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The Connecticut General Assembly

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The Connecticut General Assembly The Connecticut General Assembly Joint Committee on Legislative Management Martin M. Looney Joe Aresimowicz Senate President Pro Tempore Speaker of the House Bob Duff, Senate Majority Leader Matthew Ritter, House Majority Leader Leonard Fasano, Senate Republican Themis Klarides, House Republican Leader President Pro Tempore James P. Tracy Executive Director 4/21/17 TO: All Respondents of Record FROM: Tina Nadeau Mohr RE: Responses to Questions and Clarifications Engineering, Production and Distribution for the Connecticut Network – JCLM18REG0008 The following Request for Proposal (RFP) questions, answers and clarifications are provided to those who have received the Connecticut General Assembly’s RFP for the above referenced Request for Proposal. Thank you for your continued interest in the Connecticut General Assembly procurements. JOINT COMMITTEE ON LEGISLATIVE MANAGEMENT QUESTIONS AND ANSWERS 1. Please provide a copy of the current contract for the engineering, production and distribution of the CT-Network and the corresponding RFP? Please see the attached documentation. Exhibit 1: RFP for the Engineering, Production and Distribution of CT-Network dated 8/31/11. Exhibit 2: Q&A for the Engineering, Production and Distribution of CT-Network dated 9/16/11. Exhibit 3: Contract for the Engineering, Production and Distribution of CT-Network dated 11/1/11 - 10/31/16. Exhibit 4: Contract Amendment for the Engineering, Production and Distribution of CT-Network dated 8/8/16. 1 The Connecticut General Assembly Joint Committee on Legislative Management Donald E. Williams, Jr. Christopher G. Donovan Senate President Pro Tempore Speaker of the House Martin M. Looney, Senate Majority Leader J. Brendan Sharkey, House Majority Leader John McKinney, Senate Minority Leader Lawrence F. Cafero, Jr., House Republican Leader D’Ann Mazzocca, Ph.D. Executive Director REQUEST FOR PROPOSAL FOR THE JOINT COMMITTEE ON LEGISLATIVE MANAGEMENT ENGINEERING, PRODUCTION, AND DISTRIBUTION FOR THE CONNECTICUT NETWORK CONTRACT #: JCLM11REG0038 RFP ISSUANCE DATE: August 31, 2011 PROPOSAL DUE DATE: September 30, 2011 TIME: 12:00 pm (noon) Attention A non-mandatory meeting and walk-through meeting will be held on Thursday, September 8, 2011, in Public Hearing Room 1C at the Legislative Office Building at 2 PM. Attention Please affix the following label to the front of the envelope containing your Proposal to this Request For Proposal. SEALED PROPOSAL TITLE - REQUEST ENGINEERING, PRODUCTION, AND DISTRIBUTION FOR PROPOSAL SERVICES FOR THE CONNECTICUT NETWORK CONTRACT ID: JCLM11REG0038 DEADLINE FOR RECEIPT: September 30, 2011 @ 12:00 pm (noon) CONTACT NAME: Tina Nadeau Mohr Suite 5100 * Legislative Office Building * Hartford, CT 06106-1591 * (860) 240-0100 * fax (860) 240-0122 * [email protected] TABLE OF CONTENTS PART 1 GENERAL INFORMATION .................................................................................................... 1 1.1 Executive Summary ......................................................................................................................... 1 1.2 Terminology ..................................................................................................................................... 1 1.3 Official Agency Contact Information............................................................................................... 2 1.4 Portal Website................................................................................................................................... 2 PART 2 PROJECT SCOPE ..................................................................................................................... 2 2.1 Overview........................................................................................................................................... 2 2.2 Current Operational Details .............................................................................................................. 3 2.3 Proposal Requirements ................................................................................................................... 12 PART 3 PROPOSAL REQUIREMENTS............................................................................................. 30 3.1 Administrative Documentation ....................................................................................................... 30 3.2 Technical Documentation ............................................................................................................... 31 PART 4 EVALUATION OF PROPOSALS .......................................................................................... 40 4.1 Mandatory Requirements................................................................................................................ 40 4.2 Qualitative Elements....................................................................................................................... 40 4.3 Presentation..................................................................................................................................... 40 4.4 Debriefing Procedure...................................................................................................................... 40 PART 5 CONTRACTUAL PROVISIONS ........................................................................................... 41 5.1 Contract Conditions ........................................................................................................................ 41 5.2 Formation of a Contract.................................................................................................................. 51 5.3 Contract Breach .............................................................................................................................. 52 5.4 Accounting Records........................................................................................................................ 53 5.5 Work Product .................................................................................................................................. 53 5.6 Renewal of Contract ....................................................................................................................... 53 5.7 Contractor Guarantees .................................................................................................................... 53 5.8 Freedom of Information.................................................................................................................. 54 5.9 Human Rights and Opportunities.................................................................................................... 55 5.10 Restrictions on Communications .................................................................................................. 62 5.11 Executive Orders........................................................................................................................... 63 PART 6 PROCUREMENT SCHEDULE ............................................................................................. 63 6.1 Issue the RFP .................................................................................................................................. 63 6.2 Meeting and Walk-Through............................................................................................................ 63 6.3 Deadline for Questions ................................................................................................................... 64 6.4 Amendments to Request for Proposal............................................................................................. 64 6.5 Proposal Delivery............................................................................................................................ 64 6.6 Presentations ................................................................................................................................... 64 6.7 Contract Award and Process ........................................................................................................... 64 PART 7 RESERVED RIGHTS.............................................................................................................. 64 7.1 Rights .............................................................................................................................................. 64 7.2 Disqualification for submitting Proposals ...................................................................................... 65 i ATTACHMENTS Attachment A Corporate Resolution and Proof of Authorization Form Attachment B Certification Form Attachment C Pricing Page Attachment D Gift and Campaign Contribution Ban Acknowledgement Form Attachment E Proposal Checklist Attachment F CHRO Notification Bidder / Contract Compliance Monitoring Report Attachment G Vendor Profile Form Attachment H W-9 Form Attachment I Insurance Certificate Attachment J Nondiscrimination Certification Attachment K Legislative Operating Agreement SCHEDULES Schedule A List of Current Job Positions Schedule B Current Job Position Descriptions Schedule C Summary of Videotape/DVD Sales Schedule D Video Content Distribution Policy Schedule E Chart Detailing Breakdown of CT-N Programming Schedule F CT-N Coverage Map Schedule G List of Towns and Cable Systems CT-N is Aired On Schedule H List of CGA-Owned CT-N Equipment ii Schedule I List of CPAN-Owned CT-N Equipment Schedule J CPAN Equipment Repair Costs by Year iii PART 1 GENERAL INFORMATION 1.1 Executive Summary The Connecticut General Assembly
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