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Agenda Reports Pack Oadby and Wigston Borough Council Dear Sir/Madam, I hereby summon you to attend a meeting of the COUNCIL to be held in the Council Offices, Station Road, Wigston, Leicestershire LE18 2DR on TUESDAY, 28 SEPTEMBER 2010 at 7.00 pm for the transaction of the business set out in the Agenda below. Yours faithfully Council Offices Wigston 21 September 2010 Chief Executive A G E N D A Page No’s 1. The Meeting will be called to order to receive the Mayor and Deputy Mayor, and Members are asked to remain standing while the Meeting is led in Prayer. 2. Apologies for absence 3. Declarations of Interests 4. To read, confirm and sign the Minutes of the meeting of the Council held 1 - 5 on 20 July 2010 (attached) 5. Mayor's Announcements, to include:- (a) Schedule of Engagements (attached) 6 (b) Forthcoming Charity and Council Events (c) Correspondence, if any 6. Petitions and Deputations 7. Notices of Motion 8. Leader's Statement(s) 9. Reports of the Chief Executive (attached) (a) Report of Constitutional Task Group 7 - 11 10. Reports of the Director of Community Services (attached) (a) Oadby and Wigston Core Strategy – Adoption 12 - 170 11. To receive the Minutes of meetings of the following Committees, Forums and Outside Bodies : (attached) (a) Development Control Committee - 8 July 2010 171 - 175 (b) Minutes of Reconvened Meeting of Development Control 176 - 180 Committee - 14 July 2010 (c) Youth Forum - 15 July 2010 181 - 184 (d) Overview and Scrutiny Committee - 26 July 2010 185 - 187 (e) Highways Forum - 29 July 2010 188 - 196 (f) Crime and Disorder Reduction Partnership - 2 August 2010 197 - 199 (g) Place Shaping Working Group - 3 August 2010 200 - 205 (h) Multicultural Group - 4 August 2010 206 - 207 (i) Development Control Committee - 5 August 2010 208 - 212 (j) Residents' Services Committee - 10 August 2010 213 - 218 (k) Senior Citizens Forum - 16 August 2010 219 (l) Standards Committee - 23 August 2010 220 - 223 (m) Wigston Residents' Forum - 23 August 2010 224 - 227 (n) South Wigston Residents' Forum - 24 August 2010 228 - 232 (o) Oadby Residents' Forum - 25 August 2010 233 - 237 (p) Overview and Scrutiny Committee - 26 August 2010 238 - 242 (q) Development Control Committee - 2 September 2010 243 - 247 (r) Resources and Regeneration Committee - 14 September 2010 248 - 252 12. To authorise the Common Seal of the Council to be affixed to all contracts, orders, deeds and other documents arising out of the Minutes and reports referred to in the foregoing items 13. Reports of Members appointed by the Council to serve on Outside Bodies 14. The Press and Public are likely to be excluded from the remainder of the meeting in accordance with Section 100(A)(4) of the Local Government Act 1972 (Exempt Information) 15. Judicial Review (Oral report by the Head of Legal and Licensing) TO ASSIST THE MAYOR IN CHAIRING THE MEETING, MEMBERS WHO ARE INTENDING TO PRESENT REPORTS OF OUTSIDE BODIES ARE REQUESTED TO LET THE CLERK (D ALLEN) KNOW BY MONDAY, 27 SEPTEMBER, PLEASE) Agenda Item 4 MINUTES OF A MEETING OF THE COUNCIL HELD AT THE COUNCIL OFFICES, WIGSTON 0N TUESDAY, 20 JULY 2010 IN ATTENDANCE: Councillor M Griffiths - Mayor Councillor Mrs L M Broadley – Deputy Mayor Councillors: T S Biring, G A Boulter, J W Boyce, K M A Brown, M O Carrara, M H Charlesworth, Mrs E M Connell, Mrs S A Dickinson, Mrs L Eaton, Ms C L Edmonston, C S Gore, Mrs J M Gore, Mrs S Z Haq, P A Hings, J Kaufman, Mrs H E Loydall, K J Loydall, Mrs R I Sylvester and J Vickerstaff (21) Independent Members of Standards Committee: Messrs C Caban, D Henderson and G D England. Officers: D Walton, M Cregg, Mrs A Court, Mrs D Watson and D Allen. Apologies for absence were received from: Councillors L A Bentley, Mrs S A Dickinson, D A Gamble, R E R Morris and Mrs S B Morris. Min . Narrative Officer Ref. Responsible 11. PRAYERS The meeting was led in prayer by Reverend Mrs E Price 12. DECLARATIONS OF INTERESTS No declarations of interests were made at this point. 13. MINUTES In regard to Minute 55(d) of Council held on 20 April 2010 (Members’ Allowance Scheme 2010-2011 – Report of Independent Remuneration Panel), the meeting noted the comment made at the time that the Opposition would not be voting in favour of the report’s recommendations. Subsequently, discussion took place to differentiate between a recorded vote and the right to require an individual vote to be recorded (as provided for in Council Rules 16.5 and 16.6) and advice was given in this regard by the Head of Legal and Licensing. RESOLVED: That the Minutes of the meeting of the Council held DWA on 20 April 2010 and those of the Annual General Meeting of the Council held on 11 May 2010 be taken as read, confirmed and signed. Page 1 14. MAYOR’S ANNOUNCEMENTS (a) Schedule of Engagements: The meeting noted the events attended by the Mayor and Deputy Mayor since the previous meeting, as shown in Report page 13. (b) Forthcoming Charity and Council Events : Attention was drawn to the following:- • The Civic Dinner to be held in the Club Room at Leicester Racecourse on Saturday, 30 October 2010. • The Civic Service to be held at the Baptist Church at Oadby on Sunday, 7 November 2010 (c) Correspondence : On behalf of the Council, the Mayor had sent a letter of congratulations to Mrs Sandhu, Head Teacher of Oadby Launde School, in recognition of her award of the Order of the British Empire (OBE) in the Queen’s Honours List. 15. LEADER’S STATEMENT(S) Councillor Boyce referred to the change of Government and, at a time of uncertainty, he felt unable to comment on the impact that this would on the Council and the services it provides. Certain regimes of inspection were to be changed or abandoned, including Comprehensive Area Assessment, and advice had been received to ignore the Regional Spatial Strategy. In the light of the latter and the uncertainty this might bring, Councillor Boyce commented that a watching brief would be kept on the progress of a County Council planning application involving a sizeable residential proposal at Hospital Lane, Blaby, which might have some impact on the Borough. In the face of the Spending Review in October, it was felt that the Council was in a reasonable position to withstand it effects while noting that the Government would encourage Councils to have a zero percentage Council Tax rise next year. Despite this, the Council could be reasonably assured that service levels would be maintained. Councillor Boyce undertook to report further in this regard as the situation became clearer. At this point, the Mayor announced that there would be an additional, urgent item of business to consider prior to the conclusion of the meeting. 16. REPORTS OF THE CHIEF EXECUTIVE Consideration was given to the reports of the Chief Executive as set out in report pages 14-19, which should be read together with these minutes as a composite document. (a) Governance of the Council’s New Operating Model In introducing the report, Councillor Boyce drew particular attention to the Diagram of the Operating Model (page 15 refers), explaining how it had evolved and that further changes may occur later, bringing a higher Page 2 degree of democracy. It was noted that some of the names of the Committees and other bodies were likely to be changed. Moving the adoption of the report’s recommendations, Councillor Boyce explained that the Constitutional Task Group would report its initial views to Members at a special meeting, then review and refine its proposals before bringing a final report to Council for approval. Members heard that matters concerning responsibilities for finance and resources would also be considered by the Task Group, though it was envisaged that the strategic committee would set budgets and, thereafter, the service committee would operate the services within the constraints of the budget. It was noted that the Crime and Disorder Reduction Partnership would now be known as the Community Safety Partnership. A motion by Councillor C Gore to have a Member of the Opposition as Chair of the Overview and Scrutiny Committee was withdrawn on the understanding that the proposal would be referred for consideration by the Constitutional Task Group. RESOLVED: That (1) The proposed governance arrangements be approved and adopted; and (2) The Constitutional Task Group develops the detail of the governance MH/AC arrangements and reports back to the Council. (b) Review of Polling Districts and Polling Places The Head of Legal and Licensing explained the reasoning for commencing the review process in good time ahead of next year’s May Local Elections and added that account would be taken of the feedback/representations made following the recent General Election. The meeting noted the consultation arrangements prior to the final report to the November meeting of the Resources and Regeneration Committee. It was requested that the outcome of the consultations be brought before all Members prior to the Resources and Regeneration Committee meeting to allow for all Councillors views to be taken into account. RESOLVED: That the timetable to carry out the review of Parliamentary GJW polling districts and polling stations, as outlined in the report, be approved. 17. MINUTES OF MEETINGS OF COMMITTEES, FORUMS AND OUTSIDE BODIES From the Chair, the Mayor moved acceptance of the Minutes listed below. (a) Multicultural Group – 7 April 2010 (b) Development Control Committee – 8 April 2010 (c) Crime and Disorder Reduction Partnership – 12 April 2010.
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