CHAPTER 3 – PUBLIC CONSULTATION

GULF ALUMINA LTD – SKARDON RIVER BAUXITE PROJECT

Skardon River Bauxite Project Chapter 3 – Public Consultation

TABLE OF CONTENTS

3.1 Overview ...... 3-1 3.1.1 Introduction ...... 3-1 3.1.2 Objectives of the Community and Stakeholder Consultation ...... 3-1 3.1.3 Project Timing ...... 3-1 3.2 Social Context ...... 3-1 3.2.1 Regional Context ...... 3-2 3.2.2 Local Context ...... 3-2 3.3 Stakeholder Identification ...... 3-5 3.4 Statutory Notifications and Public Consultation ...... 3-12 3.4.1 Terms of Reference Notification and Consultation ...... 3-12 3.4.2 EIS Process ...... 3-13 3.5 Community and Stakeholder Consultation Activities ...... 3-14 3.5.1 Overview of Consultation Approach ...... 3-14 3.5.2 Historical Stakeholder Engagement and Consultation Activities ...... 3-15 3.5.3 Stakeholder Consultation during the EIS ...... 3-17 3.5.4 Future Stakeholder Engagement and Consultation Activities ...... 3-22 3.6 Reporting ...... 3-22 3.7 Monitoring ...... 3-23 3.7.1.1 Issues Identification and Monitoring ...... 3-23 3.7.1.2 Managing Issues ...... 3-23 3.7.1.3 Issues and Complaints Resolution ...... 3-23 3.8 Conclusion ...... 3-24

Tables

Table 3-1 Stakeholders: Affected Persons – Land within and adjoining the Project Area ...... 3-6 Table 3-2 Stakeholders: Affected Persons - Local Government, Native Title Claimants, and Representative Bodies ...... 3-7 Table 3-3 Stakeholders: Interested Persons ...... 3-7 Table 3-4 Other Stakeholders ...... 3-8 Table 3-5 EIS Consultation ...... 3-17

Figures

Figure 3-1 Regional Project Location ...... 3-4 Figure 3-2 Native Title Claimants and Cadastre within and Adjacent to the Project Area ...... 3-10 Figure 3-3 Overlapping and Adjacent Tenure ...... 3-11 Figure 3-4 Issues and Complaints Resolution Process ...... 3-24

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Skardon River Bauxite Project Chapter 3 – Public Consultation

3. PUBLIC CONSULTATION

3.1 Overview

3.1.1 Introduction This chapter describes the community and stakeholder consultation undertaken and proposed for the Project to ensure that all relevant stakeholders are aware of the Project and have the opportunity to comment on issues of relevance to them. Prior to and as part of the EIS assessment process, consultation was conducted with potentially affected landholders, native title parties, government agencies and other relevant stakeholders and this will continue into the construction and operational phases. A range of consultation activities have been undertaken throughout the Project design and feasibility studies to date. The consultation programme was developed to ensure that issues and concerns raised by the landholders and stakeholders were considered and prioritised in developing the technical studies and further planning for the Project. The public consultation described in this chapter of the EIS describes consultation undertaken to date, consultation outcomes and proposed future consultation.

3.1.2 Objectives of the Community and Stakeholder Consultation The objectives of the stakeholder consultation program are to: . establish open communication with all stakeholders . identify stakeholder issues and concerns with the Project . respond to stakeholder issues through environmental impact assessment, project planning or communication . provide feedback to stakeholders in relation to their issues and how they have been addressed; and . facilitate stakeholder understanding of the Project.

The public consultation plan covers the Project from the EIS and EA approval process, through the construction and operation phases to mine closure and will be reviewed and updated in advance of each major stage of development.

3.1.3 Project Timing Project construction is scheduled to commence in 2016 with operations expected to commence in 2017. The EIS will be prepared and submitted in mid 2015, with approvals and decision making expected towards the end of 2015 / early 2016.

3.2 Social Context Chapter 25 details the social and economic context of the Project area and the wider Cape York region which may be affected by the Project. The Project’s mining leases (MLs) are located in Cook Shire local government area (LGA) with the closest township (and sensitive residential receptors) being located in Mapoon, approximately 10 km south of the southern mining lease boundary.

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Skardon River Bauxite Project Chapter 3 – Public Consultation

3.2.1 Regional Context Cook Shire LGA covers 106,000 km2 of the and is characterised by small businesses. The main industries by employee numbers are: agriculture, forestry and fishing industries; accommodation and food services; and public administration and safety. An estimated 40% of the resident population of Cook Shire lives in Cooktown which is the administrative, commercial and service centre for the shire.

3.2.2 Local Context There are a number of Traditional Owner groups, native title parties and indigenous landholders with an interest in the Project. There are often linkages between these groups through historical affiliations and the individuals representing these groups. Native title claims and determinations, and cadastral boundaries are shown in Figure 3-2. Mapoon (refer Figure 3-1) is the closest township to the Project area, and is the closest centre with the potential to be affected both positively and negatively by the Project. The proponent is currently the sole holder of the Environmental Authority (EA) EPML 00967013 for the Project’s three mining leases (MLs) - ML 40082, ML 40069 and ML 6025 (the Project area). These MLs are located on Lot 11 SP204113 and Lot 13 SP204113, although no Project activities will occur on Lot 13 SP204113, which is on the opposite side of the Skardon River. Other proposed off-tenement Project activities will occur within the Skardon River (Port infrastructure, bed levelling in the mouth of the River, barging of bauxite and supply vessels) and not on other designated properties. The mining leases are situated on land held under a Deed of Grant under the Aboriginal Land Act 1991 by the Old Mapoon Aboriginal Corporation (OMAC). Prior to 27 May 2013 this land was held under a Deed of Grant in Trust (DOGIT) under the Land Act 1994 by OMAC, and hence the land is sometimes referred to as ‘DOGIT’ land. OMAC is the Trustee for the benefit of Aboriginal people particularly concerned with the land and their ancestors and descendants under the Aboriginal Land Act 1991. The OMAC comprises people from a number of tribal groups including Yupungathi, Taepaddhighi, Warrangku and Tjungundji. OMAC is the Trustee for a large number of land parcels in the region including Lot 11 SP204113 and Lot 13 SP204113. OMAC land parcels are referred to as ‘Mapoon DOGIT land’. Mapoon DOGIT land is the traditional land of a number of tribal groups including the the Warrangku and Tjungundji peoples. The Mapoon Aboriginal Shire Council manages lands in the Mapoon township / community. Mapoon community is situated on the traditional lands of the Tjungundji people. Gulf notes that neither the Warrangku nor Tjungundji peoples have brought a native title claim over Gulf’s Project area. The Mapoon Land and Sea Rangers are part of the North Australian Land and Sea Management Alliance Ltd. The Rangers look after 183,000 ha of Mapoon DOGIT land, including Lot 11 SP204113. The Ankamuthi People are the registered native title claimants for the Project’s mining leases south of the Skardon River. Native title Traditional Owner agreements were signed with the Ankamuthi in December 2013, including a Section 31 Deed and an Ancillary Agreement. North Cape York Group #1 holds the recognised native title determination for areas within and north of the Skardon River. The North Cape York Group #1 comprises a number of different Indigenous peoples, with the areas of the Skardon River and north of the Skardon River represented by the Ankamuthi People. The decision of the Federal Court for the North Cape York Group #1 Determination recognises that the traditional homelands of the Ankamuthi group include places located in the lower catchments of the west coast rivers of northern Cape York, commonly known as the Seven Rivers. This area includes parts of the catchments of the Skardon River (northern boundary of the Project activities), Ducie/Dulhunty River (to the south of the Project area), as well as the Jardine River, Crystal Creek, Doughboy River, McDonald River and Jackson River.

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Cape York Land Council is the representative Aboriginal /Torres Strait Islander body that represents North Cape York Group #1. Some of the named claimants in the North Cape York Group #1 determination are also named claimants in the Ankamuthi registered native title claim over the Project area. The Apudthama Land Trust (ALT) is the Trustee for the benefit of Aboriginal people particularly concerned with the land and their ancestors and descendants under the Aboriginal Land Act 1991. The ALT is the Trustee for a large number of land parcels in the region including Lot 1 SP120090, which is the property to the north of the Skardon River (but not within the Skardon River). The Apudthama Land Trust Board includes representatives of the Ankamuthi people.

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500000 600000 700000 800000 900000 1000000 1100000

TORRES STRAIT ISLAND REGIONAL TORRES Thursday (! CAIRNS ± SHIRE NORTHERN Island ! 0 TOWNSVILLE 0 0 PENINSULA ! 0 0 0 0 0

0 AREA REGIONAL (! 0 8 8

8 ROCKHAMPTON 8 Queensland !

BRISBANE ! 0 0 0 0 0 0

ML 4 0 82 ML 40 06 9 0 MAPOON 0 0 0

7 ML 6 02 5 7

8 ABORIGINAL 8 SHIRE (! Mapoon NAPRANUM ABORIGINAL Gulf of SHIRE Carpentaria Coral Sea 0 0 0 0 0 0

0 (! 0 0 (! 0

6 Napranum 6 8 (! Lockhart 8 WEIPA TOWN River LOCKHART RIVER AURUKUN ABORIGINAL SHIRE SHIRE

(! Aurukun 0 0 0 0 0 0 0 0 0 0 5 5 8 8

(! Coen COOK SHIRE 0 0 0 0 0 0 0 0 0 0 4 4 8 PORMPURAAW 8 ABORIGINAL (! SHIRE Pormpuraaw P E N HOPE VALE IN S U LA ABORIGINAL KOWANYAMA D E V E SHIRE 0 ABORIGINAL LO 0 0 P Hope 0

0 M 0 E (! 0 SHIRE N 0 T 0 A Vale 0 L 3 RO 3 8 (! Kowanyama A 8 D (! COOKTOWN

(! Wujal WujalWUJAL WUJAL 0 0 0 0

0 ABORIGINAL 0 0 0

0 B SHIRE 0

2 U 2 R 8 K 8 E DEV C E A L OP AD P ME NTAL RO T (!A Port IN C O Douglas O K H IG H W A CAIRNS (! Y CAIRNS B 0 0 R 0 U 0 0 C REGIONAL 0 E 0 0 H 0 0

IG 1 1

H

8 8

W A

Y (! Karumba 0 25 50 75 100 (! INNISFAIL HWAY D HIG (! NE Y Normanton N Kilometers KE

Legend Mining Lease Boundaries Local Government Boundaries NAPRANUM ABORIGINAL SHIRE Regional Project Location (! Towns AURUKUN SHIRE NORTHERN PENINSULA AREA REGIONAL Main Road CAIRNS REGIONAL PORMPURAAW ABORIGINAL SHIRE Railways COOK SHIRE TORRES SHIRE Figure 3-1 Gulf Alumina Limited HOPE VALE ABORIGINAL SHIRE TORRES STRAIT ISLAND REGIONAL

KOWANYAMA ABORIGINAL SHIRE WEIPA TOWN Author: malcolm.nunn Date: 12/08/2015 LOCKHART RIVER ABORIGINAL SHIRE ABORIGINAL SHIRE Map Scale: 1:3,500,000 MAPOON ABORIGINAL SHIRE Revision: R1 Coordinate System: GDA 1994 MGA Zone 54 G:\CLIENTS\E-TO-M\Gulf Alumina\GIS\Maps\EIS\Ch03_Public_Consultation\FIG_3_1_Project_Location_150812.mxd

No warranty is given in relation to the data (including accuracy, reliability, completeness or suitability) and accept no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of or reliance upon the data. Data must not be used for direct marketing or be used in breach of privacy laws. Tenures © Geos Mining (2015). State Boundaries, Towns, Railways and Roads © Geoscience Australia (2015). Towns and LGA boundaries © State of Queensland (Department of Natural Resources and Mines) 2015. Skardon River Bauxite Project Chapter 3 – Public Consultation

3.3 Stakeholder Identification Stakeholder identification has been based on the identification of: . affected persons as defined under section 38 of the Environmental Protection Act 1994 (EP Act) . interested persons, as defined under section 38 of the EP Act, and as nominated by the proponent as part of the Terms of Reference (ToR) process for the EIS. . any other stakeholders not nominated defined as affected or interested persons.

Affected persons have a high level of influence on, or potential to be affected by the Project and are likely to have a high level of interest in, or concern regarding the Project. Interested persons and other stakeholders include individuals or groups not directly affected by the Project, but who have a legitimate interest in it. For the purposes of identifying the affected persons the operational land on which the Project will be carried out was defined as areas of ML 40082, ML 40069 and ML 6025 where Project activities will be undertaken and any off tenement activities within the Skardon River (i.e. bed levelling, barging of bauxite and supply vessels). The three mining leases are referred to as the Project area, with specific reference made to other off tenement activities. The stakeholder consultation program considered the following groups in identifying stakeholders for the Project: . Landholders and occupiers . Government land managers . Government agencies and bodies . Statutory and utility authorities . Local and State government elected representatives . Indigenous groups (including native title holders or claimants), including Ankamuthi, Northern Cape York Group #1; Mapoon tribes Warrangku and Tjungundji, and Cape York Land Council (CYLC) . Cultural bodies . Port operator for the Port of Skardon River . Transport operators in Weipa and Cairns . Health and emergency services in the Cape, Weipa and Cairns . Local community and natural resource management groups . Local chamber of commerce and government . State and national non-government organisations (NGOs) . Adjacent mining lease applicants . Broader community.

The identified stakeholders for consultation are shown in Table 3-1 to Table 3-4 with: . Table 3-1 and . Table 3-2 listing affected persons as defined under the EP Act . Table 3-3 listing interested persons as proposed by Gulf under the EP Act . Table 3-4 listing all other identified stakeholders.

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Native title claims and determinations, and cadastral boundaries are shown in Figure 3-2. Overlapping tenure is shown on Figure 3-3. Note that some of the contents in these tables which are confidential and / or publically sensitive, such as landholders’ names, addresses and contact numbers, have been withheld to avoid privacy issues associated with their publication. It is recognised that stakeholders may change over the Project life and as such this stakeholder list will be regularly reviewed and updated.

Table 3-1 Stakeholders: Affected Persons – Land within and adjoining the Project Area Property Description Affected Person Address Landowner/Lessee Other Lot 11 SP204113 Old Mapoon Trustee: Old Red Beach Road, Aboriginal Mapoon Mapoon, Qld, 4874. Corporation Aboriginal PO Box 213, Weipa, Corporation QLD, 4874 Lot 7024 MP41159 and ML 7024 Rio Tinto Permit Holder: Rio Tinto Aluminium Rio Tinto Alcan C/o Post Office Weipa Lot 7024 on MP41159 is State Weipa Pty Ltd Queensland Australia mapped as Mines Tenure (MT) land 4874 type - being land leased as ‘Mining Homestead Tenement Leases’ by the State of Queensland to RTA Weipa Pty. Ltd., and administered by the DNRM1 Namaleta Creek State Of Qld Unallocated Skardon River State Of Qld Unallocated Cape Alumina’s 2 Bauxite Hills n/a Permit Holders: Level 8, 300 Adelaide Project tenements: Cape Alumina Street, Brisbane, Qld Ltd2 and Aldoga 4000. EPM 16899, EPM 15376. Minerals Pty Ltd PO Box 10955, MLA 20676, MLA 20689, MLA Brisbane Adelaide 20688. Street, QLD 4000. EPM 19001, EPM 15370, EPM 19047 Permit Holder: 71 Lytton Road East Oresome Brisbane QLD 4169 Australia Pty Ltd GPO Box 122, Brisbane QLD 4001 Lot 1 SP120090 Apudthama Land Trustee: TBA Trust Apudthama Land Trust

1 Pursuant to the Commonwealth Aluminium Corporation Limited Agreement Act 1957 (Comalco Agreement Act): http://www.austlii.edu.au/au/legis/qld/consol_act/cacplaa1957590/index.html#sch2 2 Cape Alumina Ltd now Metro Mining Ltd.

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Property Description Affected Person Address Landowner/Lessee Other Lot 13 SP204113 Old Mapoon Trustee: Old Red Beach Road, Aboriginal Mapoon Mapoon, Qld, 4874. Corporation Aboriginal PO Box 213, Weipa, Corporation QLD, 4874

Table 3-2 Stakeholders: Affected Persons - Local Government, Native Title Claimants, and Representative Bodies Description Affected Person Address Native Tile Ankamuthi People (Registered Native Title Unit 123, Three Sistas 7-27 Claimants Claimants - Federal Court Proceedings QUD6158 of McLachlan Street, Manunda, 1998 and includes any amendment of that Cairns QLD 4870 application) Native Tile Northern Cape York Group #1 Senior Legal Officer, Native Claimants Title Unit, Cape York Land (Native Title Determination October 2014 - Federal Council Aboriginal Court Proceedings QUD157/2011) Corporation, ICN 1163 Cape York Land Representative Aboriginal/Torres Strait Islander 32 Florence Street Council body PO Box 2496, Cairns QLD 4870 Local Government Cook Shire Council PO Box 3, Cooktown QLD 4895

Table 3-3 Stakeholders: Interested Persons Interested Person Address Weipa Town Authority PO Box 420, Weipa QLD 4874 Maritime Safety Queensland PO Box 1787, Cairns QLD 4870 Ports North PO Box 594, Cairns QLD 4870 North Queensland Bulk Ports Corporation GPO Box 409, Brisbane QLD 4001 Department of Agriculture and Fisheries GPO Box 46, Brisbane QLD 4001 Department of Environment and Heritage GPO Box 2454, Brisbane QLD 4001 Protection Department of Natural Resources and Mines PO Box 15216, City East QLD 4002 Department of State Development, PO Box 15009, City East QLD 4002 Infrastructure and Planning Department of Transport and Main Roads GPO Box 1549, Brisbane QLD 4001 Department of the Environment (Australian GPO Box 787, Canberra ACT 2601 Government) (DoE)

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Table 3-4 Other Stakeholders Other Stakeholders Address Mapoon Aboriginal Shire Council Red Beach Road, Mapoon Qld 4874 PO BOX 213, Weipa Qld 4874 Northern Peninsula Area Regional Council PO Box 200, Bamaga QLD 4876 Department of Aboriginal and Torres Strait PO Box 15397City East Qld 4002 and Multicultural Affairs (DATSMA) Department of Housing and Public Works GPO Box 2457, Brisbane Qld 4001 (DHPW) Department of National Parks, Recreation, Email: [email protected] Sport and Racing (DNPRSR) Telephone: 13 QGOV (13 74 68) Department of Tourism, Major Events, Small PO Box 15168, City East QLD 4002 Business and the Commonwealth Games Queensland Treasury and Trade 100 George Street, Brisbane Qld 4001 Department of Education, Training and PO Box 15033, City East Qld 4002 Employment (DETE) Department of Energy and Water Supply PO Box 15456, City East QLD 4002 (DEWS) Public Safety Business Agency (PSBA), PSBA enquiries: Phone: (07) 3239 0610 including Queensland Fire and Emergency Queensland Police Service enquiries: QPS media Services (QFES) team, phone: (07) 3015 2444 Queensland Fire and Emergency Services enquiries: phone: (07) 3635 3310 Weipa Police Weipa Police Station, Central Avenue, Rocky Point, 4873 Phone: (07) 4090 6000 Queensland (Weipa) Ambulance Service (QAS) Torres and Cape Local Ambulance Service Networks Phone: 07 4032 8618 State Emergency Services (SES) Queensland SES Headquarters, GPO Box 1425, Brisbane Qld 4001, Australia

Phone: 13 QGOV (13 7468) Queensland Health GPO Box 48 Brisbane, Queensland 4001 Northern Prawn Fishery (NPF) Pty Ltd PO Box 756 Caloundra Qld 4551 Cairns Airport Pty Ltd PO Box 57 Airport Administration Centre, Cairns Airport QLD 4870 Weipa Airport John Evans Drive, Weipa, QLD, Australia Northern Peninsula Airport Bamaga, Qld Cape York Sustainable Futures 4/275 McCormack Street Manunda, Queensland, 4870, Australia Cape York Natural Resource Management PO Box 907 Atherton Qld 4883 Mapoon Land and Sea PO Box 213, Weipa, Qld, 4874. Apudthama Land and Sea TBA

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Other Stakeholders Address Western Cape Communities Agreement PO Box 106 Weipa Qld 4874 (WCCA) Trust Western Cape Chamber of Commerce PO Box 522, Weipa Queensland 4874 Bramwell Cattle Station 100 Bamaga Road, Bramwell, 4892 (Postal: PMB 87, Cairns MC 4892) Warrangku Traditional Owners TBA Tjungundji Traditional Owners TBA Other Members of the Mapoon and Weipa TBA communities

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0 604800 609800 614800 619800 624800 0 0 0 9 9 4 4 1 1 7 7 8 8

CAIRNS ! ± 1 on TOWNSVILLE SP120090 !

ROCKHAMPTON ! 1 on

0 SP120090 0 0 0

9 BRISBANE 9 9 ! 9 0 0 7 7 8 8

1 on SP120090 0 0 0 0 9 9 4 4 0 0

7 1 on 7 8 8 SP120090 0 0 0 0 9 9

9 ML(! 9 9 ML 40082 9 6 40069 6 8 8

13 on SP204113 0 0 0 0 9 9 4 4 9 9 6 6 8 8

12 on 11 on SP204113 SP204113 0 0 0 0 9 9 9 9 8 8 6 6 8 8

8 on MP14466 ML 6025

0 7024 on 0 0 0

9 MP41159 9 4 4 8 8 6 6 8 8 0 0 0 0

9 0 2.5 5 7.5 10 9 9 9

7 9 on 7 6 6

8 SP204113 Kilometers 8

Legend Native Title Claimants and Cadastre Within Mining Lease Boundaries Registered Native Title Claims and Adjacent to the Project Area (! Port of Skardon River Ankamuthi People Cadastre Native Title Determinations Figure 3-2 Gulf Alumina Limited Old Mapoon Aboriginal Corporation (OMAC) Northern Cape York Group #1 Author: malcolm.nunn Date: 20/07/2015 Apudthama Land Trust Land Parcel Map Scale: 1:150,000 Revision: R1 Coordinate System: GDA 1994 MGA Zone 54 Rio Tinto Alcan G:\CLIENTS\E-TO-M\Gulf Alumina\GIS\Maps\EIS\Ch03_Public_Consultation\FIG_3_2_NT_Claims_150717.mxd

No warranty is given in relation to the data (including accuracy, reliability, completeness or suitability) and accept no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of or reliance upon the data. Data must not be used for direct marketing or be used in breach of privacy laws. State Boundaries and Towns © Geoscience Australia (2006). Native Title Determination Applications (Register) and National Native Title Register © National Native Title Tribunal (2015). Cadastre © State of Queensland DNRM (2015). Tenures © Geos Mining (2015). 550000 600000 650000 700000 750000 800000

0 ± 0 0 0

0 CAIRNS 0

0 ! 0 0 0 8 8

8 TOWNSVILLE 8 !

ROCKHAMPTON Queensland !

BRISBANE ! 0 0 0 0 0 0 0 0 5 5 7 7 8 8 0 0

0 EPM 0 0 0

ML ML 4 0082 40069 0 0

0 19001 0 7 7 8 ML ML 8 ML 6 025 (! Gulf of 40082 40069 Carpentaria EPM 15370 EPM EPM 15376 19047

0 ML 20676 0 0 0

0 ML 20689 0 0 0 5 5

6 EPM 16899 6 8 MDL 423 8 ML 20688

ML 7024 ML 6025 0 0 0 0 0 0 0 0 0 0 6 6 8 8 MDL 425

ML 7024 ML 7024 EPM 15376 0 0 0 0

0 ML 0 0 0 5 5

5 20687 5 8 8 0 0 0 0 0 0 0 0 0 0 5 5 8 8

0 10 20 30 40 50

Kilometers

Legend Overlapping and Adjacent Tenures (! Port of Skardon River Mining Lease (Application) (MLA) Gulf Alumina Mining Leases Mining Lease (Granted) (ML) Figure 3-3 Gulf Alumina Limited Gulf Alumina Mineral Development Exploration Permit for Minerals (EPM)

Author: malcolm.nunn Licence Applications (MDLA) Date: 12/08/2015 Map Scale: 1:1,500,000

Revision: R1 Coordinate System: GDA 1994 MGA Zone 54

G:\CLIENTS\E-TO-M\Gulf Alumina\GIS\Maps\EIS\Ch03_Public_Consultation\FIG_3_3_Overlapping_Tenures_150812.mxd

No warranty is given in relation to the data (including accuracy, reliability, completeness or suitability) and accept no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of or reliance upon the data. Data must not be used for direct marketing or be used in breach of privacy laws. Project Mining Lease Boundaries © Geos Mining (2015). Other tenements © State of Queensland (DNRM 2015). State Boundaries and Towns © Geoscience Australia (2006). Imagery © Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community. Skardon River Bauxite Project Chapter 3 – Public Consultation

3.4 Statutory Notifications and Public Consultation Project approvals are described in Chapter 2. Statutory notification and public consultation for the Project have occurred and will occur under the EP Act and Commonwealth Environment Protection and Biodiversity Conservation Act 1999 (EPBC Act). Since the Project will be assessed under the bilateral agreement between the Commonwealth and the State of Queensland using the EIS prepared under the EP Act; the ‘assessment by EIS’ process channel will be adopted for the assessment process in relation to EPBC matters. Public notification requirements under the EPBC Act will occur as part of the EIS notification / consultation requirements. The grant of the EA amendment application is a pre-requisite for bauxite mining to occur on the Project’s mining leases.

3.4.1 Terms of Reference Notification and Consultation In January 2015 the ToR was finalised for the Project’s EIS through the statutory public consultation process. In accordance with the provisions of the EP Act section 42 (preparation of TOR notice); section 43 (public notification); and section 44 (proponent to be given comments), the draft ToR was provided to each affected and interested person and publically advertised for the period beginning 13 October 2014 until 24 November 2014. Comments on the draft TOR were received from the following government agencies, regional bodies and the community during the public submission period: . Department of Environment and Heritage Protection (EHP) . North Queensland Bulk Ports Corporation . Queensland Treasury and Trade . Department of Energy and Water Supply (DEWS) . Department of Natural Resources and Mines (DNRM) . Department of National Parks, Recreation, Sport and Racing (DNPRSR) . Department of Aboriginal and Torres Strait and Multicultural Affairs (DATSMA) . Public Safety Business Agency (PSBA), including Queensland Fire and Emergency Services (QFES) . Department of Tourism, Major Events, Small Business and the Commonwealth Games . Department of Agriculture, Fisheries and Forestry (DAFF) . Department of Transport and Main Roads (DTMR) . Queensland Ambulance Service (QAS) . Department of the Environment (Australian Government) (DoE) . Department of Education, Training and Employment (DETE) . Department of Housing and Public Works (DHPW) . Queensland Health . Cape Alumina Ltd2 . Department of State Development, Infrastructure and Planning (DSDIP)

Sections 3.5 and 3.6 of the Final ToR require an appropriate public consultation programme, including consultation with local, Queensland and Australian government authorities, and potentially affected local communities. The TOR has informed the stakeholder’s consultation list (see Table 3-1 to Table 3-4).

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3.4.2 EIS Process Chapter 5 of the EP Act sets out an integrated approval process for all Environmentally Relevant Activities (ERAs) comprising the following stages which are applicable to major EA amendment applications: . Application stage—where the application will be validated as properly made. . Information stage—where information in the application will be assessed to enable the administering authority to decide the application and where further information may be requested from the applicant. . Notification stage—where the application will be made available for the public for their submissions. . Decision stage—where a decision is made to approve with conditions or refuse the application, including the Land Court process for applications relating to a mining lease. . Post-decision dealings—where processes such as amending, amalgamating, suspending and cancelling an environmental authority are dealt with.

Sections 139 and 150 of the EP Act state that the Information and Notification stages (respectively) of the EA application process do not apply if the EIS process under the EP Act is complete (unless there has been a subsequent change to the Project). Public notification will therefore be undertaken as part of the EIS process in accordance with section 51 of the EP Act. Following notice by the chief executive (under section 49 of the EP Act) that the EIS may proceed, the proponent will (within 20 business days) give written notice about the EIS to each affected and interested person (or other person decided by the chief executive), and also provide public notification of the EIS in newspapers and make notice available on a website (and in any additional way requested by the chief executive in that capacity). The EIS notice must state (under section 52) that anyone may make a submission to the chief executive about the submitted EIS; and that the submission period during which submissions may be made is at least 30 business days. A person may, within the submission period, make a submission to the chief executive about the submitted EIS. Under section 55, the chief executive must accept a submission if it: (a) is written; and (b) is signed by or for each person (signatory) who made the submission; and (c) states the name and address of each signatory; and (d) is made to the chief executive; and (e) is received on or before the last day of the submission period. Within 5 business days of a decision on the application (under s.172 EP Act), the administrating authority must provide notice (under section 181) to the applicant and any submitters on the decision outcome and reasons for the decision and supply a copy of a draft environmental authority where an approval decision has been made. Under section 182, written objection notices stating the grounds for objection may be submitted within 20 business days of the decision notification by the administrating authority.

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3.5 Community and Stakeholder Consultation Activities

3.5.1 Overview of Consultation Approach Proposed community and stakeholder consultation activities for the Project include: . One-on-one meetings with Traditional Owners, native title parties, landholders and local community groups . Government agency and elected representative briefings . Establishment of key Project contact points . Factsheets/newsletters and letters . Media releases . Statutory consultation and public notice advertisements . Proponent’s website.

Meetings with native title parties and landholders of properties directly affected by the Project have and will be undertaken. Additional one-on-one meetings have and will be held with other landholders potentially affected by the Project. These meetings are used to introduce the Project and Project team, encourage relationships to be formed between the landholders and the Project team and allow landholders to speak freely and openly about the Project. Discussions have included and will include likely construction and operations activities, strategies to reduce impacts to the landholders (should there be any) and post-mining land use options. Meetings have and will be held with the leaders and representatives of Mapoon Aboriginal Shire and Cook Regional Council to provide background on the Project and discuss methods for future interaction, estimated benefits of the Project for the local communities and any concerns raised regarding any other potential impacts of the Project. Contact points for the Project will include a Project contact number, email address, and website inquiry function. This will allow stakeholders, landholders, and the wider community to seek information from the Project team through direct contact. The proponent will provide ongoing monitoring of Project contact points throughout the Project life. Releases via the proponent’s website and other popular media will announce, to the wider public, stakeholder consultation for the Project’s EIS; and will include information such as Project approvals process, contact points, key messages, and frequently asked questions (FAQs). The website will be updated during construction and operations to inform the public about the status of the Project and any potential disruptions to neighbouring residents. Landholder and stakeholder meetings and letters will introduce the Project to neighbouring landholders, native title parties, property occupiers and other stakeholders. Factsheets ensure that the broader community is informed of the Project. A Project factsheet will be distributed to the community to announce the Project and provide information about the Project, proposed timelines, contact points, the EA application process, FAQs, etc. Factsheets will be distributed to the community at various stages of Project life to acknowledge participation and feedback during the EIS and EA amendment application process; highlight outcomes of the approvals process and describe proposed construction, operations and closure activities. Factsheets will be distributed at key intervals during operations to ensure the broader community is informed about the Project. Scheduled briefings will invite key stakeholders, elected representatives and neighbouring landholders with the opportunity to meet with the Project team. This will ensure key stakeholders are aware of the Project and Project team members/roles.

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Briefings will be held with elected representatives and stakeholders (including service providers) about likely construction and operations activities and strategies to reduce impacts on these stakeholders (should there be any). During construction and operations details of upcoming activities that may present disruptions to the users of the land or Skardon River, including expected dates, times and Project contact points, will be advertised. An annual report will be prepared which includes complaints, issues and general feedback received throughout the year. This will be incorporated as part of Gulf’s stakeholder management system.

3.5.2 Historical Stakeholder Engagement and Consultation Activities The proponent’s historical stakeholder engagement and consultation activities are described below. Throughout its kaolin mining operations, Skardon River Kaolin (SRK) consulted regularly with the Mapoon Aboriginal Shire Council and trustees of the Old Mapoon Aboriginal Corporation, as well as members of the Warrangku and Tjungundji tribes in Mapoon. Members of these two tribes signed an infrastructure retention agreement originally in 1998 and renewed on 23 August 2003. While Gulf Alumina has continued consultation with these two tribes, a cooexistance agreement was negotiated with Ankamuthi as the native title claimants for the Project area. Exploration work has included and continues to include cultural heritage monitors. Consultation with Mapoon people and other interested parties was ongoing before and during kaolin mining. An extensive social impact study was documented prior to commencement of kaolin mining, and this was used to assist in negotiating the compensation agreement with landholders and interested aboriginal groups. The compensation agreement allowed for a co-ordinating committee acting as liaison between the company and local representatives, and an aboriginal liaison officer. The compensation agreement was originally signed in 1994 by 13 representatives on behalf of trustees and the Traditional Owners, and later amended following changes in Project ownership. One early community meeting was held in New Mapoon in February 1999. Later community meetings were held intermittently, for example one meeting took place on 26 – 27 August 2003 in Weipa with around 20 people and at the kaolin mine site with 11 community participants, and other meetings were held at the mine site in March 2007 and in October 2009. At these meetings matters discussed included issues relating to mine operations, jobs, etc but other issues of mutual concern were also addressed, including rangers for the area around the mining leases and procedures to deal with tourist entry to the area. This resulted in co-operation over camping permits and camping fees that led to regular informal discussions with community representatives. Historic and ongoing consultation with the Mapoon DOGIT land trustees, has included site visits, visits to Old Mapoon by company staff, inclusions in native title negotiations, and at least one separate meeting in Cairns. Through extensive consultation Gulf has recorded a comprehensive list of Mapoon people living in the Cape and Cairns. The list has enabled individuals to register interest in work with the Skardon River Bauxite Project. The list includes Mapoon people from Mapoon, Weipa, Napranum, Northern Peninsula Area (NPA – including New Mapoon), Cairns, Cooktown and Hopevale. Historic consultation and cooperation (2003 – 2005) with Cook Shire resulted in co-operation over feral pig control. Negotiations to extend the mining to include bauxite mining were held with Traditional Owner groups, OMAC and native title claimants from Warrangku, Tjungundji and Ankamuthi, with input from the Cape York Land Council, from 2008 onwards. These meetings included extensive discussions on environmental

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Skardon River Bauxite Project Chapter 3 – Public Consultation management, training, employment, and social impacts as well as financial compensation. These meetings involved representatives from the following groups, organisations or government agencies: . Ankamuthi Traditional Owners . Warrangku Traditional Owners . Tjungundji Traditional Owners . Cape York Land Council . Mapoon Aboriginal Shire Council . OMAC Trustees . National Native Title Tribunal . EHP . Department of Education and Training . Department of Agriculture and Fisheries . Former Australian Government Department of Education, Employment and Workplace Relations . Jobfind

Meetings were also held with representatives of training providers (records of meetings show 20 attendees representing a variety of organisations) and Queensland Government departments including EHP, DNRM, DSDIP and Ports Corporations. A summary of the key discussions and outcomes of those meetings is provided below: . The proponent has engaged with the Aboriginal community in regard to the Project and has consulted with various agencies of government concerning use of the land and benefits to Aboriginal people on Cape York. . The proponent initiated discussions with the indigenous community in October 2008 following on from its acquisition of the tenures of the earlier kaolin mine project. . Those initial discussions regarding the proposed bauxite Project began with representatives of the Warrangku and Tjungundji peoples and representatives of OMAC. OMAC held the lands underlying the Project area at that time as a Deed of Grant in Trust under the Land Act 1994 as the lands were not transferred under the Aboriginal Land Act 1991 (Qld) until May 2013. . At that time, the negotiations traversed a range of issues including the potential for an Indigenous Land Use Agreement (ILUA) and future royalty entitlements for the Mapoon DOGIT lands. . Negotiations included the Cape York Land Council as well as consultations with State agency representatives on native title and land trust issues, and agencies engaged in identifying opportunities for Aboriginal employment and training. . The ILUA discussions were unable to be concluded but eventuated in a comprehensive agreement with the Ankamuthi as the registered native title claimants for the mining lease areas. After signing an In-Principle Agreement in May 2013, the parties successfully brought the negotiations to conclusion with the signing of the Traditional Owner agreements in December 2013. The documents signed include a Section 31 Deed and an Ancillary Agreement. These agreements, together with the signing of the Section 31 Deed by the Minister for Natural Resources and Mines in 2014 provided for the addition of bauxite as a mineral to ML 6025, ML 40069 and ML 40082 under the Mineral Resources Act 1989. . Those negotiations included a cultural heritage agreement, together with a package of employment, training and contracting opportunities available not only for the Ankamuthi as the native title holders

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of the Project area but also any local Aboriginal people from the Western Cape. Ongoing consultation will occur on the management of cultural heritage with the relevant Aboriginal groups. . The proponent also continues to work closely with OMAC as the trustee for the lands which underlie the Project area on the southern side of the Skardon River. . Gulf Alumina is also consulting with the Apudthama Land Trust (ALT) as the trustees for the neighbouring lands on the northern side of the Skardon River.

3.5.3 Stakeholder Consultation during the EIS The proponent’s stakeholder engagement and consultation activities during the EIS process, and outcomes from this consultation are detailed in Table 3-5.

Table 3-5 EIS Consultation Date Consultees Outcome Cairns 30 CEO and Board Member of Gulf provided a description of the Project, including the EIS March 2015 Cape York Sustainable approval process, DSO bauxite mining plan, infrastructure, Futures shipping, environmental considerations, rehabilitation of the closed kaolin mine and employment prospects. Maps of various aspects of the Project were provided as well as brief Project summary notes. The current status Native Title claims and agreements affecting the Skardon River area were explained. Cape York Sustainable Futures may make a submission in the support of the Project as part of the EIS consultation process. Cape York Sustainable Futures is interested in assisting with preparation of a fire and pest management plan. 21-24 April Members of the Mapoon and A description of proposed Project was provided, including the 2015 Weipa communities (as EIS approval process, DSO bauxite mining plan, infrastructure, listed below). shipping, environmental considerations, rehabilitation of the closed kaolin mine and employment prospects. Maps of various aspects of the Project were provided as well as brief Project summary notes. The current status Native Title claims and agreements affecting the Skardon River area were explained. Mapoon 21 Representative of the Representative of the Tjungundji tribe expressed interest in April 2015 Tjungundji tribe. employment opportunities for young people living in Mapoon. Mapoon 22 Representatives of the Representatives of the Warrangku tribe manage permits for April 2015 Warrangku tribe. tourists visiting the coastal area within the Mapoon DOGIT land area, including Lot 11 SP204113. The following issues Representatives of Mapoon were raised: Land and Sea. The Mayor and CEO of . Access across the mine leases will have to be maintained Mapoon Aboriginal Shire for tourists. Council. . Concern for wetlands, notably Namaleta Creek.

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Date Consultees Outcome . Interested in the plan to rehabilitate the kaolin mine, particularly reducing the size of or filling the fluvial pit.

Mapoon Land and Sea suggested funding of management of the beach from the mouth of Namaleta Creek to Skardon River as an offset or compensation. A major aspect of this management is removal of ghost nets. Mapoon Land and Sea pointed out that this beach is rich with wading birds and requested that road access across the mining leases to the beach be maintained. It was requested that a fire management plan be developed in close consultation with Mapoon Land and Sea. This organisation would also like to be included in fire management activities. Mapoon Land and Sea and OMAC would prefer not to see a duplication of infrastructure and consequent disturbance at Skardon River, due to Gulf and Cape Alumina2 proposing separate mining operations and ship loading facilities. Mapoon Land and Sea advises OMAC and a member of Mapoon Land and Sea is one of the OMAC Board members. There are four other OMAC Board members. OMAC is responsible for management of all Mapoon DOGIT land, beyond the Mapoon township area. It was suggested that Gulf meet with OMAC; and Mapoon Land and Sea offered to pass on information to OMAC. The Mayor and CEO of Mapoon Aboriginal Shire Council are responsible for management of the Mapoon township area. Interest was expressed in the potential to create an all- weather road from Skardon River landing to a landing on Namaleta Creek by utilising the proposed haul road and Namaleta crossing. It was also requested that the airstrip be maintained and other infrastructure included in the current Traditional Owner retention agreement. Weipa 23-24 Chairman of Weipa Town Gulf offered to be of assistance and to brief the Chamber. The April 2015 Authority and member of Chairman of the Chamber is fully briefed, being Managing Western Cape Chamber of Director of the company which runs the existing mine camp Commerce. at Skardon River. Gulf noted that members of the chamber and most businesses in Weipa were affected by the collapse Chairman of the Western of Skardon River Kaolin (SRK). Gulf committed to briefing the Cape Chamber of Commerce CEO of Weipa Town Authority who was unable to attend the Marine Officer of Weipa meeting. Maritime Operations Base, The Marine Officer of Weipa Maritime Operations Base, MSQ Maritime Safety Queensland has experience of the shipping passage in Skardon River, (MSQ). having worked with Sea Swift Freight Services. He advised CEO of Western Cape that the mouth of the river and the cross-over where a Communities Agreement northern tributary enters near the Port facility, are the only (WCCA) Trust places that provide problems at low tide. He advised a 3.5 m

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Date Consultees Outcome maximum draw on vessels (note that this is in the absence of proposed bed levelling). Cairns 18 District Manager and other The District Manager and officers requested that bauxite May 2015 officers / scientists for Far mining and shipping operations avoid damage of sea grass North Queensland Cluster, beds and obstruction of Namaleta Creek with an appropriate Qld Boating and Fisheries crossing design. They advised that a fish ladder would not be Patrol, Department of required at the Namaleta crossing and culvert approval would Agriculture and Fisheries not be required as long as design was according to the DAFF (DAFF). Code for self-assessable development: Minor waterway barrier works; Part 3: culvert crossings. Cairns 3 June CEO, Cape York Natural A description of the Project was provided, including the EIS 2015 Resource Management approval process, DSO bauxite mining plan, infrastructure, (NRM). shipping, environmental considerations and rehabilitation of the closed kaolin mine. Maps of various aspects of the Project were shown. Cape York NRM expressed interest in fire and pest management on the mining leases. Gulf noted that they intend working with Mapoon Land and Sea on fire and pest management. Contacts were provided for information on fire management and mosaic burning in the Western Cape region. Cape York NRM requested written information for the Cape York NRM Board meeting scheduled for 27 June 2015. Cairns 5 June Maritime Safety Queensland A description of the Project was provided, including the EIS 2015 (MSQ) - Regional Harbour approval process, DSO bauxite mining plan, infrastructure, Master (Cairns) and Assistant shipping, environmental considerations and rehabilitation of Regional Harbour Master the closed kaolin mine. Maps of various aspects of the Project were shown. MSQ were particularly interested in the shipping aspect of the Project and would appreciate receiving detail on plans ahead of the EIS. They offered to be of assistance in reviewing plans prior to publication of the EIS. Weipa 5 June Local Controller, State The Local Controller explained that the most likely 2015 Emergency Services (SES), involvement of SES in the Skardon River area would be a Weipa. search and rescue of lost persons. It was recommended that the site maintain a Royal Flying Doctors Service (RFDS) First Business Manager, Weipa Aid Kit. With emergencies, the number to call is 000 which Hospital, Queensland would then refer to the relevant agency. The response to Department of Health. injury or serious illness would range as follows:  RFDS evacuation to Cairns using the Skardon River airstrip  Charter flight to Weipa and local ambulance transfer to Weipa hospital  Boat to Mapoon, local ambulance to half-way point pick- up by Weipa ambulance.

The Business Manager, Weipa Hospital confirmed the above evacuation methods. The capacity of Weipa Hospital to

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Date Consultees Outcome respond to emergencies varies according presence of resident or visiting doctors. , NPA Chair of Board of Apudthama Gulf briefly informed the Chair of the ALT of the Project 5 June 2015 Land Trust (ALT) proposal by phone. Additional information on the Project to be provided to the Chair of the ALT via the Cape York NRM Board meeting scheduled for 27 June 2015. Weipa 11 Senior Sergeant, Officer in Weipa Police informed by email, advising casualty evacuation June 2015 Charge Weipa Police; Senior plan, consultation with SES and alcohol management for Sergeant, Acting OIC, Weipa employees and contractors. Police Weipa Ambulance informed by phone and email, discussing Weipa Ambulance. and advising casualty evacuation plan. Cairns 15 Queensland Ambulance Queensland Ambulance Service informed Gulf by phone that June 2015 Service the response to serious injury or illness would be a Royal Flying Doctors Service (RFDS) evacuation to Cairns using the Skardon River airstrip. Queensland Ambulance Service advised that as there would not be a resident medic on site, first aiders should receive extra training on how to describe emergency cases over the phone. As there will be several first aiders among the work force, Queensland Ambulance Service suggested arranging courses, either in Cairns for off-roster workers, or on site. It was also suggested that the proponent maintain a defibrillator on site, as well as an RFDS first aid kit. It was also recommended that medical cards be kept for staff with information based on that required for the Queensland Ambulance staff medical form. Injinoo, NPA Apudthama Land Trust Board Gulf informed Board members about the proposed Project by 3 July 2015 Members phone. Detail on the Project was provided to the Board via the Cape York NRM Board meeting on 27 June 2015. A Project update information package was sent to the Board. Mapoon, 6 OMAC Board Gulf met with the OMAC board and the coordinator of Land July 2015 and Sea. Mapoon Land and Sea rangers Coordinator Gulf provided an update of the Project, explaining that Gulf will need to protect mine regeneration areas from fire by burning native vegetation surrounding the mine. Gulf explained that hazard reduction burning would only be conducted if a wild fire was approaching, or prior to an air- incendiary mosaic burning program organised by or through OMAC. Gulf advised that they would cooperate with pig control, especially aimed at protection of turtle nests on the beaches between Port Musgrave and Skardon River.

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Date Consultees Outcome Mapoon, 6 Mapoon Aboriginal Shire Gulf provided an update on the Project to the Major and July 2015 Council Major and Councillors, Councillors The Major indicated that a small bauxite mining proposal may not be viable (given the history of failure with the kaolin project). Councillors suggested that a combined Gulf and Metro Mining project might have less risk of failure. The Major said Mapoon Council indicated that they would be willing to provide services for the Project, should any opportunities be identified. Cairns 9 July Ports North Gulf met with Ports North representatives and provided a 2015 Project update, focusing on shipping aspect. Ports North and MSQ indicated that they would like to review details on proposed shipping movements, when it becomes available. Ports North representatives also indicated that they are willing to review reports on bathymetric surveys and any other reports relating to shipping. Ports North representatives indicated that there may be a logistical problem in managing shipping for two projects, (Gulf and Metro Mining). Atherton 13 Cape York NRM Gulf met with Cape York NRM and discussed fire, pest and July 2015 weed management in detail. Cape York NRM promotes funds management programs in Cape York, including mosaic burning. They fund Aboriginal land trusts to conduct such work, including OMAC and Apudthama. Atherton Apudthama Land Trust Gulf met with the ALT Facilitator and Coordinator, while on Tablelands Facilitator and Coordinator leave from his duties in Injinoo. 16 July 2015 Gulf provided a Project update and had detailed discussion on potential impacts of bauxite mining, as well as the EIS process. The ALT Facilitator and Coordinator provided information on the complexity of organisations in the NPA, including the newly formed Native Title Regional Prescribed Body Corporate NTR-PBC, named as Ipimaikaya (one-talk). Apudthama means mob-one (one group). With local council amalgamations across the State, the NPA Regional Council (NPARC) was formed from five previous Aboriginal and Torres Strait Islander councils, including the ‘Traditional Owner’ council of Injinoo. The ALT Facilitator and Coordinator pointed out that CYLC is involved in the creation of PBCs. He commented that the respective roles of Apudthama, NPARC and the PBC have become confused. This contrasts with Mapoon where there

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Date Consultees Outcome is a clear distinction of the roles between OMAC and Mapoon Council. Ongoing Ports North Ongoing consultation throughout the EIS on various matters including Project briefing, approvals for bed levelling, bathymetry surveys of the Port and potential commercial arrangements. Ongoing Cape Alumina2 (Metro Ongoing consultation on sharing of terrestrial and marine Mining) environmental baseline data, and cooperating on baseline environmental assessments.

Ongoing Department of State Ongoing consultation on Project development including Development, Infrastructure environmental and development approvals. and Planning

Ongoing Department of Aboriginal Ongoing consultation on cultural heritage management. and Torres Strait Islander Partnerships (DATSIP)3

3.5.4 Future Stakeholder Engagement and Consultation Activities Future stakeholder engagement and consultation activities will be undertaken by the proponent with stakeholders identified above. This will include statutory consultation and other consultation methods as described above.

3.6 Reporting Stakeholders and the local community are encouraged to contact the proponent to obtain information on the Project or discuss issues or concerns relating to the Project. Details of all engagement and consultation activities undertaken and feedback provided will be recorded in a stakeholder management system. The stakeholder management system includes details of all engagement activities undertaken and with whom, the resulting feedback received from each contact made and a description of any follow up and/or close-out actions undertaken. This centralised management of all community and stakeholder contact will ensure the accuracy of information received. Details of the stakeholder are logged, including their address, contact details, nature of their inquiry/comment and the response from the Project team. No details can be erased, but contacts can be added to. All data collated will be used to generate reports according to a range of fields. The generation of these reports will assist the Project team to track work performance, the types of issues affecting the community and key areas of impact. A report will be prepared prior to Project commencement to detail stakeholder engagement and consultation undertaken during the Project planning phase.

3 Formerly Department of Aboriginal and Torres Strait and Multicultural Affairs (DATSMA)

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3.7 Monitoring

3.7.1.1 Issues Identification and Monitoring The ongoing analysis of all data recorded in the stakeholder management system will be used to identify and track emerging issues and changes in stakeholder perceptions.

3.7.1.2 Managing Issues All issues, or potential issues, relating to key stakeholders or community members will be reported to the proponent’s senior management immediately, who will then work with key Project staff to assess the issue, determine the potential implications and assign appropriate responses. Issues will be managed by: . maintaining regular and proactive communication with stakeholders . establishing two–way channels for stakeholder communication and feedback . monitoring and reporting from the stakeholder management system.

3.7.1.3 Issues and Complaints Resolution An issue and complaints resolution process has been implemented for the Project and will facilitate prompt, confidential and fair investigation into all issues and complaints. Figure 3-4 details the issues and complaints resolution process. The process follows the principles outlined in the International Council on Mining and Metals (ICMM) good practice guideline (Handling and Resolving Local Level Concerns and Grievances, October 2009) and the Minerals Council of Australia (MCA) Enduring Value Guidance for Implementation (July 2005). Any complainants will be provided with an initial, verbal response from the proponent within two business days.

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Figure 3-4 Issues and Complaints Resolution Process

3.8 Conclusion This chapter describes the consultation undertaken by Gulf with key Project stakeholders. Consultation occurred with a wide group of Traditional Owner groups during kaolin mine operations and as part of native title negotiations. Consultation has continued as part of the EIS process with Traditional Owners, native title groups and a wide range of government stakeholders, local bodies and regional bodies. Gulf is committed to ongoing consultation with stakeholders through statutory and non-statutory processes, and to the implementation of a stakeholder management system, including issues and complaints resolution.

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