County of Peterborough County Council Agenda Wednesday, October 4, 2017 - 9:30 a.m. Council Chamber, County Court House Page
1. Call To Order
2. Moment of Silent Reflection
3. Moment of Silence (if required)
4. Roll Call
5. Adoption of Agenda
Be it resolved that County Council adopts the agenda as circulated.
6. Declaration of Pecuniary Interest
7. Adoption of Minutes
7 - 24 Be it resolved that County Council adopts the minutes of the Regular County Council meeting of September 20, 2017 as circulated. Minutes
8. Delegations, Petitions and Presentations
a. 9:35 a.m. Warden Joe Taylor Re: Introduction of Troy Speck, Chief Administrative Officer Be it resolved that County Council receives the presentation from Warden Joe Taylor regarding the introduction of Troy Speck, Chief Administrative Officer.
25 - 27 b. 9:45 a.m. Smith-Ennismore Police Services Board Re: County Road 14 (Yankee Line) Speed Limit Reduction Petition (Roy Ellison) Be it resolved that County Council receives from the Smith- Ennismore Police Services Board the July 11, 2017 petition addressed to Selwyn Township Council from Roy Ellison requesting a speed limit reduction from 80 km per hour to 60 km per hour on County Road 14 (Yankee Line) from Robinson Road to McAuley
Page 1 of 233 County of Peterborough County Council - Regular Meeting Agenda Wednesday, October 4, 2017
Page Road and directs staff to consult with the affected Townships and undertake assessment as necessary, with a subsequent staff report to Council responding to the petition. Petition
29 - 41 c. 9:55 a.m. Jo Flatt, Senior Project Manager, Evergreen City Works Re: Peterborough Green Economy Action Lab Outcomes Be it resolved that County Council receives the presentation from Jo Flatt, Senior Project Manager, Evergreen City Works regarding the Peterborough Green Economy Action Lab Outcomes. Report
9. Staff Reports 43 - 91 a. Administration - Corporate Projects & Services Re: Results of the Mid-Sized Cities Program: The Peterborough Green Economy Action Lab Be it resolved that, the Peterborough Green Economy Action Lab report and presentation by Jo Flatt, Senior Program Manager at Evergreen, be received for information; and
That, the Report be referred to Peterborough & the Kawarthas Economic Development and Sustainable Peterborough for consideration. Report Attachment A - Green Economy Action Lab
10. Delegations, Petitions and Presentations Cont'd 93 - 152 d. 10:15 a.m. (45 minutes) Len Bennett, Risk Analyst, Frank Cowan Insurance (Attending: Viano Ciaglia, Regional Manager, Frank Cowan Insurance and Marlene Morrison-Nicholls, President of Stewart Morrison Insurance) Re: Risk Management 101 for Council Be it resolved that County Council receives the presentation from Len Bennett, Risk Analyst, Frank Cowan Insurance regarding Risk Management 101 for Council. Presentation
11. Referrals
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12. Staff Reports Cont'd 153 - 154 b. Public Works - Waste Management Re: Declaration of Waste Reduction Week in the County of Peterborough Be it resolved that Council declare the week of October 16-22, 2017, Waste Reduction Week in the County of Peterborough. Report
155 - 162 c. Finance Re: Debt Management Policy Be it resolved that County Council adopt the attached Debt Management Policy and that it be administered through the Finance Department (see Appendix A, attached). Report Appendix A
13. Staff Reports for Information Only
163 a. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: Investment Report By-law 2010-68 Recommendation: Receive for information. Report
165 - 189 b. Finance Report prepared by: Yvette Peplinskie, Deputy Treasurer Re: Accounts for the month of August, 2017 Recommendation: Receive for information. Report Appendix A - Monthly Accounts
191 - 196 c. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: Monthly Financial Update - August, 2017 Recommendation: Receive for information. Report Appendix A - Financial Update
197 d. Finance Report prepared by: Yvette R. Peplinskie, Deputy Treasurer and Chris Allen, Purchasing Coordinator
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Page Re: Purchasing Awards - August, 2017 Recommendation: Receive for information. Report
199 - 204 e. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: Debenture Financing Recommendation: Receive for information. Report
205 - 220 f. Administration - Clerk's Division Report prepared by: Katie McLean, Administrative Services Assistant Re: Correspondence Report Recommendation: Receive for information. Correspondence Report AMO Watch File - September 21, 2017 AMO Watch File - September 28, 2017 MPAC letter dated September 18, 2017 Peterborough Public Health letter dated September 14, 2017 Peterborough Public Health letter dated September 20, 2017
14. Correspondence - Action Items
221 a. City of Hamilton resolution dated September 13, 2017 Re: Assessment Act Amendments - Providing a Property Tax Exemption to Non-Profit Long-Term Care Homes - Update Be it resolved that County Council receives/supports the City of Hamilton's resolution dated September 13, 2017 requesting:
1. The Province identify a plan to continue with the Transitional Mitigation Payment for a multi-year period.
2. The Honourable Charles Sousa, Minister of Finance grant an extension of the Transitional Mitigation Payment through the reassessment period of 2017 to 2020.
3. The unbudgeted transitional funds provided for 2017, in the amount of $972,307, be allocated to reducing the impact of 2017 assessment appeals. Resolution
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Page 223 - 227 b. The Municipality of Killarney resolution dated September 13, 2017 Re: Proposed Changes to the Ambulance Act and Fire Protection & Prevention Act Be it resolved that County Council receives/supports the resolution from the Municipality of Killarney dated September 13, 2017 regarding the proposed Provincial changes to the Ambulance Act and Fire Protection & Prevention Act and requests the Association of Municipalities of Ontario (AMO) keep all municipalities informed of this matter so that all stakeholders have input into these proposed changes which may result in additional costs to our municipalities (such as increased training, legal liability etc.). Resolution
15. Committee Reports
229 - 231 a. Councillor Scott McFadden Joint Services Steering Committee Re: Minutes of September 21, 2017 Be it resolved that County Council receives and adopts the Joint Services Steering Committee meeting minutes of September 21, 2017. (Ontario Early Years System and Child and Family Centres Transformation Plan Update). Minutes
16. Liaison Reports from External Committees, Boards and Agencies
a. Peterborough & the Kawarthas Economic Development (PKED) - Troy Speck, CAO and PKED Board Member
b. Greater Peterborough Chamber of Commerce - Councillor Senis
c. Peterborough Housing Corporation - Councillor Matthews
17. Resolutions
18. Notices of Motion
19. New Business
20. Closed Session
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Page 21. Rise from Closed Session With/Without a Report
22. Adoption of Amended Agenda to Add Closed Session Items Being Reported
23. Reading and Passing of By-laws
24. Confirming By-law
Be it resolved that County Council passes the confirming by-law to adopt, ratify and confirm the actions of Council at today’s meeting in respect to each report, motion, resolution or other action passed and taken by Council and that this confirming by-law shall be signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered By-law No. 2017-78.
25. Future Meeting Schedule
233 Future Meeting Schedule October - December, 2017 Future Meeting Schedule
26. Adjournment
Page 6 of 233 County of Peterborough Meeting of County Council Minutes Wednesday, September 20, 2017
1. Call To Order
A quorum of Council being present, Warden Taylor called the meeting to order at 9:30 a.m.
2. Moment of Silent Reflection
The Warden invited Councillors to stand for a moment of silent reflection so that Council, staff and members of the public could quietly reflect on their duty to the community that they are trying to serve.
3. Moment of Silence
4. Roll Call
The Clerk conducted the roll call.
Present: Warden Joe Taylor (Otonabee-South Monaghan), Deputy Warden Mary Smith (Selwyn), Councillors Rodger Bonneau (Asphodel-Norwood), John Fallis (Cavan Monaghan), Ronald Gerow (Havelock-Belmont-Methuen), Doug Hutton (North Kawartha), J. Murray Jones (Douro- Dummer), Terry Low (Asphodel-Norwood), Jim Martin (Havelock-Belmont-Methuen), Bev Matthews (Trent Lakes), Scott McFadden (Cavan Monaghan), Karl Moher (Douro-Dummer), Sherry Senis (Selwyn), Ron Windover (Trent Lakes) and Rick Woodcock (North Kawartha).
Absent: Councillor Dave Nelson (Otonabee-South Monaghan).
Staff Chris Bradley, Director of Public Works; Lynn Fawn, Present: Deputy Clerk; Sheridan Graham, Director, Corporate Projects & Services; Gary King, Chief Administrative Officer; Patti Kraft, Director of Human Resources; Randy Mellow, Chief of Paramedics; Iain Mudd, Manager of Planning; Yvette Peplinskie, Deputy Treasurer; Sally Saunders, Clerk; and Bryan Weir, Director of Planning.
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Guests: Inspector Tim Tatchell, Detachment Commander, Ontario Provincial Police.
5. Adoption of Agenda
390-2017 Moved by: Councillor Windover Seconded by: Councillor Moher
Be it resolved that County Council adopts the agenda as circulated. Carried
6. Declaration of Pecuniary Interest
There were no declarations of pecuniary interest.
7. Adoption of Minutes
391-2017 Moved by: Councillor Senis Seconded by: Councillor Hutton
Be it resolved that County Council adopts the minutes of the Regular County Council meeting of September 6, 2017 as circulated. Carried
8. Delegations, Petitions and Presentations
a. Elaine Hilker Re: County Road 6 Douro-Dummer, Speed Limit Petition
392-2017 Moved by: Councillor Jones Seconded by: Councillor Matthews
Be it resolved that County Council receives the petition from Elaine Hilker dated August 28, 2017 requesting a speed reduction of the current posted speed limit from 80 km/hour to 60 km/hour from 1635 County Road 6 to 2095 County Road 6, Douro-Dummer and directs staff to consult with the affected Townships and undertake assessment as necessary, with a subsequent staff report to Council responding to the petition. Carried
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b. Yvette Peplinskie, Deputy Treasurer (Verbal) Re: Habitat for Humanity Team - Build - October 17, 2017
The Deputy Treasurer advised Council that since 2002, Habitat for Humanity Peterborough & the Kawarthas has built thirty homes. Ms. Peplinskie explained that Habitat works with partners to help local low-income families achieve homeownership as a means of breaking the cycles of poverty. She informed Council that the hand-up is an interest-free mortgage with no down payment and monthly geared-to-income payments. Ms. Peplinskie provided details of the 5th Annual County Build occurring on Tuesday, October 17th on Wolfe Street in the City with eleven County employees participating in the build. She urged everyone to make a charitable donation to this project, shop at or donate to the ReStore and to volunteer at a Build Site. She responded to Council questions.
393-2017 Moved by: Councillor Gerow Seconded by: Councillor Fallis
Be it resolved that County Council receives the verbal presentation from Yvette Peplinskie, Deputy Treasurer regarding Habitat for Humanity Team - Build - October 17, 2017 Carried
c. Warden Joe Taylor Re: Gary King, Chief Administrative Officer/Deputy Clerk, Retirement
Warden Taylor thanked CAO King for his leadership and support he has given to Council and staff over the years. Warden Taylor briefly reviewed Mr. King’s employment history which began in 1982 as a Junior Planner with the County of Grey. Mr. King thanked Council for the honour and privilege to have worked with them. He also thanked his “Dream Team” of municipal staff. In closing, Mr. King reflected on his municipal career and recommended it to anyone.
394-2017 Moved by: Councillor Gerow Seconded by: Councillor Smith
Be it resolved that County Council receives the presentation of Warden Joe Taylor regarding the retirement of Gary King, Chief Administrative Officer/Deputy Clerk. Carried
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9. Referrals
There were no referrals brought forward.
10. Staff Reports
a. Planning Re: County OPA No. 46 – File No. 15OP-17004 (Irwin Inn) Part Lots 31 and 32, Concession 9, Dummer Ward, Township of Douro-Dummer
The Manager of Planning reviewed the report advising Council that the owners of the Irwin Inn are proposing to close the resort and convert a portion of the lands to a shoreline seasonally residential use. The application applies to lands on the south shore of Stony Lake in Part Lots 31 and 32, Concession 9, Dummer Ward, municipally known as 1390 Irwin Road. He stated that the shoreline portion of the property is comprised of an old plan consisting of seven existing lots with two lots to be merged, resulting in a total of six lots with these lots being expanded by adding land to the south of each lot. Mr. Mudd noted that the lots will range in size from 0.15 hectares to 0.5 hectares and any existing accommodation units located within each of the existing lots be retained and serve as individual main dwellings. The existing right-of-way is proposed to be re- aligned to the south and adjacent to the proposed lots additions with consent applications for the lot additions and realigned right-of-way having been filed with the County.
Mr. Mudd reviewed the current zoning of the lands “Recreation Commercial” which does not permit residential uses as a principal use. He explained that the proposed will remove the “Recreation Commercial” designation from the northeast portion of the property and re-designate a portion of the lands to “Lakeshore Residential”, permit a 3-unit dwelling on one of the residential lots, permit the continued use of two existing dwellings on the balance of the lands which are designated “Rural”.
Mr. Mudd reported that the statutory public meeting was hosted by Douro-Dummer Township Council on September 5th with three members of the public voicing their support of the proposal and the fourth member seeking clarification regarding
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Page 10 of 233 Minutes of Peterborough County Council Wednesday, September 20, 2017 the purpose of the amendment for the balance of the lands. Written comments were received in support of the proposal and some concerns were received relating to the realignment of the right-of-way in regards to its design and construction, drainage impacts and the legal use of the right-of-way.
Mr. Mudd advised Council that the concerns are being included as conditions of consent for the right-of-way that the Fire Chief sign-off on the design in regard to access for emergency vehicles. A lot/grading and drainage plan by a qualified professional to ensure no adverse impact on adjacent lands and features will be required as a condition of consent to the satisfaction of ORCA and the Township. He reviewed the ownership and legal use of the right-of-way which, as part of the consent process, will identify ownership of the relocated right-of- way to be the owner of the balance of the lands (the Irwins). Properties to the east using the right-of-way to access their properties will be maintained and as part of the consent process for the easement, a new plan of survey will be prepared for the right-of-way. Additionally, the Irwin’s solicitor will prepare a deed based upon the survey identifying those property owners “subject to” the right-of-way on the deed.
The Planning Justification Report prepared by Landmark Associates Limited dated March, 2017 have been reviewed by the relevant public agencies and has been determined to be satisfactory and responses received indicate there is no concern with the OPA. Township Council has indicated their support to the application.
Mr. Mudd reviewed the requirements of the Provincial Policy Statement (PPS), the Growth Plan for the Greater Golden Horseshoe, 2017 and the County Official Plan, reporting that the proposed OPA does not appear to conflict with these documents. He reviewed Section 7.9 of the Local Component of the County Official Plan which is considered when reviewing an OPA advising that all components are met with this proposal.
Mr. Mudd concluded his report by advising that this OPA serves to remove the “Recreation Commercial” land use designation on the property and to re-designate a portion to “Lakeshore Residential” to permit the residential development of the shoreline portion of the property. Site specific policy will be added to one of the lots to permit a three-unit dwelling and the balance of the lands will remain in the Rural designation with the
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addition of site specific policy to permit the continued use of two existing dwellings. He responded to Council questions.
395-2017 Moved by: Councillor Matthews Seconded by: Councillor Low
Be it resolved that amendment No. 46 to the Official Plan for the County of Peterborough be approved, and the required notice of decision be circulated in accordance with the provisions of the Planning Act; and,
Further that the Planning Director be authorized to sign the approval certificate if no appeals are received at the conclusion of the appeal period. Carried
b. Public Works - Administration Re: James A. Gifford Causeway Trash and Litter
The Director of Public Works advised Council that since the August 23rd, 2017 Council Meeting at which time Mr. Brad Sinclair made a presentation to Council regarding trash and garbage on the James A. Gifford Causeway, County Staff met with solicitors Gravelle and Baird of LLF Lawyers to discuss enforcement options. Solicitor Gravelle outlined two options (Trespass and Nuisance) for Council consideration should Council proceed with enforcement as a means of reducing the impact on the Causeway of people who dispose of litter and trash.
County Staff also met with representatives of the Ministry of Natural Resources and Forestry, the Township of Selwyn, the Ontario Association of Anglers and Hunters, Parks Canada and the Ontario Provincial Police on August 30th. The participants discussed the littering and the trash issue on the Causeway and provided input and suggestions on methods to deal with the issue.
The Director of Public Works suggested that the development of a communication strategy along with a number of positive initiatives aimed at changing the behavior of the small number of offenders may result in both short-term and long-term benefits. He recommended that staff continue to work with representatives from the Township of Selwyn, the Ministry of Natural Resources and Forestry, Parks Canada, the Ontario
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Federation of Anglers and Hunters in developing a communications strategy and initiatives aimed at changing the behaviour of the small number of offenders who are littering and leaving trash at the Causeway and that a final report be presented to Council at a time that will facilitate implementation in the 2018 fishing season and be included in the 2018 County budget. He responded to Council questions.
396-2017 Moved by: Councillor Senis Seconded by: Councillor McFadden
Be it resolved that County staff bring back a report on developing a plan for increased enforcement as well as enhanced signage and education (Communication strategy) and more regular garbage pickup, with enforcement based on “No Trespassing” on the Causeway from guardrail to guardrail. Carried
c. Administration - Clerk's Division Re: Tariff of Fees By-law
The Deputy Clerk reviewed her report advising that changes to the County Tariff of Fees By-law relate primarily to housekeeping matters. She advised that the revised By-law includes parking rate increases in January to align with parking rates in the City. Charges for NSF cheques will increase to $30.00 due to an increase in administrative costs to followup on replacements. The Heritage Jail Park has been added as a rental. The Development Charges have been removed from this Tariff of Fees By-law as they are levied under the Development Charges Act. An additional fee of $25 for each additional Unit for an oversize load permit has been included in the schedule. Mrs. Fawn responded to Council questions.
397-2017 Moved by: Councillor Low Seconded by: Councillor Jones
Be it resolved that County Council directs the Clerk to prepare the necessary by-law to include changes to the Tariff of Fees schedule by:
1. Revising the wording relating to items which have HST added, for clarification.
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2. Removing the asterisk (HST) from General Administration - Commissioner Services. 3. Increasing the daily parking fee for General Administration – Parking – Court House Lots - to increase the fee January 1, 2018. 4. Increasing the charge for General Administration - NSF cheques. 5. Revising the current wording for General Administration – Section 17 – to include Rental/Use of Heritage Jail Park. 6. Including a new section under General Administration – Section 19 – Books. 7. Including a new section under General Administration – Section 20 – Clothing. 8. Including a new section under General Administration – Section 21 – Interior Flags. 9. Including a new section under General Administration – Section 22 – Exterior Flags. 10. Revising the Lang Pioneer Village Section to include housekeeping changes (renaming Sections D.1. to D.5 under Lang Pioneer Village Museum). 11. Including a new section under Lang Pioneer Village Museum – Section 1 – General Admission Rates - to include current fees and fees that will be effective January 1, 2018. 12. Including a new section under Lang Pioneer Village Museum – Section 2 – Special Event Admission Rates - to include current fees and fees that will be effective January 1, 2018. 13. Revising the wording under Lang Pioneer Village Museum – Section 3 to “Education Program Fee” - to include current fees and fees that will be effective January 1, 2018. 14. Revising the wording under Lang Pioneer Village Museum – Section 4 to “Season’s Pass” - to include current fees and fees that will be effective January 1, 2018. 15. Revising the wording under Lang Pioneer Village Museum – Section 4 to “Rentals” - to include current fees and fees that will be effective January 1, 2018. 16. Including an asterisk (HST) for Lang Pioneer Village Museum – Section 5.i. 17. Adding to Lang Pioneer Village Museum – Section 5.j - Costume Rental and fee that will be effective January 1, 2018. 18. Removing Section G - Planning Department 19. Revising the wording for Public Works – Section 6 to include a fee for each additional Unit for Annual Permits. 20. Including a new section under Waste Management – Section 3 – Recycle Bins (Blue).
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21. Changing the time in which the hourly rate is calculated for Section D.5.g. Carried
11. Staff Reports for Information Only
The Warden asked if any member of Council would like to deal with any staff reports for information separately.
a. Administration - Clerk's Division Report prepared by: Elizabeth Hope, Administrative Services Assistant Re: Correspondence Report
b. Planning Report prepared by: Ann Hamilton, Secretary-Treasurer, Land Division Committee Re: Land Division Report – January to June, 2017
c. Administration Report prepared by: Warden Joe Taylor Re: Meetings Attended during August, 2017
d. Administration Report prepared by: Deputy Warden Mary Smith Re: Meetings Attended during August, 2017
398-2017 Moved by: Councillor Smith Seconded by: Councillor Hutton
Be it resolved that County Council receives the above noted Staff Reports for Information Only items a. through d. Carried
12. Correspondence - Action Items
a. Eastern Ontario Wardens' Caucus (EOWC) and Western Ontario Wardens' Caucus (WOWC) resolution dated August 13, 2017 Re: Ontario's Gas Tax Program and Rural Communities
399-2017 Moved by: Councillor Moher Seconded by: Councillor Fallis
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Be it resolved that County Council supports the Eastern Ontario Wardens' Caucus (EOWC) and Western Ontario Wardens' Caucus (WOWC) resolution dated August 13, 2017:
1. Adopting the Ontario Federation of Agriculture's (OFA) position that the Provincial Gas Tax funding criteria needs to be aligned with the Federal Gas Tax funding criteria, for any increase in funding additional to the current two cents per litre; 2. Coordinating advocacy efforts and messaging with the OFA to present a united voice of rural Ontario to the Ontario government on this issue. Carried
b. Township of West Lincoln resolution dated August 28, 2017 Re: Municipal Asset Management Planning Regulation
400-2017 Moved by: Councillor Smith Seconded by: Councillor Fallis
Be it resolved that County Council receives the Township of West Lincoln's resolution dated August 28, 2017 agreeing that the proposed Municipal Asset Management Planning Regulation:
1. Is overly prescriptive; 2. Does not reflect the principle that municipalities are responsible, mature governments; 3. Incrementally increases engineering costs for municipalities at a time when the demand for engineering firms and expertise may exceed the availability; 4. Will create a resource and fiscal strain on our municipality and others, more specifically the small rural and northern rural communities that have limited staffing capacity, being the most vulnerable and sensitive to an increasingly burdensome regulatory environment. Carried
c. Town of Halton Hills resolution dated August 28, 2017 Re: Support Zero Tolerance Against Racism and Condemn all Racism Acts of Violence
401-2017 Moved by: Councillor Fallis Seconded by: Councillor Matthews
Be it resolved that County Council supports the Town of Halton Hills’ resolution dated August 28, 2017 supporting zero tolerance
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for racism of any kind, including nazi'ism and white supremacy and encourages all Ontario Municipalities to pass a resolution to support zero tolerance against racism and condemn all racism acts of violence. Carried
d. Letter dated September 11, 2017 from LLF, County solicitors Re: County conveyance from Rossi – Part 3, Plan 45R7269
402-2017 Moved by: Councillor Gerow Seconded by: Councillor Hutton
Be it resolved that County Council receives the September 11, 2017 letter from LLF Lawyers regarding Part 3, Plan 45R7269 and directs the Clerk to prepare the necessary By-law to assume this property resulting from a road widening that was never transferred to the County and to amend By-law No. 2008-20 (Roads Consolidation By-law). Carried
13. Committee Reports
a. Councillor Doug Hutton Awards and Bursaries Committee Re: Minutes of September 6, 2017
403-2017 Moved by: Councillor Fallis Seconded by: Councillor Moher
Be it resolved that County Council receives and adopts the Awards and Bursaries Committee meeting minutes of September 6, 2017 (Policy CA-14 amended to increase 4-H Agricultural Scholarship award to $700 per year to one eligible student, Balance of unused funds to be carried forward and added to funding for subsequent year; Policy CA-5 amended to reflect the balance of unused funds to be retained in trust for use in the following year). Carried
14. Liaison Reports from External Committees, Boards and Agencies
a. Affordable Housing Action Committee - Councillor Matthews was unable to attend the last Committee Meeting due to another commitment and had no report.
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Page 17 of 233 Minutes of Peterborough County Council Wednesday, September 20, 2017 b. Agricultural Advisory Committee - Councillor Windover reported that at the September 5th Committee Meeting, the Board discussed farming practices from 1990 to today. The Committee also discussed what the future in farming would be like in 2030. Suggestions on what the Committee could do to help economic development for the future were made. c. Fairhaven Committee of Management - Councillor Hutton reported that after the Board Meeting, the Committee met with the residents in the Grand Room and the floor was opened to questions resulting in fantastic interaction. d. Peterborough Public Health - Councillor Smith reported on four key issues:
1. Central East-Local Health Integration Network Update - The CE-LHIN CEO and the Board Chair provided the Board with an update on public health partnership stemming from the Patients First: Action Plan for Health Care. Councillor Smith advised that the CE-LHIN’s mandate has been expanded and it is increasing its role in primary care, which includes working more closely with the 2,000 physicians within its jurisdiction and providing home care service, formerly provided by the Community Care Access Centres.
2. Expert Panel Report: Public Health within an Integrated Health System - Dr. Salvaterra shared the Expert Panel Report: Public Health within an Integrated Health System wherein the Panel recommended major changes to the governance structures for public health in Ontario that would more closely align it with the 14 LHIN jurisdictions. A consultation period is in process with opportunity for written feedback until October 31, 2017. In addition, targeted consultations with various stakeholders, including Medical Officers of Health will be held on September 15th and with all Board of Health Chairs and CEOs on September 29th.
3. Oral Health Program Update - Councillor Smith reported that the Assistant Director presented the new delivery model for the PPH dental program developed in response to the provincial changes to the Healthy Smiles Ontario (HSO) program in 2016 and highlighted the two main changes:
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a. PPH is discontinuing the use of its mobile dental clinic in favour of providing enhanced dental screening and preventive care to children in schools and community settings. Under the HSO program, students identified through oral screening in schools as eligible for preventive treatment (e.g. fluoride treatments, sealants and scaling) can choose to have this service provided at our dental clinic, at a dental office of their choice or in their school (beginning in the 2017-2018 school year). Other health units have already taken this approach and have found it enhances access to services, efficiency of delivery and improved opportunity for increased awareness about HSO services. b. PPH’s downtown dental clinic is relocating from Peterborough Square to Jackson Square where a third operatory will be added and a larger and more welcome waiting area created to allow for higher volumes and is expected to open in spring, 2018. The funds acquired from the transfer of the mobile clinic will be used towards creating the dental clinic at Jackson Square as well as purchasing equipment to support providing preventive services at the school as part of the screening program.
4. Ontario’s Plan to Implement Legalized Cannabis – Councillor Smith advised that the Board was updated on the province’s plans to implement legalized cannabis and will continue to watch this issue closely.
Councillor Smith advised that Grand Council Chief Patrick Wedaseh Madahbee of the Chiefs of Ontario will be speaking on the Truth and Reconciliation Calls to Action and the response of governments and other partners. This event is being held on Tuesday, September 26th from 7:00 p.m. to 8:30 p.m. in the Chemong Lake Room, 2nd Floor of the Peterborough Public Health building. Councillor Smith responded to Council questions. Arrangements will be made to have Dr. Salvaterra attend a Council meeting to provide an explanation on programming and to answer Council questions. e. Peterborough County Federation of Agriculture - Councillor Low was unable to attend the last meeting and there was no report.
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404-2017 Moved by: Councillor Windover Seconded by: Councillor Matthews
Be it resolved that the Liaison Representative Reports and supporting documentation be received for information. Carried
15. Resolutions
a. Location of County Council Meetings October 2017 to January 2018
405-2017 Moved by: Councillor Hutton Seconded by: Councillor Smith
Be it resolved that Resolution 362-2017 passed by County Council at the August 23, 2017 Regular Council Meeting relating to the change of location of the regular County Council meetings from Council Chambers to Lang Pioneer Village from October 4th, 2017 to and including January 17, 2018 be rescinded. Carried
16. Notices of Motion
There were no notices of motion presented.
17. New Business
a. Love Local Expo – Councillor Senis invited everyone to attend the Chamber of Commerce “Love Local Expo” being held in the Morrow Building on Wednesday, September 27th from noon until 7:00 p.m. with 100 local businesses to be showcased.
Council recessed from 10:48 a.m. to 11:05 a.m.
18. Closed Session
406-2017 Moved by: Councillor Bonneau Seconded by: Councillor Matthews
Be it resolved that under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, s. 239(2) County Council move into closed session at 11:05 a.m. to consider:
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(a) the security of the property of the municipality or local board
(b) personal matters about an identifiable individual, including municipal or local board employees
(c) a proposed or pending acquisition or disposition of land by the municipality or local board
(d) labour relations or employee negotiations
(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board
(f) advice that is subject to solicitor-client privilege, including communications necessary for purpose. Carried
19. Rise from Closed Session With/Without a Report
407-2017 Moved by: Councillor Fallis Seconded by: Councillor Martin
Be it resolved that County Council rise from closed session at 11:45 a.m. without a report. Carried
20. Adoption of Amended Agenda to Add Closed Session Items Being Reported
There were no items being reported.
21. Reading and Passing of By-laws
Due to time constraints, the Warden dispensed with the reading of the by- laws. The Clerk highlighted the listed by-laws.
a. A By-law to Adopt County of Peterborough Official Plan Amendment No. 46 – 15OP-17004 (Irwin Inn), Part Lots 31 and 32, Concession 9, Dummer Ward, Township of Douro-Dummer. (Refer to Staff Report Item 10.a.) (By-law No. 2017-72)
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b. A By-law to adopt the Tariff of Fees levied by the Corporation of the County of Peterborough and to repeal By-law No. 2016-50. (Refer to Staff Report Item 10.c.) (By-law No. 2017-73)
c. A By-law to appoint Troy Speck as CAO and to authorize the County of Peterborough to enter into an Employment Contract with Troy Speck (CAO). (By-law No. 2017-74)
d. A By-law to repeal the appointment of and the Employment Contract with Gary J. King as Chief Administrative Officer/Deputy Clerk for the County of Peterborough effective December 31, 2017 and to repeal By-law Nos. 2005-07 and 2013-06. (By-law No. 2017-75)
e. A By-law to assume Part 3, Plan 45R7269 into the County of Peterborough road system and to amend By-law No. 2008-20 (Roads Consolidation By-law). (Refer to Action Correspondence Item 12.d.) (By-Law No. 2017-76)
408-2017 Moved by: Councillor Senis Seconded by: Councillor Low
Be it resolved that County Council passes by-laws a. through e. and that these by-laws shall be signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered. Carried
22. Confirming By-law
409-2017 Moved by: Councillor Smith Seconded by: Councillor Martin
Be it resolved that County Council passes the confirming by-law to adopt, ratify and confirm the actions of Council at today’s meeting in respect to each report, motion, resolution or other action passed and taken by Council and that this confirming by- law shall be signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered By-law 2017-77. Carried
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Page 22 of 233 Minutes of Peterborough County Council Wednesday, September 20, 2017
23. Future Meeting Schedule
September . 20 9:30 a.m. County Council (Council Chambers) . 20 1:00 p.m. Official Opening of the Peterborough County Heritage Jail Park . 21 3:45 p.m. JSSC Meeting (City Hall, General Committee Room) . 26 9:30 a.m. Lang Pioneer Village Museum Advisory Committee (Lang Pioneer Village – MacKelvie Room) . 27 3:00 p.m. Accessibility Advisory Committee (County Courthouse, Boardroom)
October . 4 9:30 a.m. County Council (Council Chambers) 16 TBD Waste Management Committee Pre-Meeting (County Court House, Committee Room) 16 2:00 p.m. Waste Management Committee Meeting (City Hall, General Committee Room) . 18 9:30 a.m. County Council (Council Chambers) . 25 3:00 p.m. Accessibility Advisory Committee (Selwyn, Lower Boardroom) . 26 9:30 a.m. Land Division Committee (Council Chambers) . 26 2:00 p.m. JSSC Pre-Meeting (Boardroom) (Subject to Confirmation) . 26 3:45 p.m. JSSC Meeting (City Hall, General Committee Room)
November . 1 9:30 a.m. County Council (Council Chambers) . 13 1:00 p.m. Waste Management Committee Pre-Meeting (County Court House, Committee Room) . 13 2:00 p.m. Waste Management Committee Meeting (City Hall, General Committee Room) . 15 9:30 a.m. County Council (Council Chambers) . 22 3:00 p.m. Accessibility Advisory Committee (Meeting/Christmas Lunch - Chemong Lodge) . 28 9:30 a.m. Lang Pioneer Museum Advisory Committee (Location TBD with Christmas lunch to follow)
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Page 23 of 233 Minutes of Peterborough County Council Wednesday, September 20, 2017
24. Adjournment
410-2017 Moved by: Councillor Low Seconded by: Councillor McFadden
Be it resolved that the County Council meeting adjourn at 11:48 a.m. Carried
______Joe Taylor Warden
______Sally Saunders County Clerk
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: \¢\m®m. K s :8 % To. ..fem m$A.W$e§.%.., HA. .N§,..v97nM:JQD.,<\ TwunwkKm??wm?Ml?» nM??..VD\_oJs?r 3 ms? 5% F P? 33?? Ha ®wm_.§Dukan Nwmmmm:mm.NysmmN\ 3 VT V w %WD V03 .9 Wt?mym.W7 3:/B?nvy NO WNW”mg)Wm?$Wm33.m«5,..%uJ¢)® B $3 ,.x.§2x.§ “?ak/F ms§,,§ec..;f mm % 39$ nmzw/:W§Om.%I : kazmmm?zm . . B §§,:§, 3% §i,% mnaxwax ism * E Rm 0,.?@»w M2: ?w “?aw :1; j,‘ E. N.%. 2 M 3 mm 23» %f\g§\ amm R. 5., MG Al \HwV.N«\m£, JW«k §§N\§ 0.) [0 l\3 t\J t\J l\J [0 l\J l\.) (‘J G KO 00 \] ON U1 -B U3 l\) r—I ‘c‘>’i'5$S3E3."’J§$B:S‘°°°“°“"*“‘°“”" Page 27 of 233 Page 28 of 233 Peterborough’s Green Economy Action Lab > process & outcomes Page 29 of 233 Jo Flatt Peterborough City Council October 4, 2017 Page 30 of 233 To create flourishing cities. Mid-Sized Cities Mid-Sized Cities Program Program An interdisciplinary program toPage 31 of 233 help Ontario’s mid-sized cities thrive. Flicker Commons Glen3095 Mid-Sized Cities Research Collaborative • Interdisciplinary Page 32 of 233 • Young & established scholars • Annual research series Flicker Commons Xomiele Pilot Programs in 4 Mid-Sized Cities • Peterborough Page 33 of 233 • Hamilton • London • Greater Sudbury Flicker Commons Xomiele Process in Peterborough Green economy Endorsement 3 stakeholder & sustainable from City & LAB consultations community County Councils Page 34 of 233 Goal: To collectively evaluate and develop actions to support the advancement of Peterborough as a green economy and sustainable community. Page 35 of 233 Lab Process Interviews with key PTBO Green Economy political and business Action Lab Workshop leaders Page 36 of 233 Key Takeaway: All participants want to advance the green economy and sustainable community vision for Peterborough. Page 37 of 233 Innovation & Interview Technology Ecosystem Findings Education, Communications Services & & Promotion Supports Page 38 of 233 Regulation, Collaboration, Planning & Integration & Policy Coordination Workshop Findings Connect Engage Create a Establish a business community & Achieve PKED clean green innovators & invest in a greater policy tech advisory conference support local livable alignment Page 39 of 233 committee centre businesses Peterborough Learnings Workshop was effective for discussing the types of actions that can be taken to advance the green economy and sustainable community Ensure diversity of audiences around the table – private sector, Indigenous Page 40 of 233 Important to share existing initiatives – Malcolm Hunt’s presentation on TRIP was considered useful Peterborough is well-positioned to do a lot more in this area Next Step Actions • Present the findings to PKED & Sustainable Peterborough to identify opportunities to move forward • PKED to create Clean Tech Advisory Committee • Council can seek greater policy alignment around the green economy Page 41 of 233 Page 42 of 233 The County of Peterborough County Council To: Warden and Members of Council From: Sheridan Graham, Director, Corporate Projects & Services Date: October 4, 2017 Subject: Results of the Mid-Sized Cities Program: The Peterborough Green Economy Action Lab Recommendation: That, the Peterborough Green Economy Action Lab report and presentation by Jo Flatt, Senior Program Manager at Evergreen, be received for information; and That, the Report be referred to Peterborough & the Kawarthas Economic Development and Sustainable Peterborough for consideration. . Financial Impact: None at this time. Background: The presentation made and this report are provided to update Council on the results of the Mid-Sized Cities Program through the presentation of The Peterborough Green Economy Action Lab. Analysis: The City of Peterborough was one of four Ontario mid-sized cities to join in the Evergreen initiated project, funded by Ministry of Municipal Affairs and Housing. The project was seeking to understand local needs and opportunities in order to develop strategies to increase prosperity by building on their local assets. Following three consultation events in the spring of 2016 which were attended by County CAO Gary King and 50 community leaders identified the City of Peterborough as strategically positioned to grow as a hub of green economy and sustainable community initiatives to serve the Greater Peterborough Area. To advance the Green Economy and Sustainable Community platform, Evergreen and the Steering Committee initiated a Peterborough Green Economy Action Lab. Between January and March 2017, Evergreen conducted 30 interviews with political, academic, and business leaders to discuss their views and vision of a green economy for Peterborough. These conversations were summarized into common theme areas that provided the starting point for the Action Lab. Page 43 of 233 Page 2 On Friday, April 28th, 2017, 39 key stakeholders participated in the Peterborough Green Economy Action Lab. The Action Lab generated specific recommendations for local stakeholders as well as municipal, provincial and federal level governments. Refer to Attachment A for the Peterborough Green Economy Action Lab final report. Next Steps Building on the work of the Peterborough Green Action Lab, the next steps include: 1. Report back to the City and County Councils on the outcomes of the Peterborough Green Economy Action Lab; 2. Deliver presentations to Peterborough & the Kawarthas Economic Development and Sustainable Peterborough to consider how they can move ahead on the potential actions; and 3. Peterborough & the Kawarthas Economic Development to develop a Clean Tech Advisory Committee. Summary By directing the Peterborough Green Economy Action Lab Report to Peterborough & the Kawarthas Economic Development and Sustainable Peterborough will empower these agencies to take local action to developing a green economy and sustainable community. Respectfully submitted, Original signed by Sheridan Graham Director, Corporate Projects & Services Attachment A: Green Economy Action Lab Page 44 of 233 The Peterborough Green Economy Action Lab Moving Towards Action August 2017 Page 45 of 233 Acknowledgements Thank you to the Peterborough Steering Committee members Ken Doherty and Melanie Kawalec, City of Peterborough; Sandra Dueck, Greater Peterborough Chamber of Commerce; John Good, Community Foundation of Greater Peterborough; and Rhonda Keenan, Peterborough & the Kawarthas Economic Development for their ongoing support, insights and commitment. As well as Jenn McCallum, GreenUP for her report writing support. Thank you to the many stakeholders across the Peterborough region who took the time to speak, meet and think with us as part of the Mid-Sized Cities (MSC) Program. Your time, experience and learnings made this work possible. Page 46 of 233 2 Table of Contents Purpose of this Report...... 3 Peterborough Green Economy Action Lab Executive Summary...... 4 About the Lab...... 4 Objectives of the Action Lab Workshop...... 4 Agenda of the Workshop...... 4 Potential Green Economy Actions for Peterborough ...... 6 Workshop Themes...... 7 Prioritizing Opportunities for Action...... 9 Immediate Next Steps...... 12 Appendix A – Background & Process...... 13 Appendix B – Lab participants...... 15 Appendix C – Moving Towards Action in Peterborough...... 17 Appendix D – Summary of Interview Findings...... 25 Appendix E – Mid-Sized Cities Program Overview...... 45 Page 47 of 233 Peterborough Green Economy Action Lab Summary Objectives of the Report 77 Share the findings of the Peterborough Green Economy Action Lab and work undertaken in Peterborough as part of the Mid-Sized Cities (MSC) Program process 77 Outline next step actions for Peterborough building on the outcomes of the Lab About the Lab The Green Economy Action Lab (“Lab”) came out of the work led by Evergreen as part of its Mid- Sized Cities (MSC) Program. The MSC Program is a multiyear, interdisciplinary program that aims to help Ontario’s mid-sized cities (MSCs) thrive. Alongside senior stakeholders and community residents across Ontario, Evergreen is working to build new knowledge and develop innovative initiatives that will support MSCs in addressing their unique needs, challenges, and opportunities (see Appendix E for the full Mid-Sized Cities Program overview). The Lab was intended to advance the City of Peterborough as a central hub for the Greater Peterborough Area by collectively evaluating and developing actions to support the advancement of Peterborough as a green economy and sustainable community. Lab membership was carefully curated to include select leaders from government, First Nations, community organizations, key anchor institutions, funding agencies, local businesses, and academia. Industry was identified as under-represented, and it was recognized that they should be better engaged moving forward. This summary report captures the outcomes of conversations with politicians and the participants of the final Action Lab Workshop. Objectives of the Action Lab Workshop 77 Review & evaluate the potential actions to position Peterborough as a green economy and sustainable community identified through consultation with 30 political, business and institutional leaders across the region. 77 Prioritize actions for moving ahead 77 Identify next steps & related opportunities Phases of work Evergreen’s work in Peterborough is outlined below and was delivered in partnership with steering committee members: 77 Ken Doherty and Melanie Kawalec, City of Peterborough 77 Sandra Dueck, Greater Peterborough Chamber of Commerce 77 John Good, Community Foundation of Greater Peterborough 77 Rhonda Keenan, Peterborough Economic Development Page 48 of 233 4 Figure 1 provides an outline of the stages of work in Peterborough as part of the MSC Program. Details on the process are provided in Appendix A. Figure 1: Process in Peterborough See Appendix C See Appendix D for the full report for the full report Agenda of the Workshop 77 Introductory Remarks from: 77 Chief Phyllis Williams, Curve Lake First Nation 77 Diane Therrien, Councillor, City of Peterborough 77 Mary Smith, Deputy Warden, County of Peterborough 77 Presentation from Malcolm Hunt, Advisor to the Trent Research and Innovation Park (TRIP) 77 Small group conversations to brainstorm and evaluate ideas Next Steps Building on the work of the Peterborough Green Economy Action Lab, the next steps include: 77 Report back to Peterborough City and County Councils on the outcomes of the Peterborough Green Economy Action Lab 77 Deliver presentations to Peterborough & the Kawarthas Economic Development and Sustainable Peterborough to consider how they and the community might move ahead on the potential actions 77 Peterborough & the Kawarthas Economic Development to develop clean tech advisory committee Page 49 of 233 5 Potential Green Economy Actions for Peterborough To initiate the Lab process, interviews were conducted with 30 leaders from across the region. All participants were in favour of furthering the green economy and sustainable community vision for Peterborough. Below is a summary of the types of actions that were suggested to advance Peterborough in this direction. The full report can be found in Appendix C. 1. Innovation & Technology Ecosystem • Share and recognize best business practices • Connect business innovators • Create a Peterborough Economic Development green/clean technology advisory committee • Invest in post-secondary institutions to build a local workforce with needed skills • Leverage Federal and Provincial funding for research and development • Undertake target setting and sustainability assessments 2. Communications & Promotion • Develop a strategic branding and communications plan for the green economy • Host conferences and events to profile the city’s green assets • Participate in conferences to promote Peterborough across Canada and internationally • Advance Peterborough’s capacities and interests in the green economy to Federal and Provincial Governments 3. Collaboration, Integration & Coordination • Co-develop engagement and decision-making practices between municipalities and First Nations to advance green economy objectives • Leverage existing green-focused collaborations such as Sustainable Peterborough and Regional Tourism Ontario – 8 (RTO-8) • Seek and secure Provincial and Federal funding opportunities • Integrate students with local businesses while they are enrolled in post-secondary education • Enable community leadership 4. Regulation, Planning & Policy • Cross-ministry policy coordination • Embed sustainable decision-making within governmental practice • Create local policies that are favorable to the green economy • Use the Official Plan (OP) to promote the green economy 5. Education, Services & Supports • Recognize and share expertise between local municipalities, First Nations, and stakeholders throughout Peterborough • Provide training for municipal staff and political leadership on key Provincial and Federal programs • Learn best practices from other mid-sized cities • Create favorable programs and services to help businesses adopt green approaches Page 50 of 233 6 Workshop Themes Participants were asked to review the potential actions for advancing the green economy and sustainable community that were generated through conversations with 30 political and business leaders from across the region. These are the insights that were shared. Actions for the green economy must support Peterborough’s core industries. Participants reiterated the importance of Peterborough’s core industries and its roots in factory work and agriculture. Many highlighted the need to bring these organizations along by responding to their needs and providing supports to transition to the green economy, with skills training, education and incentives for investment. Avoid duplication and bolster existing programs. Participants pointed to initiatives like Trent Research and Innovation Park (TRIP), Sustainable Peterborough, and other local programs, and stated the importance of investing and supporting successful projects so they can grow and scale over time. Individual resident engagement is critical. Successful long term implementation of green economy and sustainable community objectives depends on community supported implementation and engagement. Participants discussed the importance of ensuring that residents are part of the journey, some suggesting that the while the pace of change in Peterborough is not as fast as it could be, people are doing a better job of working together. Continue to improve quality of life. Participants discussed the importance of investing in and creating the community and city that Peterborough residents want. This includes investing in transit and key amenities, creating complete and livable communities to support existing residents, and attracting people to Peterborough. Densification of the urban core was also highlighted as a priority that would benefit rural centres throughout the region. Integrate sustainable community in the Official Plan. The Official Plan presents an opportunity to integrate the city’s vision for sustainability and shape policy and legislation. The sustainability policy must take a holistic approach and be weaved across issues, disciplines, and sectors. Demonstrate that Peterborough is “punching above its weight”. Participants noted that Peterborough, while small in size, is doing a lot of great work in the green economy and sustainable community sector. It is creating and attracting innovative companies and has a disproportionate number of green technology businesses. Participants were interested in an inventory of businesses and local thought leaders being created in the community. Leverage knowledge across sectors. Whether traditional knowledge or within sectors like health care and technology, Peterborough has significant skills and strengths that can be shared to catalyze new innovations and outcomes that advance the green economy Page 51 of 233 7 and sustainable community. Participants wanted to see continued collaboration among organizations to leverage this knowledge towards advancement of the green economy. Be focused and strategic. Don’t try to take on too much! Be clear what actions can and should be undertaken to ensure that meaningful results are achieved and the region can see progress on green economy and sustainability outcomes. Strengthen initiatives that are already underway, and implement green practices that are well-known but underutilised, capitalize on the “low-hanging fruit”. Page 52 of 233 8 Prioritizing Opportunities for Action Building on the insights shared, participants were asked to evaluate and select their priority areas for continued work in Peterborough. These were the prioritized areas for future action. 1. Connect business innovators & support local businesses Participants stressed the importance of businesses undertaking green initiatives because they see the benefit to community and their organizations. Supporting local businesses pursuing green innovation can also lead to spin-offs and can attract similar businesses and industries. Engaging and connecting industry members is critical to ensuring long term uptake and integration of sustainability outcomes, but it can be challenging to do effectively. It is important that local leaders and policymakers create programs and opportunities that resonate with organizations, both large and small. Business leaders require proof that the investment of time and money will produce results. Participants also stated that the word ”industry“ can have different meanings for different individuals, so a shared understanding of the term is needed. Next Step Actions 77 Increase communication among organizations supporting green initiatives (i.e., GreenUP, Chamber of Commerce, Sustainable Peterborough, and Peterborough Economic Development) to make sure they are aligned in their efforts. Collectively determine a strategic direction for the green economy and goals supported with programs, shared resources, and initiatives to drive implementation within large and small businesses. 77 Demonstrate the benefit of green investment for local enterprises and the value of joining a broader community of ‘green businesses’. Highlight the successes of and businesses that promote the green economy and encourage businesses to share their learnings, actions, and programs related to green technology and investment. Focus on demonstrating how their initiatives may have contributed to cost savings or product innovation. Review and learn from the successes of other municipalities and businesses. 77 Focus on incentives for performance and training the workforce, and ensure that programs are informed by members of industry and those the programs aim to serve. 77 Bring together plant managers from across industries to see if there are common resources or infrastructure that can be shared. Shared resources and infrastructure may also assist new businesses opening or relocating to Peterborough. 77 Support entrepreneurs and encourage post-secondary graduates to pursue entrepreneurship in Peterborough. 77 Consider opportunities for local waste management so businesses don’t have to pay to ship waste to Toronto. 77 Participants suggested that Kawartha Manufacturers Association (KMA), Peterborough Economic Development and the Chamber of Commerce could lead on creating a sustainability initiative for businesses. KMA doesn’t currently have a sustainability initiative. It was suggested the KMA leadership attend a presentation on TRIP. 77 A previous training program was pointed to as an example of success, wherein businesses were reimbursed for participating in training programs. Page 53 of 233 9 2. Create a Peterborough & the Kawarthas Economic Development clean technology advisory committee Peterborough & the Kawarthas Economic Development (PKED) identified the opportunity to create a clean tech advisory committee to support PKED’s work in this area and how it develops resources, programs and tools for new and existing clean technology businesses. The committee could help identify and leverage assets to align the clean technology sector. Careful consideration will be required while drafting the mandate and identifying participants, because the committee must deliver meaningful impacts while limiting demands on members. Next Step Actions 77 Scan and identify possible committee members from across sectors 77 Reach out to prospective parties and gauge interest 77 Create a mandate and focus with the participants involved 77 PKED to clarify the resources it can allocate and the anticipated governance structure for the committee 3. Establish a green conference centre Several participants suggested that creating a green conference centre could be a new area of opportunity for Peterborough and would help drive forward the green economy. It seems that no other conference centre of this kind already exists in Ontario, and it can position Peterborough as a destination for green events in the province. The design could integrate net zero energy, green roofs, etc. Community bonds could be a possible source of funding, and both the Mount Community Centre and the Canoe Museum have utilized this strategy. The green conference centre could also leverage Ontario’s community hub strategy or share resources with the school board as a venue for educational opportunities. The project should be undertaken in close collaboration with City staff to avoid potential regulatory and policy hurdles. Next Step Actions 77 Determine if this is an idea that the community wants to see in Peterborough. Gauge interest and start to generate momentum 77 Consider fund development strategies and platforms for partnerships and collaboration 77 Raise the idea to the school board and evaluate their level of interest in a green educational hub Page 54 of 233 10 4. Engage community and invest in creating a livable Peterborough Engaging community in the vision and implementation of green economy and sustainability requires unique approaches that meet the needs and realities of people living in Peterborough. Achieving this outcome requires that community is at the table, not just in the form of a town hall conversation, but through numerous and diverse opportunities that educate, inspire, and empower residents to get involved. Communications should focus on quality of life and how this can be created and established while integrating green and sustainable ambitions. Next Step Actions 77 Learn from other successful engagement processes, such as London’s Official Plan process. Go to the community rather than just hosting public information sessions 77 Ensure that investments and proposed developments contribute to complete and livable communities. Mitigate future challenges by establishing a green vision before development happens. 77 Improve the transit system to better connect the City of Peterborough with the municipalities in the County 77 Support home retrofits and consider strategies like local improvement charges 5. Achieve greater policy alignment around the green economy and sustainable community There is a need to build policy alignment within Peterborough and across jurisdictions. Sustainability and accessibility should be considered integral aspects of all policies. Local First Nations communities must be actively engaged in this conversation. Policies must also consider how we can open pathways and ease the burden for businesses in the clean technology sector. Red tape can pose a challenge for innovation; for example, craft breweries are not able to locate in the downtown core due to their industrial practices Next Step Actions 77 Define green economy to ensure shared language and understanding 77 Complete the Official Plan and ensure sustainability is embedded throughout 77 Communicate between City departments and across different levels of government to articulate the needs of clean technology businesses to ensure a supportive policy environment that enables business development and community-led implementation 77 Consider a Local Improvement Charge (LIC) for residential sector renovations Page 55 of 233 11 Immediate Next Steps Building on the work of the Peterborough Green Economy Action Lab, the next steps include: 1. Report back to Peterborough City and County Councils on the outcomes of the Peterborough Green Economy Action Lab 2. Deliver presentations to Peterborough & the Kawarthas Economic Development and Sustainable Peterborough to consider how they can move ahead on the potential actions 3. Peterborough Economic Development to develop clean tech advisory committee Page 56 of 233 12 Appendix A Background & Process In the Canadian context, mid-sized cities are defined as having a population within the range of 50,000 to 500,000 residents. Peterborough is considered a mid-size ‘centre city’. Centre cities are regional hubs with historic centres that function as autonomous economies and self-standing communities providing key amenities and services such as health, employment and education. The role and impact of centre cities extend far beyond their borders as they act as hubs that support the surrounding region. Despite being home to over 25% of Ontario residents, there is a consensus that mid-sized cities (MSCs), especially those outside the GTA, are largely overlooked in academic research, policy development and mainstream conversations, in particular, their unique challenges and opportunities in meeting infrastructure needs, creating quality of place, or promoting sustainability goals. At present, much of Ontario’s growth is taking place in the GTA, bringing a great deal of attention and resources to its ongoing development, limiting the focus on the rest of Ontario’s municipalities. MSCs are critical to ensuring the accessibility, livability and vibrancy of Ontario. With the right investment in infrastructure, facilities, and capacity, MSCs can offer much of the benefits provided in big cities, reduce inter-regional inequalities, and increase the diversity of places for Ontario residents to live. In 2015, Evergreen created the MSC Program to stimulate the conversation on mid-sized cities by advancing key areas of research and piloting new approaches to city-building and local economic development in four partner cities: Hamilton, London, Greater Sudbury and Peterborough. The following is a summary of the phases of our work in Peterborough. Evergreen formed the Peterborough Steering Committee with representatives from the City of Peterborough, Greater Peterborough Chamber of Commerce, Community Foundation of Greater Peterborough, and Peterborough Economic Development. The Committee and Evergreen hosted three consultations in the spring of 2016 with 50 senior leaders across public, private, and civic sectors. Consultations determined that there is an opportunity to strategically position and grow Peterborough as a hub of green economy and sustainable community initiatives that serve the Greater Peterborough Area. In the summer of 2016, Evergreen presented the process and outcomes from Phase 1 to City and County Councils, who endorsed the work and commended the direction moving Page 57 of 233 13 forward. Evergreen and the Steering Committee developed the Peterborough Green Economy Action Lab (“Lab”) as the platform in which to continue the work. To initiate the Lab process, Evergreen conducted 30 interviews between January and March 2017 with political, institutional, and business leaders throughout the Peterborough region. These included interviews with City of Peterborough Mayor and Councillors, Mayors of the municipalities in Peterborough County, Chiefs of the local First Nation communities, local businesses, and representatives from both Trent University and Fleming College. A summary of the process and complete list of the interviewees is available in the Appendix D. On Friday April 28th, 2017, Evergreen and the Peterborough steering committee hosted a workshop to build on the findings generated from interviews to determine priorities and next step actions. Page 58 of 233 14 Appendix B Lab Participants 1. Councillor Diane Therrien, City of Peterborough 2. Mayor Mary Smith, Selwyn Township 3. Chief Phyllis Williams, Curve Lake First Nation 4. Chris Magwood, Endeavor Centre 5. Banani Afsana, City of Peterborough 6. Melanie Kawalec, City of Peterborough 7. John Milne, Home Builders Association 8. John Knight, Trent University 9. Matt Braithwaite, Peterborough Economic Development 10. Elyse Sawdon, Siemens 11. Craig Mortlock, Peterborough Construction Association, Mortlock Construction 12. Alan Slavin, Leap Peterborough 13. Sandra Dueck, Chamber of Commerce 14. John Desbiens, Cambium Consulting and Engineering, PED Board Member 15. Karen Jopling, County of Peterborough 16. Marisol Campos Navarrete, Trent University 17. Janet Dawson, Peterborough Public Health 18. John Good, Community Foundation of Greater Peterborough 19. Tom Phillips, Trent University 20. Andrea Connell, Transition Town 21. Dawn Merriam, Consultant 22. Rebecca Morgan-Quin, City of Peterborough 23. Sandra Creeman, Peterborough Economic Development 24. Ben Wolfe, Reimagine Peterborough 25. Allan Seabrooke, City of Peterborough CAO 26. Michael Van Der Herberg, New Canadian Centre 27. Katie Young-Haddlesey, Curve Lake First Nation 28. Katie Allen, Sustainable Peterborough Partnership Developer 29. Ian Attridge, Land Conservation Consultant and Lawyer 30. Rhonda Keenan, Peterborough Economic Development Page 59 of 233 15 31. Lindsay Stroud, GreenUP 32. Scott Mancini, RBC 33. Nicole Gagliardi, Community Foundation of Greater Peterborough 34. Diane Richard, Diatom Consulting, Peterborough Kawartha Innovation Cluster 35. Brent Wootton, Fleming College – Centre for Alternative Wastewater Treatment, Centre for Municipalities 36. Ken Doherty, City of Peterborough, Director of Community Services 37. Gillian Hill, Brand Health 38. Tom Sayer, Kawartha Manufacturers Association 39. Cathy Mitchell, Peterborough Distribution Inc. Page 60 of 233 16 Appendix C Moving Towards Action in Peterborough Page 61 of 233 17 Moving Towards Action in Peterborough Page 62 of 233 Summary Context Evergreen, the City of Peterborough, Greater Peterborough Chamber of Commerce and the Community Foundation of Greater Peterborough, co-hosted three meetings as part of Evergreen’s Mid-Sized City Program. The initial two meetings gathered information on Peterborough’s assets and notable initiatives and, ultimately, identified 3 Opportunities for Action in Peterborough. At the third meeting, participants collectively assessed the 3 opportunities in order to determine which had the greatest potential to increase the prosperity of the region. Key Takeaway of Meeting #3 Participants selected the following opportunity as a viable action for Peterborough. Strategically position Peterborough as a green/sustainable community and economy. Peterborough is considered a ‘centre city’. Centre cities are regional hubs with historic centres that function as autonomous economies and self-standing communities and provide key services such as health, employment and education. Peterborough’s impact and role extends far beyond its borders, placing a strong emphasis on the opportunity for regional alignment and collaboration. Next Steps Over the coming months, we will continue to refine this opportunity and develop an Action Plan that makes the case for the idea and articulates the vision, framing, and strategy for implementation. Moving forward, Peterborough Economic Development will be part of our Steering Committee alongside the Greater Peterborough Chamber of Commerce, City of Peterborough and Community Foundation of Greater Peterborough. We have two immediate next steps: 1. A presentation to Peterborough City Council on June 20th to inform them of our process to date, the proposed idea, and build buy-in. i. Work with Steering Committee to develop the presentation 2. Lay the groundwork for the Action Plan. i. Map what currently exists within the region to build a case ii. Examine provincial and federal funding opportunities iii. Look at other jurisdictions with differentiation strategies We hope that we can continue to engage you as we undertake these next steps. Page 63 of 233 2 Insights of Meeting #3 We started the meeting with a presentation summarizing the insights from Meetings #1 and #2, and reviewed the three Opportunities for Action in Peterborough.1 We then discussed which of the actions have the greatest potential for increasing the prosperity of Peterborough. The Peterborough Opportunities for Action: Response and Discussion Opportunity for Action Group Response 77 The Province recently launched the Local Employment Councils (LEPC) initiative, for which Peterborough is a pilot site, which aims to address issues of labour market and labour force alignment. 1. Develop Programs And Strategies To Better Leverage Underutilized Next Steps Human Capital 77 The group agreed that focussing on this issue would duplicate efforts, but noted that there is value in monitoring the results of the LEPC and demonstrating support for the Province’s decision to launch the pilot. 77 The group was hesitant to create any more committees or advisory groups as “Peterborough is 2. Build On Existing Municipal And flush with committees.” Community Leadership To Drive Action Next Steps 77 No further exploration proposed. 77 There is strong interest to strategically position Peterborough as a green/sustainable economy and community. 3. Develop a Regional & Economic 77 Strategies should leverage the numerous existing Roadmap around an Area of Focus programs, businesses and initiatives in the region. Next Steps 77 The group was interested in pursuing/building on this idea. The rest of this document captures ideas from participants on Opportunity #3 “Develop a Regional & Economic Roadmap around an Area of Focus” and specifically how Peterborough can strategically position itself as a green/sustainable economy and community. 1. Detailed recount of the 3 Opportunities can be found in the “Opportunities for Action in Greater Peterborough” report shared in advance of the April 27th meeting. Page 64 of 233 3 Peterborough as a Green/Sustainable Economy & Community Participants split into two break out groups to discuss how to strategically position Peterborough around an area of focus. The two groups had similar interpretations of what this could look like in Peterborough. What would a regional focus for Peterborough be? Alignment between both groups 77 Agreement that Peterborough is well positioned to advance a green focus 77 Both groups highlighted the importance of integrating social sustainability and equity considerations with economic sustainability Group 1 Group 2 77 Interest in using the language of “green economy 77 Debate regarding using “sustainable” or “green” and green communities” terminology 77 Emphasis on sustainable/green land use development 77 Need for the language to be authentic and a true reflection of Peterborough What would Peterborough look like if it achieved this focus? Alignment between both groups 77 Peterborough would be recognized both locally and externally as a green leader Group 1 Group 2 77 Achieving a green focus could lead to improved 77 Desire to be recognized at the provincial level as a quality of life green/sustainable region 77 This focus may require upfront investment, but will 77 Differentiation strategies have long term enable future savings implications, making it critical to choose the right focus Page 65 of 233 4 What’s already underway that is related to this area of focus? Alignment between both groups 77 There’s a lot currently underway in the Peterborough region related to green and sustainable communities 77 The current branding of the city and county presents a focus on natural amenities (e.g. County of Peterborough motif: birds, city slogan: “it’s a natural”) 77 Numerous local organizations: e.g. Sustainable Peterborough, GreenUp, the YWCA, Transition Town, Kawartha Land Trust, Otonabee Conservation Group 1 Group 2 77 Sustainable Peterborough profiled the 10 largest 77 Rural history and agricultural society public and private sector employers that are 77 Ministry of Natural Resources undertaking initiatives related to climate change 77 Proposed investment from Peterborough Utilities or the green environment (ie. SGS Lakefield, Group in low head hydro generation in the Lansdowne Place) Otonabee River in collaboration with Curve Lake 77 Local business - Swish Maintenance’s FDA certified First Nations green products and solar wall 77 Peterborough is taking steps to address existing 77 Other initiatives mentioned: Green industrial park; brownfields Wild Rock; Elmhurst Resort; Shimano Partnership; 77 Strong local media industry considering the size of elimination of motorized events in Morrow Park; the city – local newspapers, TV station that could Trent and Fleming green programs support communications 77 Provincial opportunities: 16 provincially funded electric car charging stations in PTBO; Provincial Cap and Trade program; Waste free Ontario Act What activities, programs, & initiatives would make it possible to develop this focus? Alignment between both groups 77 It’s critical to know what is being done in the region so that individual organizations can align and collaborate with one another, and to craft a cohesive narrative of Peterborough as a green/sustainable community 77 Sustainable Peterborough is a strong initiative already working in this space – how can we connect and leverage their work? Group 1 Group 2 77 Need to complete an inventory of existing businesses, 77 Need to emphasize storytelling and programs and initiatives, which could help us communications – put together storytelling pieces understand how these initiatives/organizations align for audiences within and outside of Peterborough and overlap on the green agenda (PTBO Canada as a strong current social media 77 Need an overarching commitment that is embraced by brand) all sectors (government, business, not-for profit) 77 The Official Plan review is currently underway and 77 Opportunity to create a legacy project of City Council building on successful collaborations, esp. in the offers the opportunity to provide input through a green sector green/sustainable lens 77 Celebrate what has already been achieved across the region 77 Create a charter and have local organizations/ businesses sign on 77 Change the way the City evaluates its expenditure on green investments to leverage the savings into more green initiatives 77 Work with Trent and Fleming (and other anchor institutions), and build on what they currently have in place Page 66 of 233 5 What obstacles might impact this idea? Describe potential risks and challenges Alignment between both groups 77 Need to identify the alignment between green/sustainable and individual sectors within the region – don’t want to create an exclusionary focus 77 A sustainability lens can’t just focus on the environment or economy – must also incorporate social dimensions Group 1 Group 2 77 The City of Kawartha Lakes initiated a water 77 Must avoid risk of tokenism or green-washing to agenda 3-5 years ago that was not as successful as prevent backlash it could have been, so it’s important to learn from 77 Developers may use “green” to sell projects that are this to ensure success not in fact environmentally sustainable, need to 77 Need funding and resources to push this forward identify corresponding land use regulation 77 Critical that programs are authentic – that “talk the 77 Challenge of how to execute this without excluding talk and walk the walk” certain people and organizations 77 Still need to shift mentality, not everyone is ready 77 How does one apply a lens that’s broad enough to embrace the green/sustainable agenda to include everyone, while also specific enough to resonate and be memorable? 77 Need to “marry” economic and social sustainability to make this holistic How can we bring this idea to the next level? Alignment between both groups 77 Get buy-in from the City and County of Peterborough 77 Need to understand what is currently underway, so that we can know what we’re building on Group 1 Group 2 77 Update City Council on the idea of green economy 77 Important to declare this focus area, and put a & green community – followed by presentations to “stake in the ground” the County and First Nations 77 Strong opportunity to build on the work of 77 Consider how to resource and undertake a Sustainable Peterborough as an organization with mapping exercise to understand existing an established reputation, and that is housed green assets and build the case for strategically within Peterborough Economic Development positioning Peterborough as a green economy and community Connecting Mid-Sized Cities and the Province There was a strong interest from participants to improve and advance the relationship between MSCs and the Province. We got a great deal of feedback around the need for greater flexibility and recognition of the unique roles of MSCs. The work we undertake in Peterborough will be included as a case study in our report to the Province in June 2017. We will also be forming a Mid-Sized City Working Group comprised of staff from within the Provincial Government to better understand and shape strategies to enhance the prosperity of MSCs. In tandem, we’ll also be undertaking research to gather insights from MSC stakeholders on how to improve collaboration between the Province and MSCs. We encourage you to reach out to us if you want to be more involved in this part of the process. Page 67 of 233 6 Participants Participants of Meeting 3 Dawn Berry-Merriam, Sustainable Peterborough Jo Flatt, Evergreen Steering Committee John Good, Community Foundation of Greater Peterborough Dorothy Boddy, Our Space Stuart Harrison, Greater Peterborough Chamber of Commerce Ian Bromley, Evergreen/Independent Rhonda Keenan, Peterborough Economic Development Evan Campbell, City Youth Council Chris Salmans, C of C Young Professionals Group, Sunlife Danielle DeMarsh, Evergreen Financial Ken Doherty, City of Peterborough Dr. Rosana Salvaterra, Peterborough County City Health Unit Sandra Dueck, Greater Peterborough Chamber of Brianna Salmon, GreenUp Commerce Joëlle Favreau, YWCA Participants of Meeting 2 Participants of Meeting 1 Danielle DeMarsh, Evergreen Joeann Argue, Electric City Culture Council Ken Doherty, City of Peterborough Rhonda Barnet, Steelworks Design Inc. & Canadian Sandra Dueck, Greater Peterborough Chamber of Manufacturing and Exports Commerce Brian Bates, Fleming College Joëlle Favreau, YWCA Paul Bennett, Ashburnham Realty Jo Flatt, Evergreen Dawn Berry-Merriam, Sustainable Peterborough John Good, Community Foundation of Greater Dorothy Boddy, Our Space Peterborough Ian Bromley, Independent / Evergreen Dr. Leo Groarke, Trent University Evan Campbell, City Youth Council Rhonda Keenan, Peterborough Economic Development Ken Doherty, City of Peterborough Gary King, County of Peterborough Sandra Dueck, Greater Peterborough Chamber of Commerce Dr. Tom Phillips, Innovation Cluster, Trent University Jo Flatt, Evergreen Brianna Salmon, GreenUp John Good, Community Foundation of Greater Peterborough Dr. Rosana Salvaterra, Peterborough County City Stuart Harrison, Greater Peterborough Chamber of Commerce Health Unit Santessa Henriques, Evergreen Allan Seabrooke, City of Peterborough Ken Hetherington, City of Peterborough Frances Wilbur, Community Opportunity and Karen Jopling, County of Peterborough Innovation Network (COIN) Natalie Napier, COIN Chris Salmans, Young Professionals Group, Sunlife Financial Michael Skinner, Greater Peterborough Innovatio Cluster Luisa Sotomayor, Independent / Evergreen Liz Stone, Niijkiwendidaa Anishnaabekwewag Services Circle Michael VanDerHerberg, New Canadians Centre Page 68 of 233 7 Appendix D Summary of Interview Findings Page 69 of 233 25 The Peterborough Green Economy Action Lab Summary of Interview Findings April 24, 2017 Page 70 of 233 Table of Contents About the Peterborough Green Economy Action Lab...... 3 Summary of Potential Actions...... 4 Background & Process...... 5 Interview Findings...... 7 Building an Action Framework for Peterborough...... 9 1. Innovation & Technology Ecosystem...... 9 2. Communications & Promotion...... 11 3. Integration, Collaboration & Coordination...... 12 4. Regulation, Planning & Policy...... 14 5. Education, Services & Supports...... 15 What’s Next?...... 16 Appendix A Process & Interviewees...... 17 Endnotes...... 19 Page 71 of 233 About the Peterborough Green Economy Action Lab The Green Economy Action Lab (“Lab”) came out of the work led by Evergreen as part of its Mid-Sized Cities (MSC) Program. The Lab is an initiative to advance the City of Peterborough as a central hub for the Greater Peterborough Area by collectively evaluating and developing actions to support the advancement of Peterborough as a green economy and sustainable community. Lab membership was carefully curated to include select leaders from government, First Nations, community organizations, key anchor institutions, funding agencies, local businesses, and academia. The Lab is led by Evergreen in partnership with the City of Peterborough, the Greater Peterborough Chamber of Commerce, Community Foundation of Greater Peterborough, and Peterborough Economic Development. The purpose of this summary report is to: 77 Outline key insights and perspectives of political, institutional, and business leaders from across Peterborough on the current state and future potential for advancing the green economy 77 Propose a range of potential actions for Peterborough stakeholders to advance the city as a green economy and sustainable community hub for the region For the next phase of the Lab’s engagement and consultation process, we have invited participants to a workshop to achieve the following goals: 77 Build alignment between regional stakeholders, and generate a better understanding of how to enable Peterborough as a green economy and sustainable community 77 Consider strategies to support mid-sized cities in advancing their ability to grow areas of regional focus, using Peterborough’s green economy and sustainable community as a case study 77 Prepare a set of recommendations and actions to be undertaken by key Peterborough stakeholders, including Provincial and Federal governments, local governments, First Nations, business, academic, and community leaders 77 Coordinate the implementation of actions, and recommendations developed by the Lab Page 72 of 233 3 Summary of Potential Actions Interviews were conducted with 30 leaders from across the region. All participants were in favour of furthering the green economy and sustainable community vision for Peterborough. Below is a summary of the types of actions that were suggested to advance Peterborough in this direction. The report explores these ideas in greater detail. 1. Innovation & Technology Ecosystem • Share and recognize best business practices • Connect business innovators • Create a Peterborough Economic Development green/clean technology advisory committee • Invest in post-secondary institutions to build a local workforce with needed skills • Leverage Federal and Provincial funding for research and development • Undertake target setting and sustainability assessments 2. Communications & Promotion • Develop a strategic branding and communications plan for the green economy • Host conferences and events to profile the city’s green assets • Participate in conferences to promote Peterborough across Canada and internationally • Advance Peterborough’s capacities and interests in the green economy to Federal and Provincial Governments 3. Collaboration, Integration & Coordination • Co-develop engagement and decision-making practices between municipalities and First Nations to advance green economy objectives • Leverage existing green-focused collaborations such as Sustainable Peterborough and Regional Tourism Ontario – 8 (RTO-8) • Seek and secure Provincial and Federal funding opportunities • Integrate students with local businesses while they are enrolled in post-secondary education • Enable community leadership 4. Regulation, Planning & Policy • Cross-ministry policy coordination • Embed sustainable decision-making within governmental practice • Create local policies that are favourable to the green economy • Use the Official Plan (OP) to promote the green economy 5. Education, Services & Supports • Recognize and share expertise between local municipalities, First Nations, and stakeholders throughout Peterborough • Provide training for municipal staff and political leadership on key Provincial and Federal programs • Learn best practices from other mid-sized cities • Create favourable programs and services to help businesses adopt green approaches Page 73 of 233 4 Background & Process In the Canadian context, mid-sized cities are defined as having a population within the range of 50,000 to 500,000 residents. Peterborough is considered a mid-size ‘centre city’. Centre cities are regional hubs with historic centres that function as autonomous economies and self- standing communities providing key amenities and services such as health, employment and education. The role and impact of centre cities extend far beyond their borders as they act as hubs that support the surrounding region. Despite being home to over 25% of Ontario residents, there is a consensus that mid-sized cities (MSCs), especially those outside the GTA, are largely overlooked in academic research, policy development and mainstream conversations, in particular, their unique challenges and opportunities in meeting infrastructure needs, creating quality of place, or promoting sustainability goals. At present, much of Ontario’s growth is taking place in the GTA, bringing a great deal of attention and resources to its ongoing development, limiting the focus on the rest of Ontario’s municipalities. MSCs are critical to ensuring the accessibility, livability and vibrancy of Ontario. With the right investment in infrastructure, facilities, and capacity, MSCs can offer much of the benefits provided in big cities, reduce inter-regional inequalities, and increase the diversity of places for Ontario residents to live. In 2015, Evergreen created the MSC Program to promote the conversation on mid-sized cities by advancing key areas of research and piloting new approaches to city-building and local economic development in four partner cities, Hamilton, London, Greater Sudbury and Peterborough. The following is a summary of the phases of our work in Peterborough. Phase 1 Evergreen formed the Peterborough Steering Committee with representatives from the City of Peterborough, Greater Peterborough Chamber of Commerce, Community Foundation of Greater Peterborough, and Peterborough Economic Development. The Committee and Evergreen hosted three consultations in the spring of 2016 with 50 senior leaders across public, private, and civic sectors. Consultations determined that there is an opportunity to strategically position and grow Peterborough as a hub of green economy and sustainable community initiatives that serve the Greater Peterborough Area. Phase 2 In the summer of 2016, Evergreen presented the process and outcomes from Phase 1 to City and County Councils, who endorsed the work and commended the direction moving forward. Evergreen and the Steering Committee developed the Peterborough Green Economy Action Lab (“Lab”) as the platform in which to continue the work. Page 74 of 233 5 Phase 3 To initiate the Lab process, Evergreen conducted 30 interviews between January and March 2017 with political, institutional, and business leaders throughout the Peterborough region. These included interviews with City of Peterborough Mayor and Councillors, Mayors of the municipalities in Peterborough County, Chiefs of the local First Nation communities, local businesses, and representatives from both Trent University and Fleming College. A summary of the process and complete list of the interviewees is available in the Appendix A. Phase 4 On Friday April 28th, 2017, the Lab will host a workshop to build on the findings generated from interviews, and use a participatory approach in co-designing specific recommendations and actions that could be applied in the Peterborough context. Page 75 of 233 6 Interview Findings Shared Values and Understanding Interviewees were asked to define and explain their understandings of the green economy and sustainable community, and what this vision might look like in Peterborough. Conversations highlighted a number of key insights that demonstrate the interest in moving forward as a green economy. 1. The green economy and sustainable community is an integrated approach for local economic development “The vision for Peterborough means a fully, integrated region, that When asked to define the green economy and sustainable community, takes sustainability and green interviewees described an integrated approach in which to design, build, economy into all of our business work, live, and play in Peterborough. Conversations reiterated the importance practices, not only economic of protecting and growing local environmental assets and highlighted the development. It looks at leveraging opportunity for a strong green sector to support regional employment, small what we already have, in terms of business prosperity, innovation, and technology. It was also considered a postsecondary education partners, framework for land-use and transportation planning. Some viewed the green proximity to nature, and the Trent Severn waterway. It’s not just economy as a strategy for balancing environmental risks with economic the economy; it’s an inclusive, development. Several participants viewed the green economy and sustainability collaborative environment.” approach as a commitment to implementing best practices that benefit the community. A sustainable community was described several times as a context – Sheridan Graham, Director, Corporate Projects & Services, County in which residents are educated and supported to participate and lead action in of Peterborough & Vice Chair of their communities. Sustainable Peterborough 2. There is alignment across leaders in support of a green economy & sustainable community focus for the city All 30 interviewees were in favour of the green economy concept and vision for Peterborough. As some of the region’s most influential political and business representatives, this alignment is a testament to the opportunity and capacity “Living here, water is always in for Peterborough to position itself as a green economy leader. Participants your consciousness. It is part of consistently identified water and agriculture as two of the most important what makes this area special.” natural resources within the region and reiterated the opportunity to leverage – Gary King, CAO, Peterborough County these assets as a community and economic development focus. 3. Local leaders want to work together to advance the green economy Not only does the region’s leadership align around the potential for the green economy, they want to work together to achieve this vision. Peterborough Mayor Daryl Bennett, Curve Lake Chief Phyllis Williams, and Douro-Dummer Mayor J. Murray Jones agreed that regional cooperation and shared actions are Page 76 of 233 7 critical steps to achieving sustainable outcomes and objectives. Participants reiterated that protecting, leveraging and scaling the environmental assets in Peterborough will require collective effort from a diversity of stakeholders. Interviewees noted that as a city with a small population, there are limitations on the skills and resources that businesses, municipalities and community organizations can draw from, emphasizing the importance of collaboration and shared ownership in Peterborough’s green economy and sustainable community vision. 4. Green planning and practices are already part of the region’s identity Interviewees highlighted that sustainability has been a community-driven and politically recognized focus in Peterborough for over 30 years. There are a “The era of the industrial revolution number of notable green initiatives across Peterborough’s city, county and First is over. We are now in an exciting Nations communities. Participants often referenced Sustainable Peterborough1 and challenging transition from and GreenUP2 as two reputable examples. Peterborough is increasingly that era into the knowledge and positioning itself as an environmental educational hub, with focused programs, green economy.” research and innovation, coming from Trent University and Fleming College. The – MP Maryam Monsef Trent Research and Innovation Park (TRIP) will bring together academic research and business sectors through the development of green technologies. Building on this success, in early 2017, the United Nations designated the Peterborough- Kawarthas-Haliburton region as a Regional Centre of Expertise on Education for Sustainable Development. Page 77 of 233 8 Building an Action Framework for Peterborough What does it take to successfully position Peterborough as a green economy and sustainable community hub that will serve the broader region? Conversations with interviewees focused on the roles of senior level governments, municipalities and First Nations, business, academic and community stakeholders. Findings pointed to five main areas to guide the development of actions and recommendations. 1. Innovation & Technology Ecosystem 2. Communications & Promotion 3. Collaboration, Integration & Coordination 4. Regulation, Planning & Policy 5. Education, Services & Supports 1. Innovation & Technology Ecosystem Interviewees stressed the importance of innovation and technology in supporting Peterborough’s capacity as a green economy leader. Technology “The City of Peterborough should drives changes in the economy, which prompts changing roles for business, really get behind and highlight government and civic institutions. New developments in green technology will the advances in technology that have major implications for the environment and Peterborough’s progress as we have here. Everyone should a green economy leader.3 Peterborough is well positioned for this, as the city know that we are advancing already has a disproportionate number of green technology businesses4, which technologies for water and presents a strong foundation for growth. wastewater treatment. We are conducting water work here that is not being done anywhere else Many participants suggested that businesses, especially small-sized businesses, in Canada.” are the leaders of the green economy and Peterborough must provide an enabling environment to help them scale. Peterborough Economic Development, – Adam Doran, VP of Marketing and Sales, the Chamber of Commerce, Innovation Cluster and TRIP are all critical to the Aclarus growth and attraction of new businesses. As incubators and intermediaries, these organizations must be acutely aware of the barriers, needs and opportunities for local businesses. One participant suggested creating a “new organization that would assess technology, explore market opportunities, and facilitate joint ventures and strategic alliances in the green field.”5 Page 78 of 233 9 Potential Actions 77 Share and recognize best business practices. Interviewees highlighted the importance of sharing business success and championing leading organizations. They reiterated the value in continuing to support organizations like Sustainable Peterborough and GreenUP in cataloguing and distributing examples of business-led sustainability projects. 77 Connect business innovators. Participants reiterated that strengthening the networks between companies in similar areas of work would make collaboration easier.6 Businesses with similar needs could co-invest in promotional events, trainings, and advocate on important policy areas that would enable green economy businesses in Peterborough and across Canada. 77 Create a Peterborough Economic Development green/clean technology advisory committee. There are several organizations in Peterborough that support networks of businesses, including the Sustainable Peterborough Business Initiative (SPBI), the Innovation Cluster, the Chamber of Commerce and Peterborough Economic Development (PED). Embedding clean technology or green economy advisory groups that include representatives from local businesses could provide strategic insights to support growth of the green economy sector. 77 Invest in post-secondary institutions to build a local workforce with needed skills. Assess the skills needs of local and prospective green economy businesses and make sure that the programs and resources at Trent University and Fleming College reflect the needed skills. Consider strategies to utilize Federal investments of $225 million over five years to increase the number of workplace- integrated learning spaces from 3,750 to 10,000 per year for post-secondary students and graduates. 77 Leverage Federal and Provincial funding for research and development. Peterborough should be devising strategies to access these funds and spur investments in new technologies. The Federal budget described an Innovation Solutions Program, with $50-million in funding to be allocated towards early- stage research and development, late-stage prototypes and other goods and services from Canadian innovators and entrepreneurs. The Province recently announced the Solutions 2030 Grant, a three-year, three-phase competition to accelerate the development of technologies that have a high potential to help Ontario industry meet 2030 emissions targets. 77 Undertake target setting and sustainability assessments. Voluntary audits and assessments, such as scorecards, can help business track and measure their performance on environmental indicators, including water, energy, emissions, and waste reduction. These tools could also be used as platforms to showcase sustainability initiatives that businesses are pursuing, highlight examples of positive return on investment, and promote the sharing of best practices as a competitive business-to-business incentive. Programs of this type require resources to implement, and should be designed to consider the needs and limitations of local businesses. Page 79 of 233 10 2. Communications & Promotion Peterborough has had a green focus for decades. There are many stakeholders involved in initiatives, businesses, and projects related to sustainability, but the “We should brand Peterborough as examples of success aren’t being told as frequently or as loudly as they should the green community for all of be. Interviewees stressed the importance of broadcasting these success stories eastern Ontario.” and celebrating Peterborough’s unique assets and leadership. Interviewees – MPP Jeff Leal highlighted that the green economy in Peterborough is currently understated. According to Leo Groarke, President of Trent University, “We need to market what we have better – to make sure that Ontario and the world know what we have to offer. We need an approach to that is out of the box and on the edge.” Participants expressed the opportunity to brand and communicate the City of Peterborough as a hospitable environment for green businesses and green technology, as a destination for eco-tourism, and as a forward-thinking city that is constantly advancing green and sustainability efforts. Peterborough has a range of audiences to consider in how it communicates, including senior levels of government, other mid-sized municipalities, business “The green economy should be owners, and students. In the words of MP Maryam Monsef, MSCs “need to promoted at every opportunity.” be louder and more solutions focused, because they represent a smaller – Councillor Dan McWilliams, City of proportion of government.” To be recognized nationally and provincially as Peterborough a green economy hub, Peterborough must demonstrate its focus to higher order governments, with delegations or invitations to showcase their expertise. Interviewees also suggested hosting conferences, events, and celebrations around the green assets within Peterborough as part of a broader communications and marketing strategy. Potential Actions 77 Develop a strategic branding and communications plan for the green economy. Ensure that leadership across the city and region has a shared and consistent language for how it talks about Peterborough. The City has initiated a branding process with Brand Health to develop a brand for Peterborough; the green focus could be considered a direction for this work. 77 Host conferences and events to profile the city’s green assets. Build on existing programs and events to highlight local innovations and expertise (i.e., water treatment or water technology). Use these opportunities to strengthen existing relationships and expand new partnerships by attracting participants from across Canada and the world. 77 Participate in conferences to promote Peterborough across Canada and internationally. Peterborough has many examples of success stories and case studies, including TRIP, Sustainable Peterborough and local business innovations. Identify and leverage strategic events to share and profile these successes and promote the city. It can be costly to travel abroad for promotion; consider approaches to pool resources or share expenses to reduce costs. Page 80 of 233 11 77 Advance Peterborough’s capacities and interests in the green economy to Federal and Provincial Governments. Be clear with higher order governments about the direction and focus of Peterborough’s capacities and interests in advancing a green economy and sustainable community. Demonstrate this expertise and build relationships with political leadership across the province and country. 3. Integration, Collaboration & Coordination Interviewees agreed that greater collaboration and coordination would be beneficial for all stakeholders, whether between municipal governments, First Nations, senior governments, business, academic institutions, or civic organizations. We heard several times that the broader Peterborough community, “will work together to make something happen,” but there is still “indecision where to focus the efforts.”7 Several participants suggested that water could be an area of collective focus. While there is already some collaboration among the municipalities and two First Nation communities, interviewees expressed a need to improve the process “Indigenous involvement is a for engagement and collective decision-making, especially with respect to critical piece if we are going to be locally relevant plans and policies. As Curve Lake Chief Phyllis Williams stated, successful in this endeavor.” “First Nations need to be equal players, not the afterthought.” The approach – MP Maryam Monsef to collaboration must recognize the limitation on resources and staff among First Nations communities. “It’s always a challenge for us with minimal staff and resources to keep up with the demand for engagement. We have to do a lot of education and cause awareness, available time is another factor.”8 While municipalities and organizations have made commitments to engage with First Nations, those agreements and expectations are still vague and unclear. This effort is especially relevant given the Duty to Consult and Accommodate legislation and the recommendations from the Truth and Reconciliation Commission. Beyond just engagement there is an opportunity to share learning and expertise between First Nations and the rest of Peterborough. Several participants suggested that more education is required on the knowledge, traditions, practices and treaties of Indigenous cultures, to build public awareness and inform new approaches within municipal government. First Nations are also connected to the natural cycles and processes: “with their history, First Nations “Most grads come out and then people should be the leaders in the green economy, culture, and habitat.”9 they leave, because there are not opportunities for them to stay. To complement the traditional knowledge, Peterborough has technologies Retaining small companies and and expertise that could support community development or environmental start-ups would help grads blossom restoration in First Nations communities. Interviews suggested an exchange of here.” water and wastewater treatment resources from Peterborough to address the – Councillor Diane Therrien, City of critical water challenges in First Nations communities, specifically Curve Lake’s Peterborough Councillor boil water advisory. Page 81 of 233 12 Like other MSCs, businesses in Peterborough have difficulty attracting and retaining talent. The local academic institutions - Trent University and Fleming College- attract thousands of students each year. Strengthening the connections between businesses and the post-secondary talent can help those students stay in Peterborough following graduation. Coordination between industry and the post-secondary institutions can also ensure that programs meet the needs of local businesses and help connect students looking for career-track jobs. Potential Actions 77 Co-develop engagement and decision-making practices between municipalities and First Nations to advance green economy objectives. Actively pursue efforts for relationship building and collaboration that reflect the resources limitations and interests of all stakeholders. Consider new opportunities for collaboration and knowledge exchange related to sustainability. Identify regular opportunities for First Nations and municipalities to come together, the Association of Municipalities of Ontario (AMO) Conference & Assembly of First Nations were suggested as two opportunities for greater integration. 77 Leverage existing green-focused collaborations such as Sustainable Peterborough and Regional Tourism Ontario – 8 (RTO-8). Sustainable Peterborough (SP) and RTO-810 can coordinate new green economy initiatives in the region and act as a collective voice to request provincial or federal funds. 77 Seek and secure Provincial and Federal funding. Municipalities, First Nations, business, academic institutions and community organizations can identify areas of strategic alignment and prepare initiatives to seek federal and provincial level funding. Collaborations have proven to generate greater levels of funding than individual applications. The federal government has committed to a suite of funds for innovation including clean tech, strategic innovation and venture capital, which could be leveraged to support growth of the green economy in Peterborough. 77 Integrate students with local businesses while they are enrolled in post- secondary education. Interviewees suggested providing jobs for students while they are enrolled in college and university to build the local workforce and encourage students to stay past graduation. 77 Enable community leadership. It is critical to enable leaders and organizations outside of government to move forward on green economy objectives. As Peterborough Councillor Dave Haacke shared, “the more people we get involved, the more people are educated, the more they can participate.” Government can be slow and challenged with implementation and should be creating the enabling conditions with favourable policies and reduced barriers to support community stakeholders to take action. “Hundreds of projects get started in government, but not finished. We need a local champion to lead.”11 Page 82 of 233 13 4. Regulation, Planning & Policy Many interviewees expressed that there is general alignment between provincial and federal level governments, with the objectives of sustainability and the “The Provincial and Federal levels green economy. Participants referenced the Provincial commitments to climate of government have created change; proposed Federal cap and trade; a local funding program by the Ministry regulations to protect the of Housing to advance green economies; a burden reduction bill for small environment, but sometimes these regulations are prohibitively businesses; and the Conservation Authorities Act and new wetland policy. expensive for mid-sized cities to comply with. Protecting municipal But, interviewees reiterated the need for integrated planning among senior water and waste diversion level government departments to avoid silo-ed approaches that delay long-term are two examples.” implementation. The visions, goals and policies across governments should be – Mayor Daryl Bennett, City of consistent, since they set the tone and expectations of municipalities. Senior Peterborough level governments must “think through an effective policy that talks the talk and walks the walk.”12 Interviewees referenced several inconsistencies that have caused challenges for local implementation, specifically between the requirements of the Building Code and the intensification targets in the Growth Plan. “The City should be using the Greater Peterborough Area Respondents also emphasized the need for the Provincial and Federal Community Sustainability Plan governments to develop plans, policies, and regulatory requirements that reflect all the time to make decisions.” the realities of mid-sized municipalities. Over regulation can raise the cost of – Councillor Keith Riel, City of compliance and cause challenges for municipalities. This can be particularly Peterborough difficult in areas outside of urban centers and cause a large burden for rural residents. While participants supported the intentions of the Green Energy Act and the Growth Plan, they suggested that these plans have respectively led to rising electricity costs and set densification and growth targets that are not realistic in the Peterborough context. “An Official Plan showcases how Similarly, at the municipal level, interviewees noted the opportunity for a community wants to see itself alignment and integration between municipal plans to reduce the associated in time. We want this vision to costs of development, education and implementation. The Peterborough include the green economy and be implemented through our Official area has several key sustainability plans, including the Greater Peterborough Plan.” Area Climate Change Action Plan, the Greater Peterborough Area Community Sustainability Plan, and the Age Friendly Peterborough Plan. Local development – Councillor Andrew Beamer, City of and infrastructure projects should be considered as opportunities to develop new Peterborough partnerships and advance implementation efforts. Interviewees referenced the sub-divisions being built as a specific opportunity. Potential Actions 77 Cross-ministry policy coordination. All levels of government should take a multi-ministerial or cross-department lens to environmental legislation in order to foster a consistent policy environment and break down barriers to implementation. 77 Embed sustainable decision-making within governmental practice. Election cycles can hinder adoption or follow-through on key sustainability objectives. Consider strategies to reduce the impacts of political interests to ensure plans are undertaken and implemented. Page 83 of 233 14 7 Create local policies that are favourable to the green economy. Peterborough has a large number of environmental assets that need to be protected and invested in. “We’ve tried to implement the protection and policies that protect the environment, but this could be more of a collective effort.”13 77 Use the Official Plan (OP) to promote the green economy. The OP “is a road map for how to define a community.”14 It is a critical vehicle to support implementation of green economy objectives. 5. Education, Services & Supports Positioning Peterborough as a green economy leader will require programming and educational supports to enable local businesses, municipalities and residents to advance this vision. A few participants highlighted the importance of ensuring that municipal staff and political leaders are educated and informed of relevant Provincial and Federal programs and plans. Interviewees suggested that senior level governments should be offering training resources for staff and political leadership. Respondents also emphasized the importance of creating programs that support businesses in making upgrades to green infrastructure and reducing their carbon footprint. We heard from one small business owner that they would like to make energy, vehicle and solar investments, but they simply can’t afford it. As a tenant of their office building, there is no incentive to make the structural upgrades, since they don’t own the property. Purchasing the property will require a large down payment, which makes it cost prohibitive to owning and investing in their facilities. Local organizations, such as GreenUP have offered services such as a changeover fluorescent bulb program. These supports are critical, stated Peterborough’s “The green economy will become Councillor Dean Pappas, “as most small businesses wouldn’t have been able to very competitive and many do it on their own.” Green programs have to be simple, easy to access, available communities will be trying to to businesses of all sizes, and demonstrative of impact. Several respondents position themselves as a green stated that applying to grants can be labour-intensive and the reporting community. We need our private sector, academic sector as well as requirements can be onerous, even for small funding allocations. Two programs all levels of government to work were referenced as working well for the business community: the Scientific together and support each other Research and Experimental Development Tax Incentive Program (SR&ED) and the to ensure we are truly branded a Eastern Ontario Development Fund. SR&ED was described as having a good audit green economy.” and control with a clear set of requirements to qualify. “Many companies take advantage of this program as it covers the broadest range of scientific research – Michael Skinner, President and Chief Executive Officer, Greater Peterborough and experimental design projects that are relevant to the company’s strategic Innovation Cluster and often confidential objectives. There is no prescribed project themes that need to be met,” shared Diane Richard, President of Diatom Professional Consulting and Training, Inc. The Ontario government created the Eastern Ontario Development Fund (EODF) to assist the economic growth of eastern Ontario businesses, and to attract businesses to grow in eastern Ontario. According to MPP Jeff Leal, the EODF will stimulate businesses’ “innovation, productivity improvement, and export potential.” The Fund will help businesses develop the newest technologies so that businesses are in a good position to expand, grow, and create jobs in the eastern Ontario region. Page 84 of 233 15 Potential Actions 77 Recognize and share expertise between local municipalities, First Nations, and stakeholders throughout Peterborough. There is an opportunity for deep learning and knowledge exchange to apply, learn, and scale the green economy successes and capacities of stakeholders throughout the region. 77 Provide training for municipal staff and political leadership on key Provincial and Federal programs. It is important that municipalities are properly informed of relevant green/sustainability policies and programs and how to apply them locally. 77 Learn best practices from other mid-sized cities. Peterborough can gain significantly from learning the strategies, approaches, and proven successes of other municipalities. It is not about reinventing the wheel, but rather, adopting strategies that have had impact. Online forums, Federation of Canadian Municipalities, Association of Municipalities of Ontario, Eastern Ontario Warden meetings and Municipal World magazine were all suggested as possible outlets to share and learn. 7 Create favourable programs to help businesses. Build on the learnings of well-used and favourable programs such as SR&ED to create new programs and policies that will enable local businesses to advance in the green economy. The supports can enable upgrades to facilities and buildings, as well as skills training, learning seminars or large technology advances. The Province’s Green Investment Fund offers funding for businesses to reduce their emissions. What’s Next? The Peterborough Green Economy Action Lab has taken an action-based approach to consider how the city might move ahead as a green economy and “Peterborough is a rising star, we seem to be ahead of the curve on sustainability leader. This report consolidates the insights of leaders from across a lot of things.” the region and provides ideas and opportunities to move Peterborough forward. – Councillor Keith Riel, City of Peterborough It is now the role of workshop participants to review, revise and identify tangible next steps. On Friday, April 28th, we will come together to discuss these ideas and promote actions for local stakeholders. Page 85 of 233 16 Appendix A Process & Interviewees The Peterborough Steering Committee created an initial list of forty potential interview participants, including local political leaders from the City, County and the two First Nations, as well as business leaders, and representatives from Fleming College and Trent University. Thirty participated in a 45-minute telephone interview. A thematic analysis of the qualitative interview data was conducted. The analysis involved coding the data by theme and was examined by two reviewers. Jo Flatt of Evergreen led the interviews, with audio-recording and transcription support from Jenn McCallum of GreenUP. The interview questions were the following: 77 What does a green economy and sustainable community mean to you? What does this vision look like in Peterborough? 77 How can our local municipalities and First Nations work together to develop a green economy and sustainability hub that serves the broader region? 77 How can the Provincial and Federal levels of government support that effort? What barriers are in the way? What actions need to be taken? 77 What are the respective roles of the business and civil sectors in moving Peterborough forward as a green economy and sustainable community? 77 What does the Lab need to do to bring attention to Provincial and Federal governments on this issue? 1. Councillor Gary Baldwin, City of Peterborough 2. Councillor Andrew Beamer, City of Peterborough 3. Mayor Daryl Bennett, City of Peterborough 4. Councillor Henry Clarke, City of Peterborough 5. Adam Doran, Vice President of Marketing and Sales, Aclarus Ozone Water Systems 6. Sheridan Graham, Director of Corporate Projects and Services, Peterborough County, and Vice Chair of Sustainable Peterborough 7. Leo Groarke, President, Trent University 8. Councillor Dave Haacke, City of Peterborough 9. Mayor J. Murray Jones, Douro Dummer 10. Gary King, Chief Administrative Officer, Peterborough County 11. John Knight, Manager of Corporate Research Partnerships, Trent University Page 86 of 233 17 12. Jeff Leal, Member of Provincial Parliament 13. Councillor Dan McWilliams, City of Peterborough 14. Maryam Monsef, Member of Parliament 15. Councillor Dean Pappas, City of Peterborough 16. Councillor Lesley Parnell, City of Peterborough 17. Tom Phillips, Adjunct Professor, Trent University 18. Diane Richard, President, Diatom Consulting and Professional Training, Inc. 19. Councillor Keith Riel, City of Peterborough 20. Tom Robinson, Chair of Peterborough Economic Development’s Board of Directors 21. Allan Seabrooke, Chief Administrative Officer, City of Peterborough 22. Allison Seiderer, Owner, Living Well Home Medical Equipment 23. Michael Skinner, President and Chief Executive Officer, Greater Peterborough Innovation Cluster 24. Mayor Mary Smith, Township of Selwyn 25. Chris Sullivan, Sales and Marketing, SGS Lakefield 26. Councillor Diane Therrien, City of Peterborough 27. Councillor Don Vassiliadis, City of Peterborough 28. Chief Phyllis Williams, Curve Lake First Nation 29. Brent Wootton, Associate Vice President of Business Development, Applied Research, Government and Partner Relations, Fleming College 30. Grant Zwarych, General Manager, Holiday Inn Peterborough Waterfront Page 87 of 233 18 Endnotes 1. SP brings together the City, County, the two First Nations, business and academic communities to develop action on climate change. In 2012, SP released the Greater Peterborough Area Sustainability Plan as well as the Climate Change Action Plan in 2016. 2. GreenUP provides direct sustainability action through education, programs, and resources. 3. Tom Phillips, Adjunct Professor, Trent University 4. Diane Richard, President, Diatom Consulting and Professional Training Inc. 5. Councillor Andrew Beamer, City of Peterborough 6. Adam Doran, VP of Marketing and Sales, Aclarus 7. Diane Richard, President, Diatom Consulting and Professional Training, Inc. 8. Curve Lake Chief Phyllis Williams 9. Councillor Dan McWilliams, City of Peterborough 10. The provincially funded, RTO-8 helps support a competitive and sustainable tourism industry, attract visitors, generate economic activity, and create jobs within the City of Kawartha Lakes, City and County of Peterborough and County of Northumberland. 11. Councillor Dan McWilliams, City of Peterborough 12. Tom Robinson, Board Chair, Peterborough Economic Development 13. Gary King, Chief Administrative Officer, Peterborough County 14. MPP Jeff Leal Page 88 of 233 19 Appendix E Mid-Sized Cities Program Overview Page 89 of 233 45 About Evergreen’s Mid-Sized City Program Evergreen’s Mid-Sized Cities Program is a multiyear, interdisciplinary initiative that aims to help Ontario’s mid-size cities (MSCs) thrive. Alongside our partners, we are building new knowledge, and developing innovative initiatives that can support MSCs in addressing their unique needs, challenges, and opportunities. From 2015-2017 the MSC Program consisted of two main components: Research & Thought Leadership and Pilot Projects in four mid-sized cities. 1. Research & Thought Leadership We created the Mid-Sized Cities Research Collaborative, which is comprised of 20+ academics from 12+ universities and colleges across Ontario. As leading researchers in the field of mid-sized cities, their work is meant to advance the policy options and programmatic solutions available to MSC leaders and provincial stakeholders. In May we published our first research series, Leveraging Ontario’s Urban Potential: Mid-Sized Cities Research Series, a compilation of 15 discussion pieces on topics related to economic development, housing and social infrastructure, transportation and land use, public finance and governance, and the environment. 2. Pilot Projects We have been working with teams of local partners to pilot new initiatives in Hamilton, Peterborough, Greater Sudbury, and London. These projects are meant to address context specific opportunities and challenges in order to build local capacity and increase economic, social, and environmental performance of cities. 77 In Hamilton, we piloted a new strategy to transform underutilized assets for community benefit and strengthen relationships between residents and City leadership in West Harbour, a neighbourhood undergoing significant change. As our flagship city, we created a Community Storefront Hub at 294 James Street North as a resource for community members and the City to engage with the development issues underway. 77 In Peterborough, we worked with key stakeholders to strengthen the city’s position as a green economy and sustainable community through the Peterborough Green Economy Action Lab. Through the Lab, we identified specific recommendations for local stakeholders as well as municipal, provincial and federal level governments to enable Peterborough and mid-sized cities more broadly to develop areas of regional focus. 77 In Sudbury, we worked with local anchor institutions to identify new practices and tools for collaboration that can support local economic and social vibrancy. Anchor institutions are large public or non-profit institutions rooted in a specific place that tend not to move locations, such as hospitals, universities or municipal governments. 77 In London, we are supporting community-led implementation of the Official Plan through the 100in1Day platform. 100in1Day is a city-building network that culminates in a 1-day festival where residents, businesses, and organizations lead pop-up events and activities to implement the change they want to see in their neighbourhood. Participants in the program are learning about the London Plan and discovering actions they can take to help achieve its vision across the city. Page 90 of 233 1 Moving forward, the program is focused on three core areas. 1. Research & Thought Leadership Building on the work of the MSC Research Collaborative, we will continue to leverage academic research and expertise to fill information and data gaps and showcase innovative solutions, focused on areas of public finance and governance; transportation and land use; housing and social infrastructure; environment; and economic development. This interdisciplinary approach to research collaboration will build the MSC field of practice, raise awareness of the challenges and opportunities facing MSCs and bring MSCs into the city-building dialogue on 21st century urbanism that connects the academic work of researchers with the on-the-ground work of practitioners. In May 2018, we will be releasing our second research series that comprises short discussion pieces geared towards practitioner audiences and hosting a Researcher + Practitioner Roundtable focused on key mid-sized city issues. 2. Capacity Building for MSC Practitioners Learning from the pilot projects in Hamilton, London, Peterborough and Greater Sudbury, we will be focusing on training and capacity building initiatives to support MSC leaders across Ontario. Leveraging the research outputs of the Collaborative and the unique skills/initiatives of network members, the capacity building program will offer a unique suite of training seminars and programs. This capacity building program will explore issues related to infrastructure investment, attraction and retention of residents, collective impact and partnership brokering, planning for age-friendly neighbourhoods, adaptive reuse, community hubs, housing affordability and community engagement, among others. We are also designing a unique program focused on data and technology, in partnership with Code for Canada, to enhance the capacity within Ontario’s mid-sized municipal governments to adopt modern digital tools and practices like human-centred design, agile software development, prototyping and user testing to deliver better experiences for residents. 3. Civic Incubator The Civic Incubator supports emergent and established city-builders to create, implement and scale projects and programs that advance the social, environmental and economic sustainability of their communities and cities. The Incubator provides skills training and education, mentorship, and access to a network of physical and human resources, alongside the 100in1 Day festival, which enables prototyping and co-creation with peers. Skills training will address topics such as fundraising and stakeholder management, city politics 101 – navigating the bureaucracy, project management, social media and leveraging the media cycle, facilitation and negotiation skills, advocacy training and evaluation. The curriculum and resources developed for these workshops will be documented into an open-source and widely available curriculum for city-builders across Ontario. The model for the Incubator is grounded in a community-based program design methodology that responds to specific community-identified needs. It leverages the other elements of the Mid-Sized Cities Program to access researchers and senior-level decisions makers. We will be prototyping the Civic Incubator in Hamilton and London, Ontario. Page 91 of 233 2 Page 92 of 233 County of Peterborough Risk Management 101 October 4, 2017 Page 93 of 233 Built with integrity, leading through innovation. Agenda • Risk Management Process • What’s Changed • Importance of Documentation • Incident Reporting • At Time of Claim Page 94 of 233 Message • It’s no longer an option • It makes a difference • You’re not in it alone You have an Insurance Broker You have an Insurer Use their expertise and their services Page 95 of 233 Risk Management The process making and carrying out decisions that will minimize the adverse effects of accidental losses upon an organization. It’s all about managing uncertainty. Imagining the worst case scenario Page 96 of 233 before it happens What’s It All About • Common sense • Being prepared • Knowing what you’re getting into before you get into it • Giving your employees a roadmap to follow when things start going wrong or go wrong Page 97 of 233 The Risk Management Process 1. Identify & analyze 2. Formulate options 3. Select the best technique 4. Implement the plan 5. Monitor & modify Page 98 of 233 Wikipedia Definition Risk management is the identification, assessment, and prioritization of risks (defined in ISO 31000 as the effect of uncertainty on objectives) followed by coordinated and economical application of resources to minimize, monitor, and control the probability and/or impact of unfortunate events[1] or to maximize the realization of opportunities. Risk management’s objective is to assure uncertainty does [2] Page 99 of 233 not deflect the endeavor from the business goals. What Does it Consist of? 1. Policies/Procedures 2. Training 3. Risk Transfer • contracts/signage 4. Claims Protocol 5. Incident Reporting 6. Documentation Page 100 of 233 7. Inspections & Maintenance Recurring Comments by Adjusters/Legal Counsel • Not measuring trip ledges prior to repair • No written records of patrols • Lack of a formal maintenance protocol • No formal inspection process • Lack of signage warning users • No contract • Didn’t follow their protocol Page 101 of 233 FAQs Does it involve work? Yes Does it involve time? Yes Will it cost me money? It could Page 102 of 233 What’s the Alternative “…the only alternative to risk management is crisis management – and crisis management is much more expensive, time consuming, and embarrassing.” - James Lam Page 103 of 233 The Goal of Risk Management • Pay a little bit now or pay a lot more later Page 104 of 233 Page 105 of 233 Damage Escalation Page 106 of 233 Apportionment of Liability • In the past 30 years we have seen a greater apportionment of liability against municipalities. • Commonly saw liability apportioned from 10% – 25% Page 107 of 233 2013 - 2015 • Ferguson v. Brant County (2013) – 55% • Deering (2013) – 67% • Mark v. City of Guelph (2013) – 100% • Kelly v. County of Perth (2014) – 100% • Campbell v. County of Bruce (2015) – 100% Page 108 of 233 Documents Do They Make A Difference? Page 109 of 233 Record Keeping • Crucial to the defence of the municipality • Memories fade over time • Provides a basis to refresh memories to the events of a particular day • Evidence often more credible if it is corroborated by a documentary record Page 110 of 233 Takeaway • Do you train your employees on how to complete the documents? • Do supervisors randomly review documents? • Have you ever asked your insurer or a third party consultant or your legal counsel to review your documents? Page 111 of 233 Measuring Trip Ledges When a trip & fall is reported, do you repair before you measure the trip ledge? Page 112 of 233 Picture is Worth a Thousand Words • Measurement • Panoramic Picture – to identify the area • Train employees on how to measure Sidewalk surface discontinuities O.Reg.239/02 16.1 (2.1) A surface discontinuity on a sidewalk is Page 113 of 233 deemed to be in a state of repair if it is less than or equal to two centimetres. Page 114 of 233 22 Page 115 of 233 Page 116 of 233 24 Tobogganing Page 117 of 233 People canpic be Creative Page 118 of 233 26 City of Sudbury Tobogganing Page 119 of 233 Page 120 of 233 Page 121 of 233 Risk Mitigation • Attempts to separate skating from sliding ineffective due to pitch of the hill • Can’t remove skating oval without damaging the summer track – major modifications • Hill closed Page 122 of 233 Solution • Designated Hills • Worked with Leisure Services and provided training to inspect designated hills • Use bales of hay at impact points • Regular inspection of hill and bales of hay • Bales replaced on a regular basis if frozen Page 123 of 233 Tools of the Trade • Inspections – walk around and take a look • Checklists • Incident Reports • Claims History Reviews • Protocols • Best Practices • Contracts – who reviews the Indemnification & Page 124 of 233 Insurance Provisions Incident Reporting Page 125 of 233 Why Are They Important • Goal of risk management – prevent injuries/property damage • Incident Reports - capture what injuries/property damage/near misses are occurring Page 126 of 233 Other Industries • Aviation • Nuclear Power • Petrochemical Processing • Steel Production • Military Operations Greatest lessons learned from Near Misses Page 127 of 233 Page 128 of 233 Page 129 of 233 Incident Reports • Completed as soon as possible after the occurrence • State only the facts • Should not include opinions on “why” it happened • No opinions on the injured party • Employees should sign their full name Page 130 of 233 Incident Reporting • State the facts • Only the facts • Nothing but the facts Page 131 of 233 Incident Reporting Identify: • The parties • The place • The event • The response • The consequences Page 132 of 233 Incident Reporting Who When Where Page 133 of 233 How Incident Reporting NOT the Why Page 134 of 233 Incident Reporting In the event of litigation this document MUST be produced and provided to the plaintiff and their legal representative. Page 135 of 233 Staff Comments • Lack of knowledge about the process • Lack of knowledge about what constitutes an incident • What information needs to be really captured • Time constraints • Lack of feedback • Legal ramifications • Fear of blame Page 136 of 233 Remedy - Training • Foster a Culture of Improving the System • Feedback • Track & review to develop strategies • Share the information with appropriate staff • Formalize a review process Page 137 of 233 City of Brantford • Risk management dept. reviews all incident reports quarterly • Look for trends • Quick fixes – send an email to the supervisor with the recommended change • Ask for confirmation that completed or escalated • Going beyond just filling out the form Page 138 of 233 At Time of Claim Page 139 of 233 When a Constituent Suffers Damages • You may be their first point of contact • They may be seeking reimbursement from the municipality • Incidents that result in damage are unfortunate but do not mean the municipality was responsible or legally liable Page 140 of 233 • Your initial contact can impact final resolution What Should You Do • Listen and document the conversation • Ask questions, what are they seeking? • Offer empathy not monetary restitution • Do not admit fault • If appropriate, instruct constituent to report the incident to their insurer • Let them know you will report the incident to the Page 141 of 233 appropriate municipal staff member Why? Feeling responsible ≠ Legal Liability Page 142 of 233 Your Insurance Policy • Outlines the terms & conditions to follow at time of claim • The Municipal Liability Policy – Part A Liability Agrees to pay on behalf of the municipality all sums for compensatory damages that the municipality is obligated to pay by reason of liability imposed by law Page 143 of 233 Terms & Conditions • You cannot admit liability • You cannot take actions that will prejudice our position • Prejudicing the insurer’s position can impact coverage afforded under your policy • You must cooperate with the insurer during the claims process Page 144 of 233 Claims Process • Report the incident to your staff • Staff will report to the insurer • Insurer will hire an independent adjuster to investigate: obtain statement from all parties involved take photos of the damages Request municipal records that pertain to the loss to assist in the defence of the claim Page 145 of 233 keep staff informed Media Contact If contacted by the media: • Inform them the incident has been reported to the appropriate party within the municipality • An investigation is taking place Refrain from commenting on the incident to avoid: • Prejudicing the insurer’s position • Breaching any privacy laws Page 146 of 233 Changing Perceptions Page 147 of 233 Page 148 of 233 Why Risk Management? Without good risk management practices, government cannot manage its resources effectively. Risk management means more than preparing for the worst. It also means taking advantage of opportunities to improve services or lower costs. Sheila Fraser, Former Auditor General of Canada Page 149 of 233 THANK YOU Page 150 of 233 Len Bennett, BA, FCIP, CRM Risk Analyst [email protected] twitter.com/LenGBennett www.frankcowan.com/centre-of-excellence frankcowan.com Page 151 of 233 Page 152 of 233 www.frankcowan.com/centre-of-excellence The County of Peterborough County Council To: Warden and Members of Council From: Tara Stephen, Manager of Waste Management Date: October 4 2017 Subject: Declaration of Waste Reduction Week in the County of Peterborough Recommendation: That Council declare the week of October 16-22, 2017, Waste Reduction Week in the County of Peterborough. Financial Impact: None in excess of operating budget. Overview: As part of on-going efforts to reduce waste and protect the environment, the Recycling Council of Ontario (RCO) leads an annual Waste Reduction Week campaign. This provincial organization is aligned with the national campaign encouraging every Canadian to do their part to reduce waste in their homes, their businesses and their communities. To celebrate Waste Reduction Week and bring awareness to the importance of waste reduction and waste diversion, Public Works, Waste Management has organized a series of events for staff, Council and the public. Public Events: Recycle Rangers – School Program The County continues to coordinate this successful program in partnership with the City of Peterborough, Northumberland County, and the City of Kawartha Lakes; the program is delivered by GreenUp. The presentation, targeting grades 3/4/5, will focus on food waste reduction, encouraging kids to eat all their lunch, and to properly portion foods to reduce waste. For information, visit the Recycle Rangers website at: http://www.recyclerangers.ca/ Page 153 of 233 Page 2 Leaf and Yard Waste Collection The Fall curbside leaf and yard waste collection will commence October 2nd and be available to residents in the villages of: Lakefield, Bridgenorth, Havelock, Norwood, Keene, Lang and Millbrook; and the areas of: Donwood, North Monaghan, Ennismore, Woodland Acres and Terraview Heights. Residents are encouraged to check the County website to view the collection schedule and determine whether they live in a collection area. Residents outside the collection areas can take leaf and yard waste to their local transfer station, or place materials in a backyard composter. Social Media Campaign The Waste Management Division will be increasing its social media presence during Waste Reduction Week, providing waste reduction and diversion tips and promoting existing diversion programs. Staff/Council Events: “Gold Star Recycler – Reuse Edition” The County of Peterborough’s Gold Star Recycler program continues to be a great success; each summer County staff are able to provide direct education to thousands of homes, improving the quality and quantity of Blue Box materials collected in the municipality. In 2017, over 90 Gold Stars were awarded, and participants were eligible to win great prizes from local businesses. County Staff and Councillors are great ambassadors of the waste management programs available to them, but in light of the celebration of Waste Reduction Week, Waste Management wanted to help County staff and Councillors prevent household items from becoming waste before they need to be managed in a diversion program. Bring your gently used items in to one of the County offices and take home something new-to-you – for free! Of course, there will be a draw for participants to win a great prize. Details will follow in an email. Respectfully submitted Originally signed by Tara Stephen, Manager of Waste Management Page 154 of 233 The County of Peterborough County Council To: Warden and Members of Council From: Trena DeBruijn, Director of Finance/Treasurer Date: October 4, 2017 Subject: Debt Management Policy Recommendation: That County Council adopt the attached Debt Management Policy and that it be administered through the Finance Department (see Appendix A, attached). Financial Impact: The resources required to meet the requirements of the Debt Management Policy are expected to be available internally at no extra cost. Background: During a recent 2017 Strategic Planning session, Council requested staff to prepare a report, for information purposes, on debenture financing. If debenture financing is a tool that Council may want to consider for the future, it is recommended that a debt management policy be adopted by Council. A draft Debt Management Policy is attached to this report and the highlights of the policy are outlined below in this report. Comments: A debt management policy sets out the parameters for issuing debt, manages the debt portfolio and provides guidance to decision makers. A debt management policy is beneficial as it enhances the quality of decisions, rationalizes the decision making process, identifies objectives for staff to implement and demonstrates a commitment to long-term financial planning objectives. In order to be an effective financial tool, provisions of the debt management policy must be compatible with the County’s goals pertaining to the capital program and budget, the financial reserve plan and the operating budget. A debt management policy should also strike an appropriate balance between establishing limits on the debt program and providing sufficient flexibility to respond to unforeseen circumstances and new opportunities. A debt management policy should be Page 155 of 233 Page 2 formally adopted by Council and the debt program should be continuously monitored to ensure that it is in compliance with the debt management policy. Debt is a viable financing option, however, careful consideration and development of a debt management policy is required as excessive use of debt to finance capital works can seriously impair the ability of the County to provide the level of service expected by residents and could potentially impact the financial resource options for future Council and staff. Policy Statement(s): As outlined in the policy, attached, it is recommended that, prior to incurring debt, the following requirements be adhered to: Debt may be used for financing the acquisition or construction of an asset used in the delivery of municipal services and for avoiding an excessively heavy burden on the tax rate in one particular year, Consideration be given to the impact of debt on both current and future ratepayers as a means to achieve an appropriate balance between debt and other forms of funding, Repayment of debt will be structured in an manner that is fair and equitable to those who benefit or have access to the benefit(s) from the asset(s), Debt servicing must be affordable, sustainable and flexible to allow financing for any appropriate corporate project or priority approved by Council, A comprehensive review of each project must be completed prior to approval of new debt. The review must include the total cost of the project, cash flow of the project including debt issuance, operating costs after completion of the project and the benefit to the Community, The County will not use long term debt to fund current operations, The County may use long term debt to fund major rehabilitation of existing infrastructure in circumstances where funding cannot be accommodated with in the tax supported capital budget, Capital expenditures related to growth will not be debt financed unless the new costs exceeds the resources available for growth financing and then only the overage may be debt financed, Council must authorize debt through a by-law. Before doing so, council is required to obtain the treasurer’s certification that the municipality has sufficient capacity within its debt repayment limit to incur additional debt. Page 156 of 233 Page 3 Financial Details: Borrowing for capital expenditure purposes may be done through the use of debentures, mortgage loans or other equivalent debt instruments. Temporary borrowing, for the purposes of short-term cash flow management, will be handled through a separate by-law and approved annually by Council. The County may incur debt for capital assets that have a useful life of not less than ten (10) years, however, the term of the debt will be limited to the term of the useful life of a particular asset, not exceeding a maximum of 35 years. Limitation of Debt: For prudent financial planning purposes, debt should be undertaken when the size of a project is such that funding cannot be accommodated within the tax supported capital budget and when no other viable funding sources are available. The amount of debt that a municipality is able to hold is limited by the Annual Repayment Limit (“ARL”), provided by the Ministry of Municipal Affairs. The ARL represents the maximum amount which the County has available to commit to payments relating to debt and financial obligations. While the County is permitted to borrow up to the maximum permitted under the ARL (current 2017 ARL is $9,028,840), doing so would severely hamper the County’s flexibility and ability to respond financially to future requirements, emergencies and/or funding opportunities. Accordingly, staff recommend that the annual debenture/debt payments for the County should not exceed a maximum of 50% of the ARL. Based on 2017 rates, this would mean that the maximum the County could apply to debt payments would be approximately $4,514,420 annually. Further, staff recommend that borrowing to support long-term asset management planning needs not exceed 25% of the Annual Repayment Limit (approximately $2,257,210, based on 2017 rates), thereby leaving the County with flexibility to borrow up to an additional 25% of ARL, if required, to respond to emergencies and/or to meet senior government funding opportunities. For illustration purposes, having a limit of 25% of ARL for long-term asset management needs, would provide the County with flexibility to borrow up to approximately $32,000,000 (assuming interest rate of 3.5% and a term of 20 years). Borrowing of this amount would commit the County to annual debt servicing costs of approximately $2,227,045 annually. In relation to the 2017 budget, the general levy (not including curb side or depot levies) is approximately $38,161,678, of which 1% is equivalent to $381,617. Page 157 of 233 Page 4 If at any point in time, if Council decides to surpass the limitations set out in this policy, a resolution shall be passed, in an open Council session, which waives the policy restriction to surpass the maximum capacity of 50% of ARL. Reporting: Council must authorize debt through a by-law. Before doing so, Council is required to obtain the treasurer’s certification that the municipality has sufficient capacity within its debt repayment limit to incur additional debt. Respectfully submitted, Original signed by Trena DeBruijn Director of Finance/Treasurer Page 158 of 233 County of Peterborough Policy Manual Department: Finance Approved 09/25/2017 Management Team: Policy #: F1-28 Originally Approved N/A by Council: Subject: Debt Management Policy Revised by Council: N/A Related By-Laws: Page: 1 of 4 Introduction: A debt management policy sets out the parameters for issuing debt, manages the debt portfolio and provides guidance to decision makers. A debt management policy is beneficial as it enhances the quality of decisions, rationalizes the decision-making process, identifies objectives for staff to implement, and demonstrates a commitment to long-term financial planning objectives. In order to be an effective financial tool, provisions of the debt management policy must be compatible with the County’s goals pertaining to the capital program and budget, the financial reserve plan, and the operating budget. A debt management policy should also strike an appropriate balance between establishing limits on the debt program and providing sufficient flexibility to respond to unforeseen circumstances and new opportunities. A debt management policy should be formally adopted by Council and the debt program should be continuously monitored to ensure that it is in compliance with the debt management policy. Purpose: The purpose of this policy is to: Establish parameters regarding the purpose for which debt may be issued Establish the timing, types and terms of permissible debt Promote management of debt in a consistent manner Assist with ensuring the County manages debt in a manner to limit financial risk exposure and protect the County’s credit quality Promote integrations with other long term planning, financial and management objectives of the County - Page 1 of 4 re Policy F1-28 Page 159 of 233 County of Peterborough Policy Manual Policy Statement(s): Prior to incurring debt, the following requirements must be adhered to: Debt may be used for financing the acquisition or construction of an asset used in the delivery of municipal services and for avoiding an excessively heavy burden on the tax rate in one particular year. Consideration will be given to the impact of debt on current and future ratepayers as a means to achieve an appropriate balance between debt and other forms of funding. Repayment of debt will be structured in an manner that is fair and equitable to those who benefit or have access to the benefit(s) from the asset(s). Debt servicing must be affordable, sustainable and flexible to allow financing for any appropriate corporate project or priority approved by Council. A comprehensive review of each project must be completed prior to approval of new debt. The review must include the total cost of the project, cash flow of the project including debt issuance, operating costs after completion of the project and the benefit to the Community. The County will not use long term debt to fund current operations. The County may use long term debt to fund major rehabilitation of existing infrastructure in circumstances where funding cannot be accommodated within the tax supported capital budget. Capital expenditures related to growth will not be debt financed unless the new costs exceeds the resources available for growth financing and then only the overage may be debt financed. Council must authorize debt through a by-law. Before doing so, council is required to obtain the treasurer’s certification that the municipality has sufficient capacity within its debt repayment limit to incur additional debt. - Page 2 of 4 re Policy F1-28 Page 160 of 233 County of Peterborough Policy Manual Financial Details: The County may borrow by debenture, mortgage loan or other equivalent debt instrument. Council may authorize the Warden and the Director of Finance/Treasurer to borrow funds on a temporary basis, for purposes of short-term cash flow management, in accordance with the definition for Temporary Borrowing in this Policy. The County may incur debt for assets that have a useful life of not less than (10) years. The term of debt will be limited to the term of the useful life of the particular asset but not exceeding 35 years. Limitation of Debt: Debt may be undertaken when the size of a project is significant and when funding cannot be accommodated within the tax supported capital budget and when no other viable sources of funding is available. The annual debenture/debt payments for the County cannot exceed a maximum of 50% of the Annual Repayment Limit. Borrowing to support long-term asset management planning needs will not exceed 25% of the Annual Repayment Limit, thereby leaving the County with flexibility to borrow up to an additional 25% of ARL if required, to respond to emergencies and/or to meet senior government funding opportunities. At any point in time, if County Council decides to surpass the limitations set out in this policy, a resolution shall be passed, in an open Council session, which waives the policy restriction to surpass the maximum capacity of 50% of ARL, as outlined above. Under no circumstances will the payments for the County’s indebtedness exceed the Annual Repayment Limit (ARL) as set annually by the Ministry of Municipal Affairs and Housing. - Page 3 of 4 re Policy F1-28 Page 161 of 233 County of Peterborough Policy Manual Definitions: For purposes of this policy the following terms are defined as: Annual Debt Repayment Limit (ARL) – The maximum amount of annual debt servicing costs that the County can undertake or guarantee without seeking the approval of the Ontario Municipal Board. The annual amount is provided by the Ministry of Municipal Affairs and Housing and must be adjusted by the Director of Finance/Treasurer in the prescribed manner prior to the authorization by Council of a Long Term Debt or financial obligation. Refer to Ontario Regulation 403/02. The Regulation provides a formula which limits the annual debt service costs to an amount equal to 25% of operating revenue. Capital Expenditure – Expenditures incurred to acquire, develop, renovate or replace capital assets as defined by Public Sector Accounting Board, Section 3150. Debt – Any obligation for the payment of money over a period of time. Debt would consist of debentures, cash loans from financial institutions, capital leases, loan guarantees and any debt issued by or on behalf of the County including mortgages, debentures or demand loans. Long Term Debt – Any debt for which the repayment of any portion of the principal is due beyond one year. Major Rehabilitation – Renovation of an existing asset or any of its components in order to restore and/or extend the life of the asset. Tax Supported Debt – Debt for which annual principal and interest payments are funded from the general tax levy. Temporary Borrowing – Debt for which the repayment of the entire principal is due within one year or in the case of funding for a capital project, borrowing until long term debt is obtained or issued. - Page 4 of 4 re Policy F1-28 Page 162 of 233 The County of Peterborough County Council To: Warden and Members of Council From: Yvette Peplinskie, Deputy Treasurer Date: October 4, 2017 Subject: Investment Report August 2017 Recommendation: Receive for Information Financial Impact: Improve interest revenue earned on surplus cash. Overview: As at August 31, 2017 the Corporation of the County of Peterborough had $10,622,343 invested as follows: 1. CIBC Wood Gundy: a. CIBC Guaranteed Investment Certificate (GIC), $3,000,000 at 0.95%, due June 4, 2018; b. Laurentian Bank of Canada GIC, $1,500,000 at 1.98%, due June 1, 2018; c. Bank of Nova Scotia residual bond, $1,684,690 at 1.85%, due October 18, 2019; d. CIBC GIC, $1,717,268 at 1.70%, due July 8, 2020; e. CIBC GIC, $1,717,269 at 1.85%, due July 8, 2021. 2. Manulife Securities: a. Money Market Fund, $1,003,116 at 1.1%, pending Investment review options. The above investments meet the criteria established by the Investment By-law. Respectfully submitted, Original signed by Yvette Peplinskie Page 163 of 233 Page 164 of 233 The County of Peterborough County Council To: Warden and Members of Council From: Yvette Peplinskie, Deputy Treasurer Date: October 4, 2017 Subject: Monthly Accounts - August 2017 Recommendation: Receive for Information Financial Impact: Budgeted and approved expenditures Overview: Attached is a list of accounts for the month of August 2017 for your information. Respectfully submitted, Original signed by Yvette Peplinskie Attachment – Appendix A – Monthly Accounts - August 2017 Page 165 of 233 Page 166 of 233 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. 911 Emergency Systems Corporate Express Canada Inc. Aug17 office supplies $ 3.20 Jul17 office supplies $ 5.40 911 Emergency Systems Total $ 8.60 Armour Road Facility Enbridge Gas Distribution Inc. Armour Rd. Heat (includes Jul1 $ 27.77 Peterborough Utilities Services Armour Rd. utilities $ 813.15 Troy Life & Fire Safety Ltd. annual backflow/exit testing $ 172.99 annual sprinkler inspection $ 843.79 fire alarm inspections $ 56.99 Armour Road Facility Total $ 1,914.69 Child Care Peterborough, City of shared services Aug 2017 $ 44,202.00 Shared services July 2017 $ 44,202.00 Child Care Total $ 88,404.00 Corporate Amex Bank of Canada (Corp Cardsfuel $ 19.81 Auto Graphics Ltd. 9 sets of business cards $ 345.89 Bell Mobility cell phones/modem lines $ 44.96 CDW Canada Inc. server rack shelf $ 113.05 switch rack-server room $ 1,610.59 CompuCom annual computer replacements $ 3,538.68 Diamond Software Inc. budget software/yrly mtc. fee $ 11,246.16 chart of accounts restructure $ 1,546.75 eSolutions Group Ltd. LMS implementation $ 11,702.40 Page 167 of 233 recruit right implementation $ 6,360.00 Fred Dean Staff Development $ 161.80 Global Point Logistics ULC Jul17 storage $ 407.04 Graham, Sheridan Employee Mileage Reimbursement $ 391.96 mileage/movie rental reimburse $ (21.46) HR Systems Strategies Inc. annual support/mtc Aug17-Jul18 $ 1,919.45 Mathison, Benson mobile phone repair $ 45.79 Nexicom Inc HR ldp $ 365.32 internet $ 1,859.16 Page 1 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. RBC Royal Bank ( Visa Payment Aphone adaptor/repairs/case/sma $ 1,331.30 prop signs/milo prizes/awards $ 90.00 Staff Development $ 356.16 Rogers Wireless (Main Account) Aug17 cell phones $ 224.05 Softchoice LP annual replacement purchases $ 20,451.20 Aug17-Jul18 licenses $ 2,044.71 wrong vendor s/b com026 $ (20,451.20) Stafford, Hilary Employee Mileage Reimbursement $ 35.49 That's a Wrap Catering Company meeting meal $ 128.22 UPS Canada courier $ 15.35 courier-corp $ 7.46 Winslow Gerolamy Motors harness $ 61.25 harness retd re#70713 $ (61.25) YoYo's Yogurt Cafe meeting meal $ 194.62 Zycom Technology Inc. new server $ 129,443.42 Corporate Total $ 175,528.13 County Court House Battye Mechanical Services Crt#3 Waiting Rm. replace cont $ 380.90 Chemaqua water treatment $ 801.36 Cintas Canda Ltd. main office mats $ 267.30 Enbridge Gas Distribution Inc. Main office heat $ 41.30 Murray st heat $ 63.39 Page 168 of 233 EnviroPest Inc. ant treatment $ 106.85 Aug17 pest control $ 55.97 Peterborough Utilities Services Main office utilities $ 8,463.60 Murray St utilities $ 243.49 Vic Park utilities $ 274.80 Property Management Peterboroubiweekly services $ 7,871.82 Thyssenkrupp Elevator elevator mtc Aug-Oct17 $ 956.53 Troy Life & Fire Safety Ltd. deficiency repairs from inspec $ 569.86 Waste Connections of Canada Inc Jul17 garbage p/up $ 379.07 Page 2 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. County Court House Total $ 20,476.24 County Forest Weir, Bryan Employee Mileage Reimbursement $ 99.69 County Forest Total $ 99.69 County/City Landfill Corporate Express Canada Inc. Aug17 office supplies $ 8.95 Jul17 office supplies $ 15.08 Peterborough, City of shared services Aug 2017 $ 28,293.00 Shared services July 2017 $ 28,293.00 County/City Landfill Total $ 56,610.03 Emergency Measures Amex Bank of Canada (Corp Cardsfuel $ 145.00 Liftlock City Freightliner b inspect/safety $ 621.36 Turris Communications Ltd. poor range-repeater issues $ 386.69 Emergency Measures Total $ 1,153.05 General Administration Brant Office Supply Ju17 office supplies $ 79.34 Canadian Payroll Association, TheMembership $ 89.88 CompuCom annual computer replacements $ 5,371.33 Corporate Express Canada Inc. Aug17 office supplies $ 542.46 Jul17 office supplies $ 869.55 Cottage Country Connection county connection ad $ 559.68 D J Hay Delivery Ltd. Aug17 internal mail courier $ 744.37 De Lage Landen Financial Servicecopier lease $ 1,502.31 mailing machine (Sep-Nov17) $ 362.61 Page 169 of 233 Dummer News, The county connection ad $ 132.29 Hicks Morley Hamilton Stewart Stolegal $ 509.31 Imperial Coffee & Services Inc. coffee supplies $ 36.03 Iron Mountain shredding $ 55.66 Keene Correspondent August county connection ad $ 330.00 county connection ad $ 330.00 Kelly, Lorie Staff Development $ 432.48 King, Gary Employee Mileage Reimbursement $ 265.52 Lakefield Herald Ltd. county connection ad $ 346.20 Page 3 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. Metroland Media Group Jul17 ads $ 1,383.94 Jul17 county connection ads $ 553.57 Millbrook Times, The county connection ad $ 162.82 Nexicom Inc Main office phone $ 1,145.56 Odgers Berndtson Canada Inc. CAO recruitment expenses $ 246.73 Ontario Public Buyers AssociationStaff Development $ 517.81 RBC Royal Bank ( Visa Payment Aamcto MLP 2/late fees $ 2.30 annual fee/late fees $ 62.74 H&S training meal $ 119.53 phone adaptor/repairs/case/sma $ 12.22 webinar/insights report $ 409.02 Bank Charges $ 72.00 Staff Development $ 391.78 Ricart M. Touw name plate $ 12.72 T. Speck CAO name plate $ 12.72 Rogers Wireless (Main Account) Aug17 cell phones $ 300.86 Sage, Rhonda (Petty Cash) cream/coin rollers $ 13.66 Spence, Mary cream fund/h&s food $ 35.15 Employee Mileage Reimbursement $ 10.69 That's a Wrap Catering Company PSW mgr. recruitment meal $ 45.79 UPS Canada admin courier $ 68.56 Page 170 of 233 courier $ 80.92 courier-admin $ 20.82 Whalen, Jim Planning Advisory Honorarium $ 500.00 Xerox Canada Ltd. copier usage Jun 25-Jul 26/17 $ 550.91 Young, Janet Diamond Conference Sept 2017 $ 1,024.73 General Administration Total $ 20,316.57 General Government Catering Plus council meeting meal $ 490.28 Corporate Express Canada Inc. Aug17 office supplies $ 109.09 Imperial Coffee & Services Inc. coffee supplies $ 23.10 Page 4 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. General Government RBC Royal Bank ( Visa Payment Acouncil supplies/pop $ 138.02 Rogers Wireless (Main Account) Aug17 cell phones $ 58.49 Sage, Rhonda (Petty Cash) cream/coin rollers $ 11.10 Spence, Mary cream fund/h&s food $ 12.13 That's a Wrap Catering Company county council meeting meal $ 251.86 General Government Total $ 1,094.07 Geographic Information System Corporate Express Canada Inc. Jul17 office supplies $ 12.87 ESRI Canada arc pad mtc Nov17-Oct18 $ 34.35 Imperial Coffee & Services Inc. coffee supplies $ 5.54 Latitude Geographics Group Ltd. gis data services $ 362.52 GIS hosting server $ 1,355.95 Jul17 gis server $ 1,355.95 Nexicom Inc Main office phone $ 76.90 RBC Royal Bank ( Visa Payment Aexternal gps for data collecti $ 83.42 Rogers Wireless (Main Account) Aug17 cell phones $ 47.83 Solid Caddgroup Inc. autocad renewal Aug17-Jul18 $ 436.74 Geographic Information Systems Total $ 3,772.07 Health Unit Peterborough Public Health operations $ 68,889.15 Health Unit Total $ 68,889.15 Land Division CompuCom annual computer replacements $ 601.54 Corporate Express Canada Inc. Aug17 office supplies $ 24.52 Page 171 of 233 Jul17 office supplies $ 18.24 De Lage Landen Financial Servicecopier lease $ 152.98 Imperial Coffee & Services Inc. coffee supplies $ 1.85 Nexicom Inc Main office phone $ 25.50 Package Plus Inc. self inking stamp-A. Hamilton $ 55.96 Postmedia Network Inc. Land Div public notice ad $ 305.28 UPS Canada courier $ 41.64 Xerox Canada Ltd. copier usage Jun 25-Jul 26/17 $ 81.64 Land Division Total $ 1,309.15 Page 5 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. Lang Pioneer Village Battye Mechanical Services Weaver shop new ductless syste $ 4,750.00 Bell Media Inc. (CKPT-FM) LPV generic ads $ 384.00 Bell Media Inc.(CKQM-FM) LPV generic ads $ 528.00 Boss Roofing Keene Hotel extras roof $ 11,480.00 LPV bew cedar/steel roofing $ 58,725.20 LPV extras $ 1,436.09 Bruce Maly Plumbing & Drain ServLPV low water pressure testing $ 162.00 LPV new pressure switch $ 258.00 Campbellford Wholesale Co. Ltd. LPV supplies $ 365.41 Canadian Springs water $ 103.19 Carr McLean disposable respirator $ 49.38 LPV office supplies $ 211.18 Casey's Propane Inc. LPV propane $ 106.20 Chex Television (591987 B.C. Ltd.)LPV Dominon Day/Car Show ads $ 1,065.00 Chex TV Durham (591987 B.C. Ltd LPV Dominon Day/Car Show ads $ 490.00 Cintas Canda Ltd. LPV mats $ 75.00 CompuCom annual computer replacements $ 2,052.82 Corporate Express Canada Inc. Aug17 office supplies $ 159.36 Jul17 office supplies $ 101.17 Corus Radio Sales Inc. (CKRU-FM Dominion Day/Car Show/Generic $ 300.00 Corus Radio Sales Inc. (CKWF-FM Dominion Day/Car Show/Generic $ 600.00 Page 172 of 233 De Lage Landen Financial Servicecopier lease $ 269.88 Dummer News, The LPV ad $ 73.00 EnviroPest Inc. Aug17 pest control $ 90.00 Festivals & Events Ontario membership LPV Oct17-Sept18 $ 65.00 Gregory, Julia LPV fabric $ 97.80 Heming Ltd. LPV stihl parts $ 230.09 Homiak, Renee supplies $ 39.47 Hydro One Networks Inc.(MAIN ACLPV hydro $ 963.43 LPV Mill $ 57.01 Page 6 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. Hydro One Networks Inc.(MAIN ACLPV Weaver shop hydro $ 101.72 J. E. Hastings Ltd. LPV candy $ 611.20 Jackson Water Conditioning Ltd. LPV Jun&Jul17 water samples $ 300.00 Johnny on the Spot Aug17 portable rental $ 200.00 K & M Toys Canada Co. LPV small toys $ 350.15 Ketemer, Michael July 26&29/17 musical service $ 200.00 LPV Musical services $ 100.00 Lancer Electric ductless for Weaver Shop $ 1,014.82 Lett Architects Inc. LPV Heritage Barn work $ 50,455.89 Local Parent LPV Fall ads $ 720.00 McMillan, Brian LPV plaques $ 60.00 Merriam, Trevor fuel for grounds mtc. $ 40.35 Metroland Media Group LPV Jul17 ads $ 467.20 Morris Chemicals Inc. LPV calcium chloride $ 857.50 My Broadcasting Corporation 90.5 eXtra FM LPV Aug ads $ 216.00 90.5 extra LPV ads $ 360.00 my FM LPV ads $ 250.00 my FM LPV Aug ads $ 150.00 Oldies 96.7 LPV ads $ 360.00 oldies 96.7 LPV Aug ads $ 216.00 MZ Media Inc. - CFMX LPV generic ads $ 195.00 Page 173 of 233 Nexicom Inc internet $ 619.00 Otonabee Meat Packers Ltd. FB supplies $ 1,247.00 Otonabee-South Monaghan, Towntent structure permit LPV $ 175.00 Pepsi Bottling Group, The LPV fb supplies $ 685.86 RBC Royal Bank ( Visa Payment Afuel/supplies/feed/water testi $ 845.73 late fees/meeting supplies $ 58.72 media transfer DVDs/frames $ 203.00 museum software/desserts $ 539.22 prop signs/milo prizes/awards $ 169.80 Page 7 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. Regamey, Karis Aug17 marketing services $ 840.00 Regional Tourism Organization 8 (LPV photography project $ 3,300.00 Rogers Wireless (Main Account) Aug17 cell phones $ 64.89 Senior's Digest LPV ad $ 495.05 Siblock, Laurie Employee Mileage Reimbursement $ 35.37 mileage/supplies $ 237.01 plates/mileage $ 12.50 Swish Maintenance Limited LPV janitorial returns $ (15.57) LPV janitorial supplies $ 417.47 Three Roads Farms Ltd. LPV cookies $ 161.70 Tim Hortons (Ashburnham) LPV coffee $ 94.99 Van Dompsler, Janet costume supplies $ 73.95 Waste Connections of Canada Inc Jul17 garbage p/up LPV $ 402.76 Xerox Canada Ltd. copier usage Jun 25-Jul 26/17 $ 353.39 Zibber's Inc. LPV small toys $ 829.15 Lang Pioneer Village Total $ 154,359.50 Peterborough County/City Para 9265708 Canada Inc. inner clean/oil $ 244.22 inner clean/undercoating $ 244.22 Allied Medical Instruments Inc. medical supplies $ 5,525.55 Amex Bank of Canada (Corp Cardsfuel $ 43,318.60 Asphodel-Norwood, Township of Norwood PCCP bag tags $ 100.00 Page 174 of 233 Auto Graphics Ltd. new solar decals unit 4554-17 $ 717.41 Battye Mechanical Services Norwood PCCP new pump $ 565.57 Ptbo PCCO check RTU#4 $ 192.33 Bell Canada (Main-Box 9000) Apsley PCCP phone $ 266.10 Lakefield PCCP phone $ 294.05 Norwood PCCP phone $ 329.87 Bell Mobility cell phones/modem lines $ 216.60 Bendall, Rodger sunglasses repaired $ 113.97 Berrn Consulting Ltd. batteries/cpr-d padz $ 1,309.94 Page 8 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. Brant Office Supply Ju17 office supplies $ 141.07 Bruce Maly Plumbing & Drain ServNorwood PCCP new thermostat HW $ 353.46 Carleton Uniforms Inc. uniforms $ 6,074.56 Cintas Canda Ltd. Armour rd mats $ 131.28 Armour Rd. mats $ 32.82 Corporate Express Canada Inc. Aug17 office supplies $ 124.14 Jul17 office supplies $ 338.25 De Lage Landen Financial Servicecopier lease $ 280.38 Enbridge Gas Distribution Inc. Armour Rd. Heat (includes Jul1 $ 111.09 Clonsilla PCCP heat $ 115.47 Lakefield PCCP heat $ 103.28 Norwood PCCP heat $ 71.90 EnviroPest Inc. Aug17 pest control $ 122.10 Ferno Canada Inc. Jul17 gis tracking $ 1,226.21 Solar panels $ 2,971.39 Globalstar Canada satelitte phones $ 101.74 Grant Custom Products metal name plates $ 11.01 H. Owen Investments Clonsilla PCCP lease $ 11,719.70 Hicks Morley Hamilton Stewart Stolegal $ 669.58 Hydro One Networks Inc.(MAIN ACApsley PCCP hydro $ 318.55 Buckhorn depot/pccp hydro $ 215.06 Page 175 of 233 Interdev Technologies Inc. Aug17 data processing $ 4,909.42 Iron Mountain shredding $ 44.53 Liftlock City Freightliner a inspect $ 3,122.48 a/c rear fan replaced $ 441.30 b inspect $ 1,365.22 c inspect $ 4,824.34 evap codes on - testing $ 48.34 replace side scene light $ 195.56 tow/safety/replace throttle bo $ 1,231.50 Page 9 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. MacDonald, Ian uniform tailoring $ 10.00 Mark's Work Wearhouse hats with logos $ 522.79 tear away vest $ 208.61 winter toques with logos $ 417.22 McKesson Canada Corporation drugs $ 7,088.34 Medical Mart medical supplies $ 2,648.50 Medical Mart Supplies Ltd. medical supplies $ 1,899.66 Medigas oxygen $ 1,560.90 Michelin North America (Canada) I2 new tires $ 746.30 Nexicom Inc EOC lines $ 310.37 internet $ 1,270.64 PCCP phone $ 10.26 PCCP phone/fax $ 750.55 Original Flag Store, The canada 150 flag PCCP $ 78.86 Overhead Door Company of PeterbLakefield PCCP door hit/new se $ 2,430.95 Peterborough Fire Extinquisher annual PCCP bases/ambulance in $ 369.29 Peterborough Regional Health CenAug17 offload nurse $ 38,981.25 Jul17 linen $ 3,553.81 July 2017 offload nurse $ 38,981.25 May17 offload nurse $ 38,981.25 Peterborough Utilities Services Armour Rd. utilities $ 3,299.64 Page 176 of 233 Clonsilla PCCP utilities $ 1,004.77 Lakefield PCCP utilities $ 1,194.74 Physio-Control Canada Sales Ltd. medical supplies $ 1,244.02 service contract (Jun-May18) $ 13,597.02 Property Management PeterborouLakefield PCCP cleaning $ 2,216.07 Norwood PCCP cleaning $ 1,885.43 Ptbo PCCP cleaning $ 7,158.19 RBC Royal Bank ( Visa Payment Aamcto courses/printer ribbon/c $ 3,042.03 boots $ 201.47 Page 10 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. RBC Royal Bank ( Visa Payment Acme mtg supplies/coveralls/key $ 1,209.50 milk/oapc galla/SC Cedar Park $ 424.35 new hire ceremony/offload meal $ 242.41 new hire ceremony/step ladder $ 95.92 offload meal $ 55.84 offload meals $ 76.54 solar panel presentation parki $ 121.57 Rocky Ridge Drinking Water Ltd. Apsley PCCP water $ 55.50 Rogers Wireless (Main Account) Aug17 cell phones $ 834.13 Roto Static Apsley PCCP cleaning $ 561.72 Shaw Direct TV $ 195.28 Smith, Chris CERN conference expenses $ 713.61 Softchoice LP Aug17-Jul18 licenses $ 3,067.07 Stericycle, ULC clinical services $ 228.48 Street, John Honour Guard funeral meal $ 20.99 Swish Maintenance Limited PCCP janitorial supplies $ 59.33 Tas-Page Communications PCCP answering service $ 3,796.31 Trent Lakes Complete Plumbing plumbing for 2 pc bathroom $ 1,658.69 Troy Life & Fire Safety Ltd. annual backflow/exit testing $ 691.97 annual sprinkler inspection $ 3,375.17 fire alarm inspections $ 227.94 Page 177 of 233 UPS Canada PCCP courier $ 41.94 Vanzuylen Alignment & Tire Servicnew front tires from stock $ 78.56 Wally's Flower Wagon Disposal Ptbo base pump out $ 244.22 Walsh, Michelle Employee Mileage Reimbursement $ 64.19 Windsor's Drycleaning Centre Jul17 laundry $ 3,480.03 Work Authority boots $ 101.75 Xerox Canada Ltd. copier usage Jun 25-Jul 26/17 $ 311.06 Peterborough County/City Paramedics Total $ 292,552.41 Planning CompuCom annual computer replacements $ 1,795.21 Page 11 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. Planning Corporate Express Canada Inc. Aug17 office supplies $ 2.77 Jul17 office supplies $ 4.65 De Lage Landen Financial Servicecopier lease $ 152.98 Imperial Coffee & Services Inc. coffee supplies $ 9.24 Metroland Media Group Jul17 ads $ 544.50 Nexicom Inc Main office phone $ 146.62 RBC Royal Bank ( Visa Payment Ameal open house/oppi conferenc $ 788.09 oppi conference $ 773.38 Robinson, Caitlin Employee Mileage Reimbursement $ 35.01 Rogers Wireless (Main Account) Aug17 cell phones $ 112.39 Weir, Bryan Employee Mileage Reimbursement $ 31.12 Xerox Canada Ltd. copier usage Jun 25-Jul 26/17 $ 81.64 Planning Total $ 4,477.60 Provincial Offences Peterborough, City of shared services Aug 2017 $ (80,741.00) Shared services July 2017 $ (80,741.00) Provincial Offences Total $ (161,482.00) Public Works - Oper. & Eng. & D 2503125 Ontario Inc.(Profleetcare Unit 10-02 undercoating $ 122.11 unit 11-04 undercoating $ 122.11 Unit 12-01 undercoating $ 279.84 Unit 12-03 undercoating $ 122.11 Unit 13-07 undercoating $ 279.84 Page 178 of 233 Unit 14-05 undercoating $ 279.84 Unit 16-07 undercoating $ 279.84 Unit 16-08 undercoating $ 178.08 Accurex Inc. catchbasin repairs-3330 Buckho $ 6,686.27 catchbasin repairs-3335 Buckho $ 6,332.77 Ainley Graham & Associates Ltd. N. River Bridge condition surv $ 5,157.66 Norwood Rd. Bridge work $ 15,431.31 All Out Welding bridge work $ 1,085.78 Amaco Equipment Inc. 4-way air valve $ 430.45 Page 12 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. Amaco Equipment Inc. back cover assembly $ 508.80 seat cover $ 460.31 seat cover retd re#PO9453 $ (460.31) seat cover/various filters/swi $ 1,593.52 Amec Foster Wheeler EnvironmenJul17 forecasting $ 437.57 Armtec Limited culvert parts $ 1,552.29 pipe/couplers $ 2,846.41 Association of Ontario Road Supe cvor supervisor course July17 $ 605.47 Attersley Tire Service Inc. dismount/remount-valve stems $ 168.92 new tires (our stock) $ 335.81 repair $ 50.88 rotation $ 230.49 rotations $ 199.96 Auto Graphics Ltd. truck numbers $ 29.84 Baker's Hill Banquet Centre meeting room rental $ 142.46 Battlefield Equipment Rentals sprayer rental $ 407.02 Bell Canada (Main-Box 9000) Douro fax line $ 92.16 Havelock depot phone $ 99.09 SEL depot phone $ 103.63 Bell Mobility cell phones/modem lines $ 77.69 Belmont Engine Repair & Marine chains $ 109.90 Page 179 of 233 Bob Mark Ford Tractor shock/shaft assembly $ 207.22 Bradley, Chris Employee Mileage Reimbursement $ 219.16 Brant Office Supply Ju17 office supplies $ 103.34 Bridgenorth Home Hardware 2 round shovels $ 20.13 drill bit/socket adapter $ 19.94 rake x 2 $ 62.26 BSM Technologies Ltd. Aug17 gis tracking $ 1,246.56 July17 gis tracking $ 1,246.56 BT Engineering (Ottawa) Apr 30-Jul 22/17 services $ 4,879.39 Page 13 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. BT Engineering (Ottawa) Jun 11-Jul 22/17 services $ 5,672.07 June 11-Jul 22/17 services $ 15,129.39 Buckhorn Community Centre room rental $ 89.55 Canadian Pacific Railway Co. Aug17 railway crossings $ 1,116.00 Canadian Springs water $ 70.14 CCS Industrails culvert Balmer Rd. $ 1,300.41 engine studs $ 25.82 screws/cutters/washers/bolts $ 754.44 screws/drill bits/washers $ 66.27 screws/engine studs $ 2.58 screws/threadlocker $ 52.22 screws/washers $ 8.63 spiral point machine tap $ 12.32 Cherished Upholstery recover gradall seat $ 142.46 Coco Paving Inc. (Bowmanville) T-04-2017 hot mix tender $ 40,974.21 CompuCom annual computer replacements $ 4,837.11 Corporate Express Canada Inc. Aug17 office supplies $ 257.83 Jul17 office supplies $ 497.03 CRS Contractors Rental Supply pump/hose rental CR44 $ 295.10 Cunningham Lindsey (Claim PaymInsurance Claim $ 3,335.50 Davis, John 16 dams $ 960.00 Page 180 of 233 18 dams $ 1,080.00 De Lage Landen Financial Servicecopier lease $ 277.79 Don on the Job Inc. SEL rental $ 106.85 Douro-Dummer Township Aug 22/17 room rental $ 55.60 Drain Bros. Excavating Ltd. gabion stone $ 7,796.73 Dummer News, The notice of study ad $ 116.01 Enbridge Gas Distribution Inc. Millbrook depot heat $ 77.45 Engage Engineering CR9&10 Warrant Analysis $ 2,666.11 up to Jul 31/17 services $ 8,386.25 Page 14 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. Ernest Boyles & Sons Ltd. lawn & wheat seed $ 257.49 ESRI Canada arc pad mtc Nov17-Oct18 $ 34.35 ETR-407 Express Toll unit #16-05 travel $ 31.56 GeoPro Consulting Ltd. cr48 geotech investigation $ 6,482.11 geotechnical testing CR48 $ 12,964.22 Goodwin Metal Products Ltd. welding $ 415.18 Groeneveld Lubrication Solutions greenlube $ 128.51 Havelock Home Hardware cutting wheel CR4 $ 10.88 HD Supply Canada, Inc. cutting wheels $ 36.96 hole saw retd re#107508848 $ (26.52) hole saw/brushes $ 43.51 metal hole saw $ 16.68 screws/nuts/washers/lenses $ 141.85 Highland Tim-Br Mart (Havelock) calcium chloride $ 105.79 Holiday Ford Lincoln Ltd. engine shampoo $ 499.03 Husky Farm Equipment Ltd. slide in water tank (unit 17-0 $ 15,615.05 Hydro One Networks Inc.(MAIN ACbensford bridge lights $ 44.83 buckhorn bridge beacon $ 56.03 Buckhorn depot/pccp hydro $ 23.89 burnham pump house $ 33.65 causeway bridge beacon $ 27.79 Page 181 of 233 causeway bridge lights $ 248.71 cr1&chemong rd. lights $ 104.84 cr10&21 flasher/4 lights $ 43.50 cr10&sherbrooke-flasher/4light $ 22.87 cr18 & willcox lights $ 120.21 cr18&19 lights $ 18.56 cr2&34 flasher/4 lights $ 20.80 cr23&18 4-way stop $ 18.56 cr23&36 lights $ 377.80 Page 15 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. cr28 round about $ 146.77 cr29&18 flashers $ 55.70 cr29&23 flashers $ 56.03 Douro depot hydro $ 1,081.74 Douro storage bldg hydro $ 129.04 Havelock depot hydro $ 119.66 Millbrook depot hydro $ 295.27 Mine dome hydro $ 68.37 SEL depot $ 67.82 Wallace pt rd beacon $ 27.79 Imperial Coffee & Services Inc. coffee supplies $ 9.24 J.B. Fleguel Surveyors draft reference plan Twp. H-B- $ 11,193.60 plan of survey-Dutch Line Brid $ 2,913.64 Jack McGee Chevrolet cover $ 4.97 Kal Tire - Peterborough changeover/balance $ 30.53 repair $ 226.62 Kawartha Hardware-Lakefield 50 mailboxes $ 966.72 flat bar/rebar/sq. tubes $ 1,362.57 pick/spade $ 65.10 wrong vendor s/b kaw007 $ (1,362.57) Kawartha Lakes, City of 2017 interim boundary rd $ 96,575.82 Page 182 of 233 Kawartha Metals Corp. flat bar/rebar/sq tube $ 1,362.57 Kawartha Pine Ridge District SchoPublic information night Sept $ 47.57 Ken Grady Automotive Repair repair wiring air bag light $ 276.79 safety $ 464.02 Unit 09-03 safety $ 706.56 Unit 10-03 safety $ 1,002.84 Unit 11-04 safety $ 1,442.73 Unit 11-05 safety $ 543.40 Kent Automotive cut off wheel $ 144.66 Page 16 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. King's Welding Supply cylinder lease Aug17--July18 $ 197.16 liquified propane $ 40.65 liquified propane x 2 $ 81.31 Krown Rust Control safety $ 464.02 T40 aerosol cans $ 164.85 undercoating $ 127.20 unit 10-08 undercoating $ 85.48 unit 11-05 undercoating $ 152.64 unit 15-03 undercoating $ 127.20 wrong vendor s/b ken007 $ (464.02) Larry Electric Motor Service Ltd. dewalt batteries $ 152.63 Liftlock City Freightliner diesel exhaust fluid $ 270.60 receiver dryer/valve $ 128.73 replace clutch $ 2,481.48 safety $ 6,588.36 winch service Crowley Line $ 96.67 Lindsay Driveline Ltd. drive shafts x 2 $ 1,214.00 M & C Hydraulics Inc. pressure gauge stem/adapter/va $ 85.51 M&M Disposal Service Douro depot c&d bin $ 271.70 Marty Moo's Restaurant sign committee meeting $ 325.43 Matacast Co. Ltd. Jul 12-Aug 17 noxious weed con $ 19,283.52 Page 183 of 233 Maximum Signs speed signs $ 1,175.33 stop ahead signs $ 2,685.44 various signs $ 1,718.12 various signs/u channel posts/ $ 2,559.26 Michelin North America (Canada) Inew tires $ 12,332.49 Molloy's Property Maintenance Aug17 grass cutting $ 2,067.51 Jul17 grass cutting $ 2,327.50 multiVIEW Locates Inc. mapping services CR48 $ 15,585.56 Nexicom Inc Douro depot phone $ 318.61 Page 17 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. Nexicom Inc internet $ 629.89 Millbrook depot phone $ 74.80 TS/WM phone/fax $ 172.19 Nielsen, Peter meeting meals $ 199.04 North Kawartha, Township of brushing Balmer Rd. $ 293.25 Nov 16/17 Glen Alda room renta $ 61.06 Nortrax Canada Inc. hub assembly $ 335.09 Norway Asphalt Limited Jul17 coldmix $ 8,798.70 Norwood Home Hardware 4 mailboxes $ 41.17 Ontario One Call Aug17 notifications $ 195.33 July17 notifications $ 136.00 Peterborough Automotive adhesive/tips $ 76.51 alternator $ 297.81 alternator/core deposit $ 200.65 batteries $ 16.45 correction-not County charge $ (297.81) discs $ 50.30 dual h. air chuck $ 13.84 dust respirator $ 25.13 gloves/armashine/filters $ 211.13 grease access $ 21.27 Page 184 of 233 loctite $ 55.92 stoppers $ 10.30 tail lamp $ 105.66 tail light $ 109.41 Peterborough Utilities Services Lakefield Stop lights $ 923.04 Lakefield street lights $ 130.47 Planmac Engineering Inc. ea & design cr48 $ 6,634.75 ea & design crowe river bridge $ 5,505.22 Praxair Canada Inc. cyclinders $ 336.37 Page 18 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. Praxair Canada Inc. cylinder lease $ 178.33 Purolator Inc. Douro courier $ 6.13 RBC Royal Bank ( Visa Payment ACVOR abstract/late fees $ 19.89 easel for meetings $ 542.12 ice/mgmt mtg meal $ 101.92 meeting meal $ 34.13 Accom-cvor/supplies $ 230.87 Receiver General for Canada (Misclicence June 2017 only $ 455.59 Rent All Centre mulching mower rental $ 29.39 rubber hose $ 16.08 Richard Lutes Cedar Inc. 169 cedar posts $ 2,149.68 Roadlast Asphalt & Sealing MainteT-09-2017 Crack sealing $ 49,864.48 Robinson's Filter Solutions refurbished filters $ 94.03 Rogers Wireless (Main Account) Aug17 cell phones $ 819.17 Royel Paving Limited Jun17 surface treatment Booths $ 57,410.45 Surface treatment $ 543,506.08 Sage, Rhonda (Petty Cash) cream/coin rollers $ 23.72 Selwyn Township BCH rental $ 63.09 Snap-on Tools (Mark Smeding) subscription $ 805.94 Solid Caddgroup Inc. autocad renewal Aug17-Jul18 $ 1,418.28 Starfra Feed Service calcium chloride $ 152.64 Page 185 of 233 MS fairway plus $ 323.60 Sunderland Co-operative Inc. dolomitic limestone $ 320.00 Tas-Page Communications Douro depot answering service $ 370.98 Traffic Logix Corporation solar english yellow regular $ 4,272.90 Trailers Plus washer $ 2.04 Trent Lakes Complete Plumbing new filter system/water heater $ 1,246.56 Trent Security Systems Ltd. Millbrook depot unable to arm $ 71.23 Universal Supply Group comb wrench tool $ 36.94 core deposit retd re#902-52609 $ (55.22) Page 19 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. Universal Supply Group dual foot gauge/air chuck $ 121.87 impact sockets $ 60.44 oil drain plug $ 5.84 oil filters $ 17.28 oil/ww fluid $ 130.50 repair $ 126.13 rust maintance paint $ 174.60 shop towels $ 165.04 small tool/battery coin $ 38.44 starter/core deposit $ 303.51 wiper blade $ 81.35 ww fluid $ 38.34 UPS Canada courier $ 14.33 PWS courier $ 3.82 Valley Blades Ltd. blades $ 1,390.20 Viking Cives Ltd. adjustable mounting bracket $ 68.42 White's Wearparts Ltd. flat grader $ 503.71 grader blades $ 1,716.49 Winslow Gerolamy Motors 4 rims $ 1,098.80 bracket $ 9.14 breathers $ 13.23 Page 186 of 233 bulbs/q-release/valve $ 83.23 bungy cords $ 48.44 def gauge replaced not shuttin $ 274.69 engine light testing $ 394.65 housing $ 308.79 parts $ 234.70 retarder valve seized $ 2,053.85 tube $ 12.16 valve retd re:#71171 $ (54.75) Page 20 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. Winslow Gerolamy Motors various filters/horn $ 978.62 WSP Canada Inc. up to Aug 5/17 addtl $ 96.57 up to Aug 5/17 monitoring $ 1,272.00 up to Aug 5/17 services $ 4,947.57 Xerox Canada Ltd. copier usage Jun 25-Jul 26/17 $ 79.50 Public Works - Oper. & Eng. & Design Total $ 1,087,821.03 Public Works - Waste Managem A.E. Traffic Technologies Ltd. WM audit $ 3,358.08 ABA Recycling, Towing, & Bin Ser Cavan dump plastics $ 351.07 Drummond line pastics $ 351.07 Norwood Dump plastics $ 416.20 organics $ 2,389.13 Plastic Halls Glen $ 416.20 Plastics Cavan $ 351.07 Plastics Havelock dump $ 481.32 Plastics Smith dump $ 416.20 Smith dump plastics $ 416.20 transport bins to Cavendish la $ 651.26 Amex Bank of Canada (Corp Cardsfuel $ 50.43 Asphodel-Norwood, Township of 2nd qtr. 2017 Weee $ 1,065.12 Astley Gilbert Ltd. WM "anywhere" bb stickers $ 4,726.75 Bag to Earth Inc. bag to earth yard waste bags $ 510.33 Page 187 of 233 Chemong Home Hardware BuildinWM duct tape $ 10.15 WM washers/screws $ 30.25 CompuCom annual computer replacements $ 2,218.37 Corporate Express Canada Inc. Aug17 office supplies $ 4.54 Jul17 office supplies $ 7.63 De Lage Landen Financial Servicecopier lease $ 277.65 Douro-Dummer Township 2nd qtr. 2017 Weee $ 1,027.92 Hansler Smith Ltd. WM gloves $ 152.64 Havelock-Belmont-Methuen 2nd qtr. 2017 Weee $ 1,961.69 Page 21 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. HGC Management Inc. Aug 7/17 MRF operating cost $ 712.32 Imperial Coffee & Services Inc. coffee supplies $ 7.39 M&M Disposal Service Asphodel-Norwood green waste $ 468.10 MCS Equipment Leasing Inc. Aug17 monitoring $ 44.77 Metroland Media Group Jul17 ads $ 808.81 Municipality of Trent Lakes 2nd qtr. 2017 Weee $ 2,587.58 Nexicom Inc TS/WM phone/fax $ 93.59 North Kawartha Disposal Ltd. bins to Northumberland $ 1,984.32 plastic bins to Northumberland $ 2,086.08 North Kawartha, Township of 2nd qtr. 2017 Weee $ 877.47 Jul17 leaf & yard $ 1,460.50 leaf&yard reimbursement $ 360.65 Northumberland, County of bulky plastic Jul17 $ 568.00 Peterborough, City of July/Aug17 purchases/waste $ 2,430.61 Photech Environmental Solutions Anstuther station waste $ 1,211.15 Belmont station waste $ 942.09 Buckhorn station waste $ 818.76 Drummond Line waste $ 1,102.27 Halls Glen station waste $ 1,444.37 Smith Landfill waste $ 4,248.48 RBC Royal Bank ( Visa Payment Asurvey monkey/table case $ 60.75 Page 188 of 233 Rogers Wireless (Main Account) Aug17 cell phones $ 262.19 Sage, Rhonda (Petty Cash) cream/coin rollers $ 23.73 Selwyn Township 2nd qtr. 2017 Weee $ 2,226.55 Shaun Milne Signs bags signs/enter/exit signs $ 427.17 Stephen, Tara Employee Mileage Reimbursement $ 26.26 Swish Maintenance Limited WM garbage bags $ 226.01 Tas-Page Communications WM answering service Jul17 $ 60.55 Waste Connections of Canada Inc billing error $ (48.14) Jul17 curbside $ 114,926.99 Page 22 of 23 County of Peterborough Department Monthly Expense Report - August 2017 (Net of Payroll and Recoverable Taxes) Department Vendor Name Invoice Reference Expense Amt. Public Works - Waste Managem Waste Connections of Canada Inc Jul17 depots $ 17,361.45 Xerox Canada Ltd. copier usage Jun 25-Jul 26/17 $ 156.16 Public Works - Waste Management Total $ 181,608.25 Social Housing Peterborough, City of shared services Aug 2017 $ 482,864.00 Shared services July 2017 $ 482,864.00 Social Housing Total $ 965,728.00 Social Services Peterborough, City of shared services Aug 2017 $ 84,254.00 Shared services July 2017 $ 84,254.00 Social Services Total $ 168,508.00 Transit Community Care Peterborough transit $ 6,866.41 Transit Total $ 6,866.41 Grand Total $ 3,140,014.64 Page 189 of 233 Page 23 of 23 Page 190 of 233 The County of Peterborough County Council To: Warden and Members of Council From: Yvette Peplinskie, Deputy Treasurer Date: October 4, 2017 Subject: Financial Update – August 2017 Recommendation: Receive for Information Financial Impact: None Overview: This report is to provide a high level overview of the County’s financial performance for the period of January through August 2017. Please note: Property taxes are shown prorated over 12 months based on the 2017 approved budget. All reserve transfers and deferred revenues have been allocated on a monthly basis. The financial details are provided in Appendix A - Financial Update – August 2017 attached to this report. Respectfully submitted, Original signed by Yvette Peplinskie Attachment – Appendix A –Financial Update – August 2017 Page 191 of 233 Page 192 of 233 County of Peterborough Monthly Financial Update For the period ending August 31, 2017 67% of Budget Elapsed Aug-17 2017 % Aug-16 2016 % DEPARTMENT Actual Budget of Budget Actual Budget of Budget General Government Revenues $ 278,782 $ 418,004 67% $ 289,333 $ 434,400 67% Expenditures $ 228,030 $ 418,004 55% $ 218,511 $ 434,400 50% (Surplus)/Deficit $ (50,752) $ (70,822) General Administration Revenues $ 1,579,202 $ 2,358,272 67% $ 1,473,071 $ 2,209,663 67% Expenditures $ 1,414,865 $ 2,358,272 60% $ 1,410,836 $ 2,209,663 64% (Surplus)/Deficit $ (164,337) $ (62,235) County Court House Revenues $ 753,729 $ 1,155,395 65% $ 949,549 $ 1,351,660 70% Expenditures $ 263,745 $ 1,155,395 23% $ 919,621 $ 1,351,660 68% (Surplus)/Deficit $ (489,984) $ (29,928) Armour Road Facility Revenues $ 374,377 $ 561,566 67% $ 368,237 $ 552,366 67% Expenditures $ 284,658 $ 561,566 51% $ 299,706 $ 552,366 54% (Surplus)/Deficit $ (89,719) $ (68,531) Corporate Revenues $ 1,261,211 $ 1,914,744 66% $ 5,507,450 $ 2,083,063 264% Expenditures $ 1,044,913 $ 1,914,744 55% $ 5,194,108 $ 2,083,063 249% (Surplus)/Deficit $ (216,298) $ (313,342) Geographic Information Systems Revenues $ 335,528 $ 502,667 67% $ 267,083 $ 397,449 67% Expenditures $ 224,366 $ 502,667 45% $ 235,504 $ 397,449 59% (Surplus)/Deficit $ (111,162) $ (31,579) Assessment Revenues $ 906,333 $ 1,359,500 67% $ 896,403 $ 1,344,605 67% Expenditures $ 1,019,555 $ 1,359,500 75% $ 1,008,454 $ 1,344,605 75% (Surplus)/Deficit $ 113,222 $ 112,051 Emergency Measures Revenues $ 106,074 $ 159,105 67% $ 108,220 $ 160,501 67% Expenditures $ 89,341 $ 159,105 56% $ 115,924 $ 160,501 72% (Surplus)/Deficit $ (16,733) $ 7,704 Page 193 of 233 County of Peterborough Monthly Financial Update For the period ending August 31, 2017 67% of Budget Elapsed Aug-17 2017 % Aug-16 2016 % DEPARTMENT Actual Budget of Budget Actual Budget of Budget 911 Emergency Systems Revenues $ 24,388 $ 39,582 62% $ 24,203 $ 39,304 62% Expenditures $ 17,387 $ 39,582 44% $ 17,411 $ 39,304 44% (Surplus)/Deficit $ (7,001) $ (6,792) Provincial Offences Revenues $ (79,930) $ (58,478) $ 86,100 -68% Expenditures $ 86,100 0% (Surplus)/Deficit $ 79,930 $ 58,478 Public Works - Operations and Engineering and Design Revenues $ 16,251,584 $ 24,469,938 66% $ 16,015,682 $ 24,234,553 66% Expenditures $ 11,654,374 $ 24,469,938 48% $ 12,389,904 $ 24,234,553 51% (Surplus)/Deficit $ (4,597,210) $ (3,625,778) Transit Revenues $ 171,676 $ 219,886 78% $ 61,199 $ 91,799 67% Expenditures $ 111,540 $ 219,886 51% $ 84,192 $ 91,799 92% (Surplus)/Deficit $ (60,136) $ 22,993 County/City Landfill Revenues $ 2,340,643 $ 3,634,011 64% $ 1,809,183 $ 2,697,800 67% Expenditures $ 1,781,316 $ 3,634,011 49% $ 1,741,562 $ 2,697,800 65% (Surplus)/Deficit $ (559,327) $ (67,621) Public Works - Waste Management Revenues $ 2,224,934 $ 3,373,626 66% $ 2,048,115 $ 3,187,070 64% Expenditures $ 1,713,449 $ 3,373,626 51% $ 1,675,650 $ 3,187,070 53% (Surplus)/Deficit $ (511,485) $ (372,465) Paramedics (PCCP) Revenues $ 10,656,218 $ 16,663,277 64% $ 10,517,369 $ 15,972,549 66% Expenditures $ 10,425,655 $ 16,663,277 63% $ 10,276,601 $ 15,972,549 64% (Surplus)/Deficit $ (230,563) $ (240,768) PTBO Public Health Revenues $ 564,827 $ 847,241 67% $ 564,827 $ 847,241 67% Expenditures $ 565,684 $ 847,241 67% $ 546,256 $ 847,241 64% (Surplus)/Deficit $ 857 $ (18,571) Page 194 of 233 County of Peterborough Monthly Financial Update For the period ending August 31, 2017 67% of Budget Elapsed Aug-17 2017 % Aug-16 2016 % DEPARTMENT Actual Budget of Budget Actual Budget of Budget Fairhaven Revenues $ 812,637 $ 1,298,603 63% $ 718,924 $ 1,158,034 62% Expenditures $ 755,686 $ 1,298,603 58% $ 739,688 $ 1,158,034 64% (Surplus)/Deficit $ (56,951) $ 20,764 Social Services Revenues $ 783,118 $ 1,174,677 67% $ 893,392 $ 1,340,088 67% Expenditures $ 799,422 $ 1,174,677 68% $ 902,780 $ 1,340,088 67% (Surplus)/Deficit $ 16,304 $ 9,388 Child Care Revenues $ 350,775 $ 526,163 67% $ 333,755 $ 500,632 67% Expenditures $ 349,356 $ 526,163 66% $ 327,236 $ 500,632 65% (Surplus)/Deficit $ (1,419) $ (6,519) Social Housing Revenues $ 3,907,713 $ 5,861,570 67% $ 3,826,501 $ 5,739,752 67% Expenditures $ 3,834,537 $ 5,861,570 65% $ 3,737,666 $ 5,739,752 65% (Surplus)/Deficit $ (73,176) $ (88,835) Lang Pioneer Village Revenues $ 2,124,589 $ 3,116,178 68% $ 822,520 $ 1,156,469 71% Expenditures $ 2,090,112 $ 3,116,178 67% $ 743,951 $ 1,156,469 64% (Surplus)/Deficit $ (34,477) $ (78,569) Land Division Revenues $ 140,554 $ 162,800 86% $ 135,311 $ 148,417 91% Expenditures $ 115,754 $ 162,800 71% $ 115,325 $ 148,417 78% (Surplus)/Deficit $ (24,800) $ (19,986) Planning Revenues $ 466,135 $ 717,465 65% $ 524,522 $ 746,119 70% Expenditures $ 437,157 $ 717,465 61% $ 434,815 $ 746,119 58% (Surplus)/Deficit $ (28,978) $ (89,707) Economic Development Revenues $ 501,385 $ 752,078 67% $ 489,360 $ 734,040 67% Expenditures $ 385,291 $ 752,078 51% $ 381,464 $ 734,040 52% (Surplus)/Deficit $ (116,094) $ (107,896) Page 195 of 233 County of Peterborough Monthly Financial Update For the period ending August 31, 2017 67% of Budget Elapsed Aug-17 2017 % Aug-16 2016 % DEPARTMENT Actual Budget of Budget Actual Budget of Budget County Forest Revenues $ 43,584 $ 43,600 100% $ 45,608 $ 49,200 93% Expenditures $ 16,422 $ 43,600 38% $ 2,746 $ 49,200 6% (Surplus)/Deficit $ (27,162) $ (42,862) Grants and Donations Revenues $ 117,000 $ 175,500 67% $ 67,000 $ 100,500 67% Expenditures $ 175,000 $ 175,500 100% $ 100,500 $ 100,500 100% (Surplus)/Deficit $ 58,000 $ 33,500 Unallocated Revenue $ (205,735) $ 115,900 -178% $ (192,648) $ 554,320 -35% Total Revenues $ 46,791,331 $ 71,621,348 65% $ 48,505,691 $ 67,917,694 71% Total Expenditures $ 39,797,609 $ 71,621,348 56% $ 43,620,411 $ 67,917,694 64% Total (Surplus)/Deficit $ (6,993,722) $ - $ (4,885,280) $ - Notes to Financial Statements: 1. Property taxes are prorated over 12 months. 2. All approved reserve & deferred revenue transfers have been allocated on a monthly basis Page 196 of 233 Page 1 The County of Peterborough County Council To: Warden and Members of Council From: Yvette R. Peplinskie, Deputy Treasurer Chris Allen, Purchasing Coordinator Date: October 04, 2017 Subject: Purchasing Awards – August 2017 Recommendation: That the Purchasing Awards Report for August 2017 be received. Financial Impact: No impact in excess of designated budget. Overview: In accordance with the Purchasing Policy Corp 06: Any Tender/Proposal/Quotation Awards that are under $150,000 and are: within budget, with recommendation to the low bidder are approved by the Director and then the CAO Any Single/Sole source award under $30,000 shall be approved by the Director and the CAO One report monthly (see 18.4 Tender Process of Policy) should be submitted to Council, providing the details of the awards made in the previous month. This report shall be for information purposes only. Analysis: There were no awards made in accordance with the Purchasing Policy Corp 06 for the month of August 2017 that were not approved by Council. Respectfully submitted, Original signed by Original signed by Yvette R. Peplinskie Chris Allen, Deputy Treasurer Purchasing Coordinator Page 197 of 233 Page 198 of 233 The County of Peterborough County Council To: Warden and Members of Council From: Trena DeBruijn, Director of Finance/Treasurer Date: October 4, 2017 Subject: Debenture Financing Recommendation: Receive for information. Financial Impact: N/A Background: During a recent 2017 Strategic Planning session, Council requested staff to prepare a report, for information purposes, on debenture financing. This report identifies the advantages and disadvantages of borrowing and provides illustrative examples for Council consideration and discussion. Comments: Debt is borrowed money that needs to be paid back, usually with interest, at a later date. Municipal debt is not a revenue tool, but it can be an important capital financing tool. Per the Municipal Act, municipalities can only incur long-term debt for capital projects and generally cannot borrow over the long term to fund current operating expenses. However, a municipality may temporarily borrow money to pay for operating expenses while waiting to receive taxes and other revenues for the year. While not a requirement, it is good practice (and generally accepted) that prior to taking on debt, that a municipality approve a debt management policy. The debt management policy sets out the requirements and thresholds on acceptable borrowing. Having an approved policy will assist staff with providing recommendations to Council for long term planning purposes. In this regard, a draft Debt Management Policy has been submitted to Council for review and comment, under a separate report. Page 199 of 233 Page 2 Annual Repayment Limit (ARL): The amount of debt that a municipality is able to undertake is limited by the Annual Repayment Limit (“ARL”), provided annually by the Ministry of Municipal Affairs. The ARL may be summarized as the maximum amount that a municipality can pay in principal and interest payments in the year for new long term debt (and in annual payments for other financial commitments), without first obtaining approval from the Ontario Municipal Board. The Ministry of Municipal Affairs determines each municipality’s limit annually using a formula in Ontario Regulation 403/02 - Debt and Financial Obligation Limits, which is based on the annual financial information return. For most municipalities, the ARL is set at 25% of their own annual “own-source” revenues (includes property taxes, user fees and investment income), less their annual long-term debt servicing costs and annual payments for other long-term financial obligations. The ARL is updated by the municipality for each proposed borrowing. When a municipality proposes to undertake long-term borrowing, the Treasurer is generally responsible for updating the limit issued by the Ministry and for determining whether there is capacity for the proposed additional annual debt carrying costs within the municipality’s ARL. The County’s current ARL for 2017 is $9,028,840. While the term and interest rate would affect the debt financing calculations, for illustrative purposes, the County could potentially borrow in excess of $125,000,000 with our ARL capacity. While this borrowing limit is authorized, doing so would not be fiscally prudent and would completely hamper the County’s flexibility and ability to respond financially to future requirements, emergencies, etc. When Does Debt Make Sense: For prudent financial planning purposes, debt should be undertaken when the size of a project is such that funding cannot be accommodated within the tax supported capital budget or when other viable funding sources are not available. Further, there may be opportunities to leverage funding grants for advancement of capital projects, using funding from other levels of government. Under these scenarios, it might be beneficial to undertake debt if you can leverage funding and complete capital projects at a fraction of the cost that it might otherwise cost the County if completing the project on our own. Page 200 of 233 Page 3 Advantages of Debt Financing: Municipalities may take on long-term debt to finance infrastructure and other capital assets. There are times when, depending upon a municipality’s size, service responsibilities, infrastructure needs and local policies, it may make sense to borrow to help maintain municipal services as debt is paid off. Borrowing can be an equitable and efficient means of financing long-term capital assets as it ensures that infrastructure costs are not paid solely by today’s taxpayer, but by the debt charges of future users as well (over the life of the asset). Municipalities often do not have enough resources to pay directly for a project in one year and internal financing sources like reserves or reserve funds may not be adequate. The ability to borrow means that the work can be completed and the costs spread out over multiple budget years. Further, in emergency situations, there may not be sufficient time available to set aside needed funds in reserves. Borrowing can be an effective tool when there is an urgent need for financing. If interest rates are lower than the rate of inflation, it may make sense to borrow for a project sooner, rather than pay a higher cost for the project at a later date. Municipalities can borrow for long term periods and lock in their interest and debenture payments so that certainty over the repayment period is known. For illustrative purposes, the current rate being offered through Infrastructure Ontario for municipal borrowing is approximately 3.5% for a 20 year debenture. Disadvantages of Debt: As mentioned earlier, debt is borrowed money that needs to be paid back, usually with interest, at a later date. The repayment of the interest and principal will need to be considered and will have an impact on future budgets and on the flexibility of future council decisions. Debt issuance involves a trade-off. In exchange for funds for capital improvements, future spending is limited and a Council decision today to borrow will inevitably bind successive Council’s to long-term debt repayment plans. The interest rate and term of the debt are all important factors when considering debt as these will affect the affordability of debt. While municipalities are able to leverage lower cost borrowing from financial institutions and from Infrastructure Ontario, the structure of the debt and repayment plans will have an impact on future budgets as well as future infrastructure plans. Page 201 of 233 Page 4 When a municipality enters into a debt obligation, there is a requirement for the Treasurer to update the Annual Repayment Limit. Each debt obligation will reduce the availability for taking on future debt, until such time as debt is repaid. This means that the ability of Council and the municipality to respond to emergency situations with the use of debt may be impacted. Careful consideration is required as taking on too much debt could impact the level and quality of service provided by the municipality in the future. Illustrations of Debt Repayment: Illustration #1: Borrowing at 3.5% Annual Interest, 1 Payment Per Year, 20 Year Term Borrowing $1,000,000 $5,000,000 $10,000,000 Total Principal Repayment $1,000,000 $5,000,000 $10,000,000 Total Interest Repayment $407,221 $2,036,108 $4,072,215 Annual Payment $70,361 $351,805 $703,611 Illustration # 2: Borrowing at 3.5% Annual Interest, 12 payments Per Year, 20 Year Term Borrowing $1,000,000 $5,000,000 $10,000,000 Total Principal Repayment $1,000,000 $5,000,000 $10,000,000 Total Interest Repayment $391,903 $1,959,517 $3,919,033 Annual Payment $69,595 $347,976 $695,952 Illustration #3: Borrowing at 3.5% Annual Interest, 1 Payment Per Year, 30 Year Term Borrowing $1,000,000 $5,000,000 $10,000,000 Total Principal Repayment $1,000,000 $5,000,000 $10,000,000 Total Interest Repayment $631,140 $3,155,700 $6,311,400 Annual Payment $54,371 $271,857 $543,713 Page 202 of 233 Page 5 Illustration #4: Borrowing at 3.5% Annual Interest, 12 Payments Per Year, 30 Year Term Borrowing $1,000,000 $5,000,000 $10,000,000 Total Principal Repayment $1,000,000 $5,000,000 $10,000,000 Total Interest Repayment $598,781 $2,993,907 $5,987,815 Annual Payment $53,885 $269,427 $538,854 County of Peterborough Financial Indicator Review: As Council is aware, in January 2017, Mr. Stephen Seller of the Ministry of Municipal Affairs and Housing, presented to Council on the County of Peterborough’s Financial Indicator Review. The Financial Indicator Review for the County of Peterborough, for the year 2015, indicates a very low level of risk (or challenge) for all the data sets, with the exception of the Asset Consumption Ratio, which was rated as a moderate risk. All the indicators (with the exception of the Asset Consumption Ratio), show that the County of Peterborough is exceeding the median and average results, as compared with other municipalities. Among other things, according to these indicators, the Ministry considers the County of Peterborough to be financially healthy and to be holding very low debt. At that time, Mr. Seller also indicated that these factors are one of several taken into consideration during the application process for assessing “need” for grants and funding from other levels of government. Future Capital Requirements: While this report does not suggest projects for future debenture financing consideration, staff would like to highlight a few large capital project requirements that may require debenture funding and Council direction in the near future: James A. Gifford Causeway Project New County Office Building Capital Landfill Requirements Roads and Bridge Infrastructure While there is significant need for capital infrastructure spending throughout the County, especially within the Public Works department, the County has taken steps in recent years to increase infrastructure renewal spending, by committing to annual capital budget increases for the Public Works department of 2% per year. This practice has been continued within the Public Works department for the upcoming 2018 budget planning. Page 203 of 233 Page 6 Conclusion: Debt is one of several capital financing tools available to municipalities and when used responsibly, can be a powerful tool to help finance long-term capital needs. Respectfully submitted, Original signed by Trena DeBruijn Director of Finance/Treasurer Page 204 of 233 The County of Peterborough County Council To: Warden and Members of Council From: Katie McLean, Administrative Services Assistant Date: October 4, 2017 Subject: Correspondence Report – Information Only Recommendation: Receive for information. Financial Impact: None Overview: Since the last meeting of County Council, the Information Only Correspondence items listed below have been received. Copies are available upon request from the Clerk’s Office. Copies being provided are indicated by an asterisk (*). General Correspondence 1. Association of Municipalities of Ontario (AMO) Communications: 1. AMO Watch File dated September 21, 2017. * 2. AMO Watch File dated September 28, 2017. * 3. AMO Policy Update dated September 22, 2017 regarding “Policing Policy and Bill 68 Update.” 4. AMO Policy Update dated September 27, 2017 regarding “Health Omnibus Bill introduced with Municipal Implications – including Ambulance, Fire Medic, and Long-Term Care Homes.” For more background information visit the Province of Ontario’s website. 2. Province of Ontario: 1. News Release dated September 14, 2017 announcing “Ontario Introduces New Measures to Help Businesses Save Time and Money - Changes Will Help Small Businesses and Cut Unnecessary Red Tape.” 2. News Release dated September 18, 2017 announcing “Ontario Improving Road Safety Ahead of Cannabis Legalization - New Measures Include Tougher Penalties to Deter Drug-Impaired Driving.” 3. News Release dated September 20, 2017 announcing “Ontario Cracking Down on Careless and Distracted Driving with Tough New Penalties - Province Taking Action to Keep Pedestrians, Cyclists and Drivers Safe.” 4. News Release dated September 22, 2017 announcing “Québec, Page 205 of 233 Page 2 Ontario and California Join Forces to Fight Climate Change.” 5. News Release dated September 26, 2017 announcing “Ontario Removing Barriers to Building Housing Faster - New Team to Work with Municipalities, Developers to Boost Housing Supply.” 6. News Release dated September 27, 2017 announcing “Ontario Taking Steps to Increase Employment for People with Disabilities - New Employers’ Partnership Table to Help Connect People to Jobs and Businesses to Talent.” 7. News Release dated September 27, 2017 announcing “Ontario Supporting Crime Prevention and Community Safety Projects - Creating a Safer Ontario Through Community Collaboration.” 8. News Release dated September 27, 2017 announcing “Ontario Improving Transparency in Health Care - Province to Introduce Legislation to Strengthen Quality and Accountability for Patients.” 9. Statement dated September 19, 2017 announcing “Statement on Ontario's Opioid Strategy.” 10. Statement dated September 26, 2017 announcing “Premier's Statement on the Fall Greater Toronto and Hamilton Area Mayors and Chairs Summit.” 3. The Premier of Ontario: Letter dated September 20, 2017 from the Honourable Kathleen Wynne, Premier, acknowledging the County of Peterborough’s follow-up correspondence regarding “Ontario’s Wildlife Damage Compensation Program (OWDCP).” (County Council supported this resolution at the September 6, 2017 Council meeting). 4. Ministry of Citizenship and Immigration: Email dated September 15, 2017 regarding nominations for the “June Callwood Outstanding Achievement Award for Voluntarism.” For more information visit the Province of Ontario’s Honours and Awards webpage and select the volunteering category. 5. Municipal Property Assessment Corporation (MPAC): Memo dated September 18, 2017 regarding “Introducing the New Municipal Experience.” * 6. Parks Canada: Community Update Email dated September 26, 2017 regarding “Mississagua Lake Dam – Trent-Severn Waterway National Historic Site Update on Construction.” 7. AECOM: Letter dated September 13, 2017 regarding “Notice of Project Rehabilitation of the Highway 115 Corridor Between the Township of Cavan Monaghan and the City of Peterborough – Detail Design and Class Environmental Assessment Study Ontario Ministry of Transportation.” 8. Merriam and Associates: Media Release received September 22, 2017 regarding the “Community Wellbeing Plan Survey” for the County and City of Peterborough. The survey can be found on the City of Peterborough’s website. Page 206 of 233 Page 3 Communications, Minutes and Reports on County-funded Projects 9. Peterborough Public Health: 1. Letter dated September 14, addressed to the Honourable Yasir Naqvi, Attorney General of Ontario regarding “Ontario’s safe and sensible framework to manage federal legalization of Cannabis.” * 2. Letter dated September 20, 2017 regarding “Peterborough Public Health’s Dental Health Program.” * Information Only Correspondence 10. n/a Respectfully submitted, Original signed by Katie McLean Administrative Services Assistant Page 207 of 233 Page 208 of 233 AMO WatchFile - September 21, 2017 Page 1 of 2 AMO Watch File not displaying correctly? View the online version | Send to a friend Add [email protected] to your safe list September 21, 2017 In This Issue - Webinar on the AMO Reducing Business Burdens report. - Apply for a grant to protect the Great Lakes by November 10, 2017. - Is foreign direct investment part of your economic development strategy? - Ontario West Municipal Conference - November 24. - Be a positive agent for change using social media. - Limited time remaining - register for Thunder Bay Energy Workshop today! - A sit-down with Ontario’s electricity rate regulator. - Careers with Durham Region and Chatham-Kent. AMO Matters Participate in a webinar, September 26 (9:00 a.m. to 10:00 a.m.) led by Michael Fenn, that outlines innovative municipal approaches to reducing regulatory burdens on local businesses. To learn more about this AMO Project and Report, register by emailing Lorna Ruder. Provincial Matters The Great Lakes Guardian Community Fund provides up to $25,000 per project to restore and protect the Great Lakes and the rivers and streams that flow into them. This year’s fund will award $1.5 million in total for eligible projects. Find out how municipalities, conservation authorities, not-for profits and First Nations and Métis communities can receive a grant of up to $25,000. The deadline to apply is November 10, 2017. Federal Matters The Invest Canada-Community Initiatives (ICCI) component of the Global Markets Support Program will be accepting applications up to October 19, 2017 from Canadian communities seeking financial support for their foreign direct investment initiatives for 2018. AMO, LAS and ROMA Events The 2017 Ontario West Municipal Conference returns to the Best Western Lamplighter Inn to explore the theme of "Ontario 150: Reflecting Back, Forging Forward”. This full day conference will be of interest to elected municipal officials, municipal staff, municipal organizations and partner provincial ministries. Don’t delay space is limited - register and book your guest room today. Join us online for the "How to Be a Positive Agent for Change Using Social Media” webinar on October 18, 2017. This one hour lunchtime learning session will look at the power of social media today, how to leverage your influence(rs) and show you how to develop compelling, positive content. Don’t miss out on this one time only webinar and register today. Registration will be closing this Friday, September 22nd, for the Thunder Bay Train-the-Trainer Energy Workshop. Kick-start your own internal Employee Engagement program and build staff capacity - all for the low cost of $100 per person. Visit our events page to register or contact Ashley Remeikis for more information. LAS Earlier this summer LAS sat down with the Ontario Energy Board to get some answers to common questions about their role in Ontario's energy market, including Hydro One's application for a Page 209 of 233 https://amo.informz.ca/informzdataservice/onlineversion/ind/bWFpbGluZ2luc3Rh... 9/21/2017 AMO WatchFile - September 21, 2017 Page 2 of 2 distribution rate increase. Careers Fire Paramedic Chief - Municipality of Chatham-Kent. Department: Fire & Emergency Services. Please see the job profile for instructions on applying to this position, found in our job ad under Municipal Jobs on the Chatham-Kent website. Applications must be received before 4:30 p.m., Wednesday, October 11, 2017. Communications Coordinator (Job ID 9398) - Region of Durham. Additional information: 3 Positions - 2 Regular, Full-time; 1 Temporary, Full-time. To learn more about this opportunity, apply online at Region of Durham. We thank all applicants; however, only those to be considered for an interview will be contacted. About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter! AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario Media Inquiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions *Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned. Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here Page 210 of 233 https://amo.informz.ca/informzdataservice/onlineversion/ind/bWFpbGluZ2luc3Rh... 9/21/2017 AMO WatchFile - September 27, 2017 Page 1 of 2 AMO Watch File not displaying correctly? View the online version | Send to a friend Add [email protected] to your safe list September 28, 2017 In This Issue - Ontario West Municipal Conference - November 24. - Be a positive agent for change using social media. - Thaw frozen water laterals quickly with an SLWC Warranty. - What can the Municipal Information & Data Analysis System (MIDAS) do for you? - Careers with Gananoque, Beckwith, North Algona Wilberforce and OPS. AMO, LAS and ROMA Events The 2017 Ontario West Municipal Conference returns to the Best Western Lamplighter Inn to explore the theme of "Ontario 150: Reflecting Back, Forging Forward”. This full day conference will be of interest to elected municipal officials, municipal staff, municipal organizations and partner provincial ministries. Don’t delay space is limited - register and book your guest room today. Join us online for the "How to Be a Positive Agent for Change Using Social Media” webinar on October 18, 2017. This one hour lunchtime learning session will look at the power of social media today, how to leverage your influence(rs) and show you how to develop compelling, positive content. Don’t miss out on this one time only webinar and register today. LAS You'd never know it from the weather, but winter is right around the corner. Find out how providing your residents with an optional Service Line Warranties of Canada warranty could save them time and money when it comes to thawing frozen water laterals. Municipal Matters The Municipal Information & Data Analysis System (MIDAS) can query 15 years of municipal FIR data and generate ‘true peer’ comparison groups based on many variables. It can analyze and report on trends and empower staff and council through better information and insight. Watch a MIDAS video to see what MIDAS can do for you - free of charge to all Ontario municipalities. To get access, email [email protected] today. Careers Civil Technologist - Town of Gananoque. Reports to: Manager of Public Works. Please email your application by no later than 12 noon on October 6, 2017 to: Shellee Fournier, CAO, Town of Gananoque, 30 King Street East, P.O. Box 100, Gananoque, Ontario K7G 2T6. Email: [email protected]. Planning Administrator / Deputy Clerk - Township of Beckwith. Please see the Township's website for a detailed job description. Applications must be received before 4:00 p.m., Friday, October 13, 2017 by: Cassandra McGregor, Clerk Administrator, Township of Beckwith. Fax: 613.257.8996; Email: [email protected]. Chief Administrative Officer (CAO) / Operations Manager - North Algona Wilberforce Township. Interested and qualified applicants are invited to forward a confidential resume, detailing current qualifications by 12:00 pm, Friday, October 20, 2017, via email to: [email protected]. Manager, Global Air Issues - Ontario Public Service. Location: Ministry of the Environment and Climate Page 211 of 233 https://amo.informz.ca/informzdataservice/onlineversion/ind/bWFpbGluZ2luc3Rh... 9/28/2017 AMO WatchFile - September 27, 2017 Page 2 of 2 Change, Toronto. Status: 1 Permanent. Please apply online only, by Wednesday, October 11, 2017, by visiting Ontario Public Service Careers. Please follow the instructions to submit your application. About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter! AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario Media Inquiries, Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions *Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned. Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here Page 212 of 233 https://amo.informz.ca/informzdataservice/onlineversion/ind/bWFpbGluZ2luc3Rh... 9/28/2017 September 18, 2017 To: CAOs, Finance Officers, Treasurers, Tax Collectors and Clerks/Deputy Clerks From: Carla Y. Nell, Vice-President, Municipal and Stakeholder Relations Subject: Introducing the New Municipal Experience As a follow up to my July 28, 2017 memo regarding the decommissioning of Classic Connect, I am pleased to announce the enhanced municipal experience via Municipal Connect 2.0 is now available to all users. Since its launch in 2016, MPAC’s Municipal Connect™ 2.0 has become the primary source of assessment- related information for all Ontario municipalities. Now, with added functionality and access to your assessment information, products via the Sightline Portal, and people data through the People Portal, Municipal Connect 2.0 now becomes your one-stop shop effectively eliminating the need for the classic version of the tool. Over the next few weeks, MPAC’s local Municipal and Stakeholder Relations staff will be available to provide training and to answer any questions you might have. To help navigate the new site, we’ve developed comprehensive user guides and training videos, all of which can be accessed in the Municipal Connect 2.0 Learning Library. In addition, you can view a webinar providing an overview of how to navigate the new Municipal Connect 2.0 interface to access assessment data and reports through the Municipal Finance Officers’ Association’s On Demand Webinars. One of the key changes I draw your attention to is the administrator role. Currently, each municipality has assigned a Municipal Administrator who is responsible for providing municipal staff access to Municipal Connect 2.0. With the added functionality of access to people information within the system and on the products that can be exported, we have established an added level of governance to ensure Municipal Connect 2.0 usage and the further use of the data is compliant with all relevant statutory and regulatory requirements. Municipal Property Assessment Corporation 1340 Pickering Parkway, Suite 101, Pickering Ontario L1V 0C4 T: 289.315.1287 F: 905.837.6116 www.mpac.ca Page 213 of 233 September 18, 2017 Introducing the New Municipal Experience Page 2 of 2 Privacy concerns are important to MPAC, therefore we recommend as a best practice that each municipality's Municipal Clerk act as Compliance Governor and help educate municipal users about the sensitivity of data and its appropriate uses. I welcome you to the new municipal experience and hope you will take some time to participate in any upcoming training sessions, explore the enhancements, and provide us with your feedback. I’d like to thank everyone – especially Municipal Working Group members – for their support, and trust that through our continued work together we can introduce on-going enhancements to ensure the Municipal Connect 2.0 product meets the current and future needs of all municipalities. Kind regards, Carla Y. Nell Vice-President, Municipal and Stakeholder Relations Municipal Property Assessment Corporation 1340 Pickering Parkway, Suite 101, Pickering Ontario L1V 0C4 T: 289.315.1287 F: 905.837.6116 www.mpac.ca Page 214 of 233 Jackson Square, 185 King Street, Peterborough, ON K9J 2R8 P: 705-743-1000 or 1-877-743-0101 F: 705-743-2897 peterboroughpublichealth.ca September 14, 2017 The Honourable Yasir Naqvi Attorney General of Ontario 720 Bay Street, 11th Floor Toronto, ON M7A 2S9 [email protected] Dear Minister Naqvi: Re: Ontario’s safe and sensible framework to manage federal legalization of cannabis On behalf of our Board of Health, I would like to congratulate the Province of Ontario and the Cannabis Secretariat on releasing their plans for regulating federally legalized cannabis. Consultation was invited by the Province through to July 31st, 2017, to which Peterborough Public Health contributed to a submission as part of the Ontario Public Health Unit Collaboration on Cannabis (OPHUCC). We are pleased to see that the Province’s newly released plan is aligned with various components of this submission such as: • Establishing a safe and responsible supply chain of cannabis using a government monopoly, where cannabis will not be sold alongside alcohol in Ontario; • Setting the minimum age of purchase to 19 (suggested as a minimum); • Prohibiting smoking of cannabis in public places; • Developing a public information campaign, to complement the federal government’s public awareness campaign; • Developing a comprehensive prevention and harm reduction approach to promote awareness of cannabis-related harms; • Working with and supporting enforcement partners to keep our roads safe; and • Working with municipalities to choose most appropriate store locations. It is our hope that the Province continues to use a public health approach in the legalization of cannabis. While the federal government has responsibility for setting packaging and advertising restrictions, we request that the provincial regulations include the following: • Adopt plain packaging; • Prohibit the production and sale of products that are attractive to youth; • Require that all cannabis products be sold in a child-resistant container and be marked with a universal symbol indication the container holds cannabis; and • Avoid all forms of cannabis product promotion, including sponsorship, endorsement, branding and point-of-sale advertising. We are very encouraged by Ontario’s promise that “revenues associated with cannabis legalization will be reinvested to ensure [the Province] meets [their] priorities of protecting young people, focusing on public Page 1 of 2 Serving the residents of Curve Lake and Hiawatha First Nations, and the County andPage City 215of Peterborough of 233 health and community safety, promoting prevention and harm reduction and eliminating the illegal market”. We look forward to learning more about the reinvestment strategy and how our public health work may be supported by this. Our board of health is committed to protecting and promoting the health and well-being of our residents. We look forward to further details in order to support our community in this transition period. Yours in health, Mayor Mary Smith Chair, Board of Health /ag cc: Hon. Kathleen Wynne, Premier Hon. Dr. Eric Hoskins, Minister of Health and Long-Term Care Local MPPs Dr. David Williams, Chief Medical Officer of Health Association of Local Public Health Agencies Ontario Boards of Health Allan Seabrooke, CAO, City of Peterborough Gary King, CAO, County of Peterborough Page 2 of 2 Serving the residents of Curve Lake and Hiawatha First Nations, and the County andPage City 216of Peterborough of 233 Jackson Square, 185 King Street, Peterborough, ON K9J 2R8 P: 705-743-1000 or 1-877-743-0101 F: 705-743-2897 peterboroughpublichealth.ca September 20, 2017 Attention: Heads of Council – Curve Lake and Hiawatha First Nations; Peterborough City, County and Townships General Managers – Curve Lake and Hiawatha First Nations Chief Administrative Officers – Peterborough City, County and Townships Dear Community Partners, I am writing to provide an update on Peterborough Public Health’s Dental Health Program. Recent changes to the Healthy Smiles Ontario (HSO) program have led to the need for a review of our program delivery model and consideration for the use of our limited program resources. Consequently, we have decided to make some significant changes to our dental program including: discontinued use of our mobile dental clinic, relocation of our downtown dental clinic, and a revised delivery model for the outreach component of HSO services. Peterborough Public Health will continue providing oral health screening for all students in JK, SK and Grade 2 throughout our region. With new eligibility criteria for HSO, we will now also be offering preventative services to students in schools, and where appropriate community settings. This will replace outreach using the mobile dental clinic and expand the number of children we are able to reach, contributing more significantly to the oral health of children in need. Publicly funded dental care will continue to be available to all eligible residents through our Community Dental Health Centre, currently located at Peterborough Square. By March 31, 2018, this clinic will be relocated to the Peterborough Public Health site at Jackson Square, 185 King Street. This new location will provide improved facilities and enhance coordination with other public health programs. Eligible residents can also visit the dentist of their choice for Healthy Smiles Ontario-funded treatment and preventative services. We remain steadfastly committed to the goal of improving access to public health dental programs and are confident these changes will lead to more efficient and enhance levels of service to eligible clients throughout Peterborough County and City. Please do not hesitate to contact me if you have more information. Serving the residents of Curve Lake and Hiawatha First Nations, and the County andPage City 217of Peterborough of 233 Sincerely, Patti Fitzgerald Assistant Director and Chief Nursing Officer and Privacy Officer, Interim Oral Health Manager /ag Encl Serving the residents of Curve Lake and Hiawatha First Nations, and the County andPage City 218of Peterborough of 233 Jackson Square, 185 King Street, Peterborough, ON K9J 2R8 P: 705-743-1000 or 1-877-743-0101 F: 705-743-2897 peterboroughpublichealth.ca Changes to Peterborough Public Health Dental Program FACT SHEET September 2017 1. What are the changes to the dental programs? There are two main changes happening. Firstly, Peterborough Public Health (PPH) is discontinuing the use of its mobile dental clinic in favour of offering enhanced dental screening and preventive care to children in schools and community settings. Secondly, PPH’s downtown dental clinic is relocating from Peterborough Square around the corner to Jackson Square where all other public health programs and services are delivered. 2. When will these changes take effect? It is expected that the transfer of the mobile dental clinic to another organization will be completed by September. Regular school screening for all students in JK, SK and Grade 2 will start in September 2017 as usual. Planning for enhanced preventative care will begin in the fall and be implemented during the coming school year. The plans to relocate the downtown Community Dental Health Centre (CDHC) will also begin this fall with a reopening by April 2018. 3. What does “enhanced preventive care” mean? Currently PPH is mandated to screen all students in JK, SK and Grade 2, and depending on the results, students in Grade 4, Grade 6 and/or 8 may also be screened. Oral health screening involves a brief visual inspection using a sterile mirror and explorer, performed by qualified PPH dental staff. Following screening, a card will be sent home with the child to let parents/guardian know the results. During these school visits, data is collected on levels of decay which provides an overall picture of the oral health of children in our community. This screening is provided at no charge to all families. Under the Healthy Smiles Ontario program students who are identified through the screening as in need of preventative treatment (fluoride treatments, sealants and scaling) can have this service provided. PPH will develop a system to offer these services to families in school. Other health units have already taken this approach and have found that it enhances access to services, efficiency of delivery and improved opportunity for increased awareness about HSO services. 4. Why is PPH making these changes? In 2016 the provincial government made changes to the Healthy Smiles Ontario program which built on the requirements for promotion, prevention services and support for navigating the dental services for residents. PPH has revised the way public health dental services are delivered so eligible residents can access them more easily. By moving the CDHC to our main site, we are able to create efficiencies which allow a greater proportion of resources to go into service delivery. 5. How will residents in the rural municipalities and First Nations access public health dental care? Residents who qualify for Healthy Smiles Ontario, Ontario Works, Ontario Disability Services Program or the Non-Insured Health Benefits program can continue to receive dental care at any dental office, or by visiting the CDHC. Every student who attends JK/SK or Grade 2 will continue to have their dental health screened. Those who also qualify for preventive services will, with parent/guardian consent, receive them at school free of charge by PPH dental staff. Serving the residents of Curve Lake and Hiawatha First Nations, and the County Pageand City 219 of of Peterborough 233 6. What’s going to happen to the mobile dental clinic? The mobile dental clinic will be transferred to another Ontario public health agency, Peel Public Health, where it can be more fully utilized and benefit more clients. This transfer of assets will enable PPH to fund equipment needed for enhanced preventative care and the relocation of the downtown clinic to Jackson Square. 7. Will there be any service disruptions for residents seeking dental care? No. Eligible residents can access publicly funded dental care through any dentist. The goal of the downtown clinic relocation is to have part of the new clinic at Jackson Square up and running before the other one at Peterborough Square is permanently vacated. The exact timing of the clinic relocation will be widely promoted to clients and the public in the media, social media, and through signs at both locations. If you have any other questions or would like further information about PPH’s dental programs, please visit www.peterboroughpublichealth.ca or call 705-743-1000 x 295. Serving the residents of Curve Lake and Hiawatha First Nations, and the County Pageand City 220 of of Peterborough 233 City of Hamilton Stephanie Paparella Hamilton City Hall Legislative Coordinator 71 Main Street West, 1st Floor Office of the City Clerk Hamilton, Ontario Phone (905) 546-2424 Ext. 3993 Canada L8P 4Y5 Fax # (905) 546-2095 Hamilton www.hamilton.ca [email protected] September 25, 2017 All Ontario Municipalities Via E-mail Subject: Assessment Acf Amendments - Providing a Property Tax Exemption to Non-Profit Long-Term Care Homes For your information, at its meeting of September 13, 2017, Hamilton City Council approved Item 3 of the General Issues Committee Report 17-018, which reads as follows: 3. Assessment Act Amendments Providing a Property Tax Exemption to Non- Profit Long-Term Care Homes - Update (FCS16076(a)) (City Wide) (Item 8.1) (a) That given the significant impact the change in taxation status for Non- Profit Long-term Care (LTC) facilities has on the City of Hamilton, the Province be requested to identify a plan to continue with the Transitional Mitigation Payment for a multi-year period; (b) That the Mayor correspond with the Honourable Charles Sousa, Minister of Finance, to request an extension of the Transitional Mitigation Payment through the reassessment period of 2017 to 2020; (c) That the unbudgeted transitional funds provided for 2017, in the amount of $972,307, be allocated to reducing the impact of 2017 assessment appeals; and, (d) That a copy of the approved resolution, respecting the Assessment Act Amendments Providing a Property Tax Exemption to Non-Profit Long- Term Care Homes - Update, be sent to the Association of Municipalities, the Big City Mayor s Caucus and all Ontario municipalities. Sincerely, Stephariie Paparella Legislative Coordinator, Office of the City Clerk Page 221 of 233 Page 222 of 233 AAMunz'cz'palz'tyofKillarney September 19, 2017 Association of Ontario Municipalities Main Office: Ms. Lynn Dollin 32 Commissioner Street 200 University AVe., Suite 801 Killarney,Ontario Toronto, ON M5H 3C6 POM 2A0 Tel: 705-287-2424 Dear Ms. Dollin: Fax: 705-287-2660 Attached hereto is Resolution No. 17-362 that was passed at the Regular E-mail: Meeting of Council held September 13, 2017 as well as an article from inquiries@municipalityo?cillarney.ca CBC News. Public Works Department: The Municipality of Killarney share the same concerns as AMO regardin 1096 Hwy 637 proposed changes to the Ambulance Act and Fire Protection & g Killarney,Ontario Prevention Act which are to be tabled at Queen’sPark this fall. POM 2A0 We look Tel: 705-287-1040 forward to working with you to protect municipal interests Fax: 705-287-1141 Thank you for your attention to this important issue website: Sincerely, www.municipalityofkilla.rney.ca THE MUNIC)‘ gY‘K1i‘L>0F I , - , / ( AR1vEy Can y .« Vgau IS Clerk- reasurer Cc: F ONOM ROMA OSUM DSSAB SDH U All Ontario Municipalities Local MPP ‘s Word:letters-AMO-AmbulanceAct Changes-19-O9-2017 Page 223 of 233 The Corporation ofthe Municipality ofKillamey 32 Commissioner Street Killamey, Ontario POM2A0 MOVED BY: Michael Reider SECONDED BY: Jim Rook RESOLUTION NO. 77-362 BE IT RESOLVED THAT the Municipality of Killarney advise the Association of Ontario Municipalities (AMO) that we share their concerns regarding the proposed changes to to the Ambulance Act and the Fire Protection and Prevention Act which are set to be tabled at Queen’s Park in the fall; FURTHER the Province is seeking two municipalities to participate in pilot projects funded by the Ministry of Health and Long-Term Care. The Municipality of Killarney appeals to AMO to request that the Province include rural northern municipalities as participants in the pilot projects; FURTHER the proposed changes may result in the Province saving and municipalities experience additional downloading for some of the costs associated with modifications to the acts; THEREFORE the Council for the Municipalityof Killarney hereby requests that AMO keep all municipalities informed of this matter so that all stakeholders have input into these proposed changes which may result in additional costs to our municipalities (such as increased training, legal liability etc.); FURTHER THAT this resolution be fon/varded to AMO, FONOM, ROMA, OSUM, DSSAB, SDHU, all Ontario Municipalities and to our local MPP’s. CARRIED I, Candy K. Beauvais, Clerk Treasurer of the Municipality of l qL_artifythe foregoing to be a true copy of Resolution #17-362 passed in Council eting o?The Corporation of the Municipality of Killamey on the 13"‘ 201,77‘; Page 224 of 233 8/23/2017 Ontario communities sound alarm over proposed changes to Ambulance Act - Ottawa - CBC News Ontario communities sound alarm over proposed changes to Ambulance Act By Kimberley Molina, CBC News Posted: Aug 22, 2017 8:11 AM ET Last Updated: Aug 22, 2017 8:11 AM ET A group representing Ontario communities is sounding the alarm over proposed changes to two provincial acts which would affect how some patients are treated and transported during medical calls. The Association of Ontario Municipalities (AMO)is concerned about changes to the Ambulance Act and the Fire Protection and Prevention Act, which are set to be tabled at Queen's Park in the fall. One change aims to reduce unnecessary emergency room visits by having paramedics take patients with minor injuries to family doctors and community clinics. The law currently requires patients to be taken to hospital only. Another change could see ?re?ghters with paramedic training be able to respond to minor injury calls, provide medical care on ?re trucks, and provide symptom relief in some higher-priority calls. iot r ects setto egi nn exts rin The province is looking for two municipalities to participate in pilot projects funded by the Ministry of Health and Long-Term Care, which are expected to begin in March 2018. At least one Ottawa city councillor doesn't want the city to take part. "Ottawa is not the right community to try this in.... I haven't seen any evidence that it leads us in a direction that we want to go," said Coun. Mark Taylor, who is also chair of AMO's health task force ‘We also live in a world where provincial arbitrators have a nasty habit of picking up things in one municipality and dropping them down in another.‘ - Coun. Mark Taylor, chair of AMO's health task force He's concerned Ottawa could be forced to subscribe to the new model, along with other communities, after the pilot projects are completed. "We also live in a world where provincial arbitrators have a nasty habit of picking up things in one municipality and dropping them down in another," he said. The president of AMO said she wants to ensure that doesn't happen. "They keep telling us that it's voluntary, it's voluntary.... So, our demand of them is ifthis is to truly be voluntary, that we would require that interest arbitrators be prohibited, in law, from replicating it to unwilling participants," said Lynn Dollin. inistry to 00 at possi ble scenarios this fa Legislation is expected to be tabled at Queen's Park this fall to change the two acts, and the Ministryof Health and Long-Term Care willconsider what kind of calls would be appropriate for transporting patients to family doctors and clinics instead of emergency rooms. http://www.cbc.ca/news/canada/ottawa/amo-concerned-patient-treatment-scene-1.4256251 Page 225 of 233 8/23/2017 Ontario communities sound alarm over proposed changes to Ambulance Act - Ottawa - CBC News "[The] ministry plans to undertake an operational risk assessment in the fall of potential scenarios, based on feedback from stakeholders to date and experiences of models currently used in other jurisdictions," press secretary Laura Gallant wrote in a statement to CBC News. Some of those scenarios could include mental health calls, which are on the rise. A hospital emergency room is not necessarily the best place for those patients, Taylor said. rov nce cou d save, un ci a ities s end There is a question of who ends up footing the bill for some costs. While the province may save some money from fewer emergency room visits, other costs could be off—loadedonto municipalities. The Ministry of Health and Long-Term Care projects the cost of ambulance systems will increase by $300 million to $1.9 billion over ?ve years, between 2015 and 2020. Land ambulance costs are shared 50-50 with the province, but municipalities cover 100 per cent of the cost of ?re?ghting, Dollin said. Potential costs could include increased training for paramedics and ?re?ghters to increased legal liability, — she said. If patients are dropped off at a hospital, the hospital — and ultimately the province are liable, but ifthe person is taken to another facility instead, a city could bear the brunt of that liability. ‘Ifit's going to cost municipalities more money for us to follow the new regulations, then that should be covered 100 per cent by the province.’ - Lynn Dollin, president of AMO There are other ways the province could save money, according to AMO, including better call triaging and changing regulations around non-urgent patient transfers. These types of transfers are especially problematic in northern Ontario, where ambulances are taken out'41»-I""u‘of service73-7'-7'1?to transfer‘ 1IL!?nL?‘HlLIL.11;..i.:I|L‘.lLl'4I1*l::l:.non-urgent patients from one area I"Ito another,II’-Wt." Dollin said. In southern Ontario, the province often contracts companies to move those patients. “lt's AMO's position that ?xing those two things, the bene?ts would far outweigh those that could be brought about by fire-medics," she said. ExploreCBC CBC Home Music Documentaries D g tal Arch \/es TV Life Comedy Games Radio Arts Books Contests News Kids lfarents Site Map Sports Local /’/ Indigenous Stay Connected Apps RSS Podcasts Ne\/vsletters 8. Alerts htlp2//www.cbc.ca/news/canada/ottawa/amo-concerned-patient—treatment-scene-1.4256251 Page 226 of 233 2/3 8/2'3/2017 Ontario communities sound alarm over proposed changes to Ambulance Act - Ottawa - CBC News Services and Information Corporate info Reuse 8. PEHTYISSIOH CBCShop Jobs Public Appearances Terms 0! Use Help Doing Business with Us Commercial Services PrwacyF‘D|IE‘/ Contact Us Renting Facilities CBCii; ' Radio— http2//www.cbc.ca/news/canada/ottawa/amo-concerned-patient-treatment-scene-1.4256251 Page 227 of 233 Page 228 of 233 Minutes of Joint Services Steering Committee September 21, 2017 Council Chambers City Hall Draft Minutes Not Approved The meeting was called to order at 3:45 p.m. by Councillor Gerow, Chair in the Council CHambers, City Hall. Present: Warden Taylor, County of Peterborough Councillor Smith, County of Peterborough Councillor Gerow, County of Peterborough, Chair Councillor McFadden, County of Peterborough Mayor Daryl Bennett, City of Peterborough Councillor Baldwin, City of Peterborough Councillor Beamer, City of Peterborough Councillor Clarke, City of Peterborough Staff: Gary King, Chief Administrative Officer, County of Peterborough Wayne Jackson, Director of Utility Services, City of Peterborough Yvette Peplinskie, Deputy Treasurer, County of Peterborough Ken Doherty, Director of Community Services, City of Peterborough Jeffrey Humble, Director of Planning and Development Services Sandra Clancy, Director of Corporate Services, City of Peterborough Linda Mitchelson, Manager, Social Services Division Manager, City of Peterborough Randy Mellow, Chief, Peterborough County/City Paramedics John Kennedy, City Clerk, City of Peterborough Minutes of the Meeting of June 8, 2017 Moved by Councillor Smith, seconded by Councillor Clarke That the minutes of the meeting of June 8, 2017 be approved. "CARRIED" Disclosure of Pecuniary Interest There were no disclosures of Pecuniary Interest. Page 229 of 233 Joint Services Steering Committee Meeting of Thursday, September 21, 2017 Page 2 Manager of Social Services Division, City of Peterborough Report CSSSJSSC17-007 Ontario Early Years System and Child and Family Centres Transformation Plan Update Linda Mitchelson, Manager of Social Services, provided a presentation. Moved by Councillor Baldwin, seconded by Councillor Clarke That the Joint Services Steering Committee endorse the recommendations outlined in Report CSSSJSSC17-007 dated September 21, 2017 of the Manager of Social Services, as follows: a) That a presentation from Linda Mitchelson, Manager of Social Services on the latest developments in the transformation of the Child Care and Early Years system be received; and b) That the recommendations outlined in Appendix A be adopted and used to guide negotiations for service agreements. “CARRIED” Director of Finance/Treasurer, County of Peterborough Chief of Paramedics, PCCP, County of Peterborough Peterborough County/City Paramedics Service (PCCP) Preliminary Draft 2018 Budget Randy Mellow, Chief of Paramedics, provided a presentation. Moved by Councillor Smith, seconded Clarke That the Warden and Mayor send a letter to the Honourable Dr. Eric Hoskins, Minister of Health and Long-Term Care, explaining the challenges involved in developing budgets when the province delays announcing their funding for the Land Ambulance Services Program. “CARRIED” Page 230 of 233 Joint Services Steering Committee Meeting of Thursday, September 21, 2017 Page 3 Moved by Councillor Clarke, seconded by Councillor Smith That the Joint Services Steering Committee (JSSC) receive the preliminary draft 2018 PCCP budget proposal and approve it to be forwarded to the City of Peterborough to act as a preliminary estimate to assist the City in their 2018 budget development. “CARRIED” Correspondence Moved by Councillor Beamer, seconded by Warden Taylor That the letter received from the Ministry of Housing regarding the Province’s Home For Good (HFG) Initiative be received for information. “CARRIED” Other Business The Chair recognized the retirement of County CAO, Gary King. Next Meeting The Chair indicated that the next meeting will be on Thursday, October 26, 2017. Adjournment Moved by Councillor Baldwin, seconded by Mayor Bennett That the Joint Services Steering Committee adjourn at 4:29p.m. "CARRIED" John Kennedy City Clerk Councillor Gerow Chair Page 231 of 233 Page 232 of 233 Future Meeting Schedule Council Authorized Meetings October . 4 9:30 a.m. County Council (Council Chambers) 16 TBD Waste Management Committee Pre-Meeting (County Court House, Committee Room) 16 2:00 p.m. Waste Management Committee Meeting (City Hall, General Committee Room) . 18 9:30 a.m. County Council (Council Chambers) 26 10:30 a.m. Land Division Committee (Council Chambers) . 26 2:00 p.m. JSSC Pre-Meeting (Boardroom) (Subject to Confirmation) . 26 3:45 p.m. JSSC Meeting (City Hall, General Committee Room) November . 1 9:30 a.m. County Council (Council Chambers) . 13 1:00 p.m. Waste Management Committee Pre-Meeting (County Court House, Committee Room) . 13 2:00 p.m. Waste Management Committee Meeting (City Hall, General Committee Room) . 15 9:30 a.m. County Council (Council Chambers) . 22 3:00 p.m. Accessibility Advisory Committee (Meeting/Christmas Lunch - Chemong Lodge) . 28 9:30 a.m. Lang Pioneer Museum Advisory Committee (Location TBD with Christmas lunch to follow) December . 6 9:30 a.m. County Council (Council Chambers) . 20 9:30 a.m. County Council (Council Chambers) Indicates a change to the date and/or time Other Meetings/Events – For Your Information Page 233 of 233