

(j) Proposal Checklist: This completed form shall be included in all Proposals. (Attachment E)

(k) CHRO Notification Bidder / Contract Compliance Monitoring Report: This completed form shall be included in all Proposals. (Attachment F)

(l) Vendor Profile: This completed form shall be included in all Proposals. (Attachment G)

(m) W-9 form: This completed form shall be included in all Proposals. (Attachment H)

(n) Legislative Operating Agreement: This signed Agreement shall be included in all Proposals. (Attachment K)

(o) Bid Bond: The Respondent shall submit a Bid bond in the amount of 10% of the proposed first year value of the Contract, along with the Proposal. Failure to furnish a Bid bond in the proper form and amount with the Proposal will be cause for rejection of the Proposal. A Bid bond shall be in the form of a firm commitment as follows: a Bid bond on a surety company licensed in the State of Connecticut; a postal money order; certified check; or cashier’s check. All checks shall be made payable to “The Joint Committee on Legislative Management.” Bid guarantees other than Bid bonds will be returned (a) to unsuccessful Respondents as soon as practical after the opening of the Proposal, and (b) to the successful Respondent upon execution of such further contractual documents and bonds as may be required by the Proposal. A letter of credit cannot be substituted for a Bid bond.

3.2 Technical Documentation

The following technical documentation shall be included with the Proposal:

(a) Respondent Experience and References – Proposal shall address the following details: i. Description of the Respondent’s company/current operation; ii. Record of experience in providing broadcast television engineering, production, and distribution services; iii. Description of company’s technical experience in providing broadcast engineering, production, and distribution services; iv. List of corporate references.

(b) Staffing – Proposal shall address the following details: i. Detailed plan of staff organization and supervision structure, including each staff position and a comprehensive description of that position’s major responsibilities; ii. Description of the minimum qualifications for each staff position; iii. List the proposed salary and benefit levels for each position on the Staffing Table in Attachment C; iv. Description of the staff recruitment and hiring process; v. List of specific personnel that could fill each staff position, and for each person assigned, include the following: 1. Evidence of their experience in providing broadcast television engineering, production, and/or distribution services; 2. List of projects they have worked on; 3. List of educational qualifications and professional association memberships; 4. Resumes and summaries of contacts with references; vi. Acknowledgement that the Awarded Respondent will provide a full-time Project Manager and Producer; vii. Acknowledgement that the Awarded Respondent will provide a full-time, qualified Broadcast Engineer on-site dedicated to CT-N; viii. Acknowledgement that additional, qualified engineering staff will be provided; ix. Acknowledgement that an Electronic Communications Specialist will be provided; x. Acknowledgement that the Awarded Respondent is responsible for providing any necessary additional operations personnel; xi. Description of operations personnel training; xii. Acknowledgement that personnel will be available or on-call 24 hours a day to resolve problems that may occur; xiii. Acknowledgement that the Awarded Respondent will maintain an agreed upon minimum staffing level; xiv. Acknowledgement of right of first refusal for existing employees, not including management.

(c) Subcontractors – Proposal shall address the following details: i. Acknowledgement that Subcontractors must be acceptable to the CGA and approved in writing prior to starting work on this project; ii. Acknowledgement that the Awarded Respondent is responsible for all services offered in its Proposal; iii. Acknowledgement that the Awarded Respondent will be the sole point of contract regarding all matters; iv. Provide a list of Subcontractors to be used, including a detailed description of the services to be provided; v. Record of experience with similar projects; vi. List of references; vii. Description of Subcontractor’s company.

(d) Programming Requirements – Proposal shall address the following details: i. Acknowledgement that at least thirty (30) hours of live, same day coverage will be produced and aired weekly; ii. Acknowledgement of weekly programming schedule notification to Television Committee members and OLM; iii. Acknowledgement that during the 2012, 2013, 2014, 2015, and 2016 legislative sessions, at least one full hearing of each legislative committee will be aired; iv. Acknowledgement that if a new legislative committee is formed, the Awarded Respondent must air, at minimum, one full hearing of that committee during each session; v. Detailed description of programming the Awarded Respondent plans to air, in addition to gavel-to-gavel coverage; vi. Acknowledgement that the Awarded Respondent must get approval from OLM before starting a new television program; vii. Program Archive 1. Acknowledgement that the Awarded Respondent will create a permanent video archive; 2. Description of the process to create a permanent video archive.

(e) Streaming Video and Video on Demand i. Detail plans for providing streaming video, on-demand video (including mobile) and downloadable video services; ii. Acknowledgement that the Awarded Respondent will provide multiple webstreams on the CT-N website; iii. Acknowledgement that the webstreams will include, at minimum, live streams of both the House of Representatives and the Senate when in session; iv. Acknowledgement that the Awarded Respondent will provide the “Web A” and “Web B” feeds to the servers.

(f) Operating Plans and Network Carriage Agreements i. Acknowledgement that the Legislative Operating Agreement must be followed when General Assembly proceedings are being taped and rebroadcast; ii. Acknowledgement that the Awarded Respondent will be required negotiate new operating plans with the Executive and Judicial branches; iii. Acknowledgement that the Awarded Respondent is responsible for coordination and access arrangements for events that are held in the courts, municipal facilities, and other venues; iv. Acknowledgement that the CGA will be listed as the customer of record on carriage agreements; v. Provide Coverage Plans for coverage of the Legislative, Executive, and Judicial branches: 1. Legislative Branch a. Detail the plan to provide live and taped coverage of Legislative proceedings in accordance with the Legislative Operating Agreement;

b. Acknowledgement of gavel-to-gavel coverage; c. Acknowledgement that each legislative committee must be covered at least once during each legislative session; d. Acknowledgement of live coverage; e. Detailed plan of how hearings and sessions will be covered; 2. Executive Branch a. Provide plan to provide live and taped coverage of Executive branch proceedings; b. Acknowledgement of gavel-to-gavel coverage; c. Detailed plan of how Executive branch events will be covered; 3. Judicial Branch a. Provide plan to provide live and taped coverage of Judicial branch proceedings; b. Acknowledgement of gavel-to-gavel coverage; c. Detailed plan of how Judicial branch events will be covered; vi. Provide plan to provide live and taped coverage of other public interest events; vii. Acknowledgement that the Awarded Respondent will provide clean pool feeds to other TV outlets at no charge; viii. Acknowledgement that the Awarded Respondent will not be permitted to run cables within buildings without prior authorization from a CGA representative;

(g) Distribution – Proposal shall address the following details: i. Acknowledgement that a 24/7 feed will be provided to cable operators; ii. Acknowledgement that the Awarded Respondent will work to expand CT-N’s distribution beyond cable television; iii. Provide a proposed distribution plan that includes the following: 1. Cable or other television system CT-N will be carried on; 2. List of cable or other television systems’ ability to distribute the output signal in real-time; 3. Plan outlining the transition to and distribution of CT-N in high definition; 4. Plan for cables systems that are unable to receive and distribute the CT-N output signal in real-time; iv. Acknowledgement that the live television signal of any legislative sessions, committee meetings, public hearings, and other events being covered in the LOB and Capitol will be fed to the Capitol and LOB closed circuit television system.

(h) Engineering and Maintenance Services – Proposal shall address the following details: i. Acknowledgement that engineering services will be provided to oversee the installation of new or replacement equipment; ii. Acknowledgement that testing procedures will be designed and implemented; iii. Acknowledgement that the Awarded Respondent will provide training to staff members from OLM and the CGA’s maintenance Contractor; iv. Acknowledgement that the Awarded Respondent may submit requests for equipment repair, and upon approval, will arrange for the equipment repair;

v. Acknowledgement that the Awarded Respondent shall provide assistance in coordinating the interconnection of the CT-N system and the General Assembly’s in-house audio/visual systems.

(i) Equipment and Allocation of Space – Proposal shall address the following details: i. Acknowledgement that the Awarded Respondent is responsible for ensuring that it will have all equipment that is necessary to meet the requirements of this RFP and shall indicate whether it owns equipment that is necessary to meet the requirements that is not provided by the CGA; ii. Acknowledgment that within 60 days the Awarded Respondent will provide OLM with recommendations for proposed upgrades and a priority list of equipment to replace or upgrade; iii. Acknowledgement that the Awarded Respondent will ask OLM to purchase appropriate equipment if it determines the existing equipment is not sufficient to provide a redundancy to prevent equipment failure; iv. Acknowledgement that the Awarded Respondent will be responsible for providing a van or alternative vehicle of sufficient size for mobile production equipment; v. Acknowledgement that Control Room space must be utilized for the Awarded Respondent’s production staff; vi. Acknowledgement that the Control Room space must be shared with Guardian Audio/Video staff; vii. Acknowledgement that the Awarded Respondent shall lease or provide additional office space; viii. Acknowledgement that the storage area located in the back of Hearing Room 2C will only be accessed when no one is in the Hearing Room; ix. Acknowledgement that Respondent will confine its on-site storage to the area designated by the CGA; x. Acknowledgement that Respondent is responsible for restoring the designated on- site storage area to its original condition.

(j) Fiber – Proposal shall address the following details: i. Provide a breakdown of the cost of fiber based on Respondent’s proposed distribution plan; ii. Acknowledgement that prior approval is needed before using additional CGA- owned fiber.

(k) Emergency Briefings – Proposal shall address the following details: i. Acknowledgement that the Awarded Respondent will cover briefings held by the Office of Emergency Management.

(l) Closed Captioning – Proposal shall address the following details: i. Acknowledgement that the Respondent will provide equipment space and staff to operate the closed captioning equipment; ii. Acknowledgement that 100% of CT-N televised programming will be closed captioned;

iii. Detail whether the Respondent plans to use the CGA-owned “echo” closed captioning system or what closed captioning system the Respondent currently uses in its operations.

(m) Educational Requirements – Proposal shall address the following details: i. Acknowledgement that Respondent will develop civics educational content; ii. Acknowledgement that Respondent will provide a plan within six months of Contract award that addresses how educational content will be developed; iii. Acknowledgement that Respondent will provide a new educational module, consisting of 3 hours of programming and 1 accompanying lesson plan within 1 year of signing the Contract and each subsequent year; iv. Provide the pricing for educational materials in the Operating Expenses line on Attachment C, Pricing Page.

(n) Promotion, Website, & Social Media – Proposal shall address the following details: i. Acknowledgement that Respondent shall promote CT-N and disseminate information on a daily basis; ii. Provide an outline of the proposed promotional plan; iii. Acknowledgement that e-mail to CGA mailing lists must be pre-approved; iv. Provide a website design plan; v. Acknowledgement that the website will be updated to reflect current programming schedules and other pertinent information; vi. Acknowledgement that information on the website will be proofread and is accurate; vii. Acknowledgement that Respondent will provide OLM with a Proposal to redesign the website every two years; viii. Acknowledgement that Respondent will continue to promote CT-N through various social media outlets.

(o) CGA Ownership Rights – Proposal shall address the following details: i. Acknowledgement that all programming produced by the Awarded Respondent shall be considered to be a work made for hire; ii. Acknowledgement that the CGA retains ownership of all programming produced by Respondent; iii. Acknowledgement that all archival footage and the copyright to that footage is owned by the CGA; iv. Acknowledgement that the CGA reserves the right of approval and retains ownership of all names, logos, bugs, etc. associated with CT-N; v. Acknowledgement that any educational materials or programming developed as part of the Contract shall be considered a work made for hire and be owned by the CGA.

(p) Financial and Budget Information – Proposal shall address the following details: i. Statement of experience in providing broadcast television engineering, production, and distribution services; ii. Two years of the most recent financial statements;

iii. First two Proposed Annual Operating Budgets, including operating income, broken down by: grants; donations; CGA Contract revenue; videotape/DVD sales; and operating expenses, broken down by: salaries; wages; benefits; development and production of educational materials; van or alternative vehicle; iv. Acknowledgement that Respondent must submit an annual operating budget statement within 90 days following the close of its fiscal year; v. Acknowledgement that the Awarded Respondent will submit financial records for OLM to audit on a quarterly basis; vi. Budget for Subcontractor program elements (if applicable).

(q) Protection/Safety Measures – Proposal shall address the following details: i. Acknowledgement that Respondent shall exercise caution at all times and observe all safety regulations and provisions of applicable Federal, State, and local laws; ii. Acknowledgement that Respondent be responsible for the safe prosecution of work; iii. Acknowledgement that Respondent shall pay the cost of repair or replacement resulting from theft of damage to existing equipment due to Respondent’s negligence in securing the equipment.

(r) Furniture and Equipment – Proposal shall address the following details: i. List equipment and furniture the Awarded Respondent would like to be added to the Control Room; ii. Acknowledgement the Awarded Respondent will be responsible for purchasing furniture and fixtures for its leased or owned space; iii. Acknowledgement the CGA will purchase all equipment for the Awarded Respondent’s leased space and retain ownership over CGA-purchased items; iv. Acknowledgement that the Awarded Respondent will provide an annual physical inventory list of the furniture and equipment owned by the CGA.

(s) Capital Improvements – Proposal shall address the following details: i. List of capital improvements the Respondent would like to make; ii. Acknowledgement that capital improvement requests are subject to review and written approval and are contingent upon available funds; iii. Acknowledgement that improvements are subject to compliance with applicable building, fire, and other governing codes, laws, and regulations.

(t) Reporting Requirements – Proposal shall address the following details: i. Acknowledgement that the Awarded Respondent will submit a monthly management report to the CGA about its programming, viewership, operations, and updates on educational programming development, the ways social media is being leveraged to promote awareness of CT-N, the CT-N website, staffing issues, and equipment problems. ii. Acknowledgement that Board of Directors meeting minutes that pertain to CT-N will be submitted to OLM within one (1) week of the meeting being held; iii. Acknowledgement that a copy of the Awarded Respondent’s Annual Report will be provided to OLM on an annual basis;

iv. Acknowledgement that the Awarded Respondent will submit financial records for OLM to audit on a quarterly basis.

(u) Quarterly Meetings – Proposal shall address the following details: i. Acknowledgement that Respondent will attend quarterly meetings set up by the CGA.

(v) Removal and Disposal of Surplus Equipment – Acknowledgement of responsibilities upon Contract award.

(w) Work Schedules – Proposal shall address the following details: i. Provide a sample work schedule based on Respondent’s Staffing Plan.

(x) Use of Premises – Acknowledgement of use of premises upon Contract award.

(y) Security – Acknowledgment of security upon Contract award.

(z) Accounting System – Acknowledgement of accounting system upon Contract award.

(aa) Record Retention – Acknowledgement of retention of records upon Contract award.

(bb) Record Keeping and State Access to Records – Acknowledgement of access to records upon Contract award.

(cc) Approach and methodology – The respondent must submit a proposed approach and methodology statement that meets the objectives outlined above.

3.3 Documentation Subsequent to Contract Award

The following shall be provided subsequent to the Contract award.

(a) Insurance Certificate: Please see minimum required levels listed in this RFP. The Awarded Respondent must name the State of CT/CT General Assembly as an additional insured; (Attachment I)

(b) Performance Bond: A performance bond for the total amount of the Contract award. The Awarded Respondent shall furnish a performance bond for the protection of the CGA in accordance with Section 49-41(b) of the Connecticut General Statutes in an amount equal to the total Proposal amount within fifteen (15) days of notification of award and prior to the execution of the Contract;

(c) Nondiscrimination Certification: Public Act 07-142 and Public Act 07-245 have amended the nondiscrimination provisions of the Connecticut General Statutes to add civil unions to the existing protected classes and to require State Contractors to adopt policies in support of the new statutes by means of a resolution. Accordingly, this form is a

certification that the successful Contractor must deliver executed at the time that it executes the Contract. The execution and submittal of this certificate is a condition precedent to the CGA’s executing the Contract, unless the Contractor is exempt from this statutory requirement, in which case the Contractor must obtain a written waiver from the State’s Commission on Human Rights and Opportunities. (Attachment J)

Please refer to the following guidelines when completing the Nondiscrimination Certification:

i. Form A. Representation: For use by an individual when entering into any Contract, regardless of Contract value. ii. Form B. Representation: For use by an entity when entering into any Contract valued at less than $50,000 for any year of the Contract. iii. Form C. Affidavit: For use by an entity when entering into any Contract valued at $50,000 or more for any year of the Contract and the entity certifies through an affidavit that a complying nondiscrimination policy is currently in place. iv. Form D. New Resolution: For use by a entity when entering into any Contract valued at $50,000 or more for any year of the Contract and the entity has a complying nondiscrimination policy adopted by a new resolution of the board of directors, shareholders, managers, members, or other governing body. v. Form E. Prior Resolution: For use by a entity when entering into any Contract valued at $50,000 or more for any year of the Contract and the entity has a complying nondiscrimination policy adopted by a prior resolution of the board of directors, shareholders, managers, members, or other governing body.

PART 4 EVALUATION OF PROPOSALS

4.1 Mandatory Requirements

CGA will determine if all Proposals are complete submissions and address all Proposal requirements described in Section 2.3 and outlined in Part 3.

The CGA has the sole discretion to decide if Proposals are nonresponsive to this RFP.

4.2 Qualitative Elements

Once it is determined that the Proposal(s) are complete submissions, the following factors will be scored by the evaluation committee. Each factor will be scored using a scale of 1 through 5. The individual ratings for each member of the evaluation committee will be combined and averaged and then multiplied by the criteria weights listed below.

Evaluation Criteria 1 Demonstrated ability to meet the Proposal Requirements outlined in Section 2.3

2 Total Cost

3 Staffing plan

4 Past performance on similar projects

5 Corporate expertise and qualifications

6 Completeness and quality of proposed approach methodology

4.3 Presentation

After review of the Proposals by the evaluation committee, the CGA may schedule times for some or all Respondents to make presentations. During these presentations, the Respondent(s) may be asked to provide an overview of their written Proposal, answer questions and/or provide clarifications.

4.4 Debriefing Procedure

CGA Contracting personnel will send letters indicating the response selected for Contract award.

PART 5 CONTRACTUAL PROVISIONS

5.1 Contract Conditions

5.1.1 Campaign Contribution Ban Acknowledgement (CCBA) With regard to a state Contract as defined in P.A. 07-01 having a value in a calendar year of $50,000 or more or a combination or series of such agreements of Contracts having a value of $100,000 or more, the authorized signatory to this submission in Proposal to the CGA’s solicitation shall submit the signed CCBA Form, included in this RFP, which expressly acknowledges receipt of the State Elections Enforcement Commissions’ notice advising state Contractors of state campaign contributions and solicitation prohibitions, and that the Contractor will inform its principals of the contents of this notice.

5.1.2 Gift Conn. Gen. Stat. § 4-252 (the “Statute”) requires that the Request for Proposal, of which these Terms and Conditions are a part, include a notice of the vendor certification requirements described in section (c) and (d) of the Statute. Accordingly, pursuant to the Statute, vendors are notified as follows:

1. The terms “gift,” “quasi-public agency,” “state agency,” “large state contract,” “principals and key personnel” and “participated substantially” as used in this section shall have the meanings set forth in the Statute.

2. The CGA shall not execute a large state Contract unless the CGA obtains the written certifications described in this section. Each such certification shall be sworn as true to the best knowledge and belief of the person signing the certification, subject to the penalties of false statement. These certifications are listed in the RFP.

3. The official of the person, firm or corporation awarded the Contract, who is authorized to execute the Contract, shall certify on such forms as the CGA shall provide:

(a) That no gifts were made between the date that the CGA began planning the project, services, procurement, lease or licensing arrangement covered by the Contract and the date of execution of the Contract, by (A) such person, firm, corporation, (B) any principals and key personnel of the person, firm or corporation, who participated substantially in preparing the Bid or Proposal or the negotiation of the Contract, or (C) any agent of such person, firm, corporation or principals and key personnel, who participated substantially in preparing the Bid or Proposal or the negotiation of the Contract, to (i) any public official or state employee of the CGA soliciting Bids or Proposals for the Contract, who participated substantially in the preparation of the Bid solicitation or request for Proposals for the Contract or the negotiation or award of the Contract, or (ii) any public official or state employee of the CGA, who has supervisory or appointing authority over the CGA;

(b) That no such principals and key personnel of the person, firm or corporation, or agent of such person, firm or corporation or principals and key personnel, knows of any action by the

person, firm or corporation to circumvent such prohibition on gifts by providing for any other principals and key personnel, official, employee or agent of the person, firm or corporation to provide a gift to any such public official or state employee; and

(d) Any Respondent that does not make the certifications required under subsection (c) of this section shall be disqualified and the CGA shall award the Contract to the next highest ranked Contractor or the next lowest responsible qualified Respondent or seek new Bids or Proposals.

(e) The date that the CGA began planning the project, services procurement, lease or licensing arrangement to be covered by the Contract is February 25, 2011.

5.1.3 Audit Requirements

For purposes of this section, the word "Contractor" shall be deemed to mean "nonstate entity," as that term is defined in Section 4-230 of the Connecticut General Statutes. The Contractor shall provide for an annual financial audit acceptable to the Department for any expenditure of state- awarded funds made by the Contractor. Such audit shall include management letters and audit recommendations. The State Auditors of Public Accounts shall have access to all records and accounts for the fiscal year(s) in which the award was made. The Contractor will comply with federal and state singe audit standards as applicable.

Independent Auditor’s Report: In circumstances where fraudulent behavior is suspected, the CGA reserves the right to request the Contractor to prepare and provide to the CGA within ninety (90) days following the close of their fiscal year an audited Statement of Gross Receipts and Expenses for the engineering, production, and distribution services for CT-N. Such statement shall be audited and certified by an independent Certified Public Accountant (CPA), and shall include the CPA’s opinion as to the Contractor’s compliance with the terms of this Agreement as to the manner in which it keeps its financial records. The criteria used in the determination of acceptable costs shall be the Generally Accepted Accounting Principles (GAAP). Such statements shall also be attested as to their correctness by an officer of the Contractor. The audit is to be performed in accordance with the Government Auditing Standards promulgated by the Comptroller General of the United States.

While it is the intent of the CGA to rely on the work of the independent Certified Public Accountant, the CGA reserves the right to audit or review the working papers of the independent Certified Public Accountant when, in its judgment, the best interests of the CGA so require. In addition, the Contractor shall make arrangements with their Certified Public Accountant to have copies of their working papers forwarded to the CGA when so requested.

5.1.4 Audit and Inspection of Plants, Places of Business and Records

(a) The CGA and its agents, including, but not limited to, the Connecticut Auditors of Public Accounts, Attorney General and State’s Attorney and their respective agents, may, at reasonable hours, inspect and examine all of the parts of the Contractor’s and Contractor Parties’ plants and places of business which, in any way, are related to, or involved in, the performance of this Contract.

(b) The Contractor shall maintain, and shall require each of the Contractor Parties to maintain, accurate and complete Records. The Contractor shall make all of its and the Contractor Parties’ Records available at all reasonable hours for audit and inspection by the CGA and its agents.

(c) The CGA shall make all requests for any audit or inspection in writing and shall provide the Contractor with at least twenty-four (24) hours’ notice prior to the requested audit and inspection date. If the CGA suspects fraud or other abuse, or in the event of an emergency, the CGA is not obligated to provide any prior notice.

(d) All audits and inspections shall be at the CGA’s expense.

(e) The Contractor shall keep and preserve or cause to be kept and preserved all of its and Contractor Parties’ Records until three (3) years after the latter of (i) final payment under this Agreement, or (ii) the expiration or earlier termination of this Agreement, as the same may be modified for any reason. The CGA may request an audit or inspection at any time during this period. If any Claim or audit is started before the expiration of this period, the Contractor shall retain or cause to be retained all Records until all Claims or audit findings have been resolved.

(f) The Contractor shall cooperate fully with the CGA and its agents in connection with an audit or inspection. Following any audit or inspection, the CGA may conduct and the Contractor shall cooperate with an exit conference.

(g) The Contractor shall incorporate this entire Section verbatim into any Contract or other agreement that it enters into with any Contractor Party.

5.1.5 Disclosure of Records

The Contract resulting from this solicitation may be subject to the provisions of section 1-218 of the Connecticut General Statutes. In accordance with this statute, each Contract in excess of two million five hundred thousand dollars between the CGA and a person for the performance of a governmental function shall (a) provide that the CGA is entitled to receive a copy of records and files related to the performance of the governmental function, and (b) indicate that such records and files are subject to FOIA and may be disclosed by the CGA pursuant to FOIA. No request to inspect or copy such records or files shall be valid unless the request is made to the CGA in accordance with FOIA. Any complaint by a person who is denied the right to inspect or copy such records or files shall be brought to the Freedom of Information Commission in accordance with the provisions of sections 1-205 and 1-206 of the Connecticut General Statutes.

5.1.6 Forum and Choice of Law

The parties deem the Contract resulting from this solicitation to be made in the City of Hartford, State of Connecticut. Both parties agree that it is fair and reasonable for the validity and construction of the Contract to be, and it shall be, governed by the laws and court decisions of the State of Connecticut, without giving effect to its principles of conflicts of laws. To the extent that any immunities provided by Federal law or the laws of the State of Connecticut do not bar an action against the CGA, and to the extent that these courts are courts of competent jurisdiction, for the purpose of venue, the complaint shall be made returnable to the Judicial District of Hartford only or shall be brought in the United States District Court for the District of Connecticut only, and shall not be transferred to any other court, provided, however, that nothing here constitutes a waiver or compromise of the sovereign immunity of the State of Connecticut or the CGA. The Contractor waives any objection which it may now have or will have to the laying of venue of any Claims in any forum and further irrevocably submits to such jurisdiction in any suit, action or proceeding.

5.1.7 Termination

1. Notwithstanding any provisions in the Contract resulting from this solicitation, the CGA, through a duly authorized employee, may Terminate the Contract whenever the CGA makes a written determination that such Termination is in the best interests of the CGA. The CGA shall notify the Contractor in writing of Termination pursuant to this section, which notice shall specify the effective date of Termination and the extent to which the Contractor must complete its Performance under the Contract prior to such date.

2. Notwithstanding any provisions in the Contract resulting from this solicitation, the CGA, through a duly authorized employee, may, after making a written determination that the Contractor has breached the Contract, Terminate the Contract in accordance with the provisions in the Breach section of this Contract.

3. The CGA shall send the notice of Termination via certified mail, return receipt requested, to the Contractor at the most current address which the Contractor has furnished to the CGA for purposes of correspondence, or by hand delivery. Upon receiving the notice from the CGA, the Contractor shall immediately discontinue all services affected in accordance with the notice, undertake all commercially reasonable efforts to mitigate any losses or damages, and deliver to the CGA all Records. The Records are deemed to be the property of the CGA and the Contractor shall deliver them to the CGA no later than thirty (30) days after the Termination of the Contract or fifteen (15) days after the Contractor receives a written request from the CGA for the Records. The Contractor shall deliver those Records that exist in electronic, magnetic or other intangible form in a non-proprietary format, such as, but not limited to, ASCII or .TXT.

4. Upon receipt of a written notice of Termination from the CGA, the Contractor shall cease operations as the CGA directs in the notice, and take all actions that are necessary or appropriate, or that the CGA may reasonably direct, for the protection, and preservation of the Goods and any other property. Except for any work which the CGA directs the Contractor to Perform in the notice prior to the effective date of Termination, and except as otherwise provided in the notice, the Contractor shall terminate or conclude all existing Subcontracts and purchase orders and shall not enter into any further Subcontracts, purchase orders or commitments.

5. The CGA shall, within forty-five (45) days of the effective date of Termination, reimburse the Contractor for its Performance rendered and accepted by the CGA, in addition to all actual and reasonable costs incurred after Termination in completing those portions of the Performance which the notice required the Contractor to complete. However, the Contractor is not entitled to receive and the CGA is not obligated to tender to the Contractor any payments for anticipated or lost profits. Upon request by the CGA, the Contractor shall assign to the CGA, or any replacement Contractor which the CGA designates, all Subcontracts, purchase orders and other commitments, deliver to the CGA all Records and other information pertaining to its Performance, and remove from CGA premises, whether leased or owned, all of Contractor’s property, equipment, waste material and rubbish related to its Performance, all as the CGA may request.

6. For breach or violation of any of the provisions in the section concerning Representations and Warranties, the CGA may Terminate the Contract that results from this solicitation in accordance with its terms and revoke any consents to assignments given as if the assignments had never been requested or consented to, without liability to the Contractor or Contractor Parties or any third party.

7. Upon Termination of the Contract that results from this solicitation, all rights and obligations shall be null and void, so that no party shall have any further rights or obligations to any other party, except with respect to the sections which survive Termination. All representations, warranties, agreements and rights of the parties under the Contract shall survive such Termination to the extent not otherwise limited in the Contract and without each one of them having to be specifically mentioned in the Contract.

8. Termination of the Contract pursuant to this section shall not be deemed to be a breach of Contract by the CGA.

5.1.8 Tangible Personal Property

1. The Contractor on its behalf and on behalf of its Affiliates, as defined below, shall comply with the provisions of Conn. Gen. Stat. §12-411b, as follows:

(a) For the term of the Contract, the Contractor and its Affiliates shall collect and remit to the CGA, Department of Revenue Services, any Connecticut use tax due under the provisions of Chapter 219 of the Connecticut General Statutes for items of tangible personal property sold by the Contractor or by any of its Affiliates in the same manner as if the Contractor and such Affiliates were engaged in the business of selling tangible personal property for use in Connecticut and had sufficient nexus under the provisions of Chapter 219 to be required to collect Connecticut use tax;

(b) A customer’s payment of a use tax to the Contractor or its Affiliates relieves the customer of liability for the use tax;

(c) The Contractor and its Affiliates shall remit all use taxes they collect from customers on or before the due date specified in the Contract, which may not be later than the last day of the month next succeeding the end of a calendar quarter or other tax collection period during which the tax was collected;

(d) The Contractor and its Affiliates are not liable for use tax billed by them but not paid to them by a customer; and

(e) Any Contractor or Affiliate who fails to remit use taxes collected on behalf of its customers by the due date specified in the Contract shall be subject to the interest and penalties provided for persons required to collect sales tax under Chapter 219 of the General Statutes.

2. For purposes of this section of the Contract, the word “Affiliate” means any person, as defined in section 12-1 of the General Statutes, that controls, is controlled by, or is under common control with another person. A person controls another person if the person owns, directly or indirectly, more than ten per cent of the voting securities of the other person. The word “voting security” means a security that confers upon the holder the right to vote for the election of members of the board of directors or similar governing body of the business, or that is convertible into, or entitles the holder to receive, upon its exercise, a security that confers such a right to vote. “Voting security” includes a general partnership interest.

3. The Contractor represents and warrants that each of its Affiliates has vested in the Contractor plenary authority to so bind the Affiliates in any agreement with the CGA. The Contractor on its own behalf and on behalf of its Affiliates shall also provide, no later than 30 days after receiving a request by the CGA’s Contracting authority, such information as the CGA may require to ensure, in the CGA’s sole determination, compliance with the provisions of Chapter 219 of the Connecticut General Statutes, including, but not limited to, §12-411b.

5.1.9 Sovereign Immunity

The parties acknowledge and agree that nothing in the Solicitation or the Contract that results from this Solicitation shall be construed as a modification, compromise or waiver by the CGA or the State of any rights or defenses of any immunities provided by Federal law or the laws of the State of Connecticut to the CGA or the State of Connecticut or any of its officers and employees, which they may have had, now have or will have with respect to all matters arising out of the Contract. To the extent that this section conflicts with any other section, this section shall govern.

5.1.10 Summary of State Ethics Laws

Pursuant to the requirements of section 1-101qq of the Connecticut General Statutes, the summary of State ethics laws developed by the State Ethics Commission pursuant to section 1-81b of the Connecticut General Statutes is incorporated by reference into and made a part of the Contract as if the summary had been fully set forth in the Contract.

5.1.11 Encryption of Data; Breach of Security or Loss

1. Contractor and Contractor Parties, at their own expense, shall encrypt any and all data which they come to possess or control, wherever and however stored or maintained, and which data CGA, at any time, classifies as confidential or restricted. The Contractor and Contractor Parties shall encrypt the data in accordance with the Connecticut Enterprise Architecture – Technology Architecture (CTEA-TA) protocols. The Contractor and Contractor Parties shall have a continuing obligation always to keep and maintain the data encryption consistent with CTEA- TA, as CTEA-TA may change from time to time.

2. The Contractor and Contractor Parties shall notify the CGA as soon as practical, but no later than twenty-four (24) hours, after they become aware of or suspect that any and all data which Contractor has come to possess or control under subsection (a) above has been subject to a “data breach.” For purposes of this Section, a “data breach” is an occurrence where (1) any or all of the data is misplaced, lost, stolen or in any way compromised; or (2) one or more third parties have had access to or taken control or possession of any or all of the data without prior written authorization from the CGA.

3. In addition to the notification requirements of subsection (b), should a data breach occur, the Contractor shall, within three (3) business days after the notification, present to the CGA, for review and approval, a credit monitoring or protection plan that the Contractor shall make available at its own cost and expense to all individuals affected by the data breach. Unless otherwise agreed to in writing by the CGA, such a plan shall be offered to each such individual free of charge and shall consist of, at a minimum, the following: (a) Reimbursement for the cost of placing and lifting one (1) security freeze per credit file pursuant to Connecticut General Statutes § 36a-701a;

(b) Credit monitoring services consisting of automatic daily monitoring of at least three (3) relevant credit bureau reports;

(c) Fraud resolution services, including writing dispute letters, initiating fraud alerts and security freezes, to assist affected individuals to bring matters to resolution; and

(d) Identity theft insurance with at least $ 25,000.00 coverage.

(e) Such credit monitoring or protection plans shall cover a length of time commensurate with circumstances of the data breach, but under no circumstances shall the Contractor’s credit monitoring and protection plan be for less than two (2) calendar years from the plan start date. The Contractors’ costs and expenses for the credit monitoring and protection plan shall not be recoverable from the CGA or any State of Connecticut entity.

4. The Contractor represents and warrants that it shall obligate each Contractor Party in a written Contract to all of the terms of this Section just as if each Contractor Party had executed this Contract as an original signatory and each were bound by this Section to the same extent that the Contractor is bound.

5. The Contractor’s or Contractor Parties’ failure to encrypt the data, provide notice, or to provide the credit monitoring or protection plan shall be deemed to be, without more, a material breach of this Contract. The Contractor shall be responsible for any Contractor Parties breach as if the Contractor itself had breached the Contract. Consequently, and without otherwise limiting the rights of the CGA at law or in equity, the Contractor shall indemnify and hold harmless the CGA and the State, as appropriate, for any and all damages, costs and expenses associated directly or indirectly with Contractor’s or Contractor Parties’ breach. The damages, costs and expenses shall include, but not be limited to, those resulting from any corresponding Contracting for credit or identity protection services, or both, and from any subsequent non-State use of any data.

5.1.12 Representations and Warranties

The Contractor, awarded a Contract as a result of this solicitation represent and warrant to the CGA for itself, Contractor Parties and Bidder Parties, as appropriate, that:

(a) if they are entities, they are duly and validly existing under the laws of their respective states of organization and authorized to conduct business in the State of Connecticut in the manner contemplated by the Contract. Further, as appropriate, they have taken all necessary action to authorize the execution, delivery and Performance of the Bid and the Contract and have the power and authority to execute, deliver and Perform their obligations under the Contract;

(b) they will comply with all applicable State and Federal laws and municipal ordinances in satisfying their obligations to the CGA under and pursuant to the Contract, including, but not limited to (1) Connecticut General Statutes Title 1, Chapter 10, concerning the State’s Codes of Ethics and (2) Title 2 concerning CGA purchasing;

(c) the execution, delivery and Performance of the Contract will not violate, be in conflict with, result in a breach of or constitute (with or without due notice and/or lapse of time) a default under any of the following, as applicable: (1) any provision of law; (2) any order of any court or the State; or (3) any indenture, agreement, document or other instrument to which it is a party or by which it may be bound;

(d) they are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any governmental entity;

(e) as applicable, they have not, within the three years preceding the Contract, in any of their current or former jobs, been convicted of, or had a civil judgment rendered against them or against any person who would Perform under the Contract, for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a transaction or contract with any governmental entity. This includes, but is not limited to, violation of Federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records or property, making false statements, or receiving stolen property;

(f) they are not presently indicted for or otherwise criminally or civilly charged by any governmental entity with commission of any of the offenses listed above;

(g) they have not within the three years preceding the Contract had one or more Contracts with any governmental entity Terminated;

(h) they have not employed or retained any entity or person, other than a bona fide employee working solely for them, to solicit or secure the Contract and that they have not paid or agreed to pay any entity or person, other than a bona fide employee working solely for them, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of the Contract or any assignments made in accordance with the terms of the Contract;

(i) to the best of their knowledge, there are no Claims involving the Bidder, Bidder Parties, Contractor or Contractor Parties that might reasonably be expected to materially adversely affect their businesses, operations, assets, properties, financial stability, business prospects or ability to Perform fully under the Contract;

(j) they shall disclose, to the best of their knowledge, to the CGA in writing any Claims involving them that might reasonably be expected to materially adversely affect their businesses, operations, assets, properties, financial stability, business prospects or ability to Perform fully under the Contract, no later than ten (10) Days after becoming aware or after they should have become aware of any such Claims. For purposes of the Contractor’s obligation to disclose any Claims to the CGA, the ten (10) Days in the section of this Contract concerning Disclosure of Contractor Parties Litigation shall run consecutively with the ten (10) Days provided for in this representation and warranty;

(k) their participation in the Solicitation process is not a conflict of interest or a breach of ethics under the provisions of Title 1, Chapter 10 of the Connecticut General Statutes concerning the State’s Code of Ethics;

(l) the Bid or Proposal was not made in connection or concert with any other person, entity or Respondent, including any affiliate (as defined in the Tangible Personal Property section of this Contract) of the Respondent, submitting a Bid or Proposal for the same Goods or Services, and is in all respects fair and without collusion or fraud;

(m) they are able to Perform under the Contract using their own resources or the resources of a party who is not a Respondent;

(n) the Contractor shall obtain in a written Contract all of the representations and warranties in this section from any Contractor Parties and to require that provision to be included in any Contracts and purchase orders with such Contractor Parties;

(o) they have paid all applicable workers’ compensation second injury fund assessments concerning all previous work done in Connecticut;

(p) they have a record of compliance with Occupational Health and Safety Administration regulations without any unabated, willful or serious violations;

(q) they owe no unemployment compensation contributions;

(r) they are not delinquent in the payment of any taxes owed, or, that they have filed a sales tax security bond, and they have, if and as applicable, filed for motor carrier road tax stickers and have paid all outstanding road taxes;

(s) all of their vehicles have current registrations and, unless such vehicles are no longer in service, they shall not allow any such registrations to lapse;

(t) each Contractor Party or Bidder Party has vested in the Contractor and Bidder plenary authority to bind the Contractor Parties and Bidder Parties to the full extent necessary or appropriate to ensure full compliance with and Performance in accordance with all of the terms and conditions of the Contract and that all appropriate parties shall also provide, no later than fifteen (15) days after receiving a request from the CGA, such information as the CGA may require to evidence, in the CGA’s sole determination, compliance with this section;

(u) except to the extent modified or abrogated in the Contract, all Title shall pass to the CGA upon complete installation, testing and acceptance of the Goods or Services and payment by the CGA;

(v) if either party Terminates the Contract, for any reason, the Contractor shall relinquish or cause to be relinquished to the CGA all Title to the Goods delivered, accepted and paid for (except to the extent any invoiced amount is disputed) by the CGA;

(w) with regard to third party products provided with the Goods, they shall transfer all licenses which they are permitted to transfer in accordance with the applicable third party license;

(x) they shall not copyright, register, distribute or claim any rights in or to the Goods after the effective date of the Contract without the CGA’s prior written consent;

(y) they either own or have the authority to use all Title of and to the Goods, and that such Title is not the subject of any encumbrances, liens or claims of ownership by any third party;

(z) the Goods do not infringe or misappropriate any patent, trade secret or other intellectual property right of a third party;

(aa) the CGA 's use of any Goods shall not infringe or misappropriate any patent, trade secret or other intellectual property right of a third party;

(bb) if they procure any Goods, they shall sub-license such Goods and that the CGA shall be afforded the full benefits of any manufacturer or Subcontractor licenses for the use of the Goods; and

(cc) they shall assign or otherwise transfer to the CGA, or afford the CGA the full benefits of any manufacturer's warranty for the Goods, to the extent that such warranties are assignable or otherwise transferable to the CGA.

5.2 Formation of a Contract

Upon acceptance of the Proposal, CGA will initiate the Contract process.

5.2.1 Contract Creation

This section serves as a notification to Contractor that:

1. the state’s acceptance of the Contractor offer to furnish the services required in this RFP shall result in a Contract between the Contractor and the CGA which shall bind the Contractor on his part to furnish and deliver said services at the prices specified in said Proposal, except as modified through negotiations between the CGA and the Contractor, and the CGA on its part to order from the Contractor, except for causes beyond reasonable control, and subject to the availability of appropriated funds, and to pay for at the Contract prices, the services provided for in this RFP; and

2. all the provisions of this RFP shall be included in the terms and conditions of said Contract, except to the extent provided otherwise in an agreement executed by the CGA and the Contractor subsequent to the receipt of said Proposal by the CGA.

5.2.2 Contract Execution

The Contractor shall execute a formal Contract with the CGA for the complete performance specified therein. This Contract is considered executed once the Contract is signed by the Contractor and the CGA.

5.2.3 Term of Contract

The term of the Contract shall begin upon Contract execution and expire upon project completion and expiration of all warranties. The CGA reserves the right to extend or terminate the Contract, if needed.

5.2.4 Modification

No alterations or variations of the terms of Contract shall be valid or binding upon the CGA unless made in writing and signed by the CGA.

5.2.5 Transfer

It is mutually understood and agreed that the Contractor shall not assign, transfer, convey, sublet, or otherwise dispose of his Contract or his right, title or interest therein, or his power to execute such Contract, to any other person, firm or corporation, without the previous written consent of the CGA. Any Subcontracting work done in regards to this Contract must be agreed to in writing by the CGA before the Contractor begins any work.

5.3 Contract Breach

5.3.1 Breach/Termination

If either party breaches the Contract that results from this Solicitation in any respect, the non- breaching party shall provide written notice of the breach to the breaching party and afford the breaching party an opportunity to cure within ten (10) days from the date that the breaching party receives the notice. In the case of a Contractor breach, any other time period which the CGA sets forth in the notice shall trump the ten (10) days. The right to cure period shall be extended if the non-breaching party is satisfied that the breaching party is making a good faith effort to cure but the nature of the breach is such that it cannot be cured within the right to cure period. The notice may include an effective Contract Termination date if the breach is not cured by the stated date and, unless otherwise modified by the non-breaching party in writing prior to the Termination date, no further action shall be required of any party to effect the Termination as of the stated date. If the notice does not set forth an effective Contract Termination date, then the non-breaching party may Terminate the Contract by giving the breaching party no less than twenty four (24) hours' prior written notice. If the CGA believes that the Contractor has not performed according to the Contract, the CGA may withhold payment in whole or in part pending resolution of the Performance issue, provided that the CGA notifies the Contractor in writing prior to the date that the payment would have been due.

5.3.2 Failure to Perform

Failure of the Contractor to deliver commodities or services as provided for herein or failure to make replacements of rejected commodities when so requested, immediately or as directed by the CGA, will constitute authority for the CGA to purchase in the open market to replace the commodities or services rejected or not delivered. The CGA reserves the right to authorize immediate purchases in the open market against rejections on any Contract when necessary. The Contractor agrees promptly to reimburse the CGA for excess costs occasioned by such purchases. However, should public necessity demand it, the CGA reserves the right to use or consume commodities delivered which are substandard in quality, subject to an adjustment in price to be determined by the CGA.

5.3.3 Rejection

Any services rendered by the Contractor hereunder which fail in any way to meet the terms of the Contract are subject to rejection or payment on an adjusted price basis. The decision of the CGA shall be final.

5.3.4 Cancellation

The CGA reserves the right to cancel this Contract within five days notice due to unsatisfactory performance. In the event that this is done, the Contractor will be paid for all the work performed or commodities provided up to the time of cancellation.

5.4 Accounting Records

The Contractor, when under Contract, shall maintain adequate accounting records in accordance with all applicable state regulations in connection with this project and such records shall be made available for inspection by the CGA or other persons designated by the CGA. The Contractor shall make such accounts and records accessible to authorized state officials for the purpose of audit and examination. All records must be maintained for a minimum of three years after completion of the Contract.

5.5 Work Product

All materials developed in conjunction with the Contract shall be considered to be work made for hire and shall become the property of the CGA at no additional cost.

No report or document produced in whole or in part in connection with the Contract shall be the subject of an application for copyright by or on behalf of the Contractor.

The Contractor, when under Contract, shall not use the name of the CGA for advertising or promotional purposes without prior permission in writing. The Contractor is allowed to use the CGA as a reference.

5.6 Renewal of Contract

The CGA reserves the right to renew this Contract under the conditions set forth in Section 2-71u of the Connecticut General Statutes.

5.7 Contractor Guarantees

(a) The Contractor hereby agrees and guarantees to perform any Contract awarded in accordance with the specifications, terms and conditions contained in this RFP.

(b) The Contractor shall indemnify, defend and hold harmless the CGA and its officers, representatives, agents, servants, employees, successors and assigns from and against any and all (1) Claims arising, directly or indirectly, in connection with the Contract, including the acts of commission or omission (collectively, the "Acts") of the Contractor or Contractor Parties; and (2) liabilities, damages, losses, costs and expenses, including but not limited to, attorneys' and other professionals' fees, arising, directly or indirectly, in connection with Claims, Acts or the Contract. The Contractor shall use counsel reasonably acceptable to the CGA in carrying out its obligations under this section. The Contractor’s obligations under this section to indemnify, defend and hold harmless against Claims includes Claims concerning confidentiality of any part of or all of the Contractor’s Bid, Proposal or any Records, any intellectual property rights, other proprietary rights of any person or entity, copyrighted or uncopyrighted compositions, secret processes, patented or unpatented inventions, articles or appliances furnished or used in the Performance. The Contractor shall not be responsible for indemnifying or holding the CGA harmless from any liability arising due to the negligence of the CGA or any other person or entity acting under the direct control or supervision of the CGA.

(c) The Contractor shall not be responsible for indemnifying or holding the CGA harmless from any liability arising due to the negligence of the CGA or any other person or entity acting under the direct control or supervision of the CGA.

(d) The Contractor shall reimburse the CGA for any and all damages to the real or personal property of the CGA caused by the Acts of the Contractor or any Contractor Parties. The CGA shall give the Contractor reasonable notice of any such Claims.

(e) The Contractor’s duties under this section shall remain fully in effect and binding in accordance with the terms and conditions of the Contract, without being lessened or compromised in any way, even where the Contractor is alleged or is found to have merely contributed in part to the Acts giving rise to the Claims and/or where the CGA is alleged or is found to have contributed to the Acts giving rise to the Claims.

(f) The Contractor shall carry and maintain at all times during the term of the Contract, and during the time that any provisions survive the term of the Contract, sufficient general liability insurance to satisfy its obligations under this Contract. The Contractor shall name the CGA as an additional insured on the policy and shall provide a copy of the policy to the CGA prior to the effective date of the Contract. The Contractor shall not begin Performance until the delivery of the policy to the CGA. The CGA shall be entitled to recover under the insurance policy even if a body of competent jurisdiction determines that the CGA or the State is contributorily negligent.

(g) The rights provided in this section for the benefit of the CGA shall encompass the recovery of attorneys’ and other professionals’ fees expended in pursuing a Claim against a third party.

(h) This section shall survive the Termination of the Contract and shall not be limited by reason of any insurance coverage.

5.8 Freedom of Information

5.8.1 Freedom of Information Act

Due regard will be given to the protection of proprietary information contained in all Proposals received; however, Contractors should be aware that all materials associated with this procurement are subject to the terms of the Freedom of Information Act, the Privacy Act and all rules, regulations and interpretations resulting therefrom.

5.8.2 Proprietary Information

It will not be sufficient for a Contractor to merely state generally that the Proposal is proprietary in nature and not therefore subject to release to third parties. Those particular pages or sections which a Contractor believes to be proprietary must be specifically identified as such. Convincing explanation and rationale sufficient to justify each exception from release consistent with Section 1- 210 of the Connecticut General Statutes must accompany the Proposal. The rationale and explanation must be stated in terms of the prospective harm to the competitive position of the

Contractor that would result if the identified material were to be released and the reasons why the materials are legally exempt from release pursuant to the above-cited statute.

5.8.3 Administrative Authority

Between the Contractor and the CGA, the final administrative authority to release or exempt any or all material so identified rests with the CGA.

5.9 Human Rights and Opportunities

5.9.1 Required Compliance with Human Rights and Opportunities Regulations

Any Contractor must agree to comply with the statutes referred to in this section as they exist on the date of the Contract that results from this Solicitation and as they may be adopted or amended from time to time during the term of the Contract and any amendments thereto.

Incorporated by reference into this Contract are applicable provisions of the Connecticut General Statutes including but not limited to Sections 4a-60, 4a-60a, 46a-71(d), 46a-81i(d).

5.9.2 Nondiscrimination and Affirmative Action Provisions in contracts of the state and political subdivisions other than municipalities (Conn. Gen. Stat. 4a-60)

Nondiscrimination.

(a) For purposes of this Section, the following terms are defined as follows:

i. "Commission" means the Commission on Human Rights and Opportunities; ii. "Contract" and “contract” include any extension or modification of the Contract or contract; iii. "Contractor" and “contractor” include any successors or assigns of the Contractor or contractor; iv. “good faith" means that degree of diligence which a reasonable person would exercise in the performance of legal duties and obligations; v. "good faith efforts" shall include, but not be limited to, those reasonable initial efforts necessary to comply with statutory or regulatory requirements and additional or substituted efforts when it is determined that such initial efforts will not be sufficient to comply with such requirements; vi. "marital status" means being single, married as recognized by the state of Connecticut, widowed, separated or divorced; vii. "mental disability" means one or more mental disorders, as defined in the most recent edition of the American Psychiatric Association's "Diagnostic and Statistical Manual of Mental Disorders", or a record of or regarding a person as having one or more such disorders; viii. "minority business enterprise" means any small contractor or supplier of materials fifty-one percent or more of the capital stock, if any, or assets of which is owned by a person or persons: (1) who are active in the daily affairs of the enterprise, (2) who have the power to direct the management and policies of the enterprise, and (3) who

ix. "public works contract" means any agreement between any individual, firm or corporation and the State or any political subdivision of the State other than a municipality for construction, rehabilitation, conversion, extension, demolition or repair of a public building, highway or other changes or improvements in real property, or which is financed in whole or in part by the State, including, but not limited to, matching expenditures, grants, loans, insurance or guarantees.

For purposes of this Section, the terms "Contract" and “contract” do not include a Contract where each Contractor is (1) a political subdivision of the state, including, but not limited to, a municipality, (2) a quasi-public agency, as defined in Conn. Gen. Stat. Section 1-120, (3) any other state, including but not limited to any federally recognized Indian tribal governments, as defined in Conn. Gen. Stat. Section 1-267, (4) the federal government, (5) a foreign government, or (6) an agency of a subdivision, agency, state or government described in the immediately preceding enumerated items (1), (2), (3), (4) or (5).

(b) (1) The Contractor agrees and warrants that in the performance of the Contract that results from this Solicitation such Contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religious creed, age, marital status, national origin, ancestry, sex, mental retardation, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by such Contractor that such disability prevents performance of the work involved, in any manner prohibited by the laws of the United States or of the State of Connecticut; and the Contractor further agrees to take affirmative action to insure that applicants with job-related qualifications are employed and that employees are treated when employed without regard to their race, color, religious creed, age, marital status, national origin, ancestry, sex, mental retardation, mental disability or physical disability, including, but not limited to, blindness, unless it is shown by the Contractor that such disability prevents performance of the work involved; (2) the Contractor agrees, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, to state that it is an "affirmative action-equal opportunity employer" in accordance with regulations adopted by the Commission; (3) the Contractor agrees to provide each labor union or representative of workers with which the Contractor has a collective bargaining Agreement or other Contract or understanding and each vendor with which the Contractor has a Contract or understanding, a notice to be provided by the Commission, advising the labor union or workers’ representative of the Contractor's commitments under this section and to post copies of the notice in conspicuous places available to employees and applicants for employment; (4) the Contractor agrees to comply with each provision of this Section and Connecticut General Statutes §§ 46a-68e and 46a- 68f and with each regulation or relevant order issued by said Commission pursuant to Connecticut General Statutes §§ 46a-56, 46a-68e and 46a-68f; and (5) the Contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the Commission, and permit access to pertinent books, records and accounts, concerning the employment practices and procedures of the Contractor as relate to the provisions of this Section and Connecticut General Statutes § 46a-56. If the Contract is a public works contract, the Contractor agrees and warrants that he will make

good faith efforts to employ minority business enterprises as Subcontractors and suppliers of materials on such public works projects.

(c) Determination of the Contractor's good faith efforts shall include, but shall not be limited to, the following factors: The Contractor's employment and Subcontracting policies, patterns and practices; affirmative advertising, recruitment and training; technical assistance activities and such other reasonable activities or efforts as the Commission may prescribe that are designed to ensure the participation of minority business enterprises in public works projects.

(d) The Contractor shall develop and maintain adequate documentation, in a manner prescribed by the Commission, of its good faith efforts.

(e) The Contractor shall include the provisions of subsection (b) of this Section in every Subcontract or purchase order entered into in order to fulfill any obligation of a Contract with the State or CGA and such provisions shall be binding on a Subcontractor, vendor or manufacturer unless exempted by regulations or orders of the Commission. The Contractor shall take such action with respect to any such Subcontract or purchase order as the Commission may direct as a means of enforcing such provisions including sanctions for noncompliance in accordance with Connecticut General Statutes §46a-56; provided if such Contractor becomes involved in, or is threatened with, litigation with a Subcontractor or vendor as a result of such direction by the Commission, the Contractor may request the State of Connecticut to enter into any such litigation or negotiation prior thereto to protect the interests of the CGA and the CGA may so enter.

(f) The Contractor agrees to comply with the regulations referred to in this Section as they exist on the date of this Contract and as they may be adopted or amended from time to time during the term of this Contract and any amendments thereto.

(g) (1) The Contractor agrees and warrants that in the performance of the Contract such Contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of sexual orientation, in any manner prohibited by the laws of the United States or the State of Connecticut, and that employees are treated when employed without regard to their sexual orientation; (2) the Contractor agrees to provide each labor union or representative of workers with which such Contractor has a collective bargaining Agreement or other Contract or understanding and each vendor with which such Contractor has a Contract or understanding, a notice to be provided by the Commission on Human Rights and Opportunities advising the labor union or workers' representative of the Contractor's commitments under this section, and to post copies of the notice in conspicuous places available to employees and applicants for employment; (3) the Contractor agrees to comply with each provision of this section and with each regulation or relevant order issued by said Commission pursuant to Connecticut General Statutes § 46a- 56; and (4) the Contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the Commission, and permit access to pertinent books, records and accounts, concerning the employment practices and

procedures of the Contractor which relate to the provisions of this Section and Connecticut General Statutes § 46a-56.

(h) The Contractor shall include the provisions of the foregoing paragraph in every Subcontract or purchase order entered into in order to fulfill any obligation of a Contract with the CGA and such provisions shall be binding on a Subcontractor, vendor or manufacturer unless exempted by regulations or orders of the Commission. The Contractor shall take such action with respect to any such Subcontract or purchase order as the Commission may direct as a means of enforcing such provisions including sanctions for noncompliance in accordance with Connecticut General Statutes § 46a-56; provided, if such Contractor becomes involved in, or is threatened with, litigation with a Subcontractor or vendor as a result of such direction by the Commission, the Contractor may request the CGA to enter into any such litigation or negotiation prior thereto to protect the interests of the CGA and the CGA may so enter.

5.9.3 Contracts of the state and political subdivisions, other than municipalities, to contain provisions re nondiscrimination on the basis of sexual orientation (Conn. Gen. Stat. 4a-60a)

(a) Every Contract to which the CGA is a party shall contain the following provisions:

(1) The Contractor agrees and warrants that in the performance of the Contract such Contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of sexual orientation, in any manner prohibited by the laws of the United States or of the State of Connecticut, and that employees are treated when employed without regard to their sexual orientation;

(2) The Contractor agrees to provide each labor union or representative of workers with which such Contractor has a collective bargaining agreement or other Contract or understanding and each vendor with which such Contractor has a Contract or understanding, a notice to be provided by the Commission on Human Rights and Opportunities advising the labor union or workers' representative of the Contractor's commitments under this section, and to post copies of the notice in conspicuous places available to employees and applicants for employment;

(3) The Contractor agrees to comply with each provision of this section and with each regulation or relevant order issued by said commission pursuant to section 46a-56;

(4) The Contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the commission, and permit access to pertinent books, records and accounts, concerning the employment practices and procedures of the Contractor which relate to the provisions of this section and section 46a-56.

(b) The Contractor shall include the provisions of subsection (a) of this section in every Subcontract or purchase order entered into in order to fulfill any obligation of a Contract with the CGA and such provisions shall be binding on a Subcontractor, vendor or manufacturer unless exempted by regulations or orders of the commission. The Contractor shall take such action with respect to any such Subcontract or purchase order as the commission may direct as a means of enforcing such provisions including sanctions for noncompliance in accordance with section 46a-56; provided, if

such Contractor becomes involved in, or is threatened with, litigation with a Subcontractor or vendor as a result of such direction by the commission, the Contractor may request the State of Connecticut to enter into any such litigation or negotiation prior thereto to protect the interests of the CGA and the CGA may so enter.

5.9.4 Discriminatory Practices by State Agencies (Conn. Gen. Stat. 46a-71(d)

Every CGA Contract or Subcontract for construction on public buildings or for other public works or for goods and services shall conform to the intent of section 4a-60 and 4a-60a.

5.9.5 Sexual Orientation Discrimination: Services of state agencies (Conn. Gen. Stat. 46a- 81i(d))

Every CGA Contract or Subcontract for construction on public buildings or for other public work or for goods and services shall conform to the intent of section 4a-60a.

5.9.6 Enforcement (Conn. Gen. Stat. 46a- 56(a))

(a) The commission shall:

(1) Investigate the possibilities of affording equal opportunity of profitable employment to all persons, with particular reference to job training and placement;

(2) Compile facts concerning discrimination in employment, violations of civil liberties and other related matters;

(3) Investigate and proceed in all cases of discriminatory practices as provided in this chapter and noncompliance with the provisions of Sections 4a-60, 4a-60a and 46a-68c to 46a-68f, inclusive, of the Connecticut General Statutes;

(4) From time to time, but not less than once a year, report to the Governor as provided in Section 4a-60 of the Connecticut General Statutes, making recommendations for the removal of such injustices as it may find to exist and such other recommendations as it deems advisable and describing the investigations, proceedings and hearings it has conducted and their outcome, the decisions it has rendered and the other work it has performed;

(5) Monitor CGA Contracts to determine whether they are in compliance with Sections 4a-60 and 4a-60a of the Connecticut General Statutes and all other provisions of the General Statutes which prohibit discrimination; and

(6) Compile data concerning CGA Contracts with female and minority business enterprises and submit a report annually to the General Assembly concerning the employment of such business enterprises as Contractor and Subcontractor.

(b) The commission may, when it is deemed in the best interests of the State of Connecticut, exempt a Contractor from the requirements of complying with any or all of the provisions of Section 4a-60, 4a-60a, 46a-68c, 46a-68d or 46a-68e of the Connecticut General Statutes in any specific Contract. Exemptions under the provisions of this section may include, but not be limited to, the following instances: (1) If the work is to be or has been performed outside the State and no recruitment of workers within the limits of the State is involved; (2) those involving less than specified amounts of money or specified numbers of workers; (3) to the extent that they involve Subcontracts below a specified tier. The commission may also exempt facilities of a Contractor which are in all respects separate and distinct from activities of the Contractor related to the performance of the Contract, provided such an exemption shall not interfere with or impede the effectuation of the purposes of this section and Sections 4a-60, 4a- 60a, 4a-60g, 4a-62 and 46a-68b to 46a-68k, inclusive, of the Connecticut General Statutes.

(c) If the commission determines through its complaint procedure that a Contractor or Subcontractor is not complying with anti-discrimination statutes or Contract provisions required under Sections 4a-60, 4a-60a, 46a-68c, 46a-68d, 46a-68e or 46a-68f of the Connecticut General Statutes, (A) the State shall retain two per cent of the total Contract price per month on any existing Contract with such Contractor and (B) the Contractor shall be prohibited from participation in any further Contracts with State agencies until: (i) the expiration of a period of two years from the date of the finding of noncompliance or (ii) the commission determines that the Contractor has adopted policies consistent with such statutes. The commission shall make such a determination as to whether the Contractor has adopted such policies within forty-five days of its determination of noncompliance. In addition, the commission may do one or more of the following: (1) publish or cause to be published, the names of Contractor or unions which it has found to be in noncompliance with such provisions; (2) notify the Attorney General that, in cases in which there is substantial or material violation or the threat of substantial or material violation of the Contractual provisions set forth in Sections 4a-60 or 4a-60a of the Connecticut General Statutes, appropriate proceedings should be brought to enforce those provisions, including the enjoining, within the limitations of applicable law, of organizations, individuals or groups who prevent directly or indirectly, or seek to prevent directly or indirectly, compliance with the provisions of said Sections 4a-60 of 4a-60a of the Connecticut General Statutes; (3) recommend to the Equal Employment Opportunity Commission or the Department of Justice that appropriate proceedings be instituted under Title VII of the Civil Rights Act of 1964, when necessary; (4) recommend to the appropriate prosecuting authority that criminal proceedings be brought for the furnishing of false information to any Contracting agency or to the commission as the case may be; (5) order the Contracting agency to refrain from entering into further Contracts, or extension or other modifications of existing Contracts, with any noncomplying Contractor, until such Contractor has satisfied the commission that such Contractor has established and will carry out personnel and employment policies in compliance with antidiscrimination statutes and provisions of Sections 4a-60, 4a-60a and 46a-68c to 46a-68f, inclusive, of the Connecticut General Statutes. The commission shall adopt regulations in accordance with Chapter 54 of the Connecticut General Statutes to implement the provisions of this section.

(d) If the commission determines through its complaint procedure and after a hearing held in accordance with Chapter 54 of the Connecticut General Statutes that, with respect to a state

Contract, a Contractor, Subcontractor or supplier of materials has (1) fraudulently qualified as a minority business enterprise or (2) performed services or supplied materials on behalf of another Contractor, Subcontractor or supplier of materials knowing (A) that such other Contractor, Subcontractor or supplier has fraudulently qualified as a minority business enterprise in order to comply with antidiscrimination statutes or Contract provisions required under Section 4a-60 or 4a-60a of the Connecticut General Statutes, and (B) that such services or materials are to be used in connection with a Contract entered into pursuant to Section 4a- 60g(b) of the Connecticut General Statutes it shall assess a civil penalty of not more than ten thousand dollars upon such Contractor, Subcontractor or supplier of materials. The Attorney General, upon complaint of the commission, shall institute a civil action in the superior court for the judicial district of Hartford to recover such penalty. Any penalties recovered shall be deposited in a special fund and shall be held by the Treasurer separate and apart from all other moneys, funds and accounts. The resources in such fund shall, pursuant to regulations adopted by the commission in accordance with the provisions of Chapter 54 of the Connecticut General Statutes, be used to assist minority business enterprises. As used in this section, "minority business enterprise" means any Contractor, Subcontractor or supplier of materials fifty-one per cent or more of the capital stock, if any, or assets of which is owned by a person or persons: (1) Who are active in the daily affairs of the enterprise; (2) who have the power to direct the management and policies of the enterprise; and (3) who are members of a minority, as such term is defined in Section 32-9n(a) of the Connecticut General Statutes.

5.9.7 Contractor required to file compliance reports (Conn. Gen. Stat. 46a-68e)

Each Contractor shall file, and shall cause each of his Contractor(s) to file, with the commission such compliance reports at such times as the commission may direct. Compliance reports shall contain such information as to the practices, policies, programs and employment policies, employment programs, and employment statistics of the Contractor and each Subcontractor and be in such form as the commission may prescribe.

5.9.8 Compliance reports to include labor union practices (Conn. Gen. Stat. 46a-68f)

Whenever the Contractor has a collective bargaining agreement or other Contract or understanding with a labor union or an agency referring workers or providing or supervising apprenticeship or training for such workers, the compliance report shall include information pertaining to such labor union's or agency's practices and policies affecting compliance, as the commission may prescribe; provided, to the extent such information is within the exclusive possession of a labor union or an agency referring workers or providing or supervising apprenticeship or training and such labor union or agency refuses to furnish information to the Contractor, the Contractor shall so certify to the commission as part of its compliance report and shall set forth what efforts have been made to obtain such information.

5.9.9 Labor Reporting

The Contractor also agrees to make available to the State Department of Labor a listing of all available employment openings for the purpose of carrying out the terms of the Contract.

5.10 Restrictions on Communications

5.10.1 Communications

It is in the CGA’s best interest to control the flow of information about the RFP. Great care should be taken about what is said about the RFP process and to whom. To ensure the equitable treatment of all prospective Contractors, each Contractor should receive the same, accurate, and authorized information throughout the RFP process – no more, no less.

5.10.2 Official Agency Contact

The CGA shall designate one of its employees as the “Official Agency Contact” for purposes of the RFP. The principal responsibility of the Official Agency Contact is to handle all communications with outside parties concerning the RFP. The Official Agency Contact also receives all Proposals submitted in response to the RFP and keeps them, unopened, in a secure location until the submission deadline. After the deadline has passed, the Official Agency Contact gives the Proposals to the Chair of the Evaluation Committee. Any Proposals received after the deadline must be retained, unopened, by the Official Agency Contact in a secure location. The Official Agency Contact should be someone who is “disinterested” (meaning, having no interest or involvement) in the RFP process, but who is knowledgeable about it. Having these qualities enables this person to speak for the CGA about the RFP when necessary, yet minimizes the possibility of this person influencing – however unintentionally – the outcome of the process. While appointing a “disinterested” Official Agency Contact is recommended, it may not always be feasible, particularly if an CGA has staff constraints. An acceptable alternative is for the Official Agency Contact to be someone who participated in writing the RFP or the evaluation plan. It is not permissible under any circumstances for the Official Agency Contact to be the Chair or a member of the Evaluation Committee.

5.10.3 Ex Parte Communications

It is in the CGA’s best interest to control the flow of information about the RFP. Great care must be taken about what is said by the CGA about the RFP and to whom. To ensure the equal treatment of all prospective Contractors, Contractors, and potential Contractors, all must have access to the same, accurate, and authorized information throughout the RFP process – no more, no less. Steps should be taken to prevent “ex parte communications.” An ex parte communication is the transmission of information that is (1) not part of the public record and (2) not generally available or shared with all participants of the RFP process. An ex parte communication about the RFP can potentially occur between any CGA employee and an outside party, including, but not limited to, prospective Contractors, Contractors, current Contractors, lobbyists, the media, legislators, CGA employees not participating in the RFP process, or employees of other State agencies. Except as permitted by the RFP document, communication between any CGA employee and an outside party about the RFP is strictly prohibited.

5.10.4 Communications Procedure

The following guideline governs attempts by outside parties to communicate with the CGA about RFPs.

The Official CGA Contact regarding this document is listed in Section 1.3. It is the sole responsibility of the Official CGA Contact to handle communications about the RFP from prospective Contractors, Contractors, and other outside parties.

All others shall refrain from discussing the RFP with outside parties and shall direct them to refer all communications from outside parties to the Official Agency Contact.

Upon receiving a referral, the Official Agency Contact must advise the outside party about the rules concerning ex parte communications and the CGA’s established communication procedure for the RFP. The Official Agency Contact can provide only that information permitted by the RFP document to the outside party.

5.11 Executive Orders

Executive Orders. This Contract is subject to the provisions of Executive Order No. Three of Governor Thomas J. Meskill, promulgated June 16, 1971, concerning labor employment practices, Executive Order No. Seventeen of Governor Thomas J. Meskill, promulgated February 15, 1973, concerning the listing of employment openings and Executive Order No. Sixteen of Governor John G. Rowland promulgated August 4, 1999, concerning violence in the workplace, all of which are incorporated into and are made a part of the Contract as if they had been fully set forth in it. The Contract may also be subject to Executive Order No. 7C of Governor M. Jodi Rell, promulgated July 13, 2006, concerning contracting reforms and Executive Order No. 14 of Governor M. Jodi Rell, promulgated April 17, 2006, concerning procurement of cleaning products and services, in accordance with their respective terms and conditions. If Executive Orders 7C and 14 are applicable, they are deemed to be incorporated into and are made a part of the Contract as if they had been fully set forth in it. At the Contractor’s request, the Department shall provide a copy of these orders to the Contractor.

PART 6 PROCUREMENT SCHEDULE

6.1 Issue the RFP

The RFP will be issued by August 31, 2011.

6.2 Meeting and Walk-Through

A non-mandatory meeting and walk-through for Respondents will be held on Thursday, September 8, 2011, in Public Hearing Room 1C at the Legislative Office Building at 2 PM.

6.3 Deadline for Questions

All questions must be submitted in writing by September 13, 2011 at 12:00 p.m. (noon). These submissions must be sent via email to [email protected] or addressed to the attention of CGA Contracting Group at the Office of Legislative Management; Legislative Office Building; 300 Capitol Avenue; Room 5100, Hartford, CT 06106-1591;

6.4 Amendments to Request for Proposal

All amendments to the RFP and response to written questions will be published no later than 5:00 pm on September 16, 2011.

6.5 Proposal Delivery

All sealed Proposals must be delivered by September 30, 2011 by 12:00 pm (noon) to the CGA Contracting Group at the Office of Legislative Management; Legislative Office Building; 300 Capitol Avenue; Room 5100, Hartford, CT 06106-1591;

6.6 Presentations

Those Respondents submitting Proposals may be contacted for a time to make presentations to provide an overview of their written Proposal, answer questions and/or provide clarifications.

6.7 Contract Award and Process

All Respondents will be notified of the Contract award once approved by Legislative Leaders.

PART 7 RESERVED RIGHTS

7.1 Rights

7.1.1 Amendment or withdrawal of Proposal

The CGA reserves the right to amend and/or cancel this RFP at any time prior to the Proposal opening, and to correct any award erroneously made as a result of clerical error on the part of the CGA.

7.1.2 Refusal of Proposal

The CGA reserves the right to refuse any and all Proposals hereunder. The CGA may refuse any Proposal that does not meet the requirements outlined in the RFP.

7.1.3 Public Inspection

All Proposals are subject to public inspection upon award.

7.1.4 Advertising

No logos, advertising or proprietary information are allowed on products installed at the CGA Capitol Facilities.

7.2 Disqualification for submitting Proposals

7.2.1 Disqualification from submitting Proposals for Contracts. Suspension (Conn. Gen. Stat. 2-71r)

(a) The CGA may disqualify any person, firm or corporation, for up to two years, from submitting a Proposal for, applying for, or participating as a Subcontractor under Contracts with the legislative department, pursuant to Section 2-71p of the Connecticut General Statutes, for Contractual services required by the legislative department, for one or more causes set forth under subsection (c) of this section. The committee shall provide notice and an opportunity to be heard to the person, firm or corporation which is the subject of the proceeding. The committee shall issue a written decision within ninety days of the last date of such hearing and state in the decision the reasons for the action taken and, if the person, firm or corporation is being disqualified, the period of such disqualification. The committee shall send the decision to such person, firm or corporation by certified mail, return receipt requested. The written decision shall be a final decision for the purposes of sections 4-180 and 4-183 of the Connecticut General Statutes.

(b) Before initiating such a proceeding or during the proceeding, the committee may suspend the person, firm or corporation from being considered for the awarding of such a Contract for such Contractual services, if the committee determines that there is probable cause for disqualification under section 7.2.1. No such suspension shall exceed three months. The committee may suspend such a person, firm or corporation only by issuing a written decision setting forth the reasons for, and the period of, the suspension. The committee shall send the decision to such person, firm or corporation by certified mail, return receipt requested.

(1) Conviction or entry of a plea of guilty for commission of a criminal offense as an incident to obtaining or attempting to obtain a public or private Contract or Subcontract, or in the performance of such Contract or Subcontract;

(2) Conviction or entry of a plea of guilty under state or federal law for embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property or any other offense indicating a lack of business integrity or business honesty which affects responsibility as a state Contractor(s);

(3) Conviction or entry of a plea of guilty under state or federal antitrust, collusion or conspiracy statutes arising out of the submission of Bids or Proposals;

(4) Noncompliance with Contract provisions, of a character regarded by the committee to be of such gravity as to indicate a lack of responsibility to perform as a state Contractor(s), including deliberate failure, without good cause, to perform in accordance with specifications or time limits provided in a Contract;

(5) Recent record of failure to perform or of unsatisfactory performance in accordance with the terms of one or more Contracts, unless such failure to perform or unsatisfactory performance was caused by acts beyond the control of the Contractor(s) or supplier; or

(6) Any other cause the committee determines to be so serious or compelling as to affect responsibility as a state Contractor(s), including disqualification by another governmental entity, having caused financial loss to the state or having caused a serious delay or inability of state officials to carry out their duties on a past Contract or Contracts.

7.2.2 Reduction of Disqualification Period

The committee may reduce the period or extent of disqualification, upon the Contractor(s)’s request, supported by documentation, for the following reasons:

(a) Newly discovered material evidence (b) Reversal of the conviction upon which the disqualification was based; (c) Bona fide change in ownership or management; (d) Elimination of other causes for which the disqualification was imposed; or (e) Other reasons the committee deems appropriate.

7.2.3 Disqualification Exception

The committee may grant an exception permitting a disqualified Contractor(s) to participate in a particular Contract or Subcontract upon a written determination by the committee that there is good cause, in the interest of the public, for such action.

ATTACHMENT A The Connecticut General Assembly Joint Committee on Legislative PROOF OF AUTHORIZATION Management Legislative Office Building: Rm 5100 Engineering, Production, and Hartford, CT 06106 Distribution Services for CT-N (860) 240 – 0100 JCLM11REG0065 FAX: (860) 240 – 0122

Proposals shall provide a completed Proof of Authorization. If the Contractor is a Corporation the first form included with this Attachment should be completed and submitted with the Proposal. If the Contractor is a Limited Liability Corporation (LLC) the second form included with this Attachment should be completed and submitted with the Proposal.

SECRETARY’S CERTIFICATE

The undersigned, ______, Secretary of ______, [COMPANY NAME] a ______[STATE] corporation, (the “Corporation”), does hereby certify that the following are true and complete resolutions which were ______[NOTE: CHOOSE EITHER (1) unanimously adopted, or (2) adopted by quorum] at a duly called and held meeting of the Board of Directors of ______[COMPANY NAME] on the ______day of ______, 20___, and that such resolutions have not been amended or modified and that they continue to be in full force and effect as of this date: RESOLVED, that the Corporation may execute and deliver any and all contracts or Statements of Work which it deems to be necessary or appropriate to carry out its business; and

FURTHER RESOLVED, that ______[NAME OF OFFICER], as ______[TITLE OF OFFICE] of the Corporation, is authorized and directed to execute and deliver any and all contracts and Statements of Work on behalf of the Corporation ______[INSERT HERE LIMITATIONS, IF ANY, ON THE AUTHORITY TO SIGN, SUCH AS A MAXIMUM CONTRACTING DOLLAR AMOUNT] and to do and perform all acts and things which such officer deems to be necessary or appropriate to carry out the terms of such contracts and Statements of Work, including, but not limited to, executing and delivering all agreements and documents contemplated by such contracts and Statements of Work.

The undersigned further certifies that ______[NAME OF OFFICER] now holds the office of ______[TITLE OF OFFICE] and has held that office since ______[DATE APPOINTED].

IN WITNESS WHEREOF, the undersigned has executed this Certificate this ____ day of ______, 20__.

______Name Secretary

Attachment A 2

______, LLC CONSENT TO ACTION

The undersigned, being all of the ______[CHOOSE ONE: MEMBERS/MANAGERS] of ______[COMPANY NAME], LLC (the “Company”), a ______[STATE] limited liability company, do unanimously agree and consent to the following actions:

RESOLVED, that the Company may execute and deliver any and all contracts and Statements of Work which it deems to be necessary or appropriate to carry out its business; and

FURTHER RESOLVED, that ______[NAME OF MEMBER/MANAGER], as ______[TITLE OF OFFICE] of the Company, is authorized and directed to execute and deliver any and all contracts and Statements of Work on behalf of the Company ______[INSERT HERE LIMITATIONS, IF ANY, ON THE AUTHORITY TO SIGN, SUCH AS A MAXIMUM CONTRACTING DOLLAR AMOUNT] and to do and perform all acts and things which such officer deems to be necessary or appropriate to carry out the terms of such contracts and Statements of Work, including, but not limited to, executing and delivering all agreements and documents contemplated by such contracts and Statements of Work.

IN WITNESS WHEREOF, the undersigned have executed this consent this ____ day of ______, 20__.

______NAME [TITLE]

ATTACHMENT B The Connecticut General Assembly Joint Committee on Legislative CERTIFICATION FORM Management Legislative Office Building: Rm 5100 Engineering, Production, and Hartford, CT 06106 Distribution Services for CT-N (860) 240 – 0100 JCLM11REG0065 FAX: (860) 240 – 0122

IN WITNESS WHEREOF, the undersigned, accepting the conditions set forth herein, hereby agrees in strict accordance therewith, to furnish these services and/or commodities to the General Assembly as listed in the Request for Proposal in accordance with the following guidelines:

Independent Price Determinations and Offer of Gratuities:

(a) The costs proposed have been arrived at independently, without consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such process with any other organization or with any competitor;

(b) Unless otherwise required by law, the costs quoted have not been knowingly disclosed by the Contractor on a prior basis directly or indirectly to any other organization or to any competitor;

(c) No attempt has been made or will be made by the Contractor to induce any other person or firm to submit or not to submit a Proposal for the purpose of restricting competition;

(d) The Contractor has no knowledge of the specific Proposal contents prior to actual receipt of the Proposal;

(e) The Contractor certifies that no elected or appointed official or employee of the State of Connecticut has or will benefit financially or materially from this procurement. Any contract arising from this procurement may be terminated by the State if it is determined that gratuities in excess of those allowed under Chapter 10 of the Connecticut General Statutes (Code of Ethics for Public Officials) were either offered to or received by any of the aforementioned officials or employees from the Contractor's agent or the Contractor's employee(s).

The Contractor agrees to furnish these services and/or commodities to the Connecticut General Assembly as listed in the Request for Proposal at the prices indicated on Attachment C.

SIGNED AND DATED this day of

Company: Address: Signature: Date: Name (Printed): Title: Telephone No: Fax No: Federal Employer Identification No:

ATTACHMENT C The Connecticut General Assembly Joint Committee on Legislative PRICING PAGE Management Legislative Office Building: Rm 5100 Engineering, Production, and Hartford, CT 06106 Distribution Services for CT-N (860) 240 – 0100 JCLM11REG0065 FAX: (860) 240 – 0122

1. Staffing Salaries1 $______

2. Staff Benefits2 $______

3. Operating Expenses3 $______

4. Profit $______

5. TOTAL COST $______

6. Annual Inflationary Increase ______%

Standard payment terms are net 45 days. Please indicate any early payment discount terms that would be applicable to this project: ______% Discount, ______Days.

The undersigned agrees to furnish all services and/or commodities to the CT General Assembly as described in Contract at the prices listed above.

Company: Address: Signature: Date: Name (Printed): Title: Email: FEIN#: Phone #: Fax #:

1 The Staffing Salaries Total shall match the Staffing Salaries Total at the bottom of the 2nd column on the Staffing Table that is located on page 2 of Attachment C. 2 The Staff Benefits Total shall match the Staff Benefits Total at the bottom of the 3rd column on the Staffing Table that is located on page 2 of Attachment C. 3 Operating Expenses shall be supported by a detailed line item breakdown in the Respondent’s Proposal.

STAFFING TABLE

Position Title* Proposed Salary – Benefits % FTE TOTAL Compensation Contract Year 1 Per Employee Project Manager Producer Broadcast Engineer Electronic Communications Specialist ______(Staff Position #1) ______(Staff Position #2) ______(Staff Position #3) ______(Staff Position #4)

1 Staffing Salaries 2 Staff Benefits Total Total

$ $

*If multiple positions are offered under the same position title, indicate the number of positions for each title and whether the proposed salary for specific personnel in that position and the percentage of time an individual will be devoted to the CT-N project will be the same. If the proposed salary or percentage of time devoted to CT- N varies by individual, list each individual position out separately.

ATTACHMENT D The Connecticut General Assembly Joint Committee on Legislative GIFT AND CAMPAIGN Management CONTRIBUTION BAN Legislative Office Building: Rm 5100 ACKNOWLEDGEMENT FORM Hartford, CT 06106 (860) 240 – 0100 Engineering, Production, and FAX: (860) 240 – 0122 Distribution Services for CT-N JCLM11REG0065 Certification to accompany a State contract with a value of $50,000 or more in a calendar year or fiscal year, pursuant to Connecticut General Statutes 4-250, 4-252, 9-612 and as amended by Public Act 07-1.

INSTRUCTIONS: Complete all sections of the form. Attach additional copies of this certification, if necessary, to provide full disclosure about any gifts made to any public official or employee of the awarding State agency. Sign and date form in the presence of a Commissioner of the Superior Court or Notary Public. Submit completed form to the awarding State agency at the time of contract execution.

CHECK ONE: Initial gift and campaign contribution certification. Annual update of initial gift and campaign contribution certification. (Multi-year contracts only.)

CERTIFICATION: [Number of Certifications Sworn and Subscribed On This Day: _____] I, the undersigned, am the official authorized to execute the attached contract on behalf of the contractor (named below). I hereby certify that no gifts were made, as defined and described in C.G.S. §§ 4-250(1)and 4-252(c)(1), between the date (indicated below) that the awarding State agency began planning the project, services, procurement, lease or licensing arrangement covered by this contract and the execution date of this contract, except for the gift(s) listed below:

Date of Gift Name of Gift Giver Name of Recipient Value Gift Description

______

I further certify that neither I, nor any principals or key personnel of the contractor, nor any principals or key personnel of the agents of such contractor, know of any action by such contractor to circumvent the above prohibition on gifts by providing for any other principals, key personnel, officials, employees or agents of such contractor to provide a gift to any public official or employee, as described in C.G.S. § 4-250(c). I further certify that, on or after December 31, 2006, neither I, nor any principals or key personnel of the contractor, nor any principals or key personnel of the agents of such contractor, made a contribution to, or solicited a contribution on behalf of, any campaigns of candidates for statewide public office or the General Assembly. I further certify that the contractor made the bid or Proposal without fraud or collusion with any person.

Sworn as true to the best of my knowledge and belief, subject to the penalties of false statement.

______Printed Contractor Name Signature of Authorized Official Date

______Federal Employer ID Number (FEIN) or Printed Name of Authorized Official Social Security Number (SSN)

______February 25, 2011______See dates of signature on Contract Awarding State Agency Start Date of Agency Planning Contract Execution Date

Sworn and subscribed before me on this ______day of ______, 20__.

______Commissioner of the Superior Court or Notary Public

ATTACHMENT E The Connecticut General Assembly Joint Committee on Legislative RESPONSE CHECKLIST Management Legislative Office Building: Rm 5100 Engineering, Production, and Hartford, CT 06106 Distribution Services for CT-N (860) 240 – 0100 JCLM11REG0065 FAX: (860) 240 – 0122

Please include the page number on which these administrative requirements are listed in your Proposal.

Administrative Requirements Proposal Page

Company Demonstrated Experience and References

Technician experience and knowledge

Subcontractor experience and knowledge Financial Statements

Corporate Proof of Authorization

Certification Form

Pricing Page Gift and Campaign Contribution Ban Acknowledgement Form CHRO Contract Compliance Monitoring Report Form

Vendor Profile Form

W-9 Form

Approach to Technical Requirements

COMMISSION ON HUMAN RIGHTS AND OPPORTUNITIES CONTRACT COMPLIANCE REGULATIONS NOTIFICATION TO BIDDERS (Revised 09/17/07)

The contract to be awarded is subject to contract compliance requirements mandated by Sections 4a-60 and 4a- 60a of the Connecticut General Statutes; and, when the awarding agency is the State, Sections 46a-71(d) and 46a-81i(d) of the Connecticut General Statutes. There are Contract Compliance Regulations codified at Section 46a-68j-21 through 43 of the Regulations of Connecticut State Agencies, which establish a procedure for awarding all contracts covered by Sections 4a-60 and 46a-71(d) of the Connecticut General Statutes.

According to Section 46a-68j-30(9) of the Contract Compliance Regulations, every agency awarding a contract subject to the contract compliance requirements has an obligation to “aggressively solicit the participation of legitimate minority business enterprises as bidders, contractors, subcontractors and suppliers of materials.” “Minority business enterprise” is defined in Section 4a-60 of the Connecticut General Statutes as a business wherein fifty-one percent or more of the capital stock, or assets belong to a person or persons: “(1) Who are active in daily affairs of the enterprise; (2) who have the power to direct the management and policies of the enterprise; and (3) who are members of a minority, as such term is defined in subsection (a) of Section 32-9n.” “Minority” groups are defined in Section 32-9n of the Connecticut General Statutes as “(1) Black Americans . . . (2) Hispanic Americans . . . (3) persons who have origins in the Iberian Peninsula . . . (4)Women . . . (5) Asian Pacific Americans and Pacific Islanders; (6) American Indians . . .” An individual with a disability is also a minority business enterprise as provided by Section 4a-60g of the Connecticut General Statutes. The above definitions apply to the contract compliance requirements by virtue of Section 46a-68j-21(11) of the Contract Compliance Regulations.

The awarding agency will consider the following factors when reviewing the bidder’s qualifications under the contract compliance requirements:

(a) the bidder’s success in implementing an affirmative action plan; (b) the bidder’s success in developing an apprenticeship program complying with Sections 46a-68-1 to 46a-68-17 of the Administrative Regulations of Connecticut State Agencies, inclusive; (c) the bidder’s promise to develop and implement a successful affirmative action plan; (d) the bidder’s submission of employment statistics contained in the “Employment Information Form”, indicating that the composition of its workforce is at or near parity when compared to the racial and sexual composition of the workforce in the relevant labor market area; and (e) the bidder’s promise to set aside a portion of the contract for legitimate minority business enterprises. See Section 46a-68j-30(10)(E) of the Contract Compliance Regulations. ______

INSTRUCTIONS AND OTHER INFORMATION

The following BIDDER CONTRACT COMPLIANCE MONITORING REPORT must be completed in full, signed, and submitted with the bid for this contract. The contract awarding agency and the Commission on Human Rights and Opportunities will use the information contained thereon to determine the bidders compliance to Sections 4a-60 and 4a-60a CONN. GEN. STAT., and Sections 46a-68j-23 of the Regulations of Connecticut State Agencies regarding equal employment opportunity, and the bidder’s good faith efforts to include minority business enterprises as subcontractors and suppliers for the work of the contract.

1) Definition of Small Contractor Section 4a-60g CONN. GEN. STAT. defines a small contractor as a company that has been doing business under the same management and control and has maintained its principal place of business in Connecticut for a one year period immediately prior to its application for certification under this section, had gross revenues not exceeding ten million dollars in the most recently completed fiscal year, and at least fifty-one percent of the ownership of which is held by a person or persons who are active in the daily affairs of the company, and have the power to direct the management and policies of the company, except that a nonprofit corporation shall be construed to be a small contractor if such nonprofit corporation meets the requirements of subparagraphs (A) and (B) of subdivision 4a-60g CONN. GEN. STAT.

2) Description of Job Categories (as used in Part IV Bidder Employment Information) (Page 2)

MANAGEMENT: Managers plan, organize, direct, and BUILDING AND GROUNDS CLEANING AND control the major functions of an organization through MAINTENANCE: This category includes occupations subordinates who are at the managerial or supervisory involving landscaping, housekeeping, and janitorial level. They make policy decisions and set objectives for the services. Job titles found in this category include company or departments. They are not usually directly supervisors of landscaping or housekeeping, janitors, involved in production or providing services. Examples maids, grounds maintenance workers, and pest control include top executives, public relations managers, workers. managers of operations specialties (such as financial, CONSTRUCTION AND EXTRACTION: This human resources, or purchasing managers), and category includes construction trades and related construction and engineering managers. occupations. Job titles found in this category include BUSINESS AND FINANCIAL OPERATIONS: These boilermakers, masons (all types), carpenters, construction occupations include managers and professionals who work laborers, electricians, plumbers (and related trades), with the financial aspects of the business. These roofers, sheet metal workers, elevator installers, occupations include accountants and auditors, purchasing hazardous materials removal workers, paperhangers, and agents, management analysts, labor relations specialists, painters. Paving, surfacing, and tamping equipment and budget, credit, and financial analysts. operators; drywall and ceiling tile installers; and carpet, MARKETING AND SALES: Occupations related to the floor and tile installers and finishers are also included in act or process of buying and selling products and/or this category. First line supervisors, foremen, and helpers services such as sales engineer, retail sales workers and in these trades are also grouped in this category.. sales representatives including wholesale. INSTALLATION, MAINTENANCE AND REPAIR: LEGAL OCCUPATIONS: In-House Counsel who is Occupations involving the installation, maintenance, and charged with providing legal advice and services in regards repair of equipment are included in this group. Examples to legal issues that may arise during the course of standard of job titles found here are heating, ac, and refrigeration business practices. This category also includes assistive mechanics and installers; telecommunication line legal occupations such as paralegals, legal assistants. installers and repairers; heavy vehicle and mobile COMPUTER SPECIALISTS: Professionals responsible equipment service technicians and mechanics; small for the computer operations within a company are grouped engine mechanics; security and fire alarm systems in this category. Examples of job titles in this category installers; electric/electronic repair, industrial, utility and include computer programmers, software engineers, transportation equipment; millwrights; riggers; and database administrators, computer scientists, systems manufactured building and mobile home installers. First analysts, and computer support specialists line supervisors, foremen, and helpers for these jobs are ARCHITECTURE AND ENGINEERING: Occupations also included in the category. related to architecture, surveying, engineering, and drafting MATERIAL MOVING WORKERS: The job titles are included in this category. Some of the job titles in this included in this group are Crane and tower operators; category include electrical and electronic engineers, dredge, excavating, and lading machine operators; hoist surveyors, architects, drafters, mechanical engineers, and winch operators; industrial truck and tractor materials engineers, mapping technicians, and civil operators; cleaners of vehicles and equipment; laborers engineers. and freight, stock, and material movers, hand; machine OFFICE AND ADMINISTRATIVE SUPPORT: All feeders and offbearers; packers and packagers, hand; clerical-type work is included in this category. These jobs pumping station operators; refuse and recyclable material involve the preparing, transcribing, and preserving of collectors; and miscellaneous material moving workers. written communications and records; collecting accounts; PRODUCTION WORKERS: The job titles included in gathering and distributing information; operating office this category are chemical production machine setters, machines and electronic data processing equipment; and operators and tenders; crushing/grinding workers; cutting distributing mail. Job titles listed in this category include workers; inspectors, testers sorters, samplers, weighers; telephone operators, bill and account collectors, customer precious stone/metal workers; painting workers; service representatives, dispatchers, secretaries and cementing/gluing machine operators and tenders; administrative assistants, computer operators and clerks etchers/engravers; molders, shapers and casters except (such as payroll, shipping, stock, mail and file). for metal and plastic; and production workers.

3) Definition of Racial and Ethnic Terms (as used in Part IV Bidder Employment Information) (Page 3)

White (not of Hispanic Origin)- All persons having Asian or Pacific Islander- All persons having origins in any origins in any of the original peoples of Europe, North of the original peoples of the Far East, Southeast Asia, the Africa, or the Middle East. Indian subcontinent, or the Pacific Islands. This area includes Black(not of Hispanic Origin)- All persons having China, India, Japan, Korea, the Philippine Islands, and origins in any of the Black racial groups of Africa. Samoa. Hispanic- All persons of Mexican, Puerto Rican, Cuban, American Indian or Alaskan Native- All persons having Central or South American, or other Spanish culture or origins in any of the original peoples of North America, and origin, regardless of race. who maintain cultural identification through tribal affiliation or community recognition.

BIDDER CONTRACT COMPLIANCE MONITORING REPORT

PART I - Bidder Information

Company Name Bidder Federal Employer Street Address Identification Number______City & State Or Chief Executive Social Security Number______

Major Business Activity Bidder Identification (brief description) (response optional/definitions on page 1)

-Bidder is a small contractor. Yes__ No__ -Bidder is a minority business enterprise Yes__ No__ (If yes, check ownership category) Black___ Hispanic___ Asian American___ American Indian/Alaskan Native___ Iberian Peninsula___ Individual(s) with a Physical Disability___ Female___

Bidder Parent Company - Bidder is certified as above by State of CT Yes__ No__ (If any)

Other Locations in Ct. - DAS Certification Number ______(If any)

PART II - Bidder Nondiscrimination Policies and Procedures

1. Does your company have a written Affirmative Action/Equal Employment 7. Do all of your company contracts and purchase orders contain non-discrimination Opportunity statement posted on company bulletin boards? statements as required by Sections 4a-60 & 4a-60a Conn. Gen. Stat.? Yes__ No__ Yes__ No__

2. Does your company have the state-mandated sexual harassment prevention in 8. Do you, upon request, provide reasonable accommodation to employees, or the workplace policy posted on company bulletin boards? applicants for employment, who have physical or mental disability? Yes__ No__ Yes__ No__

3. Do you notify all recruitment sources in writing of your company’s 9. Does your company have a mandatory retirement age for all employees? Affirmative Action/Equal Employment Opportunity employment policy? Yes__ No__

Yes__ No__

4. Do your company advertisements contain a written statement that you are an 10. If your company has 50 or more employees, have you provided at least two (2) Affirmative Action/Equal Opportunity Employer? Yes__ No__ hours of sexual harassment training to all of your supervisors? Yes__ No__ NA__

5. Do you notify the Ct. State Employment Service of all employment 11. If your company has apprenticeship programs, do they meet the Affirmative openings with your company? Yes__ No__ Action/Equal Employment Opportunity requirements of the apprenticeship standards of the Ct. Dept. of Labor? Yes__ No__ NA__

6. Does your company have a collective bargaining agreement with workers? 12. Does your company have a written affirmative action Plan? Yes__ No__ Yes__ No__ If no, please explain. 6a. If yes, do the collective bargaining agreements contain non-discrim ination clauses covering all workers? Yes__ No__ 13. Is there a person in your company who is responsible for equal 6b. Have you notified each union in writing of your commitments under the employment opportunity? Yes__ No__ nondiscrimination requirements of contracts with the state of Ct? If yes, give name and phone number. Yes__ No______

Part III - Bidder Subcontracting Practices (Page 4)

1. Will the work of this contract include subcontractors or suppliers? Yes__ No__

1a. If yes, please list all subcontractors and suppliers and report if they are a small contractor and/or a minority business enterprise. (defined on page 1 / use additional sheet if necessary)

1b. Will the work of this contract require additional subcontractors or suppliers other than those identified in 1a. above? Yes__ No__

PART IV - Bidder Employment Information Date:

JOB OVERALL WHITE BLACK ASIAN or PACIFIC AMERICAN INDIAN or CATEGORY * TOTALS (not of Hispanic (not of Hispanic HISPANIC ISLANDER ALASKAN NATIVE origin) origin)

Male Female Male Female Male Female Male Female male female

Management

Business & Financial Ops

Marketing & Sales

Legal Occupations

Computer Specialists

Architecture/Engineering

Office & Admin Support

Bldg/ Grounds Cleaning/Maintenance

Construction & Extraction

Installation , Maintenance & Repair

Material Moving Workers

Production Occupations

TOTALS ABOVE

Total One Year Ago

FORMAL ON THE JOB TRAINEES (ENTER FIGURES FOR THE SAME CATEGORIES AS ARE SHOWN ABOVE)

Apprentices

Trainees

*NOTE: JOB CATEGORIES CAN BE CHANGED OR ADDED TO (EX. SALES CAN BE ADDED OR REPLACE A CATEGORY NOT USED IN YOUR COMPANY)

PART V - Bidder Hiring and Recruitment Practices (Page 5)

1. Which of the following recruitment sources are used by you? 2. Check (X) any of the below listed 3. Describe below any other practices or actions that you take which (Check yes or no, and report percent used) requirements that you use as show that you hire, train, and promote employees without discrimination a hiring qualification

(X)

SOURCE YES NO % of applicants provided by source

State Employment Work Experience Service

Private Employment Ability to Speak or Agencies Write English

Schools and Colleges Written Tests

Newspaper High School Diploma Advertisement

Walk Ins College Degree

Present Employees Union Membership

Labor Organizations Personal Recommendation

Minority/Community Height or Weight Organizations

Others (please identify) Car Ownership

Arrest Record

Wage Garnishments

Certification (Read this form and check your statements on it CAREFULLY before signing). I certify that the statements made by me on this BIDDER CONTRACT COMPLIANCE MONITORING REPORT are complete and true to the best of my knowledge and belief, and are made in good faith. I understand that if I knowingly make any misstatements of facts, I am subject to be declared in non-compliance with Section 4a-60, 4a-60a, and related sections of the CONN. GEN. STAT.

(Signature) (Title) (Date Signed) (Telephone)

STATE OF CONNECTICUT - AGENCY VENDOR FORM IMPORTANT: ALL parts of this form must be completed, signed and returned by the vendor.

READ &CC OMPLETE AREFULLY SP-26NB-IPDF Rev. 4/10

COMPLETE VENDOR LEGAL BUSINESS NAME Taxpayer ID # (TIN): SSN FEIN

WRITE/TYPE SSN/FEIN NUMBER ABOVE BUSINESS NAME, TRADE NAME, DOING BUSINESS AS (IF DIFFERENT FROM ABOVE)

BUSINESS ENTITY: CORPORATION LLC CORPORATION LLC PARTNERSHIP LLC SINGLE MEMBER ENTITY NON-PROFIT PARTNERSHIP INDIVIDUAL/SOLE PROPRIETOR GOVERNMENT NOTE: IF INDIVIDUAL/SOLE PROPRIETOR, INDIVIDUAL’S NAME (AS OWNER) MUST APPEAR IN THE LEGAL BUSINESS NAME BLOCK ABOVE. BUSINESS TYPE: A. SALE OF COMMODITIES B. MEDICAL SERVICES C. ATTORNEY FEES D. RENTAL OF PROPERTY (REAL ESTATE & EQUIPMENT) E. OTHER (DESCRIBE IN DETAIL)

UNDER THIS TIN, WHAT IS THE PRIMARY TYPE OF BUSINESS YOU PROVIDE TO THE STATE? (ENTER LETTER FROM ABOVE) ➝

UNDER THIS TIN, WHAT OTHER TYPES OF BUSINESS MIGHT YOU PROVIDE TO THE STATE? (ENTER LETTER FROM ABOVE) ➝

NOTE: IF YOUR BUSINESS IS A PARTNERSHIP, YOU MUST ATTACH THE NAMES AND TITLES OF ALL PARTNERS TO YOUR BID SUBMISSION. NOTE: IF YOUR BUSINESS IS A CORPORATION, IN WHICH STATE ARE YOU INCORPORATED? VENDOR ADDRESS STREET CITY STATE ZIP CODE

Add Additional Business Address & Contact information on back of this form. VENDOR E-MAIL ADDRESS VENDOR WEB SITE

REMITTANCE INFORMATION: INDICATE BELOW THE REMITTANCE ADDRESS OF YOUR BUSINESS. SAME AS VENDOR ADDRESS ABOVE. REMIT ADDRESS STREET CITY STATE ZIP CODE

CONTACT INFORMATION: NAME (TYPE OR PRINT)

ST 1 BUSINESS PHONE: Ext. # HOME PHONE: ND ST 2 BUSINESS PHONE: Ext. # 1 PAGER: ND CELLULAR: 2 PAGER: 1ST FAX NUMBER: TOLL FREE PHONE: 2ND FAX NUMBER: TELEX: WRITTEN SIGNATURE OF PERSON AUTHORIZED TO SIGN PROPOSALS ON BEHALF OF THE ABOVE NAMED VENDOR DATE EXECUTED ÍSIGN HERE TYPE OR PRINT NAME OF AUTHORIZED PERSON TITLE OF AUTHORIZED PERSON

IS YOUR BUSINESS CURRENTLY A DAS CERTIFIED SMALL BUSINESS ENTERPRISE? YES (ATTACH COPY OF CERTIFICATE) NO IS YOUR BUSINESS CURRENTLY A CT DOT CERTIFIED DISADVANTAGED BUSINESS ENTERPRISE (DBE)? YES NO IF YOU ARE A STATE EMPLOYEE, INDICATE YOUR POSITION, AGENCY & AGENCY ADDRESS

PURCHASE ORDER DISTRIBUTION: (E-MAIL ADDRESS) NOTE: THE E-MAIL ADDRESS INDICATED IMMEDIATELY ABOVE WILL BE USED TO FORWARD PURCHASE ORDERS TO YOUR BUSINESS.

ADD FURTHER BUSINESS ADDRESS, E-MAIL & CONTACT INFORMATION ON SEPARATE SHEET IF REQUIRED Form W-9 Request for Taxpayer Give Form to the (Rev. January 2011) requester. Do not Department of the Treasury Identification Number and Certification send to the IRS. Internal Revenue Service Name (as shown on your income tax return)

Business name/disregarded entity name, if different from above

Check appropriate box for federal tax

on page 2. classification (required): Individual/sole proprietor C Corporation S Corporation Partnership Trust/estate

Exempt payee Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) ▶

Other (see instructions) ▶ Print or type Address (number, street, and apt. or suite no.) Requester’s name and address (optional)

Specific Instructions City, state, and ZIP code See List account number(s) here (optional)

Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on the “Name” line Social security number to avoid backup withholding. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other – – entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose Employer identification number number to enter. – Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. citizen or other U.S. person (defined below). Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 4.

Sign Signature of Here U.S. person ▶ Date ▶ General Instructions Note. If a requester gives you a form other than Form W-9 to request your TIN, you must use the requester’s form if it is substantially similar Section references are to the Internal Revenue Code unless otherwise to this Form W-9. noted. Definition of a U.S. person. For federal tax purposes, you are Purpose of Form considered a U.S. person if you are: A person who is required to file an information return with the IRS must • An individual who is a U.S. citizen or U.S. resident alien, obtain your correct taxpayer identification number (TIN) to report, for • A partnership, corporation, company, or association created or example, income paid to you, real estate transactions, mortgage interest organized in the United States or under the laws of the United States, you paid, acquisition or abandonment of secured property, cancellation • An estate (other than a foreign estate), or of debt, or contributions you made to an IRA. • A domestic trust (as defined in Regulations section 301.7701-7). Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the Special rules for partnerships. Partnerships that conduct a trade or requester) and, when applicable, to: business in the United States are generally required to pay a withholding tax on any foreign partners’ share of income from such business. 1. Certify that the TIN you are giving is correct (or you are waiting for a Further, in certain cases where a Form W-9 has not been received, a number to be issued), partnership is required to presume that a partner is a foreign person, 2. Certify that you are not subject to backup withholding, or and pay the withholding tax. Therefore, if you are a U.S. person that is a 3. Claim exemption from backup withholding if you are a U.S. exempt partner in a partnership conducting a trade or business in the United payee. If applicable, you are also certifying that as a U.S. person, your States, provide Form W-9 to the partnership to establish your U.S. allocable share of any partnership income from a U.S. trade or business status and avoid withholding on your share of partnership income. is not subject to the withholding tax on foreign partners’ share of effectively connected income.

Cat. No. 10231X Form W-9 (Rev. 1-2011) Form W-9 (Rev. 1-2011) Page 2

The person who gives Form W-9 to the partnership for purposes of Certain payees and payments are exempt from backup withholding. establishing its U.S. status and avoiding withholding on its allocable See the instructions below and the separate Instructions for the share of net income from the partnership conducting a trade or business Requester of Form W-9. in the United States is in the following cases: Also see Special rules for partnerships on page 1. • The U.S. owner of a disregarded entity and not the entity, Updating Your Information • The U.S. grantor or other owner of a grantor trust and not the trust, and You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee • The U.S. trust (other than a grantor trust) and not the beneficiaries of and anticipate receiving reportable payments in the future from this the trust. person. For example, you may need to provide updated information if Foreign person. If you are a foreign person, do not use Form W-9. you are a C corporation that elects to be an S corporation, or if you no Instead, use the appropriate Form W-8 (see Publication 515, longer are tax exempt. In addition, you must furnish a new Form W-9 if Withholding of Tax on Nonresident Aliens and Foreign Entities). the name or TIN changes for the account, for example, if the grantor of a Nonresident alien who becomes a resident alien. Generally, only a grantor trust dies. nonresident alien individual may use the terms of a tax treaty to reduce Penalties or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a “saving clause.” Exceptions Failure to furnish TIN. If you fail to furnish your correct TIN to a specified in the saving clause may permit an exemption from tax to requester, you are subject to a penalty of $50 for each such failure continue for certain types of income even after the payee has otherwise unless your failure is due to reasonable cause and not to willful neglect. become a U.S. resident alien for tax purposes. Civil penalty for false information with respect to withholding. If you If you are a U.S. resident alien who is relying on an exception make a false statement with no reasonable basis that results in no contained in the saving clause of a tax treaty to claim an exemption backup withholding, you are subject to a $500 penalty. from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items: Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties 1. The treaty country. Generally, this must be the same treaty under including fines and/or imprisonment. which you claimed exemption from tax as a nonresident alien. Misuse of TINs. If the requester discloses or uses TINs in violation of 2. The treaty article addressing the income. federal law, the requester may be subject to civil and criminal penalties. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. Specific Instructions 4. The type and amount of income that qualifies for the exemption Name from tax. 5. Sufficient facts to justify the exemption from tax under the terms of If you are an individual, you must generally enter the name shown on the treaty article. your income tax return. However, if you have changed your last name, for instance, due to marriage without informing the Social Security Example. Article 20 of the U.S.-China income tax treaty allows an Administration of the name change, enter your first name, the last name exemption from tax for scholarship income received by a Chinese shown on your social security card, and your new last name. student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in If the account is in joint names, list first, and then circle, the name of the United States exceeds 5 calendar years. However, paragraph 2 of the person or entity whose number you entered in Part I of the form. the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows Sole proprietor. Enter your individual name as shown on your income the provisions of Article 20 to continue to apply even after the Chinese tax return on the “Name” line. You may enter your business, trade, or student becomes a resident alien of the United States. A Chinese “doing business as (DBA)” name on the “Business name/disregarded student who qualifies for this exception (under paragraph 2 of the first entity name” line. protocol) and is relying on this exception to claim an exemption from tax Partnership, C Corporation, or S Corporation. Enter the entity's name on his or her scholarship or fellowship income would attach to Form on the “Name” line and any business, trade, or “doing business as W-9 a statement that includes the information described above to (DBA) name” on the “Business name/disregarded entity name” line. support that exemption. Disregarded entity. Enter the owner's name on the “Name” line. The If you are a nonresident alien or a foreign entity not subject to backup name of the entity entered on the “Name” line should never be a withholding, give the requester the appropriate completed Form W-8. disregarded entity. The name on the “Name” line must be the name What is backup withholding? Persons making certain payments to you shown on the income tax return on which the income will be reported. must under certain conditions withhold and pay to the IRS a percentage For example, if a foreign LLC that is treated as a disregarded entity for of such payments. This is called “backup withholding.” Payments that U.S. federal tax purposes has a domestic owner, the domestic owner's may be subject to backup withholding include interest, tax-exempt name is required to be provided on the “Name” line. If the direct owner interest, dividends, broker and barter exchange transactions, rents, of the entity is also a disregarded entity, enter the first owner that is not royalties, nonemployee pay, and certain payments from fishing boat disregarded for federal tax purposes. Enter the disregarded entity's operators. Real estate transactions are not subject to backup name on the “Business name/disregarded entity name” line. If the owner withholding. of the disregarded entity is a foreign person, you must complete an You will not be subject to backup withholding on payments you appropriate Form W-8. receive if you give the requester your correct TIN, make the proper Note. Check the appropriate box for the federal tax classification of the certifications, and report all your taxable interest and dividends on your person whose name is entered on the “Name” line (Individual/sole tax return. proprietor, Partnership, C Corporation, S Corporation, Trust/estate). Payments you receive will be subject to backup Limited Liability Company (LLC). If the person identified on the withholding if: “Name” line is an LLC, check the “Limited liability company” box only and enter the appropriate code for the tax classification in the space 1. You do not furnish your TIN to the requester, provided. If you are an LLC that is treated as a partnership for federal 2. You do not certify your TIN when required (see the Part II tax purposes, enter “P” for partnership. If you are an LLC that has filed a instructions on page 3 for details), Form 8832 or a Form 2553 to be taxed as a corporation, enter “C” for 3. The IRS tells the requester that you furnished an incorrect TIN, C corporation or “S” for S corporation. If you are an LLC that is disregarded as an entity separate from its owner under Regulation 4. The IRS tells you that you are subject to backup withholding section 301.7701-3 (except for employment and excise tax), do not because you did not report all your interest and dividends on your tax check the LLC box unless the owner of the LLC (required to be return (for reportable interest and dividends only), or identified on the “Name” line) is another LLC that is not disregarded for 5. You do not certify to the requester that you are not subject to federal tax purposes. If the LLC is disregarded as an entity separate backup withholding under 4 above (for reportable interest and dividend from its owner, enter the appropriate tax classification of the owner accounts opened after 1983 only). identified on the “Name” line. Form W-9 (Rev. 1-2011) Page 3

Other entities. Enter your business name as shown on required federal Part I. Taxpayer Identification Number (TIN) tax documents on the “Name” line. This name should match the name shown on the charter or other legal document creating the entity. You Enter your TIN in the appropriate box. If you are a resident alien and may enter any business, trade, or DBA name on the “Business name/ you do not have and are not eligible to get an SSN, your TIN is your IRS disregarded entity name” line. individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see How to get a TIN Exempt Payee below. If you are exempt from backup withholding, enter your name as If you are a sole proprietor and you have an EIN, you may enter either described above and check the appropriate box for your status, then your SSN or EIN. However, the IRS prefers that you use your SSN. check the “Exempt payee” box in the line following the “Business name/ If you are a single-member LLC that is disregarded as an entity disregarded entity name,” sign and date the form. separate from its owner (see Limited Liability Company (LLC) on page 2), Generally, individuals (including sole proprietors) are not exempt from enter the owner’s SSN (or EIN, if the owner has one). Do not enter the backup withholding. Corporations are exempt from backup withholding disregarded entity’s EIN. If the LLC is classified as a corporation or for certain payments, such as interest and dividends. partnership, enter the entity’s EIN. Note. If you are exempt from backup withholding, you should still Note. See the chart on page 4 for further clarification of name and TIN complete this form to avoid possible erroneous backup withholding. combinations. The following payees are exempt from backup withholding: How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS-5, Application for a Social Security 1. An organization exempt from tax under section 501(a), any IRA, or a Card, from your local Social Security Administration office or get this custodial account under section 403(b)(7) if the account satisfies the form online at www.ssa.gov. You may also get this form by calling requirements of section 401(f)(2), 1-800-772-1213. Use Form W-7, Application for IRS Individual Taxpayer 2. The United States or any of its agencies or instrumentalities, Identification Number, to apply for an ITIN, or Form SS-4, Application for 3. A state, the District of Columbia, a possession of the United States, Employer Identification Number, to apply for an EIN. You can apply for or any of their political subdivisions or instrumentalities, an EIN online by accessing the IRS website at www.irs.gov/businesses and clicking on Employer Identification Number (EIN) under Starting a 4. A foreign government or any of its political subdivisions, agencies, Business. You can get Forms W-7 and SS-4 from the IRS by visiting or instrumentalities, or IRS.gov or by calling 1-800-TAX-FORM (1-800-829-3676). 5. An international organization or any of its agencies or If you are asked to complete Form W-9 but do not have a TIN, write instrumentalities. “Applied For” in the space for the TIN, sign and date the form, and give Other payees that may be exempt from backup withholding include: it to the requester. For interest and dividend payments, and certain 6. A corporation, payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you 7. A foreign central bank of issue, are subject to backup withholding on payments. The 60-day rule does 8. A dealer in securities or commodities required to register in the not apply to other types of payments. You will be subject to backup United States, the District of Columbia, or a possession of the United withholding on all such payments until you provide your TIN to the States, requester. 9. A futures commission merchant registered with the Commodity Note. Entering “Applied For” means that you have already applied for a Futures Trading Commission, TIN or that you intend to apply for one soon. 10. A real estate investment trust, Caution: A disregarded domestic entity that has a foreign owner must 11. An entity registered at all times during the tax year under the use the appropriate Form W-8. Investment Company Act of 1940, Part II. Certification 12. A common trust fund operated by a bank under section 584(a), To establish to the withholding agent that you are a U.S. person, or 13. A financial institution, resident alien, sign Form W-9. You may be requested to sign by the 14. A middleman known in the investment community as a nominee or withholding agent even if item 1, below, and items 4 and 5 on page 4 custodian, or indicate otherwise. 15. A trust exempt from tax under section 664 or described in section For a joint account, only the person whose TIN is shown in Part I 4947. should sign (when required). In the case of a disregarded entity, the The following chart shows types of payments that may be exempt person identified on the “Name” line must sign. Exempt payees, see from backup withholding. The chart applies to the exempt payees listed Exempt Payee on page 3. above, 1 through 15. Signature requirements. Complete the certification as indicated in items 1 through 3, below, and items 4 and 5 on page 4. IF the payment is for . . . THEN the payment is exempt 1. Interest, dividend, and barter exchange accounts opened for . . . before 1984 and broker accounts considered active during 1983. You must give your correct TIN, but you do not have to sign the Interest and dividend payments All exempt payees except certification. for 9 2. Interest, dividend, broker, and barter exchange accounts Broker transactions Exempt payees 1 through 5 and 7 opened after 1983 and broker accounts considered inactive during through 13. Also, C corporations. 1983. You must sign the certification or backup withholding will apply. If Barter exchange transactions and Exempt payees 1 through 5 you are subject to backup withholding and you are merely providing patronage dividends your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. Payments over $600 required to be Generally, exempt payees You must sign the certification. You may 2 3. Real estate transactions. reported and direct sales over 1 through 7 cross out item 2 of the certification. $5,000 1 1 See Form 1099-MISC, Miscellaneous Income, and its instructions. 2 However, the following payments made to a corporation and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care payments, attorneys' fees, gross proceeds paid to an attorney, and payments for services paid by a federal executive agency. Form W-9 (Rev. 1-2011) Page 4

4. Other payments. You must give your correct TIN, but you do not Note. If no name is circled when more than one name is listed, the have to sign the certification unless you have been notified that you number will be considered to be that of the first name listed. have previously given an incorrect TIN. “Other payments” include payments made in the course of the requester’s trade or business for Secure Your Tax Records from Identity Theft rents, royalties, goods (other than bills for merchandise), medical and Identity theft occurs when someone uses your personal information health care services (including payments to corporations), payments to such as your name, social security number (SSN), or other identifying a nonemployee for services, payments to certain fishing boat crew information, without your permission, to commit fraud or other crimes. members and fishermen, and gross proceeds paid to attorneys An identity thief may use your SSN to get a job or may file a tax return (including payments to corporations). using your SSN to receive a refund. 5. Mortgage interest paid by you, acquisition or abandonment of To reduce your risk: secured property, cancellation of debt, qualified tuition program • Protect your SSN, payments (under section 529), IRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You • Ensure your employer is protecting your SSN, and must give your correct TIN, but you do not have to sign the certification. • Be careful when choosing a tax preparer. If your tax records are affected by identity theft and you receive a What Name and Number To Give the Requester notice from the IRS, respond right away to the name and phone number For this type of account: Give name and SSN of: printed on the IRS notice or letter. If your tax records are not currently affected by identity theft but you 1. Individual The individual think you are at risk due to a lost or stolen purse or wallet, questionable 2. Two or more individuals (joint The actual owner of the account or, credit card activity or credit report, contact the IRS Identity Theft Hotline account) if combined funds, the first 1 at 1-800-908-4490 or submit Form 14039. individual on the account For more information, see Publication 4535, Identity Theft Prevention 3. Custodian account of a minor The minor 2 (Uniform Gift to Minors Act) and Victim Assistance. 4. a. The usual revocable savings The grantor-trustee 1 Victims of identity theft who are experiencing economic harm or a trust (grantor is also trustee) system problem, or are seeking help in resolving tax problems that have b. So-called trust account that is The actual owner 1 not been resolved through normal channels, may be eligible for not a legal or valid trust under Taxpayer Advocate Service (TAS) assistance. You can reach TAS by state law calling the TAS toll-free case intake line at 1-877-777-4778 or TTY/TDD 5. Sole proprietorship or disregarded The owner 3 1-800-829-4059. entity owned by an individual Protect yourself from suspicious emails or phishing schemes. The grantor* 6. Grantor trust filing under Optional Phishing is the creation and use of email and websites designed to Form 1099 Filing Method 1 (see Regulation section 1.671-4(b)(2)(i)(A)) mimic legitimate business emails and websites. The most common act is sending an email to a user falsely claiming to be an established For this type of account: Give name and EIN of: legitimate enterprise in an attempt to scam the user into surrendering 7. Disregarded entity not owned by an The owner private information that will be used for identity theft. individual 8. A valid trust, estate, or pension trust Legal entity 4 The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask 9. Corporation or LLC electing The corporation taxpayers for the PIN numbers, passwords, or similar secret access corporate status on Form 8832 or Form 2553 information for their credit card, bank, or other financial accounts. 10. Association, club, religious, The organization If you receive an unsolicited email claiming to be from the IRS, charitable, educational, or other forward this message to [email protected]. You may also report misuse tax-exempt organization of the IRS name, logo, or other IRS property to the Treasury Inspector 11. Partnership or multi-member LLC The partnership General for Tax Administration at 1-800-366-4484. You can forward 12. A broker or registered nominee The broker or nominee suspicious emails to the Federal Trade Commission at: [email protected] 13. Account with the Department of The public entity or contact them at www.ftc.gov/idtheft or 1-877-IDTHEFT Agriculture in the name of a public (1-877-438-4338). entity (such as a state or local Visit IRS.gov to learn more about identity theft and how to reduce government, school district, or your risk. prison) that receives agricultural program payments 14. Grantor trust filing under the Form The trust 1041 Filing Method or the Optional Form 1099 Filing Method 2 (see Regulation section 1.671-4(b)(2)(i)(B))

1 List first and circle the name of the person whose number you furnish. If only one person on a joint account has an SSN, that person’s number must be furnished. 2 Circle the minor’s name and furnish the minor’s SSN. 3 You must show your individual name and you may also enter your business or “DBA” name on the “Business name/disregarded entity” name line. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN. 4 List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) Also see Special rules for partnerships on page 1. *Note. Grantor also must provide a Form W-9 to trustee of trust.

Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information. Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. possessions for use in administering their laws. The information also may be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payers must generally withhold a percentage of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false or fraudulent information. INSURANCE REQUIREMENTS The Connecticut General Assembly Joint Committee on Legislative ATTACHMENT I Management Engineering, Production, and Legislative Office Building : Rm 5100 Distribution Services for CT-N Hartford, CT 06106 JCLM11REG0065 (860) 240 – 0100 FAX: (860) 240 – 0122 1. The successful proposer shall carry in force for the duration of this agreement the following insurance:

Insurance Limits A) Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. Coverage shall include Premises and Operations, Independent Contractors, Products and Completed Operations, Contractual Liability and Broad Form Property Damage coverage. If a general aggregate is used, the general aggregate limit shall apply separately to the project or the general aggregate limit shall be twice the occurrence limit. The State of Connecticut/CT General Assembly, its officers, officials, employees, agents, boards and commissions shall be named as Additional Insured

B) Automobile Liability: $1,000,000 combined single limit per accident for bodily injury. Coverage extends to owned, hired and non-owned automobiles. If the contractor does not own an automobile, but one is used in the execution of the contract, then only hired and non-owned coverage is required. If a vehicle is not used in the execution of the contract then automobile coverage is not required.

C) Workers’ Compensation and Employers Liability: Statutory coverage in compliance with the Compensation laws of the State of Connecticut. Coverage shall include Employer’s Liability with minimum limits of $100,000 each accident, $500,000 Disease – Policy limit, $100,000 each employee.

D) Professional Liability/ Error & Omissions Insurance in an amount equal to the greater of $1,000,000 or 10% of the construction contract amount. Depending on project size deductible minimum of $10,000 to a maximum of $100,000. (If Applicable)

Insurance Provisions A) Contractor shall assume any and all deductibles in the described insurance policies.

B) The contractor’s insurer shall have no right of recovery or subrogation against the municipality or the State/CT General Assembly and the described insurance shall be primary coverage

C) Each required insurance policy shall not be suspended, voided, cancelled or reduced except after 30 days prior written notice by certified mail, has been given to the CT General Assembly.

D) "Claims made" coverage is unacceptable, with the exception of Professional Liability.

E) Insurance is to be placed with insurers with a current AM Best Rating of no less than A-, VII.

F) Contractor shall include all subcontractors as insured under its policies or shall obtain separate certificate of insurance evidencing insurance requirements herein.

G) Contractor shall furnish the CT General Assembly with original certificate of insurance prior to commencement of work.

2. The insurance certificate shall indicate that the contractor name, the State/CT General Assembly, as an additional insured and shall defend and save harmless the State/CT General Assembly from actions, suits, or other legal proceedings that may be instituted on such claims or demands. The insurance certificate shall be accompanied by an endorsement indicating that the State/CT General Assembly has been in fact added to the insurance policy as an additional insured. The Connecticut General Assembly ATTACHMENT J Joint Committee on Legislative Management 300 Capitol Avenue Legislative Office Building – Room 5100 NONDISCRIMINATION Hartford, CT 06106 CERTIFICATION (860) 240 – 0100 FAX: (860) 240 - 0122 Engineering, Production, and Distribution Services for CT-N JCLM11REG0065

Representation By Individual For All Contract Types Regardless of Value (FORM A) Written representation that complies with the nondiscrimination agreements and warranties under Connecticut General Statutes §§ 4a-60(a)(1) and 4a-60a(a)(1), as amended

INSTRUCTIONS:

For use by an individual who is not an entity (corporation, limited liability company, or partnership) when entering into any contract type with the State of Connecticut, regardless of contract value. Submit to the awarding State agency prior to contract execution.

REPRESENTATION OF AN INDIVIDUAL:

I, ______, of ______, Signatory Business Address represent that I will comply with the nondiscrimination agreements and warranties of Connecticut General Statutes §§ 4a-

60(a)(1)and 4a-60a(a)(1), as amended.

______Signatory Date

______Printed Name

Representation By Entity For Contracts Valued at Less Than $50,000 (FORM B)

Written representation that complies with the nondiscrimination agreements and warranties under Connecticut General Statutes §§ 4a-60(a)(1) and 4a-60a(a)(1), as amended

INSTRUCTIONS:

For use by an entity (corporation, limited liability company, or partnership) when entering into any contract type with the State of Connecticut valued at less than $50,000 for each year of the contract. Complete all sections of the form. Submit to the awarding State agency prior to contract execution.

REPRESENTATION OF AN ENTITY:

I, ______, ______, of ______, Authorized Signatory Title Name of Entity an entity duly formed and existing under the laws of ______, Name of State or Commonwealth represent that I am authorized to execute and deliver this representation on behalf of

______and that ______Name of Entity Name of Entity has a policy in place that complies with the nondiscrimination agreements and warranties of Connecticut

General Statutes §§ 4a-60(a)(1) and 4a-60a(a)(1), as amended.

______Authorized Signatory Date

______Printed Name

Affidavit By Entity For Contracts Valued at $50,000 or More (FORM C) Documentation in the form of an affidavit signed under penalty of false statement by a chief executive officer, president, chairperson, member, or other corporate officer duly authorized to adopt corporate, company, or partnership policy that certifies the contractor complies with the nondiscrimination agreements and warranties under Connecticut General Statutes §§ 4a-60(a)(1) and 4a-60a(a)(1), as amended

INSTRUCTIONS:

For use by an entity (corporation, limited liability company, or partnership) when entering into any contract type with the State of Connecticut valued at $50,000 or more for any year of the contract. Complete all sections of the form. Sign form in the presence of a Commissioner of Superior Court or Notary Public. Submit to the awarding State agency prior to contract execution.

AFFIDAVIT: I, the undersigned, am over the age of eighteen (18) and understand and appreciate the obligations of an oath. I am

______of ______, an entity Signatory’s Title Name of Entity

duly formed and existing under the laws of ______. Name of State or Commonwealth

I certify that I am authorized to execute and deliver this affidavit on behalf of

______and that ______Name of Entity Name of Entity

has a policy in place that complies with the nondiscrimination agreements and warranties of Connecticut

General Statutes §§ 4a-60(a)(1)and 4a-60a(a)(1), as amended.

______Authorized Signatory

______Printed Name

Sworn and subscribed to before me on this ______day of ______, 20____.

______Commissioner of the Superior Court/ Commission Expiration Date Notary Public

New Resolution By Entity For Contracts Valued at $50,000 or More (FORM D) Documentation in the form of a corporate, company, or partnership policy adopted by resolution of the board of directors, shareholders, managers, members or other governing body of a contractor that certifies the contractor complies with the nondiscrimination agreements and warranties under Connecticut General Statutes §§ 4a- 60(a)(1) and 4a-60a(a)(1), as amended

INSTRUCTIONS:

For use by an entity (corporation, limited liability company, or partnership) when entering into any contract type with the State of Connecticut valued at $50,000 or more for any year of the contract. Complete all sections of the form. Submit to the awarding State agency prior to contract execution.

CERTIFICATION OF RESOLUTION:

I, ______, ______, of ______, Authorized Signatory Title Name of Entity an entity duly formed and existing under the laws of ______, Name of State or Commonwealth certify that the following is a true and correct copy of a resolution adopted on the _____ day of

______, 20_____ by the governing body of ______, Name of Entity in accordance with all of its documents of governance and management and the laws of

______, and further certify that such resolution has not been modified Name of State or Commonwealth or revoked, and is in full force and effect.

RESOLVED: That the policies of ______comply with the Name of Entity nondiscrimination agreements and warranties of Connecticut General Statutes §§ 4a-60(a)(1) and 4a-60a(a)(1), as amended.

The undersigned has executed this certificate this _____ day of ______, 20_____ .

______Authorized Signatory Date

______Printed Name

Prior Resolution By Entity For Contracts Valued at $50,000 or More (FORM E) Documentation in the form of a corporate, company, or partnership policy adopted by a prior resolution of the board of directors, shareholders, managers, members or other governing body of a contractor that certifies the contractor complies with the nondiscrimination agreements and warranties under Connecticut General Statutes §§ 4a-60(a)(1) and 4a-60a(a)(1), as amended

INSTRUCTIONS: For use by an entity (corporation, limited liability company, or partnership) when entering into any contract type with the State of Connecticut valued at $50,000 or more for any year of the contract. Complete all sections of the form. Attach copy of previously adopted resolution (State of CT, Nondiscrimination Certification, Form D: New Resolution). Submit all documentation to the awarding State agency prior to contract execution.

CERTIFICATION OF PRIOR RESOLUTION: I, the undersigned, am a duly authorized corporate officer or member of ______. Name of Entity I have reviewed the attached prior resolution. I certify that:

(1) the attached prior resolution complies with the nondiscrimination agreements and warranties of Connecticut General

Statutes §§ 4a-60(a)(1) and 4a-60a(a)(1), as amended; and

(2) the prior resolution remains in full force and effect on the date this documentation is submitted to the awarding State agency.

______Authorized Signatory Title

______Printed Name Date

RESERVED FOR STATE USE

I, the undersigned head of the awarding State agency, or designee, certify that the attached prior resolution complies with the nondiscrimination agreements and warranties of Connecticut General Statutes

§§ 4a-60(a)(1) and 4a-60a(a)(1), as amended.

______Signature of Agency Head (or designee) Date

CT General Assembly Awarding State Agency

ATTACHMENT J The Connecticut General Assembly Joint Committee on Legislative Management LEGISLATIVE OPERATING 300 Capitol Avenue AGREEMENT Legislative Office Building – Room 5100 Hartford, CT 06106 CT Engineering, Production & (860) 240 – 0100 FAX: (860) 240 - 0122 Distribution RFP

Statement of Intent The intent of this agreement is to ensure CTN programming gives viewers an accurate sense of the flow and context of a legislative session. In addition, the philosophy guiding decisions represented in this document is that operator should present unedited, "gavel-to-gavel television coverage of state government deliberations and other events of state-wide significance."

The following definitions apply to the this operating agreement: "CTN" means the Connecticut Network, the working name for the project. "CGA" means the Connecticut General Assembly. "Operator" means the entity under contract with the Connecticut General Assembly to operate CTN. "Project Manager" is the Operator's onsite project manager/director "Live broadcast" means activities broadcast as they occur. "Taped original broadcast" means broadcast of material that was taped, but that has never aired. "Rebroadcast" means broadcast of material that has aired at least once.

The Operator agrees to abide by the following operating procedures when taping and broadcasting the proceedings of the Connecticut General Assembly.

1. PROGRAMMING PARAMETERS

1.1 The project manager will make day-to-day decisions about what events to broadcast.

1.2 The boards of directors of the Operator will not make day-to-day decisions about what events to broadcast.

1.3 Operator will demonstrate to the satisfaction of CGA its technical capability to produce high quality video coverage of the CGA before transmitting such coverage for the first time.

2. PROGRAMMING NOTIFICATION

2.1 Weekly the project manager will provide to the Television Committee, which includes, but is not limited to a representative from each caucus and OLM, a schedule of the sessions, public hearings, meetings, and other activities it intends to cover during the following week.

LEGISLATIVE OPERATING AGREEMENT

2.2 If Operator wants to broadcast a session, public hearing or meeting that it had not previously scheduled, it may do so, with the consent of the presiding officer or committee chairman.

2.3 Operator will have the same access to all activities of the CGA as are accorded to all other television entities by the rules of the CGA and state statute.

3. BROADCAST CONTENT

3.1 Operator will air at least one full hearing of each committee during each legislative session.

3.2 Operator will not broadcast any activities not produced or authorized by Operator.

3.3 When both chambers are running simultaneously, Operator will decide which to run live and which to run taped.

3.4 Operator will attempt to air equal hours of Senate and House floor and committee action.

3.5 If a chamber initiates procedures that stop action, Operator will identify the procedural status of the chamber (e.g. "the House is at ease for the purpose of caucus") and when the chamber is expected to resume action.

4. PROGRAM EDITING

4.1 When the Operator begins coverage of one chamber, it will remain with that chamber until that body adjourns or recesses.

4.2 If the chamber goes at ease, the Operator will stay with the chamber until it adjourns or recesses.

4.3 Original taped or live floor action or legislative hearings may not be edited.

4.4 Rebroadcast floor action or legislative hearings may be edited, as long as the consideration of a measure is presented in its entirety and provided that notice of editing is given to viewers.

4.5 Rebroadcast material will be aired with current bill status and the actual date on which the floor action or legislative hearing occurred displayed on screen.

4.6 To ensure that viewers get an accurate sense of the flow and context of floor action or legislative hearing, material may be rebroadcast no later than one week after it occurred.

LEGISLATIVE OPERATING AGREEMENT

5. USE OF CTN PRODUCTION FACILITIES

5.1 CTN coverage of deliberations may not be used for commercial or partisan campaign purposes.

5.2 CTN productions may be used by commercial news organization only if CTN is credited as the source.

6. REVIEW OF OPERATION

6.1 The CGA will designate a person in the Office of Legislative Management to be the day to day point of contact for official communications between the CGA and Operator.

6.2 Monthly the Operator will submit to the CGA management reports about its programming, viewership, and operations.

6.3 Monthly the Operator shall submit to CGA written updates on educational programming development; the ways social media is being leveraged to promote awareness of CT-N; the CT-N website; staffing issues; and equipment problems.

7. HEARING ROOMS/REMOTE LOCATIONS

7.1 CGA has equipped all the hearing rooms and the Chambers with remote-controlled video cameras and audio equipment.

7.2 Interim committee/task force hearings held at remote facilities or in other statewide locations may be selectively covered by the Operator utilizing mobile/remote equipment owned by the CGA.

8. RECORDING PARAMETERS

8.1 Operator will post signs before 8 a.m. in front of any hearing room being videotaped that day. The signs will indicate clearly which committee meetings will be recorded and the approximate times that recording will begin and end.

8.2 Committee chairmen and staff will be notified by Operator if a hearing will be recorded.

8.3 CTN microphones will not be live and audio will not be recorded until the chair gavels the committee into session. CTN microphones will be turned off immediately when the chair adjourns the hearing.

LEGISLATIVE OPERATING AGREEMENT

9. KEYED INFORMATION

9.1 At the beginning of a meeting, the committee name will be shown onscreen so it can be easily read.

9.2 During hearings, the committee name and date of the hearing will be identified through the use of a lower-third key, crawl, or full-screen graphic. This information should appear quite frequently, if not continually.

9.3 Legislators will be identified by name, party, and hometown when they speak. In committee hearings, committee chairmen, vice-chairmen and ranking members will be identified as such.

9.4 Staff who participate in committee hearings or meetings will be identified by their job title.

9.5 The names and organizations of those who testify will be identified whenever possible. The project manager and the CGA will work together to identify the easiest way to transmit this information from committees to the control room.

9.6 When a specific bill is being heard in committee, the bill number and short title will be identified. This information should be displayed frequently, if not continually, to remind viewers of the issue being discussed.

9.7 Prime sponsors of legislation should be identified as such when they introduce and testify on a bill.

9.8 At the end of a meeting, the committee name and date of the hearing should be identified. If possible, a summary of the bills considered in the committee should be keyed along with any action that occurred.

9.9 The Operator should identify CTN frequently, if not continually, keying the CTN logo or "bug."

9.10 The Operator will identify whether an event is live or recorded.

9.11 Correct identification of speakers and issues is critical to increasing public understanding of the legislative process. Identifying speakers (including representatives, staff, and witnesses) and keeping track of bills will require constant attention. The Operator is responsible for ensuring sufficient control-room personnel (paid staff, interns, or volunteers) to accomplish this.

LEGISLATIVE OPERATING AGREEMENT

10. CAMERAS

10.1 The set up of cameras will not deface marble or current fixtures. They should be unobtrusively placed, outside normal traffic patterns.

10.2 The focal-length range of camera lenses should be sufficient to provide proper framing of each member or witness as he/she speaks.

10.3 The cameras' automatic f-stop adjustments must accommodate the frequent use of strobe lights in the chamber for still photography.

10.4 Camera placement and movement should be flexible enough to accommodate and cover most presentations and informal discussions in all areas of the committee rooms.

10.5 The location of cameras in each hearing room depends upon existing wiring. Cameras should be unobtrusive and silent in motion.

10.6 Three camera ports are installed in each hearing room: two on the members, and a third for witnesses.

10.7 The focal-length range of each zoom lens should accommodate close-ups of individuals as well as a wide shot of members or a group of witnesses.

10.8 When cameras are not in use, they shall be pointed toward the ceiling.

11. MICROPHONES

11.1 Operator will only use the audio simultaneously being used by the legislature, except in the case of natural or ambient sound audio used only to provide group sound such as voice votes.

11.2 In each Chamber the CGA will install a natural or ambient sound microphone. The microphone would pick-up member's voice votes and statements from the floor during ceremonial occasions.

11.3 During floor votes, the reader's and the ambient floor microphone will be active/"hot."

11.4 In hearing rooms, recording will only begin when the chair convenes the committee into session and end immediately when the chair adjourns the hearing.

11.5 The current system, which permits committee chairmen to mute individual microphones, will be retained.

LEGISLATIVE OPERATING AGREEMENT

12. LIGHTING

Any lights utilized by Operator should be unobtrusive, energy-efficient, and should not substantially increase the room temperature. New lights should be adequate for both video recording and still photography.

13. SHOT SELECTION

13.1 Cameras should focus only on recognized speakers. Camera shot selection will accurately convey the event as it transpires. Close-ups will be limited to recognized speakers.

13.2 Sensational or dramatic shots and extreme close-ups are prohibited.

13.3 Axis coordinates used to focus cameras on speakers at their desks should be carefully adjusted to the specific heights of individual members.

13.4 Split-screens or modified-screens may be used in the cases of lengthy dialog in a debate.

13.5 The use of arbitrary "reaction" shots is prohibited.

14. GRAPHICS INFORMATION

14.1 When speaking, legislators will be identified by their name, party, and hometown.

14.2 The Speaker, President Pro Tem, majority and minority leaders, deputies and assistants, committee chairs and vice-chairs will be identified as such.

14.3 Legislation brought up for floor action will be identified on screen by bill number and short title. If the short title is too brief or vague to convey to viewers easily the subject of the legislation under consideration, Operator will provide language to do so.

14.4 The prime sponsor of the legislation under consideration will be identified as such on screen. This information will be re-keyed frequently to remind viewers of the issue being discussed.

14.5 During voting, the bill number and short title win be displayed. If the short title does not describe the measure under consideration so that it can be understood easily by viewers, Operator will supply such information.

14.6 Operator should devise a graphic to display the final number of votes, ayes, nays, absent, and excused.

LEGISLATIVE OPERATNG AGREEMENT

14.7 Pre-produced crawls or full-screen graphics should be prepared to explain how viewers can get more information (including the Legislature's Internet address), and common terms, i.e., "caucus," "second reading calendar," "rules committee," "point of order," etc. These crawls or graphics could be introduced at appropriate times during debate and would be available for lulls in floor action.

14.8 Correct identification of speakers and bills is critical to increase public understanding of the legislative process. This may be especially difficult at the end of session when bills often are pulled from a variety of calendars. Operator should hire sufficient control room staff to accomplish this task. (See 9.11)

14.9 The CGA will provide Operator with current information to meet the conditions of this section.

15. VIDEO POOL

To minimize the amount of extra equipment and lighting in the House and Senate chambers, Operator should work with public, cable, and commercial TV stations to form a video pool; similar to current "pooled" coverage of courtroom trials. By recording all Senate and House floor debate, Operator could become the primary source of video for television news and public affairs programs.

16. NON-PARTISAN NATURE

Programming will be complete, balanced, and fair without regard to partisanship or ideology. Operator coverage of government deliberations will be unedited. Operator will accurately transmit the deliberations to the viewer without manipulation or addition of editorial comments.

17. VIEWER'S GUIDE

Because not all committee and floor action will be explained on video, Operator should prepare a simple guide that takes the viewer step-by-step through the legislative process. Graphics at the end of committee hearings and floor action should describe how viewers may obtain this guide and other informative brochures available from, the CGA. If possible, these guides should be available at no cost to the public.

18. COMMENTATOR

As funding allows, Operator may hire a "live" off-air commentator to explain during proceedings certain terms, procedural motions, etc. The commentator would not comment on partisan issues but instead would serve simply to educate the public about our democratic system and the roles of the executive, judicial and legislative branches.

LEGISLATIVE OPERATING AGREEMENT

19. TAPE ARCHIVES

19.1 Videotape recordings of hearings and floor action will supplement current audiotape recordings.

19.2 During session, DVD or taped copies of committee meetings should be available so that members and staff may review them.

19.3 Archives should be indexed and made easily available to the public.

19.4 Operator should develop a policy regarding public requests for dubs of committee and floor proceedings.

20. HEARING-IMPAIRED

Programming should be accessible for the hearing-impaired.

Signed

Date

Video Content Distribution Policy

1. The following individuals and/or organizations are entitled to 1 (one) complimentary copy of any Connecticut Network (hereinafter, “the network”) program: a. Serving members of the Connecticut State House of Representatives and State Senate b. Serving constitutional ofﬁ cers of the executive branch (Governor, Lieutenant Governor, etc.) c. Serving heads of Connecticut State Agencies (see Schedule A) d. Serving members of committees and commissions established by the state e. Serving constitutional ofﬁ cers of the judicial branch (Judges, Supreme Court Justices, etc.)

2. Regular pricing applies to any additional copies of the same program ordered by entities described in section (1).

3. Regular pricing applies to all other individuals and organizations not speciﬁ cally identiﬁ ed in section (1).

4. Unless otherwise speciﬁ ed, prices, tax, and shipping charges quoted orally or in writing by Network staff assume the use of a single DVD. Additional charges may apply for longer programs that must be recorded on multiple DVDs.

5. Unless otherwise speciﬁ ed, prices quoted are for DVD format. VHS, S-VHS, Betacam SX, and Betacam SP formats are also available. Pricing varies by format.

6. Content distributed on DVD, video tape or other media is for private use only; the network reserves all rights to all content

7. No content from DVDs video tapes or other media may be reposted, rebroadcast or re-used in its entirety in any application without the express written consent of the network. Exceptions not requiring authorizations include:

a. Press releases, press kits or related public information material b. Selected educational content, as designated

4/15/2009 Video Content Distribution Policy

8. No excerpts of media may be edited or incorporated into other productions without the express written consent of the network. Exceptions not requiring authorizations include

a. Press releases, press kits or related public information material b. Selected educational content, as designated

9. Use of any media in the context of political advertising or communication is expressly forbidden

10. Requests for permission may be directed to:

William A. Bevacqua Director of Communications & Marketing Connecticut Network 21 Oak St. Suite 605 Hartford, CT 06106 Email: [email protected]

11. This policy and all video content pricing are subject to change at any time without notice.

4/15/2009 Schedule A: Eligible State Agencies Referenced in Section (1c) Broadcast Videocassette Distribution Policy Page 1 of 2 African American Affairs Commission Connecticut Siting Council Auditors of Public Accounts Connecticut State Library Board of Education and Services for the Blind Connecticut State University System Board of Firearms Permit Examiners Council on Environmental Quality Board of Pardons Criminal Justice Commission Capitol Child Development Center Department of Agriculture Charter Oak College Department of Banking Children’s Trust Fund Department of Children and Families Commission for Educational Technology Department of Consumer Protection Commission on Children Department of Correction Commission on Custody, Divorce and Children Department of Economic & Community Commission on Fire Prevention and Control Development Commission on Fire Prevention and Control Department of Environmental Protection Commission on Human Rights & Department of Higher Education Opportunities Department of Information Technology Commission on Latino & Puerto Rican Department of Insurance Affairs Department of Labor Commission on the Deaf and Hearing Department of Mental Health and Impaired Addiction Services Connecticut Development Authority Department of Mental Retardation Connecticut Agricultural Experiment Station Department of Motor Vehicles Connecticut Board of Parole Department of Public Health Connecticut Commission on Aging Department of Public Safety Connecticut Commission on the Arts Department of Public Utility Control Connecticut Community-Technical Colleges Department of Public Works Connecticut Council on Developmental Department of Revenue Services Disabilities Department of Social Services Connecticut Development Authority Department of Transportation Connecticut Distance Learning Consortium Department of Veterans Affairs Connecticut Historical Commission Division of Criminal Justice Connecticut Housing Finance Authority Division of Public Defender Services Connecticut Law Revision Commission Division of Special Revenue Connecticut Lottery Corporation Ethics Commission Connecticut National Guard Freedom of Information Commission Connecticut Resources Recovery Authority Gaming Policy Board

4/15/2009 Schedule A: Eligible State Agencies Referenced in Section (1c) Broadcast Videocassette Distribution Policy Page 2 of 2 Governor’s Offi ce Teachers’ Retirement Board Legislative Commissioners’ Offi ce University of Connecticut Legislative Management University of Connecticut Health Center Legislative Program Review and Investigations Workers’ Compensation Commission Lieutenant Governor’s Offi ce Military Department Offi ce of Consumer Counsel Offi ce of Fiscal Analysis Offi ce of Health Care Access Offi ce of Legislative Research Offi ce of Managed Care Ombudsman Offi ce of Policy and Management Offi ce of Protection and Advocacy for Persons with Disabilities Offi ce of the Chief Medical Examiner Offi ce of the Chief State’s Attorney Offi ce of the Child Advocate Offi ce of the Claims Commissioner Offi ce of the Secretary of the State Offi ce of the State Attorney General Offi ce of the State Comptroller Offi ce of the State Treasurer Offi ce of the Victim Advocate Permanent Commission on the Status of Women Police Offi cer Standards and Training Council Properties Review Board Psychiatric Security Review Board “Soldiers’, Sailors’, and Marines’ Fund” State Elections Enforcement Commission State Commission on the Deaf and Hearing Impaired State Department of Education State Insurance and Risk Management Board

4/15/2009 Breakdown of CT-N Programming

Other 24% Legislative Branch 43% Electoral Politics 1%

Produced Programming 2% Executive Branch Capitol News Briefing 20% 7%

Judicial Branch 3% Basic/Expanded Basic Cable

Digital Cable Town Name Cable System Cable Company Amston Comcast Vernon Comcast Cable Andover Comcast Vernon Comcast Cable Ansonia Telemedia-Western Tele-Media Ashford Charter - Northeastern Charter Communications Avon Comcast Plainville Comcast Cable Baltic Adelphia - Norwich Adelphia Bantam Cablevision of Litchfield Cablevision Barkhamsted Charter - Winstead Charter Communications Beacon Falls Telemedia-Western Tele-Media Berlin Comcast Plainville Comcast Cable Bethany Telemedia-Western Tele-Media Bethel Comcast-Danbury Comcast Cable Bethlehem Charter - Western Charter Communications Bloomfield Comcast Hartford Comcast Cable Bolton Comcast Vernon Comcast Cable Bozrah Adelphia - Norwich Adelphia Branford Comcast Branford Comcast Cable Bridgeport Cablevision of Southern Connecticut Cablevision Bridgewater Charter - Western Charter Communications Bristol Comcast Plainville Comcast Cable Brookfield Charter - Western Charter Communications Brooklyn Charter - Northeastern Charter Communications Burlington Comcast Plainville Comcast Cable Byram Cablevision of Connecticut Cablevision Canaan Comcast Northwest Comcast Cable Canterbury Charter - Northeastern Charter Communications Canton Comcast Plainville Comcast Cable Canton Center Comcast Plainville Comcast Cable Centerbrook Comcast-Clinton Comcast Cable Chaplin Charter - Northeastern Charter Communications Cheshire Cox-Meriden Cox Communications Chester Comcast-Clinton Comcast Cable Clinton Comcast-Clinton Comcast Cable Colchester Adelphia - Norwich Adelphia Colebrook Charter - Winstead Charter Communications Collinsville Comcast Plainville Comcast Cable Columbia Charter - Northeastern Charter Communications Cornwall Cablevision of Litchfield Cablevision Cos Cob Cablevision of Connecticut Cablevision Coventry Charter - Northeastern Charter Communications Cromwell Comcast-Middletown Comcast Cable Danielson Eastern Connecticut Cable Eastern Connecticut Cable Danbury Comcast-Danbury Comcast Cable Darien Cablevision of Connecticut Cablevision Dayville Eastern Connecticut Cable Eastern Connecticut Cable Deep River Comcast-Clinton Comcast Cable Derby Telemedia-Western Tele-Media Durham Comcast-Clinton Comcast Cable East Berlin Comcast Plainville Comcast Cable East Canaan Comcast Northwest Comcast Cable East Granby Cox-Enfield Cox Communications East Haddam Adelphia - Lyme Adelphia East Hampton Comcast-Middletown Comcast Cable East Hartford Comcast Hartford Comcast Cable East Hartland Cox-Enfield Cox Communications East Haven Comcast Branford Comcast Cable East Killingly Eastern Connecticut Cable Eastern Connecticut Cable East Lyme Eastern Connecticut Cable Eastern Connecticut Cable East Windsor Cox-Enfield Cox Communications Eastford Charter - Northeastern Charter Communications Easton Cablevision of Connecticut Cablevision Ellington Comcast Vernon Comcast Cable Enfield Cox-Enfield Cox Communications Essex Comcast-Clinton Comcast Cable Fairfield Cablevision of Southern Connecticut Cablevision Falls Village Comcast Northwest Comcast Cable Farmington Comcast Plainville Comcast Cable Franklin Adelphia - Norwich Adelphia Gales Ferry Comcast-Groton Comcast Cable Gaylordsville Charter - Western Charter Communications Gilman Adelphia - Norwich Adelphia Glastonbury Cox-Manchester Cox Communications Goshen Cablevision of Litchfield Cablevision Granby Cox-Enfield Cox Communications Greenwich Cablevision of Connecticut Cablevision Griswold Eastern Connecticut Cable Eastern Connecticut Cable Groton Comcast-Groton Comcast Cable Guilford Comcast Branford Comcast Cable Haddam Adelphia - Lyme Adelphia Hadlyme Comcast-Clinton Comcast Cable Hamden Comcast-New Haven Comcast Cable Hampton Charter - Northeastern Charter Communications Hartford Comcast Hartford Comcast Cable Hartland Cox-Enfield Cox Communications Harwinton Charter - Winstead Charter Communications Hebron Comcast Vernon Comcast Cable Higganum Adelphia - Lyme Adelphia Ivoryton Comcast-Clinton Comcast Cable Jewett City Eastern Connecticut Cable Eastern Connecticut Cable Kent Charter - Western Charter Communications Killingly Eastern Connecticut Cable Eastern Connecticut Cable Killingworth Comcast-Clinton Comcast Cable Lakeside Cablevision of Litchfield Cablevision Lakeville Comcast Northwest Comcast Cable Lebanon Charter - Northeastern Charter Communications Ledyard Comcast-Groton Comcast Cable Lisbon Adelphia - Norwich Adelphia Litchfield Cablevision of Litchfield Cablevision Lyme Adelphia - Lyme Adelphia Madison Comcast Branford Comcast Cable Manchester Cox-Manchester Cox Communications Mansfield Charter - Northeastern Charter Communications Mansfield Center Charter - Northeastern Charter Communications Maple Hill Cox-Manchester Cox Communications Marlborough Comcast Vernon Comcast Cable Meriden Cox-Meriden Cox Communications Middlebury Telemedia-Waterbury Tele-Media Middlefield Comcast-Middletown Comcast Cable Middletown Comcast-Middletown Comcast Cable Milford Cablevision of Southern Connecticut Cablevision Monroe Charter - Western Charter Communications Montville Eastern Connecticut Cable Eastern Connecticut Cable Moodus Adelphia - Lyme Adelphia Moosup Eastern Connecticut Cable Eastern Connecticut Cable Morris Cablevision of Litchfield Cablevision Mystic Comcast-Groton Comcast Cable Naugatuck Telemedia-Western Tele-Media New Britain Comcast Plainville Comcast Cable New Canaan Cablevision of Connecticut Cablevision New Fairfield Charter - Western Charter Communications New Hartford Charter - Winstead Charter Communications New Haven Comcast-New Haven Comcast Cable New London Eastern Connecticut Cable Eastern Connecticut Cable New Milford Charter - Western Charter Communications New Preston Marb. Charter - Western Charter Communications Newington Cox-Manchester Cox Communications Newtown Charter - Western Charter Communications Niantic Eastern Connecticut Cable Eastern Connecticut Cable Norfolk Comcast Northwest Comcast Cable North Branford Comcast Branford Comcast Cable North Canaan Comcast Northwest Comcast Cable North Canton Charter - Winstead Charter Communications North Franklin Adelphia - Norwich Adelphia North Granby Cox-Enfield Cox Communications North Grosvenordale Charter - Northeastern Charter Communications North Haven Comcast Branford Comcast Cable North Stonington Comcast-Groton Comcast Cable North Windham Charter - Northeastern Charter Communications Northfield Cablevision of Litchfield Cablevision Northford Comcast Branford Comcast Cable Norwalk Cablevision of Connecticut Cablevision Norwich Adelphia - Norwich Adelphia Oakdale Eastern Connecticut Cable Eastern Connecticut Cable Oakville Cablevision of Litchfield Cablevision Old Greenwich Cablevision of Connecticut Cablevision Old Lyme Adelphia - Lyme Adelphia Old Saybrook Comcast-Clinton Comcast Cable Orange Cablevision of Southern Connecticut Cablevision Oxford Telemedia-Western Tele-Media Pawcatuck Comcast-Groton Comcast Cable Plainfield Eastern Connecticut Cable Eastern Connecticut Cable Plainville Comcast Plainville Comcast Cable Plantsville Cox-Meriden Cox Communications Pleasant Valley Charter - Winstead Charter Communications Plymouth Telemedia-Waterbury Tele-Media Pomfret Charter - Northeastern Charter Communications Pomfret Center Charter - Northeastern Charter Communications Portland Comcast-Middletown Comcast Cable Preston Adelphia - Norwich Adelphia Prospect Telemedia-Waterbury Tele-Media Putnam Eastern Connecticut Cable Eastern Connecticut Cable Quaker Hill Eastern Connecticut Cable Eastern Connecticut Cable Quinebaug Charter - Northeastern Charter Communications Redding Cablevision of Connecticut Cablevision Ridgefield Comcast-Danbury Comcast Cable Ridgeway Cablevision of Connecticut Cablevision Riverside Cablevision of Connecticut Cablevision Riverton Charter - Winstead Charter Communications Rockfall Comcast-Middletown Comcast Cable Rocky Hill Cox-Manchester Cox Communications Roxbury Charter - Western Charter Communications Salem Adelphia - Lyme Adelphia Salisbury Comcast Northwest Comcast Cable Sandy Hook Charter - Western Charter Communications Scotland Charter - Northeastern Charter Communications Seymour Telemedia-Western Tele-Media Sharon Comcast Northwest Comcast Cable Shelton Telemedia-Western Tele-Media Sherman Charter - Western Charter Communications Simsbury Comcast Hartford Comcast Cable Somers Cox-Enfield Cox Communications South Glastonbury Cox-Manchester Cox Communications South Kent Charter - Western Charter Communications South Windham Charter - Northeastern Charter Communications South Windsor Cox-Manchester Cox Communications Southbury Charter - Western Charter Communications Southington Cox-Meriden Cox Communications Southport Cablevision of Southern Connecticut Cablevision Sprague Adelphia - Norwich Adelphia Stafford Cox-Enfield Cox Communications Stafford Springs Cox-Enfield Cox Communications Stamford Cablevision of Connecticut Cablevision Sterling Eastern Connecticut Cable Eastern Connecticut Cable Stonington Comcast-Groton Comcast Cable Storrs Mansfield Charter - Northeastern Charter Communications Stratford Cablevision of Southern Connecticut Cablevision Suffield Cox-Enfield Cox Communications Taftville Adelphia - Norwich Adelphia Tariffville Comcast Hartford Comcast Cable Terryville Cablevision of Litchfield Cablevision Thomaston Cablevision of Litchfield Cablevision Thompson Charter - Northeastern Charter Communications Tolland Comcast Vernon Comcast Cable Torrington Cablevision of Litchfield Cablevision Trumbull Charter - Western Charter Communications Uncasville Eastern Connecticut Cable Eastern Connecticut Cable Union Cox-Enfield Cox Communications Unionville Comcast Plainville Comcast Cable Vernon Comcast Vernon Comcast Cable Vernon Rockville Comcast Vernon Comcast Cable Voluntown Comcast-Groton Comcast Cable Wallingford Comcast Branford Comcast Cable Warren Cablevision of Litchfield Cablevision Warrenville Charter - Northeastern Charter Communications Washington Charter - Western Charter Communications Washington Depot Charter - Western Charter Communications Waterbury Telemedia-Waterbury Tele-Media Waterford Eastern Connecticut Cable Eastern Connecticut Cable Watertown Cablevision of Litchfield Cablevision Weatoque Comcast Hartford Comcast Cable West Cornwall Cablevision of Litchfield Cablevision West Granby Cox-Enfield Cox Communications West Hartford Comcast Hartford Comcast Cable West Hartland Charter - Winstead Charter Communications West Haven Comcast-New Haven Comcast Cable West Redding Cablevision of Connecticut Cablevision West Simsbury Comcast Hartford Comcast Cable West Suffield Cox-Enfield Cox Communications West Willington Charter - Northeastern Charter Communications Westbrook Comcast-Clinton Comcast Cable Weston Cablevision of Connecticut Cablevision Westport Cablevision of Connecticut Cablevision Wethersfield Cox-Manchester Cox Communications Willimantic Charter - Northeastern Charter Communications Willington Charter - Northeastern Charter Communications Wilton Cablevision of Connecticut Cablevision Winchester Charter - Winstead Charter Communications Windham Charter - Northeastern Charter Communications Windsor Comcast Hartford Comcast Cable Windsor Locks Cox-Enfield Cox Communications Windsorville Cox-Enfield Cox Communications Winsted Charter - Winstead Charter Communications Wolcott Telemedia-Waterbury Tele-Media Woodbridge Cablevision of Southern Connecticut Cablevision Woodbury Charter - Western Charter Communications Woodstock Charter - Northeastern Charter Communications Woodstock Valley Charter - Northeastern Charter Communications List of CGA-Owned CT-N Equipment

Armory

Equipment Quantity Crestron Digital Servo Head 1 Crestron Lcl Pan/Tilt Controller w/ cmp processor 1 Distrib amplifier- mic mixer-shure rack.over light 1 Fujinon Remote Control Zoom Lens 1 Grass Valley Encoder – synchronizer & 1 miscellaneous components Grass Valley Video Disk Recorder with 8 hr, 25 mb 1 storage Marshall LCD Monitor 1 Marshall Rack Mounted LCD 1 Pinnacle Character Generator with Touch Screen 1 Panel Sony 3-CCD Camera 1 Sony Camera Adapter 1 Switcher and Scan Converter 1

Capitol Basement

Equipment Quantity Fiber Optic Lighting Basement with Accessories 1

CPAN Oak Street Offices

Equipment Quantity Caption Mic Broadcast 1 Caption Mic Broadcast System (laptop) 4 Ultech Caption Mic Classroom System 1 Panasonic WV-BM503 triple 5 mono monitors 1 Sigma VSS-12 Audio follow video switcher 1 Sony SVO2000 SVHS record/player oak asset 1 mgmt rk Sony UVW-1800 SP Player/Editor 1

CT-N Control Room

Equipment Quantity 19” LCD Monitor Marshall 3 20" Color LCD HD Monitor NEC 8 22" LCD Monitor Samsung 6 3000 VA UPS -Tripp lite Model PDR C Rack 1 44 space 77" 31" deep video rack 8 5 Rack Console- New Writing Top 1 AE5 Patch Panel 4 Analog-Digital Convert w Miranda MFR3 encode/cnvtr 1 Apantac Tahoma LE 12 Sd 2 Apantac Tahoma LE 16 Sd 2 Aphenx Model 320 D 1 Apple Mac 5F w/FC single channel PCI-E host 4 adaptor APW Control Console B (old) 1 APW Control Console 1 Audio Breadklut Box pac216b part of profile A 1 Audio Patch Panel 2 AVA Audio Patch Panel 1 Avid Character Gen Deko1000sd 3 Avocent LCD Console 3 AVP AVD232e1-amn Video patch Panel 6 AVP Video Patch Panel 3 BTSA-8558C-Spectrum Analyzer 1 C89-170-0065 Single DVD Archive 1 Cache-a Tape Archive 2 Clearcom AMS1022 IRU Audio Monitor – 1 Amplifier/speaker Clearcom Intercom System with MS-232 1RU Main 1 Station Color CRT Monitor w2 video input/camera focus 3 Bolen Crestron CNMSX-PRO system control pro2 1 Crestron CPC-2000 dual joystick controls for pan-tilt 2 Crestron LC-3000 control panel with rack mount 2 Crestrpm CNMSX _pro 1 Crispn Device Server/Interface Card Trackport 5e 1 Custom Crestron CPC2000 for pan-tilt/lens control 1 DN-410 Klark Teknik Equalizer 2 Electrovoice S40B Monitor Speaker/Console A 1 Monitor Encore 2 channel headset/speaker with goose neck 1 mic ESE ES-185A GPS Master Clock 1 Evertz 19" rack fiber optic receiver item 7 1 Evertz Automatic Carryover System 1 Evertz Sync Generator/Multformact Gen 2 Fiber Optic Transmitter/Receiver 2 Folsom Research CGC-4000 Converter 1 Fujinon Lens a19/8 Berm 28 1 Harris FR6822 Module Frame 2 Harris RS 12 a composite and stereo switch 2 HB Custom Automated Monitor Switching System 1 HP Z400 Workstation 2 IDXAC100-IDXLV-4SI-IDX Power Supply 3 IDXVL-4SI Power Supply 1 IRP Auto-Mixer 1 Joy Stick 3 Klark Teknik Channel Parameter 1 Kramer Audio Generator Black Burst Bar 1 Sharp LCD Monitor 4 Lectrosonics SR5P w/ 2cable 4 Lectrosonics UH400A w/ cable 8 Logitek Jetstream Mini with Router 2 Logitek Romora Audio digital Console 3 Mackie 1202-VLZ Audio Mixer 1 Master Control Console 5-bay 1 MATV Rack 1 Mercom Digital Voice Recorder 1 Miranda (4) FRS1103 SDI Frame Sync Card 1 Miranda mfr1 video /audio da VEA 1002SRP 1 Miranda mfr2 analog video da w card ethernet contr 2 Miranda mfr5 sdi da /w eq VEA(2) 1102 1 Modulators 14 Nova ASD-2S-8@$1860+SF-3@$2-046-Nova Studio 1 frame Nova SR-1 Frame & Power Supply / comp part 1 Nvision 1 RU XY Control Panel 2 Nvision Audio Routing Switcher 1 Nvision Multi Channel Master Control Switch 1 Nvision Single NV9000 System Controller 2 Nvision Video Routing Switcher 1 Omneon Backup Video Server with media deck 1 module mpeg Omneon Media Deck Module 5b MAS 1 Omneon Media Director 5A 1 Omneon Media Port 5a with comp 3 Omneon Primary Server MSS-4000 MediaStore 2 Omneon System Manager 1 P2 Media Card AJ-P2C032RG 6 P2 Pan Cmr HPX500/Lens XA17x7/mic ECM673 3 P2 Portable Recorder AJ-HPM0110 w at 897 2 Panasonic Video Recorders/Players 1 Panasonic WV-BM503 Monitors 2 Panasonic WV-BM503 Triple 5 Mono Monitors 5 Patchamp (20)PO-4032V-lt 32 position 1 Pinnacle Deko 500 SDI(325301N) 1 Pinnacle Fast Action Keyboards 1 Pinnacle Fact Action Keyboards/Deco B keyboard 1 Pinnacle Write Deko Broadcast Character Generators 2 Pioneer DVD V8000 2 Production Console 80” Wide Rec Shape 2 Rack 2 Mount UPS 2KVA E2000RM2U 1 Rack 3 Mount UPS 2KVA E2000RM2U 1 Rack 4 Mount UPS 2KVA E2000RM2U 1 Rack 5 Mount UPS 2KVA E2000RM2U 2 Rack 6 Mount UPS 2KVA E2000RM2U 1 Rack 7 Mount UPS 2KVA E2000RM2U 1 Rack 8 Mount UPS 2KVA E2000RM2U 1 Radio Kenwood TK-3160 Radio 1 Ross Production Switch Crossover 12 Std def 2 Samsung Digital Video Presenter 1 Server w 2 2.8 ghz processors poweredge 2650 1 Smartpro PW-SMART300 ORM 3000VA (2400w) 3 Rack Mounted Sony BC-L 100 Battery Charger 1 Sony BP-L60A Lithium-ion Batteries 2 Sony BPL60A Snap-on Batteries 4 Sony DNW-75 BetacamSX digital recorder/player 2 Sony DNW-9WS Camcorder 1 Sony DNW-A75SX Recorder/Player 1 Sony DXC-D 35WSL 2 Sony DXCD30WSL Digital processing wide screen 1 16x9 Sony PVM-14M2U 14 Trinitron monitors 6 Sony PVM8045Q 8" color monitor 2 Sony SVO2000 SVHS recorder/player 1 Sony Tuner Unit TV 1040 U 1 Sony WRT820A68M77 bodypack transmitter case 1 Spider POD Portable Barbizon 1 Tascam CD-A500 rack mounted CD/Cassette combo 1 unit Tascam PA-20MKII Monitor Amplifier 1 TEK/GVG SMS-8106D Dual DA Converter 1 Tektronix 1740 waveform monitor/vectorscope 1 Tektronix Grass Valley Model 1200 Component 2 Digital Production Switcher Tektronix/GVG Frame Transcoders and A/V 1 Distribution Tektronix/GVG SMS800OTlD @ $1-150 + 4 * 1 SMS8116 Telecast Fiber Viper Transmitter and Receiver Fiber 8 1 cards Telephone coupler Gentner DH22 1 Transcoding Equipment, Telestram Rack 4 1 Tripod Stand P2 4 Video Patch Panel 6 Video/Audio Press Feed System 1 Vinten VIN11M 1 Vinten VIN11M Fluid Head Tripod System with 1 Spread WFM-tektronic ocilisoscope- aqua-on cart #b011075 1 Wohler AMP2A-4S Master Speaker 1

CT-N Production Van

Equipment Quantity Pinnacle DEKO 200 remote system character 1 generator FOR.A Component Digital/Analog Video switcher w/ 1 8 Videotek VTM-100 television signal monitor 1 Panasonic WV-BM503 triple 5 monochrome 1 monitors Miller tripods with custom mounting adapters 3 FOR.A 3D digital effects unit (switcher remote pack) 1 Sony DXCD30WSL Digital processing wide screen 3 16x9 NOVA ASD-2S- AND 3 Nova ASD-2S Transcoder 1 Sony/Fujinon A18x9BMD-D8 remotely controlled 3 zoom Shure FP42 4 input stereo mixer with rack mount 1 Telemetrics CP-RMQ-S Serial Control Panel 1 Nova ASD 2S Transcoder 3 Shock mounted Road Cases with pull out shelves 3 Custom Tripod Assembly Systems for pan-tilt units 3 Crown PSM-300 flat ambi mic in drawer or grey box 1 Sony PVM-8042Q 2

Elbow Room

Equipment Quantity Demodulators 2 5800 3/4 VCR 1 AUDIO AMP - Crown D75 1 Audio Amplifier - TOA 900 3 Digital Audio Recorder 2 DN-410 was in cntrl rm as equalizer - Klark Teknik 2 Infrared Headsets 1 Tascam CD Audio Recorder SS-CDR1 1 Touch Screen 15” ELO 217642 1 VINTEN VIN11M Fluid Head Tripod System with 1 Spread

Fifth Floor West Mechanical Room

Equipment Quantity Sound Masking System 1

Hearing Room

Equipment Quantity MATV RISER & DIST 1

Hearing Room 1A

Equipment Quantity Crestron CPC-CAMI Pan/Tilt 3 Custom camera/pan-tilt wall or column mounts 1 Sony A18x9BMDD8 Zoom Lens 2 Sony A18x9MD-D8 remotely controlled motorized 1 zoom Sony DXC-D 35WSL 1 Sony DXC-D30WS switchable 4:3 & 16:9 cameras 1

Hearing Room 1B

Equipment Quantity Sony Camera Adapter 2 Crestron CPC-CAMI Pan/Tilt 3 Custom camera/pan-tilt wall or column mounts 1 Sony A18x9BMDD8 Zoom Lens 2 Sony A18x9MD-D8 remotely controlled motorized 1 zoom Sony CA camera adapters for DXC-D30WS 1 Sony CA-511 Camera Adapter- to connect DNV-5 to 1 D3 Sony DXC-D 35WSL 1 Sony DXC-D30WS switchable 4:3 & 16:9 cameras 2

Hearing Room 1C

Equipment Quantity Crestron CPC-CAMI Pan/Tilt 3 Custom camera/pan-tilt wall or column mounts 1

Hearing Room 1D

Equipment Quantity Crestron CPC-CAMI Pan/Tilt 3 Custom camera/pan-tilt wall or column mounts 1

Hearing Room 1E

Equipment Quantity Crestron CPC-CAMI Pan/Tilt 3 Custom camera/pan-tilt wall or column mounts 1 Sony A18x9BMDD8 Zoom Lens 1 Sony A18x9MD-D8 remotely controlled motorized 2 zoom Sony CA camera adapters for DXC-D30WS 2 Sony CA-537 Camera adapters 1 Sony DXC-D 35WSL 1 Sony DXC-D30WS switchable 4:3 & 16:9 cameras 2

Hearing Room 2A

Equipment Quantity Crestron CPC-CAMI Pan/Tilt 3 Custom camera/pan-tilt wall or column mounts 1 Sony A18x9BMDD8 Zoom Lens 2 Sony A18x9MD-D8 remotely controlled motorized 1 zoom Sony CA camera adapters for DXC-D30WS 1 Sony DXC-D 35WSL 2 Sony DXC-D 35WSL adapter 1 Sony DXC-D30WS switchable 4:3 & 16:9 camera 1

Hearing Room 2B

Equipment Quantity Crestron CPC-CAMI Pan/Tilt 3 Custom camera/pan-tilt wall or column mounts 1

Hearing Room 2C

Equipment Quantity Auto Mixer with 4 Channel Input 1 Clearcom WBS-PAC Intercom System 6a wireless 1 Crestron CPC-CAMI Pan/Tilt 6 Custom camera/pan-tilt wall or column mounts 1 DNWA225PAC2 duel Beta SX field recorder/player 1 Proj. Rack 1 Sony A18x9BMDD8 Zoom Lens 1 Sony A18x9MD-D8 remotely controlled motorized 1 zoom Sony CA camera adapters for DXC-D30WS 1 Sony CA-537 Camera adapters 1 Sony DNV-5 Betacam SX digital docking recorder 1 Sony DNW-75 BetacamSX digital recorder/player 1 Sony DXC-D 35WSL 1 Sony DXC-D30WS switchable 4:3 & 16:9 cameras 1 Sony DXCD30WSL Digital processing wide screen 2 16x9 Sony WRT820A68M77 Bodypack transmitter 1 wireless microphone Sony/Fujinon A18x9BMD-D8 remotely controlled 1 zoom Sony/Fujinon A19x87 LENS 1 Tascam Tape Deck 1 Ten-X Router 1 VDK DM140S DFMOD 1

Hearing Room 2D

Equipment Quantity Crestron CPC-CAMI Pan/Tilt 3 Custom camera/pan-tilt wall or column mounts 1

Hearing Room 2E

Equipment Quantity Sony CA-537 Camera adapters 1 Crestron CPC-CAMI Pan/Tilt 3 Custom camera/pan-tilt wall or column pole 1 Sony A18x9BMDD8 Zoom Lens 2 Sony CA camera adapters for DXC-D30WS 1 Sony CA-511 docking adapter 1 Sony DXC-D 35WSL 2 Sony DXCD30WSL Digital processing wide screen 1 16x9 Sony/Fujinon A18x9BMD-D8 remotely controlled 1 zoom

House Chamber

Equipment Quantity Crestron CPC-CAMI Pan/Tilt 2 DIS CU4010 Mic pwr Supply for 100 mics 1/3/07 1 Lanier Advocate 5 LCR-5 1 Mic System Total 1 Sony A18x9MD-D8 remotely controlled motorized 3 zoom Sony CA camera adapters for DXC-D30WS 1 Sony CA-537 Camera adapters 2 Sony DXC-D30WS switchable 4:3 & 16:9 cameras 2 Sony DXCD30WSL Digital processing wide screen 1 16x9 Tascam SS-CDR1 1

Legislative Office Building – Basement

Equipment Quantity APW Dual Bay Vertical rack 1 APW Four Bay Vertical rack 1

Old Judiciary Room

Equipment Quantity Audio Seville with wireless microphone 1

Room 510

Equipment Quantity Audio Press Feed Box 1 IRP AM-4040 Auto-Mixer 1 IRP AUTOMIX 1 Mitsubishi Multimedia Projector 1 Sony SVO2000 SVHS Recorder/Player 1 Tascam MD301 Mini Disc Recorder 1 Tektrix PDR324D digital profile recorder with cable 1 and cord

Room 2600

Equipment Quantity Polycom VSX Videoconference 1

Room 3305

Equipment Quantity DVD/VCR 1 JVC Monitor 17” 1

Room 5000

Equipment Quantity Sony 20” Trintron KV20FS120 1

Room 509c

Equipment Quantity Evertz 19" rack fiber optic transmitter 1

Room 510c

Equipment Quantity Central Control Unit 1 Crestron CNMSX-PRO system control unit 1 Equalizer 1 Micro Switchboard 1 OPAMP LABS Press Box 1 ProMixer Mackie 160vlz in box 1 Sabine feeback exterminator ON box 1 White EAW ls432 Speakers 1

Senate Gallery

Equipment Quantity A18x9BMD-D8 remotely controlled zoom 4 Additional Dual Computer System 1 Crestron CPC-CAMI Pan/Tilt 4 Digital Audio Recorder 1 Sony CA-537 Camera Adapters 4 Sony DXC-D30WS switchable 4:3 & 16:9 cameras 2 Sony DXCD30WSL Digital processing wide screen 2 16x9 Tascam CD audio recorder ss-cdr1 1

EQUIPMENT MANUFACTURER MODEL SERIAL NUMBER VENDOR LOCATION DVD Recorder Pioneer Electronics DVR-310-S CKPG014905CC One Call Armory Audio Signal Processor Behringer Shark DSP 110 N0803943079 B&H Photo Armory RS-485 Fiber Transciever Meridian TechnologieSXB-1J-2 156689 Meridian Tech Capitol - Room 510 TV Toshiba 13A26 BCB106123033B Caption Room, D. Burns Headphone Amplifier Artcessories Caption Room, D. Burns Microphone Sennheiser E835 Caption Room, D. Burns Headphones Sennheiser HD280Pro Caption Room, D. Burns Headphones (Travel) Sennheiser HD201 Caption Room, D. Burns TV Toshiba 13A26 BCB106104279B Caption Room, D. Maselli Headphone Amplifier Artcessories Caption Room, D. Maselli Microphone Sennheiser E835 Caption Room, D. Maselli Headphones (Travel) Sennheiser HD201 Caption Room, D. Maselli Travel Bag Gator GK-LT25W Caption Room, D. Maselli Microphone (Travel) Sennheiser E835 Caption Room, D. Maselli Headphones Sennheiser HD280Pro Caption Room, D. Maselli Headphones Sennheiser HD280Pro Caption Room, Floater Microphone Sennheiser E835 Caption Room, Floater Travel Bag Gator Caption Room, Floater TV Toshiba 13A26 BCB106123083B Caption Room, J. Harrison Headphone Amplifier Artcessories Caption Room, J. Harrison Microphone Sennheiser E835 Caption Room, J. Harrison Headphones (Travel) Sennheiser HD280Pro Caption Room, J. Harrison Travel Bag Gator GK-LT25W Caption Room, J. Harrison Microphone (Travel) Sennheiser E835 Caption Room, J. Harrison TV Toshiba 13A26 BCB106102855B Caption Room, L. Haas Headphone Amplifier Artcessories Caption Room, L. Haas Microphone Sennheiser E835 Caption Room, L. Haas Headphones (Travel) Sennheiser HD201 Caption Room, L. Haas Travel Bag Gator GK-LT25W Caption Room, L. Haas Microphone (Travel) Sennheiser E835 Caption Room, L. Haas Headphones Sennheiser HD280Pro Caption Room, L. Haas Telephone (Console A) AT&T J660304017338303 Caption Room, Rack Telephone (Console B) AT&T 29369GE1-A 60263703 Caption Room, Rack Telephone (Console C) 29385GE1A 60477694 Caption Room, Rack Phone Amplifier (Console A) JK Audio IFB02272 Caption Room, Rack Phone Amplifier (Console B) JK Audio 1943 Caption Room, Rack

Page 1 CPAN INVENTORY

Phone Amplifier (Console C) JK Audio IFB02169 Caption Room, Rack 4 Channel Headphone Amp. Samson Cque8 Q8410035 Caption Room, Rack 4 Channel Headphone Amp. Samson Cque8 Q8410116 Caption Room, Rack 4 Channel Headphone Amp. Samson Cque8 Q85C0911 Caption Room, Rack Microphone Sennheiser E835 Caption Room, S. Saunders Headphones Sennheiser HD280Pro Caption Room, S. Saunders Travel Bag Gator Caption Room, S. Saunders Microphone (Travel) Sennheiser E835 Caption Room, S. Saunders Headphones (Travel) Sennheiser HD201 Caption Room, S. Saunders Router Ocean Matrix OMX-4x4 320696 Caption Room, storage VCR/DVD Sony SLV-D350P Caption Room, storage Hi-Def LCD TV Coby TFTV 1524 0908101122000058 Amazon Caption Room-Saunders Joystick/Screen Crestron CPC-2000 1062641 HB Comm Control Room Equipment Cart RockNRoller MAX(R10) Markertek Control Room Equipment Cart RockNRoller MAX(R10) Markertek Control Room Cable Reel Hannay WD-1 Markertek Control Room LCD TV/Monitor Panasonic CT-L1400 UJ3510086 Great Northern Video Control Room Beta SX Player Sony J1/902 13301 Great Northern Video Control Room Beta SX Player Sony J1/902 13288 Great Northern Video Control Room Video Monitor 13" Panasonic CT1388YD LB32470077 Great Northern Video Control Room Video Monitor 13" Panasonic CT1389VYD MB40420008 Great Northern Video Control Room Video Monitor 13" Panasonic CT1389VYD MB22520280 Great Northern Video Control Room Video Monitor 13" Panasonic CT1389VYD MB40420017 Great Northern Video Control Room Video Monitor 13" Panasonic CT1389VYD MB40420026 Great Northern Video Control Room Audio Mixer Shure M367 L0041461538 Markertek Control Room Audio Switcher Ocean Matrix OMX-9049 107036431 Markertek Control Room Shotgun Mic Sony ECM 672 S01-02123475 HB Comm Control Room Portable Riser Spiderpod PL-2 203690 B&H Photo Control Room Audio Monitor ClearCom AMS-1025 713983 Great Northern Video Control Room Cable Reel Hanny WD-2 1518902 Markertek Control Room Shotgun Mic Grip Lightwave Audio Sys LW-SM2324 Markertek Control Room SDI to Analog Conv Cobalt Digital Inc 6540 HB Comm Control Room SDI to Analog Conv Cobalt Digital Inc 6540 HB Comm Control Room DVD Recorder Pioneer Electronics DVR-310-S CLPG016077CC One Call Control Room LCD Computer Mon Envision EN7220 14048BA00041 Amazon Control Room ENG Cart Clipper CL-880-3 Markertek Control Room Shotgun Mic Audio Technica AT897 532 B&H Photo Control Room

Page 2 CPAN INVENTORY

Television 13" Toshiba TO13A25 BC101150812 B&H Photo Control Room Television 13" Toshiba TO13A25 BC101115635 B&H Photo Control Room Lighting kit Lowel 01-92Z None Markertek Control Room Spider Standing Plat Spider Support Sys SP-2 205170 Markertek Control Room Spider Tripod Platfm Spider Support Sys TR-2 105203 Markertek Control Room Boundary Microphone Crown GPCC160 8001493442 Markertek Control Room Boundary Microphone Crown GPCC160 8001511216 Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room P2 Card Reader Panasonic AJ-PCD20P E8TBA2466 Great Northern Video Control Room P2 Portable Deck Panasonic AJ-HPM110P E8TNA0265 Great Northern Video Control Room 32 GB P2 Memory Card Panasonic AJ-P2C032RG AAF08C1221 Great Northern Video Control Room 32 GB P2 Memory Card Panasonic AJ-P2C032RG AAF08C2191 Great Northern Video Control Room Auto Mic Mixer Shure SCM810 00082025086l B&H Photo Control Room XLR Conn Kit Shure RKC800 None B&H Photo Control Room Portable Rack Case Gator GR-4S None B&H Photo Control Room Auto Mic Mixer Shure SCM810 00082025083 B&H Photo Control Room XLR Conn Kit Shure RKC800 None B&H Photo Control Room Auto Mic Mixer Shure SCM810 00082025084 B&H Photo Control Room XLR Conn Kit Shure RKC800 None B&H Photo Control Room Portable Rack Case Gator GR-4S None B&H Photo Control Room 32 GB P2 Memory Card Panasonic AJ-P2C032RG AAF08F0655 Tape Services Control Room 32 GB P2 Memory Card Panasonic AJ-P2C032RG AAF08F0661 Tape Services Control Room 32 GB P2 Memory Card Panasonic AJ-P2C032RG AAF08F0660 Tape Services Control Room P2 Black Ex Hard Drive Western Digital WDT-A7B WXN908NA2237 Best Buy Control Room P2 Black Ex Hard Drive Western Digital WDT-A7B WXN9088F8190 Best Buy Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Electret Condenser Mic (Lav) Sony ECM-55B 818712 B&H Photo Control Room Electret Condenser Mic (Lav) Sony ECM-55B 818687 B&H Photo Control Room

Page 3 CPAN INVENTORY

Electret Condenser Mic (Lav) Sony ECM-55B 818713 B&H Photo Control Room Electret Condenser Mic (Lav) Sony ECM-55B 818684 B&H Photo Control Room 3 RU fiber card multiframe Evertz 7800fr 1969130082 HB Communications Control Room 7" Portable LCD TV Axion AXN8701 AH892AT002711 Amazon Control Room DVC Pro Edit Deck Panasonic AJ-SD255P L5TRA0526 HB Communications Control Room 1 Terabyte External USB/Firewire Hardrive Western Digital My Book Home Edition WCAV50421024 Staples Control Room 1 Terabyte External USB/Firewire Hardrive Western Digital My Book Home Edition WCAV50422951 Staples Control Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AARO9G2885 B&H Photo Control Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AARO9G2822 B&H Photo Control Room RS-485 Fiber Transciever Meridian TechnologieSXA-1J-2 156688 Meridian Tech Control Room ProSafe 24 port Gigabit Switch NetGear JGS524 New Egg Control room Wide Format Printer HP OFFICEJET 7000 MY99911031 Staples Control Room Analog to Digital Converter AJA D5D D19365 B&H Photo Control Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0071 TAPE SRVCS Control Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0072 TAPE SRVCS Control Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0073 TAPE SRVCS Control Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0074 TAPE SRVCS Control Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0075 TAPE SRVCS Control Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0076 TAPE SRVCS Control Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0077 TAPE SRVCS Control Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0078 TAPE SRVCS Control Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0079 TAPE SRVCS Control Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0080 TAPE SRVCS Control Room Digital Fram Syncronizer Leitch DPS 575AV*9 LHT10164717009 Mitul Patel, LLC Control Room Audio Distribution Amplifier Whirlwind/US Audio DA2 490860 B&H Photo Control Room 4 Channel Main Station Clear-Com MS-704 ACT-000210-MS704-1 Pro Audio .Com Control Room Cable Reel Hannay C20‐14‐16 2033110 Markertek Control Room IDX Camera Battery IDX Endura HL9S CY14993 B&H Photo Control Room IDX Camera Battery IDX Endura HL9S CY14995 B&H Photo Control Room IDX Camera Battery IDX Endura HL9S CY14996 B&H Photo Control Room IDX Camera Battery IDX Endura HL9S CY14997 B&H Photo Control Room SDI-Analog Converters (4) and Frame Grass Valley 8116 Converters/8000Frame United Broadcast Group Control Room 11 Step Grey Scale Chart TecNec AC-GSG11 Markertek Control Room Refrigerator Sears Kenmore 564.62912100 90808179 Sears Control Room Microwave General Electric JES735WJ 02 TM912861U Control Room Coffee Maker Keurig B60 65397659 Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room

Page 4 CPAN INVENTORY

Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room IDX Endura Lithium Battery IDX Endura 10 D441171 IDX Control Room IDX DC Power Supply IDX IA-60A D2-07921 IDX Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Equipment case Pelican BPL1500B Markertek Control Room Auto Mic Mixer Shure SCM810 72040015 B&H Photo Control Room XLR Conn Kit Shure RKC800 None B&H Photo Control Room Portable Rack Case Gator GR-4S None B&H Photo Control Room 12 V Power Supply EDACPower EA11603A PowerStream Tech. Control Room 12 V Power Supply EDACPower EA11603A PowerStream Tech. Control Room Shotgun Microphone Audio Technica AT897 None B&H Photo Control Room P2 Black Ex Hard Drive Western Digital WDT-A7B WXE508H07335 Staples Control Room P2 Black Ex Hard Drive Western Digital WD500ME-01 WXN409N22742 STAPLES Control Room 4 Channel Main Station Clear-Com MS-704 2529759 Pro Audio .Com Control Room Employee Lockers Lockers.com Control Room Hallway Lowel Omni Light Lowel Omni CE B&H Photo Control room, Light kit w/ wheels Clear Com Interface Clear-Com EF-701M 2510166 Great Northern Video Control Room, MC Clear Com Interface Clear-Com EF-701M 2503555 Great Northern Video Control Room, MC Shotgun Microphone Audio Technica AT897 None B&H Photo Control Room/ Mech rm Amplified Monitor Speaker Clear Com Paragon AMS 1022 652202 CPAN Com Rack Video Monitor 20" Panasonic CT2089VYD MB22690053 Great Northern Video LOB 2C DVD Storage Cab Russ Basset LOB 2C Equipment Rack Middle Atlantic ERK 4425 Markertek Oak St AC Power Tap Tripp-Lite RS-1215-20 9246AS1 Markertek Oak St Beta SX Player Sony J1/902 13284 Great Northern Video Oak St Beta SX Player Sony J10SDI 10055 Great Northern Video Oak St Beta SX Player Sony J10SDI 10066 Great Northern Video Oak St Beta SX Player Sony J10SDI 10079 Great Northern Video Oak St DVD Recorder Pioneer Electronics DVR-320-S DEPG006678US B&H Photo Oak St Beta SX Player Sony J10SDI 10077 Great Northern Video Oak St 32 GB P2 Memory Card Panasonic AJ-P2C032RG AAF08F0656 Tape Services Oak St P2 ENG Camera Panasonic HPX500-EFP G8TS00066 Great Northern Video Oak St 17X Lens Fujinon XA17x7.6BRM-M58B N10685? Great Northern Video Oak St Color Monitor Panasonic CT-1386YD LB00420061 Oak St VHS Player JVC SR-V10 137J0161 B&H Photo Oak St

Page 5 CPAN INVENTORY

Trinitron Color NTSC Monitor Sony PVM-14L2 2100623 B&H Photo Oak St Trinitron Color NTSC Monitor Sony PVM-14L2 2100624 B&H Photo Oak St Trinitron Color NTSC Monitor Sony PVM-14MU2 2100624 B&H Photo Oak St Cisco 1800 Series Router (used) Cisco 1841 FTX1014W350 Page 1 Computers Oak St Cisco 1800 Series Router (used) Cisco 1841 FTX1119W209 Page 1 Computers Oak St Hi-Def LCD TV Coby TFTV 1923 908101139001768 Amazon Oak St- Asset Manag DVD Duplicator Discmakers Reflex 4 RX04DT10020190 Discmakers Oak St -Asset Management DVD Duplicator Discmakers Reflex 7 RX07DT10020216 Discmakers Oak St -Asset Management DVD/CD Printer Primera Disc Publisher 4100 2110300530 B&H Photo Oak St- Asset Management Tripod Sachtler Video 18P 14821 HB Communications Oak St- Cap Report DVC Pro Edit Deck Panasonic AJ-SD255P K5TRA0526 HB Communications Oak St- Cap Report DVC Pro ENG Camera Panasonic AJ SDC615P H5THA0137 HB Communications Oak St- Cap Report Camera Battery IDX Endura 10 C234214 HB Communications Oak St- Cap Report Camera Battery IDX Endura 10 C234220 HB Communications Oak St- Cap Report Battery Charger IDX VL-2 Plus K1-02510 HB Communications Oak St- Cap Report Flatbed Scanner Canon F9 10114 U2K361363 Oak St- Cap Report Plug-in Wireless Microphone TX Sennheiser SKP 100 G2B 108-396 B&H Photo Oak St- Cap Report Wireless bodypack RX w/ XLR adapter Sennheiser EK 100 G2B 122-735 B&H Photo Oak St- Cap Report Wireless bodypack TX w/lavilier mic Sennheiser SK 100 G2B 300-311 B&H Photo Oak St- Cap Report 200 Gig Firewire/USB External Hard Drive Maxtor EL200RO940101 Oak St- Cap Report 250 Gig External USB Hard Drive Western Digital My Passport WXE408FY2085 Amazon Oak St- Cap Report 250 Gig External USB Hard Drive Western Digital My Passport WXE508A03960 Amazon Oak St- Cap Report 200 Gig Firewire/USB External Hard Drive Ultra N/A Oak St- Cap Report 1 Terabyte External USB/Firewire Hardrive Western Digital My Book Home Edition WCAV50480716 Staples Oak St- Cap Report 1 Terabyte External USB/Firewire Hardrive Western Digital My Book Home Edition WCAU4D164887 New Egg Oak St- Cap Report 1 Terabyte External USB Harddrive Seagate 9SE2A4-571 ST310005EXA101-RK New Egg Oak St- Cap Report 1 Terabyte External Hard Drive Western Digital WDBAAU0010HBK-NESN WMAV52184788 New Egg Oak St- Cap Report Mac Pro, Two Quad Core Intel Xeon CompuApple A1289 H002225720H HB Communications Oak St- Cap Report 19" LCD monitor Marshall M-LYNX-19 AH19901014A023 HB Communications Oak St- Cap Report Monitor Speakers Roalnd MA-15DCW ZZ33724-J HB Communications Oak St- Cap Report 22" LCD Monitors NEC AccuSync AS221WM-BK 08108291TA HB Communications Oak St- Cap Report 22" LCD Monitors NEC AccuSync AS221WM-BK 08108288TA HB Communications Oak St- Cap Report DVD Recorder Panasonic DMR EH50 DP5FF001661 B&H Photo Oak St- Dir of Ed Portable 10.2" DVD Player Initial 1295 L007090236124PA B&H Photo Oak St- Dir of Ed Intuos 3 Graphics Tablet Wacom PTZ 630 7EZM06131 AMazon Oak St- Dir of Ed 1394 Signal Converter TV One Pro SDI Signal Converter 20051000293 B&H Photo Oak St Edit 4 channel stero headphone amp Behringer HA400 S0900668386 B&H Photo Oak St Edit

Page 6 CPAN INVENTORY

Voice Processor Symetrix 528E 80-4528EANA1409032 B&H Photo Oak St Edit Microphone Shure SM-7B 42406088879 B&H Photo Oak St Edit Headphones Beyer Dynamic DT235 B&H Photo Oak St Edit DVD Printer Epson R800 B311A FMJE019286 Discmaker Oak St- Storage DVD Printer Epson R300 B281A FK9K124186 Discmaker Oak St- Storage DVD Recorder Pioneer Electronics DVR-310-S CKPG015115CC One Call Oak St- Storage Waveform/Vectorscope Leader 5872A S00764151 B&H Photo Oak St- Storage Editor Controller Contour Shuttle Xpress 56738 B&H Photo Oak St- Storage Pair Powered Audio Monitors Roland MA-8 FN00863 HB Communications Oak St- Storage Rifa-Lite Lowell LC-55 62665 B&H Photo Oak St- Storage Cart Kart-A-Bag Super 600 N/A B&H Photo Oak St- Storage Signal Converter Canopus ADVC-500 710599 Oak St- Storage Powered Speakers JBL M310J CN-050-0029-11T-0080 Oak St- Storage Travel Bag Gator GAV-1412R 1640850301 Oak St- Storage Microphone Stand with boom K&M B&H Photo Oak St- Storage Showboard, Tri-Fold Display Board NOBO Oak St- Storage Digital Video Converter Canopus ADVC-1000 B&H Photo Oak St- Storage Digital to Analog Audio Converter Midiman Flying Cow B&H Photo Oak St- Storage 7" Portable LCD TV Axion AXN8701 AH896AT001500 Amazon Oak St- Storage Haivision H.264 encoder/decoder Haivision Hai1020HD R-167433 HB Communications Oak St- Storage Haivision H.264 encoder/decoder Haivision Hai1020HD R-167434 HB Communications Oak St- Storage IFB Earpiece Voice Technologies VT600C 400945-1-1 B&H Photo Oak St- Storage Talent Reciever Clear Com TR-50 2520068 Full Compass Oak St- Storage Universal Audio Telephone Interface JK Audio ComPack CPK03534 B&H Photo Oak St- Storage IFB Earpiece Otto V1-10437 B&H Photo Oak St- Storage Headphone/Earpiece Amplifier JK Audio RemoteAmp RA03068 B&H Photo Oak St- Storage Universal Audio Telephone Interface JK Audio ComPack CPK03535 B&H Photo Oak St- Storage Universal Audio Telephone Interface JK Audio ComPack CPK03541 B&H Photo Oak St- Storage Universal Audio Telephone Interface JK Audio ComPack CPK03537 B&H Photo Oak St- Storage Headphone/Earpiece Amplifier JK Audio RemoteAmp RA03211 B&H Photo Oak St- Storage Headphone/Earpiece Amplifier JK Audio RemoteAmp RA03212 B&H Photo Oak St- Storage Headphone/Earpiece Amplifier JK Audio RemoteAmp RA03045 B&H Photo Oak St- Storage IFB Earpiece Voice Technologies VT600C B&H Photo Oak St- Storage IFB Earpiece Voice Technologies VT600C B&H Photo Oak St- Storage IFB Earpiece Voice Technologies VT600C B&H Photo Oak St- Storage Photo R-800 DVD Printer Epson B311A FMJE072898 Discmakers Oak Street DVD Recorder Pioneer Electronics PRV-LX1DD CHTT000606CC Great Northern Video Oak Street dub rack

Page 7 CPAN INVENTORY

DVD Recorder Pioneer Electronics DVR-310-S CIPG008454CC Perfect Vision & Sound Oak Street dub rack DVD Recorder Pioneer Electronics DVR-310-S CKPG011606CC Perfect Vision & Sound Oak Street dub rack DVD Recorder Pioneer Electronics DVR-310-S CKPG011104CC Perfect Vision & Sound Oak Street dub rack AV Switcher Sigma VSS-12R 2000005 Great Northern Video Oak Street dub rack 1394 Signal Converter TV One Pro SDI Signal Converter 3041 B&H Photo Oak Street Edit Media Cabinet Russ Basset CO32515 Oak Street, Common Area Media Cabinet Russ Basset CO32515 Oak Street, Common Area Media Cabinet Russ Basset CO32515 Oak Street, Common Area Media Cabinet Russ Basset CO32515 Oak Street, Common Area Media Cabinet Russ Basset CO32515 Oak Street, Conference

Page 8

The Connecticut General Assembly

Joint Committee on Legislative Management

Donald E. Williams, Jr. Christopher G. Donovan Senate President Pro Tempore Speaker of the House

Martin M. Looney, Senate Majority Leader J. Brendan Sharkey, House Majority Leader John McKinney, Senate Minority Leader Lawrence F. Cafero, Jr., House Republican Leader

D’Ann Mazzocca, Ph.D. Executive Director

September 16, 2011

TO: All Proposers of Record

FROM: Tina Mohr

RE: CT-N Engineering, Production, and Distribution RFP Response to Proposer Questions and Clarifications ______

The following responses to Proposer inquiries and RFP clarifications are provided to those vendors who received the Connecticut General Assembly’s Request for Proposal for Engineering, Production, and Distribution for the Connecticut Network, JCLM11REG0038.

Please note that the deadline for receipt of all sealed Proposals is 12:00 pm (noon) on September 30, 2011, in the Office of Legislative Management, Room 5100 at the Legislative Office Building, Hartford, CT.

Thank you for your interest.

REQUEST FOR PROPOSAL FOR THE JOINT COMMITTEE ON LEGISLATIVE MANAGEMENT

Engineering, Production, and Distribution for the Connecticut Network

Vendor Questions and Responses

September 16, 2011

1. What exists for fiber lines to cable? Who owns them? Are the fiber lines high-definition?

The fiber used for CT-N is a combination of state-owned fiber, donated fiber, and CPAN-leased fiber. The fiber lines are high-definition. See RFP Section 2.2(g), Fiber on page 10.

2. What is the distance to the cable equipment and cable provider?

Unknown.

3. Is there modulation equipment?

The modulation equipment is owned by the cable companies.

4. Who are the cable contracts with, CT-N or CPAN?

CPAN does not have any Contracts or formal agreements with cable systems to carry CT-N. There is only a channel use agreement and letters of commitment regarding carriage of the network. See pages 8-9 of the RFP that discuss Network Carriage and Channel Use Agreements.

5. Is CT-N broadcast in standard definition now?

Yes, CT-N is currently broadcast in standard definition.

6. Will the State fund the conversion to high-definition and purchase all equipment?

As stated in Section 2.3.9 of the RFP, the CGA will fund the conversion to high- definition and purchase all of the equipment necessary to transition to high- definition.

2 7. Is there a budget for the transition from standard-definition to high-definition?

The transition from standard-definition to high-definition will be paid for by the CGA, and funding should be available to complete this transition.

8. Does the conversion to high-definition have to take place within sixty (60) days?

No, there is no specific deadline that the conversion to high-definition must be completed by. The conversion will most likely take place over two years, 2013-2014, with phase one consisting of upgrading the chambers’ equipment and phase two consisting of upgrading the equipment in the hearing room.

9. Who manages the CT-N website? Would the website infrastructure need to be re- designed? Who owns the equipment for the website?

The current vendor manages the CT-N website. See question #39, which addresses the requirements for website redesign. The CGA owns the equipment for hosting the CT-N website.

10. Would the State fund archive equipment if the Awarded Respondent wants to go to something besides DVD archival?

The current archival requirement is to create a permanent DVD archive. Respondents shall acknowledge that they will create a permanent DVD video archive. After Contract award, the Awarded Respondent may submit a Proposal for a more cost-effective, long-term storage solution for archiving CT-N programming. If the CGA accepts the Awarded Respondent’s plan, the CGA will pay for the equipment that is necessary to create an alternative, permanent video archive.

11. Are there transition agreements with the existing employees?

The Awarded Respondent is required to offer a right of first refusal for jobs to existing staff employees of the previous Contractor. The CGA is not aware of the existence of any transition agreements with existing CPAN employees.

12. What is the start date for this Contract?

The current Contract expires on October 30, 2011. It is our intention to have this Contract in place before the expiration of the current Contract. However, the start date for this Contract ultimately depends on leadership approval and there is no

3 timetable as to when the leaders have to provide the Office of Legislative Management with their decision.

13. Can you provide more information on the timeline? If the Contract is awarded in October, would the Awarded Respondent be expected to start immediately?

See Question #12. The CGA will work with the Awarded Respondent to establish a workable transition plan.

14. Can you expand on the evaluation criteria?

We cannot offer an additional explanation for the Evaluation Criteria that is listed in Section 4.2 of the RFP.

15. What in the Proposals that are submitted becomes public information? At what point in time does that information become public? If a Respondent’s Proposal is not the winning Proposal, will it still become public? Will the two years of Financial Statements that are required to be submitted as part of the Proposal become public as well?

All of the information in the submitted Proposals will become public upon Contract award, except for those particular pages or sections that the Respondent indicates contain proprietary information.

All Proposals submitted in response to this Request for Proposal, even those that are not selected, will become public upon Contract award.

If the Respondent does not specifically designate the two years of the most recent financial statements as proprietary, those documents may be released under the Freedom of Information Act.

16. Are CT-N employees state employees?

No, all CT-N employees are employees of CPAN, the current vendor and are not state employees.

17. Are those individuals at the bench in the Control Room CPAN employees? Do they do work in the Control Room?

No, those individuals are the Guardian A/V technicians and they are not CPAN employees. Although their workspace is in the Control Room, their involvement

4 with the CT-N operation is limited to maintaining the audio system in the chambers and hearing rooms.

18. Is everything in the Control Room owned by the State?

No, the State does not own all of the items in the Control Room. The items listed on pages 2-5 of Schedule I, CPAN Inventory, are located in the Control Room, but are owned by CPAN, as well as the items listed on Attachment 3 of this Q&A document that have Control Room listed in the far right colunm. Pages 1-4 of Schedule H, List of CGA-Owned CT-N Equipment, outlines the Control Room equipment that is owned by the State.

19. Please provide a copy of the production schedule of how technicians are currently scheduled?

A copy of the production schedule for the week of September 12, 2011, is provided in Attachment 1. Depending on the length and complexity of a particular shoot (e.g. number of cameras, the remote robotic package is involved) and other crew requirements for the day, the Senior Production Technicians and the Production Technicians II function in a director or field supervisor capacity. The more difficult the shoot is, the more senior the crew member in the lead.

The attached schedule only includes production personnel. Producers and Closed Captioning Technicians are, by default, scheduled between 9 a.m. and 5 p.m., Monday through Friday, because their pre- and post-production responsibilities are not necessarily concurrent with when the coverage is taking place. If a live show or other production scenario requires Producer or Closed Captioning support outside of the default work schedule, CPAN flexes staff schedules and/or authorizes overtime on an as-needed basis.

20. Where is the website controlled from?

The website is remotely maintained from CPAN’s Oak Street office.

21. Does the State own the CaptionMic licenses? How many licenses are there?

Yes, the State owns the CaptionMic Broadcast System, Caption Wrap (for post production), and two Andrea headsets. There are five (5) software licenses that are owned by the State.

5 22. Is there a distance requirement of where a Respondent’s home offices need to be?

No, there is no requirement that the Respondent’s home office needs to be located within a certain distance of the Capitol Complex. Respondents should detail in their Proposal whether they own or plan to rent additional office space for the CT-N functions that are not housed in the Control Room and where the additional office space is geographically located.

23. If some of the equipment in the Control Room is owned by CPAN, could the Control Room be left non-functioning as a result of the transition? Would the replacement equipment be standard definition and then additional high-definition equipment would be purchased shortly thereafter?

The Awarded Respondent should be able to continue to operate CT-N during the transition period using the CGA-owned equipment. If a critical piece of operational equipment is removed as a result of the transition, the Awarded Respondent should bring it to the CGA’s attention as soon as possible, and the CGA will purchase replacement equipment.

Attachment 2 of this Q&A document includes Schedule I from the RFP, List of CPAN-Owned Items, and highlights items that are critical to the CT-N operation. Attachment 3, Addendum: CPAN Inventory, includes additional items that were not originally outlined in the RFP as being owned by CPAN. Items highlighted in RED represent components that the current vendor has indicated are critical to performing basic critical functions (including closed captioning) to keep CT-N “on the air.” Items highlighted in YELLOW represent components that the current vendor has identified as being necessary to fulfilling every deliverable of the current Contract; however, CT-N could continue to operate without them in the short-term. Items highlighted in BLUE represent components that provide additional support (better, faster, cheaper, more efficient, etc.) to contracted operations, but the minimum requirements of the current Contract could be discharged without them.

24. How will the functionality of CT-N continue if there is a transition?

See Question #23.

6 25. If Respondents need to come back to tour the Control Room again, would they be able to do so?

If Respondents need to tour the Control Room again, send an e-mail to Eric Connery, Facilities Administrator, at [email protected] to coordinate a date and time. However, no additional questions may be asked at that time.

26. If the Control Room needs to be expanded or have additional HVAC installed due to new equipment, would the State pay for it?

There is no additional space to expand the CT-N Control Room. Upgrading the HVAC system will be paid for by the CGA contingent upon approval and available funds.

27. Is there additional adjacent space in the Legislative Office Building for CT-N to use?

No, there is no additional adjacent space in the Legislative Office Building that would be available for the Awarded Respondent to use for CT-N.

28. Please detail the storage space available for use.

The CT-N storage area is located in the back of Hearing Room 2C. This storage area can only be accessed when no one is in Hearing Room 2C. The Mechanical Room on the first floor of the LOB is currently being used to store equipment that is used on location. The Awarded Respondent would be able to continue to use both the back of Hearing Room 2C and the Mechanical Room for storing items related to the CT-N operation.

29. Are there specifications on the vehicle needed for CT-N?

There are no specifications on the vehicle the Respondent needs to provide for CT-N beyond that it must be of a sufficient size to transport the mobile production equipment to remote locations. The current vendor is utilizing a full-size van to transport the mobile production equipment and a compact station wagon when a single camera is being used.

30. Is parking available for CT-N employees at the Capitol Complex? Would the Awarded Respondent’s employees have to pay for parking?

Free parking is available for CT-N employees in the Legislative Office Building parking garage. The CGA expects to continue to provide free parking for CT-N employees during the next Contract period.

7 31. Does any of the current equipment have high-definition capability (with the exception of the ENG cameras that are already HD)? Is the current equipment upgradable? If so, what is needed in order to upgrade it?

The Control Room was recently upgraded and the majority of equipment has high- definition capability. In order to upgrade the current equipment, software and some hardware needs to be installed. The CGA will pay for the hardware, software, and any additional equipment that may be necessary to complete the upgrade. The CGA has a basic plan for upgrading the current equipment, but would work with the Awarded Respondent.

32. Is the existing workforce unionized?

No, the existing workforce is not unionized.

33. Ref 2.3.4 (h), does the archive need to contain covered events that did not air due to technical difficulties? Is the expectation that both raw and produced files or simply produced “finished” programs are to be archived for each covered event?

The archive shall include all covered events, whether they aired or not. The archive must include both raw and produced files for each covered event.

34. Ref. 2.3.8 (d), requiring the Awarded Respondent to submit requests for equipment repair approval: how timely will the approval be granted should the repair be critical to maintaining on-air or production operations?

Emergency repairs will be addressed immediately.

35. Ref. 2.3.8 (d), if the Awarded Respondent is responsible for arranging for repairs, and OLM is responsible for paying for repairs, how will the Awarded Respondent be able to arrange for the repairs if parts, etc. need to be paid for up front by credit card or through the issuance of a purchase order?

The OLM Purchasing Department will make the necessary arrangements for repairs.

36. Ref. 2.3.9 (b)(iii), will the Awarded Respondent or CGA be the customer-of-record for any fiber interconnections that must be maintained between the CT-N control room and the additional office space provided by the vendor to facilitate closed captioning, archiving, etc.?

The Awarded Respondent will be the customer-of-record for any fiber interconnections that must be maintained between the CT-N Control Room and the Respondent’s additional office space.

8 37. Ref. 2.3.10, will the Awarded Respondent or CGA be the customer-of-record for any temporary fiber circuits that are not part of CT-N’s permanent distribution but are needed to fulfill short-term programming needs (e.g., live interconnections for convention coverage or other major events coverage off the Capitol campus)?

The Awarded Respondent will be the customer-of-record for any temporary fiber circuits that are needed to fulfill short-term programming needs. The Awarded Respondent must receive prior approval from the CGA and the additional fiber costs must be agreed to in advance before the CGA will reimburse the Awarded Respondent for this expense.

38. Ref. 2.3.13, the RFP requirements call for the development of civics educational materials which will be available “to the general public,” but also require production of lesson plans, which are academic deliverables. Please clarify the breakdown of required production of curriculum materials for use in schools versus consumer-focused educational content, assuming that some but not all educational materials will overlap.

The Awarded Respondent shall develop and provide the required educational module, which must be provided annually, unless an alternative Proposal is submitted and approved by the CGA. The required educational modules should be placed on the CT-N website and will also be available for the general public’s use.

The Request for Proposal asks Respondents to provide a plan of what their civics educational content for the general public will include. The RFP does not require a Respondent to develop educational materials specifically for the general public’s use. The educational content for the general public may touch upon more topics, rather than just one topic in depth, such as a module would and it does not have to consist of lesson plans. The Civics educational content may consist of information hosted on the CT-N website describing the legislative process or other information and resources that educate the public about civics.

Pursuant to RFP Section 2.3.13(a), the CGA is looking for a plan within six months of Contract award that addresses how the Awarded Respondent would provide information regarding civics and the legislative process to the general public, what that information would include, and how it would be available to the public. The CGA will work with the Awarded Respondent after reviewing its Proposal for civics educational content to specifically outline how often this content needs to be updated and other particulars that may be dependent upon and unique to the Proposal submitted.

39. Ref. 2.3.14 (g), please clarify the desired scope of biennial website redesign. (graphics/style sheet, navigation and functionality, etc.)

It is the CGA’s expectation that the Awarded Vendor will refresh the CT-N website after each election cycle and in the interim as changes occur due to resignations, special elections, and other similar events. This will ensure that all of the

9 information on the website remains current and is accurate. The biennial website redesign shall consist of a complete refresh and an update of the entire website, including, but not limited to, a new layout, updated graphics, new features, and improved user navigation.

40. Ref. 2.3.15, does the CGA maintain legally-enforceable copyright on CT-N programming and other intellectual property vis-à-vis control over rebroadcast and/or derivative use by third parties? Is it the CGA’s or the Awarded Respondent’s responsibility to enforce infringements, violations of fair use, etc.?

This issue will be discussed with the Awarded Respondent. All stations must continue to make a request to use CT-N footage.

41. Ref. 2.3.17(a), have the CT-N control room and designated storage areas been determined to be in compliance with OSHA, ConnOSHA, and the Americans with Disabilities Act?

The CGA is prepared to make any accommodations that may be necessary.

42. Ref. 3.1 (o), in the event that after good-faith negotiations the CGA and the Awarded Respondent are unable to arrive at mutually-agreeable contract terms, does the Awarded Respondent forfeit their bid bond?

Whether the Awarded Respondent forfeits their bid bond will depend on the significance of the issue.

43. Is a company operating in bankruptcy eligible to bid?

Yes, a company operating in bankruptcy is eligible to submit a Proposal.

44. Can the bid be hand delivered, or must it be submitted by mail?

The Proposal may be hand delivered or submitted by mail. Either method of submission is fine as long as the Proposal is received in the Office of Legislative Management prior to 12:00 pm (noon) on September 30, 2011. Any Proposal received after 12:00 pm will be returned, unopened to the Respondent.

45. If an operating unit doesn’t have a board of directors, what meeting notes do you require for page 37 item 3.2(t)ii.?

Similar information relevant to decisions made regarding the CT-N operation would be required from the company. The form of this information will be based on the corporate structure of the Awarded Respondent and will be negotiated upon Contract award.

10 46. Do financial submissions need to be at the corporate level of merely the business unit which is submitting?

The financial submissions should just be at the level of the business unit that is submitting a Proposal.

47. If bidder’s parent company has a division which manages an operation (such as closed captioning) and it is located in Hartford, should it be treated as a subcontractor or as part of the bidding company?

The division should be treated as part of the bidding company and listed as a division.

48. Please provide a list of the attendees at the meeting and walk-through held on September 8, 2011.

A list of walk-through attendees is provided in Attachment 4.

49. Can you please clarify any special instructions regarding the completion of the Attachment documents to this Request for Proposal?

Corporate Resolution and Proof of Authorization Form (Attachment A) This document shall be completed and included in the Proposal. This form shall be signed by the individual who is authorized to sign and enter into contracts on behalf of the proposer, notified and affixed with the corporate seal (if available).

Certification Form (Attachment B) This Form shall be signed by the same individual who signed the Corporate Resolution and Proof of Authorization Form. This form is not required to be notarized.

Proposal Pricing Page (Attachment C) This Form shall be signed by the same individual who signed the Corporate Resolution and Proof of Authorization Form. This form is not required to be notarized.

Gift and Campaign Certification (Attachment D) This Form shall be signed by the same individual who signed the Corporate Resolution and Proof of Authorization Form. This form shall be notarized.

Response Checklist (Attachment E) Please indicate the pages number in which each requirement is provided in the RFP.

Bidder Contract Compliance Monitoring Report (Attachment F)

11 This Form shall be signed by the same individual who signed the Corporate Resolution and Proof of Authorization Form. This form is not required to be notarized.

Vendor Profile Form (Attachment G) This Form shall be signed by the same individual who signed the Corporate Resolution and Proof of Authorization Form. This form is not required to be notarized.

W-9 Form (Attachment H) This Form shall be signed by the same individual who signed the Corporate Resolution and Proof of Authorization Form. This form is not required to be notarized.

Insurance Certificate (Attachment I) An insurance certificate and an endorsement indicating that the State/CT General Assembly has been added to the insurance policy as an additional insured do not need to be submitted with the Proposal, but only upon Contract award. This attachment is included in the RFP for informational purposes only to outline the minimum levels that must be met.

Nondiscrimination Certification (Attachment J) This Form does not need to be completed and submitted with the Proposal, but only upon Contract award. This Form is included in the RFP for informational purposes only. There are five different certification forms. Form A is always used for contracts with an individual who is not an entity, regardless of the contract value. Form B is always used for contracts with an entity when the contract value is less than $50,000. Form C is recommended for contracts valued at $50,000 or more with an entity. If Form C is not used, either Form D or E must be used; both require a resolution (new or prior).

Legislative Operating Agreement (Attachment K) This document shall be signed and submitted with the Proposal. This document shall be signed by the same individual who signed the Corporate Resolution and Proof of Authorization Form. This form is not required to be notarized.

12 RFP Clarifications

1. Section 2.3.20(a)iv on page 25 of the RFP is amended to read:

iv. Updates on the CT-N website, including any website issues and plans for the biennial refresh;

2. Section 2.3.21(d) on page 26 of the RFP is amended to read:

d. Updates on the CT-N website, discussion of any website issues, and plans for the biennial refresh;

3. Section 3.2(q)iii on page 37 of the RFP is amended to read:

iii. Acknowledgement that Respondent shall pay the cost of repair or replacement resulting from theft or damage to the existing equipment due to Respondent’s negligence in securing the equipment.

4. Section 5.2.3 on page 51 of the RFP is amended to read:

5.2.3 Term of Contract

The term of this Contract shall commence upon date of execution of this Contract and end upon October 30, 2016, with the option to extend this Contract up to an additional one year upon mutual agreement of both parties.

Schedule I List of CPAN-Owned CT-N Equipment

EQUIPMENT MANUFACTURER MODEL SERIAL NUMBER VENDOR LOCATION DVD Recorder Pioneer Electronics DVR-310-S CKPG014905CC One Call Armory AAudioudio SignalSignal ProcessorProcessor BBehringerehringer SharkShark DSPDSP 110 N0803943079N0803943079 B&HB&H PhotoPhoto ArmoryArmory RS-485 Fiber Transciever Meridian TechnologieSXB-1J-2 156689 Meridian Tech Capitol - Room 510 TV Toshiba 13A26 BCB106123033B Caption Room, D. Burns Headphone Amplifier Artcessories Caption Room, D. Burns Microphone Sennheiser E835 Caption Room, D. Burns Headphones Sennheiser HD280Pro Caption Room, D. Burns Headphones (Travel) Sennheiser HD201 Caption Room, D. Burns TV Toshiba 13A26 BCB106104279B Caption Room, D. Maselli Headphone Amplifier Artcessories Caption Room, D. Maselli Microphone Sennheiser E835 Caption Room, D. Maselli Headphones (Travel) Sennheiser HD201 Caption Room, D. Maselli Travel Bag Gator GK-LT25W Caption Room, D. Maselli Microphone (Travel) Sennheiser E835 Caption Room, D. Maselli Headphones Sennheiser HD280Pro Caption Room, D. Maselli Headphones Sennheiser HD280Pro Caption Room, Floater Microphone Sennheiser E835 Caption Room, Floater Travel Bag Gator Caption Room, Floater TV Toshiba 13A26 BCB106123083B Caption Room, J. Harrison Headphone Amplifier Artcessories Caption Room, J. Harrison Microphone Sennheiser E835 Caption Room, J. Harrison Headphones (Travel) Sennheiser HD280Pro Caption Room, J. Harrison Travel Bag Gator GK-LT25W Caption Room, J. Harrison Microphone (Travel) Sennheiser E835 Caption Room, J. Harrison TV Toshiba 13A26 BCB106102855B Caption Room, L. Haas Headphone Amplifier Artcessories Caption Room, L. Haas Microphone Sennheiser E835 Caption Room, L. Haas Headphones (Travel) Sennheiser HD201 Caption Room, L. Haas Travel Bag Gator GK-LT25W Caption Room, L. Haas Microphone (Travel) Sennheiser E835 Caption Room, L. Haas Headphones Sennheiser HD280Pro Caption Room, L. Haas Telephone (Console A) AT&T J660304017338303 Caption Room, Rack Telephone (Console B) AT&T 29369GE1-A 60263703 Caption Room, Rack Telephone (Console C) 29385GE1A 60477694 Caption Room, Rack Phone Amplifier (Console A) JK Audio IFB02272 Caption Room, Rack Phone Amplifier (Console B) JK Audio 1943 Caption Room, Rack

Page 1 Schedule I

CPAN INVENTORY

Phone Amplifier (Console C) JK Audio IFB02169 Caption Room, Rack 4 Channel Headphone Amp. Samson Cque8 Q8410035 Caption Room, Rack 4 Channel Headphone Amp. Samson Cque8 Q8410116 Caption Room, Rack 4 Channel Headphone Amp. Samson Cque8 Q85C0911 Caption Room, Rack Microphone Sennheiser E835 Caption Room, S. Saunders Headphones Sennheiser HD280Pro Caption Room, S. Saunders Travel Bag Gator Caption Room, S. Saunders Microphone (Travel) Sennheiser E835 Caption Room, S. Saunders Headphones (Travel) Sennheiser HD201 Caption Room, S. Saunders Router Ocean Matrix OMX-4x4 320696 Caption Room, storage VCR/DVD Sony SLV-D350P Caption Room, storage Hi-Def LCD TV Coby TFTV 1524 0908101122000058 Amazon Caption Room-Saunders Joystick/Screen Crestron CPC-2000 1062641 HB Comm Control Room Equipment Cart RockNRoller MAX(R10) Markertek Control Room Equipment Cart RockNRoller MAX(R10) Markertek Control Room Cable Reel Hannay WD-1 Markertek Control Room LCD TV/Monitor Panasonic CT-L1400 UJ3510086 Great Northern Video Control Room Beta SX Player Sony J1/902 13301 Great Northern Video Control Room Beta SX Player Sony J1/902 13288 Great Northern Video Control Room Video Monitor 13" Panasonic CT1388YD LB32470077 Great Northern Video Control Room Video Monitor 13" Panasonic CT1389VYD MB40420008 Great Northern Video Control Room Video Monitor 13" Panasonic CT1389VYD MB22520280 Great Northern Video Control Room Video Monitor 13" Panasonic CT1389VYD MB40420017 Great Northern Video Control Room Video Monitor 13" Panasonic CT1389VYD MB40420026 Great Northern Video Control Room Audio Mixer Shure M367 L0041461538 Markertek Control Room Audio Switcher Ocean Matrix OMX-9049 107036431 Markertek Control Room Shotgun Mic Sony ECM 672 S01-02123475 HB Comm Control Room Portable Riser Spiderpod PL-2 203690 B&H Photo Control Room AAudioudio Monitor ClearCo ClearComm A AMS-1025MS-1025 713983713983 Great Northern Video Control Room Cable Reel Hanny WD-2 1518902 Markertek Control Room Shotgun Mic Grip Lightwave Audio Sys LW-SM2324 Markertek Control Room SDI to AnaloAnalogg Conv Cobalt Digital Inc 6540 HB CommComm ControlControl RoomRoom SDI to Analog Conv Cobalt Digital Inc 6540 HB Comm Control Room DVD Recorder Pioneer Electronics DVR-310-S CLPG016077CC One Call Control Room LCD Computer Mon Envision EN7220 14048BA00041 Amazon Control Room ENG Cart Clipper CL-880-3 Markertek Control Room Shotgun Mic Audio Technica AT897 532 B&H Photo Control Room

Page 2 ScheduleI

CPAN INVENTORY

Television 13" Toshiba TO13A25 BC101150812 B&H Photo Control Room Television 13" Toshiba TO13A25 BC101115635 B&H Photo Control Room LighLightingting kikitt Lo Lowelwel 0 01-92Z1-92Z NoneNone MarkertekMarkertek ControlControl Room Spider Standing Plat Spider Support Sys SP-2 205170 Markertek Control Room Spider Tripod Platfm Spider Support Sys TR-2 105203 Markertek Control Room BBoundaryoundary MiMicrophonecrophone C Crownrown G GPCC160PCC160 80014934428001493442 MarkertekMarkertek ControlControl RoomRoom Boundary Microphone C Crownrown G GPCC160PCC160 80015112168001511216 MarkertekMarkertek ControlControl RoomRoom Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room P2 Card Reader Panasonic AJ-PCD20P E8TBA2466 Great Northern Video Control Room PP22 PPortableortable DDeckeck Panasonic A AJ-HPM110PJ-HPM110P E8TNA0265E8TNA0265 Great Northern Video ControlControl RoomRoom 32 GGBB P2 Memory CCardard Panasonic AJ-P2 AJ-P2C032RGC032RG AAF08C1221AAF08C1221 Great Northern Video ControlControl RoomRoom 32 GB P2 MemorMemoryy CarCardd Panasonic A AJ-P2C032RGJ-P2C032RG AAF08C2191AAF08C2191 Great Northern Video ControlControl RoomRoom AuAutoto Mic MiMixerxer S Shurehure SC SCM810M810 00082025086l00082025086l B&HB&H Photo ControlControl Room XLR CConnonn Kit S Shurehure R RKC800KC800 NoneNone B&HB&H Photo ControlControl Room PPortableortable Rack CCasease G Gatorator G GR-4SR-4S NoneNone B&HB&H Photo ControlControl Room AuAutoto Mic MiMixerxer S Shurehure SC SCM810M810 0008202508300082025083 B&HB&H Photo ControlControl Room XLR Conn Kit Shur Shuree R RKC800KC800 NoneNone B&HB&H Photo ControlControl Room AuAutoto Mic MiMixerxer S Shurehure SC SCM810M810 0008202508400082025084 B&HB&H Photo ControlControl Room XXLRLR CConnonn KiKitt S Shurehure R RKC800KC800 NoneNone B&HB&H PhotoPhoto ControlControl Room Portable Rack CCasease G Gatorator G GR-4SR-4S NoneNone B&HB&H Photo ControlControl Room 322 GB P2 Memory Card Panasonic A AJ-P2C032RGJ-P2C032RG AAF08F0655AAF08F0655 TapeTape Services ControlControl Room 32 GGBB P2 Memory CCardard Panasonic AJ-P2 AJ-P2C032RGC032RG AAF08F0661AAF08F0661 TapeTape ServicesServices ControlControl Room 32 GB P2 MemorMemoryy CarCardd Panasonic A AJ-P2C032RGJ-P2C032RG A AAF08F0660AF08F0660 TapeTape ServicesServices ControlControl RoomRoom P2 Black Ex Hard Drive Western Digital WDT-A7B WXN908NA2237 Best Buy Control Room P2 Black Ex Hard Drive Western Digital WDT-A7B WXN9088F8190 Best Buy Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Electret Condenser Mic (Lav) Sony ECM-55B 818712 B&H Photo Control Room Electret Condenser Mic (Lav) Sony ECM-55B 818687 B&H Photo Control Room

Page 3 Schedule I

CPAN INVENTORY

Electret Condenser Mic (Lav) Sony ECM-55B 818713 B&H Photo Control Room Electret Condenser Mic (Lav) Sony ECM-55B 818684 B&H Photo Control Room 3 RU fiber card multiframe Evertz 7800fr 1969130082 HB Communications ControlControl RoomRoom 7" Portable LCD TV Axion AXN8701 AH892AT002711 Amazon Control Room DDVCVC Pro Edit Deck Panasonic A AJ-SD255PJ-SD255P LL5TRA05265TRA0526 HB Communications ControlControl RoomRoom 1 Terabyte External USB/Firewire Hardrive Western Digital My Book Home Edition WCAV50421024 Staples Control Room 1 Terabyte External USB/Firewire Hardrive Western Digital My Book Home Edition WCAV50422951 Staples Control Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAARO9G2885ARO9G2885 B&HB&H Photo ControlControl RoomRoom 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAARO9G2822ARO9G2822 B&HB&H Photo ControlControl RoomRoom RS-485 Fiber Transciever Meridian TechnologieSXA-1J-2 156688 Meridian Tech Control Room ProSafe 24 port GiGigabitgabit Switch NNetGearetGear JGS524JGS524 NewNew Egg ControlControl roomroom Wide Format Printer HP OFFICEJET 7000 MY99911031 Staples Control Room AAnalognalog to DiDigitalgital ConverteConverterr AJA D5D D19365D19365 B&HB&H PhotoPhoto ControlControl Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0071AAR10F0071 TAPETAPE SRVCSSRVCS ControlControl Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0072AAR10F0072 TAPETAPE SRVCSSRVCS ControlControl Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0073AAR10F0073 TAPETAPE SRVCSSRVCS ControlControl Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0074AAR10F0074 TAPE SRVCSSRVCS ControlControl Room 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0075AAR10F0075 TAPE SRVCSSRVCS ControlControl RoomRoom 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0076AAR10F0076 TAPE SRVCSSRVCS ControlControl RoomRoom 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0077AAR10F0077 TAPE SRVCSSRVCS ControlControl RoomRoom 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0078AAR10F0078 TAPE SRVCSSRVCS ControlControl RoomRoom 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0079AAR10F0079 TAPE SRVCSSRVCS ControlControl RoomRoom 32 GB P2 Memory Card E SERIES Panasonic AJ-P2E032XG AAR10F0080AAR10F0080 TAPETAPE SRVCSSRVCS ControlControl Room DiDigitalgital Fram SSyncronizeryncronizer LeitchLeitch DPSDPS 575AV*9575AV*9 LHT10164717009LHT10164717009 Mitul Patel, LLC Control Room Audio Distribution Amplifier Whirlwind/US Audio DA2 490860 B&H Photo Control Room 4 Channel Main StatioStationn Clear-Com MS-704 ACT-000210-MS704-1 Pro Audio .Com Control Room Cable Reel Hannay C201416 2033110 Markertek Control Room IDX CCameraamera BatterBatteryy IDX Endura HL9HL9SS C CY14993Y14993 B&HB&H PhotoPhoto ControlControl RoomRoom IIDXDX Camera BatterBatteryy I IDXDX Endura HLHL9S9S C CY14995Y14995 B&HB&H PhotoPhoto ControlControl Room IIDXDX Camera BatterBatteryy IDX EEndurandura HLHL9S9S CCY14996Y14996 B&H PhotoPhoto ControlControl Room IIDXDX CCameraamera BatterBatteryy IDX EnduraEndura HL9SHL9S CCY14997Y14997 B&HB&H Photo ControlControl Room SDI-Analog Converters (4) and Frame Grass Valley 8116 Converters/8000Frame United Broadcast Group Control Room 11 Step Grey Scale Chart TecNec AC-GSG11 Markertek Control Room Refrigerator Sears Kenmore 564.62912100 90808179 Sears Control Room Microwave General Electric JES735WJ 02 TM912861U Control Room Coffee Maker Keurig B60 65397659 Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room

Page 4 Schedule I

CPAN INVENTORY

Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room IDX EEndurandura LiLithiumthium BBatteryattery IDX E Endurandura 1100 D441171D441171 IDX ControlControl RoomRoom IDX DDCC Power SSupplyupply IDX I IA-60AA-60A D2-07921D2-07921 IDX ControlControl RoomRoom Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Microphone Splitter ProCo Sound MS-2 None Markertek Control Room Equipment case Pelican BPL1500B Markertek Control Room AuAutoto Mic MiMixerxer S Shurehure SC SCM810M810 7204001572040015 B&HB&H PhotoPhoto ControlControl RoomRoom XXLRLR CConnonn KiKitt S Shurehure RK RKC800C800 NoneNone B&HB&H Photo ControlControl RoomRoom PPortableortable Rack CasCasee G Gatorator G GR-4SR-4S None B&HB&H PhotoPhoto Control RoomRoom 12 V Power Supply EDACPower EA11603A PowerStream Tech. Control Room 12 V Power Supply EDACPower EA11603A PowerStream Tech. Control Room Shotgun Microphone Audio Technica AT897 None B&H Photo Control Room P2 Black Ex Hard Drive Western Digital WDT-A7B WXE508H07335 Staples Control Room P2 Black Ex Hard Drive Western Digital WD500ME-01 WXN409N22742 STAPLES Control Room 4 CChannelhannel Main SStationtation Clear-Com M MS-704S-704 25297592529759 Pro Audio .Com Control Room Employee Lockers Lockers.com Control Room Hallway Lowel Omni LiLightght L Lowelowel O Omnimni CE B&HB&H PhotoPhoto Control room, LightLight kit w/ wheelswheels Clear Com Interface Clear-Com EF-701M 2510166 Great Northern Video Control Room, MC Clear Com Interface Clear-Com EF-701M 2503555 Great Northern Video Control Room, MC Shotgun Microphone Audio Technica AT897 None B&H Photo Control Room/ Mech rm Amplified Monitor Speaker Clear Com Paragon AMS 1022 652202 CPAN Com Rack Video Monitor 20" Panasonic CT2089VYD MB22690053 Great Northern Video LOB 2C DDVDVD StoraStoragege Cab R Russuss BBassetasset LOBLOB 2C2C EqEquipmentuipment RRackack Middle Atlantic ERK 44442525 MarkertekMarkertek Oak St AC Power Tap T Tripp-Literipp-Lite RS RS-1215-20-1215-20 9246AS19246AS1 MarkertekMarkertek OakOak St Beta SX Player Sony J1/902 13284 Great Northern Video Oak St Beta SX Player Sony J10SDI 10055 Great Northern Video Oak St Beta SX PlaPlayeryer Son Sonyy J10SD J10SDII 10066 Great Northern Video Oak StSt Beta SX PlaPlayeryer Son Sonyy J J10SDI10SDI 1007910079 Great Northern Video OakOak St DVD Recorder Pioneer Electronics DVR-320-S DEPG006678US B&H Photo Oak St Beta SX Player Sony J10SDI 10077 Great Northern Video Oak St 3322 GGBB P2 Memory CCardard Panasonic A AJ-P2C032RGJ-P2C032RG AAF08F0656AAF08F0656 TapeTape ServicesServices OakOak St PP22 ENENGG CCameraamera Panasonic HPX5 HPX500-EFP00-EFP G8TS00066G8TS00066 Great Northern Video OakOak St 17X LLensens F Fujinonujinon X XA17x7.6BRM-M58BA17x7.6BRM-M58B N10685?N10685? Great Northern Video Oak St Color Monitor Panasonic CT-1386YD LB00420061 Oak St VHS Player JVC SR-V10 137J0161 B&H Photo Oak St

Page 5 Schedule I

CPAN INVENTORY

Trinitron Color NTSC Monitor Sony PVM-14L2 2100623 B&H Photo Oak St Trinitron Color NTSC Monitor Sony PVM-14L2 2100624 B&H Photo Oak St Trinitron Color NTSC Monitor Sony PVM-14MU2 2100624 B&H Photo Oak St Cisco 1800 Series Router (used) Cisco 1841 FTX1014W350 Page 1 Computers Oak St Cisco 1800 Series Router (used) Cisco 1841 FTX1119W209 Page 1 Computers Oak St Hi-Def LCD TV Coby TFTV 1923 908101139001768 Amazon Oak St- Asset Manag DDVDVD Duplicator Discmakers Re Reflexflex 4 RX04DT10020190RX04DT10020190 DiscmakersDiscmakers OakOak StSt -Asset ManagementManagement DVD DDuplicatoruplicator Discmakers R Reflexeflex 7 RX07DT10020216RX07DT10020216 DiscmakersDiscmakers Oak St -Asset ManagementManagement DDVD/CDVD/CD Printer P Primerarimera Disc Publisher 44100100 21103005302110300530 B&HB&H Photo OakOak St-St- Asset Management TripoTripodd Sachtle Sachtlerr V Videoideo 1818PP 1482114821 HB Communications Oak St- Cap Report DVC Pro Edit Deck Panasonic AJ-SD255P K5TRA0526 HB Communications Oak St- Cap Report DDVCVC Pro ENENGG CCameraamera Panasonic AJ SSDC615PDC615P H5THA0137H5THA0137 HB Communications Oak St- Cap Report CCameraamera BatterBatteryy IDX E Endurandura 1100 C234214C234214 HB Communications Oak St- Cap Report CCameraamera BatterBatteryy IDX E Endurandura 1100 C234220C234220 HB Communications Oak St- Cap Report Battery CChargerharger IDX V VL-2L-2 PluPluss K1-02510K1-02510 HB Communications Oak St- Cap Report Flatbed Scanner Canon F9 10114 U2K361363 Oak St- Cap Report PlPlug-inug-in WiWirelessreless MiMicrophonecrophone TX Sennheiser S SKPKP 100 GG2B2B 108-396108-396 B&HB&H PhotoPhoto OakOak St-St- CapCap ReportReport Wireless bodypack RX w/ XLR adapter Sennheiser EK 100 G2B 122-735122-735 B&HB&H PhotoPhoto Oak St- Cap Report Wireless bodypack TX w/lavilier mic Sennheiser SK 100 G2B 300-311300-311 B&H PhotoPhoto Oak St- CapCap ReportReport 200 Gig Firewire/USB External Hard Drive Maxtor EL200RO940101 Oak St- Cap Report 250 Gig External USB Hard Drive Western Digital My Passport WXE408FY2085 Amazon Oak St- Cap Report 250 Gig External USB Hard Drive Western Digital My Passport WXE508A03960 Amazon Oak St- Cap Report 200 Gig Firewire/USB External Hard Drive Ultra N/A Oak St- Cap Report 1 Terabyte External USB/Firewire Hardrive Western Digital My Book Home Edition WCAV50480716 StaplesStaples OakOak St- CapCap ReportReport 1 Terabyte External USB/Firewire Hardrive Western Digital My Book Home Edition WCAU4D164887 NewNew EggEgg OakOak St-St- CapCap ReportReport 1 Terabyte External USB Harddrive Seagate 9 9SE2A4-571SE2A4-571 ST310005EXA101-RK New Egg OakOak St-St- CapCap ReportReport 1 TerabTerabyteyte External Hard Drive Western Digital WDBAAU0010HBK-NESN WMAV52184788 NewNew Egg OakOak St- CapCap ReportReport Mac Pro, Two QQuaduad CCoreore Intel Xeon CCompompuAppleApple A1289 H002225720HH002225720H HB Communications Oak St- Cap Report 119"9" LLCDCD monitomonitorr MaMarshallrshall M-LYNX-19M-LYNX-19 AH19901014A023AH19901014A023 HB Communications Oak St- Cap Report MMonitoronitor SSpeakerspeakers RRoalndoalnd MA-15DCWMA-15DCW ZZ33724-JZZ33724-J HB Communications Oak St- Cap Report 222"2" LLCDCD MonitorMonitorss NNECEC AccuSync AS221WM-BK 08108291TA HB Communications Oak St- Cap Report 222"2" LLCDCD Monitors NECNEC AccuSync AS221WM-BK 08108288TA HB Communications Oak St- Cap Report DVD Recorder Panasonic DMR EH50 DP5FF001661 B&H Photo Oak St- Dir of Ed Portable 10.2" DVD Player Initial 1295 L007090236124PA B&H Photo Oak St- Dir of Ed Intuos 3 Graphics Tablet Wacom PTZ 630 7EZM06131 AMazon Oak St- Dir of Ed 1394 Signal Converter TV One Pro SDI Signal Converter 20051000293 B&H Photo Oak St Edit 4 channel stero headphone amp Behringer HA400 S0900668386 B&H Photo Oak St Edit

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CPAN INVENTORY

Voice PProcessorrocessor S Symetrixymetrix 528 528EE 80-4528EANA1409032 B&HB&H Photo OakOak StSt EditEdit MMicrophoneicrophone S Shurehure S SM-7BM-7B 4240608887942406088879 B&HB&H Photo OakOak StSt EditEdit Headphones Beyer Dynamic DT235 B&H Photo Oak St Edit DVD Printer Epson R800 B311A FMJE019286 Discmaker Oak St- Storage DVD Printer Epson R300 B281A FK9K124186 Discmaker Oak St- Storage DVD RecoRecorderrder Pioneer Electronics DVR-310-S CKPG015115CCCKPG015115CC OneOne CallCall Oak St- Storage Waveform/Vectorscope Leader 5872A S00764151 B&H Photo Oak St- Storage Editor Controller Contour Shuttle Xpress 56738 B&H Photo Oak St- Storage Pair Powered Audio Monitors Roland MA-8 FN00863 HB Communications Oak St- Storage Rifa-Lite Lowell LC-55 62665 B&H Photo Oak St- Storage Cart Kart-A-Bag Super 600 N/A B&H Photo Oak St- Storage Signal Converter Canopus ADVC-500 710599 Oak St- Storage Powered Speakers JBL M310J CN-050-0029-11T-0080 Oak St- Storage Travel Bag Gator GAV-1412R 1640850301 Oak St- Storage Microphone Stand with boom K&M B&H Photo Oak St- Storage Showboard, Tri-Fold Display Board NOBO Oak St- Storage Digital Video Converter Canopus ADVC-1000 B&H Photo Oak St- Storage Digital to Analog Audio Converter Midiman Flying Cow B&H Photo Oak St- Storage 7" Portable LCD TV Axion AXN8701 AH896AT001500 Amazon Oak St- Storage Haivision H.264 encoder/decoder Haivision Hai1020HD R-167433 HB Communications Oak St- Storage Haivision H.264 encoder/decoder Haivision Hai1020HD R-167434 HB Communications Oak St- Storage IFB Earpiece Voice Technologies VT600C 400945-1-1 B&H Photo Oak St- Storage Talent Reciever Clear Com TR-50 2520068 Full Compass Oak St- Storage Universal Audio Telephone Interface JK Audio ComPack CPK03534 B&H Photo Oak St- Storage IFB Earpiece Otto V1-10437 B&H Photo Oak St- Storage Headphone/Earpiece Amplifier JK Audio RemoteAmp RA03068 B&H Photo Oak St- Storage Universal Audio Telephone Interface JK Audio ComPack CPK03535 B&H Photo Oak St- Storage Universal Audio Telephone Interface JK Audio ComPack CPK03541 B&H Photo Oak St- Storage Universal Audio Telephone Interface JK Audio ComPack CPK03537 B&H Photo Oak St- Storage Headphone/Earpiece Amplifier JK Audio RemoteAmp RA03211 B&H Photo Oak St- Storage Headphone/Earpiece Amplifier JK Audio RemoteAmp RA03212 B&H Photo Oak St- Storage Headphone/Earpiece Amplifier JK Audio RemoteAmp RA03045 B&H Photo Oak St- Storage IFB Earpiece Voice Technologies VT600C B&H Photo Oak St- Storage IFB Earpiece Voice Technologies VT600C B&H Photo Oak St- Storage IFB Earpiece Voice Technologies VT600C B&H Photo Oak St- Storage Photo R-800 DVD Printer Epson B311A FMJE072898 Discmakers Oak Street DVD Recorder Pioneer Electronics PRV-LX1DD CHTT000606CC Great Northern Video Oak Street dub rack

Page 7 Schedule I

CPAN INVENTORY

DVD RecoRecorderrder P Pioneerioneer Electronics DVR-310- DVR-310-SS CIPG008454CCCIPG008454CC Perfect Vision & Sound OakOak StreetStreet dub rackrack DDVDVD Recorder P Pioneerioneer Electronics DVR-310- DVR-310-SS CKPG011606CCCKPG011606CC Perfect Vision & Sound OakOak StreetStreet dub rackrack DVD RecoRecorderrder P Pioneerioneer Electronics DVR- DVR-310-S310-S CKPG011104CCCKPG011104CC Perfect Vision & Sound Oak Street dub rackrack AAVV SSwitcherwitcher S Sigmaigma VSS VSS-12R-12R 20000052000005 Great Northern Video OakOak StreetStreet dub rack 1394 Signal Converter TV One Pro SDI Signal Converter 3041 B&H Photo Oak Street Edit MMediaedia CCabinetabinet Russ Basset CO3 CO325152515 OakOak Street,Street, Common AreaArea MMediaedia CCabinetabinet Russ Basset CO CO3251532515 OakOak Street,Street, CommonCommon AreaArea MMediaedia CCabinetabinet Russ Basset CO3 CO325152515 OakOak Street,Street, Common AreaArea MMediaedia CCabinetabinet Russ Basset CO CO3251532515 OakOak Street,Street, CommonCommon AreaArea MMediaedia CabineCabinett Russ Basset CO3251 CO325155 OakOak Street, Conference

Page 8 Video Distribution Amp Shinybow 1 x 4 10001 000024 Control Room Video Distribution Amp Shinybow 1 x 4 10001 000023 Control Room Video Distribution Amp Shinybow 1 x 4 10001 000476 Control Room Multichannel Intercom Fiber Transciever Evertz 7707-IT- 47/3/F2 Capitol 510 OLM Frame PZM Boundry Microphone Crown LOB Hearing Room PZM Boundry Microphone Crown LOB Hearing Room PZM Boundry Microphone Crown LOB Hearing Room PZM Boundry Microphone Crown LOB Hearing Room Touchpanel Crsetron TPS 3000 1020840 Control Room Audio Hybrid Telephone Interface JK Audio Control Room Audio Hybrid Telephone Interface JK Audio Control Room Audio Hybrid Telephone Interface JK Audio Control Room

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