City of Woodstock Office of the City Manager Phone (815) 338-4301 Fax (815) 334-2269 [email protected] www.woodstockil.gov 121 W. Calhoun Street Roscoe C. Stelford III Woodstock, Illinois 60098 City Manager
WOODSTOCK CITY COUNCIL City Council Chambers April 18, 2017 7:00 p.m.
Individuals Wishing to Address the City Council Are Invited to Come Forward to the Podium and Be Recognized by the Mayor; Provide their Name and Address for Purposes of the Record, if willing to do so; and Make Whatever Appropriate Comments They Would Like.
The complete City Council packet is available at the Woodstock Public Library, Woodstock City Hall, and via the City Council link on the City’s website, www.woodstockil.gov. For further information, please contact the Office of the City Manager at 815-338-4301 or [email protected].
The proceedings of the City Council meeting are being audio-recorded only to aid in the preparation of the Minutes and are not retained as part of the permanent records of the City.
CALL TO ORDER
ROLL CALL
A. FLOOR DISCUSSION: 1. Check Presentation – Friends of the Opera House 2. Recognition – Woodstock Telecommunicators
Anyone wishing to address the Council on an item not already on the agenda may do so at this time. 1. Public Comments 2. Council Comments
CONSENT AGENDA: (NOTE: Items under the consent calendar are acted upon in a single motion. There is no separate discussion of these items prior to the Council vote unless: 1) a Council Member requests that an item be removed from the calendar for separate action, or 2) a citizen requests an item be removed and this request is, in turn, proposed by a member of the City Council for separate action.)
B. MINUTES OF PREVIOUS MEETINGS: April 4, 2017 Regular Meeting Minutes Woodstock City Council April 18, 2017 Page 2
C. WARRANTS: #3756 #3757
D. MINUTES AND REPORTS: Historic Preservation Commission Minutes March 2017 Human Resources Report March 2017
E. MANAGER'S REPORT NO. 88
1. Ordinances – Modifying the Class B-9 Liquor License and Video Gaming Fees (88a) for Non- Profit Organizations a.) Approval of an Ordinance modifying the Class B-9 Liquor License to allow for Doc. 1 the retail sale of package liquor by a distillery. b.) Approval of an Ordinance amending Section 3.3.5, Video Gaming Terminals, of Doc. 2 the Woodstock City Code, modifying video gaming fees for Liquor License C classifications. 2. Ordinance - Removing Parcels from the City’s Tax Increment Fund (88b) Approval of An Ordinance of the City of Woodstock Deleting Certain Property Doc. 3 From the Tax Increment Finance Redevelopment Project Area No. 1 and Amending the City’s TIF Ordinances Regarding Such Property.
3. Resolution - Revolving Loan – Crystal Lake Marine (88c) Approval of a Resolution authorizing a Revolving Loan for Crystal Lake Doc. 4 Marine for a total of $75,000 to facilitate transferring this business to a Route 47 location, and providing for the expansion of business operations.
4. Resolution - Revolving Loan – D&A Apothecary (88d) Approval of a Resolution authorizing a Revolving Loan for D&A Salon Doc. 5 Apothecary for a total of $60,000 to facilitate an expansion of their store into the former Diva's Attic location.
5. Approval of FY17/18 Positions & Salary Ranges (88e) Approval of the City of Woodstock’s General Salary Range Table and the Doc. 6 Schedule of Authorized Positions for FY17/18.
6. Ordinance - FY17/18 Water/Sewer Rates (88f) Adoption of an Ordinance amending Title 6, Chapter 4 of the City Code Doc. 7 pertaining to water and sewer rates.
7. Ordinance - FY17/18 Budget Appropriations (88g) Approval of an Ordinance adopting the City of Woodstock’s FY17/18 Budget. Doc. 8
Woodstock City Council April 18, 2017 Page 3
8. Waiver of Competitive Bids and Award of Bid - Supervisory Control and Data (88h) Acquisition (SCADA) Upgrades a) Approval of a waiver of competitive bids for SCADA Upgrades; and b) Authorization for the purchase from Baxter & Woodman of all necessary equipment to upgrade the City’s SCADA and related equipment for a cost not to exceed $160,000.
9. Ordinance - Renewal Old Courthouse Donation Agreements (88i) a) Approval of an Ordinance Authorizing a Space Usage and Donation Doc. 9 Agreement Between the City of Woodstock and Northwest Area Arts Council for the Old Courthouse Art Center at the Old Courthouse Building. b) Approval of an Ordinance Authorizing a Space Usage and Donation Agreement Between the City of Woodstock and Talia Pavia String Academy Doc. 10 for Space at the Old Courthouse Building. c) Approval of an Ordinance Authorizing a Space Usage and Donation Agreement Between the City of Woodstock and Donna Jill Witty for Space at the Old Courthouse Building. Doc. 11
10. Waiver of Competitive Bids and Award of Bid - Mosquito Control Service (88j) a) Approval for the City to waive the requirement for competitive bids to provide mosquito control services and b) Award a contract for 2017 mosquito control services to Clarke for the quoted price of $4,913 per each application of larvae control products and $9,200 per each application for adult mosquito spraying.
11. Purchase –Replacement Dump Truck Purchase (88k) Approval of the purchase of a replacement dump truck and equipment utilizing the National Joint Powers Alliance purchasing program, Bid Number 081716- PMC from JX Enterprises Peterbilt, Rockford, IL, upfit by Bonnell Industries, Dixon, IL for a delivered unit price of $180,040.
12. Agreement – Architectural Services – Old Courthouse Phase II Windows (88l) Approval of an Agreement with Gary W. Anderson Architects for the provision Doc. 12 of architectural services for initial investigative work for $4,000 for all remaining windows, and additional funding for the preparation of construction documents based on whether window restoration ($8,940) or window replacement ($5,000) is determined to be the most appropriate solution for Phase 2 construction.
13. Agreement – Masonry- Old Courthouse (88m) Approval of an Agreement with US Heritage Group to provide consulting Doc. 13 services for a masonry assessment of the Old Courthouse and Sheriff’s House including material sampling, mortar matching, and recommended prioritized list of repairs including recommended phasing, and construction cost estimates for an anticipated cost of $15,133. Woodstock City Council April 18, 2017 Page 4
14. Agreement - Consultant Services – Architectural - Sheriff’s House Roof and (88n) Cornice Replacement Approval of an Agreement with Gary W. Anderson Architects for the provision Doc. 14 of architectural services for analysis and preparation of construction documents for the repair and rehabilitation of the Sheriff’s House and Jail roof and cornices for $8,000.
15. Ordinance - Sign Variation – 231 Main Street (88o) Approval of an Ordinance authorizing variations of Section 13.4, 13.7, and Doc. 15 13.8 of the City of Woodstock Unified Development Ordinance to allow a mural to be painted on the south wall of 231 Main Street.
DISCUSSION ITEMS:
16. Woodstock Mural Committee – Pedway Mural Discussion
FUTURE AGENDA ITEMS
ADJOURN to Friday, April 21st Pavement Management Taskforce Workshop at 2:00 pm at Stage Left Café in the Opera House.
NOTICE: In compliance with the Americans With Disabilities Act (ADA), this and all other City Council meetings are located in facilities that are physically accessible to those who have disabilities. If additional reasonable accommodations are needed, please call the City Manager’s Office at 815/338-4301 at least 72 hours prior to any meeting so that accommodations can be made. City of Finance Department 121 W. Calhoun Street Woodstock, Illinois 60098 815/338-4300 Fax 815/334-2269
Memo To: Roscoe Stelford, City Manager From: Paul N. Christensen, Assistant City Manager/Finance Director John Scharres, Managing Director, Opera House Date: April 12, 2017 Re: Friends of the Opera House Donations
As with past years, the Friends of the Opera House are making a generous cash donation to the City of Woodstock. These funds are given to the City to assist in the maintenance of the historic Woodstock Opera House. With this donation of $5,200, the Friends of the Opera House have contributed to the City a total of $105,200 since their inception in 2005. This year’s donation has been utilized to purchase replacement custom floor coverings for the lobby of the facility. In addition, the Friends provided the funding to install a new water fountain backstage for the benefit of the performers. Over the past twelve years Friends have also purchased numerous furnishings, various pieces of equipment and employee uniforms, in addition to funding several arts programs.
The Friends of the Opera House are recognized as a 501(c)3 organization and welcome everyone who wishes to become a friend of this unique and historic building. The Friends were created with the sole purpose of supporting the Woodstock Opera House. Beyond the money that they raise, other goals of the organization are to increase community awareness and involvement along with promoting the numerous programs and events for the historic building.
This year’s donation to the City was raised through a variety of fundraising projects. Some notable events from this past year include: a concert series at the Stage Left Café, their annual 50/50 Raffle; and the very popular formal annual holiday reception held before the Lighting of the Square in November. In addition, funding was provided to facilitate performances at the Opera House by the Woodstock Community Choir and District 200 Middle School Orchestra, as well as interactive children’s performances of Treasure Island at the Stage Left Café.
Furthermore, The Friends of the Opera House has served as the lead organization and financial conduit to secure the permissions and contributions for the future mural to be installed along the pedway. Moreover, the City has been able to utilize their bulk mailing permit to achieve operational savings. In FY16/17 our use of their permit saved approximately $2,400 in postage on the mailing of the Opera House event brochures. The Friends pay an annual fee of $200 to secure that permit each year.
The Friends of the Opera House have again scheduled several fundraising events for the upcoming year which include the annual 50/50 Raffle, a continuation of the concert series, and the reception before the Lighting of the Square. All of these endeavors help to insure the continued vitality of the Opera House for future generations.
City of
Police Department phone 815.338.6787 John L. Lieb, Chief of Police fax 815.334.2275 656 Lake Avenue [email protected] Woodstock, Illinois 60098 www.woodstockil.gov
To: Mr. Roscoe C. Stelford, City Manager From: John L. Lieb, Chief of Police Re: Recognition of the Woodstock Police Department Telecommunicators Date: April 12, 2017 (April 18, 2017 City Council Meeting)
For decades, the Telecommunicators of the Woodstock Police Department have been a vital service provider when it comes to the safety and security of Woodstock’s citizens. 24 hours a day, 7 days a week, 365 days a year, there has always been a cadre of dispatch professionals who have been there when an individual calls the Emergency-911 line or walks into the Woodstock Police Department to report an emergency.
With the best of intentions, the state of Illinois has mandated that McHenry County alter the manner of E-911 dispatching via the form of Dispatch consolidation. On May 1st, 2017, the Woodstock Police Department Telecommunications division will cease operations and merge operations with the other telecommunicators of the Northeast Regional Communications Center (NERCOM).
There have been so many unsung heroes that have been a part of the WPD Communications Center that have served and then moved along. However, there are several who exemplified the courage and stamina by remaining at their post during a time of certain closing. It is the intent to take a moment to honor and recognize those who served honorably and who remained to the end of the Woodstock Police Department’s Telecommunications Center:
Nancy J. Shepherd (LPT Dispatcher for over 3 years) Tami J. Soto (FT and LPT Dispatcher for over 3 years) Grant B. Havens (3 years, 2 months of service) Natalie J. Walker (7 years, 2 months of service) M. Yesenia Carreno (11 years, 6 months of service) Amy M. McKendry (15 years, 9 months of service) Patricia E. Eichinger (17 years, 3 months of service) Kathleen M. Gallagher (18 years, 5 months of service) Chad R. Peterson (20 years of service) Robin L. Karolewicz (26 years, 4 months of service)
Woodstock is proud to have been recognized as a 2007 Distinctive Destination by the National Trust for Historic Preservation
Therefore, it is requested and recommended that the leaders and citizens of the City of Woodstock mark this moment in the City’s history of the brave and dedicated service of these, as well as past, Telecommunicators. Their physical presence located within the City may soon be absent, but their voices of safety and security will forever be heard.
Sincerely,
John L. Lieb Chief of Police
MINUTES WOODSTOCK CITY COUNCIL April 4, 2017 City Council Chambers
The regular meeting of the Woodstock City Council was called to order at 7:00 PM by Mayor Brian Sager on Tuesday, April 4, 2017 in the Council Chambers at City Hall. Mayor Sager welcomed those present and explained the consent calendar process and invited public participation.
City Clerk Smiley confirmed that the agenda before the Council was a true and correct copy of the published agenda.
A roll call was taken.
COUNCIL MEMBERS PRESENT: Daniel Hart, Maureen Larson, Mark Saladin, Joseph Starzynski, RB Thompson, Michael Turner, and Mayor Brian Sager.
COUNCIL MEMBERS ABSENT: none
STAFF PRESENT: City Manager Roscoe Stelford, Assistant City Manager/Finance Director Paul Christensen, City Attorney Ruth Schlossberg, Public Works Director Jeff Van Landuyt, Economic Development Director Garrett Anderson, Building and Zoning Director Joe Napolitano and Library Director Nick Weber.
OTHERS PRESENT: City Clerk Cindy Smiley
A. FLOOR DISCUSSION Proclamation – National Public Library Week Mayor Sager stated this evening the City is honored to recognize National Library Week and the Woodstock Public Library.
Without objection, the City Council approved the Proclamation Honoring National Library Week and the Woodstock Public Library.
Mayor Sager placed the proclamation into the record
PROCLAMATION HONORING NATIONAL LIBRARY WEEK and the WOODSTOCK PUBLIC LIBRARY
WHEREAS, in the mid-1950s, research showed that Americans were spending less on books and more on radios, televisions, and musical instruments, and a non-profit organization formed to encourage people to read in their increasing leisure time, resulting in efforts that established National Library Week in 1958; and
WHEREAS, since then, the American Library Association has sponsored National Library Week annually to celebrate the contributions of our nation’s libraries and librarians and to promote library use and support; and
WHEREAS, National Library Week is being observed across the country this year from April 9 - 15, 2017 with the theme Libraries Transform; and Woodstock City Council 04/04/17 Page 2 of 5
WHEREAS, over the past several decades, the role of public libraries has expanded to include far more than printed literature with libraries becoming a community focal point for education, entertainment, and social connection; and
WHEREAS, during National Library Week, we pay special tribute to our beloved Woodstock Public Library and encourage all community members to call or visit the Library and show their appreciation to Library staff members on Tuesday, April 11th, designated as National Library Workers’ Day; and
WHEREAS, the Woodstock Public Library, that last year celebrated its 125th Anniversary, provides proof of National Library Week’s theme on a daily basis, being an integral and transforming part of our community by serving every part of our populace through over 300,000 in-person visits and almost 1 million on-line contacts yearly.
NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Woodstock, on behalf of all citizens of Woodstock, applauds the role of the American Library Association in promoting National Library Week, once again expresses our individual and collective gratitude, and pledges our continued support for the Woodstock Public Library, its staff and volunteer members of the Library Board.
APPROVED and ADOPTED by the City Council of the City of Woodstock, McHenry County, this 4th day of April, 2017.
/S/Mayor Brian Sager, Ph.D.
/S/Cindy Smiley, City Clerk
Mayor Sager presented the Proclamation to Library Director Nick Weber noting it is the City’s honor to recognize the Woodstock Public Library and asking Mr. Weber to relay to the library staff how much the City Council appreciates their efforts.
Public Comment Jason Alfonso, 718 Pleasant, stated there is a parking issue on Pleasant Street when he parks in front of his neighbor’s house. He stated his neighbor objects to this and has called the Police numerous times. He noted the Police have told him he is doing nothing wrong, yet the neighbor continues to harass him and call the Police.
Mr. Alfonso explained why he must park in front of his neighbor’s house so that other neighbors can access their driveways. He stated he has tried to work with his neighbor to no avail and requested assistance from the City Council to resolve this situation.
Noting he and others with the City have spoken with Mr. Alfonso, Mayor Sager thanked him for coming forward this evening. He stated Public Works Director Jeff Van Landuyt and Police Chief John Lieb have been working with Mr. Alfonso and his neighbor to resolve this issue. He stated the City knows what must be done and will try to get people to work together. Mayor Sager stated this is public parking and cannot be reserved selectively, and also the street cannot be blocked off, noting Mr. Alfonso is parking within the law. He stated the City will continue to work to resolve this situation.
Wendy Piersall stated she is present this evening because she wishes to have it entered into the record how much she loves Woodstock. She stated her husband moved his business to Woodstock from Crystal Lake noting when she told her daughter they were moving, she would not speak to Woodstock City Council 04/04/17 Page 3 of 5
Mrs. Piersall. Mrs. Piersall stated after a couple of days, the daughter told her if they were moving to Woodstock that would be ok.
Mrs. Piersall stated her family feels Woodstock is a wonderful, amazing community, citing many of its attributes and amenities, and stated she wished everyone on the Council to know that her family realizes this doesn’t just happen by accident, but because of the leadership of the City. Mrs. Piersall stated she wished to thank the Council for this leadership.
Council Comments Councilman Turner stated he recently took his first trip to Springfield with other City representatives for the purpose of lobbying on behalf of the City. He stated the way the world works is this is the way to meet the people who make the decisions in the State legislature to get things done. He noted to get things done for the City on the State level, there are groups of legislators the City must be able to get in the door to talk with and to connect with.
Mr. Turner stated the City’s Legislative Advocate Joyce Nardulli is an extraordinary person who is well-connected in Springfield who allows the City to connect with the people who make the decisions. He noted the discussions between Woodstock’s representatives and those people would not have occurred if not for her.
Councilman Turner stated, in addition, the City representatives would not have received the same reception from these decision makers if not for Mayor Sager, noting without the knowledge he brings to the table, the City would not have gotten the time with the people who make the decisions. Noting the City’s group did get the time with these people, Mr. Turner stated they indicated that while other projects are being cut, the Route 47 project is one of the highest priorities. He stated without the skills of Mayor Sager, the City would not be in this position.
J. Starzynski indicated he also made the trip to Springfield and was told by many that Woodstock is doing all the right things to get ready for this project and to move it forward.
B. PUBLIC HEARING: FY2017/2018 BUDGET Mayor Sager stated the FY2017/2018 Budget has been prepared by City Staff following multiple public Council Budget Workshops. He stated the Budget document has been available for review by the Public on-line and via computer at the Public Library.
Mayor Sager stated the purpose of this Public Hearing is to open the floor to the Public to make comments on the Budget. He stated Council will take these comments into consideration during the final Budget Workshop along with all other information to develop the Budget that will be considered for approval at the April 18th City Council meeting.
Mayor Sager opened the Public Hearing at 7:21 PM.
Mayor Sager stated the FY2017/2018 Budget is $3,000,000 less than the City’s budget of 10 years ago. He noted the property tax levy is 6.9% less than the tax levy of 10 years ago and also the City’s portion of the property tax bill is 1.54% less than it was 10 years ago.
Mayor Sager stated he feels the City has done a good job of managing the finances of the City.
Woodstock City Council 04/04/17 Page 4 of 5
Mayor Sager requested comments or questions from the public.
There being no comments or questions from the public, motion by M. Larson, second by M. Turner, to close the FY2017/2018 Budget Public Hearing.
A roll call vote was taken. Ayes: Hart, Larson, Saladin, Starzynski, Thompson, Turner, and Mayor Sager. Nays: none. Abstentions: none. Absentees: none. Motion carried unanimously.
The FY2017/2018 Budget Public Hearing was closed at 7:25PM.
CONSENT AGENDA Motion by M. Turner, second by M. Saladin, to approve the Consent Agenda.
There were no items removed from the Consent Agenda.
There were no questions or comments on the items on the Consent Agenda forthcoming from the City Council or the Public.
Mayor Sager affirmed the Consent Agenda to include items C through F-2 as follows:
C. MINUTES OF PREVIOUS MEETINGS: March 21, 2017 Regular Meeting
D. WARRANTS: 3754 3755
E. MINUTES AND REPORTS: Woodstock Police Department Monthly Report February 2017
F. MANAGER'S REPORT NO. 87
1. Ordinance – Mitchel and Stewart Traffic Controls Approval of Ordinance 17-O-28, identified as Document 1, An Ordinance Providing for an Amendment to the Woodstock City Code Providing for Revisions to Various Traffic Schedules, providing for revisions to traffic control at the intersections of Mitchell Street and Stewart Avenue as well as Muriel Street and Stewart Avenue providing for the removal of Yield Signs followed by the installation of Stop Signs.
2. Ordinance – Special Use – Truck Stops Approval of Ordinance 17-O-29, identified as Document 2, An Ordinance Amending Various Sections of the City of Woodstock Unified Development Ordinance Relating to Truck Stops.
A roll call vote was taken to approve Consent Agenda Items C through F-2. Ayes: D. Hart, M. Larson, M. Saladin, J. Starzynski, RB Thompson, M. Turner, and Mayor Sager. Nays: none. Abstentions: none. Absentees: None. Motion carried unanimously. Woodstock City Council 04/04/17 Page 5 of 5
DISCUSSION ITEMS:
There were no Discussion Items on this evening’s Agenda.
FUTURE AGENDA ITEMS There was a brief discussion of the Bull Valley Boundary Agreement Agenda Item.
RB Thompson wished to commend Library Director Nick Weber on the improvements that have been made to the Library during his tenure.
Mayor Sager recognized members of Boy Scout Troop 153 and asked them to introduce themselves and their families. He thanked them for their attendance this evening.
ADJOURN Motion by M. Saladin, second by M. Larson, to adjourn this regular meeting of the Woodstock City Council to the April 13, 2017 City Council Budget Workshop at 1:00 PM in the Council Chambers of Woodstock City Hall. Ayes: D. Hart, M. Larson, M. Saladin, J. Starzynski, RB Thompson, M. Turner, and Mayor Sager. Nays: none. Abstentions: none. Absentees: none. Meeting adjourned at 7:31 PM.
Respectfully submitted,
Cindy Smiley City Clerk City of Woodstock PAYROLL WARRANT LIST #3756 Page: 1 Pay period: 3/19/2017 - 4/1/2017 Apr 04, 2017 01:37PM
Department Total Name Gross
AMRAEN, MONICA CITY MANAGER 375.48 COSGRAY, ELIZABETH CITY MANAGER 1,360.00 HART, DANIEL T CITY MANAGER 500.00 HOWIE, JANE CITY MANAGER 2,815.60 LARSON, MAUREEN CITY MANAGER 500.00 MCELMEEL, DANIEL CITY MANAGER 3,173.08 SAGER, M BRIAN CITY MANAGER 1,000.00 SALADIN, MARK CITY MANAGER 500.00 SMILEY, CINDY CITY MANAGER 416.00 STARZYNSKI, JOSEPH CITY MANAGER 500.00 STELFORD III, ROSCOE CITY MANAGER 6,153.85 THOMPSON, RB CITY MANAGER 500.00 TURNER, MICHAEL CITY MANAGER 500.00 WILLCOCKSON, TERESA CITY MANAGER 2,453.60 JANIGA, JOSEPH CROSSING GUARDS 159.45 LENZI, RAYMOND CROSSING GUARDS 167.48 LUCKEY, DALE CROSSING GUARDS 151.65 LUCKEY, ROBERT CROSSING GUARDS 166.82 MONACK, KIM CROSSING GUARDS 184.20 ANDERSON, GARRETT D ECONOMIC DEVELOPMENT 4,389.39 COLTRIN, KRISTA E ECONOMIC DEVELOPMENT 2,444.23 CHRISTENSEN, PAUL N FINANCE 4,835.82 LIEB, RUTH ANN FINANCE 2,192.00 RAMIREZ, PAOLA FINANCE 1,160.00 STEIGER, ALLISON FINANCE 403.18 STRACZEK, WILLIAM FINANCE 2,641.34 WOODRUFF, CARY FINANCE 1,879.20 DYER, JASON L FLEET MAINTENANCE 1,837.60 GROH, PHILLIP FLEET MAINTENANCE 2,109.60 LAMZ, ROBERT FLEET MAINTENANCE 2,596.15 MAY, JILL E HUMAN RESOURCES 1,770.40 SCHOBER, DEBORAH HUMAN RESOURCES 4,648.10 BAUGHER, ANGELA LIBRARY 1,095.64 BERGESON, PATRICIA LIBRARY 106.68 BRADLEY, KATHERINE LIBRARY 921.80 CAMPBELL, SARAH JANE LIBRARY 297.50 DAWDY, KIRK LIBRARY 2,159.86 DREYER, TRUDIE LIBRARY 464.20 FOSNAUGH, CADEN LIBRARY 99.00 HANSEN, MARTHA LIBRARY 1,787.52 ICKES, RICHARD LIBRARY 257.40 KAMINSKI, SARAH LIBRARY 979.42 MILLER, LISA LIBRARY 1,850.40 MOORHOUSE, PAMELA LIBRARY 2,847.00 MORO, PAMELA LIBRARY 307.73 OLEARY, CAROLYN LIBRARY 1,927.20 PALMER, STEPHANIE LIBRARY 1,352.00 PALMQUIST, PEGGY LIBRARY 298.98 PUGA, MARIA LIBRARY 758.52 REWOLDT, BAILEY S LIBRARY 957.28 RYAN, ELIZABETH LIBRARY 1,872.46 RYAN, MARY M LIBRARY 1,881.60 SMILEY, BRIAN LIBRARY 353.34 City of Woodstock PAYROLL WARRANT LIST #3756 Page: 2 Pay period: 3/19/2017 - 4/1/2017 Apr 04, 2017 01:37PM
Department Total Name Gross
SUGDEN, MARY LIBRARY 1,398.58 TOTTON SCHWARZ, LORA LIBRARY 2,570.30 TRIPP, KATHRYN LIBRARY 1,685.60 WEBER, NICHOLAS P LIBRARY 3,977.75 ZAMORANO, CARRIE LIBRARY 1,881.55 BETH, RAYMOND OPERA HOUSE 329.18 BOURGEOIS-KUIPER, SAHARA OPERA HOUSE 257.81 CAMPBELL, DANIEL OPERA HOUSE 2,458.14 DAWSON, LISA OPERA HOUSE 200.65 GERVAIS, MARIANNE OPERA HOUSE 90.13 GRABOWSKI, NATHAN OPERA HOUSE 229.68 GRANZETTO, GERALDINE OPERA HOUSE 954.77 GREENLEAF, MARK OPERA HOUSE 3,248.10 HERVERT, ERIK OPERA HOUSE 169.87 LETOURNEAU, THOMAS OPERA HOUSE 45.18 MCCORMACK, JOSEPH OPERA HOUSE 2,471.18 MONTES JR, MICHAEL OPERA HOUSE 239.33 PANNIER, LORI ANN OPERA HOUSE 332.17 PUZZO, DANIEL OPERA HOUSE 306.00 SCHARRES, JOHN OPERA HOUSE 4,449.98 STELFORD, SAMANTHA OPERA HOUSE 269.36 WELLS, GAIL OPERA HOUSE 194.00 WIEGEL, DANIEL M OPERA HOUSE 1,424.00 BIRDSELL, CHRISTOPHER PARKS 2,048.00 EDDY, BRANDON PARKS 1,736.00 LESTER, TAD PARKS 2,052.80 MASS, STANLEY PHILIP PARKS 2,168.80 MECKLENBURG, JOHN PARKS 2,568.80 NELSON, ERNEST PARKS 3,403.00 OLEARY, PATRICK PARKS 2,356.00 SPRING, TIMOTHY PARKS 1,471.20 BAKER, NANCY PLANNING & ZONING 3,397.08 BERTRAM, JOHN PLANNING & ZONING 3,017.60 HERFF, KATHLEEN PLANNING & ZONING 387.75 LIMBAUGH, DONNA PLANNING & ZONING 2,540.00 NAPOLITANO, JOSEPH PLANNING & ZONING 3,284.61 STREIT JR, DANIEL PLANNING & ZONING 2,764.80 WALKINGTON, ROB PLANNING & ZONING 3,028.80 AMATI, CHARLES POLICE 3,937.60 BERNSTEIN, JASON POLICE 4,263.63 BRANUM, ROBBY POLICE 3,789.68 CARRENO, MARIA YESENIA POLICE 2,647.20 CIPOLLA, CONSTANTINO POLICE 4,479.46 DEMPSEY, DAVID POLICE 3,402.41 DIDIER, JONATHAN D POLICE 894.50 DIFRANCESCA, JAN POLICE 2,462.40 DOLAN, RICHARD POLICE 3,801.13 EICHINGER, PATRICIA POLICE 3,242.82 EISELSTEIN, FRED POLICE 3,040.90 FARNUM, PAUL POLICE 2,403.53 FINK, CORY POLICE 3,402.41 FISCHER, ADAM D POLICE 3,108.12 FOURDYCE, JOSHUA POLICE 4,190.06 City of Woodstock PAYROLL WARRANT LIST #3756 Page: 3 Pay period: 3/19/2017 - 4/1/2017 Apr 04, 2017 01:37PM
Department Total Name Gross
FREUND, SHARON L POLICE 2,965.69 GALLAGHER, KATHLEEN POLICE 3,044.28 GUSTIS, MICHAEL POLICE 3,402.40 HAVENS, GRANT POLICE 2,126.12 HENRY, DANIEL POLICE 4,359.34 HESS, GLENN POLICE 1,469.60 KAROLEWICZ, ROBIN POLICE 3,342.09 KOPULOS, GEORGE POLICE 6,549.20 KRYSIAK, KIMBERLY POLICE 600.00 LANZ II, ARTHUR R POLICE 3,788.80 LATHAM, DANIEL POLICE 3,980.80 LEE, KEITH POLICE 737.20 LIEB, JOHN POLICE 4,623.44 LINTNER, WILLIAM POLICE 3,785.18 MARSHALL, SHANE POLICE 3,705.95 MCKENDRY, AMY POLICE 3,441.36 MORTIMER, JEREMY POLICE 3,572.00 MRZLAK, CHRISTINE POLICE 600.00 MUEHLFELT, BRETT POLICE 3,402.40 NAATZ, CHRISTOPHER POLICE 2,852.69 NICKELS, THOMAS POLICE 2,107.20 NIEDZWIECKI, MICHAEL POLICE 6,824.33 PARSONS, JEFFREY POLICE 4,114.40 PAULEY, DANIEL POLICE 3,402.40 PETERSON, CHAD POLICE 3,838.44 PRENTICE, MATTHEW POLICE 2,440.80 PRITCHARD, ROBERT POLICE 5,020.80 RAPACZ, JOSHUA POLICE 3,529.99 REED, TAMARA POLICE 2,099.20 REITZ JR, ANDREW POLICE 3,418.36 SCHRAW, ADAM POLICE 3,402.40 SHARP, DAVID POLICE 2,784.04 SHEPHERD, NANCY POLICE 303.00 SOTO, TAMI POLICE 80.00 SYKORA, SARA POLICE 600.00 TABAKA, RANDALL S POLICE 524.75 VALLE, SANDRA POLICE 3,402.41 VORDERER, CHARLES POLICE 3,848.98 WALKER, NATALIE POLICE 2,407.20 WALKINGTON, DREW POLICE 2,107.20 WESOLEK, DANIEL POLICE 3,983.20 KEENAN, HEATHER PUBLIC WORKS ADMIN 1,704.00 MIGATZ, THOMAS B PUBLIC WORKS ADMIN 3,863.47 VAN LANDUYT, JEFFREY J PUBLIC WORKS ADMIN 4,753.85 WILSON, ALAN PUBLIC WORKS ADMIN 3,798.08 ASH, FALLON RECREATION CENTER 280.50 BAIRD, LEAH RECREATION CENTER 49.72 BARNES, CHRISTIAN RECREATION CENTER 103.13 BEHRNS, LESLIE RECREATION CENTER 76.92 BLONIARZ, JESSICA RECREATION CENTER 412.13 CABRERA, LESLIE M RECREATION CENTER 102.46 CORTES, VICTOR M RECREATION CENTER 299.16 DIAZ, ELISA M RECREATION CENTER 403.16 City of Woodstock PAYROLL WARRANT LIST #3756 Page: 4 Pay period: 3/19/2017 - 4/1/2017 Apr 04, 2017 01:37PM
Department Total Name Gross
DIAZ, FERNANDO RECREATION CENTER 315.14 DUNKER, ALAN RECREATION CENTER 2,337.72 EISENMENGER, JOCELYN RECREATION CENTER 33.84 FORERO, NATHANIEL RECREATION CENTER 74.25 GARZA, ANNA RECREATION CENTER 415.08 HICKS, MICHAEL S RECREATION CENTER 351.12 KARAFA, JORIE RECREATION CENTER 292.46 KEANE, EILISH M RECREATION CENTER 43.15 KOUMBIS, KRISTEN RECREATION CENTER 140.25 LAYOFF, ANDREW RECREATION CENTER 27.07 LEITZEN, ABBY-GALE RECREATION CENTER 121.37 LISK, MARY LYNN RECREATION CENTER 2,416.03 MC MINN, BRIDGET RECREATION CENTER 93.80 MCELMEEL, EMMA RECREATION CENTER 202.13 PIERCE, JAMIE RECREATION CENTER 28.44 READ, KELLY M RECREATION CENTER 43.96 REESE, AIMEE RECREATION CENTER 86.64 SANTANA, RUBY RECREATION CENTER 482.85 SARICH, ERIN RECREATION CENTER 468.06 SCHMITT, RONALD RECREATION CENTER 98.30 STROH, ELLIE RECREATION CENTER 135.36 TORREZ, RENEE RECREATION CENTER 2,199.67 VIDALES, REBECCA RECREATION CENTER 2,496.80 VIDALS, ABIGAIL RECREATION CENTER 492.80 ZAMORANO, GUILLERMO RECREATION CENTER 514.59 ZINNEN, JOHN DAVID RECREATION CENTER 4,151.51 CASTANEDA, CHRISTIAN J SEWER & WATER MAINT 1,391.67 DOPKE, LUKE SEWER & WATER MAINT 1,404.36 MAJOR, STEPHEN SEWER & WATER MAINT 2,431.20 MAXWELL, ZACHARY SEWER & WATER MAINT 1,787.20 MCCAHILL, NICHOLAS SEWER & WATER MAINT 1,724.05 PARKER, SHAWN SEWER & WATER MAINT 3,089.16 WILLIAMS, BRYANT P SEWER & WATER MAINT 2,191.16 WOJTECKI, KEITH SEWER & WATER MAINT 1,988.80 BURGESS, JEFFREY STREETS 2,495.47 CHAUNCEY, JUDD T STREETS 1,430.33 LECHNER, PHILIP A STREETS 1,665.09 LOMBARDO, JAMES STREETS 1,954.75 LYNK, CHRIS STREETS 1,783.20 MARTINEZ JR, MAURO STREETS 1,691.88 PIERCE, BARRY STREETS 2,480.80 SCHACHT, TREVOR STREETS 1,780.11 STOLL, MARK T STREETS 1,391.20 VIDALES, ROGER STREETS 2,431.20 WEGENER, JAMES STREETS 1,688.00 BAKER, WAYNE WASTEWATER TREATMENT 2,962.75 BOLDA, DANIEL WASTEWATER TREATMENT 1,941.60 GEORGE, ANNE WASTEWATER TREATMENT 3,529.17 SHEAHAN, ADAM WASTEWATER TREATMENT 2,052.80 VIDALES, HENRY WASTEWATER TREATMENT 2,356.00 GARRISON, ADAM WATER TREATMENT 2,403.63 HOFFMAN, THOMAS WATER TREATMENT 2,296.00 SCARPACE, SHANE WATER TREATMENT 2,052.80 City of Woodstock PAYROLL WARRANT LIST #3756 Page: 5 Pay period: 3/19/2017 - 4/1/2017 Apr 04, 2017 01:37PM
Department Total Name Gross
SMITH, WILLIAM WATER TREATMENT 3,318.67 WHISTON, TIMOTHY WATER TREATMENT 2,089.56
Grand Totals: 214 409,833.37
City of Woodstock Warrant List #3757 Page: 1 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
111461 1ST AYD CORPORATION SUPPLIES 135.36 GENERAL FUND SUPPLIES 01-06-6-606
Total 111461: 135.36
111462 ALAN DUNKER REC CENTER/ADULT BASKETBALL 48.41 GENERAL FUND PROGRAM SUPPLIES 01-09-6-612
Total 111462: 48.41
111463 ALFRED BERTHOLD FIRE DONATIONS FUND 102.41 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111463: 102.41
111464 ALLISON RANDALL FIRE DONATIONS FUND 102.41 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111464: 102.41
111465 ANNA GARZA RECREATION INSTRUCTOR 280.50 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111465: 280.50
111466 APPLE CREEK FLOWERS BEREAVMENT ACKNOWLEDGEMENT 48.00 GENERAL FUND PROGRAM SUPPLIES 01-09-6-612
Total 111466: 48.00
111467 ARAMARK UNIFORM SERVICE UNIFORM CLEANING 25.88 POLICE PROTECTION FUND UNIFORM ALLOWANCE 03-00-4-453
Total 111467: 25.88
111468 ARGIRO CHRISTOU FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111468: 51.21
111469 BAXTER & WOODMAN, INC. SCADA REPORT AND DESIGN 790.00 WATER & SEWER UTILITY FUND WATER TREATMENT PLANT MAINT. 60-54-7-778
Total 111469: 790.00
111470 BOB OLSON FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111470: 51.21
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 2 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
111471 BOHN'S ACE HARDWARE PARTS FOR VACTOR MACHINE 4.98 WATER & SEWER UTILITY FUND MATERIAL TO MAINT. EQUIPMENT 60-52-6-621 111471 BOHN'S ACE HARDWARE KEYS FOR PADLOCKS AND LABELS 27.91 PARKS FUND MATERIAL TO MAINTAIN GROUNDS 06-00-6-623 111471 BOHN'S ACE HARDWARE PAINT RC WALLS 20.26 RECREATION CENTER FUND MATERIAL TO MAINTAIN BUILDING 05-00-6-620
Total 111471: 53.15
111472 BRENDA WINKOWSKI FIRE DONATIONS FUND 102.41 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111472: 102.41
111473 CALEB HEADLEY BASKETBALL SUPERVISOR 20.00 GENERAL FUND ATHLETIC OFFICIALS 01-09-5-513
Total 111473: 20.00
111474 CAROL WEBBER FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111474: 51.21
111475 CASEY SCHILLING FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111475: 51.21
111476 CDW GOVERNMENT, INC. MONITOR FOR KELTROW 107.64 GENERAL FUND-CIP DISPATCH CONSOLIDATION 82-03-7-720
Total 111476: 107.64
111477 CHAS. HERDRICH & SON, INC. CAFE SUPPLIES 128.44 PERFORMING ARTS SUPPLIES & MATERIALS 07-13-6-606
Total 111477: 128.44
111478 CHERRY HERNANDEZ FIRE DONATIONS FUND 204.83 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111478: 204.83
111479 CHICAGO TRIBUNE SUBSCRIPTION 181.87 GENERAL FUND DUES & SUBSCRIPTIONS 01-09-4-454
Total 111479: 181.87
111480 CHRISTINE BRONOWSKI FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 3 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
Total 111480: 51.21
111481 CL GRAPHICS DESIGN & LAYOUT SPRING SELF MAI 390.00 PERFORMING ARTS PROFESSIONAL SERVICES 07-11-5-502
Total 111481: 390.00
111482 COMCAST CABLE BUSINESS INTERNET 394.85 LIBRARY ELECTRONIC ACCESS 08-00-5-517
Total 111482: 394.85
111483 CONSTELLATION NEWENERGY ELECTRIC FOR PUMPS 213.74 WATER & SEWER UTILITY FUND UTILITIES- LIFT STATIONS 60-52-5-540 111483 CONSTELLATION NEWENERGY ELECT - BOOSTER STATION PUMPS 206.17 WATER & SEWER UTILITY FUND UTILITIES- BOOSTER STATIONS 60-52-5-541
Total 111483: 419.91
111484 CORKSCREW GYMNASTICS AND SPO GYMNASTICS INSTRUCTION 710.00 GENERAL FUND INSTRUCTOR CONTRACTS 01-09-5-512
Total 111484: 710.00
111485 CROWN RESTROOMS SHAMROCKED 370.00 GENERAL FUND OTHER COMMUNITY EVENTS 01-11-6-615
Total 111485: 370.00
111486 DENNIS MULLINS FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111486: 51.21
111487 DEVIN WHITING FIRE DONATIONS FUND 102.41 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111487: 102.41
111488 DEWANIA MOORE FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111488: 51.21
111489 EMILY KAPLAN RECREATION INSTRUCTOR 150.00 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111489: 150.00
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 4 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
111490 FALLON STEARNS FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111490: 51.21
111491 FIDEL BARRERA FIRE DONATIONS FUND 153.62 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111491: 153.62
111492 FIRST PLACE PROMOTIONS AND AW PLATE FOR PICTURE PLAQUES 7.00 GENERAL FUND PROGRAM SUPPLIES 01-09-6-612
Total 111492: 7.00
111493 GALE/CENGAGE LEARNING, INC LIBRARY MATERIALS 438.25 LIBRARY BOOKS & OTHER LIBRARY MATERIAL 08-00-7-740 111493 GALE/CENGAGE LEARNING, INC LIBRARY MATERIALS 27.19 LIBRARY BOOKS & OTHER LIBRARY MATERIAL 08-00-7-740
Total 111493: 465.44
111494 HEFTEE INDUSTRIES LLC heftee lift 9,660.00 GENERAL FUND EQUIPMENT 01-07-7-720
Total 111494: 9,660.00
111495 INTERTRADE USA COMPANY CAFE SUPPLIES 532.00 PERFORMING ARTS SUPPLIES & MATERIALS 07-13-6-606
Total 111495: 532.00
111496 JACQUELINE CLARK FIRE DONATIONS FUND 102.41 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111496: 102.41
111497 JAMES PALUBICKI FIRE DONATIONS FUND 102.41 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111497: 102.41
111498 JAN KAYSER RECREATION INSTRUCTOR 419.00 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111498: 419.00
111499 JENNIFER FRANKLIN FIRE DONATIONS FUND 153.62 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 5 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
Total 111499: 153.62
111500 JOANN STADLER FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111500: 51.21
111501 JOHN CUMMINGS FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111501: 51.21
111502 JORGE ARANGO FIRE DONATIONS FUND 102.41 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111502: 102.41
111503 JOSE M. ZAMORANO MAINTENANCE SERVICE 180.00 RECREATION CENTER FUND SERVICE TO MAINTAIN EQUIPMENT 05-00-5-552
Total 111503: 180.00
111504 JOSIE PALA RECREATION INSTRUCTOR 627.50 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111504: 627.50
111505 JS COMMUNICATIONS TECHNOLOGI OUTDOOR WARNING SIGN SERVICE 569.90 POLICE PROTECTION FUND SERVICE TO MAINTAIN EQUIPMENT 03-00-5-552
Total 111505: 569.90
111506 JUDITH BROWN RECREATION INSTRUCTOR 138.00 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111506: 138.00
111507 KATHLEEN ZANK RECREATION INSTRUCTION 60.00 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111507: 60.00
111508 KEN FIANTAGO FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111508: 51.21
111509 LIONHEART CRITICAL POWER SPECI GENERATOR MAINTENANCE 590.00 LIBRARY BUILDING FUND SERVICE TO MAINT. BLDG & GRDS 09-00-5-550
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 6 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
Total 111509: 590.00
111510 MARIA CAMPBELL RECREATION INSTRUCTOR 315.00 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111510: 315.00
111511 MAXIMUM PRINTING & GRAPHICS REAL WOODSTOCK POSTERS 55.00 ESCROW FUND PROMOTE WOODSTOCK 72-00-0-237
Total 111511: 55.00
111512 MENARDS DREAM FIELD STORAGE SHED REPAI 9.13 PARKS FUND LANDSCAPE MATERIALS 06-00-6-609 111512 MENARDS PW HALL LIGHT BULBS 26.88 GENERAL FUND MATERIAL TO MAINTAIN BUILDINGS 01-07-6-620 111512 MENARDS DREAM FIELD LANDSCAPING SUPPLI 61.73 PARKS FUND LANDSCAPE MATERIALS 06-00-6-609 111512 MENARDS SHLEF FOR MERRYMAN STORAGE 149.00 PARKS FUND MATERIAL TO MAINTAIN GROUNDS 06-00-6-623 111512 MENARDS REC CENTER SUPPLIES 41.86 GENERAL FUND OFFICE SUPPLIES 01-09-6-606 111512 MENARDS POWER STRIPS FOR EQUIPMENT 8.75 WATER & SEWER UTILITY FUND SUPPLIES 60-52-6-606
Total 111512: 297.35
111513 MICHAEL GREEN FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111513: 51.21
111514 NATHAN KNAPKE FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111514: 51.21
111515 NEAL BELCHER FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111515: 51.21
111516 NEVA E. LISS RECREATION INSTRUCTOR 360.00 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111516: 360.00
111517 NICOR UTILITY - GAS 1,023.77 RECREATION CENTER FUND FUEL - HEATING 05-00-6-603 111517 NICOR GAS FOR EMERGENCY GENERATOR 25.97 WATER & SEWER UTILITY FUND UTILITIES- LIFT STATIONS 60-52-5-540
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 7 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
Total 111517: 1,049.74
111518 NORTHERN PUBLIC RADIO ED ASNER RADIO ANNOUNCEMENTS 912.00 PERFORMING ARTS PROGRAMMING FUND - ADVERTISIN 07-11-5-526 111518 NORTHERN PUBLIC RADIO SPRING 2017 FUNDRAISING CAMPAI 150.00 PERFORMING ARTS PROGRAMMING FUND - ADVERTISIN 07-11-5-526
Total 111518: 1,062.00
111519 PAMELA MCDONALD RECREATION INSTRUCTION 1,007.50 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111519: 1,007.50
111520 PATRICIA DOPP FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111520: 51.21
111521 PATRIOT DOOR SOLUTIONS GARAGE DOOR REPAIRS @ PW 825.00 GENERAL FUND SERVICE TO MAINTAIN BUILDINGS 01-07-5-550
Total 111521: 825.00
111522 PORTER LEE CORP LABELS AND PRINT RIBBONS 121.75 POLICE PROTECTION FUND SUPPLIES 03-00-6-606
Total 111522: 121.75
111523 QUILL CORPORATION SUPPLIES 200.20 POLICE PROTECTION FUND SUPPLIES 03-00-6-606 111523 QUILL CORPORATION INK CARTRIDGE 18.89 POLICE PROTECTION FUND SUPPLIES 03-00-6-606 111523 QUILL CORPORATION DAMAGED ITEM SLIPS 25.19 LIBRARY SUPPLIES 08-00-6-606 111523 QUILL CORPORATION SUPPLIES 145.86 POLICE PROTECTION FUND SUPPLIES 03-00-6-606 111523 QUILL CORPORATION SUPPLIES 3.32 GENERAL FUND SUPPLIES 01-01-6-606 111523 QUILL CORPORATION SUPPLIES 6.63 GENERAL FUND SUPPLIES 01-03-6-606 111523 QUILL CORPORATION SUPPLIES 3.32 GENERAL FUND SUPPLIES 01-04-6-606 111523 QUILL CORPORATION SUPPLIES 6.63 GENERAL FUND SUPPLIES 01-05-6-606 111523 QUILL CORPORATION SUPPLIES 6.63 GENERAL FUND OFFICE SUPPLIES 01-09-6-606 111523 QUILL CORPORATION SUPPLIES 6.63 GENERAL FUND SUPPLIES 01-08-6-606 111523 QUILL CORPORATION SUPPLIES 6.63 GENERAL FUND SUPPLIES 01-12-6-606 111523 QUILL CORPORATION SUPPLIES 26.64 PERFORMING ARTS SUPPLIES 07-11-6-606
Total 111523: 456.57
111524 RANDALL ROBINSON FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 8 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
Total 111524: 51.21
111525 RONNY SNYDER FIRE DONATIONS FUND 102.41 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111525: 102.41
111526 SECRETARY OF STATE VEHICLE REGISTRATION 101.00 POLICE PROTECTION FUND SERVICE TO MAINTAIN VEHICLES 03-00-5-553
Total 111526: 101.00
111527 SECRETARY OF STATE VEHICLE REGISTRATION 101.00 POLICE PROTECTION FUND SERVICE TO MAINTAIN VEHICLES 03-00-5-553
Total 111527: 101.00
111528 SECRETARY OF STATE VEHICLE REGISTRATION 101.00 POLICE PROTECTION FUND SERVICE TO MAINTAIN VEHICLES 03-00-5-553
Total 111528: 101.00
111529 SECRETARY OF STATE VEHICLE REGISTRATION 101.00 POLICE PROTECTION FUND SERVICE TO MAINTAIN VEHICLES 03-00-5-553
Total 111529: 101.00
111530 SETH DEMING FILMS CHRISTMAS CELEBRATION. 1,125.00 ESCROW FUND PROMOTE WOODSTOCK 72-00-0-237
Total 111530: 1,125.00
111531 SHAUNA CALISTRO FIRE DONATIONS FUND 102.41 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111531: 102.41
111532 SHOWCASES PROCESSING SUPPLIES 193.62 LIBRARY SUPPLIES 08-00-6-606
Total 111532: 193.62
111533 STEPHANIE DEIKER FIRE DONATIONS FUND 51.21 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111533: 51.21
111534 T.O.P.S. IN DOG TRAINING CORP. K-9 TRAINING 300.00 POLICE PROTECTION FUND TRAVEL & TRAINING 03-00-4-452
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 9 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
Total 111534: 300.00
111535 TAMMY DUNN RECREATION INSTRUCTOR 262.50 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111535: 262.50
111536 THE LINCOLN NATIONAL LIFE INSUR LIFE INSURANCE PREMIUMS 693.19 HEALTH/LIFE INSURANCE FUND LIFE INSURANCE PREMIUMS 75-00-5-541 111536 THE LINCOLN NATIONAL LIFE INSUR LIFE INSURANCE PREMIUMS 447.54 FLEX- LIFE 99-99-9-963
Total 111536: 1,140.73
111537 TICKET RETURN ONLINE SINGLE TICKET SALES FEES 1,158.00 ESCROW FUND OPERA HOUSE TICKETS 72-00-0-215
Total 111537: 1,158.00
111538 TIM HICKS RECREATION INSTRUCTOR 396.00 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111538: 396.00
111539 TOM ADAMS FIRE DONATIONS FUND 102.41 ESCROW FUND FIRE DONATION ESCROW ACCT 72-00-0-235
Total 111539: 102.41
111540 TRITECH FORENSICS, INC SUPPLIES 98.67 POLICE PROTECTION FUND SUPPLIES 03-00-6-606
Total 111540: 98.67
111541 U. S. POSTMASTER ACCOUNT 464788, BR 30-001 500.00 WATER & SEWER UTILITY FUND POSTAGE 60-53-6-601
Total 111541: 500.00
111542 USA BLUEBOOK LAB SUPPLIES 405.02 WATER & SEWER UTILITY FUND LAB CHEMICALS 60-51-6-615
Total 111542: 405.02
111543 VERSATILE COMPUTER SERVICES IN STAFF EMAIL 150.00 LIBRARY ELECTRONIC ACCESS 08-00-5-517
Total 111543: 150.00
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 10 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
111544 WATER RESOURCES, INC. GASKETS FOR METER CHANGE OUT 61.51 WATER & SEWER UTILITY FUND WATER METER REPLACEMENT PRO 60-54-7-775
Total 111544: 61.51
111545 WELCH BROS., INC. STORM LID 265.00 GENERAL FUND MATERIALS TO MAIN. STORM SWRS 01-06-6-625
Total 111545: 265.00
111546 WOODSTOCK POWER EQUIPMENT, I PARTS FOR TRASH PUMPS 64.48 WATER & SEWER UTILITY FUND MATERIAL TO MAINT. EQUIPMENT 60-52-6-621
Total 111546: 64.48
111547 ZUKOWSKI ROGERS FLOOD MCARDL LEGAL REVIEW OF CONTRACTS 131.25 GENERAL FUND LEGAL EXPENSES 01-12-5-502 111547 ZUKOWSKI ROGERS FLOOD MCARDL LEGAL EXPENSES 7,900.00 POLICE PROTECTION FUND LEGAL EXPENSES 03-00-5-502
Total 111547: 8,031.25
111566 AMERICAN RED CROSS - HEALTH & S CPR/AED TRAINING 297.00 GENERAL FUND TRAVEL & TRAINING 01-09-4-452
Total 111566: 297.00
111567 ANITA JOHNSON RECREATION INSTRUCTOR 490.00 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111567: 490.00
111568 APPLE CREEK FLOWERS BEREAVMENT ACKNOWLEDGEMENT 95.00 POLICE PROTECTION FUND SUPPLIES 03-00-6-606 111568 APPLE CREEK FLOWERS DANCE RECITAL 70.00 GENERAL FUND PROGRAM SUPPLIES 01-09-6-612
Total 111568: 165.00
111569 ARAMARK UNIFORM SERVICE UNIFORM SERVICES 34.54 GENERAL FUND UNIFORMS 01-07-4-453 111569 ARAMARK UNIFORM SERVICE UNIFORM SERVICES 26.17 PARKS FUND UNIFORMS 06-00-4-453 111569 ARAMARK UNIFORM SERVICE UNIFORM SERVICES 42.24 WATER & SEWER UTILITY FUND UNIFORMS 60-52-4-453 111569 ARAMARK UNIFORM SERVICE UNIFORM SERVICES 61.94 GENERAL FUND UNIFORMS 01-06-4-453 111569 ARAMARK UNIFORM SERVICE UNIFORM CLEANING 25.88 POLICE PROTECTION FUND UNIFORM ALLOWANCE 03-00-4-453 111569 ARAMARK UNIFORM SERVICE UNIFORM SERVICES 34.54 GENERAL FUND UNIFORMS 01-07-4-453 111569 ARAMARK UNIFORM SERVICE UNIFORM SERVICES 26.17 PARKS FUND UNIFORMS 06-00-4-453 111569 ARAMARK UNIFORM SERVICE UNIFORM SERVICES 42.24 WATER & SEWER UTILITY FUND UNIFORMS 60-52-4-453 111569 ARAMARK UNIFORM SERVICE UNIFORM SERVICES 61.94 GENERAL FUND UNIFORMS 01-06-4-453 111569 ARAMARK UNIFORM SERVICE UNIFORM CLEANING 25.88 POLICE PROTECTION FUND UNIFORM ALLOWANCE 03-00-4-453
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 11 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
Total 111569: 381.54
111570 ARLINGTON POWER EQUIPMENT INC SMALL EQUIPMENT REPLACEMENT 1,478.68 PARKS FUND EQUIPMENT 06-00-7-720
Total 111570: 1,478.68
111571 ARVIDSON POOLS & SPAS POOL SLIDE 12,000.00 GENERAL FUND-CIP AQUATIC CENTER UPGRADES 82-02-7-722
Total 111571: 12,000.00
111572 ASHLEY ESUNIS TWEEN NIGHT 30.00 GENERAL FUND INSTRUCTOR CONTRACTS 01-09-5-512
Total 111572: 30.00
111573 ASSOCIATED ELECTRICAL CONTRAC REPAIR POOL LIGHTS 125.00 RECREATION CENTER FUND SERVICE TO MAINTAIN BUILDING 05-00-5-550 111573 ASSOCIATED ELECTRICAL CONTRAC STREET LIGHT MATERIALS 176.00 GENERAL FUND MATERIALS TO MAIN. STREET LGTS 01-06-6-630
Total 111573: 301.00
111574 AUTO TECH CENTER INC MOWER TIRES 189.00 PARKS FUND MATERIAL TO MAINTAIN EQUIPMENT 06-00-6-621
Total 111574: 189.00
111575 BACKGROUNDS ONLINE CHARGES FOR MARCH 2017 93.30 GENERAL FUND TESTING 01-04-5-509
Total 111575: 93.30
111576 BAXTER & WOODMAN, INC. CONTRACTOR DID FLOW TEST ON C 292.50 WATER & SEWER UTILITY FUND SERVICE TO MAINT. WATER MAINS 60-52-5-554
Total 111576: 292.50
111577 BOHN'S ACE HARDWARE PARKS PAD LOCKS 88.54 PARKS FUND MATERIAL TO MAINTAIN GROUNDS 06-00-6-623 111577 BOHN'S ACE HARDWARE CLEANER FOR TRAIN STATION VEND 3.99 GENERAL FUND RENTAL PROPERTY EXPENDITURES 01-02-8-803
Total 111577: 92.53
111578 BONNELL INDUSTRIES, INC LEAF MACHINE PARTS 482.04 ENVIRONMENTAL MANAGEMENT FU MATERIAL TO MAINT. EQUIPMENT 90-00-6-621 111578 BONNELL INDUSTRIES, INC PLOW LIFT HYD 1,705.59 GENERAL FUND MATERIALS TO MAIN. EQUIPMENT 01-06-6-621
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 12 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
Total 111578: 2,187.63
111579 BOTTS WELDING SERVICE VACTOR PARTS 155.14 GENERAL FUND MATERIALS TO MAIN. EQUIPMENT 01-06-6-621 111579 BOTTS WELDING SERVICE VACTOR PARTS 6.84 GENERAL FUND MATERIALS TO MAIN. EQUIPMENT 01-06-6-621
Total 111579: 161.98
111580 BRANDI JACKSON REFUND FACILITY RENTAL DEPOSIT 50.00 RECREATION CENTER FUND FACILITY RENTAL 05-00-3-328
Total 111580: 50.00
111581 BTM INDUSTRIES INC SIGNAGE SUPPLIES 1,400.00 GENERAL FUND MATERIALS TO MAIN. TRAFFIC CTL 01-06-6-629
Total 111581: 1,400.00
111582 C.O.P.S. & F.I.R.E. PERSONNEL TEST LAW ENFORCEMENT PRE-EMPLOYM 160.00 GENERAL FUND TESTING 01-04-5-509
Total 111582: 160.00
111583 CABAY & COMPANY, INC SUPPLIES 591.44 RECREATION CENTER FUND OFFICE/JANITORIAL SUPPLIES 05-00-6-606
Total 111583: 591.44
111584 CARQUEST AUTO PARTS STORES LAMP/FUSES 32.68 WATER & SEWER UTILITY FUND MATERIAL TO MAINT. EQUIPMENT 60-52-6-621
Total 111584: 32.68
111585 CDW GOVERNMENT, INC. ROUTER FOR KELTRON 715.00 GENERAL FUND-CIP DISPATCH CONSOLIDATION 82-03-7-720 111585 CDW GOVERNMENT, INC. ROUTER SUPPORT FOR KELTRON 90.85 GENERAL FUND-CIP DISPATCH CONSOLIDATION 82-03-7-720
Total 111585: 805.85
111586 CHERYL REIMER WATER AEROBICS 180.00 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111586: 180.00
111587 CINDY RIDLEY RECREATION INSTRUCTOR 25.00 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 13 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
Total 111587: 25.00
111588 CITY OF WOODSTOCK - PETTY CASH PD - POSTAGE 53.94 POLICE PROTECTION FUND POSTAGE 03-00-6-601 111588 CITY OF WOODSTOCK - PETTY CASH PD SUPPLIES 4.80 POLICE PROTECTION FUND SUPPLIES 03-00-6-606 111588 CITY OF WOODSTOCK - PETTY CASH PD MEETING EXPENSES 32.01 POLICE PROTECTION FUND TRAVEL & TRAINING 03-00-4-452
Total 111588: 90.75
111589 COMCAST CABLE INTERNET SERVICE 323.90 WIRELESS FUND COMMUNICATIONS 15-00-5-501
Total 111589: 323.90
111590 COMMONWEALTH EDISON ELECTRICAL SERVICE 302.69 PARKS FUND ELECTRICITY 06-00-5-540
Total 111590: 302.69
111591 CONSERV FS BALL FIELD MIX FOR EMRICSON 688.00 PARKS FUND MATERIAL TO MAINTAIN GROUNDS 06-00-6-623 111591 CONSERV FS BALL FIELD MIX FOR EMRICSON 691.84 PARKS FUND MATERIAL TO MAINTAIN GROUNDS 06-00-6-623 111591 CONSERV FS BALL FIELD MIX FOR EMRICSON 480.00 PARKS FUND MATERIAL TO MAINTAIN GROUNDS 06-00-6-623 111591 CONSERV FS BALL FIELD MIX FOR EMRICSON 474.24 PARKS FUND MATERIAL TO MAINTAIN GROUNDS 06-00-6-623
Total 111591: 2,334.08
111592 CONSTELLATION NEWENERGY STREET LIGHTS 19,025.47 MOTER FUEL TAX FUND STREET LIGHTING 12-00-5-564
Total 111592: 19,025.47
111593 COURTNEY SLINKO YOUTH VOLLEYBALL 715.00 GENERAL FUND INSTRUCTOR CONTRACTS 01-09-5-512
Total 111593: 715.00
111594 CROWN RESTROOMS MERRYMAN FIELD PORT-A-POTTY 95.00 PARKS FUND SERVICE TO MAINTAIN GROUNDS 06-00-5-551
Total 111594: 95.00
111595 DALE JANDRON OFFICIALS SERVICES 105.00 GENERAL FUND ATHLETIC OFFICIALS 01-09-5-513
Total 111595: 105.00
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 14 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
111596 DAVID G. ETERNO ADMNISTRAVE HEARING SERVICE 612.50 ADMIN ADJUDICATION FUND ADMINISTRATIVE JUDGE 14-00-4-450
Total 111596: 612.50
111597 FASTENAL COMPANY FACE SHIELD 21.59 GENERAL FUND SUPPLIES 01-07-6-606
Total 111597: 21.59
111598 FELLER ELECTRICAL CONTRACTORS ELECTRICAL WORK 2,900.00 GENERAL FUND-CIP STREETS- VEHCILE REPLACEMENT 82-07-7-713
Total 111598: 2,900.00
111599 FOXCROFT MEADOWS, INC. SOD FOR DREAM FIELD 132.00 PARKS FUND LANDSCAPE MATERIALS 06-00-6-609
Total 111599: 132.00
111600 GAVERS PAVING & EXCAVATING INC SWEEPINGS REMOVAL 2,265.00 ENVIRONMENTAL MANAGEMENT FU WASTE DISPOSAL SERVICES 90-00-5-560 111600 GAVERS PAVING & EXCAVATING INC SWEEPINGS REMOVAL 2,705.00 ENVIRONMENTAL MANAGEMENT FU WASTE DISPOSAL SERVICES 90-00-5-560 111600 GAVERS PAVING & EXCAVATING INC SWEEPINGS REMOVAL 2,705.00 ENVIRONMENTAL MANAGEMENT FU WASTE DISPOSAL SERVICES 90-00-5-560
Total 111600: 7,675.00
111601 GEOSTAR MECHANICAL, INC. MAINTEANCE SERVICE 285.00 RECREATION CENTER FUND SERVICE TO MAINTAIN BUILDING 05-00-5-550
Total 111601: 285.00
111602 GRAINGER SAFETY SHEILDS FOR EMPLOYEES T 25.02 WATER & SEWER UTILITY FUND TOOLS 60-52-6-605
Total 111602: 25.02
111603 HAMPTON, LENZINI & RENWICK INC WOODSTOCK SAFE ROUTES TO SCH 509.31 GENERAL FUND-CIP SAFE ROUTES TO SCHOOL PROGRA 82-08-7-710
Total 111603: 509.31
111604 HD SUPPLY WATERWORKS, LTD. STORM SEWER SUPPLIES 232.54 GENERAL FUND MATERIALS TO MAIN. STORM SWRS 01-06-6-625
Total 111604: 232.54
111605 HI VIZ INC SIGNAGE 200.00 GENERAL FUND MATERIALS TO MAIN. TRAFFIC CTL 01-06-6-629 111605 HI VIZ INC SIGNAGE 1,554.00 GENERAL FUND MATERIALS TO MAIN. TRAFFIC CTL 01-06-6-629
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 15 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
Total 111605: 1,754.00
111606 HICKS GAS GAS FOR SHOP AT EMRICSON 80.52 PARKS FUND FUEL - HEATING 06-00-6-603
Total 111606: 80.52
111607 HUB INTERNATIONAL MIDWEST WES CONSULTING FEE 9,250.00 HEALTH/LIFE INSURANCE FUND PROFESSIONAL SERVICES 75-00-5-503
Total 111607: 9,250.00
111608 HUMBOLDT MFG CO. TOOLS FOR ASSESSMENT OF SOIL 740.00 GENERAL FUND-CIP OPERA HOUSE 82-02-7-708
Total 111608: 740.00
111609 INTERSTATE BATTERY BATTERIES 153.80 PARKS FUND MATERIAL TO MAINTAIN EQUIPMENT 06-00-6-621
Total 111609: 153.80
111610 JAMIE PIERCE DANCE COSTUMES 73.41 GENERAL FUND PROGRAM SUPPLIES 01-09-6-612
Total 111610: 73.41
111611 JASON CHUPICH OFFICIALS SERVICES 105.00 GENERAL FUND ATHLETIC OFFICIALS 01-09-5-513
Total 111611: 105.00
111612 JEFFREY PARSONS FUEL REIMBURSEMENT 21.00 POLICE PROTECTION FUND MATERIAL TO MAINTAIN VEHICLES 03-00-6-622
Total 111612: 21.00
111613 JESICA FLYNN FAMILY FUN NIGHT 118.44 GENERAL FUND RECREATION AIDES (P-T) 01-09-3-440
Total 111613: 118.44
111614 JESSICA ANN BLONIARZ TWEEN NIGHT 30.00 GENERAL FUND RECREATION AIDES (P-T) 01-09-3-440 111614 JESSICA ANN BLONIARZ NISRA AID 95.00 SPECIAL RECREATION FUND ADMINISTRATION & TRAINING 16-00-4-452
Total 111614: 125.00
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 16 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
111615 JOSE M. ZAMORANO MAINTENANCE SERVICE 170.00 RECREATION CENTER FUND SERVICE TO MAINTAIN EQUIPMENT 05-00-5-552
Total 111615: 170.00
111616 JOYCE A NARDULLI LLC RETAINER FEE 5,000.00 GENERAL FUND LEGISLATIVE ADVOCARTE 01-01-5-562
Total 111616: 5,000.00
111617 JUDITH BROWN RECREATION INSTRUCTOR 138.00 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111617: 138.00
111618 JULIE TROPP RECREATION INSTRUCTOR 75.00 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111618: 75.00
111619 LAND CONSERVANCY OF MCHENRY BRUSHING AND VOLUNTEER DAYS 1,420.00 ENVIRONMENTAL MANAGEMENT FU WETLANDS MAINTENANCE/IMPROV. 90-00-5-703
Total 111619: 1,420.00
111620 LAWSON PRODUCTS HYD PRESS KIT 239.99 GENERAL FUND MATERIALS TO MAIN. EQUIPMENT 01-06-6-621 111620 LAWSON PRODUCTS HYD PRESS KIT 239.99 PARKS FUND MATERIAL TO MAINTAIN EQUIPMENT 06-00-6-621 111620 LAWSON PRODUCTS HYD PRESS KIT 239.99 WATER & SEWER UTILITY FUND MATERIAL TO MAINT. EQUIPMENT 60-52-6-621
Total 111620: 719.97
111621 MARSH USA INC LIQUOR INSURANCE 869.00 PERFORMING ARTS INSURANCE & LICENSING 07-13-5-504
Total 111621: 869.00
111622 MATT ZINNEN PAINT AT REC 40.00 RECREATION CENTER FUND SERVICE TO MAINTAIN BUILDING 05-00-5-550
Total 111622: 40.00
111623 MCHENRY ANALYTICAL WATER LABO OUTSIDE TESTING 135.00 WATER & SEWER UTILITY FUND LABORATORY TESTING SERVICES 60-51-5-509
Total 111623: 135.00
111624 MCHENRY COUNTY COLLEGE - BURS CLASS - LISK 39.00 GENERAL FUND TRAVEL & TRAINING 01-09-4-452
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 17 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
Total 111624: 39.00
111625 MCHENRY COUNTY COUNCIL OF GO MEMBERSHIP MEETING 70.00 GENERAL FUND TRAVEL & TRAINING 01-01-4-452
Total 111625: 70.00
111626 MCHENRY COUNTY DIV OF TRANSPO MCRIDE SUPPLEMENTAL PAYMENT 2,703.58 PARATRANSIT FUND PACE REIMBURSEMENT 26-00-5-503
Total 111626: 2,703.58
111627 MENARDS DADDY DAUGHTER DANCE 144.32 GENERAL FUND PROGRAM SUPPLIES 01-09-6-612 111627 MENARDS CLEANING/ CUSTODIAL MAT'LS & EQ 54.16 PERFORMING ARTS MATERIAL TO MAINTAIN BUILDING 07-11-6-620 111627 MENARDS STORAGE MAT'LS & MAINT OF SERVI 84.63 PERFORMING ARTS MATERIAL TO MAINTAIN BUILDING 07-11-6-620 111627 MENARDS RECREATION SUPPLIES 76.24 RECREATION CENTER FUND MATERIAL TO MAINTAIN BUILDING 05-00-6-620 111627 MENARDS LAUNDRY SUPPLIES 5.91 PERFORMING ARTS MATERIAL TO MAINTAIN BUILDING 07-11-6-620 111627 MENARDS MAT'LS FOR DUST CONTAINMENT, M 18.72 GENERAL FUND-CIP OPERA HOUSE 82-02-7-708 111627 MENARDS MAT'LS FOR DUST CONTAINMENT, M 471.95 GENERAL FUND-CIP OPERA HOUSE 82-02-7-708 111627 MENARDS SIGNAGE SUPPLIES 6.84 GENERAL FUND MATERIALS TO MAIN. TRAFFIC CTL 01-06-6-629 111627 MENARDS MAT'LS FOR CONCRETE FLOOR REM 284.53 GENERAL FUND-CIP OPERA HOUSE 82-02-7-708 111627 MENARDS LIGHT BULBS, INTERIOR LIGHTING 61.38 PERFORMING ARTS MATERIAL TO MAINTAIN BUILDING 07-11-6-620 111627 MENARDS MAT'LS FOR DUST CONTAINMENT, M 80.25 GENERAL FUND-CIP OPERA HOUSE 82-02-7-708 111627 MENARDS MAT'LS FOR DEBRIS REMOVAL, DUS 343.23 GENERAL FUND-CIP OPERA HOUSE 82-02-7-708 111627 MENARDS DREAM FIELD SUPPLIES 95.59 PARKS FUND LANDSCAPE MATERIALS 06-00-6-609 111627 MENARDS CLEAINING SUPPLIES FOR TRAIN ST 189.09 GENERAL FUND RENTAL PROPERTY EXPENDITURES 01-02-8-803 111627 MENARDS DREAM FIELD SUPPLIES 47.47 PARKS FUND LANDSCAPE MATERIALS 06-00-6-609 111627 MENARDS STABILIZER FOR PUMPS FUEL SYST 11.45 WATER & SEWER UTILITY FUND MATERIAL TO MAINT. EQUIPMENT 60-52-6-621 111627 MENARDS CLEANING & ELECTRICAL MAT'LS, O 75.72 PERFORMING ARTS MATERIAL TO MAINTAIN BUILDING 07-11-6-620 111627 MENARDS SUPPLIES FOR FLOOR CUTTING/ DE 33.70 GENERAL FUND-CIP OPERA HOUSE 82-02-7-708 111627 MENARDS SUPPLIES FOR TRAIN STATION 38.84 GENERAL FUND RENTAL PROPERTY EXPENDITURES 01-02-8-803 111627 MENARDS REMAINING ORDER OF SOD TOP SOI 27.80 PARKS FUND LANDSCAPE MATERIALS 06-00-6-609 111627 MENARDS DREAM FIELD SUPPLIES 11.98 PARKS FUND LANDSCAPE MATERIALS 06-00-6-609 111627 MENARDS SUPPLIES 8.97 GENERAL FUND SUPPLIES 01-06-6-606 111627 MENARDS LIBRARY SUPPLIES 188.06 LIBRARY SUPPLIES 08-00-6-606 111627 MENARDS TRAIN STATION SUPPLIES 14.36 GENERAL FUND RENTAL PROPERTY EXPENDITURES 01-02-8-803 111627 MENARDS SUPPLIES FOR WALL LIBRARY 29.98 LIBRARY SUPPLIES 08-00-6-606 111627 MENARDS SUPPLIES FOR FLOOR CUTTING/ DE 79.76 GENERAL FUND-CIP OPERA HOUSE 82-02-7-708 111627 MENARDS LIBRARY WALL SUPPLIES 108.91 LIBRARY SUPPLIES 08-00-6-606 111627 MENARDS LIBRARY WALL SUPPLIES 101.89 LIBRARY SUPPLIES 08-00-6-606 111627 MENARDS MERCHANDISE RETURN 20.79- LIBRARY SUPPLIES 08-00-6-606
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 18 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
111627 MENARDS LIGHT BULBS 9.98 AQUATIC CENTER FUND MATERIAL TO MAINTAIN BUILDING 04-00-6-620 111627 MENARDS LIBRARY WALL SUPPLIES 82.00 POLICE PROTECTION FUND SUPPLIES 03-00-6-606 111627 MENARDS TOP SOIL FOR SOD AT DREAM FIELD 27.80 PARKS FUND LANDSCAPE MATERIALS 06-00-6-609 111627 MENARDS DEWINTERIZATION-IRRIGATION SUP 40.82 PARKS FUND MATERIAL TO MAINTAIN GROUNDS 06-00-6-623
Total 111627: 2,835.54
111628 METROPOLITAN INDUSTRIES, INC. REPAIRS TO WESTWOOD PUMP 8,035.00 WATER & SEWER UTILITY FUND LIFT STATION MAINTENANCE 60-54-7-788 111628 METROPOLITAN INDUSTRIES, INC. CONTRACTOR ASSISTED WITH FLOA 460.00 WATER & SEWER UTILITY FUND SERVICE TO MAINT. SEWER MAINS 60-52-5-555
Total 111628: 8,495.00
111629 MIKE HARRIS MASON CONTRACTOR, CIP RETAIRS TO CENTRAL BEARING 8,975.00 GENERAL FUND-CIP OPERA HOUSE 82-02-7-708
Total 111629: 8,975.00
111630 MOLLY O'CONNOR RECREATION INSTRUCTOR 946.00 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431 111630 MOLLY O'CONNOR PAINTING AT REC 150.00 RECREATION CENTER FUND SERVICE TO MAINTAIN BUILDING 05-00-5-550
Total 111630: 1,096.00
111631 MONICA AMRAEN SENIOR SUPPLIES 111.54 GENERAL FUND SENIORS @ STAGE LEFT 01-11-6-620
Total 111631: 111.54
111632 MOOD MEDIA MUSIC SERVICES 35.52 AQUATIC CENTER FUND COMMUNICATIONS 04-00-5-501
Total 111632: 35.52
111633 NICOR ICE RINK WARMING HOUSE GAS SER 26.40 PARKS FUND FUEL - HEATING 06-00-6-603 111633 NICOR GAS FOR EMERGENCY GENERATOR 31.90 WATER & SEWER UTILITY FUND UTILITIES- LIFT STATIONS 60-52-5-540 111633 NICOR GAS FOR EMERGENCY GENERATOR 27.30 WATER & SEWER UTILITY FUND UTILITIES- LIFT STATIONS 60-52-5-540 111633 NICOR GAS FOR EMERGENCY GENERATOR 86.54 WATER & SEWER UTILITY FUND UTILITIES- LIFT STATIONS 60-52-5-540 111633 NICOR UTILITY - GAS 51.71 AQUATIC CENTER FUND FUEL - HEATING 04-00-6-603 111633 NICOR UTILITY - GAS 203.19 AQUATIC CENTER FUND FUEL - HEATING 04-00-6-603 111633 NICOR GAS FOR EMERGENCY GENERATOR 28.62 WATER & SEWER UTILITY FUND UTILITIES- LIFT STATIONS 60-52-5-540 111633 NICOR GAS FOR EMERGENCY GENERATOR 27.98 WATER & SEWER UTILITY FUND UTILITIES- LIFT STATIONS 60-52-5-540 111633 NICOR GAS FOR EMERGENCY GENERATOR 26.65 WATER & SEWER UTILITY FUND UTILITIES- LIFT STATIONS 60-52-5-540 111633 NICOR GAS FOR EMERGENCY GENERATOR 27.98 WATER & SEWER UTILITY FUND UTILITIES- LIFT STATIONS 60-52-5-540 111633 NICOR GAS FOR EMERGENCY GENERATOR 24.68 WATER & SEWER UTILITY FUND UTILITIES- LIFT STATIONS 60-52-5-540
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 19 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
111633 NICOR GAS FOR EMERGENCY GENERATOR 27.54 WATER & SEWER UTILITY FUND UTILITIES- LIFT STATIONS 60-52-5-540
Total 111633: 590.49
111634 NORTHWEST HERALD SUBSCRIPTION RENEWAL 292.20 PERFORMING ARTS DUES & SUBSCRIPTION 07-11-4-454
Total 111634: 292.20
111635 ONSET COMPUTER CORPORATION SENOSOR & DATA LOGGING EQUIP F 3,313.00 GENERAL FUND-CIP OPERA HOUSE 82-02-7-708
Total 111635: 3,313.00
111636 PRECISION SERVICES & PARTS, INC. BRAKES 198.67 WATER & SEWER UTILITY FUND MATERIALS TO MAINT. VEHICLES 60-52-6-622
Total 111636: 198.67
111637 QUILL CORPORATION INK CARTRIDGES 93.22 WATER & SEWER UTILITY FUND SUPPLIES 60-53-6-606 111637 QUILL CORPORATION INK CARTRIDGES 93.22 GENERAL FUND SUPPLIES 01-08-6-606 111637 QUILL CORPORATION SUPPLIES 8.28 GENERAL FUND SUPPLIES 01-01-6-606 111637 QUILL CORPORATION SUPPLIES 27.33 GENERAL FUND SUPPLIES 01-03-6-606 111637 QUILL CORPORATION SUPPLIES 8.28 GENERAL FUND SUPPLIES 01-04-6-606 111637 QUILL CORPORATION SUPPLIES 16.56 GENERAL FUND SUPPLIES 01-05-6-606 111637 QUILL CORPORATION SUPPLIES 16.56 GENERAL FUND SUPPLIES 01-08-6-606 111637 QUILL CORPORATION SUPPLIES 16.56 GENERAL FUND OFFICE SUPPLIES 01-09-6-606 111637 QUILL CORPORATION SUPPLIES 16.56 GENERAL FUND SUPPLIES 01-12-6-606 111637 QUILL CORPORATION SUPPLIES 16.57 PERFORMING ARTS SUPPLIES 07-11-6-606
Total 111637: 313.14
111638 R3 ENVIRONMENTAL MANAGEMENT SWEEPINGS DISPOSAL 6,559.85 ENVIRONMENTAL MANAGEMENT FU WASTE DISPOSAL SERVICES 90-00-5-560
Total 111638: 6,559.85
111639 RALPH'S GENERAL RENT-ALL EQUIPMENT RENTAL 203.60 MOTER FUEL TAX FUND EQUIPMENT RENTAL 12-00-5-588
Total 111639: 203.60
111640 REICHERT CHEVROLET & BUICK O-RING 16.84 WATER & SEWER UTILITY FUND MATERIALS TO MAINT. VEHICLES 60-52-6-622
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 20 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
Total 111640: 16.84
111641 RORY SCHNEIDER AUTH. DEALER M PLIERS 53.85 GENERAL FUND TOOLS 01-07-6-605
Total 111641: 53.85
111642 ROSCOE STELFORD DRIVE DOWN TO SPRINGFIELD 132.00 GENERAL FUND TRAVEL & TRAINING 01-01-4-452
Total 111642: 132.00
111643 RYAN ZINNEN PAINT @ REC 40.00 RECREATION CENTER FUND SERVICE TO MAINTAIN BUILDING 05-00-5-550
Total 111643: 40.00
111644 SAMS CLUB CAFE SUPPLIES 190.18 PERFORMING ARTS SUPPLIES & MATERIALS 07-13-6-606
Total 111644: 190.18
111645 SCHNEIDER ELECTRIC WEATHER SERVICE 387.00 GENERAL FUND SERVICE TO MAINTAIN PAVEMENTS 01-06-5-555
Total 111645: 387.00
111646 SHERWIN INDUSTRIES, INC. WATER CADES 1,131.68 GENERAL FUND MATERIALS TO MAIN. TRAFFIC CTL 01-06-6-629
Total 111646: 1,131.68
111647 SHERWIN-WILLIAMS CO ACCOUNTS REMOVAL OF DAMAGING PAING AND 2,300.00 GENERAL FUND-CIP OPERA HOUSE 82-02-7-708
Total 111647: 2,300.00
111648 SHIRLEY A. KOCH RECREATION INSTRUCTOR 102.00 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111648: 102.00
111649 STANDARD CHAIR OF GARDNER HERITAGE LAMP 270.00 GENERAL FUND SUPPLIES 01-01-6-606
Total 111649: 270.00
111650 STANDARD EQUIPMENT COMPANY SWEEPER PARTS 1,533.18 ENVIRONMENTAL MANAGEMENT FU MATERIAL TO MAINT. EQUIPMENT 90-00-6-621
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 21 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
111650 STANDARD EQUIPMENT COMPANY RELAY 37.54 ENVIRONMENTAL MANAGEMENT FU MATERIAL TO MAINT. EQUIPMENT 90-00-6-621
Total 111650: 1,570.72
111651 STAN'S OFFICE TECHNOLOGIES, IN NEW FIREWALL & INSTALL 8,742.00 GENERAL FUND-CIP COMPUTER NETWORK 82-01-7-704 111651 STAN'S OFFICE TECHNOLOGIES, IN NEW FIREWALL & INSTALL 1,100.00 GENERAL FUND SERVICE TO MAINTAIN EQUIPMENT 01-01-5-552
Total 111651: 9,842.00
111652 SUPPLY WORKS KLEENEX FOR PW FACILITY 170.23 GENERAL FUND MATERIAL TO MAINTAIN BUILDINGS 01-07-6-620 111652 SUPPLY WORKS INSTANT HAND SANITIZER FOR STAF 99.47 PARKS FUND MATERIAL TO MAINTAIN GROUNDS 06-00-6-623
Total 111652: 269.70
111653 TARA CALABRESE RECREATION INSTRUCTOR 260.00 RECREATION CENTER FUND INSTRUCTORS/PERSONAL TRAINERS 05-00-3-431
Total 111653: 260.00
111654 THE DAVENPORT GROUP ANNUAL MAINTENANCE 9,167.00 GENERAL FUND SOFTWARE SUPPORT 01-05-5-566
Total 111654: 9,167.00
111655 TOM SULLIVAN RECREATION OFFICIAL 105.00 GENERAL FUND ATHLETIC OFFICIALS 01-09-5-513
Total 111655: 105.00
111656 UNITED ROTARY BRUSH CORP SWEEPER BROOMS 895.80 ENVIRONMENTAL MANAGEMENT FU MATERIAL TO MAINT. EQUIPMENT 90-00-6-621
Total 111656: 895.80
111657 USA BLUEBOOK FLAGS FOR JULIE LOCATERS 73.27 WATER & SEWER UTILITY FUND MATERIAL TO MAINT. WATER MAINS 60-52-6-624 111657 USA BLUEBOOK FLAGS FOR JULIE LOCATERS 73.27 WATER & SEWER UTILITY FUND MATERIAL TO MAINT. SEWER MAIN 60-52-6-625
Total 111657: 146.54
111658 WOLD ARCHITECTS AND ENGINEERS OFAC MASTER PLAN 4,511.26 GENERAL FUND-CIP OLD FIRE HOUSE ASST CENTER 82-02-7-723
Total 111658: 4,511.26
111659 WOODSTOCK CHAMBER OF COMME ANNUAL AWARDS DINNER 225.00 GENERAL FUND TRAVEL & TRAINING 01-01-4-452
M = Manual Check, V = Void Check City of Woodstock Warrant List #3757 Page: 22 Check Issue Dates: 3/30/2017 - 4/11/2017 Apr 11, 2017 12:31PM
Check # Payee Description Amount Fund GL Account Title GL Account
Total 111659: 225.00
111660 WOODSTOCK INDEPENDENT NOTICE OF PUBLIC HEARING 31.25 GENERAL FUND PUBLISHING SERVICES 01-01-5-538
Total 111660: 31.25
111661 WOODSTOCK LUMBER COMPANY MORTAR/ CONCRETE SUPPLY 547.28 GENERAL FUND MATERIALS TO MAIN. STORM SWRS 01-06-6-625
Total 111661: 547.28
111662 WOODSTOCK POWER EQUIPMENT, I SNOWBLOWER OIL & CAN 33.30 RECREATION CENTER FUND MATERIAL TO MAINTAIN EQUIPMENT 05-00-6-621
Total 111662: 33.30
111663 YOUNG MASTERS MARTIAL ARTS ROOM RENTAL 240.00 GENERAL FUND BUILDING RENTAL 01-09-5-544
Total 111663: 240.00
111664 ZUKOWSKI ROGERS FLOOD MCARDL NIGEAC 297.50 GENERAL FUND LEGAL EXPENSES 01-03-5-502
Total 111664: 297.50
111665 ZUKOWSKI ROGERS FLOOD MCARDL LEGAL SERVICES 1,025.00 GENERAL FUND LEGAL EXPENSES 01-08-5-502
Total 111665: 1,025.00
Grand Totals: 187,416.43
M = Manual Check, V = Void Check
MINUTES HISTORIC PRESERVATION COMMISSION March 27, 2017 City Council Chambers
I. CALL TO ORDER: The Regular Meeting of the Historic Preservation Commission of the City of Woodstock was called to order by Vice-Chair Erica Wilson at 7:00 PM on Monday, March 27, 2017 in the Council Chambers at City Hall.
A Roll Call was taken.
HISTORIC PRESERVATION COMMISION MEMBERS PRESENT: Jerry Furlano, Vice- Chair Erica Wilson, Marti Dejon, and Rodney Paglialong.
HISTORIC PRESERVATION COMMISSION MEMBERS ABSENT: Chairman Kyle McCoy.
STAFF PRESENT: Liaison City Planner Nancy Baker, Grant Writer Terry Willcockson, and Chief Deputy City Clerk Jane Howie.
OTHERS PRESENT: John Puzzo, 679 Dane Street, Tina Hill, resident Rodney Poore, and Willis Johnson, 603 Rodger Street, Downers Grove.
II. PUBLIC COMMENT: none.
III. ACCEPTANCE OF MINUTES: Motion by R. Paglialong , second by J. Furlano, to accept the Minutes from the January 23, 2017 meeting. Ayes: J. Furlano, Vice-Chair E. Wilson, M. Dejon, and R. Paglialong. Nays: none. Abstentions: none. Absentees: Chair K. McCoy. Minutes accepted as presented.
IV. GENERAL BUSINESS:
Certificate of Appropriateness for façade improvements to 333 W. Judd Street: The petitioner, Rodney Poore, owner of 333 E. Judd Street, reviewed the project with the Commission. He owns a 10,000 square foot building on the corner, wants to install awnings on the building and a glass door on the side of his building facing Seminary. Vice-Chair Wilson noted that the building was constructed in 1996 and is therefore, “non-contributing.” In the photo submitted, the awnings are striped. She asked Mr. Poore if he was planning on having striped or a more neutral color such as beige and brown. In response, Mr. Poore said his architect suggested going with a copper or bronze solid color instead of striped. In addition, E. Wilson said is appears that the valance is fixed rather than loose, and asked what Mr. Poore’s intentions are. Mr. Poore replied that he will abide by the City Ordinance. E. Wilson asked a few more questions to clarify Mr. Poore’s wishes. E. Wilson asked if the Commissioners had any other comments or questions for Mr. Poore; they did not
Motion by M. Dejon to approve a Certificate of Appropriateness to install a new door, windows, and awnings with the caveat that the awnings will be a solid color with a loose valance. second by J. Furlano. R. Paglialong recused himself from voting on this matter. Ayes: J. Furlano, Vice-Chair E. Wilson, and M. Dejon. Nays: none. Abstentions: none. Absentees: Historic Preservation Commission 3/27/17 Page 2 of 4
R. Paglialong and Chair K. McCoy. Motion passed to accept the Certificate of Appropriateness for windows, doors, and awning at 333 E. Judd Street.
Public Hearing regarding Sign Ordinance Variation for a Mural at 231 Main Street and consideration of Certificate of Appropriateness for wall modifications. Terry Willcockson, a member of the mural committee, was sworn in by Vice-Chair E. Wilson. Ms. Willcockson discussed how the mural project came to be. The mural concept came together quickly with four significant icons, Chester Gould, the creator of Dick Tracy Groundhog Day film from 25 years ago, Actor, Playwright, Producer Orson Welles, and Stars of the Opera House: many entertainers who performed in Woodstock. It is the hope that the mural would be on the wall along the pedway, which would be a natural connection to Woodstock’s Classic Cinemas Theatre.
Mr. John Puzzo, a professional mason and member of the Friends of the Opera House Board, said the wall itself is a challenge, and the group has looked for ways to prepare the wall to maintain the building and the mural.
John Puzzo is also the Fundraising Chairman for Friends of the Opera House. The Commissioners asked J. Puzzo to explain the necessary process to prepare the wall for a mural. Currently, the wall is not in very good shape for this type of project. The existing building that had been attached was removed. Mr. Puzzo explained the process in detail that includes a base coat and then a top coat which will help to hold onto the paint. Plans would include replacing the clay tile caps on the parapet wall with new metal caps. LED lights will be re-installed. A detail of the parapet was distributed. The plan is to very securely seal the wall as best as possible to avoid any moisture from getting in at the top. E. Wilson asked how far the ice and water shield comes in. J. Puzzo explained the exact location of this shield and he explained how the materials will be secured. Mr. Puzzo’s thought is to have the wall match the brown of the theatre next door. E. Wilson’s major concern is that the wall is well secured so that the wall remains tight / moisture proof.
Friends of the Opera House will continue raising money for this project for maintenance going forward. R. Palialong asked about this stucco technique and asked if this is common practice for murals. J. Puzzo answered yes, it is; he’s very familiar with the process. It is J. Puzzo’s desire that this mural lasts as long as possible. R. Paglialong asked about pressure washing to remove the paint. J. Puzzo said the wall has already been sealed to repel water, so the pressure washing won’t work properly. He explained another process that they believe will work better for this wall. E. Wilson asked if this wall has had any water issues in the past. J. Puzzo explained that there had been another building tight against this wall, made of cinder block. J. Puzzo said the pilasters will be cut back to allow for a flat surface. E. Wilson asked why the decision was made to apply the mural directly on the wall, rather than onto a material that is then attached to the wall. J. Puzzo explained how some of the murals in Belvidere were done. He mentioned how some of the paintings on the Waverly House on Main Street still have remnants of paint for decades ago. E. Wilson asked if J. Puzzo is concerned that moisture will get into the wall. Mr. Puzzo is not afraid of this.
Ms. Willcockson explained how the idea came about to install the mural on this wall. The group has a signed agreement from the building owner, Patrick O’ Rourke. The Johnson Family donated $10,000 to support this project; the City received a $20,000 grant from Historic Preservation Commission 3/27/17 Page 3 of 4
McHenry Community Grant Foundation. R. Paglialong asked if there’s a break-down of the costs. T. Willcockson said there will be an information kiosk that will provide historical information about each panel. Preliminary figures include $35,000 for the Muralist; however, no contract has been signed yet. $12,500 for the mason, and $8,500 for the roof. Phase 2 would include a sculpture garden, with a family-friendly groundhog.
R. Paglialong had concerns about the placement of the mural, the transients in this area, and about the cost of the project. He believes that $50,000-$60,000 is too much money to spend on this type of project. R. Paglialong doesn’t like the design and the connection to Woodstock, with four random images. He suggested, perhaps, Orson Welles and the Todd School for Boys. The images presented appear to be a stock collage. Also, the mural would be on the opposite site of the travel direction of Main Street. R. Paglialong added that he thinks it’s great that there’s this much community support for the project.
J. Furlano asked how the location was decided upon. T. Willcockson said this is the spot Councilman RB Thompson proposed as it’s the corridor that connects the train station and parking for the downtown. Thousands of people travel the pedway from parking to the theatre and to Main Street. M. Dejon can understand how this location was chosen. Anywhere else it could take away from the historic feel of the Square. It echoes the entertainment feeling of Woodstock. She is concerned about the wall itself, as an artist. She agreed that the wall, as it stands, is not attractive. J. Puzzo said he goes to the cinema often and he usually parks on Throop Street and there’s a lot of traffic going through that pedway on a daily basis. The mural will dress up this wall and the pedway. Mr. Puzzo said he loves the Opera House; it’s the jewel of the Square. He explained some of the items that will be included in the kiosk to inform the public of each section of the mural.
M. Dejon said she understands the feel good nature of the mural. She’s more concerned about the preparation of the wall; she worries about how the mural will fare over time. Ms. Willcockson said there is a protective barrier with the close proximity of the theatre nearby. She added that this is a pedestrian attraction and its position will not detract drivers on Main Street.
R. Paglialong asked what measures will be taken to protect the mural from defacement / graffiti. J. Puzzo said there are materials that can be applied to help. T. Willcockson believes the intricate nature of the mural will deter from graffiti.
J. Furlano said he understands and agrees that painting on the stucco is a good idea. He likes the idea. E. Wilson sees both points of view; its art, it’s subjective. She doesn’t have any problems with this; it’s a gateway in and out of the Square; it would be a hidden gem. She likes the colors and believes its location will not detract from historic buildings. E. Wilson added that the mural would be a conversation piece for people as well as a great connection between this group and the theatre. Her main concern is the longevity of the mural. She stressed the importance of having a maintenance plan in place as well as upkeep going forward. E. Wilson said she understands how some of the old murals look faded; she hopes a plan will be in place to take care of this mural. J. Furlano believes the mural will be a tourist attraction and bring more people to Woodstock. He believes that the more positivity that comes from it, the more funds will be raised. Historic Preservation Commission 3/27/17 Page 4 of 4
Public Comments: Willis Johnson, was sworn in by Vice-Chair E. Wilson. Mr. Johnson is in favor of this project and has already made a generous donation. It is his belief that the mural will be a big enhancement to the pedway and a great addition to the arts. Tonight’s goal is to approve a variance to the sign ordinance. There’s been a lot of effort in fundraising and it is Mr. Johnson’s hope that this Commission approves the variance.
The Public Hearing was closed at 7:59 PM.
Certificate of Appropriateness approval for improvements to the south wall of 231 Main Street. Motion to approve the work on this building, M. Dejon, second by J. Furlano. Ayes: J. Furlano, Vice-Chair E. Wilson, and M. Dejon. Nays: R. Paglialong. Absentees: Chair K. McCoy. Abstentions: none. Motion passed to approve the Certificate of Appropriateness for preparation of wall for mural.
Motion to approve variation of sign regulations for mural at 231 Main Street. Motion to approve by M. Dejon, second by J. Furlano. Ayes: J. Furlano, Vice-Chair E. Wilson, and M. Dejon. Nays: R. Paglialong. Absentees: Chair K. McCoy. Abstentions: none. Motion passed to recommend the Variation of Sign Regulation for Mural at 231 Main Street to the City Council
Projects will be included on the April 18, 2017 City Council Agenda.
V. FUTURE AGENDA ITEMS: R. Paglialong will let the Commission know when the Window Preservation meeting is scheduled.
N. Baker stated that most grant organizations require a detailed scope of services and cost estimates before they will approve funding. To better position the City to apply for grants, N. Baker has obtained masonry assessment proposals and is in the process of obtaining a proposal to analyze second floor ceilings and courtroom finishes.
Construction projects for the upcoming year include repair / replacement of the roof on the Sheriff’s House and Jail and windows on the Old Courthouse. M. Dejon said the windows that have been installed look great. N. Baker said the company did a really nice job. Each window had its own issue, so it was a big job. The City will have someone look at the front windows to find out what needs to be done. R. Paglialong has a recommendation for a window restoration contractor.
VI. ADJOURNMENT: Motion made by M. Dejon, second by J. Furlano, to adjourn this Regular Meeting of the Historic Preservation Commission. Ayes: J. Furlano, Vice-Chair E. Wilson, M. Dejon, and R. Paglialong. Abstentions: none. Absentees: Chairman K. McCoy. Motion carried. Meeting adjourned at 8:15 PM.
Respectfully submitted,
Jane Howie Chief Deputy City Clerk Human Resources Department Monthly Report Mar-17
RECRUITMENTS Position/Department # Applicants Status Note: As of 2/25/2015, a non-essential hiring freeze was reinstituted for all non-Summer Seasonal positions, for an indefinite period of time. All current and future staffing requests will require critical evaluation to determine service level losses before authorization to refill from the City Manager will occur. All recruiting/hiring for non-Summer Seasonal positions that are deemed to be non-essential at the present time has been suspended.
Original deadline 73 (received to 3/3/2017; Extended Summer Seasonals (REC & PW) date): until 4/3/2017 4 Incomplete 0 General 26 Playground 18 Lifeguard 8 Cashier 1 Pool Maintenance 16 Public Works
PT Front Desk Cashier 11 Posting until filled
LPT Playroom Attendent 13 Posting until filled
NEW HIRES/CHANGES Position/Department Name Start Date Notes
LPT Play Room Attendant Fallon Ash 3/7/2017 New Hire
LPT Play Room Attendant Emma McElmeel 3/8/2017 New Hire
LPT Front Counter/Cashier Fernando Diaz 3/17/2017 New Hire
Transitioned from PT status to LPT LPT Front Counter/Cashier Victor Cortes 3/31/2017 status
Transfer from Telecommunicator FT Records Clerk (PD) Robin Karolewicz No Later than 5/1/2017 when NERCOM consolidation occurs.
TERMINATIONS Position/Department Name Last Date Separation Reason
LPT Maintenance/SEAL Emily Lahman 3/11/2017 Removed from System - has not worked since 10/2016
LPT Facility/Event Worker Cynthia White 3/18/2017 Resignation
FT Police Officer Michael Niedzwiecki 3/22/2017 Resignation
LPT Front Counter/Cashier Elish Keane 3/23/2017 Resignation Human Resources Department Monthly Report Page 2 Mar-17
RISK MANAGEMENT Case Date Status
Legal Liability--
Property Liability--
The City has been working with local residents who incurred property damage due to an abandoned service line that started leaking near their property in the common area of a HOA. CCMSI was contacted and assisted the residents by recommending certain steps be followed in an attempt to minimize the cost of the damages. A meeting was held with City Manager Stelford and others to discuss this with the residents. CCMSI representative/manager made himself available for residents via email. Residents have provided the City with denials for this claim from both the homeowner's association and the homeowner's insurance company. A meeting was held in early February within which a settlement offer was made. Agreements with the residents and homeowner's Main/Abandoned Service Line May-current association drawn up by ZRFM and approved at the March 21 City Council Meeting. The agreed upon amounts will be paid and this matter resolved.
Personal Liability--
Legal notification of anonymous non-identified incident was denied; lawsuit filed citing public sidewalk trip & fall nature; tort immunity should apply, forwarded to CCMSI to handle. Presently being litigated and is in discovery, settlement conf requested on 11/17/2014 was declined. Deposition held for a City employee for 3/6/2015. Deposition of former City employee was to occur on July 8, but he was unable to attend. Former City employee was subpoenaed and had his deposition on September 8, 2015. Settlement discussions were held with MCMRMA regarding this claim, but the plaintiff's requests are Resident trip & fall 8/24/2012 unreasonable. Ancel Glink to request settlement discussion, if denied, we will proceed to trial.
Received attorney's lein for a trip & fall that allegedly occurred on 7/3/2014 at 450 Dane Street. Sent to CCMSI immediately. CCMSI sent denial letter due to inconsistencies, including a prior medical issue with the involved wrist and then the client sent a summons. In the meanwhile, a sidewalk case in Algonquin was decided with a not-guilty verdict which is promising based on the similarities between the cases. Suit was filed and now being handled by CCMSI/Ancel Glink. Jeff Van Landuyt deposition completed 4/27/2016. Plaintiff's deposition completed on 11/11/2016, will request summary judgement and if not granted, Trip & fall 7/3/2014 proceed to trial.
Workers' Comp/Lost Time Cases-- Fractured vertebrae due to vehicular accident on 9/8/2014 and then lumbar/back strain sustained in an arrest confrontation on 10/4/2015. Multiple Independent Medical Evaluations (IMEs) have been conducted for this Officer all of which indicate he is capable of returning to a full duty Police Officer position. Officer was informed in late May 2016 by Chief Lowen that it may be in his best interest to file for a disability pension. As of July 7th, 2016 the disability pension application was filed. A final IME was conducted with Dr. Tack on July 13th, 2016 indicated this officer could return to full duty. On July 26th the Officer requalified on the shooting range and then returned to full duty in patrol as of July 27th, 2016. The Officer withdrew his pension disability application. Settlement requests from employee's attorney for settlement of both claims were received in November, but are not reasonable. While the 9/8/2014 & treating doctor has deemed this Officer 10% disabled and the IME doctor has determined this Officer can work full duty, the attorney is insisting that the Police 10/4/2015 Officer cannot perform his job and should be eligible to collect his disability pension. Both doctors will be deposed and the case will go to trial thereafter.
Employee slipped and fell on ice at job location and injured shoulder. MRI reveals some minor tears. Employee on light duty and being treated by Ortho Illinois (formerly Crystal Lake Ortho) Dr. Izquierdo, a well known shoulder specialist/ortho physician in McHenry County. Surgery was completed on 4/20 to repair tears. Employee returned to work light duty on 5/31/16 and is attending physical therapy regularly. As of November 2016, restrictions are becoming far less restrictive as progress continues. As of late January, progress has halted thus another surgical procedure is being recommended and has been Public Works 1/4/2016 scheduled for April 7th.
Employee aggravated prior shoulder injury attempting to detain and place an arrestee in his squad car. As two previous injuries to this same shoulder were not addressed correctly under workers compensation, this reaggravation injury will more than likely entail surgery to ensure this employees' shoulder is restored to its proper state (pre-injury) which goes back a number of years. While this is not yet a lost time claim, it will become one upon surgery. Surgery Police 1/1/2017 scheduled for March 15th was successful and Officer is now in physical therapy, expected to return to work on a light duty basis 4 weeks post surgery.
Two (2) Wastewater Treatment Plant employees were injured when a platform they were upon gave way, causing them to fall about 13 feet into a dumpster below. One of the 2 employees missed 2 work days and then returned to work on a light-duty basis. The other employee missed 6 work days before returning to work on a light duty basis. The injuries resulting from this incident were lacerations, contusions, and fractures to one of the employee's feet. The Public Works 2/24/2017 City is looking into how to secure the platform in a safer manner to prevent this from reoccuring. Human Resources Department Monthly Report, page 3 Mar-17
SPECIAL PROJECTS Activity Date Description
The next candidate on the new eligibility list was contacted and is currently in onboarding tests; will join the City of Woodstock Police New Police Recruits March Department in April 2017.
HR Director Schober along with Deputy City Manager/Finance Director Christensen, Chief Lieb, Deputy Chief Parsons, and Public Works Assistant Director Migatz attended the IPELRA Annual Employment Law Seminar, an all day seminar on current practices and Employment Law Seminar March 3rd legislation in Labor Relations.
HR Director, as liaison to the Cultural & Social Awareness Commission in its joint effort with the Environmental Commission, has formalized and finalized months of work with the reusable bag purchase. Approval of the purchase occurred at the August 16th City Council Meeting with the actual purchase following shortly thereafter. The bags were delivered in January 2017 and the Commissioners are working through the logistics of delivery planned for mid-March 2017. HR Director Schober updated the website with all content provided to date and, with the assistance of Dan McElmeel, IT Manager, added an online payment option for sponsorship via PayPal. A press release was provided to the Northwest Herald and Woodstock Independent on March 1st. With December several rounds of bag deliveries done, including the initial delivery on March 11th, a third round is necessary to ensure all Woodstock 2015 to households receive a bag. Volunteers for this have been very difficult to find. The bags are for sale at City Hall and the Library for Sustainable Woodstock present $3.00 each plus tax, for a total of $3.21 per bag.
HR Director Schober and HR Coordinator May notified all employees with unsubstantiated flexible spending card transactions and Flexible Spending Account continue to assist them to avoid such unsubstantiated amounts from deduction from paychecks if not resolved by the applicable Correction Procedures March deadline.
Offered webinars for the City of Woodstock Management Team Members entitled "Discipline & Documentation for New Supervisors" and "Attracting & Retaining a Dynamic Workforce" hosted by NPELRA and ICMA respectively. These are more examples of several Webinars for Management 3/8 & 3/29 webinars, offered on a monthly basis, provided to City Management Team members over the last several months.
HR Director Schober conducted performance review training for all Sergeants and command staff at WPD. This training session was also used to discuss and share thoughts on a new performance review form for Patrol Officers and Sergeants that was developed by Performance Review Training March 23rd HR Director Schober and Chief Lowen before his retirement.
HR Director Schober partnered with Chief Lieb and Deputy Chief Parsons regarding an off duty DUI Arrest of a Woodstock Police Police Officer-Displinary Process February- Officer. Officer was placed on paid administrative leave in accordance with requirements, an interrogation was conducted on March 1, and Interrogation March 2017, and the Officer resigned effective March 22, 2017.
City of
Office of the Mayor 815.338.4302 Dr. Brian Sager, Mayor 815.334.2269 121 W. Calhoun Street [email protected] Woodstock, Illinois 60098 www.woodstockil.gov
MEMORANDUM for Woodstock City Council Meeting April 18th, 2017
To: Woodstock City Council From: Mayor Brian Sager
Re: Modification of B-9 Liquor License Classification and Amendment to Section 3.3.5, Video Gaming Terminals of the Woodstock City Code
At the October 4th, 2016 meeting of the City Council, an amendment was approved to Section 3.3.6, Classification of Licenses: Number and Fees, of Chapter 3, Title 3, Liquor Control, of the Woodstock City Code modifying the parameters of the B-9 Liquor License Classification adding a distillery to the license classification which had originally only recognized brewpubs, vintners and wineries. As a result, the Woodstock City Code currently defines a B-9 Liquor License Classification as follows:
Class B-9 (Brewpub, distillery, vintner, or winery)
Permits the retail sale of beer or wine by package only, but not for consumption or use on the licensed premises, and the sampling of beer or wine or alcoholic liquor on the premises of a small business location of a brewpub, distillery, vintner or winery selling their own product. This license also allows the transfer of a portion of beer or wine inventory from the licensed premises to the premises of a special event or the Woodstock Farmers' Market for sampling and retail sale of packaged beer or wine and the transfer of a portion of alcoholic liquor inventory from the licensed premises to the premises of a special event or the Woodstock Farmers' Market for sampling purposes only.
At that time, it was determined that, while beer and wine could be sold by package at such licensed establishments, alcoholic liquor could not be sold by package at a distillery. Upon further consideration, this appears to be unequally restrictive and it is recommended that alcoholic liquor be allowed for sale at a distillery. Therefore, it is recommended the definition be amended to read:
Class B-9 (Brewpub, distillery, vintner, or winery)
Permits the retail sale of beer or wine or alcoholic liquor by package only, but not for consumption or use on the licensed premises, and the sampling of beer or wine or alcoholic liquor on the premises of a small business location of a brewpub, distillery, vintner or winery selling their own product. This license also allows the transfer of a portion of the locally produced beer or wine or alcoholic liquor inventory from the licensed premises to the premises of a special event or the Woodstock Farmers' Market for sampling and retail sale.
The fee for the Class B-9 license is $600.00 per year as it permits the sale of beer or wine or alcoholic liquor by package only and precludes consumption on premise except for sampling.
If Council is supportive of the request and associated modification, approval of the attached Ordinance, identified as Document No. ______, An Ordinance Amending Section 3.3.6, Classification of Licenses: Number and Fees, of Chapter 3, Title 3, Liquor Control, of the Woodstock City Code, modifying the parameters of the B-9 Liquor License Classification as identified is recommended.
Further, at the March 7th, 2017 meeting of the City Council, an amendment was approved to Section 3.3.5, Video Gaming Terminals, of the Woodstock City Code modifying the video gaming license fees. Previous discussion had been to exempt clubs with Liquor License C classifications in recognition of their contributions to the members of those organizations and the larger community. The original intent, though overlooked, was to forgo an annual license fee for such entities and charge an annual video gaming terminal fee of one hundred dollars ($100) for each video gaming terminal upon the premises. The attached ordinance would correct this oversight.
If Council is supportive of the amendment, approval of the attached Ordinance, identified as Document No. ______, An Ordinance Amending Section 3.3.5, Video Gaming Terminals, of the Woodstock City Code, modifying the applicable video gaming fees for Liquor License C classifications as identified is recommended.
Respectfully,
Brian Sager, Ph.D. Mayor
ORDINANCE NO. 17-O-______
An Ordinance Amending Section 3.3.6, Classification of Licenses; Number and Fees, of the Woodstock City Code
BE IT ORDAINED by the CITY COUNCIL of the CITY OF WOODSTOCK, McHenry County, Illinois, as follows:
SECTION 1: That Section 3.3.6B, Classifications shall be amended to modify the B-9 liquor license classification as follows:
From:
B-9 Permits the retail sale of beer or wine by package only, but not for consumption or use on the licensed premises, and the sampling of beer or wine or alcoholic liquor on the premises of a small business location of a brewpub, distillery, vintner or winery selling their own product. This license also allows the transfer of a portion of beer or wine inventory from the licensed premises to the premises of a special event or the Woodstock Farmers' Market for sampling and retail sale of packaged beer or wine and the transfer of a portion of alcoholic liquor inventory from the licensed premises to the premises of a special event or the Woodstock Farmers' Market for sampling purposes only. (Brewpub, distillery, vintner, or winery)
To:
B-9
Permits the retail sale of beer or wine or alcoholic liquor by package only, but not for consumption or use on the licensed premises, and the sampling of beer or wine or alcoholic liquor on the premises of a small business location of a brewpub, distillery, vintner or winery selling their own product. This license also allows the transfer of a portion of the locally produced beer or wine or alcoholic liquor inventory from the licensed premises to the premises of a special event or the Woodstock Farmers' Market for sampling and retail sale. (Brewpub, distillery, vintner, or winery)
SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect.
Liquor Control Amendments, Page 1
SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be known as Ordinance and shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law.
Ayes: Nays: Abstentions: Absentees: APPROVED:
Mayor Brian Sager, Ph.D. (SEAL) ATTEST: City Clerk Cindy Smiley
Passed: Approved: Published:
Liquor Control Amendments, Page 2
C E R T I F I C A T I O N
I, CINDY SMILEY, do hereby certify that I am the duly appointed, acting and qualified Clerk of the City of Woodstock, McHenry County, Illinois, and that as such Clerk, I am the keeper of the records and minutes and proceedings of the Mayor and Council members of said City.
I do hereby further certify that at a regular meeting of the Woodstock City Council, held on the day of , 2017, the foregoing Ordinance entitled An Ordinance Amending Section 3.3.6, Classification of Licenses; Number and Fees, of the Woodstock City Code, was duly passed by said City Council.
The pamphlet form of Ordinance No. 17-O-____, including the Ordinance and a cover sheet thereof, was prepared, and a copy of such Ordinance was posted in the City Hall, commencing on the day of , 2017, and continuing for at least 10 days thereafter. Copies of such Ordinance were also available for public inspection upon request in the office of the City Clerk.
I do further certify that the original, of which the attached is a true and correct copy, is entrusted to me as the Clerk of said City for safekeeping, and that I am the lawful custodian and keeper of the same.
GIVEN under my hand and corporate seal of the City of Woodstock this day of , 2017.
Cindy Smiley, Clerk City of Woodstock, McHenry County, Illinois (SEAL)
Liquor Control Amendments, Page 3
ORDINANCE NO. 17-O-______
An Ordinance Amending Section 3.3.5, Video Gaming Terminals, of the Woodstock City Code
WHEREAS, the CITY OF WOODSTOCK has the authority pursuant to 235 ILCS 5/4-1 to establish regulations and restrictions on the issuance of and operations of local liquor licenses as the public good and convenience may require; and
WHEREAS, the CITY OF WOODSTOCK, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, the CITY OF WOODSTOCK recognizes the contributions of service clubs and organizations to its members and the larger community.
NOW THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF WOODSTOCK, McHenry County, Illinois, as follows:
SECTION 1: That Section 3.3.5, Video Gaming Terminals, Paragraph B, Sub-section 4.b. shall be amended as follows:
From:
4. The licensee or agent of the licensee:
b. Fees: Pays to the City an annual video gaming license fee in the amount of One Thousand Dollars ($1,000) plus an annual video gaming terminal fee in the amount of Five Hundred Dollars ($500) dollars for each video gaming terminal upon the premises. The annual license fee and annual gaming terminal fee shall be due and payable upon application for issuance or renewal. Licenses shall be for not longer than a one year period from May 1 of each year to April 30 of each following year, unless sooner revoked or suspended. All licenses, regardless of date of issuance, shall terminate on April 30 of each year following the date of issuance. This fee is not in lieu of any fee or payment payable to the state or the Illinois gaming board.
To:
4. The licensee or agent of the licensee:
b. Fees: Pays to the City an annual video gaming license fee in the amount of One Thousand Dollars ($1,000) plus an annual video gaming terminal fee in the amount of Five Hundred Dollars ($500) dollars for each video gaming terminal upon the premises; except for Liquor License Classification C (Club licenses) which establishments shall pay no annual video gaming license fee and shall pay an annual video gaming terminal fee in the amount of One
Video Gaming Terminal Amendments, Page 1
Hundred Dollars ($100) dollars for each video gaming terminal upon the premises.
The annual license fee and annual gaming terminal fee shall be due and payable upon application for issuance or renewal. Licenses shall be for not longer than a one year period from May 1 of each year to April 30 of each following year, unless sooner revoked or suspended. All licenses, regardless of date of issuance, shall terminate on April 30 of each year following the date of issuance. This fee is not in lieu of any fee or payment payable to the state or the Illinois gaming board.
SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be known as Ordinance and shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law.
Ayes: Nays: Abstentions: Absentees: APPROVED:
Mayor Brian Sager, Ph.D. (SEAL) ATTEST: City Clerk Cindy Smiley
Passed: Approved: Published:
Video Gaming Terminal Amendments, Page 2
C E R T I F I C A T I O N
I, CINDY SMILEY, do hereby certify that I am the duly appointed, acting and qualified Clerk of the City of Woodstock, McHenry County, Illinois, and that as such Clerk, I am the keeper of the records and minutes and proceedings of the Mayor and Council members of said City.
I do hereby further certify that at a regular meeting of the Woodstock City Council, held on the day of , 2017, the foregoing Ordinance entitled An Ordinance Amending Section 3.3.5, Video Gaming Terminals, of the Woodstock City Code, was duly passed by said City Council.
The pamphlet form of Ordinance No. 17-O-____, including the Ordinance and a cover sheet thereof, was prepared, and a copy of such Ordinance was posted in the City Hall, commencing on the day of , 2017, and continuing for at least 10 days thereafter. Copies of such Ordinance were also available for public inspection upon request in the office of the City Clerk.
I do further certify that the original, of which the attached is a true and correct copy, is entrusted to me as the Clerk of said City for safekeeping, and that I am the lawful custodian and keeper of the same.
GIVEN under my hand and corporate seal of the City of Woodstock this day of , 2017.
Cindy Smiley, Clerk City of Woodstock, McHenry County, Illinois (SEAL)
Video Gaming Terminal Amendments, Page 3 City of Finance Department 121 W. Calhoun Street Woodstock, Illinois 60098 815/338-4300 Fax 815/334-2267
Memo To: Roscoe Stelford, City Manager From: Paul N. Christensen, Assistant City Manager/Finance Director Date: April 12, 2017 Re: Removal of a Specific Parcel from the City’s TIF Area
With the results of the recent election, future City Councilmember Jim Prindiville identified an area for a potential conflict of interest as it relates to the downtown TIF District. The proposed conflict resulted from his ownership of a parcel located within the TIF District, which he purchased after his previous tenure with the City Council. Upon further review, IL Statutes “Municipal Powers and Duties; Redevelopment Project Areas” (65 ILCS 5/11-74.4-4(n)), states that no member of the corporate authority involved in the planning or preparation of a redevelopment plan shall have a direct or indirect interest in any property included in the redevelopment area.
The City Administration has reviewed this concern with the City Attorney’s Office, and the City Attorney agrees that a conflict does exist for Mr. Prindiville, which can be potentially resolved in a number of ways. One option would require Mr. Prindiville to recuse himself from any discussion that relates to the TIF. This approach would also include any discussion related to the Old Courthouse, since the renovations are being funded utilizing the TIF.
The most pragmatic and conservative approach would be for Council to authorize the removal of his property from the TIF. While this would lower the amount of revenues realized by the TIF, as the associated property taxes generated by this property would be returned to the various taxing entities, the TIF involves so many important aspects of the City. There are many meaningful decisions that will need to be made in the future by the City Council as it relates to the TIF, especially in regard to the Old Courthouse. Therefore, removing his property from the TIF is the preferable option.
Removing an elected official’s property from the Downtown TIF is not unprecedented in the City of Woodstock. The process to remove a potential conflict of interest for past members of the City Council, by removing specific property from the TIF District, was previously utilized on March 16, 1999 and June 5, 2001.
If Council should agree with this recommendation, then passage of the attached Ordinance would be necessary. In addition, no less than ten days after the Ordinance is adopted, notice must be provided by mail to each affected taxing district along with anyone who has registered as an interested party. Also a notice in a newspaper of general circulation within the affected taxing district must also be published.
Recommendations:
Therefore, it is recommended that the City Council adopt the attached Ordinance, identified as Document #:______“An Ordinance of the City of Woodstock Deleting Certain Property From the Tax Increment Finance Redevelopment Project Area No. 1 and Amending the City’s TIF Ordinances Regarding Such Property.”
If you or Council should have any additional questions, please do not hesitate to contact me.
ORDINANCE NO. 17-O-____
An Ordinance of the City of Woodstock Deleting Certain Property From the Tax Increment Finance Redevelopment Project Area No. 1 and Amending the City’s TIF Ordinances Regarding Such Property
WHEREAS, the City of Woodstock, McHenry County, Illinois (the “City”), is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, on April 22, 1997, the City Council passed a series of ordinances including “An Ordinance Approving the City of Woodstock Downtown Tax Increment Financing Redevelopment Project Area, Redevelopment Project Plan and Redevelopment Project,” Ordinance No. 2674, “An Ordinance Designating the City of Woodstock Downtown Tax Increment Redevelopment Project Area,” Ordinance No. 2675, and “An Ordinance Adopting Tax Increment Financing for the City of Woodstock Downtown Tax Increment Financing Redevelopment Project Area,” Ordinance No. 2676, all as from time-to-time amended (collec- tively, the “TIF Ordinances”). Among other things, these TIF Ordinances adopted tax incre- ment financing (“TIF”), approved a redevelopment plan (the “Plan”) and a redevelopment project (the “Project”) for a redevelopment project area (generally known as “TIF No. 1” or the “Area”), very generally bounded by Tryon Street and Tryon Street extended, between South Street and Railroad Street; First Street, between Railroad Street and one-half block east of Clay Street; Newell Street, between one-half block east of Clay Street and Madison Street; Seminary Avenue, between one half block north of Hutchins Streets and Lake Avenue; and South Street, between Seminary Avenue and Tryon Street; and
WHEREAS, on March 16, 1999, the City Council passed Ordinance No. 99-O-20 and on June 5, 2001, the City Council passed Ordinance No. 01-O-23, both of which ordinances deleted certain parcels of real estate from the Area primarily to ensure that certain parcels which were owned by City Council and Plan Commission members or in which they held some type of interest were not included in the TIF to avoid creating conflicts of interest as contemplated by the TIF statute (65 ILCS 5/11-74.4-4(n); and
WHEREAS, the City Council wishes to further amend the Area by deleting an additional parcel from the Area (the “Deleted Parcel”) which Deleted Parcel is identified by PIN No. 13- 05-380-009, commonly known as 100-108 N. Benton Street and legally described as follows:
An Ordinance of the City of Woodstock Deleting Certain Properties From The Tax Increment Finance Redevelopment Project Area No. 1 Page 1
Lot 5 and the South 33 feet of Lot 4 in Block 7 in the original town of Centerville, now City of Woodstock, a subdivision of part of the Southwest Quarter of Section 5, Township 44 North, Range 7 East of the Third Principal Meridian, according to the Plat thereof recorded June 11, 1844 in Book D of Deeds, Page 201, in McHenry County, Illinois; and
WHEREAS, pursuant to 65 ILCS 5/11-74.4-5(c), the removal of the Deleted Parcel from the Area will not (1) add additional parcels of property to the proposed redevelopment project area, (2) substantially affect the general land uses proposed in the redevelopment plan, (3) substantially change the nature of the redevelopment project, (4) increase the total estimated redevelopment project cost set out in the redevelopment plan by more than 5% after adjustment for inflation from the date the plan was adopted, (5) add additional redevelopment project costs to the itemized list of redevelopment project costs set out in the redevelopment plan, or (6) increase the number of inhabited residential units to be displaced from the redevelopment project area, as measured from the time of creation of the redevelopment project area, to a total of more than 10, these deletions may be made without the requirement of a further hearing, provided the City gives certain notices to affected taxing districts and certain interested parties of any such amendments no later than ten (10) days following the adoption of this Ordinance;
BE IT ORDAINED by the CITY COUNCIL of the CITY OF WOODSTOCK, McHenry County, Illinois, as follows:
SECTION 1: The Deleted Parcel shall be and hereby is deleted from the Area and in connection with the Plan and the Project. The Area, the Plan and the Project shall be and are hereby amended by such deletion. A copy of this Ordinance shall be attached to the Plan and Project to effect the amendments hereby, but any failure to so attach this Ordinance shall not abrogate, diminish, impair or delay the effect of such amendments.
SECTION 2: Pursuant to 65 ILCS 5/11-74.4-5(c), within 10 days of the adoption of this Ordinance, notice of the change made by this Ordinance shall be given 1) by mail to each affected taxing district and registrant on the interested parties registry, provided for under 65 ILCS Section 11-74.4-4.2, and 2) by publication in the Woodstock Independent.
SECTION 3: The City Clerk shall file or cause to be filed a certified copy of this Ordinance with the McHenry County Clerk.
SECTION 4: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect.
An Ordinance of the City of Woodstock Deleting Certain Properties From The Tax Increment Finance Redevelopment Project Area No. 1 Page 2
SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict.
SECTION 6: This Ordinance shall be known as Ordinance and shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law.
Ayes:
Nays:
Abstentions:
Absentees:
APPROVED:
______Mayor Brian Sager, Ph.D. (SEAL) ATTEST: City Clerk Cindy Smiley
Passed:
Approved:
Published: Z:\W\WOODSTOCK\Ordinances\TIF.deleting properties.doc
An Ordinance of the City of Woodstock Deleting Certain Properties From The Tax Increment Finance Redevelopment Project Area No. 1 Page 3
C E R T I F I C A T I O N
I, CINDY SMILEY, do hereby certify that I am the duly appointed, acting and qualified Clerk of the City of Woodstock, McHenry County, Illinois, and that as such Clerk, I am the keeper of the records and minutes and proceedings of the Mayor and Council members of said City.
I do hereby further certify that at a regular meeting of the Woodstock City Council, held on the day of , 2017, the foregoing Ordinance entitled An Ordinance of the City of Woodstock Deleting Certain Property From the Tax Increment Finance Redevelopment Project Area No. 1 and Amending the City’s TIF Ordinances Regarding Such Property was duly passed by said City Council.
The pamphlet form of Ordinance No. 17-O-____, including the Ordinance and a cover sheet thereof, was prepared, and a copy of such Ordinance was posted in the City Hall, commencing on the day of , 2017, and will continue for at least 10 days thereafter. Copies of such Ordinance are also available for public inspection upon request in the office of the City Clerk.
I do further certify that the original, of which the attached is a true and correct copy, is entrusted to me as the Clerk of said City for safekeeping, and that I am the lawful custodian and keeper of the same.
Given under my hand and corporate seal of the City of Woodstock this day of , 2017.
______Cindy Smiley, Clerk City of Woodstock, McHenry County, Illinois (SEAL)
City of
phone 815-338-3176 Economic Development Department fax 815-334-2269 Garrett Anderson, Director 121 W. Calhoun Street www.woodstockil.gov Woodstock, IL 60098
TO: Roscoe C. Stelford III, City Manager FROM: Garrett Anderson, Economic Development Director DATE: April 13, 2017 RE: Revolving Loan Application
Dave Piersall and his staff from Crystal Lake Marine have been working with City staff for several months to identify an expanded location for their business. They have identified the old Harley Davidson building at 2050 S. Eastwood as their primary location, and are now requesting use of the City’s Revolving Loan Fund (RLF) to help make this move. Please see their report of their expansion plans (attached).
The request has been modified from the original application and has been lowered to $85,000 to meet program requirements. This complies with the RLF criteria limiting funding to no more than 50% of the total project cost and a maximum request of $10,000 per employee. - Their total project cost is $170,000 - The store currently employs 10 full-time employees. It is expected that the improvements will result in 15 new employees
The loan is to be repaid over a period of seven (7) years (i.e., 84 months), and the City will collect 2% annual interest. The Economic Development Commission met on Tuesday, April 11th to consider the details of their project. The Commission reviewed their application and voted unanimously to recommend their application to the City Council.
Please find the following attached: - Revolving Loan Fund Application - Business history and future plans outline - Loan Agreement
If the City Council supports this loan request, then it is recommended that the attached Resolution, identified as Document No.______be approved, authorizing the Mayor to execute a Woodstock Revolving Loan Fund Loan Agreement with Crystal Lake Marine, subject to final review and approval by the City Attorney.
RESOLUTION NO. 17-R-_____
CITY OF WOODSTOCK MC HENRY COUNTY, ILLINOIS
A Resolution Authorizing a Loan Agreement between the City of Woodstock and Crystal Lake Marine Inc.
WHEREAS, the City of Woodstock, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Resolution constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, the City has created the Woodstock Revolving Loan Fund (the “RLF”) for purposes of offering economic incentives for businesses seeking to expand or relocate in Woodstock; and
WHEREAS, the Borrower, the owner of Crystal Lake Marine, Inc. (the “Business”), which is a thriving Woodstock business, has submitted an application to the RLF requesting a loan of $85,000 in order to facilitate the expansion of the business’ ability to serve clients, as well as relocation of the business to larger space, and to expand the line of products sold by the business. This proposed expansion and retooling of business operations shall require updates to the business’ facilities as well as requiring improved or expanded employee retention, training and hiring (all collectively described as the “Project” which is described more fully in Exhibit B) at its existing location; and
WHEREAS, the Borrower has represented that the Project would not take place in the manner described by the Borrower without the loan by the City; and
WHEREAS, after review of the application and additional research the City Administration and the Economic Development Commission have recommended approval of the loan request to the City Council; and
WHEREAS, the City has concluded that it may authorize this incentive under the authority of 65 ILCS 5/8-1-2.5 regarding expenses for economic development; and
WHEREAS, the City Council has concluded that the public health, safety and welfare of the City will be served by providing an economic incentive to the Borrower because the proposed project will retain and increase jobs to the City, will strengthen the commercial sector of the City and the vitality of the Route 47 corridor and will protect and enhance the tax base of the City,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodstock, McHenry County, Illinois as follows:
That the attached Revolving Loan Agreement with the Crystal Lake Marine is hereby approved and the Mayor is authorized to execute this agreement on behalf of the City.
Passed and approved this 18th day of April, 2017.
Ayes: Nayes: Abstentions: Absentees:
(SEAL) APPROVED:
______Mayor Brian Sager, Ph.D.
ATTEST: ______City Clerk Cindy Smiley
WOODSTOCK REVOLVING LOAN FUND LOAN AGREEMENT CRYSTAL LAKE MARINE INC.
THIS LOAN AGREEMENT ("Agreement") is made as of the ____ day of April, 2017 by and between the CITY OF WOODSTOCK, a home rule unit of local government, 121 West Calhoun Street, Woodstock, IL 60098 ("City") and CRYSTAL LAKE MARINE INC., an Illinois Corporation, situated at 1151 Lake Avenue, Woodstock, IL 60098 (“Borrower”).
WHEREAS, the City is interested in expanding its economic base with the primary emphasis on creating and retaining jobs;
WHEREAS, the City has created the Woodstock Revolving Loan Fund (the “RLF”) for purposes of offering economic incentives for businesses seeking to expand or relocate in Woodstock; and
WHEREAS, the Borrower, the owners of Crystal Lake Marine Inc. (the “Business”), which is a thriving Woodstock business, has submitted an application to the RLF requesting a loan of $85,000 in order to facilitate the expansion of the business’ ability to serve clients, as well as relocation of the business to larger space, and to expand the line of products sold by the business. This proposed expansion and retooling of business operations shall require updates to the business’ facilities as well as requiring improved or expanded employee retention, training and hiring (all collectively described as the “Project” which is described more fully in Exhibit B) at its existing location; and
WHEREAS, the Borrower has represented that the Project would not take place in the manner described by the Borrower without the loan by the City; and
WHEREAS, the Borrower has represented that this Project will retain jobs within the City and will further expand the City’s employment base; and
WHEREAS, after review of the application and additional research the City Administration and the Economic Development Commission have recommended approval of the loan request to the City Council; and
WHEREAS, the City has concluded that it may authorize this incentive under the authority of 65 ILCS 5/8-1-2.5 regarding expenses for economic development; and
WHEREAS, the City Council has concluded that the public health, safety and welfare of the City will be served by providing an economic incentive to the Borrower because the proposed project will retain and increase jobs to the City, will strengthen the commercial sector of the City and the vitality of the Route 47 corridor and will protect and enhance the tax base of the City,
Page 1 of 25
NOW, THEREFORE, the parties hereto do mutually agree as follows:
1. GENERAL DEFINITIONS
1.1 Loan shall mean the loan or loans made, or to be made, by City to Borrower under this Agreement from the City’s Revolving Loan Fund.
1.2 Note shall mean the promissory note to be executed by Borrower and City evidencing the Loan executed by Borrower payable to the order of City, the proposed form of which is attached hereto as Exhibit A and made a part hereof. The final Note (and any associated security instruments and associated loan documents) shall be substantially similar to Exhibit A and any variations therefrom must be approved by the City Attorney. This Note may be executed on the City’s behalf by the City Manager.
1.3 Person shall mean any individual, sole proprietorship, partnership, joint venture, trust, unincorporated organization, association, corporation, institution, entity, party, or government (whether national, federal, state, county, city, municipal or otherwise, including, without limitation, any instrumentality, division, agency, body or department thereof).
1.4 Project shall mean the Project described in Exhibit B to this Agreement.
1.5 Project Costs shall mean the costs incurred by the Borrower to undertake and complete the Project incurred after the date of this Agreement. Funds shall be spent on building improvements and construction work for the Project, as well as acquisition of Project inventory and furniture, display items or other supplies necessary for the operation of the Business or for working capital for the business.
1.6 Security Agreement shall mean the Security Agreement attached hereto as Exhibit C pursuant to which Borrower has granted or will grant City a security interest in the Collateral described in that agreement such as but not limited to inventory or any equipment located within the Business Location. The final Security Agreement shall be substantially similar to Exhibit C and any variations therefrom must be approved by the City Attorney. This Security Agreement may be executed on the City’s behalf by the City Manager.
1.7 Property and Business Location shall mean the real estate leased by the Borrower located at 2050 S. Eastwood in the City of Woodstock.
1.8 Security Documents shall mean the Security Agreement and all agreements, instruments, documents, financing statements, warehouse receipts, bills of lading, notices of assignment of accounts, schedules of accounts assigned, mortgages, leases, guarantees and other written matter necessary or requested by City to perfect and maintain perfected City's security interest in the Collateral or to secure repayment of the Loan.
Page 2 of 25
2. THE LOAN
2.1 Agreement to Lend. City agrees, on the terms and conditions set forth in this Agreement, to lend to Borrower the sum of $85,000.00 at a fixed interest rate of two percent (2%) per annum. The Loan shall be evidenced by the Note and shall be repayable in accordance with the terms thereof and in accordance with this Agreement.
2.2 Term of Loan. The Loan shall be repaid in accordance with the terms of the Note over a period which shall not exceed five (5) years.
2.3 Disbursements Procedure. The loan proceeds will be disbursed by the City in an expeditious manner following execution of this Agreement by all Parties. Within thirty (30) days following such disbursement, the Borrower shall provide the City Manager with documentation satisfactory to the City Manager that the loan proceeds have been spent on purchases that qualify under the description of Project Costs in Section 1.5 of this Agreement and that such purchased items have been acquired and delivered or have been ordered for such delivery.
2.3.1 Representations and Warranties. On and as of the date each disbursement by City with respect to the Loan is made, the representations and warranties set forth in Article 3 shall be true.
2.3.2 No Default. On and as of the date each disbursement by the City with respect to the Loan is made, no Default shall exist and be continuing.
2.3.3 Note. On or prior to the date of the initial disbursement with respect to the Loan, the Note shall have been executed and delivered to City.
2.3.4 Collateral. On or prior to the date of any disbursement with respect to the Loan, the Security Documents shall have been executed and delivered to City and City shall be satisfied that its liens and security interests in the Collateral are perfected and subject only to those prior liens or security interests set forth in an attachment to Exhibit C attached hereto and made a part hereof.
2.3.5 Deadlines. In the reasonable opinion of the City Manager, Borrower must have commenced and substantially completed the Project within 120 days of the disbursement of the loan proceeds.
2.3.6 Permits and Inspections. If appropriate, the Borrower must have obtained all necessary inspections and City building permits for the Property and must have obtained a Certificate of Occupancy for the Property.
2.3.7 Legal Matters. On or prior to the date of the initial disbursement with respect to the Loan, all legal matters incident to this Agreement and the transactions contemplated hereby shall be satisfactory to City.
Page 3 of 25
3. REPRESENTATIONS AND WARRANTIES
Borrower represents and warrants that:
3.1 Existence and Power. Borrower is an Illinois Corporation, duly formed, validly existing and in good standing under the laws of Illinois, and has all the powers and all material governmental licenses, authorizations, consents and approvals required to carry on its business as now conducted.
3.2 Authorization. The execution, delivery and performance by Borrower of this Agreement, the Note and the Security Documents are within Borrower's powers, have been duly authorized by all necessary action and do not contravene any provision of applicable law or regulation or of the Articles of Incorporation or By-Laws or Partnership Agreement of Borrower, as the case may be. Borrower represents and warrants that it possesses all material governmental licenses, authorizations, consents and approvals required to carry on its business as now conducted.
3.3 Binding Effect. This Agreement, the Note and the Security Documents constitute valid and binding agreements of Borrower.
3.4 Accuracy of Application. The Application and supporting material provided to the City by Borrower in support of its request for this loan are in all respects true and accurate and there are no omissions or other facts or circumstances or change in circumstances which may be material to the Project.
3.5 Collateral. Borrower has or will have prior to or at the time of any disbursements of this Loan good title to and ownership of the Collateral, free and clear of all liens, claims, security interests and encumbrances except those of City and those, if any, described in Exhibit C.
3.6 No Default. Borrower is not, and will not be, as a result of the execution, delivery and performance of this Agreement, in default in the performance, observation or fulfillment of any covenant or obligation contained in any material agreement or other instrument to which Borrower is a party and borrower is and shall remain in compliance with all applicable federal, state and local laws and regulations.
3.7 Litigation. There are no actions or proceedings which are pending or, to the best of Borrower's knowledge, threatened against Borrower or any other Person which might result in any material adverse change in Borrower's status.
4. COVENANTS AND CONTINUING AGREEMENTS
Borrower agrees that so long as any amount of the Loan remains unpaid:
4.1 Project. Borrower will only use proceeds of the Loan to finance the Project in accordance with this Agreement.
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4.2 Employment Commitment. Borrower currently employs four (3) full-time employees at its existing location within the City. As the result of the Project at the Business Location, Borrower shall increase employment to at least six (6) full-time equivalent positions. At least one time per year, on the anniversary date of this Agreement, or more frequently upon the request of the City Manager, Borrower shall submit information to the City documenting the number of employees/positions and hours worked of Borrower working at the Property, in a form and manner satisfactory to the City Manager.
4.3 Audit. Borrower shall keep detailed records of the Project and the use of Loan proceeds and shall make such records available to the City for review and copying in a timely manner upon written request by the City.
4.4 Legal Existence. Borrower shall do all things necessary to preserve and keep in full force and affect its legal existence.
4.5 Taxes, Etc. Borrower shall pay and discharge all taxes and governmental charges imposed upon it as well as any other governmental fees due or owing to any federal, state or local government.
4.6 Insurance. Borrower shall maintain such workmen's compensation insurance, unemployment insurance, retirement benefits and health benefits as may be required by law. Borrower also shall keep and maintain its Business Location, its stock in trade, equipment and furniture insured for its full insurable value against loss or damage by fire, theft, explosion, sprinklers and all other hazards and risks ordinarily insured against by other owners or users of such properties in similar businesses. Borrower shall also keep and maintain all such liability and umbrella coverage against liability as is reasonable and customary for comparable businesses provided such coverage provides for at least $1,000,000 per occurrence. All insurance policies shall be in form, substance and amount satisfactory to City, and shall contain an endorsement showing loss payable to City, to the extent of the City’s interest under this Agreement and/or naming the City as an additional insured, as appropriate, in order to further ensure the City’s interest under this Agreement is fully protected against such loss. Such endorsement shall provide that the insurance companies shall give City at least 30 days' prior written notice before any such policy shall be altered or canceled and that no act or default of Borrower or any other person shall affect the right of City to recover under such policy in case of loss or damage. If Borrower shall fail to obtain or maintain any of the policies required by this Section or to pay any premium relating thereto, then City, without waiving or releasing any obligation or default by Borrower hereunder, may (but shall be under no obligation to do so) obtain and maintain such policies of insurance and pay such premium and take any other action with respect thereto which City deems advisable and to add such amount to the principal balance of any amount owing to City by Borrower under this Agreement.
4.7 Maintenance of Assets. Borrower shall at all times maintain its assets and shall not assign, sell, encumber, pledge or grant any lien or security interest in the Collateral unless subordinate to any City lien or claim under this Agreement. Borrower acknowledges that state law, 30 ILCS 760/10, requires that a private entity that has utilized direct local economic
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development financial assistance to purchase or finance personal property may not transfer or assign any interest in that property while the City retains Collateral, security, or any other property interest in that property, unless otherwise authorized in writing by the City.
4.8 Corporate Reorganization. Borrower shall not, without City's prior written notice, merge or consolidate with any Person, sell or distribute a substantial portion of its assets or acquire capital stock or assets of any Person.
4.9 No Unauthorized Payments. Other than reasonable salary, Borrower shall not make payment or pay any dividends or distributions or make loans or enter into any transactions with any affiliate, member, officer, director, stockholder or partner of Borrower that shall in any way limit Borrower’s ability to fulfill its obligations to the City under this Agreement
4.10 Compliance with Law. Borrower shall comply with all applicable local, state and federal law and regulations promulgated thereunder. Borrower shall remain current on any fees owed to the City including those for any water or sewer service to the Property. If Borrower uses these funds in a manner that would call for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”), then Borrower acknowledges that the Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus amount for fringe benefits) in the county where the work is performed. The Department publishes the prevailing wage rates on its website at http://labor.illinois.gov/. The Department revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the Department’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to the Illinois Department of Labor’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.
4.11 Financial Statements. Borrower shall furnish to City as soon as available, but not later than 120 days after the end of each fiscal year of Borrower, financial statements of Borrower as at the end of such year reviewed by public accountants certified by the State of Illinois and satisfactory to City containing a certificate of the aforesaid public accountants certifying to City that they are not aware of the occurrence or existence of any condition or event which constitutes a Default. Furthermore, Borrower shall provide, as often as requested by City, an unaudited financial statement of Borrower as at the end of the quarter of Borrower's fiscal year then elapsed, certified by Borrower's principal financial officer and prepared in accordance with Generally Accepted Accounting Principles and fairly presenting the financial position and results of all operations of Borrower for such quarter.
5. DEFAULTS
5.1 Defaults. Any of the following events shall constitute a default under this Agreement:
(a) Borrower shall fail to pay, within 5 days of when due, any amount due under the
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Note or other amount payable to City under this Agreement;
(b) Borrower shall fail to observe or perform any covenant or agreement contained in this Agreement, including the Exhibits hereto, for 10 days after written notice thereof has been given to Borrower by City;
(c) Borrower uses the Loan Proceeds for purposes other than those stated in this Agreement;
(d) Borrower has not met the Deadline described in Section 2.3.5 of this Agreement.
(e) Any representation, warranty, certificate or statement made by Borrower in this Agreement, including the Exhibits hereto, or in any certificate, report, financial statement or other document delivered pursuant to this Agreement or as part of the application to the City to enter into this Agreement shall prove to have been incorrect when made in any material respect;
(f) A default shall occur with respect to any indebtedness of Borrower for borrowed money or with respect to any material agreement or instrument to which Borrower is a party;
(g) Borrower shall fail to observe or perform any covenant or agreement contained in any Security Document or a default shall occur under any Security Document;
(h) Borrower shall commence a voluntary case or other proceeding seeking liquidation, reorganization or other relief with respect to itself or its debts under any bankruptcy, insolvency or other similar law now or hereafter in effect or seeking the appointment of a trustee, receiver, liquidator, custodian or other similar official of it or any substantial part of its property, or shall consent to any such relief or to the appointment of or taking possession by any such official in an involuntary case or other proceeding commenced against it, or shall make a general assignment for the benefit of creditors, or shall fail generally to pay its debts as they become due, or shall take any corporate action to authorize any of the foregoing;
(i) An involuntary case or other proceeding shall be commenced against Borrower seeking liquidation, reorganization or other relief with respect to it or its debts under any bankruptcy, insolvency or other similar law now or hereafter in effect or seeking the appointment of a trustee, receiver, liquidator, custodian or other similar official of it or any substantial part of its property, and such involuntary case or other proceedings shall remain undismissed and unstayed for a period of 60 days; or an order for relief shall be entered against Borrower under the federal bankruptcy laws as now or hereafter in effect;
(j) There shall be entered against Borrower one or more judgments or decrees in excess of $10,000 in the aggregate at any time outstanding, excluding judgments or decrees which have been vacated, discharged, stayed or bonded pending appeal within 30 days from entry thereof and judgments to the extent covered by insurance;
(k) Borrower ceases the conduct of active trade or business in the City for any reason, including, but not limited to, fire or other casualty;
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(l) Borrower moves from the Property or sells any of the items covered by the Security Agreement.
5.2 Uncured Defaults. In the event of a default that remains uncured following 10 days written notice by City to Borrower, the City may declare the Loan to be immediately due and payable without presentment, demand, protest or other notice of any kind, all of which are hereby waived by Borrower.
5.3 Remedies with Respect to Collateral. If a Default shall have occurred, City shall have such rights with respect to the Collateral as are specified in the Security Documents.
5.4 Interest Upon Default. During such period as a Default shall have occurred and be continuing, interest on the Loan shall accrue and be payable at the default rate described in the Note.
6. MISCELLANEOUS
6.1 Notices. Notice required hereunder shall be in writing and shall be deemed to have been validly served, given or delivered upon deposit in the United States mails, by registered mail, return receipt requested, at the address set forth on the signature page hereof or to such other address as each party may specify for itself by like notice.
6.2 General Indemnification. Borrower shall fully and completely indemnify, defend and hold harmless City, its officers, directors, employees and agents against any liability, judgment, loss, cost, claim, damage (including consequential damage) or expense (including attorneys' fees and disbursements, settlement costs, consultant fees, investigation and laboratory fees) to which any of them may become subject insofar as they may arise out of or are based upon this Agreement, any agreement or document executed by Borrower or City as part of the transaction described herein or Borrower's use of the proceeds of the loan or as may arise from any claim related to the Illinois Prevailing Wage Act.
6.3 Right of Inspection; Reporting. Borrower shall furnish to City such information as City may reasonably request with respect to this Agreement or the Project or any Collateral securing this Agreement.
6.4 Survivals. All covenants agreements, representations and warranties made herein and in the certificates delivered pursuant hereto shall survive the making of the Loan herein contemplated and shall continue in full force and effect so long as any portion of the Loan shall be outstanding and unpaid.
6.5 No Waivers. No failure or delay by City in exercising any right, power or privilege hereunder or under any Note or Security Document shall operate as a waiver thereof nor shall any single or partial exercise thereof preclude any other or further exercise thereof or the exercise of any other right, power or privilege. The rights and remedies herein provided shall be cumulative and not exclusive of any rights or remedies provided by law.
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6.6 Integration. This Agreement represents the full and complete agreement between the parties with respect to the matters addressed herein and there are no oral agreements or understandings between the parties.
6.7 Illinois Law. This Agreement shall be governed by the laws of the State of Illinois and the sole and exclusive venue for any disputes arising out of this Agreement shall be the Circuit Court of the 22nd Judicial Circuit, McHenry County, Illinois.
6.8 Counterparts; Effectiveness. This Agreement may be signed in any number of counterparts, each of which shall be an original, with the same effect as if the signatures thereto and hereto were upon the same instrument.
6.9 Amendments. No modification of or waiver of any provision of this Agreement, the Note or any of the Security Documents shall be effective unless the same shall be in writing and signed by the parties hereto.
6.10 Assignment. This Agreement may not be assigned or transferred by the Borrower without the written consent of the City, which consent may be withheld for any reason.
6.11 Attorneys Fees, Costs. In any action to enforce or relating to this Agreement, the prevailing party shall be entitled to recover from the other party, its costs and expenses including attorney fees. The term "costs and expenses" as used herein shall include all costs and expenses actually and reasonably incurred.
6.12 Loan Only, No Other Relationship. This Agreement does not constitute any sort of joint venture, employment agreement, lease or sublease between the City and Borrower and no other relationship other than that of Lender and Borrower is created under the terms of this Agreement.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the day and year first above written.
CITY: The City of Woodstock, an Illinois Municipality
By:______Brian Sager, Ph.D., Mayor
121 W. Calhoun Street Woodstock, IL 60098
ATTEST:
______Name:______Title:______
BORROWER: Crystal Lake Marine Inc.
By:______By:______David D Piersall, Owner
1151 Lake Avenue Woodstock, IL 60098
ATTEST:
______
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EXHIBIT A PROMISSORY NOTE
EXHIBIT A
PROMISSORY NOTE
$85,000.00 City of Woodstock Revolving Loan Fund Crystal Lake Marine Inc.
______, 2017
FOR VALUE RECEIVED, the undersigned, Crystal Lake Marine Inc., an Illinois Corporation (the "Borrower"), hereby promises to pay to the order of THE CITY OF WOODSTOCK, MCHENRY COUNTY, IL (the "City"), the principal sum of Eighty-Five Thousand and No/100 Dollars ($85,000.00), or so much thereof as may be advanced by the City and evidenced by this Note under the Woodstock Revolving Loan Fund Loan Agreement between the Borrower and the City (the "Loan Agreement"), on June 1, 2024 (as hereinafter provided), together with interest to maturity (whether by lapse of time, acceleration, or otherwise) at a fixed rate per annum of two percent (2%) per annum, amortized over a period of five (7) years. Interest shall be calculated on the basis of a 360-day year.
Unless accelerated or prepaid as hereinafter provided or as otherwise provided in the Loan Agreement, Borrower will pay this loan in one payment of the then outstanding principal plus all accrued unpaid interest on June 1, 2024. In addition, Borrower will pay regular monthly payments of principal and interest in the amounts described in the amortization table attached as Attachment 1 to this Promissory Note and made a part hereof with all payments to be due on the same day of each month for sixty (84) months commencing on July 1, 2017. If an Event of Default (as defined in the Loan Agreement) shall occur, and shall remain uncured during the cure period, the outstanding principal of and accrued and unpaid interest on this Note shall become immediately due and payable as provided in the Loan Agreement.
All payments on account of the indebtedness evidenced by this Note shall be applied as provided in the Loan Agreement. Borrower promises to make all payments under this Note in the form of cash, check, certified funds or money order at the option and direction of the City. Payments on this Note shall be made at the offices of the City or at such other office as the legal holder of this Note may, from time to time, designate in writing.
Notwithstanding anything to the contrary contained herein, the undersigned agrees to pay a late charge of five percent (5.00%) of the amount of any monthly installment received more than 5 days after the installment is due. Late charges shall be due and payable on the due date of the next installment of interest, together with the regular installment then due.
Upon and after demand for payment or the occurrence of an event of Default (as defined in the Loan Agreement) and remains uncured during any applicable cure period, the undersigned shall pay interest at the rate (the "Default Rate") of twelve and three-eighths percent (12.375%) per annum.
Except as otherwise provided in the Loan Agreement, this Note may be prepaid in whole or in part without premium or penalty at any time at the option of the undersigned in accordance with the Loan Agreement.
This Note is secured by the Loan Agreement dated ______, 2017 and by a Security Agreement dated ______, 2017, and other documents, agreements, and instruments executed by the Borrower. This Note is made and delivered pursuant to the Loan Agreement and is subject to the further terms and conditions thereof, including the right of the holder to accelerate payment of the principal of and accrued and unpaid interest on this Note and other remedies upon the occurrence of an event of Default, all of which are hereby incorporated and made a part of this Note by reference.
EXHIBIT A
ILLINOIS INSURANCE NOTICE. Unless Borrower provides Lender with evidence of the insurance coverage required by Borrower’s agreement with Lender, Lender may purchase insurance at Borrower’s expense to protect Lender’s interests in the Collateral. This insurance may, but need not, protect Borrower’s interests. The coverage that Lender purchases may not pay any claim that Borrower makes or any claim that is made against Borrower in connection with the Collateral. Borrower may later cancel any insurance purchased by Lender, but only after providing Lender with evidence that Borrower has obtained insurance as required by their agreement. If Lender purchases insurance for the Collateral, Borrower will be responsible for the costs of that insurance, including interest and any other charges Lender may impose in connection with the placement of insurance, until the effective date of the cancellation or expiration of the insurance. The costs of the insurance may be added to Borrower’s total outstanding balance or obligation. The costs of the insurance may be more than the cost of insurance Borrower may be able to obtain on Borrower’s own.
Any waiver of any payment due hereunder or the acceptance by the City of partial payments hereunder shall not, at any other time, be taken to be a waiver of the terms of this Note or the Loan Agreement or any other agreement between the Borrower and the City.
The makers, sureties, guarantors, and endorsers of this Note, if any, jointly and severally each hereby waives demand, presentment for payment, notice of nonpayment, and protest and any and all notice of whatever kind or nature and the exhaustion of legal remedies herein, or any release of liability or any other indulgences or forbearances whatso- ever, without releasing or in any way affecting the personal liability of any other party hereunder.
This Note shall be the joint and several obligation of all makers, sureties, guarantors, and endorsers and shall be binding upon them, their heirs, personal representatives, and assigns.
In the event the holder of this Note shall refer this Note to an attorney for collection, the undersigned agrees to pay, in addition to unpaid principal and interest, all of the costs and expenses incurred in attempting or effecting collection, including reasonable attorneys' fees, whether or not suit is instituted.
A resolution of the Borrower authorizing the execution of this Note is attached hereto as Attachment 2.
This Note shall be a contract governed by and construed in accordance with the laws of the State of Illinois. THE BORROWER HEREBY CONSENTS TO THE JURISDICTION OF ANY STATE OR FEDERAL COURT LOCATED WITHIN THE STATE OF ILLINOIS.
EXHIBIT A
IN WITNESS WHEREOF, the undersigned has executed this Note as of the date first written above.
BORROWER: Crystal Lake Marine, Inc.
By:______By:______David D. Piersall, Owner
1151 Lake Avenue Woodstock, IL 60098
ATTEST:
______
Attachment 1: Amortization Table Attachment 2: Resolution of Crystal Lake Marine, Inc. authorizing execution of this Note
EXHIBIT A
ATTACHMENT 1
AMORTIZATION TABLE
EXHIBIT A
ATTACHMENT 2
RESOLUTION OF CRYSTAL LAKE MARINE INC. AUTHORIZING EXECUTION OF THIS NOTE
RESOLUTION ADOPTED BY CRYSTAL LAKE MARINE, INC.
CRYSTAL LAKE MARINE INC. an Illinois Corporation (the “Company”), desires to enter into a WOODSTOCK REVOLVING LOAN FUND LOAN AGREEMENT (“Loan Agreement”) with the City of Woodstock in the amount of Eighty-Five Thousand and 00/100 dollars ($85,000.00).
NOW THEREFORE, BE IT AND IT IS HEREBY RESOLVED AS FOLLOWS:
RESOLVED, that the forms, terms and provisions of the Loan Agreement are in all respects approved; and
FURTHER RESOLVED, that all acts and doing of the members of the Company which are in conformity with the purposes and intent of this Resolution and in furtherance of the loan to be taken, therefore shall be and the same hereby are in all respects ratified, approved and confirmed; and
FURTHER RESOLVED, that David D. Piersall is authorized and directed to execute and deliver the documents in the name, and on behalf, of the Company necessary to complete the loan as noted above, including but not limited to Promissory Note, Security Agreement, and any ancillary documents reasonably required by the City of Woodstock; and
EXHIBIT A
FURTHER RESOLVED, David D. Piersall is authorized and directed to take all such further action, and to execute and deliver all such further instruments and documents, in the name and on behalf of the Company, and under its corporate seal or otherwise, as in his or her judgment shall be necessary to carry out the intent and to accomplish the purpose of the foregoing resolutions and to perform all obligations required to be performed by the Company.
Dated: ______, 2017
______David D. Piersall
Being all of the Officers, Directors and Shareholders of Crystal Lake Marine, Inc.
EXHIBIT A
EXHIBIT B PROJECT DESCRIPTION
EXHIBIT B
EXHIBIT C
SECURITY AND COLLATERAL DOCUMENTS
EXHIBIT C
SECURITY AGREEMENT BETWEEN CITY OF WOODSTOCK, ILLINOIS AND CRYSTAL LAKE MARINE INC.
This Security Agreement between the City of Woodstock, Illinois ("City") and Crystal Lake Marine, Inc., an Illinois Corporation ("Borrower") is dated as of ______, 2017.
City and Borrower have entered into a Loan Agreement dated as of ______, 2017 ("Loan Agreement"). Each capitalized term used herein shall have the meaning assigned in the Loan Agreement unless otherwise defined herein.
(1) To secure the Loan (as defined in the Loan Agreement) and all of the Borrower's other payment and performance obligations under the Loan Agreement, Borrower hereby grants to City a continuing security interest in and to all of the property and interests in property of Borrower identified below by a marking in the space applicable thereto, whether such property is now owned or existing or hereafter acquired or arising and wheresoever located (hereinafter termed the "Collateral"):
(i) All accounts, contract rights, chattel paper, instruments and documents;
(ii) Such equipment and fixtures, including without limitations, furniture, machinery, and trade fixtures, together with any and all accessories, parts and appurtenances thereto, substitutions therefor and replacements thereof as are more specifically identified in Attachment 1 to this Security Agreement;
(iii) All causes in action, causes of action and all other intangible personal property of every kind and nature including, without limitation, corporate or other business records, deposit accounts, inventions, designs, patents, patent applications, trademarks, trade names, trade secrets, goodwill, copyrights, registrations, licenses, franchises, tax refund claims and any letters of credit, guarantee claims, security interests or other security held by or granted to Borrower;
(iv) Such inventory, goods, merchandise and other personal property, including without limitation, goods in transit, wheresoever located, which are or may at any time be held for sale or lease, furnished under any contract of service or held as raw materials, work in process, supplies or materials used or consumed in Borrower's business as more specifically identified in Attachment 1 to this Security Agreement;
(v) All insurance proceeds relating to any of the foregoing;
(vi) All books and records relating to any of the foregoing; and
EXHIBIT C
(vii) All accessions and additions to, substitutions for, and replacements, products and proceeds of any of the foregoing.
(2) Borrower shall make appropriate entries on its financial statements and books and records disclosing City's security interest in the Collateral.
(3) At City's request, Borrower shall execute and/or deliver to City, at any time or times hereafter, all Security Documents that City may reasonably request, in form and substance acceptable to City, and pay the costs of any recording or filing of the same and deliver to City any and all documents evidencing or constituting the Collateral. Upon the occurrence of a Default, Borrower hereby irrevocably makes, constitutes and appoints City (and all Persons designated by City for that purpose) as Borrower's true and lawful attorney (and agent-in-fact) to sign the name of Borrower on any of the Security Documents and to deliver any of the Security Documents to such Persons as City, in its sole discretion, may elect. Borrower agrees that a carbon, photographic, photostatic, or other reproduction of this Security Agreement or of a financing statement is sufficient as a financing statement.
(4) City (by any of its officers, employees and/or agents) shall have the right, at any time or times during Borrower's usual business hours, without prior notice, to inspect the Collateral, all records related thereto (and to make extracts from such records) and the premises upon which any of the Collateral is located, to discuss Borrower's affairs and finances with any Person and to verify the amount, quality, quantity, value and condition of, or any other matter relating to, the Collateral.
(5) The Collateral shall be located at the Business Location at 104 Cass Street in the City of Woodstock, Illinois and any books and records related thereto (including, without limitation, computer programs, printouts and other computer materials and records concerning the Collateral) shall be made available to the City upon request. Borrower shall not remove its books and records or the Collateral from the Business Location (except for removal of Inventory upon its sale) and shall not open any new offices or relocate any of its books and records or the Collateral except within the continental United States of America without at least thirty (30) days prior written notice thereof to City. Borrower represents and warrants that all of the Collateral identified in Attachment 1 belongs to the Borrower and the Borrower has authority to use such Collateral as Security in this agreement.
(6) Borrower shall at all times keep the Collateral in good repair.
(7) Borrower shall not sell or dispose of any Collateral except for sales of inventory in the ordinary course of its business.
(8) Borrower has not, during the preceding five years, been known as or used any other corporate or fictitious name. Borrower will not in the future change its name or use any other corporate or fictitious name without providing at least thirty (30) days prior written notice thereof to City.
EXHIBIT C
(9) Upon and after the occurrence of a Default, City shall have the following rights and remedies:
(i) All of the rights and remedies of a secured party under the Uniform Commercial Code or other applicable law, all of which rights and remedies shall be cumulative, and none exclusive, to the extent permitted by law, in addition to any other rights and remedies contained in the Loan Agreement or in this Security Agreement;
(ii) The right to (a) enter upon the premises of Borrower or any other place or places where the Collateral is located and kept, without any obligations to pay rent to Borrower, through self-help and without judicial process or first obtaining a final judgment or giving Borrower notice and opportunity for a hearing on the validity of City's claim, and remove the Collateral from such premises and places to the premises of City or any agent of City, for such time as City may require to collect or liquidate the Collateral, and/or (b) require Borrower to deliver the Collateral to City at a place to be designated by City;
(iii) The right to (a) notify account debtors that accounts receivable have been assigned to City and that City has a security interest therein and b) direct such account debtors to make all payments due from them to Borrower upon the accounts receivable directly to City or to a lock box designated by City. City shall promptly furnish Borrower with a copy of any such notice, in City's sole discretion, may be sent on Borrower's stationery, in which event, Borrower shall cosign such notice with City.
(iv) The right to sell or to otherwise dispose of all or any Collateral in its then condition, or after any further manufacturing or processing thereof, at public or private sale or sales, with such notice as provided in Section (10) below, in lots or in bulk, for cash or any credit, all as City, in its sole discretion, may deem advisable. At any such sale or sales of the Collateral, the Collateral need not be in view of those present and attending the sale, nor at the same location at which the sale is being conducted. City shall have the right to conduct such sales on Borrower's premises or elsewhere and shall have the right to use Borrower's premises without charge for such sales for such time or times as City may see fit. City is hereby granted a license or other right to use, without charge, Borrower's labels, patents, copyrights, rights of use of any name, trade secrets, trade names, trademarks and advertising matter, or any property of a similar advertising matter, or any property of a similar nature, as it pertains to the Collateral, in advertising for sale and selling any Collateral and Borrower's rights under all licenses and all franchise agreements shall inure to City's benefit. City may purchase all or any part of the Collateral at public or, if permitted by law, private sale and, in lieu of actual payment of such purchase price, may set off the amount of such price against the Loan. To the extent that the Collateral includes inventory that may be returned to a Publisher or the supplier of such inventory at full or discounted prices, the City shall have the right but not the obligation to do so.
(10) Any notice required to be given by City of a sale, lease, other disposition of the Collateral or any other intended action by City, which is deposited in the United States mail, registered mail, return receipt requested, duly addressed to Borrower, at the address set forth in the Loan Agreement, ten (10) days prior to such proposed action, shall constitute commercially reasonable and fair notice thereof to Borrower.
EXHIBIT C
(11) Trade Fixtures as Collateral: Prior to such time as the Borrower installs or attaches any of the Collateral described in Attachment 1 in a permanent manner to the Business Location, Borrower shall provide the City with a letter from the Landlord to the City to the effect that the Landlord acknowledges such Collateral is a trade fixture that may be removed by the Borrower under the Lease for the Business Location.
IN WITNESS WHEREOF, Borrower and City have caused this Security Agreement to be executed as of the day and year first above written.
CITY: The City of Woodstock, an Illinois Municipality
By:______Brian Sager, Ph.D., Mayor
121 W. Calhoun Street Woodstock, IL 60098
ATTEST:
______Name:______Title:______
BORROWER: Crystal Lake Marine, Inc.
By:______By:______David D. Piersall, Owner
1151 Lake Avenue Woodstock, IL 60098
ATTEST:
______
EXHIBIT C
ATTACHMENT 1 TO SECURITY AGREEMENT BETWEEN CITY OF WOODSTOCK, ILLINOIS AND CRYSTAL LAKE MARINE INC.
DESCRIPTION OF PLEDGED COLLATERAL TO BE LOCATED AT BUSINESS LOCATION AND ESTIMATED VALUE BY BORROWER
EXHIBIT C
ATTACHMENT 2 TO SECURITY AGREEMENT BETWEEN CITY OF WOODSTOCK, ILLINOIS AND CRYSTAL LAKE MARINE INC.
PRIOR LIENS OR SECURITY INTERESTS IN COLLATERAL
None.
EXHIBIT C
Date 03-24-17 Crystal Lake Marine Building Project Plans To whom it may concern,
Crystal Lake Marine is planning a move to the facility located at 2050 S Eastwood Dr in Woodstock, IL The purpose of this move will be to resolve our space constraints. Our current facility is 10,000 square feet with 4 acres of land used for outdoor boat storage.
The new facility is 44,000 sf with another smaller pole barn that is 6,000 sf. That entire facility is currently being used for indoor boat, & RV storage which is a huge part of our business model. Moving our operation to this site will create a need to take 16,500 sf of the 44,000-sf to use for our operations. This will leave a gap once the winter storage season arrives to maintain and grow the annual storage income.
To offset this issue, we plan to rent the space at 1300 Eastwood Dr. as a temporary plan while we build a structure onsite at 2050 S Eastwood site to best meet our expanding needs.
One option will cost approximately $450,000.00 based on estimates obtained for building a 25,000-sf building including concrete work needed for this building. See this estimate labeled “Option 1”. This does not include electrical work which we believe would add another $10,000-$15,000 to the project.
An alternative plan will be to enclose the existing “Lean to’s” at 2050 S Eastwood which would add an additional 17,000-sf of inside cold storage and will cost under $200,000 to complete. This estimate is including concrete work needed. This seems to be the best initial plan to allow growth without stretching us too far financially. You will see the estimate labeled “Option 2”. No additional electrical work would be needed as this quote includes adding adequate lighting to see inside the structures.
With either of these options some remodeling will be needed with-in the 44,000-sf building as well to create the 6,500 showroom to house new boats and our ship store. Some additional remodeling will be needed in the back room for operations. We estimate these repairs to be in the range of $25,000.00 and plan to utilize personal owner funds to accomplish this portion of the work.
This project and move will create initially an additional 5 jobs immediately and we project that by the end of 2017 we will require 3-4 more positions to be filled, adding a total of 9 jobs to the existing 11 employees we currently employ here at Crystal Lake Marine.
If you have any questions feel free to call me at 815-679-5300
Dave Piersall
Crystal Lake Marine
Date 03-18-17
Crystal Lake Marine past business history and future plans outline
To whom it may concern,
Dave Piersall started in the boat repair industry in November of 2008 as a side business while working as a successful sales manager for Chicago Office Technology Group which was a subsidiary of Xerox Corp. He performed all repair and sales duties out of his barn at his personal residence in West Chicago, IL.
That entity was focused mostly on buying used boats, mechanically repairing them, doing cosmetic repairs, and reselling them at a profit. That became so time consuming that in March of 2012 Dave made the tough decision to quit his six-figure salary job to form Crystal Lake Marine Inc as you know it today.
The following month he founded its first operations facility at 8611 Huntley Rd in Crystal Lake. This was a humble beginning in a 2,700-sf pole barn with a gravel floor, no heat in the winter, and 96 plus degree heat in the summer.
By the end of 2012, with only 8 months in business, gross sales were at and they were rapidly outgrowing the facility. The building no longer met their growing needs and they moved to a new 8,400 sf location at 7510 Virginia Rd Crystal Lake.
The business continued to flourished as Dave utilized his extensive sales and marketing abilities. In spite of the increased monthly expenses gross sales were at by the end of 2013 – a 264% increase.
Unfortunately, the location at 7510 Virginia had undisclosed zoning issues that limited the services offered by CLM. At a crucial time in the growth of the company the business again had to relocate. Dave moved CLM to its current home in Woodstock at 1151 Lake Ave in August of 2013.
The new home on Lake Ave again more than doubled the monthly lease expenditures. Despite the increased cost through Dave’s leadership the company continued to be profitable ending 2014 with gross sales of – a 212% increase. While at this facility sales have continued to grow rapidly. Dave earned Crystal Lake Marine an A+ rating with the Better Business Bureau. By the end of 2016 Crystal Lake Marine has grown to in annual sales. Once again lack of space is causing issues in productivity.
A large part of Crystal Lake Marine’s profit structure is generated by its annual boat and RV storage business. For the last 2 years, the organization has been leasing a portion of the property at 2050 S Eastwood in Woodstock. In 2016 Crystal Lake Marine filled this facility to 100% capacity producing more than n gross monthly income. In late 2016 Dave became aware the lease to the Eastwood property was in jeopardy. Another party was interested in renting the entire facility. This loss would have heavily impacted the future growth and survival in the slower winter months.
This issue lead the organization to make some tough decisions, which brings us to the current plan of relocating and leasing the entire property to 2050 S Eastwood. We believe our business will revive that busy corner, and have a positive impact on both our business and the community or Woodstock. This location will allow CLM to maintain its storage business revenues and continue to grow the other avenues of the business. Steven Garrett was added to the operations team in late 2016 to help with this future venture.
The move will cost Crystal Lake Marine over $200,000.00 on total moving and build out expenses. It will again more than double the property lease expenses. Future expenditures at the site are estimated at and will not be undertaken for several years after the initial move allowing the organization to settle in, manage the growth, and be profitable.
David Piersall feels the organization will grow well over a organization by the end of 2017 based on these factors:
1. New boat sales venture with Basa Marine of Bolingbrook, IL allowing Crystal Lake Marine to sell the Regal Pleasure Boat line, and a pontoon and fishing boat line allowing future sales tax growth for Woodstock.
2. Being on the corner of Rt 47 and Rt 14, with increased visibility of over 300% allows Crystal Lake Marine to capture a minimum of 10% of the 10,000 plus boaters that travel to Lake Geneva, Wisconsin. Many of these boaters will pass by our new location on their way to boater’s lakes in Wisconsin. We feel this will also allow those clients a better Winter storage option because it takes away the chore of trailering their vessels from Cook and DuPage County to Lake Geneva. This will allow them to pick up their boats and RV’s clean, serviced, and ready to go at our facility on their way to their leisure spots and summer homes.
3. Adequate working space to allow our employees the opportunity to work productively without space constraints which has proven in the past to have a major negative effect on productivity.
4. Extra land allowing us to build new structures as needed in the future making moving again an unnecessary task as this facility to be a final resting place for Crystal Lake Marine.
5. The addition of Steven Garrett, as a business operations partner to the group as of October 2016. Steve has extensive background in operations management and a degree from DeVry in Business Management. As the prior owner of Midas Car Care located in Barrington IL his 5 plus years’ experience there has obtained him strategic knowledge on how to maintain and grow a profitable business. Steve adds additional management talents as it has become difficult for one owner to handle the rapid growth alone. We believe that with the team of David Piersall and Steve Garrett that Crystal Lake Marine will continue to flourish in the years to come.
City of
phone 815-338-3176 Economic Development Department fax 815-334-2269 Garrett Anderson, Director 121 W. Calhoun Street www.woodstockil.gov Woodstock, IL 60098
TO: Roscoe C. Stelford III, City Manager FROM: Garrett Anderson, Economic Development Director DATE: April 18th, 2017 RE: Revolving Loan Application
Darrin Flynn and Alberto Perez opened D&A Salon | Apothecary at 108 Benton Street on May 16, 2016, just in time for Fair Diddley. In the past year they have built a strong following and a great reputation as contributors to the Downtown business district. With the closure of Diva’s Attic next door, they were presented with a unique opportunity to expand and double their space, primarily with additional retail offerings. They are now requesting use of the City’s Revolving Loan Fund (RLF) to help facilitate this expansion.
The Revolving Loan request from the business is for $60,000. This meets with the program criteria that the RLF be used for no more than 50% of the total project cost and have a maximum request of $10,000 per employee. - Their total project cost is estimated at $157,594 - The store currently employs 3 full-time employees. It is expected that the improvements will result in 10 new employees.
The loan is to be repaid over a period of five (5) years (i.e., 60 months), and the City will collect 2% annual interest. Darrin and Alberto, owners of D&A Salon | Apothecary, appeared before the Economic Development Commission on Tuesday the 11th to talk about the details of their project. The Commission reviewed their application and voted unanimously to recommend their application to the City Council.
Please find the following attached: - Revolving Loan Fund Application - Project Proposal from D&A Salon | Apothecary describing the project - Loan Agreement
If the City Council supports this loan request, then it is recommended that the attached Resolution, identified as Document No.______be approved, authorizing the Mayor to execute a Woodstock Revolving Loan Fund Loan Agreement with D&A Salon | Apothecary, subject to final review and approval by the City Attorney.
RESOLUTION NO. 17-R-_____
CITY OF WOODSTOCK MC HENRY COUNTY, ILLINOIS
A Resolution Authorizing a Loan Agreement between the City of Woodstock and D&A Salon | Apothecary
WHEREAS, the City of Woodstock, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Resolution constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, the City has created the Woodstock Revolving Loan Fund (the “RLF”) for purposes of offering economic incentives for businesses seeking to expand or relocate in Woodstock; and
WHEREAS, the Borrower, the owner of D&A Salon | Apothecary (the “Business”), which is a new and thriving business on the Woodstock Square has submitted an application to the RLF requesting a loan of $60,000 in order to facilitate the ongoing expansion of the store’s ability to serve clients, as well as to greatly expand the line of products sold by the Business. This proposed expansion and retooling of business operations shall require updates to the store’s display fixtures, computers and stylist stations as well as requiring improved or expanded employee retention, training and hiring (all collectively described as the “Project” which is described more fully in Exhibit B) at its existing location; and
WHEREAS, the Borrower has represented that the Project would not take place in the manner described by the Borrower without the loan by the City; and
WHEREAS, after review of the application and additional research the City Administration and the Economic Development Commission have recommended approval of the loan request to the City Council; and
WHEREAS, the City has concluded that it may authorize this incentive under the authority of 65 ILCS 5/8-1-2.5 regarding expenses for economic development; and
WHEREAS, the City Council has concluded that the public health, safety and welfare of the City will be served by providing an economic incentive to the Borrower because the proposed project will retain and increase jobs to the City, will strengthen the commercial sector of the City and the vitality of the City’s Square and will protect and enhance the tax base of the City,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodstock, McHenry County, Illinois as follows:
That the attached Revolving Loan Agreement with D&A Salon | Apothecary is hereby approved and the Mayor is authorized to execute this agreement on behalf of the City.
Passed and approved this 18th day of April, 2017.
Ayes: Nayes: Abstentions: Absentees:
(SEAL) APPROVED:
______Mayor Brian Sager, Ph.D.
ATTEST: ______City Clerk Cindy Smiley
WOODSTOCK REVOLVING LOAN FUND LOAN AGREEMENT D&A SALON | APOTHECARY
THIS LOAN AGREEMENT ("Agreement") is made as of the ____ day of April, 2017 by and between the CITY OF WOODSTOCK, a home rule unit of local government, 121 West Calhoun Street, Woodstock, IL 60098 ("City") and D&A SALON | APOTHECARY, an Illinois Corporation, situated at 108 Benton Street, Woodstock, IL 60098 (“Borrower”).
WHEREAS, the City is interested in expanding its economic base with the primary emphasis on creating and retaining jobs;
WHEREAS, the City has created the Woodstock Revolving Loan Fund (the “RLF”) for purposes of offering economic incentives for businesses seeking to expand or relocate in Woodstock; and
WHEREAS, the Borrower, the owners of D&A Salon | Apothecary (the “Business”), which is a new and thriving business on the Woodstock Square has submitted an application to the RLF requesting a loan of $60,000 in order to facilitate the ongoing expansion of the store’s ability to serve clients, as well as to greatly expand the line of products sold by the Business. This proposed expansion and retooling of business operations shall require updates to the store’s display fixtures, computers and stylist stations as well as requiring improved or expanded employee retention, training and hiring (all collectively described as the “Project” which is described more fully in Exhibit B) at its existing location; and
WHEREAS, the Borrower has represented that the Project would not take place in the manner described by the Borrower without the loan by the City; and
WHEREAS, the Borrower has represented that this Project will retain jobs within the City and will further expand the City’s employment base; and
WHEREAS, after review of the application and additional research the City Administration and the Economic Development Commission have recommended approval of the loan request to the City Council; and
WHEREAS, the City has concluded that it may authorize this incentive under the authority of 65 ILCS 5/8-1-2.5 regarding expenses for economic development; and
WHEREAS, the City Council has concluded that the public health, safety and welfare of the City will be served by providing an economic incentive to the Borrower because the proposed project will retain and increase jobs to the City, will strengthen the commercial sector of the City and the vitality of the City’s Square and will protect and enhance the tax base of the City,
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NOW, THEREFORE, the parties hereto do mutually agree as follows:
1. GENERAL DEFINITIONS
1.1 Loan shall mean the loan or loans made, or to be made, by City to Borrower under this Agreement from the City’s Revolving Loan Fund.
1.2 Note shall mean the promissory note to be executed by Borrower and City evidencing the Loan executed by Borrower payable to the order of City, the proposed form of which is attached hereto as Exhibit A and made a part hereof. The final Note (and any associated security instruments and associated loan documents) shall be substantially similar to Exhibit A and any variations therefrom must be approved by the City Attorney. This Note may be executed on the City’s behalf by the City Manager.
1.3 Person shall mean any individual, sole proprietorship, partnership, joint venture, trust, unincorporated organization, association, corporation, institution, entity, party, or government (whether national, federal, state, county, city, municipal or otherwise, including, without limitation, any instrumentality, division, agency, body or department thereof).
1.4 Project shall mean the Project described in Exhibit B to this Agreement.
1.5 Project Costs shall mean the costs incurred by the Borrower to undertake and complete the Project incurred after the date of this Agreement. Funds shall be spent on building improvements and construction work for the Project, as well as acquisition of Project inventory and furniture, display items or other supplies necessary for the operation of the Business or for working capital for the business.
1.6 Security Agreement shall mean the Security Agreement attached hereto as Exhibit C pursuant to which Borrower has granted or will grant City a security interest in the Collateral described in that agreement such as but not limited to inventory or any equipment located within the Business Location. The final Security Agreement shall be substantially similar to Exhibit C and any variations therefrom must be approved by the City Attorney. This Security Agreement may be executed on the City’s behalf by the City Manager.
1.7 Property and Business Location shall mean the real estate leased by the Borrower located at 108 Benton Street in the City of Woodstock.
1.8 Security Documents shall mean the Security Agreement and all agreements, instruments, documents, financing statements, warehouse receipts, bills of lading, notices of assignment of accounts, schedules of accounts assigned, mortgages, leases, guarantees and other written matter necessary or requested by City to perfect and maintain perfected City's security interest in the Collateral or to secure repayment of the Loan.
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2. THE LOAN
2.1 Agreement to Lend. City agrees, on the terms and conditions set forth in this Agreement, to lend to Borrower the sum of $60,000.00 at a fixed interest rate of two percent (2%) per annum. The Loan shall be evidenced by the Note and shall be repayable in accordance with the terms thereof and in accordance with this Agreement.
2.2 Term of Loan. The Loan shall be repaid in accordance with the terms of the Note over a period which shall not exceed five (5) years.
2.3 Disbursements Procedure. The loan proceeds will be disbursed by the City in an expeditious manner following execution of this Agreement by all Parties. Within thirty (30) days following such disbursement, the Borrower shall provide the City Manager with documentation satisfactory to the City Manager that the loan proceeds have been spent on purchases that qualify under the description of Project Costs in Section 1.5 of this Agreement and that such purchased items have been acquired and delivered or have been ordered for such delivery.
2.3.1 Representations and Warranties. On and as of the date each disbursement by City with respect to the Loan is made, the representations and warranties set forth in Article 3 shall be true.
2.3.2 No Default. On and as of the date each disbursement by the City with respect to the Loan is made, no Default shall exist and be continuing.
2.3.3 Note. On or prior to the date of the initial disbursement with respect to the Loan, the Note shall have been executed and delivered to City.
2.3.4 Collateral. On or prior to the date of any disbursement with respect to the Loan, the Security Documents shall have been executed and delivered to City and City shall be satisfied that its liens and security interests in the Collateral are perfected and subject only to those prior liens or security interests set forth in an attachment to Exhibit C attached hereto and made a part hereof.
2.3.5 Deadlines. In the reasonable opinion of the City Manager, Borrower must have commenced and substantially completed the Project within 120 days of the disbursement of the loan proceeds.
2.3.6 Permits and Inspections. If appropriate, the Borrower must have obtained all necessary inspections and City building permits for the Property and must have obtained a Certificate of Occupancy for the Property.
2.3.7 Legal Matters. On or prior to the date of the initial disbursement with respect to the Loan, all legal matters incident to this Agreement and the transactions contemplated hereby shall be satisfactory to City.
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3. REPRESENTATIONS AND WARRANTIES
Borrower represents and warrants that:
3.1 Existence and Power. Borrower is an Illinois Corporation, duly formed, validly existing and in good standing under the laws of Illinois, and has all the powers and all material governmental licenses, authorizations, consents and approvals required to carry on its business as now conducted.
3.2 Authorization. The execution, delivery and performance by Borrower of this Agreement, the Note and the Security Documents are within Borrower's powers, have been duly authorized by all necessary action and do not contravene any provision of applicable law or regulation or of the Articles of Incorporation or By-Laws or Partnership Agreement of Borrower, as the case may be. Borrower represents and warrants that it possesses all material governmental licenses, authorizations, consents and approvals required to carry on its business as now conducted.
3.3 Binding Effect. This Agreement, the Note and the Security Documents constitute valid and binding agreements of Borrower.
3.4 Accuracy of Application. The Application and supporting material provided to the City by Borrower in support of its request for this loan are in all respects true and accurate and there are no omissions or other facts or circumstances or change in circumstances which may be material to the Project.
3.5 Collateral. Borrower has or will have prior to or at the time of any disbursements of this Loan good title to and ownership of the Collateral, free and clear of all liens, claims, security interests and encumbrances except those of City and those, if any, described in Exhibit C.
3.6 No Default. Borrower is not, and will not be, as a result of the execution, delivery and performance of this Agreement, in default in the performance, observation or fulfillment of any covenant or obligation contained in any material agreement or other instrument to which Borrower is a party and borrower is and shall remain in compliance with all applicable federal, state and local laws and regulations.
3.7 Litigation. There are no actions or proceedings which are pending or, to the best of Borrower's knowledge, threatened against Borrower or any other Person which might result in any material adverse change in Borrower's status.
4. COVENANTS AND CONTINUING AGREEMENTS
Borrower agrees that so long as any amount of the Loan remains unpaid:
4.1 Project. Borrower will only use proceeds of the Loan to finance the Project in accordance with this Agreement.
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4.2 Employment Commitment. Borrower currently employs four (3) full-time employees at its existing location within the City. As the result of the Project at the Business Location, Borrower shall increase employment to at least six (6) full-time equivalent positions. At least one time per year, on the anniversary date of this Agreement, or more frequently upon the request of the City Manager, Borrower shall submit information to the City documenting the number of employees/positions and hours worked of Borrower working at the Property, in a form and manner satisfactory to the City Manager.
4.3 Audit. Borrower shall keep detailed records of the Project and the use of Loan proceeds and shall make such records available to the City for review and copying in a timely manner upon written request by the City.
4.4 Legal Existence. Borrower shall do all things necessary to preserve and keep in full force and affect its legal existence.
4.5 Taxes, Etc. Borrower shall pay and discharge all taxes and governmental charges imposed upon it as well as any other governmental fees due or owing to any federal, state or local government.
4.6 Insurance. Borrower shall maintain such workmen's compensation insurance, unemployment insurance, retirement benefits and health benefits as may be required by law. Borrower also shall keep and maintain its Business Location, its stock in trade, equipment and furniture insured for its full insurable value against loss or damage by fire, theft, explosion, sprinklers and all other hazards and risks ordinarily insured against by other owners or users of such properties in similar businesses. Borrower shall also keep and maintain all such liability and umbrella coverage against liability as is reasonable and customary for comparable businesses provided such coverage provides for at least $1,000,000 per occurrence. All insurance policies shall be in form, substance and amount satisfactory to City, and shall contain an endorsement showing loss payable to City, to the extent of the City’s interest under this Agreement and/or naming the City as an additional insured, as appropriate, in order to further ensure the City’s interest under this Agreement is fully protected against such loss. Such endorsement shall provide that the insurance companies shall give City at least 30 days' prior written notice before any such policy shall be altered or canceled and that no act or default of Borrower or any other person shall affect the right of City to recover under such policy in case of loss or damage. If Borrower shall fail to obtain or maintain any of the policies required by this Section or to pay any premium relating thereto, then City, without waiving or releasing any obligation or default by Borrower hereunder, may (but shall be under no obligation to do so) obtain and maintain such policies of insurance and pay such premium and take any other action with respect thereto which City deems advisable and to add such amount to the principal balance of any amount owing to City by Borrower under this Agreement.
4.7 Maintenance of Assets. Borrower shall at all times maintain its assets and shall not assign, sell, encumber, pledge or grant any lien or security interest in the Collateral unless subordinate to any City lien or claim under this Agreement. Borrower acknowledges that state law, 30 ILCS 760/10, requires that a private entity that has utilized direct local economic
Page 5 of 25 development financial assistance to purchase or finance personal property may not transfer or assign any interest in that property while the City retains Collateral, security, or any other property interest in that property, unless otherwise authorized in writing by the City.
4.8 Corporate Reorganization. Borrower shall not, without City's prior written notice, merge or consolidate with any Person, sell or distribute a substantial portion of its assets or acquire capital stock or assets of any Person.
4.9 No Unauthorized Payments. Other than reasonable salary, Borrower shall not make payment or pay any dividends or distributions or make loans or enter into any transactions with any affiliate, member, officer, director, stockholder or partner of Borrower that shall in any way limit Borrower’s ability to fulfill its obligations to the City under this Agreement
4.10 Compliance with Law. Borrower shall comply with all applicable local, state and federal law and regulations promulgated thereunder. Borrower shall remain current on any fees owed to the City including those for any water or sewer service to the Property. If Borrower uses these funds in a manner that would call for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”), then Borrower acknowledges that the Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus amount for fringe benefits) in the county where the work is performed. The Department publishes the prevailing wage rates on its website at http://labor.illinois.gov/. The Department revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the Department’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to the Illinois Department of Labor’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice and record keeping duties.
4.11 Financial Statements. Borrower shall furnish to City as soon as available, but not later than 120 days after the end of each fiscal year of Borrower, financial statements of Borrower as at the end of such year reviewed by public accountants certified by the State of Illinois and satisfactory to City containing a certificate of the aforesaid public accountants certifying to City that they are not aware of the occurrence or existence of any condition or event which constitutes a Default. Furthermore, Borrower shall provide, as often as requested by City, an unaudited financial statement of Borrower as at the end of the quarter of Borrower's fiscal year then elapsed, certified by Borrower's principal financial officer and prepared in accordance with Generally Accepted Accounting Principles and fairly presenting the financial position and results of all operations of Borrower for such quarter.
5. DEFAULTS
5.1 Defaults. Any of the following events shall constitute a default under this Agreement:
(a) Borrower shall fail to pay, within 5 days of when due, any amount due under the
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Note or other amount payable to City under this Agreement;
(b) Borrower shall fail to observe or perform any covenant or agreement contained in this Agreement, including the Exhibits hereto, for 10 days after written notice thereof has been given to Borrower by City;
(c) Borrower uses the Loan Proceeds for purposes other than those stated in this Agreement;
(d) Borrower has not met the Deadline described in Section 2.3.5 of this Agreement.
(e) Any representation, warranty, certificate or statement made by Borrower in this Agreement, including the Exhibits hereto, or in any certificate, report, financial statement or other document delivered pursuant to this Agreement or as part of the application to the City to enter into this Agreement shall prove to have been incorrect when made in any material respect;
(f) A default shall occur with respect to any indebtedness of Borrower for borrowed money or with respect to any material agreement or instrument to which Borrower is a party;
(g) Borrower shall fail to observe or perform any covenant or agreement contained in any Security Document or a default shall occur under any Security Document;
(h) Borrower shall commence a voluntary case or other proceeding seeking liquidation, reorganization or other relief with respect to itself or its debts under any bankruptcy, insolvency or other similar law now or hereafter in effect or seeking the appointment of a trustee, receiver, liquidator, custodian or other similar official of it or any substantial part of its property, or shall consent to any such relief or to the appointment of or taking possession by any such official in an involuntary case or other proceeding commenced against it, or shall make a general assignment for the benefit of creditors, or shall fail generally to pay its debts as they become due, or shall take any corporate action to authorize any of the foregoing;
(i) An involuntary case or other proceeding shall be commenced against Borrower seeking liquidation, reorganization or other relief with respect to it or its debts under any bankruptcy, insolvency or other similar law now or hereafter in effect or seeking the appointment of a trustee, receiver, liquidator, custodian or other similar official of it or any substantial part of its property, and such involuntary case or other proceedings shall remain undismissed and unstayed for a period of 60 days; or an order for relief shall be entered against Borrower under the federal bankruptcy laws as now or hereafter in effect;
(j) There shall be entered against Borrower one or more judgments or decrees in excess of $10,000 in the aggregate at any time outstanding, excluding judgments or decrees which have been vacated, discharged, stayed or bonded pending appeal within 30 days from entry thereof and judgments to the extent covered by insurance;
(k) Borrower ceases the conduct of active trade or business in the City for any reason, including, but not limited to, fire or other casualty;
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(l) Borrower moves from the Property or sells any of the items covered by the Security Agreement.
5.2 Uncured Defaults. In the event of a default that remains uncured following 10 days written notice by City to Borrower, the City may declare the Loan to be immediately due and payable without presentment, demand, protest or other notice of any kind, all of which are hereby waived by Borrower.
5.3 Remedies with Respect to Collateral. If a Default shall have occurred, City shall have such rights with respect to the Collateral as are specified in the Security Documents.
5.4 Interest Upon Default. During such period as a Default shall have occurred and be continuing, interest on the Loan shall accrue and be payable at the default rate described in the Note.
6. MISCELLANEOUS
6.1 Notices. Notice required hereunder shall be in writing and shall be deemed to have been validly served, given or delivered upon deposit in the United States mails, by registered mail, return receipt requested, at the address set forth on the signature page hereof or to such other address as each party may specify for itself by like notice.
6.2 General Indemnification. Borrower shall fully and completely indemnify, defend and hold harmless City, its officers, directors, employees and agents against any liability, judgment, loss, cost, claim, damage (including consequential damage) or expense (including attorneys' fees and disbursements, settlement costs, consultant fees, investigation and laboratory fees) to which any of them may become subject insofar as they may arise out of or are based upon this Agreement, any agreement or document executed by Borrower or City as part of the transaction described herein or Borrower's use of the proceeds of the loan or as may arise from any claim related to the Illinois Prevailing Wage Act.
6.3 Right of Inspection; Reporting. Borrower shall furnish to City such information as City may reasonably request with respect to this Agreement or the Project or any Collateral securing this Agreement.
6.4 Survivals. All covenants agreements, representations and warranties made herein and in the certificates delivered pursuant hereto shall survive the making of the Loan herein contemplated and shall continue in full force and effect so long as any portion of the Loan shall be outstanding and unpaid.
6.5 No Waivers. No failure or delay by City in exercising any right, power or privilege hereunder or under any Note or Security Document shall operate as a waiver thereof nor shall any single or partial exercise thereof preclude any other or further exercise thereof or the exercise of any other right, power or privilege. The rights and remedies herein provided shall be cumulative and not exclusive of any rights or remedies provided by law.
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6.6 Integration. This Agreement represents the full and complete agreement between the parties with respect to the matters addressed herein and there are no oral agreements or understandings between the parties.
6.7 Illinois Law. This Agreement shall be governed by the laws of the State of Illinois and the sole and exclusive venue for any disputes arising out of this Agreement shall be the Circuit Court of the 22nd Judicial Circuit, McHenry County, Illinois.
6.8 Counterparts; Effectiveness. This Agreement may be signed in any number of counterparts, each of which shall be an original, with the same effect as if the signatures thereto and hereto were upon the same instrument.
6.9 Amendments. No modification of or waiver of any provision of this Agreement, the Note or any of the Security Documents shall be effective unless the same shall be in writing and signed by the parties hereto.
6.10 Assignment. This Agreement may not be assigned or transferred by the Borrower without the written consent of the City, which consent may be withheld for any reason.
6.11 Attorneys Fees, Costs. In any action to enforce or relating to this Agreement, the prevailing party shall be entitled to recover from the other party, its costs and expenses including attorney fees. The term "costs and expenses" as used herein shall include all costs and expenses actually and reasonably incurred.
6.12 Loan Only, No Other Relationship. This Agreement does not constitute any sort of joint venture, employment agreement, lease or sublease between the City and Borrower and no other relationship other than that of Lender and Borrower is created under the terms of this Agreement.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the day and year first above written.
CITY: The City of Woodstock, an Illinois Municipality
By:______Brian Sager, Ph.D., Mayor
121 W. Calhoun Street Woodstock, IL 60098
ATTEST:
______Name:______Title:______
BORROWER: D&A Salon | Apothecary
By:______By:______Darrin Flynn, Co-Owner Alberto Perez, Co-Owner
108 Benton Street Woodstock, IL 60098
ATTEST:
______
Page 10 of 25
EXHIBIT A PROMISSORY NOTE
EXHIBIT A
PROMISSORY NOTE
$60,000.00 City of Woodstock Revolving Loan Fund D&A Salon | Apothecary
______, 2017
FOR VALUE RECEIVED, the undersigned, D&A Salon | Apothecary, an Illinois Corporation (the "Borrower"), hereby promises to pay to the order of THE CITY OF WOODSTOCK, MCHENRY COUNTY, IL (the "City"), the principal sum of Sixty Thousand and No/100 Dollars ($60,000.00), or so much thereof as may be advanced by the City and evidenced by this Note under the Woodstock Revolving Loan Fund Loan Agreement between the Borrower and the City (the "Loan Agreement"), on May 1, 2021 (as hereinafter provided), together with interest to maturity (whether by lapse of time, acceleration, or otherwise) at a fixed rate per annum of two percent (2%) per annum, amortized over a period of five (5) years. Interest shall be calculated on the basis of a 360-day year.
Unless accelerated or prepaid as hereinafter provided or as otherwise provided in the Loan Agreement, Borrower will pay this loan in one payment of the then outstanding principal plus all accrued unpaid interest on May 1, 2022. In addition, Borrower will pay regular monthly payments of principal and interest in the amounts described in the amortization table attached as Attachment 1 to this Promissory Note and made a part hereof with all payments to be due on the same day of each month for sixty (60) months commencing on June 1, 2017. If an Event of Default (as defined in the Loan Agreement) shall occur, and shall remain uncured during the cure period, the outstanding principal of and accrued and unpaid interest on this Note shall become immediately due and payable as provided in the Loan Agreement.
All payments on account of the indebtedness evidenced by this Note shall be applied as provided in the Loan Agreement. Borrower promises to make all payments under this Note in the form of cash, check, certified funds or money order at the option and direction of the City. Payments on this Note shall be made at the offices of the City or at such other office as the legal holder of this Note may, from time to time, designate in writing.
Notwithstanding anything to the contrary contained herein, the undersigned agrees to pay a late charge of five percent (5.00%) of the amount of any monthly installment received more than 5 days after the installment is due. Late charges shall be due and payable on the due date of the next installment of interest, together with the regular installment then due.
Upon and after demand for payment or the occurrence of an event of Default (as defined in the Loan Agreement) and remains uncured during any applicable cure period, the undersigned shall pay interest at the rate (the "Default Rate") of twelve and three-eighths percent (12.375%) per annum.
Except as otherwise provided in the Loan Agreement, this Note may be prepaid in whole or in part without premium or penalty at any time at the option of the undersigned in accordance with the Loan Agreement.
This Note is secured by the Loan Agreement dated ______, 2017 and by a Security Agreement dated ______, 2017, and other documents, agreements, and instruments executed by the Borrower. This Note is made and delivered pursuant to the Loan Agreement and is subject to the further terms and conditions thereof, including the right of the holder to accelerate payment of the principal of and accrued and unpaid interest on this Note and other remedies upon the occurrence of an event of Default, all of which are hereby incorporated and made a part of this Note by reference.
ILLINOIS INSURANCE NOTICE. Unless Borrower provides Lender with evidence of the insurance coverage required by Borrower’s agreement with Lender, Lender may purchase
EXHIBIT A
insurance at Borrower’s expense to protect Lender’s interests in the Collateral. This insurance may, but need not, protect Borrower’s interests. The coverage that Lender purchases may not pay any claim that Borrower makes or any claim that is made against Borrower in connection with the Collateral. Borrower may later cancel any insurance purchased by Lender, but only after providing Lender with evidence that Borrower has obtained insurance as required by their agreement. If Lender purchases insurance for the Collateral, Borrower will be responsible for the costs of that insurance, including interest and any other charges Lender may impose in connection with the placement of insurance, until the effective date of the cancellation or expiration of the insurance. The costs of the insurance may be added to Borrower’s total outstanding balance or obligation. The costs of the insurance may be more than the cost of insurance Borrower may be able to obtain on Borrower’s own.
Any waiver of any payment due hereunder or the acceptance by the City of partial payments hereunder shall not, at any other time, be taken to be a waiver of the terms of this Note or the Loan Agreement or any other agreement between the Borrower and the City.
The makers, sureties, guarantors, and endorsers of this Note, if any, jointly and severally each hereby waives demand, presentment for payment, notice of nonpayment, and protest and any and all notice of whatever kind or nature and the exhaustion of legal remedies herein, or any release of liability or any other indulgences or forbearances whatso- ever, without releasing or in any way affecting the personal liability of any other party hereunder.
This Note shall be the joint and several obligation of all makers, sureties, guarantors, and endorsers and shall be binding upon them, their heirs, personal representatives, and assigns.
In the event the holder of this Note shall refer this Note to an attorney for collection, the undersigned agrees to pay, in addition to unpaid principal and interest, all of the costs and expenses incurred in attempting or effecting collection, including reasonable attorneys' fees, whether or not suit is instituted.
A resolution of the Borrower authorizing the execution of this Note is attached hereto as Attachment 2.
This Note shall be a contract governed by and construed in accordance with the laws of the State of Illinois. THE BORROWER HEREBY CONSENTS TO THE JURISDICTION OF ANY STATE OR FEDERAL COURT LOCATED WITHIN THE STATE OF ILLINOIS.
EXHIBIT A
IN WITNESS WHEREOF, the undersigned has executed this Note as of the date first written above.
BORROWER: D&A Salon | Apothecary
By:______By:______Darrin Flynn, Co-Owner Alberto Perez, Co-Owner
108 Benton Street Woodstock, IL 60098
ATTEST:
______
Attachment 1: Amortization Table Attachment 2: Resolution of D&A Salon | Apothecary authorizing execution of this Note
EXHIBIT A
ATTACHMENT 1
AMORTIZATION TABLE
EXHIBIT A
ATTACHMENT 2
RESOLUTION OF D&A SALON | APOTHECARY AUTHORIZING EXECUTION OF THIS NOTE
RESOLUTION ADOPTED BY D&A SALON | APOTHECARY
D&A SALON | APOTHECARY an Illinois Corporation (the “Company”), desires to enter into a WOODSTOCK REVOLVING LOAN FUND LOAN AGREEMENT (“Loan Agreement”) with the City of Woodstock in the amount of Sixty Thousand and 00/100 dollars ($60,000.00).
NOW THEREFORE, BE IT AND IT IS HEREBY RESOLVED AS FOLLOWS:
RESOLVED, that the forms, terms and provisions of the Loan Agreement are in all respects approved; and
FURTHER RESOLVED, that all acts and doing of the members of the Company which are in conformity with the purposes and intent of this Resolution and in furtherance of the loan to be taken, therefore shall be and the same hereby are in all respects ratified, approved and confirmed; and
FURTHER RESOLVED, that either one of Darrin Flynn or Alberto Perez are authorized and directed to execute and deliver the documents in the name, and on behalf, of the Company necessary to complete the loan as noted above, including but not limited to Promissory Note, Security Agreement, and any ancillary documents reasonably required by the City of Woodstock; and
EXHIBIT A
FURTHER RESOLVED, Darrin Flynn or Alberto Perez are authorized and directed to take all such further action, and to execute and deliver all such further instruments and documents, in the name and on behalf of the Company, and under its corporate seal or otherwise, as in his or her judgment shall be necessary to carry out the intent and to accomplish the purpose of the foregoing resolutions and to perform all obligations required to be performed by the Company.
Dated: ______, 2017
______Darrin Flynn Alberto Perez
Being all of the Officers, Directors and Shareholders of D&A Salon | Apothecary
EXHIBIT A
EXHIBIT B PROJECT DESCRIPTION
EXHIBIT B
EXHIBIT C
SECURITY AND COLLATERAL DOCUMENTS
EXHIBIT C
SECURITY AGREEMENT BETWEEN CITY OF WOODSTOCK, ILLINOIS AND D&A SALON | APOTHECARY
This Security Agreement between the City of Woodstock, Illinois ("City") and D&A Salon | Apothecary, an Illinois Corporation ("Borrower") is dated as of ______, 2017.
City and Borrower have entered into a Loan Agreement dated as of ______, 2017 ("Loan Agreement"). Each capitalized term used herein shall have the meaning assigned in the Loan Agreement unless otherwise defined herein.
(1) To secure the Loan (as defined in the Loan Agreement) and all of the Borrower's other payment and performance obligations under the Loan Agreement, Borrower hereby grants to City a continuing security interest in and to all of the property and interests in property of Borrower identified below by a marking in the space applicable thereto, whether such property is now owned or existing or hereafter acquired or arising and wheresoever located (hereinafter termed the "Collateral"):
(i) All accounts, contract rights, chattel paper, instruments and documents;
(ii) Such equipment and fixtures, including without limitations, furniture, machinery, and trade fixtures, together with any and all accessories, parts and appurtenances thereto, substitutions therefor and replacements thereof as are more specifically identified in Attachment 1 to this Security Agreement;
(iii) All causes in action, causes of action and all other intangible personal property of every kind and nature including, without limitation, corporate or other business records, deposit accounts, inventions, designs, patents, patent applications, trademarks, trade names, trade secrets, goodwill, copyrights, registrations, licenses, franchises, tax refund claims and any letters of credit, guarantee claims, security interests or other security held by or granted to Borrower;
(iv) Such inventory, goods, merchandise and other personal property, including without limitation, goods in transit, wheresoever located, which are or may at any time be held for sale or lease, furnished under any contract of service or held as raw materials, work in process, supplies or materials used or consumed in Borrower's business as more specifically identified in Attachment 1 to this Security Agreement;
(v) All insurance proceeds relating to any of the foregoing;
EXHIBIT C
(vi) All books and records relating to any of the foregoing; and
(vii) All accessions and additions to, substitutions for, and replacements, products and proceeds of any of the foregoing.
(2) Borrower shall make appropriate entries on its financial statements and books and records disclosing City's security interest in the Collateral.
(3) At City's request, Borrower shall execute and/or deliver to City, at any time or times hereafter, all Security Documents that City may reasonably request, in form and substance acceptable to City, and pay the costs of any recording or filing of the same and deliver to City any and all documents evidencing or constituting the Collateral. Upon the occurrence of a Default, Borrower hereby irrevocably makes, constitutes and appoints City (and all Persons designated by City for that purpose) as Borrower's true and lawful attorney (and agent-in-fact) to sign the name of Borrower on any of the Security Documents and to deliver any of the Security Documents to such Persons as City, in its sole discretion, may elect. Borrower agrees that a carbon, photographic, photostatic, or other reproduction of this Security Agreement or of a financing statement is sufficient as a financing statement.
(4) City (by any of its officers, employees and/or agents) shall have the right, at any time or times during Borrower's usual business hours, without prior notice, to inspect the Collateral, all records related thereto (and to make extracts from such records) and the premises upon which any of the Collateral is located, to discuss Borrower's affairs and finances with any Person and to verify the amount, quality, quantity, value and condition of, or any other matter relating to, the Collateral.
(5) The Collateral shall be located at the Business Location at 104 Cass Street in the City of Woodstock, Illinois and any books and records related thereto (including, without limitation, computer programs, printouts and other computer materials and records concerning the Collateral) shall be made available to the City upon request. Borrower shall not remove its books and records or the Collateral from the Business Location (except for removal of Inventory upon its sale) and shall not open any new offices or relocate any of its books and records or the Collateral except within the continental United States of America without at least thirty (30) days prior written notice thereof to City. Borrower represents and warrants that all of the Collateral identified in Attachment 1 belongs to the Borrower and the Borrower has authority to use such Collateral as Security in this agreement.
(6) Borrower shall at all times keep the Collateral in good repair.
(7) Borrower shall not sell or dispose of any Collateral except for sales of inventory in the ordinary course of its business.
(8) Borrower has not, during the preceding five years, been known as or used any other corporate or fictitious name. Borrower will not in the future change its name or use any other corporate or fictitious name without providing at least thirty (30) days prior written notice thereof to City.
EXHIBIT C
(9) Upon and after the occurrence of a Default, City shall have the following rights and remedies:
(i) All of the rights and remedies of a secured party under the Uniform Commercial Code or other applicable law, all of which rights and remedies shall be cumulative, and none exclusive, to the extent permitted by law, in addition to any other rights and remedies contained in the Loan Agreement or in this Security Agreement;
(ii) The right to (a) enter upon the premises of Borrower or any other place or places where the Collateral is located and kept, without any obligations to pay rent to Borrower, through self-help and without judicial process or first obtaining a final judgment or giving Borrower notice and opportunity for a hearing on the validity of City's claim, and remove the Collateral from such premises and places to the premises of City or any agent of City, for such time as City may require to collect or liquidate the Collateral, and/or (b) require Borrower to deliver the Collateral to City at a place to be designated by City;
(iii) The right to (a) notify account debtors that accounts receivable have been assigned to City and that City has a security interest therein and b) direct such account debtors to make all payments due from them to Borrower upon the accounts receivable directly to City or to a lock box designated by City. City shall promptly furnish Borrower with a copy of any such notice, in City's sole discretion, may be sent on Borrower's stationery, in which event, Borrower shall cosign such notice with City.
(iv) The right to sell or to otherwise dispose of all or any Collateral in its then condition, or after any further manufacturing or processing thereof, at public or private sale or sales, with such notice as provided in Section (10) below, in lots or in bulk, for cash or any credit, all as City, in its sole discretion, may deem advisable. At any such sale or sales of the Collateral, the Collateral need not be in view of those present and attending the sale, nor at the same location at which the sale is being conducted. City shall have the right to conduct such sales on Borrower's premises or elsewhere and shall have the right to use Borrower's premises without charge for such sales for such time or times as City may see fit. City is hereby granted a license or other right to use, without charge, Borrower's labels, patents, copyrights, rights of use of any name, trade secrets, trade names, trademarks and advertising matter, or any property of a similar advertising matter, or any property of a similar nature, as it pertains to the Collateral, in advertising for sale and selling any Collateral and Borrower's rights under all licenses and all franchise agreements shall inure to City's benefit. City may purchase all or any part of the Collateral at public or, if permitted by law, private sale and, in lieu of actual payment of such purchase price, may set off the amount of such price against the Loan. To the extent that the Collateral includes inventory that may be returned to a Publisher or the supplier of such inventory at full or discounted prices, the City shall have the right but not the obligation to do so.
(10) Any notice required to be given by City of a sale, lease, other disposition of the Collateral or any other intended action by City, which is deposited in the United States mail, registered mail, return receipt requested, duly addressed to Borrower, at the address set forth in
EXHIBIT C the Loan Agreement, ten (10) days prior to such proposed action, shall constitute commercially reasonable and fair notice thereof to Borrower.
(11) Trade Fixtures as Collateral: Prior to such time as the Borrower installs or attaches any of the Collateral described in Attachment 1 in a permanent manner to the Business Location, Borrower shall provide the City with a letter from the Landlord to the City to the effect that the Landlord acknowledges such Collateral is a trade fixture that may be removed by the Borrower under the Lease for the Business Location.
IN WITNESS WHEREOF, Borrower and City have caused this Security Agreement to be executed as of the day and year first above written.
CITY: The City of Woodstock, an Illinois Municipality
By:______Brian Sager, Ph.D., Mayor
121 W. Calhoun Street Woodstock, IL 60098
ATTEST:
______Name:______Title:______
BORROWER: D&A Salon | Apothecary
By:______By:______Darrin Flynn, Co-Owner Alberto Perez, Co-Owner
108 Benton Street Woodstock, IL 60098
ATTEST:
______
EXHIBIT C
ATTACHMENT 1 TO SECURITY AGREEMENT BETWEEN CITY OF WOODSTOCK, ILLINOIS AND D&A SALON | APOTHECARY
DESCRIPTION OF PLEDGED COLLATERAL TO BE LOCATED AT BUSINESS LOCATION AND ESTIMATED VALUE BY BORROWER
EXHIBIT C
ATTACHMENT 2 TO SECURITY AGREEMENT BETWEEN CITY OF WOODSTOCK, ILLINOIS AND D&A SALON | APOTHECARY
PRIOR LIENS OR SECURITY INTERESTS IN COLLATERAL
None.
EXHIBIT C
City of
Human Resources Department 121 W. Calhoun Street Debbie Schober, MS, SPHR Woodstock, Illinois 60098 Human Resources Director 815/338-1172 fax 815/338-2264 [email protected] www.woodstockil.gov MEMO
TO: Honorable Mayor and City Council Members Roscoe Stelford, City Manager
FROM: Deb Schober, Human Resources Director
DATE: April 11, 2017
RE: Transmittal of FY17/18 Salary Structure and Schedule of Authorized Positions/FTEs
Attached, please find the Salary Structure for Non-Represented / Non-Bargaining Unit Employees and the Schedule of Authorized Positions/FTEs Proposed Exhibits for FY17/18. Both exhibits are consistent with the FY17/18 Budget that is scheduled for adoption at the April 18th City Council meeting. Furthermore, I am very proud to advise you that the Schedule of Authorized Positions/FTEs remains 100% consistent with the personnel summaries included with each individual department with manpower and include all Seasonal/LPT employees. Furthermore, the totals on the Schedule of Authorized Positions/FTEs remain 100% consistent with the totals on the Staffing Comparison by Department component of the budget. Maintaining consistency between these various reports will allow us to continue to manage our manpower even more effectively and efficiently than we have in the past.
The City continues to be tested as a result of the ongoing budget crisis and Illinois’ economic struggles; however, the City has been able to maintain reduced personnel and payroll costs through attrition and appropriately calculated timing of replacements and yet, maintain the exemplary service the community has come to expect. The City continues to be fiscally responsible through a non-essential hiring freeze instituted February of 2015 and eliminating 18 positions within the FY17/18 budget year across 7 different departments by eliminating 2 Limited Part-Time (LPT) positions, 1 Part-Time (PT) position and 15 Full-Time (FT) positions. Furthermore, the City has requested to add only three (3) new FT positions to the FY17/18 budget for a second Deputy Chief of Police, Code Enforcement Officer, and an Engineering Project Manager in Public Works, in order to address three of the highest priorities at the City. Due to the fiscal diligence the City has displayed in the past with the economic downturn and during the current Illinois budget crisis, we have developed the FY17/18 budget based on a 1.0% cost-of-living salary adjustment with an additional maximum of 3.0% merit pay based on performance review scores for the City’s non-represented LPT, PT and FT employees, with Seasonal rehired employees receiving a 25 cent per hour pay increase.
This transmittal includes two attachments: Exhibit III - Salary Structure for Non-Represented / Non- Bargaining Unit Employees and Exhibit IV – Schedule of Authorized Positions / FTEs Proposed. The recommendation for Salary Structure movement for FY17/18 reflects a 2.0% increase compared to FY16/17 to be consistent with research on structure movement in the Public Sector relevant marketplace, yet continue to be relatively conservative based on the state of Illinois.
Therefore, it is recommended that the City Council adopt the attached documents Exhibit III – City of Woodstock Salary Structure for Non-Represented / Non-Bargaining Unit Employees and Exhibit IV – Schedule of All Authorized Positions/FTEs Proposed for FY17/18. FISCAL YEAR STAFFING COMPARISON BY DEPARTMENT IN POSITIONS AND FULL-TIME EQUIVALENTS (FTE) FOR FT AND PT POSITIONS ONLY (no SPT-seasonal or LPT included before final totals at bottom) FY14/15 FY15/16 FY16/17 FY17/18 APPROVED APPROVED APPROVED PROPOSED DEPARTMENTS FTEs FTEs FTEs FTEs +(-) General Government: Administrative Adjudication 0.5 0.0 0.0 0.0 0.0 Building and Zoning 0.0 7.0 6.0 7.0 1.0 City Hall 1.0 0.0 0.0 0.0 0.0 City Manager's Office 5.5 6.0 6.0 3.5 (2.5) Economic Development 9.5 2.0 2.0 2.0 0.0 Finance 5.5 5.0 5.0 5.0 0.0 Human Resources 3.0 2.0 2.0 2.0 0.0 Information Technology (previously in CMO) - - - 2.0 2.0 Total General Government 25.0 22.0 21.0 21.5 0.5
Culture & Recreation: Library 14.5 14.5 14.5 14.5 0.0 Opera House/Performing Arts 6.0 6.0 6.0 6.0 0.0 Recreation-Recreation & Aquatic Centers 8.0 8.0 8.0 8.0 0.0 Total Culture & Recreation 28.5 28.5 28.5 28.5 0.0
Public Safety: Police 57.5 51.5 52.0 43.0 (9.0)
Public Works: Administration 4.5 4.0 4.0 5.0 1.0 Fleet Maintenance 3.0 3.0 3.0 3.0 0.0 Parks & Facilities 11.0 10.0 10.0 8.0 (2.0) Parks/Streets (shared) 3.0 3.0 3.0 3.0 0.0 Sewer & Water Maintenance 12.0 9.0 9.0 8.0 (1.0) Streets 13.0 10.0 10.0 8.0 (2.0) Wastewater Treatment 7.5 6.0 6.0 6.0 0.0 Water Treatment 6.0 5.0 5.0 5.0 0.0 Total Public Works 60.0 50.0 50.0 46.0 (4.0)
Total Authorized FTEs (PT & FT Only) 171.0 152.0 151.5 139.0 (12.5) Authorized Full-Time Positions 158.0 143.0 143.0 132.0 (11.0) Authorized Part-Time Positions 27.0 18.0 17.0 16.0 (1.0) Total Authorized FT & PT Positions 185.0 161.0 160.0 148.0 * (12.0) Authorized LPT, SPT-Seasonal Positions 247.0 242.0 221.0 222.0 1.0 Total Authorized Positions (FT, PT, LPT, Seasonal) 432.0 403.0 381.0 370.0 * (11.0) Funded Full-Time Positions/FTEs (1.0 FTE) 142.5 143.0 143.0 131.0 (12.0) Funded Part-Time Positions/FTEs (0.5 FTE) 10.5 9.0 8.5 8.0 (0.5) Total Funded FT & PT Positions/FTEs 153.0 152.0 151.5 139.0 (12.5) Funded LPT, SPT-Seasonal /FTEs (0.5 FTE) 119.0 121.0 111.0 111.5 ** 0.5 Total Funded Positions 272.0 273.0 262.5 250.5 (12.0)
* The total number of authorized positions for FY15/16 was decreased by 29 due to the removal of 15 FT, 9 PT, and 5 LPT/SPT-Seasonal vacant and unfunded positions from the City roster. ** Some Seasonal/LPT Recreation Aide positions were double counted in past years, thus this was corrected for FY16/17. EXHIBIT III CITY OF WOODSTOCK FY17/18 SALARY STRUCTURE FOR NON-REPRESENTED / NON-BARGAINING UNIT EMPLOYEES
GRADE PAY TYPE MINIMUM MIDPOINT MAXIMUM POSITION TITLE 1 Hourly FY17/18 $ 9.02 $ 17.13 $ 25.26 Front Desk Clerk (Finance) FY17/18 Annual Equiv. $ 18,761.60 $ 35,630.40 $ 52,540.80 Limited Part-time Employee (unless addressed by separate chart) Part-time Employee (unless addressed by position) Seasonal Part-time Employee (unless addressed by separate chart) 2 Hourly FY17/18 $ 15.51 $ 19.80 $ 24.10 Custodian FY17/18 Annual Equiv. $ 32,260.80 $ 41,184.00 $ 50,128.00 Department Office Assistant Library Desk Assistant Vehicle Maintenance Worker (WPD) 3 Hourly FY17/18 $ 17.90 $ 22.85 $ 27.80 Community Service Officer FY17/18 Annual Equiv. $ 37,232.00 $ 47,528.00 $ 57,824.00 General Services Library Assistant IT Technician / Desktop Support Specialist Production Assistant 4 Hourly FY17/18 $ 21.49 $ 27.43 $ 33.35 Billing Coordinator FY17/18 Annual Equiv. $ 44,699.20 $ 57,054.40 $ 69,368.00 Department Office Manager Engineering/Project Manager* (Public Works) Grant Writer Human Resources Coordinator Reference Librarian Staff Accountant Youth Services Librarian 5 Hourly FY17/18 $ 24.48 $ 31.27 $ 38.06 Building Inspector FY17/18 Annual Equiv. $ 50,918.40 $ 65,041.60 $ 79,164.80 Circulation Manager Code Enforcement Officer / Assistant Building Inspector Economic Development Coordinator Executive Assistant Grants/Communications Manager* Opera House Box Office Manager Recreation Center Manager Recreation Program Coordinator Senior Accountant EXHIBIT III CITY OF WOODSTOCK FY17/18 SALARY STRUCTURE FOR NON-REPRESENTED / NON-BARGAINING UNIT EMPLOYEES
GRADE PAY TYPE MINIMUM MIDPOINT MAXIMUM POSITION TITLE 6 Hourly FY17/18 $ 27.47 $ 35.06 $ 42.66 Librarian/Network Administrator FY17/18 Annual Equiv. $ 57,137.60 $ 72,924.80 $ 88,732.80 7 Hourly FY17/18 $ 29.85 $ 38.10 $ 46.35 City Planner FY17/18 Annual Equiv. $ 62,088.00 $ 79,248.00 $ 96,408.00 Fleet Superintendent Information Technology (IT) Manager Opera House Building Manager Opera House Production Manager Sewer and Water Maintenance Superintendent Street Superintendent 8 Hourly FY17/18 $ 32.22 $ 41.14 $ 50.05 City Engineer FY17/18 Annual Equiv. $ 67,017.60 $ 85,571.20 $ 104,104.00 Parks and Facilities Superintendent Police Sergeant Wastewater Superintendent Water Superintendent 9 Hourly FY17/18 $ 35.82 $ 45.73 $ 55.63 Assistant Public Works Director FY17/18 Annual Equiv. $ 74,505.60 $ 95,118.40 $ 115,710.40 Building & Zoning Director Deputy Chief of Police Information Technology (IT) Director* Library Director Opera House Managing Director Recreation Director 10 Hourly FY17/18 $ 43.00 $ 54.88 $ 66.75 Chief of Police FY17/18 Annual Equiv. $ 89,440.00 $ 114,150.40 $ 138,840.00 Economic Development Director Finance Director Human Resources Director Public Works Director
* Newly created position for FY17/18, pay grade placement approximated EXHIBIT IV CITY OF WOODSTOCK FY2017/18 SCHEDULE OF AUTHORIZED POSITIONS / FTES
Proposed FY16/17 to Fiscal Year FY17/18 FTE FTE FY17/18 Positions FTEs Funded Funded Additions/ DEPARTMENT Position Authorized Authorized FY16/17 FY17/18 Deletions General Government
CITY MANAGER'S OFFICE City Manager 1.0 1.0 1.0 1.0 0.0 Executive Assistant 1.0 1.0 1.0 1.0 0.0 Grants/Communications Manager (formerly Grant Writer) 1.0 1.0 1.0 1.0 0.0 *FT with 0.5 in each dept Dual Department Office Assistant (CMO/OH) 1.0 0.5 0.0 0.5 0.5 Office Assistant (LPT) 1.0 0.5 1.0 0.5 (0.5) Total 5.0 4.0 4.0 4.0 0.0
BUILDING & ZONING Building & Zoning Director 1.0 1.0 1.0 1.0 0.0 Code Enforcement Officer/Assistant Building Inspector 1.0 1.0 1.0 1.0 0.0 *Added for FY17/18 Code Enforcement Officer 1.0 1.0 0.0 1.0 1.0 City Planner 1.0 1.0 1.0 1.0 0.0 Office Manager 1.0 1.0 1.0 1.0 0.0 Building Inspector 2.0 2.0 2.0 2.0 0.0 Building & Zoning Office Assistant/Clerk (LPT) 1.0 0.5 0.5 0.5 0.0 Total 8.0 7.5 6.5 7.5 1.0
ECONOMIC DEVELOPMENT Economic Development Director 1.0 1.0 1.0 1.0 0.0 Economic Development Coordinator 1.0 1.0 1.0 1.0 0.0 Total 2.0 2.0 2.0 2.0 0.0
FINANCE Assistant City Manager/Finance Director 1.0 1.0 1.0 1.0 0.0 Senior Accountant 1.0 1.0 1.0 1.0 0.0 Accountant 1.0 1.0 1.0 1.0 0.0 Billing Coordinator 1.0 1.0 1.0 1.0 0.0 Front Desk Clerk 1.0 1.0 1.0 1.0 0.0 Finance Office Clerk/Intern (LPT) 1.0 0.5 1.0 0.5 (0.5) Total 6.0 5.5 6.0 5.5 (0.5)
HUMAN RESOURCES Human Resources Director 1.0 1.0 1.0 1.0 0.0 Human Resources Coordinator 1.0 1.0 1.0 1.0 0.0 Human Resources Office Assistant/Clerk (LPT) 1.0 0.5 0.5 0.5 0.0 Total 3.0 2.5 2.5 2.5 0.0
INFORMATION TECHNOLOGY Information Technology (IT) Director (formerly IT Manager) 1.0 1.0 1.0 1.0 0.0 Information Technology (IT) Technician 1.0 1.0 1.0 1.0 0.0 Total 2.0 2.0 2.0 2.0 0.0
Culture and Recreation
LIBRARY Library Director 1.0 1.0 1.0 1.0 0.0 Circulation Desk Manager 1.0 1.0 1.0 1.0 0.0 Librarian 6.0 6.0 6.0 6.0 0.0 Circulation Desk Assistant and/orTech Services Assistant 2.0 2.0 1.0 2.0 1.0 Office Assistant 1.0 1.0 1.0 1.0 0.0 *Eliminated for FY17/18 Young Adult Assistant (FT) 0.0 0.0 1.0 0.0 (1.0) Librarian (PT) 2.0 1.0 0.5 1.0 0.5 Circulation Desk Assistant (PT) 5.0 2.5 3.0 2.5 (0.5) Librarian (LPT) 1.0 0.5 0.5 0.5 0.0 Circulation Desk Assistant (LPT) 2.0 1.0 1.0 1.0 0.0 Shelver (LPT) 4.0 2.0 2.0 2.0 0.0 Shelver (LPT)(filled with 2 Seasonal SPT Shelvers) 1.0 0.5 0.5 0.5 0.0 Building Fund Worker/SEDOM (LPT) 2.0 1.0 1.5 1.0 (0.5) Total 28.0 19.5 20.0 19.5 (0.5)
A-1 EXHIBIT IV CITY OF WOODSTOCK FY2017/18 SCHEDULE OF AUTHORIZED POSITIONS / FTES
Proposed FY16/17 to Fiscal Year FY17/18 FTE FTE FY17/18 Positions FTEs Funded Funded Additions/ DEPARTMENT Position Authorized Authorized FY16/17 FY17/18 Deletions Culture and Recreation (continued)
OPERA HOUSE Managing Director/Opera House 1.0 1.0 1.0 1.0 0.0 Box Office Manager 1.0 1.0 1.0 1.0 0.0 Production Manager 1.0 1.0 1.0 1.0 0.0 Building Manager 1.0 1.0 1.0 1.0 0.0 Production Assistant 1.0 1.0 1.0 1.0 0.0 *FT with 0.5 in each dept Dual Department Office Assistant (CMO/OH) 1.0 0.5 0.0 0.5 0.5 *Eliminated for FY17/18 Office Manager (PT) 0.0 0.0 0.5 0.0 (0.5) Box Office Assistant (PT) 1.0 0.5 0.5 0.5 0.0 Box Office Worker (LPT) 3.0 1.5 1.5 1.5 0.0 *Positions moved for FY17/18 House Manager (LPT) 0.0 0.0 1.0 0.0 (1.0) *Positions moved here FY17/18 Facility/Events Worker (LPT) 12.0 6.0 5.0 6.0 1.0 Stage Left Café Staff (LPT) 4.0 2.0 2.0 2.0 0.0 Total 26.0 15.5 15.5 15.5 0.0
RECREATION Recreation Director 1.0 1.0 1.0 1.0 0.0 Recreation Center Manager/Office Manager 1.0 1.0 1.0 1.0 0.0 Program Coordinator 2.0 2.0 2.0 2.0 0.0 Recreation/Aquatic Center Coordinator 1.0 1.0 1.0 1.0 0.0 Counter Stafff (PT) 6.0 3.0 3.0 3.0 0.0 Playroom Attendant (LPT) 8.0 4.0 4.0 4.0 0.0 Counter Stafff (LPT) 11.0 5.5 5.5 5.5 0.0 Recreation Center Maintenance (LPT) 1.0 0.5 0.5 0.5 0.0 Recreation Center Instructors (LPT/Contractors) 20.0 10.0 10.0 10.0 0.0 SEDOM (LPT) 3.0 1.5 1.5 1.5 0.0 Playground Program Counselor (SPT-seasonal) 24.0 12.0 12.0 12.0 0.0 Playground Program Supervisor (SPT-seasonal) 2.0 1.0 1.0 1.0 0.0 Recreation Aide (various SPT-seasonal & LPT positions) 25.0 12.5 12.5 12.5 0.0 Aquatic Center Manager (SPT-seasonal) 4.0 2.0 2.0 2.0 0.0 Aquatic Center Maintenance (SPT-seasonal) 4.0 2.0 2.0 2.0 0.0 Lifeguard (SPT-seasonal) 50.0 25.0 25.0 25.0 0.0 Aquatic Center Cashier/Attendant (SPT-seasonal) 10.0 5.0 5.0 5.0 0.0 Total 173.0 89.0 89.0 89.0 0.0
Public Safety
POLICE - Sworn Positions Police Chief 1.0 1.0 1.0 1.0 0.0 *Added one for FY16/17 Deputy Chief 2.0 2.0 1.0 2.0 1.0 Detective Sergeant 1.0 1.0 1.0 1.0 0.0 Patrol Sergeant 6.0 6.0 6.0 6.0 0.0 *Role to transition in FY17/18 Special Services Sergeant/Patrol Sergeant 0.0 0.0 1.0 0.0 (1.0) Patrol Officer 22.0 22.0 22.0 22.0 0.0 D.A.R.E. Officer 1.0 1.0 1.0 1.0 0.0 School Liaison Officer 1.0 1.0 1.0 1.0 0.0 Drug Enforcement Officer 1.0 1.0 1.0 1.0 0.0 Detective 3.0 3.0 3.0 3.0 0.0 Total 38.0 38.0 38.0 38.0 0.0 Non-Sworn Positions *Transition to NERCOM FY17/18 Telecommunicator 0.0 0.0 9.0 0.0 (9.0) Records Clerk 2.0 2.0 2.0 2.0 0.0 Office Manager 1.0 1.0 1.0 1.0 0.0 Police Custodian 1.0 1.0 1.0 1.0 0.0 Community Service Officer (PT) 2.0 1.0 1.0 1.0 0.0 Vehicle Maintenance (LPT) 1.0 1.0 1.0 1.0 0.0 *Added January 2016 Records Clerk (LPT) 3.0 1.5 1.5 1.5 0.0 Crossing Guard (LPT) 8.0 4.0 4.0 4.0 0.0 Total 18.0 11.5 20.5 11.5 (9.0) Police Overall Total 56.0 49.5 58.5 49.5 (9.0)
A-2 EXHIBIT IV CITY OF WOODSTOCK FY2017/18 SCHEDULE OF AUTHORIZED POSITIONS / FTES
Proposed FY16/17 to Fiscal Year FY17/18 FTE FTE FY17/18 Positions FTEs Funded Funded Additions/ DEPARTMENT Position Authorized Authorized FY16/17 FY17/18 Deletions Public Works
PUBLIC WORKS Public Works Director 1.0 1.0 1.0 1.0 0.0 Administration Assistant Director 1.0 1.0 1.0 1.0 0.0 City Engineer 1.0 1.0 1.0 1.0 0.0 *Added new role for FY16/17 Engineering/Project Manager 1.0 1.0 0.0 1.0 1.0 Office Manager 1.0 1.0 1.0 1.0 0.0 Seasonal Worker / Intern (shown as 0.5 LPT, but work FT) 0.0 0.0 0.5 0.0 (0.5) Total 5.0 5.0 4.5 5.0 0.5
Fleet Maintenance Fleet Maintenance Superintendent 1.0 1.0 1.0 1.0 0.0 Mechanic I & II 2.0 2.0 2.0 2.0 0.0 Seasonal Worker / Intern (shown as 0.5 LPT, but work FT) 1.0 0.5 0.0 0.5 0.5 Total 4.0 3.5 3.0 3.5 0.5
Parks & Facilities Division Parks & Facilities Superintendent 1.0 1.0 1.0 1.0 0.0 Parks & Facilities Foreman 1.0 1.0 1.0 1.0 0.0 Crew Leader 1.0 1.0 1.0 1.0 0.0 Forestry Technician 1.0 1.0 1.0 1.0 0.0 *1 eliminated for FY17/18 Maintenance Worker I & II (Parks) 4.0 4.0 5.0 4.0 (1.0) *Eliminated for FY17/18 Maintenance Worker I & II (Facilities) 0.0 0.0 1.0 0.0 (1.0) Seasonal Worker (shown as 0.5 LPT, but work FT) 7.0 3.5 3.5 3.5 0.0 Total 15.0 11.5 13.5 11.5 (2.0)
Parks/Streets (shared) Maintenance Worker I & II 3.0 3.0 3.0 3.0 0.0 Total 3.0 3.0 3.0 3.0 0.0
Sewer & Water Maintenance Sewer & Water Superintendent 1.0 1.0 1.0 1.0 0.0 Sewer & Water Foreman 1.0 1.0 1.0 1.0 0.0 Crew Leader 1.0 1.0 1.0 1.0 0.0 *Eliminated for FY17/18 Utility Inspector 0.0 0.0 1.0 0.0 (1.0) Maintenance Worker I & II 4.0 4.0 4.0 4.0 0.0 Water Meter Technician I & II 1.0 1.0 1.0 1.0 0.0 Seasonal Worker (shown as 0.5 LPT, but work FT) 1.0 0.5 0.5 0.5 0.0 Total 9.0 8.5 9.5 8.5 (1.0)
Street Division Street Superintendent 1.0 1.0 1.0 1.0 0.0 Street Foreman 1.0 1.0 1.0 1.0 0.0 Crew Leader 2.0 2.0 2.0 2.0 0.0 *2 eliminated for FY17/18 Maintenance Worker I & II 4.0 4.0 6.0 4.0 (2.0) Seasonal Worker (shown as 0.5 LPT, but work FT) 5.0 2.5 2.5 2.5 0.0 Total 13.0 10.5 12.5 10.5 (2.0)
Wastewater Treatment Wastewater Treatment Superintendent 1.0 1.0 1.0 1.0 0.0 Wastewater Treatment Plant Operator I & II 4.0 4.0 4.0 4.0 0.0 Laboratory Manager 1.0 1.0 1.0 1.0 0.0 Seasonal Worker (shown as 0.5 LPT, but work FT) 1.0 0.5 0.5 0.5 0.0 Total 7.0 6.5 6.5 6.5 0.0
Water Treatment Water Treatment Superintendent 1.0 1.0 1.0 1.0 0.0 Water Treatment Plant Operator I & II 4.0 4.0 4.0 4.0 0.0 Total 5.0 5.0 5.0 5.0 0.0 Public Works Overall Total 61.0 53.5 57.5 53.5 (4.0)
OVERALL TOTALS: 370.0 250.5 263.5 250.5 (13.0)
Total PT: 16.0 8.0 8.5 8.0 (0.5) Total FT: 132.0 131.0 142.0 131.0 (11.0) Total PT & FT: 148.0 139.0 150.5 139.0 (11.5) Total of Vacant FTEs (FT/PT ONLY) for FY17/18: 0.0
Total Seasonal/LPT: 222.0 111.5 113.0 111.5 (1.5) Total PT, FT & Seasonal/LPT (All positions): 370.0 250.5 263.5 250.5 (13.0) Total of Vacant FTEs (All positions) for FY17/18: 0.0
A-3 City of Finance Department 121 W. Calhoun Street Woodstock, Illinois 60098 815/338-4300 Fax 815/334-2267
Memo
To: Mr. Roscoe Stelford, City Manager Honorable Mayor and City Council Members From: Paul Christensen, Assistant City Manager/Finance Director Date: April 14, 2017 Re: Consideration of an Ordinance Approving the FY17/18 Water and Sewer Rates
The FY17/18 Budget proposal includes a 3.0% water and sewer rate increase to provide the proper funding to operate the Water & Sewer Utility Fund. Attached is an Ordinance for formal consideration by the City Council. As stipulated in this Ordinance, the increase will be effective on all water and sewer bills issued on or after May 1, 2017. This adjustment will increase the resident’s average quarterly bill, based on 22 hundred cubic feet of usage, from $122.98 to $126.72 representing an increase of $3.74 per quarter or $14.96 per year.
By Ordinance, the City is required to review water and sewer rates on an annual basis. There is no specific format or structure required within the Ordinance for the completion of this annual review. In the past, the general practice has been to consider the performance and financial health of the Water & Sewer Fund in combination with the recommended costs and future service demands for the upcoming budget year. In addition, the City needs to be cognizant of upcoming major projects and capital costs that will be required by this Fund to maintain existing service levels. The City also must ensure that current and proposed rates are competitive with surrounding municipalities.
As has been stated in the past, revenue produced by the Water and Sewer Fund can often be influenced by outside factors that are beyond the control of the City. Weather can significantly influence outdoor water usage. For instance, extreme summer drought conditions can result in residents watering their lawn more and generating more revenue for the Water and Sewer Fund. On the reverse side, a cold, wet summer will significantly decrease outdoor water usage and often will cause the City to miss its budget projections for water revenue.
In addition, economic and green incentives can also have a large impact on the water system. With the induction of low flow toilets and shower heads, typical homes are continuing to use less water as these devices are replaced by homeowners as part of normal upgrades. While these replacements are good for the environment, unfortunately, they result in the reduction in water sales that reduces revenue production.
In FY16/17, $4.683 million was budgeted for water and sewer sales and for the first time in a number of years, revenue projections indicate that revenue will exceed the budget amount by $168,000. Staff attributes some of this increased revenue to the meter change out program as the new meters being installed are replacing old meters that tend not to read all the water flowing through them.
For FY17/18 the following has been budgeted in the Utility Fund which includes the 3% proposed increase:
Total Net Revenue $4,334,900 (Net of Operating Transfers)
Water Treatment $1,020,200 Sewage Treatment 1,090,400 Sewer & Water Maintenance 821,300 Administration & Debt 784,500 Total Operating Expenses $3,249,900
Capital Improvement $784,500
Surplus (Deficit) $300,500
Projected Beginning Fund Balance $ 694,000 Projected Ending Fund Balance $ 994,500
As can be seen above, the Water and Sewer Fund is projected to produce a small surplus in FY17/18. If this projection holds true at the end of FY17/18, these funds will be used to rebuild fund balance in the Water and Sewer Fund that are currently below the City’s fund reserve levels.
City Staff has examined the rates of other communities to ensure Woodstock’s water and sewer rates are competitive. The City of Genoa has recently conducted their annual survey of 21 surrounding communities. From this survey it shows that the City of Woodstock has the third lowest sewer and water rates with only the Village of Huntley and the City of Belvidere being lower. After the proposed 3% rate increase, 6,000 gallons of water used monthly would cost a Woodstock customer $46.20. This would still result in the City maintaining the same place in the comparison without even knowing and including the rate adjustments being proposed by the other communities.
To insure that the City is receiving the proper amount of revenue that is due, large water meters continue to be tested along with a systematic approach to replace old meters with new radio read meters. These steps will not only reduce the amount of unbilled water, but also increase the efficiency in which City employees can read meters.
Recommendations:
It is recommended that the City Council adopt the attached Ordinance, identified as Document #______, “An Ordinance Amending Portions of Title 6, Chapter 4 of the City Code of the City of Woodstock, McHenry County, Illinois, Pertaining to Water and Sewer Rates.”
ORDINANCE NO. 17-O-______
An Ordinance Amending Portions of Title 6, Chapter 4 of the City Code of the City of Woodstock, McHenry County, Illinois, Pertaining to Water and Sewer Rates
WHEREAS, the City of Woodstock, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, user charges make up almost all of the revenue to provide sewer and water services; and
WHEREAS, the cost of providing water and sewer increase each year and therefore additional revenue must be generated to offset these increases.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the CITY OF WOODSTOCK, McHenry County, Illinois as follows:
SECTION ONE: That Section 6.4D.3 of the City Code of the City of Woodstock, McHenry County, Illinois is hereby amended as follows:
WATER RATES
All property upon which any building has been or may after be erected having a connection with any mains or pipes, which may hereafter be constructed and used in connection with the City water system shall pay the following rates per quarter:
Consumption Base Fee Usage Fee Total
0 Cubic Feet $11.52 $0.00 $11.52 100 Cubic Feet $11.52 $1.36 $12.88 200 Cubic Feet $11.52 $2.72 $14.24 300 Cubic Feet $11.52 $4.08 $15.60 400 Cubic Feet $11.52 $5.44 $16.96 500 Cubic Feet $11.52 $6.80 $18.32 600 Cubic Feet $11.52 $8.16 $19.68 700 Cubic Feet $11.52 $9.52 $21.04 800 Cubic Feet $11.52 $10.88 $22.40 900 Cubic Feet or more Not Applicable $2.67 per 100 cubic feet of water consumed
SECTION TWO: That Section 6.4D.4 of the City Code of the City of Woodstock, McHenry County, Illinois is hereby amended as follows:
SEWER RATES
There are hereby established rates or charges for the usage of the sewage system of the City. Rates or charges shall be based upon the amount of the water supplied by the City of Woodstock’s water works system, as shown by the water meter readings performed quarterly by the Public Works Department of the City. All users of the sewage system shall be charged quarterly. The rates hereinafter set out based upon the water meter readings and are as follows:
Consumption Base Fee Usage Fee Total
0 Cubic Feet $13.86 $0.00 $13.86 100 Cubic Feet $13.86 $1.51 $15.37 200 Cubic Feet $13.86 $3.02 $16.88 300 Cubic Feet $13.86 $4.53 $18.39 400 Cubic Feet $13.86 $6.04 $19.90 500 Cubic Feet $13.86 $7.55 $21.41 600 Cubic Feet $13.86 $9.06 $22.92 700 Cubic Feet $13.86 $10.57 $24.43 800 Cubic Feet $13.86 $12.08 $25.94 900 Cubic Feet or more Not Applicable $3.09 per 100 cubic feet of water consumed
SECTION THREE: That this rate increase shall pertain to all water/sewer bills issued by the City of Woodstock on or after May 1, 2017.
SECTION FOUR: That all Ordinances or parts of Ordinances in conflict herewith are hereby repealed to the extent of such conflict.
SECTION FIVE: That this Ordinance shall be known as Ordinance Number and shall be in full force and effect after its passage and approval as provided by law.
Upon a motion by and seconded by , passed this 18th day of April, 2017 by roll call vote as follows:
Ayes: Nays: Abstentions: Absentees:
APPROVED:
Mayor Brian Sager, Ph.D.
(SEAL)
ATTEST: City Clerk, Cindy Smiley
Passed:
Approved:
Published:
City of Finance Department 121 W. Calhoun Street Woodstock, Illinois 60098 815/338-4300 Fax 815/334-2267
Memo
To: Mr. Roscoe Stelford, City Manager Honorable Mayor and Council Members From: Paul Christensen, Assistant City Manager/Finance Director Date: April 13, 2017 Re: Adoption of the City of Woodstock’s FY17/18 Budget
At the April 4th City Council Meeting, as required by State Statute, a public hearing was held to receive comments on the City’s proposed FY17/18 Budget. The City Council Meeting was then adjourned until the April 13th Budget Workshop. At the Budget Workshop, the City Council completed its review of the City Administration’s proposed budget.
Attached is the City of Woodstock’s FY17/18 Budget Ordinance, which covers the period of May 1, 2017 – April 30, 2018. Requested changes from the Budget Workshop have been incorporated into the proposed Budget Ordinance. As indicated within the Ordinance, the operating budget is adopted by department within the General Fund. For all other Funds, the budget is adopted at the Fund level. The attached FY17/18 Budget Detail (Exhibit B) provides detailed line-item information for each fund.
Therefore, it is recommended that the City Council approve the attached Ordinance entitled “An Ordinance Approving the City of Woodstock, McHenry County, Illinois, Annual Budget for Fiscal Year 2017 – 2018,” identified as Document Number ______.
It should be noted that if the City Council is unable to adopt the Budget Ordinance at the April 18th meeting, a special meeting will need to be scheduled prior to the end of April to meet the State-imposed deadline. Please feel free to contact me with any questions.
ORDINANCE NO. 17-O-____
An Ordinance Approving the City of Woodstock, McHenry County, Illinois, Annual Budget for Fiscal Year 2017 - 2018
WHEREAS, the City of Woodstock, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, the City of Woodstock, McHenry County, Illinois has adopted 65 ILCS 5/8-2-9.1 through 8-2-9.10; and
WHEREAS, the City Manager, serving as the Budget Officer, has compiled a budget that contains estimates of revenues and recommended expenditures for the City of Woodstock; and
WHEREAS, on April 4, 2017, the City of Woodstock held a public hearing on the tentative annual budget with notice of this hearing being published in the Woodstock Independent on March 22, 2017, which was at least one week prior to the hearing, in compliance with 65 ILCS 5/8-2-9.9; and
WHEREAS, 65 ILCS 5/8-2-9.4 requires that the annual budget shall be adopted by the corporate authorities before the beginning of the fiscal year to which it applies;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the CITY OF WOODSTOCK, McHenry, County, Illinois as follows:
SECTION ONE: That the City of Woodstock’s Annual Budget for Fiscal Year 2017 – 2018, attached as Exhibit A hereto and made a part hereof, is hereby approved.
SECTION TWO: That all Ordinances or parts of Ordinances in conflict herewith are hereby repealed to the extent of such conflict.
SECTION THREE: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgement shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect.
SECTION FOUR: That this Ordinance shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law.
SECTION FIVE: That this Ordinance authorizes the City Administration to file a copy of the budget with estimated revenues with the County Clerk prior to May 1, 2017.
SECTION SIX: Passed and approved this 18th day of April, 2017.
Ayes:
Nays:
Abstentions:
Absentees:
APPROVED:
______Mayor Brian Sager, Ph.D.
(SEAL)
ATTEST:______City Clerk, Cindy Smiley
Passed: ______
Approved: ______
Published: ______City of Woodstock FY2017/2018 Operating Budget May 1, 2017 - April 30, 2018 Exhibit A
Beginning Ending Fund Department Cash Operating Transfers Transfers Net Cash Number Number Fund/Department Balance Revenues Expenditures Income/Loss In Out Income Balance 01 00 General Corporate $ 4,595,500 $ 10,278,400 $ 10,278,400 $ 465,600 $ (5,705,500) $ 5,038,500 $ - 01 01 General Government - 823,100 (823,100) (823,100) - 01 02 City Hall - 93,200 (93,200) (93,200) - 01 03 Finance - 377,400 (377,400) (377,400) - 01 04 Human Resources - 231,800 (231,800) (231,800) - 01 05 Community Development - 646,700 (646,700) (646,700) - 01 06 Streets - 960,300 (960,300) (960,300) - 01 07 Fleet Maintenance - 252,300 (252,300) (252,300) - 01 08 Public Works Admin. - 479,800 (479,800) (479,800) - 01 09 Recreation - 588,400 (588,400) (588,400) - 01 12 Economic Development 243,900 (243,900) (243,900) 01 11 Community Events - 120,600 (120,600) (120,600) - 01 13 IT 220,900 (220,900) (220,900) 01 00 General Corporate Totals 4,595,500 10,278,400 5,038,400 5,240,000 465,600 (5,705,500) 100 4,595,600
02 00 Municipal Audit 21,500 32,200 31,800 400 - - 400 21,900 03 00 Police Protection 76,700 4,576,600 5,150,400 (573,800) 2,613,300 (2,049,400) (9,900) 66,800 04 00 Aquatic Center - 242,000 267,200 (25,200) 34,200 (9,000) - - 05 00 Recreation Center 13,700 480,000 405,700 74,300 - (75,400) (1,100) 12,600 06 00 Public Parks - 331,200 877,200 (546,000) 717,700 (171,700) - - 07 00 Performing Arts - 424,200 742,500 (318,300) 403,700 (85,400) - - 08 00 Public Library 683,300 1,672,100 1,443,800 228,300 - (277,500) (49,200) 634,100 09 00 Library Building 92,300 68,400 94,600 (26,200) 65,000 (43,800) (5,000) 87,300 10 00 Social Security 434,000 353,100 441,600 (88,500) - - (88,500) 345,500 11 00 IMRF 744,300 264,000 606,800 (342,800) - - (342,800) 401,500 12 00 MFT 124,000 682,800 722,000 (39,200) 10,000 - (29,200) 94,800 13 00 Park Development 59,600 65,500 - 65,500 - (63,600) 1,900 61,500 14 00 Administrative Adjudication - 14,500 22,800 (8,300) 8,300 - - - 15 00 Alarm Monitoring 356,000 277,100 154,700 122,400 - (100,000) 22,400 378,400 16 00 Special Recreation 58,500 155,500 135,000 20,500 - (18,000) 2,500 61,000 21 00 Liability Insurance 1,700,000 567,300 692,300 (125,000) 125,000 - - 1,700,000 26 00 Paratransit - 1,600 33,500 (31,900) 31,900 - - - 30 00 Debt Service - 396,900 1,412,700 (1,015,800) 1,016,400 - 600 600
Page 1 of 2 City of Woodstock FY2017/2018 Operating Budget May 1, 2017 - April 30, 2018 Exhibit A
Beginning Ending Fund Department Cash Operating Transfers Transfers Net Cash Number Number Fund/Department Balance Revenues Expenditures Income/Loss In Out Income Balance 31 00 Library Debt Service - 314,400 358,200 (43,800) 43,800 - - - 41 00 Tax Increment Finance (118,000) 704,500 747,300 (42,800) - (42,800) (160,800)
60 00 Water & Sewer Rev. 694,000 5,156,100 5,156,100 9,000 (830,200) 4,334,900 - 60 50 Water Treatment - 1,020,200 (1,020,200) (1,020,200) - 60 51 Sewage Treatment - 1,090,400 (1,090,400) (1,090,400) - 60 52 Sewer & Water Maintenance - 821,300 (821,300) (821,300) - 60 53 Administrative & Debt Service - 318,000 (318,000) (318,000) - 60 54 Capital Improvement - 784,500 (784,500) (784,500) - 60 00 Water & Sewer Total 694,000 5,156,100 4,034,400 1,121,700 9,000 (830,200) 300,500 994,500
62 00 Water & Sewer Capacity 3,464,900 376,000 484,400 (108,400) - - (108,400) 3,356,500 70 00 Police Pension 19,394,800 1,734,600 1,515,900 218,700 1,411,700 (5,000) 1,625,400 21,020,200 75 00 Employee Health/Life Insurance 26,400 571,700 2,554,100 (1,982,400) 2,129,600 - 147,200 173,600 82 00 General Corporate - CIP 2,845,300 1,383,900 1,383,900 1,114,000 (535,100) 1,962,800 - 82 01 General Administration - 54,400 (54,400) (54,400) - 82 02 Public Facilities - 190,800 (190,800) (190,800) - 82 03 Public Safety - 175,500 (175,500) (175,500) - 82 06 Parks - 239,000 (239,000) (239,000) - 82 07 Motor Pool - 240,000 (240,000) (240,000) - 82 08 Streets/Sidewalks/Signals - 1,469,000 (1,469,000) (1,469,000) - 82 09 Stormwater Management - 440,000 (440,000) (440,000) - 82 00 General - CIP Totals 2,845,300 1,383,900 2,808,700 (1,424,800) 1,114,000 (535,100) (845,900) 1,999,400
85 00 Revolving Loan 306,100 4,200 - 4,200 - - 4,200 310,300 90 00 Environmental Management 425,500 1,421,500 1,225,700 195,800 - (202,600) (6,800) 418,700 91 00 Hotel/Motel Tax 104,200 84,000 57,000 27,000 3,000 (30,000) - 104,200 Totals 36,102,600 32,634,300 32,058,700 575,600 10,202,200 (10,202,200) 575,600 36,678,200
Page 2 of 2
Exhibit B
Annual Budget Detail
FY 1 7 /1 8
General Corporate Fund - Revenues
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 4,595,000 $ 4,595,500
REVENUES
Taxes 01-00-1-310 Road & Bridge $ - $ - $ 214,400 $ 216,900 $ 218,000 01-00-1-311 Property Taxes 2,313,695 1,318,201 1,072,800 1,069,400 514,100 01-00-1-312 Replacement Taxes 249,205 264,423 265,000 249,500 234,500 01-00-1-313 Sales Taxes 3,717,001 4,147,739 3,870,000 4,425,000 4,272,000 01-00-1-314 Illinois Income Taxes 2,950,270 3,231,345 2,526,500 2,426,100 2,578,300 01-00-1-315 Video Gaming Revenue 169,754 197,088 210,000 212,800 213,000 01-00-1-316 Use Tax - - 582,100 603,900 645,800 01-00-1-318 Home Rule Sales Tax - - - - 779,000 01-00-1-319 Auto Rental Tax - - - - 18,500 01-00-1-330 Sales Tax Rebates (68,670) (92,101) (134,000) (151,300) (153,600) TOTAL TAXES $ 9,331,255 $ 9,066,695 $ 8,606,800 $ 9,052,300 $ 9,319,600
LICENSES & PERMITS 01-00-2-322 Liquor & Business Licenses $ 82,565 $ 74,386 $ 78,000 $ 77,000 $ 76,000 01-00-2-324 Building Permits 167,954 157,903 125,000 130,000 125,000 01-00-2-326 Stormwater Permits 5,700 6,500 3,800 5,000 3,800 TOTAL LICENSES & PERMITS $ 256,219 $ 238,789 $ 206,800 $ 212,000 $ 204,800
FINES & FEES 01-00-2-328 Franchise Fees $ 335,380 $ 354,172 $ 360,000 $ 358,000 $ 365,000 01-00-2-331 Filing Fees 780 - 500 - 500 01-00-2-335 Backflow Inspections 34,925 32,675 33,000 33,000 33,000 01-00-2-336 Elevator Inspections Revenue 6,290 6,650 8,000 6,500 6,500 TOTAL FINES & FEES $ 377,375 $ 393,497 $ 401,500 $ 397,500 $ 405,000
SALES OF GOODS AND SERVICES 01-00-3-327 Recreation Program Fees $ 200,214 $ 207,607 $ 210,000 $ 212,500 $ 214,500 01-00-3-328 Recreation Financial Aid - - (5,000) (2,500) (2,500) TOTAL SALES OF GOODS AND SERVICES $ 200,214 $ 207,607 $ 205,000 $ 210,000 $ 212,000
INTEREST 01-00-5-381 Interest $ (20,524) $ 46,313 $ 40,000 $ 44,100 $ 55,000 TOTAL INTEREST $ (20,524) $ 46,313 $ 40,000 $ 44,100 $ 55,000
OTHER 01-00-5-360 Rental Property Receipts $ 7,125 $ 2,400 $ - $ - $ - 01-00-5-378 Sale of Surplus Equipment 13,434 13,241 34,000 29,600 32,000 01-00-5-379 Intergovernmental Services 10,063 13,406 15,000 13,000 15,000 01-00-5-380 Miscellaneous Income 38,329 29,844 25,000 33,000 27,000 01-00-5-386 Community Event Donations 13,000 8,528 8,500 4,700 8,000 TOTAL OTHER REVENUES $ 81,951 $ 67,419 $ 82,500 $ 80,300 $ 82,000
TOTAL REVENUES (BEFORE TRANSFERS) $ 10,226,490 $ 10,020,320 $ 9,542,600 $ 9,996,200 $ 10,278,400 General Corporate Fund - Revenues (Continued)
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
TRANSFERS (TO)/FROM OTHER FUNDS 01-00-9-391 Transfer from Library Fund $ 11,000 $ 11,000 $ 11,000 $ 11,000 $ 11,000 01-00-9-395 Transfer from Utility Fund 355,240 359,712 387,400 388,900 431,600 01-00-9-397 Transfer from Special Rec Fund 18,000 18,000 18,000 18,000 18,000 01-00-9-398 Transfer from Police Pension Fund 5,000 5,000 5,000 5,000 5,000 01-00-9-399 Transfer from Env. Mgmt. Fund 80,000 80,000 80,000 80,000 - 01-00-9-881 Transfer To Debt Service Fund (179,066) (180,053) (170,900) (172,000) (169,700) 01-00-9-889 Transfer To Employee Ins. Fund (653,920) (591,986) (699,000) (639,500) (749,700) 01-00-9-894 Transfer To Police Protection Fund (3,413,278) (2,186,517) (2,295,100) (2,107,100) (2,513,300) 01-00-9-895 Transfer To Parks Fund (587,971) (623,608) (774,900) (628,200) (717,700) 01-00-9-896 Transfer To Hotel/Motel Tax Fund - (20,000) (12,000) (3,000) (3,000) 01-00-9-898 Transfer To Performing Arts Fund (327,053) (317,799) (371,700) (315,200) (373,700) 01-00-9-899 Transfer To Paratransit Fund (30,537) (27,057) (31,300) (29,400) (31,900) 01-00-9-912 Transfer To MFT Fund - - (53,400) - (10,000) 01-00-9-914 Transfer To Admin. Adjudication Fund (6,500) (8,616) (8,700) (6,100) (8,300) 01-00-9-915 Transfer To Aquatic Fund - - (14,200) (203,800) (34,200) 01-00-9-982 Transfer To General - CIP Fund (1,139,000) (2,000,000) (767,600) (1,827,000) (1,094,000) TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ (5,868,085) $ (5,481,924) $ (4,697,400) $ (5,428,400) $ (5,239,900)
TOTAL REVENUES (AFTER TRANSFERS) $ 4,358,405 $ 4,538,396 $ 4,845,200 $ 4,567,800 $ 5,038,500
EXPENSES
GENERAL GOVERNMENT 01-01-x-xxx City Manager's Office $ 595,233 $ 1,013,762 $ 1,033,700 $ 989,800 $ 823,100 01-02-x-xxx City Hall 95,703 74,459 87,900 80,300 93,200 01-03-x-xxx Finance 341,464 345,447 371,000 362,700 377,400 01-04-x-xxx Human Resources 216,769 192,404 230,800 203,300 231,800 01-05-x-xxx Building and Zoning 751,579 644,183 587,100 571,600 646,700 01-12-x-xxx Economic Development - 147,134 215,700 210,100 243,900 01-13-x-xxx Information Technology - - - - 220,900 TOTAL GENERAL GOVERNMENT $ 2,000,748 $ 2,417,389 $ 2,526,200 $ 2,417,800 $ 2,637,000
PUBLIC WORKS 01-06-x-xxx Street Maintenance $ 1,178,288 $ 887,783 $ 1,018,300 $ 852,400 $ 960,300 01-07-x-xxx Fleet Maintenance 229,159 189,832 212,100 220,100 252,300 01-08-x-xxx DPW Administration 407,961 390,015 426,900 421,500 479,800 TOTAL PUBLIC WORKS $ 1,815,408 $ 1,467,630 $ 1,657,300 $ 1,494,000 $ 1,692,400
PARKS, RECREATION, & CULTURE 01-09-x-xxx Recreation $ 519,656 $ 519,508 $ 568,800 $ 569,100 $ 588,400 01-11-x-xxx Community Events 85,376 96,249 91,100 86,400 120,600 TOTAL PARKS, RECREATION & CULTURE $ 605,032 $ 615,757 $ 659,900 $ 655,500 $ 709,000
TOTAL GENERAL FUND EXPENSES $ 4,421,188 $ 4,500,776 $ 4,843,400 $ 4,567,300 $ 5,038,400
NET INCREASE (DECREASE) $ (62,783) $ 37,620 $ 1,800 $ 500 $ 100
Ending Fund Balance $ 4,595,500 $ 4,595,600 General Corporate Fund - General Government
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
SALARIES 01-01-3-401 City Manager $ 145,462 $ 155,597 $ 159,300 $ 159,800 $ 165,000 01-01-3-403 Assistant City Manager - - 12,000 7,700 10,400 01-01-3-405 Executive Assistant 55,344 75,632 61,500 61,500 63,900 01-01-3-406 Office Assistants 40,461 40,737 43,400 47,800 30,000 01-01-3-410 Grants/Communications Manager 48,833 62,171 63,900 62,000 69,600 01-01-3-415 Information Technology Staff 67,049 73,701 117,000 78,700 - 01-01-3-439 City Officials 57,986 61,797 63,000 66,500 67,000 TOTAL SALARIES $ 415,135 $ 469,635 $ 520,100 $ 484,000 $ 405,900
PERSONAL SERVICES 01-01-4-451 Sick Leave Conversion $ 4,707 $ 5,007 $ 6,700 $ 5,200 $ 5,500 01-01-4-452 Travel & Training 7,732 11,279 12,000 12,000 12,000 01-01-4-454 Dues & Subscriptions 17,332 19,278 15,700 15,700 16,000 TOTAL PERSONAL SERVICES $ 29,771 $ 35,564 $ 34,400 $ 32,900 $ 33,500
CONTRACTUAL SERVICES 01-01-5-501 Communications $ 1,617 $ 1,662 $ 1,500 $ 1,500 $ 1,500 01-01-5-502 Legal Services 67,281 59,261 55,000 45,000 55,000 01-01-5-505 Appraisal Services - - 2,000 - 2,000 01-01-5-508 Special Census - 69,647 31,000 36,800 - 01-01-5-536 City Scene 14,509 14,530 15,000 14,900 15,200 01-01-5-537 Printing Services 2,523 3,776 4,000 4,000 4,000 01-01-5-538 Publishing Services 2,139 1,870 2,000 3,300 3,000 01-01-5-552 Service To Maintain Equipment 20,197 25,091 25,400 25,400 1,500 01-01-5-556 City Website 11,250 13,775 8,000 5,700 - 01-01-5-558 Marketing Efforts 23,833 191,667 200,000 200,000 200,000 01-01-5-559 Enterprise Zone - 15,000 35,000 35,000 35,000 01-01-5-561 Fiber Optic Maintenance - 43,978 33,700 34,300 - 01-01-5-562 Legislative Advocate - 60,000 60,000 60,000 60,000 TOTAL CONTRACTUAL SERVICES $ 143,349 $ 500,257 $ 472,600 $ 465,900 $ 377,200
COMMODITIES 01-01-6-601 Postage Expense $ 4,299 $ 4,207 $ 4,000 $ 4,000 $ 4,000 01-01-6-606 Supplies 1,541 4,099 2,300 3,000 2,500 TOTAL COMMODITIES $ 5,840 $ 8,306 $ 6,300 $ 7,000 $ 6,500
CAPITAL OUTLAY 01-01-7-720 Equipment $ - $ - $ 300 $ - $ - TOTAL CAPITAL OUTLAY $ - $ - $ 300 $ - $ -
Other Charges 01-01-8-812 Recycling Education $ 1,138 $ - $ - $ - $ - TOTAL CAPITAL OUTLAY $ 1,138 $ - $ - $ - $ -
TOTAL GENERAL GOVERNMENT EXPENSES $ 595,233 $ 1,013,762 $ 1,033,700 $ 989,800 $ 823,100 General Corporate Fund - City Hall
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
SALARIES 01-02-3-415 Custodian $ 33,428 $ - $ - $ - $ - TOTAL SALARIES $ 33,428 $ - $ - $ - $ -
CONTRACTUAL SERVICES 01-02-5-501 Communications $ 112 $ - $ - $ - $ - 01-02-5-550 Service To Maintain Building 14,193 26,606 25,000 26,000 26,000 01-02-5-552 Service To Maintain Equipment 3,893 3,185 11,500 11,000 18,500 TOTAL CONTRACTUAL SERVICES $ 18,198 $ 29,791 $ 36,500 $ 37,000 $ 44,500
COMMODITIES 01-02-6-603 Fuel - Heating $ 5,435 $ - $ 4,000 $ - $ 3,000 01-02-6-606 Supplies 1,848 634 1,500 1,600 1,600 01-02-6-613 Water And Sewer 1,093 2,731 900 (500) 1,400 01-02-6-620 Material To Maintain Building 1,958 3,366 2,500 2,200 2,400 01-02-6-621 Material To Maintain Equipment 47 40 500 - 300 TOTAL COMMODITIES $ 10,381 $ 6,771 $ 9,400 $ 3,300 $ 8,700
CAPITAL OUTLAY 01-02-7-701 Building $ 12,650 $ 16,603 $ 17,500 $ 17,000 $ 17,000 01-02-7-720 Equipment - 1,720 - - - TOTAL CAPITAL OUTLAY $ 12,650 $ 18,323 $ 17,500 $ 17,000 $ 17,000
OTHER EXPENSES 01-02-8-803 Rental Property Expenditures $ 19,185 $ 16,955 $ 21,000 $ 19,000 $ 20,000 01-02-8-804 Rental Property Repairs 1,861 2,619 3,500 4,000 3,000 TOTAL OTHER EXPENSES $ 21,046 $ 19,574 $ 24,500 $ 23,000 $ 23,000
TOTAL CITY HALL $ 95,703 $ 74,459 $ 87,900 $ 80,300 $ 93,200 General Corporate Fund - Finance Department
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
SALARIES 01-03-3-402 Finance Director $ 107,514 $ 112,775 $ 115,800 $ 115,500 $ 120,400 01-03-3-407 Accounting/Office Personnel 173,348 183,829 187,700 190,700 198,400 01-03-3-431 Part-Time Assistant 16,946 10,794 21,800 13,200 11,000 01-03-3-445 Overtime - - 500 - - TOTAL SALARIES $ 297,808 $ 307,398 $ 325,800 $ 319,400 $ 329,800
PERSONAL SERVICES 01-03-4-451 Sick Leave Conversion $ 1,442 $ 1,546 $ 1,600 $ 1,600 $ 1,700 01-03-4-452 Travel & Training 1,653 3,433 2,000 2,300 2,600 01-03-4-454 Dues & Subscriptions 305 780 900 1,100 1,200 TOTAL PERSONAL SERVICES $ 3,400 $ 5,759 $ 4,500 $ 5,000 $ 5,500
CONTRACTUAL SERVICES 01-03-5-501 Communications $ 5,487 $ 4,589 $ 5,000 $ 5,200 $ 1,600 01-03-5-502 Legal Expenses 5,800 4,724 3,000 2,800 3,500 01-03-5-503 Surety Bonds 790 670 800 100 100 01-03-5-510 Popular Annual Financial Report (PAFR) - - - - 6,100 01-03-5-537 Printing Services 1,802 1,158 2,200 1,300 1,500 01-03-5-552 Service to Maintain Equipment 16,974 14,086 20,500 21,200 21,400 TOTAL CONTRACTUAL SERVICES $ 30,853 $ 25,227 $ 31,500 $ 30,600 $ 34,200
COMMODITIES 01-03-6-601 Postage $ 6,777 $ 4,673 $ 6,000 $ 4,600 $ 5,200 01-03-6-606 Supplies 2,626 2,168 2,700 2,400 2,200 TOTAL COMMODITIES $ 9,403 $ 6,841 $ 8,700 $ 7,000 $ 7,400
CAPITAL OUTLAY 01-03-7-720 Equipment $ - $ 222 $ 500 $ 700 $ 500 TOTAL CAPITAL OUTLAY $ - $ 222 $ 500 $ 700 $ 500
TOTAL FINANCE DEPARTMENT $ 341,464 $ 345,447 $ 371,000 $ 362,700 $ 377,400 General Corporate Fund - Human Resources Department
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
SALARIES 01-04-3-401 Human Resources Director $ 112,267 $ 117,763 $ 120,900 $ 120,700 $ 125,700 01-04-3-402 Human Resources Coordinator 38,379 45,073 46,100 46,000 47,500 01-04-3-431 Benefits Analyst/Office Assistant 12,812 - 13,500 - 13,500 TOTAL SALARIES $ 163,458 $ 162,836 $ 180,500 $ 166,700 $ 186,700
PERSONAL SERVICES 01-04-4-451 Sick Leave Conversion $ - $ - $ - $ - $ - 01-04-4-452 Travel & Training 1,736 1,631 2,000 2,000 2,000 01-04-4-453 Physical Examinations - 182 700 2,000 700 01-04-4-454 Dues & Subscriptions 771 2,715 3,200 3,100 3,100 01-04-4-455 Employee Training/Events - 333 2,000 300 1,500 01-04-4-456 ADA Services - - 200 - 100 01-04-4-457 Tuition Reimbursement 6,000 7,000 7,500 2,000 5,000 TOTAL PERSONAL SERVICES $ 8,507 $ 11,861 $ 15,600 $ 9,400 $ 12,400
CONTRACTUAL SERVICES 01-04-5-501 Communications $ 1,316 $ 1,058 $ 1,200 $ 1,300 $ 1,000 01-04-5-502 Legal Services 124 826 1,000 300 1,000 01-04-5-503 Labor Relations 26,148 4,741 9,000 8,000 9,000 01-04-5-509 Testing and Background Checks 5,669 1,900 6,000 5,800 2,000 01-04-5-510 Drug Testing 4,560 4,212 6,000 6,000 6,000 01-04-5-536 Advertising 679 1,020 1,000 - 2,000 01-04-5-537 Printing Services 122 32 100 100 100 01-04-5-552 Service to Maintain Equipment - - 2,000 - 2,000 01-04-5-560 Classification Plan Maintenance 395 - 2,000 - 4,000 TOTAL CONTRACTUAL SERVICES $ 39,013 $ 13,789 $ 28,300 $ 21,500 $ 27,100
COMMODITIES 01-04-6-601 Postage $ 123 $ 59 $ 100 $ 100 $ 100 01-04-6-606 Supplies 1,153 685 1,000 1,000 1,000 01-04-6-607 AED Supplies - - 1,300 1,300 1,500 TOTAL COMMODITIES $ 1,276 $ 744 $ 2,400 $ 2,400 $ 2,600
CAPITAL OUTLAY 01-04-7-720 Equipment $ 1,287 $ - $ - $ - $ - TOTAL CAPITAL OUTLAY $ 1,287 $ - $ - $ - $ -
OTHER EXPENSES 01-04-8-811 Employee Recognition $ 3,228 $ 3,174 $ 4,000 $ 3,300 $ 3,000 TOTAL OTHER EXPENSES $ 3,228 $ 3,174 $ 4,000 $ 3,300 $ 3,000
TOTAL HUMAN RESOURCES DEPARTMENT $ 216,769 $ 192,404 $ 230,800 $ 203,300 $ 231,800 General Corporate Fund - Building and Zoning Department
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
SALARIES 01-05-3-401 Department Director $ 87,476 $ 77,704 $ 85,000 $ 85,200 $ 88,000 01-05-3-402 Planning & Zoning Administration 103,479 131,031 - - - 01-05-3-404 City Planner 79,954 83,551 88,400 88,100 91,000 01-05-3-405 Economic Development Coordinator 60,212 - - - - 01-05-3-406 Office Manager 53,584 56,233 60,600 60,400 62,500 01-05-3-416 Building Inspectors 216,264 224,620 229,200 228,700 236,000 01-05-3-420 Code Enforcement Officer 39,244 8,040 12,600 10,100 54,000 01-05-3-431 Limited Time Office Assistant - - 12,500 5,500 11,000 TOTAL SALARIES $ 640,213 $ 581,179 $ 488,300 $ 478,000 $ 542,500
PERSONAL SERVICES 01-05-4-451 Sick Leave Conversion $ 6,460 $ 5,925 $ 4,200 $ 5,600 $ 7,000 01-05-4-452 Travel & Training 172 553 $ 2,000 1,500 $ 1,500 01-05-4-454 Dues/Subscriptions/Books 2,135 455 1,500 1,500 1,500 TOTAL PERSONAL SERVICES $ 8,767 $ 6,933 $ 7,700 $ 8,600 $ 10,000
CONTRACTUAL SERVICES 01-05-5-501 Communications $ 2,566 $ 2,701 $ 2,400 $ 3,600 $ 4,000 01-05-5-502 Legal Expenses 30,528 18,015 12,000 14,000 20,000 01-05-5-515 Strategic Plan/Marketing Services 19,300 (62) - - - 01-05-5-523 Nuisance Abatement Services 1,813 3,056 3,000 2,400 3,000 01-05-5-537 Printing Services 867 965 1,000 1,000 1,000 01-05-5-552 Service to Maintain Equipment 5,446 656 800 800 800 01-05-5-553 Service to Maintain Vehicles - 186 500 400 500 01-05-5-566 Software Support 10,373 9,913 13,000 11,000 15,000 01-05-5-567 Elevator Inspection Fees 4,482 5,625 6,000 6,000 6,000 01-05-5-568 Marketing 10,000 - - - - TOTAL CONTRACTUAL SERVICES $ 85,375 $ 41,055 $ 38,700 $ 39,200 $ 50,300
COMMODITIES 01-05-6-601 Postage $ 1,192 $ 1,605 $ 1,600 $ 1,600 $ 1,600 01-05-6-602 Gasoline & Oil 3,408 2,938 3,000 3,000 3,000 01-05-6-606 Supplies 1,775 1,425 1,500 1,700 1,500 01-05-6-622 Material to Maintain Vehicles 2,586 785 800 3,500 800 TOTAL COMMODITIES $ 8,961 $ 6,753 $ 6,900 $ 9,800 $ 6,900
CAPITAL OUTLAY 01-05-7-720 Equipment $ 8,263 $ 1,230 $ 5,500 $ 1,000 $ 2,000 TOTAL CAPITAL OUTLAY $ 8,263 $ 1,230 $ 5,500 $ 1,000 $ 2,000
OTHER EXPENSES 01-05-8-801 Distressed Property Program $ - $ 7,033 $ 40,000 $ 35,000 $ 35,000 TOTAL OTHER EXPENSES $ - $ 7,033 $ 40,000 $ 35,000 $ 35,000
TOTAL BUILDING AND ZONING $ 751,579 $ 644,183 $ 587,100 $ 571,600 $ 646,700 General Corporate Fund - Street Department
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
SALARIES 01-06-3-408 Street Supervisor $ 50,767 $ 74,576 $ 83,900 $ 53,100 $ 70,200 01-06-3-415 Maintenance 385,951 389,726 475,400 383,700 413,100 01-06-3-431 Temporary Labor 13,485 16,650 20,300 30,000 30,700 01-06-3-445 Overtime 63,387 40,497 75,000 60,000 75,000 TOTAL SALARIES $ 513,590 $ 521,449 $ 654,600 $ 526,800 $ 589,000
PERSONAL SERVICES 01-06-4-451 Sick Leave Conversion $ 1,851 $ 1,862 $ 2,300 $ 1,800 $ 2,300 01-06-4-453 Uniforms 6,539 3,783 6,500 5,500 6,000 TOTAL PERSONAL SERVICES $ 8,390 $ 5,645 $ 8,800 $ 7,300 $ 8,300
CONTRACTUAL SERVICES 01-06-5-543 Equipment Rental $ - $ 654 $ - $ - $ - 01-06-5-552 Service to Maintain Equipment 14,590 8,904 5,000 5,000 6,000 01-06-5-553 Service to Maintain Vehicles 19,270 11,493 11,000 20,000 14,000 01-06-5-555 Service to Maintain Pavements 70,124 95,808 25,000 24,500 34,000 01-06-5-557 Service to Maintain Street Lights 6,806 10,870 18,000 15,000 15,000 01-06-5-559 Service to Maintain Traffic Controls 16 - - - - 01-06-5-560 Service to Maintain Storm Sewers 30,491 19,086 35,000 33,000 36,000 01-06-5-564 Street Lighting 284,566 - - - - TOTAL CONTRACTUAL SERVICES $ 425,863 $ 146,815 $ 94,000 $ 97,500 $ 105,000
COMMODITIES 01-06-6-602 Gas & Oil $ 59,286 $ 35,854 $ 50,000 $ 35,000 $ 43,000 01-06-6-605 Tools 1,741 1,703 1,400 3,800 3,500 01-06-6-606 Supplies 7,525 4,401 5,000 5,000 7,000 01-06-6-621 Materials to Maintain Equipment 20,751 18,181 24,000 24,000 32,000 01-06-6-622 Materials to Maintain Vehicles 36,889 32,688 31,500 31,500 31,500 01-06-6-625 Materials to Maintain Storm Sewers 20,024 16,457 32,500 25,000 27,500 01-06-6-627 Materials to Maintain Pavements 42,237 67,631 70,000 60,000 85,000 01-06-6-629 Materials to Maintain Traffic Controls 25,731 22,037 31,000 22,000 24,000 01-06-6-630 Materials to Maintain Street Lights 217 1,980 2,500 2,500 2,500 TOTAL COMMODITIES $ 214,401 $ 200,932 $ 247,900 $ 208,800 $ 256,000
CAPITAL OUTLAY 01-06-7-720 Equipment $ 16,044 $ 12,942 $ 13,000 $ 12,000 $ 2,000 TOTAL CAPITAL OUTLAY $ 16,044 $ 12,942 $ 13,000 $ 12,000 $ 2,000
TOTAL STREET $ 1,178,288 $ 887,783 $ 1,018,300 $ 852,400 $ 960,300 General Corporate Fund - Fleet Maintenance Division
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
SALARIES 01-07-3-408 Supervisor $ 55,639 $ - $ - $ 59,700 $ 70,200 01-07-3-415 Maintenance 122,046 153,612 160,800 105,500 107,900 01-07-3-431 Temporary Labor - - - - 12,300 01-07-3-445 Overtime 2,156 431 500 100 500 TOTAL SALARIES $ 179,841 $ 154,043 $ 161,300 $ 165,300 $ 190,900
PERSONAL SERVICES 01-07-4-451 Sick Leave Conversion $ - $ 874 $ 1,300 $ 1,700 $ 1,800 01-07-4-453 Uniforms 2,077 1,407 1,800 2,300 2,000 TOTAL PERSONAL SERVICES $ 2,077 $ 2,281 $ 3,100 $ 4,000 $ 3,800
CONTRACTUAL SERVICES 01-07-5-550 Service to Maintain Buildings $ 18,879 $ 15,262 $ 20,000 $ 20,000 $ 20,000 01-07-5-552 Service to Maintain Equipment 401 1,756 2,500 4,000 2,500 01-07-5-553 Service to Maintain Vehicles 7,250 725 200 200 200 TOTAL CONTRACTUAL SERVICES $ 26,530 $ 17,743 $ 22,700 $ 24,200 $ 22,700
COMMODITIES 01-07-6-602 Gas & Oil $ 294 $ 606 $ 600 $ 800 $ 800 01-07-6-605 Tools 1,931 3,003 3,000 3,000 4,000 01-07-6-606 Supplies 5,829 3,284 3,500 3,500 3,500 01-07-6-613 Water & Sewer 933 630 1,000 1,200 1,200 01-07-6-620 Materials to Maintain Buildings 5,070 3,191 3,200 3,200 3,200 01-07-6-621 Materials to Maintain Equipment 1,383 380 1,200 1,200 1,200 01-07-6-622 Materials to Maintain Vehicles 746 137 500 500 500 TOTAL COMMODITIES $ 16,186 $ 11,231 $ 13,000 $ 13,400 $ 14,400
CAPITAL OUTLAY 01-07-7-720 Equipment $ 4,525 $ 4,534 $ 12,000 $ 13,200 $ 20,500 TOTAL CAPITAL OUTLAY $ 4,525 $ 4,534 $ 12,000 $ 13,200 $ 20,500
TOTAL FLEET MAINTENANCE EXPENSES $ 229,159 $ 189,832 $ 212,100 $ 220,100 $ 252,300 General Corporate Fund - Public Works Administration Department
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
SALARIES 01-08-3-402 Public Works Director $ 115,380 $ 131,379 $ 123,600 $ 123,500 $ 128,500 01-08-3-403 Assistant Public Works Director 109,430 69,813 100,400 100,300 104,500 01-08-3-404 Engineering 92,983 96,699 98,800 98,700 155,800 01-08-3-406 Office Manager 52,152 43,849 44,200 44,100 46,100 01-08-3-431 Temporary Labor - - 12,500 - - TOTAL SALARIES $ 369,945 $ 341,740 $ 379,500 $ 366,600 $ 434,900
PERSONAL SERVICES 01-08-4-451 Sick Leave Conversion $ 3,862 $ 3,772 $ 5,100 $ 4,900 $ 5,400 01-08-4-452 Travel & Training 1,529 5,004 6,000 5,000 6,500 01-08-4-453 Uniforms 720 - 200 - 600 01-08-4-454 Dues & Subscriptions 1,741 1,854 2,000 2,000 2,500 TOTAL PERSONAL SERVICES $ 7,852 $ 10,630 $ 13,300 $ 11,900 $ 15,000
CONTRACTUAL SERVICES 01-08-5-501 Communications $ 18,297 $ 17,851 $ 16,000 $ 17,700 $ 6,800 01-08-5-502 Legal Expenses 3,383 2,031 2,500 8,500 6,000 01-08-5-503 Engineering Services 1,401 10,762 5,000 6,000 6,000 01-08-5-537 Printing Services - 247 500 300 500 01-08-5-538 IEPA MS4 Permit Fees 1,000 - 1,000 1,000 1,000 01-08-5-552 Service to Maintain Equipment 633 1,405 2,000 1,400 1,500 TOTAL CONTRACTUAL SERVICES $ 24,714 $ 32,295 $ 27,000 $ 34,900 $ 21,800
COMMODITIES 01-08-6-601 Postage $ 721 $ 557 $ 900 $ 1,000 $ 1,000 01-08-6-602 Gasoline & Oil 835 337 700 900 900 01-08-6-606 Supplies 2,736 3,381 4,000 3,700 4,000 01-08-6-622 Material to Maintain Vehicles 848 221 500 1,500 1,000 TOTAL COMMODITIES $ 5,140 $ 4,496 $ 6,100 $ 7,100 $ 6,900
CAPITAL OUTLAY 01-08-7-720 Equipment $ 310 $ 854 $ 1,000 $ 1,000 $ 1,200 TOTAL CAPITAL OUTLAY $ 310 $ 854 $ 1,000 $ 1,000 $ 1,200
TOTAL PUBLIC WORKS ADMINISTRATION $ 407,961 $ 390,015 $ 426,900 $ 421,500 $ 479,800 General Corporate Fund - Recreation Department
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
SALARIES 01-09-3-402 Recreation Director $ 100,657 $ 105,183 $ 108,000 $ 108,000 $ 111,200 01-09-3-405 Program Coordinators 116,942 121,897 154,500 154,500 160,000 01-09-3-406 Recreation Center Manager 58,355 61,212 62,900 62,900 65,400 01-09-3-431 Part-Time Clerical Support 26,000 26,600 27,200 27,200 28,000 01-09-3-440 Part-Time Recreation Aides 57,554 59,393 58,000 59,000 60,000 TOTAL SALARIES $ 359,508 $ 374,285 $ 410,600 $ 411,600 $ 424,600
PERSONAL SERVICES 01-09-4-451 Sick Leave Conversion $ 4,738 $ 5,188 $ 5,500 $ 5,400 $ 5,600 01-09-4-452 Travel & Training 144 1,268 1,500 1,100 1,500 01-09-4-454 Dues & Subscriptions 1,790 1,394 2,100 2,000 2,000 TOTAL PERSONAL SERVICES $ 6,672 $ 7,850 $ 9,100 $ 8,500 $ 9,100
CONTRACTUAL SERVICES 01-09-5-501 Communications $ 3,558 $ 2,020 $ 2,200 $ 2,200 $ 2,600 01-09-5-502 Professional Services 7,803 5,300 6,000 6,000 7,000 01-09-5-512 Instructor Contracts 53,141 42,569 49,000 45,000 47,000 01-09-5-513 Athletic Officials 15,866 15,621 15,000 15,000 15,000 01-09-5-536 Recreation Supplement to Newsletter (60%) 11,661 10,794 11,000 11,400 13,000 01-09-5-537 Printing Services/Advertising 1,469 2,508 2,500 2,500 2,500 01-09-5-544 Building Rental 4,444 5,770 4,500 4,800 5,000 01-09-5-552 Service to Maintain Equipment 22 2,627 2,900 3,500 3,500 01-09-5-553 Service to Maintain Vehicles 416 58 1,000 2,000 2,000 TOTAL CONTRACTUAL SERVICES $ 98,380 $ 87,267 $ 94,100 $ 92,400 $ 97,600
COMMODITIES 01-09-6-601 Postage $ 1,612 $ 3,303 $ 2,300 $ 3,000 $ 3,000 01-09-6-602 Gasoline & Oil 1,143 254 700 1,000 1,100 01-09-6-606 Office Supplies 8,103 6,340 4,500 4,600 5,000 01-09-6-611 Recreation Equipment 1,179 202 2,000 2,000 2,000 01-09-6-612 Program Supplies 41,451 39,360 45,000 45,000 45,000 01-09-6-621 Equipment Maintenance 1,136 64 - - - 01-09-6-622 Materials to Maintain Vehicles 472 583 500 1,000 1,000 TOTAL COMMODITIES $ 55,096 $ 50,106 $ 55,000 $ 56,600 $ 57,100
CAPITAL OUTLAY 01-09-7-720 Equipment $ - $ - $ - $ - $ - TOTAL CAPITAL OUTLAY $ - $ - $ - $ - $ -
TOTAL RECREATION $ 519,656 $ 519,508 $ 568,800 $ 569,100 $ 588,400 General Corporate Fund - Community Events Department
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
PERSONAL SERVICES 01-11-3-403 Overtime for Police Services $ 10,551 $ 4,569 $ 10,000 $ 8,200 $ 10,000 01-11-3-406 Overtime for Public Works Services 1,241 648 1,500 2,900 2,000 TOTAL PERSONAL SERVICES $ 11,792 $ 5,217 $ 11,500 $ 11,100 $ 12,000
COMMODITIES 01-11-6-600 Fair Diddley $ 440 $ 460 $ 500 $ 500 $ 500 01-11-6-602 4th of July 570 765 800 1,100 1,000 01-11-6-605 YSB Car Show 173 173 200 200 200 01-11-6-607 Harvest Fest - - - - - 01-11-6-608 Christmas Lighting 30,265 28,211 30,000 27,400 57,600 01-11-6-611 Movies in the Park 1,148 1,452 1,500 1,200 1,500 01-11-6-615 Other Community Events 1,962 8,759 1,800 10,800 3,000 01-11-6-617 Sister City Program 175 7,716 2,500 - 2,500 01-11-6-618 Gavers Barn Dance - 551 300 200 300 01-11-6-620 Seniors @ Stage Left 2,146 2,035 2,000 2,000 2,000 01-11-6-621 Summer in the Park Community Event 36,705 40,910 40,000 31,900 40,000 TOTAL COMMODITIES $ 73,584 $ 91,032 $ 79,600 $ 75,300 $ 108,600
TOTAL COMMUNITY EVENTS $ 85,376 $ 96,249 $ 91,100 $ 86,400 $ 120,600 General Corporate Fund - Economic Development Department
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
SALARIES 01-12-3-401 Director $ - $ 89,008 $ 112,800 $ 112,800 $ 118,700 01-12-3-405 Economic Development Coordinator - 31,715 63,100 63,100 66,100 TOTAL SALARIES $ - $ 120,723 $ 175,900 $ 175,900 $ 184,800
PERSONAL SERVICES 01-12-4-451 Sick Leave Conversion $ - $ - $ - $ - $ - 01-12-4-452 Travel & Training - 5,911 10,000 10,000 10,000 01-12-4-454 Dues/Subscriptions/Books - 2,195 2,600 2,200 2,500 TOTAL PERSONAL SERVICES $ - $ 8,106 $ 12,600 $ 12,200 $ 12,500
CONTRACTUAL SERVICES 01-12-5-501 Communications $ - $ 678 $ 900 $ 1,000 $ 900 01-12-5-502 Legal Expenses - 11,035 7,500 3,000 6,000 01-12-5-515 Strategic Plan/Marketing Services - 1,011 10,000 10,000 30,000 01-12-5-536 Expansion/Retention Services - 3,313 5,000 3,900 5,000 01-12-5-537 Printing Services - 1,075 3,000 3,000 3,000 01-12-5-552 Service to Maintain Equipment - 57 100 500 1,000 TOTAL CONTRACTUAL SERVICES $ - $ 17,169 $ 26,500 $ 21,400 $ 45,900
COMMODITIES 01-12-6-601 Postage $ - $ 1 $ 200 $ 100 $ 200 01-12-6-606 Supplies - 319 500 500 500 TOTAL COMMODITIES $ - $ 320 $ 700 $ 600 $ 700
CAPITAL OUTLAY 01-12-7-720 Equipment $ - $ 816 $ - $ - $ - TOTAL CAPITAL OUTLAY $ - $ 816 $ - $ - $ -
TOTAL ECONOMIC DEVELOPMENT $ - $ 147,134 $ 215,700 $ 210,100 $ 243,900 General Corporate Fund - Information Technology Department
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
SALARIES 01-13-3-401 Director $ - $ - $ - $ - $ 90,000 01-13-3-405 Technician - - - - 50,000 01-13-3-445 Overtime - - - - 2,000 TOTAL SALARIES $ - $ - $ - $ - $ 142,000
PERSONAL SERVICES 01-13-4-451 Sick Leave Conversion $ - $ - $ - $ - $ - 01-13-4-452 Travel & Training - - - - 2,000 TOTAL PERSONAL SERVICES $ - $ - $ - $ - $ 2,000
CONTRACTUAL SERVICES 01-13-5-501 Communications $ - $ - $ - $ - $ 6,700 01-13-5-502 Legal Expenses - - - - 500 01-13-5-552 Service to Maintain Equipment - - - - 20,300 01-13-5-556 City Website - - - - 13,200 01-13-5-561 Fiber Optic Maintenance - - - - 33,800 TOTAL CONTRACTUAL SERVICES $ - $ - $ - $ - $ 74,500
COMMODITIES 01-13-6-601 Postage $ - $ - $ - $ - 100 01-13-6-606 Supplies - - - - 300 TOTAL COMMODITIES $ - $ - $ - $ - $ 400
CAPITAL OUTLAY 01-13-7-720 Equipment $ - $ - $ - $ - $ 2,000 TOTAL CAPITAL OUTLAY $ - $ - $ - $ - $ 2,000
TOTAL INFORMATION TECHNOLOGY $ - $ - $ - $ - $ 220,900 Audit Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 20,500 $ 21,500
REVENUES
Taxes 02-00-1-311 Property Taxes $ 35,537 $ 37,867 $ 37,000 $ 36,900 $ 31,800 TOTAL TAXES $ 35,537 $ 37,867 $ 37,000 $ 36,900 $ 31,800
INTEREST 02-00-5-381 Interest Income $ 6 $ 192 $ 200 $ 300 $ 400 TOTAL INTEREST $ 6 $ 192 $ 200 $ 300 $ 400
TOTAL REVENUES $ 35,543 $ 38,059 $ 37,200 $ 37,200 $ 32,200
EXPENSES
CONTRACTUAL SERVICES 02-00-5-507 Municipal Audit $ 29,499 $ 32,314 $ 31,000 $ 30,200 $ 31,800 02-00-5-510 Popular Annual Financial Report (PAFR) 5,642 5,923 6,100 6,000 - TOTAL CONTRACTUAL SERVICES $ 35,141 $ 38,237 $ 37,100 $ 36,200 $ 31,800
TOTAL AUDIT FUND EXPENSES $ 35,141 $ 38,237 $ 37,100 $ 36,200 $ 31,800
NET INCREASE (DECREASE) $ 402 $ (178) $ 100 $ 1,000 $ 400
Ending Fund Balance $ 21,500 $ 21,900 Police Protection Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 51,400 $ 76,700
REVENUES
Taxes 03-00-1-311 Property Taxes-Police Operations $ 1,205,517 $ 2,481,064 $ 2,490,000 $ 2,483,700 $ 2,485,000 03-00-1-312 Property Taxes-Police Pension 930,616 946,589 1,153,600 1,150,700 1,411,700 TOTAL TAXES $ 2,136,133 $ 3,427,653 $ 3,643,600 $ 3,634,400 $ 3,896,700
FEES 03-00-2-321 Police Fines $ 435,803 $ 405,214 $ 415,000 $ 360,600 $ 400,000 03-00-2-322 Adjudicated Fines 10,295 7,290 8,000 9,500 7,000 03-00-2-330 Video Gaming Licensing Fees - - - - 80,500 TOTAL FEES $ 446,098 $ 412,504 $ 423,000 $ 370,100 $ 487,500
INTERGOVERNMENTAL 03-00-4-339 Fire/Ambulance District Contract $ 80,000 $ 84,000 $ 84,000 $ 85,000 $ - 03-00-4-344 PTI Reimbursement - - - 9,700 4,900 03-00-4-354 District 200 Reimbursement 54,600 56,000 58,900 58,900 60,400 03-00-4-448 Police Grant Revenue 35,256 - 25,000 17,200 25,000 TOTAL INTERGOVERNMENTAL $ 169,856 $ 140,000 $ 167,900 $ 170,800 $ 90,300
OTHER REVENUE 03-00-5-360 DARE Contributions $ 525 $ 3,092 $ 2,000 $ 1,000 $ 2,000 03-00-5-370 Wireless Alarm Fees 51,156 53,622 56,000 55,100 55,300 03-00-5-380 Miscellaneous Income 12,293 17,780 11,000 10,300 11,000 03-00-5-382 Extra Police Duty Charges 7,165 8,752 7,200 7,200 9,800 03-00-5-383 Workers' Comp Recapture 22,579 3,891 - - - 03-00-5-393 Drug Forfeiture Revenue 3,317 3,216 3,000 700 3,000 03-00-5-394 Explorer Revenue 7,500 350 1,000 - 1,000 03-00-5-395 Emergency 911 Revenue 8,615 15,145 7,000 16,000 7,000 03-00-5-396 DUI Fines 15,479 17,804 13,000 16,500 13,000 TOTAL OTHER REVENUE $ 128,629 $ 123,652 $ 100,200 $ 106,800 $ 102,100
TOTAL REVENUES (BEFORE TRANSFERS) $ 2,880,716 $ 4,103,809 $ 4,334,700 $ 4,282,100 $ 4,576,600
TRANSFERS (TO)/FROM OTHER FUNDS 03-00-9-392 Transfer from General Corporate Fund $ 3,413,278 $ 2,186,517 $ 2,295,100 $ 2,107,100 $ 2,513,300 03-00-9-393 Transfer from Wireless Alarm Fund - - 100,000 100,000 100,000 03-00-9-888 Transfer to Police Pension Fund (930,616) (946,589) (1,153,600) (1,150,700) (1,411,700) 03-00-9-889 Transfer to Employees Insurance Fund (676,457) (609,313) (644,800) (625,100) (637,700) TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ 1,806,205 $ 630,615 $ 596,700 $ 431,300 $ 563,900
TOTAL REVENUES (AFTER TRANSFERS) $ 4,686,921 $ 4,734,424 $ 4,931,400 $ 4,713,400 $ 5,140,500 Police Protection Fund (Continued)
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
EXPENSES
SALARIES 03-00-3-406 Office Manager $ 51,402 $ 53,446 $ 54,400 $ 54,500 $ 56,200 03-00-3-407 Records/Communications 644,617 663,703 681,500 634,600 339,500 03-00-3-418 Maintenance Personnel 50,646 53,207 52,300 50,200 53,200 03-00-3-421 Police Chief 137,695 140,487 165,800 168,200 125,000 03-00-3-423 Supervisory Officers 887,569 918,026 925,000 931,000 947,500 03-00-3-424 Police Officers 2,086,131 2,188,147 2,303,900 2,195,000 2,305,000 03-00-3-425 Community Service Officers 41,221 43,780 42,100 40,600 41,300 03-00-3-430 Crossing Guards 38,552 36,858 40,800 36,300 37,900 03-00-3-433 Extra Police Duty 7,687 8,063 7,200 7,200 9,800 03-00-3-445 Overtime Dispatchers 42,104 32,001 40,000 45,500 1,500 03-00-3-447 Overtime Officers 166,227 145,751 183,600 146,000 170,000 03-00-3-448 Overtime Grant Officers 34,715 18,506 25,000 9,200 25,000 TOTAL SALARIES $ 4,188,566 $ 4,301,975 $ 4,521,600 $ 4,318,300 $ 4,111,900
PERSONAL SERVICES 03-00-4-451 Sick Leave Conversion $ 74,603 $ 23,833 $ 24,200 $ 23,000 $ 34,000 03-00-4-452 Travel & Training 19,400 21,963 19,500 19,500 19,500 03-00-4-453 Uniform Allowance 36,636 40,392 38,000 41,500 38,000 03-00-4-454 Dues & Subscriptions 1,764 2,209 2,600 2,600 2,600 03-00-4-455 Board of Fire & Police Commission 405 1,922 2,000 500 2,000 TOTAL PERSONAL SERVICES $ 132,808 $ 90,319 $ 86,300 $ 87,100 $ 96,100
CONTRACTUAL SERVICES 03-00-5-501 Communications $ 48,041 $ 60,073 $ 48,500 $ 57,200 $ 13,300 03-00-5-502 Legal Expenses 98,108 85,127 87,500 84,500 87,500 03-00-5-543 Leases and Professional Services 7,666 5,184 4,500 4,500 4,500 03-00-5-545 Dispatch Services - - - - 655,500 03-00-5-550 Service to Maintain Building 36,414 22,267 20,000 16,000 23,500 03-00-5-552 Service to Maintain Equipment 12,893 17,715 16,000 20,000 16,000 03-00-5-553 Service to Maintain Vehicles 7,276 9,618 6,000 6,400 6,000 TOTAL CONTRACTUAL SERVICES $ 210,398 $ 199,983 $ 182,500 $ 188,600 $ 806,300
COMMODITIES 03-00-6-601 Postage $ 1,445 $ 1,645 $ 1,300 $ 1,600 $ 1,500 03-00-6-602 Gasoline & Oil 70,092 46,396 65,000 32,800 50,000 03-00-6-603 Fuel-Heating 1,110 - 1,000 - 1,000 03-00-6-606 Supplies 21,536 20,028 21,500 21,500 21,500 03-00-6-610 DARE 1,410 1,760 2,000 500 2,000 03-00-6-613 Water & Sewer 1,090 1,266 1,200 1,300 1,200 03-00-6-622 Material to Maintain Vehicles 15,349 18,279 18,000 18,000 18,000 TOTAL COMMODITIES $ 112,032 $ 89,374 $ 110,000 $ 75,700 $ 95,200
CAPITAL OUTLAY 03-00-7-715 Computer System Upgrades $ 1,840 $ 3,436 $ - $ - $ - 03-00-7-720 Equipment 7,251 11,490 7,000 10,000 7,000 TOTAL CAPITAL OUTLAY $ 9,091 $ 14,926 $ 7,000 $ 10,000 $ 7,000 Police Protection Fund (Continued)
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
OTHER CHARGES 03-00-8-823 DUI Fines Expenditures $ 1,369 $ 4,107 $ 1,400 $ 8,100 $ 1,400 03-00-8-829 Drug Forfeiture Expenditures 4,949 8,124 1,500 300 1,500 03-00-8-830 Explorer Expenditures 3,281 3,849 4,000 - 1,000 03-00-8-831 Emergency 911 Expenditures 1,035 7,486 6,500 - 30,000 TOTAL OTHER CHARGES $ 10,634 $ 23,566 $ 13,400 $ 8,400 $ 33,900
TOTAL POLICE PROTECTION FUND EXPENSES $ 4,663,529 $ 4,720,142 $ 4,920,800 $ 4,688,100 $ 5,150,400
NET INCREASE (DECREASE) $ 23,392 $ 14,282 $ 10,600 $ 25,300 $ (9,900)
Ending Fund Balance $ 76,700 $ 66,800 Aquatic Center Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ (178,300) $ -
REVENUES
SALES OF GOODS AND SERVICES 04-00-3-326 Season Passes $ 86,240 $ 80,524 $ 90,000 $ 84,600 $ 85,000 04-00-3-328 Rentals/Groups 20,002 15,017 20,000 13,500 14,000 04-00-3-329 General Admission 104,529 119,619 110,000 113,100 110,000 04-00-3-332 Swimming Instructions 33,811 25,745 32,000 33,500 30,000 04-00-3-334 Aquatic Concession Lease 3,225 3,000 3,000 3,200 3,000 04-00-3-335 Vending Receipts 350 - - - - TOTAL SALES OF GOODS AND SERVICES $ 248,157 $ 243,905 $ 255,000 $ 247,900 $ 242,000
TOTAL REVENUES (BEFORE TRANSFERS) $ 248,157 $ 243,905 $ 255,000 $ 247,900 $ 242,000
TRANSFERS (TO)/FROM OTHER FUNDS 04-00-9-392 Transfer from General Corporate Fund $ - $ - $ 14,200 $ 203,800 $ 34,200 04-00-9-901 Transfer to Water & Sewer Fund (9,000) (9,000) (9,000) (9,000) (9,000) 04-00-9-902 Transfer to Employees Insurance Fund (9,300) (8,864) - - - TOTAL TRANSFERS (TO)FROM OTHER FUNDS $ (18,300) $ (17,864) $ 5,200 $ 194,800 $ 25,200
TOTAL REVENUES (AFTER TRANSFERS) $ 229,857 $ 226,041 $ 260,200 $ 442,700 $ 267,200
EXPENSES
SALARIES 04-00-3-431 Maintenance $ 5,820 $ 10,286 $ 11,000 $ 9,000 $ 10,000 04-00-3-433 Management 17,189 16,034 16,000 23,000 21,000 04-00-3-435 Guards & Attendants 111,143 108,710 110,000 106,300 110,000 04-00-3-436 Recreation Coordinator 26,666 25,753 - - - TOTAL SALARIES $ 160,818 $ 160,783 $ 137,000 $ 138,300 $ 141,000
PERSONAL SERVICES 04-00-4-452 Training $ 4,136 $ 4,199 $ 4,000 $ 4,500 $ 4,500 04-00-4-453 Uniforms 3,641 3,228 4,000 3,800 4,000 TOTAL PERSONAL SERVICES $ 7,777 $ 7,427 $ 8,000 $ 8,300 $ 8,500
CONTRACTUAL SERVICES 04-00-5-501 Communications $ 1,766 $ 1,575 $ 1,200 $ 1,500 $ 1,200 04-00-5-504 Professional Services 1,562 985 1,000 700 1,000 04-00-5-537 Printing Services 4,681 4,460 5,000 4,500 4,000 04-00-5-550 Service to Maintain Building 1,337 1,018 2,000 4,500 2,000 04-00-5-552 Service to Maintain Equipment 8,448 5,600 5,000 7,000 7,000 04-00-5-558 Service to Maintain Pool 458 - 1,000 1,000 1,000 TOTAL CONTRACTUAL SERVICES $ 18,252 $ 13,638 $ 15,200 $ 19,200 $ 16,200 Aquatic Center Fund-Continued
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
COMMODITIES 04-00-6-601 Postage $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 04-00-6-603 Fuel-Heating 31,649 18,930 22,000 12,000 15,000 04-00-6-604 Electric 18,819 23,328 20,000 19,500 20,000 04-00-6-606 Office/Janitorial Supplies 4,259 1,920 3,500 4,300 4,000 04-00-6-607 Chemicals 12,198 14,800 15,000 15,000 15,000 04-00-6-610 Safety Equipment 317 1,268 1,000 1,000 1,000 04-00-6-612 Program Supplies 3,203 3,412 4,000 2,300 3,000 04-00-6-620 Material to Maintain Building 3,276 2,691 3,500 3,500 3,500 04-00-6-621 Material to Maintain Equipment 2,534 3,149 3,000 5,400 5,000 04-00-6-622 Material to Maintain Pool 235 710 1,500 1,500 1,500 TOTAL COMMODITIES $ 77,990 $ 71,708 $ 75,000 $ 66,000 $ 69,500
CAPITAL OUTLAY 04-00-7-720 Pool Painting/Bathhouse Floor Repair $ 47,705 $ 15,096 $ 12,000 $ 12,000 $ 12,000 04-00-7-721 Aquatic Center Boiler Replacement/Repairs 17,200 34,823 10,000 16,800 10,000 04-00-7-723 Furniture, Fixture & Equipment - 6,851 3,000 3,800 10,000 TOTAL CAPITAL OUTLAY $ 64,905 $ 56,770 $ 25,000 $ 32,600 $ 32,000
TOTAL AQUATIC CENTER FUND EXPENSES $ 329,742 $ 310,326 $ 260,200 $ 264,400 $ 267,200
NET INCREASE (DECREASE) $ (99,885) $ (84,285) $ - $ 178,300 $ -
Ending Fund Balance $ - $ - Recreation Center Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 14,000 $ 13,700
REVENUES
SALES OF GOODS AND SERVICES 05-00-3-326 Monthly Memberships $ 375,798 $ 386,063 $ 390,000 $ 390,000 $ 390,000 05-00-3-327 Short-Term Memberships 27,488 30,333 28,000 30,000 30,000 05-00-3-328 Facility Rental 13,841 12,939 12,500 12,000 12,000 05-00-3-329 Miscellaneous Revenues 45,771 50,569 46,000 47,000 48,000 TOTAL SALES OF GOODS AND SERVICES $ 462,898 $ 479,904 $ 476,500 $ 479,000 $ 480,000
TOTAL REVENUES (BEFORE TRANSFERS) $ 462,898 $ 479,904 $ 476,500 $ 479,000 $ 480,000
TRANSFERS (TO)/FROM OTHER FUNDS 05-00-9-401 Transfer to Debt Service Fund $ (66,500) $ (64,000) $ (64,800) $ (64,800) $ (65,400) 05-00-9-889 Transfer to Employee Insurance Fund (9,300) (8,864) (9,600) (9,700) (10,000) TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ (75,800) $ (72,864) $ (74,400) $ (74,500) $ (75,400)
TOTAL REVENUES (AFTER TRANSFERS) $ 387,098 $ 407,040 $ 402,100 $ 404,500 $ 404,600
EXPENSES
SALARIES 05-00-3-405 Program Coordinator (50%) $ 26,666 $ 28,933 $ 28,700 $ 28,700 $ 29,500 05-00-3-430 Front Desk 79,133 88,027 85,000 87,000 89,000 05-00-3-431 Instructors/Personal Trainers 84,879 84,654 85,000 85,000 86,000 05-00-3-432 Play Room Attendants 32,464 32,148 33,500 33,500 34,500 05-00-3-445 Overtime - - - - - TOTAL SALARIES $ 223,142 $ 233,762 $ 232,200 $ 234,200 $ 239,000
CONTRACTUAL SERVICES 05-00-5-501 Communications $ 4,297 $ 3,123 $ 3,500 $ 3,500 $ 3,600 05-00-5-504 Professional Services 1,026 870 1,500 1,000 1,000 05-00-5-537 Printing Services 3,019 2,721 3,000 3,000 3,000 05-00-5-538 Advertising 5,827 2,004 2,000 1,500 2,000 05-00-5-550 Service to Maintain Building 33,769 30,450 30,000 31,000 31,500 05-00-5-552 Service to Maintain Equipment 13,941 19,130 16,000 16,000 17,000 05-00-5-558 Service to Maintain Pool 4,986 2,374 4,000 4,000 4,000 TOTAL CONTRACTUAL SERVICES $ 66,865 $ 60,672 $ 60,000 $ 60,000 $ 62,100
COMMODITIES 05-00-6-601 Postage $ - $ 1,575 $ 1,600 $ 1,600 $ 1,600 05-00-6-603 Fuel-Heating 14,815 10,323 8,000 10,000 10,000 05-00-6-604 Electric 25,034 21,796 26,200 26,000 26,000 05-00-6-606 Office/Janitorial Supplies 14,057 9,693 10,000 10,000 10,000 05-00-6-607 Pool Chemicals 7,494 8,157 8,000 8,000 8,000 05-00-6-610 Safety Equipment 563 144 500 500 500 05-00-6-612 Program Supplies 14,663 14,820 14,000 14,000 14,000 05-00-6-620 Material to Maintain Building 6,236 7,553 6,500 6,500 6,500 05-00-6-621 Material to Maintain Equipment 2,976 6,179 4,000 4,000 4,000 05-00-6-622 Material to Maintain Pool 3,147 4,317 3,000 5,000 4,000 TOTAL COMMODITIES $ 88,985 $ 84,557 $ 81,800 $ 85,600 $ 84,600 Recreation Center Fund-Continued
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
CAPITAL OUTLAY 05-00-7-720 Equipment $ 27,522 $ 19,115 $ 25,000 $ 25,000 $ 20,000 TOTAL CAPITAL OUTLAY $ 27,522 $ 19,115 $ 25,000 $ 25,000 $ 20,000
TOTAL RECREATION CENTER FUND EXPENSES $ 406,514 $ 398,106 $ 399,000 $ 404,800 $ 405,700
NET INCREASE (DECREASE) $ (19,416) $ 8,934 $ 3,100 $ (300) $ (1,100)
Ending Fund Balance $ 13,700 $ 12,600 Parks Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ - $ -
REVENUES
TAXES 06-00-1-311 Property Taxes $ 325,751 $ 298,929 $ 300,000 $ 299,200 $ 300,000 TOTAL TAXES $ 325,751 $ 298,929 $ 300,000 $ 299,200 $ 300,000
FEES 06-00-2-360 Facility Rental $ 17,610 $ 19,610 $ 17,000 $ 17,300 $ 17,000 TOTAL FEES $ 17,610 $ 19,610 $ 17,000 $ 17,300 $ 17,000
OTHER REVENUES 06-00-5-380 Miscellaneous Revenues $ 7 $ - $ 100 $ 3,100 $ 100 06-00-5-381 Snow Removal 14,557 13,822 15,000 13,400 14,100 TOTAL OTHER REVENUE $ 14,564 $ 13,822 $ 15,100 $ 16,500 $ 14,200
TOTAL REVENUES (BEFORE TRANSFERS) $ 357,925 $ 332,361 $ 332,100 $ 333,000 $ 331,200
TRANSFERS (TO)/FROM OTHER FUNDS 06-00-9-392 Transfer From General Corporate Fund $ 587,971 $ 623,608 $ 774,900 $ 628,200 $ 717,700 06-00-9-889 Transfer to Employee Insurance Fund (144,918) (147,564) (190,000) (159,800) (171,700) TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ 443,053 $ 476,044 $ 584,900 $ 468,400 $ 546,000
TOTAL REVENUES (AFTER TRANSFERS) $ 800,978 $ 808,405 $ 917,000 $ 801,400 $ 877,200
EXPENSES
SALARIES 06-00-3-408 Parks & Facilities Superintendent $ 115,076 $ 86,640 $ 88,500 $ 88,500 $ 92,000 06-00-3-415 Maintenance 407,528 421,690 511,000 436,300 449,100 06-00-3-431 Extra Labor 17,447 16,380 27,000 25,400 29,000 06-00-3-445 Overtime 14,638 20,726 16,000 22,900 18,000 TOTAL SALARIES $ 554,689 $ 545,436 $ 642,500 $ 573,100 $ 588,100
PERSONAL SERVICES 06-00-4-451 Sick Leave Conversion $ 927 $ 1,240 $ 3,800 $ 1,000 $ 4,400 06-00-4-453 Uniforms 5,700 3,610 4,700 4,700 5,000 TOTAL PERSONAL SERVICES $ 6,627 $ 4,850 $ 8,500 $ 5,700 $ 9,400
CONTRACTUAL SERVICES 06-00-5-540 Electricity $ 13,381 $ 12,612 $ 13,000 $ 11,500 $ 12,500 06-00-5-543 Equipment Rental 2,240 5,683 4,500 5,000 5,000 06-00-5-551 Service to Maintain Grounds 44,408 58,699 50,000 53,000 55,000 06-00-5-553 Service to Maintain Vehicles 2,457 9,679 5,000 4,500 3,000 06-00-5-557 Service to Maintain Lights 10,272 17,231 10,000 7,500 8,500 06-00-5-563 Tree Trimming & Removal 18,200 23,615 25,000 20,000 20,000 06-00-5-564 Mosquito Abatement - - - - 28,000 06-00-5-566 Preventive Tree Maintenance 1,000 1,000 1,000 1,000 1,200 TOTAL CONTRACTUAL SERVICES $ 91,958 $ 128,519 $ 108,500 $ 102,500 $ 133,200 Parks Fund-Continued
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
COMMODITIES 06-00-6-602 Gasoline & Oil $ 25,653 $ 20,390 $ 25,000 $ 22,000 $ 23,500 06-00-6-603 Fuel-Heating 7,369 2,587 4,000 3,200 4,000 06-00-6-605 Tools 226 2,025 2,500 2,400 2,500 06-00-6-606 Supplies 6,623 1,719 5,000 3,000 3,500 06-00-6-609 Landscape Materials 3,366 20,791 27,000 10,000 15,000 06-00-6-611 Recreation Supplies 4,631 4,908 5,000 4,800 5,000 06-00-6-613 Water and Sewer 5,455 113 500 300 500 06-00-6-616 Lumber - 1,108 2,000 2,000 2,000 06-00-6-620 Material to Maintain Buildings 1,131 2,639 3,500 1,500 2,500 06-00-6-621 Material to Maintain Equipment 32,621 15,208 20,000 10,000 20,000 06-00-6-622 Material to Maintain Vehicles 11,842 9,548 8,500 8,500 13,500 06-00-6-623 Material to Maintain Grounds 35,651 46,360 45,000 43,000 45,000 06-00-6-630 Material to Maintain Lights 1,753 - - - - 06-00-6-635 Ice Control 4,717 1,374 7,000 6,900 7,000 TOTAL COMMODITIES $ 141,038 $ 128,770 $ 155,000 $ 117,600 $ 144,000
CAPITAL OUTLAY 06-00-7-720 Equipment $ 6,666 $ 830 $ 2,500 $ 2,500 $ 2,500 TOTAL CAPITAL OUTLAY $ 6,666 $ 830 $ 2,500 $ 2,500 $ 2,500
TOTAL PARKS FUND EXPENSES $ 800,978 $ 808,405 $ 917,000 $ 801,400 $ 877,200
NET INCREASE (DECREASE) $ - $ - $ - $ - $ -
Ending Fund Balance $ - $ - Performing Arts Fund - Revenues
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ - $ -
REVENUES OPERA HOUSE
TAXES 07-00-1-311 Property Tax $ 173,733 $ 159,431 $ 160,000 $ 159,600 $ 160,000 TOTAL TAXES $ 173,733 $ 159,431 $ 160,000 $ 159,600 $ 160,000
FEES 07-00-2-330 Gifts and Donations $ 5,155 $ 11,568 $ 11,500 $ 6,700 $ 5,000 07-00-2-360 Facility Rental 66,553 75,772 67,000 85,000 80,000 07-00-2-365 Materials and Services 42,069 47,101 42,000 45,000 45,000 07-00-2-366 Program Revenues 22,448 29,440 50,000 38,800 50,000 07-00-2-367 Ticket Office Services 7,050 13,673 7,500 9,300 8,500 TOTAL FEES $ 143,275 $ 177,554 $ 178,000 $ 184,800 $ 188,500
OTHER 07-00-5-380 Miscellaneous Income $ 16,012 $ 13,241 $ 14,000 $ 16,000 $ 16,000 TOTAL OTHER REVENUES $ 16,012 $ 13,241 $ 14,000 $ 16,000 $ 16,000
TOTAL REVENUES OPERA HOUSE (BEFORE TRANSFERS) $ 333,020 $ 350,226 $ 352,000 $ 360,400 $ 364,500
TRANSFERS (TO)/FROM OTHER FUNDS 07-00-9-392 Transfer From General Corporate Fund $ 327,053 $ 317,799 $ 371,700 $ 315,200 $ 373,700 07-00-9-393 Transfer From Hotel/Motel Tax Fund 30,000 30,000 30,000 30,000 30,000 07-00-9-889 Transfer To Employee Insurance Fund (66,763) (65,035) (71,600) (73,500) (85,400) TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ 290,290 $ 282,764 $ 330,100 $ 271,700 $ 318,300
TOTAL REVENUES OPERA HOUSE (AFTER TRANSFERS) $ 623,310 $ 632,990 $ 682,100 $ 632,100 $ 682,800
REVENUES CAFÉ
SALES OF GOODS AND SERVICES 07-13-2-330 Concessions $ 40,182 $ 44,310 $ 43,000 $ 43,000 $ 43,000 07-13-2-360 Café Rental 6,675 6,905 8,000 13,000 12,000 07-13-2-365 Labor Reimbursement 436 340 400 - 200 07-13-2-380 TIP Donations 3,926 4,448 4,500 4,000 4,500 TOTAL SALES OF GOODS AND SERVICES $ 51,219 $ 56,003 $ 55,900 $ 60,000 $ 59,700
TOTAL REVENUES CAFE $ 51,219 $ 56,003 $ 55,900 $ 60,000 $ 59,700
TOTAL REVENUES PERFORMING ARTS FUND (AFTER TRANSFERS) $ 674,529 $ 688,993 $ 738,000 $ 692,100 $ 742,500
EXPENSES
07-11-x-xxx Opera House $ 621,446 $ 640,505 $ 686,200 $ 644,600 $ 689,600 07-12-x-xxx Municipal Band 18,196 18,634 20,000 18,100 20,000 07-13-x-xxx Café 34,887 29,854 31,800 29,400 32,900 TOTAL PERFORMING ARTS FUND EXPENSES $ 674,529 $ 688,993 $ 738,000 $ 692,100 $ 742,500
NET INCREASE (DECREASE) $ - $ - $ - $ - $ -
Ending Fund Balance $ - $ - Performing Arts Fund-Expenses
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
OPERA HOUSE
SALARIES 07-11-3-402 Director $ 109,074 $ 114,417 $ 115,100 $ 115,700 $ 120,300 07-11-3-403 Production Manager 45,472 62,840 63,900 64,200 66,200 07-11-3-404 Building Manager 78,834 82,694 84,400 84,400 87,000 07-11-3-407 Box Office Manager 59,370 62,278 63,900 63,900 66,500 07-11-3-413 Office Manager 31,983 37,238 34,100 15,000 18,300 07-11-3-436 Box Office Assistant 28,434 29,845 30,100 31,400 31,900 07-11-3-437 Box Office Workers 22,470 25,514 24,500 23,500 25,000 07-11-3-441 Facility and Event Workers 64,384 49,258 65,000 54,000 66,300 07-11-3-445 Overtime - - - - - 07-11-3-446 Production Assistant 46,440 34,608 37,300 37,000 38,100 TOTAL SALARIES $ 486,461 $ 498,692 $ 518,300 $ 489,100 $ 519,600
PERSONAL SERVICES 07-11-4-451 Sick Leave Conversion $ 4,320 $ 4,177 $ 4,300 $ 4,600 $ 4,800 07-11-4-452 Travel & Training - - 1,500 - 1,500 07-11-4-454 Dues & Subscription 1,593 1,347 1,300 1,300 1,300 TOTAL PERSONAL SERVICES $ 5,913 $ 5,524 $ 7,100 $ 5,900 $ 7,600
CONTRACTUAL SERVICES 07-11-5-501 Communications $ 4,432 $ 4,085 $ 4,500 $ 4,200 $ 2,500 07-11-5-502 Professional Services 8,442 5,636 5,500 5,400 5,500 07-11-5-525 Programming Fund 26,062 35,894 50,000 49,200 50,000 07-11-5-526 Programming Fund-Advertising 17,296 12,568 18,000 16,000 18,000 07-11-5-537 Printing Services 6,010 7,139 7,500 6,000 7,500 07-11-5-550 Service to Maintain Building 32,053 35,898 36,000 39,500 40,000 07-11-5-552 Service to Maintain Equipment 855 602 3,000 2,000 3,000 TOTAL CONTRACTUAL SERVICES $ 95,150 $ 101,822 $ 124,500 $ 122,300 $ 126,500
COMMODITIES 07-11-6-601 Postage $ 10,158 $ 5,119 $ 6,500 $ 5,400 $ 6,000 07-11-6-602 Gas & Oil 194 243 300 300 300 07-11-6-603 Fuel-Heating 1,838 - 1,300 - 1,300 07-11-6-606 Supplies 2,257 2,287 2,400 2,400 2,400 07-11-6-607 Receptions (Entertainment) 649 608 1,000 500 1,000 07-11-6-613 Water and Sewer 869 1,044 1,000 1,100 1,100 07-11-6-620 Material to Maintain Building 7,295 7,956 8,000 8,000 8,000 07-11-6-621 Material to Maintain Equipment 1,468 1,205 1,500 700 1,500 07-11-6-622 Material to Maintain Vehicles 252 520 300 200 300 TOTAL COMMODITIES $ 24,980 $ 18,982 $ 22,300 $ 18,600 $ 21,900
CAPITAL OUTLAY 07-11-7-701 Building $ 6,795 $ 9,115 $ 10,000 $ 3,500 $ 10,000 07-11-7-720 Equipment 336 6,370 4,000 5,200 4,000 07-11-7-725 Fire House Doors 1,811 - - - - TOTAL CAPITAL OUTLAY $ 8,942 $ 15,485 $ 14,000 $ 8,700 $ 14,000
TOTAL OPERA HOUSE DEPARTMENT EXPENSES $ 621,446 $ 640,505 $ 686,200 $ 644,600 $ 689,600 Performing Arts Fund-Expenses (Continued)
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
MUNICIPAL BAND
SALARIES 07-12-3-437 Band Members $ 14,079 $ 14,008 $ 15,000 $ 13,800 $ 15,000 07-12-3-438 Other Concerts 2,500 2,300 2,500 2,700 2,500 TOTAL SALARIES $ 16,579 $ 16,308 $ 17,500 $ 16,500 $ 17,500
CONTRACTUAL SERVICES 07-12-5-552 Service to Maintain Equipment $ 13 $ 1,002 $ 1,000 $ - $ 1,000 TOTAL CONTRACTUAL SERVICES $ 13 $ 1,002 $ 1,000 $ - $ 1,000
COMMODITIES 07-12-6-606 Supplies $ 1,604 $ 1,324 $ 1,500 $ 1,600 $ 1,500 TOTAL COMMODITIES $ 1,604 $ 1,324 $ 1,500 $ 1,600 $ 1,500
TOTAL MUNICIPAL BAND EXPENSES $ 18,196 $ 18,634 $ 20,000 $ 18,100 $ 20,000
CAFÉ
SALARIES 07-13-3-441 Café Staff $ 12,031 $ 14,702 $ 15,000 $ 14,000 $ 15,300 TOTAL SALARIES $ 12,031 $ 14,702 $ 15,000 $ 14,000 $ 15,300
CONTRACTUAL SERVICES 07-13-5-504 Insurance & Licensing $ 3,360 $ 2,249 $ 2,800 $ 2,500 $ 2,800 07-13-5-552 Service to Maintain Café 758 930 1,000 1,500 1,000 TOTAL CONTRACTUAL SERVICES $ 4,118 $ 3,179 $ 3,800 $ 4,000 $ 3,800
COMMODITIES 07-13-6-606 Supplies $ 15,585 $ 11,973 $ 13,000 $ 11,000 $ 13,000 TOTAL COMMODITIES $ 15,585 $ 11,973 $ 13,000 $ 11,000 $ 13,000
CAPITAL OUTLAY 07-13-7-720 Equipment $ 3,153 $ - $ - $ 400 $ 800 TOTAL CAPITAL OUTLAY $ 3,153 $ - $ - $ 400 $ 800
TOTAL CAFE EXPENSES $ 34,887 $ 29,854 $ 31,800 $ 29,400 $ 32,900 Library Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 790,900 $ 683,300
REVENUES
TAXES 08-00-1-311 Property Tax $ 909,553 $ 979,675 $ 1,000,100 $ 997,700 $ 1,144,000 08-00-1-312 Replacement Tax 11,000 11,000 11,000 11,000 11,000 TOTAL TAXES $ 920,553 $ 990,675 $ 1,011,100 $ 1,008,700 $ 1,155,000
FEES 08-00-2-330 Fines and Fees $ 74,614 $ 73,761 $ 75,000 $ 70,000 $ 72,000 08-00-2-331 Gifts & Donations 115,177 6,370 10,000 10,000 10,000 08-00-2-332 Grants 33,700 - 5,000 - 5,000 TOTAL FEES $ 223,491 $ 80,131 $ 90,000 $ 80,000 $ 87,000
INTERGOVERNMENTAL 08-00-4-346 Rural District Contract $ 392,307 $ 409,615 $ 410,000 $ 404,000 $ 397,600 08-00-4-347 Grants in Aid 30,963 19,094 31,000 19,100 19,100 TOTAL INTERGOVERNMENTAL $ 423,270 $ 428,709 $ 441,000 $ 423,100 $ 416,700
OTHER 08-00-5-381 Interest Income $ (8,774) $ 10,660 $ 7,700 $ 10,700 $ 13,400 TOTAL OTHER $ (8,774) $ 10,660 $ 7,700 $ 10,700 $ 13,400
TOTAL REVENUES (BEFORE TRANSFERS) $ 1,558,540 $ 1,510,175 $ 1,549,800 $ 1,522,500 $ 1,672,100
TRANSFERS (TO)/FROM OTHER FUNDS 08-00-9-885 Transfer to Library Building Fund $ (15,000) $ (75,000) $ (50,000) $ (50,000) $ (65,000) 08-00-9-889 Transfer to Employee Insurance Fund (121,672) (121,442) (131,200) (138,100) (176,500) 08-00-9-893 Transfer to General Corp Fund (11,000) (11,000) (11,000) (11,000) (11,000) 08-00-9-896 Transfer to Social Security Fund - (70,000) (70,000) (70,000) - 08-00-9-897 Transfer to IMRF Fund (100,000) (30,000) (30,000) (30,000) - 08-00-9-898 Transfer to Liability Insurance Fund (25,000) (25,000) (25,000) (25,000) (25,000) TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ (272,672) $ (332,442) $ (317,200) $ (324,100) $ (277,500)
TOTAL REVENUES (AFTER TRANSFERS) $ 1,285,868 $ 1,177,733 $ 1,232,600 $ 1,198,400 $ 1,394,600
EXPENSES
SALARIES 08-00-3-402 Director $ 96,085 $ 100,780 $ - $ - $ - 08-00-3-406 Full Time Staff 463,919 522,297 635,200 657,500 647,400 08-00-3-407 Part Time Staff 222,064 215,616 185,300 226,600 205,000 08-00-3-436 Limited Part Time Staff 40,639 22,467 73,700 48,100 50,000 TOTAL SALARIES $ 822,707 $ 861,160 $ 894,200 $ 932,200 $ 902,400
PERSONAL SERVICES 08-00-4-451 Sick Leave Conversion $ 621 $ 836 $ 1,700 $ 500 $ 1,200 08-00-4-452 Travel & Training 2,834 1,500 3,000 2,000 3,000 08-00-4-457 IMRF - - - - 109,400 08-00-4-458 Social Security - - - - 55,400 08-00-4-459 Medicare - - - - 13,000 TOTAL PERSONAL SERVICES $ 3,455 $ 2,336 $ 4,700 $ 2,500 $ 182,000 Library Fund (Continued)
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
CONTRACTUAL SERVICES 08-00-5-501 Communications $ 10,471 $ 8,721 $ 8,000 $ 8,000 $ 8,000 08-00-5-502 Legal Services - - - - - 08-00-5-517 Electronic Access 88,713 101,319 72,000 113,000 95,000 08-00-5-518 Professional Services 4,700 4,067 5,000 3,500 4,000 08-00-5-536 Outreach - 2,917 5,000 8,000 5,000 08-00-5-543 Equipment Rental 756 630 900 800 900 08-00-5-552 Service to Maintain Equipment 7,035 5,553 5,000 6,500 6,500 TOTAL CONTRACTUAL SERVICES $ 111,675 $ 123,207 $ 95,900 $ 139,800 $ 119,400
COMMODITIES 08-00-6-601 Postage $ 2,061 $ 6,054 $ 3,500 $ 2,500 $ 3,000 08-00-6-606 Supplies 41,792 43,452 40,000 37,000 40,000 TOTAL COMMODITIES $ 43,853 $ 49,506 $ 43,500 $ 39,500 $ 43,000
CAPITAL OUTLAY 08-00-7-740 Books & Other Library Material $ 176,774 $ 166,064 $ 197,000 $ 185,000 $ 190,000 08-00-7-741 Electronic Format 39,813 34,688 - - - TOTAL CAPITAL OUTLAY $ 216,587 $ 200,752 $ 197,000 $ 185,000 $ 190,000
OTHER 08-00-8-812 Library Programs $ 6,550 $ 8,699 $ 7,000 $ 7,000 $ 7,000 TOTAL OTHER $ 6,550 $ 8,699 $ 7,000 $ 7,000 $ 7,000
TOTAL LIBRARY FUND EXPENSES $ 1,204,827 $ 1,245,660 $ 1,242,300 $ 1,306,000 $ 1,443,800
NET INCREASE (DECREASE) $ 81,041 $ (67,927) $ (9,700) $ (107,600) $ (49,200)
Ending Fund Balance $ 683,300 $ 634,100 Library Building Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 118,300 $ 92,300
REVENUES
TAXES 09-00-1-311 Property Tax $ 86,866 $ 36,895 $ 37,000 $ 36,900 $ 37,000 TOTAL TAXES $ 86,866 $ 36,895 $ 37,000 $ 36,900 $ 37,000
FEES 09-00-2-383 Developer Donations $ 40,333 $ 45,441 $ 50,000 $ 25,000 $ 30,000 TOTAL FEES $ 40,333 $ 45,441 $ 50,000 $ 25,000 $ 30,000
OTHER 09-00-5-380 Miscellaneous Income $ - $ - $ 2,000 $ - $ - 09-00-5-381 Interest Income (558) 1,085 1,400 1,100 1,400 09-00-5-384 Energy Efficiency Grant - - 20,000 7,800 - 09-00-5-385 CDBG Building Grant 65,000 - - - - TOTAL OTHER $ 64,442 $ 1,085 $ 23,400 $ 8,900 $ 1,400
TOTAL REVENUES (BEFORE TRANSFERS) $ 191,641 $ 83,421 $ 110,400 $ 70,800 $ 68,400
TRANSFERS (TO)/FROM OTHER FUNDS 09-00-9-785 Transfer from Library Fund $ 15,000 $ 75,000 $ 50,000 $ 50,000 $ 65,000 09-00-9-890 Transfer to Library Debt Service (42,416) (47,653) (46,400) (45,800) (43,800) TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ (27,416) $ 27,347 $ 3,600 $ 4,200 $ 21,200
TOTAL REVENUES (AFTER TRANSFERS) $ 164,225 $ 110,768 $ 114,000 $ 75,000 $ 89,600
EXPENSES
SALARIES 09-00-3-415 Custodial Staff $ 43,300 $ 37,512 $ 35,000 $ 37,400 $ 16,500 TOTAL SALARIES $ 43,300 $ 37,512 $ 35,000 $ 37,400 $ 16,500
CONTRACTUAL SERVICES 09-00-5-503 Cleaning Services $ - $ - $ - $ - $ 21,500 09-00-5-504 Professional Services 12,289 225 1,000 - 1,000 09-00-5-530 Water & Sewer 1,268 1,425 1,500 1,600 1,600 09-00-5-540 Utilities 1,605 - - - - 09-00-5-550 Service to Maintain Building & Grounds 48,970 27,627 20,000 11,000 20,000 TOTAL CONTRACTUAL SERVICES $ 64,132 $ 29,277 $ 22,500 $ 12,600 $ 44,100
CAPITAL OUTLAY 09-00-7-701 Building Construction $ 140,650 $ 76,851 $ 40,000 $ 9,000 $ 5,000 09-00-7-720 Furniture & Equipment 23,817 43,122 28,000 42,000 28,000 09-00-7-726 Landscaping - - 2,000 - 1,000 TOTAL CAPITAL OUTLAY $ 164,467 $ 119,973 $ 70,000 $ 51,000 $ 34,000
TOTAL LIBRARY BUILDING FUND EXPENSES $ 271,899 $ 186,762 $ 127,500 $ 101,000 $ 94,600
NET INCREASE (DECREASE) $ (107,674) $ (75,994) $ (13,500) $ (26,000) $ (5,000)
Ending Fund Balance $ 92,300 $ 87,300 Social Security Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 210,500 $ 434,000
REVENUES
TAXES 10-00-1-311 Property Taxes $ - $ 647,669 $ 650,000 $ 648,400 $ 349,000 TOTAL TAXES $ - $ 647,669 $ 650,000 $ 648,400 $ 349,000
OTHER 10-00-5-381 Interest Income $ - $ 1,259 $ 1,200 $ 3,700 $ 4,100 TOTAL OTHER $ - $ 1,259 $ 1,200 $ 3,700 $ 4,100
TOTAL REVENUES (BEFORE TRANSFERS) $ - $ 648,928 $ 651,200 $ 652,100 $ 353,100
TRANSFERS (TO)/FROM OTHER FUNDS 10-00-9-308 Transfer from Library $ - $ 70,000 $ 70,000 $ 70,000 $ - 10-00-9-360 Transfer from Utility Fund - 78,000 - - - TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ - $ 148,000 $ 70,000 $ 70,000 $ -
TOTAL REVENUES (AFTER TRANSFERS) $ - $ 796,928 $ 721,200 $ 722,100 $ 353,100
EXPENSES
PERSONAL SERVICES 10-00-4-458 Social Security $ - $ 432,799 $ 413,100 $ 360,000 $ 312,200 10-00-4-459 Medicare - 149,664 148,500 134,400 125,000 TOTAL PERSONAL SERVICES $ - $ 582,463 $ 561,600 $ 494,400 $ 437,200
CONTRACTUAL SERVICES 10-00-5-501 Flex Plan Administration $ - $ 3,890 $ 4,400 $ 4,200 $ 4,400 TOTAL CONTRACTUAL SERVICES $ - $ 3,890 $ 4,400 $ 4,200 $ 4,400
TOTAL SOCIAL SECURITY FUND EXPENSES $ - $ 586,353 $ 566,000 $ 498,600 $ 441,600
NET INCREASE (DECREASE) $ - $ 210,575 $ 155,200 $ 223,500 $ (88,500)
Ending Fund Balance $ 434,000 $ 345,500 IMRF Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 977,700 $ 744,300
REVENUES
TAXES 11-00-1-311 Property Taxes $ 1,275,885 $ 498,209 $ 500,000 $ 498,700 $ 254,000 TOTAL TAXES $ 1,275,885 $ 498,209 $ 500,000 $ 498,700 $ 254,000
OTHER 11-00-5-381 Interest Income $ (300) $ 8,052 $ 7,000 $ 8,900 $ 10,000 TOTAL OTHER $ (300) $ 8,052 $ 7,000 $ 8,900 $ 10,000
TOTAL REVENUES (BEFORE TRANSFERS) $ 1,275,585 $ 506,261 $ 507,000 $ 507,600 $ 264,000
TRANSFERS (TO)/FROM OTHER FUNDS 11-00-9-308 Transfer from Library $ 100,000 $ 30,000 $ 30,000 $ 30,000 $ - 11-00-9-360 Transfer from Utility Fund 226,800 135,000 - - - TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ 326,800 $ 165,000 $ 30,000 $ 30,000 $ -
TOTAL REVENUES (AFTER TRANSFERS) $ 1,602,385 $ 671,261 $ 537,000 $ 537,600 $ 264,000
EXPENSES
PERSONAL SERVICES 11-00-4-457 IMRF $ 925,815 $ 908,382 $ 809,900 $ 771,000 $ 606,800 11-00-4-458 Social Security 430,368 - - - - 11-00-4-459 Medicare 148,039 - - - - TOTAL PERSONAL SERVICES $ 1,504,222 $ 908,382 $ 809,900 $ 771,000 $ 606,800
CONTRACTUAL SERVICES 11-00-5-501 Flex Plan Administration $ 4,758 $ - $ - $ - $ - TOTAL CONTRACTUAL SERVICES $ 4,758 $ - $ - $ - $ -
TOTAL IMRF FUND EXPENSES $ 1,508,980 $ 908,382 $ 809,900 $ 771,000 $ 606,800
NET INCREASE (DECREASE) $ 93,405 $ (237,121) $ (272,900) $ (233,400) $ (342,800)
Ending Fund Balance $ 744,300 $ 401,500 Motor Fuel Tax Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 88,600 $ 124,000
REVENUES
TAXES 12-00-1-315 MFT Allotment $ 635,383 $ 661,967 $ 641,500 $ 665,500 $ 681,900 TOTAL TAXES $ 635,383 $ 661,967 $ 641,500 $ 665,500 $ 681,900
INTERGOVERNMENTAL 12-00-4-352 State Grants $ 214,164 $ - $ - $ - $ - TOTAL INTERGOVERNMENTAL $ 214,164 $ - $ - $ - $ -
OTHER 12-00-5-381 Interest Income $ (13,369) $ 488 $ 100 $ 800 $ 900 TOTAL OTHER $ (13,369) $ 488 $ 100 $ 800 $ 900
TOTAL REVENUES (BEFORE TRANSFERS) $ 836,178 $ 662,455 $ 641,600 $ 666,300 $ 682,800
TRANSFERS (TO)/FROM OTHER FUNDS 12-00-9-391 Transfer from General Corp Fund $ - $ - $ 53,400 $ - $ 10,000 TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ - $ - $ 53,400 $ - $ 10,000
TOTAL REVENUES (AFTER TRANSFERS) $ 836,178 $ 662,455 $ 695,000 $ 666,300 $ 692,800
EXPENSES
CONTRACTUAL SERVICES 12-00-5-559 Service to Maintain Traffic Controls $ 28,382 $ 17,033 $ 25,000 $ 40,200 $ 25,000 12-00-5-564 Street Lighting - 283,475 240,000 255,000 265,000 12-00-5-571 Street Resurfacing Program 273,000 - - - - 12-00-5-575 Crack Sealing - 45,925 100,000 82,500 100,000 12-00-5-580 Pavement Marking 64,718 81,938 80,000 79,500 82,000 12-00-5-587 Engineering - - - - - 12-00-5-588 Equipment Rental 110,516 57,914 100,000 50,000 100,000 TOTAL CONTRACTUAL SERVICES $ 476,616 $ 486,285 $ 545,000 $ 507,200 $ 572,000 - COMMODITIES 12-00-6-572 Ice Control Material $ 434,432 $ 250,734 $ 150,000 $ 123,700 $ 150,000 TOTAL COMMODITIES $ 434,432 $ 250,734 $ 150,000 $ 123,700 $ 150,000
TOTAL MFT FUND EXPENSES $ 911,048 $ 737,019 $ 695,000 $ 630,900 $ 722,000
NET INCREASE (DECREASE) $ (74,870) $ (74,564) $ - $ 35,400 $ (29,200)
Ending Fund Balance $ 124,000 $ 94,800 Park Development Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 32,300 $ 59,600
REVENUES
FEES 13-00-2-383 Developer Donations $ 35,852 $ 34,396 $ 23,400 $ 70,000 $ 65,000 TOTAL FEES $ 35,852 $ 34,396 $ 23,400 $ 70,000 $ 65,000
OTHER 13-00-5-381 Interest Income $ (280) $ 332 $ 200 $ 500 $ 500 TOTAL OTHER $ (280) $ 332 $ 200 $ 500 $ 500
TOTAL REVENUES (BEFORE TRANSFERS) $ 35,572 $ 34,728 $ 23,600 $ 70,500 $ 65,500
TRANSFERS (TO)/FROM OTHER FUNDS 13-00-9-888 Transfer to General Corporate CIP Fund $ (20,000) $ - $ - $ - $ (20,000) 13-00-9-889 Transfer to Debt Service Fund (44,300) (42,700) (43,200) (43,200) (43,600) TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ (64,300) $ (42,700) $ (43,200) $ (43,200) $ (63,600)
TOTAL REVENUES (AFTER TRANSFERS) $ (28,728) $ (7,972) $ (19,600) $ 27,300 $ 1,900
EXPENSES
TOTAL PARK DEVELOPMENT FUND EXPENSES $ - $ - $ - $ - $ -
NET INCREASE (DECREASE) $ (28,728) $ (7,972) $ (19,600) $ 27,300 $ 1,900
Ending Fund Balance $ 59,600 $ 61,500 Administrative Adjudication Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ - $ -
REVENUES
FEES 14-00-3-321 Administrative Adjudication Fees $ 4,700 $ 4,583 $ 4,500 $ 4,500 $ 4,500 14-00-3-325 Processing Fees 11,000 10,436 12,000 10,800 10,000 TOTAL FEES $ 15,700 $ 15,019 $ 16,500 $ 15,300 $ 14,500
TOTAL REVENUES (BEFORE TRANSFERS) $ 15,700 $ 15,019 $ 16,500 $ 15,300 $ 14,500
TRANSFERS (TO)/FROM OTHER FUNDS 14-00-9-396 Transfer from General Corp Fund $ 6,500 $ 8,616 $ 8,700 $ 6,100 $ 8,300 TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ 6,500 $ 8,616 $ 8,700 $ 6,100 $ 8,300
TOTAL REVENUES (AFTER TRANSFERS) $ 22,200 $ 23,635 $ 25,200 $ 21,400 $ 22,800
EXPENSES
SALARIES 14-00-3-431 Administrative Clerk $ 5,500 $ 5,500 $ 5,500 $ 5,500 $ 5,500 TOTAL SALARIES $ 5,500 $ 5,500 $ 5,500 $ 5,500 $ 5,500
PERSONAL SERVICES 14-00-4-450 Administrative Judge $ 6,400 $ 5,330 $ 6,500 $ 7,100 $ 7,100 TOTAL PERSONAL SERVICES $ 6,400 $ 5,330 $ 6,500 $ 7,100 $ 7,100
CONTRACTUAL SERVICES 14-00-5-502 Legal Services $ 10,000 $ 12,746 $ 13,000 $ 8,500 $ 10,000 TOTAL CONTRACTUAL SERVICES $ 10,000 $ 12,746 $ 13,000 $ 8,500 $ 10,000
COMMODITIES 14-00-6-601 Postage $ 200 $ 12 $ 100 $ 100 $ 100 14-00-6-606 Supplies 100 45 100 200 100 TOTAL COMMODITIES $ 300 $ 57 $ 200 $ 300 $ 200
TOTAL AMINISTRATIVE ADJUDICATION FUND EXPENSES $ 22,200 $ 23,633 $ 25,200 $ 21,400 $ 22,800
NET INCREASE (DECREASE) $ - $ 2 $ - $ - $ -
Ending Fund Balance $ - $ - Wireless Alarm Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 340,800 $ 356,000
REVENUES
CHARGES FOR SERVICES 15-00-3-301 Alarm Charges $ 258,730 $ 298,881 $ 270,000 $ 276,100 $ 274,700 15-00-3-330 Late Payment Fees 1,045 2,312 1,000 600 1,600 15-00-3-350 New Alarm Connection Fees 420 2,407 800 1,000 800 TOTAL FEES $ 260,195 $ 303,600 $ 271,800 $ 277,700 $ 277,100
TOTAL REVENUES (BEFORE TRANSFERS) $ 260,195 $ 303,600 $ 271,800 $ 277,700 $ 277,100
TRANSFERS (TO)/FROM OTHER FUNDS 15-00-9-893 Transfer to Police Protection Fund $ - $ - $ (100,000) $ (100,000) $ (100,000) TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ - $ - $ (100,000) $ (100,000) $ (100,000)
TOTAL REVENUES (AFTER TRANSFERS) $ 260,195 $ 303,600 $ 171,800 $ 177,700 $ 177,100
EXPENSES
SALARIES 15-00-3-407 Administrative Assistance $ 12,500 $ 12,500 $ 12,500 $ 12,500 $ 12,500 TOTAL SALARIES $ 12,500 $ 12,500 $ 12,500 $ 12,500 $ 12,500
CONTRACTUAL SERVICES 15-00-5-501 Communications $ 5,981 $ - $ - $ - $ 1,500 15-00-5-502 Legal Services 2,516 - - - - 15-00-5-512 WFRD Administrative Fees 51,156 52,128 51,500 53,200 53,300 15-00-5-522 WPD Monitoring Fees 51,156 55,404 56,000 55,100 55,300 15-00-5-550 Service to Maintain Equipment 22,361 21,241 23,500 26,300 25,500 TOTAL CONTRACTUAL SERVICES $ 133,170 $ 128,773 $ 131,000 $ 134,600 $ 135,600
COMMODITIES 15-00-6-601 Postage $ 778 $ 773 $ 1,100 $ 1,300 $ 1,400 15-00-6-606 Supplies 211 351 300 100 200 TOTAL COMMODITIES $ 989 $ 1,124 $ 1,400 $ 1,400 $ 1,600
CAPITAL OUTLAY 15-00-7-720 Equipment $ 26,703 $ 15,562 $ 20,000 $ 14,000 $ 5,000 TOTAL CAPITAL OUTLAY $ 26,703 $ 15,562 $ 20,000 $ 14,000 $ 5,000
TOTAL WIRELESS ALARM FUND EXPENSES $ 173,362 $ 157,959 $ 164,900 $ 162,500 $ 154,700
NET INCREASE (DECREASE) $ 86,833 $ 145,641 $ 6,900 $ 15,200 $ 22,400
Ending Fund Balance $ 356,000 $ 378,400 Special Recreation Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 60,700 $ 58,500
REVENUES
TAXES 16-00-1-311 Property Taxes $ 148,439 $ 135,417 $ 150,000 $ 149,700 $ 155,500 TOTAL TAXES $ 148,439 $ 135,417 $ 150,000 $ 149,700 $ 155,500
TOTAL REVENUES (BEFORE TRANSFERS) $ 148,439 $ 135,417 $ 150,000 $ 149,700 $ 155,500
TRANSFERS (TO)/FROM OTHER FUNDS 16-00-9-401 Transfer to General Corp Fund $ (18,000) $ (18,000) $ (18,000) $ (18,000) $ (18,000) TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ (18,000) $ (18,000) $ (18,000) $ (18,000) $ (18,000)
TOTAL REVENUES (AFTER TRANSFERS) $ 130,439 $ 117,417 $ 132,000 $ 131,700 $ 137,500
Special Recreation Fund (Continued)
EXPENSES
PERSONAL SERVICES 16-00-4-452 Administration & Training $ 10,147 $ 9,115 $ 10,500 $ 10,000 $ 10,000 TOTAL PERSONAL SERVICES $ 10,147 $ 9,115 $ 10,500 $ 10,000 $ 10,000
CONTRACTUAL SERVICES 16-00-5-536 Rec Supplement to Newsletter $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 16-00-5-544 Building Rental 6,000 6,000 6,000 6,000 6,000 TOTAL CONTRACTUAL SERVICES $ 12,000 $ 12,000 $ 12,000 $ 12,000 $ 12,000
CAPITAL OUTLAY 16-00-7-720 Equipment $ 1,525 $ 14,901 $ 15,000 $ 15,000 $ 15,000 TOTAL CAPITAL OUTLAY $ 1,525 $ 14,901 $ 15,000 $ 15,000 $ 15,000
OTHER 16-00-8-870 NISRA Contract $ 96,875 $ 96,875 $ 98,500 $ 96,900 $ 98,000 TOTAL OTHER $ 96,875 $ 96,875 $ 98,500 $ 96,900 $ 98,000
TOTAL SPECIAL RECREATION FUND EXPENSES $ 120,547 $ 132,891 $ 136,000 $ 133,900 $ 135,000
NET INCREASE (DECREASE) $ 9,892 $ (15,474) $ (4,000) $ (2,200) $ 2,500
Ending Fund Balance $ 58,500 $ 61,000 Liability Insurance Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 1,748,300 $ 1,700,000
REVENUES
TAXES 21-00-1-311 Property Tax $ 691,948 $ 582,306 $ 549,000 $ 547,600 $ 553,500 TOTAL TAXES $ 691,948 $ 582,306 $ 549,000 $ 547,600 $ 553,500
OTHER 21-00-5-381 Interest Income $ (3,235) $ 11,926 $ 8,000 $ 12,800 $ 13,800 21-00-5-383 Deductible Reimbursements 2,985 1,000 - 1,000 - TOTAL OTHER $ (250) $ 12,926 $ 8,000 $ 13,800 $ 13,800
TOTAL REVENUES (BEFORE TRANSFERS) $ 691,698 $ 595,232 $ 557,000 $ 561,400 $ 567,300
TRANSFERS (TO)/FROM OTHER FUNDS 21-00-9-308 Transfer from Library Fund $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 21-00-9-360 Transfer from Water/Sewer Fund 100,000 100,000 100,000 100,000 100,000 TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000
TOTAL REVENUES (AFTER TRANSFERS) $ 816,698 $ 720,232 $ 682,000 $ 686,400 $ 692,300
EXPENSES
PERSONAL SERVICES 21-00-4-456 Unemployment Compensation $ - $ 80 $ 100,000 $ 100 $ 30,000 TOTAL PERSONAL SERVICES $ - $ 80 $ 100,000 $ 100 $ 30,000
CONTRACTUAL SERVICES 21-00-5-531 Insurance Premiums $ 148,786 $ 160,328 $ 166,500 $ 173,300 $ 164,300 21-00-5-532 Workers' Compensation Premiums 471,576 512,756 539,300 561,300 493,000 21-00-5-533 Deductible Expenses 2,000 - 5,000 - 5,000 TOTAL CONTRACTUAL SERVICES $ 622,362 $ 673,084 $ 710,800 $ 734,600 $ 662,300
COMMODITIES 21-00-6-606 Supplies $ 1,712 $ - $ - $ - $ - TOTAL COMMODITIES $ 1,712 $ - $ - $ - $ -
TOTAL LIABILITY INSURANCE FUND EXPENSES $ 624,074 $ 673,164 $ 810,800 $ 734,700 $ 692,300
NET INCREASE (DECREASE) $ 192,624 $ 47,068 $ (128,800) $ (48,300) $ -
Ending Fund Balance $ 1,700,000 $ 1,700,000 Paratransit Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ - $ -
REVENUES
SALES OF GOODS AND SERVICES 26-00-3-368 Fares $ 120 $ 80 $ 100 $ - $ - TOTAL SALES OF GOODS AND SERVICES $ 120 $ 80 $ 100 $ - $ -
INTERGOVERNMENTAL 26-00-4-352 Pace Advertising Revenue $ 3,612 $ 3,125 $ 3,600 $ 3,100 $ 1,600 TOTAL INTERGOVERNMENTAL $ 3,612 $ 3,125 $ 3,600 $ 3,100 $ 1,600
TOTAL REVENUES (BEFORE TRANSFERS) $ 3,732 $ 3,205 $ 3,700 $ 3,100 $ 1,600
TRANSFERS (TO)/FROM OTHER FUNDS 26-00-9-392 Transfer from General Corporate Fund $ 30,537 $ 27,057 $ 31,300 $ 29,400 $ 31,900 TOTAL TRANSFERS (TO)FROM OTHER FUNDS $ 30,537 $ 27,057 $ 31,300 $ 29,400 $ 31,900
TOTAL REVENUES (AFTER TRANSFERS) $ 34,269 $ 30,262 $ 35,000 $ 32,500 $ 33,500
EXPENSES
CONTRACTUAL SERVICES 26-00-5-503 Supplemental Payment $ 34,269 $ 30,262 $ 35,000 $ 32,500 $ 33,500 TOTAL CONTRACTUAL SERVICES $ 34,269 $ 30,262 $ 35,000 $ 32,500 $ 33,500
TOTAL PARATRANSIT FUND EXPENSES $ 34,269 $ 30,262 $ 35,000 $ 32,500 $ 33,500
NET INCREASE (DECREASE) $ - $ - $ - $ - $ -
Ending Fund Balance $ - $ - Debt Service Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ - $ -
REVENUES
TAXES 30-00-1-311 Property Tax $ 333,544 $ 329,561 $ 332,200 $ 331,400 $ 338,300 TOTAL TAXES $ 333,544 $ 329,561 $ 332,200 $ 331,400 $ 338,300
OTHER 30-00-5-380 Opera House Surcharge $ 54,693 $ 55,791 $ 58,000 $ 57,000 $ 58,000 30-00-5-381 Interest Income 21 162 100 600 600 30-00-5-391 Refunding Proceeds - - - - - TOTAL OTHER $ 54,714 $ 55,953 $ 58,100 $ 57,600 $ 58,600
TOTAL REVENUES (BEFORE TRANSFERS) $ 388,258 $ 385,514 $ 390,300 $ 389,000 $ 396,900
TRANSFERS (TO)/FROM OTHER FUNDS 30-00-9-390 Transfer from General Corporate Fund $ 179,066 $ 180,053 $ 170,900 $ 172,000 $ 169,700 30-00-9-391 Transfer from General Corporate - CIP Fund 558,700 546,700 546,800 546,800 535,100 30-00-9-392 Transfer from Recreation Center Fund 66,500 64,000 64,800 64,800 65,400 30-00-9-393 Transfer from Park Development Fund 44,300 42,700 43,200 43,200 43,600 30-00-9-394 Transfer from Environmental Management Fund 217,800 198,100 197,300 197,200 202,600 TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ 1,066,366 $ 1,031,553 $ 1,023,000 $ 1,024,000 $ 1,016,400
TOTAL REVENUES (AFTER TRANSFERS) $ 1,454,624 $ 1,417,067 $ 1,413,300 $ 1,413,000 $ 1,413,300
EXPENSES
CONTRACTUAL SERVICES 30-00-5-516 Agent Expenses $ 1,440 $ 901 $ 1,500 $ 1,500 $ 1,500 30-00-5-517 Refunding Proceeds - 1,200 - - - TOTAL CONTRACTUAL SERVICES $ 1,440 $ 901 $ 1,500 $ 1,500 $ 1,500
INTEREST EXPENSE 30-00-8-933 Aquatic Center GO-2013A $ 54,150 $ 45,750 $ 37,200 $ 37,200 $ 28,400 30-00-8-934 Aquatic Center AR-2010A 6,786 6,591 5,700 5,700 4,700 30-00-8-935 Police Facility AR-2013B 55,200 46,650 37,800 37,800 28,700 30-00-8-936 Opera House AR-2010A 22,579 19,974 17,500 17,500 14,400 30-00-8-937 Recreation Center AR-2003/2014 37,704 26,311 24,400 24,400 22,200 30-00-8-938 Lake Avenue AR-2005B/2014 23,500 15,179 13,400 13,400 11,600 30-00-8-939 McConnell Rd AR-2005B/2014 25,800 16,866 14,900 14,900 12,900 30-00-8-940 Davis Rd Soccer AR-2005B/2014 77,744 48,911 44,500 44,400 41,200 30-00-8-941 Merryman Fields AR-2005B/2014 52,664 33,732 31,200 31,200 27,000 TOTAL INTEREST EXPENSE $ 356,127 $ 259,964 $ 226,600 $ 226,500 $ 191,100 Debt Service Fund (Continued)
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
OTHER(PRINCIPAL) 30-00-8-911 Aquatic Center AR-2010A $ 35,000 $ 35,800 $ 35,800 $ 35,800 $ 37,100 30-00-8-912 Police Facility AR-2013B 285,000 295,000 305,000 305,000 310,000 30-00-8-913 Aquatic Center GO-2013A 280,000 285,000 295,000 295,000 310,000 30-00-8-914 Opera House AR-2010A 105,000 109,200 109,200 109,200 113,000 30-00-8-915 Recreation Center AR-2003/2014 75,593 80,300 83,500 83,500 86,800 30-00-8-916 Lake Avenue AR-2005B/2014 40,000 46,300 45,800 45,800 45,400 30-00-8-917 McConnell Rd AR-2005B/2014 45,000 51,400 50,900 50,900 50,400 30-00-8-918 Davis Rd Soccer AR-2005B/2014 140,000 149,100 152,800 152,800 161,400 30-00-8-919 Merryman Fields AR-2005B/2014 95,000 102,900 107,000 107,000 106,000 TOTAL OTHER (PRINCIPAL) $ 1,100,593 $ 1,155,000 $ 1,185,000 $ 1,185,000 $ 1,220,100
TOTAL DEBT SERVICE FUND EXPENSES $ 1,458,160 $ 1,415,865 $ 1,413,100 $ 1,413,000 $ 1,412,700
NET INCREASE (DECREASE) $ (3,536) $ 1,202 $ 200 $ - $ 600
Ending Fund Balance $ - $ 600 Library Debt Service Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ - $ -
REVENUES
TAXES 31-00-1-311 Property Tax $ 327,406 $ 313,145 $ 312,000 $ 311,200 $ 313,600 TOTAL TAXES $ 327,406 $ 313,145 $ 312,000 $ 311,200 $ 313,600
OTHER 31-00-5-381 Interest Income $ 444 $ 455 $ 500 $ 800 $ 800 TOTAL OTHER $ 444 $ 455 $ 500 $ 800 $ 800
TOTAL REVENUES (BEFORE TRANSFERS) $ 327,850 $ 313,600 $ 312,500 $ 312,000 $ 314,400
TRANSFERS (TO)/FROM OTHER FUNDS 31-00-9-390 Transfer from Library Building Fund $ 42,416 $ 47,653 $ 46,400 $ 45,800 $ 43,800 TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ 42,416 $ 47,653 $ 46,400 $ 45,800 $ 43,800
TOTAL REVENUES (AFTER TRANSFERS) $ 370,266 $ 361,253 $ 358,900 $ 357,800 $ 358,200
EXPENSES
CONTRACTUAL SERVICES 31-00-5-516 Agent Expense $ 556 $ 901 $ 600 $ 600 $ 600 TOTAL CONTRACTUAL SERVICES $ 556 $ 901 $ 600 $ 600 $ 600
INTEREST EXPENSE 31-00-8-934 Library GO-2005A/2014A $ 58,000 $ 49,272 $ 32,000 $ 32,000 $ 23,600 31-00-8-935 Library AR-2010B 6,780 6,080 5,200 5,200 4,000 TOTAL INTEREST EXPENSE $ 64,780 $ 55,352 $ 37,200 $ 37,200 $ 27,600
OTHER(PRINCIPAL) 31-00-8-909 Library GO-2005A/2014A $ 270,000 $ 265,000 $ 280,000 $ 280,000 $ 290,000 31-00-8-910 Library AR-2010B 35,000 40,000 40,000 40,000 40,000 TOTAL OTHER (PRINCIPAL) $ 305,000 $ 305,000 $ 320,000 $ 320,000 $ 330,000
TOTAL LIBRARY DEBT SERVICE FUND EXPENSES $ 370,336 $ 361,253 $ 357,800 $ 357,800 $ 358,200
NET INCREASE (DECREASE) $ (70) $ - $ 1,100 $ - $ -
Ending Fund Balance $ - $ - Tax Increment Financing Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ (90,100) $ (118,000)
REVENUES
TAXES 41-00-1-311 Property Tax $ 602,709 $ 611,240 $ 643,000 $ 665,100 $ 671,700 TOTAL TAXES $ 602,709 $ 611,240 $ 643,000 $ 665,100 $ 671,700
OTHER 41-00-5-363 TIF Grant Revenue $ 20,000 $ - $ 22,000 $ 20,000 $ - 41-00-5-381 Interest Income 1,420 588 - 1,300 500 41-00-5-382 Rental Revenues 1,700 20,705 20,500 20,700 21,500 41-00-5-383 Courthouse Donations 10,303 4,950 9,000 11,500 10,800 TOTAL OTHER $ 33,423 $ 26,243 $ 51,500 $ 53,500 $ 32,800
TOTAL REVENUES $ 636,132 $ 637,483 $ 694,500 $ 718,600 $ 704,500
TOTAL REVENUES $ 636,132 $ 637,483 $ 694,500 $ 718,600 $ 704,500
EXPENSES
CONTRACTUAL SERVICES 41-00-5-502 Legal Services $ 3,465 $ 535 $ 1,000 $ - $ 500 41-00-5-504 Professional Services 16,398 - - - - 41-00-5-599 Property Taxes - 9,403 - 11,600 12,000 TOTAL CONTRACTUAL SERVICES $ 19,863 $ 9,938 $ 1,000 $ 11,600 $ 12,500
CAPITAL OUTLAY 41-00-7-721 Streetscape Improvements $ - $ 17,490 $ 165,000 $ 138,300 $ 50,000 41-00-7-723 Façade Improvement Program 11,469 58,657 7,500 3,000 13,100 41-00-7-724 Streetscape Signage 9,511 - - - - 41-00-7-725 Downtown Brick Replacement 30,730 22,245 25,000 27,900 25,000 41-00-7-726 Pedestrian Amenities 1,855 10,113 6,000 15,200 6,000 41-00-7-727 Sidewalk Maintenance & Replacement 12,034 9,958 10,000 13,900 15,000 41-00-7-729 Old Courthouse 1,091,003 186,301 256,000 230,000 430,000 41-00-7-731 Street & Parking Lot Maintenance 150,091 93,530 145,000 101,500 - 41-00-7-732 Perimeter Street Lighting Replacement 11,858 103,959 - - - 41-00-7-735 Main Street Improvements - - - - - 41-00-7-736 Old Courthouse Study 20,000 10,000 20,000 10,000 - 41-00-7-737 Business Incentives - - - - - TOTAL CAPITAL OUTLAY $ 1,338,551 $ 512,253 $ 634,500 $ 539,800 $ 539,100
INTEREST EXPENSE 41-00-8-930 Interest Expense $ 41,256 $ 38,156 $ 34,500 $ 34,500 $ 30,100 TOTAL INTEREST EXPENSE $ 41,256 $ 38,156 $ 34,500 $ 34,500 $ 30,100 Tax Increment Financing Fund (Continued)
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
OTHER 41-00-8-901 Agent Expenses $ 530 $ 530 $ 600 $ 600 $ 600 41-00-8-905 Principal on AR Bonds 155,000 155,000 160,000 160,000 165,000 TOTAL OTHER $ 155,530 $ 155,530 $ 160,600 $ 160,600 $ 165,600
TOTAL TAX INCREMENT FINANCING FUND EXPENSES $ 1,555,200 $ 715,877 $ 830,600 $ 746,500 $ 747,300
NET INCREASE (DECREASE) $ (919,068) $ (78,394) $ (136,100) $ (27,900) $ (42,800)
Ending Fund Balance $ (118,000) $ (160,800) Water & Sewer Utility Fund - Revenues
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 281,100 $ 694,000
REVENUES
SALES OF GOODS AND SERVICES 60-00-3-370 Late Fee Charges $ 81,270 $ 106,611 $ 95,000 $ 108,000 $ 105,000 60-00-3-371 Water & Sewer Sales 4,350,585 4,439,652 4,683,000 4,850,800 4,995,000 60-00-3-373 Meter Charges 14,790 10,485 10,000 15,000 10,500 TOTAL SALES OF GOODS AND SERVICES $ 4,446,645 $ 4,556,748 $ 4,788,000 $ 4,973,800 $ 5,110,500
OTHER 60-00-5-378 Sale of Surplus Equipment $ 5,597 $ - $ 8,500 $ 10,100 $ 2,000 60-00-5-380 Miscellaneous Income 6,792 95,114 26,000 60,000 40,000 60-00-5-381 Interest Income (6,047) 3,541 1,500 2,400 3,600 60-00-5-385 Grant Revenue 99,227 - 35,500 10,100 - TOTAL OTHER REVENUES $ 105,569 $ 98,655 $ 71,500 $ 82,600 $ 45,600
TOTAL REVENUES (BEFORE TRANSFERS) $ 4,552,214 $ 4,655,403 $ 4,859,500 $ 5,056,400 $ 5,156,100
TRANSFERS (TO)/FROM OTHER FUNDS 60-00-9-393 Transfer From Aquatic Center $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 60-00-9-889 Transfer To Employee Insurance Fund (283,323) (243,874) (315,200) (255,500) (298,600) 60-00-9-950 Transfer To General Corporate Fund (355,240) (359,712) (387,400) (388,900) (431,600) 60-00-9-951 Transfer To IMRF Fund (226,800) (135,000) - - - 60-00-9-952 Transfer to Social Security Fund - (78,000) - - - 60-00-9-962 Transfer to Water/Sewer Capacity Fund - - - - - 60-00-9-963 Transfer to Liability Insurance Fund (100,000) (100,000) (100,000) (100,000) (100,000) TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ (956,363) $ (907,586) $ (793,600) $ (735,400) $ (821,200)
TOTAL REVENUES (AFTER TRANSFERS) $ 3,595,851 $ 3,747,817 $ 4,065,900 $ 4,321,000 $ 4,334,900
EXPENSES
60-50-x-xxx Water Treatment $ 889,004 $ 956,317 $ 1,009,500 $ 1,008,700 $ 1,020,200 60-51-x-xxx Sewage Treatment 954,706 909,853 1,038,400 990,700 1,090,400 60-52-x-xxx Sewer & Water Maintenance 689,081 713,887 834,600 773,700 821,300 60-53-x-xxx Administration & Debt Service 633,995 628,358 640,600 621,100 318,000 60-54-x-xxx Capital Improvement 677,445 228,061 641,000 513,900 784,500 TOTAL WATER & SEWER FUND EXPENSES $ 3,844,231 $ 3,436,476 $ 4,164,100 $ 3,908,100 $ 4,034,400
NET INCREASE (DECREASE) $ (248,380) $ 311,341 $ (98,200) $ 412,900 $ 300,500
Ending Fund Balance $ 694,000 $ 994,500 Water & Sewer Utility-Expenses
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
WATER TREATMENT
SALARIES 60-50-3-403 Water Superintendent $ 83,411 $ 86,813 $ 86,300 $ 86,300 $ 89,800 60-50-3-415 Operators 226,504 219,432 224,700 227,800 236,200 60-50-3-445 Overtime 8,744 11,193 9,000 4,400 7,000 TOTAL SALARIES $ 318,659 $ 317,438 $ 320,000 $ 318,500 $ 333,000
PERSONAL SERVICES 60-50-4-451 Sick Leave Conversion $ 2,389 $ 4,230 $ 7,200 $ 6,000 $ 7,500 60-50-4-453 Uniforms 1,996 1,271 2,000 1,000 1,500 60-50-4-457 IMRF - - 43,200 41,300 42,800 60-50-4-458 Social Security - - 19,800 19,700 19,800 60-50-4-459 Medicare - - 4,600 4,500 4,600 TOTAL PERSONAL SERVICES $ 4,385 $ 5,501 $ 76,800 $ 72,500 $ 76,200
CONTRACTUAL SERVICES 60-50-5-501 Communications $ 27,903 $ 33,301 $ 30,000 $ 45,000 $ 20,000 60-50-5-509 Laboratory Testing Services 8,057 9,267 8,200 7,300 7,500 60-50-5-540 Utilities 196,720 202,327 200,000 200,000 200,000 60-50-5-550 Service to Maintain Buildings - - 1,000 1,000 1,000 60-50-5-552 Service to Maintain Equipment/Vehicles 19,631 28,445 20,000 14,500 20,000 60-50-5-560 Refuse 3,921 2,234 4,000 3,500 4,000 TOTAL CONTRACTUAL SERVICES $ 256,232 $ 275,574 $ 263,200 $ 271,300 $ 252,500
COMMODITIES 60-50-6-602 Gasoline & Oil $ 5,253 $ 5,996 $ 6,500 $ 3,000 $ 5,000 60-50-6-603 Fuel-Heating 20,038 15,747 18,000 15,000 18,000 60-50-6-605 Tools 223 - 500 500 500 60-50-6-606 Supplies 2,527 2,928 2,500 3,000 3,000 60-50-6-607 Chemicals 47,070 49,958 50,000 45,000 50,000 60-50-6-610 Salt 202,691 242,730 238,000 248,000 250,000 60-50-6-615 Laboratory Chemicals 4,062 3,740 4,500 4,400 4,500 60-50-6-620 Material to Maintain Buildings 41 171 500 5,600 500 60-50-6-621 Material to Maintain Equipment 24,353 34,560 25,000 18,600 23,000 60-50-6-622 Material to Maintain Vehicles 2,463 1,774 2,000 1,800 2,000 TOTAL COMMODITIES $ 308,721 $ 357,604 $ 347,500 $ 344,900 $ 356,500
CAPITAL OUTLAY 60-50-7-720 Equipment $ 1,007 $ 200 $ 2,000 $ 1,500 $ 2,000 TOTAL CAPITAL OUTLAY $ 1,007 $ 200 $ 2,000 $ 1,500 $ 2,000
TOTAL WATER TREATMENT DIVISION EXPENSES $ 889,004 $ 956,317 $ 1,009,500 $ 1,008,700 $ 1,020,200 Water & Sewer Utility-Expenses
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
WASTEWATER TREATMENT
SALARIES 60-51-3-404 Wastewater Treatment Superintendent $ 84,361 $ 91,479 $ 91,800 $ 91,700 $ 95,500 60-51-3-409 Laboratory Manager 68,222 40,370 70,500 71,100 72,100 60-51-3-415 Operators 218,149 219,940 211,600 165,100 219,300 60-51-3-431 Extra Labor 4,433 1,920 6,000 4,400 6,000 60-51-3-445 Overtime 2,300 2,576 3,500 1,500 3,000 TOTAL SALARIES $ 377,465 $ 356,285 $ 383,400 $ 333,800 $ 395,900
PERSONAL SERVICES 60-51-4-451 Sick Leave Conversion $ 597 $ 755 $ 1,700 $ 1,200 $ 1,800 60-51-4-453 Uniforms 2,350 2,776 3,300 3,300 3,700 60-51-4-457 IMRF - - 50,900 42,800 50,100 60-51-4-458 Social Security - - 23,700 20,300 23,600 60-51-4-459 Medicare - - 5,600 4,800 5,500 TOTAL PERSONAL SERVICES $ 2,947 $ 3,531 $ 85,200 $ 72,400 $ 84,700
CONTRACTUAL SERVICES 60-51-5-501 Communications $ 6,272 $ 5,932 $ 4,500 $ 6,800 $ 7,000 60-51-5-509 Laboratory Testing Services 9,627 10,933 12,000 12,000 13,000 60-51-5-540 Utilities 262,412 241,396 235,000 289,000 275,000 60-51-5-550 Service to Maintain Buildings 4,964 7,936 5,000 7,500 7,000 60-51-5-551 Sludge Disposal 100,310 72,138 92,000 86,000 92,000 60-51-5-552 Service to Maintain Equipment/Vehicles 24,663 36,394 45,000 26,000 40,000 TOTAL CONTRACTUAL SERVICES $ 408,248 $ 374,729 $ 393,500 $ 427,300 $ 434,000
COMMODITIES 60-51-6-602 Gasoline & Oil $ 5,700 $ 4,365 $ 5,500 $ 3,500 $ 4,500 60-51-6-603 Fuel-Heating 9,782 7,294 10,000 8,000 10,000 60-51-6-605 Tools 595 949 800 900 800 60-51-6-606 Supplies 6,807 10,225 7,000 8,000 7,500 60-51-6-607 Chemicals 69,202 58,394 75,000 55,100 70,000 60-51-6-615 Lab Chemicals 17,518 15,233 16,000 15,300 16,000 60-51-6-620 Material to Maintain Buildings 2,495 2,545 3,000 3,000 3,000 60-51-6-621 Material to Maintain Equipment 48,940 60,334 50,000 56,000 55,000 60-51-6-622 Material to Maintain Vehicles 3,529 1,758 3,000 2,800 3,000 60-51-6-623 Material to Maintain Land 719 331 1,000 500 1,000 TOTAL COMMODITIES $ 165,287 $ 161,428 $ 171,300 $ 153,100 $ 170,800
CAPITAL OUTLAY 60-51-7-720 Equipment $ 759 $ 13,880 $ 5,000 $ 4,100 $ 5,000 TOTAL CAPITAL OUTLAY $ 759 $ 13,880 $ 5,000 $ 4,100 $ 5,000
TOTAL WASTEWATER TREATMENT DIVISION EXPENSES $ 954,706 $ 909,853 $ 1,038,400 $ 990,700 $ 1,090,400 Water & Sewer Utility-Expenses
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
SEWER & WATER MAINTENANCE
SALARIES 60-52-3-408 Superintendent $ 83,238 $ 81,486 $ 80,900 $ 80,300 $ 83,500 60-52-3-415 Maintenance 317,582 290,413 350,500 296,600 317,800 60-52-3-431 Extra Labor 3,925 3,578 4,000 4,000 4,000 60-52-3-445 Overtime 12,467 17,553 22,000 19,000 22,000 TOTAL SALARIES $ 417,212 $ 393,030 $ 457,400 $ 399,900 $ 427,300
PERSONAL SERVICES 60-52-4-451 Sick Leave Conversion $ 1,181 $ 1,480 $ 1,900 $ 1,500 $ 2,000 60-52-4-453 Uniforms 4,536 3,210 4,300 3,800 4,300 60-52-4-457 IMRF - - 61,100 46,900 54,200 60-52-4-458 Social Security - - 28,100 23,300 25,700 60-52-4-459 Medicare - - 6,500 5,400 6,000 TOTAL PERSONAL SERVICES $ 5,717 $ 4,690 $ 101,900 $ 80,900 $ 92,200
CONTRACTUAL SERVICES 60-52-5-501 Communications $ 9,349 $ 8,592 $ 9,500 $ 11,100 $ 12,000 60-52-5-540 Utilities-Lift Stations 37,007 36,567 34,000 34,000 34,000 60-52-5-541 Utilities-Booster Stations 14,674 11,819 13,500 10,000 13,500 60-52-5-552 Service to Maintain Equipment 372 3,401 2,500 2,200 2,500 60-52-5-553 Service to Maintain Vehicles 6,043 1,116 6,000 6,000 12,000 60-52-5-554 Service to Maintain Water Mains 25,412 30,491 34,000 64,600 45,000 60-52-5-555 Service to Maintain Sewer Mains 43,923 69,220 45,000 30,000 45,000 TOTAL CONTRACTUAL SERVICES $ 136,780 $ 161,206 $ 144,500 $ 157,900 $ 164,000
COMMODITIES 60-52-6-602 Gasoline & Oil $ 18,764 $ 16,543 $ 19,000 $ 16,500 $ 19,000 60-52-6-605 Tools 2,579 2,491 2,500 2,900 2,500 60-52-6-606 Supplies 816 2,571 2,300 2,300 2,300 60-52-6-621 Material to Maintain Equipment 6,106 4,538 4,000 3,700 4,000 60-52-6-622 Material to Maintain Vehicles 17,481 14,445 12,000 10,000 12,000 60-52-6-624 Material to Maintain Water Mains 26,608 43,945 32,000 40,000 36,000 60-52-6-625 Material to Maintain Sewer Mains 55,997 64,140 55,000 55,000 58,000 TOTAL COMMODITIES $ 128,351 $ 148,673 $ 126,800 $ 130,400 $ 133,800
CAPITAL OUTLAY 60-52-7-720 Equipment $ 1,021 $ 3,900 $ 4,000 $ 4,600 $ 4,000 60-52-7-725 Water Meters - 2,388 - - - TOTAL CAPITAL OUTLAY $ 1,021 $ 6,288 $ 4,000 $ 4,600 $ 4,000
TOTAL SEWER & WATER MAINTENANCE DIVISION EXPENSES $ 689,081 $ 713,887 $ 834,600 $ 773,700 $ 821,300 Water & Sewer Utility-Expenses
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
ADMINISTRATION & DEBT SERVICE
PERSONAL SERVICES 60-53-4-452 Travel & Training $ 2,140 $ 3,040 $ 5,000 $ 5,500 $ 6,000 60-53-4-454 Dues & Subscriptions 480 214 1,000 1,000 1,200 TOTAL PERSONAL SERVICES $ 2,620 $ 3,254 $ 6,000 $ 6,500 $ 7,200
CONTRACTUAL SERVICES 60-53-5-502 Legal Expenses $ 1,080 $ - $ - $ - $ - 60-53-5-503 Engineering Services 3,398 - - 500 1,000 60-53-5-537 Printing Services 177 - 1,200 - 500 60-53-5-538 IEPA WWTP Permit Fees 33,500 32,500 34,500 32,500 34,500 60-53-5-560 JULIE Fees 3,724 4,565 4,600 4,800 4,600 TOTAL CONTRACTUAL SERVICES $ 41,879 $ 37,065 $ 40,300 $ 37,800 $ 40,600
COMMODITIES 60-53-6-601 Postage $ 14,135 $ 18,403 $ 16,000 $ 16,500 $ 16,500 60-53-6-604 Education Programs 250 225 700 200 500 60-53-6-606 Supplies 2,213 802 1,000 1,000 1,000 TOTAL COMMODITIES $ 16,598 $ 19,430 $ 17,700 $ 17,700 $ 18,000
INTEREST 60-53-8-930 Interest Expense (2004F) $ 40,848 $ 21,434 $ 14,600 $ 100 $ - 60-53-8-931 Interest Expense (2008) 111,493 106,618 101,400 80,800 13,000 60-53-8-932 Interest Expense (2016) - - - 17,600 73,600 TOTAL INTEREST $ 152,341 $ 128,052 $ 116,000 $ 98,500 $ 86,600
OTHER CHARGES 60-53-8-517 Bond Fees $ 557 $ 557 $ 600 $ 600 $ 600 60-53-8-900 Bond Principal (2004F) 270,000 285,000 300,000 300,000 - 60-53-8-901 Bond Principal (2008) 150,000 155,000 160,000 160,000 165,000 60-53-8-902 Bond Principal (2016) - - - - - TOTAL OTHER CHARGES $ 420,557 $ 440,557 $ 460,600 $ 460,600 $ 165,600
TOTAL ADMINISTRATION & DEBT SERVICE DIVISION EXPENSES $ 633,995 $ 628,358 $ 640,600 $ 621,100 $ 318,000 Water & Sewer Utility-Expenses
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
CAPITAL IMPROVEMENT
CAPITAL OUTLAY 60-54-7-713 DPW Facility Expansion and Maintainance $ - $ 5,120 $ 17,000 $ 17,300 $ 10,400 60-54-7-771 Water Tower Maintenance 3,750 8,400 40,000 26,500 44,000 60-54-7-772 Well Maintenance & Improvement 105,137 51,058 70,000 35,200 75,000 60-54-7-773 Water Main Replacement & Construction 13,313 7,469 10,000 10,000 50,000 60-54-7-775 Water Meter Replacement Program 146,260 74,201 150,000 130,000 140,000 60-54-7-778 Water Treatment Plant Maintenance 39,662 16,420 52,000 57,000 250,000 60-54-7-779 Wastewater Treatment Plant Maintenance 163,977 47,662 47,000 48,700 29,000 60-54-7-782 Technology Improvements - - 10,000 6,400 - 60-54-7-784 Motor Pool - 960 120,000 93,300 45,000 60-54-7-785 I & I Improvements 16,770 2,500 15,000 5,000 15,000 60-54-7-788 Lift Station Maintenance 4,378 14,271 70,000 84,500 80,000 60-54-7-789 IDOT Rt. 14 Utilities 184,198 - 40,000 - 46,100 TOTAL CAPITAL OUTLAY $ 677,445 $ 228,061 $ 641,000 $ 513,900 $ 784,500
TOTAL CAPITAL IMPROVEMENT DIVISION EXPENSES $ 677,445 $ 228,061 $ 641,000 $ 513,900 $ 784,500 Water & Sewer Capacity CIP Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 3,511,400 $ 3,464,900
REVENUES
SALES OF GOODS AND SERVICES 62-00-3-376 Connection Fees $ 531,449 $ 620,383 $ 650,000 $ 332,800 $ 330,000 TOTAL SALES OF GOODS AND SERVICES $ 531,449 $ 620,383 $ 650,000 $ 332,800 $ 330,000
OTHER 62-00-5-381 Interest Income $ (11,121) $ 36,450 $ 30,000 $ 37,200 $ 46,000 TOTAL OTHER $ (11,121) $ 36,450 $ 30,000 $ 37,200 $ 46,000
TOTAL REVENUES (BEFORE TRANSFERS) $ 520,328 $ 656,833 $ 680,000 $ 370,000 $ 376,000
TRANSFERS (TO)/FROM OTHER FUNDS 62-00-9-961 Transfer from Water & Sewer Fund $ - $ - $ - $ - $ - TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ - $ - $ - $ - $ -
TOTAL REVENUES (AFTER TRANSFERS) $ 520,328 $ 656,833 $ 680,000 $ 370,000 $ 376,000
EXPENSES
CAPITAL OUTLAY 62-00-7-739 Land Expansion $ - $ - $ 300,000 $ - $ - 62-00-7-740 Utility Master Plans - - - - 170,000 TOTAL CAPITAL OUTLAY $ - $ - $ 300,000 $ - $ 170,000
INTEREST 62-00-8-930 Interest Expense (2010D) $ 67,476 $ 62,378 $ 56,200 $ 56,200 $ 49,100 TOTAL INTEREST $ 67,476 $ 62,378 $ 56,200 $ 56,200 $ 49,100
OTHER CHARGES 62-00-8-517 Bond Fees $ 265 $ 265 $ 300 $ 300 $ 300 62-00-8-900 Bond Principal 2004F (Partial) 100,000 100,000 100,000 100,000 - 62-00-8-901 Bond Principal 2010D 255,000 260,000 260,000 260,000 265,000 TOTAL OTHER CHARGES $ 355,265 $ 360,265 $ 360,300 $ 360,300 $ 265,300
TOTAL WATER & SEWER CAPACITY CIP FUND EXPENSES $ 422,741 $ 422,643 $ 716,500 $ 416,500 $ 484,400
NET INCREASE (DECREASE) $ 97,587 $ 234,190 $ (36,500) $ (46,500) $ (108,400)
Ending Fund Balance $ 3,464,900 $ 3,356,500 Police Pension Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 17,950,700 $ 19,394,800
REVENUES
OTHER 70-00-5-380 Misc Income $ - $ 192 $ - $ - $ - 70-00-5-381 Interest Income 337,901 353,813 375,000 367,600 375,000 70-00-5-383 Gain/(Loss) from Investment Sales 563,759 (790,699) 810,000 1,128,000 1,025,000 70-00-5-386 Employee Contributions 314,894 302,301 318,100 310,700 334,600 70-00-5-387 Credible Service Buyback 25,882 - - - - TOTAL OTHER $ 1,242,436 $ (134,393) $ 1,503,100 $ 1,806,300 $ 1,734,600
TOTAL REVENUES (BEFORE TRANSFERS) $ 1,242,436 $ (134,393) $ 1,503,100 $ 1,806,300 $ 1,734,600
TRANSFERS (TO)/FROM OTHER FUNDS 70-00-9-903 Transfer from Police Protection $ 930,616 $ 946,589 $ 1,153,600 $ 1,150,700 $ 1,411,700 70-00-9-995 Transfer to General Corp Fund (5,000) (5,000) (5,000) (5,000) (5,000) TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ 925,616 $ 941,589 $ 1,148,600 $ 1,145,700 $ 1,406,700
TOTAL REVENUES (AFTER TRANSFERS) $ 2,168,052 $ 807,196 $ 2,651,700 $ 2,952,000 $ 3,141,300
EXPENSES
PERSONAL SERVICES 70-00-4-452 Travel & Training $ 1,525 $ - $ 2,000 $ 1,000 $ 2,000 70-00-4-454 Dues & Subscriptions 1,525 795 900 1,300 1,400 TOTAL PERSONAL SERVICES $ 3,050 $ 795 $ 2,900 $ 2,300 $ 3,400
CONTRACTUAL SERVICES 70-00-5-502 Legal/Professional Services $ 2,243 $ 979 $ 5,000 $ 1,000 $ 3,000 TOTAL CONTRACTUAL SERVICES $ 2,243 $ 979 $ 5,000 $ 1,000 $ 3,000
COMMODITIES 70-00-6-606 Supplies $ 80 $ 382 $ 200 $ 100 $ 200 TOTAL COMMODITIES $ 80 $ 382 $ 200 $ 100 $ 200
OTHER 70-00-8-814 Pension & Disability Payments $ 1,244,966 $ 1,222,358 $ 1,259,000 $ 1,252,600 $ 1,283,300 70-00-8-823 Actuarial Requirements 2,400 2,900 2,500 2,900 3,000 70-00-8-940 Medical Expense/Physical Exams - - 5,000 - 5,000 70-00-8-950 Refund of Contributions - - 25,000 60,600 25,000 70-00-8-970 Investment Manager Fees 151,130 179,744 160,000 157,200 160,000 70-00-8-980 Custodial Fee 26,199 25,415 28,000 27,500 29,000 70-00-8-981 Department of Insurance Filing Fee 3,337 3,569 3,500 3,700 4,000 TOTAL OTHER $ 1,428,032 $ 1,433,986 $ 1,483,000 $ 1,504,500 $ 1,509,300
TOTAL POLICE PENSION FUND EXPENSES $ 1,433,405 $ 1,436,142 $ 1,491,100 $ 1,507,900 $ 1,515,900
NET INCREASE (DECREASE) $ 734,647 $ (628,946) $ 1,160,600 $ 1,444,100 $ 1,625,400
Ending Fund Balance $ 19,394,800 $ 21,020,200 Health/Life Insurance Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ (82,300) $ 26,400
REVENUES
SALES OF GOODS AND SERVICES 75-00-3-386 Retired/Disabled Contributions $ 190,124 $ 210,246 $ 220,000 $ 200,200 $ 189,700 75-00-3-387 Claims Recovered 115,470 184,025 25,000 43,200 25,000 75-00-3-388 Pharmacy Rebates - 21,342 28,000 26,800 27,000 75-00-3-389 Employee Contributions 223,610 272,249 293,600 292,200 330,000 TOTAL GOODS AND SERVICES $ 529,204 $ 687,862 $ 566,600 $ 562,400 $ 571,700
OTHER 75-00-5-381 Interest Income $ 24 $ 25 $ - $ - $ - TOTAL OTHER $ 24 $ 25 $ - $ - $ -
TOTAL REVENUES (BEFORE TRANSFERS) $ 529,228 $ 687,887 $ 566,600 $ 562,400 $ 571,700
TRANSFERS (TO)/FROM OTHER FUNDS 75-00-9-376 Transfer from Performing Arts Fund $ 66,763 $ 65,035 $ 71,600 $ 73,500 $ 85,400 75-00-9-379 Transfer from Public Parks Fund 144,918 147,564 190,000 159,800 171,700 75-00-9-389 Transfer from Police Protection Fund 676,457 609,313 644,800 625,100 637,700 75-00-9-391 Transfer from Library Fund 121,672 121,442 131,200 138,100 176,500 75-00-9-392 Transfer from General Corporate Fund 653,920 591,986 699,000 639,500 749,700 75-00-9-395 Transfer from Water & Sewer Utility Fund 283,323 243,874 315,200 255,500 298,600 75-00-9-396 Transfer from Recreation Center Fund 9,300 8,864 9,600 9,700 10,000 75-00-9-397 Transfer from Aquatic Center Fund 9,300 8,864 - - - TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ 1,965,653 $ 1,796,942 $ 2,061,400 $ 1,901,200 $ 2,129,600
TOTAL REVENUES (AFTER TRANSFERS) $ 2,494,881 $ 2,484,829 $ 2,628,000 $ 2,463,600 $ 2,701,300
EXPENSES
CONTRACTUAL SERVICES 75-00-5-502 Administrative & Start-Up Expense $ 60,961 $ 73,262 $ 77,500 $ 75,000 $ 79,000 75-00-5-503 Professional Services 36,000 36,000 37,000 36,500 37,600 75-00-5-504 ACA Fees 14,233 15,741 10,000 9,500 2,100 75-00-5-505 Wellness Program Fees - 25,087 35,000 35,000 35,000 75-00-5-541 Life Insurance Premiums 7,574 8,302 8,500 8,700 8,400 75-00-5-545 Excess Insurance Premiums 211,832 222,819 246,400 229,000 240,000 75-00-5-546 Claim Payments 1,948,893 2,002,027 2,181,800 1,960,000 2,150,000 75-00-5-548 Employee Physical Development 2,400 2,400 2,500 1,200 2,000 TOTAL CONTRACTUAL SERVICES $ 2,281,893 $ 2,385,638 $ 2,598,700 $ 2,354,900 $ 2,554,100
TOTAL HEALTH/LIFE INSURANCE FUND EXPENSES $ 2,281,893 $ 2,385,638 $ 2,598,700 $ 2,354,900 $ 2,554,100
NET INCREASE (DECREASE) $ 212,988 $ 99,191 $ 29,300 $ 108,700 $ 147,200
Ending Fund Balance $ 26,400 $ 173,600 General Corporate - CIP Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 2,990,900 $ 2,845,300
REVENUES
FEES 82-00-2-320 Telecommunication Tax $ 668,249 $ 640,013 $ 615,000 $ 594,100 $ 590,000 82-00-2-384 Capital Expansion Fees-Police 58,571 68,173 75,000 41,000 40,000 82-00-2-385 Capital Expansion Fees-Streets 21,384 28,500 30,000 11,500 11,000 TOTAL FEES $ 748,204 $ 736,686 $ 720,000 $ 646,600 $ 641,000
INTERGOVERNMENTAL 82-00-4-349 Safe Routes to School Grant $ - $ 19,368 $ 200,000 $ - $ 140,000 82-00-4-360 Raffel Road Improvements Grant - - - - - 82-00-4-363 Miscellaneous Grants 10,000 84,325 683,300 719,100 297,500 TOTAL INTERGOVERNMENTAL $ 10,000 $ 103,693 $ 883,300 $ 719,100 $ 437,500
OTHER 82-00-5-380 Miscellaneous $ 30,162 $ 15,315 $ - $ - $ - 82-00-5-381 Interest Income (3,446) 12,844 11,000 13,400 15,400 82-00-5-382 Settlement - 392,417 - - - 82-00-5-383 Loan Revenue - - 161,500 - 290,000 TOTAL OTHER $ 26,716 $ 420,576 $ 172,500 $ 13,400 $ 305,400
TOTAL REVENUES (BEFORE TRANSFERS) $ 784,920 $ 1,260,955 $ 1,775,800 $ 1,379,100 $ 1,383,900
TRANSFERS (TO)/FROM OTHER FUNDS 82-00-9-391 Transfer from General Fund $ 1,139,000 $ 2,000,000 $ 767,600 $ 1,827,000 $ 1,094,000 82-00-9-393 Transfer from Park Development 20,000 - - - 20,000 82-00-9-396 Transfer to Debt Service (Streets) (70,800) (68,300) (65,800) (65,800) (63,300) 82-00-9-397 Transfer to Debt Service (Police Station) (340,200) (341,700) (342,800) (342,800) (338,700) 82-00-9-399 Transfer to Debt Service (Parks) (147,700) (136,700) (138,200) (138,200) (133,100) TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ 600,300 $ 1,453,300 $ 220,800 $ 1,280,200 $ 578,900
TOTAL REVENUES (AFTER TRANSFERS) $ 1,385,220 $ 2,714,255 $ 1,996,600 $ 2,659,300 $ 1,962,800
EXPENSES
CAPITAL OUTLAY-GENERAL ADMINISTRATION 82-01-7-701 Finance-Accounting Program $ - $ 81,711 $ 22,400 $ 22,400 $ 22,400 82-01-7-702 Printer/Scanner/Copier - 13,096 - - - 82-01-7-704 Computer Network 14,416 14,625 29,000 29,000 32,000 82-01-7-705 Data Backup - - - - - 82-01-7-711 VOIP Phone System - - - - - 82-01-7-712 Fiber Network 58,002 255,373 26,500 67,700 - TOTAL CAPITAL OUTLAY-GENERAL ADMIN $ 72,418 $ 364,805 $ 77,900 $ 119,100 $ 54,400
CAPITAL OUTLAY-PUBLIC FACILITIES 82-02-7-705 Radio Communication System Upgrade $ - $ - $ - $ - $ - 82-02-7-708 Opera House 71,098 10,773 35,000 35,000 98,000 82-02-7-712 City Hall Improvements 38,885 30,900 46,000 12,200 - 82-02-7-713 Existing Public Works Facility 49,058 32,408 66,000 60,000 20,800 82-02-7-721 Gateway/Directional Signage - - - - - 82-02-7-722 Aquatic Center Upgrades - - 30,000 30,000 - 82-02-7-723 Old Firehouse Assistance Center - - - 14,000 60,000 82-02-7-724 Recreation Center Improvement - - 12,000 TOTAL CAPITAL OUTLAY-PUBLIC FACILITIES $ 159,041 $ 74,081 $ 177,000 $ 151,200 $ 190,800 General Corporate - CIP Fund (Continued)
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
CAPITAL OUTLAY-PUBLIC SAFETY 82-03-7-701 Annual Police Vehicle Purchase $ 165,857 $ 74,253 $ 60,000 $ 60,000 $ 80,000 82-03-7-702 Communications System Upgrade 17,790 - 75,000 105,600 - 82-03-7-705 UPS Battery Backup - - - - - 82-03-7-706 In-Car Computer Terminals 12,998 - - - - 82-03-7-708 Vehicle Equipment - 5,850 - - - 82-03-7-715 Computer Upgrade - - - - - 82-03-7-716 In-Car Video Cameras 35,633 - - - - 82-03-7-717 Live Scan 19,490 - - - - 82-03-7-718 Bullet Proof Vests - - 24,000 24,000 - 82-03-7-719 Body Cameras - - 16,100 32,000 - 82-03-7-720 Dispatch Consolidation - - - 154,300 - 82-03-7-721 Electronic Control Weapons - - - - 80,000 02-03-7-722 Police Facility Improvements - - - - 15,500 TOTAL CAPITAL OUTLAY-PUBLIC SAFETY $ 251,768 $ 80,103 $ 175,100 $ 375,900 $ 175,500
CAPITAL OUTLAY-PARKS 82-06-7-703 Playground Equipment $ 41,144 $ - $ - $ - $ - 82-06-7-713 Resealing Courts 13,490 - 18,000 18,700 24,000 82-06-7-720 Dog Park - - - - - 82-06-7-721 Park in Square Statue 15,567 - - - - 82-06-7-722 Peace Park 4,804 18,453 - - - 82-06-7-723 D200 Renaissance - - 25,000 - - 82-06-7-724 Emricson Lighting & Fence Improvements - 261,620 - 23,100 35,000 82-06-7-725 Donato Conservation Area - Pathway - 2,898 13,300 17,100 - 82-06-7-726 Ryders Woods - 10,850 - - - 82-06-7-727 Park Land Expansion - - 75,000 - - 82-06-7-728 Park Pavement Resurfacing - - - - 105,000 82-06-7-729 Park Building Improvements - - - - 50,000 82-06-7-730 Ball Field Improvements - - - - 25,000 TOTAL CAPITAL OUTLAY-PARKS $ 75,005 $ 293,821 $ 131,300 $ 58,900 $ 239,000
CAPITAL OUTLAY-MOTOR POOL 82-07-7-701 Streets- Dump Truck Replacement $ - $ 159,438 $ - $ - $ 190,000 82-07-7-704 Parks- Vehicle Replacement - - 38,000 36,700 - 82-07-7-707 Streets- Equipment Replacement 19,873 - 20,000 18,300 30,000 82-07-7-720 Parks- Equipment Replacement 56,611 33,569 15,000 15,000 20,000 82-07-7-721 Opera House- Vehicle Replacement - - - 25,400 - TOTAL CAPITAL OUTLAY-MOTOR POOL $ 76,484 $ 193,007 $ 73,000 $ 95,400 $ 240,000
CAPITAL OUTLAY-STREETS/SIDEWALKS/SIGNALS 82-08-7-701 Route 47 $ 63,291 $ - $ - $ - $ - 82-08-7-703 Resurfacing 409,674 986,088 950,000 911,900 1,075,000 82-08-7-704 Sidewalk Construction 27,343 - - - - 82-08-7-705 Route 14/IDOT 45,926 - 25,000 - 12,000 82-08-7-710 Safe Routes to School Program 18,782 39,639 230,000 2,800 232,000 82-08-7-723 Street Maintenance Evaluation 28,841 10,951 - - - 82-08-7-725 Bike Path Extension 1,128 24,250 211,000 218,500 - 82-08-7-726 Roundabout-South Street - 6,904 150,000 140,000 150,000 TOTAL CAPITAL OUTLAY-STREETS/SIDEWALKS/SIGNALS $ 594,985 $ 1,067,832 $ 1,566,000 $ 1,273,200 $ 1,469,000
CAPITAL OUTLAY-STORMWATER MANAGEMENT 82-09-7-701 Stormsewer Improvements $ 45,623 $ 91,544 $ 510,000 $ 698,600 $ 380,000 82-09-7-709 I&I Improvements 9,850 21,380 40,000 32,600 60,000 TOTAL CAPITAL OUTLAY-STORMWATER MANAGEMENT $ 55,473 $ 112,924 $ 550,000 $ 731,200 $ 440,000
TOTAL GENERAL CORPORATE - CIP FUND EXPENSES $ 1,285,174 $ 2,186,573 $ 2,750,300 $ 2,804,900 $ 2,808,700
NET INCREASE (DECREASE) $ 100,046 $ 527,682 $ (753,700) $ (145,600) $ (845,900)
Ending Fund Balance $ 2,845,300 $ 1,999,400 Revolving Loan Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 302,000 $ 306,100
REVENUES
OTHER 85-00-5-381 Interest Income $ (268) $ 1,579 $ 1,000 $ 1,400 $ 1,800 85-00-5-382 Loan Interest - 781 1,500 2,700 2,400 TOTAL OTHER $ (268) $ 2,360 $ 2,500 $ 4,100 $ 4,200
TOTAL REVENUES $ (268) $ 2,360 $ 2,500 $ 4,100 $ 4,200
EXPENSES
OTHER 85-00-5-516 Administrative Fees $ - $ - $ - $ - $ - 85-00-5-560 Uncollectable Loan Accounts - - - - - TOTAL OTHER $ - $ - $ - $ - $ -
TOTAL REVOLVING LOAN FUND EXPENSES $ - $ - $ - $ - $ -
NET INCREASE (DECREASE) $ (268) $ 2,360 $ 2,500 $ 4,100 $ 4,200
Ending Fund Balance $ 306,100 $ 310,300 Environmental Management Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 427,600 $ 425,500
REVENUES
TAXES 90-00-1-311 Property Taxes $ 539,026 $ 538,067 $ 440,000 $ 438,900 $ 267,700 TOTAL TAXES $ 539,026 $ 538,067 $ 440,000 $ 438,900 $ 267,700
SALES OF GOODS AND SERVICES 90-00-3-370 Refuse Sales Late Fees $ - $ 23,031 $ 27,000 $ 29,000 $ 27,000 90-00-3-371 Refuse Sales 612,745 1,082,165 1,081,700 1,111,100 1,114,800 TOTAL SALES OF GOODS AND SERVICES $ 612,745 $ 1,105,196 $ 1,108,700 $ 1,140,100 $ 1,141,800
OTHER 90-00-5-381 Interest Income $ (664) $ 3,170 $ 3,300 $ 4,100 $ 4,500 90-00-5-386 Recycling Bag Donations - - 15,000 2,500 7,500 TOTAL OTHER $ (664) $ 3,170 $ 18,300 $ 6,600 $ 12,000
TOTAL REVENUES (BEFORE TRANSFERS) $ 1,151,107 $ 1,646,433 $ 1,567,000 $ 1,585,600 $ 1,421,500
TRANSFERS (TO)/FROM OTHER FUNDS 90-00-9-392 Transfer to General Fund $ (80,000) $ (80,000) $ (80,000) $ (80,000) $ - 90-00-9-914 Transfer to Debt Service Fund (217,800) (198,100) (197,300) (197,200) (202,600) TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ (297,800) $ (278,100) $ (277,300) $ (277,200) $ (202,600)
TOTAL REVENUES (AFTER TRANSFERS) $ 853,307 $ 1,368,333 $ 1,289,700 $ 1,308,400 $ 1,218,900 Environmental Management Fund (Continued)
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
PERSONAL SERVICES 90-00-4-452 Travel and Training $ - $ 169 $ 200 $ 200 $ 200 TOTAL PERSONAL SERVICES $ - $ 169 $ 200 $ 200 $ 200
CONTRACTUAL SERVICES 90-00-5-502 Legal Services $ 1,196 $ - $ 1,000 $ - $ 1,000 90-00-5-506 USEPA Oversight 26,344 1,268 15,000 - 5,000 90-00-5-537 Printing 3,581 5,276 6,200 6,800 6,200 90-00-5-552 Service to Maintain Equipment 2,800 990 1,000 - - 90-00-5-560 Waste Disposal Service 39,428 26,787 30,000 59,000 33,000 90-00-5-561 Residential Waste Disposal 596,251 1,054,390 1,067,700 1,095,000 1,105,000 90-00-5-570 Yard Waste Disposal 26,009 19,649 26,000 13,700 15,500 90-00-5-595 Mosquito Abatement 26,045 17,950 28,000 22,700 - 90-00-5-703 Wetlands Maintenance/Improvement 13,860 13,800 15,000 15,000 15,000 90-00-5-704 Landfill 10,087 27,850 31,000 10,900 28,000 TOTAL CONTRACTUAL SERVICES $ 745,601 $ 1,167,960 $ 1,220,900 $ 1,223,100 $ 1,208,700
COMMODITIES 90-00-6-606 Recycling Bags $ - $ - $ 48,000 $ 42,000 $ - 90-00-6-609 Alternate Ice Control Methods 15,491 15,894 30,000 28,500 15,000 90-00-6-610 Environmental Education Program - 1,138 1,200 1,800 1,800 90-00-6-621 Material to Maintain Equipment 4,677 7,884 8,000 6,000 - TOTAL COMMODITIES $ 20,168 $ 24,916 $ 87,200 $ 78,300 $ 16,800
CAPITAL OUTLAY 90-00-7-701 Green Vehicles $ 9,778 $ - $ 10,000 $ 8,900 $ - 90-00-7-702 Leaf Machines 64,704 6,890 - - - 90-00-7-703 Street Sweeper 239,967 64,704 - - - TOTAL CAPITAL OUTLAY $ 314,449 $ 71,594 $ 10,000 $ 8,900 $ -
TOTAL ENVIRONMENTAL MANAGEMENT EXPENSES $ 1,080,218 $ 1,264,639 $ 1,318,300 $ 1,310,500 $ 1,225,700
NET INCREASE (DECREASE) $ (226,911) $ 103,694 $ (28,600) $ (2,100) $ (6,800)
Ending Fund Balance $ 425,500 $ 418,700 Hotel/Motel Tax Fund
Account Account FY14/15 FY15/16 FY16/17 FY16/17 FY17/18 Number Description Actual Actual Budget Projected Proposed
Beginning Fund Balance $ 104,200 $ 104,200
REVENUES
TAXES 91-00-1-320 Hotel/Motel Taxes $ 76,528 $ 88,576 $ 75,000 $ 84,000 $ 84,000 TOTAL TAXES $ 76,528 $ 88,576 $ 75,000 $ 84,000 $ 84,000
TOTAL REVENUES (BEFORE TRANSFERS) $ 76,528 $ 88,576 $ 75,000 $ 84,000 $ 84,000
TRANSFERS (TO)/FROM OTHER FUNDS 91-00-9-396 Transfer from General Fund $ - $ 20,000 $ 12,000 $ 3,000 $ 3,000 91-00-9-898 Transfer to Performing Arts Fund (30,000) (30,000) (30,000) (30,000) (30,000) TOTAL TRANSFERS (TO)/FROM OTHER FUNDS $ (30,000) $ (10,000) $ (18,000) $ (27,000) $ (27,000)
TOTAL REVENUES (AFTER TRANSFERS) $ 46,528 $ 78,576 $ 57,000 $ 57,000 $ 57,000
EXPENSES
CONTRACTUAL SERVICES 91-00-5-501 Council Disbursements $ 46,500 $ 57,000 $ 57,000 $ 57,000 $ 57,000 TOTAL CONTRACTUAL SERVICES $ 46,500 $ 57,000 $ 57,000 $ 57,000 $ 57,000
TOTAL HOTEL/MOTEL TAX FUND EXPENSES $ 46,500 $ 57,000 $ 57,000 $ 57,000 $ 57,000
NET INCREASE (DECREASE) $ 28 $ 21,576 $ - $ - $ -
Ending Fund Balance $ 104,200 $ 104,200 City of WOODSTOCK
City Manager’s Office 121 W. Calhoun Street Daniel McElmeel Woodstock, Illinois 60098 Information Technology Manager (815) 338-4300 Ex. 11124 www.woodstockil.gov
Memo
To: Mr. Roscoe Stelford, City Manager Honorable Mayor and City Council Members From: Paul Christensen, Assistant City Manager/Finance Director Jeff Van Landuyt, Public Works Director Dan McElmeel, Information Technology Manager Date: April, 12th 2017 Re: SCADA System Communication Upgrades
As staff continues to identify additional operational efficiencies and cost savings, the physical communication lines that connect the City’s various water, wastewater, and sanitary pump stations together appear to present an excellent opportunity for further analysis. Therefore, in FY16/17, the City contracted with Baxter & Woodman Control Systems Integration, LLC (BWCSI), which is a fully-owned subsidiary of Baxter & Woodman (one of the City’s current Consulting Engineering Firms), to perform a Supervisory Control and Data Acquisition (SCADA) System Communication Assessment of each of these facilities. Based on this assessment, staff is recommending that the City address the high-priced leased lines that are required to operate the water system directly tied to the Seminary Water Treatment Plant with other more cost-effective communication systems. It is estimated that the City will save approximately $44,500 yearly in communication costs, allowing for an estimated payback of the improvements in 3.5 years.
Water System Overview:
Water production is necessary for the health, safety, and welfare of the community. In addition to the requirement to produce water that meets state and federal standards, residents and visitors to the community depend upon it for drinking, cooking, bathing, and recreation. The business community uses it for packaging, creation of liquids, cooling, etc. The Fire Department depends upon these facilities to produce water and pressure to control fires, train employees, etc.
Here in Woodstock, the City owns and operates two water treatment facilities which are in operation 24/7/365. For the most part, these facilities are automated through the use of telemetry and SCADA systems. These systems monitor and communicate with one another to cycle pumps off and on, and insure processing equipment is operating as needed, providing City staff with constant status information (running, available, failed), etc. The water system uses both analog leased lines and an unlicensed radio system for communications between its various facilities. The water system is currently using serial data PLC (Programmable Logic Controller) for communications that range between 12 and 20 years in age. The water system also utilizes analog phone (POTS) lines for alarm notification when issues arise on the system.
The First Street Water Treatment plant is currently using serial data PLCs that connect to a 900 MHz unlicensed radio system to communicate to the remote well sites within the system. The radio system interconnecting these sites at the First Street plant is owned and maintained by the City and does not have monthly recurring charges. This radio system is reliable and the City has not had any issue repairing these units, as parts are still available to maintain the equipment. The Seminary Water Treatment Plant and the Bull Valley Booster Pump Station currently use serial data PLCs that are connected via analog leased lines between sites. The City currently contracts with Call One, an AT&T reseller, to operate and maintain the lines. The high cost of these leased lines is approximately $3,900 per month and recently has been increasing at a rate of 10% to 15% per year. Also, when communication issues occur on these lines, the time to repair them can take one to two weeks to restore operations. Furthermore, this analog technology has a limited-life expectancy based on indications that AT&T will no longer support these lines starting in 2020.
Proposed Upgrades:
Based on the Baxter & Woodman assessments and additional meetings, staff is recommending that the City begin upgrading the SCADA communication infrastructure. Starting in FY17/18, the City Administration would propose to hire Baxter & Woodman, to begin the process of upgrading the equipment at the Seminary Water Treatment Plant, Bull Valley Booster Pump Station, and any connected facilities to those locations. Baxter & Woodman is an approved consulting engineer from the period of 2015 to 2017. They have been used for many years to assist the City’s water & wastewater divisions with a variety of challenges related to technology and existing SCADA & telemetry systems currently in use. As such, they are familiar with the City’s systems and with the technology that is available for municipal water operations.
Since, the PLC and OIT (operator interface terminal) equipment within the City’s water system is based on a much older serial protocol that is either end of life or obsolete, and will not support new types of communication interfaces such as Ethernet (IP), staff is recommending replacing this equipment. This then allows for the replacement of the expensive leased lines with a new communication infrastructure that will use the newly installed fiber optic network and a Verizon Private Cellular communications architecture. Both of these technologies use an Ethernet (IP) based communication platform, as opposed to a serial interface, which allows for future growth, better reliability, additional features, and easier system expansion in the future. Additionally, the alarm notification system can be cost-effectively upgraded to utilize the City’s VoIP (Voice over Internet Protocol) phone system as opposed to phone modem hardware and lines. The scope of work to perform this upgrade is outlined in the attached proposal from Baxter & Woodman.
Estimated Costs:
The table provided below outlines the cost of the hardware upgrades. The costs include equipment and labor for project implementation as if the project were performed using a qualification-based selection process.
Scope Item Cost General: Project Management, Training, Documentation, Spare Radio $16,750 City Hall Verizon Integrated Services Router $4,850 Seminary WTP – SCP Upgrade $39,100 Seminary WTP – FCP Upgrade $18,850 Seminary WTP – HMI Panel Upgrade $4,250 Bull Valley BPS Upgrade $18,750 Well #7 Upgrade $15,550 Hill Street Tower Upgrade $7,250 Lake Avenue Tower Upgrade $8,900 McConnell Tower Upgrade $7,250 Seminary WTP – Win-911 Upgrade (Alarm) $8,150 First Street WTP Dialer Replacement $2,700 Seminary WTP Dialer Replacement $2,700
TOTAL $155,050
The table provided below compares the existing recurring monthly charges versus the new charges after the upgrade is completed:
Monthly Monthly Charges Charges (post Current Location (Current) upgrade) Well #11 (leased line) $385 Well #7(leased line) $385 Hill Street Tower (leased line) $385 $150 Lake Ave Tower (leased line) $573 McConnell Tower (leased line) $1,013 Bull Valley BPS (leased line) $1,013 Monthly Total (leased line) $3,754 $150 Yearly Total (leased line) $45,048 $1,800
Yearly Analog Lines (Alarm) $1,404 $170
Yearly Total Water System $46,452 $1,970
Yearly Savings post upgrade $44,482
Funds for this project are included within the FY17/18 budget under line item 60-54-7-778, Water Treatment Plant Maintenance, in the amount of $150,000. As demonstrated above, Baxter & Woodman estimates that the project will cost $155,050; however, staff would ask that an amount not to exceed $160,000 be approved since this is a complex project and additional funds may be needed as unforeseen issues arise during the implementation. The estimated additional $5,000 to $10,000 above the budget amount of $150,000 is anticipated to be absorbed by other projects in the Utility CIP Fund that come in under budget during the year.
Staff is also recommending moving this project forward with Baxter & Woodman, and forgoing any formal bidding process. Baxter & Woodman is already an approved consulting engineer for the City, and they are not charging for the engineering design of the project. The detailed engineering design for a bid would cost roughly $25,000 and take four to six months to complete. While waiting for the detailed engineering to be completed, the City would need to continue to pay the leased line fees, which would cost between $15,500 and $23,300. Additionally, if the City were to bid the project Baxter & Woodman would be unable to warranty the parts or the installation once the project was completed. Baxter & Woodman has agreed that the cost of materials will include no markup and will provide City staff with proof of this guarantee.
Recommendations:
Therefore, it is recommended that the requirement for competitive bids be waived and the purchase from Baxter & Woodman for all necessary equipment be approved to upgrade the City’s SCADA and related equipment for a cost not to exceed $160,000. All costs will be charged to the FY17/18 Budget for the Water & Sewer Fund to line item 60-54-7-778, Water Treatment Plant Maintenance. B&W Control Systems Integration 8678 Ridgefield Road ∙ Crystal Lake, IL 60012 815.788.3600 office ∙ 815.455.0450 fax ∙ www.bwcsi.com
MEMORANDUM
DATE: 12/19/2016 - revised 4/10/2017 TO: City of Woodstock, IL FROM: B&W Control Systems Integration SUBJECT: SCADA System Communication System Assessment
This memo provides the results of B&W Control Systems Integration’s (BWCSI’s) assessment of the City’s communication infrastructure and use of telephone lines at their various Public Works Facilities as they relate to water, wastewater, and sanitary pump station operation and alarm notification.
Public Works Facilities
. Exhibit A provides a list of the Public Works Facilities that were evaluated as part of this assessment. . Exhibits B&C show both the existing and proposed communication networks. . Exhibit D shows a rough financial evaluation and comparison of existing versus proposed communication networks.
Assessment Findings
The City’s Public Works Facilities can be generally grouped into three main categories: Water System, Wastewater Treatment Plants (WWTPs), and Sanitary Lift Stations (LSs). A description of the system-related phone lines and communication infrastructure for each group is provided below.
Water System The Water System uses both leased phone lines and an unlicensed radio system for communication between the various facilities (Refer to Exhibit B). Serial data PLCs are utilized throughout the system and are approximately 12-20 years old. Voice grade (POTS) telephone lines are used for alarm notification. The water system has three “master” sites as related to communications: the First Street Water Treatment Plant (WTP), Seminary WTP, and Bull Valley Booster Pump Station (BPS). . The First Street WTP uses serial data over a 900MHz unlicensed radio system to communicate to the remote well sites within its system (Wells 8, 9 and 12), as well as Seminary WTP.
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Wastewater Treatment Plants Neither the North WWTP nor South WWTP use any type of radio or phone lines for communicating to remote sites. Both WWTPs do use standard voice-grade (POTS) phone lines for alarm notification. The South WWTP also uses an Internet-based VPN connection for communicating to the Tappan Street Pump Station and First Street WTP.
Sanitary Lift Stations All of the Sanitary Lift Stations currently use various pump controllers, dry contacts, a hardware autodialer, and standard voice-grade (POTS) phone lines for alarm notification.
Evaluation and Recommendations
Based on our findings and discussions with City staff, following are BWCSI’s recommendations for system upgrades.
Summary The City would like to eliminate all of the phone lines due to their increasing costs and difficulty in obtaining quality service and support. The City currently pays about $3,900 per month for the phone lines reviewed. Considering the First Street WTP radio system is functional and the City does not incur any fees to use the system, we recommend that this system remain as is for now. Following is a summary of our recommendations to eliminate the phone lines at the other Public Works Facilities.
Seminary WTP and Associated Sites BWCSI recommends replacing the existing leased phone line communication infrastructure with a Verizon Private Cellular communications architecture, which will use Ethernet based communications rather than serial-based. Under this recommended new communication architecture, an industrial Verizon radio (designed to withstand significant temperature and environmental swings, as well as vibration) is placed at a remote site and connects to a private section of Verizon’s data network. Verizon’s private section of its data network is then “mapped back” to City Hall or Public Works (wherever the master site is desired)
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Figure 1 - Typical Verizon Private Network Connection for Public Works
Since much of the existing Programmable Logic Controller (PLC) and Operator Interface Terminal (OIT) equipment within the City’s control system utilizes an older serial communication protocol and is obsolete and/or approaching the end of its serviceable life, BWCSI also recommends replacing the PLC and OIT equipment at the same time the communication infrastructure is upgraded. The alarm notification system could also be cost-effectively replaced at the same time to eliminate the need for the voice-grade phone lines. The existing Win-911 software alarming system should ideally be upgraded to the Enterprise edition, which uses VoIP for initiating phone calls in lieu of a phone modem. The backup alarm dialer should also be upgraded with a new Ethernet-based alarm dialer.
First Street WTP Similar to Seminary Road, BWCSI recommends replacing the existing phone-based alarm dialer with an Ethernet-based dialer. This is the only modification required at this site at this time.
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Each Ethernet-based and cellular-based alarm dialer requires an annual service contract with the manufacturer, not the cellular provider. The current cost for the Ethernet service contract is $85/year per dialer, while the cost for the cellular service contract is $360/year per dialer. So if AT&T does not increase the cost of the existing voice-grade phone line fees, the City may consider delaying the replacement of the phone-based alarm dialers with cellular dialers until it is financially justified.
Detailed Scope of Work Following is a detailed recommended scope of work required at each facility. Specific manufacturer and model numbers provided are for preliminary guidance and should be reviewed prior to an implementation.
Seminary WTP . Softener Control Panel (SCP):
o Replace the SLC 5/04 PLC with a new CompactLogix PLC. o Replace the PanelView 1000 OIT with a new PanelView Plus 7 1000 OIT. o Replace the alarm dialer with Sensaphone Sentinel Ethernet-based dialer. o Install managed Ethernet switch for fiber-based connection to Lake Avenue Tower and City Hall (City provided fiber).
o Provide Verizon integrated services router at City Hall for Verizon private network “head-end” connection to the Verizon network. . Filter Control Panel (FCP):
o Replace the SLC 5/04 PLC with CompactLogix PLC. o Replace the PanelView 600 OIT with PanelView Plus 7 700 OIT. . HMI Panel in Filter Room: Replace the PanelView 1000 OIT with PanelView Plus 7 1000 OIT. . Replace the existing Win-911 alarm computer and software with a new computer and upgrade the software to the Enterprise version. Consider an IT integration that might relocate the Win-911 computer (or possibly provide a backup) at City Hall.
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Hill Street Tower . Replace the MicroLogix 1000 PLC with a MicroLogix 1400 PLC. . Replace phone modem with a Cellular Router.
Lake Avenue Tower . Replace the MicroLogix 1000 PLC with a MicroLogix 1400 PLC. . Replace phone modem with a managed Ethernet switch to allow Ethernet connection to the Seminary WTP using the existing fiber optic cable.
McConnell Tower . Replace the MicroLogix 1500 PLC with a MicroLogix 1400 PLC. . Replace phone modem with a Cellular Router.
First Street WTP . Replace the alarm dialer with a Sensaphone Sentinel Ethernet-based dialer.
North WWTP . Replace the alarm dialer with a Sensaphone Sentinel cellular-based dialer.
South WWTP . Replace the alarm dialer with a Sensaphone Sentinel cellular-based dialer.
Each Lift Station . Replace the alarm dialer with a Sensaphone Sentinel cellular-based dialer.
Budget Costs
The following tables provides budget costs for the recommended improvements. Costs include equipment and labor for project implementation as if the project were performed using a
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Water System Improvements* Scope Item Cost General: Project Management, Training, Documentation, Spare $16,750 Radio City Hall Verizon Integrated Services Router $4,850 Seminary WTP – SCP Upgrade $39,100 Seminary WTP – FCP Upgrade $18,850 Seminary WTP – HMI Panel Upgrade $4,250 Bull Valley BPS Upgrade $18,750 Well 7 Upgrade $15,550 Hill Street Tower Upgrade $7,250 Lake Avenue Tower Upgrade $8,900 McConnell Tower Upgrade $7,250 Seminary WTP - Win-911 Upgrade $8,150 First Street WTP Dialer Replacement** $2,700 Seminary WTP Dialer Replacement** $2,700 TOTAL $155,050 *Estimate fee for cellular service for sites above is $150/month (total) **Estimated service contract for Ethernet-based alarm dialers is $85/year. The new Ethernet- based alarm dialers will utilize the newer PLCs Ethernet communication to dial out specific alarms (instead of alarm groups) for each WTP and remote sites.
WWTP Improvements Scope Item Cost North WWTP Dialer Replacement* $4,300 South WWTP Dialer Replacement* $4,300 TOTAL $7,800 *Estimated fee for service contract for each cellular-based alarm dialer is $360/year
Sanitary Lift Station Improvements Scope Item Cost Each # of Sites Total Cost Replace Alarm Dialer* $4,300 20 $86,000 *Estimated fee for service contract for each cellular-based alarm dialer is $360/year
\\CORP.BAXWOOD.COM\PROJECTS\CRYSTAL LAKE\WDSTK\160672-COMMS&SCADA ASSESSMT\30-REPORT\WDSTK 160672 MEMO - COMMUNICATION ASSESSMENT.DOCX Page 6 of 6 Site List - City of Woodstock, IL
Site Type Name Description/Equipment Detail Site ID (a short State (Pump station, tower, (What does the client (tower/bowl height, #/type of pumps, motors, motor Full Street Address City Zip Communications name) abbr. PRV, lift station, etc.) call it?) oper. valves, size, etc.) WWTP-North Wastewater Treatment Plant North WWTP Many PLCs 1965 Tappan St. Woodstock IL 60098 WWTP-South Wastewater Treatment Plant South WWTP Many PLCs 1099 Dieckmann St. Woodstock IL 60098 SP: SLC 5/04 w/ ProSoft DFCM (Slave) & SDN, PV, 1000Nano IP WTP-Seminary & Radio 192.16.102.104 Water Treatment Plant Seminary Rd WTP 1500 N Seminary Ave Woodstock IL 60098 Radio to 1st street Well 10 FP: SLC 5/04 w/ SDN, PV1000 (DH+) PV Panel: PV1000 WTP-1st ST Water Treatment Plant 1st Street WTP SLC 5/05 , ProSoft DFCM (Master), Nano IP Radio 192.168.102.100 1st St. w/o Wheeler Woodstock IL 60098 Radio to Well 8,9,12, and Seminary Well08 Well Well 8 MicroLogix 1200, Nano IP Radio (Phantom II) 620 Donavan Ave. Woodstock IL 60098 Radio to 1st street Hardwired to Seminary Rd WTP (no Well 11 Well Well 11 Hardwired to Seminary Rd WTP (no radio or telemetry) 1500 Seminary Ave. Woodstock IL 60098 radio or telemetry)
Well09 Well Well 9 MicroLogix 1200, Nano IP Radio 620 Greenwood Ave. Woodstock IL 60098 Radio to 1st street Well12 Well Well 12 MicroLogix 1200, Nano IP Radio 1W620 Donavan Ave. Woodstock IL 60098 Radio to 1st street McConnell Tower Water Tower McConnell Tower MicroLogix 1000 11425 McConnell Woodstock IL 60098 FDDC Lines - 315155 CSNC Lines - 830204 (connected to Hill St. Tower Water Tower Hill Street Tower MicroLogix 1000 120 Hill St. Woodstock IL 60098 Seminary) CSNC Lines - 830180 (connected to Lake Tower Water Tower Lake Tower MicroLogix 1000 1190 Lake Ave Woodstock IL 60098 Seminary) SLC 5/04 w/ Prosoft, PV600 (DH+), 3 Pumps - 1 large pump (never 11210 McConell Rd (in the golf FDDC Lines - 392788 (one to Bull Valley BPS Pump Station Bull Valley Booster PS Woodstock IL 60098 used) 50HP 500-1000GPM?, 2 - 15HP @ ~400 gpm ea (no VFDs) course - Hole #6) McConnell and one to Seminary Rd) CSNC Lines - 831175-831178 (two Well07 Well Well7 Birch & Julie St. Woodstock IL 60098 lines - run and stop) (Connected to Seminary) Greenwood Meadows Lift Station Greenwood Meadows Float Control, Verbatim dialer 1965 Tappan Street Woodstock IL 60098 Phone line 815-338-0292 Victorian Country Lift Station Victorian Country Float Control, Verbatim dialer 11531 Banford Road Woodstock IL 60098 Phone Line 815-338-4528 Irving Avenue Lift Station Irving Avenue LMS400 controller, Verbatim dialer 700 Irving Avenue Woodstock IL 60098 Phone Line 815-338-1646 Walrose Manor Lift Station Walrose Manor Float Control, Verbatim dialer 599 Flagg Lane Woodstock IL 60098 Phone Line 815-338-4493 Dorham Lane Lift Station Dorham Lane Float Control, Verbatim dialer 11235 Dorham Lane Woodstock IL 60098 Phone Line 815-338-3162 Berltsum Drive Lift Station Berltsum Drive Float Control, Verbatim dialer 11020 Berltsum Drive Woodstock IL 60098 Phoen Line 815-338-3205 Applewood Lift Station Applewood LMS400 controller, Verbatim dialer 10701 McConnell Road Woodstock IL 60098 Phone Line 815-338-3470 Mitchell Street Lift Station Mitchell Street Float Control, dialer (Verbatim ?) 1245 Mitchell Street Woodstock IL 60098 Phone Line 815-338-3724 Emerald West Lift Station Emerald West Float Control (can station), Verbatim dialer 986 Duvall Drive Woodstock IL 60098 Phone Line 815-338-3984 Westwood Lakes Lift Station Westwood Lakes Float Control, Verbatim dialer 1522 Hillside Trail Woodstock IL 60098 Phone Line 815-338-4085 Lake Shore Drive Lift Station Lake Shore Drive Float Control, Verbatim dialer 2250 Lake Shore Drive Woodstock IL 60098 Phone Line 815-338-4397 Prairie View Lift Station Prairie View Float Control, Verbatim dialer 1257 McConnell Road Woodstock IL 60098 Phone Line 815-338-3471 Post Office Lift Station Post Office Float Control, Verbatim dialer 1050 Country Club Road Woodstock IL 60098 Phone Line 815-338-3985 Hospital Lift Station Hospital Float Control, Verbatim dialer 3701 Doty Road Woodstock IL 60098 Phoen Line 815-338-4086 Aquatic Center Lift Station Aquatic Center Metro-Protector Controller, Verbatim dialer 1313 Kishwaukee Valley Woodstock IL 60098 Phone Line 815-206-5094 Savanna Grove Lift Station Savanna Grove LMS400 controller, Verbatim dialer 2395 Waterleaf Lane Woodstock IL 60098 Phone Line 815-206-0599 Sanctuary Lift Station Sanctuary LMS400 controller, Verbatim dialer 1079 Oakmont Woodstock IL 60098 Phone Line 815-337-7742 Sonatas Lift Lift Station Sonatas Lift LMS400 controller, Verbatim dialer 2510 Haydn Street Woodstock IL 60098 Phone Line 815-206-3076 Wanda Lane Lift Station Wanda Lane Intellipump controller, Verbatim dialer 1011 Wanda Lane Woodstock IL 60098 Phone Line 815-337-7151 Apple Creek Lift Station Apple Creek SCADAPak with HMI, ProTalk Plus dialer 3031 Jonathan Woodstock IL 60098 Phone Line 815-337-5987 Centegra Hospital Water Booster Station Centegra Hospital Simple controller (push pins) 10501 Route 14 Woodstock IL 60098 Borden Street Water Booster Station Borden Street Hardwired control? 1098 Kishwaukee Valley Rd Woodstock IL 60098
J:\BWCSI\Crystal Lake\WDSTK\General\WDSTK - Site List Printed: 12/18/2016 12:19 PM EXHIBIT B 12/17/2016 12/12/2016 BY DATE MDK MDK ML 1200 Nano IP Nano IP SLC 5/05
SLC 5/05 CPU INPUT INPUT OUTPUT RUN FORC E POWER 0 4 8 12 0 4 8 12 0 4 8 12 1 5 9 13 1 5 9 13 1 5 9 13 FLT Dh485 2 6 10 14 2 6 10 14 2 6 10 14
BATT Rs232 3 7 11 15 3 7 11 15 3 7 11 15 DC-SINK DC-SINK RELAY Modem Radio RUN REM PROG POTS Phone Line ML 1000 Radio ALLEN BRADLEY
Allen-Bradley IN QUAL ITY
POWER RUN FAULT FORCE
MicroLogix 1000 Sy stems OUT DIGITAL DC IN * RELAY * AC POWER ! High Speed Data/F ax M odem PCM CIA, 28.8K bps V.34 / V.32 turb o / V.32bis DF-1 Alarm DF-1 Dialer DF-1 REVISIONS Switch Maple Systems
RS2-TX i
1 2 P FAULT HMI 5121T 1 3 5 7 DA/STAT
2 4 6 8 DESCRIPTION 0 1 LA1
LA2 FAULT LA3 LA4
LA5 +24V +24V* LA6 LA7 LA8 ML 1200 Nano IP 1 2
3 4
5 6
Radio 7 8 Ethernet INITIAL RELEASE INITIAL DF-1 MISC CORRECTIONS Modem 0 ML 1000 1 No.
Allen-Bradley IN QUAL ITY
POWER RUN FAULT FORCE
MicroLogix 1000 Sy stems OUT DIGITAL DC IN * RELAY * AC POWER High Speed Data/F ax M odem PCM CIA, 28.8K bps V.34 / V.32 turb o / V.32bis
ML 1200 Nano IP DF-1 Radio
DF-1 Nano IP SLC 5/04 PV 1000 SLC 5/05 CPU INPUT INPUT OUTPUT FORC E POWER RUN 0 4 8 12 0 4 8 12 0 4 8 12 1 5 9 13 1 5 9 13 1 5 9 13 FLT Dh485 2 6 10 14 2 6 10 14 2 6 10 14 Modem BATT Rs232 3 7 11 15 3 7 11 15 3 7 11 15 DC-SINK DC-SINK RELAY RUN REM PROG POTS Phone Line QUALITY Allen-Bradley PanelView 1000 Radio ALLEN BRADLEY
Tank 1 High Pres sure P3 Temperature T1 Level L2 Pres sure P4 P Reactor OK
Tank 1 Tank 2
Sy stems
High Speed Data/F ax M odem ! PCM CIA, 28.8K bps S V.34 / V.32 turb o / V.32bis
Reactor Tank 1 High (mor e than 2300mm) Alarm DF-1 DF-1 Dialer DH+ SLC 5/04
SLC 5/05 CPU INPUT INPUT OUTPUT Modem RUN FORC E POWER 0 4 8 12 0 4 8 12 0 4 8 12 1 5 9 13 1 5 9 13 1 5 9 13 FLT Dh485 Modem 2 6 10 14 2 6 10 14 2 6 10 14 3 7 11 15 3 7 11 15 3 7 11 15 BATT Rs232 RUN REM PROG DC-SINK DC-SINK RELAY
ALLEN BRADLEY
P Sy stems
High Speed Data/F ax M odem Systems PCM CIA, 28.8K bps V.34 / V.32 turb o / V.32bis High Speed Data /Fax Mo dem PCM CIA, 28.8K b ps V.34 / V.32 tur bo / V.32bis ! S POTS Phone Line Network Diagram
DH+ Woodstock,City of IL
City Hall Water System Physical- DF-1 DF-1 Alarm PC with Win-911 DH+
QUAL ITY Allen-Bradley PanelView 600
7 8 9
4 5 6
1 2 3
. 0 -
F1 F2 F3 F4 F5 Fiber F6 F7 F8 F9 F10 PV 1000 SLC 5/04 PV 600 SLC 5/05 CPU INPUT INPUT OUTPUT RUN FORC E 0 4 8 12 0 4 8 12 0 4 8 12 QUALITY POWER Allen-Bradley PanelView 1000 1 5 9 13 1 5 9 13 1 5 9 13 FLT Dh485 2 6 10 14 2 6 10 14 2 6 10 14 3 7 11 15 3 7 11 15 3 7 11 15 QUALITY BATT Rs232 Allen-Bradley PanelView 600 PV 600 RUN REM PROG DC-SINK DC-SINK RELAY
Tank 1 High ALLEN BRADLEY Pres sure P3 Temperature T1 Level L2 Pres sure P4 Reactor OK
Tank 1 Tank 2
Reactor Tank 1 High (mor e than 2300mm) !
DH+ DH+
Legend B&W Control Systems 900MHz Radio Signal Integration
Well11 8678 Ridgefield Rd. Phone Line
Hardwired to Hardwired to Modem Crystal Lake, IL 60012 Well7 viaCSN ML 1500
Allen-Bradley QUALITY Micro Logix DC INPU TS 1 500 ww.bwcsi.com 0 4 8 12 1 5 9 13 2 6 10 14 3 7 11 15 24 V SINK / SOURCE
DC / RELAY OUT POW ER RUN 0 4 8 FAULT 1 5 9 2 6 10 FORCE 3 7 11 BAT.LO 2 4 V SOURCE (815) 788-3600 Sy stems CONN 0 Leased Phone Line Signal DCOMM High Speed Data/F ax M odem PCM CIA, 28.8K bps V.34 / V.32 turb o / V.32bis LSP D28BXB C P OWE R 24V Created: By: 12/12/2016 MDK DF-1 Client ID: WDSTK SHEET: 1 of 1 EXHIBIT C 3/6/2017 12/17/2016 BY DATE MDK MDK ML 1200 Nano IP Nano IP SLC 5/05 Ethernet
SLC 5/05 CPU INPUT INPUT OUTPUT RUN FORC E POWER 0 4 8 12 0 4 8 12 0 4 8 12 1 5 9 13 1 5 9 13 1 5 9 13 FLT Dh485 2 6 10 14 2 6 10 14 2 6 10 14
BATT Rs232 3 7 11 15 3 7 11 15 3 7 11 15 Radio RUN REM PROG DC-SINK DC-SINK RELAY Radio ALLEN BRADLEY Alarm Dialer
! Cisco Cellular ML 1400 DF-1 Internet Verizon DF-1 Router REVISIONS
Maple Systems Switch
RS2-TX DESCRIPTION i
1 2 P FAULT 1 3 5 7 DA/STAT 2 4 6 8 VPN to City Hall 0 1 LA1
Nano IP HMI 5121T LA2 FAULT ML 1200 LA3 LA4
LA5 +24V +24V* LA6 LA7 LA8
1 2
Radio 3 4
5 6 City Router/ 7 8 Firewall MODIFIED TOWER AVE LAKE TO COMMS DF-1 RELEASE INITIAL 1 0 No. City Hall Cisco Cellular ML 1400 (With Verizon Router) Router
ML 1200 Nano IP Radio
DF-1
PV Plus 7 CompactLogix L3 Ethernet CompactLogix L3 1000 Cisco Cellular Alarm Dialer Router Switch Fiber RS2-TX i
1 2 P FAULT 1 3 5 7 DA/STAT 2 4 6 8 0 1 LA1 LA2 LA3 FAULT LA4
LA5 +24V +24V* LA6 LA7 LA8
1 2
3 4 Switch 5 6 PV Plus 7 RS2-TX i
7 8
1 2 Woodstock,City of IL P FAULT 1 3 5 7 DA/STAT 2 4 6 8 0 1 LA1 LA2 LA3 FAULT LA4 Water System Physical-
+24V +24V* 700 LA5 LA6 LA7 LA8
1 2
3 4 PROPOSED Network Diagram 5 6
7 8
Alarm PC with City Switch/Router Win-911 Enterprise
PV Plus 7 Fiber PV Plus 7 CompactLogix L3 700 1000 Switch
RS2-TX i
1 2 P FAULT 1 3 5 7 DA/STAT 2 4 6 8 0 1 LA1 LA2 LA3 FAULT LA4
LA5 +24V +24V* LA6 LA7 LA8
Ethernet Link 1 2
3 4
5 6 B&W Control Systems 7 8 Integration Layer 3 Switch 8678 Ridgefield Rd. RS2-TX i ML 1400 Cisco Cellular ML 1400 1 2 P FAULT 1 3 5 7 DA/STAT 2 4 6 8 900MHz Radio Signal 0 1 Crystal Lake, IL 60012 LA1 LA2 LA3 FAULT LA4
LA5 +24V +24V* LA6 LA7 LA8 Router 1 2 ww.bwcsi.com
3 4 5 6 (815) 788-3600 7 8 Created: By: 12/17/2016 MDK Private Cellular Client ID: Well11 WDSTK Hardwired to SHEET: 1 of 1 EXHIBIT D Existing Leased Line vs. Private Cellular Private Radio Network Preliminary Cost and Feature Analysis City of Woodstock, IL (note that these costs are ONLY for radio upgrade sites)
# of Master or Repeater Sites: 1 Assumed Avg. Monthly Cellular Cost: $30.00 per site per month # of Remote Sites: 6 Assumed Avg. Monthly Leased Line Cost*: $3,900 TOTAL for all sites Total Years for Analysis: 10 Assumed Annual ATT Leased Line Cost Increase: 15% Assumed Annual Verizon Cellular Line Cost Increase: 15% Conservative, not observed
Private Cellular Wireless (4g) Budget Costs Remote Site (per site) Average Radio & PLC ‐ Installed $ 18,500 Average Antenna System ‐ Installed $ 250 Surge Suppression $ 100 Installation (Radio & Surge) $ 400 Total Average Cost Per Remote Site $ 19,250 Total Estimated Capital Cost for ALL Remote Sites $ 115,500
City Hall / General Private Network Router $ 5,000 Antenna & Cabling $ ‐ Training & Documentation $ 5,000 Installation & Configuration & Project Manangement $ 10,000 Total for Master Site $ 20,000
Total Capital Cost for Radio Sites: $ 135,500 Total Annual Cellular Cost: $ 2,160 Total Radio Site Estimated Cost (10 yrs) 157,100$ ` Verizon Private Pros Verizon Private Cons Higher data rate (2‐6+ Mbps) Outside comms vendor Low Installation Cost Higher Monthly cost than private wireless (900 MHz or UHF/VHF) Future facing technology (Ethernet) Newer technology Flexible for future applications No service level agreement Supports Video More complicated IT design
I:\Crystal Lake\WDSTK\160672‐Comms&SCADA Assessmt\30‐REPORT\Fixed Freq vs. Cellular Comparison EXHIBIT D Lower engineering costs for design
Cumulative Cashflow Comparison Year 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Private 4g Cellular 137,660$ $ 140,144 $ 143,001 $ 146,286 $ 150,064 $ 154,408 $ 159,404 $ 165,150 $ 171,757 $ 179,356 Existing Leased Lines $ 46,800 $ 100,620 $ 162,513 $ 233,690 $ 315,543 $ 409,675 $ 517,926 $ 642,415 $ 785,577 $ 950,214 Breakeven between 2018‐19 Cumulative Cost Analysis Existing, Private, and Cellular SCADA Telemetry $1,000 Private 4g Cellular $900 Existing Leased Lines $800
$700
$600 Estimated payback time from cellular telemetry. (~2 years) $500
Thousands Existing leased lines assumes 15% increase in fee $400 and that the service would be available during the analysis period. $300
$200
$100
$‐ 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
* $3900/month estimate provided by staff during project.
I:\Crystal Lake\WDSTK\160672‐Comms&SCADA Assessmt\30‐REPORT\Fixed Freq vs. Cellular Comparison City of
Department of Building & Zoning phone 815.338.4305 121 W. Calhoun Street fax 815.334.2267 Woodstock, Illinois 60098 [email protected] www.woodstockil.gov
MEMORANDUM
TO: Roscoe C. Stelford, City Manager
FROM: Joseph Napolitano, Director of Building & Zoning
FOR: April 18, 2017, City Council Meeting
RE: SPACE USAGE AGREEMENTS FOR USE OF SPACE AT THE OLD COURTHOUSE -- NAAC, TALIA PAVIA, DONNA JILL WITTY
ATTACHMENTS: a) Space Usage Agreement and Ordinance Authorizing a Space Usage and Donation Agreement with NAAC b) Space Usage Agreement and Ordinance Authorizing a Space Usage and Donation Agreement with Talia Pavia c) Space Usage Agreement and Ordinance Authorizing a Space Usage and Donation Agreement with Donna Jill Witty
When the City acquired the Old Courthouse building in late 2011 several tenants held lease agreements through the previous owner. Upon taking ownership and establishing a 501(c) 3 corporation for the property, the City transitioned those leases into space usage and donation agreements, which are approved by the City Council on an annual basis. In 2016, the terms of the existing agreements were changed to coincide with the City’s Fiscal Year. As these agreements are about to expire, the tenants (Northwest Area Arts Council, Talia Pavia and Donna Jill Witty) would like to renew.
a) NAAC. The attached agreement with NAAC is substantially the same as the agreement approved in 2016, except for the following changes (new language, deleted):
1. P. 1, From November 15th to January 15th, NAAC will have license to use the exterior fenced area (south of the exterior stairs) for artistic displays. The City Attorney has recommended the inclusion of this language to relieve the City of any potential issues relating to the seasonal displays that are traditionally placed in this area. 2. P. 1, Language has been added to give the City Manager the ability to extend the agreement for an additional year at his discretion. 3. P. 2, Language has been added to allow NAAC to host other arts related organizations and artists. This change was requested by NAAC since they frequently host other artists and have provided space to the McHenry County College Arts Program. 4. PP. 2, 3, 4, Minor clarifications to certain terms have been made at the recommendation of the City Attorney.
Terms of the space usage and donation agreement would remain at $600 per month.
b) Talia Pavia. The attached agreement with Talia Pavia is nearly identical to the agreement that was approved in 2016. As with the NAAC agreement, the exact same language relating to the City Manager’s ability to extend the agreement and the City Attorney’s language clarifications have been included. Terms of the space usage and donation agreement would remain at $150 per month.
c) Donna Jill Witty. The attached agreement with Donna Jill Witty is nearly identical to the agreement that was approved in 2016. As with the NAAC and Talia Pavia agreements, the exact same language relating to the City Manager’s ability to extend the agreement and the City Attorney’s language clarifications have been included. Terms of the space usage and donation agreement would remain at $150 per month.
If the Council is in agreement, it is recommended that the City Council approve:
a) The attached Ordinance identified as Document Number ______, “An Ordinance Authorizing a Space Usage and Donation Agreement Between the City of Woodstock and Northwest Area Arts Council for the Old Courthouse Art Center at the Old Courthouse Building.” This lease is subject to negotiations on an annual basis. b) The attached Ordinance identified as Document Number ______, “An Ordinance Authorizing a Space Usage and Donation Agreement Between the City of Woodstock and Talia Pavia String Academy for Space at the Old Courthouse Building.” This lease is subject to negotiations on an annual basis. c) The attached Ordinance identified as Document Number ______, “An Ordinance Authorizing a Space Usage and Donation Agreement Between the City of Woodstock and Donna Jill Witty for Space at the Old Courthouse building.” This lease is subject to negotiations on an annual basis.
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Exhibit A
WITTY
ORDINANCE NUMBER 17-O-_____
AN ORDINANCE AUTHORIZING A SPACE USAGE AND DONATION AGREEMENT BETWEEN THE CITY OF WOODSTOCK AND NORTHWEST AREA ARTS COUNCIL FOR THE OLD COURTHOUSE ART CENTER AT THE OLD COURTHOUSE BUILDING
WHEREAS, the City of Woodstock, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, the City of Woodstock is the record owner of property known as the Old Courthouse and located at 101 North Johnson Street, Woodstock, Illinois; and
WHEREAS, the City Council has determined that it is in the interests of the City of Woodstock to allow the Northwest Area Arts Council to use specific space within said Old Courthouse, subject to mutually acceptable terms and conditions; and
WHEREAS, Attachment A, attached hereto and made a part hereof, consisting of a Space Usage and Donation Agreement between the City of Woodstock and the Northwest Area Arts Council sets forth the aforementioned terms and conditions; and
WHEREAS, the ability to use space within the Old Courthouse will assist the Northwest Area Arts Council in fulfilling its mission of connecting artists of all ages with the community at large and to fostering creativity in all areas of life.
NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Woodstock, McHenry County, Illinois, as follows:
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SECTION 1: That the attached agreement, identified as Attachment A and incorporated herein by reference, consisting of a Space Usage and Donation Agreement between the City of Woodstock and the Northwest Area Arts Council is hereby approved and the City Manager is hereby authorized to execute said agreement on behalf of the City of Woodstock.
SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be known as Ordinance Number 17-O-______and shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law.
PASSED and APPROVED this ______day of April, 2017.
Ayes:
Nays:
Abstentions:
Absentees:
APPROVED:
______Mayor Brian Sager, Ph.D.
(SEAL)
ATTEST: ______City Clerk Cindy Smiley
Passed: Approved: Published:
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Attachment A SPACE USAGE AND DONATION AGREEMENT BETWEEN THE CITY OF WOODSTOCK AND NORTHWEST AREA ARTS COUNCIL 101 NORTH JOHNSON STREET WOODSTOCK, ILLINOIS
This Space Usage and Donation Agreement (“Agreement”) is made and effective this ____ day of ______, 2016 2017 by and between the CITY OF WOODSTOCK, an Illinois municipal corporation, 121 West Calhoun, Woodstock, Illinois 60098 (“City”) and NORTHWEST AREA ARTS COUNCIL, a user of space located within 101 North Johnson Street, Woodstock, Illinois (“User”).
City is the owner of land and improvements commonly known as The Old Courthouse, 101 North Johnson Street, Woodstock, Illinois (“Building”).
City makes available for use a portion of the Building as set forth below (the “Premises”):
Space to be made available for use to the User is depicted on the floor plan attached to this Agreement as Exhibit A. With the exception of common access areas and restroom facilities, User shall not access or utilize any additional space without the written consent of the City of Woodstock.
From November 15 – January 15 during the term of this Agreement, User also Formatted: Font color: Red shall have a limited license to use the Exterior Fenced Area depicted on Exhibit A for artistic displays consistent with the mission of the NAAC (the “Limited License Area” which, though limited in term and purpose, shall otherwise be included in the term Premises as used in this Agreement). All such artistic displays must clearly indicate Formatted: Font: (Default) Times New that they are sponsored by the User, that the User is located inside the Courthouse Roman, 12 pt, Bold, Font color: Red building, and that the display is not sponsored by the City of Woodstock. Formatted: Font color: Red Formatted: Font: (Default) Times New City desires to allow for the User to use Premises, and User desires to utilize Roman, 12 pt, Bold, Font color: Red identified space within the Premises from City for the term, at the donation amount and Formatted: Font color: Red upon the covenants, conditions and provisions herein set forth. Formatted: Font: (Default) Times New Roman, 12 pt, Bold, Font color: Red
NOW THEREFORE, in consideration of the mutual promises herein, contained Formatted: Font color: Red and other good and valuable consideration, it is agreed: Formatted: Font: (Default) Times New Roman, 12 pt, Bold, Font color: Red
1. Term. City hereby allows use of the Premises to User upon execution of this Formatted: Font color: Red Formatted: Font: (Default) Times New Agreement, and User hereby acknowledges the same from City through and including Roman, 12 pt, Bold, Font color: Red April 30, 20178. The City Manager is authorized to grant up to a one year extension of Formatted: Font: (Default) Times New this agreement on the same terms through April 30, 2019. Roman, 12 pt, Bold
2. Donation Amount. During the term of the use, User shall make a monthly contribution payable in the amount identified below to the Old Courthouse and Sheriff’s House Building Maintenance and Restoration Fund (a separate, not-for-profit account administered by the City of Woodstock, established for the purpose of funding building
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maintenance and restoration activities) payable to the City (at 121 West Calhoun Street, Woodstock, IL 60098, Attention: Finance Director):
(a) Monthly Donation Amount: _$600_ payable upon the first day of each month and thereafter until this Space Usage and Donation Agreement has terminated. For the first month of this Agreement only, commencing on the effective date of this Agreement, the User shall pay only a prorated amount based upon the remaining days of the month.
3. Use. The occupied Premises may be used and occupied by User only for the following purposes: Arts gallery and arts related activities. User may host other arts related organizations or artists in the Premises (“Arts Related Uses”) provided (i) that the User’s insurance fully covers any such use; (ii) that the User retains responsibility for ensuring compliance with this Agreement; and (iii) that the User ensures that such Arts Related Uses will not compromise the safety and security of the Building or of other users or visitors to the Building. User shall not use the Premises for the purposes of storing, manufacturing or selling any explosives, flammables or other inherently dangerous, noxious, odorous or offensive substances, chemicals, or devices other than encompassed by the purpose identified above, and always used and stored in a safe and appropriate manner. User shall keep the Premises free of debris and shall not create undue vibration or noise.
4. Assignment. User shall not assign this Agreement in whole or in part.
5. Care and Maintenance of Premises. User shall maintain the Premises in good and safe condition, and shall surrender the same, at termination hereof, in good condition as received, normal wear and tear excepted. User is occupying the Premises from City in an “as-is” condition, and City assumes no responsibility for improving or altering the Premises in any way during the term of this Agreement.
6. Alterations and Improvements. User shall make no new alterations or improvements to the Premises without City’s consent which may be withheld for any reason. With City’s consent, which may be withheld for any reason, User may install at its own expense, trade fixtures and temporary installations provided the same are made in a workmanlike manner and utilizing good quality materials.
7. Insurance.
7.1 City shall maintain fire and extended coverage insurance on the Building and the Premises in such amounts as City shall deem appropriate. User shall be responsible, at its expense, for fire and extended coverage insurance on all of its personal property, including removable trade fixtures, located in the Premises.
7.2 User shall, at its own expense, maintain a policy or policies of comprehensive general liability insurance for not less than $1,000,000.00 with respect to its activities in the Building and the Limited License Area with the premiums thereon fully
2
paid on or before due date, issued by and binding upon an insurance company approved by City. City shall be listed as an additional insured on User’s policy or policies of comprehensive general liability insurance, and User shall provide City with current certificates of insurance evidencing User’s compliance with this Paragraph. User shall obtain the agreement of User’s insurers to notify City that a policy is due to expire at least (10) days prior to such expiration. City shall not be required to maintain insurance against thefts within the Premises or the Building.
City Liability. City and City’s elected and appointed officials, agents, attorneys and employees (collectively “City Affiliates”), shall not be liable for, and User unconditionally and absolutely waives and fully indemnifies City and City Affiliates for any and all causes of action, rights and claims against City or City Affiliates, arising from any damage or injury to person or property, regardless of cause, sustained by User, parties claiming through User, or by third parties resulting from any accident or occurrence in or upon the Premises unless such damage or injury to person or property shall be more than 50% due solely to the negligence of City or City’s Affiliates. This provision shall survive the termination or expiration of this Lease. This waiver and indemnity includes but is not limited to claims for damage resulting from (1) any equipment or appurtenances becoming out of repair; (2) City’s failure to keep said Premise in Repair; (3) injury done or occasioned by wind, water, or other natural elements; (4) any defect in or failure of plumbing, heating or air conditioning equipment, electric wiring or installation thereof, gas water and steam pipes, stairs, porches, railings or walks; (5) broken glass; (6) the backing up of any sewer pipe or downspout; (7) the bursting, leaking, or running of any tank, tub, washstand, water closet, waste pipe, drain, or any other pipe or tank in, on or about the Premises; (8) the escape of steam or hot water; (9) water, snow or ice being on or coming through the roof, trapdoor, stairs, walks, or any other place on or near the Premises or otherwise; (10) the falling of any fixtures, plaster or stucco; and (11) any act, omission or negligence of other persons or occupants of the Building or of adjoining or contiguous buildings or space or of owners of adjacent or contiguous property.
8. Utilities. City shall pay all charges for gas, water, and electricity used by User on the Premises during the term of this Agreement. User shall not use any equipment or devices that utilize excessive electrical energy or which may, in City’s reasonable opinion, overload the wiring, interfere with electrical services, or create a dangerous or potentially dangerous environment.
9. Signs. Following City’s consent, User shall have the right to place on the Premises, at locations selected by City, any signs which are permitted by applicable zoning ordinances. City may refuse consent to any proposed signage that is, in City’s reasonable opinion, too large, deceptive, unattractive or otherwise inconsistent with or inappropriate to the Premises or use of any other User. User shall repair all damage to the Premises resulting from the removal of signs installed by User.
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10. Entry. City shall have the right to enter upon the Premises at reasonable hours to inspect the same. In addition, with 10-days' notice or immediately in the case of an emergency as determined at the sole discretion of the City, City may deny access to some or all areas of the Premises to User in order to effectuate repairs, short-term remodeling or renovations of the space or for any reason relating to the protection of the public’s health and safety. In that event, any donations requirement will be prorated to reflect the period access to the premises is not available.
11. Damage and Destruction. If the Premises or any part thereof or any appurtenance thereto is so damaged by fire, casualty or structural defects that the same cannot be used for User’s purposes or in the event of any other damage to the Building or the Premises that renders the Premises unusable, inoperable or unfit for occupancy in whole or in part, then this Agreement shall terminate as of the date of such damage. City shall have no further obligation to User except that the City shall return to the User prorated rent for that month. Formatted: List Paragraph, Left, No bullets or 11. numbering 12. Default. If default shall at any time be made by User in the payment of Formatted: No bullets or numbering donation amount when due to City as herein provided, and if said default shall continue for five (5) days after written notice thereof shall have been given to User by City, or if default shall be made in any of the other covenants or conditions to be kept, observed and performed by User, and such default shall continue for fifteen (15) days after notice thereof in writing to User by City without correction thereof then having been commenced and thereafter diligently prosecuted, City may declare the term of this Agreement ended and terminated by giving User written notice of such intention. If possession of the Premises is not surrendered, City may reenter said Premises and may prohibit access to building by User. City shall have, in addition to the remedy above provided, any other right or remedy available to City on account of any User default, either in law or equity.
13. Condemnation, Renovation, and Sale or Lease. If any legally, constituted authority including the City condemns the Building or such part thereof which shall make the Premises unsuitable for use, this Agreement shall cease. Similarly, at such time as the City determines that the Premises should be vacated for any safety or operational reasons or for renovations, maintenance, or long-term repairs to the Building or because of an anticipated sale or long-term lease of the bBuilding or a substantial part of the Building, the City shall provide thirty (30) days written notice (if possible, and less if safety reasons require shorter notice) and this Agreement may thereafter be terminated by City without penalty. These provisions apply notwithstanding any stated term in this Agreement or the provisions of Section 10 above.
14. Rules and Regulations. City may from time to time make reasonable rules and regulations related to the operation, maintenance, safety and use of the Premises and the Building and User shall comply with such rules and regulations.
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15. Notice. Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if hand delivered to the address herein or if sent by United States certified mail, return receipt requested addressed as follows:
If to City, to: City Manager City of Woodstock 121 West Calhoun Street Woodstock, IL 60098
If to User, to: Northwest Area Arts Council 101 North Johnson Street Woodstock, IL 60098
City shall have the right from time to time to change the place notice is to be given under this paragraph by written notice thereof to the User.
16. Brokers. User represents that User was not shown the Premises by any real estate broker or agent and that User has not otherwise engaged in any activity which could form the basis for a claim for real estate commission, brokerage fee, finder’s fee or other similar charge, in connection with this Agreement.
17. Waiver. No waiver of any default of City or User hereunder shall be implied from any omission to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect any default other than the default specified in the express waiver and that only for the time and to the extent therein stated. One or more waivers by City or User shall not be construed as a waiver of a subsequent breach of the same covenant, term or condition.
18. Headings. The headings used in this Agreement are for convenience of the parties only and shall not be considered in interpreting the meaning of any provision of this Agreement.
19. Final Agreement. This Agreement terminates and supersedes all prior understandings or agreements on the subject matter hereof. This Agreement may be modified only by a further writing that is duly executed by both parties.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written.
CITY: USER: City of Woodstock, an Illinois Northwest Area Arts Council Municipal Corporation
By: ______By: ______Roscoe C. Stelford
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City Manager Name: ______
Title: ______
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Exhibit A
EXTERIOR FENCED AREA FENCED EXTERIOR
ORDINANCE NUMBER 17-O-_____
AN ORDINANCE AUTHORIZING A SPACE USAGE AND DONATION AGREEMENT BETWEEN THE CITY OF WOODSTOCK AND TALIA PAVIA STRING ACADEMY FOR SPACE AT THE OLD COURTHOUSE BUILDING
WHEREAS, the City of Woodstock, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, the City of Woodstock is the record owner of property known as the Old Courthouse and located at 101 North Johnson Street, Woodstock, Illinois; and
WHEREAS, the City Council has determined that it is in the interests of the City of Woodstock to allow the Talia Pavia String Academy to use specific space within said Old Courthouse, subject to mutually acceptable terms and conditions; and
WHEREAS, Attachment A, attached hereto and made a part hereof, consisting of a Space Usage and Donation Agreement between the City of Woodstock and the Talia Pavia String Academy sets forth the aforementioned terms and conditions; and
WHEREAS, the ability to use space within the Old Courthouse will assist the Talia Pavia String Academy in providing musical instruction to aspiring musicians within the community at large.
NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Woodstock, McHenry County, Illinois, as follows:
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SECTION 1: That the attached agreement, identified as Attachment A and incorporated herein by reference, consisting of a Space Usage and Donation Agreement between the City of Woodstock and the Talia Pavia String Academy is hereby approved and that City Manager is hereby authorized to execute said agreement on behalf of the City of Woodstock.
SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be known as Ordinance Number 17-O-______and shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law.
PASSED and APPROVED this ______day of April, 2017.
Ayes:
Nays:
Abstentions:
Absentees:
APPROVED:
______Mayor Brian Sager, Ph.D.
(SEAL)
ATTEST: ______City Clerk Cindy Smiley
Passed: Approved: Published:
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Attachment A SPACE USAGE AND DONATION AGREEMENT BETWEEN THE CITY OF WOODSTOCK AND TALIA PAVIA STRING ACADEMY 101 NORTH JOHNSON STREET WOODSTOCK, ILLINOIS
This Space Usage and Donation Agreement (“Agreement”) is made and effective this ____ day of ______, 20167 by and between the CITY OF WOODSTOCK, an Illinois municipal corporation, 121 West Calhoun, Woodstock, Illinois 60098 (“City”) and TALIA PAVIA STRING ACADEMY, a user of space located within 101 North Johnson Street, Woodstock, Illinois (“User”).
City is the owner of land and improvements commonly known as The Old Courthouse, 101 North Johnson Street, Woodstock, Illinois (“Building”).
City makes available for use a portion of the Building as set forth below (the “Premises”):
Space to be made available for use to the User is depicted on the floor plan attached to this Agreement as Exhibit A. With the exception of common access areas and restroom facilities, User shall not access or utilize any additional space without the written consent of the City of Woodstock.
City desires to allow for the User to use Premises, and User desires to utilize identified space within the Premises from City for the term, at the donation amount and upon the covenants, conditions and provisions herein set forth.
NOW THEREFORE, in consideration of the mutual promises herein, contained and other good and valuable consideration, it is agreed:
1. Term. City hereby allows use of the Premises to User upon execution of this Agreement, and User hereby acknowledges the same from City through and including April 30, 20187. The City Manager is authorized to grant up to a one year extension of this agreement on the same terms through April 30, 2019.
2. Donation Amount. During the term of the use, User shall make a monthly contribution payable in the amount identified below to the Old Courthouse and Sheriff’s House Building Maintenance and Restoration Fund (a separate, not-for-profit account administered by the City of Woodstock, established for the purpose of funding building maintenance and restoration activities) payable to the City (at 121 West Calhoun Street, Woodstock, IL 60098, Attention: Finance Director):
(a) Monthly Donation Amount: __$150__ payable upon the first day of each month and thereafter until this Space Usage and Donation Agreement has terminated. For the first month of this Agreement only, commencing on the effective date of this Agreement, the User shall pay only a prorated amount based upon the remaining days of the month. 1
3. Use. The occupied Premises may be used and occupied by User only for the following purposes: Music studio and private music lessons and performances. User shall not use the Premises for the purposes of storing, manufacturing or selling any explosives, flammables or other inherently dangerous, noxious, odorous or offensive substances, chemicals, or devices other than encompassed by the purpose identified above, and always used and stored in a safe and appropriate manner. User shall keep the Premises free of debris and shall not create undue vibration or noise.
4. Assignment. User shall not assign this Agreement in whole or in part.
5. Care and Maintenance of Premises. User shall maintain the Premises in good and safe condition, and shall surrender the same, at termination hereof, in good condition as received, normal wear and tear excepted. User is occupying the Premises from City in an “as-is” condition, and City assumes no responsibility for improving or altering the Premises in any way during the term of this Agreement.
6. Alterations and Improvements. User shall make no new alterations or improvements to the Premises without City’s consent which may be withheld for any reason. With City’s consent, which may be withheld for any reason, User may install at its own expense, trade fixtures and temporary installations provided the same are made in a workmanlike manner and utilizing good quality materials.
7. Insurance.
7.1 City shall maintain fire and extended coverage insurance on the Building and the Premises in such amounts as City shall deem appropriate. User shall be responsible, at its expense, for fire and extended coverage insurance on all of its personal property, including removable trade fixtures, located in the Premises.
7.2 User shall, at its own expense, maintain a policy or policies of comprehensive general liability insurance for not less than $1,000,000.00 with respect to its activities in the Building with the premiums thereon fully paid on or before due date, issued by and binding upon an insurance company approved by City. City shall be listed as an additional insured on User’s policy or policies of comprehensive general liability insurance, and User shall provide City with current certificates of insurance evidencing User’s compliance with this Paragraph. User shall obtain the agreement of User’s insurers to notify City that a policy is due to expire at least (10) days prior to such expiration. City shall not be required to maintain insurance against thefts within the Premises or the Building.
City Liability. City and City’s elected and appointed officials, agents, attorneys and employees (collectively “City Affiliates”), shall not be liable for, and User unconditionally and absolutely waives and fully indemnifies City and City Affiliates for any and all causes of action, rights and claims against City or City Affiliates, arising from any damage or injury to person or property, regardless
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of cause, sustained by User, parties claiming through User, or by third parties resulting from any accident or occurrence in or upon the Premises unless such damage or injury to person or property shall be more than 50% due solely to the negligence of City or City’s Affiliates. This provision shall survive the termination or expiration of this Lease. This waiver and indemnity includes but is not limited to claims for damage resulting from (1) any equipment or appurtenances becoming out of repair; (2) City’s failure to keep said Premise in Repair; (3) injury done or occasioned by wind, water, or other natural elements; (4) any defect in or failure of plumbing, heating or air conditioning equipment, electric wiring or installation thereof, gas water and steam pipes, stairs, porches, railings or walks; (5) broken glass; (6) the backing up of any sewer pipe or downspout; (7) the bursting, leaking, or running of any tank, tub, washstand, water closet, waste pipe, drain, or any other pipe or tank in, on or about the Premises; (8) the escape of steam or hot water; (9) water, snow or ice being on or coming through the roof, trapdoor, stairs, walks, or any other place on or near the Premises or otherwise; (10) the falling of any fixtures, plaster or stucco; and (11) any act, omission or negligence of other persons or occupants of the Building or of adjoining or contiguous buildings or space or of owners of adjacent or contiguous property.
8. Utilities. City shall pay all charges for gas, water, and electricity used by User on the Premises during the term of this Agreement. City acknowledges that the User requires the temperature of the space to be maintained at a minimum of 67 degrees Fahrenheit. User shall not use any equipment or devices that utilize excessive electrical energy or which may, in City’s reasonable opinion, overload the wiring, interfere with electrical services, or create a dangerous or potentially dangerous environment.
9. Signs. Following City’s consent, User shall have the right to place on the Premises, at locations selected by City, any signs which are permitted by applicable zoning ordinances. City may refuse consent to any proposed signage that is, in City’s reasonable opinion, too large, deceptive, unattractive or otherwise inconsistent with or inappropriate to the Premises or use of any other User. User shall repair all damage to the Premises resulting from the removal of signs installed by User.
10. Entry. City shall have the right to enter upon the Premises at reasonable hours to inspect the same. In addition, with 10-days' notice or immediately in the case of an emergency as determined at the sole discretion of the City, City may deny access to some or all areas of the Premises to User in order to effectuate repairs, short-term remodeling or renovations of the space or any reason relating to the protection of the public’s health and safety. In that event, any donations requirement will be prorated to reflect the period access to the premises is not available.
11. Damage and Destruction. If the Premises or any part thereof or any appurtenance thereto is so damaged by fire, casualty or structural defects that the same cannot be used for User’s purposes or in the event of any other damage to the Building or the Premises that renders the Premises unusable, inoperable or unfit for occupancy in
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whole or in part, then this Agreement shall terminate as of the date of such damage. City shall have no further obligation to User except that the City shall return to the User prorated rent for that month.
12. Default. If default shall at any time be made by User in the payment of donation amount when due to City as herein provided, and if said default shall continue for five (5) days after written notice thereof shall have been given to User by City, or if default shall be made in any of the other covenants or conditions to be kept, observed and performed by User, and such default shall continue for fifteen (15) days after notice thereof in writing to User by City without correction thereof then having been commenced and thereafter diligently prosecuted, City may declare the term of this Agreement ended and terminated by giving User written notice of such intention. If possession of the Premises is not surrendered, City may reenter said Premises and may prohibit access to building by User. City shall have, in addition to the remedy above provided, any other right or remedy available to City on account of any User default, either in law or equity.
13. Condemnation, Renovation and Sale or Lease. If any legally, constituted authority including the City condemns the Building or such part thereof which shall make the Premises unsuitable for use, this Agreement shall cease. Similarly, at such time as the City determines that the Premises should be vacated for any safety or operational reasons or for renovations, maintenance, or long-term repairs to the Building or because of an anticipated sale or long-term lease of the bBuilding or a substantial part of the Building, the City shall provide thirty (30) days written notice (if possible, and less if safety reasons require shorter notice) and this Agreement may thereafter be terminated by City without penalty. These provisions apply notwithstanding any stated term in this Agreement or the provisions of Section 10 above.
14. Rules and Regulations. City may from time to time make reasonable rules and regulations related to the operation, maintenance, safety and use of the Premises and the Building and User shall comply with such rules and regulations.
15. Notice. Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if hand delivered to the address herein or if sent by United States certified mail, return receipt requested addressed as follows:
If to City, to: City Manager City of Woodstock 121 West Calhoun Street Woodstock, IL 60098
If to User, to: Talia Pavia 276 Hutchins Ct. Woodstock, IL 60098
City shall have the right from time to time to change the place notice is to be given under this paragraph by written notice thereof to the User.
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16. Brokers. User represents that User was not shown the Premises by any real estate broker or agent and that User has not otherwise engaged in any activity which could form the basis for a claim for real estate commission, brokerage fee, finder’s fee or other similar charge, in connection with this Agreement.
17. Waiver. No waiver of any default of City or User hereunder shall be implied from any omission to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect any default other than the default specified in the express waiver and that only for the time and to the extent therein stated. One or more waivers by City or User shall not be construed as a waiver of a subsequent breach of the same covenant, term or condition.
18. Headings. The headings used in this Agreement are for convenience of the parties only and shall not be considered in interpreting the meaning of any provision of this Agreement.
19. Final Agreement. This Agreement terminates and supersedes all prior understandings or agreements on the subject matter hereof. This Agreement may be modified only by a further writing that is duly executed by both parties.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written.
CITY: USER: City of Woodstock, an Illinois Talia Pavia String Academy Municipal Corporation
By: ______By: ______Roscoe C. Stelford Talia O. Pavia City Manager Title: ______
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Exhibit A Exhibit
TALIA PAVIA
ORDINANCE NUMBER 17-O-_____
AN ORDINANCE AUTHORIZING A SPACE USAGE AND DONATION AGREEMENT BETWEEN THE CITY OF WOODSTOCK AND DONNA JILL WITTY FOR SPACE AT THE OLD COURTHOUSE BUILDING
WHEREAS, the City of Woodstock, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, the City of Woodstock is the record owner of property known as the Old Courthouse and located at 101 North Johnson Street, Woodstock, Illinois; and
WHEREAS, the City Council has determined that it is in the interests of the City of Woodstock to allow Artist Donna Jill Witty to use specific space within said Old Courthouse, subject to mutually acceptable terms and conditions; and
WHEREAS, Attachment A, attached hereto and made a part hereof, consisting of a Space Usage and Donation Agreement between the City of Woodstock and Donna Jill Witty sets forth the aforementioned terms and conditions.
NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Woodstock, McHenry County, Illinois, as follows:
SECTION 1: That the attached agreement, identified as Attachment A and incorporated herein by reference, consisting of a Space Usage and Donation Agreement between the City of Woodstock and Donna Jill Witty is hereby approved and that City Manager is hereby authorized to execute said agreement on behalf of the City of Woodstock.
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SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be known as Ordinance Number 17-O-______and shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law.
PASSED and APPROVED this ______day of April, 2017.
Ayes: Nays: Abstentions: Absentees:
APPROVED:
______Mayor Brian Sager, Ph.D.
(SEAL)
ATTEST: ______City Clerk Cindy Smiley
Passed: Approved: Published:
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SPACE USAGE AND DONATION AGREEMENT BETWEEN THE CITY OF WOODSTOCK AND DONNA JILL WITTY 101 NORTH JOHNSON STREET WOODSTOCK, ILLINOIS
This Space Usage and Donation Agreement (“Agreement”) is made and effective this ____ day of ______, 2016 2017 by and between the CITY OF WOODSTOCK, an Illinois municipal corporation, 121 West Calhoun, Woodstock, Illinois 60098 (“City”) and Donna Jill Witty a user of space located within 101 North Johnson Street, Woodstock, Illinois (“User”).
City is the owner of land and improvements commonly known as The Old Courthouse, 101 North Johnson Street, Woodstock, Illinois (“Building”).
City makes available for use a portion of the Building as set forth below (the “Premises”):
Space to be made available for use to the User is depicted on the floor plan attached to this Agreement as Exhibit A. With the exception of common access areas and restroom facilities, User shall not access or utilize any additional space without the written consent of the City of Woodstock.
City desires to allow for the User to use Premises, and User desires to utilize identified space within the Premises from City for the term, at the donation amount and upon the covenants, conditions and provisions herein set forth.
NOW THEREFORE, in consideration of the mutual promises herein, contained and other good and valuable consideration, it is agreed:
1. Term. City hereby allows use of the Premises to User upon execution of this Agreement, and User hereby acknowledges the same from City through and including April 30, 20187. The City Manager is authorized to grant up to a one year extension of this agreement on the same terms through April 30, 2019.
2. Donation Amount. During the term of the use, User shall make a monthly contribution payable in the amount identified below to the Old Courthouse and Sheriff’s House Building Maintenance and Restoration Fund (a separate, not-for-profit account administered by the City of Woodstock, established for the purpose of funding building maintenance and restoration activities) payable to the City (at 121 West Calhoun Street, Woodstock, IL 60098, Attention: Finance Director):
(a) Monthly Donation Amount: __$150__ payable upon the first day of each month and thereafter until this Space Usage and Donation Agreement has terminated. For the first month of this Agreement only, commencing on the effective date of this Agreement, the User shall pay only a prorated amount based upon the remaining days of the month.
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3. Use. The occupied Premises may be used and occupied by User only for the following purposes: Art studio. User shall not use the Premises for the purposes of storing, manufacturing or selling any explosives, flammables or other inherently dangerous, noxious, odorous or offensive substances, chemicals, or devices other than encompassed by the purpose identified above, and always used and stored in a safe and appropriate manner. User shall keep the Premises free of debris and shall not create undue vibration or noise.
4. Assignment. User shall not assign this Agreement in whole or in part.
5. Care and Maintenance of Premises. User shall maintain the Premises in good and safe condition, and shall surrender the same, at termination hereof, in good condition as received, normal wear and tear excepted. User is occupying the Premises from City in an “as-is” condition, and City assumes no responsibility for improving or altering the Premises in any way during the term of this Agreement.
6. Alterations and Improvements. User shall make no new alterations or improvements to the Premises without City’s consent which may be withheld for any reason. With City’s consent, which may be withheld for any reason, User may install at its own expense, trade fixtures and temporary installations provided the same are made in a workmanlike manner and utilizing good quality materials.
7. Insurance.
7.1 City shall maintain fire and extended coverage insurance on the Building and the Premises in such amounts as City shall deem appropriate. User shall be responsible, at its expense, for fire and extended coverage insurance on all of its personal property, including removable trade fixtures, located in the Premises.
7.2 User shall, at its own expense, maintain a policy or policies of comprehensive general liability insurance for not less than $1,000,000.00 with respect to its activities in the Building with the premiums thereon fully paid on or before due date, issued by and binding upon an insurance company approved by City. City shall be listed as an additional insured on User’s policy or policies of comprehensive general liability insurance, and User shall provide City with current certificates of insurance evidencing User’s compliance with this Paragraph. User shall obtain the agreement of User’s insurers to notify City that a policy is due to expire at least (10) days prior to such expiration. City shall not be required to maintain insurance against thefts within the Premises or the Building.
City Liability. City and City’s elected and appointed officials, agents, attorneys and employees (collectively “City Affiliates”), shall not be liable for, and User unconditionally and absolutely waives and fully indemnifies City and City Affiliates for any and all causes of action, rights and claims against City or City Affiliates, arising from any damage or injury to person or property, regardless of cause, sustained by User, parties claiming through User, or by third parties
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resulting from any accident or occurrence in or upon the Premises unless such damage or injury to person or property shall be more than 50% due solely to the negligence of City or City’s Affiliates. This provision shall survive the termination or expiration of this Lease. This waiver and indemnity includes but is not limited to claims for damage resulting from (1) any equipment or appurtenances becoming out of repair; (2) City’s failure to keep said Premise in Repair; (3) injury done or occasioned by wind, water, or other natural elements; (4) any defect in or failure of plumbing, heating or air conditioning equipment, electric wiring or installation thereof, gas water and steam pipes, stairs, porches, railings or walks; (5) broken glass; (6) the backing up of any sewer pipe or downspout; (7) the bursting, leaking, or running of any tank, tub, washstand, water closet, waste pipe, drain, or any other pipe or tank in, on or about the Premises; (8) the escape of steam or hot water; (9) water, snow or ice being on or coming through the roof, trapdoor, stairs, walks, or any other place on or near the Premises or otherwise; (10) the falling of any fixtures, plaster or stucco; and (11) any act, omission or negligence of other persons or occupants of the Building or of adjoining or contiguous buildings or space or of owners of adjacent or contiguous property.
8. Utilities. City shall pay all charges for gas, water, and electricity used by User on the Premises during the term of this Agreement. User shall not use any equipment or devices that utilize excessive electrical energy or which may, in City’s reasonable opinion, overload the wiring, interfere with electrical services, or create a dangerous or potentially dangerous environment.
9. Signs. Following City’s consent, User shall have the right to place on the Premises, at locations selected by City, any signs which are permitted by applicable zoning ordinances. City may refuse consent to any proposed signage that is, in City’s reasonable opinion, too large, deceptive, unattractive or otherwise inconsistent with or inappropriate to the Premises or use of any other User. User shall repair all damage to the Premises resulting from the removal of signs installed by User.
10. Entry. City shall have the right to enter upon the Premises at reasonable hours to inspect the same. In addition, with 10-days' notice or immediately in the case of an emergency as determined at the sole discretion of the City, City may deny access to some or all areas of the Premises to User in order to effectuate repairs, short-term remodeling or renovations of the space or any reason relating to the protection of the public’s health and safety. In that event, any donations requirement will be prorated to reflect the period access to the premises is not available.
11. Damage and Destruction. If the Premises or any part thereof or any appurtenance thereto is so damaged by fire, casualty or structural defects that the same cannot be used for User’s purposes or in the event of any other damage to the Building or the Premises that renders the Premises unusable, inoperable or unfit for occupancy in whole or in part, then this Agreement shall terminate as of the date of such damage. City
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shall have no further obligation to User except that the City shall return to the User prorated rent for that month. 12. Default. If default shall at any time be made by User in the payment of donation amount when due to City as herein provided, and if said default shall continue for five (5) days after written notice thereof shall have been given to User by City, or if default shall be made in any of the other covenants or conditions to be kept, observed and performed by User, and such default shall continue for fifteen (15) days after notice thereof in writing to User by City without correction thereof then having been commenced and thereafter diligently prosecuted, City may declare the term of this Agreement ended and terminated by giving User written notice of such intention. If possession of the Premises is not surrendered, City may reenter said Premises and may prohibit access to building by User. City shall have, in addition to the remedy above provided, any other right or remedy available to City on account of any User default, either in law or equity.
13. Condemnation, Renovation and Sale or Lease. If any legally, constituted authority including the City condemns the Building or such part thereof which shall make the Premises unsuitable for use, this Agreement shall cease. Similarly, at such time as the City determines that the Premises should be vacated for any safety or operational reasons or for renovations, maintenance, or long-term repairs to the Building or because of an anticipated sale or long term lease of the bBuilding or a substantial part of the Building, the City shall provide thirty (30) days written notice (if possible, and less if safety reasons require shorter notice) and this Agreement may thereafter be terminated by City without penalty. These provisions apply notwithstanding any stated term in this Agreement or the provisions of Section 10 above.
14. Rules and Regulations. City may from time to time make reasonable rules and regulations related to the operation, maintenance, safety and use of the Premises and the Building and User shall comply with such rules and regulations.
15. Notice. Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if hand delivered to the address herein or if sent by United States certified mail, return receipt requested addressed as follows:
If to City, to: City Manager City of Woodstock 121 West Calhoun Street Woodstock, IL 60098
If to User, to: ______
City shall have the right from time to time to change the place notice is to be given under this paragraph by written notice thereof to the User.
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16. Brokers. User represents that User was not shown the Premises by any real estate broker or agent and that User has not otherwise engaged in any activity which could form the basis for a claim for real estate commission, brokerage fee, finder’s fee or other similar charge, in connection with this Agreement.
17. Waiver. No waiver of any default of City or User hereunder shall be implied from any omission to take any action on account of such default if such default persists or is repeated, and no express waiver shall affect any default other than the default specified in the express waiver and that only for the time and to the extent therein stated. One or more waivers by City or User shall not be construed as a waiver of a subsequent breach of the same covenant, term or condition.
18. Headings. The headings used in this Agreement are for convenience of the parties only and shall not be considered in interpreting the meaning of any provision of this Agreement.
19. Final Agreement. This Agreement terminates and supersedes all prior understandings or agreements on the subject matter hereof. This Agreement may be modified only by a further writing that is duly executed by both parties.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written.
CITY: USER: City of Woodstock, an Illinois ______Municipal Corporation
By: ______By: ______Roscoe C. Stelford City Manager Title: ______
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City of
Department of Public Works phone 815.338.6118 326 Washington Street fax 815.334.226 3 Woodstock, Illinois 60098 [email protected] www.woodstockil.gov
To: Roscoe Stelford, City Manager
From: Jeff Van Landuyt, Public Works Director
RE: Approval to Waive Requirement for Competitive Bids and Approval of Professional Services Agreement for 2017 Mosquito Control Services
Date: April 11, 2017
To control nuisance mosquitoes, reduce the potential of mosquito-borne disease transmission, and provide a comfortable and healthy atmosphere for residents, the City has committed to an annual Mosquito Control Program for more than a few years now. Much of the success the City has had is due to the fact that Clarke has been the City’s contractor in this regard. Clarke provides a program whereby residents have access to a Mosquito Hotline where they can speak with a professional about current conditions, mosquito populations, predicted broods, and the products and services in use. There are some residents in the City that are sensitive to the citywide spraying and if requested, Clarke will provide them with advance notice of all applications so they can take precautionary measures to protect themselves. In addition, staff receives quarterly reports with information about current conditions and what might be expected based upon forecasted weather conditions and its impact on the hatch. Clarke monitors mosquito traps throughout the season, they monitor reports of West Nile and Zika Virus, provide graphs of when mosquito’s populations escalate and they provide predictions based upon temperatures and precipitation. All of this information is useful to staff in communicating with the public about mosquitoes and the City’s abatement program. Clarke has been extremely responsive to the City with regard to the scheduling of services and gathering of information.
At the beginning of each spring season, the City Administration receives complaints from residents as mosquitoes become a nuisance and they expect the City to administer some form of mosquito control services. Excessive levels of nuisance mosquitoes can and will impact the quality of life for residents during the period when they want to be outdoors enjoying the summer. If the City is to remain committed to customer service and protecting the health of the community, it should secure a contractor to provide mosquito control services in 2017.
Woodstock is proud to have been recognized as a 2007 Distinctive Destination by the National Trust for Historic Preservation The City’s annual Mosquito Control Program pays for the implementation of two separate procedures. The first procedure, larvae treatment, is implemented regardless of whether residents experience nuisance mosquitoes or not. It is most effective in reducing the mosquito population because it kills mosquito larvae before it hatches. Here in Woodstock, larvae treatment is in the form of four (4) applications throughout the year of a slow-release tablet that is dropped into 2,300 storm sewer inlets/structures and 15.5 acres of designated open water and standing water areas on public property within the City. Clarke proposes the administration of a 2017 larvicide program for the City of Woodstock for the same cost per application as the City paid in 2016; $4,913 per application.
The second type of available treatment, adult mosquito control, is only implemented if it is approved by the City Manager. The most effective way to control adult mosquitoes is with a spray, but that spray has to physically make contact with the nuisance mosquito in order to kill it. As a result, spraying is limited to those periods when the majority of the public is complaining about nuisance mosquitoes affecting their quality of life. Adult mosquito spraying will only reduce the number of nuisance mosquitoes for a brief period of time because after the event, mosquitos hatch and others may simply just move into the area. Not unlike last year, Clarke is proposing adult control applications using a naturally-derived active ingredient called Merus. Naturally-derived ingredients like Merus will break down in a matter of hours whereas previously-used chemicals take days to get into the soil and break down. Because Merus breaks down in a matter of hours, it will not harm pollinators (which are not out at night). Clarke safely uses this product in communities that have bee keepers. This OMRI listed product can be utilized in 2017 with no increase in cost per event as compared to 2016.
In 2016, Clarke began to promote its EarthRightTM program whereby they use products made from naturally-derived active ingredients along with inventive and earth-friendly application methods including bicycles and all-electric sprayers. These naturally-derived active ingredients are Organic Materials Review Institute (OMRI) Listed, which means that they are approved for use in and around organic farms. At the March 2016 meeting of the Environmental Commission, a presentation on the new EarthRightTM program was provided to Commission Members by a Clarke representative. The City’s Environmental Commission made a motion at that meeting recommending the use of the EarthRightTM program here in Woodstock based on the information provided by Clarke.
2010 was the last time that the City solicited competitive bids for mosquito control services. The bids received in 2010 included three vendors and Clarke Environmental was the lowest responsible bidder with the next bid being over 29% more. Since 2010, the City Council has approved a waiver of competitive bids and awarded an annual contract for mosquito control services to Clarke.
The City recently solicited a proposal from Clarke for professional mosquito control services to be administered in calendar year 2017. Their proposal includes no cost increase per citywide application for larvicide or citywide application of spray to control the adult population.
Based upon the recommendation of the Environmental Commission in 2016, it is recommended that the City waive the requirement for competitive bids to provide mosquito control services and award a contract for 2017 mosquito control services to Clarke for the quoted price of $4,913 per each application of larvae control products and $9,200 per each application for adult mosquito spraying. The proposed FY17/18 Parks budget includes $28,000 for mosquito abatement services during the upcoming year in line item #06-00-5-564.
If approved, the first larvae treatment would be completed in June and then repeated once a month as long as conditions are suitable for the presence and hatching of larvae. Aerial applications for the control of adult mosquitoes will only take place if approved by the City Manager, based on the requests and expectations of our residents and when conditions warrant. Services under this contract will expire on October 1, 2017 unless otherwise revised in writing with the agreement of both parties.
Clarke’s program includes the use of bicycles to complete the treatment of catch basins instead of their trucks. This approach helps to create a more sustainable environment by reducing traffic movements and congestion, decreasing air emissions, reduces energy consumption, and reduces noise pollution. This method for application has an environmental, social, and economic benefit to the City of Woodstock and its residents.
c: Emily Glasberg, Clarke City of
Department of Public Works phone 815.338.6118 326 Washington Street fax 815.334.226 3 Woodstock, Illinois 60098 [email protected] www.woodstockil.gov
To: Roscoe Stelford, City Manager
From: Rob Lamz, Fleet Division Superintendent Jeff Van Landuyt, Public Works Director
Re: Purchase of a Replacement Dump Truck for the Street Division through the National Joint Powers Alliance
Date: April 7, 2017
The Street Division currently operates a fleet of medium-duty commercial trucks used to complete a variety of tasks throughout the year. These vehicles assist in completion of large-scale tasks such as; road shouldering, asphalt paving, leaf collection tow-vehicles, right of way restoration, and material hauling. The biggest demand for these vehicles; however, is for seasonal snow removal for which the community relies upon the City to have a fleet that is in a reliable and ready condition.
Fleet staff performs a detailed evaluation of each unit at scheduled service intervals. This evaluation takes into account cumulative maintenance needs and costs associated with repairs. Fleet evaluates requests for refurbishment, replacement, or units added to the fleet through consultation with the Director of Public Works and the Division Superintendent.
Truck 9, a 2005 International 7400 series dump truck, has been recommended for replacement in FY17/18 based on its overall condition and maintenance required to remain active in the fleet. The engine misfires during the first 15 minutes after startup because of failing injectors. The hydraulic pump is noticeably louder than others, signifying wear. It also has significant corrosion requiring overhaul of the dump body, frame, and hydraulics.
The focus for the replacement unit is on components built for longevity to extend replacement schedules. While previously reliable, the current fleet of International trucks has grown troublesome with the introduction of more stringent diesel emissions. Downtime requiring dealer attention can approach four weeks due to the fact that the technology International is using to meet emission standards is new and the bugs are still being worked out by design engineers.
Woodstock is proud to have been recognized as a 2007 Distinctive Destination by the National Trust for Historic Preservation
Design features of the cab accumulate snow in the wiper cowl that occludes driver visibility and builds up on the wipers, causing unsafe conditions.
After searching for an alternative make and model, and looking at some of the changes being made by municipal and township governments, Peterbilt is the preferred replacement make, using industry- standard Cummins engines and exhaust after-treatment systems. Additionally, Peterbilt comes standard with an all-aluminum cab and full-length stainless steel door hinges to combat corrosion and achieve a longer service life within the corrosive environment these units operate. Other features like a narrow cab and wedge hood improve visibility and eliminate sunken wiper cowl that collects snow and ice.
Monroe Truck Equipment is the equipment that was previously specified through state bids and purchased by the City utilizing steel components and unlabeled, unprotected wiring that reduced unit service life because of corrosion. Monroe units do not have a standardized wiring or hydraulic schematic, increasing downtime and adding undue length to troubleshooting. Bonnell Industries of Dixon, IL was the preferred fabricator for a truck the City purchased in FY15/16 and the service life and maintenance of this equipment has been noticeably better. Bonnell Industries labels all wires, electrical junctions are weather tight, and hydraulic assemblies are on a dedicated frame hanger to ease access. Their dump bodies are constructed of stainless steel to compliment the aluminum cab for prolonged appearance and service life. The Bonnell unit is specified with a feedback-style spreading system capable of monitoring road speed and engine RPM to achieve the desired application rates. This adjustment ensures a proper salt application within five pounds per mile while keeping a record of the amount applied.
In comparison, if a standard plow configuration on an International Truck chassis lasts twelve years and costs $174,000 the yearly cost is $14,500, not including any maintenance costs. With an upfit Peterbilt cost of $180,000 and expectancy of fifteen to twenty years, the yearly cost could range from $12,000 to as little as $9,000 at a twenty-year cycle. While this increases the initial purchase price by 5-10%, it can increase the life cycle of the unit by 50%, resulting in an overall savings. These longer lasting components also increase the value of the asset when rotated out of the fleet at the end of its service life.
Staff recommends the City complete this purchase through a National Joint Powers Alliance (NJPA) contract, which the City is a member. NJPA establishes and provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Intergovernmental Cooperation Act (5 ILCS 220). This allows members to legally purchase through these contracts without duplicating its own competitive bidding process and requirements. The result of this cooperative effort is a contract solution to help meet the needs of current and future member agencies.
The NJPA has awarded a contract through its procurement program for the purchase of a replacement dump truck. JX Enterprises Peterbilt, Rockford, IL, is the local participant in this contract for a chassis and Bonnell Industries, Dixon, IL, completes the equipment upfit for a total NJPA contract price of $180,040.
The FY17/18 General Corporate CIP motor pool budget, line item #82-07-7-701, titled Dump Truck Replacement requests $190,000 to cover the cost to replace an existing dump truck. Staff is requesting consideration of this purchase in conjunction with the approval of the budget to minimize lead times. With the vast majority of local governments approving purchases in May, there is a rush and subsequent backup on truck and body builders. The difference of two weeks in the placement of a vehicle order can result in a two month or more delay in the delivery of the unit. With approval in April, the unit has a greater chance of arriving before or early into the plow season.
It is recommended that the purchase of a replacement dump truck and equipment be approved under the National Joint Powers Alliance joint purchasing program, Bid Number 081716-PMC from JX Enterprises Peterbilt, Rockford, IL, upfit by Bonnell Industries, Dixon, IL for a delivered unit price of $180,040 to be funded from the FY17/18 Budget, line item #82-07-7-701, Dump Truck Replacement. Once replaced, the existing unit will be sold via www.GovDeals.com. Exact timing is based upon the delivery of the new vehicle. Funds from the sale of the 2005 International will be deposited in the General Fund Revenues section of the FY17/18 budget in the Sale of Surplus Equipment line item #01-00-5-378.
c: JX Enterprises Peterbilt Bonnell Industries Tom Migatz Barry Pierce
City of
Building & Zoning Department phone 815.338.4305 121 West Calhoun Street fax 815.334-2267 Woodstock, Illinois 60098 [email protected] www.woodstockil.gov
MEMORANDUM
Date April 4, 2017
To: Roscoe Stelford, City Manager
From: Nancy Baker, City Planner
RE: Old Courthouse--Architectural Services for Phase 2 Window Restoration and/or Replacement
Phase 1 of the Old Courthouse window project found that the windows on the west and south sides each had their own unique issues with regard to window heads, sills, jambs, and sash. Even the construction of the individual windows varied. Previous repairs used inappropriate materials, and poor workmanship, and carpenters found significant deterioration of the framing elements.
The following photos and descriptions are intended to illustrate the range of conditions that must be addressed in Phase 2. The existing windows on the front of the Old Courthouse include a variety of window types and issues.
Eleven original 1857 wood double hung window sash remain on the second story.
Four second story 1990s era replacement sash in original frames are also located at the south end of the façade.
One window from the 1904 addition remains at the north end of the east façade.
All first floor sash appear to have been installed in the original frames in the 1920s, except for a sash installed on the 1905 addition. (During Phase 1, three sash were relocated from the west side of the building to the east and modified to temporarily replace failing sash that were safety concerns.)
Steel double hung windows were installed in the 1950s on the ground floor and the fixed pane windows were installed in the 1970s.
A fixed pane window was installed as a temporary measure at the request of the Public House restaurant in 2014.
The original window trim remains on the first and second story windows, albeit in very deteriorated condition. Pieces of “stop” have fallen off, resulting in sash tilting out of the openings. Wood sash “meeting rails” have failed, allowing larges pieces of glass to sag, thus leaving gaps above the glass. A variety of makeshift measures have been taken to prevent the sash and glass from falling, and to try to keep weather, birds and insects out of the building.
When the ground floor windows were replaced with steel windows in the 1950s, the frames and trim were removed and the openings were bricked in to reduce the size of the opening. Replacement of the ground floor windows is not anticipated in Phase 2 construction scheduled for the coming fiscal year, but these windows will be included in the analysis and recommendations.
Though we are pleased with the appearance and quality of the windows on the west and south sides, window projects on the primary façade of a historic landmark should be held to the highest preservation standards. Failure to do so, will impact the City’s eligibility for grants in the future. Gary W Anderson Architects (GWAA) has proposed a scope of services that will help ensure that the historic integrity of the structure is not compromised. Existing windows (including salvaged sash and trim from the Phase 1 project) will be carefully examined before a recommendation is formulated. The recommended approach will then be reviewed with Illinois Historic Preservation Agency staff and sufficient documentation will be developed to satisfy the concerns of all parties regarding the recommended approach.
GWAA provided window analysis and design services for Phase 1 and can build off of the information gained from that project. They have prepared a two-part fee structure, at our request. The investigative phase will be $4,000 and will include an evaluation of all remaining old windows. If it is determined that the windows can be restored and reused, the fee for preparation of construction documents and assistance with the bidding process will be an additional $8,940. If the window repair option is not selected, the fee for contract document preparation and bidding assistance will be an additional $5,000.
It is recommended that the attached agreement with Gary W. Anderson Architects for the provision of architectural services for initial investigative work for $4,000 for all remaining windows and an additional $8,940 for preparation of construction documents for window repair and painting or $5,000 for window replacement for Phase 2 construction be approved. Costs for these services will be paid from Tax Increment Financing Fund (TIF) line item #41-00-7-729.
City of
Building & Zoning Department phone 815.338.4305 121 West Calhoun Street fax 815.334-2267 Woodstock, Illinois 60098 [email protected] www.woodstockil.gov
MEMORANDUM
Date April 4, 2017
To: Roscoe Stelford, City Manager
From: Nancy Baker, City Planner
RE: Old Courthouse Architectural Services for Masonry Assessment
With the question of ownership and partial use of the Old Courthouse and Sheriff’s House resolved, the City and the Friends of the Old Courthouse have begun to apply for grants and are seeking donations to complete the rehabilitation of the property. Most grant agencies and organizations require a defined scope of work and estimated construction costs as part of the funding application. For this reason, we have obtained proposals from Gary W. Anderson, Architects and US Heritage Group, Inc. for consulting services for the preparation of a masonry assessment of the Old Courthouse and Sheriff’s House. We have also asked Gary W. Anderson Architects to provide a proposal to analyze the second floor courthouse ceilings and courtroom original finishes, which will be submitted to City Council for approval in May. There are a multitude of masonry issues regarding the Courthouse and Sheriff’s House including cracked and loose brick and limestone, inappropriate brick and mortar patches, loose and missing mortar, highly eroded bricks, and the porous surface of the bricks due to sandblasting. Without repairs and restoration, water will continue to leak into the building, and animals and insects will continue to find access to the interior and the buildings will continue to deteriorate. The masonry assessment proposed by US Heritage Group will include a comprehensive analysis of existing conditions, identification of issues, and recommended solutions. The analysis includes materials sampling to ensure that any new materials are compatible with the historic materials. Recommendations will be made regarding removal of inappropriate repairs, repointing deteriorated mortar joints, repair or replacement of deteriorated or cracked brick and sealing of holes. The analysis will recommend project priorities and sequencing along with opinions of cost for each item. The US Heritage Group has extensive experience with historic masonry materials and products, and their recommendations will comply with the “Secretary of the Interior’s Standards for
Treatment of Historic Properties,” and will meet the requirements of organizations and agencies that fund historic restoration projects. The completion of the proposed consulting services will enable the City to apply for the next round of CDBG funding for masonry restoration. The cost of the assessment is $15,133. A copy of the scope of services and contract is attached. It is noted that this does not include the preparation of actual bid documents. It is recommended that the attached agreement with US Heritage Group to provide consulting services for a masonry assessment of the Old McHenry County Courthouse and Sheriff’s House including material sampling, mortar matching, and recommended prioritized list of repairs including recommended phasing, and construction cost estimates for an anticipated cost of $15,133 be approved. Costs for these services will be paid from Tax Increment Financing Fund (TIF) line item #41-00-7-729.
U.S. Heritage Group, Inc. 3516 North Kostner Street, Chicago, IL 60641 Ph. 773/ 286.2100 Fx. 773/ 286.1852 www.usheritage.com
04 April 2017
Nancy Baker City Planner City of Woodstock Building and Zoning Department 121 West Calhoun Street Woodstock, IL 60098 (+1) 815 338 4305 [email protected]
Re: Consulting Services for Historic MCHENRY COUNTY COURTHOUSE AND SHERIFF’S HOUSE, WOODSTOCK, IL
Dear Ms. Baker,
U.S. Heritage Group, Inc. (USHG) is pleased to be considered for contribution to the restoration of the historic masonry phase of the McHenry County Courthouse and Sheriff’s House restoration and rehabilitation. Based on your request and follow-up communication U.S. Heritage Group (USHG) submits the following proposal for your consideration. Our understanding is that you requested a proposal that includes: A. As-built exterior elevation drawings aiding in the assessment and future restoration efforts B. Masonry Condition Assessment: Site visit to confirm/evaluate the present condition of the buildings masonry C. Mortar Analysis: Removal of mortar samples and laboratory analysis D. Execute work on site during weather suitable conditions; USHG cannot be responsible for weather or travel related delays
Recommendations will comply with the “Secretary of the Interior’s Standards for the Treatment of Historic Properties,” U.S. Department of the Interior, National Park Service, Cultural Resource Stewardship and Partnerships, Heritage Preservation Services, Washington D.C., 1995. Preservation Brief #2, Repointing Mortar Joints in Historic Masonry Buildings (revised 1998) will act as the basis for recommendations. For more information, please visit www.nps.gov to review the Secretary of the Interior's Standards and to download the Preservation Briefs.
Please contact me directly with any needs you may have in relation to our proposal.
Sincerely,
Mario Machnicki President cc: File
CONSULTING SERVICES STATEMENT OF WORK
Scope of Services
USHG proposes to execute the following services:
A. As-Built Exterior Elevation Drawings To properly document and diagram conditions, exterior elevation drawings are necessary. The City of Woodstock will find these beneficial in the future to detail work scope for bidders and utilize for working drawings / bid documents. USHG will perform on-site measuring to produce CAD drawings of all exterior elevations. USHG will: 1. Execute field measuring of all exterior elevations 2. Execute to scale drawings of the existing building 3. Utilize drawings to denote existing conditions such as: a. Cracks b. Details (headers, sills, water table, etc.) c. Efflorescence d. Loose masonry units e. Spalling f. Unstable masonry g. Construction dates 4. Note: Electronic drawings files (dwg and pdf) will be provided to the owner for future use 5. Note: Pricing assumes access to roofs and through open windows to measure rough openings
Total Cost for item A is $5,226.00
Approve item A:
by: Date
B. On-Site Condition Assessment
US Heritage Group will execute the following while on site: 1. Thorough assessment of existing masonry conditions with the goal of determining the root causes of deterioration, remedies for deterioration, and opinions of cost to compete repairs; our team will visually inspect exposed masonry to include: a. Exterior wall faces (walls, chimneys, water table, etc.) b. Window headers and sills c. Door headers and sills d. Water table (exposed) e. Decorative stone trim and details f. Basement/Foundation (exposed portions only at the interior and exterior) g. Attic (exposed masonry only) h. Interior plaster walls (tell-tale signs of movement and through-wall cracks) 2. Digital images will document conditions and findings
US Heritage Group 3516 N. Kostner Ave., Chicago, IL 60641 v. 773-286-2100 f. 773-286-1852 ©2017 U.S. Heritage Group. All Rights Reserved. [email protected] or visit www.usheritage.com Page | 2
3. Deliverable: USHG will provide the client with a Masonry Condition Assessment describing: a. Building materials b. Detailing root causes of masonry deterioration with proposed solutions c. Identification and prioritization for repairs including specific treatment recommendations d. Prioritized list of repairs including sequencing (phasing) of the work and opinions of cost for each item
Total Cost for item B is $7,687.00 Approve item B.:
by: Date
C. Original mortars analysis Package B with development of replacement mix design
During the Masonry Condition Assessment, the current mortar and render will be sampled for laboratory analysis (executed in house at USHG). USHG will develop a replacement mix that will perform well with the original existing masonry. 1. Mortar samples will be collected and analyzed by USHG of: a. Bedding mortar b. Parging mortar c. Bead/penciling mortar 2. Mortar Matching Analysis and Custom Blending will be executed to deliver the following: a. Visual: Original mortar aggregate characteristics for visual matching (sand gradation and color) in the form of a sand gradation chart b. Performance and Bonding: Suitable mortar mix design to repair original mortar and replace ill-suited modern era repointing mortar; USHG will provide written justification for a proposed replacement mortar mix c. Package includes 10 pounds of custom matched mortar for approval d. Package B includes a detailed report of analysis findings and recommendations. e. Approved material match of one sample is included with this proposal
Total Cost for item C. is $2,220.00
Approve item C:
by: Date
Compensation for Services 1. USHG’s lump sum fee to accomplish the tasks/ testing as detailed above is the sum of all approved items above Total Max Proposal Cost: $15,133.00
US Heritage Group 3516 N. Kostner Ave., Chicago, IL 60641 v. 773-286-2100 f. 773-286-1852 ©2017 U.S. Heritage Group. All Rights Reserved. [email protected] or visit www.usheritage.com Page | 3
2. Items in addition to those listed above included in this fee are as follows: a. Electronic copies of drawings, condition assessment, testing, and field reports b. Postage c. Reproductions Costs (1-copy of Mortar Analysis Report + 1-copy of the Masonry Condition Assessment and Mock-Up Field Report) d. Travel Time (as stated above) e. Mileage (as stated above) 3. Items not included in the above fee are detailed below. a. Additional mortar analysis samples (2-included). b. Additional site visits c. Travel time beyond 4-hours total d. Additional hard copies of printed deliverables e. Full size drawing print outs
Access USHG will require access to the masonry around the entire building. Ladders/scaffold are typically necessary but given the scale of the project, observations will be from the ground, through windows, or from the roof. Note: Please advise USHG of any exterior areas that should be omitted. Please provide an escort as necessary to guarantee privacy and security as required by the client.
Terms of Services 1. This document will serve as the contract for the work described above. 2. Standard new project start dates are scheduled a minimum of two weeks after receipt of signed proposal and retainer. Actual execution date is subject to change per owner, client or weather conditions 3. Schedule for Deliverables: Laboratory analysis time frames are typically 3 to 4 weeks. During the traditional masonry construction season (May-September) these times can increase due to unforeseen laboratory back logs. Deliverable timeframes for Masonry Conditions Assessments are typically 2 to 4 weeks based upon project size and complexity. 4. Payment Terms a. USHG will invoice for work upon completion for approved items included in the lump sum fee amount and reimbursable expenses. b. Payments are due and payable (30) thirty days from the date of the USHG invoice. Amounts unpaid (30) thirty days after the invoice date shall bear interest at the rate of 18% annually. c. A retainer equal to 50% of the lump sum fee as defined in Compensation for Services Item 1 is due at contract signing and will be credited to the final invoice.
If the Terms of Services above are agreeable to you, please sign below in the space indicated; return a copy, and we will proceed immediately with scheduling our efforts on the proposed work.
Nancy Baker Date City of Woodstock US Heritage Group 3516 N. Kostner Ave., Chicago, IL 60641 v. 773-286-2100 f. 773-286-1852 ©2017 U.S. Heritage Group. All Rights Reserved. [email protected] or visit www.usheritage.com Page | 4
Please call me directly with any clarifications or questions regarding our comments at 773/ 286.2100.
Sincerely,
Mario Machnicki President cc: File Donna Weiss, Preserve, LLC
US Heritage Group 3516 N. Kostner Ave., Chicago, IL 60641 v. 773-286-2100 f. 773-286-1852 ©2017 U.S. Heritage Group. All Rights Reserved. [email protected] or visit www.usheritage.com Page | 5
City of
Building & Zoning Department phone 815.338.4305 121 West Calhoun Street fax 815.334-2267 Woodstock, Illinois 60098 [email protected] www.woodstockil.gov
MEMORANDUM
Date April 6 2017
To: Roscoe Stelford, City Manager
From: Nancy Baker, City Planner
RE: Sheriff’s House and Jail--Architectural Services for Roof and Cornice Repair and Restoration
The repair and restoration of the Sheriff’s House and Jail roofs is the next more urgent priority for the Courthouse property. The shingles on the Sheriff’s House portion of the structure are very deteriorated and need to be replaced. This roof has leaked in the past, but was patched a few years ago. The jail roof was re-shingled by the owners of LePetite Creperie, but the new shingles did not correct the leaks, which seem to have become worse over the past two years and there appear to be structural issues that will need to be corrected. The jail roof has a very shallow pitch and the gutter system also needs to be replaced. Minor repairs were attempted last year, but it has become apparent that more extensive work is necessary. Because of these leaks, the roof project has become a higher priority than originally anticipated.
Sheriff’s House before patching Jail after patching
Gary W. Anderson Architects (GWAA) proposes to evaluate the roof and provide construction documents that address drainage, roofing details and materials, and cornice repairs. The plans for the jail roof will take into account the need for future mechanical systems. The anticipated cost of services is $8,000. GWAA is very familiar with the property and has previously provided architectural services for masonry and window projects on the building. Funding for the construction phase is included in the FY17/18 budget.
It is recommended that the attached agreement with Gary W. Anderson Architects for the provision of architectural services for analysis and preparation of construction documents for the repair and rehabilitation of the Sheriff’s House and Jail roof be approved at a cost of $8,000. Costs for these services will be paid from Tax Increment Financing Fund (TIF) line item #41-00-7-729.
City of
Department of Community and Economic Development phone 815.338.4305 121 W. Calhoun Street fax 815.334.2267 Woodstock, Illinois 60098 [email protected] www.woodstockil.gov
MEMORANDUM
April 6, 2017
TO: Roscoe Stelford, City Manager
FROM: Nancy Baker, City Planner
SIGN VARIATION—231 Main Street Mural
Terry Willcockson and John Puzzo, representing the project sponsor, the Friends of the Opera House, appeared before the Historic Preservation Commission requesting variations of the Chapter 13 Unified Development Ordinance, Sign Controls, to allow a mural on the south wall of the building at 231 Main Street, which adjoins the pedway. Specifically, variations of three specific requirements are necessary:
13.4, Prohibited Practices, to allow a mural sign to be painted directly on a building;
13.7, Sign Message, to allow the proposed mural sign to have no specific limitation on the items of information that can be displayed (ordinance allows 10 words, symbols, logos, etc.); and
13.8, Wall Signs to allow a mural on the side of a building not fronting a public street or having a public entrance, and to allow a sign that is 118 feet long and up to 15 feet in height.
The Historic Preservation Commission held a Public Hearing at their meeting on March 27th. Four members were in attendance. Chairman Kyle McCoy was absent.
Ms. Willcockson explained the genesis of the mural concept, the suitability of the proposed location and the complexity of the project. The mural will be painted by a professional artist. She noted that the project is being spearheaded by a volunteer committee including mural designer Michael Stanard of One Zero Charlie, Inc. and Tina Hill who was in attendance. Mr. Puzzo explained the wall preparation process and how the proper preparation and materials will enhance the longevity of the mural.
Commission members Erica Wilson, Jerry Furlano, and Marti Dejon noted that art is subjective and not everyone will like the design; however, the mural will enhance the pedestrian gateway and could become a tourist attraction. They agreed that the mural location will not be distracting or negatively affect the historic character of the area and that although, painted murals and signs are traditionally applied to brick surfaces which allow the paint to gently fade, there is no other choice due to the condition of the wall following demolition of the adjoining structure. Commissioner Paglialong expressed opposition to the location, design, materials, and cost.
Willis and Shirley Johnson, owners of the property adjoining the pedway to the south, attended the hearing and Mr. Johnson spoke in favor of the mural, noting that it will enhance the pedway and that the mural design is representative of a number of aspects of Woodstock film and theater.
The Commission also reviewed and approved a Certificate of Appropriateness for the wall preparation work that is required prior to the creation of the mural.
After the conclusion of the hearing, the Commission voted 3 yes, 1 no, and 1 absent to recommend approval of the variations. A copy of the Building and Zoning Department Report and the petitioner’s application is attached. Minutes from the Historic Preservation Commission meeting are also provided.
Based on the action of the Historic Preservation Commission and the evidence presented during the public hearing, it is recommended that the City Council approve Document Number ______, consisting of an Ordinance authorizing variations of Section 13.4, 13.7, and 13.8 of the City of Woodstock Unified Development Ordinance to allow a mural to be painted on the south wall of 231 Main Street.
City of
Building & Zoning Department phone 815.338.4305 121 West Calhoun Street fax 815.334 -2267 Woodstock, Illinois 60098 [email protected] www.woodstockil.gov
March 21, 2017
TO: Historic Preservation Commission FROM: Nancy Baker SUBJECT: Variation of Sign Regulations for Mural at 231 Main Street
The City of Woodstock does not have a separate mural ordinance, therefore the installation of a mural falls under Chapter 13 of the Unified Development Ordinance which defines a sign as “Any object, device, or structure, or part thereof, located inside or outside an establishment, which is used to advertise, identify, direct or attract attention to an object, person, institution, organization, business, product, service, event or location by any means including words, letters, designs, symbol fixtures, colors, motion, illumination or projected images. The term sign includes, but is not limited to, projecting, ground, wall, window, awning, canopy, marquee and changeable copy signs, illuminated signs, flashing and animated signs, temporary signs, portable signs, pennants, banners, streamers, search lights or other attention-getting device or display either affixed to or separate from a building or structure.”
As a wall sign, a mural is subject to the same size, location, items of information, and other requirements as any other wall sign which means that variations are required.
In addition, in the Downtown Historic District, a mural is subject to the Design Standards for Properties in the Downtown Historic Preservation District and a Certificate of Appropriateness may be required if alterations to the wall are required.
It is noted that there is community interest in creating additional murals in the downtown and each mural will require a variation of the sign regulations.
The Woodstock ‘On Film and On the Stage Mural’ is planned for the north wall of the pedway connecting Main Street to the public parking lot accessed from Throop Street. The wall was exposed when the adjacent building was demolished as part of the movie theater expansion project. The demolition left an uneven surface which will be prepared and stuccoed as part of this project.
The applicant’s petition for variation is attached. The wall preparation work is described in the attached Certificate of Appropriateness application.
Three variations of the Unified Development Ordinance Sign Regulations are needed for the proposed mural: variation of Section 13.4, Prohibited Practices, to allow a mural sign to be
painted directly on a building; variation of Section 13.7, Sign Message, to allow a mural sign with not specific limitation on items of information; and Section 13.8, to display a mural sign that is 118 feet long and up to 15 feet in height on the side of a building not facing a public street or having a public entrance.
An excerpt of the sign regulations specifically pertaining to wall signs is attached to this report.
Subject site
ANALYSIS:
Section 13.11.3 of the Woodstock Sign Control Ordinance states that variations may be granted from the strict application of the terms and provisions of the regulations pertaining to signage in accordance with the provisions of this Ordinance. The Historic Preservation Commission will conduct a public hearing and may recommend to the City Council a variation of the strict application of the terms and provisions of these regulations when it finds:
• That such variation is harmonious with the intent and purpose contained in Section 13.1, Statement of Purpose (below).
• That there are practical difficulties or particular hardships in carrying out the strict letter of this Ordinance, or any part hereof, relating to the construction, alteration, maintenance, repair or remodeling of any sign. Practical difficulties or particular hardships shall be proven by evidence demonstrating that (1) the plight of the
owner is due to unique circumstances and (2) the variation, if granted, will not alter the essential character of the locality in which it is granted.
• That the variation will maintain and/or enhance the historical and architectural character of a site or structure.
Statement of Purpose:
The Sign Control Ordinance recognizes that outdoor signage places certain demands upon the attention of people passing by, which cannot easily be ignored, set aside, or turned off at will as may be done with other media. The Sign Control Ordinance also recognizes the need to protect the safety and welfare of the public; the need to protect and enhance property values and to provide a strong economic base by maintaining the attractive appearance and unique character of this community; the need to protect people from assaults on their privacy and sensibilities; and the need to provide adequate and effective identification and communication. The identity of businesses, the nature of the business or manufacturing activity on a site, as well as directional instructions to pedestrian and vehicular traffic on a site provide important information necessary for pleasant and effective commerce between the public and business establishments .
RECOMMENDATION: If the Historic Preservation Commission concurs that the sign variation is justified, a motion should be made recommending a variation of the Unified Development Ordinance, Section 13.4, Prohibited Practices, to allow a mural sign to be painted directly on a building; variation of Section 13.7, Sign Message, to allow a mural sign with not specific limitation on items of information; and Section 13.8, to display a mural sign that is 118 feet long and up to 15 feet high on the side of a building not facing a public street or having a public entrance at 231 Main Street
Woodstock Unified Development Ordinance excerpts:
13.4 Prohibited Signs and Practices
The use of the following signs within the City is prohibited unless otherwise specified herein: A. Off premise signs except as provided in Section 13.6.H, Sidewalk Signs. An off premises sign is a sign which identifies goods, services or facilities which are not available on the premises where the sign is located, except as provided for in the Woodstock City Code. (Ordinance Number 09-O-64, adopted October 20, 2009).
B. Signs which revolve, rotate, move or give the appearance of movement.
C. Signs attached to any tree, fence, fire escape, bush, or utility pole, or located within a public right-of-way, except as provided for in Sections 13.4.H, 13.5.1, 13.5.3, and 13.8.3.
D. Signs painted directly on a building.
E. Roof signs or signs which are displayed above the roof line of a building or structure.
F. Message center signs or sign which contains changeable copy that flashes, scrolls continuously, changes more than once in a four hour period, or is animated.
G. Flashing signs which contains an intermittent light source, or gives an illusion of intermittent or flashing light by means of animation, or an externally mounted flashing light source.
H. Portable or movable signs except as provided in Section 13.6, including a portable or movable sign or display which is not permanently attached to a building or anchored to the ground; or a sign or display which is designed to be moved from place to place by means of a trailer.
I. Signs with moving parts.
J. Changeable copy signs except as provided in Sections 13.5.S, 13.8.4.C, 13.8.8, 13.8.11, 13.8.12, 13.8.13, and 13.9.
K. Attention-getting devices including, but not limited to search lights, propellers, spinners, streamers, pennants, balloons and flags, except as provided in Section 13.6.D.
L. Balloons of metallic material or with tethers containing or consisting of metallic material.
M. Lettering or other elements of a sign message which extend beyond the exterior perimeter of the surface to which it is attached.
N. Signs which imitate or otherwise resemble an official traffic sign or signal, or which bear the words "Stop", "Slow Down", "Caution", "Warning" or similar words and are displayed in the color or manner normally associated with traffic control signs.
O. Signs attached to a motorized vehicle or piece of equipment which is not operational and in working order.
P. Home occupation signs in residential zoning districts.
13.7 Sign Message
A sign message is the information on a sign composed of words, symbols, geometric shapes, pictures or logos which communicate information to the general public.
A. Items of Information An item of information is a word, abbreviation, phone number, registered trade mark, symbol or geometric shape which is used to identify a building and/or an establishment. Items of information shall be limited to the following:
1. Formal name of the occupant of the establishment; and
2. The occupant's logo; and
3. A brief secondary identification element describing the nature of the business, including any agency or franchise affiliation.
B. Information Entitlement and Counting
Each establishment is entitled to display permanent signage containing up to ten (10) items of information for each public street or highway on which it fronts. However, no more than twenty (20) total items of information may be displayed by one establishment, if it has frontage on more than one street or highway.
When a changeable copy message area is utilized, the amount of items of information available for display shall be reduced by two.
Identical information displayed on opposite sides of a double-faced, V-shaped, or projecting sign may be counted only once in determining the number of items of information.
C. Types of Lettering Not Included The following types of lettering are not included when computing the number of items of information:
1. Lettering less than 19 inches in height, which is carved into or otherwise made to be a part of the architectural detail of a building, is not made of reflective material, and does not contrast sharply with the building.
2. Lettering on a permanent directory sign.
3. Lettering, less than 5 inches in height, on a second or third story window sign which refers to a professional occupant of the building in the Historic Downtown Business Preservation District.
4. Lettering, less than 3 inches in height, on the valence, curtain, or edge of an awning or canopy.
5. Lettering on a theater marquee sign which references the names and ratings of the movies currently being shown.
6. Changeable copy lettering on a permanent church or school sign.
7. Information relayed by time and temperature devices, as permitted by this Ordinance.
8. Lettering on permanent directional signs.
9. Information, excluding the name of a firm, referenced on an employment opportunity sign.
10. Lettering, less than three (3) inches in height, contained within a logo, trademark or symbol.
11. Changeable copy lettering which states current fuel prices on a gasoline service station sign.
12. Changeable copy lettering displayed on a permanent changeable message area as provided in Section 13.8.13.
13. Lettering on a window sign under five (5) inches in height, on a permanent business identification window sign located in the Downtown Business Historic Preservation District.
14. Any lettering on a window sign outside the Downtown Business Historic Preservation District.
15. Numerals and letters on an address identification sign.
13.8.1 Permanent Wall Signs
A permanent wall sign is a sign which utilizes a flat background with a decorative and/or raised border, an enclosed “box”, individual three dimensional alphanumeric letter forms, or a combination thereof, applied directly to the exterior wall of a building.
A. Signable Area 1. Signable area is a triangle or rectangle on the side of a building having an architecturally emphasized public entrance or fronting on a public street. A signable area must be uninterrupted by doors, windows, light fixtures, bracing or other architectural features or decorative elements.
2. A building wall may have several signable areas. A primary signable area must be selected for purposes of this regulation. The primary signable area is the signable area where the primary wall sign will be located. A primary wall sign is the largest wall sign for a business, typically located above a main entrance or centered on the most prominent façade.
3. In the Historic Downtown Business Preservation District, a signable area may not extend above the sill of a second story window or the bottom of a faux mansard.
4. Outside the Historic Downtown Business Preservation District, signable area may be located on an uninterrupted area that is located to the side of a bank of second story windows, up to the top of the second story, or below any cornice, frieze band, fascia board or similar elements, whichever is lower. A sign may be located on the signable area of a tower or pediment feature, provided that the top of the signable area may not be located at a height of more than 20 percent above the average height of the coping on the adjoining wall.
5. Outside the Historic Downtown Business Preservation District, a signable area may be on a faux mansard on a one story building, and may be measured to the top of the mansard or 16 feet, whichever is lower.
B. Sign Size 1. Primary Wall Sign The maximum area of a primary wall sign shall be 1.5 times the length of the architectural front of a single tenant building or 1.5 times the length of the unit in a multi-tenant building; however a sign may never exceed the primary signable area on which it will be located. (For example: 20’ architectural front = 30 square foot maximum sign size)
An increase of up to ten percent of the maximum area of a wall sign may be approved based on demonstrated need, based on factors including, but not limited to, building design and building setback; but the sign may not exceed the primary signable area on which it will be located.
The maximum area of wall sign may not exceed 800 square feet.
2. Other Walls with Architecturally Emphasized Public Entrances or which Front Public Streets The maximum area of a wall sign on other walls with architecturally emphasized public entrances or which abut a public street shall be 0.75 times the length of the wall or the unit; however a sign may never exceed the signable area on which it is located nor may not exceed the size of the primary sign.
C. Number of Signs
1. One sign may be displayed on any wall containing an architecturally emphasized public entrance or which fronts a public street.
2. Large Buildings: Outside the Historic Downtown Business Preservation District, large buildings with architectural fronts that are at least 125 feet in length may display one primary sign and up to four secondary signs on the same façade. The size of the secondary signs must be less than 50 percent of the area and less than 50 percent of the vertical dimension of the primary sign. The sum total area of all signs on the façade may not exceed 1.5 times the length of the building. The maximum area of wall signage on any building façade shall not exceed 800 square feet.
3. Multiple Tenant Buildings with Shared Entrances and No Storefronts: If a building contains multiple tenant spaces which share an entrance and do not have individual storefronts, the tenants must share a directory sign. Individual signs may only be approved as part of a Comprehensive Signage Plan for a Planned Unit Development or if the primary business has not utilized all secondary signage as provided for in Section 13.8.1.C.2.
Commentary:
A multi-tenant building, such as a grocery store, might contain a bank and a coffee shop inside. If the grocery store building is at least 125 feet in length, it could display one primary sign with the store’s name, two secondary signs with store products or services, i.e., liquor, photo processing, etc., leaving two other secondary signs available for the bank and the coffee shop. In this case, items of information on secondary signs will count toward the items of information for the primary business.
D. Sign Replacement Prior to the installation of a new sign, the fascia to which the sign will be installed must be repaired to the buildings original condition, including, but not limited to, repainting, repair of, discoloration, and hole repair.
MINUTES HISTORIC PRESERVATION COMMISSION March 27, 2017 City Council Chambers
I. CALL TO ORDER: The Regular Meeting of the Historic Preservation Commission of the City of Woodstock was called to order by Vice-Chair Erica Wilson at 7:00 PM on Monday, March 27, 2017 in the Council Chambers at City Hall.
A Roll Call was taken.
HISTORIC PRESERVATION COMMISION MEMBERS PRESENT: Jerry Furlano, Vice- Chair Erica Wilson, Marti Dejon, and Rodney Paglialong.
HISTORIC PRESERVATION COMMISSION MEMBERS ABSENT: Chairman Kyle McCoy.
STAFF PRESENT: Liaison City Planner Nancy Baker, Grant Writer Terry Willcockson, and Chief Deputy City Clerk Jane Howie.
OTHERS PRESENT: John Puzzo, 679 Dane Street, Tina Hill, resident Rodney Poore, and Willis Johnson, 603 Rodger Street, Downers Grove.
II. PUBLIC COMMENT: none.
III. ACCEPTANCE OF MINUTES: Motion by R. Paglialong , second by J. Furlano, to accept the Minutes from the January 23, 2017 meeting. Ayes: J. Furlano, Vice-Chair E. Wilson, M. Dejon, and R. Paglialong. Nays: none. Abstentions: none. Absentees: Chair K. McCoy. Minutes accepted as presented.
IV. GENERAL BUSINESS:
Certificate of Appropriateness for façade improvements to 333 W. Judd Street: The petitioner, Rodney Poore, owner of 333 E. Judd Street, reviewed the project with the Commission. He owns a 10,000 square foot building on the corner, wants to install awnings on the building and a glass door on the side of his building facing Seminary. Vice-Chair Wilson noted that the building was constructed in 1996 and is therefore, “non-contributing.” In the photo submitted, the awnings are striped. She asked Mr. Poore if he was planning on having striped or a more neutral color such as beige and brown. In response, Mr. Poore said his architect suggested going with a copper or bronze solid color instead of striped. In addition, E. Wilson said is appears that the valance is fixed rather than loose, and asked what Mr. Poore’s intentions are. Mr. Poore replied that he will abide by the City Ordinance. E. Wilson asked a few more questions to clarify Mr. Poore’s wishes. E. Wilson asked if the Commissioners had any other comments or questions for Mr. Poore; they did not
Motion by M. Dejon to approve a Certificate of Appropriateness to install a new door, windows, and awnings with the caveat that the awnings will be a solid color with a loose valance. second by J. Furlano. R. Paglialong recused himself from voting on this matter. Ayes: J. Furlano, Vice-Chair E. Wilson, and M. Dejon. Nays: none. Abstentions: none. Absentees: Historic Preservation Commission 3/27/17 Page 2 of 4
R. Paglialong and Chair K. McCoy. Motion passed to accept the Certificate of Appropriateness for windows, doors, and awning at 333 E. Judd Street.
Public Hearing regarding Sign Ordinance Variation for a Mural at 231 Main Street and consideration of Certificate of Appropriateness for wall modifications. Terry Willcockson, a member of the mural committee, was sworn in by Vice-Chair E. Wilson. Ms. Willcockson discussed how the mural project came to be. The mural concept came together quickly with four significant icons, Chester Gould, the creator of Dick Tracy Groundhog Day film from 25 years ago, Actor, Playwright, Producer Orson Welles, and Stars of the Opera House: many entertainers who performed in Woodstock. It is the hope that the mural would be on the wall along the pedway, which would be a natural connection to Woodstock’s Classic Cinemas Theatre.
Mr. John Puzzo, a professional mason and member of the Friends of the Opera House Board, said the wall itself is a challenge, and the group has looked for ways to prepare the wall to maintain the building and the mural.
John Puzzo is also the Fundraising Chairman for Friends of the Opera House. The Commissioners asked J. Puzzo to explain the necessary process to prepare the wall for a mural. Currently, the wall is not in very good shape for this type of project. The existing building that had been attached was removed. Mr. Puzzo explained the process in detail that includes a base coat and then a top coat which will help to hold onto the paint. Plans would include replacing the clay tile caps on the parapet wall with new metal caps. LED lights will be re-installed. A detail of the parapet was distributed. The plan is to very securely seal the wall as best as possible to avoid any moisture from getting in at the top. E. Wilson asked how far the ice and water shield comes in. J. Puzzo explained the exact location of this shield and he explained how the materials will be secured. Mr. Puzzo’s thought is to have the wall match the brown of the theatre next door. E. Wilson’s major concern is that the wall is well secured so that the wall remains tight / moisture proof.
Friends of the Opera House will continue raising money for this project for maintenance going forward. R. Palialong asked about this stucco technique and asked if this is common practice for murals. J. Puzzo answered yes, it is; he’s very familiar with the process. It is J. Puzzo’s desire that this mural lasts as long as possible. R. Paglialong asked about pressure washing to remove the paint. J. Puzzo said the wall has already been sealed to repel water, so the pressure washing won’t work properly. He explained another process that they believe will work better for this wall. E. Wilson asked if this wall has had any water issues in the past. J. Puzzo explained that there had been another building tight against this wall, made of cinder block. J. Puzzo said the pilasters will be cut back to allow for a flat surface. E. Wilson asked why the decision was made to apply the mural directly on the wall, rather than onto a material that is then attached to the wall. J. Puzzo explained how some of the murals in Belvidere were done. He mentioned how some of the paintings on the Waverly House on Main Street still have remnants of paint for decades ago. E. Wilson asked if J. Puzzo is concerned that moisture will get into the wall. Mr. Puzzo is not afraid of this.
Ms. Willcockson explained how the idea came about to install the mural on this wall. The group has a signed agreement from the building owner, Patrick O’ Rourke. The Johnson Family donated $10,000 to support this project; the City received a $20,000 grant from Historic Preservation Commission 3/27/17 Page 3 of 4
McHenry Community Grant Foundation. R. Paglialong asked if there’s a break-down of the costs. T. Willcockson said there will be an information kiosk that will provide historical information about each panel. Preliminary figures include $35,000 for the Muralist; however, no contract has been signed yet. $12,500 for the mason, and $8,500 for the roof. Phase 2 would include a sculpture garden, with a family-friendly groundhog.
R. Paglialong had concerns about the placement of the mural, the transients in this area, and about the cost of the project. He believes that $50,000-$60,000 is too much money to spend on this type of project. R. Paglialong doesn’t like the design and the connection to Woodstock, with four random images. He suggested, perhaps, Orson Welles and the Todd School for Boys. The images presented appear to be a stock collage. Also, the mural would be on the opposite site of the travel direction of Main Street. R. Paglialong added that he thinks it’s great that there’s this much community support for the project.
J. Furlano asked how the location was decided upon. T. Willcockson said this is the spot Councilman RB Thompson proposed as it’s the corridor that connects the train station and parking for the downtown. Thousands of people travel the pedway from parking to the theatre and to Main Street. M. Dejon can understand how this location was chosen. Anywhere else it could take away from the historic feel of the Square. It echoes the entertainment feeling of Woodstock. She is concerned about the wall itself, as an artist. She agreed that the wall, as it stands, is not attractive. J. Puzzo said he goes to the cinema often and he usually parks on Throop Street and there’s a lot of traffic going through that pedway on a daily basis. The mural will dress up this wall and the pedway. Mr. Puzzo said he loves the Opera House; it’s the jewel of the Square. He explained some of the items that will be included in the kiosk to inform the public of each section of the mural.
M. Dejon said she understands the feel good nature of the mural. She’s more concerned about the preparation of the wall; she worries about how the mural will fare over time. Ms. Willcockson said there is a protective barrier with the close proximity of the theatre nearby. She added that this is a pedestrian attraction and its position will not detract drivers on Main Street.
R. Paglialong asked what measures will be taken to protect the mural from defacement / graffiti. J. Puzzo said there are materials that can be applied to help. T. Willcockson believes the intricate nature of the mural will deter from graffiti.
J. Furlano said he understands and agrees that painting on the stucco is a good idea. He likes the idea. E. Wilson sees both points of view; its art, it’s subjective. She doesn’t have any problems with this; it’s a gateway in and out of the Square; it would be a hidden gem. She likes the colors and believes its location will not detract from historic buildings. E. Wilson added that the mural would be a conversation piece for people as well as a great connection between this group and the theatre. Her main concern is the longevity of the mural. She stressed the importance of having a maintenance plan in place as well as upkeep going forward. E. Wilson said she understands how some of the old murals look faded; she hopes a plan will be in place to take care of this mural. J. Furlano believes the mural will be a tourist attraction and bring more people to Woodstock. He believes that the more positivity that comes from it, the more funds will be raised. Historic Preservation Commission 3/27/17 Page 4 of 4
Public Comments: Willis Johnson, was sworn in by Vice-Chair E. Wilson. Mr. Johnson is in favor of this project and has already made a generous donation. It is his belief that the mural will be a big enhancement to the pedway and a great addition to the arts. Tonight’s goal is to approve a variance to the sign ordinance. There’s been a lot of effort in fundraising and it is Mr. Johnson’s hope that this Commission approves the variance.
The Public Hearing was closed at 7:59 PM.
Certificate of Appropriateness approval for improvements to the south wall of 231 Main Street. Motion to approve the work on this building, M. Dejon, second by J. Furlano. Ayes: J. Furlano, Vice-Chair E. Wilson, and M. Dejon. Nays: R. Paglialong. Absentees: Chair K. McCoy. Abstentions: none. Motion passed to approve the Certificate of Appropriateness for preparation of wall for mural.
Motion to approve variation of sign regulations for mural at 231 Main Street. Motion to approve by M. Dejon, second by J. Furlano. Ayes: J. Furlano, Vice-Chair E. Wilson, and M. Dejon. Nays: R. Paglialong. Absentees: Chair K. McCoy. Abstentions: none. Motion passed to recommend the Variation of Sign Regulation for Mural at 231 Main Street to the City Council
Projects will be included on the April 18, 2017 City Council Agenda.
V. FUTURE AGENDA ITEMS: R. Paglialong will let the Commission know when the Window Preservation meeting is scheduled.
N. Baker stated that most grant organizations require a detailed scope of services and cost estimates before they will approve funding. To better position the City to apply for grants, N. Baker has obtained masonry assessment proposals and is in the process of obtaining a proposal to analyze second floor ceilings and courtroom finishes.
Construction projects for the upcoming year include repair / replacement of the roof on the Sheriff’s House and Jail and windows on the Old Courthouse. M. Dejon said the windows that have been installed look great. N. Baker said the company did a really nice job. Each window had its own issue, so it was a big job. The City will have someone look at the front windows to find out what needs to be done. R. Paglialong has a recommendation for a window restoration contractor.
VI. ADJOURNMENT: Motion made by M. Dejon, second by J. Furlano, to adjourn this Regular Meeting of the Historic Preservation Commission. Ayes: J. Furlano, Vice-Chair E. Wilson, M. Dejon, and R. Paglialong. Abstentions: none. Absentees: Chairman K. McCoy. Motion carried. Meeting adjourned at 8:15 PM.
Respectfully submitted,
Jane Howie Chief Deputy City Clerk
ORDINANCE NO. 17-O-___
An Ordinance Granting Variations from Section 13.4, 13.7 and 13.8 of the Unified Development Ordinance, Sign Regulations to Allow a Mural at 231 Main Street
WHEREAS, the City of Woodstock, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in the Constitution of the State of Illinois; and
WHEREAS, Petitioner The Friends of the Woodstock Opera House has petitioned the City of Woodstock for a variation from Sections 13.4, 13.7, and 13.8 of the Unified Development Ordinance (“UDO”), for approval to paint a mural on the south wall of the building located at 231 Man Street and legally described as follows:
Lot 12 and the North Half of Lot 13 in Block 1 of the original plat of Centerville (now City of Woodstock) as recorded in said Recorder’s Office in Book “O” of Deeds, on Page 201, and further excepting and reserving therefrom that part of the said Lots 12 and 48 described as follows: Beginning at the Northeast Corner of Lot 12 in Block 1 of the original plat of Centerville (now City of Woodstock) as recorded in said Recorder’s Office in Book “D” of Deeds, on Page 201, and extending Northwesterly on the Southerly line of Washington Street for a Distance of 10 feet; thence Southeasterly on a line to a point on the West line of Main Street which is 10 feet Southerly of the Northeast Corner of said Lot 12; thence Northerly on the West line of Main Street, a distance of 10 feet to the Place of Beginning, all of the above described premises being located in and being a part of the Southwest Quarter of Section 5, Township 44 North, Range 7, East of the Third Principal Meridian, and situated, lying and being in the City of Woodstock, in the County of McHenry, State of Illinois.
WHEREAS, pursuant to Section 13.11.3 of the Unified Development Ordinance, variations may be granted from the strict application of the UDO Sign Regulations requirements after a public hearing and consideration of the circumstances warranting the granting of the variation; and
WHEREAS, a public hearing was held by the City’s Historic Preservation Commission (“Commission”), after due notice in the manner provided by law, and the Commission has recommended that the petition for the variations from Section 13.4, 13.7, 13.8 of the UDO be granted; and
WHEREAS, the City Council has considered the evidence submitted by the petitioner and presented at the public hearing, as well as the recommendations of the Commission, and has determined that the petition should be granted to allow a mural pursuant to the plans that were submitted to the City.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the CITY OF WOODSTOCK, McHenry County, Illinois, as follows:
SECTION 1: Variations from Sections 13.4 (Prohibited Practices), 13.7 (Items of Information), and 13.8 (Wall Signs) of the Unified Development Ordinance of the City of Woodstock, are granted to allow a 118’ long by up to 15’ high mural to be painted directly on the side of the building not having a public entrance or fronting on a public street (south wall) at 231 Main Street pursuant to the plans submitted to the City by the Petitioner and presented at the public hearing.
SECTION 2: The report, recommendations and findings of fact of the Commission on the issuance of the variation pursuant to the petition are on file at City Hall as a part of the official record of the proceedings, and specifically those findings of fact by the Commission are as follows:
1. The variation is harmonious with the intent and purpose contained in Section 13.1, Statement of Purpose;
2. The Petitioner has shown practical and particular hardships in carrying out the strict letter of this Chapter, due to the unique design and location of the mural;
3. The variation will maintain/and or enhance the historic and architectural character of the site.
SECTION 3: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict.
SECTION 5: This Ordinance shall be known as Ordinance 17-O-___ and shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law.
Ayes: Nays: Abstentions: Absentees:
______Mayor Brian Sager, Ph.D.
Attest:
______City Clerk Cindy Smiley
City of
City Manager’s Office 121 W. Calhoun Street Terry Willcockson Woodstock, Illinois 60098 Grant Writer 815/338-4300 ext. 11128 fax 815/334-2269 [email protected] www.woodstockil.gov Memo
To: Roscoe Stelford, City Manager From: Terry Willcockson, Grant Writer Date: April 11, 2017 Re: WOODSTOCK ON FILM AND ON THE STAGE STATUS REPORT The Woodstock On Film and On The Stage Mural, with initial concepts offered by Councilman RB Thompson, and fully creatively imagined by Michael Stanard and his One Zero Charlie graphic design team, was presented to City Council on 11/15/16 with very positive reaction. A volunteer Steering Committee of community professionals has been at work since then to bring this unique public art project to life, to enhance the Main Street Pedway and memorialize four of Woodstock’s cultural treasures.
The project began by obtaining a signed legal agreement with the affected building owner; a five-year initial use commitment was specified, with automatic renewals following. Next, a collaboration with Friends of the Opera House allowed this 501(c)3 to serve as an affiliate banking partner, so project donations could be made tax-deductible, and negotiated payments could be made with the selected artisans.
An initial challenge occurred when the wall identified as the optimum location for the project was found to need significant improvement before mural painting could be considered. This long, uneven 115 ft. wall was created through removal of a building and left in unfinished condition. A smoother stucco finish is therefore required and professional masons will complete this work. Then, as the new wall will extrude further than the roof above it, a small roof overhang must be added, at an additional cost. The City’s Public Works Director has reviewed the selected contractors’ proposals and concurs with this process.
As this project was the first outdoor mural proposal to be presented to the City’s Building & Zoning Department, the process developed can now serve as a prototype for future requests. The attached guidelines were drafted outlining the steps applicants will need to follow to submit mural concepts as Sign Variation requests. If projects are sited in the Historic District, approvals are required through the Historic Preservation Commission; if located elsewhere in City limits, approvals are required through the Plan Commission. In addition, if project site building improvements are necessary in the Historic District, HPC must further approve those details through a Certificate of Appropriateness review. This project’s HPC review took place on 3/27/17 and the project passed both approvals on 3 to 1 votes.
Following City Council’s approval of HPC’s recommendation to proceed, work will begin immediately on the wall and roof improvements, followed by scheduling the muralist in early summer. As part of the
project’s Phase I, an Informational Kiosk is being constructed that will serve as an outdoor exhibition panel, explaining the project’s significance to the Woodstock community and crediting all donors. In addition, filming is continuing to produce an Educational Video that will be shared with high school students, showing how to develop a project using this type of unique public/private partnership.
Depending upon funds available, a Phase II Sculpture Garden will be added. This will include a lifelike sculpture of legendary resident Orson Welles, which has been donated to the project by local artist Bobby Jo Scribner; funds are still needed for bronzing this beautiful artwork. Providing a family-friendly attraction for kids, the garden will also include a large Groundhog statue, offering great promotional opportunities to residents and visitors to “Come rub the Groundhog’s nose for good luck!”
Press has been positive and the community has shown strong support for this project. Donations were generously begun by Classic Cinemas Woodstock Theatre with $10,000, followed by a McHenry County Community Foundation award of $20,000. Additional support has been offered from couples and individuals, and to date, the Committee has raised $54,500 total, with fundraising ongoing. While the mural is expected to remain in good shape for at least 10-15 years, it is hoped enough monies may be secured to provide a small endowment fund that can be available for future maintenance needs.
The desired location for this detailed artwork, the bare wall along the Main Street Pedway across from Woodstock’s downtown movie theater, is midway between the train station and the Square proper and is traversed by hundreds of visitors weekly entering the downtown from the adjacent Throop Street Parking Lot. The high-quality nature of this outdoor public artwork will create a delightful addition to the Main Street Entertainment District that will generate substantial publicity and long-term economic benefits, particularly for our Woodstock Square merchants. The Mural Project Steering Committee looks forward to City Council’s continued support and their participation at the planned completion ceremony later this summer.
OUTDOOR MURAL PAINTING GUIDELINES
Requests for approval for artistic rendering of murals on exterior walls of buildings in Woodstock are handled on a case-by-case basis as a Sign Variation. Regulations for acceptable signage are found in Woodstock’s Unified Development Ordinance, Chapter 13, Sign Regulations. Since murals do not conform to any of the stated sign parameters, a Sign Variation Application must be submitted, as early in the process as possible, to City Planner Nancy Baker in the Building & Zoning Department: http://www.woodstockil.gov/sites/default/files/fileattachments/building_amp_zoning/page/1151/2016_sig n_variation_application.pdf Applicants are welcome to contact Nancy in advance of the application for assistance with the completion process at [email protected] .
The Sign Variation Application requires the following: Submission to a reviewing body, scheduled through Nancy Baker—these include Historic Preservation Commission, if site is located in the downtown Historic District; or, Plan Commission, if elsewhere in City limits. Publication of Public Hearing notice in a local newspaper 15 to 30 days prior to meeting Notification to neighboring property owners via Certified Mail 15 to 30 days prior to meeting (names/addresses available through City’s Building & Zoning Dept.) Completed Application including thorough description and/or visual of the proposed sign additions/changes and signature of Building Owner, submitted to the Building & Zoning Department at least 2 weeks prior to meeting Copies of presentation handouts (8 for HPC; 18 for Plan Commission) Filing Fee as applicable Attendance and presentation at approval Commission meeting to answer questions. Commissions meet monthly and items must be scheduled in advance. Details presented should include: proposed image/location, selected muralist, funding, and plans for ongoing maintenance. Scheduling of project for final approval by City Council with appearance by applicant.
In addition, if projects located within the Historic District require masonry improvements to the building wall, to ensure the mural’s appearance and sustainability, an additional Certificate of Appropriateness http://www.woodstockil.gov/sites/default/files/fileattachments/building_amp_zoning/page/290/2015_cert _of_app_appl.pdf outlining the actual work to be done must also be submitted and approved by HPC.
Points of consideration with murals: 1) Does the desired project involve a building in search of an image, or an image in search of a building? Use of private buildings requires owner’s permission in writing; use of public buildings requires the respective governing body’s approval (City Council/D200/WFRD, etc.) 2) All required fundraising and project management for mural design/masonry/painting/ maintenance/insurance is the responsibility of the requesting applicant. 3) No funding or physical assistance is available from City of Woodstock unless approved in writing in advance through the City Manager’s Office and Woodstock City Council. 4) Continued maintenance of image is the responsibility of applicant; this responsibility must be understood and conferred to any change in building site ownership. Lack of maintenance may result in image removal due to Code Enforcement violations. 5) Graffiti must be removed immediately; if required, Woodstock Police Department will remove graffiti and charge building owner. 6) The Design Guidelines for Properties in the Downtown Historic Preservation District prohibits any painting on masonry walls that have not been previously painted.