Township of Howick Council Agenda Tuesday February 16, 2021 at 7 pm Howick Council Chambers

1. Call to Order

2. Public Meeting – to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act, R.S.O. 1990, as amended on lands located at 45123 Lakelet Road (Concession 15, Pt Lot 18 & Plan 282 Pt Lots 11 and 14) Foerster - report from Planner Jenn Burns, Huron County Planning & Development

3. Acceptance of Agenda (motion to approve as presented)

4. Declaration of Pecuniary Interest and General Nature Thereof 5. Approval of Minutes – Feb 2/21 Council meeting (motion to approve as presented) 6. Staff Reports 6.1 Operations Manager Brady Nolan - report to Council-Public Works-2021-07 – Municipal Modernization Funding - report to Council-Public Works-2021-08 – ice at the HCC - report to Council-Public Works-2021-09 – OGRA Conference (motion to approve attendance) 6.2 Treasurer Brenda Weishar - report to Council-Treasurer-2021-03 – accounts payable (motion to approve 2021 accounts); Municipal Modernization Program; office update 6.3 Clerk Carol Watson - report to Council-Clerk-2021-05 – revised Information Technology Acceptable Use Policy (motion to approve) 7. Committee and Board Reports (motion to receive) - CHIP meetings Dec 9/20 & Jan 13/21 8. Correspondence - Huron County 2021 SLED fund opens - MPAC’s 2020 municipal partnership report - MVCA Directors attendance at meetings; 2021 priorities & draft budget - DSAO support changes to Tile Drain Loan Program - DSAO, Municipality of Mississippi Mills, Township of Emo support tile drainage contractors/installation plans - Ministry of Agriculture, Food & Rural Affairs re small businesses 9. Members Privilege – Good News & Celebrations (this is an opportunity for Council members to share information not included in the agenda that does not require any action) 10. By-law - By-law 14-2021, appointment of officials, members of committees & boards

Howick: a strong, independent, healthy, rural community. Proud to be different.

The Corporation of the Township of Howick Council Agenda February 16, 2021 Page 2

- By-law 15-2021, Forester zba 11. Adjournment - By-law 16-2021, confirm the actions of Council - motion to adjourn If any member of the public would like more information on an agenda item please contact the Clerk’s office at 519-335-3208 ext 2 or email [email protected], alternative formats of this publication available upon request

Howick: a strong, independent, healthy, rural community. Proud to be different.

ZBA 3/20 - Roll # 40 46 001 500 03015 (Foerster) Notice of Public Meeting Concerning a Proposed Amendment to the Howick Zoning By-law, Affecting the Township of Howick

Take notice that Council of the Township of Howick will hold a public meeting on February 16, 2021 at 7 pm in the Council Chambers of the Township of Howick municipal office, 44816 Harriston Rd, Gorrie to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act, R.S.O. 1990, as amended. You are entitled to attend this public meeting by attending in person or joining via teleconference by calling 519-335-6338 and using the participant code 5210023, to express your views about this application. If you plan to join by teleconference, please register with Clerk Carol Watson by noon on February 16, 2021.

Be advised that the Council of the Corporation of the Township of Howick considered this application to be complete on January 21, 2021.

Any person may attend the public meeting and/or make written or verbal representation either in support or in opposition to the proposed official plan amendment and zoning by-law amendment.

If a person or public body does not make oral submissions at a public meeting or make written submissions to the Township of Howick before the by-law is passed, the person or public body is not entitled to appeal the decision of the Township of Howick to the Local Planning Appeal Tribunal (LPAT).

If a person or public body does not make an oral submission at a public meeting or make written submissions to the Township of Howick before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before LPAT unless, in the opinion of the Tribunal, there are reasonable grounds to do so.

If you wish to be notified of the decision of the Township of Howick on the zoning by-law amendment, you must make a written request to the Township of Howick at the address listed below.

Additional information relating to the proposed by-law amendment is available for inspection during regular office hours at the Township of Howick municipal office, 44816 Harriston Rd, Gorrie and the Huron County Planning and Development Department, 57 Napier Street, 2nd floor, Goderich (519-524-8394 ext. 3).

Dated at the Township of Howick this 26 day of January, 2021 Carol Watson, Clerk, Township of Howick, 44816 Harriston Rd, Gorrie N0G 1X0 (519) 335-3208 ext 2

Purpose and Effect This application applies to 45123 Lakelet Road, in the Township of Howick. The purpose of the proposed zoning by-law amendment is to allow for the construction of a house and septic system and to recognize existing agricultural and natural environment features on the property. The applicant is proposing to rezone the currently zoned RC3 (Recreational Commercial) and D (Development) lands to the following (see detail map attached): • The existing woodlands on the property from RC3 (Recreational Commercial) to NE2 (Natural Environment – Limited Protection) to recognize the existing environmental feature; • A portion of the property abutting Lakelet Road from RC3 (Recreational Commercial) to VR1-25 (Village Residential – Low Density – Special Zones) to allow for the construction of a single-detached house and septic system. The special zoning provision allows for a 0-metre side yard setback from the main building to the western zone boundary; • The vacant field in the middle of the property will be rezoned from RC3 (Recreational Commercial) and D (Development) to AG1 (General Agriculture). • This zoning by-law amendment is a condition of severance application C92/2020. THE CORPORATION OF THE TOWNSHIP OF HOWICK DRAFT BY-LAW - 2021

WHEREAS the Municipal Council of the Corporation of the Township of Howick considers it advisable to amend Howick Zoning By-law 23-1984, as amended, of the Corporation of the Township of Howick; and

NOW THEREFORE the Council of the Corporation of the Township of Howick ENACTS as follows:

1. This by-law shall apply to 45123 Lakelet Road (Concession 15, PT Lot 18 AND; Plan 282 PT Lots 11 and 14), Township of Howick, and is comprised of Schedules 1-3.

2. By-law 23-1984 is hereby amended on Zoning Map “Lakelet South” by changing the zone symbol from RC3 (Recreational Commercial) and D (Development) to NE2 (Natural Environment – Limited Protection), VR1-25 (Village Residential- Low Density- Special Provisions), and AG1 (General Agriculture) for the lands as identified on the attached Schedule 3.

3. By-law 23-1984 is hereby amended to include:

15.7.4.24 VR1-25 Notwithstanding the provisions to the contrary, in the area zoned VR1-25, the minimum side yard setback on the west side of the main building is 0m from the zone boundary.

4. All other provisions of By-law 23-1984 shall apply.

5. This by-law shall come into force pursuant to Section 34(21) of the Planning Act, RSO 1990, as amended.

READ A FIRST TIME ON THE DAY OF , 2021. READ A SECOND TIME ON THE DAY OF , 2021. READ A THIRD TIME AND PASSED THIS DAY OF , 2021.

______Doug Harding, Reeve Carol Watson, Clerk SCHEDULE 1 CORPORATION OF THE MUNICIPALITY OF HOWICK BY-LAW - 2021

By-law - 2021 has the following purpose and effect:

1. This application applies to 45123 Lakelet Road, in the Township of Howick. The purpose of the proposed zoning by-law amendment is to allow for the construction of a house and septic system and to recognize existing agricultural and natural environment features on the property. The applicant is proposing to rezone the existing RC3 (Recreational Commercial) and D (Development) zoned portions of the property to the following (see detail map attached): • The existing woodlands on the property from RC3 (Recreational Commercial) to NE2 (Natural Environment – Limited Protection) to recognize the existing environmental feature; • A portion of the property abutting Lakelet Road from RC3 (Recreational Commercial) to VR1-25 (Village Residential – Low Density – Special Zone) to allow for the construction of a single-detached house and septic system. The -25 special zoning provision allows for a 0-metre side yard setback from the main building to the western zone boundary; • The vacant field in the middle of the property will be rezoned from RC3 (Recreational Commercial) and D (Development) to AG1 (General Agriculture). • This zoning by-law amendment is a condition of severance application C92/2020.

2. This by-law amends the Township of Howick Zoning By-law 23-1984. All other zone provisions apply.

3. The location map and detail map showing the location to which this by-law applies are found on the following pages and are entitled Schedule 2 & Schedule 3.

SCHEDULE 2 THE CORPORATION OF THE TOWNSHIP OF HOWICK DRAFT BY-LAW - 2021 SCHEDULE 3 THE CORPORATION OF THE TOWNSHIP OF HOWICK DRAFT BY-LAW - 2021

Detail Map

To: Howick Township Council From: Jenn Burns, Planner Date: February 9th, 2021

Re: Zoning By-law Amendment Z01-2021 for 45123 Lakelet Road, Howick Concession 15, Pt Lot 18, Plan 282, Pt Lots 11 and 14, 22R-5834, Part 1 Owner: David and Katrina Foerster

RECOMMENDATION It is recommended that zoning by-law amendment application Z01-2021 be approved.

PURPOSE This application applies to 45123 Lakelet Road, in the Township of Howick. The purpose of the proposed zoning by-law amendment is to allow for the construction of a house and septic system and to recognize existing agricultural and natural environment features on the property. The applicant is proposing to rezone the currently zoned RC3 (Recreational Commercial) and D (Development) lands to the following (see Figure 1): • The existing woodlands on the property from RC3 (Recreational Commercial) to NE2 (Natural Environment – Limited Protection) to recognize the existing environmental feature; • A portion of the property abutting Lakelet Road from RC3 (Recreational Commercial) to VR1-25 (Village Residential – Low Density – Special Zones) to allow for the construction of a single- detached house and septic system. The special zoning provision allows for a 0-metre side yard setback from the main building to the western zone boundary; • The vacant field in the middle of the property will be rezoned from RC3 (Recreational Commercial) and D (Development) to AG1 (General Agriculture). This zoning by-law amendment is a condition of severance application C92/2020.

REVIEW The subject property is designated Settlement Area on Schedule B of the Howick Official Plan and is zoned D (Development) and RC3 (Recreational Commercial) in the Howick Zoning By-law (Key Map- Lakelet). The property is 9 acres in size and contains a garage and storage sheds. In addition, the rear portion of the property contains a Provincially Significant Wetland and Significant Wildlife Habitat.

The Provincial Policy Statement 2020 (PPS) promotes the efficient use of land, infrastructure and public services. In particular, residential development is to provide for an appropriate range and mix of housing types and densities. This application will allow for low-density development within the settlement area of Lakelet. The proposed house will front on to Lakelet Road and will make use of existing municipal infrastructure (roadway). This application will also rezone portions of the property to NE2 (Natural Environment- Limited Protection) and AG1 (General Agriculture) (see Figure 1). In rezoning portions of the property that are not suitable for development, the application will help to

ZBA01-21 Foerster Page 2 of 4 February 9th, 2021 facilitate a future Official Plan Amendment/Housekeeping to remove the settlement area designation from a portion of the property, to be reallocated as settlement area lands abutting one of Howick’s villages or hamlets.

Figure 1. Detail Rezoning Map

ZBA01-21 Foerster Page 3 of 4 February 9th, 2021

MVCA commented that, “there is another theoretical building envelope at the far rear of the property; however, it is not financially feasible for the applicant and not suitable as a potential second severance – the road required and hydro servicing would likely not be cost effective and may eliminate the possibility of building adjacent the shed, where the road must pass through.” The MVCA also commented to say, “one additional single family dwelling is a possible use for this property, but otherwise the future development lands would be far more suitable elsewhere in the Township.” The MVCA does not have concerns with this rezoning application.

Based on discussion and written comment from the County Biologist, the Biologist is in agreement with MVCA’s comments. Provided that the applicant build as per the submitted site plan (see Figure 2) and complete some restoration work elsewhere on the property, the County Biologist and the MVCA do not have concerns with the proposal. This application will ensure that no future development occurs in proximity to the Provincially Significant Wetland and that the existing urban land be re-allocated elsewhere.

Figure 2. Subject Property Sketch Green= subject property; pink= parcel to be severed app C92/20.

ZBA01-21 Foerster Page 4 of 4 February 9th, 2021

Based on the comments from the MVCA and County Biologist this application will make the most efficient use of settlement area lands and will protect the natural environment features on the property for the long term.

It is recommended that the Township consider the designation change from Urban to Natural Environment and Agriculture in the next update to the Official Plan, or through a municipally-initiated Official Plan Amendment. The re-designation of the rear portion of this parcel will allow for approximately 3 acres of land that would otherwise be challenging and costly to develop, be reallocated adjacent to one of the Township’s settlement area boundaries. This “land swap” will allow for new urban development in a location that is better suited for residential, commercial or light industrial development. The applicant has agreed in principle to the future proposed designation change on their property. As such, this application will make the most efficient use of settlement area lands and is consistent with the PPS and conforms to the Howick Official Plan.

At the time of writing this report, no concerns were received from Township staff.

Provided that the property is re-designated and the rezoning is approved, this application represents an efficient use of municipal infrastructure, protects the natural environment features on the property, and is desirable for the orderly development of the parcel. The application conforms to the Huron County and Howick Official Plans and is consistent with the Howick Zoning By-law. Considering the above comments, it is recommended that Zoning By-law Amendment ZBA01-2021 be approved by Howick Council.

Sincerely, “original signed by”

Jenn Burns, Planner Township of Howick Council Meeting Minutes February 2, 2021

Present: Reeve Doug Harding Deputy Reeve Eldon Bowman Councillor Doug Hargrave Councillor Megan Gibson Councillor Bob Illman Chief Building Official David Kopp Drainage Superintendent Wray Wilson Operations Manager Brady Nolan Treasurer Brenda Weishar Clerk Carol Watson

1. Call to Order Reeve Harding called the meeting to order at 9 am and welcomed everyone in attendance and those who joined by telephone. He advised that Council would consider the Engineer’s Report under the Drainage Act, Section 42 for the Noah Martin Drain at 11 am.

2. Acceptance of Agenda

Moved by Councillor Gibson; Seconded by Deputy Reeve Bowman: Be it resolved that Council approve the agenda as presented. Carried. Resolution No. 29/21 3. Declaration of Pecuniary Interest and General Nature Thereof No one declared a pecuniary interest in relation to any item on the agenda at this time. 4. Approval of Minutes Moved by Deputy Reeve Bowman; Seconded by Councillor Illman: Be it resolved that Council approve the minutes of the January 19, 2021 Council and Public meetings as presented. Carried. Resolution No. 30/21 5. Huron County Planner Jenn Burns Huron County Growth Planning Best Practices Guide was presented.

6. Staff Reports 6.1 Chief Building Official David Kopp CBO Kopp presented report to Council-Building-2021-01 including an annual building permit comparison summary. 6.2 Drainage Superintendent Wray Wilson

Superintendent Wilson presented report to Council-Drainage-2021-02 regarding the Noah Martin municipal drain; Court of Revision and Drainage Superintendent grant application.

Township of Howick Council Meeting Minutes February 2, 2021 Page 2

Moved by Councillor Gibson; Seconded by Councillor Illman: Be it resolved that Council set the date of March 2, 2021 at 1 pm at the Howick Community Centre for the Court of Revision; and further, that the following are appointed as members of the Court of Revision: Doug Harding, Doug Hargrave, Eldon Bowman; and further that Doug Harding be appointed as Chair. Carried. Resolution No. 31/21 6.3 Operations Manager Brady Nolan Manager Nolan presented report to Council-Public Works-2021-03 regarding ice at the Howick Community Centre. Council agreed to leave the ice in until an announcement was made by the Provincial Government whether the lockdown was extended. Manager Nolan also presented report to Council-Public Works-2021-04 providing information on 2021 recreation budget progress. Reeve Harding advised that the Howick 160th Committee still had money and inquired if trees at the Fordwich river park would soon be cut. Manager Nolan also presented report to Council-Public Works-2021-05 providing information on 2021 landfill budget progress. Council directed staff to defer the update to the Development and Operations Plan. Manager Nolan also presented report to Council-Public Works-2021-06 recommending an increase to blue box price. Moved by Councillor Gibson; Seconded by Deputy Reeve Bowman: Be it resolved that Council approve amendments to Howick Township Waste Collection and Disposal Fees and Charges, Schedule “B” of By-law No. 13-2015, as presented. Carried. Resolution No. 32/21 6.4 Treasurer Brenda Weishar Treasurer Weishar presented report to Council-Treasurer-2021-02 providing the 2020 Council remuneration and expense summary and 2020 capital summary. Moved by Councillor Illman; Seconded by Deputy Reeve Bowman: Be it resolved that Council approve the 2020 Township of Howick Council Remuneration and Expense Summary as presented. Carried. Resolution No. 33/21 Council discussed scheduling a budget meeting and agreed on February 23, 2021 at 9 am. 6.5 Clerk Carol Watson A report to Council-Clerk-2021-03 recommending alternative voting methods for the 2022 municipal election was presented. A report to Council-Clerk-2021-04 regarding ROMA 2021 virtual conference was presented. 7. Committee and Board Reports Minutes from the Belmore Community Arena Board meeting held December 21, 2020 were received. Council discussed LED lighting at the Belmore Community Arena. Township of Howick Council Meeting Minutes February 2, 2021 Page 3

Moved by Councillor Illman; Seconded by Councillor Gibson: Be it resolved that Council receive minutes from the Council Committee and Board included in the February 2, 2021 agenda. Carried. Resolution No. 34/21 8. Councillor Report Reeve Harding led a discussion on Council’s involvement in village settlement in Howick Township. Council agreed that they would be “welcome host” to developers. Councillor Gibson presented Terms of Reference for Childcare Committee and advised that appointments of Chair, Vice Chair, Secretary and Treasurer had been made. 11 am - Drainage Act, Section 42 - meeting to consider the Engineer’s Report

This item was rescheduled until February 16, 2021 at 1 pm at the Howick Community Centre due to technical difficulties. 9. Correspondence Correspondence received from United Counties of Stormont, Dundas and Glengarry seeking support to their resolution regarding small businesses was discussed. Moved by Councillor Illman; Seconded by Councillor Gibson: Be it resolved that Council support United Counties of Stormont, Dundas and Glengarry’s resolution requesting that small businesses be allowed to reopen immediately with the required health guidelines and protocols in place. Carried. Resolution No. 35/21 Correspondence received from Township of Melancthon and Township of Laird supporting changes to Tile Drain Loan Program were noted and filed. Correspondence received from Christian Farmers Federation of Ontario, City of Port Colborne and Township of Melancthon supporting tile drainage contractors/installation plans being filed at municipal offices were noted and filed. Correspondence received from Town of Goderich supporting concerns regarding fire dispatching services provided by the City of Stratford was noted and filed. Correspondence received from Ministry of Agriculture, Food and Rural Affairs announcing the second intake under the Municipal Modernization Program was noted and filed. Avon Maitland District School Board meeting highlights dated January 26, 2021 were noted and filed. OPP calls for service billing summary report was noted and filed. 10. Members Privilege – Good News and Celebrations - none 11. By-laws Moved by Councillor Gibson; Seconded by Deputy Reeve Bowman: Be it resolved that Council give first, second and third and final reading to By-law No. 10-2021; being a by-law to authorize Civil Marriage Solemnization Service for the Township of Howick. Carried. Resolution No. 36/21 Township of Howick Council Meeting Minutes February 2, 2021 Page 4

Moved by Councillor Illman; Seconded by Councillor Gibson: Be it resolved that Council give first, second and third and final reading to By-law No. 11-2021; being a by-law to authorize the use of telephone and internet voting as an alternative voting method for the 2022 municipal election for the Township of Howick. Carried. Resolution No. 37/21 12. Adjournment Moved by Councillor Gibson; Seconded by Deputy Reeve Bowman: Be it resolved that Council give first, second and third and final reading to By-law No. 12-2021; being a by-law to confirm the actions of Council at the February 2, 2021 Council meeting. Carried. Resolution No. 38/21 Moved by Deputy Reeve Bowman; Seconded by Councillor Gibson: Be it resolved that Council adjourn the Council meeting at 11:45 am. Carried. Resolution No. 39/21

Reeve Doug Harding Clerk Carol Watson

Report to Council-Public Works-Department-2021-07

Title of Report: Municipal Modernization Funding

From: Brady Nolan

Date: February 8, 2021

Recommendation: That Council discuss these additional uses of the remaining municipal modernization funding.

Background: Staff have compiled some additional items that the remaining municipal modernization funding could be used for.

Option 1: erect a twenty-five foot by one hundred foot (heated) addition to the north side of the shop with an additional (cold storage) of ten feet by one hundred feet with roof and posts. The heated portion would be utilized for equipment storage while the non heated portion will be utilized for storage of things that would benefit from being covered Estimated price is $130,000.00. Staff would also suggest some wall racking on the north side of the new addition to allow for storing of materials in an upright position.

Option 2: erect a forty-foot by eighty-foot storage building behind the public works garage with an estimated price of $120,000.00.

Option 3: the condenser at the H.C.C. has had a number of leaks and is in need of replacing. Though leaks have been repaired in 2020 it was only a temporary solution. The estimated price to replace the condenser is $60,000.00. This condenser is a core part of the refrigeration system and will need replacing in the near future.

Option 4: installation of a weigh scale at the landfill would allow for more accurate charging for waste deposited at the landfill and take all the guess work out of what to charge for waste being brought in. In order to utilize this system, we would either need to provide a generator which could be portable or a solar system. After review and talking to others that have solar system, I would recommend the generator option. The estimated price to install the scale and provide a used generator is $85,000.00.

Option 5: trenching in a hydro line from the existing generator at the office to the shop. As the generator is more than large enough to run both buildings this would definitely be an efficiency. The estimated price of this is unknown at this time as I am still waiting on a budget price from the electrician.

Concluding Comments: Staff feels that all five projects would be a great use for the Municipal Modernization Funding and therefore should be considered.

Respectfully submitted: Brady Nolan Operations Manager

Report to Council-Public Works-Department-2021-08

Title of Report: Howick Community Center (HCC) and the lockdown

From: Brady Nolan

Date: February 9, 2021

Recommendation: That Council approve keeping the ice at the HCC until February 16, 2021. Background: Direction was given at the February 2, 2021 Council meeting to keep the ice in until an announcement was made as to whether the lockdown is extended by the Provincial Government. The announcement has now been made and Huron Perth Health Unit lockdown status was increased until February 16, 2021 where we will either be placed back into orange zone or go to red zone.

Staff Comments: Staff feels that being we kept the ice in this long, it would not be advisable to take the ice out now when after the 16th we may be able to rent the ice again. Financial Impact: Running the ice plant for the lockdown is estimated to cost between $75.00 and $130.00 per day in energy cost at the increased temperature.

Concluding Comments: Staff recommends keeping the ice in until February 16, 2021 as we will be able to rent the ice after this date.

Respectfully submitted: Brady Nolan Operations Manager

Report to Council-Public Works-Department-2020-09

Title of Report: Ontario Good Roads Association (OGRA) Conference

From: Brady Nolan

Date: February 8, 2021

Recommendation: That Council approve the attendance of Operations Manager Nolan at the annual OGRA virtual Conference.

Background: The OGRA Conference has many workshops and lectures that would directly correlate with the tasks I perform for Howick Township. Staff Comments: I feel that attending the OGRA Conference is a great opportunity to stay current on municipal affairs and gain knowledge through seminars and workshops that I can utilise in my daily work. I would strongly encourage any Councillor to attend also as they have great workshops and seminars that directly pertain to situations we deal with as a municipality.

Financial Impact: The OGRA Conference runs from February 22-25, 2021 at a cost of $705.00 plus applicable taxes. If there are more than two participants then price drops to $550.00 for the third and forth participant.

Concluding Comments: I feel that this Conference is instrumental in providing the proper knowledge and skills to perform my role as Operations Manager to the best of my abilities.

Respectfully submitted: Brady Nolan Operations Manager

Report to Council-Clerk-2021-05

Title of Report: Information Technology Acceptable Use Policy revision

From: Carol Watson, Clerk

Date: February 16, 2021

Recommendation: Be it resolved that Council approve revisions to Howick’s Information Technology Acceptable Use Policy.

Background: The issue of whether Howick had an Information Technology Acceptable Use Policy came up during insurance renewal.

Staff Comments: Treasurer Weishar shared an example of a policy discussed at a MFOA forum for municipalities under 10,000 and felt it would be a good fit for Howick.

Financial Impact: n/a

Concluding Comments: Staff recommends approval of the revised Information Technology Acceptable Use Policy.

Respectfully submitted: Carol Watson, Clerk & Treasurer Brenda Weishar

Corporation of the Township of Howick Information Technology Acceptable Use Policy Schedule “A” to By-law No. 51-2013 This policy applies to all employees and elected officials of the Township of Howick.

1. Overview The operation of wireless devices, if properly utilized and administered, can be an important element in the efficient and effective delivery of Township services. Employees assigned a wireless device for Township business must operate it in a professional, safe and fiscally responsible manner. Employees are reminded that cellphones are the property of the Township of Howick. Misuse of Township property can result in disciplinary action, up to and including, dismissal. The purpose of this policy is to: i) Establish the criteria for issuing and using Township owned wireless devices (including cell phones, smart phones, two-way radios, personal digital assistants, pagers and laptops); ii) Outline the expectations regarding the use of wireless devices while operating a motor vehicle on Township business. The Township is imposing additional restrictions on the use of wireless devices beyond any restrictions imposed by Ontario Federal Legislation or other applicable law. These further restrictions will assist to ensure the safety of both staff and the public. Individual Department Heads, subject to the approval of Council, may augment this Township Policy with specific provisions that apply to particular operations within their Department. Such augmentations must be provided to Council in writing and approved by Council prior to any adjustments being allowed.

2. Ownership IT equipment, including software and hardware supplied to members of Council or municipal employees remain the property of the municipality. This includes all programs, documents, spreadsheets, databases and methods or techniques developed using corporate equipment and/or software, while employed by, or acting on behalf of the municipality. Usage of IT equipment is intended for the lawful business of Council and employees in the performance of their civic responsibilities. In the event that an individual ceases to serve on Council or ceases to be a municipal employee, internet/network provision will be discontinued and all IT equipment and supplies that have been provided to the former Council member or employee will be returned to the municipality the day the service on Council or employment ceases. Upon termination all documentation, email, programs, etc. are to be turned over to the municipality. No information is to be deleted or otherwise made inaccessible or non- functional. All information remains the property of the municipality.

1 Revised February 2021

3. Policy 3.1 Criteria for Issuing and Using a Township Owned Wireless Device 3.1.1 Authorization A Department Head may approve the assignment of a wireless device to an employee if it is demonstrated that in the performance of his or her responsibilities, based upon the criterion as set out in Appendix A, that it can be justified. The Department Head shall document their request and justification by using the form included as Appendix B. The request must be approved by Council. 3.1.2 General Provisions i) Land lines and desktop email access should always be the priority means of communication over the use of the wireless devices in order to minimize operating expenditures; ii) The provider of all Township issued wireless devices will be the Township’s recommended vendor(s) as determined through a Council decision and managed by the Finance Department; iii) The specific model of wireless device will be determined by the Finance Department in response to the device functionalities identified in Appendix B; iv) The Township is required to retain all records of wireless device invoices pursuant to the Municipality’s retention policies and schedules. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the Township may be required to disclose any records within the possession of the Corporation concerning the usage of municipal equipment by individual users; v) An employee will be required to pay the replacement or repair costs for any lost or damaged wireless device or accessories caused by the employee’s negligence; vi) The wireless device(s) and accessories are the property of the Township and therefore, the employee must surrender the assigned wireless device(s) and accessories upon request by the employee’s Department Head or Council at any time; vii) When an employee goes on a leave of absence, vacation, sick time or equivalent for a period extending more than one (1) month at a time, the wireless device(s) and accessories must be handed into their Department Head or Council. The device will be suspended until their return to minimize the costs associated with maintaining this device; viii) The Township may review, audit and inspect municipal issued wireless device records, stored memory or data at any time; ix) The Finance Department will issue standard device accessories that have been determined necessary to support the device in recognition of the employee’s job responsibilities;

2 Revised February 2021

x) Where an employee, by the necessity of their position, requires constant contact with the municipality during a vacation or trip so as to maintain business continuity, the Township will cover the extra expense associated with the out of Province roaming fees if this situation arises. The employee must, in writing a minimum of two weeks prior to the vacation or trip, advise Council of the request to provide the enhanced roaming service and be approved by Council for this transaction. Council will then advise the Finance Department in writing to confirm the transaction upon which the Finance Department will make the necessary arrangements with the service provider. Council acknowledges employee vacation should be free of contact unless an emergency situation arises. 3.1.3 Township Issued Wireless Device Misuse i) Township supplied wireless devices are provided to employees for Corporate business purposes. Employees shall not use the municipal issued wireless device for personal purposes, more specifically: • Operating their own commercial business venture; or, • Performing an unethical or unlawful activity; or, • Downloading or viewing material deemed to be sexual in nature; or, • Excessive utilization of the device for purposes of personal communication. Refer to Section 2.1.4 for clarity ii) Misuse of the wireless device by an employee may result in the removal of the device and/or disciplinary action by the Corporation. 3.1.4 Personal Use of Township Issued Wireless Devices i) Township owned and issued wireless devices are for official municipal business only. It is acknowledged that limited and minor incidental personal usage of the device may occur. ii) Employees will be required to reimburse the Township for any incurred personal usage costs. Examples of personal usage costs would include incidents where long distance calls, roaming long distance calls, roaming data usage, directory assistance charges, data downloads/uploads, out of Province expenses, etc. are incurred while not conducting official Township business; iii) It is the responsibility of the employee to notify the Finance Department of any personal usage where an additional expense (i.e.: long distance fee) has been incurred by the municipality and to reimburse the Township in the amount identified in the monthly statement for the applicable wireless device. The statement is to be reconciled by the employee within three (3) business days of being made aware of the expense associated with the personal use of the wireless device; iv) Downloading applications to Township issued wireless devices that are not licensed and/or approved through the Finance Department are prohibited; v) No personal accounts (email, Facebook, Twitter, banking), shall be put on the device. vi)The device will not be given to friends, family, coworkers or otherwise to be used. It is to remain in sole possession and responsibility of the employee it is assigned to.

3 Revised February 2021

vii) Employees shall make every attempt to use land line phones or desk top computers when available to minimize wireless device operating costs 3.2 Use of Wireless Devices While Operating a Motor Vehicle on Township Business The Provincial Government has approved legislation to prevent individuals from utilizing handheld wireless devices while driving. The Ontario Highway Traffic Act has been amended to recognize that driver distraction attributed to wireless devices is a factor in a significant proportion of vehicular accidents. Building upon Section 78 of the Ontario Highway Traffic Act and for the purposes of this policy, the use of any wireless device (personal device or Township issued), which includes a Global Positioning System, by an employee while driving a motor vehicle is prohibited when conducting Municipal business, even if a hands-free feature is available. Drivers of fire department vehicles responding to an emergency call are exempt from this prohibition as are drivers using a wireless device to contact an emergency service through 9-1-1. Employees must safely pull their vehicle over to answer incoming communications or make any outgoing communications meeting these conditions: i) The motor vehicle is off the roadway (i.e.: parking lot) or is lawfully parked on the roadway; and, ii) The motor vehicle is not in motion (this does not include a traffic light or stop sign); and, iii) The motor vehicle is not impeding traffic, pedestrians or cyclists. To comply with this policy, employees should: iv) Mute the ringer on their cellular device and let calls go to voicemail; v) Let callers know in advance that they are a cell phone free driver and not available to take calls while in transit; vi) Not attempt to make calls, text messages or send emails while at a stoplight, stop sign or in stopped traffic. Any employee who is charged with a traffic violation involving the use of a wireless device (personal or Township issued) while driving a motor vehicle when conducting municipal business will be solely responsible for all liabilities, fines, etc. that result from such actions. Further, the employee as a result of misuse of the wireless device as set out in this policy may be subject to disciplinary action by the Township.

4. Procedures 4.1 Guidelines for Issuing a Township Wireless Device i) If an employee’s Department Head determines that a wireless device would be beneficial to the employee in the efficient and effective delivery of municipal services, he/she must complete the Wireless Device Justification Form (Appendix B) and submit the same to Council for approval. The Department Head will comply with the criterion as established in Appendix A;

4 Revised February 2021

ii) Employees assigned a wireless device will be instructed by the Department Head in the proper use of the device and review with the employee the contents and requirements as set out in this policy; iii) Upon separation from employment, an employee with the Township that has been assigned a wireless device shall return the device and accessories in a prompt fashion to the Department Head. 4.2 Use of a Wireless Device While Operating a Motor Vehicle on Township Business i) Employees assigned a wireless device will be advised by their Department Head of the Township’s policy with respect to using the device while operating a motor vehicle, whether personal or a municipal vehicle, while conducting municipal business; ii) Department Heads as part of the orientation of new employees and as part of Department meetings throughout the year, will remind and advise their staff of the Township’s policy with respect to the use of wireless devices (personal or Township issued) while operating a motor vehicle and conducting municipal business. 5. Corporate Replacement (Life Cycle) Schedule The Township anticipates the replacement of wireless devices on a three-year rotational schedule. Department Heads are responsible to budget replacements for wireless devised in their allocation as approved by Council.

5 Revised February 2021

Appendix A Guidelines for Determining the Need for and Type of Wireless Device Certain job functions benefit from the use of handheld cellular wireless devices. An employee is eligible for such a device when their core job duties require its frequent use. The following are guidelines for staff and Department Heads to determine eligibility for a Township issued wireless device and what would be the most appropriate technology for their job functions. 1. Mike Systems/Mobile Radio Units i) Mike systems or mobile radio units are typically installed in most Township vehicles. If an employee’s job requires him/her to be in contact with staff while in such a vehicle on a daily basis or with users in different Departments that do not have access to mobile radios, a mike system may be issued. 2. Cellular Phone A cell phone may be issued to an employee when: i) An employee cannot adequately meet communication needs with other available alternatives such as land lines, a page device or mobile radio; ii) Access to a wireless device is required by an employee for health and safety reasons; iii) It is required to directly enhance an employee’s core job responsibility of protecting the health and safety of the general public; iv) It is required for an employee to better respond to environmental emergencies; v) It is required for on-call personnel that are required to respond to critical system failures or service disruptions after business hours; vi) The employee’s job requires two-way communications in a mobile environment due their core work within multiple buildings or properties; vii) Frequent daily travel is required as part of the core job responsibilities and there is a demonstrated need to stay in contact with the Township municipal office or Department Head; viii) The shared use of a cell phone should be considered where appropriate if the out of office requirements are limited and sporadic during the course of a typical week of activities.

3. Smart Phone Technology Smart phone technology should have limited distribution and may be issued to an employee when: i) When it is deemed to be business critical that the employee be required to respond to emails outside of business hours on a regular basis;

6 Revised February 2021

ii) The employee is required to respond to emails on a regular basis throughout the day during business hours while spending a significant portion of the day away from their regular workstation or work environment. Their inability to respond to emails on a timely and regular basis throughout the day would negatively impact service delivery; iii) The job function, as a core requirement, requires an emergency response such as a member of the Municipal Emergency Operations Control Group. iv) The employee works in a mobile environment and requires on-going email confirmation or email authorization from their Department Head to perform core job functions; v) The core job function requires mobile computing, or it involves working from multiple locations or there is a need for remote access to email and calendar services; vi) The smart phone is used as a replacement for both a personal assistive device and a cell phone; vii) The employee is a Department Head.

7 Revised February 2021

Appendix B Wireless Justification Form

Employee Name: Date:

Job Title: Department: Device Requested:

Cell Phone

Smart Phone Mike System

Mobile Radio Other (please specify) TABLET Device Functionality Requested:

Corporate Email & Calendar Browser

Corporate Data Access Video Recording

Camera Text Messaging

Mike Two Way Radio Other (please specify)

Justification:

Please specify in detail why the employee needs this device and the identified attributes. Take into account the Township’s Guidelines as set out in Appendix A.

Signature of Department Head:

Approval of Council: Date:

8 Revised February 2021

Appendix C Device Sign-Off Form

Employee Name: Date: Job Title: Department: Device Provided: Phone Number: Model: S/N Accessories Provided:

PERMITTED USE OF DEVICE:

Disclaimer:

I have read, understand and agree with the Wireless Device Policy as presented. I understand that this device is in my sole custody and I am responsible for its usage. I understand that any information (data, pictures, emails, etc.) on this device are subject to release under the Freedom of Information and Privacy Protection Act and will ensure that all use is work related and appropriate under all guidelines within Howick. I understand that the devices belong to the Township of Howick and any misuse will result in disciplinary action up to and including dismissal. I acknowledge that this policy can be changed at any time and will release the device to management as soon as requested.

Signature of Recipient:

Signature of Release to Recipient:

Date:

9 Revised February 2021 Coalition for Huron Injury Prevention: CHIP Minutes for Wednesday, December 9, 2020 9:30 a.m. – 10:25 a.m.

Virtually via Zoom

Present: Jamie McCallum (Morris-Turnberry), John Lowe (Huron East), Mike Hausser (Huron County Public Works), Alwyn Vanden Berg (Bluewater), Laura Edgar (HPPH); Jamie Stanley (OPP); Sean Wraight (MTO); Bob Illman (Howick); Wayne Forster (ACW) Regrets: Ric McBurney (North Huron); Minute Taker: Huron County OPP – Jamie Stanley 1. Welcome and call to order by Chair (John Lowe) Chair welcomed attendees at 9:33 a.m.

2. Agenda 2.1. Additions to the Agenda - None

2.2. Adoption of the Agenda

Motion to adopt Agenda: Alwyn Vanden Berg Seconded: Wayne Forster Disposition: Carried

3. Review of Minutes of November 18, 2020 Meeting

3.1. Additions / Revisions - None

3.2. Approval of Minutes - None

Motion to approve Minutes: Bob Illman Seconded: Sean Wraight Disposition: Carried

4. Organizational Round Table Updates

4.1. ACW – Wayne spoke about speeding concerns at Pitre Park in Port Albert, OPP is aware, potential usage for speed monitoring and display sign, possible use of “Constable Cut-out” at some point in future.

4.2. Bluewater – None

4.3. Huron East – None

4.4. Howick – None

4.5. Huron Perth Public Health- Laura advises she has been tasked to help out with COVID-19 response, it may be 1 to 2 days a week of her time, possibly more. She is still connected to this committee and will continue with her role with CHIP as much as possible. Matt Evans from OSAID would like to get connected with local OSAID committees.

4.6. Huron County Public Works – None.

4.7. Huron OPP – Jamie reported some new updates with personnel changes. New Acting Staff Sergeant – Andrew MacIsaac and new acting Inspector – Adam Illman. Both will be in these roles for 3 to 6 months. Previous Inspector has transferred to Norfolk and previous Staff Sergeant is doing an Acting Inspector role in Perth.

4.8. Ministry of Transportation Ontario – Sean spoke about a new federal grant opportunity that may be an opportunity for CHIP to apply to. Sean anticipates grant streams will continue in 2021. Also spoke about a social media “toolkit” for reducing impaired driving over the holidays.

4.9. Morris-Turnberry –nothing

4.10. North Huron – not present

5. Review of Action Items

5.1. Action2Zero Pilot – Laura mentioned some language could be tweaked in the proposal plan. Action2Zero Pilot Committee meeting to follow regular CHIP meeting.

5.2. 2021 Tentative Plan Discussion –

6. Financial Reports and Updates (Edgar)

Current balance: $6599.26 No change from prior report.

Motion to approve: Forster Seconded: Illman Disposition: Carried

7. New Business

7.1. RFP Intersection – No Discussion 7.2. Elections for 2021 – 2022 – Moved to January meeting 7.3. Tentative 20221 CHIP Plan (Table 1) – Discussion about continuing on with Safe Driving for Senior’s Events. To be hosted by CHIP in a suitable format for senior’s (Telephone) and/or online. Concerns about whether enough senior’s would utilize an online virtual session. Sean and Jamie would like to see these educational sessions continue in 2021, best format to be determined. 7.4. Mike H. spoke about the Traffic Logix dynamic speed display sign signs. They have 18” lettering, and they are purchasing 7 units at $5,000 per unit. Plan is they will be installed this spring and they will be rotated at different locations throughout the County. Mike also commented some lower-tier municipalities are purchasing their own signs. There may not be a need for CHIP to spend limited funds on a sign when the county and lower-tier municipalities already have them.

8. Parking Lot

8.1. ATV Map - Still waiting on possible changes by County. Map not moving forward at this time.

8.2. Constable Cut-Out: Need to work a loan program and logistics with OPP. Then report to local municipal Councils in spring.

8.3. Speed Sign Collaboration – No Discussion

9. Correspondence – None

10. Meeting Summary: a) 2021 Planning b) Safe Senior’s Driving Presentations to continue in 2021. c) Spring Grant opportunities

11. Next meeting: January 13th, 2021

Minutes Taker: Huron Perth Public Health

12. Motion to Adjourn: 10:25 a.m. Sean Wraight Seconded: Mike Hauser Disposition: Carried

Future meeting dates:

Municipality / Organization Minute Taker

Huron Perth Public Health January 13/21 North Huron February MTO March ACW April Bluewater May Huron East June

Coalition for Huron Injury Prevention: CHIP Minutes for Wednesday, January 13, 2021 9:30 a.m. – 10:40 a.m. HPPH Zoom

Present: Laura Edgar, Ric McBurney, Mike Hausser, Alwyn Vanden Berg, Bob Illman, Wayne Forster, John Lowe

Regrets: James Stanley, Sean Wraight (had to leave @ 10)

Minute Taker: HPPH 1. Welcome and call to order by Chair Chair McCallum absent, Vice Chair Lowe technical difficulties at start of meet. Decision Edgar would chair until point of the election. Vanden Berg chaired remainder of meeting after election.

2. Agenda 2.1. Additions to the Agenda – none.

2.2. Adoption of the Agenda

Motion to adopt Agenda: Hausser Seconded: McBurney Disposition: Carried.

3. Review of Minutes of December 9, 2020 Meeting 3.1. Additions / Revisions Revision of 7.4 re: County inventory of dynamic speed display signs. Presently 7; intention to order several of the newer model in 2021.

3.2. Approval of Minutes

Motion to approve Minutes: Hausser Seconded: Wraight Disposition: Carried

4. Election of Chair and Vice Chair

Edgar ran elections: called for nominations for Chair and Vice Chair for the term of Jan 2021 to Dec 2022. John Lowe nominated Alwyn Vanden Berg. Edgar called for further nominations. None further were received and nominations were closed. Vanden Berg agreed to stand. All were in favour. Carried. Alwyn Vanden Berg nominated John Lowe. Edgar called for further nominations. None further were received and nominations were closed. Lowe agreed to stand. All were in favour. Carried. Meeting turned over to new Chair, Alwyn Vanden Berg. 5. Organizational Round Table Updates (give updates if there are any) 5.1. ACW – Considered purchasing a Dynamic Speed Display Sign, however no longer included in 2021 budget 5.2. Bluewater – Trying to line up several projects re: Airport Road, bridgework and repaving to be done. 5.3. Huron East – nothing to report. 5.4. Howick – nothing to report. 5.5. Huron Perth Public Health – Edgar taking COVID calls 2-3 days/wk 5.6. Huron County Public Works – The RFPs and Tenders for 2021 work have gone out. 5.7. Huron OPP – regrets. 5.8. Ministry of Transportation Ontario – currently planning for next fiscal year (April 2021-March 2022). On a workgroup to revamp the Road Safety Community Partnership Program, plan to streamline and revise to be more appealing to larger transportation safety sector. 5.9. Morris-Turnberry – n/a 5.10. North Huron – crosswalk installed in Blyth.

6. Review of Action Items

6.1. Action2Zero Pilot No updates. Anticipating a Final Report from TIRF to plan next steps. Item will be moved to ‘Parking Lot’ until time report is received.

6.2. 2021 Tentative Plan Changes made based on January feedback. Some items still, TBD. Edgar to send revised, still draft version to group.

6.3. Safe Driving for Seniors Plan to have a workgroup meeting next week to hash out how to transition this program to the virtual format. Edgar to schedule with Wraight, Stanley and Lowe (if feasible). Forster suggested if content included roundabout information, there may be a wider audience interested than only seniors.

7. Financial Reports and Updates (Edgar)

Item to be moved to #4, ahead of all programming updates.

Account remains unchanged $6,599.26

Noted that speed sign sale money is not in our account. Edgar, Hausser and Hastings (PW) are looking into.

Motion to approve: Hausser Seconded: Wraight Disposition: Carried

8. New Business

8.1. RSCPP Grant

Will no longer apply for Dynamic Speed Display Sign (DSDS) – determined at December meeting.

New program plan needs to be developed.

Edgar investigating possible collaboration with OSAID, dovetailing with their youth engagement Trillium grant activities with Huron Perth Grey & Bruce youth. Also indicated intention to touch base with our primary insurance contact (WWMI) to learn if there were any youth targeted initiatives being promoted through them.

8.2. Speed Sign Collaboration – Lions: Follow-up & Wrap-up Now that the decision is made for CHIP not to purchase a DSDS, Edgar to follow- up/close the loop on the interest from the Lions Club. Edgar to draft a communication for review and approval by Hausser.

9. Parking Lot: Projects on-hold (give updates if there are any) 9.1. ATV Map – MTO sent out a much clearer communication on the legislative changes re: OHVs to all clerks.

9.2. Constable Cut-out – Edgar to touch base with sponsor to update on delay (and ask about youth initiatives). Action item for municipal members: gauge interest of Public Works staff to give input on process for use of Constable Cut-Out.

10. Correspondence - none

11. Meeting Summary and/or Action Items: a) Ask local Public Works departments if they want to give input on borrowing process for Constable Cut-Out b) Subcommittee to meet to plan taking Safe Driving for Seniors virtual c) Edgar to follow-up with Auburn Lion’s Club d) New leadership from election: Alwyn Vanden Berg, Chair; John Lowe, Vice-Chair

12. Next meeting: February 10, 2021

Minutes Taker: Huron Perth Public Health

13. Motion to Adjourn: Forster Seconded: Lowe Disposition: Carried

Future meeting dates:

Municipality / Organization –Minutes Taker Date Huron Perth Public Health January 13/21 MTO February 10/21 Morris-Turnberry March 10/21 North Huron April 14/21 MTO May 12/21 ACW June 9 /21 Howick Huron County Public Works Huron East Huron OPP

1 Courthouse Square Goderich, Ontario N7A 1M2 www.HuronCounty.ca [email protected] Phone: 519.524.8394 Toll Free: 1.888.524.8394

FOR IMMEDIATE RELEASE SPOKESPERSON: Glen McNeil, Warden February 2, 2021 519.524.8394 x3224 [email protected]

County of Huron SLED Fund Opens for 2021 Applications

Huron County, Ontario – The County of Huron’s annual SLED (Supporting Local Economic Development) program opens on February 8, 2021, providing an opportunity for municipalities and registered non-profits to receive funding for projects which target key regional economic development priorities in COVID-19 recovery, workforce attraction, agriculture, tourism, or investment attraction.

Successful projects will be provided up to $10,000 through the SLED fund and must be completed by March 31, 2022.

Recipients of the SLED program funding are required to use funds in a way that has a clear and measurable economic impact, includes substantial private sector participation, and must provide financial resources and support to the project. Eligible projects must achieve at least one of the following objectives in Huron County:

1. Grows the workforce; 2. Creates diversification of the existing agricultural industry; 3. Creates an exceptional Huron County visitor experience; 4. Develops investment attraction material or resolves investment attraction issues; or 5. Implements measures that support the business community’s recovery from COVID-19.

The program is delivered on a first come, first served basis, closing March 31, 2021 or when funds are exhausted, whichever is earlier.

Page 1 of 2

For more information about the SLED program and application process, please visit www.huroncounty.ca/economic-development/our-services/incentives-programs/sled/ or contact Rick Sickinger, Program Advisor at [email protected].

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The County of Huron asks the community to continue respecting all public health guidelines, including performing hand hygiene, practicing physical distancing, wearing masks and staying home if ill. Stay informed on the COVID-19 situation in Huron County by visiting the Huron-Perth Public Health website.

Page 2 of 2

From: Chris Rickett To: Carol Watson Subject: MPAC"s 2020 Municipal Partnership Report Date: Wednesday, January 27, 2021 9:46:56 AM

Good morning Carol,

In December, we shared year-end assessment base information with municipal CAOs and finance staff along with MPAC’s 2020 Municipal Partnership Report https://news.mpac.ca/2020-municipal- partnerships-report.

The report provides a high-level summary of MPAC’s 2020 municipal-focused activities, including how we responded to COVID-19 by shifting priorities, transforming how we share information, working differently, and by finding new ways to stay connected.

Now that your finance team has had a chance to review the report, we are requesting the opportunity to share this material with your municipal Council.

Please let me know if you have any questions.

We look forward to working with you in 2021.

Thanks,

Chris

Chris Rickett, BES, MPA

Director, Municipal and Stakeholder Relations Valuation and Customer Relations Mobile: 416 723-5809 mpac.ca Municipal Property Assessment Corporation 1340 Pickering Parkway, Suite 101 L1V 0C4

MEMORANDUM

TO: Clerks of Municipalities in the Watershed

FROM: Danielle Livingston, Administrative/Financial Services Coordinator

DATE: January 28, 2021

SUBJECT: Directors’ Attendance at Authority Meetings

Enclosed you will find a summary of the meetings that have been attended by your representative or representatives in 2020 and the remuneration paid by the Authority.

If you have any questions regarding the enclosed information, please do not hesitate to contact this office.

DIRECTORS ATTENDANCE AT AUTHORITY MEETINGS

Director's Attendance at Authority Meetings

2020

NAME: Megan Gibson

MUNICIPALITY: Township of Howick

Meetings Meetings Held Per Diem Meetings Attended Paid

Board of Directors Meetings 10 $66.00 10 $660.00

Additional Meetings

10 10 $660.00

Total per diem paid for 2020 $660.00

January 28, 2021

Township of Howick 44816 Harriston Road Gorrie, Ontario N0G 1X0

Dear Reeve Harding and Council:

Re: 2021 Priorities and Draft Budget

I am writing to you at this time to outline the Maitland Valley Conservation Authority’s (MVCA) priorities for 2021 along with our draft budget and levy.

MVCA has been focussed on identifying efficiencies and eliminating non-core services since 2014. We have identified the following to be our core services:

1. Flood and Erosion Safety: Helping our member municipalities to reduce the potential for loss of life, property damage and social disruption in flood and erosion prone areas of the watershed. 2. Watershed Stewardship: Helping our member municipalities and landowners to develop soil and water conservation systems to keep soil and nutrients on the land and out of watercourses and Lake Huron 3. Conservation Areas: Ensuring that our conservation areas set a high standard for conservation practices and are safe for the public to use.

We have made these changes in order to stabilize our operating and capital budgets. The Members want to ensure that MVCA has a stable financial base to fund its core services and essential infrastructure and equipment. However it will take several years and a lot of funding to decommission and remove all of the infrastructure that we have identified as surplus to our core services as well as to upgrade our essential infrastructure.

One of the major projects that we will be moving ahead with this year is the decommissioning of the Gorrie Dam and the restoration of the conservation area for public use again.

In order to balance the 2021 budget, MVCA has eliminated any salary increases for staff except for a cost of living increase. This is the third year in a row that MVCA has eliminated any grid movement for staff. In order to balance the budget we have had to shift some staffing costs over to project funding in order to balance the 2021 budget. This approach is not sustainable in the long run, as project funding varies from year to year.

The 2021 budget includes a proposed levy increase of $58,000. This increase is less than needed to cover increased costs for authority infrastructure projects and support for operating. MVCA will be utilizing a substantial amount from working capital accumulated surplus to undertake projects in 2021 as we have very limited access to Provincial or Federal Infrastructure funding. Conservation authorities were not allocated any funding for infrastructure improvements as part of the Federal Provincial Resiliency Stream that was announced in November 2020.

The apportionment of the 2021 levy is based upon each municipality’s assessment in the watershed. The assessment schedule is developed by the Ministry of Environment, Conservation and Parks.

We have included a summary of the work that MVCA accomplished in 2020 along with an outline of our priorities for 2021.

Despite the restrictions that were in place for most of last year, we were able to accomplish a lot. Our conservation areas were used by unprecedented numbers of people in 2020. We anticipate that this use will continue in 2021.

We recognize that our member municipalities also have fiscal challenges however we ask that you consider the circumstances that we face and take into account the changes that we have made to focus our work and budget on our core services and infrastructure.

MVCA’s Members plan to vote on the 2021 work plan, budget and levy on Wednesday March 17, 2021. If your municipality has any comments regarding the draft priorities, work plan or budget, please forward your comments to the Chair and your Member by March 9, 2021.

We look forward to working with you in 2021.

Yours sincerely;

David Turton Chair Maitland Valley Conservation Authority

Megan Gibson, Member Carol Watson, Clerk

REVIEW of2020

A snapshot of what we accomplished in a challenging year.

1093 Marietta St., Box 127 Wroxeter ON N0G 2X0 [email protected] 519-335-3557 mvca.on.ca “We are focussing our services on mitigating the impacts of a rapidly changing climate.”

BACKGROUND

Maitland Conservation is jointly governed Maitland and Nine Mile River by its member municipalities. Watersheds Conservation Authorities are established by the provincial government at the request of municipalities. The activities of Maitland Conservation are driven by municipalities, landowners and community partners. We are committed to providing effective community-based conservation services in a cost efficient manner. Maitland Conservation is working to protect and enhance water, forests and soils in the Maitland and Nine Mile River watersheds. FLOOD & EROSION SAFETY SERVICES 2020

Ÿ Wingham Flood Mapping Update for the Township of North Huron and the Municipality of Morris-Turnberry - Updated floodplain mapping completed and reviewed by municipalities, Maitland Conservation Members and public. Ÿ Harriston Flood Damage Reduction Support - Provided assistance to the Town of Minto in selecting appropriate options for reducing the potential for flood damages in the community. Detailed modelling completed for downstream and by-pass options. Supported the technical report writing team. Ÿ Flood Forecasting System - On-going maintenance of rain gauges and stream Lake Huron Water Level and Erosion Risk Support gauging stations. Monitoring of weather The water level of Lake Huron continued to be well above average throughout 2020. Staff and gauge data 24 hours a day / 7 days a responded to a record number of inquiries from shoreline landowners. Information on coastal week. Messages issued for 16 events in processes and erosion risks was provided to landowners in a variety of formats including: 2020. Ÿ Video conferencing factsheets posted on website and social Ÿ Land Use Planning Support & Drainage Ÿ Presentations posted on website media Act Support - Staff responded to almost Ÿ Mailing of newsletters and photos to Ÿ Two videos on shore processes created 1,000 inquiries. This is more than twice shoreline landowners Ÿ Check out this information at: the annual average. Ÿ Lake level projection and shore protection http://www.mvca.on.ca/lake-huron-shoreline/ WATERSHED STEWARDSHIP SERVICES 2020 “Our stewardship efforts are Ÿ Wellington Rural Water Ÿ Garvey-Glenn Watershed focussed on keeping Quality Program and Huron Restoration Project - 500 Clean Water Project - 157 new metres of new stream buffer sediment and nutrients on projects approved and 177 planted and previous plantings projects completed. Grants restocked. 11 landowners the land and out of totalling $174,804 allocated participated in a the cover crop with total project costs of incentive program involving waterways.” $705,064. Top projects in 2020: 950 acres. - Forestry Management Plans Ÿ Healthy Lake Huron Outreach - Erosion Control Evaluation - Review of - Tree Planting & Cover Crops outreach strategies and testing Ÿ Forestry Program - 63 spring of new outreach approaches. orders totalling 4,836 trees. 41 Interviews were conducted with planting projects completed local Certified Crop Advisors totalling 20, 993 trees and and equipment dealers. Social shrubs. 9 km of stream media campaign implemented buffering completed. to highlight best management practices (check out Ÿ Identification of Areas #pieceofthepuzzle). This work Needing Stewardship Work was done in partnership with (cover crops, rural stormwater neighbouring Conservation management, buffer strips, Authorities and OMAFRA. floodplain and river valley restoration) - draft mapping completed and shared with Healthy Lake Huron project partners. Ÿ Middle Maitland Headwaters Ÿ Monitoring and Reporting - Restoration Project - 2.7 km of Due to COVID-19 water new stream buffer planted and sampling was on hiatus from previous plantings restocked. mid-March until early October. Ÿ On-Farm Applied Research Despite this: and Monitoring (ONFARM) - - 7 sampling runs of the Focussed on monitoring soil Provincial Water Quality health and water quality within Monitoring Network were the Garvey-Glenn watershed, completed and 44 samples this initiative is part of a larger submitted for analysis from 12 provincial soil health sites. monitoring effort. Water - Samples were collected from 8 sampling of 18 storm/snow wells through the Provincial melt events was conducted and Groundwater Monitoring an additional 10 events were Network sampled at the edge-of-field - 6 pesticide samples were monitoring station. Data was collected from 1 site incorporated into a water information systems database. CONSERVATION AREAS 2020

Best Management Practices on Conservation Lands - Removal of Buckthorn from meadow areas at Wawanosh Valley; phragmites control work completed at Naftel’s and Gorrie. - Naturalization of grounds at office - Tree harvesting completed at Galbraith. Tree marking completed in Wawanosh Valley plantations and hardwood areas.

Maintain Conservation Areas for Safe Public Use There was a significant increase in public use of properties in 2020. Inspections undertaken, maintenance completed and additional signage installed to support Gorrie Dam and Conservation Area COVID-19 protocols. In addition: - Trail repairs undertaken at Naftel’s Creek Work continued throughout the year to address the impact of the June 2017 flood at Gorrie - New privy installed at Lake Wawanosh Conservation Area. - Hazardous trees removed at Naftel’s Ÿ GSS Engineering Consultants completed dam decommissioning and remediation plans. Creek and Wawanosh Valley Ÿ The proposed plans were presented to Maitland Conservation Members and Township of Carbon Footprint Reduction Strategy Howick Council. - 410 trees and 270 shrubs planted Ÿ Scoping meetings held with the Ministry of Natural Resources and Forestry and the - Carbon use monitored for all Maitland Department of Fisheries and Oceans. Conservation operations Ÿ Newsletters distributed to community residents and design plans posted on website. Falls Reserve Conservation Despite a late start to the camping season due to COVID-19, visitation at the park was up significantly in 2020. This increase included both camping and day-use visitors. Ÿ Operational procedures were developed, and adjusted as required, to follow COVID-19 guidelines. Facilities and signage were modified based on local public health and provincial directives. Ÿ Hydro upgrades were completed in the Maple campground. Ÿ The application for a septic system replacement was submitted to the Ministry of Environment, Conservation and Park. Staff are waiting for approval from the MECP to move ahead with the project. CORPORATE SERVICES Ministers. Information about Schedule 6 provided to local Advocacy Efforts With MPs and media and posted on website MPPs and social media. Ÿ Along with representatives from Members’ Governance Review the Ausable Bayfield and Ÿ Governance practices reviewed Saugeen Valley Conservation by members. Administrative Authorities, the MVCA met with bylaw updated to allow for MPP Lisa Thompson to discuss: electronic meetings. - Healthy Lake Huron initiative Tree and shrub planting at the Administration Centre, October 2020 - need for a Federal-Provincial Three-Year Budget for 2021- Flood and Erosion Damage 2023 Reduction Program Ÿ Draft three-year budget and - proposed changes to the work plan developed and Conservation Authorities Act. reviewed by Members in Ÿ Contacted local MPs and MPPs October. requesting support for Capital Infrastructure Plan allocating funds from the Ÿ Inventory of infrastructure Federal Provincial Resilience completed and Members Funding to Conservation provided direction on current Authorities surplus infrastructure. Long Changes to the Conservation range infrastructure plan Members Alvin McLellan (Municipality of Huron East) and Ed McGugan (Township of Huron-Kinloss Authorities Act and Municipality of South Bruce) at the Annual Meeting, Feb. 2020 currently being developed. Ÿ Provided information on concerns about Schedule 6 in Questions? Bill 229 to member Contact your Maitland Conservation municipalities. Letters also sent Member. Contact information is to the Premier and relevant posted at mvca.on.ca or email [email protected]. January 2021 Maitland Conservation KEY 2021 Work Plan Priorities PRIORITIES for 2021

1. Reduce the risk of loss of life and community damage from flooding and erosion. 2. Keep soil and nutrients on the land and out of watercourses. 3. Ensure Conservation Areas are safe for WATERSHED STEWARDSHIP SERVICES Ÿ Garvey-Glenn Watershed Restoration Ÿ Tree Planting - promotion of large stock Project - continue to work with visitors and showcase and seedling program. Develop a new landowners on cover crop and best management tree planting service to be offered in ecosystem restoration projects. Water practices. partnership with neighbouring quality and soil health monitoring and Conservation Authorities. modelling through the On-Farm Applied Research and Monitoring Ÿ Incorporate climate science into (ONFARM) project. 4. Work towards restoration and rural stormwater stabilizing our operating management initiatives. Ÿ Middle Maitland Headwaters Restoration Project - restore floodplain Ÿ budget. Delivery of Wellington and Huron Clean and river valley lands and buffer Water Projects - assist landowners to watercourses in partnership with access funding to undertake landowners. Target areas based on stewardship projects. priority mapping. Ÿ Continue water sampling to determine Ÿ Scott Municipal Drain Project - trends in water quality. additional stream restoration work. Ÿ Healthy Lake Huron - map priority Incorporate existing conservation areas for restoration work. Test measures into municipal drainage approaches for delivering stewardship report to ensure they will be initiatives basin-wide using landowner maintained over the long term. interviews and surveys. Preliminary Ÿ Update Forest Health Assessment - stewardship plan for the Eighteen Mile begin work to improve indicators of River watershed. watershed health. FLOOD and EROSION SAFETY Services Ÿ Continue to ensure our flood forecasting and warning system is maintained and monitored throughout the year. Ÿ Develop flood progression mapping for the Township of North Huron and the Municipality of Morris-Turnberry. Ÿ Monitor bluff and gully collapse and erosion of the bottom of the bluffs along the Lake Huron shoreline. Ÿ Update data on the value of properties at risk from flooding and erosion. Ÿ Provide technical support on flood damage remediation strategies to the Town of Minto. Ÿ Listowel & Lucknow Hydrology Projects - collect flow data to calibrate future flood forecast models. Ÿ Shoreline Hazard Mapping Project - develop the terms of reference for project Goderich, November 2020 with support from coastal experts.

CORPORATE Services CONSERVATION AREAS Services Ÿ Develop an infrastructure and equipment Ÿ Gorrie Conservation Area - Public strategy for the organization. Information Centre outlining plans for Ÿ Ensure member municipalities and decommissioning of the dam and site target audiences are aware of and remediation. supportive of our priorities and work Ÿ Naftel’s Creek Conservation Area - plan. installation of benches along trails. Ÿ Undertake a dialogue with our Ÿ Gorrie & Brussels Mills - finalize municipalities about changes to the disposition of mills previously identified Conservation Authorities Act including: as surplus to Authority’s needs. - mandatory services set by the province Ÿ Galbraith Conservation Area - - adjustments required to be in discussions with the Town of North Perth compliance with new regulatory regarding leasing of property or continue requirements. with disposition. Ÿ Develop funding agreements for Ÿ Develop a 3-year budget (2022-2024) maintenance and repairs of dams - for operating and capital. Municipality of Huron East (Brussels), Ÿ Develop an education and training plan Municipality of Morris-Turnberry (Bluevale) for Members. Ÿ Continued removal of invasive species and hazard trees at Conservation Areas. Ÿ Replacement of septic system at Falls Reserve Conservation Area. Sensor upgrade to monitor evapotranspiration

Falls Reserve Conservation Area

Maitland Conservation Box 127, Wroxeter ON N0G 2X0 519-335-3557 [email protected] mvca.on.ca Dec 9/20 Operating Budget Summary - Maitland Valley Conservation Authority Table 1

Deferred NET ITEM Revenue Levy Funds Reserve Funds Expense Revenue Surplus/ Deficit

Corporate Services Administration 30,003 264,127 8,079 302,209 Financial Management 90,300 90,300 Governance 20,640 20,640 Services Areas Support 58,615 58,615 Communications, IT, GIS 3,000 202,664 205,664 Total 33,003 636,346 8,079 677,428 Flood Safety Services Flood Control Structures 6,991 6,991 Erosion Control Structures 2,780 2,780 Flood Forecasting and Warning 214,434 214,434 Ice Management 822 822 Hazard Prevention 20,953 20,953 Natural Hazard Information 92,500 92,500 Regulations 88,000 138,971 226,971 Total 88,000 477,451 565,451 Watershed Stewardship Services Watershed Monitoring and Reporting 4,500 77,247 81,747 Extension Services 150,331 150,331 Forestry Services 59,454 58,520 934 Total 63,954 227,578 290,598 934 Conservation Areas Management Services Falls Reserve Conservation Area 617,600 175,432 793,032 Wawanosh Park Conservation Area 14,000 13,289 711 Management/Development/Operations 4,800 182,807 187,607 Motor Pool 55,985 24,015 31,970 Total 692,385 182,807 175,432 1,017,943 32,681 Net Operating Budgets 877,342 1,524,182 183,511 2,551,420 33,615 Dec 9/20 Project Budget Summary - Maitland Valley Conservation Authority Working Forest Special Levy Deferred Motor Pool Net Surplus ITEM Revenue Levy Funds Capital Managemen Expense Funds Revenue Reserves / Deficit Reserves t Reserves

Corporate Services Projects Administration 50,000 50,000 GIS/IT Management/Communications 50,000 1,600 51,600 Total 100,000 1,600 101,600 Flood and Erosion Safety Services Projects Flood Control - Preventative Maintenance 16,000 16,000 Shoreline High Water Level 25,000 5,000 30,000 Total 25,000 21,000 46,000 Watershed Stewardship Services Projects Garvey Glenn Coordination 60,000 64,892 67,769 57,123 Garvey Glenn Demos 35,000 10,000 35,000 10,000 Middle Maitland Headwaters Restoration 22,014 136,825 158,839 Huron Clean Water 508,000 508,000 CFI 3,749 3,749 Watershed Health Project 95,947 95,947 Watershed Stewardship Short-Term Projects 67,599 67,599 Healthy Lake Huron Outreach Evaluation Project 10,469 19,591 29,808 252 Applied Research and Monitoring Project 74,120 73,156 964 Healthy Lake Huron Mapping Project 78,750 73,391 5,359 Total 788,353 302,656 95,947 1,113,258 73,698 Conservation Area Projects Forestry Management 3,000 3,000 Vehicles/Equipment Replacement 39,600 39,600 MVCA Carbon Offset 500 500 Footprints to Forests Carbon Offsetting 500 500 Gorrie Conservation Area 350,000 350,000 Naftel's Creek Project 1,500 1,500 Brussels Mill Project 17,500 17,500 Total 369,500 3,000 40,100 412,600 Special Projects Drinking Water Source Protection Total Net Project Budgets 788,353 100,000 25,000 302,656 488,047 3,000 40,100 1,673,458 73,698 DRAFT Schedule of General Levies for 2021

October 13, 2020 Increase from prior % of 2020 CVA Based 2020 2021 $ Municipality Municipality CVA (modified) Apportionment Approved Draft In Watershed in Watershed Percentage General General $ Levy Levy Ashfield-Colborne-Wawanosh Twp. 100 $ 1,253,148,265 12.45 $ 195,715 $ 202,215 $ 6,500 Central Huron Municipality 76 $ 982,042,170 9.76 $ 154,996 $ 158,468 $ 3,472 Goderich Town 100 $ 1,082,268,839 10.75 $ 175,199 $ 174,641 -$ 558 Howick Twp. 92 $ 460,815,063 4.58 $ 68,929 $ 74,360 $ 5,431 Huron East Municipality 72 $ 1,087,723,372 10.81 $ 166,828 $ 175,521 $ 8,693 Huron-Kinloss Twp. 43 $ 620,276,208 6.16 $ 98,212 $ 100,092 $ 1,880 Mapleton Twp. 5 $ 89,955,130 0.89 $ 13,696 $ 14,515 $ 819 Minto Town 64 $ 688,403,214 6.84 $ 107,058 $ 111,084 $ 4,026 Morris/Turnberry Municipality 95 $ 531,494,942 5.28 $ 80,118 $ 85,765 $ 5,647 North Huron Twp. 100 $ 569,746,659 5.66 $ 91,586 $ 91,938 $ 352 North Perth Municipality 98 $ 2,181,221,224 21.67 $ 333,911 $ 351,974 $ 18,063 Perth East Twp. 9 $ 183,656,752 1.82 $ 28,468 $ 29,636 $ 1,168 South Bruce Municipality 1 $ 7,094,818 0.07 $ 1,122 $ 1,147 $ 25 Wellington North 16 $ 279,449,887 2.78 $ 42,959 $ 45,094 $ 2,135 West Perth Municipality 3 $ 47,915,023 0.48 $ 7,385 $ 7,731 $ 346 $ 10,065,211,566 100.00 $ 1,566,182 $ 1,624,182 $ 58,000

DRAINAGE SUPERINTENDENTS ASSOCIATION OF ONTARIO

President – Lu-Ann Marentette By Email Only Municipality of Leamington Phone: 519-326-5761 Ext 1309 January 28, 2021 Email: [email protected]

Carol Watson, Clerk Past President – Greg Nancekivell Dietrich Engineering Ltd. Township of Howick Phone: 519-880-2708 Ext 304 44816 Harriston Road Email: [email protected] Gorrie, ON Vice-President – Elizabeth Cummings N0G 1X0 Town of Plympton-Wyoming Phone: 519-519-845-3939 Email: Dear Carol: [email protected] Re: Amendment to Tile Drain Loan Program Director – Ryan Moore P. Eng. City of Hamilton Phone: 905-546-2424 Ext 6471 At the January 7, 2021 Board of Directors meeting, the Drainage Email: [email protected] Superintendents Association of Ontario passed the following resolution in support of the Township of Howick’s resolution regarding amending Director – Frank Jonkman Town of Bradford, West Gwillimbury the Tile Loan Program. Phone: 905-778-4321 Email: [email protected]

DS-2021-013 Moved: Frank Jonkman Seconded: Lorne Franklin Director – Lorne Franklin Robinson Consultants Inc. Phone: 613-592-6060 Ext 123 “That the Board of Directors of the Drainage Superintendents Email: [email protected] Association of Ontario support the resolution from the Township of

Howick requesting that the Ministry of Agriculture, Food and Rural Director-at-large – David Moores Affairs reduce the interest rate on Tile Drain Loans to 4% and increase R. Dobbin Engineering Inc. Phone: 519-882-0032 Ext. 203 the yearly loan limit to $100,000.00.” Motion Carried Email: [email protected]

Director - Paul MacIntyre, L.E.L. C.E.T. Yours Truly R. J. Burnside & Associates, Woodstock Phone: 519-340-2009 Email: [email protected] Wray Wilson

Secretary Wray Wilson Wray Wilson, Secretary P.O. Box 167 Drainage Superintendents Association of Ontario Fordwich, ON N0G 1V0 Email: [email protected]

c.c Honourable Ernie Hardeman, Minister of Agriculture, Food & Rural

Affairs Tim Brook, Drainage Program Coordinator, OMAFRA Land Improvement Contractors of Ontario

DRAINAGE SUPERINTENDENTS ASSOCIATION OF ONTARIO

President – Lu-Ann Marentette By Email Only Municipality of Leamington Phone: 519-326-5761 Ext 1309 January 28, 2021 Email: [email protected]

Carol Watson, Clerk Past President – Greg Nancekivell Dietrich Engineering Ltd. Township of Howick Phone: 519-880-2708 Ext 304 44816 Harriston Road Email: [email protected] Gorrie, ON Vice-President – Elizabeth Cummings N0G 1X0 Town of Plympton-Wyoming Phone: 519-519-845-3939 Email: Dear Carol: [email protected] Re: Amendment to Tile Drain Installation Act Director – Ryan Moore P. Eng. City of Hamilton Phone: 905-546-2424 Ext 6471 At the January 7, 2021 Board of Directors meeting, the Drainage Email: [email protected] Superintendents Association of Ontario passed the following resolution in support of the Township of Howick’s resolution regarding amending Director – Frank Jonkman Town of Bradford, West Gwillimbury the Tile Drain Installation Act and/or Regulations under the Act. Phone: 905-778-4321 Email: [email protected]

DS-2021-014 Moved: Frank Jonkman Seconded: Lorne Franklin Director – Lorne Franklin Robinson Consultants Inc. Phone: 613-592-6060 Ext 123 “That the Board of Directors of Drainage Superintendents Association Email: [email protected] of Ontario support the resolution from the Township of Howick

requesting that the Ministry of Agriculture, Food and Rural Affairs Director-at-large – David Moores Amend the Tile Drain Installation Act and/or Regulations under the Act R. Dobbin Engineering Inc. Phone: 519-882-0032 Ext. 203 that would require tile drainage contractors to file farm tile drainage Email: [email protected] installation plans with the local municipality.” Motion Carried

Director - Paul MacIntyre, L.E.L. C.E.T. R. J. Burnside & Associates, Woodstock Phone: 519-340-2009 Email: [email protected] Yours Truly

Secretary Wray Wilson Wray Wilson P.O. Box 167 Fordwich, ON N0G 1V0 Email: [email protected] Wray Wilson, Secretary Drainage Superintendents Association of Ontario

c.c Honourable Ernie Hardeman, Minister of Agriculture, Food & Rural Affairs Tim Brook, Drainage Program Coordinator, OMAFRA Land Improvement Contractors of Ontario

Ministry of Agriculture, Ministère de l’Agriculture, de Food and Rural Affairs l'Alimentation et des Affaires rurales

Office of the Minister Bureau du ministre

77 Grenville Street, 11th Floor 77, rue Grenville, 11e étage Toronto, Ontario M7A 1B3 Toronto (Ontario) M7A 1B3 Tel: 416-326-3074 Tél. : 416 326-3074 www.ontario.ca/OMAFRA www.ontario.ca/MAAARO

February 11, 2020

Carol Watson Clerk Township of Howick [email protected]

Dear Carol Watson:

The best small businesses are born out of a passion and a dream.

When it comes to many home-based food businesses, they start with a love of food and a cherished family recipe. Whether passionate about making grandma’s coveted baked goods or a new take on homegrown pickles, jams and preserves, we are making it easier for Ontarians to share their homemade goods with their communities and turn their passion into a successful business.

As our government recently announced, Ontario has made changes to the Food Premises Regulation under the Health Protection and Promotion Act that allow more flexibility for small, independent businesses to sell their low-risk, home-prepared foods from their homes or at special events like farmers’ markets, festivals and fairs. While these changes came into effect on January 1, 2020, the desire to start low-risk, home based food businesses has only increased during COVID, which is why we’re clarifying the rules now.

Low-risk foods are non-hazardous and do not require refrigeration. They include such items as baked goods, pickles, jams and preserves, chocolates, hard candies and brittles, fudge and toffees, granola, trail mix, nuts and seeds, and coffee beans and tea leaves.

These regulatory changes support Ontario’s entrepreneurs in running a home-based food business, without compromising our high standards for food safety. The changes also give Ontarians new opportunities to buy locally produced foods.

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Good things grow in Ontario Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2 À bonne terre, bons produits Bureau principal du ministère: 1 Stone Road West, Guelph (Ontario) N1G 4Y2

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The Ministry of Health has published a guide to help such entrepreneurs take the recommended steps to succeed, in a food-safe way, in their homemade food business efforts: www.health.gov.on.ca/en/pro/programs/publichealth/coronavirus/docs/selling_low_risk_f ood.pdf I welcome you to use your networks to share this important information with those who may be interested.

Starting a home-based food business is an excellent opportunity for people across Ontario to share their culinary creativity, build a business for themselves and be part of the province’s agri-food sector. Our government is committed to encouraging this growing part of the economy and to support all the good things that are grown and produced right here in Ontario.

Thank you for your support of this initiative and for all your efforts to partners with us as we strive to build strong communities and a vibrant economy in Ontario.

Sincerely,

Ernie Hardeman Minister of Agriculture, Food and Rural Affairs

COVID-19 Reminders  Practise physical distancing – stay 2 metres away from others in public  Wash your hands – with soap and water thoroughly and often  Get the facts - www.ontario.ca/page/covid-19-stop-spread

The Corporation of the Township of Howick By-law No. 14-2021

Being a by-law to appoint officials, members of committees and boards and other such persons as required

Whereas, the Municipal Act 2001, as amended, under section 228 (1) provides for the appointment of a Clerk; under Section 286 (1) provides for the appointment of a Treasurer and collector for the municipality; under Section 296 (1) provides for the appointment of one or more auditors; and under section 227 provides for the role of officers and employees; And whereas, the Building Code Act, Section 3 states that the Council of each municipality shall appoint a Chief Building Official for the purposes of enforcement of the Act; And whereas, under Section 196, as amended, conveys to a municipality the power to establish inter-municipal and intra-municipal boards and committees and to appoint representatives to carry out the assigned duties of their respective boards; Now therefore, the Council of the Township of Howick enacts as follows: 1. Members of Council Reeve Doug Harding Deputy Reeve Eldon Bowman Councillor Megan Gibson Councillor Doug Hargrave Councillor Bob Illman 2. Appointed Officials By-law Enforcement/Property Standards Lisa MacDonald (Nicole Mullin) Chief Building Official David Kopp Clerk Carol Watson Drainage Superintendent Wray Wilson Fire Chief Shawn Edwards Operations Manager Brady Nolan Treasurer-Tax Collector Brenda Weishar 3. Other Appointments Animal Control Officer James Renwick Auditor Vodden, Bender and Seeback Fence Viewers Georg Bijman, Jason Borth, Mel Greig, James Schefter Integrity Commissioner Aird & Berlis LLP Livestock Valuer Randy Scott Poundkeeper Brussels Stock Yard Solicitor To be determined Weed Inspector Dave Pullen 4. Council Committees Canine Control Tribunal All members of Council Committee of Adjustment All members of Council Court of Revision (Drainage Act) Appointment from members of Council Property Standards Appeal Committee All members of Council 5. Inter-municipal and Intra-municipal Boards Ausable, Bayfield, Maitland Valley Source Protection – Allan Rothwell Howick Community Centre Advisory Committee – Doug Hargrave Maitland Valley Conservation Authority/Source Protection – Megan Gibson Saugeen Valley Conservation Authority – Mike Niesen Saugeen, Grey Sauble, Northern Bruce Peninsula Drinking Water Source Protection – Mitch Twolan Sustainable Huron Steering Committee – Megan Gibson

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6. Local Boards a) Belmore Community Arena Board Jeremy Underwood – Chair Randy Scott - Vice Chair Darlene Loos - Secretary Nigel van Dyk – Treasurer Eldon Bowman (Howick) Jamie Dickson Jodi Eadie Mark Goetz (South Bruce) Jane Harkness Kim Harris Sharon Hofman Christine Inglis Ian Inglis Wanda Inglis Kevin Klein Dave Mawhinney Jim Nelman (Morris-Turnberry) Lindsay Underwood Jenn Van Dyk Rose & Warren Weber Lori Willits b) Fordwich Cemetery Board Norm Wilson - Chair Laurie Myer – Secretary Hugh Douglas - Treasurer c) Fordwich Park Board Curtis Harding – Chair Jennifer MacEwen – Secretary Margaret McClement - Treasurer Trevor Becker Joe Glaze Aaron Harding Becky Harding Coreen Harding Peter King Sandra King Sam McGill Justine Subject Kim Wass Terry Williams Wray Wilson d) Fordwich Village Management Board Peter King – Chair Bill Miller – Secretary/Treasurer Jack Ruttan e) Gorrie Cemetery Board Dale Edgar - Chair Jean Price - Secretary/Treasurer Gordon Mann Scott Price Wilbert Freeman f) Gorrie Community Hall Board Elizabeth Brown – Chair/Secretary Shirley Doig -Treasurer Bill Doig Dale Edgar g) Gorrie Park Board Shannon and Ben Huigenbos Jamie Stewart h) Gorrie Village Management Board Ben Blackmore – Chair Ben Huigenbos - Secretary Reuben Theriault – Treasurer i) Howick Community Centre Advisory Committee Coreen Harding – Chair Miranda deBoer – Secretary Lisa Frey Becky Harding Doug Hargrave Corey Hill Bill Rognvaldson Heather Stinson Wray Wilson j) Howick Childcare Committee Sharon Darcey - Chair Hailey McCann - Vice Chair Kelsey Bent - Secretary Lindsay Dinsmore - Treasurer Megan Gibson Rachel Thring k) Lakelet Cemetery Board Karen MacEwen – Chair Abe Versteeg - Secretary/Treasurer Garth Dickert Deanne Dickson Stephen Douglas l) Wroxeter Cemetery Board Dale Edgar – Chair Sandra Edgar - Secretary/Treasurer Bill Atton John Van de Kemp

2 m) Wroxeter Community Hall Board Marvin Grimes – Chair Anthony Clark – Secretary Mary Jane Coxon – Treasurer Kim Coghill Carol Edgar Rosemary Rognvaldson Matt Stuber n) Wroxeter Park Board Ryan Sanders – Chair Miranda deBoer – Treasurer Joanne Hughes - Secretary Roger Donald Megan Gibson Brett Harding o) Wroxeter Village Management Board Ryan Sanders – Chair Kevin Doig – Secretary/Treasurer Eric Bauer 7. That this by-law shall come into force and continue in effect until amended or repealed by Council of the Township of Howick. 8. That By-law 3-2020 is hereby repealed. 9. That the Reeve and the Clerk are hereby authorized to sign this by-law.

Read a first and second time this 16 day of February, 2021.

Read a third time and finally passed this 16 day of February, 2021.

______Reeve Doug Harding Clerk Carol Watson

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